HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/07/2024Board of Commissioners' Meeting Minutes
May 7, 2024
OTTER TAIL COUNTY-MINNESOTA
BOARD OF COMMISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 7, 202418:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, May 7, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of May 7, 2024, with the following
change:
Moved Safety & Justice Committee to 12:20 p.m. with EGCI Committee to follow at 12:45 p.m.
APPROVAL OF CONSENT AGENDA
Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 14
1. April 23, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for May 7, 2024 (Exhibit A)
3. Water Patrol Grants -State Wages Grant & Federal Overtime Grant
4. Final Payment for SAP 056-634-011 to Mark Sand & Gravel Co., Fergus Falls, MN
5. Approval of the issuance of a renewal application for an On Sale 3.2 Malt Liquor License
for ES Ventures-dba Oak & Iron Golf for the period of July 1, 2024, to June 30, 2025
6. Approval of the issuance of a renewal application for On Sale Wine Application for ES
Ventures-dba Oak & Iron Golf July 1, 2024, through June 30, 2025
7. Approval of the issuance of an application for On Sale One Day Permit for 3.2 Malt
Liquor Application for St Lawrence Church-for the day of August 4, 2024
8. Approval of the issuance of a renewal application for an On-Sale Liquor License for
Countryside Barn LLC Renewal for July 1, 2024, through June 30, 2025
9. Approval of the issuance of a renewal application for an On Sale 3.2 Malt Liquor
Application for Lida Green Golf LLC dba Lida Greens Golf for the period of July 1, 2024,
through June 30, 2025
10. Approval of the issuance of Exempt Permit for Gambling for St Lawrence Church-for
August4,2024
11. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Sydney Glawe, Child Protection Social Worker, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
Board of Commissioners' Meeting Minutes
May 7, 2024
12. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Kimberly Danielson, Child Protection Social Worker, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
13. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Vanessa Whipple, Case Aide -Children and Family Unit, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
PROBATION DELIVERY SERVICES RECOMMENDATION
Deputy Administrator Lynne Penke Valdes and Probation Director Michael Schommer presented on the Otter
Tail County Probation Delivery System. With a focus on an Integrated Service Model, the recommendation is
for Otter Tail County Probation to transition to provide community probation supervision services under the
Community Corrections Act. Penke Valdes and Schommer outlined the vision for Otter Tail County Probation
and highlighted the business case, caseload sizes, staffing strategy, costs to transition, a 3-phased approach
for the switchover, and a proposed timeline for the transition. Commissioners will review the data and findings
and make a decision at an upcoming Board of Commissioners meeting.
MAY IS MENTAL HEALTH AWARENESS MONTH
Deputy Administrator Lynne Penke Valdes, along with the Health and Wellness Service Team consisting of
Human Services Director Deb Sjostrom, Assistant Human Services Director Jess Steinbrenner, Probation
Director Michael Schommer and Public Health Director Jody Lien, presented on May as Mental Health
Awareness Month. The team outlined services and resources that support the health and wellness of residents
of Otter Tail County and highlighted available programs that address mental health.
MAY IS MENTAL HEALTH AWARENESS MONTH & MAY 9TH IS
NATIONAL CHILDREN'S MENTAL HEALTH AWARENESS DAY PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-41
WHEREAS, mental health is a part of overall health and well-being for all individuals; and
WHEREAS, addressing the complex mental health needs of children, adults, families, and communities today
is fundamental to. the future of Otter Tail County; and
WHEREAS, one in five children under the age of five have a mental health disorder and addressing problems
earlier improves children and youth's quality of life and their chance to succeed; and
WHEREAS, one in five adults live with a mental illness; and
WHEREAS, the need for comprehensive, coordinated mental health services for children, adults, families' and
communities places upon our community a critical responsibility; and
WHEREAS, it is appropriate that the month of May be set apart each year for the direction of our thoughts,
awareness and support toward mental health and well-being; and
WHEREAS, Otter Tail County Health and Wellness Team and its many partners collaborate to care for the
mental health needs of children, adults, and families in our community; it is appropriate that the month of May
be set apart each year for highlighting and bringing awareness on the importance of mental health and well-
being.
