HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/23/2024Board of Commissioners' Meeting Minutes
July 23, 2024
OTTER TAIL COUNTY -MINNESOTA
BOARD OF COMMISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
July 23, 2024 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:31 a.m. Tuesday, July 23, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of July 23, 2024, with the following
additions:
Administrative/Operations· Committee: July 13th Severe Weather Debrief
Consent Agenda: Nos. 9 & 10
APPROVAL OF CONSENT AGENDA
Motion by Lahman, second by Johnson and unanimously carried to approve the consent agenda items as
amended:
Page 1 of 15
1. July 9, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for July 23, 2024 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for July 23, 2024 (Exhibit A)
4. MSW Hauler New License Application
5. Long Prairie 1W1P Fiscal Agent Agreement
6. Resolution Adopting Chippewa River Watershed Association 1 W1 P
7. Approval of the issuance of a temporary license for Outstate Brewing Company for event
held 7/25-7/27 for the Dough 4 Joe event.
8. Approval of the application for Gambling permit for Whitetails Unlimited Minnesota
Lakes Deer Camp for an event for Saturday, October 19, 2024, held at the Oakwood
Supper Club, 47420 County Highway 16, Henning, MN 56551
9. Approval of the issuance of an Off Sale 3.2 Malt Liquor License for Big Chief for the
period of July 1, 2024 through June 30, 2025
10. Approval of the LG220 Application for Exempt Permit as submitted by Ducks Unlimited
Fergus Falls Area Chapter Six for an event scheduled for August 29, 2024 at Elks Point
Lodge located at 20970 Elks Point Road in Dane Prairie Township
Board of Commissioners' Meeting Minutes
July 23, 2024
RESOLUTION DECLARING THE OFFICIAL INTENT OF OTTER TAIL COUNTY
TO REIMBURSE CERTAIN ORIGINAL EXPENDITURES RELATED TO THE
DEVELOPMENT, ACQUISITION, CONSTRUCTION, AND EQUIPPING OF CERTAIN
SOLID WASTE AND WASTEWATER TREATMENT FACILITIES FROM THE PROCEEDS
OF ONE OR MORE SERIES OF TAX-EXEMPT CONDUIT REVENUE BONDS
TO BE ISSUED BY THE COUNTY AFTER THE PAYMENT OF SUCH ORIGINAL
EXPENDITURES BY BONGARD$' CREAMERIES OR ANOTHER ENTITY OF WHICH
BONGARD$' CREAMERIES IS THE SOLE MEMBER
OTTER TAIL COUNTY RESOLUTION NO. 2024-63
WHEREAS, Otter Tail County, Minnesota (the "County") has received a request from Bongards' Creameries
("Bongards" or the "Borrower''), that the County consider the issuance of its conduit revenue bonds (which
may be in the form of one or more series of tax-exempt bonds bonds) to finance the capital costs of the
proposed development, acquisition, construction and equipping of solid waste and wastewater treatment
facilities including but not limited to rehabilitation or construction of ponds and the improvement, betterment
and rehabilitation of dryers to be located at Bongards cheese plant and waste treatment ponds in Perham,
Minnesota and unincorporated Otter Tail County (the "Project"); and
WHEREAS, the County expects that the Borrower will pay certain original expenditures for the Project and
which original expenditures are expected to be reimbursed from the proceeds of one or more series of tax-
exempt bonds to be issued by the County and the proceeds of which will be loaned by the County to the
Borrower or another entity of which the Borrower is the sole member; and
WHEREAS, the Bonds, when and if issued by the County, would be issued under the provisions of Minnesota
Statutes, Sections 469.152-1655, as amended (the "Act").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF OTTER TAIL COUNTY, MINNESOTA, AS
FOLLOWS:
1 . The County has a reasonable expectation (within the meaning of Treasury Regulations, Section 1 .148-
1 (b}) that the Borrower will make expenditures for the Project in calendar years 2024, 2025, and 2026. The
County has a reasonable expectation that it will issue one or more series of tax-exempt bonds (the "Bonds")
in the estimated maximum principal amount not to exceed $35,000,000 to finance the Project and that the
Borrower will make reimbursement allocations with respect to such original expenditures for the Project from
the proceeds of such Bonds.
