HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/26/2024Board of Commissioners' Meeting Minutes
March 26 , 2024
OTTER TAIL COUNTY-MINNESOTA
BOARD OF COMMISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
March 26, 2024 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 26, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of March 26, 2024, with the following
changes .and additions:
Remove: Feedlot Public Meeting
General Discussion: Added Ribbon Cutting Event for Pelican Rapids Multi-Use Building
& First Lutheran Parking Space Agreement
APPROVAL OF CONSENT AGENDA
Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 22
1. March 12, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for March 26, 2024 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for March 26, 2024 (Exhibit A)
4. Human Services Contract
5. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $1,000.00
to Bailey Rehm, Child Support Supervisor as requested by Deb Sjostrom, Human
Services Director and by Jess Steinbrenner, Assistant Director.
6. Approval of the issuance of a County Purchasing Card with a 30-Day Limit of $1,000.00
to Amanda Ann Michael, Assistant County Attorney as requested by Michelle Eldien,
County Attorney.
7. Approval of the issuance of a 2024/2025 Consumption & Display Permit for Loonie Pub
& Campground.
8. Approval of the issuance of the 2024 Tobacco License Renewal for Hillbillies One Stop
LLC.
Board of Commissioners' Meeting Minutes
March 26, 2024
AUTHORIZE SIGNATORY ON BEHALF OF OTTER TAIL COUNTY FOR THE
SOCIAL WELFARE FUND, REPRESENTATIVE PAYEE ACCOUNT
OTTER TAIL COUNTY RESOLUTION NO. 2024-19
WHEREAS, Otter Tail County acting as Representative Payee for clients who are unable to administer their
Social Security Benefits has established accounts on behalf of a limited number of Otter Tail County residents;
and
WHEREAS, Otter Tail County administers these funds as directed by Minnesota Statutes and the laws that
govern representative-payee relationships; and
WHEREAS, the Social Welfare Fund requires signatory authority to release payment of these funds held on
behalf of clients.
THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom,
Jessica Steinbrenner, and Lynne Penske Valdes, Otter Tail County employees as authorized signers on the
Social Welfare Fund on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _....J...F_:~=:......!:"J't~~~~l=~----
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: &1· tokJ.1-~
Nicole Hansen, Clerk
APRIL AS CHILD ABUSE PREVENTION MONTH 2024 PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-20
WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and
finding solutions requires input and action from everyone throughout the community; and
WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County;
and
WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the
entire community; and
WHEREAS, effective child abuse prevention succeeds because of partnerships created between families
child welfare professionals, education, health, community and faith-based organizations, businesses,
and law enforcement agencies; and
WHEREAS, communities must make every effort to promote programs and activities that create strong
and thriving children and families; and
Page 2 of 22
Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, we acknowledge that we must work together as a community to increase awareness about
child abuse and contribute to promote the social and emotional well-being of children and families in a
safe, stable, and nurturing environment; and
WHEREAS, prevention remains the best defense for our children and families.
NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim
April 2024 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people,
community agencies, religious organizations, medical facilities, and businesses recognize this month by
dedicating ourselves to the task of improving the quality of life for all children and families.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _ _J__A'.::'~~...!.n'.t~___!'!e:.'~~ =:::::::::::::::==~----
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: & , • C a lu.J..tW\0--
Nicole Hansen, Clerk
RECESS & RECONVENE
At 8:45 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m.
OTTER TAIL COUNTY YEARS OF SERVICE REIMBURSEMENT
Motion by Johnson, second by Lahman and unanimously carried to approve reimbursement from the
Commissioners contingency fund, for proposed gift costs for the 2024 Years of Service Recognition Awards
which celebrate County employee years of service milestones as presented by the Employee's Committee.
FINAL PLAT
Motion by Bucholz, second by Rogness and unanimously carried to approve the Final Plat known as "Stabnow
Second Addition to Clitherall Lake", which is a plat consisting of 2 Single Family Riparian Lots, 1 Block, located
in Section 1 of Clitherall Township, Clitherall Lake (56-238) RD .
RESCISSION OF LMKP/DLD MORATORIUM
OTTER TAIL COUNTY RESOLUTION NO. 2024-21
WHEREAS, Otter Tail County is the regulatory authority for all shoreland areas in the unincorporated areas
of Otter Tail County; and
WHEREAS, a moratorium was enacted in 2018 and amended in 2019 to streamline the permitting
processes for properties for shoreland alteration along Little McDonald Lake, Paul Lake, Kerbs Lake and
Devils Lake; and
Page 3 of 22
Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, the water levels at Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake have been
lowered at or below the ordinary-high water level since the outlet system was put into operation in 2018.