Page 2 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
NOW, THEREFORE, We, Otter Tail County Board of Commissioners, do hereby proclaim the month of May
to be Mental Health Awareness Month and May 9, 2024 to be Children's Mental Health Awareness Day in
Otter Tail County; and urge our citizens and all agencies and organizations interested in meeting children's,
adults', families' and communities' mental health needs to unite in observance of and join the important work
occurring in our communities to address the needs of those experiencing and living with mental health or
substance use disorders and their families.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ---1---/~-=-----=-.!.___.J:_/4:7,___J_.!;a~~;;;t!=-=-;,,,,=----
Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest: 1 \ UJ IA.. ~~
Nicole Hansen, Clerk
ALL RISE NATIONAL TREATMENT COURT MONTH
MAY 2024 PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-42
WHEREAS, according to All Rise, treatment courts are the most successful intervention in our nation's history
for leading people with substance use and mental health disorders out of the justice system and into lives of
recovery, stability, and health; and
WHEREAS, there are now more than 4,000 treatment courts nationwide; and
WHEREAS, treatment courts are the cornerstone of justice reform sweeping the nation; and
WHEREAS, treatment courts have transformed the way the justice system responds to people with substance
use and mental health disorders by combining accountability with evidence-based treatment; and
WHEREAS, treatment courts annually refer more than 150,000 people to lifesaving treatment and recovery
support services; and
WHEREAS, they save an average of $6,000 for every individual they serve; and
WHEREAS, treatment courts save an average of $6,000 for every individual they serve; and
WHEREAS, according to All Rise, treatment courts significantly improve substance use disorder treatment
outcomes, substantially reduce addiction and related crime, and do so at less expense than any other justice
strategy; and
WHEREAS, treatment courts improve education, employment, housing, and financial stability, promote family
reunification, reduce foster care placements; and
Page 3 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
WHEREAS, treatment courts facilitate community-wide partnerships, bringing together public safety and
public health professionals; and
WHEREAS, treatment courts demonstrate that when one person rises, we ALL RISE; and
WHEREAS, Otter Tail County has joined in the support of treatment courts by implementing the DWI Court,
March 2008 and Adult Drug Treatment Court in March 2022.
THEREFORE, BE IT RESOLVED, that Otter Tail County declares that Treatment Court Month be established
during the Month of May 2024, recognizing the significant contributions the Otter Tail County Treatment Courts
have made over the past 16 years toward reducing substance abuse, crime, and recidivism while saving
valuable resources.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _jL,/-_4_/Yl;d __ '=--==---=-==-=-----' Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest: -~ __ l_t<J_· _Lu.!<½~_vL,., ___ _
Nicole Hansen, Clerk
ACCOUNTANT -AUDITOR-TREASURER
Motion by Rogness, second by Bucholz and unanimously carried to approve a 1.0 full-time equivalent (FTE)
Accountant within the Auditor-Treasurer's Department. An accountant will fill a need for additional accounting
support for Otter Tail County as well as reporting requirements for Prairie Lakes Municipal Solid Waste
Authority, the Housing and Redevelopment Authority and the Community Development Agency.
MOU FOR ACCOUNTANT POSITION
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute the Memorandum of Understanding (MOU) between Otter Tail County and Minnesota
Teamsters Employee's Union, Local No. 320 for the addition of an Accountant position assignment to the
Government Services Technical collective bargaining unit.
