HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/25/2024Board of Commissioners' Meeting Minutes
June 25, 2024
OTTER TAIL COUNTY -MINNESOTA
BOARD OF CO MM ISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 25, 2024 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 25, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Lahman and
unanimously carried to approve the Board of Commissioners' agenda of June 25, 2024, with the following
additions:
CSTS DOC Data
Penalty Abatement Request
APPROVAL OF CONSENT AGENDA
Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 20
1. June 11, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for June 25, 2024 (Exhibit A)
3. Human Services and Public Health·Warrants/Bills for June 25, 2024 (Exhibit A)
4. Human Services Contracts
5. Approval of the issuance of a renewal application for an On-Sale Wine License for Vicki
Ludwig dba Loonies Pub & Campground for the period of July 1, 2024, through June 30,
2025.
6. Approval of the issuance of a renewal application for an On/Off-Sale 3.2 Malt Liquor
License for Vicki Ludwig dba Loonies Pub & Campground for the period of July 1, 2024
through June 30, 2025.
7. Approval of the issuance of a renewal application for an On/Off Sale 3.2 Malt Liquor
Application for Vacationland Resort LLC dba Vacationland Resort for the period of July
1, 2024 through June 30, 2025.
8. Approval of the issuance of a New Tobacco License for J P Hospitality Group LLC dba
Thumper Pond Resort, Current date through December 31, 2024.
9. Approval of the issuance of the renewal application for On/Sale 3.2 Malt Liquor
Application for Birchwood Golf Course LLC for period of July 1, 2024, through June 30,
2025.
10. Approval of the issuance of a New Wine License for Birchwood Golf Course LLC dba
Birchwood Golf Course for the period of July 1, 2024, through June 30, 2025.
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Board of Commissioners' Meeting Minutes
June 25, 2024
11. Approval of the issuance of a Temporary License for Outstate Brewing Company for
Sat. June 29, 2024, for Prairie Peak Dog Days Festival.
12. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $1,000.00,
to Robert Emerson, County Veterans Services Officer, as requested by Lynne Penke
Valdes, Deputy Administrator.
13. Approval of the LG220 Application for Exempt Permit, as submitted by the Holy Cross
Church, for an event scheduled for September 8, 2024, at the Holy Cross Church located
at 54216 County Highway 148 in Butler Township.
MOU FOR ENVIRONMENTAL SERVICES SPECIALIST
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials'
signatures to execute the Memorandum of Understanding (MOU) between Otter Tail County and Minnesota
Teamsters Employee's Union, Local No. 320 for the addition of an Environmental Services Specialist position
to the Government Services Technical collective bargaining unit.
RECLASSIFICATION OF ACCOUNTING SUPERVISOR POSITION
Motion by Rogness, second by Bucholz and unanimously carried to approve reclassifying an Accounting
Analyst -Journey position from a C41 on the classification and compensation structure to a C42 Accounting
Analyst-Advanced position within the Auditor-Treasurer's Department as recommended by Assistant Human
Resources Director Stephanie Retzlaff.
SECTION 530 EARNED SICK & SAFE TIME POLICY UPDATES
Motion by Johnson, second by Lahman and unanimously carried to approve updates to Section 530 Earned
Sick & Safe Time Policy to comport with Minnesota law, which includes an updated definition and changes to
eligible uses of earned time and documentation as presented by Assistant Human Resources Director
Stephanie Retzlaff.
RECESS & RECONVENE
At 8:41 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 8:46 a.m.
CAREGIVER SUPPORT GRANT FUNDS
Motion by Johnson, second by Lahman and unanimously carried to authorize acceptance of the Caregiver
Support Services Grant from the Minnesota Board of Aging in the amount of $14,423 for this calendar year to
support Otter Tail County Public Health with aging coordination services designed to support caregivers of
aging residents as outlined by Assistant Public Health Director Kristi Goos.
MARRIAGE CEREMONIES
Motion by Lahman, second by Johnson and motion carried with Bucholz opposed to authorize the Otter Tail
County Recorders Office to perform marriage ceremonies as an additional service to the public as outlined by
County Recorder Lynn Larson.
RECESS & RECONVENE
At 8:57 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:00 a.m.
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Board of Commissioners' Meeting Minutes
June 25, 2024
PLANNING COMMISSION RECOMMENDATIONS
Prosperity Point First Addition
Motion by Johnson, second by Lahman and unanimously carried to approve a Preliminary Plat titled
"Prosperity Point First Addition", owned by James & Jean Harris, consisting of 1 Single Family Residential
Riparian Lot and 1 Non-Residential Riparian Lot attached to a Riparian Lot, 1 Block, located East of 48127
Campfire Rd., Vergas, MN, Section 15 of Candor Township, Ida Lake (56-534), NE and Leek Lake (56-532),
RD.
Marc A. Johnson
Motion by Johnson, second by Bucholz and unanimously carried to approve a Conditional Use Permit for Marc
A. Johnson to create a natural walkout basement, clean up the hill and stabilize with shoreland alterations
consisting of 750 cubic yards of earthmoving with the following conditions: 1) to install a Dirt Locker System
for stabilization on the hillside, 2) above ground stairs and 3) to follow the engineering plan. This proposal is
located at 49341 Fish Lake Rd., Pelican Rapids, MN 56572, Section 16 of Dunn Township, Fish Lake (560-
768), GD.
Brady Kaye
Motion by Lahman, second by Rogness and unanimously carried to remand to the Planning Commission the
Conditional Use Permit Application by Brady Kaye to open up the record and extend the application period up
to an additional 60 days. This proposal is located at located at 23925 Rokmar Rd., Battle Lake, MN Section
25 of Everts Township, Molly Stark Lake (56-303) NE and West Battle Lake (56-239), GD.
