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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/09/2024Board of Commissioners' Meeting Minutes July 9, 2024 OTTER TAIL COUNTY-MINNESOTA BOARD OF CO MM ISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN July 9, 2024 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 9, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and unanimously carried to approve the Board of Commissioners' agenda of July 9, 2024, with the following additions and corrections: General Discussion: Gun Range Discussion & Outstanding Farm Leaders Correction: Consent Item #11 APPROVAL OF CONSENT AGENDA Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as amended: Page 1 of 10 1. June 25, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for July 9, 2024 (Exhibit A) 3. Human Services Warrants/Bills for July 9, 2024 (Exhibit A) 4. Human Services Contract 5. Approval for Contracts & Bonds for CP 4277-200 & CP 4277-608 2024 Traffic Marking 6. Approval of the issuance of a renewal application for an On Sale Liquor Application for Joseph R & Lisa M Harlow dba Big Pine Lodge for the period of July 1, 2024, through June 30, 2025. 7. Approval of the issuance of a renewal application for Oakwood LLC dba Oakwood Supper Club for the period of July 1, 2024, through June 30, 2025. 8. Approval of the issuance of a 2-day temporary license for Silver Sage Pro Rodeo for event held 8/9-8/10 for the Vining Fire Department. 9. Approval of the issuance of a County Purchasing Card (Office), with a 30-Day Limit of $5,000.00, to the GIS Department, as requested by Rick Kelsven, IT Director. 10. Approval of the issuance of a County Purchasing Card (Office), with a 30-Day Limit of $5,000.00, to the IT Department, as requested by Rick Kelsven, IT Director. 11. Approval to increase the 30-Day Limit for County Assessor Heather Jacobson's County Purchasing Card from $2,500.00 to $5,000.00. Board of Commissioners' Meeting Minutes July 9, 2024 12. Approval of an LG220 Application for Exempt Permit, as submitted by DU Spring Migration, for an event scheduled for September 18, 2024, at Beach Bums Eatery located at 35776 County Highway 72 in Everts Township. VETERANS SERVICE OFFICER Deputy Administrator Lynne Penke Valdes introduced Robert Emerson as the new Veterans Service Officer for Otter Tail County. County Auditor-Treasurer Wayne Stein presided over the swearing in of Emerson. RECESS & RECONVENE At 8:37 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m. HOUSING ASSISTANCE COORDINATOR Motion by Rogness, second by Bucholz and unanimously carried to approve adding an additional 1.0 full-time equivalent (FTE) Housing Assistance Coordinator position to support the growth and expansion of work being completed by the Housing and Redevelopment Authority (HRA). This position will be funded through the HRA Special Benefit Levy with the majority of the cost covered by funds previously budgeted for contracted capacity within the HRA. SAUER FAMILY FOUNDATION FAMILY RESOURCE CENTER DEVELOPMENT GRANT Motion by Johnson, second by Lahman and unanimously carried to accept a grant from the Sauer Family Foundation in the amount of $227,700 over a period of two (2) years beginning August 1, 2024 for the development of a Family Resource Center in Otter Tail County. RECESS & RECONVENE At 8:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:55 a.m. PURCHASE K9 & HANDLER TRAINING Motion by Johnson, second by Rogness and unanimously carried to approve the purchase of a