SUPPORT FOR U.S. SENATE FILE 3236, EMERGENCY MEDICAL SERVICES
REIMBURSEMENT FOR ON-SCENE CARE AND SUPPORT (EMS ROCS)
OTTER TAIL COUNTY RESOLUTION NO. 2024-43
WHEREAS, Emergency Medical Services (EMS) are a crucial part of the healthcare system, and EMS
providers are the frontline and, frequently the first point of contact for patients; and
WHEREAS, Medicare does not reimburse EMS for services provided unless the patient is transported to the
hospital via ambulance, yet EMS providers are obligated to respond to 911 calls and to deliver vital services
on-scene to persons who do not require or who refuse to be transported to a hospital; and
Page 4 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
WHEREAS, many people rely on EMS to provide healthcare services, including after a fall or for minor medical
emergencies, and the demand for on-scene treatment without transport to a hospital continues to increase,
especially for Medicare beneficiaries in rural communities; and
WHEREAS, inflationary pressures, coupled with the increasing volume of services that are ineligible for
reimbursement pose a serious threat to EMS, particularly those serving rural and older communities; and
WHEREAS, U.S. Senate File 3236, the Emergency Medical Services Reimbursement for On-scene Care and
Support (EMS ROCS) Act, introduced into Congress in November 2023, would amend Title XVIII of the Social
Security Act to provide Medicare coverage of ground ambulance services that do not include transportation.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners supports the
EMS ROCS Act and urges its full passage.
BE IT FURTHER RESOLVED That, Otter Tail County thanks Minnesota's U.S. Senators Amy Klobuchar and
Tina Smith for cosponsoring this important federal legislation.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ---1.A~ru.~,.,..~-~___:~~~--=--= -==----
Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest: &,· tAJ kJ.l[h,..a,...,
Nicole Hansen, Clerk
DEED SY24-25 DRIVE FOR FIVE GRANT
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials'
signatures to execute the agreement between Otter Tail County and DEED for the SY24-25 Drive for Five
Grant to support the Empowered Worker Program.
FERGUS FALLS HOCKEY ASSOCIATION
LG214 PREMISE PERMIT APPLICATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-44
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, Fergus Falls Hockey Association, has made an application to the Gambling Control Board for the
purpose of conducting lawful gambling at Elks Point, located at 20971 Elks Point Road in Dane Prairie
Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
Page 5 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by Fergus Falls Hockey Association at Elks Point, located at 20971 Elks Point Road in Dane
Prairie Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by Fergus Falls Hockey Association at Elks Point, located at 20971 Elks Point
Road in Dane Prairie Township of Otter Tail County provided the applicant meets all the necessary criteria for
the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of
Dane Prairie by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 21, 2024
By: ______p_)_::___::~__'.____jf1~m~'fd.~~~ -~=----
Kurt Mortenson, Board of Commissioners Chair
Attest: jy, • C,.,ok lJCvvv
Nicole Hansen, Clerk
ROAD & BRIDGE CAPITAL IMPROVEMENT REIMBURSEMENT
Motion by Lahman, second by Bucholz and unanimously carried to authorize reimbursement to the Road and
Bridge Fund from the Capital Improvement Fund for capital expenditures previously approved as outlined
below:
Approved Amount Actual Cost (Short)/Long
(2) 2024 Mack AF Granite 64FR Plow Truck Cab
and Chassis $219,905.46 ($236,826.50) ($16,921.04)
John Deere 6130M with front mount PT and
John Deere 6155R with Loader $375,440.71 ($359,922.13) $15,518.58
Totals: $595,346.17 ($596,748.63) ($1,402.46)
PENALTY AND INTEREST ABATEMENT REQUEST
Motion by Johnson, second by Lahman and unanimously carried to approve the request of Laurie Heick for
the abatement of accrued penalty and interest on Parcel No. 46-000-99-0789-000, in the amount of $114.31,
for the late payment of 2023 second half property taxes as the reasons stated fall in line with the County's
hardship policy.
RECESS & RECONVENE
At 9:36 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:42 a.m.
Page 6 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
PHELPS MILL PARK -GRAIN WAGON DONATION
Motion by Bucholz, second by Lahman and unanimously carried to accept the donation of a historical period
grain wagon to be displayed at Phelps Mill Park at the Mill Building with the condition that should the County
no longer have a need for it, the wagon would be returned to the Olsen Family. The wagon will be stored under
the canopy of the Mill and anchored into place and a memorial plaque posted.