Jason & Julie Kirchenwitz
Motion by Johnson, second by Rogness and unanimously carried to approve a Conditional Use Permit for
Jason and Julie Kirchenwitz to create a storage unit condominium consisting of 12 storage units in two
buildings with 3,820 cubic yards of earthmoving with the following conditions: 1) No sewer or well as described
in Sections 9.5 and 9.6 in the Declarations, 2) no outside storage and 3) to add a vegetative screening along
Fawn Oaks Road. This proposal is located across from 41463 Fawn Oaks, Dent, MN 56528, Section 29 of
Edna Township, Tenter Lake (56-348) NE and McDonald Lake (56-386), RD.
Sheyenne Commercial Condos
Motion by Lahman to approve a Conditional Use Permit for Brennen Laudal for Sheyenne Commercial
Condos, a project that consisting of 20 non-dwelling storage units: six (6) 72'x40' units and fourteen (14)
60'x60' units, with the conditions: 1) vegetative screening planted on all four sides of the property, 2) downward
lighting on the buildings and 3) a sign which cannot exceed 4'x8' in size. This proposal is in Section 24 of
Scambler Township on 205th Avenue, Pelican Rapids, MN 56572, Unnamed Lake (56-938), NE. Discussion
continued regarding clarification on the Planning Commission's denial of the application. With no second, the
motion failed.
Motion by Bucholz, second by Rogness and motion carried with Lahman opposed and Johnson abstaining to
remand to the Planning Commission the Conditional Use Permit for Brennen Laudal for Sheyenne Commercial
Condos so as to recognize the jurisdiction of the shoreland ordinance and township ordinance and to extend
the application period up to an additional 60 days. This remand will not open the record and will not require
notification to impacted parties.
Page 3 of 20 WJ OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
June 25, 2024
OUT-OF-ST ATE TRAVEL REQUEST
Motion by Lahman, second by Rogness and unanimously carried to approve out-of-state travel for Land and
Resource Management Director Chris LeClair to travel to Hartford, CT from July 29-31, 2024 to attend a
planning retreat for executive members of the National Onsite Wastewater Recycling Association (NOWRA).
This retreat is fully funded by NOWRA.
WCI UPDATE
Greg Wagner and Amanda Quam from West Central Initiative (WCI) provided a brief update to the Board
regarding WCI efforts, organizational impacts to the region, and future planning. Within the past 18-months,
WCI has assisted Otter Tail County with numerous funding opportunities, projects, and programs. Some
highlights include:
> $2. 7 million in Community Foundation Grants
> $200,000 in West Central Initiative Grants > Over $1 million in loans
) Over $4 million in grants, loans and early childhood initiative dollars
> Increase in small business start-ups
> Covid Relief Grants to for-profit and non-profit businesses > Main Street Economic Revitalization Grant -New York Mills selected along the Hwy 10 Corridor > Promise Act Grant Program applications are under review with Otter Tail County well represented
among the applications
LAKES COUNTRY SERVICE COOP SAFETY CONTRACT
Motion by Johnson, second by Bucholz and motion carried with Mortenson abstaining to authorize the
appropriate County Officials' signatures to approve a one-year Services Agreement between Otter Tail County
and Lakes Country Service Cooperative effective July 1, 2024 for services to support Otter Tail County in
management of its environmental health and occupational safety programs.
IN RECOGNITION OF CHARLES GROTTE'S PUBLIC SERVICE
AS OTTER TAIL COUNTY PUBLIC WORKS DIRECTOR
OTTER TAIL COUNTY RESOLUTION NO. 2024-55
The following resolution was offered by Commissioner Johnson, who moved to recognize and honor the public
service of Charles Grotte:
WHEREAS, Charles was hired as Assistant County Engineer for Otter Tail County on April 2, 2001, and served
in that role until May 1, 2018 when he was appointed County Engineer; and
WHEREAS, Charles has served as the Public Works Director since July 17, 2023, and will retire from Otter
Tail County on June 30, 2024; and
WHEREAS, Charles served as a civilian employee for the US Air Force for 15 years prior to working for Otter
Tail County; and
WHEREAS, Chuck responsibly administered highway design, construction, planning, and safety investments
for the Otter Tail County transportation system, and facilitated over $223 million in improvements in the past
23 years; and
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Board of Commissioners' Meeting Minutes
June 25, 2024
WHEREAS, Charles exemplifies professionalism and leadership through his commendable work ethic. His 23
years of service have been marked by diligent administration of highway engineering, steadfast advocacy for
road safety, and invaluable contributions to the betterment of our communities.
THEREFORE, BE IT RESOLVED THAT: Otter Tail County Board of Commissioners recognizes the
professional service, leadership, and commitment provided by Chuck, and we express our utmost gratitude
and appreciation for his many years of dedicated public service for the residents of Otter Tail County and the
State of Minnesota.
The motion was duly seconded by Commissioner Rogness and, after discussion and commendation thereof,
and upon vote being taken thereon, the resolution was adopted unanimously.
Adopted at Fergus Falls, Minnesota this 25th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date: July 9, 2024
Kurt Mortenson, Board of Commissioners Chair
Attest: ...... ,h'---\_· oo_LG_\.\_txv.Y-~----
Nicole Hansen, Clerk
RECESS & RECONVENE
At 10:08 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:22 a.m.
CSTS DOC DAT A
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute a MNCCC Work Order for professional services provided by Strategic Technologies Inc.