replacement K9 and K9 Handler Training as presented by County Sheriff Barry Fitzgibbons. CONTRACT WITH WELLPATH-CORRECTIONAL HEALTHCARE SERVICES Motion by Johnson, second by Lahman and unanimously carried to approve changing the current Detention Center healthcare provider to Wellpath, LLC effective August 1, 2024 as recommended by County Sheriff Barry Fitzgibbons. RECESS & RECONVENE At 8:59 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:05 a.m. SECTION 620 EMPLOYEE RELATIONS POLICY Motion by Rogness, second by Bucholz and unanimously carried to approve revisions to Section 620 of the Employee Relations Policy regarding Alcohol, Cannabis and Drug Free Workplace due to recent legislative updates as presented by Safety/Risk Specialist Eric Lien. Page 2 of 10 Board of Commissioners' Meeting Minutes July 9, 2024 MUTUAL AID AGREEMENT WITH CLAY COUNTY Motion by Bucholz, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures on the renewal of a Mutual Aid Agreement between Otter Tail County and Clay County allowing for collaboration in developing mutual aid arrangements for reciprocal emergency management aid and assistance in emergencies or disasters too great to be dealt with unassisted. RESOLUTION ADOPTING SUBDIVISION CONTROLS ORDINANCE REVISIONS OTTER TAIL COUNTY RESOLUTION NO. 2024-60 WHEREAS, Minnesota Statute, §394.22, Subp. 6 allows a county to adopt an official control regarding subdivision controls; and WHEREAS, Otter Tail County has adopted and revised official controls regulating the subdivision of lands since 1969; and WHEREAS, the purpose of the proposed revisions to the Subdivision Controls Ordinance are to require review and approval of any subdivision of land that is less than 5 acres, to create a minor-subdivision protocol to streamline the review process of smaller plats, and to create an internal Development Review Team to provide for a more thorough review of larger subdivisions. NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the proposed revisions to the Subdivision Controls Ordinance of Otter Tail County. The motion for the adoption of the foregoing resolution with an effective date of August 1, 2024 was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed with Commissioner Bucholz opposed. Adopted at Fergus Falls, MN this 9th day of July 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Kurt Mortenson, Board of Commissioners Chair Dated: July 23, 2024 Attest:J ,· CvlvJ+~ Nicole Hansen, Clerk COUNTY EXCESS PROPERTY IN COMPTON & LIDA TOWNSHIPS Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures on Quit Claim Deeds for the Sale of Excess County Property in Compton Township, Parcel No. 11- 000-17-0111-002, to Perry J. and Ruth S. Gingerich and for the Sale of Excess County Property in Lida Township, Parcel No. 37-000-99-1182-000, to Jason Bunkowski. ABSENTEE BALLOT BOARD APPOINTMENT Motion by Bucholz, second by Lahman and unanimously carried to appoint Valerie Nelson to the Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27 for the August 13, 2024 State Primary Election and the November 5, 2024 State General Election and to establish compensation for those services at $21.00 per hour with a reimbursement for travel at $0.67 per mile. Page 3 of 10 Board of Commissioners' Meeting Minutes July 9, 2024 RECOMMENDATION FOR QUOTE AWARD Motion by Lahman, second by Bucholz and unanimously carried to award the 2024 Highway Signing Materials quote to M-R Sign Company, Inc. of Fergus Falls, MN with the low quote amount of $122,797.95 