HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/11/2024Board of Commissioners' Meeting Minutes
June 11, 2024
OTTER TAIL COUNTY-MINNESOTA
BOARD OF CO MM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 11, 2024 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 11, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Wayne Johnson,
Dan Bucholz, and Bob Lahman were present. Commissioner Lee Rogness, Vice Chair, joined the meeting at
9:12 a.m.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Lahman and motion
carried to approve the Board of Commissioners' agenda of June 11, 2024, with the following addition:
Admin/Operations Committee: Food, Pool & Lodging Update
APPROVAL OF CONSENT AGENDA
Motion by Johnson, second by Lahman and motion carried to approve the consent agenda items as presented:
Page 1 of 19
1. May 21, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for May 28, 2024, as Approved for Payment by the County Auditor-
Treasurer (Exhibit A)
3. Warrants/Bills for June 11, 2024 (Exhibit A)
4. Human Services & Public Health Warrants/Bills for May 28, 2024, as Approved for
Payment by the County Auditor-Treasurer
5. Human Services Warrants/Bills for June 11, 2024
6. Approval of Contracts & Bonds -SP 056-070-030 MN Proj. HSIP 5624(254) Centerline
Rumble Striping
7. Approval of Contracts & Bonds -SAP 056-030-005 2024 Seal Coat Project
8. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $1,000.00,
to Amy Johnson, Workforce Navigator, as requested by Lynne Penke Valdes, Deputy
Administrator.
9. Approval of the issuance of a liquor license renewal application for Rhonda Bell dba
Bell's Resort Bar & Grill for the period of July 1, 2024, through June 30, 2025.
10. Approval of the issuance of an application for an On-Sale Liquor License and Sunday
Liquor for J2M LLC dba Spanky's Stone Hearth for the period of July 1, 2024, to June
30, 2025.
Board of Commissioners' Meeting Minutes
June 11, 2024
11. Approval of the issuance of an application for an On-Sale Liquor License and Sunday
Liquor for Blackboard LLC dba Blackboard for the period of July 1, 2024, to June 30,
2025.
12. Approval of the issuance of a renewal application for an On/Off Sale 3.2 Malt Liquor
License for the Period of July 1, 2024 to June 30, 2025 for Madsen's Resort Inc dba
Madsen's Resort.
13. Approval of the issuance of a renewal application for an On-Sale Liquor License and
Sunday Liquor for H&K Industries dba The Cactus for the period of July 1, 2024, to June
30,2025
14. Approval of the issuance of a renewal application for an Off Sale 3.2 Malt Liquor License
for the period of July 1, 2024, to June 30, 202, for The Corner Store on Otter Tail Lake
Inc.
15. Approval of the issuance of a renewal application for On Sale Liquor and Sunday Liquor
Application for Salty Pickle Bar and Grill LLC dba Salty Pickle Bar and Grill for the period
of July 1, 2024, through June 30, 2025.
16. Approval of the issuance of a renewal application for an On-Sale Wine Application for
Leonard's Family Resort LLC dba East Silent Resort for the period of July 1, 2024,
through June 30, 2025.
17. Approval of the issuance of a renewal application for an On/Off Sale 3.2 Malt Liquor
Application for Leonard's Family Resort LLC dba East Silent Resort for the period of
July 1, 2024, through June 30, 2025.
18. Approval of the issuance of a renewal application for an On Sale Wine Application for
Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2024, through June 30,
2025.
19. Approval of the issuance of a renewal application for an On Sale 3.2 Malt Liquor
Application for Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2024,
through June 30, 2025.
20. Approval of the issuance of a renewal application for an On-Sale Wine License for Bryan
Benedict Stetz dba Ye Olde School House for the period of July 1, 2024, through June
30, 2025.
21. Approval of the issuance of a renewal application for an On/Off-Sale 3.2 Malt Liquor
License for Bryan Benedict Stetz dba Ye Olde School house Bar for the period of July
1, 2024 through June 30, 2025.
MEMORANDUM OF UNDERSTANDING
Motion by Bucholz, second by Lahman and motion carried to authorize appropriate County Officials' signatures
to execute a Memorandum of Understanding between Otter Tail County and the Non-Licensed Essential
Supervisory Unit, LELS Local No. 398 for the addition of a Communications Sergeant position assignment in
the Sheriff's Department, contingent upon union approval.
SOCIAL WORKER -ADULT PROTECTIVE SERVICES
Motion by Johnson, second by Bucholz and motion carried to approve the restructure of a vacant 1.0 full-time
equivalent (FTE} Office Support Specialist (OSS) to a 1.0 FTE Social Worker -Adult Protective Services
position within the Human Services Department. This position is fully funded for the remainder of 2024 due to
the current OSS vacancy.
