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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 08/27/2024Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 27, 2024 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for August 13, 2024 2.2 Warrants/Bills for August 27, 2024 2.3 Human Services Warrants/Bills for August 27, 2024 2.3 Public Health Warrants/Bills for August 27, 2024 2.4 Pomme de Terre 1W1P Contract for Services 4.0 Accountant Positions – Reclassification 4.0 Public Health Nurse 5.0 2023 Public Health Annual Report 6.0 Planning Commission Recommendations 6.0 Resolution Approving OTWMD Ordinance 7.0 Letter to MN EMS Regulatory Board - Lake Region Ambulance 7.0 Letter to MN EMS Regulatory Board - Ringdahl Ambulance 8.0 County Administrator Updated Agreement 10.0 MICA 2024 End-of-Session Briefing 11.0 Maplewood Trail Update 12.0 Old CSAH 31 Abandonment & Resolution 12.0 Highway Department Update 13.0 Perham Garage Lease Agreement 13.0 1174 Western Ave Lease Agreement 14.0 Resolution Approving Single Family Tax Abatements 14.0 Single Family Property Tax Rebate Program Status DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for August 13, 2024 2.2 Warrants/Bills for August 27, 2024 3.0 Joint Drainage Authority Appointment & Resolution 3.0 Ditch 56 - Private Tile and Clean 3.0 Ditch 47 - Tree Root Removal > > > > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes August 13, 2024 Page 1 of 14 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 13, 2024 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, August 13, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Rogness and unanimously carried to approve the Board of Commissioners’ agenda of August 13, 2024, with the following additions and corrections: LCCMR Echo Bay Resolution Carbon Pipeline Public Hearing & AMC Transportation Policy Subcommittee Correction to the July 23, 2024 Minutes on pg. 5, Resolution No. 2024-64 APPROVAL OF CONSENT AGENDA Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as presented: 1. July 23, 2024, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for July 30, 2024, as Approved for Payment by the County Auditor- Treasurer (Exhibit A) 3. Warrants/Bills for August 13, 2024 (Exhibit A) 4. Human Services and Public Health Warrants/Bills for August 13, 2024 (Exhibit A) 5. Otter Tail River 1W1P Agreement for Services 6. Redeye River 1W1P Agreement for Services 7. Approval of Final Payment for CP 4295-202 2024 Crack Sealing Project - Fahrner Asphalt Sealers, LLC, Eau Claire, WI 8. Approval of the issuance of a temporary liquor license for New York Mills for the Otter Berry Farm, Corn Maze on the date of September 7, 2024. 9. Approval of the application for gambling permit for Lake Country Sportsmen’s Club of Otter Tail County for an event for Tuesday, October 15, 2024, held at Beach Bums Bar & Eatery at 35776 County Highway 72, Battle Lake, MN 56515. 10. Approval of the application for charitable gambling permit for Perham Sportsman’s Club at The Cactus, 43521 Fort Thunder Road, Perham MN on October 17, 2024 for PSC Annual Chili Feed Fundraiser. 11. Approval of the issuance of an Otter Tail County Departmental Purchasing Card, with a 30-Day Limit of $5,000 to the Otter Tail County Auditor/Treasurer’s office as requested by Wayne Stein, County Auditor/Treasurer. Board of Commissioners’ Meeting Minutes August 13, 2024 Page 2 of 14 12. Approval of the issuance of an Otter Tail County Purchasing Card, with a 30-Day Limit of $1,000 to Jesse Paul Oelfke, Assistant County Attorney as requested by Michelle Eldien, Otter Tail County Attorney. FAMILY RESOURCE CENTER CONSULTANT CONTRACT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute a one-year Professional Services Agreement between Otter Tail County and Meghan Kelley Mohs as a Family Resource Center Development Facilitator to assist the County with the development of Family Resource Center(s) to meet the needs of families within our communities. AMC TRANSPORTATION POLICY SUBCOMMITTEE Commissioner Johnson informed the Board that, as the Vice Chair of the Association of Minnesota Counties (AMC) Transportation Policy Committee, he was asked to serve in a position on a subcommittee advisory group related to Minnesota Motor Vehicle Registration Compliance. Motion by Rogness, second by Bucholz and unanimously carried to recognize the appointment of Commissioner Johnson to serve on the AMC Transportation Policy subcommittee related to Minnesota Motor Vehicle Registration Compliance. PROBATION AGENT Motion by Johnson, second by Rogness and unanimously carried to approve two (2) 1.0 full-time equivalent (FTE) Probation Agents within the Probation Department as part of Phase 2 of the transition from the County Probation Officer Model to the Community Corrections Act Model. These positions will be funded through the probation funding subsidy for 2025. OUT-OF-STATE TRAVEL Motion by Rogness, second by Lahman and unanimously carried to approve out-of-state travel for Probation Director Michael Schommer and one staff member to travel to Las Vegas, NV from January 26-29, 2025 to attend the American Probation and parole Association (APPA) 2025 Winter Training Institute. Costs will be covered by the correctional fee account with no additional taxpayer expense. COURTHOUSE INNER SECURITY DOOR PROJECT Motion by Bucholz, second by Lahman and unanimously carried to authorize the Otter Tail County Sheriff's Office to apply for a Courthouse Security Grant, as well as the Board to provide a letter of support, as part of ongoing efforts to support the safety and security of the courthouse. The Sheriff’s Office plans to build an inner set of security doors past the screening station with plans to maintain the historic aesthetic of the building. RECESS & RECONVENE At 8:55 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:03 a.m. SOLID WASTE HOURS OF OPERATION Motion by Johnson, second by Bucholz and unanimously carried to authorize the following changes to the Solid Waste hours of operation effective October 1, 2024: Fergus Falls Transfer Station: open first Saturday of each month 8:00 a.m. to 12:00 p.m. Pelican Rapids Transfer Station: open Saturdays 8:00 a.m. to 12:00 p.m. Fergus Falls HHW, Re-Use and Redemption Center: open first Saturday of each month 9:00 a.m. to 12:00 p.m. and closed Mondays year-round All other facilities hours remain unchanged > > > > Board of Commissioners’ Meeting Minutes August 13, 2024 Page 3 of 14 HEART OF THE LAKES TRAIL – MAPLEWOOD SEGMENT – CHANGE ORDER #1 Motion by Johnson, second by Rogness and unanimously carried to authorize Change Order #1 for the Heart of the Lakes (HOTL) Trail – Maplewood Segment in the amount of $42,801.00 for the installation of silt fence and rapid stabilization to meet MPCA compliance due to the abnormally high volume of rain as presented by Parks & Trails Director Kevin Fellbaum. SUPPORT TO APPLY FOR GRANT FUNDING THROUGH LCCMR – ECHO BAY OTTER TAIL COUNTY RESOLUTION NO. 2024-27 WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Legislative-Citizen Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota’s Environment and Natural Resources Trust Fund (ENRTF) for the amount of $1,250,000.00. The application is for construction of Phase 1 of the Echo Bay Master Plan to include the following, construction of bituminous access roads, bituminous parking lots, bituminous trails, and vault toilets within Echo Bay Park. NOW, THEREFORE, BE IT RESOLVED, That the County of Otter Tail supports the above referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the Otter Tail County Parks and Trails Department to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the 2025 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and BE IT FURTHER RESOLVED, That, if funding is awarded, the County of Otter Tail agrees to accept the award and may enter into an agreement with the state of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and BE IT FURTHER RESOLVED, That, the County of Otter Tail understands that grants from the ENRTF are generally paid out on a reimbursement basis. The County of Otter Tail has the financial capability to pay for project expenses prior to seeking reimbursement; and BE IT FURTHER RESOLVED, That, the County of Otter Tail certifies none of the current principals of the County of Otter Tail have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and BE IT FURTHER RESOLVED, That, Kevin Fellbaum, Otter Tail County Parks and Trails Director is hereby authorized to execute such agreements and work plans as necessary and Kevin Fellbaum is authorized to implement the project on behalf of the County of Otter Tail; and BE IT FURTHER RESOLVED, That the County of Otter Tail has the financial capability to meet the match requirements and ensure adequate construction, operation, and maintenance of the project once completed. The motion for the authorization of the changes to the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 13th day of August 2024. OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 13, 2024 Page 4 of 14 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 27, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECOMMENDATION FOR AWARD AND CONTRACTS & BONDS Motion by Rogness, second by Bucholz and unanimously carried to award the S.P. 056-070-035 MN Project No. HSIP 5624(269) Curve Realignment to Gladen Construction, Inc. of Laporte, MN with the low bid amount of $227,801.12 and to authorize County Officials’ signatures to execute the contract between Otter Tail County and Gladen Construction, Inc. for S.P. 056-070-035 MN Project No. HSIP 5624(269) Curve Realignment. CLOSED SESSION At 9:17 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to public. The closed session is authorized under Minnesota Statute 13D.05, Subd. 3(c)(3) to discuss the purchase of property at 829 NE 3rd Street, Perham, MN. Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, County Engineer Krysten Foster and Deputy Administrator Nicholas Leonard. The closed session ended at 9:42 a.m. EMPLOYEE COMMENDATION The Board of Commissioners commended Household Hazardous Waste (HHW) Program Manager Nick Heeter for his outstanding actions on June 17, 2024. While out in the community, Heeter performed lifesaving efforts resulting in a saved life. The Board recognized and applauded Heeter’s actions. RECESS & RECONVENE At 9:48 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:50 a.m. CARBON PIPELINE Commissioner Johnson informed the Board of an upcoming Public Hearing regarding the Final Environmental Impact Statement for the proposed carbon pipeline to be held August 20, 2024 at 6:00 p.m. at the Bigwood Event Center in Fergus Falls, MN. PRAIRIE WETLANDS LEARNING CENTER LETTER OF SUPPORT Commissioner Mortenson informed the Board about an invitation to sign a letter to Senator Klobuchar, alongside many other organizations in the Fergus Falls community, offering support for the Prairie Wetlands Learning Center in an effort to ensure that the Prairie Wetlands Learning Center remains a thriving educational institution. PUBLIC HEARING At 10:00 a.m., Chair Mortenson opened the Public Hearing regarding Property Tax Abatements Related to the Single-Family Tax Rebate Program. Chair Mortenson asked for comments from the public and no comments were received. Community Development Director Amy Baldwin noted that the Single-Family Tax Rebate Program is a limited duration program and set to end at the end of this calendar year for new applications. The Community Development Agency (CDA) will be discussing the future of the program at an upcoming CDA meeting. The Public Hearing was closed at 10:01 a.m. OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 13, 2024 Page 5 of 14 MOU WITH M-STATE DRIVE FOR FIVE TRAINING ACTIVITIES Motion by Rogness, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures to execute a Memorandum of Understanding (MOU) between Otter Tail County and Minnesota State Community and Technical College (M-State) for the Minnesota Department of Employment and Economic Development (DEED) Drive for Five Initiative. ADJOURNMENT At 10:13 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, August 27, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 27, 2024 By: _________________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 6 of 14 Vendor Name Amount ACKERSON/JEFF 90.00 AED PROFESSIONALS 660.00 ALBANY RECYCLING CENTER 7,583.08 AMAZON CAPITAL SERVICES INC 1,924.54 AMERICAN PRESSURE INC 496.68 AUTO VALUE FERGUS FALLS 17299 BEYER BODY SHOP INC 150.00 BRASELJRYAN 845.34 BROGARD PLUMBING HTG & EXC INC 660.00 CARR'S TREE SERVICE INC 6,151.00 CERTIFIED AUTO REPAIR 1,061.50 CHS FERGUS FALLS EAST AGRONOMY 209.93 CITIZEN'S ADVOCATE 80.80 CLEAN SWEEP COMMERCIAL SERVICES 575.00 CODE 4 SERVICES INC 2,926.81 COIL'S FLAGS & FLAGPOLES 1,116.95 COLLEGE WAY AUTO 210.29 COLUMN SOFlWARE PBC 28.32 CONCEPT CA TERI NG 264.00 COOPER'S OFFICE SUPPLY INC 65.04 CYBERSPROUT LLC 150.00 DACOTAH PAPER CO 2,839.57 DOUBLE A CATERING 89.50 EAST SIDE OIL COMPANIES 190.00 ECKHARDT/KIMBERLY 980.00 ELECTION SYSTEMS & SOFTWARE LLC 14,798.62 ENVIRONMENTAL SENTRY PROTECTION 14,640.00 FERGUS FALLS DAILY JOURNAL 1,186.52 FERGUS HOME & HARDWARE INC 349.98 FERGUS POWER PUMP INC 15,465.00 FERGUS TIRE CENTER INC 138.95 FORCE AMERICA DISTRIBUTING LLC 6,487.90 FRANZ REPROGRAPHICS INC 59.26 FRAZIER/BRENT 103.40 GALLS LLC 1,569.24 GILSON COMPANY INC 766.29 GOPHER STATE ONE CALL 48.60 GOVERNMENT FORMS & SUPPLIES 734.68 GRAINGER INC 164.14 HOUSTON ENGINEERING INC 10,579.75 J ENNEN/ ADRION 13.00 JORGENSON/KURT 22.99 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 7 of 14 Vendor Name Amount JORGENSON/MICHELLE 109.25 KESSLER SOILS ENGINEERJ NG PRODuc· 4,595.10 LAKES COMMUNl'TY COOPERATIVE 135.94 LARSON FUNERAL HOME 1,390.00 LAWSON PRODUCTS INC 887.55 LOCATORS & SUPPLIES INC 23.98 LUMEN 85.00 M-R SIGN CO INC 1,794.10 MARK SAND & GRAVEL CO 99,361.38 MARTINNALERIE 116.80 MID-CENTRAL EQUIPMENT INC 43.85 MIDWEST MACHINERY CO 3,489.36 MINNESOTA MOTOR COMPANY 330.23 MINNESOTA NATIONAL BANK 71.00 MINNESOTA SHERIFFS' ASSOCIATION 350.00 MN DEPT OF NATURAL RESOURCES -O~ 120.00 MN PESTICIDE INFO & EDUCATION 660.00 MOORE ENGINEERING INC 1,051.50 NAPA CENTRAL 282.31 NELSON AUTO CENTER INC 62,898.00 NELSON AUTO CENTER INC 2,892.30 NEWYORKMILLS DISPATCH 1,092.82 NORTHWEST TIRE INC 2,289.48 NYHUS FAMILY SALES INC 178.20 OLSON TIRE & OIL 7,434.42 OTTER TAIL LAKES COUNTRY ASSOCIAT 600.00 PALMERSHEIM/COLBY 69.68 PARK REGION CO OP 47.43 PARKERS PRAIRIE INDEPENDENT LLCffi 193.12 PEMBERTON LAW PLLP 1,780.00 PERHAM STEEL & WELDING 120.00 PERHAM/CllY OF 87,679.93 PETE'S AUTOBODY LLC 1,707.00 PLUNKETTS VARMENT GUARD 172.00 POWERPLAN OIB 3,553.50 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00 PRODUCTIVE ALTERNATIVES INC 66.41 PSICK CAPITOL SOLUTIONS INC 3,500.00 QUADlENT FINANCE USA INC 308.44 RAYS SPORT & MARINE -PERHAM 61.54 RDO EQUIPMENT CO 844.03 RIPLEY/DAVID 233.60 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 8 of 14 Vendor Name RODER/BETSY SGHORNACK/DAVI D SIGNWORKS SIGNS & BANNERS INC STACHffRENT STREICHERS SWANSTON EQUIPMENT CORP TAG UP TARPS R USS THIS WEEKS SHOPPING NEWS TRANSPORTATION COLLABORATIVE & UNDERWOOD/CITY OF USPCA INC VESTIS VIKING COCA-COLA WADENA ASPHALT INC WALD'S WEST COUNTRY DELIVERY WM CORPORATE SERVICES INC Final Total: Amount 180.00 287 . .20 285.00 9.76 44.99 4,374.55 53.10 854.50 174.60 9,215.16 80.00 100.00 258.67 420.00 5,808.00 15.00 36,998.96 448,442.40 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 9 of 14 Vendor Name Amount A-OX WELDING SUPPLY CO INC 101.00 A&A RECYCLING LLC 330.00 ACORN~OAK CONSUL TING LLC 1,500.00 ALEX RUBBISH & RECYCLING INC 632.00 ALLSTATE PETERBILT GROUP 12,866.82 AMAZON CAPITAL SERVICES INC 6,469.62 APPLIED CONCEPTS INC 145.35 ASSOCIATION OF MN COUNTIES 150.00 AUTO VALUE FERGUS FALLS 1,042.80 AUTO VALUE PERHAM 47.28 BABOLIAN/OWEN 203.01 BARR ENGINEERING CO 3,659.50 BRIAN'S REPAIR INC 269.50 BUY-MOR PARTS & SERVICE LLC 15,015.23 CHARM-TEX INC 88.50 CHS INC 1,325.57 CLEAN SWEEP COMMERCIAL SERVICES 1,395.00 COLLEGE WAY AUTO 226.80 COLLINS LAWN CARE & LANDSCAPING I~ 10,000.00 COMPUTER INFORMATION SYSTEMS INC 29,567.30 COOK CONSTRUCTION INC 10,000.00 COOPER'S OFFICE SUPPLY INC 3,399.65 CREIGH/SAM 172.19 CULLIGAN OF WADENA 65.42 DACOTAH PAPER CO 486.86 DAHUCOLT 239.86 DAKOTA BUSINESS SOLUTIONS INC 386.00 DAKOTA WHOLESALE TIRE INC 760.00 DECKARD TECHNOLOGIES INC 2,500.00 DELUXE 175.77 DENZEL'S REGION WASTE INC 165.00 DOUBLE A CATERING 35.00 EHLERT/ROBERT 25.00 ERICA MARTIN COMPANY INC 500.00 EVERTS LUMBER CO 56.15 FARGO GLASS & PAINT CO 9,800.00 FASTENAL COMPANY 1.34 FERGUS FALLS DAI LY JOURNAL 3,739.73 FERGUS FALLS/CITY OF 297.50 FERGUS POWER PUMP INC 14,250.00 FIDLAR TECHNOLOGIES INC 3,639.40 FOREMAN/NORAH 190.28 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 10 of 14 Vendor Name Amount FORMANEK/ROBERT 120.60 GALLS LLC 2,398.50 GLENDE-NILSON FUNERAL HOME 1,1 72.30 GOPHER STATE ONE CALL 66.15 GUARDIAN RFID 226.00 HUBERT/MADISON 190.28 INNOVATIVE OFFICE SOLUTIONS LLC 98.02 JAKE'S JOHNS LLC 310.00 JOHNSON/KENT 105.19 KRESS/JEFF 186.93 KUGLER/HALEY 167.50 LAKES ACE HARDWARE 93.97 LARRY OTT INC 8,550.00 LAWSON PRODUCTS INC 376.55 LEE PROPERTY CARE 660.00 LEIGHTON MEDIA -DETROIT LAKES 110.00 LEIGHTON MEDIA -FERGUS FALLS 1,415.00 LOCATORS & SUPPLJES INC 238.73 LOE/DORIS 220.77 LONG WEEKEND SPORTSWEAR 2,210.00 MARCO TECHNOLOGIES LLC 2,1 49.33 MARCO TECHNOLOGIES LLC 975.n MARK SAND & GRAVEL CO 86,958.71 MCIT 273.00 MCKESSON MEDICAL-SURGICAL INC 140.03 MCNEJLUS STEEL INC 1,974.71 MEYER/GEORGE 40.01 MIDWEST MACHINERY CO 19,1 69.14 MIELKE OIL COMPANY 6,554.87 MINNESOTA MOTOR COMPANY 2,641.95 MN CONTINUING LEGAL EDUCATION 99.00 MN DEPT OF HUMAN SERVICES 557.68 MN DEPT OF LABOR & INDUSTRY 180.00 MN GIS LIS CONSORTIUM 250.00 MNCVSO ASSISTANTS ASSOCIATION 270.00 MODERN ASSEMBLIES INC 585.00 MOORE ENGINEERJNG INC 52,107.75 MOTOROLA SOLUTIONS CONNECTIVITY 3,100.00 NAPA CENTRAL 1,066.55 NELSON AUTO CENTER INC 178.15 NEWMAN SIGNS INC 830.00 NEWVILLE/HEATHER 1,250.00 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 11 of 14 Vendor Name Amount NILSONJBRET 343.71 NORTHWEST TIRE INC 170.94 NOVA FIRE PROTECTION INC 1,085.00 OK TIRE STORE -MOTLEY 3,323.13 OLSEN CHAIN & CABLE CO INC 376.56 OLSON OlL CO INC 225.40 OTTER TAIL CO LAW LIBRARY 486.48 OTTER TAIL CO RECORDER 46.00 OTTER TAIL CO TREASURER 50,000.00 OTTER TAIL POWER COMPANY 59.15 OTTERTAIL MINN~DAKOTACOACHES INC 1,613.70 PALMERSHEIM/COLBY 25.00 PAW PUBLICATIONS LLC 499.30 PEBBLE LAKE AUTO 399.20 PEOPLEFACTS LLC 32.90 PETE'S AUTOBODY LLC 1,827.00 PETERSON/JOEL 373.19 PHILLIPPI/DR JAY 475.00 PLACER LABS INC 26,500.00 PLUNKETTS VARMENT GUARD 419.00 POWERPLAN O1B 453.23 PRECISE MRM LLC 2,300.00 PRO AG FARMERS CO OP 108.15 QUICK'S NAPA AUTO PARTS 14.72 QUICK'S NAPA AUTO PARTS 127.95 QUINLIVAN & HUGHES PA 3,547.50 RADZWILUHANNAH 142.71 RDO EQUIPMENT CO 2,249.18 RDO TRUCK CENTERS LLC 6,879.54 RICE/JOHN 458.95 RINKE NOONAN LAW FIRM 209.75 ROLLIEMII LLIAM 385.25 ROSENTHAUGREGORY 287.43 RUFFRIDGE-JOHNSON EQUIP CO INC 263.33 SALA THE/KELVIN 350.41 SANFORD HEAL TH 163 . .22 SCHWANTZ/CHRISTOPHER 254.60 SHI INTERNATIONAL CORP 52,887.00 SI GELMAN STEEL & RECYCLING INC 163.59 SIMENGAARD/PAUL 58.42 SKOUGARD/KENNADY 353.90 STAPLES BUSINESS CREDIT 119.02 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 12 of 14 Vendor Name Amount STIGl'AAN/RYAN 394.63 SUMMIT FOOD SERVICE LLC 13,309.32 T &K TIRES 200.00 TAG UP 26.55 THIS WEEKS SHOPPING NE\NS 116.40 THOMSON REUTERS -WEST 45907 THRIFTY WHITE PHARMACY 868.22 TITLE TEAM/THE 11,400.00 TNT REPAIR INC 483.82 TOWMASTER 1,066.69 TRAUT COMPANIES 45,585.00 TYLER TECHNOLOGIES INC 63,468.00 UGSTAD PLUMBING INC 10.00 UNLIMITED AUTOGLASS INC 750.52 US BANK EQUIPMENT FINANCE 1,533.26 USIC LOCATING SERVICES LLC 1,218.55 VERGAS AUTO REPAIR LLC 2,045.79 VESTIS 71.05 VESTIS 258.67 VICTOR LUNDEEN COMPANY 1,773.79 WAASDORP/KA YLEE 364.41 WADENA ASPHALT INC 83,754.00 WALLWORK TRUCK CENTER 354.12 WALVATNE/DOUGLAS 3,975.00 WELLPATH LLC 109,759.00 WELLS CONSTRUCTION MN LLC 4,180.00 WSB&ASSOCIATES INC 30,522.25 Final Total: 874,194.64 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 13 of 14 Vendor Name Amount ADAMS/MEGAN 15.00 APMZON CAPITAL SERVIC ES INC 372.10 ASSOCIATION OF MN COUNTIES 700.00 CAMPlON/CHAD 66.00 COUNTIES PROVIDING TECHNOLOGY 246.00 DANIELSON/KlM 21.03 EVAVOLD/AL YSSA 39.92 FERGUS TIRE CENTER INC 27.00 HAUGRUD/REED 25.46 HOCKlNG COUNTY SHERIFF DEPT 19.00 HOLMQUIST/ABIGAIL 108.36 JOHNSTON/LUCAS 15.00 KAMBEL-SEUFERT/KlM 15.00 MAHUBE~OTWA CAP INC 29,128.53 MN CORRECTIONS ASSOCIATION 245.00 MN DEPT OF HUMAN SERVICES 216,786.14 NELSON AUTO CENTER INC 610.88 OLSON/ALIXANDRA 11.91 OTTER TAIL CO ATTORNEY'S OFFICE 2,443.75 OTTER TAIL CO RECORDER 188.00 OTTER TAIL CO SHERIFF 445.30 OTTER TAIL CO TREASURER 15,617.92 POTTER/LELAND 57.58 PREMIER BIOTECH INC 1,190.00 PRODUCTIVE ALTERNATIVES INC 724.64 QUALITY TOYOTA 918.69 SCHOOL DIST 542 -BATTLE LAKE 6,061.00 SCHOOL DIST 544-FERGUS FALLS 36,887.00 SCHOOL DIST 545 -HENNI NG 5,757.00 SCHOOL DIST 547 -PARKERS PRAIRIE 8,151.00 SCHOOL DIST 548 -PELICAN RAPIDS 13,034.00 SCHOOL DIST 549 -PERHAM 20,572.00 SCHOOL DIST 550 -UNDERWOOD 10,615.20 SCHOOL DIST 553 -NEW YORK MILLS 11 ,799.00 ULSCHMID/LIZA 155.06 VERIZON WIRELESS 1,549.31 WADENA CO SHERIFF 75.00 WEST CENTRAL REG JUVENILE CTR 204.00 WHIPPLE/VANESSA 25.61 Final Total: 384,923 .. 39 Board of Commissioners’ Meeting Minutes August 13, 2024 (Exhibit A) Page 14 of 14 Vendor Name Amount AMAZON CAPITAL SERVICES INC 65.55 ASSOCIATION OF MN COUNTIES 175.00 BARKER/MEGAN 49.58 BYE/KRISTIN 3.35 CLAY CO HEAL TH DEPT 223.59 FRUSTOUANNE 26.80 GRISMER/PAULA 19.43 GUCK/AMY 54.94 LAKE REGION HEALTHCARE 667.67 LAKES ADVERTISING LLC 700.00 LIENJJODY 62.03 MARTENSON/PAULA 29.48 MCKESSON MEDICAL -SURGICAL 93.17 OTTERTAIL CO PUBLIC HEAL TH -PETTY 350.00 OTTER TAIL CO TREASURER 320.00 SCHWARTZ/ERIKA 8.04 VAN SANTEN/DANA 6.16 VICTOR LUNDEEN COMPANY 609.67 WESTBY/LINDA 28.14 Final Total: 3,492.60 COMMISSIONER'S VOUCHERS ENTRIES8/22/2024 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:34:00AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6350 525.00 STUMP REMOVAL 785319 Maintenance Contractor N 50-399-000-0000-6300 214.00 SERVICE - REPLACE RIM HOUSING 2900 Building And Grounds Maintenance N 50-000-000-0120-6857 350.00 APPLIANCE DISPOSALS - HENNING 8/12/24 Appliance Disposal N 50-000-000-0120-6857 370.00 APPLIANCE DISPOSALS - HENNING 8/13/24 Appliance Disposal N 50-000-000-0130-6857 380.00 APPLIANCE DISPOSALS - NE 8/7/24 Appliance Disposal N 50-000-000-0110-6857 600.00 APPLIANCE DISPOSALS - BL 8/8/24 Appliance Disposal N 01-201-000-0000-6396 310.00 TOW CFS 24023322 7/21/24 6550692 Special Investigation Y 01-250-000-0000-6432 323.06 ACCT 3501201236 J CAREY 6/5/24 Medical Incarcerated N 01-042-000-0000-6406 43.09 A2RJVV5AA0WI1P SUPPLIES 1J9N-XYYY-MFNX Office Supplies N 01-044-000-0000-6406 79.98 A2RJVV5AA0WI1P CAR ADAPTERS 19X3-CVVH-JLDG Office Supplies N 01-044-000-0000-6406 9.91 A2RJVV5AA0WI1P BATTERIES 1KPY-377P-1L73 Office Supplies N 01-044-000-0000-6406 118.21 A2RJVV5AA0WI1P MEASURE WHEELS 1MY6-K3JN-LXMJ Office Supplies N 01-061-000-0000-6680 9,119.86 A2RJVV5AA0WI1P EXPANSION/HDD 14JF-JX7G-WF3X Computer Hardware N 01-061-000-0000-6680 909.92 A2RJVV5AA0WI1P DOCKING STATION 1HQ3-K6JQ-447Q Computer Hardware N 01-061-000-0000-6406 45.45 A2RJVV5AA0WI1P ETHERNET CABLE 1MFV-L91R-1GKH Office Supplies N 01-061-000-0000-6680 8,394.97 A2RJVV5AA0WI1P DUAL CONTROLLER 1QFJ-V44C-1M3D Computer Hardware N 01-061-000-0000-6406 238.99 A2RJVV5AA0WI1P KEY FOBS/CABLE 1VNT-W63M-HQVC Office Supplies N 01-061-000-0000-6680 1,364.88 A2RJVV5AA0WI1P DOCKING STATION 1WYX-QQ4H-1NCG Computer Hardware N 01-112-108-0000-6572 7.99 A2RJVV5AA0WI1P CONVERTER 1FG3-3CXT-DN3M Repair And Maintenance/ Supplies N 01-112-101-0000-6572 343.15 A2RJVV5AA0WI1P VALVES/KIT 1JGP-M96Q-6W4J Repair And Maintenance/ Supplies N 01-112-108-0000-6572 37.49 A2RJVV5AA0WI1P DISPENSER 1JRQ-WR6V-9JV4 Repair And Maintenance/ Supplies N 01-112-108-0000-6572 5.59 A2RJVV5AA0WI1P SUPPORT PEGS 1NQ1-3677-9997 Repair And Maintenance/ Supplies N 17436 1ST CHOICE TREE CARE 525.0017436 5 A-1 LOCK & KEY 214.005 13408 A&A RECYCLING LLC 1,700.0013408 8803 ALLEN'S AUTO BODY & TOWING 310.008803 6658 ALOMERE HEALTH 323.066658 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1ST CHOICE TREE CARE A-1 LOCK & KEY A&A RECYCLING LLC ALLEN'S AUTO BODY & TOWING ALOMERE HEALTH Otter Tail County Auditor NTRA Empowered Worker Non Grant Expenses 1MYM-KMDJ-GMYX 1DMX-7WCW-1MVQ COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-101-0000-6485 15.49 A2RJVV5AA0WI1P DISHWAND 1VFH-9Y7K-9GPQ Custodian Supplies N 01-112-101-0000-6572 8.19 A2RJVV5AA0WI1P TUBING ADHESIVE 1XWP-1MD7-DHN1 Repair And Maintenance/ Supplies N 01-201-000-0000-6406 27.19 A2RJVV5AA0WI1P SCREEN PROTECT 11WK-VPXY-3CWG Office Supplies N 01-201-000-0000-6406 50.99 A2RJVV5AA0WI1P ERGO KEYBOARD 16LD-JP-6X-1FQX Office Supplies N 01-201-000-0000-6526 39.99 A2RJVV5AA0WI1P FLASHLIGHT CASE Uniforms N 01-250-000-0000-6491 75.76 A2RJVV5AA0WI1P WIPES 1TVX-GDQY-LXCM Jail Supplies N 01-284-804-0000-6829 157.40 A2RJVV5AA0WI1P WIPES 1GRF-LTLV-G6MT Drive for 5 Grant Expenses N 01-284-804-0000-6828 55.70 A2RJVV5AA0WI1P BAGS/MOUSES 1YLT-3D4R-7KGC N 01-284-804-0000-6829 83.55 A2RJVV5AA0WI1P BAGS/MOUSES 1YLT-3D4R-7KGC Drive for 5 Grant Expenses N 01-601-000-0000-6406 22.95 A2RJVV5AA0WI1P ENVELOPES 1XJ7-FDH6-TWVW Office Supplies N 01-705-000-0000-6406 51.97 A2RJVV5AA0WI1P SUPPLIES 1KJ1-M6J6-36LW Office Supplies N 09-507-510-0000-6300 57.60 A2RJVV5AA0WI1P AIR MOVER 11VD-N669-V7K9 Building And Grounds Maintenance N 09-507-510-0000-6300 25.98 A2RJVV5AA0WI1P USA FLAG 144H-9TXJ-CDCK Building And Grounds Maintenance N 09-507-510-0000-6300 88.09 A2RJVV5AA0WI1P SUPPLIES Building And Grounds Maintenance N 09-507-510-0000-6300 54.24 A2RJVV5AA0WI1P SUPPLIES 1HWW-TYNC-9P1Q Building And Grounds Maintenance N 09-507-510-0000-6300 14.28 A2RJVV5AA0WI1P AIR CARE SYSTEM 1MQR-6FGD-M3DR Building And Grounds Maintenance N 09-507-510-0000-6300 22.97 A2RJVV5AA0WI1P CLOSED SIGN 1QLP-QQMN-JMJ4 Building And Grounds Maintenance N 09-507-510-0000-6300 16.99 A2RJVV5AA0WI1P CAP W/ COVER 1WC1-K9YF-4XTG Building And Grounds Maintenance N 10-301-000-0000-6406 43.94 ACCT #A2RJVV5AA0WI1P - SUPPLIE 176M-LPRC-4G9J Office Supplies N 10-301-000-0000-6406 9.99 ACCT #A2RJVV5AA0WI1P - SUPPLIE 193F-KVGG-3KXX Office Supplies N 01-043-000-0000-6232 514.81 ACCT ASB-405522 MH TAX STMTS INV07537236 Printing N 01-031-000-0000-6242 100.00 REGISTRATION - LEAVE A LEGACY 69496.00 Registration Fees N HANSEN/NICOLE3698 02-612-000-0000-6330 42.21 AIS INSPECTOR MILEAGE 8/15/24 Mileage N 50-000-000-0000-6978 462.00 ACCT 1801 AG PLASTIC JUL 2024 JUL2024 Ag Plastic Expenses N 21,642.7414386 12018 AMERICAN SOLUTIONS FOR BUSINESS 514.8112018 30171 ASSOCIATION OF MN COUNTIES 100.0030171 16753 BABOLIAN/OWEN 42.2116753 11153 BECKER CO ENVIRONMENTAL SERVICES Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 34 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC AMERICAN SOLUTIONS FOR BUSINESS ASSOCIATION OF MN COUNTIES BABOLIAN/OWEN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0110-6290 24.00 QUARTERLY WATER COOLER RENT 14227 Contracted Services.1 50-000-000-0130-6290 21.00 DRINKING WATER AH-14048 Contracted Services.1 10-302-000-0000-6350 57,438.75 CENTERLINE CULVERT REPLACEMENT INVOICE #1 Maintenance Contractor N 10-304-000-0000-6306 18,926.00 REPAIR W 104811 Repair/Maint. Equip N 01-201-000-0000-6526 509.98 SIGHT/DUST PLATE 8/1/24 Uniforms N 01-201-000-0000-6526 46.99 FLASHLIGHT HOLSTER 8/7/24 Uniforms N 01-250-000-0000-6224 27.23 MEALS DURING TRANSPORT 7/15/24 Prisioner Conveyance N 10-303-000-0000-6278 442.50 PROFESSIONAL SERVICES B396043 Engineering Consultant N 10-303-000-0000-6278 419.00 PROFESSIONAL SERVICES B396044 Engineering Consultant N 10-303-000-0000-6278 927.50 PROFESSIONAL SERVICES B396045 Engineering Consultant N 10-303-000-0000-6278 817.00 PROFESSIONAL SERVICES B396046 Engineering Consultant N 10-303-000-0000-6278 513.00 PROFESSIONAL SERVICES B396047 Engineering Consultant N 10-303-000-0000-6278 958.00 PROFESSIONAL SERVICES B396048 Engineering Consultant N 10-303-000-0000-6278 7,959.50 PROFESSIONAL SERVICES B396197 Engineering Consultant N 462.0011153 1755 BEN HOLZER UNLIMITED WATER LLC 45.001755 13579 BEN WOLDEN LANDSCAPING LLC 57,438.7513579 2588 BERT'S TRUCK EQUIPMENT OF MHD INC 18,926.002588 11256 BRANBY/STEVE 509.9811256 17431 BRANDNER/COLE 46.9917431 10519 BRASEL/RYAN 27.2310519 386 BRAUN INTERTEC CORPORATION 12,036.50386 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 7 Transactions BECKER CO ENVIRONMENTAL SERVICES BEN HOLZER UNLIMITED WATER LLC BEN WOLDEN LANDSCAPING LLC BERT'S TRUCK EQUIPMENT OF MHD INC BRANBY/STEVE BRANDNER/COLE BRASEL/RYAN BRAUN INTERTEC CORPORATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-063-000-0000-6367 78.75 PRIMARY ELECTION HELP 8/13/24 Election Judge Costs Y 01-061-000-0000-6330 58.29 MILEAGE JULY 2024 JUL2024 Mileage N 02-225-000-0000-6369 2,705.00 ACCT MN0560000 CARRY PERMITS 56-000081 Miscellaneous Charges N 01-063-000-0000-6367 546.00 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs Y 01-063-000-0000-6367 44.22 ABSENTEE BALLOT BOARD MILEAGE 8/13/24 Election Judge Costs Y 50-399-000-0000-6306 2,423.97 ACCT 100331 #17376 DOT SERVICE 076778 Repair/Maint. Equip Y 01-122-000-0000-6331 15.00 MEAL - WCA EXAM 6/14/24 Travel Expenses N 10-302-000-0000-6350 1,431.00 ACCT #O0003 - TREE REMOVAL 138861 Maintenance Contractor N 10-302-000-0000-6350 3,920.00 ACCT #O0003 - TREE REMOVAL STO 138862 Maintenance Contractor N 10-302-000-0000-6350 8,625.00 ACCT #O0003 - TREE REMOVAL STO 138863 Maintenance Contractor N 01-201-000-0000-6304 37.06 ACCT 189 #2206 OIL CHANGE 58341 Repair And Maintenance N 01-201-000-0000-6304 889.57 ACCT 189 #2106 TIRES/OIL CHG 58572 Repair And Maintenance N 01-201-000-0000-6304 38.88 ACCT 189 #2005 OIL CHANGE 58629 Repair And Maintenance N 15316 BREMSETH/ANDREW 78.7515316 5234 BRUTLAG/STEVE 58.295234 1425 BUREAU OF CRIMINAL APPREHENSION 2,705.001425 16283 BURT/RONALD 590.2216283 3423 BUY-MOR PARTS & SERVICE LLC 2,423.973423 15663 CALL/CODY 15.0015663 1227 CARR'S TREE SERVICE INC 13,976.001227 8930 CERTIFIED AUTO REPAIR 965.518930 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions BREMSETH/ANDREW BRUTLAG/STEVE BUREAU OF CRIMINAL APPREHENSION BURT/RONALD BUY-MOR PARTS & SERVICE LLC CALL/CODY CARR'S TREE SERVICE INC CERTIFIED AUTO REPAIR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-121-000-0000-6950 300.00 DECORATED GRAVES MAY2024 Appropriations N 10-304-000-0000-6572 4,591.45 ACCT #293904 - SUPPLIES 8756627 Repair And Maintenance Supplies N 10-302-000-0000-6350 1,900.00 CLEAN PLUGGED CULVERT 11362 Maintenance Contractor N 10-302-000-0000-6350 3,925.00 CULVERT REPLACEMENT 11432 Maintenance Contractor N 10-302-000-0000-6350 375.00 CLEAN PLUGGED CULVERT 11439 Maintenance Contractor N 10-304-000-0000-6300 1,000.00 LEVEL SPOIL PILE 11438 Building And Grounds Maintenance N 50-390-000-0000-6240 81.00 OTTERTAIL HHW COLLECTION EVENT 30297 Publishing & Advertising N 01-112-000-0000-6342 575.00 WINDOW CLEANING AUG 2024 PA 048448 Service Agreements Y 01-201-000-0000-6304 117.60 UNIT 1808 REMOVED EQUIPMENT 9827 Repair And Maintenance N 01-201-000-0000-6304 2,530.44 UNIT 2104 INSTALL WEAPON VAULT 9828 Repair And Maintenance N 10-304-000-0000-6306 5,715.65 SALE & INSTALLATION OF HEADACH 9774 Repair/Maint. Equip N 01-002-000-0000-6369 81.94 ACCT 2189988076 SUPPLIES 467847 Miscellaneous Charges N 01-041-000-0000-6406 115.38 ACCT 2189988030 SUPPLIES 467846 Office Supplies N 01-043-000-0000-6406 19.08 ACCT 2189988030 SUPPLIES 467846 Office Supplies N 01-063-000-0000-6367 73.50 PRIMARY ELECTION HELP 8/13/24 Election Judge Costs N 6790 CHARLES D CENTER VFW POST 3289 300.006790 1756 CHEMSEARCH 4,591.451756 503 CHRISTENSEN CONSTRUCTION 7,200.00503 5580 CITIZEN'S ADVOCATE 81.005580 12058 CLEAN SWEEP COMMERCIAL SERVICES 575.0012058 9087 CODE 4 SERVICES INC 8,363.699087 32603 COOPER'S OFFICE SUPPLY INC 216.4032603 17432 CROSS/NICK Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions CHARLES D CENTER VFW POST 3289 CHEMSEARCH CHRISTENSEN CONSTRUCTION CITIZEN'S ADVOCATE CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0170-6290 36.75 ACCT 327-00028118-5 7/31/24 Contracted Services.N 01-061-000-0000-6202 1,143.45 WEBSITE SUPPORT FEES 303178 County Website N 01-112-108-0000-6485 315.89 ACCT 227160 SUPPLIES 53308 Custodian Supplies N 50-399-000-0000-6453 134.62 ACCT 227162 SUPPLIES 49950 Ppe & Safety Equip.