NOW, THEREFORE BE IT RESOLVED THAT, the moratorium enacted in 2018 and amended in 2019 is
hereby rescinded and shoreland alteration projects on Little McDonald Lake, Paul Lake, Kerbs Lake and
Devils Lake must follow the permitting requirements set forth in the Otter Tail County Shoreland
Management Ordinance.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024
By: ----'A'--'C-.Ji-----L.l,.yJ_"---'Jik~...1:'""I.=-_-______ _ Attest: l&, •to(µ~
Nicole Hansen, Clerk Kurt Mortenson, Board of Commissioners Chair
VACATION HOME RENT AL ORDINANCE REQUEST FOR PUBLIC HEARING
Motion by Lahman, second by Johnson and unanimously carried to authorize a Public Hearing regarding the
proposed Vacation Home Rental Ordinance on April 23, 2024 at 10:00 a.m. at the Government Services
Center in Fergus Falls, MN.
RECESS & RECONVENE
At 9:09 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:15 a.m.
OUT-OF-ST ATE TRAVEL REQUEST
Motion by Johnson, second by Rogness and unanimously carried to approve out-of-state travel for Public
Health Director Jody Lien to travel to Detroit, Michigan from July 23-26, 2024 to attend NACCHO360, the
National Association of City and County Health Officials Conference.
ACCEPTING DEDICATED DONATIONS
TO SUPPORT PUBLIC HEALTH FAMILY & CHILDREN PROGRAMS
OTTER TAIL COUNTY RESOLUTION NO. 2024-22
WHEREAS, community organizations such as the service clubs, youth groups, and churches offer to donate
funds or physical items such as blankets, books, bike helmets, personal hygiene, etc. to the County of Otter
Tail on behalf of the Otter Tail County Public Health Department to assist in the programs serving families and
children; and
WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms
prescribed by the donor in full; and
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Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, the donations will be for the purpose of providing items to use as teaching tools to promote
breastfeeding, child growth & development, reading, or safety orto provide for treatment of head lice, personal
care needs, diapers, mittens, and hats.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the
above-described funds/donations and extends its grateful appreciation.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _i=.lwt-:::!.......J12rz__J1lt:i:....:.J~A=======--------
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: &( 6,oL., J.l:Wlc;;,L-:
Nicole Hansen, Clerk
2024 NATIONAL PUBLIC HEAL TH WEEK PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2024-23
WHEREAS, during the first full week of April each year, communities across the United States observe
National Public Health Week as a time to recognize the contributions of public health and highlight issues that
are important to improving our nation's health; and
WHEREAS, in 2024, the week of April 1st is National Public Health Week; and
WHEREAS, the theme for National Public Health Week in 2024 is "Protecting, Connecting and Thriving: We
Are All Public Health"; and
WHEREAS, the goal of National Public Health Week in 2024 is to recognize the contributions of public health
in improving the health of all people and achieving health equity; and
WHEREAS, public health professionals collaborate with partners outside of the health sector, including city
planners, transportation officials, education officials, and private sector businesses, recognizing that other
sectors can influence health outcomes; and
WHEREAS, in communities across the United States, individuals are changing the way they care for their
health by avoiding tobacco use, eating healthier, increasing physical activity, and preventing unintentional
injuries at home and in the workplace; and
WHEREAS, studies show that small strategic investments in disease prevention can result in significant
savings in health care costs; and
WHEREAS, public health professionals help communities prevent, prepare for, mitigate, and recover from the
impact of a full range of health threats; and
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Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, efforts to adequately support public health and the prevention of disease and injury can continue
to transform a health system focused on treating illness into a health system focused on preventing disease
and injury and promoting wellness.
NOW, THEREFORE, BE IT RESOLVED THAT WE, the Otter Tail County Board of Commissioners, do hereby
recognize the first week in April 2024, as National Public Health Week in Otter Tail County and recognize the
ongoing efforts of public health professionals in making our communities a great place to live, work and play.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
4 YI. '1i'LL-By: ------,.~:!..._..L.!,_-__J_~~~===------
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: &,· W IA,., L.f ~
Nicole Hansen, Clerk
RECESS & RECONVENE
At 9:23 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:31 a.m.