Page 2 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
LONG RANGE STRATEGIC PLAN -DEi UPDATE
Deputy Administrator Lynne Penke Valdes and Public Information officer Shannon Terry provided an update
on Otter Tail County's Long-Range Strategic Plan (LRSP) specifically related to Diversity and Belonging. With
a goal to create and expand an environment and sense of place that welcomes everyone to Otter Tail County,
Penke Valdes and Terry presented on progress in advancing efforts and highlighted the following initiatives
and collaborative efforts: > Diversity, Equity, and Inclusion (DEi) Workgroup and Committee
> Grow with Otter Tail County Professional and Personal Growth Workshop
> The Grow with Otter Tail County Professional and Personal Growth Program
> Interpretation/Translation Workgroup
> Welcoming Communities Pilot Projects
DEi CONSULTANT AGREEMENT
Motion by Johnson, second by Lahman and motion carried to authorize appropriate County Officials'
signatures to execute an agreement between Otter Tail County and Independent Contractor Heather Peters
to support the Grow with Otter Tail County framework in providing services focused on employee professional
and personal growth as well as strategies addressing diversity, equity and inclusion throughout Otter Tail
County.
RESOLUTION APPROVING THE COMMUNITY CORRECTIONS ACT AS
THE OTTER TAIL COUNTY SERVICE DELIVERY SYSTEM
OTTER TAIL COUNTY RESOLUTION NO. 2024-52
WHEREAS, Minnesota has three correctional delivery systems for the supervision of offenders on parole,
probation, and supervised release; and
WHEREAS, Otter Tail County currently operates under the County Probation Officer (CPO) model as provided
for in Minnesota Statute 244.19; and
WHEREAS, key stakeholders in Otter Tail County conducted a thorough assessment of probation services in
Otter Tail County; and
WHEREAS, the assessment was conducted by a hired consultant approved by the Board of Commissioners;
and
WHEREAS, the consultant was guided by a Probation Assessment Advisory Committee as appointed by the
Board of Commissioners; and
WHEREAS, the consultant presented his assessment report to the Board of Commissioners where it was
accepted; and
WHEREAS, a work session involving all three correctional delivery systems was held by the Board of
Commissioners' Safety & Justice Committee; and
WHEREAS, the Board of Commissioners were able to evaluate the three delivery systems and how each
relates to Otter Tail County's organizational direction, including its mission, vision, and core values.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail, Minnesota as follows:
Page 3 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
1. The Otter Tail County Board of Commissioners hereby approves changing Otter Tail County's correctional
service delivery from the County Probation Officer model to the Community Corrections Act (CCA) delivery
model.
2. The Otter Tail County Board of Commissioners directs Otter Tail County Probation Director Michael A
Schommer to notify the Minnesota Department of Corrections Commissioner by June 30, 2024, of Otter Tail
County's intent to change to the CCA delivery system.
3. The Otter Tail County Board of Commissioners directs the Otter Tail County Probation Director to begin
facilitating a transition to the CCA delivery system immediately, with the intent to officially provide correctional
services under CCA on January 31, 2025.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed
with Commissioner Bucholz opposed and Commissioner Rogness absent.
Adopted at Fergus Falls, MN this 11 th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
/4tvi . (kl ~ By: _---1:::~.....!'....l~. ---==~====-------
Kurt Mortenson, Board of Commissioners Chair
Dated: June 25, 2024
Attest: ~ 1' ~W")4L-
Nicole Hansen, Clerk
FINAL PAYMENT-SHINGLE JOBS AT PHELPS MILL
Motion by Bucholz, second by Lahman and motion carried to approve final payment, in the amount of
$12,188.49, to DME Exteriors for shingling work on the Caretaker's House and two picnic shelters at Phelps
Mill Park as presented by Parks and Trails Director Kevin Fellbaum. Total cost for the project to shingle the
Caretaker's House, replace degraded shake siding, and re-shingle both park shelters was $25,688.49, several
quotes were received for the project.
PHELPS MILL FESTIVAL AGREEMENT
Motion by Johnson, second by Bucholz and motion carried to authorize appropriate County Officials'
signatures to execute a two-year County Park Use and Maintenance agreement between Otter Tail County
and the Phelps Mill Country Board to use the Phelps Mill grounds for the annual Phelps Mill Festival.
RECOMMENDATION FOR AWARD
Motion by Bucholz, second by Lahman and motion carried to award 2024 Traffic Marking Project CP 4277-
200 to Sir Lines-A-Lot, LLC of Edina, MN with the bid amount of $665,939.41 as recommended by County
Engineer Krysten Foster.
CSAH 1 RECONSTRUCTION BIDS
Motion by Johnson, second by Bucholz and motion carried to reject all bids from May 29, 2024 for SAP 056-
601-067, County State Aid Highway (CSAH) 1 Reconstruction Project from 1-94 to CSAH 2 and authorize
rebidding the project for the 2025 construction season as recommended by County Engineer Krysten Foster.
The bids were significantly higher than what was budgeted for 2024 and moving the bidding to the Fall will
provide time to budget for 2025.
Page 4 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
RECESS & RECONVENE
At 9:12 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:16 a.m.
BOARD OF APPEAL AND EQUALIZATION SCHEDULE
County Auditor-Treasurer Wayne Stein presented the Board of Appeal and Equalization schedule to the Board
for review and noted that the schedule is subject to change. The Board of Appeal and Equalization will be held
on June 17, 2024.