&Supplies N 50-399-000-0000-6485 78.90 ACCT 227162 SUPPLIES 49950 Custodian Supplies N 50-000-000-0130-6306 210.00 ELECTRICAL LABOR 7/11/24 8/6/24 Repair/Maint. Equip N 50-000-000-0130-6306 105.00 ELECTRICAL LABOR 7/22/24 8/6/24 Repair/Maint. Equip N 10-304-000-0000-6306 1,122.90 ACCT #1356 - REPAIR 98548 Repair/Maint. Equip N 23-706-000-0000-6290 481.25 BONGARDS CONDUIT FINANCING 98710 Contracted Services N 01-031-000-0000-6436 185.08 ACCT 121092 FRONTLINE TESTING 146024 New hire start up cost N 01-031-000-0000-6436 185.08 ACCT 121092 REACT TESTING 146046 New hire start up cost N 50-399-000-0000-6306 50.88 ACCT MNFER0291 DUSTERS MNFER149884 Repair/Maint. Equip N 73.5017432 5407 CULLIGAN OF ELBOW LAKE 36.755407 9018 D & T VENTURES LLC 1,143.459018 36 DACOTAH PAPER CO 529.4136 14597 DAILEY ELECTRIC LLC 315.0014597 33013 DICK'S STANDARD 1,122.9033013 5485 EHLERS & ASSOCIATES INC 481.255485 11889 ERGOMETRICS INC 370.1611889 2997 FASTENAL COMPANY Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions CROSS/NICK CULLIGAN OF ELBOW LAKE D & T VENTURES LLC DACOTAH PAPER CO DAILEY ELECTRIC LLC DICK'S STANDARD EHLERS & ASSOCIATES INC ERGOMETRICS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 01-031-000-0000-6436 193.00 ACCT 529337 SOCIAL WORKER 731501 New hire start up cost N 01-031-000-0000-6436 261.00 ACCT 529337 PH NURSE 731603 New hire start up cost N 01-031-000-0000-6436 261.00 ACCT 529337 SW ATTENDANT 731759 New hire start up cost N 01-031-000-0000-6436 214.00 ACCT 529337 ASSIST ATTORNEY 732078 New hire start up cost N 01-031-000-0000-6436 207.00 ACCT 529337 FACILITIES SPRVSR 734019 New hire start up cost N 01-125-000-0000-6369 217.00 ACCT 529337 HRA COORDINATOR 731504 Miscellaneous Charges N 50-000-000-0130-6863 5,860.00 ACCT 18240 LEACHATE JULY 2024 37159 Leachate Disposal N 50-399-000-0000-6306 13.43 ACCT 6402 DRILL BIT/FASTNER 176104 Repair/Maint. Equip N 50-000-000-0120-6291 1,590.00 HAULING CHARGES 53005 Contract Transportation N 50-000-000-0170-6291 11,080.00 HAULING CHARGES 53005 Contract Transportation N 50-000-000-0130-6863 9,637.50 LEACHATE HAULING JULY 2024 53018 Leachate Disposal N 50-000-000-0120-6291 2,385.00 HAULING CHARGES 53143 Contract Transportation N 50-000-000-0170-6291 9,110.00 HAULING CHARGES 53143 Contract Transportation N 50-399-000-0000-6291 2,370.00 HAULING CHARGES 53005 Contract Transportation N 50-399-000-0000-6291 3,555.00 HAULING CHARGES 53143 Contract Transportation N 01-044-000-0000-6304 703.64 ACCT 2465 TIRES 398471 Repair And Maintenance N 50-399-000-0000-6304 32.00 ACCT 2468 TIRE RIM REPAIR 399011 Repair And Maint-Vehicles N 10-302-000-0000-6511 28,909.36 HOT MIX 1171 Bituminous Mix N 50.882997 35011 FERGUS FALLS DAILY JOURNAL 1,353.0035011 32679 FERGUS FALLS/CITY OF 5,860.0032679 5322 FERGUS HOME & HARDWARE INC 13.435322 2153 FERGUS POWER PUMP INC 39,727.502153 35018 FERGUS TIRE CENTER INC 735.6435018 12468 FERGUSON ASPHALT PAVING INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 6 Transactions 1 Transactions 1 Transactions 7 Transactions 2 Transactions FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-044-000-0000-6331 96.45 MEALS - APL COURSE 6/27/24 Travel Expenses N 01-044-000-0000-6331 161.82 MEALS - APPRAISAL COURSE 7/31/24 Travel Expenses N 02-612-000-0000-6330 179.56 AIS INSPECTOR MILEAGE 7/31/24 Mileage N 01-061-000-0000-6342 1,377.01 ACCT 73632 RENEWAL MAINT V0000274284 Service Agreements N 50-390-000-0000-6240 69.60 VERGAS HHW COLLECTION EVENT 30460 Publishing & Advertising N 01-201-000-0000-6526 212.05 ACCT 1002151493 UNIFORM ITEMS 028548538 Uniforms N 01-201-000-0000-6526 72.40 ACCT 1002151493 PANTS 028577057 Uniforms N 01-201-000-0000-6526 19.43 ACCT 1002151493 DIP POUCH 028599967 Uniforms N 01-201-000-0000-6526 72.41 ACCT 1002151493 PANTS 028638224 Uniforms N 01-250-000-0000-6526 29.18 ACCT 5287917 SLICK PANTS 028500502 Uniforms N 01-250-000-0000-6526 77.79 ACCT 5287917 1/4 ZIP SHIRT 028587220 Uniforms N 01-250-000-0000-6526 54.80 ACCT 5287917 POLO W/ APPS 028587222 Uniforms N 01-250-000-0000-6526 127.29 ACCT 5287917 BELT/POUCH 028659313 Uniforms N 01-044-000-0000-6331 243.90 LODGING - MAAP CONFERENCE 8/16/24 Travel Expenses N 01-044-000-0000-6331 42.34 MEALS - MAAP CONFERENCE 8/16/24 Travel Expenses N 01-063-000-0000-6367 84.00 PRIMARY ELECTION HELP 8/13/24 Election Judge Costs N 28,909.3612468 17425 FINKELSON/TODD 258.2717425 17365 FOREMAN/OWEN 179.5617365 8090 FORTRA LLC 1,377.018090 3461 FRAZEE-VERGAS FORUM 69.603461 392 GALLS LLC 665.35392 16015 GEDDE/AMBER 286.2416015 10080 GILBERTSON/JACE Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 8 Transactions 2 Transactions FERGUSON ASPHALT PAVING INC FINKELSON/TODD FOREMAN/OWEN FORTRA LLC FRAZEE-VERGAS FORUM GALLS LLC GEDDE/AMBER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-205-000-0000-6273 800.00 TRANSPORT - P HOUSER 8/12 GN2408392 Coroner Expense N 01-205-000-0000-6273 850.00 TRANSPORT - D KANTRUD 8/12 GN2408393 Coroner Expense N 01-201-000-0000-6526 159.60 BLACK PANTS 7/18/24 Uniforms N 01-063-000-0000-6406 637.72 ELECTION ENVELOPES 0349197 Office Supplies N 01-112-000-0000-6572 31.52 ACCT 813640729 SUPPLIES 9203192340 Repair And Maintenance/Supplies N 01-044-000-0000-6331 39.85 MEAL - MAAP CONFERENCE 8/16/24 Travel Expenses N 01-044-000-0000-6331 243.90 LODGING - MAAP CONFERENCE 8/16/24 Travel Expenses N 01-250-000-0000-6342 6,050.00 YEARLY SYSTEM RENEWAL FEE 11363 Service Agreements N 01-112-109-0000-6342 145.00 ACCT OT SHERIFF SERVICE 40908 Service Agreements N 71-171-000-0000-6369 200.00 MOWING JUL-AUG @ 913 FRONT ST 8/12/24 Miscellaneous Charges N 84.0010080 36008 GLENDE-NILSON FUNERAL HOME 1,650.0036008 14501 GOERDT/SARAH D 159.6014501 14619 GOVERNMENT FORMS & SUPPLIES 637.7214619 52564 GRAINGER INC 31.5252564 9409 GREENE/JULIE 283.759409 6832 GUARDIAN RFID 6,050.006832 9453 HAWES SEPTIC TANK PUMPING LLC 145.009453 32661 HENNING/CITY OF 200.0032661 3372 HOTSY MINNESOTA Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions GILBERTSON/JACE GLENDE-NILSON FUNERAL HOME GOERDT/SARAH D GOVERNMENT FORMS & SUPPLIES GRAINGER INC GREENE/JULIE GUARDIAN RFID HAWES SEPTIC TANK PUMPING LLC HENNING/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-109-0000-6572 7,675.08 ACCT OT24537 PRESSURE WASHER 22229 Repair And Maintenance /Supplies N 01-112-109-0000-6572 2,710.00 ACCT OT24537 INSTALL BOOM 22230 Repair And Maintenance /Supplies N 09-507-575-0000-6278 9,449.75 R005197-0038 GLACIAL EDGE 72141 Engineer & Hydrological Testing GLACIAL N 09-507-570-4004-6278 29,088.99 R005197-0034 MAPLEWOOD 72155 Engineering & Hydrological MAPLEWOOD N 10-303-000-0000-6278 24,286.84 PROFESSIONAL ENGINEERING SERVI 72137 Engineering Consultant N 50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I16123 Contracted Services.1 50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I16124 Contracted Services.1 01-063-000-0000-6367 78.75 PRIMARY ELECTION HELP 8/13/24 Election Judge Costs Y 01-201-000-0000-6526 262.00 CLOTHING ORDER 96422 Uniforms N 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/16/24 Per Diem Y 23-705-000-0000-6330 25.46 CDA - MILEAGE 7/16/24 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/8/24 Per Diem Y 10-302-000-0000-6331 13.00 MEAL REIMBURSEMENT 5/23/2024 Travel Expenses N 01-031-000-0000-6436 396.50 ACCT 30025613 M BOYLE 4/27/23 New hire start up cost N 01-250-000-0000-6436 375.00 ACCT 30025613 J PRAIRIE 322130321 New hire start up cost N 10,385.083372 5835 HOUSTON ENGINEERING INC 62,825.585835 11098 JAKE'S JOHNS LLC 340.0011098 14328 JEFFRIES/TRACY 78.7514328 39324 JK SPORTS INC 262.0039324 6299 JOHNSON/DENA 205.466299 16366 KILLIAN/BRADY 13.0016366 79 LAKE REGION HEALTHCARE Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions HOTSY MINNESOTA HOUSTON ENGINEERING INC JAKE'S JOHNS LLC JEFFRIES/TRACY JK SPORTS INC JOHNSON/DENA KILLIAN/BRADY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6572 48.99 ACCT #326 - SUPPLIES K18420 Repair And Maintenance Supplies N 01-112-000-0000-6560 40.95 ACCT 020318 UNLEADED 7/9 68659 Gasoline & Oil N 01-112-000-0000-6560 68.35 ACCT 020318 UNLEADED 7/19 68921 Gasoline & Oil N 01-112-000-0000-6560 65.61 ACCT 020318 UNLEADED 7/30 69162 Gasoline & Oil N 10-302-000-0000-6500 54.23 ACCT #003198 - SUPPLIES 15507 Supplies N 10-304-000-0000-6572 15.98 ACCT #003198 - SUPPLIES 15838 Repair And Maintenance Supplies N 10-304-000-0000-6406 23.98 ACCT #003198 - SUPPLIES 16978 Office and Garage Supplies N 10-304-000-0000-6406 17.48 ACCT #003198 - SUPPLIES 18600 Office and Garage Supplies N 10-304-000-0000-6572 14.24 ACCT #003198 - SUPPLIES 19680 Repair And Maintenance Supplies N 10-304-000-0000-6572 24.99 ACCT #003198 - SUPPLIES 19911 Repair And Maintenance Supplies N 01-705-000-0000-6331 174.00 ACCT 36093 FACILITY USE 99831 Travel Expenses N 01-205-000-0000-6273 850.00 TRANSPORT - C KESKITALO 7/21/24 Coroner Expense N 01-101-000-0000-6330 113.90 MILEAGE - MCRA CONFERENCE 6/25/24 Mileage N 01-063-000-0000-6367 199.50 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs N 01-063-000-0000-6367 36.18 ABSENTEE BALLOT BOARD MILEAGE 8/13/24 Election Judge Costs N 13-012-000-0000-6276 970.00 SELF-HELP SERVICES JULY 2024 1340 Professional Services Y 771.5079 495 LAKELAND GENERAL STORE 48.99495 10350 LAKES COMMUNITY COOPERATIVE 325.8110350 41450 LAKES COUNTRY SERVICE COOPERATIVE 174.0041450 41514 LARSON FUNERAL HOME 850.0041514 3543 LARSON/LYNN 113.903543 41525 LARUM/PAT 235.6841525 8049 LEGAL SERVICES OF NW MINNESOTA Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 9 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions LAKE REGION HEALTHCARE LAKELAND GENERAL STORE LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOPERATIVE LARSON FUNERAL HOME LARSON/LYNN LARUM/PAT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Law Library Fund Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6369 202.50 AIS SUMMER CAMPAIGN 232433-2 Miscellaneous Charges N 02-612-000-0000-6369 270.00 AIS SUMMER CAMPAIGN 232434-2 Miscellaneous Charges N 10-302-000-0000-6515 960.00 SUPPLIES 225005 Signs And Posts N 10-302-000-0000-6515 1,537.50 SUPPLIES 225006 Signs And Posts N 10-302-000-0000-6515 244.16 SIGNS 225008 Signs And Posts N 10-302-000-0000-6515 1,159.40 SIGNS 225009 Signs And Posts N 10-302-000-0000-6500 4,250.00 SUPPLIES 225010 Supplies N 10-302-000-0000-6515 2,201.00 POSTS 225011 Signs And Posts N 10-302-000-0000-6515 505.08 POSTS 225012 Signs And Posts N 10-302-000-0000-6515 291.96 SIGNS 225112 Signs And Posts N 10-302-000-0000-6515 104.64 SIGNS 225113 Signs And Posts N 10-302-000-0000-6515 420.16 SIGNS 225114 Signs And Posts N 10-302-000-0000-6515 104.64 SIGNS 225115 Signs And Posts N 10-302-000-0000-6515 279.04 SIGNS 225116 Signs And Posts N 10-302-000-0000-6515 69.76 SIGNS 225117 Signs And Posts N 10-302-000-0000-6515 139.52 SIGNS 225118 Signs And Posts N 10-304-000-0000-6572 898.00 DISTANCE METER 225013 Repair And Maintenance Supplies N 10-305-000-0000-6369 1,656.66 SIGNS 225007 Miscellaneous Charges N 01-063-000-0000-6367 420.00 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs Y 01-061-000-0000-6342 2,760.27 ACCT 35700038 CN 500-0614025 534936588 Service Agreements N 01-063-000-0000-6367 236.25 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs N 01-063-000-0000-6367 18.76 ABSENTEE BALLOT BOARD MILEAGE 8/13/24 Election Judge Costs N 970.008049 10883 LEIGHTON MEDIA - DETROIT LAKES 472.5010883 511 M-R SIGN CO INC 14,821.52511 15230 MANN/TERESA L 420.0015230 36132 MARCO TECHNOLOGIES LLC 2,760.2736132 11988 MARK/KIM Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 16 Transactions 1 Transactions 1 Transactions LEGAL SERVICES OF NW MINNESOTA LEIGHTON MEDIA - DETROIT LAKES M-R SIGN CO INC MANN/TERESA L MARCO TECHNOLOGIES LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-000-000-0000-2270 1,000.00 2024-07 APPROACH REQUEST REFUN PERMIT #2024-0 Customer Deposits N 01-149-000-0000-6354 89.00 ACCT 1140 ADD PROP 12031 Insurance Claims N 01-149-000-0000-6354 72.00 ACCT 1140 UPDATE PROP 12047 Insurance Claims N 01-044-000-0000-6304 59.70 ACCT 2607 OIL CHANGE 857836 Repair And Maintenance N 01-044-000-0000-6304 67.13 ACCT 2607 OIL CHANGE 859493 Repair And Maintenance N 01-044-000-0000-6304 71.78 ACCT 2607 OIL CHG/WASH 859713 Repair And Maintenance N 01-044-000-0000-6304 88.60 ACCT 2607 OIL CHG/WIPER 860561 Repair And Maintenance N 01-122-000-0000-6304 85.03 ACCT 9988095 OIL CHANGE 858837 Repair And Maintenance N 01-122-000-0000-6304 73.53 ACCT 9988095 OIL CHANGE 859947 Repair And Maintenance N 02-612-000-0000-6304 127.93 ACCT 9988095 OIL CHG/WIPERS 859600 Repair And Maintenance N 01-112-109-0000-6300 700.00 VEGETATION MGMT 6/24/24 46155 Building And Grounds Maintenance N 01-250-000-0000-6171 90.00 COURSE FEE - EXPUNGEMENT 1254 Tuition And Education Expenses N BRIMHALL/ERIN15372 01-044-000-0000-6342 36.58 ACCT 1143-9 SHREDDING SERVICE 454690 Service Agreements N 01-201-000-0000-6342 41.30 ACCT 1159 SHREDDING SERVICE 454696 Service Agreements N 13-012-000-0000-6455 55.50 ACCT F002603 REFERENCES INV1323070 Reference Books & Literature N 255.0111988 17437 MAST/HENRY 1,000.0017437 546 MCIT 161.00546 42863 MINNESOTA MOTOR COMPANY 573.7042863 13995 MINNESOTA NATIVE LANDSCAPES 700.0013995 563 MINNESOTA SHERIFFS' ASSOCIATION 90.00563 7661 MINNKOTA ENVIRO SERVICES INC 77.887661 3147 MN CONTINUING LEGAL EDUCATION Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 7 Transactions 1 Transactions 1 Transactions 2 Transactions MARK/KIM MAST/HENRY MCIT MINNESOTA MOTOR COMPANY MINNESOTA NATIVE LANDSCAPES MINNESOTA SHERIFFS' ASSOCIATION MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor MN STATE COMMUNITY & TECHNICAL COLLEGE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Law Library Fund Copyright 2010-2022 Integrated Financial Systems 01-112-104-0000-6342 100.00 ACCT 1408 ELEVATOR OPS ALR0164524X Service Agreements N 01-045-000-0000-6266 55,355.00 AUDIT SERVICES 8/30/23-7/16/24 72322 Audit Cost N 01-045-000-0000-6266 26,001.18 AUDIT SERVICES 1/17/24-7/16/24 72323 Audit Cost N 10-301-000-0000-6266 1,490.00 AUDIT 72325 Audit Cost N 23-705-000-0000-6266 1,152.00 AUDIT SERVICES 7/19/23-7/16/24 72326 Audit Cost N 01-284-804-0000-6829 5,500.00 CDL TRAINING 8/27/24 Drive for 5 Grant Expenses N 02-041-000-0000-6369 7,000.00 TYLER CASHIERING SVCS JUL 2024 2408013 Miscellaneous Charges N 01-042-000-0000-6457 112.31 COMMERCIAL DRIVER MANUALS 5365 Manuals N 10-303-000-0000-6278 4,256.25 PROFESSIONAL ENGINEERING SERVI 39787 Engineering Consultant N 09-507-510-0000-6300 200.00 SERVICE HOLDING TANK 2099 Building And Grounds Maintenance N 01-044-000-0000-6304 650.95 ACCT OTTE017 BRAKE REPAIRS 6308562 Repair And Maintenance N 01-201-000-0000-6304 845.86 ACCT 7365421 #2203 REPAIRS 6309892 Repair And Maintenance N 55.503147 928 MN DEPT OF LABOR & INDUSTRY 100.00928 565 MN STATE AUDITOR 83,998.18565 14107 5,500.0014107 548 MNCCC LOCKBOX 7,000.00548 13121 MNDRIVERSMANUALS.COM 112.3113121 6012 MOORE ENGINEERING INC 4,256.256012 15802 NATURE'S CALL SEPTIC SERVICE INC 200.0015802 43227 NELSON AUTO CENTER INC Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MN STATE COMMUNITY & TECHNICAL COLLEGE MN CONTINUING LEGAL EDUCATION MN DEPT OF LABOR & INDUSTRY MN STATE AUDITOR MNCCC LOCKBOX MNDRIVERSMANUALS.COM MOORE ENGINEERING INC NATURE'S CALL SEPTIC SERVICE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-063-000-0000-6367 840.00 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs Y 01-063-000-0000-6367 829.50 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs Y 50-390-000-0000-6240 81.00 OTTERTAIL HHW COLLECTION EVENT 30349 Publishing & Advertising N 50-000-000-0120-6290 3,640.00 HENNING TSF SERVICES JUL 2024 15402 Contracted Services.N 50-000-000-0130-6290 8,100.00 NE LANDFILL SERVICES JUL 2024 15402 Contracted Services.N 01-201-000-0000-6304 56.41 ACCT 57522 #2201 OIL CHANGE 27016159 Repair And Maintenance N 01-201-000-0000-6304 74.27 ACCT 57522 #2204 OIL CHANGE 27016175 Repair And Maintenance N 01-201-000-0000-6304 99.35 ACCT 57522 #2103 OIL CHANGE 27016284 Repair And Maintenance N 01-204-000-0000-6304 174.71 ACCT 57522 BOAT 6 BEARINGS 27016257 Repair And Maintenance N 10-304-000-0000-6572 441.14 ACCT #BP0010422 - PARTS PSO117611-1 Repair And Maintenance Supplies N 10-304-000-0000-6306 260.05 ACCT #BP0010422 - REPAIR SWO029453-1 Repair/Maint. Equip N 10-304-000-0000-6306 11,607.00 ACCT #BP0010422 - REPAIR SWO029456-1 Repair/Maint. Equip N 10-304-000-0000-6306 2,118.68 ACCT #BP0010422 - REPAIR SWO030211-1 Repair/Maint. Equip N 10-304-000-0000-6306 5,395.31 ACCT #BP0010422 - REPAIR SWO030563-1 Repair/Maint. Equip N 01-042-000-0000-6276 11.55 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 WAN JUL 2024 DV24070374 Communication Fees -N 1,496.8143227 14861 NELSON/GARY M 840.0014861 10753 NELSON/JANICE F 829.5010753 13242 NEW YORK MILLS DISPATCH 81.0013242 10132 NORTH CENTRAL INC 11,740.0010132 6407 NORTHWEST TIRE INC 404.746407 10104 NUSS TRUCK & EQUIPMENT 19,822.1810104 4106 OFFICE OF MNIT SERVICES Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions 5 Transactions NELSON AUTO CENTER INC NELSON/GARY M NELSON/JANICE F NEW YORK MILLS DISPATCH NORTH CENTRAL INC NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-091-000-0000-6276 42.00 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 01-149-000-0000-6276 21.00 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 01-201-000-0000-6276 8.40 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 01-250-000-0000-6276 44.10 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 11-406-000-0000-6276 56.70 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 11-420-601-0000-6276 393.75 ACCT 100A05602 VOICE JUL 2024 W24070513 Professional Services N 01-044-000-0000-6304 23.85 UNIT 1698 TIRE REPAIR 16268 Repair And Maintenance N 10-304-000-0000-6306 162.50 ACCT #14807 - ALIGNMENT 358404 Repair/Maint. Equip N 10-304-000-0000-6306 162.50 ACCT #14807 - ALIGNMENT 358405 Repair/Maint. Equip N 50-399-000-0000-6565 120.00 ACCT 20446 LP FOR FORKLIFT 4/1/24 Fuels N 50-399-000-0000-6565 150.00 ACCT 20446 LP FOR FORKLIFT 4/22/24 Fuels N 50-399-000-0000-6565 180.00 ACCT 20446 LP FOR FORKLIFT 5/1/24 Fuels N 50-399-000-0000-6565 120.00 ACCT 20446 LP FOR FORKLIFT 5/30/24 Fuels N 50-399-000-0000-6565 90.00 ACCT 20446 LP FOR FORKLIFT 7/1/24 Fuels N 50-399-000-0000-6565 150.00 ACCT 20446 LP FOR FORKLIFT 7/19/24 Fuels N 50-399-000-0000-6306 1,754.79 TURNBUCKLE ASSEMBLIES 14823 Repair/Maint. Equip N 10-302-000-0000-6500 39.18 ACCT #64615 - 50 - TRADING CAR 901255 Supplies N 50-000-000-0000-6330 345.05 MILEAGE JULY 2024 JUL2024 Mileage N 50-000-000-0000-6330 214.40 MILEAGE JUNE 2024 JUN2024 Mileage N 2,739.944106 11146 OK TIRE 23.8511146 13291 OK TIRE STORE - MOTLEY 325.0013291 612 OLSON OIL CO INC 810.00612 4233 OLYMPIC SALES INC 1,754.794233 12336 OTTER TAIL POWER COMPANY 39.1812336 6741 PALER/WALTER Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 2 Transactions 6 Transactions 1 Transactions 1 Transactions OFFICE OF MNIT SERVICES OK TIRE OK TIRE STORE - MOTLEY OLSON OIL CO INC OLYMPIC SALES INC OTTER TAIL POWER COMPANY Otter Tail County Auditor POPE DOUGLAS SOLID WASTE MANAGEMENT COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 10-305-000-0000-6369 152.09 MILEAGE REIMBURSEMENT - MN ASS 8/7-8/8/2024 Miscellaneous Charges N 10-302-000-0000-6500 60.00 3000 GALLONS WATER 7/10/2024 Supplies N 50-000-000-0140-6290 130.00 2 SHIFTS JULY 2024 JUL2024 Contracted Services.N 01-201-000-0000-6304 243.00 TOW UNIT 2003 TO MN MOTOR CO 8/25/24 Repair And Maintenance N 01-031-000-0000-6276 1,694.00 20206302.000 EMPLOY MATTERS 48 Professional Services Y 10-304-000-0000-6300 52.00 ACCT #9512212 - GENERAL PEST C 8707072 Building And Grounds Maintenance N 10-304-000-0000-6300 86.00 ACCT #9512219 - GENERAL PEST C 8707139 Building And Grounds Maintenance N 10-304-000-0000-6300 86.00 ACCT #9512215 - GENERAL PEST C 8708457 Building And Grounds Maintenance N 50-000-000-0000-6981 428.00 ORGANICS HAULING JULY 2024 23278 Organic Grant Expense N 50-000-000-0000-6981 422.50 ORGANICS HAULING JUNE 2024 23279 Organic Grant Expense N 50-000-000-0000-6981 14.00 ACCT 1000 SCALE FEES JUL2024 Organic Grant Expense N 50-000-000-0120-6306 1,185.60 UNIT 739 SCALE MAINT AMO-100453 Repair/Maint. Equip N 559.456741 15919 PALMERSHEIM/COLBY 152.0915919 862 PARKERS PRAIRIE/CITY OF 190.00862 15810 PELICAN PETE BODY SHOP & TOWING INC 243.0015810 137 PEMBERTON LAW PLLP 1,694.00137 16472 PLUNKETT'S VARMENT GUARD 224.0016472 10214 850.5010214 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.0011107 12940 PRAIRIE SCALE SYSTEMS INC Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions POPE DOUGLAS SOLID WASTE MANAGEMENT PALER/WALTER PALMERSHEIM/COLBY PARKERS PRAIRIE/CITY OF PELICAN PETE BODY SHOP & TOWING INC PEMBERTON LAW PLLP PLUNKETT'S VARMENT GUARD PRAIRIE LAKES MUNICIPAL SOLID WASTE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0150-6290 37.67 ACCT 376004 AUG 2024 351709772 Contracted Services.N 01-284-804-0000-6829 16.00 BUS RIDES 7/29/24 INV1652 Drive for 5 Grant Expenses N 01-250-000-0000-6432 150.00 X-RAY CLAIM 838409 INV038576 Medical Incarcerated 6 01-204-000-0000-6304 6.49 DRAIN PLUG W/ CABLE 155010 Repair And Maintenance Y 01-112-000-0000-6572 37.79 ACCT 0313001 WHEEL/AXLE P1938149 Repair And Maintenance/Supplies N 10-304-000-0000-6306 9,955.28 ACCT #99227 - REPAIR 163733FFS Repair/Maint. Equip N 10-304-000-0000-6572 246.08 ACCT #99227 - PARTS 816562F Repair And Maintenance Supplies N 01-112-104-0000-6342 75.00 ACCT 17233 RODENT CONTROL 76097 Service Agreements N 01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 76727 Service Agreements N 01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 76749 Service Agreements N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 77010 Service Agreements N 01-112-104-0000-6342 75.00 ACCT 17233 RODENT CONTROL 77205 Service Agreements N 01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 77374 Service Agreements N 01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 77375 Service Agreements N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 77432 Service Agreements N 01-112-104-0000-6342 75.00 ACCT 17233 RODENT CONTROL 77632 Service Agreements N 1,185.6012940 3730 PREMIUM WATERS INC 37.673730 25082 PRODUCTIVE ALTERNATIVES INC 16.0025082 11855 PROFESSIONAL PORTABLE X-RAY INC 150.0011855 15293 RAYS SPORT & MARINE - PERHAM 6.4915293 9166 RDO EQUIPMENT CO 37.799166 8622 RDO TRUCK CENTERS LLC 10,201.368622 16192 RED DOT PEST CONTROL Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions PRAIRIE SCALE SYSTEMS INC PREMIUM WATERS INC PRODUCTIVE ALTERNATIVES INC PROFESSIONAL PORTABLE X-RAY INC RAYS SPORT & MARINE - PERHAM RDO EQUIPMENT CO RDO TRUCK CENTERS LLC Otter Tail County Auditor SCHOENEBERGER FUNERAL & CREMATION SVC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 77713 Service Agreements N 01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 77743 Service Agreements N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 77779 Service Agreements N 50-000-000-0000-6848 135.00 ACCT 931 BLACK SIGN RENTAL 1-526978 Public Education N 10-000-000-0000-2270 1,000.00 2024-18 APPROACH REQUEST REFUN PERMIT #2024-1 Customer Deposits N 10-000-000-0000-2270 1,000.00 2023-44 APPROACH REQUEST REFUN PERMIT #2023-4 Customer Deposits N 01-205-000-0000-6273 845.00 TRANSPORT - A DALEY 8/2/24 Coroner Expense N 01-205-000-0000-6273 920.00 TRANSPORT - S KEEZER 8/6/24 Coroner Expense N 50-399-000-0000-6290 2,500.00 SEALCOATING BY RECYCLING BINS 263959 Contracted Services.N 01-201-000-0000-6369 135.66 K3310 CANDY FOR FAIRS 7/10/24 Miscellaneous Charges N 01-112-101-0000-6673 35.78 ACCT 6629-9141-3 SUPPLIES 4860-0 Remodeling Project-Ct House N 01-061-000-0000-6680 220.00 ACCT 1079757 HP CARE PACKS B18639817 Computer Hardware N 01-061-000-0000-6680 10,890.00 ACCT 1079757 HP ELITE MINIS B18657451 Computer Hardware N 1,185.0016192 49316 RENTAL STORE/THE 135.0049316 17438 RIESTENBERG/BILL 1,000.0017438 17439 ROLLING HILLS FARM 1,000.0017439 48107 1,765.0048107 17433 SEIDEL/RICHARD 2,500.0017433 19005 SERVICE FOOD SUPER VALU 135.6619005 159 SHERWIN WILLIAMS 35.78159 10001 SHI INTERNATIONAL CORP Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions SCHOENEBERGER FUNERAL & CREMATION SVC RED DOT PEST CONTROL RENTAL STORE/THE RIESTENBERG/BILL ROLLING HILLS FARM SEIDEL/RICHARD SERVICE FOOD SUPER VALU SHERWIN WILLIAMS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6680 220.00 ACCT 1079757 HP CARE PACKS B18664546 Computer Hardware N 01-044-000-0000-6331 23.88 MEALS - MAAP CONFERENCE 8/16/24 Travel Expenses N 10-304-000-0000-6572 252.50 SUPPLIES 10732 Repair And Maintenance Supplies N 01-044-000-0000-6331 613.88 LODGING - APPRAISAL COURSE 8/1/24 Travel Expenses N 01-044-000-0000-6331 189.94 MEALS - APPRAISAL COURSE 8/1/24 Travel Expenses N 01-063-000-0000-6367 803.25 ABSENTEE BALLOT BOARD HOURS 8/13/24 Election Judge Costs Y 01-112-101-0000-6485 624.20 ACCT 00224000 SUPPLIES 939678 Custodian Supplies N 01-112-108-0000-6485 618.63 ACCT 00224002 SUPPLIES 939679 Custodian Supplies N 01-112-108-0000-6485 83.74 ACCT 00224002 SUPPLIES 942193-1 Custodian Supplies N 01-112-108-0000-6485 474.19 ACCT 00224002 SUPPLIES 942879 Custodian Supplies N 50-000-000-0000-6981 5,400.00 ACCT 28018 ORGANICS JUL2024 Organic Grant Expense N 50-000-000-0110-6291 6,320.00 ACCT 20479 BATTLE LAKE JUL2024 Contract Transportation N 50-000-000-0120-6291 2,540.00 ACCT 20489 HENNING JUL2024 Contract Transportation N 50-000-000-0130-6291 5,000.00 ACCT 20487 NEW YORK MILLS JUL2024 Contract Transportation N 50-000-000-0150-6291 2,270.00 ACCT 20477 PELICAN RAPIDS JUL2024 Contract Transportation N 10-303-000-0000-6278 577.59 PROFESSIONAL ENGINEERING SERVI 01054.18 Engineering Consultant N 11,330.0010001 1742 SHOEMAKER/BRENDA 23.881742 48638 SIGNWORKS SIGNS & BANNERS INC 252.5048638 17375 SMIEJA/THOMAS 803.8217375 13797 SMITH/DEBBIE R 803.2513797 48183 STEINS INC 1,800.7648183 166 STEVE'S SANITATION INC 21,530.00166 15004 STONEBROOKE ENGINEERING INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions 5 Transactions SHI INTERNATIONAL CORP SHOEMAKER/BRENDA SIGNWORKS SIGNS & BANNERS INC SMIEJA/THOMAS SMITH/DEBBIE R STEINS INC STEVE'S SANITATION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 151.01 EAIRPIECE/PANTS/M-LOK 8/8/24 Uniforms N 01-201-000-0000-6481 73.76 ACCT 974 IRRITANT I1712710 Radar, Weapons Etc.N 01-201-000-0000-6481 89.94 ACCT 974 IRRITANT I1712806 Radar, Weapons Etc.N 01-201-000-0000-6526 191.95 ACCT 974 UNIFORM ITEMS I1712820 Uniforms N 01-201-000-0000-6526 174.99 ACCT 974 FLASHLIGHT I1712981 Uniforms N 01-250-000-0000-6269 3,681.65 C1252000 MEALS 8/3-9/24 INV2000216601 Professional Services-Kitchen N 01-031-000-0000-6436 58.20 ACCT 1968 HWY MAINT WORKER 72204 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 SOCIAL WORKER 72247 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 CORRECTIONS/BAILIFF 72248 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 ADMIN ASSIST - PH 72249 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 RECYCLING WORKER 72250 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 ELIGIBILITY WORKER 72298 New hire start up cost N 01-091-000-0000-6455 276.09 ACCT 1000520140 LIBRARY PLAN 850539163 Reference Books & Literature N 01-091-000-0000-6455 1,613.41 ACCT 1000520140 JUL 2024 850570796 Reference Books & Literature N 50-000-000-0000-6674 6,390.00 ACCT 053626 TEST PUMPING 371709 2022A Bond Eligible Expenses N 10-303-000-0000-6330 44.89 MILEAGE REIMBURSEMENT 8/5/2024 Mileage N 577.5915004 6646 STRAND/JOHN 151.016646 168 STREICHERS 530.64168 6642 SUMMIT FOOD SERVICE LLC 3,681.656642 42537 THIS WEEKS SHOPPING NEWS 349.2042537 183 THOMSON REUTERS - WEST 1,889.50183 17270 TRAUT COMPANIES 6,390.0017270 15997 TSCHIDA/CRAIG Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 6 Transactions 2 Transactions 1 Transactions STONEBROOKE ENGINEERING INC STRAND/JOHN STREICHERS SUMMIT FOOD SERVICE LLC THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST TRAUT COMPANIES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-112-000-0000-6275 635.95 ACCT MN OTTERCO01 MAY 2024 662009 Fiber Locating Service N 01-112-000-0000-6275 2,399.11 ACCT MN OTTERCO01 JUN 2024 670262 Fiber Locating Service N 01-112-109-0000-6572 4.36 ELBOW FITTING 01323 Repair And Maintenance /Supplies N 01-201-000-0000-6396 110.00 ACCT MN156715 CFS24019284 9022365266 Special Investigation N 50-000-000-0120-6290 65.07 ACCT 160002806 SERVICE 2520441347 Contracted Services.N 50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520441652 Contracted Services N 50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520441652 Contracted Services.N 50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520441652 Contracted Services.N 50-000-000-0170-6300 184.12 SERVICE/ANTENNAE 79016 Building And Grounds Maintenance N 01-063-000-0000-6367 42.00 PRIMARY ELECTION HELP 8/13/24 Election Judge Costs Y 01-043-000-0000-6342 663.95 CREDIT CLERK FEES Q2 2024 JS-5557 Service Agreements/Technical Support N 01-043-000-0000-6342 4,140.00 E-CHECK SERVICES Q2 2024 JS-5585 Service Agreements/Technical Support N 01-201-000-0000-6304 72.43 UNIT 2306 OIL CHANGE 445049 Repair And Maintenance Y 44.8915997 16820 USIC LOCATING SERVICES LLC 3,035.0616820 999999000 VANDERMAY MECHANICAL 4.36999999000 13675 VERIZON WIRELESS SERVICES LLC 110.0013675 13620 VESTIS 258.6713620 5045 VIKING GARAGE DOOR COMPANY INC 184.125045 15317 VIPOND/GARY 42.0015317 6599 VISUAL GOV SOLUTIONS LLC 4,803.956599 16950 WELLER'S GARAGE Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions TSCHIDA/CRAIG USIC LOCATING SERVICES LLC VANDERMAY MECHANICAL VERIZON WIRELESS SERVICES LLC VESTIS VIKING GARAGE DOOR COMPANY INC VIPOND/GARY VISUAL GOV SOLUTIONS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:34:00AM8/22/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 4,920.00 TRUCK HITCH 55232 Repair And Maintenance Supplies N 50-000-000-0110-6853 2,163.84 ACCT 3-85099-73002 7/16-31/24 0005030-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 9,090.83 ACCT 3-85099-73002 7/16-31/24 0005030-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,360.89 ACCT 3-85099-73002 7/16-31/24 0005030-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 657.22 ACCT 3-85099-73002 7/16-31/24 0005030-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 29,959.91 ACCT 3-85099-73002 7/16-31/24 0005030-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 665.37 ACCT 25-18701-13009 JUL 2024 0481850-1766-1 Ag Plastic Expenses N 50-000-000-0170-6306 779.93 ACCT 6842300 MAINT SI000524513 Repair/Maint. Equip N 50-399-000-0000-6306 652.60 ACCT 6842300 #17400 MAINT SI000523436 Repair/Maint. Equip N 72.4316950 2078 WEST TOOL & DESIGN LLC 4,920.002078 2278 WM CORPORATE SERVICES INC 43,898.062278 2086 ZIEGLER INC 1,432.532086 623,103.52 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 6 Transactions 2 Transactions Final Total ............158 Vendors 354 Transactions WELLER'S GARAGE WEST TOOL & DESIGN LLC WM CORPORATE SERVICES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:34:00AM8/22/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems Page 25Audit List for Board Otter Tail County Auditor Community Development Authority Amount 189,784.90 General Revenue Fund 1 10,527.20 General Fund Dedicated Accounts 2 39,018.89 Parks and Trails 9 235,181.83 Road And Bridge Fund 10 450.45 Human Services 11 1,025.50 Law Library Fund 13 1,838.71 23 145,076.04 Solid Waste Fund 50 200.00 Forfeited Tax Sale Fund 71 623,103.52 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/22/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:30:37AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC 1QLP-QQMN-MM1Q 1QLP-QQMN-MM1Q COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:37AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-420-601-0000-6406 35.86 ACCT #A2RJVV5AA0Wl1P 14RQ-QJY9-DRTN Office Supplies 34 N 08/16/2024 08/16/2024 11-420-601-0000-6406 11.02 ACCT#A2RJVV5AA0Wl1P Office Supplies 36 N 08/16/2024 08/16/2024 11-420-601-0000-6677 20.23 ACCT #A2RJVV5AA0Wl1P 1VYN-F37D-444V Office Furniture And Equipment - Im 10 N 08/06/2024 08/06/2024 11-420-601-0000-6406 5.93 ACCT #A2RJVV5AA0Wl1P 1XLL-GJYT-3DFH Office Supplies 21 N 08/12/2024 08/12/2024 11-430-700-0000-6406 45.65 ACCT #A2RJVV5AA0Wl1P 14RQ-QJY9-DRTN Office Supplies 35 N 08/16/2024 08/16/2024 11-430-700-0000-6406 14.02 ACCT#A2RJVV5AA0Wl1P Office Supplies 37 N 08/16/2024 08/16/2024 11-430-700-0000-6677 25.75 ACCT #A2RJVV5AA0Wl1P 1VYN-F37D-444V Office Furniture And Equipment - Ss 11 N 08/06/2024 08/06/2024 11-430-700-0000-6406 7.55 ACCT #A2RJVV5AA0Wl1P 1XLL-GJYT-3DFH Office Supplies 22 N 08/12/2024 08/12/2024 11-420-640-0000-6298 87.00 Child Support Blood Test 12474472024 Child Support Blood Test Charge 14 6 07/08/2024 07/22/2024 11-406-000-0000-6242 15.00 Student MACPO Membership 286 Registration Fees 17 N 08/07/2024 08/07/2024 11-409-000-0010-6261 600.33 COLLABORATIVE 24-0801 Lcts Coordination 1 Y 08/01/2024 08/31/2024 11-430-710-1440-6051 41,670.00 HOUSING NAV/RENT DEPOSIT 1 Child Service - Housing 8 N 08/01/2024 12/31/2024 14386 AMAZON CAPITAL SERVICES INC 166.0114386 11695 DNA DIAGNOSTICS CENTER INC 87.0011695 17435 GOEPFERD/HOPE 15.0017435 8471 600.338471 12560 MAHUBE-OTWA CAP INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 1 Transactions 1 TransactionsINDEPENDENT CONTRACT SERVICES OF FF LLC AMAZON CAPITAL SERVICES INC DNA DIAGNOSTICS CENTER INC GOEPFERD/HOPE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:37AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-405-000-0000-6262 416.00 JUV / July 2024 0724530 Juvenile Ream Electronic Monitoring 16 6 07/01/2024 07/31/2024 11-406-000-0000-6261 1,395.00 ADU - JULY 2024 0724529 Ream Electronic Monitoring 15 6 07/01/2024 07/31/2024 11-406-730-0020-6435 24.00 Monitor 14640 DRUG COURT Drug Testing 7 6 07/26/2024 07/31/2024 11-420-601-0000-6406 57.20 Cust#1143 -GSC 454688 Office Supplies 26 N 07/01/2024 07/31/2024 11-420-601-0000-6406 35.00 Cust#1143 - CS 454688 Office Supplies 28 N 07/01/2024 07/31/2024 11-420-601-0000-6406 13.07 Cust#1143 - GSC 454688 Office Supplies 29 N 07/01/2024 07/31/2024 11-430-700-0000-6406 72.80 Cust#1143 - GSC 454688 Office Supplies 27 N 07/01/2024 07/31/2024 11-430-700-0000-6406 16.63 Cust#1143 - GSC 454688 Office Supplies 30 N 07/01/2024 07/31/2024 11-430-720-2112-6061 3,079.00 07-24 CCAP A300MC56258l County Match BSF/CCAP 41 N 07/01/2024 07/31/2024 11-420-601-0000-6265 96.25 I.M. SUPPORT 220-INV0407 Data Processing Costs - Im Adm 3 N 04/01/2024 06/30/2024 11-420-601-0000-6265 65.45 ACCOUNTING SUPPORT 220-INV0407 Data Processing Costs - Im Adm 5 N 04/01/2024 06/30/2024 11-420-640-0000-6379 1.25 CHILD SUPPORT 220-INV0407 Miscellaneous Charges 2 N 41,670.0012560 8089 MIDWEST MONITORING & SURVEILANCE 1,811.008089 42110 MINNESOTA MONITORING INC 24.0042110 7661 MINNKOTA ENVIRO SERVICES INC 194.707661 43022 MN DEPT OF HUMAN SERVICES 3,079.0043022 11427 NEXT CHAPTER TECHNOLOGY INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 5 Transactions 1 Transactions MAHUBE-OTWA CAP INC MIDWEST MONITORING & SURVEILANCE MINNESOTA MONITORING INC MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:37AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 04/01/2024 06/30/2024 11-430-700-0000-6265 15.00 S.S. SUPPORT 220-INV0407 Data Processing Costs - Ss Adm 4 N 04/01/2024 06/30/2024 11-430-700-0000-6265 83.30 ACCOUNTING SUPPORT 220-INV0407 Data Processing Costs - Ss Adm 6 N 04/01/2024 06/30/2024 11-420-640-0000-6297 45.00 CASE #20240882/PARTY 001 08-07-2024 Iv-D Sheriff's Costs 18 N 08/07/2024 08/07/2024 11-420-640-0000-6297 45.00 CASE #20240882/PARTY 002 08-07-2024 Iv-D Sheriff's Costs 19 N 08/07/2024 08/07/2024 11-420-640-0000-6297 53.00 CASE #20240888/PARTY 001 08-07-2024 Iv-D Sheriff's Costs 20 N 08/07/2024 08/07/2024 11-420-640-0000-6297 97.85 CASE#20240959/PARTY#001 8/14/2024 Iv-D Sheriff's Costs 32 N 08/14/2024 08/14/2024 11-420-640-0000-6297 57.55 CASE#20240958/PARTY#001 8/14/2024 Iv-D Sheriff's Costs 33 N 08/14/2024 08/14/2024 11-420-601-0000-6379 315.74 Acct#684 SIN281526 Miscellaneous Charges Im Adm 39 N 07/01/2024 07/31/2024 11-430-700-0000-6379 401.86 Acct#684 SIN281526 Miscellaneous Charges - Ss Adm 40 N 07/01/2024 07/31/2024 11-420-640-6331-6171 52.92 CONTINUOUS IMPROVE EVENT 07-29-2024 Ivd Training Meals & Lodging 24 N 07/29/2024 07/29/2024 11-406-730-0010-6435 1,190.00 UA Cups 2293751 Dwi Court Drug Testing 13 N 07/30/2024 07/30/2024 261.2511427 44010 OTTER TAIL CO SHERIFF 298.4044010 45540 PACIFIC INTERPRETERS INC 717.6045540 7873 PAUSCH/STEPHANIE 52.927873 5853 PREMIER BIOTECH INC 1,190.005853 14747 PREMIER BIOTECH LABS LLC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions NEXT CHAPTER TECHNOLOGY INC OTTER TAIL CO SHERIFF PACIFIC INTERPRETERS INC PAUSCH/STEPHANIE PREMIER BIOTECH INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:37AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6435 547.75 Testing Results L3356935 Drug Testing 23 6 08/07/2024 08/07/2024 11-430-700-0000-6304 69.60 ACCT# 139 6088543 Motor Vehicle Service And Repair 31 N 08/14/2024 08/14/2024 11-409-330-1300-6091 80,000.00 BARR SUB - COLLAB 70124 Truancy Project 9 N 07/01/2024 06/30/2025 11-420-640-0000-6297 75.00 REF 001549105701 20240305 Iv-D Sheriff's Costs 38 Y 08/12/2024 08/12/2024 11-406-000-0000-6200 554.76 ACCT 942509247-00011 9969864553 Telephone Probation 12 N 06/24/2024 07/23/2024 11-406-000-1850-6055 102.00 Correctional Facilities July 2024 Correctional Facilities Probation 25 N 07/01/2024 07/31/2024 547.7514747 46006 QUALITY TOYOTA 69.6046006 31623 SCHOOL DIST 542 - BATTLE LAKE 80,000.0031623 12183 SEVEN COUNTY PROCESS SERVERS LLC 75.0012183 9820 VERIZON WIRELESS 554.769820 52139 WEST CENTRAL REG JUVENILE CTR 102.0052139 131,516.32 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............20 Vendors 41 Transactions PREMIER BIOTECH LABS LLC QUALITY TOYOTA SCHOOL DIST 542 - BATTLE LAKE SEVEN COUNTY PROCESS SERVERS LLC VERIZON WIRELESS WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:30:37AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 6Audit List for Board Otter Tail County Auditor Amount 131,516.32 Human Services 11 131,516.32 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/22/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:30:58AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:58AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-500-0080-6488 13.98 CHLORINE TEST PAPER/FPL 1TVQ-NGXG-7VLM FPL Prog Supplies 4 