2. This Resolution shall be maintained as part of the books and records of the County at the main
administrative office of the County, and shall be continuously available during normal business hours of the
County on every business day of the period beginning not more than thirty (30) days after adoption of this
Resolution and ending on the last date of issue of any Bonds.
3. The Borrower has advised the County that this Resolution has been adopted not later than sixty (60)
days after payment of any original expenditure for the by the Borrower Project to be reimbursed from the
proceeds of any Bonds.
4. All reimbursement allocations with respect to the Bonds will be made not later than eighteen (18)
months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed in
service or abandoned, but in no event more than three (3) years after an original expenditure is paid for the
Project.
Page 2 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
5. All original expenditures to which reimbursement allocations are to be made constitute: (i) capital
expenditures; and (ii) costs of issuance of the Bonds.
6. The Borrower will pay all transaction costs associated with the issuance of the Bonds and the County
shall not be responsible for the payment of any transaction cost.
7. The Bonds, when and if issued under the Act, will be special, limited obligations of the County and will
not constitute general obligations or a debt, liability, or pledge of the full faith and credit of the County, the
State of Minnesota (the "State"), or of any political subdivision or agency thereof. The Bonds will be paid
solely by loan repayments to be paid by the Borrower under the terms of a loan agreement.
8. The limitations set forth in paragraphs 3 and 4 of this Resolution do not apply to: (i) the costs of
issuance of the Bonds; (ii) an amount not in excess of five percent (5%) of the proceeds of the Bonds; or (iii)
preliminary expenditures up to an amount not in excess of twenty percent (20%) of the aggregate issue price
of the Bonds that finance or are reasonably expected by the County to finance the Project for which the
preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural,
engineering, surveying, soil testing, reimbursement bond issuance, and similar costs that are incurred prior to
commencement of acquisition, construction, or rehabilitation of the Project, other than land acquisition, site
preparation, and similar costs incident to commencement of construction.
9. This Resolution is an expression of the reasonable expectations of the County based on the facts and
circumstances known to the County as of the date hereof, including the representations of the Borrower. The
anticipated original expenditures for the Project are consistent with the County's budgetary and financial
circumstances. No sources other than proceeds of Bonds to be issued by the County and loaned to the
Borrower are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set
aside by the Borrower to pay such expenditures for the Project.
10. This Resolution is intended to constitute a declaration of official intent for purposes of the
Reimbursement Regulations.
11. No reimbursement allocation of the proceeds of the Bonds to expenditures for the Project will employ
an abusive arbitrage device (within the meaning of Treasury Regulations, Section 1.148-10) to avoid the
arbitrage restrictions or to avoid the restrictions of Sections 141 through 150 of the Code.
12. The County's adoption of this resolution does not obligate the County, directly or indirectly, to issue
the Bonds in the future.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 23rd day of July 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: .-..fi_~ _ _,_Ytf ..... ~--------
Kurt Mortenson, Board of Commissioners Chair
Page 3 of 15
Dated: August 13, 2024
Attest& j l-OLv J.+/N),4L..
Nicole Hansen, Clerk
.. , ~ei:u:~,~
Board of Commissioners' Meeting Minutes
July 23, 2024
CONTRACT FOR PLACER.Al (LOCATION INTELLIGENCE SOFTWARE)
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on a one-year agreement between otter Tail County and Placer for Placer.ai, a location intelligence
software, to collect data for emergency response planning, traffic studies, and tourism economic impact
analysis. This software will be utilized across multiple departments.
HRA BOARD REAPPOINTMENT
Motion by Johnson, second by Bucholz and unanimously carried to reappoint Commissioner Lee Rogness to
a 5-year term on the Housing and Redevelopment Authority Board effective August of 2024.
RECESS & RECONVENE
At 8:44 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:00 a.m.
PLANNING COMMISSION RECOMMENDATIONS
Boe's Beach 1st Addition
Motion by Johnson, second by Rogness and unanimously carried to a Preliminary Plat titled "Boe's Beach 1st
Addition", owned by William and Stacy Feist, consisting of 4 Single Family Residential Non-Riparian Lots, 1
Block, with the following conditions: 1) the wetland areas are marked with lathe and ribbon and 2) add snow
fence to protect the septic areas. This proposal is located West of 46956 Bee's Drive, Pelican Rapids, MN,
Section 31, Dunn Township, Lizzie Lake (56-760), RD.