FERGUS FALLS HOCKEY ASSOCIATION
LG214 PREMISE PERMIT APPLICATION
(CORRECTION TO OTTER TAIL COUNTY RESOLUTION NO. 2024-44)
OTTER TAIL COUNTY RESOLUTION NO. 2024-53
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, Fergus Falls Hockey Association, has made an application to the Gambling Control Board for the
purpose of conducting lawful gambling at Elks Point, located at 20970 Elks Point Road in Dane Prairie
Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by Fergus Falls Hockey Association at Elks Point, located at 20970 Elks Point Road in Dane
Prairie Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by Fergus Falls Hockey Association at Elks Point, located at 20971 Elks Point
Road in Dane Prairie Township of Otter Tail County provided the applicant meets all the necessary criteria for
the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Dane Prairie by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 11th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ---'l~~::.:.!...k..lTu~,~' ~::=:=:::__ __ _
Kurt Mortenson, Board of Commissioners Chair
Page 5 of 19
Dated: June 25, 2024
Attest~ ,· WUIM✓-r
Nicole Hansen, Clerk
~~!JvE~"!*
Board of Commissioners' Meeting Minutes
June 11 , 2024
PREMISE PERMIT -ABATE OF MN
LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING
OTTER TAIL COUNTY RESOLUTION NO. 2024-54
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, ABATE of MN, will be submitting to the Gambling Control Board an LG230 Application to Conduct
Off-Site Gambling at Tim and LeAnn Burkes, which is located at 35052 432nd Ave in Rush Lake Township of
Otter Tail County; and
WHEREAS, the gambling activities allowed under this application would be limited to no more than twelve off-
site events each calendar year (October11, 2024 to October 11, 2024) not to exceed a total of 36 days, and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by ABATE of MN at Tim and LeAnn Burkes, which is located at 35052 432nd Ave in Rush
Lake Township of Otter Tail County
NOW, THEREFORE, BE IT RESOLVED, thatthe Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by ABATE of MN at Tim and LeAnn Burkes, which is located at 35052 432nd
Ave in Rush Lake Township of Otter Tail County provided the applicant meets all the necessary criteria for
the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Rush Lake by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 11th day of June 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _-4-U---=-------en~. _,__n,_-----'-".,,..,,..-4.=.=-____ _
Kurt Mortenson, Board of Commissioners Chair
Dated: June 25, 2024
Attest:~ 1' ~
Nicole Hansen, Clerk
ROAD & BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Johnson, second by Lahman and unanimously carried to approve a transfer of $39,210.00 from the
Capital Improvement Fund to the Road and Bridge Fund for the reimbursement of a previously approved
capital expenditure for a 2024 KM B000TEED -4 Ton Hotbox/Reclaimer Patch Trailer.
Page 6 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
EDUCATION IDENTITY AND ACCESS MANAGEMENT BOARD RESOLUTION
Motion by Lahman, second by Johnson and unanimously carried to approve the following Education Identity
and Access Management Board Resolution form as completed by County Auditor-Treasurer Wayne Stein:
f Education Identity and_A_c_c_e-ss-~~-na;ement Board Resolution
The Minnesota Department of Education (MOE), Professional Educator licensing Standards Board (PELSB). and Office of
Higher Education (OHE) re.quire annual designation of an Identified Offici:al with Authority (IOwA) for each local
educational agency that uses the Education ldentitv and Access Management {EDIAM) system. The IOwA is responsible
for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of
Minnesota Enterprise Identity and Access Management Standard, which states that .all user access rights to Minnesota
state systems must be reviewed and recertified at least annually. The IOwAwill authorize user access to State of
Minnesota Education sec,ur e systems in accordance with the user's assigned job duties, and will revoke that user's
access when it is no longe.r needed to perform their job duties.
Your school board o:r equivalent governing board must designate an IOwA to authorize user access to State of Minnesota
Education secure websites for your organization. This EDIAM board res.olution must be completed and submitted to the
Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified
Official with Authority.
It is strongly recommended that only one person at the local educational agency or organization (the Superintendent,
Exec. Director or Administrator) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s).
Designation of the Identified Official with Authority for Edut'.ation Identity and Access Management
Organization Name: otter Tail County
6-Digit or9-0igit0rganization Number (e.g. 1234-01 or 1234-01--000): 0056-91
Superintendent, Exec. Director or Administrator's Name: Nicole Hansen
Will act as the lOwA? Yes __ X_No
If no, identify below the individual who will act as the IOwA for your organization.
The Superintendent, Exec. Director or Administrator recommends the Board authorize the below named individual(s) to
act as the ldentifie.d Official with Authority {IOwA) for this organization:
P,int Name: Wayne Stein
Title: County Auditor/Treasurer
Board MemberSignature:
Name: /4'L-4.. !Yl-£-
Date: Tuesday, June 11, 2024
Page 7 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
ABSENTEE BALLOT BOARD APPOINTMENTS
Motion by Johnson, second by Bucholz and unanimously carried to appoint the following individuals to the
Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the
provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27
for the August 13, 2024 State Primary Election and the November 5, 2024 State General Election and to
establish compensation for those services at $21.00 per hour with a reimbursement for travel at $0.67 per
mile.