N 08/08/2024 08/08/2024 11-407-200-0060-6331 70.00 TZD SNACKS/UNITED WAY AUG2024 EXPENS Meals & Lodging - Inj Prev 1 N 08/06/2024 08/06/2024 11-407-200-0060-6331 16.01 TZD IMPACT SPKR/MEAL-TZD AUG2024 EXPENS Meals & Lodging - Inj Prev 2 N 08/06/2024 08/06/2024 11-407-600-0090-6488 130.00 NEHA CREDENTIAL RENEWAL AUG2024 EXPENS Phn Program Supplies 35 N 08/20/2024 08/20/2024 11-407-100-0017-6330 79.06 HAWLEY 118 MI/RT 20240731-48 Innovations Grant Blue Cross mileage 26 Y 07/31/2024 07/31/2024 11-407-100-0017-6330 76.38 ALEX 114MI/RT 20240731-48 Innovations Grant Blue Cross mileage 27 Y 07/31/2024 07/31/2024 11-407-100-0017-6330 63.84 BRECKENRIDGE 84 MI/RT 20240731-48 Innovations Grant Blue Cross mileage 28 Y 07/31/2024 07/31/2024 11-407-100-0017-6488 5,833.33 DENTAL SVCS -BCBS DENTAL 20240731-48 Innovations Grant Blue Cross prog supply 25 Y 07/31/2024 07/31/2024 11-407-200-0024-6488 300.00 NFP GRP SPRVSN - SF JULY2024 Nfp Program Supplies 13 6 07/31/2024 07/31/2024 11-407-200-0047-6488 300.00 MECSH GRP SPRVSN - SF JULY2024 MECSH Program Supplies 14 6 07/31/2024 07/31/2024 11-407-600-0090-6488 366.98 SHREDDING/FF 454689 Phn Program Supplies 3 N 07/31/2024 07/31/2024 14386 AMAZON CAPITAL SERVICES INC 13.9814386 16809 FRUSTOL/EMILY 86.0116809 14398 GEORGESON/ANTHONY 130.0014398 8471 6,052.618471 16107 LYSNE CONSULTING & COUNSELING LLC 600.0016107 7661 MINNKOTA ENVIRO SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 4 Transactions 2 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC AMAZON CAPITAL SERVICES INC FRUSTOL/EMILY GEORGESON/ANTHONY LYSNE CONSULTING & COUNSELING LLC Otter Tail County Auditor Phn Program Supplies -PAS/MNChoices/LTSS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:58AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-600-0090-6241 75.00 NAT'L PH INFO COALITION JL-510340 Memberships 29 N 08/02/2024 08/02/2024 11-407-200-0060-6488 30.01 CAR SEAT ED -CA GROUP JUL24 CARSEAT Program Supplies Inj Prev 5 N 07/31/2024 07/31/2024 11-407-200-0060-6488 30.01 CAR SEAT ED -NA GROUP JUL24 CARSEAT Program Supplies Inj Prev 6 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEAT ED -EG JUL24 CARSEAT Program Supplies Inj Prev 7 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEAT ED -MO JUL24 CARSEAT Program Supplies Inj Prev 8 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEAT ED -CW JUL24 CARSEAT Program Supplies Inj Prev 9 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEAT ED - AGV JUL24 CARSEAT Program Supplies Inj Prev 10 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEAT ED - CGP JUL24 CARSEAT Program Supplies Inj Prev 11 N 07/31/2024 07/31/2024 11-407-200-0060-6488 64.00 CAR SEATED - IS JUL24 CARSEAT Program Supplies Inj Prev 12 N 07/31/2024 07/31/2024 11-406-000-0000-6379 57.20 PROBATION INTERPRETER SIN281508 Miscellaneous Charges 33 N 07/31/2024 07/31/2024 11-407-100-0030-6488 61.10 MnCHOICE INTERPRETER SIN281508 30 N 07/31/2024 07/31/2024 11-407-200-0024-6488 5.20 NFP INTERPRETER SIN281508 Nfp Program Supplies 32 N 07/31/2024 07/31/2024 11-407-200-0047-6488 334.10 MECSH INTERP/SF COLLAB SIN281508 MECSH Program Supplies 31 N 07/31/2024 07/31/2024 366.987661 5553 NPHIC 75.005553 31020 OTTER TAIL CO TREASURER 444.0231020 45540 PACIFIC INTERPRETERS INC 457.6045540 6882 PERSPECTIVE ENTERPISES Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 8 Transactions 4 Transactions MINNKOTA ENVIRO SERVICES INC NPHIC OTTER TAIL CO TREASURER PACIFIC INTERPRETERS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:30:58AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0022-6488 3,512.00 SCALES/WIC EXTRA FUNDS 64279A Phn Program Supplies - Wic 34 N 08/20/2024 08/20/2024 11-407-100-0018-6200 41.23 CTC - BECKER 9969864547 Ctc Outr Telephone 21 N 07/23/2024 07/23/2024 11-407-100-0018-6200 46.23 CTC - OTC 9969864547 Ctc Outr Telephone 23 N 07/23/2024 07/23/2024 11-407-100-0030-6200 92.46 MnCHOICE (2)9969864547 Telephone 22 N 07/23/2024 07/23/2024 11-407-100-0030-6200 146.29 LTC - MIFIs (4)9969864547 Telephone 24 N 07/23/2024 07/23/2024 11-407-200-0024-6200 92.46 NFP (2)9969864547 NFP Telephone 16 N 07/23/2024 07/23/2024 11-407-200-0047-6488 184.92 MECSH (4)9969864547 MECSH Program Supplies 17 N 07/23/2024 07/23/2024 11-407-200-0054-6200 46.23 AGING(1)9969864547 Aging Coordination Phone 20 N 07/23/2024 07/23/2024 11-407-300-0070-6200 46.23 DPC (1)9969864547 Telephone 18 N 07/23/2024 07/23/2024 11-407-500-0080-6200 138.69 FPL (3)9969864547 Telephone 19 N 07/23/2024 07/23/2024 11-407-200-0047-6488 341.50 FHV TRIFOLD/SF COLLAB 461205 MECSH Program Supplies 15 N 07/30/2024 07/30/2024 3,512.006882 9820 VERIZON WIRELESS 834.749820 51002 VICTOR LUNDEEN COMPANY 341.5051002 12,914.44 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 9 Transactions 1 Transactions Final Total ............12 Vendors 35 Transactions PERSPECTIVE ENTERPISES VERIZON WIRELESS VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:30:58AM8/22/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Amount 12,914.44 Human Services 11 12,914.44 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CONTRACT FOR SERVICES FY 2025 – Pomme de Terre Watershed Based Implementation Funding THIS CONTRACT made and entered into this day by and between Pomme de Terre River Association hereafter called PDTRA and Otter Tail County. WITNESSETH: The parties hereto for the consideration hereinafter mentioned, covenant and agree as follows: PDTRA applied for and received grant allocations from the Board of Water and Soil Resources to support conservation efforts within the Pomme de Terre Watershed. PDTRA will: a. Reimburse Otter Tail County for employee hours for project development and technical assistance upon receipt of monthly invoices/timesheets and make checks payable to Otter Tail County every third month. b. Upon approval, reimburse Otter Tail County for project implementation, upon the submission of the completed project voucher, technical certification, & associated materials. Reimbursements will be made payable to Otter Tail County. c. Provide a copy of all grant agreements, in which funds are requested, to Otter Tail County prior to grant implementation. Otter Tail County will: a. Follow the state’s regulation for grant funding in accordance with the FY 2025 Watershed Based Implementation Funding Grant Agreement (copy attached), the Grants Administration Manual as posted at http://bwsr.state.mn.us/gam on September 2, 2022, and all locally adopted policies and guidelines. b. Submit an invoice for funding requested for time worked, to include a breakdown by employee of hours worked, date(s) of service, applicable billing rate(s), and total cost. c. Be responsible for all project inspections that are tied to the PDTRA’s reimbursement for project implementation. d. Hold contracts between the SWCD and landowners on behalf of the PDTRA. This contract may be reviewed and modified at the discretion of Pomme de Terre River Association and Otter Tail County: IN WITNESS THEREOF, the parties listed below understand and have agreed to the terms outlined in this Contract for Services. This contract is effective on the date that both parties have signed and will terminate with the attached FY 2025 Watershed Based Implementation Funding Grant Agreement on December 31, 2027 or the date of any Grant Agreement Amendment extending the expiration date, unless amended by both parties. a. NAME: SIGNATURE: DATE: POMME DE TERRE RIVER ASSOCIATION b. NAME: OTTER TAIL COUNTY SIGNATURE: DATE: Otter Tail County Request for Reclassification or Reevaluation Hiring Request Information Department: Date of Request Auditor-Treasurer 8/1/2024 Classification Title: Position Assignment Title: Accountant Accountant -Housing and Redevelopment Authority Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Position is not mandated by statute. Estimate costs associated with reclassification. Reclassification of B21 Accounting Specialist-HRA to B24 Accountant-HRA position. B24 Salary Range is $57,096 to $85,634. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. 95% HRA Funds, 5% county departmental funds. How has the position changed to support reclassification? The Accounting Specialist -HRA position was first developed in 2020. When the original job description and PDQ were written we were unsure what level of work would be necessary as HRA accounting was a new acquisition for the finance department. Since that time, the Accounting Specialist has taken on the full gamut of accounting related to the HRA from accounts payable to Federal reporting, budgeting and audit procedures. We are recommending that the Accounting Specialist -HRA position be reclassified to an Accountant -HRA position (B24). What alternatives have you explored to reclassifying this position? If the position is not reclassified, this person should not be handling all of the tasks they have taken on and work would need to be redistributed to other staff/supervisors. At this time, we do not have other staff capable of taking on that work due to time constraints. This change would also allow the new accountant in the auditor's office and the HRA accountant to cross-train and work together at the same level. Aooroval D~~ Service Te m Leader Signature: LL),o;.. jU2 ~ j Administration/Operations Committee Recommendation: Finance Committee Recommendation: County Board Action: Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014 Datef-f-f ;rJ Date: P/r/ J&J.1/ Date: Date: Date: Otter Tail County Request for Reclassification or Reevaluation Hiring Request Information Department: Date of Request Auditor-Treasurer 8/1/2024 Classification Title: Position Assignment Title: Accountant Accountant -Payroll Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Position is not mandated by statute. Estimate costs associated with reclassification. Reclassification of B23 Accounting Specialist-Advanced/Payroll to B24 Accountant-Payroll position. B24 Salary Range is $57,096 to $85,634. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. County departmental funds How has the position changed to support reclassification? The Accounting Specialist -Advanced/Payroll position has advanced from relatively heavy data entry and processing tasks to personnel accounting and budget related tasks. This position creates the budget county wide for all personnel, which is a large majority of the County's budget. They are also processing all year end audit entries. The transition to new software has proven to us that this position is an integral part of the accounting team, as well as the human resources team. The financial and technical knowledge and ability to make decisions and analyze the data provides us consistency and stability in an area that is one of the most important administrative functions of an organization, accurately paying our employees and budgeting for personnel. We are recommending that the Accounting Specialist -Advanced/Payroll position be reclassified to an Accountant -Payroll position (B24). What alternatives have you explored to reclassifying this position? If this position was not performing the advanced personnel accounting and budget related tasks, they would need to be transferred to another accountant or supervisory level position and there isn't capacity among existing staff for that to occur. Aooroval Department Head Signature: Service Team Leader Signature: w~ ~0 AdministratLI n/Operations Committee Recommendation: Finance Committee Recommendation: County Board Action: Hiring Request Form requiring County Board Action Approved by County Board 12/14/1 o Updated October 2014 Date: Date: P/t/ ~r;~V, Date: Date: Date: OTTERTAIL ADMINISTRATION COUNTY -MINNESOTA HIRING REQUEST FORM FOR NEW POSITIONS Hiring Request Information Department: Date of Request: Public Health 08/13/2024 Title of Position Requested : FTE of Position Requested: 1 0.8 OR 1.0 Number of Incumbents in Job Class: Number of Vacancies in Job Class: 16 3 Number of Employees in Department: Number of Vacancies in Department: 37 4 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Request is for a Public Health Nurse/Registered Nurse to work with the Family Health team as a non-evidenced based home visitor. This is not a mandated position; however, as a support to prenatal and early childhood preventative interventions, it supports public health responsibilities around maternal, child and family health. As capacity and bandwidth allow, the position will support work within the Health & Wellness team to build out the Parent Support Outreach Program (PSOP ) in coordination with Human Services and external partners. Estimate costs associated with this position, e.g. salary, benefits, advertising. C42/1 Salary-$71,032 + Benefits Estimate $18,000 + PERA & Taxes $5,327.40 = $101,170.35 Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Funding for this position will come from a vaety of resources including third party reimbursement from insurance sources as able, MN Dept of Health funding which supports case management for birth defect (BDI), early hearing loss detection (EHDI), follow-along screening (FAP), and outreach efforts for current evidence-based home visiting (EBHV) models. In addition, partnership with MN Dept of Human Services helps to support the Parent Support Outreach Program (PSOP) referrals and outreach. Braided funding from multiple non-levy sources is intended to support this position. As the number of referrals to PSOP grows, so too, will the grant allocation we receive from OHS to continue to expand this pro gram. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? Currently, EBHV nurses are carrying above their model caseload capacity to offer additional support and resources for families who do not qualify for EBHV programs, yet still need support. EBHV nurses have also been sharing the duties of EHDI/BDI, FAP, and PSOP, as well as their required EBHV caseloads, but vacant positions and growing demand has already stretched the team. This position will allow the fully staffed team of 5 current nurse home visitors to build and maintain EBHV caseloads in alignment with funding requirements . There is the potential to build and grow current public health programs and other programs like PSOP, depending on staffing capacity. What alternatives have you explored to filling this position? Because this is a new position, the team has been working beyond their current capacity to offer these services. By filling this position, nurses will have dedicated time to fill grant funded EBHV caseloads AND service additional families with unmet needs, as well as provide EHDI/BDI, FAP case management, and support of PSOP services. What are the consequences of not filling the position? Staff burnout, unmet family needs for residents of OTC, later "downstream" and more costly interventions for deep end services. 218-998-8060 @ LIVE YOUR best life HERE. @ 520 W. Fir Avenue Approval Department Head Signature: Jody Lien Team Leader Signature: Lynne Penke Valdes Finance, Property & License Management Committee Recommendation (if applicable): Administration/Operations Committee Recommendation: County Board Action: Hiring Request Fonn requiring County Board Action ~PP,r~ve_d }~ ~ou~t_r. ~oard 12/14/10 Date: 6/14/2024 Date: 8/7/2024 Date: Date: Date: The Otter Tail County Public Health (OTCPH) department works to protect, maintain, and improve the health of all people who call Otter Tail County home. The 2023 annual report provides information to the public on the important work public health staff does. It also highlights how the department’s programs and efforts align with the broader Minnesota public health system responsibilities. Otter Tail County employs nearly 40 staff across six program areas: Administration Environmental Health Disease Prevention & Control Family Health Community Health Long Term Services & Supports 2023 HIGHLIGHTS FINANCES Otter Tail County Public Health utilizes multiple funding sources to accomplish and meet the required responsibilities. The department has an annual budget of approximately $4.6 million in local, state, federal, and fee- based funds. Local tax levy funds accounted for 23% of total revenue in 2023, a 3% decrease from 2022 and 2021. POLICY DEVELOPMENT AND SUPPORT – HEALTH RELATED IMPACTS OF CANNABIS In 2023, OTCPH advised the Otter Tail County Board of Commissioners in the development and adoption of a moratorium on the sales of THC edibles and beverages, and a public use ordinance for the consumption of cannabis and cannabis derived products. OTCPH continues to collaborate with local organizations, stakeholders, and partners to identify opportunities to reduce youth access and use, and inform the public of the health-related impacts of cannabis use. CHRONIC DISEASE & INJURY PREVENTION - ACCESS TO NUTRITIOUS FOODS The Statewide Health Improvement Partnership (SHIP) program builds capacity for local communities to offer nutritious foods to all residents and visitors of Otter Tail County. In 2023, the Lake Region Takes Root Community Garden shared nearly 15,000lbs of fresh fruits and vegetables with Fergus Falls, Battle Lake, and Pelican Rapids Food Shelves along with the Salvation Army in Fergus Falls. 2023 PUBLIC HEALTH ANNUAL REPORT PASSIONATE ABOUT PUBLIC HEALTH Otter Tail County Public Health staff are committed to their jobs and their communities and recognize the value of “ the work they do. “I love public health because our ultimate goal is prevention, which may look like a variety of things including preventing sickness, disasters, and even deaths. Knowing we did this for one person is worth all our efforts!” “Public Health is a place where we all do work that makes an impact on our county’s health and wellbeing. That is rewarding.” BY THE NUMBERS 3 community coalitions led and facilitated by Otter Tail County PH staff 9,405 Child and Teen Checkup outreach activities completed Over 100 community members and partners leading health efforts in Otter Tail County Public Health facilitated coalitions 77 social media posts made 2 education sessions held with Amish women to educate and train on home birth safety 152 routine vaccinations given to children and un- underinsured adults 11 press releases shared 97 animal bites investigated 15,000 lbs of fresh produce distributed to local food shelves 60 nuisance complaints investigated 500 environmental health inspections completed 570 influenza vaccinations given Over 100 radon test kits distributed 1,250 monthly average WIC participants 516 families served in the Follow Along Program 121 FHV clients served with evidence-based programs 114 Health indicators selected for the next CHA data collection cycle $700,000+ in partner funds secured with support from PS4H team 2023 REVENUE DETAILS •I• 1t Local levy funds, 23.39% Locally generated funds, 34.97% t State funds, 22.26% Federal funds, 19.37% ~ ..... n ~ □ 41!&4 ··~ - Publipc,.!~~-Prevent. OTTER TAIL COUNTY - / ,! ~. -• • .... } ftt • • 1 2023 ANNUAL REPORT MOT . ROT CT. OTTER TAIL COUNTY PUBLIC HEALTH • • • , ~ ~~1¼~!!~~ ~ OTTER TAIL COUNTY Contents Otter Tail County Public Health .................................................................................................................................................................................. 3 Foundational Capabilities .............................................................................................................................................................................................. 5 Assessment and Surveillance ..................................................................................................................................................................................... 5 Community Partnership Development ..................................................................................................................................................................... 6 Organizational Competencies ................................................................................................................................................................................... 7 Policy Development and Support.............................................................................................................................................................................. 9 Equity ............................................................................................................................................................................................................................... 9 Accountability and Performance Management .................................................................................................................................................... 10 Emergency Preparedness and Response ............................................................................................................................................................... 10 Communications ....................................................................................................................................................................................................... 11 Foundational Areas ....................................................................................................................................................................................................... 11 Communicable Disease Control ............................................................................................................................................................................. 11 Chronic Disease & Injury Prevention ........................................................................................................................................................................ 12 Environmental Public Health .................................................................................................................................................................................... 13 Maternal, Child, and Family Health............................................................................................................................................................................ 14 Other Community Specific Services ........................................................................................................................................................................ 15 2 Otter Tail County Public Health The Otter Tail County Public Health (OTCPH) department works to protect, maintain, and improve the health of all people who call Otter Tail County home. The 2023 annual report provides information to the public on the important work public health staff does. It also highlights how the department’s programs and efforts align with the broader public health system responsibilities. The State of Minnesota adopted the Public Health Accreditation Board (PHAB) National Framework for Foundational Public Health Responsibilities in 2023. This framework was adopted to align efforts and to build on the work others are doing across the United States. The framework outlines the unique responsibilities of governmental public health and defines a minimum set of capabilities and areas that must be available in every community. The format of the 2023 Annual Report aligns with this framework. Misson, Vision, and Values The mission of OTCPH is to protect, promote, and preserve the health of the public in Otter Tail County. The vision is to achieve healthy lifestyles, healthy people, and healthy communities. The mission and vision are guided by departmental values: Collaboration: We value and respect the diversity and unique contributions of our co-workers, community partners, and individuals we serve. Science: We use the best scientific data and methods available to guide our policies and actions to promote healthy living. Accountability: We accept personal responsibility to efficiently organize resources, improve our systems, and help others. Innovation: We embrace creativity and responsiveness as we provide essential public health services. Integrity: We strive to do the right thing to achieve the best public health outcomes. Respect: We uphold a standard of conduct that recognizes the values and contributions of all. 3 Staffing Otter Tail County Public Health employs nearly 40 staff in the areas of: Administration Family Health Environmental Health Community Health Disease Prevention & Control Long Term Services & Supports Otter Tail County Public Health Staff Are Passionate About Public Health OTCPH staff are committed to their jobs and their communities and recognize the value of the work they do. “Public Health is a place where we all do work that makes an impact on our county’s health and wellbeing. That is rewarding.” “I love Public Health because it encourages the development of new and innovative ways to improve the health of communities. I like having the opportunity to connect with others to better understand how we can help improve their lives.” “I love public health because our ultimate goal is prevention, which may look like a variety of things including preventing sickness, disasters, and even deaths. Knowing we did this for one person is worth all our efforts!” “I love Public Health because we prevent illness and outbreaks and help promote healthy living to our surrounding communities.” Public Health Staffing 2023 4 Foundational Public Health Responsibilities Where you live should not determine ones level of public health protection. All Minnesotans should have access to comprehensive, high-quality public health. Our system is well-resourced in some programs, topics, and communities, and less so in others. The foundational responsibilities consist of population-level activities unique to governmental public health. The responsibilities are divided into five topic areas and eight capabilities, all encircled by equity. These responsibilities should be in place everywhere for public health to work anywhere in Minnesota. FOUNDATIONAL CAPABILITIES FOUNDATIONAL AREAS Cross-cutting skills and capacities needed to support basic public health protections, programs, and activities. Key to ensuring community health and well-being and achieving equitable outcomes. The basic public health, topic-specific programs, and services aimed at improving the health of the community, that reflect the minimum level of services available in all communities. Foundational Capabilities Assessment and Surveillance OTCPH collects, analyzes, and assesses data with the community to prioritize and respond to emerging health concerns. Community Health Assessment In the previous Community Health Assessment (CHA) planning cycle, mental health and dental health were identified as two of the top health priorities to address. These priorities continued to inform programs, staffing, and grant applications in 2023. A new community health assessment cycle began in 2023 and is expected to continue through 2026. Data and Epidemiology Infrastructure Team The Parntership4Health Data (P4H) and Epidemiology Infrastructure Team is a collaboration of staff members from Becker, Clay, Otter Tail, and Wilkin County. Their goal is to increase data and epidemiology capacity across jurisdictions while building data-sharing and disease reporting relationships across state borders. In 2023, the team completed nine activities with staff & partners. An example of how the department used data was by gathering and creating a report related to Sexually Transmitted Diseases and presenting to one local clinic. Other examples of the team’s work can be found on the Otter Tail County website. 2 Priority health areas identified in the CHA. 114 Health indicators selected for the next CHA data collection cycle. 5 Foundational Areas Foundational Capabilities I P~AB Communlcable Chronic Disease Environmental Maternal, Acce11 to & Disease Control & Injury Public Health Ch lid, & Linkage with Assessment & Surveillance Policy Development &Support Prevention Famlty Health Clinlcal Car• Community Partnership Development Accountabllity & Performance Management EQUITY Equity Emergency Preparedness & Response Organizational Competencies Communications Community Partnership Development OTCPH supports relationship building and uses community-driven approaches to improve health by establishing, maintaining trust with, and authentically engaging with community members. Otter Tail County Opioid Settlement Advisory Council The Otter Tail County Opioid Settlement Advisory Council is a multi-sector group that advises the Otter Tail County Board of Commissioners as to how to most effectively, efficiently, and equitably spend the Opioid Settlement funds. The Advisory Council began meeting in August 2023. They held three meetings in 2023 and began collecting data on the impacts of substance use in OTC. Otter Tail County Community Partnerships for Suicide Prevention OTCPH was awarded a four-year suicide prevention grant beginning in July 2023. As part of this grant, the OTC Community Partnerships for Suicide Prevention group was established to finalize a comprehensive plan for suicide prevention efforts. The goal of these efforts is to achieve maximum impact on mental health promotion and suicide prevention in our communities. OTCPH’s Health Educator recruited 27 community members to be part of the coalition in 2023. Otter Tail County Safe Communities Coalition The Otter Tail County Safe Communities Coalition (OTCSCC) is a local group carrying out efforts of the statewide Towards Zero Deaths (TZD) program to drive down motor vehicle deaths and serious injuries to zero on Minnesota roadways. OTCSCC outreaches to, and partners with, local government, businesses, nonprofits, community groups, and individual citizens to implement activities that promote safe driving practices. In 2023, the OTCSCC met four times and engaged in 10 community events. THRIVE Partners THRIVE is an Otter Tail County Public Health community-based mental wellbeing program that aims to promote health through happiness and meaning. The initiative was developed using positive psychology research, theory, and frameworks. It encourages people to lead meaningful lives and build up what is best within themselves. OTCPH’s Health Educator connected with and promoted THRIVE to 16 businesses and potential partners. School and Worksite Wellness Health Educator’s attended eight school wellness committee meetings. They shared information on mental health promotion and substance use. The PartnerSHIP4Health (PS4H) team convened school wellness committees at seven schools in OTC. The school wellness committee meetings were convened 3-4 times at each school during 2023. 3 Community coalitions led and facilitated by OTCPH staff ~100 Community member and partners leading health efforts in OTCPH facilitated coalitions 10 Community events attended where coalition members shared traffic safety information 16 THRIVE connections made with area businesses and partners 8 School wellness committee meetings attended 3 Otter Tail County worksites received funds to support workplace wellness 2 Education sessions held to educate and train Amish women on home birth safety 6 Three worksites in OTC participated in the PS4H workplace wellness collaborative. These worksites received funds to improve workplace wellness in the areas of healthy eating, smoking cessation, physical activity, breastfeeding friendly policies, and stress management. Amish Health Education and Outreach OTCPH is part of a multi county collaboration with Astera Health, Centra Care, and Todd & Wadena County Public Health departments to help educate and train Amish women on enhancing home birth safety. Two collaborative education sessions were held in the fall of 2023 in Long Prairie and Wadena. At least two sessions are planned in 2024. Organizational Competencies OTCPH develops and maintains a skilled workforce. It maintains a budgeting, auditing, billing, and financial system in compliance with federal, state, and local standards. Workforce Development & Human Resources Ongoing development of the public health workforce is a critical component of ensuring effective local public health and improving population outcomes. In 2023, OTCPH did this in five key ways: Continuous Education & Training: Staff took advantage of over 3,000 training hours to ensure that their skills remain relevant. The department also worked with Administration and the Board of Commissioners to approve a policy to provide employees with reimbursement for required professional licensure and certifications that support and increase their skills and enhance their contributions. Focus on Well-being: A focus on incorporating mental health and resilience training to support staff well-being has been prioritized since the COVID-19 pandemic. Staff took advantage of over 250 hours to focus on well- being. Student Engagement: Providing opportunities for students to gain exposure and experience careers in public health is important to our future workforce. In 2023, three high school students from Kennedy Secondary School in Fergus Falls participated in work-based learning opportunities in the health department. In addition, OTCPH signed an agreement with AMPACT to place a Public Health Corps member in the department starting in 2024. The department also holds agreements with five universities to offer student experiences and collaborates to ensure that curriculum remains relevant and aligned with current public health needs. In 2023, four university students spent time observing and participating in Public Health clinical experiences with agency staff. Professional Conferences and Networking: OTCPH staff were supported with opportunities for professional development and networking through 24 various conferences and workshops. Active Association Membership: Staff participation in public health associations to leverage resources and influence public health policy is encouraged. In 2023, staff were active in 7 different associations. 7 > > > > > Financial Management, Contract, & Procurement Services Otter Tail County Public Health utilizes multiple funding sources to accomplish and meet the foundational responsibilities. The department has an annual budget of approximately $4.6 million in local, state, federal, and fee- based funds. OTCPH funding from local tax levy is lower than the statewide percentage. It accounted for 23% of total revenue in 2023, a 3% decrease from 2022 and 2021. Otter Tail County residents contributed $18.06 per resident for Public Health services in 2023. During the 2023 session, the Minnesota Legislature allocated funds to community health boards and tribes to build capacity in foundational public health responsibilities as well as emergency preparedness and response. This ongoing, annual funding strengthens local and tribal public health in Minnesota. Beginning in 2024, the P4H Community Health Board (P4HCHB) was awarded $204,635 to build capacity in foundational responsibilities and $199,939 to increase staff capacity in emergency preparedness and response. 