as recommended by the County Engineer. SPEED ZONE STUDY REQUEST SEGMENT OF CH 145 BETWEEN CSAH 72 & CSAH 1 OTTER TAIL COUNTY RESOLUTION NO. 2024-61 WHEREAS, many residents and visitors have requested Otter Tail County take such action as may be necessary in order to pursue a reduced speed limit on the segment of County Highway (CH) No. 145 between CSAH 72 & CSAH 1; and WHEREAS, Otter Tail County request that such action as may be necessary in order to pursue decreasing the speed limit on this segment of CH No. 145; and WHEREAS, Otter Tail County believes that a speed zone study on this segment of CH 145 would be beneficial in this area. NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby request that this area of CH 145 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone or zones, if any. BE IT ALSO RESOLVED, that the Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 9th day of July 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: / 4:k-4 /vJ::::Z::=_ Kuh Mortenson, Board of Commissioners Chair Dated: July 23, 2024 Attest:J I . (1..D l,,.,.i-1--W,4,(,<._) Nicole Hansen, Clerk CSAH 6 (NELSON LAKE) GRADE RAISE SCOPE AMENDMENT Motion by Lahman, second by Bucholz and unanimously carried to authorize amended agreement with Houston Engineering, Inc. in the amount of $181,096.00 to accelerate the County State Aid Highway (CSAH) 6 grade raise at Nelson Lake as presented by County Engineer Krysten Foster. CSAH 77 RAIL CROSSING AGREEMENT WITH BNSF RAILWAY Motion by Lahman, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures for a Crossing Surface Installation Agreement between Otter Tail County and BNSF Railway Company to replace the existing concrete surface at County State Aid Highway (CSAH) 77 with a new concrete crossing surface. Page 4 of 10 Board of Commissioners' Meeting Minutes July 9, 2024 SECTION 415 DATA PRIVACY Motion by Johnson, second by Rogness and unanimously carried to approve updates to Section 415 of the Employee Relations Policy regarding Minnesota Government Data Practices Act as presented by County Administrator Nicole Hansen. GUN RANGE DISCUSSION In response to an Open Forum request regarding gun range safety and noise concerns, the Board held discussion on the Rush Lake Range, LLC, a shooting range located southwest of New York Mills, MN. County Attorney Michelle Eldien provided background and noted that the property was investigated back in 2019 and found to be compliant with Minnesota Statute 87A regarding Shooting Ranges. Otter Tail County does not have zoning ordinances which limits remedies that can be imposed. OUTSTANDING FARM LEADERS Commissioner Bob Lahman informed the Board that Steven and Marilyn Inwards of Parkers Prairie, MN were named the 2024 Red River Valley Development Association (RRVDA) Outstanding Farm Leaders for East Otter Tail County. The Inwards Family will be recognized during the East Otter Tail County Fair. Motion by Rogness, second by Bucholz and unanimously carried to send a letter of congratulations to Steven and Marilyn Inwards recognizing their dedication to agriculture and community. ADJOURNMENT At 10:12 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, July 23, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 23, 2024 By: /t...,t-1[_ tlL.L - Kurt Mortensbn,Board of Commissioners Chair Attest: ~ 1' t!V~ J.I ~ Nicole Hansen, Clerk Page 5 of 10 Page 6 of 10 Vendor Name M DEMOLITION & RECYCLING ACKERSON/JEFF ACME TOOLS ADVANCED STRIPING & SEALCOATING ALEX RUBBISH & RECYCLING INC AMAZON CAPITAL