HomeMy WebLinkAboutBoard of Commissioners - Agendas - 05/07/2024Enrich Lives ● Innovate Services ● Enhance Resources
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ &
DRAINAGE AUTHORITY AGENDA
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 7, 2024 | 8:30 a.m.
TIME AGENDA
Please silence cell phones.
8:30 – 8:35 (1) Pledge of Allegiance
Call to Order:
Approval of Agenda – May 7, 2024
(2) Approval of Consent Agenda:
1. April 23, 2024, Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for May 7, 2024
3. Water Patrol Grants – State Wages Grant & Federal Overtime Grant
4. Final Payment for SAP 056-634-011 to Mark Sand & Gravel Co., Fergus Falls, MN
5. Approval of the issuance of a renewal application for an On Sale 3.2 Malt Liquor
License for ES Ventures- dba Oak & Iron Golf for the period of July 1, 2024, to June
30, 2025
6. Approval of the issuance of a renewal application for On Sale Wine Application for ES
Ventures- dba Oak & Iron Golf July 1, 2024, through June 30, 2025
7. Approval of the issuance of an application for On Sale One Day Permit for 3.2 Malt
Liquor Application for St Lawrence Church- for the day of August 4, 2024
8. Approval of the issuance of a renewal application for an On-Sale Liquor License for
Countryside Barn LLC Renewal for July 1, 2024, through June 30, 2025
9. Approval of the issuance of a renewal application for an On Sale 3.2 Malt Liquor
Application for Lida Green Golf LLC dba Lida Greens Golf for the period of July 1,
2024, through June 30, 2025
10. Approval of the issuance of Exempt Permit for Gambling for St Lawrence Church- for
August 4, 2024
11. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Sydney Glawe, Child Protection Social Worker, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
12. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Kimberly Danielson, Child Protection Social Worker, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
13. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $750.00,
to Vanessa Whipple, Case Aide – Children and Family Unit, as requested by Jessica
Steinbrenner, Assistant Human Services Director.
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8:35 – 8:45 (3) Deputy Administrator, Lynne Penke Valdes & Probation Director, Michael Schommer
Probation Delivery Services Recommendation
8:45 – 9:00 (4) Deputy Administrator, Lynne Penke Valdes & the Health & Wellness Team
May is Mental Health Awareness Month
9:00 – 9:10 (5) Probation Director, Michael Schommer
Treatment Court Month Proclamation
9:10 – 9:15 (6) Assistant HR Director, Stephanie Retzlaff
Accountant – Auditor/Treasurer
MOU for Accountant Position
9:15 – 9:25 (7) Emergency Manager, Patrick Waletzko
Support for U.S. Senate File 3236, EMS Reimbursement for On-Scene Care and
Support
9:25 – 9:30 (8) Community Development Director, Amy Baldwin
Accept DEED SY24-25 Drive for Five Grant and Authorize Appropriate Signatures
9:30 – 9:40 (9) County Auditor-Treasurer, Wayne Stein
LG214 Premises Permit Application – FF Hockey Association
Transfer of Funds from Capital Improvement Fund to Road & Bridge Fund
Penalty and Interest Abatement Request–Pay 2023 – Parcel No. 46-000-99-0789-000
9:40 – 9:45 (10) Parks & Trails Director, Kevin Fellbaum
Phelps Mill Park - Grain Wagon Donation
9:45 – 10:00 General Discussion
Employee’s Committee – United Way Shining Star Award
10:00 – 10:05 (11) Land & Resource Management Director, Chris LeClair
Vacation Home Rental Ordinance