Sheyenne Commercial Condos
Motion by Rogness, second by Lahman and motion carried with Johnson abstaining to approve a Conditional
Use Permit for Brennen Laudal for Sheyenne Commercial Condos, a project consisting of 20 non-dwelling
storage units: six (6) 72'x40' units and fourteen (14) 60'x60' units, with the conditions: 1) screening/trees and/or
shrubs planted as a natural buffer along the north, south and west sides of the property, 2) down cast lighting
on the buildings, 3) a sign which cannot exceed 4'x8' in size and 4) an approved SWIPP Plan. This proposal
is in Section 24 of Scambler Township along 205th Avenue, Pelican Rapids, MN 56572, Unnamed Lake (56-
938), NE.
Brady Kaye
After the Board reviewed all 16 criteria of the Shoreland Management Ordinance pertaining to the Conditional
Use Permit Application, Review and Approval Process (Section 3, Subp. 9), a motion was made by Johnson,
second by Lahman and unanimously carried to approve the Conditional Use Permit for property owner Brady
Kaye to rent a single unit Recreational Vehicle (RV) campsite to the public with the following conditions: 1) a
sign needs to be placed restricting access beyond the RV site, 2) no customers or guests can park along
Rokmar Road, which needs to be part of the contract and 3) the hammer handle turn-a-round needs to be
extended to the north 15 feet. This proposal is located at 23925 Rokmar Rd., Battle Lake, MN, Section 25,
Everts Township, Molly Stark Lake (56-303), NE and West Battle Lake (56-239), GD.
FINAL PLAT -SUNRISE TRAILS ADDITION
Motion by Bucholz, second by Rogness and unanimously carried to approve the Final Plat known as "Sunrise
Trails Addition", consisting of 1 Single Family Non-Riparian Lot and 1 Non-Residential Non-Riparian Lot
attached to a Riparian Lot, 1 Block, located West of 44779 Nitche Lake Rd., Perham, MN, Section 9, Pine
Lake Township, Big Pine Lake (56-130), GD.
Page 4 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
LAND & RESOURCE MANAGEMENT -UPDATED FEE SCHEDULE
Motion by Johnson, second by Rogness and unanimously carried to approve updates to the Subdivision
Applications section of the Land & Resource Management Fee Schedule with an effective date of August 1,
2024 as outlined by Land & Resource Management Director Chris LeClair.
RESOLUTION TO ADOPT
LAND AND RESOURCE POLICY #11 -SURVEY REQUIREMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2024-64
WHEREAS, the Otter Tail County Shoreland Management Ordinance gives discretion to the Administrative
Officer to Require a professional drawing as part of an application where clarification of issues such as: lot
line, impervious surface, OHWL, drainage or topography is needed by the County; and
WHEREAS, a policy standardizing when a survey is required allows for consistency.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the revised Land &
Resource Policy No. 11 Survey Requirements as an official policy of Otter Tail County effective August 1,
2024.11 Survey Requirements to include language regarding the Dock & Riparian Use Ordinance as an official
policy of Otter Tail County effective August 1, 2024.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
with Commissioner Bucholz opposed.
Adopted at Fergus Falls, MN this 23rd day of July 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _&:--'-.-...vf......,, yld,___ __ "--__:-_-__ > ___ _
Kurt Mortenson, Board of Commissioners Chair
Dated: August 13, 2024
Attest: l~ I. cow~
Nicole Hansen, Clerk
ACCEPTING DEDICATED DONATION TO
SUPPORT I-LIDS FOR AQUATIC INVASIVE SPECIES PREVENTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-65
WHEREAS, the West Battle Lake LakeShore Association has offered to donate funds in the amount of five
hundred ($500) to the County of Otter Tail on behalf of the Land & Resource Office to assist operational costs
of two Internet Landing Installed Device Sensor (I-LIDS); and
WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in terms
prescribed by the donor in full; and
WHEREAS, the acceptance of the funds in accordance with the donor's terms is in the best interest of the
County of Otter Tail.
Page 5 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does accept
the above-described funds from the West Battle Lake LakeShore Association and extends its grateful
appreciation.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 23rd day of July 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 13, 2024
By: ----"'-/~-----'/j-=--_ ,_flc---=-_~-~-----
Kurt Mortenson, Board of Commissioners Chair
Attest & j 6iJ LvU-Cvvv
Nicole Hansen, Clerk
VETERANS SERVICE OFFICER APPOINTMENT
Motion by Johnson, second by Rogness and unanimously carried to appoint Robb Emerson to the Veterans
Service Officer position under Minn. Stat. §197.60 for a four-year term from June 17, 2024 -June 16, 2028.
