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Housing & Redevelopment Authority - HRA-Packet-06-18-2024 Supporting Documents - 06/18/2024
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY BOARD PACKET June 18, 2024 1/29 2/29 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN June 18, 2024 | 11:45am 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, May 20, 2024 B. Housing Choice Voucher Rental Assistance Program Report May 2024 C. Community Housing Investment Programs Report May 2024 D. Public Housing Program Report May 2024 E. Check Report May 2024 Reports 4. New Business A. Motion requesting addition of Housing Assistance Coordinator position B. Motion to authorize property at 117 NW 1st Ave, Pelican Rapids be listed for sale 5. Discussion A. Agency 5 Year Plan - Goals & Objectives, timing B. Agency Annual Plan - Goals & Objectives C. HRA proposed changes to Administrative and Admissions & Continued Occupancy Plans D. Proposed Capital Fund Activities 6. Executive Director Report 7. General Discussion – Topics by Commissioners 8. Adjourn 3/29 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on May 20, 2024 at 11:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Leland Rogness, Vice Chairperson Absent: Betty Murphy Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accounting Specialist Paula Grunewald, OTC HRA Administrative Assistant Sarah Schake, CDA Project Manager, via technology 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11:45am. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Lee Rogness to approve the May 20, 2024 Agenda without any changes noted. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS No items were pulled and no additional discussion was needed on the Consent Agenda items. Motion made by Jeff Ackerson, second by Lee Rogness to approve the Consent Agenda. Motion passed unanimously. 4. NEW BUSINESS A. Resolution No. 285, Rent Collection Policy Tanya Westra, Housing Program Supervisor, stated that HUD has suggested that each agency administering the Public Housing Program have a rent collection policy in place. The Policy has been established with procedures for how the HRA charges and collects tenant payments. This policy is consistent with language contained in the Public Housing Lease and follows current practice by staff: The policy also provides guidance to staff on how to handle payments when they are received by the HRA along with monthly monitoring and reconciliation. Motion made by Lee Rogness, second by Jeff Ackerson to approve Resolution No. 285, Adopting Public Housing Program Rent Collection Policy. Motion passed unanimously. 4/29 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ otterta ilcounty.gov LIVE YOUR best life HERE. -------~----7 Pg. 2 5. DISCUSSION A. Discussion was held in regard to Owner Occupied Loan – TLC#211. 6. EXECUTIVE DIRECTOR REPORT North Fields of Dalton The City of Dalton has provided a signed purchase agreement for the North Fields of Dalton project, but the infrastructure has not been completed. Deadline date for a contract to be in place for infrastructure is May 31, 2024. The final plat had not been recorded as of Friday, May 17. Commissioners would like a written report at the end of this month on where everything stands. Bring It Home State Rental Vouchers Otter Tail County HRA has tentatively been approved with enough funding for approximately 14 households. Program. Information will be release in the coming months. It is anticipated that we will use these funds to supplement the Housing Choice Voucher Program. Congressional Directed Spending Submittal A request for Congressionally Directed Spending was submitted to both Senators Tina Smith & Amy Klobuchar’s offices to partially fund an affordable senior housing project in New York Mills. Legislative Update Legislative session has adjourned at midnight. No bonding bill was passed. A session review will be provided at a future meeting. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS None. 8. ADJOURNMENT At 12:45 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 5/29 5/1/2024 6/1/2024 Difference 56,135.52$ 56,964.52$ $829.00 110 112 2 *HAP Transactions 54,617.00$ 54,486.00$ *Utility Reimbursements 1,505.00$ 1,240.00$ *HAP Adjustment (1,225.00)$ *Utility Adjustment *Portability Tranactions (Out) 1,200.00$ 1,200.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 5/31 6/1 New Admissions 3 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 0 1 Ports Out Pending 0 1 Ports In Pending 0 0 5/31/2024 Waiting List/To Date 36 Applications in Progress 0 Vouchers Issued 7 Vouchers "On the Strreet"0 ELI%83% Monthly Trend Report*Units Available Units Leased Leasing %Budget % Per Unit $ December 2023 144 98 67.2% 95.0% 452.82$ January 2024 144 100 67.9% 105.3% 496.01$ February 2024 144 108 72.2% 118.7% 510.61$ March 2024 144 109 73.4% 120.8% 505.69$ April 2024 144 112 74.5% 128.7% 509.88$ May 2024 144 111 75.1% 127.8% 505.73$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions May 31, 2024 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) 6/29 &, OTTE:R 'TAIIL ~, COUNTY -MINNESOTA 218-998-8730 @ HOUSINIG ANID REDEVIEL.OPMIENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,e;rn mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls. MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT May 2024 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 1 On-Going Down Payment Assistance (DPA) 1 On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going BATTLE LAKE 09/30/2024 SCDP: Commercial 6 2 2 1 8 SCDP: Homeowner 12 7 10 6 5 20 Residential Owner-Occupied Leverage (ROHL) 4 4 3 UNDERWOOD 09/30/2024 SCDP: Homeowner 12 4 12 9 8 17 Residential Owner-Occupied Leverage (ROHL) 5 5 4 7/29 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT May 2024 Rents Payable $3,423 Rents Collected $3,423 Total Negative Rents $218.84 Negative Rents Paid $0 Late Fees Charged $61 Late Fees Collected $61 Number of Units Paying Flat/Ceiling Rent 0 Fiscal Year ELI 100% WAITING LIST as of 06/12/2024 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 8 3 N/A Underwood 4 1 1 Henning 4 2 1 New York Mills 2 1 1 VACANCIES UNIT VACATED LEASE SIGNED 3 Bdrm - Henning 08/14/2023 05/10/2024 4 Bdrm – New York Mills 01/31/2024 Vacancy due to Modernization status has been approved by HUD dating 02/29/2024 – 09/30/2024. Repair & replacement work due to tenant caused damage will be completed using Capital Funds. We are obtaining material pricing for decking replacement. This is an approved Capital fund activity. 