RESOLUTION APPROVING A PROJECT FINANCING ASSISTANCE AGREEMENT WITH
HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY
OTTER TAIL COUNTY RESOLUTION NO. 2024-24
WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending
to undertake the acquisition and construction of two triplex buildings, totaling six units of affordable senior
housing (the "Project") and has requested assistance from Otter Tail County (the "County") to help pay for
certain costs of the Project; and
WHEREAS, Minnesota Statutes, Chapter 469 (the "Act"), and particularly Section 469.041, authorizes the
County to provide such assistance; and
WHEREAS, such assistance from the County has been proposed to be provided to the HRA pursuant to a
Project Financing Assistance Agreement (the "Agreement"), the form of which has been approved by HRA;
NOW THEREFORE, BE IT RESOLVED, that:
1. The Board of Commissioners hereby approves the Agreement, in substantially the form submitted,
and the Board Chair and Clerk are hereby authorized and directed to execute the Agreement on behalf
of the County.
2. The approval hereby given to the Agreement includes approval of such additional details therein as
may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions
thereto, as may be necessary and appropriate and approved by County and HRA officials, staff,
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Board of Commissioners' Meeting Minutes
March 26, 2024
consultants, and legal counsel. The execution of the Agreement by the appropriate officer or officers
of the County shall be conclusive evidence of the approval of the Agreement in accordance with the
terms hereof.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ---1-f~~::._,M.fi.1.J.~~~f~====::::::___ __
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: Jr,,, Wl.... lU<n,a<.....,
Nicole Hansen, Clerk
RESOLUTION APPROVING DISTRIBUTION OF 2023 STATEWIDE AFFORDABLE
HOUSING AID FUNDS TO THE OTTER TAIL COUNTY
HOUSING AND REDEVELOPMENT AUTHORITY FOR NORTH FIELDS OF DAL TON
OTTER TAIL COUNTY RESOLUTION NO. 2024-25
WHEREAS, the State of Minnesota enacted the Statewide Local Housing Aid, Minnesota Statutes, Section
477A.36, as may be amended, also referred to as Statewide Affordable Housing Aid (the "SAHA"), which
established distributions to each county for qualifying projects as defined in Section 477A.36, subdivision 4;
and
WHEREAS, Otter Tail County (the "County") is a direct recipient of SAHA funding; and
WHEREAS, the County received $143,671 in SAHA funding in fiscal year 2023 (the "2023 SAHA Allocation");
and
WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending
to undertake the construction of two triplex buildings, totaling six units of affordable senior housing (the
"Project") to be located on certain real property currently owned by the City of Dalton, Minnesota (the "City")
and to be known as the "North Fields of Dalton"; and
WHEREAS, the HRA is requesting the County to distribute the 2023 Allocation to the Authority; and
WHEREAS, the HRA is enabled under Minnesota Statutes 469.001 through 469.047 to administer and
undertake qualifying projects; and
WHEREAS, the HRA is proposing to use the 2023 Allocation for the construction of the Project; and
WHEREAS, the Project meets the definition of a qualifying project as defined in Section 4 77 A.36, subdivision
4;and
WHEREAS, the Project will create new affordable units which will in tum reduce housing cost burden and
housing instability for senior households; and
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Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, the HRA and the County believe that the development and construction of the Project are in the
best interests of the County and the HRA, the health, safety, morals and welfare of the residents of the County,
and in accordance with the public purpose and provisions of the applicable state and local laws and
requirements under which the Project has been undertaken; and
WHEREAS, due to the benefit of the Project to the County, the County desires to assist the Project.
NOW, THEREFORE, IT IS HEREBY RESOLVED THAT, the Otter Tail County Board of Commissioners
hereby approves the distribution of the 2023 SAHA Allocation to the HRA in the amount of $143,671 for the
purposes of assisting the Project, and hereby approves the preparation and execution of an agreement with
the HRA effectuating the purpose of this Resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_l_t:.::,/--_J4_M_~ __ t ___ -=-...:=-__ _
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: j ( llJL Lf.,w,LJ,,L--
Nicole Hansen, Clerk
AMC HOMERUN LEADERSHIP TRAINING
Motion by Johnson, second by Rogness and unanimously carried to authorize commissioner attendance at
the upcoming Association of Minnesota Counties (AMC) Homerun Leadership Trainings held on April 17, 2024
in Mankato, MN or May 23, 2024 in Staples, MN.
RIBBON CUTTING
Commissioner Johnson informed the Board about an upcoming Ribbon Cutting Open House on April 25, 2024
at 10:30 a.m. for the new multi-use building located at the Pelican Rapids School District Football Field. This
building will serve as the trailhead for the Pelican Rapids Segment of the Heart of the Lakes Trail.
