HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 03/21/2023OTTERTAIL OTTER TAIL COUNTY I HOUSING
COUNTY· MINNESOTA
The Otter Tail County HRA Board of Commissioners
Met for a regular meeting on March 21 , 2023 at 12:00pm
At the Otter Tail County Government Services Center
Board Members Present:
Wayne Johnson, Chairperson
Jeff Ackerson
Kurt Mortenson
Betty Murphy
Leland Rogness, Vice Chairperson
Others Present:
500 W Fir Ave, Fergus Falls, MN
Barbara Dacy, OTC HRA Executive Director
Amy Baldwin, OTC CDA Director
Tanya Westra, OTC HRA Project Manager
Paula Grunewald, OTC HRA Administrative Assistant
Via Teams
Julie Bakken, OTC HRA Accounting Specialist
1. CALL TO ORDER
Chairperson Johnson called the meeting to order at 12:00p.m.
2. APPROVAL OF AGENDA
Government Services Center
500 West Fir Avenue
Fergus Falls, MN 56537
No additions were made. Motion made by Kurt Mortenson, second by Lee Rogness to approve the March 21 ,
2023 Agenda with no changes. Motion passed unanimously.
3. APPROVAL OF CONSENT AGENDA ITEMS
No items were pulled for discussion. Motion made by Lee Rogness, second by Jeff Ackerson to approve the Consent
Agenda. Motion passed unanimously.
4. New Business
A. Resolution No. 234 Amending Resolution No. 198 Regarding the Transfer of Assets and Assignment of
Obligations of the Housing and Redevelopment Authority in and for Otter Tail County to the Community
Development Agency of Otter Tail County, and the Asset and Liability Transfer Agreement Therefor, and
Declaring the Intent to Dissolve the Housing and Redevelopment Authority in and for Otter Tail County
Barbara Dacy, Otter Tail County HRA Executive Director explained that after the CDA and HRA Joint Work
Session held on February 21 , 2023 the Commissioners chose to continue with their individual boards. Resolution
198 would have transferred Assets and Assignment of Obligations of the HRA to the CDA as of January 1, 2024.
Resolution 234 would put a pause on this and preserve the previous approvals, preserve the ability to dissolve at
a future time and does not specify an effect date for dissolution. At this time, Barbara will transmit this to the
County Board for their deliberation. Motion made by Wayne Mortenson, second by Betty Murphy to approve.
Motion passed unanimously.
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B. Resolution No. 235 Authoring Execution of the Architectural and Engineering Services Agreement with
Design Intent
Director Dacy explained that more time is needed for preparation and discussion before entering into this
agreement. She requested a motion to table this Resolution No. 235 until the April 18th, 2023 meeting. Motion
made by Lee Rogness, second by Murphy to approve. Motion passed unanimously.
5. DISCUSSION
HRA MN NAHRO Commissioner Training
Director Dacy discussed the MN NAHRO Commissioner Training -"Understanding the Multifaceted Role of the
HRA Commissioner Online Series". There are 5 sessions with a cost of $350/commissioner. Dacy will contact MN
NAHRO with a question on "if the sessions can or will be recorded" for a Commissioner that is unable to attend a
session. After discussion, HRA will purchase 3 seats for Jeff Ackerson, Wayne Johnson and Kurt Mortenson.
Finance Committee
Dacy stated that the Board should appoint two Commissioners to the HRA Finance Committee. Kurt Mortenson and
Wayne Johnson volunteered since they are on the County Board Finance Committee. Motion made by Lee
Rogness, second by Jeff Ackerson to approve. Motion passed unanimously.
Meeting Logistics
Due to length needed for some of the HRA meetings Director Dacy asked if the commissioners were able to meet
earlier. Adjusting the role of the consent Agenda to include routine items may help speed up the meeting. It was
determined to start the meeting at 11 :45 a.m. Director Dacy also asked if Meeting Minutes needed to be emailed
prior to the packet. Commissioners were okay with them not being emailed prior to receiving the packet.
6. EXECUTIVE DIRECTOR REPORT
Dacy informed the commissioners about the West Central Minnesota "Homework Starts with Home" program. Both
HRA and the County have been a Local Government Partner to help people transition out of homelessness. Clay
County HRA administers the rental assistance portion and Mahube-OTWA provides services.
Dacy told the commissioners that all HRAs are required by HUD to conduct a survey of residential rental housing
owners regarding rent, utilities, and amenities for market rate housing. She stated that this is called Rent
Reasonableness, where rents must be comparable for voucher units to rents for similar unassisted units in the
marketplace. A questionnaire will be prepared with the Otter Tail County Assessor's Office as this information is
needed for both offices.
7. GENERAL DISCUSSION -TOPICS BY COMMISSIONERS
Make sure that the calendar is updated to the new time of 11 :45 a.m. for HRA Board Meetings.
8. ADJOURNMENT
At 12:38pm a motion was unanimously carried to adjourn the meeting.
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