SERVICES INC AMOR EXCAVATING INC AVERY, ATTORNEY AT LAW/JILL BABOLIANJOWEN BARNESVILLE AMBULANCE BARR ENGINEERING CO BOT MECHANICAL LLC BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC BlADOW/TINA BRANDBUILDERS CANADIAN PACIFIC RAILWAY CO CHS FRENCH AGRONOMY cmZEN'S ADVOCATE CLEARSTREAM RECYCLING INC CUA LABORTORY PROGRAM CODE 4 SERVICES INC CODE BLUE K9 LLC COMMISSIONER OF TRANSPORTATION CONCEPT CATERJNG COOPER'S0FFICESUPPLY INC CORDES/CRAIG CREIGH/SAM CULLIGAN OF WADENA CUMMINS SALES & SERVICE D & T VENTURES LLC DACOTAH PAPER CO DAHUCOLT DAKOTA BUSINESSS0LLJTIONS INC DICK'S STANDARD DL T SOLUTIONS INC DON0HO'MICHAEL DOUBLE A CATERING EKREIBLAINE ELECTION SYSTEMS & S0Fl\/VARE LLC ERG0METRICS INC ERICA MARTIN COMPANY INC Board of Commissioners' Meeting Minutes July 9, 2024 (Exhibit A) Amount 530.00 90.00 1,449.05 345.00 632.00 3,538.61 2,500.00 603,68 332.99 280.00 2,000.00 246.31 52.50 1,302.50 397.03 2,575.00 52,034.09 302.00 1,171.80 242.00 248.00 772.00 3,000,00 8,887.55 44ROO 117.85 1,000.00 332.99 43.42 3,828.21 1,143.45 467.64 560.12 613.00 79.00 2,039.91 355.76 88.70 1,000.00 1,858.15 305.30 500.00 Page 7 of 10 Vendor Name EVERTS LUMBER CO EXTREME MARINE LLC FARGO ND/CITY OF FARM & HOME PUBLISHERS LTD FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FIRST LUTHERAN CHURCH FISCHER/JUDD FOREMAN/NORAH FOREMAN/OWEN FORMANEK/ROBERT FRANZ REPROGRAPHICS INC FRAZEE-VERGAS FORUM FRAZIER/BRENT GAUS LLC GODDARD/CHARLES GOVERNMENT FORMS & SUPPLIES GRAINGER INC GRIEGER/WILLIAM GUARDIAN RFID HANSON/BRANDIE HAUKOS SALES LLC HOMETOWN REPAIR INC HOUSTON ENGINEERING INC HUBERT/MADISON INNOVATIVE MAINTENANCE SYSTEMS IN INNOVATIVE OFFICE SOLUTIONS LLC INWARDSJSTEVEN JAKE'S JOHNS lLC JH SIGNS & DESIGNS INC JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTIOt- JOHNSONIDENA JOHNSONJKENT JOHNSON/KURT JOHNSONIMARK T JORGENSON/KURT KARVONEN FUNERAL HOME KIMBALL MID\I\IEST KNOWBE41NC Board of Commissioners' Meeting Minutes July 9, 2024 (Exhibit A) Amount 142.60 536.34 600.00 555.50 562.57 2,GE.0.27 33,110.00 8,178.36 1,260.00 354.42 323.61 241.87 245.89 55.60 1,162.32 302.61 3,335.99 1,000.00 514.36 1,02624 142.71 200.00 298-93 29.95 65.41 6,763.50 599.99 6,000.00 196.66 1,000.00 310.00 285.00 578.00 549-03 205.46 348.40 119.95 481.94 19.98 2,952.50 15.40 6,698.37 Page 8 of 10 Vendor Name KOEP'S SEPTIC LLC KRESS/JEFF KUGLER/HALEY LAKE REGION HEALTHCARE LAKES ADVERTISING LLC LAKES COUNTRY HEATING & AC LANDS-END BUSINESS OUTFITTERS LANGE/MICHAEL LANGLIEISTEVEN LARRY OTT INC LEE/THOMAS LEIGHTON ENGAGE LEIGHTON MEDIA-DETROIT LAKES LEIGHTON MEDIA -FERGUS FALLS LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LOE/DORIS LORENSON/FATE M-R SIGN CO INC MACVSO MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MARTHALER/TERENCE MARTINNALERIE MCGINNIS/MICHAEL MIDWEST l\.1ACH1NERY CO MNCCC LOCKBOX NATIJRES GARDEN WORLD NEW YORK MILLS DISPATCH NEWMAN SIGNS INC NEVNILLE/DARREN NEWVILLE/HEATHER NORDSTROM/KRIS NORTHWEST TIRE INC OFFICE OF MNIT SERVICES OLSON FUNERAL HOME OLSON TIRE & OIL OTTER TPJL CO TREASURER PAPER101 PARK REGION CO OP PARKEIRS PRAIRIE INDEPENDEITT LLC/TI- Board of Commissioners' Meeting Minutes July 9, 2024 (Exhibit A) Amount 140.00 178.22 491.11 4,063.50 700.00 3,298.40 45.27 167.98 1,159.07 6,600.00 419.41 5,000.00 110.00 1,n2.so 17,882.50 35.98 594.89 1,000.00 16,869.'90 500.00 2,149.33 3,735.49 4,123.86 544.92 206.80 30.87 530.92 1,111.00 3,012.74 159.78 830.00 543.58 1,500.00 5628 159.01 2,162.44 975.00 3,637.58 582.36 1,947.80 250.85 1,584.24 Page 