FIRST LUTHERAN CHURCH PARKING SPACE AGREEMENT
Motion by Rogness, second by Bucholz and unanimously carried to authorize the appropriate County Officials'
signatures to approve the agreement between Otter Tail County and First Lutheran Church to lease parking
space for vehicles of employees, visitors and persons having business at the Otter Tail County Courthouse.
The lease is for a period of three (3) years with an annual rent of $5,040.00 per year, in equal quarterly
installments of $1,260.00, which equates to $21/space per month for twenty (20) spaces.
RECESS & RECONVENE
At 9:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:11 a.m.
Page 8 of 22
Board of Commissioners' Meeting Minutes
March 26, 2024
ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Johnson, second by Lahman and unanimously carried to authorize reimbursement to the Road and
Bridge Fund from the Capital Improvement Fund in the amount of $68,163.24 for a previously approved 2023
capital expenditure, which was for a 2023. Felling FT50-3 LP Trailer.
CITY OF FERGUS FALLS
PROPOSED REDEVELOPMENT DISTRICT 4-17 PUBLIC HEARING
County Auditor-Treasurer Wayne Stein informed the Board about an upcoming City of Fergus Falls Public
Hearing on April 15, 2024 at 5:30 p.m. at the Fergus Falls City Hall regarding a Tax Increment Financing
(Redevelopment) District No. 4-17.
ENGAGEMENT LETTER
Motion by Johnson, second by Lahman and unanimously carried, to authorize appropriate County Officials'
signatures on the engagement letter with the Office of the State Auditor for the 2023 Audit.
RESOLUTION AUTHORIZING CITY OF PELICAN RAPIDS
TO ACQUIRE A TAX FORFEITED PARCEL
OTTER TAIL COUNTY RESOLUTION NO. 2024-26
WHEREAS, on the 21st day of November,2007; the City of Pelican Rapids acquired the following described
tax forfeited parcel for an authorized public use:
Parcel No. 76-000-99-0791-000
Haugen's Rolling Acres -Lot 11 Block 1
State Deed No. 0203068 Recorded December 14, 2007, as Document 1031307, and
WHEREAS, on the 14th day of November 2023, the City of Pelican Rapids determined that the city no longer
needed this parcel for the authorized public use and unanimously passed Resolution 2023-38 approving the
reconveyance of the above-described parcel to the State of Minnesota; and
WHEREAS, on the 27th day of December 2023 the Reconveyance of Forfeited Lands to the State of Minnesota
by a Government Subdivision (PT Form 975) was recorded as Document 1300649; and
WHEREAS, the City of Pelican Rapids has verbally submitted a request to the Otter Tail County Board of
Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at less
than market value.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve
the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $1.00 plus fees in
recognition of the City of Pelican's management and oversight of the above-described parcel since it was
acquired by the City of Pelican Rapids in 2007.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
Page 9 of 22
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: _ _!._/~~tt..~/11d:~~==----
Kurt Mortenson, Board of Commissioners Chair
Board of Commissioners' Meeting Minutes
March 26, 2024
Dated: April 9, 2024
Attest: jy , lok t.-f Wl;:J,L
Nicole Hansen, Clerk
SUPPORT TO APPLY FOR GRANT FUNDING THROUGH LCCMR-ECHO BAY
OTTER TAIL COUNTY RESOLUTION NO. 2024-27
WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Legislative-Citizen
-----Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota's Environment and
Natural Resources Trust Fund (EN RTF). The application is for construction of Phase 1 of the Echo Bay Master
Plan to include the following, construction of bituminous access roads, bituminous parking lots, bituminous
trails, and vault toilets within Echo Bay Park.
NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota
Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into
an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply
with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and
BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for
the County of Otter Tail for this project as:
Kevin Fellbaum, Parks and Trails Director
Otter Tail County
505 South Court Street, Suite 1
Fergus Falls, MN 56537-2757
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_...!...../4_...=...!.~~14~L~/=-==----
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: S, · Ci) {.._, LJ.Ci,-yr:
Nicole Hansen, Clerk
JOINT POWERS COOPERATIVE AGREEMENT
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on the cooperative agreement between Otter Tail County and the State of Minnesota Department
of Natural Resources (DNR) for the Maplewood State Park -Otter Tail County Heart of the Lakes Regional
Trail State Park Segment.