Mr. Emerson previously took an oath at the Board of Commissioners Meeting on July 9, 2024.
AMC FALL POLICY CONFERENCE
Discussion was held regarding the Association of Minnesota Counties (AMC) Fall Policy Conference to be
held September 11-13, 2024 in Alexandria, MN. Otter Tail County Commissioners plan to attend this
conference.
RECESS & RECONVENE
At 9:47 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:02 a.m.
JOINT POWERS SPONSORSHIP AGREEMENT
Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials'
signatures on a Joint Powers Agreement between Otter Tail County (as sponsor) and Aurdal Township for the
SAP 056-592-001, Sophus Anderson Road & Aurdal River Road, Local Road Improvement Program Grant.
GEOTECHNICAL DESIGN AGREEMENT UPDATE
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on SP 056-652-016 Stabilized Full Depth Reclamation (SFDR) Design Change Order with Braun
lntertec Corporation in the amount of $32,326.00 for a revised agreement up to $62,144.00.
NEW YORK MILLS ROOF REPLACEMENT
Motion by Lahman, second by Bucholz and unanimously carried to approve final payment in the amount of
$120,022.44 to Herzog Roofing, Inc. for the New York Mills Highway Garage Roof Replacement project as
presented by County Engineer Krysten Foster. This amount is an increase of $12,522.40 from the awarded
quote due to overruns.
Page 6 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
HIGHWAY DEPARTMENT UPDATE
County Engineer Krysten Foster provided a brief Highway Department Update. Among the highlights Foster
noted:
) Highway Maintenance -crews are focusing on roadside mowing with paver patching resuming in
August. > CSAH 6 -Houston Engineering, Inc. is currently working within the highway closure obtaining updated
elevations for permits for the project. > CSAH 80 -Perham Main Street will be open to traffic during the peak season with the next phases,
to finish the downtown reconstruction, resuming toward the end of summer. > CSAH 24 -the reclamation project east of Erhard is expected to begin in a few weeks. > The Otter Tail County Communications team has designed postcards for the Highway Department to
use as a tool in an effort to keep the public informed about upcoming construction projects.
RECESS & RECONVENE
At 10:12 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:25 a.m.
BUFFALO-RED RIVER WATERSHED DISTRICT BOARD REAPPOINTMENT
Motion by Johnson, second by Rogness and unanimously carried to reappoint Peter Fjestad to the Buffalo-
Red River Watershed District Board of Managers for a three-year term commencing September 1, 2024.
COUNTY CANVASSING BOARD APPOINTMENTS
Motion by Johnson, second by Lahman and unanimously carried to appoint Commissioners Lee Rogness and
Dan Bucholz to the County Canvassing Board and schedule the County Canvassing Board for the State
Primary Election for 10:00 a.m. on August 16, 2024.
PLMSWA BANK ACCOUNT WITH UNITED COMMUNITY BANK
Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on documents relating to the Prairie Lakes Municipal Solid Waste Authority Account held by United
Community Bank of Perham, MN.
RESOLUTION FOR EXPENDING AMERICAN RESCUE PLAN ACT FUNDING
RECEIVED IN EXCESS OF THE STANDARD ALLOWANCE AVAILABLE
UNDER THE REVENUE LOSS PROVISION OF
THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED
OTTER TAIL COUNTY RESOLUTION NO. 2024-66
WHEREAS, Otter Tail County received $11,410,722 of funding through the American Rescue Plan Act
(ARPA); and
WHEREAS, the Otter Tail County Board of Commissioners adopted Resolution No. 2022-72, a resolution to
elect the standard allowance available under the revenue loss provision of the Coronavirus Local Fiscal
Recovery Fund established under the American Rescue Plan Act on July 12, 2022; and
WHEREAS, Resolution 2022-98 authorized the standard allowance available under the revenue loss provision
of $1 O million to be applied towards public safety operating expenses; and
Page 7 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
WHEREAS, the County must report how the remaining $1,410,722, was utilized in accordance with federal
guidelines; and
WHEREAS, up to $1,410,722 of ARPA funding will be spent on the following:
> Detention Facility Body Scanner project completed in 2022
Solid Waste Landfill Closure Project obligated to complete the project through December 31, 2025 > Detention Facility Social Worker Salary and Benefits obligated through December 31, 2026 > Coordinated Crisis Response Social Worker Salary and Benefits obligated through December 31,
2026
> Workforce Navigator Salary and Benefits obligated through December 31, 2026
> Consulting and Audit Fees associated with ARPA funding obligated through December 31 , 2026
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners authorizes
funding received in excess of the standard allowance available under the revenue loss provision be applied
towards obligations as set forth above.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 23rd day of July 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 13, 2024
Attest:~ \ 00~~
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
OPIOID SETTLEMENT FUNDS
County Administrator Nicole Hansen gave an update on the Opioid Settlement Funds for Otter Tail County.