8/29 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type Document Recipient 92 No DD Barbara Dacy LLC 93 No DD Jeff A Ackerson 94 No DD Kurt A. Mortenson 95 No DD Wayne Johnson 1456 No CHK Lakes Country Service Cooperative 1457 No CHK Mitch Harry 1458 No CHK N F Field Abstract Co LLC 1459 No CHK Brady Martz & Assoc PC 1460 No CHK Language Line Services Inc 1461 No CHK MinnKota EnviroServices Inc 1462 No CHK Otter Tail County Treasurer 1463 Yes CHK AMP Insurance 1463 No VD AMP Insurance 1464 No CHK AMP Insurance Payments $89,017.06 $89,017.06 Count 4 9 1 14 End of Report $119,687.08 Void Payment (VD)($32,734.78) Total:$89,017.06 Project Summary Program - Project Deposits General Revolving (GR) - General Revolving $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$2,064.76 Check (CHK) 05/30/2024 Renew Prof Liability 06/17/24-06/16/25 No $32,734.78 Cleared: 12 $56,190.49 Uncleared: 2 $32,826.57 Total Payments: 14 $89,017.06 05/30/2024 Renew Prof Liability 06/17/24-06/16/25 Yes $32,734.78 05/30/2024 Printer Error Yes ($32,734.78) 05/17/2024 Shred Services 4-16-24 Yes $35.40 05/17/2024 Payroll, Postage, Acct Serv, Adv, Office Supplies Yes $43,345.48 05/17/2024 2023 Audit Services Yes $9,800.00 05/17/2024 Interpretation Services for April 2024 Yes $79.85 05/03/2024 Mileage Reimb Apr 24 No $91.79 05/03/2024 O&E Report SCDP Battle Lake Yes $190.00 05/30/2024 Per Diem/Mileage May 24 Yes $102.47 05/03/2024 Lead Based Paint Testing-Battle Lake Yes $675.00 05/30/2024 Per Diem/Mileage May 24 Yes $82.37 05/30/2024 Per Diem/Mileage May 24 Yes $92.42 Payment Date Document Description Cleared Amount 05/17/2024 Services 4-17-24 thru 5-15-24 Yes $1,787.50 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 12:13:10 PM Printed by: Julie Bakken 9/29 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 569.54 2,755.03 6,000.00 (3,244.97)46% 3690 Other Revenue MISC 3,500.00 3,500.00 3690.01 SCDP Administration (DEED) - All Communities 12,050.00 50,000.00 (37,950.00)24% 3690.02 SCDP City/Grant Funds - All Communities 80,358.00 907,860.00 (827,502.00)9% 3690.99 Refunds & Reimbursements 3,097.20 20,000.00 (16,902.80)15% 3691 Levy Revenue 852,453.57 868,060.25 1,513,771.00 (645,710.75)57% 3693.03 CHIP FFHRA Rehab Repayments 5,064.40 8,351.40 8,351.40 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,754.09 18,655.70 18,655.70 3697 Owner Match Revenue 15,206.00 15,206.00 3699 Sale of Property 35,379.79 35,379.79 TOTAL INCOME 859,841.60 1,047,413.37 2,497,631.00 (1,450,217.63) EXPENSES 4130 Legal 109.99 109.99 15,000.00 14,890.01 1% 4140 Staff Training 337.00 637.00 9,000.00 8,363.00 7% 4150 Travel 91.79 406.69 1,500.00 1,093.31 27% 4170 Accounting 5,000.00 20,000.00 60,000.00 40,000.00 33% 4171 Audit 9,800.00 9,800.00 16,000.00 6,200.00 61% 4190 Other Administrative Expenses 35.40 70.80 1,000.00 929.20 7% 4190.01 Manuals, Subscriptions 1,000.00 1,000.00 0% 4190.02 Office Supplies 75.92 602.71 1,700.00 1,097.29 35% 4190.03 Postage 246.86 1,020.09 2,500.00 1,479.91 41% 4190.04 Telephone & Internet 300.00 300.00 0% 4190.05 Dues 926.20 1,500.00 573.80 62% 4190.06 Advertising 72.35 476.23 2,000.00 1,523.77 24% 4190.08 Consulting Fees 79.85 106.85 85,000.00 84,893.15 0% 4190.2 Management Fees-OTC Admin 29,732.37 121,107.01 459,350.00 338,242.99 26% 4190.21 Management Fees-Administrator Contract 1,787.50 3,883.75 (3,883.75) 4190.22 Management Fees - Construction Consultant 9,395.58 65,000.00 55,604.42 14% 4210 Board Member Payments 277.26 1,631.44 4,000.00 2,368.56 41% 4430.1 Misc Contracts - Software 6,680.00 7,700.00 1,020.00 87% 4510 Insurance 32,734.78 47,762.42 47,000.00 (762.42)102% 4521 Assessments 80.00 80.00 0% 4570 Housing Choice Voucher Operating Support 1,429.43 4,421.09 30,000.00 25,578.91 15% 4580 Public Housing Operating Support 6,341.56 6,341.56 20,000.00 13,658.44 32% 4590.01 SCDP O & E Reports 95.00 285.00 (285.00) 4590.02 SCDP Lead Based Paint Testing 675.00 1,350.00 (1,350.00) 4590.03 SCDP Construction (DEED)907,860.00 907,860.00 0% 4590.04 SCDP Recording Fees 92.00 (92.00) 4590.05 SCDP General Expense - Leverage 209,110.00 209,110.00 0% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 455.00 10,000.00 9,545.00 5% 4593.04 CAP Architect/Engineering 45,000.00 45,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 131,031.00 131,031.00 0% 4594 CHIP Down Payment Assistance 55,000.00 55,000.00 0% 4595.01 CHIP Emergency Housing Repair Program (EHRP)95.00 141.00 45,000.00 44,859.00 0% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)92.00 70,000.00 69,908.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 0% 4596.50 CWIP Pre-Development Expense 200.00 (200.00) TOTAL EXPENSES 89,017.06 237,994.41 2,447,631.00 2,209,636.59 10% SURPLUS 770,824.54 809,418.96 50,000.00 759,418.96 1619% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2024 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 9:30:35 AM Printed by: Julie Bakken 10/29 Period Amount Balance ASSETS 1111 Cash 769,001.03 2,514,164.53 1111.1 Certificates of Deposit 145,763.96 1111.2 Cash MHFA Loan Acct #0054 0.52 4,086.17 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 1,822.99 325,898.91 1130.1 Loan Receivable-Rental Rehab 112,295.99 1130.2 Loan Receivable-Down Payment Assistance 79,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 268,804.14 1130.4 Loan Receivable-Homeowner Rehab 337,957.94 1130.9 Loan Allowance (606,762.08) 1400.12 Assets Held for Resale 1,051,541.58 1400.5 Accumulated Depreciation (3,487.25) 1400.9 