UNITED WAY SHINING STAR AWARD
Members of the Otter Tail County Employee's Committee shared with the Board that the United Way of Otter
Tail & Wadena Counties Board presented Otter Tail County with the "Shining Star'' Award. The Shining Star
Award is presented to one local business that has gone above and beyond to support the community, working
to improve lives locally. Otter Tail County was among the Top 10 Employee Campaigns in 2023 that raised a
total of $70,230 for the United Way Programs of Otter Tail & Wadena Counties.
Motion by Rogness, second by Johnson and unanimously carried to congratulate and recognize the
employees of Otter Tail County for their participation in the fund raising efforts of the United Way.
RECESS & RECONVENE
At 9:51 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m.
VACATION HOME RENTAL ORDINANCE
Land and Resource Management Director Chris LeClair gave a brief update to the Board regarding the
proposed Vacation Home Rental Ordinance. Changes have been made to the proposed ordinance and a
red lined version is located on the county website.
Motion by Johnson, second by Rogness and unanimously carried to bring the updated Vacation Home Rental
Ordinance proposal to the May 21st Board of Commissioners meeting for final consideration.
2024-2025 SNOWMOBILE CLUB SPONSOR RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-45
WHEREAS, the Otter Country Trail Association maintains and manages 364 miles Grant-In-Aid snowmobile
trails in Otter Tail County and formally requested Otter Tail County for sponsorship for the 2024-2025 season
on March 25, 2024; and
WHEREAS, the Henning Sno Cruisers maintains and manages 45 miles of Grant-In-Aid snowmobile trails in
Otter Tail County and formally requested Otter Tail County for sponsorship for the 2024-2025 season on
March 13, 2024; and
WHEREAS, the Otter Trail Riders maintains and manages 141 miles of Grant-In-Aid snowmobile trails in Otter
Tail County and formally requested Otter Tail County for sponsorship for the 2024-2025 season on April 5,
2024;and
WHEREAS, the Prairie Snow Drifters maintains and manages 34 miles of Grant-In-Aid snowmobile trails in
Otter Tail County and formally requested Otter Tail County for sponsorship for the 2024-2025 season on April
2,2024;and
Page 7 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
WHEREAS, the Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the
Prairie Snow Drifters each receives grant money from the Mn Department of Natural Resources through Otter
Tail County to maintain snowmobile trails; and
WHEREAS, the Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the
Prairie Snow Drifters must have a local unit of government sponsor said system by receiving grant dollars
from the State of Minnesota and transferring said funds to the Association.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution will act as a sponsor of the
Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the Prairie Snow Drifters
for the 2024-2025 season.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: -~14&~--·~m_i;:;;,,::_..,.f_-:_-:_-:_ _______ _
Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest:&,' lo Lc,,Y, tvvz--.
Nicole Hansen, Clerk
RECOMMENDATION FOR BID AWARD
Motion by Rogness, second by Bucholz and unanimously carried to award the S.A.P. 056-030-005 2024 Seal
Coat Project to Asphalt Surface Technologies Corp. of St. Cloud, MN with the low bid amount of $4,009,041.11
as recommended by County Engineer Krysten Foster.
RECOMMENDATION FOR BID AWARD
Motion by Rogness, second by Johnson and unanimously carried to award S.P. 056-070-030 MN Project No.
HSIP 5624(254) Centerline Rumble Stripes to Allstates Pavement Recycling and Stabilization of Rogers, MN
with the low bid amount of $207,074.38 as recommended by County Engineer Krysten Foster.
RECOMMENDATION FOR BID AWARD
Motion by Johnson, second by Bucholz and unanimously carried to award Seasonal Supply of MC 800
Bituminous Material to Leaf Greene -Jebro of Sioux City, IA with the price of $4.02/gallon as recommended
by County Engineer Krysten Foster.