Hansen noted that the County's application process is open for the first round of funding, granting up to
$400,000 for community prevention, treatment and recovery efforts. Organizations may submit a funding
application for up to $50,000 per year for two years.
ADJOURNMENT
At 10:47 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned
with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, August
13, 2024, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 10:4 7 a .m., Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(c)(1) to discuss the sale of property at 1174
Western Avenue, Fergus Falls, MN 56537. Present in the room were Commissioners Kurt Mortenson, Lee
Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County
Attorney Michelle Eldien, Deputy Administrator Nicholas Leonard, Facilities Operations Manager Doug
Page 8 of 15
Board of Commissioners' Meeting Minutes
July 23, 2024
Cannell, Community Development Director Amy Baldwin and County Board Secretary Hannah Anderson. The
closed session ended at 11 :05 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 13, 2024
By: _)_~ __ r,1-+--l,f;j_.4--11-~l=-_---Attest:~~ \ Dou_,Jj,W),:J.L---
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Page 9 of 15
Page 10 of 15
Vendor Name
A-OX WELDING SUPPLY CO INC
MA RECYCLING LLC
ACORNS-OAK CONSULTING LLC
AL'S REFRIGERATION
ALBANY RECYCLING CENTER
ALLSTATE PETERBILT GROUP
AMAZON CAPITAL SERVICES INC
AMERICAN PRESSURE INC
AMERICAN WELDING & GAS INC
ANOKA CO TREASURY OFFICE
ASSOCIATION OF MN COUNTIES
AUTO VALUE FERGUS FALLS
AUTO VALUE PERHAM
AVERY. ATTORNEY ATlAW/JILl
AXON ENlERPRISE INC
BABOUANfOWEN
BALLARD SANITATION INC
BARNESVILLE RECORD REVIEW
BARR ENGINEERING CO
BECKER CO ENVIRONMENTAL SERVICES
BEN HOLZER UNLIMITED WATER UC
BENGTSON/STEVEN
BEYER BODY SHOP INC
BJERKE/SCOTT
BLADOW!TINA
BOWERS/ROBERT
BRANDON COMMUNICATIONS INC
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
BREDESON/KJMBERLY
BRUTLAG/STEVE
BLN-MOR PARTS & SERVICE LLC
CAROLINA SOFTWARE INC
CERTIFIED AUTO REPAIR
CHISAGO CO SHERIFF DEPT
CHRISTENSEN CONSTRUCTION
CHS INC
CLAY COUNTY CONNECTION
CLEAN SWEEP COMMERCIAL SERVICES
CLIMATE AIR INC
COMMISSIONER OF TRANSPORTATION
CONTINENTAL K-9 LLC
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
81.22
1,160.00
1,500.00
186.00
1,902.12
3,954.54
10,348.54
205.70
66.09
14,025.00
300.00
414.12
10.99
151-57
91.05
341.03
74.88
68.82
4,261.00
555.50
21.00
93.66
900.00
134.00
265.76
1,253.76
1,768.86
26,96425
9.00
463.55
23.58
17,797.42
2,350.00
1,011.55
60.00
7,250.00
1,891 .37
210.00
3,245.00
2,359.52
2,315.33
12,000.00
Page 11 of 15
Vendor Name
COOPER'S OFFICE SUPPLY INC
CREIGH/SAM
CUWGAN OF ELBOW LAKE
CULLIGAN OF WADENA
D & T VENTURES LLC
DACOTAH PAPER CO
DAHUCOLT
DENZEL'S REGION WASTE INC
DIAMOND DRUGS iNC
DICK'S STANDARD
DODDS/JAKE
DONOHO/MICHAEL
DORSEY & WHITNEY LLP
DOUBLE A CATERING
EISCHENS/NATHAN
ELECTION SYSTEMS & SOFTWARE Ll..C
EVCO PETROLEUM PRODUCTS INC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY Of
FERGUS FALLS/CllY Of
FERGUS HOME & HARDWARE INC
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOGIES INC
FISCHER/JUDD
FORCE AMERICA DISTRIBUTING LLC
FOREMAN/NORAH
FOREMAN/OWEN
FORMANEK/ROBERT
FORUM COMMUNICATIONS PRINTING
FOTH INFRASTRUCTURE & ENVIRONMEJI
FRONTIER MARINE & POWERSPORTS
GALEWSKI/CHRISTINA
GALLS LLC
GLENDE-NILSON FUNERAL HOME
GOVERNMENT FORMS & SUPPLIES
GOVERNMENT MANAGEMENT GROUP IN
GRAINGER INC
GREYSTONE CONSTRUCTION CO
HAWES SEPTIC TANK PUMPING LLC
HENNING HARDWARE
HENNING/CITY OF
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
342.73
·152.09
29.75
20.00
1,143.45
397.96
207.70
165.00
-12.26
76.45
41.00
247.67
2,000.00
70.00
38.38
14,706.63
495.45
2,601.38
106.00
7,180.00
8.69
13,835.00
27.00
15,891.29
228.91
5,045.42
160.13
165.49
11323
513.61
9,554.80
649.52
293.80
3,012.96
650.00
16,550.14
7,000.00
225.00
7,200.00
145_()()
3,944.58
23,38521
Page 12 of 15
Vendor Name
HOUSTON ENGINEERING INC
HUBERT/MADISON
IN SITU ARCHAEOLOGICAL CONSUILTING
INTERSTATE POWER SYSTEMS INC
J.J. KELLER & ASSOCIATES INC
JAKES JOHNS LLC
JENSEN/MATT
JK OUTDOORS LLC
JOHNSON/KENT
JOHNSON/MARKT
KNOWINKLLC
KRESS/JEFF
KUGLER/HALEY
LAKE REGION HEALTHCARE
LAKELAND AUTO REPAIR LLC
LAKES ACE HARDWARE
LAKES COMMUNITY COOPERATIVE
LANGLIE/STEVEN
LAWSON PRODUCTS INC
LEE/THOMAS
LEGAL SERVICES OF NW MINNESOTA
LOCATORS & SUPPi.JES INC
LOE/DORIS
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MARKS FLEET SUPPLY INC
MARTHALER/TERENCE
MATTHEW BENDER & COMPANY INC
MCCONN/CHRISTOPHER
MCIT
MCKESSON MEDICAL-SURGICAL INC
MELLIN PROMOTIONAL ADVERTISING
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MNCCC LOCKBOX
MOORE ENGINEERING INC
MORRIS/JASON
MOTOROLA SOLUTIONS CONNECTIVITY
NAPA CENTRAL
NATURE'S CALL SEPTIC SERVICE INC
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
34,53725
147.40
4,098.50
350.00
698.00
340.00
692.96
2,240.00
123.95
360.45
9,955.00
12529
139.36
778.50
105.18
147.96
1,208.38
406.01
444.32
277.82
790.00
1,447.74
21728
10.()64.84
3,367.01
4,571.52
244,75824
206.66
306.63
2,837.83
229.76
779.00
217.73
710.92
942.58
153.40
160,965.13
11,785.00
9.70
3,100.00
418.77
200.00
Page 13 of 15
Vendor Name
NELSON AUTO CENTER INC
NELSON BROTHERS PRINTING
NBNVILLE/DARREN
NORDSTROM/KRIS
NORTH CENTRAL INC
NORTHERN IRRIGATION CONTRACTORS
NORTHERN POWER PRODUCTS INC
NORTHWEST TIRE INC
NUSS TRUCK & EQUIPMENT
NUTRIEN AG SOLUTIONS INC
NYHUS FAMILY SALES INC
OFFICE OF MNIT SERVICES
OLSEN CHAIN & CABLE CO INC
OLSON OIL CO INC
OPENTEXTINC
OTTER TAIL CO EMPLOYEE'S COMMITTE
OTTER TAIL CO SOLID WASTE
OTTER TAIL CO TREASURER
PARK PLACE TECHNOLOGIES LLC
PAW PUBLICATIONS LLC
PELICAN RAPIDS PRESS
PERHAM HEAL TH
PETERSON/JOEL
PLUNKETTS VARMENT GUARD
POWERPLAN 01B
PRECISE MRM LLC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRO-\'VEST &ASSOCIATES INC
PROFESSIONAL PORTABLE X-RAY INC
QUINLIVAN & HUGHES PA
RADZWIWHANNAH
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
REGENTS OF THE UNIVERSllY OF MN
RENTAL STOREITHE
RICE/JOHN
ROLLIE/WILLIAM
ROSENTHAUGREGORY
SALA THE/KELVIN
SCHWANTZ/CHRISTOPHER
SHI INTERNATIONAL CORP
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
93,003.70
418.82
424.77
199.93
10,060.00
932.96
129.97
34.20
32,176.91
15,39923
1,352.40
2,162.44
105.39
1,312.60
3,330.80
2,465.47
140.00
1,710.52
8,007.72
187.00
164.13
346.00
203.01
367.00