(STI} for the transfer of Minnesota Department of Corrections (DOC) CSTS Data into Otter Tail County's CSTS
database with the cost to not exceed $19,500.00. This work order is part of Otter Tail County Probation
Department's transition to a Community Corrections service model; these services are incorporated into the
budget that was previously outlined at the May 7, 2024 Board of Commissioners meeting.
LOCAL HOMELESS PREVENTION AIDE AGREEMENT WITH MAHUBE-OTWA
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute a Purchase of Service Agreement between Otter Tail County Human Services and
MAHUBE-OTWA Community Action Partnership, effective July 1, 2024 through December 31, 2025, for Local
Homeless Prevention Aid Services as presented by Human Services Director Deb Sjostrom and Deputy
Administrator Lynne Penke Valdes.
CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Johnson, second by Bucholz and unanimously carried to approve the transfer of $79,859.60 from
the Capital Improvement Fund to the Road and Bridge Fund for reimbursement of a previously approved
capital expenditure which was for a 2023 Superior Broom DT74J.
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June 25, 2024
ABSENTEE BALLOT BOARD APPOINTMENTS
Motion by Johnson, second by Bucholz and unanimously carried to appoint LuAnn Carow and Gordon Cline
to the Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received
under the provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16
through 203B.27 for the August 13, 2024 State Primary Election and the November 5, 2024 State General
Election and to establish compensation for those services at $21.00 per hour with a reimbursement for travel
at $0.67 per mile.
RESOLUTION RELATING TO THE MINNESOTA POLLUTION CONTROL AGENCY
CLEAN WATER PARTNERSHIP; AUTHORIZING THE COUNTY TO BORROW MONEY
FROM THE MINNESOTA POLLUTION CONTROL AGENCY AND TO LEND MONEY
TO ELIGIBLE PARTICIPANTS AND ELIGIBLE LENDERS TO FUND PROJECTS
FOR THE CONTROL AND ABATEMENT OF WATER POLLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-58
BE IT RESOLVED by the County Board of Commissioners of Otter Tail County, Minnesota (the "Sponsor''),
as follows:
Section 1. Authorization and Findings.
1.01. The Sponsor, a political subdivision of the State of Minnesota, is authorized and empowered by
the provisions of Minnesota Statutes, Sections 103F. 701 to 103F. 761, as amended (the "Act"), to
borrow money from the Minnesota Pollution Control Agency (the "MPCA") for the purpose of funding
a revolving loan program under the Minnesota Clean Water Partnership, as provided in the Act. The
Sponsor proposes to enter into a financing agreement (the "MPCA Agreement") with the MPCA
pursuant to which the Sponsor shall borrow money from the MPCA (the "MPCA Loan") from time to
time and lend the proceeds thereof to persons entitled to receive such loans under the MPCA
Agreement ("Eligible Participants"), or may agree that loans to the Eligible Participants will be made
by local lending institutions ("Eligible Lenders"), such loans to be documented by loan agreements
between the Sponsor and each Eligible Participant or Eligible Lender (the "Project Loan Agreements"),
in furtherance of the "Project Work Plan" as provided in the MPCA Agreement. The Sponsor may at
any time determine to make project loans directly to Eligible Participants, rather than through Eligible
Lenders, and in such case the references herein to Eligible Lenders and Project Loan Agreements
shall be deemed to refer to Eligible Participants and the loan agreements between the Sponsor and
the Eligible Participant.
1.02. The Sponsor is authorized to borrow money and issue its general obligation note (the "Note") to
the MPCA under the Act, in evidence of the MPCA Loan. Under the Act, no election is required to
authorize the issuance of the Note, and the Note shall not constitute an indebtedness of the Sponsor
within the meaning of any constitutional or statutory provisions or limitations. The Chairperson and
County Auditor-Treasurer are hereby authorized to approve the final terms of the Note, and their
execution and delivery of the Note shall evidence such approval. The terms of the Note, as so
executed and delivered, shall be deemed to be incorporated herein by reference.
1.03. The Sponsor intends to make loans in amounts which will require the Sponsor to issue the Note
in an aggregate principal amount not exceeding $1,500,000, but recognizes that the MPCA Agreement
referred to in Section 1.02 hereof permits the Sponsor to draw up to $750,000 on the Note at this time.
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The remaining $750,000 (or so much thereof as may be required) principal amount of the Note may
be drawn only when the Sponsor and the MPCA have executed a new or amended MPCA Agreement
permitting additional amounts to be drawn on the Note.
1.04. The execution and delivery of the MPCA Agreement, the form of which is attached hereto as
Exhibit A, is, in all respects, hereby authorized, approved and confirmed, and the Chairperson and
County Auditor-Treasurer are hereby authorized and directed to execute and deliver the MPCA
Agreement in the form and content attached hereto as Exhibit A, with such changes as the Sponsor's
Attorney deems appropriate and approves, for and on behalf of the Sponsor. The Chairperson and
County Auditor-Treasurer are hereby further authorized and directed to implement and perform the
covenants and obligations of the Sponsor as set forth in or required by the MPCA Agreement.
1.05. The execution and delivery of the Project Loan Agreements and the pledging of the loan
payments thereunder for the security of the Note and the interest thereon shall be, and they are, in all
respects, hereby authorized, approved and confirmed, and the Chairperson and County Auditor-
Treasurer are hereby authorized and directed to execute and deliver, from time to time, the Project
Loan Agreements in such form and content as the County Attorney deems appropriate and approves,
for and on behalf of the Sponsor. The Chairperson and County Auditor-Treasurer are hereby
authorized to approve the final terms of each Project Loan Agreement, and their execution and delivery
of such Project Loan Agreement shall evidence such approval.