QUOTE AWARD
Motion by Lahman, second by Bucholz and unanimously carried to award the New York Mills Garage Roof
Replacement quote to Herzog Roofing of Detroit Lakes, MN in the amount of $107,500.00 with bid alternate
to replace leaking roof hatch for a total contract up to $111,000.00 as recommended by County Engineer
Krysten Foster.
Page 8 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
CSAH 52 RIGHT OF WAY RELEASE RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-46
WHEREAS, THE County of Otter Tail has found the need for the release of a portion of right-of-way on County
State Aid Highway 52 as shown on Otter Tail County Right of Way Plat No. 10, and which property is no longer
required for right-of-way purposes; and
WHEREAS, there remains adequate right-of-way for highway purposes; and
WHEREAS, the following legal description is for the right-of-way to be released:
All that part of the South 33.00 feet of the Southeast Quarter of Section 8, Township 134 North, Range
36 West, Otter Tail County, Minnesota, lying easterly of the following described line:
Commencing at the south quarter corner of said Section 8; thence North 88 degrees 52 minutes 31
seconds East (based on Otter Tail County Coordinates -2011 Adjustment) along the south line of
said Section 8, a distance of 1731.11 feet to the point of beginning of the line to be described; thence
northwesterly on a non-tangential curve, concave to the southwest, having a radius of 1151.35 feet,
a delta angle of 6 degrees 08 minutes 45 seconds and a chord bearing of North 75 degrees 37
minutes 09 seconds West, for an arc distance of 123.50 feet to the north line of said South 33.00 feet
of the Southeast Quarter and there terminating.
IT IS HEREBY RESOLVED THAT, the above-described portion of the platted highway easement for County
State Aid Highway 52 is hereby released.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 7th day of May 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ~.t.=.!Lt:::=!....._..£'4L.1,...:.~~:::::~-= -===~-=~----
Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest:~ IO CofA UCvvt-,
Nicole Hansen, Clerk
CSAH 1 TREE CLEANING COST AMENDMENT
Motion by Rogness, second by Johnson and unanimously carried to approve payment to Carr's Tree Service,
Inc. in the amount of $5,862.33 for additional tree removal related to the County State Aid Highway (CSAH) 1
project as presented by County Engineer Krysten Foster.
RECESS & RECONVENE
At 10:15 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:30 a.m.
Page 9 of 14
Board of Commissioners' Meeting Minutes
May 7, 2024
CLAY COUNTY YOUTH TRANSITIONAL HOUSING
The Board received an email from Clay County asking for support on an initiative aimed at enhancing juvenile
programming within the region. Clay County is pursuing funding through a bonding request and are seeking
the support of neighboring counites to strengthen their application. After discussion, the commissioners noted
the importance of the initiative and need for youth services, but declined to pass a resolution in support of the
bonding request as Otter Tail County is working with local legislators for state bonding to support a youth
transitional housing project in Perham, MN.
ADJOURNMENT
At 10:45 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned
with two closed sessions to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday,
May 21, 2024, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 10:45 a.m. Chair Mortenson declared the Board of Commissioners meeting closed to the public to discuss
the performance evaluation of the County Administrator Nicole Hansen. The closed session is authorized
under Minnesota Statute §13D.05, Subd. 3(a). Present in the room were Commissioners Kurt Mortenson, Lee
Rogness, Dan Bucholz, Wayne Johnson and Bob Lahman, County Administrator Nicole Hansen, County
Attorney Michelle Eldien, Assistant Human Resources Director Stephanie Retzlaff and County Board
Secretary Hannah Anderson.
The closed session was concluded at 11 :03 a.m.
CLOSED SESSION
At 11 :06 a.m. Chair Mortenson convened the closed session authorized under Minnesota Statute §13D05,
Subd. 3(b) for Attorney-Client Privilege regarding the Otter Tail County Detention Facility. Present in the room
were Commissioners Kurt Mortenson, Leeg Rogness, Dan Bucholz and Bob Lahman, County Administrator
Nicole Hansen, County Attorney Michelle Eldien, County Sheriff Barry Fitzgibbons, Assistant Human
Resources Director Stephanie Retzlaff and County Board Secretary Hannah Anderson.