Furn/Equip/Mach - Admin 9,657.00 TOTAL ASSETS 770,824.54 4,781,993.89 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2806 Unrestricted Net Position 3,551,626.50 2806 Unrestricted Net Position (Current Year) 770,824.54 809,418.96 TOTAL SURPLUS 770,824.54 4,781,993.89 TOTAL LIABILITIES AND SURPLUS 770,824.54 4,781,993.89 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2024 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 9:30:35 AM Printed by: Julie Bakken 11/29 Doc Num Voided Type 901 No DD 902 No DD 903 No DD 904 No DD 905 No DD 906 No DD 907 No DD 908 No DD 909 No DD 910 No DD 911 No DD 912 No DD 913 No DD 914 No DD 915 No DD 916 No DD 917 No DD 918 No DD 919 No DD 920 No DD 921 No DD 922 No DD 923 No DD 924 No DD 925 No DD 926 No DD 927 No DD 928 No DD 929 No DD 930 No DD 931 No DD 932 No DD 933 No DD 934 No DD 935 No DD 936 No DD 937 No DD 938 No DD 939 No DD 940 No DD 941 No DD 942 No DD 943 No DD 944 No DD 945 No DD 946 No DD 947 No DD 948 No DD 002093 No ADJ 6298 No CHK 6299 No CHK 6300 No CHK05/01/2024 HAP Payment May 24 Yes $2,489.00 05/01/2024 HAP Payment May 24 Yes $225.00 05/01/2024 HAP Payment May 24 Yes $1,045.00 05/01/2024 HAP Payment May 24 Yes $278.00 05/02/2024 Overpaid HAP for May Client Yes ($547.00) 05/01/2024 HAP Payment May 24 Yes $672.00 05/01/2024 HAP Payment May 24 Yes $2,200.00 05/01/2024 HAP Payment May 24 Yes $750.00 05/01/2024 HAP Payment May 24 Yes $316.00 05/01/2024 HAP Payment May 24 Yes $618.00 05/01/2024 HAP Payment May 24 Yes $1,152.00 05/01/2024 HAP Payment May 24 Yes $1,969.00 05/01/2024 HAP Payment May 24 Yes $294.00 05/01/2024 HAP Payment May 24 Yes $440.00 05/01/2024 HAP Payment May 24 Yes $250.00 05/01/2024 HAP Payment May 24 Yes $385.00 05/01/2024 HAP Payment May 24 Yes $496.00 05/01/2024 HAP Payment May 24 Yes $188.00 05/01/2024 HAP Payment May 24 Yes $517.00 05/01/2024 HAP Payment May 24 Yes $672.00 05/01/2024 HAP Payment May 24 Yes $324.00 05/01/2024 HAP Payment May 24 Yes $460.00 05/01/2024 HAP Payment May 24 Yes $357.00 05/01/2024 HAP Payment May 24 Yes $403.00 05/01/2024 HAP Payment May 24 Yes $1,433.00 05/01/2024 HAP Payment May 24 Yes $391.00 05/01/2024 HAP Payment May 24 Yes $3,855.00 05/01/2024 HAP Payment May 24 Yes $267.00 05/01/2024 HAP Payment May 24 Yes $493.00 05/01/2024 HAP Payment May 24 Yes $1,391.00 05/01/2024 HAP Payment May 24 Yes $1,080.00 05/01/2024 HAP Payment May 24 Yes $5,287.00 05/01/2024 HAP Payment May 24 Yes $678.00 05/01/2024 HAP Payment May 24 Yes $145.00 05/01/2024 HAP Payment May 24 Yes $565.00 05/01/2024 HAP Payment May 24 Yes $550.00 05/01/2024 HAP Payment May 24 Yes $823.00 05/01/2024 HAP Payment May 24 Yes $450.00 05/01/2024 HAP Payment May 24 Yes $1,033.00 05/01/2024 HAP Payment May 24 Yes $942.00 05/01/2024 HAP Payment May 24 Yes $625.00 05/01/2024 HAP Payment May 24 Yes $346.00 05/01/2024 HAP Payment May 24 Yes $7,076.00 05/01/2024 HAP Payment May 24 Yes $400.00 05/01/2024 HAP Payment May 24 Yes $345.00 05/01/2024 HAP Payment May 24 Yes $710.00 05/01/2024 HAP Payment May 24 Yes $439.00 05/01/2024 HAP Payment May 24 Yes $392.00 05/01/2024 HAP Payment May 24 Yes $700.00 05/01/2024 HAP Payment May 24 Yes $529.00 05/01/2024 HAP Payment May 24 Yes $301.00 Payment Date Document Description Cleared Amount 05/01/2024 HAP Payment May 24 Yes $1,770.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 2 6/5/2024 2:24:20 PM Printed by: Julie Bakken 12/29 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6301 No CHK 6302 No CHK 6303 No CHK 6304 No CHK 6305 No CHK 6306 No CHK 6307 No CHK 6308 No CHK 6309 No CHK 6310 No CHK 6311 No CHK 6312 No CHK 6313 No CHK 6314 No CHK 6315 No CHK 6316 No CHK 6317 No CHK 6318 No CHK 6319 No CHK 6320 No CHK 6321 No CHK 6322 No CHK 6323 No CHK 6324 No CHK 6325 No CHK 6326 No CHK 7269 No ADJ 7269 No ADJ Doc Num Voided Type 22-054192597 No MO 22-054192596 No MO Payments $62,727.04 $62,727.04 Count 48 3 29 2 82Total:$62,877.04 End of Report ($1,903.00) Check (CHK)$18,873.04 Money Order (MO)$150.00 Project Summary Program - Project Deposits Housing Choice Vouchers - $150.00 Total:$150.00 Type Summary Document Type Amount Direct Deposit (DD)$45,757.00 HAP Adjustment (ADJ) Cleared: 2 $150.00 Uncleared: 0 $0.00 Total Deposits: 2 $150.00 05/13/2024 Payment - Money Order Yes $75.00 05/13/2024 Payment - Money Order Yes $75.00 Posted Deposits Control Date Document Description Cleared Amount 05/10/2024 Overpaid HAP for May Client Yes ($678.00) Cleared: 77 $62,405.04 Uncleared: 3 $322.00 Total Payments: 80 $62,727.04 05/17/2024 HCV Payroll April 2024 Yes $6,031.00 05/10/2024 Overpaid HAP for April Client Yes ($678.00) 05/01/2024 HAP Util Payment May 24 Yes $49.00 05/01/2024 Port Out Payment May 24 Yes $2,477.04 05/01/2024 HAP Util Payment May 24 Yes $103.00 05/01/2024 HAP Util Payment May 24 Yes $50.00 05/01/2024 HAP Util Payment May 24 Yes $36.00 05/01/2024 HAP Util Payment May 24 No $147.00 05/01/2024 HAP Util Payment May 24 Yes $186.00 05/01/2024 HAP Util Payment May 24 Yes $84.00 05/01/2024 HAP Util Payment May 24 Yes $14.00 05/01/2024 HAP Util Payment May 24 Yes $12.00 05/01/2024 HAP Util Payment May 24 Yes $52.00 05/01/2024 HAP Util Payment May 24 Yes $161.00 05/01/2024 HAP Util Payment May 24 Yes $120.00 05/01/2024 HAP Util Payment May 24 Yes $37.00 05/01/2024 HAP Util Payment May 24 Yes $74.00 05/01/2024 HAP Util Payment May 24 No $108.00 05/01/2024 HAP Util Payment May 24 Yes $138.00 05/01/2024 HAP Util Payment May 24 No $67.00 05/01/2024 HAP Payment May 24 Yes $2,666.00 05/01/2024 HAP Util Payment May 24 Yes $67.00 05/01/2024 HAP Payment May 24 Yes $735.00 05/01/2024 HAP Payment May 24 Yes $327.00 05/01/2024 HAP Payment May 24 Yes $349.00 05/01/2024 HAP Payment May 24 Yes $667.00 05/01/2024 HAP Payment May 24 Yes $357.00 www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 2 of 2 6/5/2024 2:24:20 PM Printed by: Julie Bakken 13/29 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment (150.00)5,139.00 1,776.00 3,363.00 289% 3301 Admin Subsidy 6,390.00 32,280.00 77,347.00 (45,067.00)42% 3301.1 HAP Subsidy 