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Home My WebLink AboutHousing & Redevelopment Authority - Minutes - 03/17/2022HOUSING AND REDEVELOPMENT AUTHORITY OTTERTAIL COUNTY -MINNESOTA Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on March 17, 2022 at 2:30 pm At the Otter Tail County Government Services Center 500 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Robert Maki, Secretary Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson John Lindquist, absent Others Present: Barbara Dacy, OTC HRA Executive Director Paula Grunewald, OTC HRA Administrative Assistant Amy Baldwin, OTC CDA Director Kris Vipond, OTC Assistant Finance Director David Johnson, Realtor Via Teams Tanya Westra, OTC HRA Project Manager Sarah Schake, Independent Contractor Stephanie Kuka, Audit Director, State Auditor Office Aaron Tri, CPA, State Auditor Office 1. Call to Order Chairperson Johnson called the meeting to order at 2:37 p.m. 2. Approval of Agenda Motion made by Mortenson, second by Maki to approve the March 17, 2022 Agenda. Motion passed unanimously. 3. Approval of Consent Agenda Items Motion made by Rogness, second by Murphy to approve the Consent Agenda. Motion passed unanimously. 4. Presentation A. Receive the 2020 Audit, Office of the State Auditor. Stephanie Kuka, Audit Director and Aaron Tri, CPA from State Auditor's office provided an overview of the audit process, their opinion, and also presented their findings. Motion made by Rogness, second by Maki to accept the 2020 Audit. Motion passed unanimously. 5. New Business A. Resolution No. 190 Requesting That The Board Of Commissioners Of Otter Tail County, Minnesota, Initiate The Process Of Calling For A Public Hearing On The Dissolution Of The Housing And Redevelopment Authority In And For Otter Tail County, And Other Actions Related Thereto. 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us LIVE YOUR best life HERE. - . . Director Dacy reportEcld thatthe process to combine HRA powers and CDA powers in one agency has started with CDA Board action on March.9, 2022, that made a similar request. She stated that this effort was originally contemplated by the county begirining in 2018. She reported that ifthe .Resolution is approved, the next step is to present.an itein at tlie County Board to establish a date for a public hectring. She also noted thatthe HRA Board will need to conduct c1 public hearing tci amend the 5 Year PHA Plan as well. She stated that it is proposed to • .. • finish the process effective January 1, 2023. • • • • • •• Commissioner Maki asked hoW Will the Mission Statement be affected? Commissioner Rogness and Johnson alsq • stated that the role of the housin/£programs must continue to be in the forefront. • • • • • . Amy Baldwin, CDA Dire_ctor stat~d that there was a desire expressed. at the.recent workshop· fo have more joint • • • meetings before the merger, wl)ich would be an opportunity to create a mission_statement. • • • Commissioner Morteris~n questioned if they should be under one urribreUa as both have been separate for some • • • time. Commissioner Johnson: commented that there is duplication of etforf between the CDA and HRA. Director· Dacy said tha! from a pulilic perspective, there may be more recognition of the CDA due.to the Big Build and that : . additional programming will be rolled out in the near future. • • • • Commissioner Johrisbli commented that the CDA has a ·committee structure. and another committee focusing Ori hciusing would help the CDA Board. He suggested that the CDA Board include "Adhoc' members for com.mittees . • • Motionmade by Rogness, second by.Mortenson to approve Resolution No. 190. Motion passed ~nanimously . • • B. -~esoiutiori No. 191 Authorizing The Execution Of The GrantContract Agr~ementlivith The State of· Minnesota For The Hidden Meadows Development. Dacy reported that $516,382 of grant funds and $750,000 in interim financing was awarded by Minnesota Housing to build ttiree home_s in Hidden.Meadows, Battle Lake. • • ; This is .a iota! of $1.2 million. After 2 hcimes are sold the proceeds will go towards building the 3rd home.· Motion . made by Mortenson, second by Maki to approve Resolution No. 191. Motion passed unanimously . • C. Resolution No. 192 Adopting A.Policy For The Big Build And HoUsin(J Trust Fund Programs. . Dacy reported that The Big 13uild and Housing Trust Fund Programswas approved at the March 9 GOA Board Meeting. The County Board will co.nsid.er it atthe March 29 meeting, .Recent feedback from communities .includes. a request to·_add definitions ~.e.g: "infrastructure", and adding a maximum amount/community in addition to· • . maximum amount/development. ·Commissioner Johnson stated we should look.at each application individually .and monitor progress of the programs . .Motion made by. Morte.nson, second oy Maki to approve Resolution No: 192. Motion passed unanimously. • D; Motion To Appoint A Board Chair .Representative To Review.And A~thorize Payment For Executive Director Monthly Invoices. Director. Dacy asked to have the Assistant Finan·ce Director·to act as the Board Chair • • Representative to. review Executive Director invoices and incorporate the invoice into the routine payment system. Motion made by Murphy, second:bY Rogness to approve. Motion passed unanimously. • • 6. Executive Director Report . 1. Housing Summit April 7. 2022. Staff is working with CDA staff on the proposed sessions for the Housing Summit on April 7. sessions will highljghtthe recent policy provisioris for the Big Build and Housing Trust Fund to spark new housing construction and rehabilitation in the county. Community representatives will also speak to their recent successes and initiatives attracting new development. Pg.2 . . . 2. Community Housing Investment Program Documents (CHIP). Staff is working with legal counsel to draft template documents to memorialize the provisions of the various rehabilitation programs. 'Board approval of these documents will be requested at an upcoming meeting. 3. Communication Plan.for Housing Choice Voucher and Publlc-1-iousing Waiting List. Staff is working on a communication plan with county staff to promote the advantages of the programs and the process fo sign up. It is • intended that this effort be coordinated with community partners, residential rental property owners, and county departments. • 4. HRA Staffing Update. Director Dacy reportE:Jd that Kelly Mmerv.,ill start. on April 18 as the Housing Assistant •· Coordinator. The Constructfon Specialist position should be posted by the end of March. 7. General Discussion~ Topics by Commissioners Johnson commented that the audit went well. . 8. Adjournment At 3:58 pni a motion was un_aniniously carried to adjourn the meeting. {;?Q)1;!ceL Robert Maki/Secretary/Clerk Date Pg.3