2022 MN LPH System Funding 2022 OTCPH Funding Source Amount % Source Amount % Local tax levy $139,206,722 35.9% Local tax levy $1,182,408.47 26.0% Other federal funds $77,640,745 20.0% Other federal funds $923,071.97 20.3% Other state funds $47,946,136 12.4% Other state funds $82,772.00 1.8% LPH grant $27,956,623 7.2% LPH grant $699,367.31 15.4% Other fees $27,570,233 7.1% Other fees $212,073.62 4.7% Medicaid $27,551,216 7.1% Medicaid $1,013,567.79 22.3% Other local funds $14,183,790 3.7% Other local funds $112,537.04 2.5% Medicare $8,732,247 2.3% Medicare $13,994.99 0.3% Federal TANF $6,293,736 1.6% Federal TANF $35,836.64 0.8% Federal Title V $5,717,146 1.5% Federal Title V $52,000.00 1.1% Client fees $2,733,379 0.5% Client fees $158.20 0.00% Private insurance $2,081,985 0.5% Private insurance $40,130.05 0.9% COVID-19 funds $30,546,086 n/a COVID-19 funds $177,583.82 3.9% Total $387,573,527 100.0% Total $4,545,501.90 100.00% 35.9% 2022 MN Local Tax Levy 26.0% 2022 OTCPH Local Tax Levy 8 OTCPH TAX LEVY PER CAPITA i---------------- $22.00 $21.00 $20.00 $19.00 $18.00 $17.00 $16.00 -.-Per Resident ---------------------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- -------------------------- -------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- ---------------------------------------- 2020 $20.33 2021 $21.38 2022 $19.68 2023 $18.06 ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ~--------------------------------------- ---------------------------------------- ---------------------------------------- Policy Development and Support OTCPH informs, maintains, and develops public health policy recommendations to address health concerns and improve the physical, environmental, social, and economic conditions affecting health. Tobacco Compliance Public Health Staff completed tobacco compliance checks with all 26 Otter Tail County licensed establishments. 75% of the establishments passed the compliance checks. Establishments were offered education regarding the Tobacco 21 law and given resources to support compliance with tobacco regulations. Cannabis & THC Regulation In 2023, OTCPH advised the OTC Board of Commissioners in the development and adoption of a moratorium on the sales of THC edibles and beverages, as well as a public use ordinance for the consumption of cannabis and cannabis derived products. OTCPH continues to collaborate with local organizations, stakeholders, and partners to identify opportunities to reduce youth access and use, and inform the public of the health-related impacts of cannabis use. School-Based Policy Support The PS4H team partnered with the Fergus Falls school district to update their school wellness policy. PS4H helped the school district add policies related to addressing mental health and dental health for students and addressing staff wellness. West Central MN Food Policy Council The West Central MN Food Policy Council, led in partnership with local organizations and several PS4H staff, was established in 2023. The council members represent Becker, Clay, Otter Tail, and Wilkin Counties. This group is working to identify policy and program opportunities to expand small-scale farming and improve access to more fresh and nutritious foods for all West Central Minnesota residents. Equity Health equity is defined as the attainment of the highest level of health for all people. OTCPH recognizes the social, societal, and system level factors that impact health and integrates equity into work across all program areas offered throughout the department. Examples include: Doing targeted outreach for programs and services to those most in need. Offering services to the community based on program eligibility guidelines. Expanding partnerships with community organizations to improve access to care. Developing opportunities to access healthy foods in all communities. Collecting data directly from the community via conversations and surveys. Providing translation and interpretation of documents and educational materials. Reviewing data on health concerns by income, gender, ethnicity, age, sexual orientation, and other factors. Recruiting community members with lived experience to make decisions on health priorities and efforts. 9 Accountability and Performance Management The Health Department maintains a performance management system to monitor achievement of department objectives and to measure the impact of program efforts and performance. The departments PMQI Committee reconvened in 2023 after a short break due to the pandemic. The committee is comprised of 11 staff from different program areas. In 2023, committee members worked to identify goals, objectives, and performance measures to track and report on during 2024. Goals, objectives, and performance measures were developed and approved by the PMQI committee for seven department program areas. 2023 OTCPH PERFORMANCE MANAGEMENT QUALITY IMPROVEMENT (PMQI) COMMITTEE GOALS Administration Communicate consistent, organized, and impactful messaging to the public. Community Health Engage members of the public to participate in public health. Family Health Increase access to evidence-based home visiting services among eligible Otter Tail County families. Disease Prevention & Control Increase vaccine rates among Otter Tail County residents. Environmental Health Promote healthy environments in Otter Tail County homes and businesses. Long Term Services & Supports Promote the health and wellbeing of the aging population in Otter Tail County. PH-Doc Tech Support OTCPH employees with technology, continuing education opportunities, and leadership opportunities. Emergency Preparedness and Response OTCPH prepares for, responds to, and supports recovery from public health emergencies by leading projects and connecting with partners. Health Alert Network When an event threatens the health of Minnesotans, fast, efficient, and reliable communication to those responding to the event can prevent illness and save lives. Minnesota’s Health Alert Network (HAN) enables public health staff, tribal governments, health care providers, emergency workers, and others to exchange information during an emergency event. OTCPH sent out five HAN alerts to 24 local partners. 85% of partners responded they had received and read the HAN alerts. 5 HAN alerts sent to 24 local partners. 85% Partner response rate to HAN alerts 10 Communications OTCPH works to educate and inform the public on health promotion topics and health service opportunities. Public Relations Materials OTCPH shared 11 press releases, 8 billboards, made 77 social media posts on the Otter Tail County social media platforms, and distributed promotional educational supplies and materials to various community organizations and events. Foundational Areas Communicable Disease Control OTCPH Disease Prevention and Control (DPC) program investigates, responds to outbreaks, and provides information to health care systems and the community regarding communicable diseases. Healthcare Partner Meetings Healthcare partner meetings are facilitated by OTCPH staff throughout the year. Meetings cover topics such as infectious disease testing, vaccination, and community health conversations. In 2023, five healthcare partner meetings were held. Forty-three local partners attended the meetings. Growth and Development with Schools OTCPH provides education to area schools on reproductive, growth and development health topics as requested. In 2023, disease prevention and control staff provided education to 40 students at one school. Tuberculosis (TB) & Perinatal Hepatitis B Case Management OTCPH collaborates with the Minnesota Department of Health and clinicians to ensure individuals with TB receive effective and timely treatment. OTCPH provided case management for less than five latent TB infections in 2023. There were zero active TB infection investigations in 2023. OTCPH provides case management for perinatal Hepatitis B referrals sent from the Minnesota Department of Health. OTCPH received zero perinatal Hepatitis B referrals in 2023. 5 DPC healthcare partner meetings held 40 Students educated on reproductive health at one school 11 Are You Expecting a Baby? I. 1. Public Health Family Home Visiting is a confidential. non-judgmental and volunto,y service at no cost for you and your family. ~~ucare Medication Administration . & Management Disease Reportni_g . Healthy Eating Hand Hygiene tmmunizat1ons Breastmilk Storage/Use Other OVER-SERVING isibly Intoxicated Customers e (§340A.502 and §340A.702) no person nish, or in any way procure for another ')e for the use of an obviously intoxicat-tmisdemeanor offense. of Intoxication zed eyes, slurred speech, decreased steady gait, difficulties standing ss, negative or aggressive interactions. btlchea1th@ottertallcounty.gov QUESn<>NSl 218-998-8320 • pu g Service ger or coworker over to assist you, speak n in a quiet location. i:~r~r:a:!r;;,;~~e;:~ :~~:~:~ cir~nuk. > Be polite. Try non-confrontational phrases such as "I think you should call it a night. We are not serving you anymore." > Tell your bartenders to not serve the patron anymore. Influenza & Routine Vaccinations The department offers influenza vaccines for all ages 6 months and up. In 2023, OTCPH provided 20 influenza vaccination clinics throughout the county. Clinics were held at six school districts and 14 community locations. A total of 570 influenza vaccines were given. In addition, low-cost vaccines are provided through the Minnesota Vaccines for Children (MnVFC) and Un-and Underinsured Adult Vaccine (UUAV) programs. A total of 152 vaccines were given through these two programs. 129 were given through the MnVFC program and 23 were given through the UUAV program. Specially trained nursing staff conduct site visits to regional clinics to ensure appropriate practices and policies are in place related to immunization documentation, vaccine storage and handling practices through the MnVFC program. In 2023, OTCPH completed five site visits across the four county CHB region. Childcare Consultation OTCPH supports the Minnesota Department of Human Services in ensuring childcare centers receive monthly health consultant site visits for licensing requirements. In October 2023, OTCPH entered into an agreement with one center-based childcare and completed three site visits. Animal Bite Investigations Otter Tail County Sherriff’s Department carry’s out the Animal Bite and Dangerous Dog ordinance with support from Public Health Nurses. The Public Health department’s role is to prevent rabies exposure and transmission. Additionally, staff support the public on what to do if bitten by an animal. In 2023, OTCPH followed up with and investigated 97 animal bites, an increase from 85 in 2022. Chronic Disease & Injury Prevention Public Health Staff identify and partner with community organizations on chronic disease and injury prevention and control. The department works to reduce rates of tobacco use, secondhand exposures to harmful substances, increase rates of healthy eating and active living, and reduce preventable injuries. Car Seat Safety Proper use of car seats helps keep children safe and can save lives if involved in a vehicle crash. In 2023, OTCPH and the OTC Safety/Risk Specialist, a Certified Child Passenger Safety Technician, provided education and distributed 104 car seats to 79 families throughout 13 communities in Otter Tail County. PartnerSHIP4Health (PS4H) Program The PS4H program is a collaboration of Local Public Health agencies in Becker, Clay, Otter Tail, Wilkin counties, and other community partners. The PS4H program works to prevent chronic disease through sustainable changes that increase physical activity, healthy eating, and reduce tobacco use and exposure. In 2023, the PS4H program worked with 78 OTC partners across all topic areas. 570 Influenza vaccinations given 152 Routine vaccinations given to children and uninsured or underinsured adults 3 Center-based childcare visits completed 97 Animal bites investigated 78 PS4H partners in Otter Tail County 15,000lbs Fresh fruits and vegetables distributed to local food shelves $700,000+ In partner funds secured with support from PS4H team 15 Mobile dental services hosted in Otter Tail County 12 shi statewide health p improvement partnership Access to Nutritious Foods The PS4H program builds capacity for local communities to offer nutritious foods to all residents and visitors of OTC. In 2023, the Lake Region Takes Root Community Graden shared nearly 15,000lbs of fresh fruits and vegetables with Fergus Falls, Battle Lake, and Pelican Rapids Food Shelves along with the Salvation Army in Fergus Falls. PS4H helped connect the Fergus Falls Farmers Market to MAHUBE-OTWA so the farmers market can offer Supplemental Nutrition (SNAP) benefits. Additionally, the program provided funding to pilot a food security initiative within the Pelican Rapids Sanford Clinic. PS4H provided funding to support the development and sustainability of local food shelves. In 2023, the program provided guidance and startup funds for the creation of the Prairies Farmers Market in Parkers Prairie, set to open in 2024. The program also began the process of transitioning the Pelican Rapids Community Food Shelf into a SuperShelf, a new model of food shelves. Active Living OTCPH supports active living in all communities throughout the county. In 2023, the PS4H team supported the Pelican Rapids school district in securing a $50,000 grant to purchase a bike fleet. Additionally, the PS4H team helped the city of Pelican Rapids secure a $680,000 Transportation Alternatives grant for bicycle and pedestrian friendly improvements along Highway 59 within the city. Oral Health P4H and OTCPH work to expand access to dental services. In 2023, a total of 15 mobile dental services were hosted at five community sites in Otter Tail County by Apple Tree Dental. The P4H Dental Coordinator also maintained and distributed a dental resource guide and provided anti-vaping messaging to schools. Environmental Public Health OTCPH conducts environmental health testing kits, inspections, and oversight to protect food, recreation sites, and drinking water. The department identifies public health hazards and partners with other stakeholders to safely manage concerns and ensure a healthy environment for all. Radon Radon is a gas naturally produced and found in the soil in Minnesota. The gas poses a significant health risk. It moves up from the soil and into homes. OTCPH recommends residents test their homes for radon at least once every 2-5 years. In 2023, OTCPH distributed over 100 radon test kits to community members. Food, Pools, & Lodging Inspections/Plan Reviews OTCPH conducts inspections and completes plan reviews to ensure the protection of public health and to verify establishment designs comply with state rules and standards. In 2023, OTCPH conducted over 500 inspections and completed about 100 plan reviews. The team also received and responded to 29 consumer complaints. Public Health Nuisance A public health nuisance is defined by Minnesota law as any activity or failure to act that adversely affects public health. In addition to public health nuisance, OTCPH collaborates with the Land and Resource and Solid Waste departments on related environmental health complaints. Examples of what could result in a public health nuisance include insect or rodent infestation, unsafe living situations that impact children or vulnerable adults, improperly stored solid waste, or clandestine drug manufacturing. In 2023, OTCPH responded to 39 public health nuisance complaints. 100+ Radon test kits given to community members ~500 EH inspections completed 39 Public Health nuisance complaints investigated 13 Maternal, Child, and Family Health OTCPH coordinates maternal, child, and family health services to promote lifelong health and positive social-emotional development. Child & Teen Checkups Child and Teen Checkups (C&TC) is Minnesota’s Early Periodic Screening, Diagnosis, and Treatment program. This is a federal program required in every state to provide comprehensive health care and dental services for children under the age of 21 who are eligible for Medicaid. OTCPH reaches out to eligible families and children to facilitate accessing health care services. In 2023, the C&TC staff completed 9,405 outreach activities. 4,868 individuals were eligible and 2,253 responded Yes to C&TC. Family Home Visiting (FHV) Programs Registered Nurses offer parenting support, information, and referrals to community resources. Education and tools are shared to promote parent-child relationships and encourage healthy social -emotional and physical development of the child. OTCPH provides two evidence-based FHV programs. In 2023, the OTCPH FHV programs served 121 clients with their evidence-based FHV programs. In addition, 365 first time postpartum families were offered home visits and given educational materials. Follow Along Program The Follow Along Program is available to help parents and caregivers track their child’s development through age three. Questionnaires sent ask how a child is growing, playing, talking, moving, and behaving. If there are any concerns, a Family Health nurse follows up and offers information and referral. OTCPH served 516 families in the Follow Along Program. Lead Exposure OTCPH participates in the Minnesota Department of Health Lead & Healthy Homes Program. Staff provide lead exposure prevention education, support to individuals exposed to lead, and refer to resources. OTCPH received 16 lead referrals in 2023. Growing Your Family Classes OTCPH established and held 4th trimester classes focusing on the postpartum period. These classes were established from an identified community need and as part of one of the evidence-based FHV programs. In 2023, OTCPH offered four classes in Perham and Fergus Falls. Attendance at the classes was low and are not being offered in 2024. 9,405 Child and Teen Checkups outreach activities 121 FHV clients served with evidence-based programs 365 Postpartum families served 516 Families served in the Follow Along Program 16 Lead referrals received 4 Growing Your Family classes offered 14 Child and Tee~£.- Checkups ~ Other Community Specific Services OTCPH provides essential services unique to the needs of the community identified during assessment phases and conversations with partners. Women, Infants, & Children Nutrition Program (WIC) WIC is a health and nutrition program for pregnant women, new mothers, and children. WIC staff can answer nutrition and breastfeeding questions and refer families to other resources. In 2023, the WIC program served an average of 1,250 monthly participants that redeemed a total of $815,041.74 into Otter Tail County. Resources for Older Adults The Otter Tail County Public Health Coordinator on Aging provides assistance to individuals aged 60 and older who are in need of services. The coordinator does consultations with clients in home, via telephone, or through email. Additionally, the coordinator attends community events to share resources and information. In 2023, the Coordinator on Aging did 33 presentations and served 1,000 clients with a broad range of support including, assisting with Medicare enrollment, finding financial assistance programs, food support, housing choices, assisting with completion of Health Care Directives, Power of Attorney forms, and much more. Long Term Services and Supports Programs Medical Assistance (MA) home care and Minnesota waiver programs pay for a range of medical and health care-related support services. These services enable low-income Minnesotans, who are elderly or who have disabilities, to live as independently as possible in their communities. Waivers refer to services available under a federal Medicaid waiver as an alternative to institutional care. Interdisciplinary teams of Public Health and Human Services staff support these programs. In 2023, staff supported 532 individuals who received waiver services, case management, or care coordination services. MnCHOICES Assessments Assessments are provided by staff using a person- centered planning approach to help people make decisions about long-term services and supports. This assessment is an in-person visit. There is no cost for the assessment. The MnCHOICES assessment team is a multi-disciplinary team composed of Public Health Nurses and Human Services Social Workers/Assessors. In 2023, MnCHOICES Staff completed 1526 Assessments, Reassessments, and Eligibility Updates. 560 West Fir Ave Fergus Falls, MN 56537 218-998-8320 1,250 Average WIC monthly participants 1,000 Clients served by the Coordinator on Aging 15 (cn;) -~-v~!>_r~_~!l_ot.~_-· P_r~!h_ec: .. w OTTER TAIL COUNTY OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 August 14, 2024 Meeting of the Otter Tail County Planning Commission was held on August 14, 2024, at 6:00 P.M. at the Government Services Center; the hearing was held in person and via Microsoft Teams. Roll Call: Members Present: Tina Bladow, Steve Langlie, David Wass, Rick Wilson, Judd Fischer, Brent Frazier & David Trites Absent: None Michelle Eldien represented the County Attorney's Office. Chris LeClair represented the Land & Resource Management Office. Minutes of July 10, 2024: No changes or corrections to the Minutes of the July 10, 2024, Planning Commission Meeting, Wilson moved to accept minutes as presented with a second by Fischer. Voting: All members in favor. Motion Passed. The Planning Commission considered the following application(s): Josh Hanson “Troje’s Resort” –– Recommend Approval as Presented with Conditions: A Conditional Use Permit Application to convert the existing commercial resort to a 12-unit residential CIC with 12 boat slips and 6 docks. The proposal is located at 38092 Co Hwy 44, Richville MN 56576, Section 16 of Dead Lake Township, Dead Lake (56-383), NE. Josh Pfeffer, Surveyor, Meadowland Surveying and Josh Hanson, property owner represented the Conditional Use Permit Application. Josh Pfeffer gave an overview of the proposal to the board members. The audience was polled with Ernie West, neighbor to the North of property spoke regarding the Conditional Use Permit Application. Ernie had concerns about protecting the lake, shoreline, existing boat ramp, docks, slips and parking. He also expressed that he would like the board to study this application before deciding. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion Langlie made a motion, seconded by Frazier to recommend approval of the proposed Conditional Use Permit Application for a 11-Unit Residential CIC to the County Board as Presented with the following conditions: 1. Unit 10 be removed. 2. Reduce the docks to 3 docks with 11 boat slips. 3. Overflow parking on the north side of the access road off County Hwy 44, west of the large garage. Surveyor will need to update the drawing showing this location. Voting by Roll Call Vote: All members in favor except David Trites acting as Chair did not vote. Motion Passed. Otter Tail County, Planning Commission August 14, 2024; Page 2 Michael & Sylvia Skrogstad – Recommend Approval as Presented with Condition: A Conditional Use Permit request to operating a seasonal wedding venue-May thru September- that will host weddings up to 200 people. We will have the ceremony overlooking the lake (see pew picture from my wedding two years ago) followed by a reception/dinner in the barn. The bale shed will be set up with pews and used as an alternative to the lake view in case of weather problems, etc. it will not be used for additional guests-just the original 200. We hope to set ourselves apart by being an actual barn, offering lake views, having alternative spaces in case of poor weather, and having everything on one level. No stairs, steep ramps or lifts. We will remove the hay loft in the barn, so every space is ground level and easily accessible. The proposal is in Section 20 of Parkers Prairie Township located at 54014 County Hwy 38, Parkers Prairie MN, Clarno Lake (56-29) NE. Michael & Sylvia Skrogstad, property owners represented the Conditional Use Permit Application. The audience was polled with no one speaking for or against the Conditional Use Application. Krysten Foster, Engineer, Otter Tail County Highway Department submitted a letter encouraging the applicant to give some consideration to on-site parking options for any large event venue. Foster indicated that there are no minimum parking requirements that would give reason to deny this application and parking along Highway 38 is not illegal but said that it should be noted for pedestrian safety that this highway is not designed to accommodate on-street parking in this vicinity. Foster continued to say that should the county approve the permittee’s application; an approach permit is required through the Highway Department for a change in use. A wider driveway may be required to facilitate additional traffic entering and exiting this property. Foster also noted in her letter that Otter Tail County does not have plans to widen this highway or add a turn lane or additional signage at this location for the foreseeable future. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion Langlie made a motion, seconded by Fischer to recommend approval of a seasonal wedding venue May thru September hosting up to 200 people to the County Board with the following condition: 1. Sign cannot exceed 4’ x 8’ in size. Voting by Roll Call Vote: All members in favor except David Trites acting as Chair did not vote. Motion Passed. Otter Tail Power Company (Aurdal Twp.) –– Recommend Approval as Presented: A Conditional Use Permit Application for the installation of a 40KW ground mount solar array. This will be a pile driven foundation. The proposal is located at 22016 265th Ave., Underwood MN 56586, Section 35 of Aurdal Township, Non-Shoreland. Derek Snyder, Senior Project Engineer, Otter Tail Power Co. and Jason Grenier, Otter Tail Power represented the Conditional Use Permit Application. Derek Snyder gave an overview of the project. The audience was polled with no one speaking for or against the Conditional Use Application. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion Wass made a motion, seconded by Langlie to recommend approval of the proposed Conditional Use Permit Application for a 40KW Ground Mount Solar Array to the County Board as Presented. Otter Tail County, Planning Commission August 14, 2024; Page 3 Otter Tail Power Company (Aurdal Twp.) - Continued Voting by Roll Call Vote: All members in favor except David Trites acting as Chair did not vote. Motion Passed. Otter Tail Power Company (Dane Prairie Twp.) –– Recommend Approval as Presented: A Conditional Use Permit Application for the installation of a 40KW ground mount solar array. This will be a pile driven foundation. The proposal is located at 16194 US Hwy 59, Fergus Falls MN 56537, Section 31 of Dane Prairie Township, Unnamed Lake (56-855), NE. Derek Snyder, Senior Project Engineer, Otter Tail Power Co. and Jason Grenier, Otter Tail Power represented the Conditional Use Permit Application. The audience was polled with no one speaking for or against the Conditional Use Application. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion Bladow made a motion, seconded by Wilson to recommend approval of the proposed Conditional Use Permit Application for a 40KW Ground Mount Solar Array to the County Board as Presented. Voting by Roll Call Vote: All members in favor except David Trites acting as Chair did not vote. Motion Passed. Minn Dakota Generating Co. (Friberg Twp.) –– Recommend Approval as Presented: A Conditional Use Permit Application for the installation of a 40KW ground mount solar array. The proposal is located South of 22452 290th St. Fergus Falls MN 56537, Section 31 of Friberg Township, West Red River Lake (56-711) NE. Derek Snyder, Senior Project Engineer, Otter Tail Power Co. and Jason Grenier, Otter Tail Power represented the Conditional Use Permit Application. The audience was polled with Edith Duenow questioning where the location of the solar array panel will be. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion Fischer made a motion, seconded by Wilson to recommend approval of the proposed Conditional Use Permit Application for a 40KW Ground Mount Solar Array to the County Board as Presented. Voting by Roll Call Vote: All members in favor except David Trites acting as Chair did not vote. Motion Passed. Adjourn: Trites adjourned the Planning Commission Meeting at 6:55 P.M. Respectfully submitted, Amy Busko Amy Busko Recording Secretary The minutes were emailed on August 19, 2024, to the Otter Tail County Planning Commission Members. Official action regarding these minutes will be taken by the Planning Commission at their next regularly scheduled meeting. RESOLUTION APPROVE REVISION OF OTTER TAIL WATER MANAGEMENT DISTRICT ORDINANCE Otter Tail County Resolution No. 2024- __ WHEREAS, Minnesota Statute 115.55 requires all counties to have an ordinance that comply with revisions to Minnesota Rules, Chapter 7080-7083 and requires that the county ordinance regulating subsurface sewage treatment systems be applicable county wide other than cities or towns that adopted ordinances that comply with Minnesota Statute 115.55 and are as strict as the applicable county ordinance; WHEREAS, Otter Tail County meets Minnesota Statute 115.55 with the Otter Tail County Sanitation Code, which regulates subsurface sewage treatment systems in the county; WHEREAS, Otter Tail County and the Otter Tail Water Management District (OTWMD) entered into a Memorandum of Agreement in 2023; WHEREAS, the Memorandum of Agreement requires that the OTWMD ordinance be as strict as the Otter Tail County Sanitation Code and be approved by the Otter Tail County Board of Commissioners; NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution has reviewed and approves the attached Otter Tail Water Management District ordinance regulating subsurface sewage treatment systems in the OTWMD jurisdiction with the following comments: 1. Section 16 paragraph 2 appears outside the scope of Minnesota Rules, Chapter 7080-7083, but rather, the jurisdiction of Minnesota plumbing code. The motion for the adoption of the foregoing resolution was introduced by Commissioner ________, duly seconded by Commissioner _________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this twenty-seventh day of August 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 27, 2024 By: ____________________________________ Attest:_________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA) COUNTY OF OTTER TAIL) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the twenty-seventh day of August, 2024. ________________________________ Nicole Hansen, Clerk Oer Tail Water Management District Sanitaon Code Effecve: TBD 1 Secon 1 Jurisdiconal Boundaries The jurisdicon of the OTWMD is defined as follows: 1. All property on the map dated April 1981 prepared by Ulteig Engineers, Inc. within one thousand (1,000) feet of Blanche Lake (56024000), Deer Lake (56029800), the poron of Long Lake (56021000) in Amor Township and O2er Tail Township, O2er Tail Lake (56024200), Round Lake (56029700) and Walker Lake (56031000). 2. All property on the map dated April 1981 prepared by Ulteig Engineers, Inc. within three hundred (300) feet of the secon of the Dead River between Walker Lake and O2er Tail Lake, the secon of the O2er Tail River between O2er Tail Lak e and Deer Lake and Blanche Creek between O2er Tail Lake and Blanche Lake. 3. All properes deemed within the jurisdiconal boun daries of the O2er Tail Water Management District as established in the year 2023 pursuant to the MEMORANDUM OF AGREEMENT ESTABLISHING JURISDICTION BOUNDARIES AND DUTIES OF THE OTTER TAIL WATER MANAGEMENT DISTRICT signed between O2er Tail County and the O2er Tail Water Management District. Secon 2 Title, Purpose, and Intent Title This ordinance shall be known as the Sanitaon Code of O2er Tail Water Management District (OTWMD) and shall regulate the locaon, design, installaon , use and maintenance of subsurface sewage treatment systems in all areas of OTWMD (hereina>er referred to as the district/and or OTWMD). This ordinance is authorized under Minnesota Statute §115.55 and Minnesota Statute §145A. Purpose and Intent This ordinance is adopted for the following purposes: 1. To protect the public health, safety, and general welfare by the discharge of adequately treated sewage to the groundwater via the proper locaon, design, installaon, use, and maintenance of individual sewage treatment systems (ISTS) and midsized subsurface sewage treatment systems (MSTS). 2. These environmental protecon standards shall be ad opted within the OTWMD boundaries and administered by the OTWMD as directed by Minnesota Rules, Chapter 7082, and Minnesota Statute §115.55. 3. This ordinance regulates all subsurface sewage treatment systems (SSTS) as defined in Minnesota Rules, Chapter 7080 and 7081. This ordinance does not regulate systems that will not receive sewage as defined in Minnesota Rules, Chapter 7080. If systems receive both sewage and nonsewage, the requirements of this ordinance apply, plus any addional requirements governing the nonsewage por on of the wastewater. 4. Systems serving two or more dwellings, systems serving other establishments that serve over 20 persons, and systems receiving nonsewage are also regulated under Code of Federal Regulaons, tle 40, parts 144 and 146. 5. This ordinance does not allow systems to discharge to the ground surface or surface waters. Those systems require a Naonal Pollutant Discharge Eliminaon System permit. 6. Technology and products employed in system design shall adequately protect the public health and the environment as determined by Minnesota Rules, Chapter 7083, and be approved for use by OWTMD. Oer Tail Water Management District Sanitaon Code Effecve: TBD 2 7. This ordinance sets forth the requirements for accruing revenues to enable the OTWMD to comply with State and Federal laws and to provide sufficient revenues to financially balance expenditures for the administraon of all sepc sys tems within the district. 8. This ordinance provides that any property within the jurisdiconal boundaries of the OTWMD that has sewage ulies within the OTWMD shal l be assessed annually in an equitable manner, fees commensurate with the property’s usage of the sewage ulies within the District. 9. This ordinance shall apply to the OTWMD, the properes within the jurisdiconal boundaries of the OTWMD, and to any persons outside the district who may be users of sewage ulies within the District by contract or a greement with the District. 10. Except as otherwise presented herein, the District Administrator shall implement and enforce the provisions of this Ordinance. Standards Adopted by Reference The district hereby adopts Minnesota Rules, Chapter 7080,7081,7082 and 7083 and the O2er Tail County Sanitaon Code for Subsurface Sewage Treatment Syst ems as constuted and from me to me amended, except as those rules are modified by provisions of this ordinance. Secon 3 Definions Certain Terms. For the purposes of this ordinance, certain terms or words used are interpreted as follows: the words “shall” and “must” are mandatory and the words “should” or “may” are permissive. For the purpose of this Ordinance, the certain words and phrases are defined as follows: 1. Permit. “Permit” means a permit issued for the installaon, replacement, repair, alteraon, extension, or operaon of an SSTS. 2. Board- means the Board of Directors , OTWMD. 3. Commercial User- means a user of the OTWMD sewage ulies dischargi ng wastewater from a place of business which is disnct from resi denal user but includes industrial wastewater. 