The closed session ended at 11 :28 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ____j_A~~~n __J&~~l ==~---
Kurt Mortenson, Board of Commissioners Chair
Page 10 of 14
Dated: May 21, 2024
Attest: ~ I• lo/A kl ~
Nicole Hansen, Clerk
OTTERTAIL
COUNTY -MINNESOTA
Page 11 of 14
Vendor Name
4M-CITY OF PERHAM
MA RECYCLING LLC
ACKERSON/JEFF
ACME TOOLS
ALBANY RECYCLING CENTER
ALEX RUBBISH & RECYCLING INC
AMAZON CAPITAL SERVICES INC
ASSOCIATION OF MN COUNTIES
AUNE TRUSTEE/JOYCE l
AUTO VALUE FERGUS FAU..S
AXON ENTERPRISE INC
BEN HOLZER UNLIMITED WATER LLC
BERG'S \\ffLDING & REPAIR llC
BEYER BODY SHOP tNC
BNSF RAILWAY 00
BOUND TREE MEDICAL LLC
BRANDON COMMUNICATIONS INC
BRIAN'S REPAIR INC
BRIDGE-WORLD LANGUAGE CTR INC/THE
BUY-MOR PARTS & SERVICE LLC
CAWCODY
CARDINAL CONSULTING SOLUTIONS
CARR'S TREE SERVICE INC
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COLLEGE WAY AUTO
COLUMN SOFTWARE PBC
COMMISSIONER OF TRANSPORTATION
COMPANION ANIMAL HOSPITAL
COMPASS CONSULTANTS INC
COOPER'S OFF1CESUPPl Y INC
CUSTOM TRUCK ONE SOURCE LP
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE INC
DITTBERNERfTREVOR
DOUBLE A CATERING
DOUGLAS CO PUBLIC WORKS
EAST OTTER TAIL FAIR ASSOC
EHLERT/RACHEL
EISCHENS/NA THAN
ELDlEN/MlCHELLE
F-M FORKLIFT SALES & SERVICE INC
Board of Commissioners' Meeting Minutes
May 7, 2024 (Exhibit A)
Amount
7, 160,42823
590.00
180000
1,297.55
2,008.14
632.00
2,123.73
1,350.00
4,535.00
1,715.95
3,64325
37.50
1,486.38
1,243.85
76,800.00
471.48
712.44
300.00
110.00
7525
37.96
4,432.49
2,265.50
575.00
5,118.19
908.66
256.98
4,000.00
726B8
2,774.69
6.00
838.60
1,070.31
568.00
119.93
457.40
450.00
125.00
13.87
45.39
317.58
195.40
Page 12 of 14
Vendor Name
FASTENAL COMPANY
FERGUS FALLS COMMUNITY ED ISO DJSl
FERGUS FALLS DAILY JOURNAL
FERGUS POWER PUMP INC
FERGUS TIRE CENTER !NC
FORUM COMMUNICATIONS PRINTING
FOSTER/KRYSTEN
FOTI-I INFRASTRUCTURE & ENVIRON MS,.