Ronald Burt
Heather Hoeft
Pat Larum
Kim Mark
Janice Nelson
Debbie Smith
Beth Carrison (Employee)
Desta Hunt
Joleen Lentz
Betty Marx
Lynne Olson
Dawn Godel (Employee)
Pamela Johnson
Teresa L Mann
Gary Nelson
Karen Prischmann
PROPOSED VACATION HOME RENTAL ORDINANCE
Land and Resource Management Director Chris LeClair presented the Board with a Resolution to Adopt the
Proposed Vacation Home Rental Ordinance and recommended an effective date of July 1, 2024. Motion by
Johnson to approve the Resolution to Adopt the Proposed Vacation Home Rental Ordinance as presented
with an effective date of July 1, 2024, second by Lahman, with Rogness moving to amend the effective date
to January 1, 2025 with Bucholz seconding the amended motion. After discussion the amended motion failed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Lee Rogness
Dan Bucholz
Kurt Mortenson
Wayne Johnson
Bob Lahman
X
X
X
X
X
ABSENT ABSTAIN
The initial motion by Johnson and second by Lahman to approve the Resolution as set forth below to Adopt
Proposed Vacation Home Rental Ordinance as presented with an effective date of July 1, 2024 was passed
as follows:
PROPOSED OTTER TAIL COUNTY VACATION HOME RENTAL ORDINANCE
RESOLUTION TO ADOPT ORDINANCE
OTTER TAIL COUNTY RESOLUTION NO. 2024-49
WHEREAS, Minnesota Statute 145A.05 allows a county board to adopt ordinances for all or part of its
jurisdiction to regulate actual or potential threats to the public health; and
WHEREAS, the provisions in Minnesota Statute 375.51 to promulgate a county ordinance have been followed;
and
WHEREAS: Otter Tail County has 1,048 lakes and Otter Tail County supports various land uses within Otter
Tail County; and
Page 8 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
WHEREAS: The proposed Vacation Home Rental Ordinance attempts to strike a balance between various
land uses that ensures that all persons have an opportunity to enjoy the natural resources that are abundant
in Otter Tail County.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the proposed
Vacation Home Rental Ordinance.
The motion for the adoption of the foregoing resolution with an effective date of July 1, 2024 was introduced
by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon
vote being taken thereon, passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Lee Rogness X
Dan Bucholz
Kurt Mortenson X
Wayne Johnson X
Bob Lahman X
Adopted at Fergus Falls, MN this 11th day of June, 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~/_4-~n_~{tJd~_-::::..-=.-:::::-__ _
Kurt Mortenson, Board of Commissioners Chair
NAY ABSENT ABSTAIN
X
Dated: June 25, 2024
Attes~ 1
1
~LLJl--t1o<v::::
Nicole Hansen, Clerk
RECESS & RECONVENE
At 9:42 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m.
PUBLIC HEARING
At 10:01 a.m. Chair Mortenson opened the Public Hearing regarding Property Tax Abatements Related to the
Single-Family Tax Rebate Program. Chair Mortenson asked for comments from the public and no comments
were received.
The Public Hearing was closed at 10:02 a.m.
EMS SPRINT PILOT PROGRAM
County Administrator Nicole Hansen gave an update on the Emergency Medical Services (EMS) Sprint Pilot
Program. Hansen noted that the 2024 Legislative session passed a bill to support an alternative emergency
medical services response model pilot program with one site in Otter Tail and Grant County set to receive
$3.0 million, with Otter Tail County identified as the fiduciary host for the grant dollars. Meetings are underway
with Otter Tail and Grant County providers to begin developing partnering services and a grant agreement
that will be facilitated by the Emergency Medical Service Regulatory Board.
Page 9 of 19
Board of Commissioners' Meeting Minutes
June 11, 2024
ENVIRONMENTAL SERVICES SPECIALIST
Motion by Johnson, second by Rogness and unanimously carried to reclassify the Environmental Health
Coordinator (C44) position to an Environmental Services Specialist (C41) position effective June 17, 2024 due
to organizational structure changes within the Environmental Health program as recommended by County
Administrator Nicole Hansen.
RECESS & RECONVENE
At 10:15 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:25 a.m.
AMATEUR RADIO & EMERGENCY MANAGEMENT RESPONSE
Emergency Manager Patrick Waletzko provided an update on amateur radio and emergency management
response. Waletzko highlighted the importance of amateur radio in our area in supporting communications
related to emergency response and storm spotting. The Lake Region Amateur Radio Club will be hosting an
upcoming Field Day on the lawn of the Otter Tail County Historical Society June 22-23rd.