4. Debt Service-means the annualized cost for capital expenditures by the District, said cost covering the principal and interest on outstanding District loans obtained for construcon of new or expanded facilies. Debt service is disnct from annual administrave, maintenance, or replacement costs. 5. Debt Service Charge-means the quarterly fee charged each user of the sewer ulity to cover the District’s debt service for that individual user. 6. District Administrator-means District Administrator or his authorized agent or representave appointed by the Board of OTWMD to ma nage affairs of the District in the best interests of the residents of the District. 7. District-means the OTWMD. 8. Maintenance- means all labor, equipment, materials, and power required to maintain the sewage ulies sufficient for connuous, reliable ser vice to the Districts users. Maintenance includes inspecon, pumping, repairing, replacing, and overhauling all part of the sepc system. 9. Naonal Pollutant Discharge Eliminaon System (NPDE S) Permit- Any permit or requirement issued by the Minnesota Polluon Contro l Agency (MPCA) pursuant to the Federal Water Polluon Control Act, as amended (33 U.S.C. 1251 et seq.); for purpose of Oer Tail Water Management District Sanitaon Code Effecve: TBD 3 regulang the discharge of sewage, industrial waste s, or other wastes under the authority of secon 402 of the Act. 10. Operaon - means all labor, equipment, materials, and power required to operate the sewage ulies on a connuous basis. 11. Permit- means a permit issued for new construcon, replace ment, repair, alteraon, or extension of an individual or shared sewage treatment system, including collector systems. 12. Residenal User-means a user whose primary purpose and use is for residenal and living purposed which discharges wastes carried in the amount of approximately 75 gallons per capita per day containing approximately 270 mg/L BOD5, approximately 300 mg/L suspended solids, and approximately 16 mg/L phosphorous, consistent with that emanang from a typical household. 13. Sanitary Sewer-shall means a sewer, which carries sanitary waste to which storm, surface and groundwater are not intenonally admi2ed. 14. Sewage Treatment Area-means the area meeng or exceeding the onsite requi rements of the OTWMD Ordinance for the purpose of soil treatment areas and future addional sites. 15. Sewer Service Charge-means the fee, charged to each user of the ulity, which is the sum of the user charge and debt service charge. 16. Sewer system ( system)- means all of the parts of an onsite sewage treatment system or cluster system not including the delivery system from the structure to the downstream side of the inlet baffle of the first tank. 17. Sewer Ulity-means a system of sepc systems and wastewater trea tment facilies administered and controlled by the District. 18. User Charge (User Fee)- means the proporonate annual fee charged to each user of the sewer ulity to cover all Operaon, Maintenance and Equipment Replacement (OM&R) costs incurred by the District. For the purpose of this ordinance, OM&R will be distributed proporonately among all users on the Acve Mainten ance Program. In addion, all costs for the administraon of the system will be distrib uted proporonately to all users on Both Acve and Passive Maintenance Programs. 19. Users (Property Owners)-means those places or establishments, which are connected to the sewer ulity. Secon 4 Administraon Subp. 1. Administrave Scope This ordinance shall apply and be in effect in all areas of OTWMD. The OTWMD shall be the administrator of these regulaons. SSTS must be de signed, constructed, and operated according to this Ordinance. Subp. 2. Qualificaons SSTS, including both ISTS and MSTS, must be designed, installed, inspected, operated, repaired, and maintained by appropriately licensed businesses and cerfied individuals according to Minnesota Rules, Chapter 7083.0700 and any other applicable state requirements. A property owner that does not currently hold an Installaon License as described in Minnesota Rule, Chapter 7083.0760 is prohibited from installing an SSTS. Oer Tail Water Management District Sanitaon Code Effecve: TBD 4 Subp. 3. Federal Regulaons SSTS that are designed to receive sewage or nonsewage from a two-family dwelling or greater or receive sewage or nonsewage from an other establishment that serves more than 20 persons per day, are regulated by the United States Environmental Protecon Agency as Class V injecon wells under Code of Federal Regulaons, tle 40, parts 144 and 146. Co de of Federal Regulaons, tle 40, parts 144 and 14 6, prescribe addional design regulaons applicable to certain systems designed under this ordinance. In addion, single family dwellings that recei ve nonsewage wastewater are regulated by those federal regulaons. All systems that receive hazardous was tes are regulated by the Environmental Protecon Agency as Class IV injecon wells. Disposal of haz ardous waste must be according to state and federal regulaons. The owner or owner’s agent of a new or replacement system classified as a Class V injecon wells shall submit to the commissioner of the MPCA and the United States Environmental Protecon Agency the inventory informaon specified in the Code of Federal Regulaons, tle 40, secon 144.26. All Class V injecon wells must be idenfied as such in property transfer disclosures. All septage generated from SSTS must be treated and dispersed according to applicable standards for septage in Code of Federal Regulaons, tle 40, part 503, and any local requirements. Subp. 4. Variance Procedures OTWMD 1. Appeal Board a. The O2er Tail Water Management District Board of Directors shall, hear and decide appeals and requests for variances from the requirements of this Ordinance. b. The Board shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determinaon made by the administrator in the enforcement or administraon of this Ordinance. c. Those aggrieved by the decision of the Board, or any taxpayer may appeal such decision to the County District Court, as provided by Minnesota Statutes within 30 days a>er service of the decision. 2. Variance from Standards a. In any case where, upon applicaon of any responsib le pares to the O2er Tail Water Management Board of Directors, it appears, that by reason of exceponal circumstances, the strict enforcement of any provision of the standards would cause unnecessary praccal difficulty or that strict conformity with the standards would be unreasonable, impraccal or not feasible under the circumstances, the O2er Tail Water Management District Board of Directors may permit a variance there from upon such condions as it may prescribe consistent with the general purposes of this Ordinance and the intent of this and all other applicable State and local regulaons, pr ovided that: 1. The condion causing the praccal difficulty is unique to that property. 2. The variance is proved necessary in order to secure for the applicant a right or rights that are enjoyed by other owners in the same area or district. 3. The granng of the variance will not be contrary to the public interest or damaging to the rights of other persons or to property values in the neighborhood. Oer Tail Water Management District Sanitaon Code Effecve: TBD 5 4. The granng of the variance will not be contrary to management policies of the area or district. 5. No variance shall be granted simply because there are no objecons or because those who do not object outnumber those who do, nor for any other reason than a proven praccal difficulty. 6. A copy of all variances granted shall be forwarded to the Commissioner of Natural Resources within ten ( 10) days of such acon. 7. The applicant for a variance shall file his applicaon in the office of the District not less than seventeen { 17) days prior to the next scheduled meeng of the O2er Tail Water Management District B oard of Directors and pay a fee as indicated on fee schedule when the applicaon is filed. 8. Property owners within five hundred (500) feet of the property in queson and the Commissioner of Natural Resources s hall be given not less than fourteen {14) days wri2en noce of the da te OTWMD Board of Directors will consider the applicaon, although fa ilure of any property owner to receive such noficaon. shall not invalidate the proceedings. Wri2en noce shall be given the governing body of any city or village the incorporated limits of which lie within two (2) miles of the proposed variance. Wri2en noce shall also be given to the Town Board of the township wherein the variance is proposed. 9. A scale drawing of the land showing the locaon of any proposed structure and exisng structures located on the pr operty shall accompany each applicaon for variance. The site pl an shall indicate all structures, side yard, road setbacks, and lake setback distances in feet and the payment of a fee as determined in the fee schedule. 10. The O2er Tail Water Management District Board of Directors shall consider the applicaon at its next regular meeng a>er compliance with the provisions of noce above specified. 11. Variances may be issued for the reconstrucon, reha bilitaon or restoraon of structures listed on the Naonal Regi ster of Historic Places or the State Inventory of Historic Places, without regard to the procedures set forth in the remainder of this seco n. 12. The OTWMD District board will not grant variao ns described in Minnesota Rules listed in Chapter 7082.0300 Subpart 2. 13. All variances before being approved or denied must be judged based off of the listed quesons below: a. Is the variance in harmony with the general purposes and intent of the official Control? b. Is the property owner proposing to use the property in a reasonable manner not permi2ed by the official control? c. Is the need for a variance due to the circumstances unique to the property not created by the landowner? Oer Tail Water Management District Sanitaon Code Effecve: TBD 6 d. Will the issuance of the variance maintain the essenal character of the locality? e. Does the need for variance involve more than just economic consideraons? Subp. 5. Adherence to These Standards All SSTS installed subsequent to the adopon of thi s ordinance and all alteraons, extensions, modificaons, or repairs to exisng systems irrespec ve of the date of original installaon shall be regulated in accordance with all requirements of this ordinance. Subp. 6. Work Done Without a Permit Where work requiring a permit under this ordinance has commenced without first having obtained such permit, work shall be ordered to stop by OTWMD unl all required permits have been approved and issued. Subp. 7. Authorized Access To enforce this ordinance, OTWMD may enter on to a property or place where there is reason to suspect that an SSTS is failing to protect groundwater or is an imminent threat to public health and safety. Subp. 8. Permit Fees Fees for permits, operang permits, inspecons requ ired, or services rendered under this ordinance shall be set by the OTWMD Board of Directors. Secon 5 Compliance Criteria Subp. 1. Treatment Required Sewage discharged from a dwelling, group of dwellings, or other establishment that is not served by a system issued a permit by the agency that contains effluent and discharge limits or specific monitoring requirements must be treated according to applicable requirements. Subp. 2. Compliance Criteria for New Construcon An SSTS regulated under a current construcon permit is considered compliant if it meets the applicable requirements of Minnesota Rules, Chapter 7080.2150 to 7080.2400 Subp. 3. Compliance Criteria for Exisng Systems A. To be in compliance, an exisng SSTS must meet the provisions of this subpart. B. The SSTS must be protecve of public health and sa fety. A system that is not protecve is considered an imminent threat to public health or safety. At a minimum, a system that is an imminent threat to public health or safety is a system with a discharge of sewage or sewage effluent to the ground surface, drainage systems, ditches, or storm water drains or directly to surface water; systems that cause a reoccurring sewage backup into a dwelling or other establishment; systems with electrical hazards; or sewage tanks with unsecured, damaged, or weak maintenance hole covers. A determina on of protecveness for other condions must be made by a qualified employee inspector or licensed inspecon business. C. The SSTS must be protecve of groundwater. A syste m that is not protecve is considered a system failing to protect groundwater. At a minimum, a system that is failing to protect groundwater is a system that is a seepage pit, cesspool, drywell, leaching pit, or other pit; a system with less than the required vercal se paraon distance described in item E; and a system not abandoned in accordance with Minnesota Rules, Chapter 7080.2500. A determinaon of the threat to groundwater quality f or other condions must be made by a qualified employee or licensed inspecon business. Oer Tail Water Management District Sanitaon Code Effecve: TBD 7 D.The SSTS must be operated, meet performance standards, and be managed according to its operang permit. E. SSTS must have at least a three-foot vercal separ aon or a vercal separaon in compliance with Minnesota Rules, Chapter 7080.2350, Subp. 2 Table XI. No more than 15 percent reducon in the vercal separaon distance is allowed to acc ount for se2ling of sand or soil, normal variaon of measurements, and interpretaons of the liming layer condions. SSTS built before April 1, 1996, in areas that are not SWF areas as defined in Minnesota Rules, Chapter 7080.1100, Subp. 87, must have at least three feet of vercal separaon. F. The licensed Inspecon business must consult with OTWMD staff before conducng an inspecon of an exisng system for an SSTS b uilt a>er June 1, 2018 to determine if soil separaon must be considered during the inspecon . G. If OTWMD makes the decision per Paragraph F that MN Rule 7082.0700, Subp. 4 (B)(2) has been met and soil separaon does not need to be det ermined and the licensed inspecon business decides to conduct soil observaons to det ermine soil separaon, the licensed inspecon business must contact OWTMD and schedule a me for a qualified employee with the District to conduct the soil observaon alongside t he licensed inspecon business. H. The vercal separaon measurement for items D and E must be measured outside of the area of system influence in an area of similar soil. The distance that the soil observaon was conducted from the soil treatment area must be represented on the site plan included with the compliance inspecon form. I. A compliance inspecon for a system that serves an Other Establishment must include the results of a waste strength test conducted by a business holding a current license with the MPCA as a Service Provider in accordance with Minnesota Rules, Chapter 7083.0780. Subp. 4 Upgrade Requirements A. An exisng SSTS which is found to be an imminent t hreat to public health and safety as described in Subp. 3 (B) must be: 1) Abated to no longer be an imminent threat to public health and safety within ten (10) days; and, a. Repaired, replaced, upgraded or its use disconn ued within 90 days: or, b. Repaired, replaced, upgraded or its use disconn ued by next June 1 if the system is found to be an imminent threat to public health and safety between November 15 and April 15. B. An exisng SSTS which is found to be failing to pr otect groundwater must obtain an SSTS permit within 12 months of noce and order to compl y from the OTWMD and must be replaced or otherwise brought into compliance within the lifeme of the sepc permit (12 months from the date of issuance). C. A system that serves an other establishment that is deemed compliant, but has a waste strength test that demonstrates that the effluent exceeds waste standards set forth in Minnesota Rules, Chapter 7081.0130, Subp. 2 must:. 1) Get an operang permit with a spulaon that the s ystem be inspected by a service provider at a frequency reviewed and approved by OTWMD; and, 2) The exisng system must be modified to allow for flow measurement. Oer Tail Water Management District Sanitaon Code Effecve: TBD 8 3) These requirements listed above are for a compliant other establishment sepc system that passes a standard compliance inspecon but a>er tesng is determined to have high strength waste. Subp. 5 Upgrade Requirements A.MSTS in compliance with this part shall be issued a cerficate of compliance. Systems found not in compliance with this part shall be issued a noce of noncompliance. B. MSTS issued a noce of noncompliance based on crit eria in Minnesota Rules, Chapter 7081.0080, Subp. 3 shall be repaired or replaced in accordance with Secon 4, Subp. 4 (A) of this ordinance. C. MSTS issued a noce of noncompliance based on crit eria in Minnesota Rules, Chapter 7081.0080, Subp. 4 and Subp. 5 shall be repaired or replaced in accordance with Secon 4, Subp. 4 (B) of this ordinance. D. MSTS issued a noce of noncompliance based on crit eria in Minnesota Rules, Chapter 7081.0080, Subp. 6 must immediately be maintained, monitored, or managed according to the operang permit. Subp. 6 OTWMD Compliance Criteria 1. Sepc Compliance Inspecons must be done by a Minne sota Licensed Business that is licensed for sepc inspecons. 2. The licensed Inspecon Business must schedule an ap point for Sepc Compliance Inspecons for all Acve Maintenance Properes in the OTWMD an app ointment with the OTWMD office to meet on the property for the compliance inspecon. OTWMD may be paying for the replacement system of a failed compliance inspecon for Acve Maintenance systems so they must be onsite at the me of the inial inspecon. 3. Sepc Compliance Inspecons on Passive Maintenance Properes in the OTWMD must be done by a Minnesota Licensed Business that is licensed for sepc inspecons. 4. All sepc inspecons must use the Minnesota State C ompliance inspecon form and submit a bird’s eye view drawing of the property showing the locaon of the system on the property and any wells in the area. 5. The cost of all compliance inspecons shall be the responsibility of the user/property owner. This cost is not covered by the annual User Fee. Secon 6 Permits Subp. 1. Permit Requirements No construcon of a structure requiring sewage disp osal shall be allowed by any local unit of government unl a permit for the installaon of an SSTS has been issued by the OTWMD. Subp. 2. Compliance Inspecon of Exisng System No addions, enlargements, improvements, or remodel ing of a structure, or alteraons that would affect the water use, such as bedrooms, bathrooms, or addions to living space shall be allowed unl the SSTS has been determined to be both adequate in size and compliant or a permit has been issued to upgrade or replaced the SSTS to accommodate the addion. Ne w Structures on a parcel that do not have running water, such as an accessory structure, do not require a compliance inspecon on the SSTS before a permit is issued for the structure. Subp. 3 Permit Required A construcon permit for an SSTS is required for th e following instances: Oer Tail Water Management District Sanitaon Code Effecve: TBD 9 A. All new installaon of sewage tanks, soil dispersa l and treatment areas, and components thereof. B.All repair, remediaon or rejuvenaon, extensi on, replacement or modificaon of exisng systems and components. Any part of the s ystem not being repaired would need to pass a sepc compliance inspecon prior to the issu ance of a repair permit. C. Any change in use of a facility served by an SSTS where waste strength or flow is to increase as determined by OTWMD or a licensed designer; or, D. A system being abandoned so the structure can be connected to a municipal sewage treatment facility. Subp. 4. Permit Applicaon Permit applicaon shall be made on forms provided b y OTWMD and shall contain data, including, but not limited to the following to be considered a completed permi2ed applicaon: A. Correct legal descripon of the property, includin g Property Idenficaon Number. B. Site plan, drawn to scale with a north arrow, showing the locaon of all proposed and exisng structures, property lines, water supply wells within 100 feet, terrain features, such as bluff lines, water bodies or water ways, buried ulies, easemen ts, and other unique features of the site. C.Design calculaons using the most current ver sion of the design forms furnished by the University of Minnesota. D. Soil test date, including soil boring logs, percolaon test data with field notes (where required) and locaon and idenficaon of test area. E. Plans and details of the proposed installaon work , including final design. F. A declaraon of the number of bedrooms by the owne r or owner’s agent must be on the management plan. G. For other establishments, calculated or measured water use rates, occupancy and occupant load. H. Where deemed necessary, a property survey may be required idenfying corners and lines and other items such as elevaons, contour lines, o rdinary high-water levels, and ten (10) year and one hundred (100) year flood elevaons as applicable. I. Evidence of compliance with state or other jurisdicon regulaons where applicable. J. A management plan for the proposed system, as described in Minnesota Rules, Chapter 7082.0600 signed by the property owner. Acve Maint enance is the management plan on all new systems unless noted otherwise on the permit. Subp. 5. Requirements for Permit Issuance or Denial No permit will be issued unl a detailed system des ign is submi2ed for the current proposed construcon, including site plan, a management plan , current soil observaons by a licensed designer and a verificaon soil observaon log conducted by O TWMD staff. Subp. 6. Permit Time Limit Permits shall be valid upon issuance and shall con nue for a period of one (1) year. A>er one (1) year, the permit may be renewed if no changes are proposed for an addional 12 months. If a permit is past its expiraon date, the permit will be nullified, and a new permit applicaon must be submi2ed to the department for review and approval. Oer Tail Water Management District Sanitaon Code Effecve: TBD 10 Subp. 7. Permit Revocaon Permits issued under this ordinance may be revoked upon wri2en noce by OTWMD when such permit has been issued based on erroneous or inaccurate data supplied by the applicant or erroneous interpretaon of the law by OTWMD. Subp. 8. Site Protecon No permit will be issued unl the proposed soil tre atment and dispersal area is adequately protected from disturbance, compacon, or other damage. Final plats will not be processed for final approval unl the proposed soil treatment and dispersal area on each lot is adequately protected from disturbance, compacon, or other damage by use of a protecon ap proved by the OTWMD. Secon 7 Operang Permits Subp. 1. Operang Permit Required. Operang permits are required for the following sys tems: A. Type IV Systems B. Type V Systems C. All new MSTS D. A food, beverage, and lodging establishment on a holding tank E. A system that serves a food and beverage establishment a>er a change of ownership. Subp. 2. Operang Permits Issued. Operang permits will be issued by OTWMD. Subp. 3. Operang Permit Criteria Operang Permits must meet Minnesota Rula Chapter 7 082.600 Subpart 2 SSTS Operang Permits criteria. An operang template from MPCA is availab le from the OTWMD office if requested that meets this criteria. Subp. 4. Operang Permits SSTS for which an operang permit has been issued, must be operated in accordance with the operang permit. Secon 8 Inspecons Subp. 1. Required Inspecons Inspecons to determine compliance with this Ordina nce shall be performed by OTWMD or its authorized agent in the following circumstances: A. Site inspecons to verify and evaluate soil and si te condions and to determine the suitability of soils and system design prior to permit issuance. B. Compliance inspecons for exisng system regulao ns during remodeling, alteraons, or addions to a dwelling or other establishment wi ll be conducted as needed, determined by OTWMD, and overseen by OTWMD. C. For all new SSTS construcon or replacement. D. Type III Systems and require a minimum of three construcon inspecons: 1) When the disturbed soil has been removed, but prior to placement of the sand fill. Enough of the proposed sand fill must be present to be viewed. 2) A>er placement of rock and piping, but prior to cover. 3) When the system is completed. Subp. 2. Time of Inspecons. Installaon inspecons shall be made OTWMD pr ior to any work being covered by backfill. Oer Tail Water Management District Sanitaon Code Effecve: TBD 11 Subp. 3. Inspecon Scheduling. The licensed installaon business shall nofy OTWMD by 4:00 PM the business day before the SSTS installaon is ready for inspecon or reinspecon. The licensed design business shall nofy OTWMD by 4:00 PM the business day before for a soil verificaon inspecon. Subp. 4. Work Backfilled Before Inspecon. Work which is backfilled prior to a required inspecon may be ordered to be uncovered whenever OTWMD deems it necessary to determine compliance. Subp. 5. Correcon Orders. If upon inspecon any part of the system is determi ned not to be in compliance with this Ordinance, noce shall be provided by OTWMD to the owner or ow ner’s agent indicang the deficiency and the required correcons. Noted deficiencies shall be properly corrected and reinspected before any other work on the project is connued. Subp. 6. System Placed into Service No system shall be replaced or placed in service unl a final inspecon has been complet ed and the system installaon has been approved. Subp. 7. OTWMD Access. The owner or occupant of a property shall provide access to OTWMD or its authorized agent for the purpose of performing inspecons required under thi s Ordinance. Subp. 8. As-Builts OTWMD As-Builts are required to be submi2ed by the contractor to the OTWMD office a>er the compleon of a new installaon or modificaon to a system. The Dist rict Administrators on-site inspecon report/drawing can count as the as-built inspecon if it contains all the necessary informaon require d for an as-built and if the contractor signs off. Subp. 9. Compliance Inspecons; Exisng Systems A. A compliance inspecon of an exisng system must b e conducted: 1) Prior to the transfer of any real property, unless the exisng system has been issued a Cerficate of Compliance in accordance with Minnesota Rules, Chapter 7082.0700, Subp. 3 G within the last 5 years. 2) When deemed necessary by OTWMD to ascertain the compliance of an exisng system. Subp. 10. Point of Sale Inspecon of Exisng System No owner, or other person acon with legal authorit y on behalf of an owner, of a tract of land upon which a dwelling, or a structure requiring an SSTS, shall convey to another party said tract of land, unless all of the following requirements are met: A. A currently valid Compliance Inspecon Form ( a ce rficate of compliance on a new system issued by the OTWMD office within the last 5 years or a sepc compliance inspecon done by a licensed professional within the last 3 years on an exisng system) shall be submi2ed to the OTWMD with the property transfer. If a currently valid Compliance Inspecon Form is not submi2ed to the OTWMD, the buyer shall submit a currently valid Compliance Inspecon Form to the OTWMD within 30 days of the property transacon, and is responsible for any required upgrade should the system be found to be noncompliant. B. An O2er Tail County Sewage Treatment System Property Transfer Form shall be signed by the buyer(s) and filed with the O2er Tail County Auditor at the me of sale or transfer of the property. Oer Tail Water Management District Sanitaon Code Effecve: TBD 12 C. Failure to submit a currently valid Compliance Inspecon Form for an O2er Tail County Sewage Treatment System Property Transfer Form shall result in any future permits for the site to be denied unl a completed Compliance Inspecon Form has been submi2ed to the OTWMD. D. A Compliance Inspecon Form and an O2er Tail Count y Sewage Treatment System Property Transfer Form is not required to be filed with the O2er Tail County Auditor’s office at the me of sale of transfer of property if any of the following condions exist: 1) The property to be transferred has no structures usable for human habitaon. 2) The property to be transferred has no buildings with plumbing fixtures. 3) The dwelling is served by: a) A municipal sewer. b) An MSTS that meets Minnesota Rules, Chapter 7081. c) A system has a State Disposal System (SDS) permit, or a Naonal Pollutant Discharge Eliminaon System (NPDES) permit. 4) The sale of land is exempt from the requirements that a Cerficate of Real Estate Value (CRV) be filed with the O2er Tail County Auditor’s office. 5) The transfer is a foreclosure or tax forfeiture. 6) The system is less than 5 years old and has been issued a Cerficate of Compliance by OTWMD in accordance with MN Statute §115.55, Subp. 5. 7) The system received a Cerficate of Compliance from an exisng system inspecon within 3 years in accordance with MN Statute §115.55, Subp. 5 E. If transfer of real property occurs between November 15 through April 15, the buyer shall submit a Compliance Inspecon Form to the County by the following June 1. The buyer is responsible for upgrading, repairing, or replacing the SSTS if the system is found to be noncompliant. F. If transfer of real property occurs between April 16 and November 14 without a compliance inspecon of the exisng SSTS submi2ed to the OTWMD , the current owner must submit with OTWMD the results of a compliance inspecon within 30 days of noce from OTWMD. Subp. 11. Periodically Saturated Soil Disagreements If a documented discrepancy arises in the depth of the periodically saturated soil between licensed businesses for SSTS design or compliance purpose, all dispung pares must follow the procedure outlined In Minnesota Rules, Chapter 7082.0700 Subpart 5. Secon 9 Site Evaluaon and Soil Tesng Minimum Size, Soil Treatment Area. For new subdivision or lot approval tesng, a minim um of three soil observaons must be conducted to ensure that an enough area exists for a primary and secondary soil treatment area. This tested area must be a minimum of 5,000 square feet. On previously pla2ed lots that have not been developed, enough area of suitable soil must be idenfied for two Type I soil treatment and dispersal areas. Percolaon tests are not required for subdivision or lot approval tesng unless the permeability cannot be esmat ed or there is reason to believe the soil is not original soil or has been disturbed. Secon 10 Sewage Flow Determinaon Subp. 1. Design Flow. The esmated design flow for any dwelling must provide for at least two bedrooms. The minimum flow rate for each non-dwelling served by an SSTS is 150 gallons per day. Oer Tail Water Management District Sanitaon Code Effecve: TBD 13 Subp. 2. Design Flow for Dwellings The design flow is determined by mulplying the number of bedrooms by 150 gallons per day. Secon 11 Final Treatment and Dispersal Subp. 1. Setbacks A. This provision only applies to a lot that meets all the following: 1. The lot is a substandard lot that was created before October 15, 1971; 2. The lot currently has a dwelling that was built before April 1, 1996; and, 3. There is insufficient area to meet setbacks in Table 1. B. For a lot that meets the condions in Paragraph A o f this subpart 1) The setback to a building or structure for a sewage tank or soil treatment and dispersal area shall be the greatest distance possible, by meeng all other setback requirements, and in no case less than 50% of the setback distance listed for a building or structure in Table II. 2) The setback to a road right-of-way for a sewage tank or soil treatment area shall be the greatest distance possible, by meeng all other set back requirements, and in no case less than 50% of the setback distance listed for a road right-of-way in Table II. 3) The setback from the OWHL of a lake listed in Appendix A of the O2er Tail County Shoreland Management Ordinance or a river in Appendix B of the Shoreland Management Ordinance for a sewage tank or soil treatment area shall be the greatest distance possible, by meeng all other setback requ irements, and in no case less than fi>y (50) feet from the OHWL. 4) The setback to a property line for a sewage tank only shall be the greatest distance possible, by meeng all other setback requirements, and in no case less than 50% of the setback listed for a tank to a property line in Table 1. C. No part of the required berming for an above-ground soil treatment area can be closer than 50% of a required setback in Table II. D. The OTWMD office has discreon over the applicaon of this exempon. E. This provision cannot be used for a property that tears down and rebuilds an exisng dwelling. F. The property owner must request the applicaon of t his provision. G. A wri2en agreement between the road authority and the property owner, signed by both pares, must be obtained prior to the applicaon of this exempon regarding the setback to a road right-of-way. H. A survey of the property conducted by a licensed surveyor may be required. Oer Tail Water Management District Sanitaon Code Effecve: TBD 14 Table 1. Minimum Setback Distances (Feet) Feature Sewage & Holding Tank & Sealed Privy STA & Unsealed Privy Water Supply well less than 50 ft deep & no encountering at least 10 ft of impervious material 50 100 Any other water supply well 50 50 Buried pipe distributing water under pressure 10 10 Occupied buildings and buildings with a basement or crawl space 10 20 Non-occupied structures, decks, footings 10 10 Top of Bluff 30 30 Property Line 10 10 Road Right-of-Way 10 10 Ordinary High-Water Level Natural Environment Lake 150 150 Recreational Development Lake 75 75 General Development Lake 50 50 Transition River Segments 100 100 Urban & Tributary River Segments 75 75 Agricultural River Segments 75 75 *Setbacks from lakes, rivers and streams are governed by Minnesota Rules, Chapter 6105 and 6120 Subp. 2. Methods to Determine Soil Hydraulic Loading Rates The system's absorpon area and mound absorpon ra o must be sized according to Table IX or IXa of Minnesota Rules, Chapter 7080.2150 Secon 12 Type II Systems Subp. 1. Systems in Floodplains SSTS in floodplains must meet Minnesota Rules, Chapter 7080.2270 Subp. 2. Holding Tanks Holding tanks must meet Minnesota Rules, Chapter 7080.2290 and are allowed in any of the following situaons in OTWMD: A. A recreaonal camping unit (RCU) B. Non-dwelling C. For an Other Establishment-Including Common Interest Community Properes Subp. 3. Maintenance Contract The owner of a holding tank must provide OTWMD with a contract signed by the owner and a licensed maintenance business to provide maintenance services when needed, except as specifically exempted under Minnesota Statute §115.56, subdivision 2, paragraph (b), clause (3). The contract must guarantee the removal of the tank contents before overflow or any discharge. Secon 13 Type III Systems A Type III System, as described in Minnesota Rules, Chapter 7080.2300, may be used on a previously developed site only when a Type I system cannot be installed. The OTWMD has the ability to make the final decision of whether a type 3 system can be installed on the property. Oer Tail Water Management District Sanitaon Code Effecve: TBD 15 Secon 14 Type IV & Type V Systems A Type IV or Type V System, as described in Minnesota Rules, Chapter 7080.2350 and 7080.2400, respecvely, may be used on a previously developed site only when a Type I or Type II system cannot be installed or is not the most suitable treatment. Type IV Systems may be allowed for an undeveloped lot only when two Type I soil treatment and dispersal areas as described in Secon 8 have been idenfied on the lot in addion to the area ulized by the Ty pe IV soil treatment and dispersal area. Secon 15 OTWMD User Fees 1. Administraon Fees Each user in the district shall pay an administrao n fee determined by the Board annually and billed annually. The administraon shall be the use r's proporonate share of the district's annual administrave expense and shall be based upon all r elevant factors including the user's category, type of system, number of units (such as cabins, campgrounds, sites) type of acvity conducted on premise (such as residence, restaurant, resort) and any factors determined relevant by the Board The user fee for the district shall be available for inspecon and review at the district office. The user fees will be placed on each homeowner's property tax statement and will be paid along with the property taxes each year. 2. Acve Systems a. Acve Maintenance Systems are charged depending on the type of sepc system that is located on the property. The OTWMD Board of Directors sets a user fee each year that covers the maintenance/repair/replacement of the sepc system. 