GAllSLLC
GAPPA OIL COMPANY INC
GRIFFIN/PA TRICK
HAWES SEPTIC TANK PUMPING llC
HILDIINC
HOLTE/JENNIFER
HOMETOVVN REPAIR INC
HOTSY MINNESOTA
HOUSTON ENGINEERING INC
INNOVATIVE OFFICE SOLUTIONS LLC
INTERSTATE ENGINEERING INC
JAKE'S JOHNS LlC
JK SPORTS INC
JOHNSON/DENA
JONES l.AW OFFICE
KIMBALL MIDWEST
KOEP'S SEPTIC LLC
KROG TRUSTEE/EVELYN L
LAKE REGION ELECTRIC COOP
LAKES COMMUNtlY COOPERATIVE
LAKES COUNTRY SERVICE COOPERATIV
LEADERS DISTRIBUTING
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN 00 INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTINNALERIE
MCIT
MHSRCRANGE
MIDSTATES EQUIPMENT &SUPPLY
MINNESOTA MOTOR COMPANY
MN CO ENGINEERS ASSOC
Board of Commissioners' Meeting Minutes
May 7, 2024 (Exhibit A)
Amount
25.80
262.50
7,844_71
19,020_00
33210
49,392.86
582.41
4,301.09
1,489.79
6,560.00
120.68
225.00
4,800.00
91.64
8224
340.52
76,236.73
381.19
1,603.18
340.00
235.00
295.46
650.00
105.00
535.00
5,901.00
500.00
254.74
176.32
230.55
9,777.02
183.n
1,922.06
112,025.87
975.22
51.96
116.00
60.00
1,180.00
141,990.04
131.28
1,050.00
Page 13 of 14
Vendor Name
MN DEPT OF COMMERCE
MN DEPT OF HUMAN SERVICES
MN POLLUTION CONTROL AGENCY
MNCOC LOCKBOX
NELSON AUTO CENTER INC
NELSON/REBECCA
NEWARK/ALEXIS
NORTI-ERN STAlES SUPPLY INC
NORTHLAND AREA SERVICES
NORTHWEST TIRE INC
OLIPHANT/CONNIE
OTTER ELECTRIC llC
OTTER RISERS KIWANIS
OTTER TAIL CO lAW LIBRARY
OTTERTAIL LAKES COUNTRY ASSOCIAT
OTTER TABL POWER COMPANY
PELICAN RAPIDS PRESS
PHOENIX SUPPLY
PICKAR/PAT
PLUNKEITS VARMENT GUARD
PRECISE MRM LLC
QUADIENT FINANCE USA INC
QUICK'S NAPA AUTO PARTS
QUICKSERIES PUBLISHING INC
RDO EQUIPMENT CO
RED DOT PEST CONTROL
REFRIGERATION-HEATING INC
RINKE NOONAN LAW FIRM
RIPLEY/DAVID
RODER/BETSY
SAMUELSOMIHEIDI
SCHNEEBERGER/ERIC & KARMA
SCHORNACKIDAVJD
SHERWIN WILLIAMS
SHI INTERNATIONAL CORP
SIGEU/iAN STEEL & RECYCLING INC
SlGN GUYS LLC
SKJERET CONCRETE LLC
SNAP-ON INDUSTRIAL
SlEINM'AYNE
STEINS INC
STETZ/JASON
Board of Commissioners' Meeting Minutes
May 7, 2024 (Exhibit A)
Amount
260.00
363.31
96,153.74
4,482.63
30,596.55
26.88
212.93
246.11
3,500.00
678.39
450.09
47,784.14
180.00
481.76
2,000.00
44.77
150.75
731.46
22.00
169.00
1,300.00
689.33
69.47
721.74
468.22
320.00
4,9'1420
4,225.25
233.60
241.64
28720
1,200.00
233.60
235.38
1,340.00
687-10
5,175.16
2,300.00
107.44
520.83
263.-80
250.00
Page 14 of 14
Vendor Name
STONEBROOKE ENGINEERING tNC
STREtCHERS
SUMMIT FOOD SERVICE LlC
SWANSTOO EQUIPMENT CORP
T&KTfRES
T ABERY TRUSTEES/LEO & DORIS
TAGUP
TECH CHECK LLC
THIS WEEKS SHOPPING NEWS
THORWALDSEN & MA.lMSTROM PllP
TNT REPAJR INC
TOMFORD/TRAVIS
TRI-STATE DIVING
TYLERTECHNOLOGIES INC
UNLIMITED AUTOGlASS INC
US BANK EQUIPMENT FINANCE
WALVATNEIDOUGlAS
WARNING LITES Of MINNESOTA, INC
WELLER'S GARAGE
WIDSETH SMITH NOl TING & ASSOCIATE!