ADJOURNMENT
At 10:34 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned
with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, June
25, 2024, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 10:37 a.m. Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding
Otter Tail County Jail Threatened Litigation. Present in the room were Commissioners Kurt Mortenson, Lee
Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County
Attorney Michelle Eldien, County Board Secretary Hannah Anderson and County Sheriff Barry Fitzgibbons
joined virtually. The closed session ended at 11 :30 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 25, 2024
By: tvf:t1_fl/l:i ' Attest: l ,· 6o l.u ).j. ()ri,<J,;--.-,
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Page 10 of 19
Page 11 of 19
Vendor Name
A-1 LOCK & KEY
MA RECYCLING LLC
ACKERSON/JEFF
ALBANY RECYCLING CENTER
AMAZON CAPITAL SERVICES INC
ANNE M CARLSON LAW OFFICE PLLC
AVERY, ATTORNEY AT LAW/JILL
BALLARD SANITATION INC
BEACH/ALFRED
BECKER CO ENVIRONMENTAL SERVICES
BENGTSON/STEVEN
BLEICHNER/MICHAEL
BOYJERS/ROBERT
BROWN EYED SUSANS
BUCKLEYJSANDRABARNHOUSE
BURNS & MCDONNELL ENGINEERING CC
CITIZEN'S ADVOCATE
CLEAN SWEEP COMMERCIAL SERVICES
COMMISSIONER OF TRANSPORTATION
COOPER'S OFFICE SUPPLY INC
CULLIGAN OF ELBOW LAKE
DECKARD TECHNOLOGIES INC
DOUBLE A CATERING
EHLERS & ASSOCIATES INC
ELECTION SYSTEtlltS & SOFTWARE LLC
ESRIINC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CllY Of
FERGUS HOME & HARDWARE INC
FOTH INFRASTRUCTURE & ENVIRONMB-
GRAINGER INC
HOUSTON ENGINEERING INC
JAKE'S JOHNS L!LC
JESSEN/MIKE
JK SPORTS INC
JOHNSON CONTROLS FIRE PROTECTIOI\
JOHNSON/DENA
JONES LAW OFFICE
LAKELAND AUTO REPAIR LLC
LAKES COMMUNl1Y COOPERATIVE
LAKES COUNTRY SERVICE COOPERATIV
LARSON/LYNN
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
71.69
300.00
90.00
1,318.92
625.58
2,520.00
902.14
540.00
1,000.00
33120
105.92
1,000.00
1,007.20
2,250.00
76,200.00
40,309.87
42.00
575.00
2,230.00
25.20
36.75
10,625.00
140.00
6,625.00
25,097.63
2,736.00
778.55
2,726.55
12.34
4,227.13
35.71
40,746.82
340.00
67.00
925.00
16,485.44
205.46
605.00
198.58
267.20
2,700.00
380.21
Page 12 of 19
Vendor Name
LAWSON PRODUCTS JNC
LEITCH EXCAVATING
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MARTJNNALERIE
MIDWEST PRINTING CO
MINNEAPOLIS FORENSIC PYSCH SERVIC
MNCCC LOCKBOX
MOENCH BODY SHOP
NORTH AMERICAN SAFETY INC
NORTHSTAR COMPUTER FORMS INC
OFFICE OF MNIT SERVICES
OLSON OIL CO INC
OTTER TAIL CO PUBLIC HEAL TH
PACE ANALYTICAL SERVICES INC
PLUNKETTS VARMENT GUARD
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRO AG FARMERS CO OP
PRO SWEEP INC
PRODUCTIVE ALTERNATIVES INC
QUADIENT FINANCE USA INC
RDO EQUIPMENT CO
RED DOT PEST CONTROL
RIPLEYJDAVID
RODER/BETSY
SAMUELSON/HEIDI
SCHMITZ BODY PAINT & REPAIR INC
SCHORNACKOAVID
STEINS INC
SWANSTON EQUIPMENT CORP
TAGUP
THIS WEEKS SHOPPING NEWS
TNT REPAIR INC
TRANSPORTATION COLLABORATIVE &
VESTIS
VICTOR LUNDEEN COMPANY
VIPOND/KRIS
WADENA ASPHALT INC
WELLS CONSTRUCTION MN LLC
WSB & ASSOCIATES 1NC
Final Total:
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
543.73
23,210.00
221.88
16,284.93
90.00
4,085.63
2,318.75
76.54
210.30
865.59
578.46
2,162.44
1,214.15
627.00
17.313.00
52.00
14.00
89.88
39,52727
71.78
321.54
151.30
441.45
233.60
180.00
143.60
1,364.05
233.60
1,670.39
2,100.00
79.65
291.00
1,235.67
1,882.50
193.60
671.47
13327
34,056.00
521.00
1,000.00
403,867.11
Page 13 of 19
Vendor Name
A-OX WELDING SUPPLY GO INC
ACORNS-OAK CONSULTING LLC
ADVANCED CORRECTIONAL HEAL THCAF
ADVANCED STRIPING & SEALCOATING
ALBANY RECYCLING CENTER
ALEX RUBBISH & RECYCLING INC
AMAZON CAPITAL SERVICES INC
AMERICAN SOLUTIONS FOR BUSINESS
AMERICAN WELDING & GAS INC
ANDERSON/TROY
APPLE TREE DENTAL
ARNDT/JEFFREY
ASPEN MILLS INC