9 of 10 Vendor Name PARKERS PRAIRIE/CITY OF PEDERSEN/AL VIN PELICAN RAPIDS PRESS PERHAM STEEL & WELDING PETERSON/JOEL PICKAR/PAT PLUNKETTS VARMENT GUARD PRECISE MRfv1 LLC PRODUCTIVE ALTERNATIVES INC PSICK CAPITOL SOLUTIONS INC QUICK'S NAPA AUTO PARTS RADZWUlJHANNAH RDO EQUIPMENT CO RJCE/JOHN RJNGDAHLAMBULANCE INC RJPlEYJDAVID RODER/BETSY ROGAUKEITH ROLLIE/WILLIAM ROSENlHALJGREGORY SALATHE/KELVIN SAMUELSONJHEIDI SCHORNACKIDAVllO SCHULTZ/TOM SCHWAf\flZfCHRISTOPHER SERVICE FOOD SUPERVALU SHEi LS/RiCK SHI INTERNATIONAL CORP SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS INC SKOUGARDJKENNAOY SMIEJAfTHOMAS STEINS INC STIGMANIRYAN STONEBROOKE ENGINEERING INC STREICHERS SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP SWANZIPERRY TERMINIX COMMERCIAL -ST CLOUD THIS WEEKS SHOPPING NE\NS THOMSON REUTERS-WEST Board of Commissioners' Meeting Minutes July 9, 2024 (Exhibit A) Amount 130.00 13.00 519.10 12.00 351.08 22.00 224.00 1,340.00 2,342.52 3,500.00 18.29 120.60 2,268.42 131.99 559.00 233.60 90.00 50.00 454.93 304.18 405.35 90.00 180.00 237.85 141.37 16.77 1,054.95 38,649.32 95.12 403.00 34.64 595.13 12628 316:91 1,333.14 640:90 10,027.30 2,354.01 40.20 270.00 58.20 4,366.77 Page 10 of 10 Vendor Name TNT REPAIR INC TRANSPORTATION COLlABORA T1VE & TRITES/DAVID TRUENORTH STEEL INC TSCHIDA/CRAIG 1VYEETON REFRIGERATION INC UPS USIC LOCATING SERVICES LLC VEOLIA ES TECHNICAL SOLUTIONS LLC VESTIS VICTOR LUNDEEN COMPANY WAASDORPiKAYLEE WADENA ASPHALT INC WASS/DAVJD F WEST/RICHARD WESTMOR INDUSTRIES LLC WILSON/WARREN R WM CORPORATE SERVICES INC WSB &ASSOCIATES INC ZIEGLER INC Final Total: Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIAnON OF MN COUNTIES DNA DIAGNOSTICS CENTER INC FERGUS TIRE CENTER INC HAUGRUD.IREED HOLMQUIST/ABIGAIL KLAWITTER/JENNIFER KLOEKIASHLEY LARSON/NICHOLAS MCGARY/ALEXIS MCHHSA MN DEPT OF HUt-MN SERVICES NELSON AUTO CENTER INC OLSON/ALIXANDRA OTTER TAIL CO SHERIFF PACIFIC INTERPRETERS INC PRODUCTIVE AL TERNA TJVES INC QUALllY TOYOTA ULSCHMIDJLIZA VERIZON WIRELESS WASHINGTON CO SHERIFPS OFFICE Final Total: Board of Commissioners' Meeting Minutes July 9, 2024 (Exhibit A) Amount 800.99 4,227.00 289.21 16,135.24 122.50 1,514.22 14.05 530.79 16,292.14 258.67 2,864.12 314.70 38,544.00 674.23 418.74 2,248.56 264.42 32,839.14 3,500.00 693.76 469,857.32 Amount 487.22 300.00 207.00 640.56 26.68 8.78 15.00 15.00 79.90 63.61 400.00 95,111.86 123.14 78.66 304.70 3,312.50 850.10 1,383.21 106.96 2,103.60 160.00 105,778.48 Drainage Authority Meeting Minutes July 9, 2024 OTTER TAIL COUNTY -MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN July 9, 2024110:12 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:12 a.m. Tuesday, July 9, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Johnson and unanimously carried to approve the Drainage Authority Agenda of July 9, 2024 as presented and the Consent Agenda of July 9, 2024 as follows: 1. June 25, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for July 9, 2024 (Exhibit A) ADJOURNMENT At 10:13 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, July 23, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ____J_l~<A-~R::£_!___:_fli~f;;~=====----- Kurt Mortenson, Board of Commissioners Chair Page 1 of 2 Dated: July 23, 2024 Attest: Jv /. 6 i)£c)_J,~ Nicole Hansen, Clerk Page 2 of 2 Vendor Name H20VER VIEWERS LLC LABS/BRIAR OTTER TAIL GO TREASURER RINKE NOONAN LAW FIRM Final Total: Drainage Authority Meeting Minutes July 9, 2024 (Exhibit A) Amount 14,328.00 1,800.00 378.17 1,237.50 17,743.67