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OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ &
DRAINAGE AUTHORITY AGENDA
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 25, 2024 | 8:30 a.m.
TIME AGENDA
Please silence cell phones.
8:30 – 8:35 (1) Pledge of Allegiance
Call to Order:
Approval of Agenda – June 25, 2024
(2) Approval of Consent Agenda:
1. June 11, 2024, Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for June 25, 2024
3. Human Services & Public Health Warrants/Bills for June 25, 2024
4. Human Services Contracts
5. Approval of the issuance of a renewal application for an On-Sale Wine License for
Vicki Ludwig dba Loonies Pub & Campground for the period of July 1, 2024, through
June 30, 2025.
6. Approval of the issuance of a renewal application for an On/Off-Sale 3.2 Malt Liquor
License for Vicki Ludwig dba Loonies Pub & Campground for the period of July 1,
2024 through June 30, 2025.
7. Approval of the issuance of a renewal application for an On/Off Sale 3.2 Malt Liquor
Application for Vacationland Resort LLC dba Vacationland Resort for the period of
July 1, 2024 through June 30, 2025.
8. Approval of the issuance of a New Tobacco License for J P Hospitality Group LLC dba
Thumper Pond Resort, Current date through December 31, 2024.
9. Approval of the issuance of the renewal application for On/Sale 3.2 Malt Liquor
Application for Birchwood Golf Course LLC for period of July 1, 2024, through June
30, 2025.
10. Approval of the issuance of a New Wine License for Birchwood Golf Course LLC dba
Birchwood Golf Course for the period of July 1, 2024, through June 30, 2025.
11. Approval of the issuance of a Temporary License for Outstate Brewing Company for
Sat. June 29, 2024, for Prairie Peak Dog Days Festival.
12. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of
$1,000.00, to Robert Emerson, County Veterans Services Officer, as requested by
Lynne Penke Valdes, Deputy Administrator.
13. Approval of the LG220 Application for Exempt Permit, as submitted by the Holy Cross
Church, for an event scheduled for September 8, 2024, at the Holy Cross Church
located at 54216 County Highway 148 in Butler Township.
8:35 – 8:45 (3) Assistant HR Director, Stephanie Retzlaff
Memorandum of Understanding for Environmental Services Specialist
Reclassification of Accounting Supervisor Position
Section 530 Earned Sick & Safe Time Policy Updates
8:45 – 8:50 (4) Assistant Public Health Director, Kristi Goos
Request to Receive Caregiver Support Grant Funds
8:50 – 9:00 (5) County Recorder, Lynn Larson
Marriage Ceremonies
9:00 – 9:30 (6) Land & Resource Management Director, Chris LeClair
Planning Commission Recommendations
Out-of-State Travel Request
9:30 – 9:45 (7) West Central Initiative, Greg Wagner & Amanda Quam
WCI Presentation/Update
9:45 – 9:50 (8) Safety/Risk Specialist, Eric Lien
Lakes Country Service Coop Safety Contract
9:50 – 10:00 (9) Deputy Administrator, Nick Leonard
Recognition for Charles Grotte
10:00 – 10:15 General Discussion
10:15 – 10:20 (10) Human Services Director, Deb Sjostrom & Deputy Administrator, Lynne Penke Valdes
Local Homeless Prevention Aide Agreement with MAHUBE-OTWA
10:20 – 10:40 (11) County Auditor-Treasurer, Wayne Stein
Highway Department Capital Expenditure Reimbursement
Absentee Ballot Board Appointments
Resolution for the Minnesota CWP Loan Agreement aka Clean Water Partnership
(CWP) Loan Program
10:40 – 10:45 (12) Community Development Director, Amy Baldwin
Resolution Approving Single Family Tax Abatements
10:45 – 11:00 (13) County Engineer, Krysten Foster
Out-of-State Travel Request
Fleet Maintenance Pro Quote
Highway Update
11:00 – 11:05 (14) County Administrator, Nicole Hansen
2024 Performance Measures and Resolution
11:05 – 11:30 (15) Closed Session
Closed to the Public for Attorney-Client Privilege, Authorized under Minn. Stat.
13D.05, Subd. 3(b) related to Class Action Litigation on Tax-Forfeited Property.
Other:
County Attorney
County Administrator
11:30 – 12:00 Reconvene Board of Appeal & Equalization Following the Regular Board Meeting
12:00 – 12:10 Break
DRAINAGE AUTHORITY MEETING
12:10 – 12:15 (1) Approval of Agenda – June 25, 2024
(2) Approval of Consent Agenda:
1. June 11, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for June 25, 2024
12:15 – 12:25 (3) Drainage Inspector, Colby Palmersheim
Ditch 46 – Tile
Ditch 47 – Tile
Ditch 42 – Tile
12:25 – 1:00 Break
COMMITTEE MEETINGS
1:00 – 3:00 Economic Growth & Community Investment Committee (DB/LR)
Highway Facilities Master Plan
2024 Highway Department Communications Plan
2040 Transportation Plan Amendment
Subdivision Ordinance Public Hearing Discussion
Survey Policy Update
City of Vergas Shoreland Update
3:00 – 3:25 Safety & Justice Committee (BL/DB)
K9 Replacement after K9 Mojo’s Retirement
Jail Medical Provider
3:25 – 3:35 Finance, Property & License Management Committee (WJ/BL)
IT Department Request SHI Quote – LogRhythm
3:35 – 3:50 Health & Wellness Committee (KM/WJ)
Engagement Services Pilot – 2024 Legislative Session
3:50 – 4:30 Administration/Operations Committee (LR/KM)
Housing Assistance Coordinator
Mechanics Assistant
Section 415 Personnel Rules Data Privacy
Cannabis Legislative Updates
UPCOMING EVENTS
06/22-23/2024 1:00 p.m. Lake Region Amateur Radio Club Field Day, Otter Tail County Historical Society Lawn,
Fergus Falls
06/24/2024 7:00 p.m. Public Hearing for Subdivision Controls Ordinance Revision, Otter Tail Lake Room,
GSC, Fergus Falls
06/26/2024 10:00 a.m. PLMSWA Board Meeting, Perham Resource Recovery Facility, Perham
06/28/2024 8:00 a.m. Commissioners USFWS and WOT SWCD Tour, GSC, Fergus Falls
07/16/2024 11:45 a.m. HRA Board Meeting, Otter Tail Lake Room, GSC (WJ/LR/KM)
07/16/2024 1:00 p.m. CDA Board Meeting, Otter Tail Lake Room, GSC (LR/KM)