AUTO VALUE FERGUS FALLS
AXON ENTERPRISE INC
BALLARD SANITATION INC
BDT MECHANICAL LLC
BECKER CO SHERIFF
BEYER BODY SHOP INC
BJERKE/SCOTT
BlACK/RYAN
BLADOWfflNA
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
BREDESON/KIMBERLY
BRIAN'S REPAIR INC
BUSHMAN/JOHN
BUY-MOR PARTS & SERVICE LLC
CARLBLOMIDENNIS
CARR'S TREE SERVICE INC
CB.1.EBRITE INC
CERTIFIED AUTO REPAIR
CHISAGO CO SHERIFF DEPT
CLEARSTREAM RECYCLING INC
CODE 4 SERV1CES INC
COLLEGE WAY AUTO
COLUMN SOFlVVARE PBC
COMMISSIONER OF TRANSPORTATION
COMPASS MINERALS AMERICA INC
COOPER'S OFFICE SUPPLY INC
CULLIGAN OF WADENA
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
978.73
1,500.00
23,08755
3,515.00
2,412.17
632.00
7,011.61
14,859.02
1,97824
12.87
1,133.00
11.70
115.88
1,651.53
2,644.30
540.00
7,939.43
333.47
250.00
205.00
1,601.10
839.62
1,613.22
6,571.80
750.00
58.04
802.50
12.93
26,492.18
128.86
650.00
3,750.00
385.00
60.00
390.00
31 1.24
905.00
232.91
1,701.02
2,820.21
586.63
13.42
Page 14 of 19
Vendor Name
DACOTAH PAPER CO
DAIKIN APPLIED
DAKOTA \l\lHOLESALE TIRE INC
DASH MEDICAL GLOVES INC
DICK'S STANDARD
DONOHO/MICHAEL
DOUGLAS CO JAIL
DSC COMMUNICATIONS
DULSKI/JOEL
ERICA MARTIN COMPANY INC
ESRI INC
EVCO PETROLEUM PRODUCTS INC
EVERTS LUMBER CO
FARMER'S DAUGHTER RUSTIC BAKERY L
FERGUS FALLS DAILY JOURNAL
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDlAR TECHNOLOGIES INC
FIELD/CRISTI
FOTH INFRASTRUCTURE & ENVIRONMEfl
FRANZ REPROGRAPHlCS INC
FRAZIER/BRENT
FRONTIER MARINE & POWERSPORTS
GALLSLLC
GIRARD'S BUSINESS SOLUTIONS INC
GRAINGER INC
H & R CONSTRUCTION CO
HAUGRUDiBRUCE
HAUKOS SALES LLC
HOMETOWN REPAIR INC
INNOVATIVE OFFICE SOLUTIONS LLC
INTOXIMETERS INC
JAKE'S JOHNS llC
JEBROINC
JK SPORTS INC
JOHNSON/MARKT
KELSVEN/RICK
KNOWINKLLC
LAKE COUNTRY GRAPHICS INC
LAKE REGION ELECTRIC COOP
LAKE REGION HEALTHCARE
LAKE SUPERIOR COLLEGE
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
8124
1,233.00
1,129.68
230.00
117.95
246.34
113.08
235.00
137.12
500.00
2,736.00
3,060.80
53.54
37.00
1,206.60
24,959.00
825.95
3,755.00
148.74
1,000.00
40.66
346.83
205.00
2,927.96
427.47
200.73
4,854.47
11.80
2,508.36
84.34
209.60
420.00
310.00
26,832.74
423.00
371.84
558.78
3,250.00
48.00
20,350.00
1,237.00
250.00
Page 15 of 19
Vendor Name
LAKES ADVERTISING LLC
LANDS' END BUSINESS OUTFITTERS
LANGUE!STEVEN
LARRY OTT INC
LAWSON PRODUCTS INC
LECLAIR/CHRISTOPHER
LEE PROPERTY CARE
LEE/JACQUELINE
LEE/THOMAS
LE;IGHTON MEOLA.-DETROIT LAKES
LEIGHTON MEDIA-FERGUS FALLS
LIND FAMILY FUNERAL HOME INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MA.RCO TECHNOLOGIES. LLC
MI\RCO TECHNOLOGIES LLC
l\'11\RK SAND & GRAVEL CO
fMRTHALERfTERENCE
MCKESSON MEDICAL-SURGICAL JNC
MID-CENTRAL EQUIPMENT INC
MIDWEST MACHINERY CO
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MN CO ENGINEERS ASSOC
MN DEPT OF LABOR & INDUSTRY
MNCCC LOCKBOX
MOORE ENGINEERING INC
MOTOROlA SOLUTIONS CONNECTIVITY
NAPA CENTRAL
NATURE'S CALL SEPTIC SERVICE INC
NELSON AUTO CENTER INC
NELSON BROTHERS PRINTING
NEWMAN SIGNS INC
NEWVILLE/DARREN
NEWVILLE/HEATHER
NORTHWEST TIRE INC
NUTRIEN AG SOLUTIONS INC
NYHUS FAMILY SALES INC
OLIPHANT/CLANCY
OLSEN CHAIN & CABLE CO INC
OTTER TAIL POWER COMP.ANY
PACE ANALYTICAL SERVICES INC
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
1,400.00
29.00
683.83
6,500.00
377.06
243.88
653.68
135.32
38725
110.00
2,295.00
935.00
1,326.39
14,880.56
3,030.83
975.22
32,577.88
307.30
239.35
585.16
6,990.72
69.0D
29.50
100.00
100.00
651.41
22,605.00
3,100.00
3,170.48
200.00
96429
129·.37
830.00
409.36
1,500.00
4,351.01
13,502.33
198.40
25.98
761.50
436.99
7,077.80
Page 16 of 19
Vendor Name
PARK REGION CO OP
PARKERS PRAIRIE INDEPENDENT LLCfTI-
PAW PUBLICATIONS LlC
PEBBLE lAKE AUTO
PEMBERTON LAW PLLP
PETERSJHEA THER
PHILLIPPI/OR JAY
PJCKAR/PAT
POPE DOUGLAS SOLID WASTE MANAGE!