4,861.19
960.00
14.49
104.94
15,233.20
300.00
5,500.00
390.61
33.01
7,182.54
102,91925
1,700.00
131 .99
184.92
154.10
185.59
125.96
10,824.00
Page 14 of 15
Vendor Name
SIGN SOLUTIONS USA
SIMENGAARO/PAUL
SKOUGARDIKENNADY
STAPLES BUSINESS CREDIT
STEVE'S SANITATION INC
STIGMAN/RYAN
STONEBROOKE ENGINEERING INC
SUMMIT FOOD SERVICE LlC
SUPER SEPTIC INC
SWANSTON EQUIPMENT CORP
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -WEST
THRIFTY WHITE PHARMACY
THUMPER POND RESORT
TK ELEVATOR CORP
TNT REPAIR INC
TORGERSON DAIRY
TOWMASTER
TRITES/DAVID
US BANK EQUIPMENT FINANCE
US POSTAL SERVICE
VERGAS AUTO REPAIR LLC
VERGAS/CITY OF
VESTIS
VESTIS
VICTOR LUNDEEN COMPANY
WAASOORPJKAYLEE
WADENA ASPHALT INC
WALETZKO/PATRICK
WALLWORK TRUCK CENTER
WELLER'S GARAGE
WEST CENTRAL JAIL ADMINISTRATOR'S.
WEST/RICHARD
WIDSETH SMITH NOL TING & ASSOCIATE!
WILSON/WARREN R
WM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
Final Total:
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
4,303.52
114.84
107.47
290.76
19,477.29
1822 4
663.94
6,798.56
10,460.00
1,05021
116.40
6,539.70
488.59
397.38
2,389.79
68.45
1,000.00
3,465.94
571 .72
1,533.26
188.00
2,166.75
500.00
56.84
380.81
2,186.85
140.97
13,596.00
46.90
736.98
85.93
20.00
269.78
29,431.38
249.01
26,429.03
38,811.46
1,266,733.04
Page 15 of 15
Vendor Name
AMAZON CAPITAL SERVICES INC
BAKKEN/ELIZABETH
BREEZY POINT RESORT
COLON/NICOLE
DNA DIAGNOSTfCS CENTER INC
FOREMAN/MICHELLE
INDEPENDENT CONTRACT SERVICES OF
LAKE REGION HEALTHCARE -MEHL CEN
MAHUBE-OlWA CAP INC
MIDWEST MONITORING & SURVEILANCE
MILBECK/LINDSAY
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO SHERIFF
PACIFIC INTERPRETERS INC
PREMIER BIOTECH LABS LLC
QUALllY TOYOTA
VICTOR LUNDEEN COMPANY
WADENA CO SHERIFF
WEILAND/MEGAN
Finallotal:
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
BYE/KRISTIN
CLAY CO HEAL TH DEPT
DAHUMELISSA
FRUSTOUANNE
GIBBS/ANN
GOOS/KRISTI
GRISMER/PAULA
INDEPENDENT CONTRACT SERVICES OF
LAKE REGION HEALTHCARE
LEWIS/JODI
LYSNE CONSULTING & COUNSELING LLC
MARTENSON/PAULA
MNCCC LOCKBOX
ODP BUSINESS SOLUTIONS LLC
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
SOLAND/MIRANDA
VAN SANTEN/DANA
VERIZON WIRELESS
WELCH/AMIE
WESTBY/LINDA
Final Total:
Board of Commissioners' Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
16.83
73.07
26425
38.10
66.00
30.00
600.33
900.00
59,455.02
500.00
24.17
n.53
200.60
1,000.00
90.00
1,241.25
402.55
139.57
202.45
75.00
32.96
65,424.68
Amount
2,064.31
23.05
69.68
50,268.31
3.02
30.15
15.00
71.02
35.85
11,666.66
667.67
69.68
750.00
108.13
8,797.39
162.65
128.00
2,442.38
123.50
70.00
39.87
834.59
40.20
30.82
78,511.93
Drainage Authority Meeting Minutes
July 23, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
July 23, 2024111:15 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :15 a.m. Tuesday, July 23, 2024, at the Government
Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne
Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Johnson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of July 23,
2024 as presented and the Consent Agenda of July 23, 2024 as follows:
1. July 9, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for July 23, 2024 (Exhibit A)