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Board of Commissioners' Meeting Minutes
March 26, 2024
JOINT POWERS AGREEMENT BETWEEN
OTTER TAIL COUNTY AND MINNESOTA DEPARTMENT OF NATURAL RESOURCES,
DIVISION OF PARKS AND TRAILS -HOTL MAPLEWOOD SEGMENT
OTTER TAIL COUNTY RESOLUTION NO. 2024-28
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County agrees to proceed forward with the
appropriate signatures to sign a Joint Powers Agreement with the Minnesota Department of Natural
Resources, Division of Parks and Trails for the development, operations, and maintenance of the Heart of the
Lakes Regional Trail within the boundaries of Maplewood State Park. The Joint Powers Agreement includes
a willingness to secure and guarantee the local share of costs associated with this project and the future
operation and maintenance and responsibility for seeing this project through to its completion, with compliance
of all applicable laws, rules and regulations.
BE IT FURTHER RESOLVED THAT, Kevin Fellbaum, Otter Tail County Parks and Trails Director is hereby
authorized to act as agent on behalf of OTTER TAIL COUNTY.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:_/~~11~M __ 'd:=_-=..-:::::. __ _
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: S \ C ~
Nicole Hansen, Clerk
RECESS & RECONVENE
At 10:31 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:36 a.m.
NEOT LANDFILL PSA FOR ASH MONOFILL EXPANSION
Prairie Lakes Municipal Solid Waste Authority (PLMSWA) is pursuing an ash reutilization program for future
use of generated ash, but until the new program is fully established, PLMSWA has asked the County to pursue
additional ash disposal capacity.
Motion by Rogness, second by Bucholz and unanimously carried to authorize executing an amendment to the
existing Professional Services Agreement with the County's landfill consultant Foth, to design an expansion
to the ash monofill in the amount of $34,000.00 and prepare a permit application to the Minnesota Pollution
Control Agency (MPCA). Once designed and permitted, the County is not required to construct the expansion.
NEOT AND HENNING LANDFILL OPERATOR CONTRACT
Motion by Bucholz, second by Rogness and unanimously carried to authorize execution of the Third Party
Operating Agreement between Otter Tail County and North Central, Inc. for the operation of the Northeast
Otter Tail (NEOT) and Henning Landfills.
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Board of Commissioners' Meeting Minutes
March 26, 2024
CONTRACTS & BONDS
Motion by Lahman, second by Johnson and unanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Central Specialties, Inc. of Alexandria, MN
for Seasonal Supply of Hot Mix Bituminous for the 2024 construction season.
QUOTE AWARD -2024 SPRING SWEEPING
Motion by Rogness, second by Johnson and unanimously carried to award the 2024 Spring Sweeping Quote
to Pro Sweep, Inc of West Fargo, ND with the quote amount of $39,527.27 as recommended by the County
Engineer.
2050 TRANSPORTATION PLAN AGREEMENT
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute the Otter Tail County 2050 Transportation Plan Agreement between Otter Tail County
and Transportation Collaborative & Consultants, LLC at a cost up to $165,260.00.
Motion by Rogness, second by Bucholz and unanimously carried to appoint Commissioners Lahman and
Johnson to the 2050 Transportation Plan Advisory Committee.
CSAH 80 COOPERATIVE AGREEMENT WITH PERHAM
Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute an amended SAP 056-680-005 (CSAH 80) Project Agreement between Otter Tail
County and the City of Perham for 2024 Main Street reconstruction.
WEST LOST LAKE ACCESS PAVING-DNR COOPERATIVE AGREEMENT
OTTER TAIL COUNTY RESOLUTION NO. 2024-29
WHEREAS, it is resolved that the County of Otter Tail enter into an agreement with the State of Minnesota,
Department of Natural Resources for the following purposes:
To provide for the resurfacing and routine maintenance of West Lost Lake Public Water Access by the County
of Otter Tail upon, along and adjacent to County State Aid Highway 35 the limits of which are defined in said
Agreement.
NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does hereby
approve said Agreement and authorizes and directs the County Board Chairperson to execute, on behalf of
County of Otter Tail, the aforesaid Agreement.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~/t.cHt~~JAd__~-----
Kurt Mortenson, Board of Commissioners Chair
Page 12 of 22
Dated: April 9, 2024
Attest: j.,, (i:,ok.,J.-1,W}q,---
Nicole Hansen, Clerk
~ (2,!Jf~J~~
Board of Commissioners' Meeting Minutes
March 26, 2024
CSAH 1 POWER RELOCATION AGREEMENT
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials'
signatures to execute the SAP 056-601-067 Utility Relocation Agreement between Otter Tail County and Otter
Tail Power Company at a cost up to $1,039,537.60 for the Count State Aid Highway (CSAH) 1 reconstruction
project.