56,765.00 260,333.00 493,508.00 (233,175.00)53% 3450 Fraud Recovery - Admin 50%75.00 860.50 860.50 3450.1 Fraud Recovery - HAP 50%75.00 860.50 860.50 3610 Investment Income (0062)11.01 53.58 120.00 (66.42)45% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 63,166.01 299,526.58 602,751.00 (303,224.42)50% EXPENSES 4150 Travel 600.00 600.00 0% 4190 Other Admin Expenses (Apps, Service Charges)11.00 66.00 400.00 334.00 17% 4190.01 Manuals, Subscriptions 478.00 500.00 22.00 96% 4190.08 Consulting Fees 1,945.00 1,945.00 0% 4190.2 Management Fees-OTC 6,031.00 25,020.00 91,887.00 66,867.00 27% 4715.1 HAP Occupied Units 54,897.00 269,863.00 474,401.00 204,538.00 57% 4715.P HAP-Portability Out 1,200.00 1,581.00 23,500.00 21,919.00 7% 4716.P Port Out Admin Fee 38.52 28.29 1,200.00 1,171.71 2% TOTAL EXPENSES 62,177.52 297,036.29 594,433.00 297,396.71 50% SURPLUS 988.49 2,490.29 8,318.00 (5,827.71)30% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2024 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 9:59:35 AM Printed by: Julie Bakken 14/29 Period Amount Balance ASSETS 1111 Cash Unrestricted (100.03)55,648.12 1121 Fraud A/R (150.00)903.00 1129 A/R Tenants 4,236.00 TOTAL ASSETS (250.03)60,787.12 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP (1,238.52) TOTAL LIABILITIES (1,238.52) SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 743.00 (10,250.50) 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) 245.49 12,740.79 TOTAL SURPLUS 988.49 60,787.12 TOTAL LIABILITIES AND SURPLUS (250.03)60,787.12 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2024 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 9:59:34 AM Printed by: Julie Bakken 15/29 Doc Num Voided Type #01-00000621-00-0 Apr 24 No INV #01-00041004-00-6 Apr 24 No INV #01-00041152-00-6 Apr 24 No INV #01-00041101-00-0 Apr 24 No INV 7362 No CHK 7363 No CHK 7364 No CHK 7365 No CHK 7366 No CHK 7367 No CHK 7368 No CHK 7369 No CHK 7370 No CHK Doc Num Voided Type 1011 No CHK 1244 No CHK 1249 No CHK 1326 No CHK 2841 No CHK 3629 No CHK 5643 No CHK 82569422 No CHK 82570422 No CHK 22-061426517 No MO 28985313598 No MO 29249906668 No MO 29280167785 No MO Payments $10,187.28 $10,187.28 Count 4 18 4 26 End of Report $13,951.74 Money Order (MO)$2,033.68 Total:$16,901.29 Project Summary Program - Project Deposits Public Housing - Family $6,714.01 Total:$6,714.01 Type Summary Document Type Amount Invoice (INV)$915.87 Check (CHK) 05/06/2024 Payment - Money Order Yes $672.00 Cleared: 13 $6,714.01 Uncleared: 0 $0.00 Total Deposits: 13 $6,714.01 05/28/2024 Payment - Money Order Yes $300.00 05/02/2024 Payment - Money Order Yes $880.00 05/20/2024 Payment - Check State of MN Yes $745.00 05/06/2024 Payment - Money Order Yes $181.68 05/06/2024 Payment - Check Yes $926.98 05/14/2024 Payment - Check State of MN Yes $392.00 05/06/2024 Payment - Check Yes $745.00 05/06/2024 Payment - Check Yes $240.00 05/20/2024 Payment - Check Yes $103.23 05/28/2024 Payment - Check Yes $570.62 05/20/2024 Payment - Check Yes $444.64 05/02/2024 Payment - Check Yes $512.86 Posted Deposits Control Date Document Description Cleared Amount Cleared: 10 $9,709.67 Uncleared: 3 $477.61 Total Payments: 13 $10,187.28 05/30/2024 Solar Salt No $32.20 05/30/2024 April 2024 Multiple Tickets No $396.50 05/17/2024 Water, Gas, Sewer Yes $529.98 05/17/2024 PH Payroll April 2024 Yes $1,515.40 05/17/2024 Flooring Update & Repair Yes $4,514.30 05/17/2024 2023 Audit Services Yes $2,200.00 05/03/2024 Mileage Reimb Apr 24 No $48.91 05/03/2024 Mileage Reimb Apr 24 Yes $20.96 05/01/2024 Water, Electric, Gas, Sewer Yes $235.58 05/03/2024 Henning Duplex Yes $13.16 05/01/2024 Water, Electric, Gas, Sewer Yes $250.00 05/01/2024 Water, Electric, Gas, Sewer Yes $292.27 Payment Date Document Description Cleared Amount 05/01/2024 Water, Electric, Gas, Sewer Yes $138.02 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 2:41:46 PM Printed by: Julie Bakken 16/29 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 3,204.16 17,453.16 32,000.00 (14,546.84)55% 3401.1 HUD Operating Subsidy 3,100.00 17,162.00 45,000.00 (27,838.00)38% 3401.2 HUD Capital Funds-Operations/Admin 157.00 7,000.00 (6,843.00)2% 3401.3 HUD Capital Funds-Project 1,691.12 33,000.00 (31,308.88)5% 3610 Interest Income (5673/0070)21.36 128.75 200.00 (71.25)64% 3690 Other Income (NSF, Late Fee, GR Support)61.00 652.60 21,000.00 (20,347.40)3% 3690.1 Water Charge Income 543.74 2,842.10 6,300.00 (3,457.90)45% 3690.2 Electric Charge Income 659.73 3,569.69 12,000.00 (8,430.31)30% 3690.3 Gas Charge Income 589.16 4,323.65 11,000.00 (6,676.35)39% 3690.31 Sewer Charge Income 621.66 3,258.98 7,350.00 (4,091.02)44% 3690.4 Other Tenant Charges (Maint)355.96 355.96 TOTAL INCOME 8,800.81 51,595.01 174,850.00 (123,254.99) EXPENSES 4130 Legal 8,443.50 750.00 (7,693.50)1126% 4140 Staff Training 2,000.00 2,000.00 0% 4150 Travel 69.87 167.33 500.00 332.67 33% 4171 Audit 2,200.00 2,200.00 2,200.00 100% 4190 Other Admin Expenses (Reports, Apps)200.00 200.00 0% 4190.01 Manuals, Subscriptions 500.00 500.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,950.00 1,950.00 0% 4190.2 Management Fees-OTC 1,515.40 24,999.97 25,000.00 0.03 100% 4310 Water 578.91 2,519.33 6,400.00 3,880.67 39% 4320 Electric 690.39 3,037.64 12,250.00 9,212.36 25% 4330 Gas 700.30 3,769.32 11,500.00 7,730.68 33% 4331 Sewer 680.05 2,922.64 7,500.00 4,577.36 39% 4400 Maintenance - Tools & Equip 500.00 500.00 0% 4420 Maintenance - Materials 13.16 6,270.93 5,500.00 (770.93)114% 4430 Maintenance - Contracts 4,546.50 5,462.78 15,000.00 9,537.22 36% 4431 Garbage and Trash Removal Contracts 396.50 426.50 500.00 73.50 85% 4510 Insurance 26,073.17 25,000.00 (1,073.17)104% 4520 PILOT 3,900.00 3,900.00 0% 4521 Assessments 912.26 1,400.00 487.74 65% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)300.00 300.00 0% 4600 Capital Fund Projects 1,691.12 33,000.00 31,308.88 5% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 11,391.08 88,896.49 160,050.00 71,153.51 56% SURPLUS (2,590.27)(37,301.48)14,800.00 (52,101.48)-252% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2024 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 11:25:11 AM Printed by: Julie Bakken 17/29 Period Amount Balance ASSETS 1111 Cash (1,555.71)88,591.25 1114 Tenant Security Deposit Cash 9,173.50 1122 A/R Tenants (21.35)5,852.04 1122.1 Allowance for Doubtful Accts (200.00) 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,112,431.70) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (1,577.06)685,845.72 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 34.21 34.21 2114 Tenant Security Deposits 1,045.00 9,688.08 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (66.00) TOTAL LIABILITIES 1,013.21 9,722.29 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) (2,590.27)(37,301.48) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (2,590.27)676,123.43 TOTAL LIABILITIES AND SURPLUS (1,577.06)685,845.72 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2024 Program: Public Housing Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 6/5/2024 11:25:10 AM Printed by: Julie Bakken 18/29 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION June 18, 2024 BOARD MEETING DATE AGENDA ITEM #4A Amy Baldwin 6/13/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Motion requesting addition of Housing Assistance Coordinator position PROPOSED REQUEST/JUSTIFICATION As the staffing for the housing team has evolved, particularity with the contract capacity, staff has been assessing the long term needs for the department. The following items were considered/identified as part of the assessment: - Dedicated support of rental units owned and operated by the HRA (currently the 13 Public Housing units and the addition of Dalton within the next 6 – 9 months) is needed; currently the Housing Program Supervisor is managing the Public Housing program. - The HRA’s HUD HCV budget is currently maximized so no additional vouchers can be issued. However, additional State funded vouchers will be available in early 2025 (approximately 15 vouchers) and there is the ability to pursue additional targeted HUD vouchers for foster youth, veterans, persons without a home, and others. Additional vouchers will put the current Housing Assistance Coordinator at workload capacity. - Currently, the Housing Assistance Coordinator has started processing downpayment assistance applications in addition to managing the voucher program; there has been an uptick in program inquiries and applications. - There is also a desire to shift the administration of the Single-Family Tax Rebate Program; currently it is managed by the CDA Project Manager. If the program ends at the end of this calendar year as currently slated, there would still be seven years of program work involved. There is also potential for the HRA to become a lender for the Minnesota Housing Rehabilitation Loan Program and Emergency & Accessibility Loan Program (RLP/ELP). The programs assist low-income homeowners in financing home improvements that directly affect the safety, habitability, energy efficiency or accessibility of their homes. Based on these needs, staff is recommending the hiring of a second Housing Assistance Coordinator. With the end of the contract construction specialist contract in April, there is ample budget to fund this position for the duration of this year. An additional amount would need to be included in future budget years, which is estimated at around $10,000 - $15,000 annually. Staff has reviewed the proposed position with HR representatives. If supported by the HRA Board, the position would be included on the County Board committee agenda on June 25 for direction. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 06/13/2024 ATTACHMENT LIST: None FINANCIAL IMPLICATIONS: TBD BUDGETED: X YES NO FUNDING: Tax Levy COMMENTS 19/29 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _June 18, 2024 __ BOARD MEETING DATE AGENDA ITEM #4B Amy Baldwin, June 13, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Motion to Authorize Staff to list Property at 117 NW 1St Ave, Pelican Rapids, Mn for Sale PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED In 2021, the Otter Tail County HRA purchased a tax forfeit blighted property located at 117 NW 1st Avenue in Pelican Rapids. The structure was torn down and the site was readied for redevelopment. A private citizen offered to purchase the property for $7,500 but eventually backed out. At this time, there is not an imminent plan for redevelopment. The CDA will be obtaining realtor services to sell lots in Pinewood Estates as well as the three homes that will be constructed using Impact Funds. The current assessed land value is $6,400. Because the HRA does not have a redevelopment plan for this parcel in place and the timing of the realtor services needed by the CDA, it is the recommendation of staff that the HRA attempts to sell this property to an income qualifying buyer, utilizing the same realtor that the CDA retains. If the property fails to sell within a specified timeline, the HRA will then proceed with redevelopment. EXECUTIVE DIRECTOR DATE: Amy Baldwin 06/132024 ATTACHMENT LIST: FINANCIAL IMPLICATIONS: None BUDGETED: YES NO FUNDING: N/A COMMENTS 20/29 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2025-2029 5 YEAR PLAN I. Key components to the 2025 – 2029 Five Year Plan. a. Updated Goals and Objectives. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative includes the following: a. To maintain High Performer Status for the Scattered Site Public Housing Program. b. To investigate “repositioning” options for the Scattered Site Public Housing Program, including meeting with residents and the Board to determine a final recommendation. c. To complete necessary capital improvements to the properties to maintain and improve the condition of housing units. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. To maintain High Performer status for the Housing Choice Voucher Program. f. To apply for additional rental assistance vouchers to serve targeted populations including but not limited to foster youth, veterans, persons without a home, and others as identified by county need. g. To continue administration of the “Community Housing Investment Programs” to rehabilitate existing owner occupied and rental properties. h. To administer the “Small City Development Program” to complete rehabilitation and other community improvement programs in communities which request assistance. i. To implement other federal or state funded owner-occupied rehabilitation programs. j. To continue programs to enable homeownership including down payment assistance and first-time home buyer programs. k. Continued administration of the Community Housing Investment Programs to offer emergency owner occupied home repair and rental unit rehabilitation for private landlords. l. Own, operate and manage 6 units of senior affordable housing in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. Administration of the Otter Tail County Housing Trust Fund for rental assistance, down payment assistance, rehabilitation, and/or new construction. b. To investigate financing mechanisms to construct affordable senior housing units in New York Mills, Ottertail and Vergas. c. To continue administration of the Community Housing Investment Program Mutli-Family New Construction Loan and Down Payment Assistance Programs. d. Engage with cities to identify potential build sites for future MN Housing Impact Fund Application. e. To administer the Housing Opportunity Program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. 21/29 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2025 ANNUAL PLAN I. Key components to the 2025 Annual Plan. a. Proposed changes to the Housing Choice Voucher Program Administrative Policy. b. Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c. Proposed activity for the Public Housing program Capital Fund. In 2025, capital improvements will include deck repair/improvements. Replacement of all cabinetry, countertop and flooring as needed will take place at time of unit turn. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative includes the following: a. To maintain High Performer Status for the Scattered Site Public Housing Program. b. To complete necessary capital improvements to the properties to maintain and improve the condition of housing units. c. To adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. To maintain High Performer status for the Housing Choice Voucher Program. f. To adopt an updated Administrative Plan aimed utilizing all federal funds as efficiently as possible. g. To apply for additional rental assistance programs to serve target special populations including but not limited to foster youth, veterans, persons without a home, and others as identified by the county. h. To administer the “Community Housing Investment Programs” to rehabilitate existing owner occupied and rental properties. i. To implement the “Small Cities Development Program” to complete owner occupied and commercial rehabilitation in Pelican Rapids if awarded by MN DEED. j. To continue programs to enable homeownership including down payment assistance and first-time home buyer programs. k. Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. To administer the Otter Tail County Housing Trust Fund for activities such as rental assistance, down payment assistance, rehabilitation, and/or new construction. b. To investigate financing mechanisms to construct affordable senior housing units in New York Mills. c. To continue administration of the Community Housing Investment Program Mutli-Family New Construction Loan and Down Payment Assistance Programs. d. Engage with cities to identify potential build sites for 2025 MN Housing Impact Fund Application. e. To administer the Housing Opportunity Program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. 22/29 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov Proposed Administrative Plan Changes for the Housing Choice Voucher Program 1. A deadline of the 20th of each month for documentation (Request for Tenancy Approval form, income change documents) to be received by the HRA for an action to completed for the first of the following month. 2. Incorporated penalties for Denial of Participation/Termination of Assistance (copy attached).* Proposed Admission and Continued Occupancy Plan Changes for the Public Housing Program 1. Increase of pet deposit from $300 to $400 with a maximum of 1 animal (this does not include service or companion animals). 2. Increase in billable rate for maintenance charges from $20 per hour to $30.* 3. In cases where a tenant has a history of being employed by 4 or more employers in a 12 month period of time, the gross income of all jobs held during the most recent 12 month period of time will be used to calculate rent.* 4. Participants households who have a negative rent will be required to complete a Negative Rent Questionnaire quarterly. *Nan McKay is currently updating the two Plans. A meeting has been scheduled for Monday, June 17 to ensure that our proposed changes do not conflict with HUD language. This list does not include regulatory changes required by HUD. 23/29 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Denial Of Participation/ Termination Of Assistance To The Family By The Otter Tail County Housing & Redevelopment Authority When a family is issued a Voucher for participation in the Section 8 Housing Choice Voucher Rental Assistance Program, the family, officially, becomes a participant in the program. The family must then follow the rules and abide by program policies as addressed in the language of the “Voucher” and in the “Statement of Obligations.” See below specific violations and the penalties that will be assessed if a family violates the rules and policies of the program. VIOLATION RESULT AND PENALTY 1. Failure to supply information for use in annual and/or interim reexaminations and failure to recertify in a timely manner within the time frame allowed in HRA letter to the family. 