3. Passive Systems a. Passive Maintenance Systems are charged an Administraon Fee set each year by the OTWMD Board of Directors. This fee is charged for being with the jurisdicon of the OTWMD. All costs of replacement/repair/maintenance is the sole cost of the property owner. The district can assist in troubleshoong an d record keeping but any cost to the system is the responsibility of the property owner. 4. Commercial Users a. The assessment of the User Fee a2ributable to commercial users of the sewer ulity shall be based upon the number of units connected and the type of service provided such as drain field, cluster, mound. 5. Noficaon of User Fee Changes to Property Owners a. At least annually, following the approval of the user charges by the Board, the website www.otwmd.org will be updated to nofy the property owners in the district of the updated user fee prices for their properes. Secon 16 Maintenance Subp. 1. Management Plan Required All new and replacement SSTS must be operated in accordance with Minnesota Rules, Chapter 7082.0600. Subp. 2. General SSTS and all components must be maintained in compliance with Minnesota Rules, Chapter 7080. 2450 and manufacturer requirements. Oer Tail Water Management District Sanitaon Code Effecve: TBD 16 Subp. 3. Reporng A completed pumping record must be provided to the OTWMD office within 90 days of the maintenance acvity. A completed pumping record is provided to the OTWMD by November 1st of each year a>er the compleon of pumping out the Acve Maintenance Prop eres by the contractor hired to do the work by the District. Subp. 4 Acve and Passive Maintenance OTWMD Acve Maintenance 1. For those properes on the acve maintenance progra m, the District shall be responsible for operang and monitoring the system. This will inclu de all normal repairs to pumps, control, tanks, sewers drain fields and tank pumping. Properes that are connected to a system with a li> staon are responsible for the delivery of th e effluent to the li> staon. The owner of an acve system shall be responsible for all costs incurred by the District for the enlargement or relocaon of the system done for the convenience of the owner. The owner of an acve system is responsible for the delivery system for the sewage, i.e., from the structure to the downstream side of the inlet baffle of the first tank. The property owner will be responsible for providing and paying for the electrical power for running the system. The property owner shall report all problems to the district who will arrange to alleviate the problems at no addional cost to the property owner . Damages caused by the abuse of the system by the property owner will be repaired by the District, but are the responsibility of the property owner, and shall be assessed against the property owner. The District will provide all normal scheduled maintenance and keep records. Freeze ups are the owner's responsibility. 2. Properes under acve maintenance may not convert t o passive maintenance at any me, including new owners of a property that is on the acve maintenance program. 3. All new systems must be placed onto the acve maint enance program. Passive Maintenance 1. For those properes on the passive maintenance prog ram the property owner shall be responsible for its operaon and maintenance. This will include repairs to pumps, controls, tanks, sewers, drain fields, and the pumping of the sewage tanks. The property owner shall report to the District all problems and the steps taken to alleviate such problems. The District shall nofy the passive system owner on a regularly scheduled basis by sending a le2er to the passive system property owner recommending pumping when maintenance is due and shall monitor the acons taken by the prope rty owner to maintain the system. 2. The owner of passive maintenance property may only convert to an acve maintenance property if the sepc system is updated at the me of conversion. 3. All new systems must be placed onto the acve maint enance program. Subp. 5 Operaon and Maintenance OTWMD 1. All systems shall be operated and maintained in good working order and in accordance with the ordinances of the District, O2er Tail County, Minnesota Rules Chapters 7080 through 7083, and the rules adopted by the Board. 2. A system shall be inspected if it is older than 5 years or it has been 3 years or more since its last compliance inspecon. The inspecon shall be done by a licensed MPCA Inspecon Business or qualified employee. If a system is in compliance as indicated by the Cerficate of Compliance issued by the O2er Tail Water Management District within Oer Tail Water Management District Sanitaon Code Effecve: TBD 17 the last 5 years on new installaons or within the last 3 years on exisng systems the system passes a sepc compliance inspecon, no insp econ shall be required. 3. All systems on acve maintenance will be pumped on a three-year rotang basis and by judgement of the district administrator. Roughly one-third of the district acve systems will be pumped each year. At the me of the pumping the tank will be examined by the contracted pumper, along with the pump and float controls if they are present. Any issues will be brought to the a2enon of the distri ct administrator for correcon. 4. All systems on passive maintenance will have a pumping le2er sent to them every three years on a rotang basis, recommending them to have their sepc tanks pumped. One- third of the passive properes in the district will receive this le2er each year. This le2er can be returned to the district with the maintainer informaon and date the system was pumped for record keeping purposes. If pumping/inspecon reveals needed maintenance, it is up to the homeowner to have that work done at their cost. If the district has to get the maintenance work done on a passive system, the homeowner will be charged by the district. The district reserves the right to inspect and maintain at any me any sewer system under its jurisdicon. 5. If a property discharges larger amounts of water or contaminants into the system than it was designed for, the owner shall pay all costs incurred to normalize the system. If addional discharge becomes normal and the system m ust be modified or extended, the owner shall pay all costs to expand or modify the system to meet District requirements for proper sewage treatment. 6. If a system is determined to be an imminent threat to public health, it must be abated within 10 days to stop the imminent threat to public health. This system must be updated within 90 days. If a system is failing to protect the groundwater, said system shall be brought into compliance by having a permit issued for the replacement system within 12 months of noce from the OTWMD office of non-compliance and then the system must be brought back into compliance by the me that permit expires (12 months from the date of issuance). 7. The District during acve maintenance inspecons, r epair work, new installaons where the tanks are reused have the authority to bring all or any manhole covers to surface at the me of this work. This work will be done at the discreon and meliness of the District Administrator and or Board of Directors. On all new installaons of sepc tanks and li> staons the manhole covers must be brought to ground level for access for repair and maintenance. 8. Pumping Schedule for Acve and Passive Maintenance Properes a. Acve Maintenance Systems i. Pumped on a 3-year rotang basis. b. Passive Maintenance Systems i. Le2er sent out to homeowners on a 3-year rotang ba sis recommending that they pump out the sepc tanks. Secon 17 System Abandonment and Sepc System Back Up 1. All systems with no future intent for use must be abandoned according to Minnesota Rules, Chapter 7080.2500 Oer Tail Water Management District Sanitaon Code Effecve: TBD 18 2. All building drains that have had a prior back-up event shall have a backwater valve installed at the owner's expense and it shall be the owner's responsibility to see that the backwater valve is kept clean and workable. The District will assume no liability for any damages resulng from backup. Secon 18 Vacaon Home Rentals in OTWMD All Vacaon Rentals within the OTWMD Jurisdicon mu st meet all the district standards. OTWMD will provide the designated licensing authority with the permi2ed design flow per day to determine maximum occupancy. The addional soil treatment are a capacity as required by OTWMD will not be included in the allowable permi2ed design flow that is provided to the designated licensing authority. Any adversement or rental of this property that ex ceeds the maximum occupancy will void the acve maintenance plan and the homeowner will be responsible for all repairs, maintenance, and replacement of the system. Secon 19 OTWMD Standards that Differ from Oer Tail County 1. Sepc Soil Treatment Areas in the OTWMD are require d to be sized one bedroom larger that Minnesota Chapters 7080-7083 require. This does not change the classificaon of that property to make the sepc system sized approp riately for that one-bedroom size larger. 2. Sepc tanks must be tanks in series or a 2-compartm ent sepc tank in the district. This is mandatory on any new installaons or when a tank in a sepc system fails a compliance inspecon. If the sepc tank on an exisng passes a compliance inspecon it may be reused if sized appropriately unl that tank fails. Then it must be updated to meet this requirement. 3. Sepc/Li> tanks must be made of concrete in the Dis trict unless approved by the District Administrator before installaon. 4. The OTWMD only allows sepc chambers and appropriat ely sized drainfield rock that are registered product with the MPCA for the soil treatment area. Any other product used must be approved by the District Administrator And be on the list of approved products from the MPCA. 5. All parts of a sewer system in the District on new installaons must be marked with tracer wire. 6. Any costs incurred by the District to obtain an easement for the proper installaon of a sepc system shall be the responsibility of the own er. 7. Any cost incurred by the District to move a well for the placement/installaon of a sepc system shall be the responsibility of the owner. 8. Holding Tanks Criteria for Non-Dwellings, Other Establishments and Recreaonal Camping Unit (RCU) i. Holding tanks are prohibited (not allowed on dwellings) in the OTWMD unless one of these condions are met: ii. Holding tanks for non-dwelling structures are allowed. It is the responsibility of the property owner to have holding tanks pumped by a licensed maintainer. The district is not responsible for the maintenance and replacement of holding tanks for non-dwellings. Holding tanks are not allowed for dwellings. Holding tanks must be a minimum size of 1500 gallons and be two compartments in the event that a drainfield is ever added in the future. The non-dwelling structure must Oer Tail Water Management District Sanitaon Code Effecve: TBD 19 meet the criteria for a non-dwelling outlined in the O2er Tail County Shoreland Ordinance. iii. Other Establishment- in place of installing a full sepc system other establishments as defined by Minnesota Rule 7081 may choose to install holding tanks. These holding tanks would be placed on passive maintenance and be the responsibility of the owner for pumping and maintaining the system. This exempon includes Common Interest Communies. iv. Recreaonal Camping Units (RCU)- in place of instal ling a full sepc system a RCU may install a holding tank. If a dwelling is ever built on the property a full sepc system must be installed. This property would remain on the passive maintenance program and the property owner would be responsible for the pumping and maintenance of the holding tank. v. All holding tanks are placed on the Passive Maintenance Program and are the sole responsibility of the property owner. Secon 20 Product Registraon and approved products for OTWMD 1. All product registraon shall be in accordance with Minnesota Rules, 7083.4000 to 7083.4120 2. The OTWMD only allows sepc chambers that are regis tered product with the MPCA or drainfield rock for the sepc drainfields. Any other product used must be approved by the District Administrator and be on the approved products list from the MPCA. 3. Sepc/Li> tanks must be made of concrete in the Dis trict unless approved by the District Administrator before installaon. 1.Reasons for being able to use plasc tank-concret e tanks are in short supply and or tank delivery trucks cannot reach the area of the tank installaon on the property. Secon 21 Enforcement Subp. 1. Misdemeanor It is hereby declared unlawful for any person, firm, or corporaon to violate any term or provision of this Ordinance. Any violaon of this Ordinance shall be a misdemeanor. Each day that a violaon is allowe d to connue shall constute a separate offense. Subp. 2. Correcve Acons Required In the event of a violaon or threatened violaon o f this ordinance, OTWMD may instute appropriate civil acons including, but not limited to, a reque st for injuncve relief to prevent, restrain, corre ct, or abate such violaons or threatened violaons. In ad dion, wri2en noce in the form of a license complaint may be made to the Commissioner of the Minnesota Polluon Control Agency. Subp. 3. Public Health Nuisance Control In cases where a public health nuisance has been determined to exist, OTWMD may instute enforcement acon under the Local Public Health Act , Minnesota Statute §145A. Secon 22 Separability It is hereby declared to be the intent that the several provisions of this regulaon are separable in accordance with the following: If any court of competent jurisdicon shall adjudg e any provision of the regulaon to be invalid, Oer Tail Water Management District Sanitaon Code Effecve: TBD 20 Such judgement shall not affect other provisions of this regulaon not specifically included in said judgement. If any court of competent jurisdic on shall adjudge invalid the applicaon of any provision of this regulaon to a parcular property , building or structure, such judgement shall not affect the applicaon of said provision to any other property, building or structure not specifically included in said judgement. Secon 23 Repeal OTWMD Sanitaon Code for Subsurface Sewage Treatmen t Systems, as adopted by the OTWMD Board on July 8th, 2020, is hereby repealed, and replaced with this Ordinance. Secon 24 Effecve Date The regulaons contained in this Ordinance shall be come effecve on TBD upon passage by the OTWMD Board and O2er Tail County Board and publicaon acc ording to law. Passed by the OTWMD Board of Directors, this TBD. Passed by the O2er Tail County Board of Commissioners, this TBD. August 27, 2024 Minnesota Emergency Medical Services Regulatory Board 2829 University Avenue SE, Suite 310 Minneapolis, MN 55414 Re: Lake Region Ambulance Application for Advanced Life Support Members of the Minnesota EMS Regulatory Board: Otter Tail County joins with its full-time Advanced Life Support (ALS) EMS providers (Ringdahl Ambulance Service and Perham Area EMS) and part-time ALS provider Ashby Fire Department Ambulance Service in expressing our support for Lake Region Healthcare’s application to upgrade their ambulance license from part-time advanced life support (ALS) to full-time ALS. While Lake Region Healthcare Ambulance’s primary service area (PSA) does not include Otter Tail communities, it borders Otter Tail County and the PSAs of two of our EMS providers. As such, Lake Region Healthcare Ambulance has been a vital partner to EMS providers in Otter Tail County and are an important asset to the provision of medical services throughout the West Central region. Their upgrade to full-time ALS will only enhance these partnerships and services. With full-time ALS capabilities, Lake Region Healthcare Ambulance will expand the availability of advanced care services throughout the region, putting the region in better capacity to handle complex medical emergencies such as cardiac arrests, severe trauma cases, and respiratory emergencies, which significantly enhance the chances of survival and positive outcomes for patients in critical condition in rural communities. Lake Region Health Ambulance has also been a leader in the West Central Sprint Paramedic Pilot Program, of which Otter Tail County is administrative and fiscal host. Lake Region Healthcare Ambulance’s upgrade to full-time ALS will strengthen this regional program, and their proactive approach and leadership in this pilot reinforces their preparedness and capability to operate a full-time ALS service. In recognition of these factors, in addition to the health and medical service benefits that will be experienced directly by the residents of and visitors to Grant County, Otter Tail County strongly urges 218-998-8060 ® BOARD OF COMMISSIONERS OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 515 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us the EMS Regulatory Board to approve Lake Region Healthcare’s application for a full-time ALS ambulance license. Sincerely, /s/ Kurt Mortenson, Chair, Board of Commissioners August 27, 2024 Minnesota Emergency Medical Services Regulatory Board 2829 University Avenue SE, Suite 310 Minneapolis, MN 55414 Re: Ringdahl Ambulance (Fergus Falls PSA) Application for Part-Time Advanced Life Support Members of the Minnesota EMS Regulatory Board: The Otter Tail County Board of Commissioners submits this letter in opposition to Ringdahl Ambulance Inc.’s application for a part-time advanced life support (ALS license) in their Fergus Falls primary service area. We primarily oppose this application to help secure a public hearing that will allow residents (an estimated 28,780 year-round population), visitors, and stakeholders of Ringdahl-Fergus Falls’ ALS service area to learn more about Ringdahl’s status and concept of operations to “continue to staff ALS whenever possible” and “be in a position to better utilize our paramedics.” We are also concerned, contrary to Ringdahl’s application, that transitioning to a part-time ALS service will have harmful effects on public health. During timeframes Ringdahl-Fergus Falls’ is not able to staff to ALS level standards, increased response times will assuredly be experienced as an available ALS provider is found and dispatched to the scene, putting residents and visitors at greater exposure for lasting healthcare impacts, especially in cases where they are experiencing cardiac arrests, severe trauma, and respiratory emergencies. We respectfully request that the EMS Regulatory Board at minimum initially deny Ringdahl Ambulance’s application and facilitate a public hearing so that these concerns may be adequately addressed. Sincerely, /s/ Kurt Mortenson, Chair, Board of Commissioners 218-998-8060 ® BOARD OF COMMISSIONERS OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 515 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us 1 | P a g e OTTER TAIL COUNTY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS AGREEMENT is entered into, and supersedes any prior agreements, between the Otter Tail County Board of Commissioners, hereinafter referred to as the “Board,” and Nicole Hansen, hereinafter referred to as the “County Administrator” or Employee. WHEREAS, the Board is authorized by Minnesota Statute §375A.06 to appoint and employ a County Administrator; and WHEREAS, Nicole Hansen was previously appointed as the County Administrator on January 1, 2020, and has all the licenses and qualifications required for this position; and WHEREAS, the parties mutually agree to enter into an updated written agreement setting forth the specific terms and conditions of Nicole Hansen’s employment with the County as follows: 1. Employment. The Board is responsible for the County Administrator’s appointment, removal, and supervision. The Board previously appointed Nicole Hansen in the position of County Administrator to perform the functions and duties specified in the attached job description and to perform such proper and legal duties as the Board will assign from time to time. It is further understand that Nicole Hansen will retain the duties and responsibilities of the Human Resources Director in the absence of that position being filled. 2. Term of Agreement. This Agreement is effective from the date of Board approval and will continue for an indefinite term, subject to termination in accordance with paragraph 5 of this Agreement. 3. Salary and Benefits. Nicole Hansen will be paid an annual compensation in accordance with the Classification and Compensation Policy as currently placed on the County’s salary schedule and will receive increases thereafter in accordance with policies and Board action. Parties mutually agree that this position requires generally working hours in excess of forty (40) hours per week, and it is understood that this position is considered exempt and not subject to additional compensation or compensatory time. 2 | P a g e Employee will receive benefits as set forth in the Personnel Rules and Regulations, including health and dental insurance coverage under the group health and dental insurance plans and policies. Ancillary benefits will also be provided in accordance with policies. The Board agrees to budget for and to pay for professional dues and subscriptions of the County Administrator necessary for participation in national, regional, state, and local association organizations necessary and desirable for the County Administrator’s professional participation and growth, and for the good of the County. The Board also agrees to pay for Employee’s annual law license registration fee and training fees for continued legal education credits to maintain her law license. The Board agrees to budget for and to pay for travel and subsistence expenses of the County Administrator for professional and official travel, meetings, and occasions necessary and desirable for the County Administrator’s professional participation and growth and to fulfill the official functions of the County. Additionally, the Board agrees to budget for and pay for expenses associated with appropriate training and educational seminars for professional development. 4. Performance Evaluation. The Board shall review and evaluate the performance of the employee as determined appropriate. Additionally, the Board will define the goals and performance objectives deemed necessary for the proper operation of the County and to attain the Board’s policy objectives. A facilitator may be used at the request of either the Board or the Employee for a performance evaluation. 5. Termination and Resignation. It is agreed upon that nothing in the Agreement prevents, limits or otherwise interferes with the right of the Boad to terminate this Agreement at any time and without notice, or to immediately suspend the Employee’s authority and responsibilities. It is also agreed upon that nothing in this agreement prevents, limits, or otherwise interferes with the right of the Employee to resign at any time by providing thirty (30) days written notice of such resignation to the Board Chair unless waived or shortened in writing by the Board. In the event that the Board terminates this agreement, the Employee shall receive separation pay equivalent to six (6) months’ salary; salary and benefits earned for days worked up to the effective date of the termination; and payment of unused vacation and sick leave in accordance with the Personnel Rules and Policies. However, the Employee is not entitled to receive any termination allowance as set forth above, other than salary and benefits earned for days worked up to the effective termination and benefits 3 | P a g e entitled under the Personnel Rules and Policies if the Employee is terminated for: 1) misconduct in office as determined by an independent investigation; or 2) conviction of a felony or gross misdemeanor offense or a misdemeanor offense involving moral turpitude; or 3) engaging in conduct that in the good faith judgment of the Board constitutes fraud or gross misrepresentation. 6. Conflict of Interest. Employee shall not engage in outside employment, business endeavors, or professional activities which could be in conflict, directly or indirectly, with their employment as County Administrator or with the interests of the County. 7. Severability. If any provision, or portion thereof, contained in this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this agreement effective as of the date and year first above written. COUNTY OF OTTER TAIL EMPLOYEE/County Administrator _________________________ Kurt Mortenson, Chair Nicole Hansen Otter Tail County Board of Commissioners Date: Date: 2024 End-of-Session Briefing Otter Tail County Visit August 27, 2024 Matt Massman, Executive Director BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 1 651-222-8737 | www.mica.org MINNESOTA INTER-COUNTY ASSOCIATION •On the heels of a historic 2023 Session, 2024 pre-session priorities for leaders: •Capital Investments, Bonding •Fix-its where needed to implement 2023 legislation •Non-budget year, limited resources •Key County Priorities: •Tyler Settlement Funding and Tax Forfeiture Policy Reforms •Capital investment, bonding •EMS (Greater MN) •Supplemental Budget & Policy (mental health, HHS, other) •Implementation, “Fix-it” legislation 2 2024 Session Priorities BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A •2024 legislative action $424 million in FY24-25 (25% for Tyler Settlement) •Healthy Reserves and Fund Balance •Modest Structural Imbalance – FY2026-27 Preliminary numbers not based on official documents. 3 By the Numbers BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA State General Fund Forecast EOS - 2024 dif Forecast EOS - 2024 dif 2024 End-of Session FY2024-25 FY2024-25 FY 2024-25 FY2026-27 FY2026-27 FY 2026-27 ($'s in millions ) Beginning Balance 16,516$ 16,516$ 6,978$ 6,554$ (424)$ Revenues 60,997$ 61,003$ 6$ 64,814$ 64,851$ 37$ Spending (including inflation)70,535$ 70,965$ 430$ 66,292$ 66,424$ 132$ Balance Before Reserves 6,978$ 6,554$ (424)$ 5,500$ 4,981$ (519)$ Total Reserves 3,263$ 3,263$ -$ 3,263$ 3,263$ -$ Budgetary Balance 3,715$ 3,291$ (424)$ 2,237$ 1,718$ (519)$ Ml~A I •HF5246 (Lislegard), SF4936 (Hauschild) – Chapter 113 •State Fully Funds Tyler Settlement Claims •Protects Legacy Lands; 7-year look-back •Passed House 127 – 0; Passed Senate 66 – 0. •‘Participating Counties” must: •Good Faith effort to sell inventory forfeited during look-back period, other than •Conservation lands •Part of a rehabilitation program •75% of sale proceeds from sales by 7/1/2027, and 85% of sale proceeds after – 7/1/2029 must be returned to Settlement Fund (appraised value, for cash) •Agree that unsold properties must continue to be managed per current laws •Certain reporting requirements •Additionally: •Residential (4 or fewer units) and unimproved, offered for 30 days to persons intending to own and occupy as residence •30 days notice in news, web, and forums that serve diverse communities in the county 4 Tyler Settlement — $109 million BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A - •HF4822 (Feist), SF4895 (Westlin) – Chapter 127, Article 70 •Adopted as part of HF5247 (Tax - Mega Omnibus Bill in final hour of session) •Key provisions include: •Requires sale (auction) within six months of expiration of redemption or date vacated •Establishes a claims process for distributing ‘surplus value’, if any •Defines ‘minimum bid” as sum of delinquent taxes, special assessments, penalties, interest, and costs assigned (not all county costs) •Reserves mineral interests and provides for Commissioner of DNR to determined value, purchase minerals interests, facilitate claims •Allows for the withdrawal of certain natural resource lands from initial sale •Preserves continued management of legacy lands under Chapter 282 •Additionally: •Creation of a Housing Support Account, and funding •Delinquent tax list must include information on tax relief programs in multiple languages •First 30 days at auction must be for sale at assessed value (EMV) •30 days notice in newspapers, on web, and in forums that serve diverse communities in the county 5 Tax Forfeiture Policy Changes BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A •No changes to state aids •Changes to SCORE, Homeless Prevention Aid, SWCD Aid had been proposed •No Local Sales Tax for Cities and Counties •House and Senate had both proposed different versions of the Local Sales Tax Advisory Council Recommendations •No Construction Materials Sales Tax Exemptions for Local Projects •Senate had proposed several 6 Other Tax & Local Aid Changes BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A MICA Session Priorities and Platform Items in Four Bills •Transportation Policy Bill - Passed •Transportation Budget Provisions – Passed (HF5247) •$4.043 million net General Fund spending, one-time •Greenhouse Gas Emissions Assessment (Language changes, THF Spending) •HF5220 (Bonding Bill) – did not pass •No local road wetland replacement program funding •No local road or bridge funding •HF5162 (General Cash for Capital Projects) – did not pass 7 Transportation & Transit BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A •Emergency Medical Services (EMS) Funding •MN African American Family Preservation and Child Disproportionality Act (Layla Jackson Law) •Education/Children & Families Finance (Pinto) •Child Protection/Welfare o Review of Child Fatalities and Near Fatalities o New Supreme Court Council on Child Protection o Development of New Comprehensive Child Welfare Information System (CCWIS) •SSIS Technology: $10 million •Child Care Centers/Family Providers Allowed to Develop a Policy on Immunizations for Children Over 2 Months of Age •NOT INCLUDED: Child Welfare Fiscal Analysis 8 Health & Human Services BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A Human Services Budget (Hoffman/Noor) •Modifications to MnCHOICES •Legislative Task Force on Guardianship; One County Member •Jail Health •Priority Admissions and Civil Commitment 9 Health & Human Services BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A Health and Human Services (Wiklund/Liebling) •County-Administered Rural Medical Assistance Model (CARMA) •12-Cent Telecommunications Fee/988 Suicide Prevention and Crisis System •Directs DHS to Develop MA Benefit for Children’s Mental Health Stabilization •Study: Health Professions Workforce Advisory Council 10 Health & Human Services BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A •Environment Packaging waste reduction o Critical materials recovery task force and funding o Other •General Government o ESST, PFML Implementation Changes o PERA – Correctional Fund Changes o Elections law changes and funding 11 Environment & General Gov’t BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A 2025 Legislature Convenes Tuesday, January 14, 2025 QUESTIONS? 