1.06. Capitalized terms used but not defined herein shall have the meanings given thereto in the
MPCA Agreement.
Section 2. The Note.
2.01. The Sponsor has determined that it is necessary and expedient that the Sponsor issue at this
time a Note to be designated "General Obligation Note (MPCA) (Otter Tail County SSTS Loan
Program), Series 2024" (the "Note") to provide moneys to lend to Eligible Participants or Eligible
Lenders through the Project Loan Agreements from time to time as the Sponsor shall determine.
Pursuant to the Project Loan Agreements, Eligible Participants are required to use the proceeds of the
Loan for costs of projects permitted under the MPCA Agreement, and the Eligible Lenders are
obligated to use the proceeds of the Lender Loans to make loans to Eligible Participants, as defined
in the Project Loan Agreements. The Note shall be substantially in the form attached hereto as Exhibit
f!; the aggregate principal amount of the Note shall not exceed $1,500,000; provided that only
$750,000 may be drawn under the Note until authorized by a new or amended MPCA Agreement.
The principal balance of the Note from time to time shall be an amount equal to the aggregate of all
MPCA Loan advances theretofore made under the MPCA Agreement, less the amount of any principal
repayments or redemptions theretofore made under Sections 2.02 or 2.03 hereof. If the full amount
of the MPCA Loan has not been advanced under the MPCA Agreement by December 15, 2027, or
such later date as may be provided in a new or amended MPCA Agreement, the MPCA shall, under
the provisions of the MPCA Agreement, reduce the principal amount of the MPCA Loan to an amount
equal to the total loan amount then and theretofore advanced, and shall prepare and provide to the
Sponsor revised Repayment Schedules for the MPCA Loan. Upon such action by the MPCA, the
aggregate principal amount of the Note shall be limited to the principal amount of the corresponding
MPCA Loan, and the revised Repayment Schedules shall be deemed to have replaced and
superseded the payment schedule of the Note set forth in Section 2.02(c).
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2.02. (a) The Note shall bear a date of original issue as of the date of its execution and delivery to
the MPCA.
(b) The Note shall bear interest from its date of original issue at an interest rate of one and one
half percent (1.5%) per annum, unless any payment provided for in paragraph (c) below is not
paid when due, in which case the principal balance of the Note shall bear interest at the rate of
three and one half percent (3.5%) per annum, commencing on the day following the date on
which such payment was due and continuing until the date on which payment in full thereof is
actually received by the MPCA. •
(c) The principal balance of the Note, plus the interest which has accrued on the Note at an
interest rate of one and one half percent (1.5%) per annum shall be payable in semiannual
installments of $58,332.61 each, payable on June 15 and December 15 in each year,
commencing December 15, 2027 (the "Note Payment Dates"). If the Sponsor satisfies the
conditions specified in Sections 1.03 and 2.01, and draws amounts in excess of $750,000 on
the MPCA Loan, the schedule and amounts of the semi-annual installments shall be amended
as provided in the new or amended MPCA Agreement. Interest, if any, which has accrued on
the Note pursuant to the MPCA Agreement at a rate in excess of 1.5% per annum shall be
payable on each Note Payment Date in addition to the regularly scheduled payment of principal
and interest on the Note.
2.03. The principal balance of the Note is subject to redemption and prior payment at the option of
the Sponsor on any date, upon not less than thirty (30) days written notice to the MPCA, in whole or
in part in such amounts as the Sponsor may determine at a redemption price equal to the principal
amount being redeemed, together with any accrued interest to the redemption date. If less than all of
the principal balance is to be redeemed and prepaid, the Sponsor may elect, in the notice of
redemption, to reduce the amount of or eliminate specified semiannual payments; if the Sponsor does
not specify otherwise, any partial prepayment will be applied to reduce the amount of the semiannual
payments in inverse order of their due dates. Partial redemptions and prepayments shall be made in
increments of $1,000 principal amounts and in minimum amounts of $1,000.
Section 3. Granting Clauses. The Sponsor, in order to secure the payment of the principal of and interest (if
any) on the Note and the performance and observance of each and all of the covenants and conditions herein
and therein contained, and for and in consideration of the premises and of the purchase and acceptance of
the Note by the MPCA, and for other good and valuable considerations, the receipt whereof is hereby
acknowledged, by these presents does hereby grant, bargain, sell, assign, transfer, convey, warrant, pledge
and set over, unto the MPCA and to its successors a lien on, security interest in and pledge of the interests of
the Sponsor in all Project Loan Agreements hereafter entered into between the Sponsor and Eligible
Participants or Eligible Lenders in connection with Loans authorized hereby, and all payments of principal,
premium (if any) and interest thereon, and all proceeds thereof. If the Sponsor shall well and truly pay or
cause to be paid the principal of the Note and the interest, if any, due or to become due thereon, at the times
and in the manner mentioned in this Resolution and the Note, or shall provide for the payment thereof by
depositing with the MPCA sums sufficient to pay the entire amount due or to become due thereon, and shall
well and truly keep, perform and observe all the covenants and conditions pursuant to the terms of the MPCA
Agreement and this Resolution, to be kept, performed and observed by it and shall pay to the MPCA all sums
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of money due or to become due to it in accordance with the terms and provisions hereof; then upon such final
payment the lien, security interest and other rights hereby granted shall cease, determine and be void.
Section 4. App lication of Note Proceeds and Other Moneys: Loan Fund : and Loans.