2024-2025 Snowmobile Club Sponsor Resolution
10:05 – 10:30 (12) County Engineer, Krysten Foster
Recommendation for Bid Award - SAP 056-030-005 2024 Seal Coat Project
Recommendation for Bid Award - SP 056-070-030 MN Project No. HSIP 5624(254)
Recommendation for Bid Award - Seasonal Supply of MC 800 Bituminous Material
Recommendation for Quote Award - New York Mills Roof Replacement
CSAH 52 Right of Way Release Resolution
CSAH 1 Tree Clearing Cost Amendment
10:30 – 10:40 (13) County Administrator, Nicole Hansen
Clay County Youth Transitional Housing
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10:40 – 11:00 (14) Closed Session
Authorized under Minn. Statute 13D.05, Subd. 3(a), to Discuss Performance
Evaluation of County Administrator Nicole Hansen
11:00 – 11:25 (15) Closed Session
Closed to the Public for Attorney-Client Privilege, Authorized under Minn. Stat. Section
13D.05, Subd. 3(b) for Otter Tail County Detention Facility
Other:
County Attorney
County Administrator
11:25 – 11:40 Break
DRAINAGE AUTHORITY MEETING
11:40 – 11:45 (1) Approval of Agenda – May 7, 2024
(2) Approval of Consent Agenda:
1. April 23, 2024, Drainage Authority Meeting Minutes
11:45 – 12:10 (3) Drainage Inspector, Colby Palmersheim
Ditch 13 - Viewer Report & Hearing Request
Ditch 19 - Viewer Report & Hearing Request
Ditch 10 - Redetermination of Benefits Amendment
Ditch 11 - Redetermination of Benefits Amendment
Ditch 31 - Redetermination of Benefits Amendment
Ditches 10, 11,& 31 - Contract with H2Overviewers
Ditch 16 - Sediment Removal
12:10 – 12:20 Break
COMMITTEE MEETINGS
12:20 – 1:20 Economic Growth & Community Investment Committee (DB/LR)
Broadband Update
Ash Disposal Fee Structure
Henning Permit Update
Subdivision Ordinance Discussion – Section 7
1:20 – 1:35 Safety & Justice Committee (BL/DB)
EMS Update
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1:35 – 2:10 Administration/Operations Committee (LR/KM)
Communications Sergeant
Donation of Surplus Equipment Policy Draft
Food, Pool & Lodging
Schedule Date for Work Session with Cities
2:10 – 2:25 Finance, Property & License Management Committee (WJ/BL)
Communications Sergeant
Establish Budget Committee Meeting Dates for the 2025 Budget Cycle
UPCOMING EVENTS
05/07/2024 2:30 p.m. Groundbreaking for Astera Health Cancer Center, 421 11th St NW, Wadena
05/08/2024 6:00 p.m. Planning Commission, Otter Tail Lake Room, GSC, Fergus
05/09/2024 6:00 p.m. Board of Adjustment, Otter Tail Lake Room, GSC, Fergus
05/13/2024 8:00 a.m. WOT SWCD Board Meeting, SWCD Office, Fergus Falls (KM)
05/15/2024 7:30 a.m. EOT SWCD Board Meeting, EOT Office, Perham (DB)
05/17/2024 9:00 a.m. Partnership4Health Community Health Board Meeting, Wilkin County Recycling Building,
505 8th St. S, Breckenridge (WJ)
05/20/2024 11:45 a.m. HRA Board Meeting, Otter Tail Lake Room, GSC (WJ/LR/KM)
05/20/2024 1:00 p.m. CDA Board Meeting, Otter Tail Lake Room, GSC (LR/KM)
05/22/2024 10:00 a.m. PLMSWA Board Meeting, Perham Resource Recovery Facility, Perham (LR/DB)
05/23/2024 9:00 a.m. AMC Homerun Leadership Training, Sourcewell, Staples
05/29/2024 1:00 p.m. Bid Opening - CP 4277-200 2024 Traffic Marking, West Battle Lake Room, GSC, Fergus
05/29/2024 1:00 p.m. Bid Opening SAP 056-601-067, West Battle Lake Room, GSC, Fergus
06/03/2024 6:30 p.m. Ditch 25 Public Information Meeting, Vergas Community Center, Vergas
06/28/2024 8:00 a.m. USFWS and WOT SWCD Tour, GSC, Fergus Falls
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