POWERPHONE INC
POWERPLAN OIB
PRAIRJE LAKES MUNICIPAL SOLID \'\'ASTE
PRECISE MRM LLC
PRO HYDRO-TESTING LLC
QUALITY RADIOLOGIC CONSULTANTS IN
RATZ/JEFFREY
RAYS SPORT & MARINE-PERHAM
RDO EQUIPMENT CO
RED DOT PEST CONTROL
RENTALSTOREfTHE
RINGDAHL AMBULANCE INC
RINKE NOONAN LAW FIRM
RlVIS!ON INC
SANFORD HEAL TH
SANITATION PRODUCTS INC
SCHOOL DIST 549 -PERHAM
SCOTT HOFLAND CONSTRUCTION INC
SHERWIN WILLIAMS
SHI INTERNATIONAL CORP
SHOEMAKER/BRENDA
SIGELMAN STEEL & RECYCLING INC
SIGN GUYS LLC
SIGNWORKS SIGNS & BANNERS INC
SNAP-ON INDUSTRIAL
STRAND ACE. HARDWARE
STREICHERS
SUMMIT FOOD SERVICE LLC
SUPER SEPTIC JNC
SWAl'IISTON EQUIPMENT CORP
TAGUP
TERMINAL SUPPLY CO
TERMINIX COMMERCIAL -ST CLOUD
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
58.26
193.12
1,639.00
1,318.95
3,202.00
4,812.50
950.00
22.00
720.00
399.50
5,887.85
292.50
2,340.00
1,027.50
3,600.00
11.70
83.46
1,520.00
130,00
3,400.00
2,379.00
235.50
665.70
229.00
319.32
81725
9,850.00
60.06
25,340.00
86627
75.00
130.00
200.00
1,269.62
17225
350.97
10,283.05
10,373.51
411_61
452.48
838.81
270.00
Page 17 of 19
Vendor Name
THIS WEEKS SHOPPING NEWS
THRIFlY WHITE PHARMACY
TITAN MACHINERY INC
TNT REPAIR INC
TOMFORD/THAVIS
TORGUSSON/OARREN
TOWMASTER
TRITES/DAVID
UMlAUF/DALE
UNLIMITED AUTOGlASS INC
UPS
US BANK EQUIPMENT FINANCE
USIC LOCATING SERVICES LLC
VANGUARD APPRAISALS INC
VANSTEENBURG/JEFFREY
VERGAS AUTO REPAIR LLC
VESTIS
VICTOR LUNDEEN COMPANY
WADENA ASPHALT INC
WAlETZKO/PATRICK
WALVATNElDOUGtAS
WEAKLEND/BONNIE
V\i'ELLER'S GARAGE
WEST/RICHARD
WIDSETH SMITH NOL TING & ASSOCIATE:
WILSON/WARREN R
WM CORPORATE SERVICES INC
Final Total:
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
116-40
787.11
42.68
204.39
48.22
700.00
614.66
318.69
108.76
65.00
25.08
1,533.26
100.15
150.00
118.14
1,424.12
65.07
218.00
22,176.00
227.80
375.00
393.50
131.43
287.20
51.00
570.38
38,542.99
530,652.42
Page 18 of 19
Vendor Name
AMAZON CAPITAL SERVICES INC
BARRYJNATALIE
COLE/MELANIE
EVAVOLD/AL YSSA
FURE/ALLISON
HAUGRUD/REED
HOLMQUIST/ABIGAIL
LAKE REGION HEALTHCARE-MEHL CEN
LAKES COUNTRY SERVICE COOPERATIV
MIDWEST MONITORING & SURVEILANCE
MINNESOTA MOTOR COMPANY
MINNKOTA ENVJRO SERVICES INC
MN DEPT OF HEAL TH
MOHSJMEGHAN KELLEY
OTTER TAIL CO HUMAN SERVICES
OTTER TAIL CO RECORDER
OTTER TAIL 00 SHERIFF
PREMIER BIOTECH INC
PREMIER BIOTECH LABS LLC
SAL VA TION ARMY/THE
SCHOMMER/MICHAEL
SCHOOL DIST 544 -FERGUS FALLS
SEIWLACEY
VICTOR LUNDEEN COMPANY
WEST CENTRAL REG JUVENILE CTR
Anal Total:
Vendor Name
PJ.1AZON CAPITAL SERVICES INC
DEMMER/ANDREA
FERGUS TIRE CENTER INC
FRUSTOUEMIL Y
LAKE REGION HEALTHCARE
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
OTTER TAIL CO TREASURER
PACIFIC INTERPRETERS INC
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
28423
40.91
46.65
37.96
32.08
53.90
5824
1,140.00
10,195.80
1,274.50
703.34
312.70
40.00
1,350.00
1,000.00
93.00
114.90
3,467.50
525.10
8,000.00
70.96
1,000.00
42.26
222.20
102.00
30,20823
Amount
83.88
48.17
639.76
36.00
fRJ7.67
190.59
82.60
256.00
445.00
754.71
3,204.38
Page 19 of 19
Vendor Name
AMAZON CAPITAL SERVICES INC
CAMPION/CHAD
FARIBAULT COUNTY SHERIF PS OFFICE
FAUL PSYCHOLOGICAL PLlC
FOREMAl',l/'MICHELLE
FRESHWATER EDUCATION DISTRICT
KAMBEL-SEUFERTIKIM
Kt NG/SANDRA
LAKE REGION HEALTHCARE -MEHL CEN
LAKES COUNTRY SERVICE COOPERATIV
fMHUBE-Ol"'NA CAP INC
M'"'uCLAFLIN/DANA
MCGARY/ALEXIS
MN DEPT OF HUMAN SERVICES
NEXT CHAPTER TECHNOLOGY INC
OTTER TABLCO SHERIFF
OTTER TADL FAMILY SERVICES COLLABC
OTTER T ADL FAMILY SERVICES COLLABC
PACIFIC INTERPRETERS INC
PENKEVALDES/LYNNE
POTTER/TARA
PRODUCTIVE ALTERNATIVES INC
QUALllY TOYOTA
SACHS/MINDY
SCHOOL DIST 547 -PARKERS PRAIRIE
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
433.25
18.52
65.00
800.00
30.00
1,000.00
8.87
20.00
1,140.00
14,500.00
29,727.51
15.00
30.00
4,100.07
268.75
2·15.20
725a00
725.00
1,272.50
693.00
45.00
761.40
891.94
56.0D
1,000.00
554.64
1,345.25
60,441.90
Drainage Authority Meeting Minutes