Motion by Johnson, second by Bucholz and unanimously carried to amend the 2023 Transportation Plan to
delay County State Aid Highway (CSAH) 37 resurfacing, which will allow additional time for designing and
permitting the Ten Mile Lake outlet culvert and help cover the unexpected costs related to the utility relocation
agreement. The 2024 construction budget includes $830,000 for CSAH 37 resurfacing, and pavement
conditions improved with routine maintenance since the last pavement rating.
NORTH CENTRAL GARAGE (PERHAM) SURVEY SERVICES
Motion by Bucholz, second by Johnson and unanimously carried to amend the Otter Tail County North Central
Garage contract with Widseth to add Professional Land Surveying Services at a cost up to $4,800.00 for a
topographical survey of the North Central Garage site in Perham, MN.
NORTH LITTLE PINE LANE JURISDICTIONAL TRANSFER
OTTER TAIL COUNTY RESOLUTION NO. 2024-30
WHEREAS, it appears to the Otter Tail County Board of Commissioners that the highway hereinafter
described should be revoked as a County Highway under the provisions of Minnesota Law; and
WHEREAS, Gorman Township has agreed to accept jurisdiction of Old County State Aid Highway 51 (an
unnamed frontage road) from Otter Tail County in exchange for the County resurfacing the road.
NOW THEREFORE BE IT RESOLVED THAT, by the Otter Tail County Board of Commissioners that the road
described as follows, to-wit:
Old County State Aid Highway No. 51 (an unnamed frontage road): From the intersection of County
State Aid Highway No. 51 and Old County State Aid Highway No. 51 (an unnamed frontage road) in
Government Lot 2 of Section 35, Gorman Township (T137N,R39W) thence northerly on Old County
State Aid Highway No. 51 (an unnamed frontage road) to the intersection of Old County State Aid
Highway No. 51 (an unnamed frontage road) and North Little Pine Road in Government Lot 1 of
Section 35, Gorman Township (T137N,R39W) a distance of 0.13 miles.
be, and hereby is revoked as a County Highway of said County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ____1_H-________:_!_c:_(/~__l__1~U~~-:::::::::::::::=.-___ _
Kurt Mortenson, Board of Commissioners Chair
Page 13 of 22
Dated: April 9, 2024
Attest: l I 1 ~ 0 lu,Lf lANJ.::'
Nicole Hansen, Clerk
91 ~!.!f~N!~~
Board of Commissioners' Meeting Minutes
March 26, 2024
CSAH 1 AGREEMENT AMENDMENT -MOORE ENGINEERING, INC.
Motion by Rogness, second by Johnson and unanimously carried to approve the Moore Engineering, Inc.
Agreement Amendment No. 2 in the amount of $18,200.00 for additional County State Aid Highway (CSAH)
1 utility coordination services and 2024 wage rates.
RELEASE OF RIGHT OF WAY-CH 117
OTTER TAIL COUNTY RESOLUTION NO. 2024-31
Motion by Johnson, second by Rogness and unanimously carried to Table Otter Tail County Resolution No.
2024-31, Release of Right of Way -CH 117, to April 23, 2024.
ANNUAL BRIDGE PRIORITIES RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-32
WHEREAS, Otter Tail County has reviewed the pertinent data on bridges requiring replacement, rehabilitation,
or removal, supplied by local citizenry and local units of government; and
WHEREAS, Otter Tail County has identified those bridges that are high priority and that require replacement,
rehabilitation, or removal within the next five years; and
WHEREAS, sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be
available, so that funding assistance from State Transportation Bonds is necessary for the County, Townships
to proceed, and
NOW, THEREFORE BE IT RESOLVED that the following bridges are high priorities for replacement, major
rehabilitation, or removal, and Otter Tail County intends to replace, rehabilitate, or remove these bridges as
soon as possible when funds are available; and
Old Road Crossing LPI Total Township Federal Local or Proposed
Bridge Number/ Project or State Funds State Aid Year
Name Cost Bridge or Other
Funds Funds
L9648 Leaf Mill Creek 35 $310,000 $300,000 -$10,000 2024
River Rd.