1. Termination. Participant may reapply and be placed back on the waiting list. 2. Failure to disclose and verify social security numbers and sign and submit consent forms for obtaining information. 2. Denial of assistance for applicant, may reapply and go back on waiting list. Termination for participating household, may reapply and go back on waiting list. 3. Failure to supply any information requested by the HRA to verify that the family is living in the unit or information. 3. Termination. Participant may reapply and be placed back on the waiting list. 4. Failure to promptly notify the HRA in writing when the family is away from the unit for an extended period of time in accordance with HRA policies. 4. Termination. Participant may reapply and be placed back on the waiting list. 5. Failure to allow the HRA to inspect the unit at reasonable times and after reasonable notice. 5. Termination. Participant may reapply and be placed back on the waiting list. 6. Failure to notify the owner and the HRA in writing before moving out of the unit or terminating the lease. 6. Termination. Participant will be ineligible for a 1-year period dating back to the date of termination. 7. Failure to make timely request for a transfer/port of assistance. (See F.O.). 7. Untimely requests for a transfer/port will result in a delay in the transfer/port. 8. Failure to use the assisted unit for residence by the family (see glossary for definition of family). Failure to use the assisted unit as the families only place of residence. 8. Termination. Participant will be ineligible for a 3-year period dating back to the date of termination. F.O. – Family Obligations; HRA – Housing & Redevelopment Authority; HQS – Housing Quality Standards Attachment 24/29 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 2 VIOLATION RESULT AND PENALTY 9. Failure to notify the HRA, within ten (10) working days of the birth, adoption, or court-awarded custody of a child. 9. Delay of family receiving any applicable deductions (minor & daycare allowances). If household income changes as a result of the additional member. Refer to Admin Plan 16-IV.B. 10. Failure to request HRA approval to add someone to the household PRIOR to the member(s) physically moving into the unit. 10. Termination. Participant will be ineligible for 3-year period dating back to the date of the termination. 11. Failure to report if a family member no longer lives in the unit. 11. HRA will proceed to terminate assistance for the family unless a repayment agreement is reached. If HRA ends up terminating, the household will be ineligible for a 3-year period, dating back to the date of termination. Refer to Admin Plan 16-IV.B. 12. Failure to give HRA a copy of any owner eviction notice. 12. No penalty, however, family may be terminated depending on reasons for eviction. 13. Failure to pay utility bills and supply appliances that the owner is not required to supply under the lease. 13. If failure to pay and/or supply results in termination of tenancy (serious lease violation) assistance will be terminated/participant ineligible for 12-mo. period dating back to date of termination. 14. Failure to notify the HRA within ten (10) working days, of the household income changes. Refer to Admin Plan, 16-IV.B. 14. Termination. Participant will be ineligible for 3-year period dating back to date of determination. Refer to Admin Plan 16-IV.B. 15. Failure to respond to the HRA’s requests. 15. Termination. Participant may reapply and be placed back on waiting list. 16. Failure to be responsible for any HQS breach caused by the family or its guests. 16. If failure becomes serious or repeated, termination. Participant ineligible for 12-mo. period dating back to date of termination. 17. If the HRA determines that the family owns or has any interest in the assisted unit. 17. Termination. Participant will be ineligible for 3- year period dating back to date of termination. 18. If the family commits any serious or repeated violations of the lease. 18. Termination. Participant will be ineligible for 12- mo. period dating back to date of termination. 19. If the family commits fraud, perjury, bribery or any other corrupt or criminal act in connection with the program. 19. Termination. Participant will be ineligible for 3-year period dating back to date of termination. 20. If the family member is convicted of drug-related or violent criminal activity (see glossary for definitions). If a family member has a pattern of illegal drug use that interferes with the health, safety, or right to peaceful enjoyment of the premises by other residents. Drug-related criminal activity includes members of the family found to be using medical marijuana. 20. Termination. Participant will be ineligible for 3-year period dating back to date of termination. Refer to Admin Plan 12-I.E. 25/29 3 VIOLATION RESULT AND PENALTY 21. If the family subleases or lets the unit or assigns the lease or transfers the unit. 21. Termination. Participant will be ineligible for 3- year period dating back to date of termination. 22. If the family receives Section 8 assistance while receiving another subsidy, for the same unit or a different unit under any other federal, State, or local housing assistance program. 22. Termination. Participant will be ineligible for 3-year period dating back to date of termination. 23. If the family damages the unit or premises or permits any guest to damage the unit or premises. 23. If failure becomes serious or repeated, termination. Participant ineligible for 6-mo. period dating back to date of termination. 24. If the HRA determines that the family is renting from a parent child, grandparent, grandchild, sister or brother of any member of the family, unless a reasonable accommodation has been granted for a person with a disability. 24. Termination. Participant will be ineligible for 3-year period dating back to date of termination. 