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HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 06/12/2023HOUSING AND REDEVELOPMENT AUTHORITY The Otter Tail County HRA Board of Commissioners Public Hearing Board Meeting on June 12, 2023 at 8:00am At the Otter Tail County Government Services Center Board Members Present: Wayne Johnson, Chairperson Leland Rogness, Vice Chairperson Jeff Ackerson Kurt Mortenson Betty Murphy Others Present: 500 W Fir Ave, Fergus Falls, MN Barbara Dacy, OTC HRA Executive Director Amy Baldwin, OTC CDA Director Tanya Westra, OTC HRA Project Manager Kevin Currie, Construction Consultant Paula Grunewald, OTC HRA Administrative Assistant Guest: Tanya Bakken, Clerk/Treasurer, City of Dalton Via Teams: Julie Bakken, OTC HRA Accounting Specialist 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 8:00am. 2. APPROVAL OF AGENDA Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Motion made by Kurt Mortenson, second by Lee Rogness to approve the June 12, 2023 Agenda with changes noted to the title of Resolution 243. Motion passed unanimously. 3. PUBLIC HEARING A. Otter Tail County Affordable Senior Housing Program Executive Director, Barbara Dacy, stated that the purpose of the public hearing is to consider the proposal to enter into financing for a multifamily rental housing development for affordable senior housing in the City of Dalton as required by Minnesota Statute Chapter 462C. Ms. Dacy described the project, location, and the financing terms with the county for approximately half of the $1 .6 million project cost. She stated that there will need to be an annual appropriation of the HRA levy to pay for the debt service for the financing. She stated that the target market will be for seniors aged 55 and older with incomes at or below 80% of Area Median Income. She recommended that the Board continue the public hearing to July 18, 2023 in order to provide the required notice by statute to West Central Initiative as the "regional development commission" to review and comment on the project. Chairperson Wayne Johnson opened the Public Hearing at 8:10am. The Chair called three times for testimony. There was no one present to speak for or against the proposal. The Chair declared that the Public Hearing will be continued to the Board Meeting to be held on Tuesday, July 18th at approximately 11 :45am. 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. c::==:=::===~~=---~ ------==--~----- 4. NEW BUSINESS ~ Resolution No. 243 Resolution Approving General Contractor, Electrical Contractor, And Authorizing Execution of Design Build Agreement. Dacy stated that the Resolution title changed to accurately reflect the contractors to be used in the project and the agreement to be executed with the General and Electrical contractors. She stated the contractors will be responsible to work with the architect to complete the design, scope of work and construction estimate, which will be brought back to the Board for final review and approval. Dacy reviewed the competitive proposal advertising process and stated that JBS Builders, LLC responded as the General Contractor and Ohren Electric responded as the Electrical Contractor. There were no responses for the Mechanical Contractor. Ms. Dacy noted that because ground source heat pumps are no longer part of the project, any mechanical and plumbing work will be handled by the General Contractor. She stated that based on the information received through interviews and reference calls, staff is pleased to recommend that JBS Builders, LLC be approved as the General Contractor, and Ohren Electric be approved as the Electrical Contractor. Construction Consultant Kevin Currie recommended that the resolution be amended to note that the agreement be entitled as the Design Build Agreement instead of Design Agreement. Commissioner Rogness asked about the extent of work by the General Contractor. Mr. Currie stated that the General Contractor will be working with the heating, cooling and plumbing contractors. Commissioner Rogness noted that there will be more rebates in the future for heat pumps. Ms. Westra stated that wherever possible, the HRA will take advantage of all rebates. Commissioner Murphy asked if the floor plan been determined? Ms. Westra stated that a preliminary design has been established for each triplex, which will then be evaluated by the contractors and another plan will be created. Mr. Currie stated that the building will be designed to accommodate the possibility of future solar arrays and will make rooms big enough for batteries to be added at a later date. Commissioner Ackerson stated that the technology will change significantly for solar, and it is likely that the size of batteries will be smaller or there may be some other options. He suggested that the size of the units should not be influenced by the batteries. Motion made by Kurt Mortenson, second by Betty Murphy to approve Resolution No. 243 with the proposed change of the title of the agreement to be executed with the contractors. Motion passed unanimously. EXECUTIVE DIRECTOR REPORT Ms. Dacy stated that she is working on a "Housing Infrastructure Bond" application to Minnesota Housing for similar senior housing triplexes in the cities of Ottertail, Vergas, and New York Mills. Dacy stated that the application requires site control and requests to the cities is underway. She stated that a forgivable deferred loan will be requested. She stated that the program cannot be used for the project in Dalton . GENERAL DISCUSSION -TOPICS BY COMMISSIONERS None. 7. ADJOURNMENT At 8:37am a motion was unanimously carried to adjourn the meeting. Kurt Mortenson/Secretary/Clerk Date~' Pg.2