June 11, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 11, 2024111:10 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11:10 a.m. Tuesday, June 11, 2024, at the Government
Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne
Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Rogness and unanimously carried to approve the Drainage Authority Agenda of June 11,
2024 as presented and the Consent Agenda of June 11, 2024 as follows:
1. May 21, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for June 11, 2024 (Exhibit A)
DITCH 70 -EXTEND TILE
Motion by Johnson, second by Rogness and unanimously carried to authorize property owner Robert Fossan
to work in County Ditch 70, along the North side of Sewell Lake, to expand the tiled portion up to an additional
100-feet to better allow for equipment passage as recommended by Drainage Inspector Colby Palmersheim.
Land & Resource Management has no objection to the extension.
DITCH 52 -BOG OBSTRUCTION
Motion by Lahman, second by Rogness and unanimously carried to authorize the removal of a floating bog in
Ditch 52, at the east end of public water 56-409., which is obstructing water flow as recommended by Drainage
Inspector Colby Palmersheim.
DITCH 52 -BEAVERS & DAM
Motion by Bucholz, second by Lahman and unanimously carried to approve trapping and beaver dam removal
on County Ditch 52, approximately 100-yards from the Central lakes Trail as recommended by Drainage
Inspector Colby Palmersheim.
DITCH 64 -BRUSH GROWTH
Motion by Johnson, second by Rogness and unanimously carried to authorize Carr's Tree Service, Inc. to
spray brush growing in County Ditch 64, along the west end of 190th Street, to restrict growth and spread as
recommended by Drainage Inspector Colby Palmersheim.
Page 1 of 3
DITCH 55 -CULVERT
Drainage Authority Meeting Minutes
June 11, 2024
Motion by Johnson, second by Rogness and unanimously carried to authorize the replacement of a 24" x 40'
culvert, to the same size and grade as the existing culvert, on County Ditch 55, located at 300th Avenue, due
to pipe deterioration, with Star Lake Township to split costs with the ditch fund.
DITCH 4 -BEAVERS & DAM
Motion by Rogness, second by Lahman and unanimously carried to authorize the removal of a beaver dam
and to modify the beaver guard with a V-shape guard or modified Clemson Pond leveler on County Ditch 4,
Resser Road, due to continuous beaver activity as recommended by Drainage Inspector Colby Palmersheim.
DITCH 25 -REPAIRS
Drainage Inspector Colby Palmersheim noted that there was a Public Information Meeting for Ditch 25 Repairs
held on June 3rd where both Houston Engineering and Rinke Noonan presented their studies and the legality
of the proposed repairs. Motion by Johnson, second by Bucholz and unanimously carried to authorize the
repair of County Ditch 25 as proposed and recommended by Houston Engineering, Inc.
DITCH 49 -ABANDONMENT PETITION
Drainage Inspector Colby Palmersheim informed the Board that the County received a petition for
abandonment for County Ditch 49 which contained the required language outlined by Minnesota Statute
§103E.811 Subd. 2 and 3 with signatures from 54% of benefited landowners. Discussion continued regarding
the negative balance of the ditch and whether holding a public hearing should come before or after the balance
is paid. The Drainage Authority will schedule a date and location for the public hearing at the next Drainage
Authority meeting.
ADJOURNMENT
At 11 :36 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, June 25,
2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Kurt Mortenson, Board of Commissioners Chair
Page 2 of 3
Dated: June 25, 2024
Attest:J 1' tal,~
Nicole Hansen, Clerk
Page 3 of 3
Vendor Name
FERGUS FALLS DAILY JOURNAL
FERGUS POWER PUMP INC
FRIEDSAMIKEITH
OLDCASilEINFRASTRUCTURE
OTTER TAJL POWER COMPANY
PETE'S AMOCO
VERGAS/CITY OF
VERIZON WIRELESS
Final Total:
Drainage Authority Meeting Minutes
June 11, 2024 (Exhibit A)
Amount
867.27
363.91
2,350.00
497.80
420.83
165.00
160.00
40.01
4,884.82