4.01. The proceeds of the Note shall be equal to, and deemed to be received by the Sponsor at the
same time as, the advances of the corresponding MPCA Loan under the corresponding MPCA
Agreement. Such proceeds shall be deposited, as received, in the Loan Fund, which is hereby
established as a separate bookkeeping account on the books of the Sponsor. Once each month, the
Sponsor will determine the amount necessary to fund Loans to Eligible Participants or Eligible Lenders
based on Project Loan Agreements entered into subsequent to the last request by the Sponsor for an
MPCA Loan advance under the MPCA Agreement, and shall submit a request, in accordance with the
MPCA Agreement, for an MPCA Loan advance in the amount necessary to fund such Loans.
4.02. Amounts on deposit in the Loan Fund shall be used to make Loans to Eligible Participants or
Eligible Lenders in accordance with Project Loan Agreements, or to pay the principal and interest on
the Note. No amounts in the Loan Fund which are required to be disbursed to an Eligible Participant
or Eligible Lender under a Project Loan Agreement may be used to pay principal or interest on the
Note.
Each Loan shall be made in accordance with the terms of a Project Loan Agreement and the MPCA
Agreement. The interest rate and repayment terms of the Loans shall be determined by the Sponsor
in accordance with the MPCA Agreement and applicable rules of the MPCA. The proceeds of each
Loan must be expended for eligible costs under the Program (including any applicable federal law)
and the MPCA Agreement.
Amounts on deposit in the Loan Fund shall be disbursed by the Sponsor pursuant to Participant or
Lender Request. The Sponsor shall have no obligation to see to the proper application of the proceeds
of the Loans.
Section 5. Certification of Proceedings.
5.01. The County Auditor-Treasurer is hereby authorized and directed to file a certified copy of this
resolution in the records of the Sponsor, together with such additional information as required, and to
obtain from the County Auditor-Treasurer a certificate that the Note has been duly entered upon the
County Auditor-Treasurer's bond register.
5.02. The officers of the Sponsor are hereby authorized and directed to prepare and furnish to the
MPCA and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records
of the Sponsor relating to the Note and to the financial condition and affairs of the Sponsor, and such
other affidavits, certificates and information as may be required to show the facts relating to the legality
and marketability of the Note as they appear from the books and records under their custody and
control or as otherwise known to them, and all such certified copies, certificates and affidavits,
including any heretofore furnished, shall be deemed representations of the Sponsor to the facts recited
herein.
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Exhibit A and Exhibit B referenced in the resolution above are not included in the official minutes, but rather
have been placed on file with the County Auditor-Treasurer's office and are available for public inspection by
contacting the County Auditor-Treasurer's office.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
with Commissioner Johnson abstaining.
Adopted at Fergus Falls, Minnesota this 25th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date: July 9, 2024
By: ______________ _ Attest: 1 i C,QkJ.\ /h:)-u
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
PENALTY ABATEMENT REQUEST
Motion by Lahman, second by Rogness and unanimously carried to approve the request of Janice Aaberg for
the abatement of accrued penalty and interest on Parcel No. 45-000-08-0047-000, in the amount of $81.52,
for the late payment of 2024 property taxes as the reasons stated fall in line with the County's hardship policy.
RECESS & RECONVENE
At 10:35 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:43 a.m.
RESOLUTION APPROVING SINGLE FAMILY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2024-56
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 15000040042002,
34000120078000, 76000990834000, 53000990836000, 35000990491000, 26000310194002,
57000060042000, 38000130085000, 38000240179000, 38000240177000, 20000991004000,
29000991083000, 51000020023000, 02000320252005, 26000990527000, 30000990379000,
50000990282000, 50000990281000, 40000330329002, 71001990569000 (collectively, the "Tax
Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
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2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the
Abatement are as follows:
(f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(g) The County shall provide the Abatement as specified in this resolution.
(h) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment
of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_/_~_..,.,,_ ........ rb._CJ.~-~--_,===:> ____ _
Kurt Mortenson, Board of Commissioners Chair
Page 11 of 20
Dated: July 9, 2024
Attest], i ti:Jlc,i.WrvL
Nicole Hansen, Clerk
W1 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
June 25, 2024
OUT-OF-STATE TRAVEL REQUEST
Motion by Rogness, second by Bucholz and unanimously carried to approve the out-of-state travel request for
County Engineer Krysten Foster to travel to Atlanta, GA from September 7-10, 2024 to attend the American
Public Works Association (APWA) Public Works Expo (PWX) conference.
FLEET MAINTENANCE PRO QUOTE
Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute an annual agreement between Otter Tail County and Innovative Maintenance Systems
for Fleet Maintenance Pro software and support at an annual cost of $6,000.00 as recommended by County
Engineer Krysten Foster.
HIGHWAY DEPARTMENT UPDATE
County Engineer Krysten Foster provided a brief Highway Department update noting that permitting
coordination continues for the County State Aid Highway (CSAH) 6 Nelson Lake project and that CSAH 141
in the Parkers Prairie area is currently closed for culvert maintenance through mid-July.
RECESS & RECONVENE
At 10:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvenetl at 11 :00 a.m.
STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL
ON LOCAL RESULTS AND INNOVATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-57
WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and
WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures
that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties
in providing services and measure residents' opinion of those services; and
WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and
Innovation's comprehensive performance measurement program are outlined in Minn. Stat. §6.91 and
includes eligibility for a reimbursement as set by State statute; and
WHEREAS, any county participating in the comprehensive performance measurement program is also
exempt from levy limits for taxes, if levy limits are in effect; and
WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance
measures, as developed by the Council on Local Results and Innovation, and a system to use this information
to help plan, budget, manage and evaluate programs and processes for optimal future outcomes.
NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the
performance measures to its citizenry by the end of the year through publication, direct mailing, posting on
the County's website, or through a public hearing at which the budget and levy will be discussed and public
input allowed.
Page 12 of 20
Board of Commissioners' Meeting Minutes
June 25, 2024
BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual
results of the performance measures adopted by the County.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and seconded
by Commissioner Lahman and, after discussion and upon a vote being taken thereon, the resolution was
adopted unanimously.
Adopted at Fergus Falls, MN this 25th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _Pc~~tLc..t..:....J'lk±~d-====----
Kurt Mortenson, Board of Commissioners Chair
Dated: July 9, 2024
Attest: j \, C-0~
Nicole Hansen, Clerk
CLOSED SESSION
At 11 :05 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege related to
Class Action Litigation on Tax-Forfeited Property. Present in the room were Commissioners Kurt Mortenson,
Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County
Attorney Michelle Eldien, County Auditor-Treasurer Wayne Stein and County Board Secretary Hannah
Anderson.
The closed session was concluded at 11 :17 a.m. at which time the meeting reconvened into an open session
where the following resolution was adopted:
RESOLUTION FOR AUTHORIZATION FOR EXECUTION OF SETTLEMENT AGREEMENT
OTTER TAIL COUNTY RESOLUTION NO. 2024-59
WHEREAS, that on May 25, 2023 the United States Supreme Court ruled that Minnesota law is
unconstitutional as to property forfeited for nonpayment of taxes without an opportunity for the taxpayer to
receive any surplus value beyond the amount of taxes owed; and
WHEREAS, that following said ruling, Minnesota counties worked to change the law and resolve statewide
liability for previously forfeited properties through settlement negotiations in three related class action suits;
and
WHEREAS, that on February 28, 2024 the parties reached a tentative statewide settlement agreement
contingent upon a legislative appropriation; and
WHEREAS, that on May 17, 2024 after the Minnesota legislature approved the $109 million legislative
appropriation needed for settlement, Governor Waltz signed the bill into law; and
WHEREAS, that the settlement agreement negotiated in Sporleder v. State, et al., Court File No. 62-CV-23-
3405, which is funded by a legislative appropriation in Chapter 113 of the 2024 Session Laws, is approved by
the Otter Tail County Board of Commissioners; and
Page 13 of 20
Board of Commissioners' Meeting Minutes
June 25, 2024
WHEREAS, that the Otter Tail County Board of Commissioners authorizes the County Auditor to meet the
requirements for participating counties outlined in Chapter 113 of the 2024 Session Laws; and
WHEREAS, that the Otter Tail County Board of Commissioners authorizes the County Attorney to execute the
settlement agreement on behalf of the County.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Commissioners authorize Otter Tail
County Attorney Michelle M. Eldien to execute the Settlement Agreement regarding the case regarding Sharon
Sporleder vs. State of Minnesota, et. al.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _J::.µ==:.:...c"#'l=i...,-J.,Yh:i.~~'==~----
Kurt Mortenson, Board of Commissioners Chair
Dated: July 9, 2024
Attest: & i' C<J Lu l-\-/J.r,,µ
Nicole Hansen, Clerk
ADJOURNMENT
At 11 :21 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned.
The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, July 9, 2024, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 9, 2024
By: _,:....._µ-_::.....1&.11, __,,_,__~-==t:±:::.._=-='---=---===-------Alie~,-Co 1,_, J.l.Cvvi.--
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Page 14 of 20
Page 15 of 20
Vendor Name
A-1 LOCK & KEY
A&.A RECYCLING LLC
ADVANCED STRIPING & SEALCOATING
ALBANY RECYCLING CEITTER
ALL TRAFFIC SOLUTIONS INC
ALLEN'S AUTO BODY & TO-W.NG
ALVSTAD & ASSOCIATES
AMAZON CAPITAL SERVICES INC
AMERICAN LEGION POST 30
AMERICAN VVELDING & GAS INC
APEX EQUIPMENT LLC
APPLE TREE DENT AL
AT&T
BALDWIN/BRIDGET
BARR ENGINEERING CO
BECKER CO ENVIRONMENTAL SERVICES
BEN HOLZER UNLIMITED WATER lLC
BEYER BODY SHOP INC
BISCHOF/BRIANNA
BOUND TREE MEDICAL LLC
BRANOON COMMUNfCATIONS INC
BRAUN INTERTEC CORPORATION
BREDESON/KIMBERLY
BRIAN'S REPAIR lNC
BRUTLAG/STEVE
CACTUS & CULINARY CONCEPTS CATER
CA.JACOB LAW LLC
CARR'S TREE SERVICE INC
CENTRAL STATES WIRE PRODUCTS INC
CERTIFIED AUTO REPAIR
CERTIFIED LABORATORIES
CHS INC
CLAY CO SHERIFF
CLEAN SWEEP COMMERCIAL SERVICES