WILKIN CO HIGHWAY DEPT
WM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
May 7, 2024 (Exhibit A)
Amount
4,t14.43
326.00
820.51
7,765.06
650.00
500.00
26.55
1,455.00
465.60
4,900.50
2,896.52
37.82
936.40
740.00
65.00
1,533.26
225.00
319.97
153.17
24,27625
21,461.08
33,170.14
20,424.50
2,714.46
8,081,721.80
Drainage Authority Meeting Minutes
May 7, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 7, 2024111:41 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :41 a.m. Tuesday, May 7, 2024, at the Government
Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Dan
Bucholz and Bob Lahman were present with Commissioner Wayne Johnson absent.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Rogness, second by Bucholz and motion carried to approve the Drainage Authority Agenda of May 7, 2024
as presented and the Consent Agenda of May 7, 2024 as follows:
1. April 23, 2024, Drainage Authority Meeting Minutes
PUBLIC HEARING REQUESTS -DITCHES 13 & 19
Motion by Lahman, second by Bucholz and motion carried to approve the Order to Set a Public Hearing for
the Redetermination of Benefits for County Ditch 13 and to approve the Order to Set a Public Hearing for the
Redetermination of Benefits for County Ditch 19 on July 15, 2024 at 6:00 p.m. at the Prairie Event Center in
Parkers Prairie, MN.
REDETERMINATION OF BENEFITS AMENDMENT-DITCH 10
Motion by Rogness, second by Lahman to approve the amended Findings & Order Initiating the
Redetermination of Benefits for County Ditch 10, which includes appointing H2Over Viewers for viewing
services. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as
follows:
BOARD OF COMMISSIONERS YEA
Lee Rogness
Dan Bucholz
a
Wayne Johnson
Bob Lahman
Kurt Mortenson
X
X
X
X
ABSENT ABSTAIN
X
REDETERMINATION OF BENEFITS AMENDMENT-DITCH 11
Motion by Bucholz, second by Lahman to approve the amended Findings & Order Initiating the
Redetermination of Benefits for County Ditch 11, which includes appointing H2Over Viewers for viewing
services. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as
follows:
BOARD OF COMMISSIONERS YEA
Lee Rogness
Dan Bucholz
Wayne Johnson
Bob Lahman
Kurt Mortenson
X
X
X
X
Drainage Authority Meeting Minutes
May 7, 2024
NAY ABSENT ABSTAIN
X
REDETERMINATION OF BENEFITS -DITCH 31
Motion by Lahman and second by Rogness to approve initiating the Findings and Order for Redetermination
of Benefits for Ditch 31 as presented by the Drainage Inspector. After discussion thereof and upon vote being
taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Lee Rogness
Dan Bucholz
Wayne Johnson
Bob Lahman
Kurt Mortenson
X
X
X
X
NAY ABSENT ABSTAIN
X
CONTRACT WITH H2OVER VIEWERS -DITCHES 10, 11 & 31
Motion by Rogness, second by Lahman and motion carried to authorize appropriate County Officials'
signatures on the Viewing Professional Services Contract between Otter Tail County Drainage Authority and
H2Over Viewers, LLC for the Redetermination of Benefits and Grass Strip Acquisition on County Ditches 10,
11, and 31 . •
DITCH 16 -SEDIMENT REMOVAL
Motion by Bucholz, second by Lahman and motion carried to approve cleaning approximately 100 feet on
County Ditch 16 east of N. Clitherall Lake Road to remove sediment buildup. The property owner has prior
approval to add armoring to the side slope and the contractor will clean while on site.
ADJOURNMENT
At 11 :50 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, May 21,
2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: -----'-µ_Kl~)1_LJ __ [ __ -=--::::::. __ _
Kurt Mortenson, Board of Commissioners Chair
Dated: May 21, 2024
Attest: 1.. 1, ldAJ..\u,y.J,-
Nicole Hansen, Clerk