92707 CSAH 56 Blue 37 $490,000 -$350,000 $140,000 2024
Creek
92516 CSAH 67 Leaf 52 $675,000 -$675,000 -2024
River
92517 CSAH19 Blue 42 $500,000 -$400,000 $100,000 2024
Creek
91554 CR 143 Leaf 46 $1,800,000 $420,000 $1,020,000 $360,000 2025
River
91961 Moccasin Wing 55 $550,000 $540,000 -$10,000 2026
Rd. River
93368 CSAH 51 Unnamed 53 $480,000 $240,000 -$240,000 2027
Channel
56511 CSAH 42 Wing 58 $600,000 -$480,000 $120,000 2028
River
Page 14 of 22
Board of Commissioners' Meeting Minutes
March 26, 2024
BE IT FURTHER RESOLVED that Otter Tail County does hereby request authorization to replace, rehabilitate,
or remove such bridges; and
BE IT FURTHER RESOLVED that Otter Tail County does hereby request financial assistance with eligible
approach grading and engineering costs on township bridges, as provided by law; and
BE IT FURTHER RESOLVED this Resolution hereby supersedes Resolution No. 2023 -24 (2023-2027
Bridge List).
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024
By: k y/. w--z =--
KuA Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
CSAH ACCOUNT ADVANCE RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2024-33
WHEREAS, the County of Otter Tail is planning to implement County State Aid Street Project(s) in 2024, which
will require State Aid funds in excess of those available in its State Aid Regular/Municipal Construction
Account; and
WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an
advance from the County State Aid Construction Fund to supplement the available funds in their State Aid
Regular/Municipal Construction Account; and
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of date 3/20/2024
Less estimated disbursements:
SAP 056-601-067
SAP 056-680-005
SAP 056-624-020
SP 056-070-035
Maintenance Projects (seal coats)
Bond Principle (if any)
Project Finals ( overruns-if any)
Engineering Reimbursements
Total Estimated Disbursements
$6,500,000.00
$8,000,000.00
$2,500,000.00
$300,000.00
$2,000,000.00
$0
$250,000.00
$500,000.00
Advance Amount (amount in excess of acct balance)
$11,567,705.78
$20,050,000.00
$8,482,294.22
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota
Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820; and
Page 15 of 22
Board of Commissioners' Meeting Minutes
March 26, 2024
WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this
resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested
to approve this advance for financing approved County State Aid Highway Project(s) of the County of Otter
Tail in an amount up to $8,482,294.22 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby
authorize repayments from subsequent accruals to the Regular/Municipal Construction Account of said
County from future year allocations until fully repaid.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 26th day of March 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: -----1./4~~~n!1:.......1...:lli0~~t===·===~--
Kurt Mortenson, Board of Commissioners Chair
Dated: April 9, 2024
Attest: ~l'txtv ~
Nicole Hansen, Clerk
ADJOURNMENT
At 11 :29 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned
with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, April
9, 2024, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 11 :29 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding the
Otter Tail County Detention Facility. Present in the room were Commissioners Kurt Mortenson, Lee Rogness,
Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney
Michelle Eldien, Deputy Administrator Nicholas Leonard, County Sheriff Barry Fitzgibbons and County Board
Secretary Hannah Anderson. The closed session ended at 12:44 p.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ____,!_f ---=~----=....::....-.:.......!.J"r-=U===--=""""'---