25. If a family member engages in the illegal use of a controlled substance; or abuses alcohol in a manner that threatens the health and safety or right to peaceful enjoyment of the premises by other residents/or persons residing in the immediate vicinity of the premises. 25. Termination. Participant will be ineligible for 3-year period dating back to date of termination. Refer to Admin Plan Section 12.1.E. 26. If the family allows a guest to stay in the unit for more than two (2) weeks. 26. Termination. Participant will be ineligible for 3-year period dating back to date of termination. 27. If the family allows a foster child/foster adult or a live-in aide to reside in the unit without landlord and HRA approval. 27. If the additional household member is determined to be ineligible, if the unit becomes over-crowded, if the landlord is not willing to allow the additional member, and the ineligible member is allowed to continue to reside in the unit, assistance will be terminated/participant will be ineligible for 3-year period dating back to date of termination. 28. Failure to sign an initial lease with the landlord including the HUD Tenancy Addendum. 28. Delay of assistance until lease is signed and possible termination. If terminated, participant may reapply and be placed back on the waiting list. 29. If the family makes additional payments to the landlord other than security deposit and amount of rent determined by the HRA. 29. Termination. Participant will be ineligible for 1-year period dating back to date of termination. 30. If any of the information supplied by the family is not true. 30. Applicants will be denied admission and ineligible to reapply for a twelve (12) month period and participants will be terminated from the program and ineligible for a twelve (12) month period of time dating back to the date of denial/termination. 26/29 4 VIOLATION RESULT AND PENALTY 31. If the family moves more than once in a 12 month period, or if the family moves and 12 months has not passed since the issuance of their voucher. 31. Termination. Participant may reapply and be placed back on the waiting list. 32. If the family signs additional agreements with the landlord without prior approval from the HRA. 32. Termination. Participant may reapply and be placed back on the waiting list. 33. If a family fails to establish citizenship or eligible immigrant status and is not eligible for or does not elect continuation of assistance, proration of assistance, or temporary deferral of assistance. If the HRA determines that a family member has knowingly permitted an ineligible non-citizen (other than any ineligible non-citizens listed on the lease) to permanently reside in their Section 8 unit. 33. The family’s assistance will be terminated. Such family will not be eligible to be readmitted to Section 8 for a period of 3-year from the date of termination. 34. Household members who have ever been convicted of drug-related criminal activity for the manufacture or production of methamphetamine. 34. Will be denied for life. 35. Household members who are subject to a lifetime registration requirement under State sex offender registration program. 35. Will be terminated and/or denied for life. 36. A household member who is or becomes a fugitive felon, parole violator or person fleeing to avoid prosecution, or custody or confinement after conviction for a crime, or attempt to commit a crime that is a felony under the laws of the place from which the individual flees. 36. Will be terminated and ineligible for a 3-year period dating back to the date of termination or until the member is cleared by law enforcement as no longer being in violation. 37. Have a family member whom we determine was ever evicted from federally assisted housing. 37. Assistance will be terminated for household unless ineligible member leaves the household. If assistance is terminated for this reason household will be ineligible for a 12-month period dating back to the date of termination. However, if the family owes money to the assisted housing agency refer to Admin Plan Section 16-IV.B. regarding repayment agreements. 38. If the household is determined to owe the HRA for overpaid housing assistance due to failure to report changes in household income/family composition. 38. For the participant: If the household is determined to owe the HRA for overpaid housing assistance due to failure to report changes in household income/family composition, the HRA will proceed to terminate assistance for the family, unless a repayment agreement is reached (see Admin Plan Section 16-IV. B, regarding repayment agreements). If HRA ends up terminating, the household will be ineligible for a 3-year period dating back to the date of termination. For applicants: they will need to have all debt paid before they would be able to apply for benefits 27/29 5 VIOLATION RESULT AND PENALTY 39. If the household breaches an agreement with the HRA to pay amounts owner to this HRA, as agreed upon. 39. The HRA will proceed with termination and the household will be ineligible for a 3-year period of time dating back to the date of termination. 40. If a household member engages in or threatens abusive or violent behavior toward any HRA staff member or resident. 40. Assistance will be terminated and participant will be ineligible for a 3-year period of time dating back to the date of termination. 28/29 Capital Fund Five Year Action Plan 2022-2026 MN 177 Otter Tail County HRA $7,500.00 $7,000.00 $16,716.00 $0.00 $0.00 $0.00 Year 2 2023 Year 4 2025 Year 5 2026Year l 2022 Year 3 2024 Operations $7,000.00 Unit Update $14,519.12 $7,602.88 $0.00 $0.00 $0.00 $12,500.00 $41,622.00 Radon Testing & Mitigation Replace Water Heater - Underwood Total Replace Furnace/Air conditioner - Underwood Replace Light Fixtures Replace deck, stairs and railings $43,716.00 $7,000.00 $15,596.00 $0.00 $0.00 $0.00 $7,500.00 $12,500.00 $42,596.00 $7,000.00 $9,000.00 $0.00 $12,500.00 $7,000.00 $9,500.00 $0.00 $6,000.00 $20,000.00 $0.00 $0.00 $42,500.00$42,500.00 $2,500.00 $24,000.00$0.00 $0.00 29/29 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov