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HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 01/16/2024HOUSING AND REDEVELOPMENT AUTHORITY OTTERTAIL COUNTY· MINNESOTA The Otter Tail County HRA Board of Commissioners Met for a regular meeting on January 16, 2024 at 11 :45am At the Otter Tail County Government Services Center Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Betty Murphy Absent: Leland Rogness, Vice Chairperson Others Present: 515 W Fir Ave, Fergus Falls, MN Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accounting Specialist Paula Grunewald, OTC HRA Administrative Assistant Via Teams: Sarah Schake, CDA Project Manage.r 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11 :46 am. 2. APPROVAL OF AGENDA Government Services Center 500 West Flr Avenue Fergus Falls, MN 56537 Motion made by Kurt Mortenson, second by Betty Murphy to approve the January 16, 2024 Agenda without changes. Motion passed unanimously with all here except Lee Rogness. 3. APPROVAL OF CONiSENT AGENDA ITEMS Motion made by Betty Murphy, second by Kurt Mortenson to approve the Consent Agenda. Motion passed unanimously with no items pulled and no additional discussion. 4. ANNUAL MEETING ACTION ITEMS A. Board Officers for Fiscal Year 2024 With the transition, the decision was to keep the Board Officers the same for 2024. Motion made by Betty Murphy, second by Jeff Ackerson to approve the Board Officers for Fiscal Year 2024 as follows Chairpersonn Wayne Johnson; Vice Chairperson Lee Rogness: and Secretary Kurt Mortenson. Motion passed unanimously. 8 . Legal Publication for Fiscal Year 2024 Motion made by Kurt Mortenson, second by Jeff Ackerson to approve the Fergus Falls Daily Journal as the Legal Publication for Fiscal Year 2024. Motion passed unanimously. No additional discussion. C. Depositories for Fiscal Year 2024-Resolution No. 274 Motion made by Jeff Ackerson, second by Kurt Mortenson to approve the Depositories for Fiscal Year 2024 with FM Bank -Resolution No. 274. Motion passed unanimously. No additional discussion. 218·998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR he.,t life HE.RE. 1r---~--.=---,-- D. Board Member Per Diem for Fiscal Year 2024 Motion made by Betty Murphy, second by Jeff Ackerson to approve the Board Member Per Diem for Fiscal Year 2024 at the State Statute of $75. Motion passed unanimously. E. Day, time, Location, and Meeting Schedule for Fiscal Year 2024 The 2024 meetings dates have been set for January 16, February 20, March 19. April 16. May 20, June 18, July 16, August 20, September 17, October 15, November 18, and December 16. All meetings begin at 11 :45 am and will be held in the Otter Tail Room at the Government Services Building. One exception is the February 16th meeting which will be in the Big Pine/Rush Lake Rooms at 505 S Court St., Fergus Falls. Meetings are held on the 3rd Tuesday of the month except for the May, November and December which has been moved to the 3rd Monday of the month due to County Board meeting conflict. Also included is this schedule is the first meeting of 2025 -January 21st. Motion made by Kurt Mortenson, second by Betty Murphy to approve the day, time, location and meeting schedule for 2024 as presented in the packet. Motion passed unanimously. 5. NEW BUSINESS A. Resolution No. 275 Authorizing Execution of SAM Entity Administrator Certifi cate for the Otter Tail County Housing and Redevelopment Authority Amy Baldwin, HRA Executive Director reported the HRA is registered in "SAM", the System for Awards Management System. To update official information in the system, we are required to upload a notarized letter formally designating the new Executive Director as the Entity Administrator. The HRA Chair is directed and empowered to sign the letter. Motion made by Kurt Mortenson, second by Jeff Ackerson to approve Wayne Johnson, Board Chairperson's signature on the SAM letter, the letter is notarized and that Executive Director, Amy Baldwin files the letter with SAM. Motion passed unanimously. 6. OLD BUSINESS A. North Fields of Dalton: Update and Authorization to Issue Bids Amy Baldwin, HRA Executive Director requested authorization to issue bids for modular construction and on- site work of two triplex residential housing structures for the North Fields of Dalton project. Discussion included modular construction, setting of triplex structures. price, interest, installers, broad solicitation, projected completion date, onsite work and more. Commissioners suggested that the type of foundation and high water table should be investigated as well as effective crawl space uses. Operational costs, borrowing money from the County, State Affordable Housing Aid. geothermal, and available rebates were also discussed. OTC HRA would be the General and would oversee the project which also saves on outside project manager costs. This type of construction could be the future model for other projects in communities such as New York Mills and Vergas. Motion made by Jeff Ackerson. second by Kurt Mortenson to approve to update and authorization to issue bids for the North Fields of Dalton project. Motion passed unanimously. It was also noted that tree removal has been done at the site. 7. DISCUSSION A. Review of 2024 Community Development and Housing Work Plan Amy Baldwin, HRA Executive Director presented a spreadsheet with the projects that Community Development and Housing staff are working on for 2024. The spreadsheet includes timelines for projects in Housing: North Fields, Pelican Hwy. Garage Site. Pelican Rapids Tax Forfeit, Senior Triplex in Dalton, Pelican Rapids Small Cities Grant and Battle Lake Youth Center. Timelines were also included for projects in Childcare, Digital Opportunity, OTC Works, Marketing and On the Map. B. A question was asked about a vacancy in a Public Housing unit. Tanya Westra, Housing Program Supervisor explained the circumstances. Pg.2 8. EXECUTIVE DIRECTOR REPORT Amy Baldwin, HRA Executive Director reported: • HRA is transitioning from Barbara's retirement. • The voucher program has 100 vouchers -this is one of the highest numbers for a long time. We may need to tap into our reserves. • Tanya Westra, Housing Program Supervisor has completed the HCV Financial Management class and has passed the test. 9. GENERAL DISCUSSION -TOPICS BY COMMISSIONERS Chairman, Wayne Johnson asked if an agreement had been signed for the 117 1st NW Ave., Pelican Rapids property. Tanya Westra replied no but contingencies are in place. 10. ADJOURNMENT At 1 :50 pm a motion was unanimously carried to adjourn the meeting. Kurt Mortenson 1secretary/c1erk Pg. 3