12 What’s Next? BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA Ml~A Contact Us Transportation Steve Novak stevengnovak@gmail.com 763-458-8232 (cell) Environment Pierre Willette pierre@goffpublic.com 612-578-7685 (cell) 13 Executive Director Matt Massman Matt.Massman@mica.org 763-458-1681 (cell) 651-222-8737 (office) Health & Human Services Nancy Silesky nancy@cortholten.com 612-747-7242 (cell) 651-291-1900 (office) BENTON · BLUE EARTH · CARVER · CHISAGO · CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA MINNESOTA INTER-COUNTY ASSOC ATI ON Technical Memorandum To: Board of Commissioners and Kevin Fellbaum, PE Otter Tail County From: Jeff Langan PE, Construction Engineer Houston Engineering, Inc. Subject: Project Cost Summary and Site Conditions Date: August 22, 2024 Project: Heart of the Lakes Trail -Maplewood State Park Segment CP 4004-401 INTRODUCTION 6-HOUSTON engineering, inc. The purpose of this technical memorandum is intended to summarize the changed site conditions on the project related to the rainfall activity throughout the summer and its effects on the project schedule and cost. SUMMARY The year to date rainfall total at the project site is slightly over 20" of rainfall , as per the state park rain gauge. The rainfall during construction operations has generally been evenly distributed over a 4 month period (April- July). August has totaled approximately 2-3" to date. These values are recorded at the Maplewood State Park Station. From a local DAWN weather station in Otter Tail, the rainfall over the past 4 months is the only time there has been 4"+ of rain in 4 consecutive months in the past 5 years. There has been some higher monthly totals including 2020 being a high rainfall summer, but not 4 consecutive months of excessive rainfall from spring through summer months. August is also presenting similar totals as the prior months. So we are considering this surface water and groundwater condition extreme due to the rainfall totals and consistency over a period of time. The rainfall volume and frequency of events has created not only an immediate impact from surface runoff after a rain event, but the 4-5 month continuous rainfall has now created a seepage/groundwater issue that delivers water to our trail construction limits continuously not allowing the Contractor to construct a stable subgrade without introducing elaborate dewatering practices to the site as well as surface stabilization at the top of the subgrade. In addition, the dry 2023 season allowed for significant infiltration of rainwater into the ground instead of running off to culverts and channeled outlets. This condition has allowed rainwater to infiltrate into the ground surcharging the groundwater which is now seeping out of hillsides and the lower ground surfaces. Our trail alignment intersects several of these low areas and areas along side hills. The trail is being constructed for light loading users (bicycles, pedestrians, etc.). However, the trail will need to withstand construction loading until final paving is complete. Therefore, the subgrade needs to be able to ◄4111•)1■ ~HOUSTON engineering, inc. accommodate highway loading for a short period of time, i.e. during construction of the grade, aggregate base and bituminous paving. This is not achievable with the current water conditions on the site, without addressing the groundwater and saturated soil conditions. In addition, the trail alignment that was established did not follow high ground. The trail alignment was determined primarily to coordinate well with existing land management and existing trails and roadways within the park. This alignment many times takes us immediately adjacent to wetlands which generally attract water during runoff events, and will likely present poor soils and muck soils to construct through . To date we have addressed the wet conditions and poor soils conditions by excavating the subsoils and replacing them with granular borrow from a local gravel pit, which is generally a sandy material. Muck excavation and granular backfill are currently items in the contract. However, the wet conditions have introduced soil conditions on site that have expanded the muck excavation limits set up in the Contract significantly. The granular backfill used to replace the muck and poor soils has now become saturated, and although provide structure in wet conditions, will not support construction loading unless the water levels are reduced or the surface is stabilized. Based on a site this week visit, meetings with the County Staff and discussions with the Contractor, we have recommended dewatering and surface stabilization practices as a measure to allow the Contractor to stabilize the trail surface and draw the water table down allowing the Contractor to continue work. These costs are being considered by the Contractor and the determination of moving forward will likely be primarily factored on cost .. The practices involve the construction of French drains (perforated drain tile with pea rock backfill), and oversize rock surfacing driven into the surface and built up to just below the aggregate base with geotextile fabric between the rock and the aggregate base. The additional costs., to date and projected total, associated with the wet conditions, muck excavation, poor soil excavation and granular backfill total to an estimated $140,000, and these costs have been and will be accounted for by exceeding the existing plan quantities in the project. However, this estimated total is fairly unpredictable due to the affects of the groundwater seepage and how frequent it enters the trail corridor. We will not know this until the grading activities area initiated in these areas. The wet conditions and water issues we are dealing with are creating a project cost and project value discussion. We are currently projecting an estimated project construction budget to satisfy the project needs related to the wet and water conditions. However, we are not sure what we will run into on the Northern and Eastern parts of the trail. We are proposing a meeting with the Project Stakeholders -DNR Park staff, County staff, Contractor and Houston Engineering to determine a path forward as we continue to get similar rain events in August which continue to worsen site conditions .. If we had constructed the project in 2023, we would have anticipated minor additional costs from what the project had identified, but nothing to the costs of constructing the project under these current wet conditions. So we believe a majority of these extra costs are primarily due to excessive rainfall and now groundwater seepage affecting the subgrade moisture conditions within the project limits. 2019 2020 2021 2022 2023 2024 4.092 jan 0.07 jan 0.02 3.961 feb 0.29 feb 0.19 7.555 march 0.42 march 0.16 april 1.771 april 1.83 april 3.662 april 1.75 april 1.16 april 3.73 may 3.23 may 0.82 may 0.33 may 2.962 may 1.86 may 4.06 june 2.361 june 6.357 june 1.99 june 0.74 june 2.18 june 4.33 july 5.154 july 7.803 july 2.472 july 0.54 july 2.09 july 4.55 august 2.89 august 7.994 august 3.442 august august 3.69 august 2.4 september 5.324 september 0.89 september 1.991 september september 3.71 october 3.573 october 1.651 october 3.803 october october 1.9 november 0.4 december 2.34 yearly total 24.303 27.345 17.69 21.6 20.11 19.44 OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer August 27, 2024 SUBJECT: Old CSAH 31 Abandonment Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve Resolution extinguishing interest in old CSAH 31 in Section 2, Township 137 North , Range 42 West. Background Information: Certain roadways can be abandoned in accordance with Minn. Stat. 163.11 Subd. 7. Subdivision 8 does not apply in this instance. According to Highway Department records, this segment of old CSAH 31 through the landowner's parcel was realigned in 1960. There is no longer a highway improvement through these parcels. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov 2022 Minnesota Statutes This is an historical version of this statute chapter. Also view the most recent 12ublishecl version. 163.11 MS 1957 [Re11umbered 441.265] 163.11 POWERS RELATING TO IDGBWAYS. Subd.iYision L Resolution. County highways may be established, altered, vacated, or revoked by resolution of the county board. Any public high,vay within the county, other than a trunk high\vay, municipal state-aid street, or county state-aid highway, may be taken over as a county highway by resolution of the county board. Subd. 2. Contents of resolution. The resolution shall contain a description of the high,vay. In the case of a nevv'ly established highway or the alteration of a high\vay, the resolution shall also contain a description of the several tracts of land through which the highway passes, the names of all persons known by the board to be the ovmers and occupants of each tract, and a description of the right-of-way, if any, needed therefor from each tract and the interest or estate therein to be acquired. Subd. 3. Acquiring necessary property. All lands or properties needed for the establishment, location, relocation, construction, reconstruction, improvement, and maintenance of a county highway may be acquired by purchase, gift, or eminent domain proceedings as provided in chapter 117 and acts supplemental thereto, or as in section 163 .12, subdivisions 1 to 10. Subd. 4. Vacation. \Vhen a neivly established, relocated, or altered county high\vay is opened for travel which takes the place of and serves the same purpose as any portion of another county highway, the county board may vacate any such portion ofthe other highway by resolution. The board shall cause personal service of the resolution to be made upon each occupant ofland through which the Yacated portions passed and shall also post notice of the resolution for at least ten days. A copy of the resolution together with prnof of ser,:ice and affidavit of posting shall be filed in the county auditor's office. \Vithin 30 days after the service, any person claiming to be damaged by the vacation may appeal to the district court of the county for a determination of damages by serving notice of the appeal upon the county board and filing same with proof of service in the office of the court administrator of the district court. The appeal shall state the nature and the amount of damages claimed. It shall be tried in the same manner as an appeal from an award in eminent domain proceedings. Subd. 4a. Designation as county cartway. A county board that has vacated a county high\\'ay under subdivision 4 may designate, as part of the vacating resolution, the former county highway as a coW1ty cartway. A highway designated as a county cartway is a county highway for purposes of this chapter, but the county board may not expend money from its road and bridge fund on the maintenance or improvement of a county cartway unless the county board dete1mines that the expenditure is in the public interest. With the exception of the process provided in subdivision 5a, a county highway right- of-way that has been vacated, extinguished, or otherwise removed from the county highway system may not revert to a toi,n. Subd. 5. Rerncation and re,·ersion; Ya.cation br city or town. The county board, by resolution, may revoke any county high,vay. The highway shall thereupon revett to the town in which it is located; provided that any such revoked highway or portion thereof lying within the corporate limits of any city shall become a street of such city. Roads or streets or any portion thereof so revoked and turned m·er to the town or city may be vacated by the town or city in the same manner as other town roads or city streets are vacated. If the vacation occurs v,ithin one year after the revocation by the county, damages occasioned by the vacation shall be paid by the county out of its road and bridge fund. No av,'8.fd of damages shall be made by the town or city for such '1--acation without the concurrence of the county board, and no action brought to recover damages for the vacation shall be settled or otherwise disposed of without the consent of the county board. The county board may defend any action brought to recover damages for the vacation in the same manner and to the same extent as in a proceeding to vacate a county highway. Subd. 5a. Hearing on reversion to tol\-n. Before adopting a resolution revoking a county highway that would revert in whole or in part to a tm.vn, the county board shall fLx a date, time and place of hearing in the tO\vn ,vhere the higln.v·ay is located to consider the revocation. Not less than 30 days before the hearing; the county board shall serve notice of the hearing by certified mail on each member of the tmm board of supervisors. At the hearing the town board and all interested persons shall be entitled to be heard and express their views on the proposed reversion of the highway to the tmvn. After the hearing the county board may adopt a resolution revol.cing the h.iglrnray. The resolution revoking the highway shall not be effective until the fo1loiving conditions are met: (1) the county has completed repairs or improvements on the highway that are necessary to meet the county standards for a comparable road in the county in which the tmvn is located; and (2) the c-ounty has properly recorded with the .county re-corder all county interest in real estate used for the highway. Subd. 5b. Revoked highway; maintenance. A county highway that is revoked by a county board to a town under this section shall be maintained by the county for a period of two years from the date of rei-ocation. Subd. 6. Prior acts confirmed. Any prior action taken by any county board revoking any county highway and turning over such highway to any township as a tm.vn road is hereby recognized and confirmed. Subd. 7. Extinguishing interest in abandoned highway. (a) The county board may by resolution and without other action pursuant to this section or other lm;y· disclaim and extinguish a county interest in a county highway if: (1) the interest is not a fee interest; (2) the interest ,vas established more than 40 years earlier; (3) the interest is not recorded with the county recorder; (4) no highway improvement has been constructed on a right-of-way affected by the interest; and (5) no highway maintenance on a right-of-way affected by the interest has occun-ed within the last 40 years. (b) The 1·esolution shall be filed and recorded "\\i.th the county auditor and recorder, and ·with the local governing body of any organized to\,11ship or municipality. Subd. 8. Extinguishing interest in highl'l'ay abutting public w.ater; notice. Not less than 30 days before the hearing on any resolution to vacate, disclaim, or extinguish a county highway or an interest in a county highway that terminates at or abuts upon any public water; the county boat-d shall serve notice of the hearing by certified mail on the commissioner of natural resources. The notice under this subdi1.i.sion iis for notification purposes only and does not c1·eate a right of intervention by the commissioner of natural resources. Subd. 9. Transfer of jurisdiction o,·er county highway. Notwithstanding subdivision 5, the county board may transfer jurisdiction and ownership of a county highway to another road authority, an agency of the United States, an agency of the state, orto an Indian tribe upon agreement between the ,county and the authority, agency, or tribe to which the transfer is being made. Subdivision 5a provides the exclusive method of county highway reversion to towns. -27 Fm.Ent. Lt 2e·sc ,prons NEG. ~7) Melvin C. Bartelson S 0.45 A of Gov't. Lot 5 Sec. 2-Tf37N-R42W 0.01 A Sto.264 -1-43 Ent. Lt. No Cuhi'. Req'd. S.E.0.05 A NWot Highway ,' / / ----- / I Stri.265-t '5~ {&_ Culv. lral.18"X60 SC 2 Cone. Aprons Sto. 264t71 C.S.A.H. No. 7>1 No Culv. Req'd. Surface \ ( JI parking ~ Lot I I I ~ NBo7''oak -. ·•• 04.5 NBD 5"oak 18.7 NEG.58 Wm. C. 8a Katherine Wagner W V2 S-N 1/4 Sec. 35-T!38N-R42W S£.008A N5D ,{ lree 29.6 P.QC.D8· = Conri. Pl. ( Woods Swamp r,:::. --- Sta.27ii-2~ F.E.Rt. inp!.15 X 26 SC 2 Cone. Aprons NI CSAH 31 & CSAH 20 in Section 2 of Dunn Township. Old CSAH 31 road (CAR 40 & CAR 37) used to follow the line between Pl N 17-000-02-0028-000 and PIN 17-000-02-0028-002 prior to 1960 with no recorded easement. Property owners want to combine the 2 parcels and requested a release by the county in any interest in the old right of way. The easiest way was to follow the MN Statute 163.11, subdivision 7 for extinguishing interest. 1933 plat map Dunn Township 1953 plat map Dunn Township 1954 Bituminous project 1946 plat map Dunn Township 1960 plat map Dunn Township BEACH J•O I V5 ✓ .50./2- G. I EXTINGUISHING INTEREST IN A CERTAIN PORTION OF CSAH 31 OTTER TAIL COUNTY RESOLUTION NO. 2024 -----WHEREAS, because of the completed construction of County State Aid Highway Number 31 in Government Lot 5 (5), Section Two (2), Township One Hundred Thirty-seven (137) North, Range Forty-two (42) West, in Otter Tail County, a portion of the pre-existing right of way is no longer used or necessary; and WHEREAS, the County Highway Engineer, Krysten Foster, recommends that the interest in the said old portion of the right of way no longer used or necessary be extinguished; and WHEREAS, the original right of way interest was part of County Aid Road 37, then County Aid Road 40 and finally County State Aid Highway Number 31; and WHEREAS, the original right of way interest was established more than 40 years ago, was not fee title and was not recorded with the Otter Tail County Recorder; and WHEREAS, no maintenance has occurred within the last 40 years. NOW THEREFORE BE IT RESOLVED THAT, pursuant to Minnesota Statutes 163.11, subdivision 7, Otter Tail County extinguish interest in the tracts of land lying northerly of the following described boundary: Commencing at the intersection of the West boundary of Government Lot 5 of Section 2, T137N-42W and the northerly right of way line of County State Aid Highway Number 20 and continuing northeasterly along the northerly right of way line of said CSAH 20 to the North boundary of Government Lot 5 of said Section 2 and there terminating. The names of the parties known by the Board to be owners and occupants or interested in the above-described land are as follows: Luke E. Conklin and Tracy L. Conklin (PIN 17000020028000 & 17000020028002) and St. Mary of the Lakes, Inc. (PIN 17000020028001) The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 27th day of August 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: August 27, 2024 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 27th day of August 2024. Nicole Hansen, Clerk On this _____ day of _______ , 20 __ , before me personally appeared ____ _ to me known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. NOTARY PUBLIC HIGHWAY OTTERTAIL COUNTY -MINNESOTA 505 South Court Street, Suite 1 Fergus Falls, MN 56537 HIGHWAY MAINTENANCE AND CONSTRUCTION SERVICES UPDATE August 27, 2024 Construction Updates Reconstruction o CSAH 80 (Main Street) in Perham -Follow this project at https://www.perham.com/2024msrp/ o Single T Curves Reconstruction -Anticipated to begin in September. o CSAH 35 {Underwood to CSAH 18} -Substantially complete pending punch list work. o CSAH 1 {CSAH 2 to /-94} -Rebidding this fall for 2025 construction. Resurfacing o CSAH 24 Resurfacing {Hwy. 59 in Erhard to CSAH 3)-Contract requires paving by end of September. Bridges/Culverts o Bluffton Town Bridge on Leaf River Rd. -Box culvert pre-ordered for installation in early October. o CSAH 19, 56, & 67 Box Culverts -September 11th bid opening for July 2025 construction. Other o Perham Garage -Bid opening scheduled for September 25th with some site work starting this fall. o Centerline Rumble Stripes -Need to wait at least two weeks between sealing and final striping. Striping expected to be completed by end of September. o Seal Coat -Expected completion by the end of September depending on weather. o HSIP Edgelines -Bid opening date of August 28, 2024. Anticipated completion in October. Highway Maintenance o Paver patching, roadside mowing, and shouldering continue in August. o Culvert maintenance contracts in progress. o Currently recruiting for one full-time position based in Henning. Planning/ Future Projects o 2050 Transportation Plan -Public input open houses scheduled for the week of October 21st. o Seeking community stakeholder groups for informational presentations this winter. o Fir Ave. & Friberg Ave. Roundabout-Right-of-way acquisition in progress for 2025 construction. o CSAH 6 at Nelson Lake -Design in progress. Permitting coordination continues. o CSAH 35 Reconstruction {CSAH 18 to CSAH 1} -Right-of-way acquisition in progress. o CSAH 35 Res.urfacing {Hwy. 108 in Dent to CSAH 4) -Design in progress for 2025 construction. o CSAH 52 Resurfacing (Hwy. 108 to Hwy. 29}-Design in progress for 2025 construction. Cost estimate expected to increase to address poor soil conditions. o CSAH 75 Resurfacing (Hwy. 210 to Hwy. 29)-Design in progress for 2025 construction in cooperation with Prairie Lakes ash reuse initiative. o Highway Facilities Master Plan -Final plan expected to be presented in November. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us Lease Agreement Between City of Perham and Otter Tail County THIS LEASE AGREEMENT (hereafter "Lease") is entered into this _______ day of _________________ 2024, by and between the City of Perham, (hereafter "Lessor") and Otter Tail County, (hereafter "Lessee"). In consideration of the covenants and promises made herein, the parties agree as follows: 1. Leased Premises. Lessor hereby leases and Lessee hereby accepts and rents approximately Two (2) acres of land, in the Northerly part of the City of Perham Public Works Facility property located at 829 Northeast 3rd Street, Perham, Minnesota, Parcel 77000991633000, (hereafter the “Leased Premises”), said Leased Premises is situated in Lot 1 Block 2, East Park 3rd Addition, City of Perham, County of Otter Tail, State of Minnesota. See the “Leased Premises” marked on the map, Exhibit “A”. Along with ingress-egress access to Northeast 3rd Street shown as “Ingress-Egress” on Exhibit “A”, including ingress-egress across the Lessor’s Access Easement along the Westerly edge of Parcel 77000991635000, Lot 3 Block 2, of the aforementioned East Park 3rd Addition. 2. Termination. The term of this lease shall be Twenty- Five (25) Years commencing September 1, 2024, and terminating on August 31, 2049, unless sooner terminated under the provisions of this Lease. Lessor or Lessee can terminate the lease by providing one year notice to the other party. This Lease shall automatically renew for an additional Twenty-Five (25) Years with both parties’ consent. 3. Rent. Lessee agrees to pay for approximately $250,000 to $300,000 in paving improvements to the City of Perham Shop site as rent for the premises, the sum being for the entire term of the Lease. Paving improvements will be made in conjunction with the construction of the Otter Tail County Highway Department Garage and Salt/Sand Shed on the Leased Premises in 2024 to 2025. Areas to be paved are highlighted in teal and purple and marked “Lease Paving Improvement” on the map, Exhibit “A”. If the automatic renewal is agreed upon, a maximum $10,000 annual payment shall take effect. 4. Use of Premises. Lessee agrees during the term of this Lease to use and occupy the premises for Highway Department Garage and Salt/Sand Storage purposes. The Highway Department Garage and Salt/Sand Shed along with other site improvements will be constructed, operated and maintained by the Lessee for the duration of the Lease. No part of the Leased Premises shall be used for a purpose which is illegal, offensive, or which may cause cancellation of any insurance policy covering the building or which may increase the premium therefor. 5. Fixtures. For the purpose of this Lease, Fixtures shall be defined as facilities or facility improvements made by the Lessee and shall not include any equipment that is not permanently attached to the facilities. In the event that the Lessor pursues termination of the Lease or does not consent to the Lease renewal, the Lessor shall pay the Lessee the current replacement value cost of any Fixtures installed on the property by the Lessee and the Lessee will surrender said Fixtures to the Lessor. In the event that the Lessee pursues termination of the Lease, the Lessor shall take possession of any Fixtures on the property or require demolition of the Fixtures and restoration of the site by the Lessee at the discretion of the Lessor. 6. Condition of Premises. Lessee has examined and knows the condition of the Leased Premises and agrees that it is suitable for Lessee's needs. Aside from the requirements of paragraph 5 above, on the last day of the term of this Lease or on the sooner termination thereof, Lessee shall peaceably surrender the Leased Premises broom-clean and in good condition, except for reasonable wear and tear. 7. Repairs. The Lessee, during the term of this Lease, shall, at its expense, make all repairs as shall be reasonably necessary to keep said Leased Premises in good condition and repair. The Lessee, during the term of this Lease, shall, at its expense, make all repairs as shall be reasonably necessary to keep the Property in good condition and repair, including the areas called out as the “Lease Paving Improvement” and “Ingress-Egress”. 8. Alterations and Modifications. Lessee shall make any alterations or modifications to the Leased Premises as needed and they see fit. Unless agreed upon between the parties, all completed alterations or modifications, including facility construction, shall become part of the Leased Premises and title thereto shall vest in Lessor. The alterations or modifications undertaken by Lessee shall be performed and completed in a workman-like manner, in conformity with all applicable codes arid at Lessee's expense. Lessee agrees to pay any and all workmen and contractors in a timely manner and indemnify Lessor from any liens being placed on the Property as a result of said work. 9. Subletting and Assignment. Lessee shall not have the right to assign this Lease or sublet the premises or any portion thereof without the written consent of Lessor. 10. Utilities. Lessee shall arrange for and bear the cost of all utility services furnished to the premises during the Lease term, including but not limited to electricity, heat, telephone, water, sewer and garbage and snow removal. 11. Insurance. Lessee shall provide insurance coverage for the Leased Premises. Lessee shall, at its own cost and expense, maintain general public liability insurance, insuring against claims for bodily injury, death or property damage occurring in or about the Leased Premises, with limits of at a minimum as required by Minnesota Statute § 466.04 (said minimum currently is $500,000.00 per claimant/$1,500,000.00 per occurrence for bodily injury and property damage). 12. Destruction of Premises. If the Leased Premises are damaged or destroyed by fire or other casualty so as to make the Leased Premises untenable the Lessee may reconstruct Fixtures as needed at their own expense. 13. Access to Property. As a part of the agreement Lessor agrees to allow Lessee unlimited access to the Leased Premises. 14. Lessor’s Access to Leased Premises. Lessee shall allow Lessor and/or Lessor's agents or employees limited access to the Leased Premises during normal working hours. 15. Indemnification. Lessee agrees to indemnify and hold Lessor harmless from any and all liability arising from Lessee's use of the Leased Premises or resulting from any repair or alterations which Lessee may make upon the Leased Premises, including but not limited to payment of Lessor's reasonable attorneys' fees and expenses. Lessee so agrees to indemnify and hold Lessor harmless as a result of any claim, loss of damage or liability or expense arising out of or resulting from any affirmative act, negligence, or omission of the Lessee or their agents, contractors, subcontractors, or employees. Lessee agrees to furnish Lessor with a certificate of general liability coverage, which names the Lessor as an additional covered party. 16. Notice. All communications, demands, notices, or objections permitted or required to be given or served under this Lease shall be in writing and shall be deemed to have been duly given or served if delivered in person to the other party or mailed and addressed to the other party to the address set forth next to that party's signature at the end of this Lease. Any party may change its address by giving notice in writing, stating its new address, to any other party as provided in the foregoing manner. Commencing on the tenth day after the giving of notice, the newly designated address shall be that party's address for the purposes of all communications; demands, notices, or objections permitted or required to be given or served under this agreement. 17. No Partnership, Joint Venture, or Fiduciary Relationship Created Hereby. Nothing contained in this Lease shall be interpreted as creating a partnership, joint venture, or relationship of principal and agent between the Lessor and the Lessee, it being understood that the sole relationship created hereby is one of landlord and tenant. 18. Cumulative Rights. No right or remedy herein conferred on or reserved to the Lessee or the Lessor is intended to be exclusive of any other right or remedy provided by law, but each shall be cumulative in and in addition to every other right or remedy given herein or elsewhere or hereafter existing at law or in equity or by statute. 19. Attorneys' Fees. If any action at law or in equity shall be brought in court to recover any rent under this Lease or for or on account of any breach of or to enforce or interpret any of the covenants, terms, or conditions of this Lease or for the recovery of the possession of the premises, the prevailing party shall be entitled to recover from the other party as part of the prevailing party's costs its reasonable attorneys' fees, the amount of which shall be fixed by the court and shall be made a part of any judgment or decree rendered. 20. Successors and Assigns. Except as otherwise specifically provided for herein, this Lease shall be binding on and shall inure to the benefit of the parties hereto and their respective assigns, executors, heirs, personal representatives, and successors. 21. Amendment, Modification, or Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Lease shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or its duly authorized representative, and specifying with particularity the extent and nature of such amendment modification, or waiver. Any waiver by any party of any default of another party shall not affect or impair any right arising from any subsequent default. 22. Severable Provisions. Each provision, section, sentence, clause, phrase, and word of this Lease is intended to be severable. If any provision, section, sentence, clause, phrase, and word hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Lease. 23. Entire Agreement. This Lease, including all exhibits, contains the entire understanding of the parties hereto with respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to the subject matter. No representations, Warranties, undertakings, or promises, whether oral, implied, written, or otherwise, have been made by either party hereto to the other unless expressly stated in this Lease or unless mutually agreed to in writing between the parties hereto after the date hereof, and neither party has relied on any verbal representations, agreements, or understandings not expressly set forth herein. 24. Captions, Headings, or Titles. All captions, headings, or titles in the paragraphs or sections of this Lease are inserted for convenience of reference only and shall not constitute a part of this Lease as a limitation of the scope of the particular paragraphs or sections to which they apply. 25. Minnesota Law. This Lease shall be construed and enforced in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Lease the day and year first above written. Lessor's address: CITY OF PERHAM City of Perham By __________________________________ 125 Second Ave NE Timothy Meehl, Mayor Perham, MN 56573 By __________________________________ Jonathan Smith, City Manager STATE OF MINNESOTA ) )SS COUNTY OF OTTER TAIL ) The foregoing instrument was acknowledged before me this __________ day of ___________________, 2024, by Timothy Meehl and Jonathan Smith, the City of Perham Mayor and City Manager, Lessor. __________________________ Notary Public Lessee's address: COUNTY OF OTTER TAIL Otter Tail County By __________________________________ 510 Fir Avenue W Kurt Mortenson, County Board Chair Fergus Falls, MN 56537 By __________________________________ Nicole Hansen, County Board Clerk STATE OF MINNESOTA ) )SS COUNTY OF OTTER TAIL ) The foregoing instrument was acknowledged before me this __________ day of ___________________, 2024, by Kurt Mortenson and Nicole Hansen, the County Board Chair and Clerk of Otter Tail County, Lessee. __________________________ Notary Public Lease Agreement Between City of Perham and Otter Tail County Exhibit A City of Perham (Lessor) and Otter Tail County (Lessee) City of Perham Public Works Facility 829 Northeast 3rd Street Perham, Minnesota LEASED PREMISES LEASE PAVING IMPROVEMENT INGRESS-EGRESS ------7 - // I / I : / I @------j I I I I I I I I I I -~~i- i I I VICINITY MAP KEY I I EXl5TIN6 BUILDIN<S I I I I □ PROPOSED BUILDIN6 I I □ EXISTING PAVING □ PROPOSED PAVIN6 EXl5TIN6 GRAVEL 7 □ EXl5TIN6 POND TRUE VICINITY MAP ¾ALE -I" = 500'-0" d§ Tuesday, August 20, 2024 Page 1 of 10 Lease Agreement Between NBH Fergus Falls, LLC and Otter Tail County THIS LEASE AGREEMENT (Lease or Agreement) is made and entered into effective January 1, 2025 (Effective Date), by and between THE COUNTY OF OTTER TAIL, 520 West Fir Avenue, Fergus Falls, MN 56537 (Lessor), and NBH FERGUS FALLS, LLC, a for profit limited liability company duly organized under the laws of the State of Minnesota (Lessee). WHEREAS, Lessee, through an Assignment and Assumption of Lease and Tax Abatement Agreement dated July 17th, 2023, assumed the Lease for a facility in Fergus Falls to provide chemical dependency treatment and mental health services; WHEREAS, that Lease will expire on December 31st, 2024; WHEREAS, Lessee continues to need a facility in the Fergus Falls area to provide chemical dependency treatment and mental health services; WHEREAS, Lessor, a political subdivision of the State of Minnesota, is desirous that a provider of those services approved by the State of Minnesota is located within the City of Fergus Falls; WHEREAS, Lessor is the fee title owner of facility in the City of Fergus Falls located at 1174 Western Avenue, Fergus Falls, MN 56537; WHEREAS, Lesse and Lessor do mutually agree to update and extend the Lease. NOW THEREFORE, in consideration of the mutual covenants set forth herein, the parties hereby agree as follows: 1. PREMISES. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the premises located in the County of Otter Tail at 1174 Western Avenue, Fergus Falls, MN, 56537 described as follows: A freestanding, one-level, slab-on-grade structure, containing approximately thirty-two thousand (32,000) usable square feet, located on the tract of land described on the attached Exhibit A, with access to and use of surrounding grounds comprising a tract of land of approximately 3.5 acres, containing a minimum of sixty (60) off-street paved vehicle parking spaces to accommodate Lessee’s employee and visitor vehicles, including handicapped parking spaces. 2. SUBLETTING. Lessor shall have the right to transfer and assign, in whole or in part, by operation of law or otherwise, its rights and obligations hereunder. Lessee shall not have the right to assign this Lease or any interest herein, or to sublet the Premises or any part thereof, or any right or privilege appurtenant thereto, without the express written consent of Lessor. Should Lessee sublease the Premises, then the Lessee will be bound by the requirements of this Lease, including the hold harmless and indemnification requirements of Section 13 of this Agreement, and said requirements will be incorporated in any agreement between Lessee and any secondary Sublessee with the express written consent of the Lessor. Any assignment under this section does not relieve Lessee of any of its obligations under this Lease. Tuesday, August 20, 2024 Page 2 of 10 3. AUTHORIZED USE. The authorized use of the Premises is for the housing and delivery of services for chemical dependency treatment and mental health services. Lessee shall peaceably and quietly hold and enjoy the Premises for the Term (hereinafter defined), subject to the provisions and conditions set forth in this Lease. 4. TERM. A. Subject to and upon the terms and conditions set forth in this Lease, this Lease shall be in force for 24 months (the "Term") beginning on January 1, 2025, and ending on December 31, 2026 (the "Termination Date"). 5. OPTION TO PURCHASE: Lessor grants Lessee the exclusive right to an option to purchase (“Option”) the Premises herein beginning with the term of this lease and expiring on December 31, 2026, or on date of sale to Lessee, or on the date of termination if the Lease is earlier terminated. A. Notice Required to Exercise Option: To exercise the Option to Purchase, the Lessee must deliver to the Lessor, a written notice of the Lessee’s intent to purchase. In addition, the written notice must specify a valid closing date. The closing date must occur before the expiration date of the Lease Agreement unless agreed to by the parties in writing. B. Exclusivity of Option: This Option to Purchase is exclusive and non-assignable and exists solely for the benefit of the named parties above. Should Lessee attempt to assign, convey, delegate or transfer this option to purchase without the Lessor’s express written permission, any such attempt shall be deemed null and void. C. Closing and Settlement: Lessee agrees that closing costs, including any points, fees and other charges required by the third-party lender, shall be bore by the party incurring them. If the cost is a mutual cost, they will be divided equally between the parties. D. Recording of Agreement: Lessee shall not record this Option to Purchase on the Public Records of any public office without the express and written consent of the Lessor. E. Purchase Price: If Lessee exercises the Option to Purchase, the purchase price shall be $3,750,000. F. Monthly Earnest Payment: Lessee will pay $6,300 per month to Lessor as earnest money for the Option to Purchase. The first installment shall be due and payable by Lessee to Lessor on January 1, 2025, and shall continue to be payable on or before first day of each month thereafter through the lease term, or on date of sale to Lessee. The earnest money will be held in escrow by Lessor and will be applied to the purchase of the Premises at closing. The Lessee shall forfeit all earnest money deposits should the Lessee not exercise the Option to Purchase. 