HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 01/20/2022HOUSING AND REDEVELOPMENT AUTHORITY
OTTERTAIL
COUNTY -MINNESOTA
The Otter Tail County HRA Board of Commissioners
Met for a regular meeting on January 20, 2022 at 2:30 p.m.
At the Otter Tail County Government Services Center,
West Battle Lake Room, 500 W Fir Ave, Fergus Falls, MN
Board Members Present:
Wayne Johnson, Chairperson
John Lindquist
Robert Maki, Secretary
Kurt Mortenson
Betty Murphy -Arrived at 2:41 p.m.
Absent: Leland Rogness, Vice Chairperson
Others Present:
Barbara Dacy, OTC HRA Executive Director
Paula Grunewald, OTC HRA Administrative Assistant, both present and via Teams
Tanya Westra, OTC HRA Project Manager, via Teams
Kris Vipond, Assistant Finance Director, via Teams
Amy Baldwin, OTC CDA Community Development Director, Via Teams
1. Call to Order
Chairperson Johnson called the meeting to order at 2:32 p.m.
2. Approval of Agenda
Government Services Center
500 West Fir Avenue
Fergus Falls, MN 56537
Motion made by Lindquist, second by Mortenson to Approve the Agenda and to pull the Check Report and
Financial Activity from the Consent Agenda due to revisions. Motion passed unanimously.
3. Approval of Consent Agenda Items
Ms. Dacy reported on the changes to the Check Report and Financial Activity. Motion made by Mortenson second by
Maki to add the Check Report and Financial Activity to the Consent Agenda. Motion passed unanimously.
Motion made by Lindquist, second by Mortenson to accept the report with revisions and to approve the consent agenda.
Motion passed unanimously.
4. Annual Meeting Items
A. Board Officers for Fiscal Year 2022
Lindquist moved to keep the same officers for 2022 as were in 2021 : Chairperson Wayne Johnson, Vice
Chairperson Leland Rogness and Secretary Bob Maki. Motion made by Lindquist, second Mortenson to approve.
Motion passed unanimously.
B. Legal Publication for Fiscal Year 2022
The Fergus Falls Daily Journal is the current legal publication. Motion made by Maki, second by Mortenson to
approve Fergus Falls Daily Journal. Motion passed unanimously.
218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us
LIVE YOU R best life H E RE . -
C. Depositories for Fiscal Year 2022
FM Bank (formerly Security State Bank) is the current depository for the HRA. HUD requires adoption of the
'General Depository Agreement". Motion made by Lindquist, ·second by Maki to approve to General Depository
Agreement with FM Bank. Motion ·passed unanimously.
D. Legal Counsel for Fiscal Year 2022
No action needed as in August 2021 a thre&-year term was eriteredwith the option of two on&-year extensions.
E. Boa.rd Member Per Diem for Fiscal Year 2022
The current per diem is $75, the. maximum permitted by state statute. As a reminder, state statute.469.011 ·
provides that elected officials may'receive the· daily payment only if they do not receive payment for public service
the same day. Motion made by Mortenson, second by Maki to approve $75.00 per diem. Motion passed
unanimously.
F. Mileage Reimbursement for Fiscal Year-2022
• The IRS has established 58.5' cents as the mileage reimbursement. Motion made by Mortenson, second by
Lindquist to approve 58.5 cents per mile. Motion passed unanimously.
G. Day, Time. Location. and Meeting Schedule for Fiscal Year 2022 -. _ _ _
The OTC HRA meetings,will be held on the third Thursday of each month, at 2:30pm in either the Otter Tail Room
or West Battle Lake Room. The. dates and room locations are: •
-January 20, 2022 West Battle Lake Room
February 17, 2022 WestBattle Lake Room
. March 17, 2022 WestBattl_e Lake Room
April 21, 2022 Otter Tail Room
. May 19, 2022 West Battle· Lake Room
June 16, 2022 Otter Tail Room
•. July 21, 2022 Otter Tail Room
August18, 2022 Otter .Tail Room
• September 15, 2022 btterTailRoom
October 20, 2022 Otter Tail Room
November 17, 2022 Otter Tail Room
December 15, 2022 Otter Tail Room
Motion·made by Maki, second by Murphy to ·approve. Motion passed unanimously.
5. • PublicHearing
Reconvene Public Hearing and Resolution No. 180 Amending the 5-Year Public Housing Agency Plan and
Adopting a Revised Administrative Plan for the Housing Choice Voucher Program Effective February 1,
2022 -need to postpone until 3:45 p.m. due to advertising in Daily Journal.
6. New Business
A .. Resolution No.181 Authorizing Execution of Joint Powers Agreement with Otter Tail County
B. Resolutions Pertaining to the Minnesota Counties Insurance Trust:
i. Resolution No. 182 Authorizing Execution of the Jo.int Powers Agreement with the Minnesota
Counties Insurance Trust
ii. Resolution No. 183 ·Electing/Rejecting Workers Compensation Coverage for Officials
Tabled due to Paragraph 8 on.Insurance and Paragraph 9 Covered Parties. Motion made by Lindquist, second by
Mortenson to approve that we table 181, 182 and 183 resolutions. Motion passed unanimously.
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C. Resolution No. 184 Authorizing Closing and Consolidation of Certain Bank Accounts
. Ms. Dacy stated that the resolution authorizes closing the Dalton Small City Development Program checking
account and to transfer the balance to the·General Levy Account, and lo close the SecUoh a.Administration
Reserve Account,. and to transfer those funds to the voucher program account. Motion made by Mortenson,
second by Murphy to approve. Motion passed unanimously.
7. Discussion
A. Public Housing Repositioning .Options
Director Dacy stated that the Authority has received technical assistance through HUD to analyze the options to
change to another financing platform for. the scattered site public housing u.nits. She presented an overview of the
process requirements and potential opUons. She stated that conversion to a project-based voucher program may
improve annual revi;inue arid simplify administration, She recommended this effort begin later this year. • •
B. Update on Dalton Redevelopment (a portion of this meeting may be closed to the public pursuant to .
Minnesota Statutes Section 13D.03 or 13D.05.)
Chairperson Johnson stated that.the Board will move into. Closed Executive Session to discuss appraisal data .as
permitted by Minnesota Statute!l Section 13D.05. subd (3)(a)(2). The Board moved back into. the regular session.
Public Hearing . .
Reconvene Public Hearing and Resolution No.180,Ameriding the 5 '-Year Public Housing Agency Plan 11rid
Adopting a Revised Administrative Plan for the Housing Choice Voucher Program Effective February 1,
2022. Public Hearing. reconvened at 4:00 p.m. Hearing no commentary and seeing no commentary from public, the
Board closed the hearing. •
. . 8. Executive Director Report .
Director Dacy reported that theH,DA Boarcl suggested a joirit meeting between the HRA 1,!nd CDA to hear·the
consultant presentation on the Comprehensive Needs Assessment Report. Ms. Dacy also reported that the Housing
Assistance Coordinator position is open. She is seeking a temporary agreement with MMCDC to administer the
voucher program. Ms. Amy Baldwin stated that a "housing summit" is being planned and details will be coming with
more localized information.
9. General Discussion
Commissioner Lindquist requested information on the amount of funding for infrastructure .projects as a result of.
federal action. Chairperson Johnson stated that ihe Executive Director will provide periodic progress reports to
the Board by email.
10. Adjournment
At4:12 p.m, a motion was unanimously carried to adjourn the meeting.
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Robert Maki/Secretary/Clerk Date
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