RESOLUTION ACCEPTING THE ABANDONMENT PETITION FOR COUNTY DITCH 49
OTTER T AL COUNTY RESOLUTION NO. 2024-67
WHEREAS, Otter Tail County Ditch #49 was established on June 29, 1915; and
WHEREAS, a redetermination of benefits was completed and ordered to be adopted on April 23, 2024; and
WHEREAS, a petition for the abandonment of County Ditch #49, containing the signatures of 54% of the area
of the property assessed for the drainage system, was submitted to the Otter Tail County Auditor and Otter
Tail County Ditch Inspector on May 20, 2024, stating that County Ditch 49 is no longer of public benefit and
utility because the agricultural property that used the drainage system has been generally abandoned, and as
the drainage system has ceased to function and its restoration is not practical; and
WHEREAS, County Ditch 49 has a negative balance, and the assessment has not yet been certified.
NOW THEREFORE BE IT RESOLVED THAT, the Petition to Abandon County Ditch #49, in accordance with
M.S. §103E.811, be accepted, and that the abandonment process, including the hearing, as required under
M.S. §103E.811 Subd. 5, be postponed until the balance in the Ditch #49 account be at Zero Dollars or above,
or until an assessment of the account deficit, and estimated costs to hold a hearing, is certified. Furthermore,
only necessary repairs to protect property and infrastructure shall be ordered until the abandonment hearing.
Page 1 of 3
Drainage Authority Meeting Minutes
July 23, 2024
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 23rd day of July 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Kurt Mortenson, Board of Commissioners Chair
Dated: August 13, 2024
Attest~!· C,\J LL).-\ /7\au..
Nicole Hansen, Clerk
DITCH 51 -CORRECTION TO THE RECORD
Drainage Inspector Colby Palmersheim noted a correction to the record regarding the supporting
documentation for the county ditches update during the September 12, 2023 Drainage Authority Meeting. The
supporting documentation stated that property owner Casey Restad was doing unapproved work in County
Ditch 51, which included the draining of wetlands and changing culverts. It has since been determined that
this information was inaccurately reported. Restad did not change any culverts and the work was done by a
neighboring property owner. Motion by Lahman, second by Rogness and unanimously carried to approve the
correction to the record of the September 12, 2023 Drainage Authority Meeting regarding Casey Restad and
County Ditch 51 as presented by Drainage Inspector Colby Palmersheim.
ADJOURNMENT
At 11 :29 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, August
13, 2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: __J,_/¼~--1...!f}/4;~-/---N--====~=------
Kurt Mortenson, Board of Commissioners Chair
Page 2 of 3
Dated: August 13, 2024
Attestl'.1 1' 6D L<.., 1-WtsxJL
Nicole Hansen, Clerk
Page 3 of 3
Vendor Name
HOUSTON ENGINEERING INC
MADI
PARKERS LAST STOP
SWANSTON EQUlPMENT CORP
VERIZONWlRELESS
Final Total:
Drainage Authority Meeting Minutes
July 23, 2024 (Exhibit A)
Amount
1,120.95
50.00
150.00
200 .. 00
40.01
1,560.96