CMMA
CODE 4 SERVICES INC
CONCEPT CATERING
COOPER'S OFFICE SUPPLY INC
CORNELL-SYVERSON POST 17
CULLIGAN OF ELBOW LAKE
CUWGAN OF WADENA
DACOTAH PAPER CO
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
26.71
1,100.00
295.00
1}00.20
671.18
100.00
900.00
1,353.92
300.00
38.57
2,319.30
1,799.00
550.00
75.00
3,349.00
587.50
14.00
175.00
25.46
255.96
3,532.65
41,425.40
911.86
50.66
77.39
1,287.00
5,000.00
610.00
7,633.12
1,584.51
417.95
450.22
1,153.57
1,970.00
270.00
7,223.46
198.00
112.47
300.00
44.00
38.00
2,152.27
Page 16 of 20
Vendor Name
DANIELSON/MANDY
DAV CHAPTER 25
DENZEL'S REGION WASTE INC
DIAMOND DRUGS INC
EDAM
EDWARD CARLSON POST 283
EHLERS & ASSOCIATES INC
ELECTION SYSTEMS & SOFM'ARE LLC
ERGOMETRICS INC
FARMERS CO-OP OIL
FERGUS FALLS DAILY JOURNAL
FERGUS FALLSlCllY Of
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDlAR TECHNOLOGIES INC
FOREMOST PROMOTIONS
FORUM COMMUNICATIONS COMPANY
FOTH INFRASTRUCTURE & ENVIRON Me
GALLSLLC
GEORGE BERGEN POST 489
GREWEITUCKER
HAJMERL AMERICAN LEGION POST 148
HANSONJBRANDIE
HAWES SEPTIC TANK PUMPING LLC
HEALTHCARE ENVIRONMENTAL SERVICI
HEART a LAKES VFW POST 7702
HENNING/CITY OF
HOUSTON ENGINEERING INC
IMAGING SPECTRUM INC
INTERSTATE PO\IVER SYSTEMS INC
JAKE'S JOHNS LLC
JESSEN/MIKE
JK SPORTS INC
KIMBALL MIDVVEST
KNOWINKLLC
LAKE COUNTRY GRAPHICS INC
LAKE REGION HEALTHCARE
LAKELAND AUTO REPAIR LLC
LAKELAND GENERAL STORE
LAKES COMMUNITY COOPERATIVE
LAKES COUNTRY SERVICE COOPERATIV
LANDS' END BUSINESS OUTFlTTERS
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
140.92
300.00
165.00
202.08
815.00
300.00
9,2-'10.00
1,15289
595.60
1,539.95
5,300.10
5,985.00
34,955.00
27.00
321.03
2,780.11
389.00
5,717.03
1,56222
300.00
76.18
300.00
200.00
145.00
829.20
300.00
170,845.42
3,313.00
292.92
3,099]6
340.00
90.45
234.00
1,32027
360.00
80.41
966.00
172.00
51.97
866.86
490.00
197.87
Page 17 of 20
Vendor Name
LANGUAGE LINE SERVICES INC
LARSON FUNERAL HOME
LEGAL SERVICES OF NW MINNESOTA
LEIGHTON MEDIA -DETROIT LAKES
LEIGHTON MEDIA-FERGUS FALLS
LIBERTY TIRE RECYCLING LLC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MAAP
MARK SAND & GRAVEL CO
MARKS FLEET SUPPLY INC
MATTHEW BENDER & COMPANY INC
MCKESSON MEDICAL-SURGICAL INC
MEADOWLAND SURV01NG INC
MEYERAANJSAMANTHA
MIDWEST MEDICAL PHYSICS LLC
MIDWEST PRINTING CO
MIWGANILOGAN
MINNCOR INDUSTRIES
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVIICES INC
MINTEN/JAMES
MN DEPT OF TRANSPORTATION
MOREHEAD/MICHAEL
NELSON AUTO CENTER INC
NORDICK/TAMMY
NORTHlAND BUSINESS SYSTEMS INC
NORTHWEST TIRE INC
NUTRIEN AG SOLUTIONS INC
OLIPHANT/CLANCY
OLSON STITZEL POST 219
OLSON/BRENDA
OLYMPIC SALES INC
OTTERTAIL CO PUBLIC HEALTH
OTTER TAIL FAMILY SERVICES COLLABC
OTTERTAIL POWER COMPANY
PARKERS PRAIRIE/CITY OF
PAUL HAARSTAD EXCAVATING LLC
PELICAN PETE BODY SHOP & TOWING II\
PELICAN RAPIDS PRESS
PHOENIX SUPPLY
PLUNKETTS VARMENT GUARD
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
142.08
2,350.00
1,150.00
1,495.00
1,533.75
43,700.17
409.90
841.50
495.00
38,536.00
391.35
2,949.83
452.58
1,650.00
87.77
2,700.00
1,380.00
143.60
35.00
1,842.57
236.00
130.20
300.00
125.96
49,879.22
162.36
1,015.00
1,548.62
6,914.86
50.92
300.00
122.16
3,162.00
209.00
725.00
641.29
130.00
9,720.00
4,174.89
688.15
122.46
367.00
Page 18 of 20
Vendor Name
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LLC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRODUCTIVITY PLUS
QUADiENT FINANCE USA INC
QUADIENT LEASING USA INC
QUICK'S NAPA AUTO PARTS
QUINLIVAN & HUGHES PA
RASMUSSON SCHEOOWSKI VFW POST 4
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
RINGDAHL AMBULANCE INC
RURAL MINNESOTA CEP
SIGN GUYS LLC
SlGNWORKS SIGNS & BANNERS INC
SKEETER STITCH INC
SNAP-ON INDUSTRJAL
STACH/TRENT
STAPLES BUSINESS CREDJT
STEINS INC
STEVE'S SANITATION INC
STOP STICK L TO
STREICHERS
SWANSTON EQUIPMENT CORP
SWANZ/PERRY
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS-WEST
THRIFlY WI-HTE PHARMACY
TINJUM APPRAISAL CO INC
TK ELEVATOR CORP
TRI-STATE DIVING
TYLER TECHNOLOGIES INC
ULSCHMIDISUSAN
US POSTAL SERVICE
VERGAS EVENT CENTER/CITY OF
VESTIS
VESTIS
VIKtNG GARAGE DOOR COMPANY INC
WADENAASPHAL T INC
WADENA CO SHERIFF
WEST OTTER TAil CO FAIR ASSOCIATION
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
310.00
960.00
29.08
121.60
186.13
517.16
10,067.67
186.03
6,678.30
300.00
632.37
9,399.57
1,118.00
75.00
120.00
1,790.00
2,073.32
794.46
89.00
311.58
94.15
23,791.00
2.440,00
595.95
360.82
40.20
174.60
2,072.48
15.00
1,638.65
800.87
734.50
740.00
104.41
30,000.00
160.00
53.68
650.65
7,074.00
44,616.00
1,260.00
75.00
Page 19 of 20
Vendor Name
WIDSETH SMITH NOLTING & ASSOCIATE!