6. RENT. A. In consideration of the covenants, representations and conditions of the Lease, Lessee shall pay Lessor rent in the amount of $26,250 per month. The first installment shall be due and payable by Lessee to Lessor on January 1, 2025 and shall continue to be payable on or before first day of each month thereafter through the lease term. B. Real Estate Taxes: As additional rent, Lessee shall be responsible for the payment of the real estate taxes and special assessments, if any, associated with the Real Estate during the term of this lease. C. Lessee shall be responsible for any costs related to fire protection from the Fergus Falls Fire Department. D. Lessee shall be responsible for the costs associated with annual inspections by any and all public and/or private regulatory entities who exercise oversight of the services and programs provided at this facility, e.g., Minnesota Department of Human Services, Tuesday, August 20, 2024 Page 3 of 10 Minnesota Health Department, etc. 7. CAPITAL IMPROVEMENTS A. Remodeling, alternations, additions and/or changes (hereinafter referred to as “Alterations”) to the Leased Premises may be needed from time to time to accommodate new residents or to make changes needed services provided by Lessee. Lessee shall be responsible for all infrastructure and capital improvements. Lessee shall not make such Alterations to the Leased Premises that exceed $20,000 without advance written consent of Lessor. B. Lessor will reimburse Lessee up to $50,000 for security system improvements per the proposal in Exhibit C. 8. MAINTENANCE AND REPAIRS A. Lessee shall be responsible for all utilities, maintenance, and repairs. 9. LESSEE’S PROGRAM LICENSES/PERMIT. A. Lessee shall comply with all municipal, county, and state laws, ordinances and regulations and shall obtain and pay for all licenses and permits as applicable to and required for its program. 10. INSURANCE/LIABILITY A. Lessee shall be responsible for providing, at Lessee's own expense, commercial general liability insurance, worker’s compensation insurance, and all insurance coverage necessary for the protection against loss or damage from fire or other casualty of Lessee's and Lessor's goods, furniture and interior content property. Lessee agrees, at its sole cost and expense during the entire time of this agreement, to maintain the required insurance, with an insurer approved by Lessor, such approval shall not be unreasonably withheld or denied. Lessor shall be responsible for providing, at Lessor’s own expense, insurance for the structure of the building. Lessee and Lessor shall, respectively, be named as additional insured related to any loss. A certificate of insurance shall be provided to the other party, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice. If insurance coverage provided under this section has a deductible, the party responsible for providing the insurance agrees to be responsible to provide funds to cover the costs of any deductible applicable to a covered loss regarding a claim. B. Commercial general liability insurance shall not be less than $1,500,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Lease or be no less than $5,000,000.00 for bodily injury and property damage. Lessor will be named as additional insured. In addition, Lessee shall maintain worker’s compensation according to State and Minnesota Laws and business automobile liability coverage or equivalent form with a limit of not less than $1,500,000.00 per each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. A certificate or certificates of such insurance shall be furnished to Lessor, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice to Lessor. Lessee, upon request, shall furnish Lessor copies of all insurance policies. 11. FIRE OR OTHER CASUALTY. In the event that, at any time during the Term, all, or such portion of the Premises (or improvements thereon) as shall adversely affect Lessee's business operations (in Lessee's discretion), shall be damaged or destroyed by fire or any other casualty, then, Lessee shall, within 90 days of the casualty, inform Lessor of its intention to terminate the Lease or request Lessor to repair the damage caused by the casualty with applicable insurance proceeds. If Lessee elects to Tuesday, August 20, 2024 Page 4 of 10 terminate, this Lease shall terminate as of the date of such damage or destruction, and Lessee shall have a period of sixty (60) days from the date of the notice of termination, in which to remove Lessee's property from the Premises. Lessee will also be responsible to provide funds in the amount equal to any insurance deductible if Lessor determines to repair or reconstruct the Leased Premises or purchase replacement personal property. This obligation of Lessee survives the termination of the Lease. If Lessee shall not elect to terminate this Lease as aforesaid, the Lessor may: (i) apply all of the insurance proceeds payable as a result of such loss or damage to the reconstruction or repair of the facilities damaged to restore the same, to the extent of such proceeds, as nearly as practicable to the condition existing just prior to such damage or destruction, subject to such changes and variations in construction and design as both parties agree in good faith would contribute to making the reconstructed facility more useful as a treatment facility, as the case may be; or (ii) if the loss resulting from such damage to or destruction of the Premises exceeds $1,000,000 pay to the Lessee the unamortized value of all improvements to the Premises for which insurance proceeds were paid less any deductible, retain the balance of insurance proceeds remaining after such payment and terminate the Lease. Such termination will be effective 90 days after notice of termination is given to Lessee. 12. WAIVER OF CLAIMS. Lessor shall not be liable to Lessee for any inconvenience or loss to Lessee in connection with any of the repair, maintenance, damage, destruction, restoration, or replacement referred to in this lease. Lessor shall not be obligated to insure any of Lessee's goods, furniture, or otherwise be liable for any damage to or destruction of any of the foregoing. 13. INDEMNITY OF LESSOR. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessor, its employees, contractors, invitees or agents, Lessee covenants to indemnify Lessor, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessee of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessee to be responsible for or defend against claims or damages arising solely from errors or omissions of the Lessor, its officers, agents or employees. 14. INDEMNITY OF LESSEE. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessee, its employees, contractors, invitees or agents, Lessor covenants to indemnify Lessee, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessor of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessor to be responsible for or defend against claims or damages arising solely from errors or omissions of the Lessee, its officers, agents or employees. 15. NON-WAIVER. Neither the acceptance by Lessor of any Rent or other payment hereunder, whether or not any default hereunder by Lessee is then known to Lessor, or any custom or practice followed in connection with this Lease shall constitute a consent or waiver of any right or obligation by either party. Failure by either party to complain of any action or non-action on the part of the other or to declare the other in default, irrespective of how long such failure may continue, shall not be deemed to be a waiver of any rights hereunder. 16. TIME. is of the essence with respect to the performance of every obligation under this Lease in which time of performance is a factor. Tuesday, August 20, 2024 Page 5 of 10 17. NOTICES. Each notice required or permitted to be given hereunder by one party to the other shall be in writing with a statement therein to the effect that notice is given pursuant to this Lease, and the same shall be given and shall be deemed to have been delivered, served and given if placed in the United States mail, postage prepaid, by United States registered or certified mail, return receipt requested, addressed to such party at the address provided for such party herein. Any notices to Lessor shall be addressed and given to Lessor as follows: Lessor: Otter Tail County Attn: County Administrator 520 West Fir Avenue Fergus Falls, Minnesota 56537 Lessee: NBH Fergus Falls, LLC 2345 Ariel St. Maplewood, MN 55109 The addresses stated above shall be effective for all notices to the respective parties until written notice of a change in address is given pursuant to the provisions hereof. 18. RIGHTS UPON DEFAULT. If Lessee shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessor to Lessee then Lessor may, by giving notice to Lessee at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) re- enter the Premises by summary proceedings or otherwise, expel Lessee and remove all Lessee's property therefrom, relet the Premises at the best possible rent readily obtainable (making reasonable efforts therefor), and receive the rent therefrom, and Lessee shall remain liable for the amount of all rent reserved herein, plus the costs of maintenance and repairs to the date that Lessor secures possession of the Premises, less the avails of reletting, if any, after deducting therefrom the reasonable cost of obtaining possession of said Premises, including reasonable attorney’s fees and of any repairs necessary to prepare it for reletting. If the Premises is relet at an equal or greater amount than specified in Section 6 herein, Lessee obligation under this Agreement cease. Any and all deficiencies so payable by Lessee shall be paid on the date herein provided for the payment of rent. If any default by Lessee cannot reasonably be remedied within thirty (30) days after notice of default but Lessee shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessee shall have such additional time, not to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessor. Lessee shall be responsible, upon termination of the Lease, for curing any deficiencies in the inventory of equipment, furniture, and supplies for which it is responsible. If Lessor shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessee to Lessor than Lessee may, by giving notice to Lessor at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) any other remedy available at law and equity. If any default by Lessor cannot reasonably be remedied within thirty (30) days after notice of default but Lessor shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessor shall have such additional time, not to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessee. Tuesday, August 20, 2024 Page 6 of 10 19. SURRENDER. On the last day of the Term, or upon earlier termination of this Lease, Lessee shall peaceably and quietly surrender the Premises to Lessor, broom clean, in good order, repair and condition, excepting only wear and tear resulting from normal use, casualty covered by casualty insurance available from Lessee or any other source and the following types of losses or events not covered by casualty insurance: acts of God, terrorism, earthquakes and floods. 20. LEGAL INTERPRETATION. This Lease and the rights and obligations of the parties hereto shall be interpreted, construed, and enforced in accordance with the laws of the State of Minnesota. The determination that any provision of this Lease is invalid, void, illegal, or unenforceable shall not affect or invalidate the other provisions hereof. All obligations of either party requiring any performance after the expiration of the Term shall survive the expiration of the Term and shall be fully enforceable in accordance with those provisions pertaining thereto. Section titles are for convenient reference only and shall not be used to interpret or limit the meaning of any provision of this Lease. Any lawsuit pertaining to or affecting this Lease shall be venued in District Court, 7th Judicial District, Otter Tail County, State of Minnesota. 21. INTEGRATION. This Agreement, along with any exhibits, appendices, schedules, and amendments hereto, encompasses the entire agreement of the parties, and supersedes and merges all previous understandings and agreements between the parties, whether oral or written. The parties hereby acknowledge and represent, by affixing their signatures hereto, that said parties have not relied on any representation, assertion, guarantee, warranty, collateral contract, or other assurance, except those set out in this Agreement, made by or on behalf of any other party or any other person or entity whatsoever, prior to the execution of this Agreement. The parties hereby waive all rights and remedies, at law or in equity, arising or which may arise as the result of party’s reliance on such representation, assertion, guarantee, warranty, collateral contract, or other assurance, provided that nothing herein contained shall be construed as a restriction or limitation of said party’s right to remedies associated with the gross negligence, willful misconduct, or fraud of any person or party taking place prior to, or contemporaneously with, the execution of this Agreement. 22. SEVERABILITY. In the event of any conflict between a provision of this Agreement and any statute not subject to variation by this Agreement, the provisions of the statute shall govern. If any provisions of this Agreement is held to be invalid, illegal, or unenforceable in any respect, such provisions shall be fully severable, this Agreement shall be construed and enforced as if such invalid, illegal, or unenforceable provisions had never comprised a part of this Agreement and the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired. Furthermore, in lieu of such invalid, illegal, or unenforceable provision, there will be added automatically as part of this Agreement a provision as similar in terms to such invalid, illegal, or unenforceable provision as may be possible and still be valid, legal, and enforceable. 23. BLUE PENCIL DOCTRINE. In the event that any of the restrictive covenants contained in this Agreement shall be found by a court of competent jurisdiction to be unreasonable by reason of its extending for too great a period of time or over too great a geographic area or by reason of its being too extensive in any other respect then such restrictive covenant shall be deemed modified to the minimum extent necessary to make it reasonable and enforceable under the circumstances. 24. SIGNAGE. To the extent not prohibited by applicable law, ordinance or restrictive covenant, and with Lessor's prior approval (which shall not be unreasonably withheld or denied), Lessee may install in a reasonable locations on the property of Lessor signs of reasonable dimensions advertising Lessee's Tuesday, August 20, 2024 Page 7 of 10 business at the Premises. Such signs shall be erected and maintained at Lessee's expense and removed at Lessee's expense upon termination of this Lease. Such signage shall comply with all applicable laws, ordinances and restrictive covenants and Lessee will obtain, at its expense, all utility service, licenses, permits and insurance for the same. 25. PHYSICAL INVENTORY. A complete physical inventory of the personal property (other than consumables) located on the Premises shall be conducted prior to the date of execution of this Lease. The physical inventory shall be listed in Exhibit B. Upon termination of this Lease, a complete physical inventory will be taken. Lessee will be required to replace any items lost, discarded or damaged during the term of this Lease. The Lessor may, at its option, remove or otherwise dispose of any items of personal property not listed on Exhibit B upon termination of this Lease. 26. REPORTING REQUIREMENT. Lessee agrees to report to Lessor any event encountered in the course of performance of this Lease which results in or may result in material injury in an amount of $10,000 or more to person or property of third parties, or which may otherwise subject Lessee or Lessor to material liability. Lessee shall report any such event to the Lessor as promptly as practicable after discovery. Executed to be effective for all purposes as of the Effective Date. LESSOR: OTTER TAIL COUNTY By: Kurt Mortenson, Board Chair ____________________________________________ Nicole Hansen, County Administrator and Board Clerk LESSEE: NBH Fergus Falls, LLC Or Its Assigns By: ________________________________________ Tuesday, August 20, 2024 Page 8 of 10 Exhibit A Description of Premises That part of the Northeast Quarter of Section 32, Township 133 North, Range 43 West of the 5th Principal Meridian, Otter Tail County, Minnesota, described as follows: Commencing at a found iron monument at the northeast corner of said Section 32; thence on an assumed bearing of South 89 degrees 49 minutes 00 seconds West along the north line of the Northeast Quarter of said Section 32 a distance of 596.07 feet to the point of beginning; thence South 00 degrees 45 minutes 00 seconds West along the westerly line of Lot 1, Block 1 of the plat of Village Cooperative Addition to the City of Fergus Falls, on file and of record in the office of the Otter Tail County Recorder a distance of 446.87 feet to the southerly line of an underground gas transmission line easement as described in document no. 941476 recorded in the office of the Otter Tail County Recorder; thence North 80 degrees 12 minutes 50 seconds West along the southerly line of said gas transmission line easement a distance of 794.77 feet; thence North 00 degrees 46 minutes 00 seconds East along the northerly extension of the easterly right of way line of Western Avenue a distance of 309.26 feet; thence North 89 degrees 49 minutes 00 seconds East along the north line of the Northeast Quarter of said Section 32 a distance 784.92 feet to the point to beginning. Containing 6.81 acres, more or less, subject to easements for township road, natural gas transmission and electric transmission purposes and other easements of sight or record, if any. Tuesday, August 20, 2024 Page 9 of 10 Exhibit B Personal Property Schedule • 9 Refrigerators • 3 Dishwashers • 3 Electric Ranges • 3 Microwave Ovens • 3 Milk Coolers • 3 Clothes Washing Machines • 4 Electric Clothes Dryers • 59 Metal Chairs • 105 Wooden Chairs • 4 Office Desk Chairs • 3 Computer Racks • 60 Wooden Bed Frames • 60 Wooden Desks • 60 Wooden Wardrobes • 74 Secure Storage Wall Lockers • 54 Small Secure Wall Lockers • 1 Two Door Storage Cabinet • 1 8’X2’ Storage Shelving 10ft High • 1 Set of 4 Rolling Records Shelving • 4 Computers • 5 Computer Monitors • 3 Computer Keyboards • 1 Fob Key Making Machine • 1 CC TV Rack • 3 DVR’s • 5 N Ports • 1 Monitor • 40 Security Cameras Tuesday, August 20, 2024 Page 10 of 10 Exhibit C Security System Improvements Northstar Fergus Falls Camera System Project Prepared for Northstar Fergus Falls By Anthony Gualano | anthony.gualano@reachoutit.com Valid until Wednesday, July 31, 2024 Purpose: The camera system at Northstar's Fergus Falls location is not up to Northstar's standard. Scope: Replace existing legacy COAX cabling with modern ethernet cable that support current and future technologies, and replace all existing cameras with Uni hardware. Exclusions: The following is a non-exhaustive list of items that are excluded from the scope of this statement of work. In addition to any exclusions items not included in the scope are not included with this project. - Monthly management of the devices Scheduling: Once executed we will contact you to coordinate on the schedule of any key milestones. Scheduling availability is typically 3-4 weeks after execution of a statement of work. Payment Terms & Conditions: 100% of Hardware and 33% of Project Labor paid in advance (Initial Payment) Another 33% of Project Labor due at 50% project completion. (2nd Payment) Final 33.9% of Project Labor due upon 100% project completion (Final Payment) Change Management: Should any changes be required or additional items surface during the course of this project that require alterations or additions we will follow a change request process and approval including transparency and timely communication. $55,853.64 Product Quantity Price Amount Professional Service, Installation, Conguration & Documentation 1 $33,900.00 $33,900.00 Hardware/Materials 1 $21,953.64 $21,953.64 0 Materials Details: 1 UNVR-Pro - Network Video Recorder Pro 70 Channels at 1080p - NVR System w/ 40TB Storage included 48 UVC-G4-BULLET Cameras PoE camera, up to 2K, 9m IR vision, AI event detecons 1 USW-Pro-48-POE Switch (600W)48-port, Layer 3 switch capable of high-power PoE++ output 1 USW-Pro-24-POE Switch (400W)24-port, Layer 3 switch capable of high-power PoE++ output 1 UDM-Pro - Dream Machine Pro 10 Gbps Cloud Gateway with 100+ UniFi device/1,000+ client 15 G5 Turret Ultra or slim if unavailable Weatherproof 2K HD PoE long-range night vision for outdoors 9 Belden 2412 CMR Enhanced Premise 350MHz CAT6 4 Pair U/UTP Cable Solid Copper 23 AWG - White - 1000 Ft 2 Tripp Lite 6U Rack Enclosure Cabinet Wall-Mount Rack w/ Removable Side Panels 15H x 24W x 22D 2 Tripp Lite 120V 500VA 300W Line-Interacve UPS 1U Rack/Tower 3 Tripp Lite 24-Port Cat6 Patch Panel - 1U 65 Tripp Lite Cat6 UTP Snagless Patch Cable RJ45M/M - Blue - 1' 3 Tripp Lite Cat6 UTP Snagless Molded Patch Cable RJ45 M/M - Yellow - 3' 1 Miscellaneous Materials Mounng Hardware, velcro, anchors, bits, etc Subtotal $55,853.64 Shipping $110.00 Tax $1,737.51 Total $57,701.15 RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2024 - ___ BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 38000130085001, 38000240177001, 74000990607002, 74000990607003, 25000991267000, 25000991268000, 28000110077012, 51000060074012, 06000240178000, 35000210191003, 37000991506000, 32000990732000, 57000990459000, 56000990554000, 14000990370000, 22000260228001, 18000990290900 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 27th day of August 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 8/27/2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 27th day of August 2024. ________________________________ Nicole Hansen, Clerk DATE: August 22, 2024 TO: Otter Tail County Board of Commissioners FROM: Amy Baldwin, Community Development Director SUBJECT: Expiration of Single-Family Tax Rebate Program Background: The Single-Family Tax Rebate Program was established in late 2019 at the launch of the Big Build Initiative. Initially the program was going to be available for three years, offering a County property tax rebate of up to five years or $5,000 to applicants who built a qualified new home. In fall 2021, the County Board modified the program to provide a rebate of up to $10,000 and extended the application period two additional years in response to increased housing construction costs and home values. As currently structured, applicants can apply through the end of 2024 with the ability to start construction prior to the end of 2025 (one year after approval) to receive the tax rebate. Over the past several months, the CDA Housing Committee and Board of Directors have had discussions on the program’s intent, usage, and impact on housing development and resident recruitment in Otter Tail County. Recommendation: The CDA Board recommends allowing the program to expire as currently structured, with the application submission deadline of December 31, 2024 and the construction start deadline being no later than one year following approval. A primary intention of the program was to provide a tangible talking point to utilize in encouraging the construction of new single family housing units. Since the time of program inception, there has been a signification expansion of housing resources and project capacity available through the County via the CDA and HRA. As such, the Board does not feel that this broad reaching program is the best approach to supporting new housing investment. If requested by City partners and to be supportive to local efforts, it is recommended that Otter Tail County continue to encourage single family housing development by offering a property tax rebate in those Cities who wish to continue to offer in their community. The County rebate would mirror a local program (but not exceed a five-year tax rebate) for qualified single-family homes within those Cities continuing the program. If the County Board concurs with the recommendation outlined above, staff would perform intentional outreach and communication to cities, lenders, builders, and other partners to inform and educate about the wind down of the program as the December 31, 2024 expiration date approaches. 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Drainage Authority Meeting Minutes August 13, 2024 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 13, 2024 | 10:20 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:02 a.m. Tuesday, August 13, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Rogness, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of August 31, 2024 with the addition of Ditch 49 and the Consent Agenda of August 13, 2024 as follows: 1. July 23, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for August 13, 2024 (Exhibit A) DITCH 47 – TREE GROWTH Motion by Johnson, second by Lahman and motion carried with Rogness abstaining to authorize clearing approximately 500-1000 feet of small trees throughout the alignment of the tile system on Ditch 47, in Section 17 of Buse Township, to allow for locating tile repairs, with expenses to be paid by the ditch fund as recommended by Drainage Inspector Colby Palmersheim. DITCH 50 - REPAIR Motion by Johnson, second by Rogness and unanimously carried to approve repairing approximately 1.5 miles of Ditch 50 to its original ditch grade, in Orwell Township along 210th Street, due to cattail growth and sediment obstruction with expenses to be paid by the ditch fund as recommended by Drainage Inspector Colby Palmersheim. Palmersheim also noted a clerical correction to the supporting documentation stating that the findings and action section should reference Ditch 50. DITCH 49 Motion by Rogness, second by Bucholz and unanimously carried to approve beaver dam removal in Ditch 49, along County Highway 140, with expenses to be paid by the ditch fund as recommended by Drainage Inspector Colby Palmersheim. ADJOURNMENT At 10:35 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, August 27, 2024, at the Government Services Center in Fergus Falls and via livestream. Drainage Authority Meeting Minutes August 13, 2024 Page 2 of 3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 27, 2024 By: _______________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA Drainage Authority Meeting Minutes August 13, 2024 (Exhibit A) Page 3 of 3 Vendor Name DEMUTH/JOHN H2OVER VIEWERS LLC HAUGRUD/BRYAN KUGLER/DOUGLAS MADI SWANSTON EQUIPMENT CORP TJADEN/BRIAN VERIZON WIRELESS WIEBE/JEFFREY JON Final Total: Amount 1,033.68 14,328.00 400.00 400.00 50.00 275.00 440.00 40.01 724.82 17,691.51 COMMISSIONER'S VOUCHERS ENTRIES8/22/2024 csteinbach Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:32:59AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:32:59AM8/22/2024 csteinbach County Ditch Fund Copyright 2010-2022 Integrated Financial Systems 22-622-000-0000-6369 175.00 PER DIEM - DITCH VIEWER 7/25/24 Miscellaneous Charges 1 Y 22-622-000-0000-6369 25.00 REGISTRATION - DITCH VIEWER 7/25/24 Miscellaneous Charges 2 Y 22-622-000-0000-6369 57.62 MILEAGE - DITCH VIEWER 7/25/24 Miscellaneous Charges 3 Y 22-622-000-0643-6369 1,715.00 PER DIEM - DITCH 43 7/31/24 Miscellaneous Charges 4 Y 22-622-000-0643-6369 559.45 MILEAGE - DITCH 43 7/31/24 Miscellaneous Charges 5 Y 22-622-000-0643-6369 39.77 MEALS - DITCH 43 7/31/24 Miscellaneous Charges 6 Y 22-622-000-0616-6369 1,900.00 CLEAN OUT CULVERT DITCH 16 0011444 Miscellaneous Charges 14 Y 22-622-000-0652-6369 700.00 CLEAN OUT CULVERT DITCH 52 0011444 Miscellaneous Charges 15 Y 22-622-000-0000-6369 210.00 PER DIEM - DITCH VIEWER 7/25/24 Miscellaneous Charges 7 Y 22-622-000-0000-6369 25.00 REGISTRATION - DITCH VIEWER 7/25/24 Miscellaneous Charges 8 Y 22-622-000-0643-6369 1,540.00 PER DIEM - DITCH 43 7/31/24 Miscellaneous Charges 9 Y 22-622-000-0643-6369 103.70 MILEAGE - DITCH 43 7/31/24 Miscellaneous Charges 10 Y 22-622-000-0643-6369 34.92 MEALS - DITCH 43 7/31/24 Miscellaneous Charges 11 Y 22-622-000-0610-6369 1,592.00 VIEWER FEES AUG 2024 1955 Miscellaneous Charges 19 N 22-622-000-0611-6369 692.52 VIEWER FEES AUG 2024 1955 Miscellaneous Charges 20 N 22-622-000-0631-6369 12,043.48 VIEWER FEES AUG 2024 1955 Miscellaneous Charges 21 N 22-622-000-0655-6369 450.00 BEAVER TRAPPING DITCH 55 8/12/24 Miscellaneous Charges 16 Y 22-622-000-0613-6369 34.84 MILEAGE REIMB 7/16 - COLBY P 3716 Miscellaneous Charges Ditch #13 17 N 22-622-000-0619-6369 34.84 MILEAGE REIMB 7/16 - COLBY P 3716 Miscellaneous Charges 18 N 16606 ARVIDSON/EUGENE 2,571.8416606 503 CHRISTENSEN CONSTRUCTION 2,600.00503 15245 DENBROOK/GARY 1,913.6215245 17387 H2OVER VIEWERS LLC 14,328.0017387 15197 KUGLER/DOUGLAS 450.0015197 126 OTTER TAIL CO TREASURER 69.68126 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 2 Transactions 5 Transactions 3 Transactions 1 Transactions 2 Transactions ARVIDSON/EUGENE CHRISTENSEN CONSTRUCTION DENBROOK/GARY H2OVER VIEWERS LLC KUGLER/DOUGLAS OTTER TAIL CO TREASURER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:32:59AM8/22/2024 csteinbach County Ditch Fund Copyright 2010-2022 Integrated Financial Systems 22-622-000-0625-6369 1,867.50 28380-0016 DITCH 25 REPAIR 374363 Miscellaneous Charges 13 Y 22-622-000-0652-6369 1,423.00 28380-0020 APPEAL OF FEES 374775 Miscellaneous Charges 12 Y 10842 RINKE NOONAN LAW FIRM 3,290.5010842 25,223.64 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions Final Total ............7 Vendors 21 Transactions RINKE NOONAN LAW FIRM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:32:59AM8/22/2024 csteinbach County Ditch Fund Copyright 2010-2022 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 25,223.64 County Ditch Fund 22 25,223.64 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: August 27, 2024 SUBJECT: Joint Drainage Authority with Wadena County CC: C.J. Holl, Wadena County Administrator Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Authorize and appoint two Otter Tail County Commissioners to join a Joint Drainage Authority with Wadena County for JDL2, located in Section and Township, within Otter Tail County, and JDL4, located in Section and Township, within Otter Tail County. After appointment, by resolution, Rinke Noonan will begin resolutions concurrent with Wadena County to establish the Joint Drainage Authority. Background Information: During discussions in Spring 2024 regarding establishing a Joint Drainage Authority with Wadena County I was asked to research on a prior established Joint Powers Agreement. While researching for an established joint board, it was determined that these ditches were established prior to Joint Boards being included in state law. Wadena County is in the process of Redetermining Benefits for their County Ditches, utilizing the services of H2Overviewers. On their list of Redetermination of Benefits is JDL2 and JDL4, which are both primarily in Wadena County. Rinke Noonan advised that Viewers have no authority to begin their work until they are appointed by a Joint Drainage Authority. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. JOINT DRAINAGE AUTHORITY WITH WADENA COUNTY OTTER TAIL COUNTY RESOLUTION NO. 2024 ---- WHEREAS, The Otter Tail County Board of Commissioners is the Drainage Authority for Otter Tail County under Minn. State Statute §103E.103E.005 Subdivision 4; and WHEREAS, Judicial Ditch #2 and Judicial Ditch #4 are joint systems, benefitting both Wadena County properties and Otter Tail County properties; and WHEREAS, evidence of a Joint Drainage Authority being established between Otter Tail County and Wadena County has not been found; and WHEREAS, A Joint Drainage Authority consisting of two Otter Tail County Commissioners, acting as the Otter Tail County Drainage Authority, and three Wadena County Commissioners, acting as the Wadena County Drainage Authority is needed. NOW THEREFORE BE IT RESOLVED THAT, the District 1 Otter Tail County Commissioner, currently held by Commissioner Dan Bucholz, and the District 4 Otter Tail County Commissioner, currently held by Commissioner Robert (Bob) Lahman be appointed to represent Otter Tail County in the Joint Drainage Authority for JDL2, located within Section 1 of Bluffton Township and JDL4 in Section 14 and 25 in Bluffton Township. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 27th day of August 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: August 27, 2024 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 27th day of August 2024. Nicole Hansen, Clerk OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065} 24CD5601 Page 1 of 1 DITCH SYSTEM: County Ditch #56 CONTACT OR Kevin Brenden PERSON REQUESTING THE REPAIR: DATE OF 08/15/2024 CONTACT: LOCATION: NE¼ Section 20 Tronhjem TWP PROBLEM: Landowner is installing private tile which will outlet into the ditch. There are cattails and beaver dams through out the ditch that are holding back water and flooding sections of the ditch. FINDINGS AND The additional tile will be viewed by the ditch viewers, who are ACTION: appointed for the redetermination of benefits. There is a positive balance in the account, and the ditch would benefit from having portions cleaned through Brenden's property. SIGNATURE: Colby Palmersheim -Ditch Inspector DATE PRESENTED 8/27/2024 DATE OF BOARD TO COUNTY ACTION: BOARD: CONTRACTOR Lavigne Drainage NAME AND ADDRESS: COST: $200/hr CONTRACTOR PER HOUR COMPLETION DATE: OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065} 24CD4703 DITCH SYSTEM: CONTACT OR PERSON REQUESTING THE REPAIR: DATE OF CONTACT: LOCATION: PROBLEM: FINDINGS AND ACTION: SIGNATURE: Pa e 1 of 2 County Ditch 47 Loran Rogness 6/11/2024 Buse TWP Section 17 Tile is not draining through an area of trees. Believed that the tile is filled with roots. Previous plans to retile the 8" tile as a repair. New discussion with land owners to daylight the tile in the area of Highway 1 and surface flow through the property and then using a tile riser enter the system again on the west side of trees. Funding sources are being sought -MDM grant through BWSR. Talked with the major benefitted owners and they are OK with costs and anxious for a fix. This will be a cost effective measure. Colby Palmersheim -Ditch Inspector DATE PRESENTED 8/27/2024 TO COUNTY DATE OF BOARD ACTION: BOARD: CONTRACTOR NAME AND ADDRESS: OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) COST: CONTRACTOR PER HOUR COMPLETION DATE: 24CD4703 Page 2 of 2