WM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
ZOSEUMICAH
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
COOPER'S OFFICE SUPPLY .INC
FURBALLISON
HAUGRUD/REED
HOLMQUIST/ABIGAIL
INDEPENDENT CONTRACT SERVICES OF
LAKES COUNTRY SERVICE COOPERA TIV
MIDWEST MONITORING & SURVEILANCE
MINNEAPOLIS FORENSIC PYSCH SERVIC
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF HUMAN SERVICES
OTTER TAIL CO RECORDER
OTTER TAJL CO SHERIFF
OTTER TAIL COUNTY CHILD SUPPORT
PREMIER BIOTECH LABS LLC
SCHOOL DIST 544 -FERGUS FALLS
SELOCK/RYAN
SIGN\'VORKS SIGNS & BANNERS INC
WHIPPLENANESSA
Final Total:
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
70,704.84
40,475.02
28,750.46
1,330.99
168.11
826,159.41
Amount
354-20
2,720.76
15.00
11.57
7.55
606.37
1,73928
615.00
2,887.50
348.10
3,796.84
67.00
90.00
281.00
375:'lO
5,ooo~oo
61726
10,00
57.39
19,599.92
Page 20 of 20
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKERFMEGAN
CLAY CO HEALTH DEPT
FRUSTOUANNE
GOOS/KRISTI
GRISMER/PAULA
GUCK/AMY
HENDRICKX/KATHY
ICS CONSULTING LLC -138006
LAKE REGION HEALTHCARE
LAKES ADVERTISING LLC
LEWIS/JODI
LYSNE CONSUL TING & COUNSELING LLC
MARTENSON/PAULA
MINNKOT A ENVIRO SERVICES INC
OTTER TAIL CO TREASURER
OTTER TAIL FAMILY SERVICES COLLABO
OTTER TAil POWER COMPANY
PACIFIC lNTERPRETERS INC
SIGNWORKS SIGNS & BANNERS INC
VAN SANTENIOANA
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WELCH/AMIE
WESTBY/LINDA
Final Total;
Board of Commissioners' Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
128.79
11028
290.97
11.39
110.42
46.90
56.95
21.44
5,833.33
667.67
700.00
86.83
600.00
85.76
41.30
192.00
725.00
184.31
403.75
150.00
36.45
834.59
1,085.85
8.04
25.46
12,437.48
Drainage Authority Meeting Minutes
June 25, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 25, 2024112:10 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 12:10 p.m. Tuesday, June 25, 2024, at the Government
Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne
Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Bucholz, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of June 25,
2024 as presented and the Consent Agenda of June 25, 2024 as follows:
1. June 11, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for June 25, 2024 (Exhibit A)
DITCH 46 -TILE
Drainage Inspector Colby Palmersheim informed the Drainage Authority about a collapsed tile on County Ditch
46, along the intersection of County Highways 10 and 27, which is causing surface drainage and field flooding.
A property owner requested repair, however, Palmersheim noted that the ditch is under original benefits with
only four properties paying into the ditch fund and recommends not proceeding with repairs until the ditch has
been redetermined.
DITCH 47 -TILE
Drainage Inspector Colby Palmersheim informed the Drainage Authority about a blocked or collapsed tile on
County Ditch 47, south of County Highway 1, which is causing surface drainage and flooding. Palmersheim
noted that the ditch is under original benefits with a near zero balance. The Drainage Authority was in
consensus for Palmersheim to contact property owners and hold an informal meeting to discuss the tile and
see if this issue can be resolved without redetermining the ditch.
DITCH 42 -TILE
Drainage Inspector Colby Palmersheim informed the Drainage Authority about a plugged or collapsed tile on
County Ditch 42, north of County Highway 10, which is causing the Northeast corner of property owner Jared
Norgren's field to flood. Palmersheim noted that the ditch is under original benefits with a negative balance of
$20,000. Palmersheim recommends not proceeding with repairs until a redetermination has been completed.
Page 1 of 3
Drainage Authority Meeting Minutes
June 25, 2024
ADJOURNMENT
At 12:25 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, July 9,
2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 9, 2024
By: kn }1(l.i
Kurt Mortenson, Board of Commissioners Chair
Attest: ~ j C:Ou.)-\:Wv.J.L.,
Nicole Hansen, Clerk
Page 2 of 3 OTTERTAIL
COUNTY-MINNESOTA
Page 3 of 3
Vendor Name
ELDIENffERRY
HOUSTON ENGINEERING INC
KUGLER/DOUGLAS
LAKES AREA BLASTING LLC
TRUENORTH STEEL INC
Final Total:
Drainage Authority Meeting Minutes
June 25, 2024 (Exhibit A)
Amount
318.84
3,748.50
300.00
965.00
215_84
5,548.18