Kurt Mortenson, Board of Commissioners Chair
Page 16 of 22
Dated: April 9, 2024
Attest: l 9v,. t.ol ..f1 ~ w
Nicole Hansen, Clerk
Page 17 of 22
Vendor Name
A-1 LOCK& KEY
ACEC MINNESOTA 2725
ALBANY RECYCLING CENTER
AMAZON CAPITAL SERVICES INC
Afv'IERBCAN WELDING & GAS INC
ANDERSEN BUILDERS LLC
ARAMARK
ASSOCIATION OF MN COUNTIES
AUTO VALUE PERHAM
AVERY, ATTORNEY ATlAW/JILL
BABOLIAN/ERIC
BAT PROS
BATTLE LAKE STANDARD
BDT MECHANICAL LLC
BERGEM REV LIVING TST/PHYWS D
BERRY &/CRAIG & JANELLE
BOUNDARY PRO
BRANBYISTEVE
BRAUN VENDING INC
BREEZY POINT RESORT
BREMS Ell-I/ANDREW
BRIAN'S REPAIR INC
BROGARD PLUMBING HTG & EXC INC
BURKHAMER/JESSICA
BURT/RONALD
BUSHMAN/JOHN
BUSKO/AMY
BUY-MOR PARTS & SERVICE LLC
CALVCODY
CARL.BLOM/DENNIS
CARR'S TREE SERVICE INC
CENTRAL DOOR & HARDWARE INC
CERTIFIED AUTO REPAIR
CHS INC
CLAY CO AUDITOR-TREASURER
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
CONNECTED SOLUTIONS GROUP LLC
COOPER'S OFFICE SUPPLY INC
CULLIGAN OF ELBOW LAKE
D & T VENTURES LLC
DACOTAH PAPER CO
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
81.84
200.00
4,731.82
18,807.48
169.64
2,098.71
449.14
600.00
513.33
1,679.10
42.35
500.00
320.00
2,025.00
12,733.00
500.00
4,680.00
489.50
500.00
2,875.32
78.75
31.75
172.87
500.00
516.72
10.30
39.33
2,459.70
69.54
128.86
2,010.99
1,201.00
19.10
3,JO·l.39
9,503.33
575.00
615.88
2,748.88
632.69
29.50
1,143.45
1,146.97
Page 18 of 22
Vendor Name
DEM-CON MATERIALS RECOVERY lLC
DONOHO/MICHAEL
OS SOLUTIONS INC
DSC COMMUNIGA TIONS
EGGE CONSTRUCTION INC
EIFERT/ZACH
ERGOMETRlCS INC
ERICA MARTIN COMPANY INC
FARMERS CO-OP OIL
FERGUS FALLS DAILY JOURNAL
FERGUS FALLSICITY OF
FERGUS HOME & HARDWARE INC
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FORCE AMERIGA DISTRIBUTING lLC
FORUM COMMUNlCATIONS COMPANY
FRANZ REPROGAAPHiCS INC
FRONTIER PRECISION INC
GALLSLLC
GAUDEITE/IRVING SCOTT
GRAINGER INC
GRAY &/CYNTHIA R PEDERSON
GREEN WAY ENERGY llC
GRIFFIN/PA TRICK
H & L MESABI CO
HMWi REVTST/GERALD R & JOANN M
HAUGEN/JEFF
HAVvES SEPTIC TANK PUMPING LLC
HOEFT/HEATHER
HOUSTON ENGINEERING INC
HUNTIDESTA
IMAGING SPECTRUM INC
INTERSTATE ENGINEERING INC
JIM DAHLSTROM FLOOR COVERINGS & C
JK SPORTS INC
JOHNSON/MARKT
JOHNSON/PAMELA S
KLAKSVIK FARMS LLC
KNUTSON ELECTRIC REBUILDING
lJlJ<E REGION HEALTHCARE
LAKELAND AUTO REPAIR LLC
LAKES COMMUNITY COOPERATIVE
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
1,288.34
253.70
1,402.00
22,163.00
243.00
32.95
182.60
500.00
1,443.00
7,873.81
4,200.00
369.98
16,080.00
786.00
1,182.20
594.51
73.99
480.00
352.57
136.90
1,385.74
8,185.98
13,989.00
30.00
43,766.00
1,000,00
240.53
145.00
221.34
60.107.77
493.50
725.53
7,421,60
350.00
70.00
248.34
178.50
1,100.00
221.00
3,591.26
122.41
2,202.92
Page 19 of 22
Vendor Name
LAKES COUNTRY HEATING & AC
LARRY OTT INC
LEClAIR/CHRISTOPHER
LEE/THOMAS
LEGAL SERVICES OF NW MINNESOTA
LENTZ/JOLEEN
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MANN/TERESA L
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTHALER/TERENCE
MARX/BETTY
MCCONN/CHRISTOPHER
MCIT
MCKESSON MEDICAL-SURGICAL INC
MHSRCRANGE
MICHAEUAMANDA
MIDWEST MONITORING & SURVEILANCE
MINNESOTA MOTOR COMPANY
MINNKOTA EJ\MRO SERVICES INC
MN CONTINUING LEGAL EDUCATION
MN COUNTY GIS ASSOCIATION
MN COUNTY HIGHWAY ACCOUNTANTS A
MN DEPT Of TRANSPORTATION
MN RESOURCE RECOVERY ASSOCIATIO
MN SEEDING CONTRACTORS ASSN
MNCCC LOCKBOX
MNDRIVERSMANUALS.COM
MOORE ENGINEERING INC
MOTOROLA SOLUTIONS INC
NELSON AUTO CENTER INC
NELSON/GARY M
NELSON/JANICE F
NEW\lllLElDARREN
NORTH STAR WELDING
NORTHERN STATES SUPPLY INC
NORTHWEST TIRE INC
NYHUS FAMILY SALES INC
OFFICE Of MNIT SERVICES
OLSON FUNERAL HOME
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
2,222.50
7;150.00
308.20
255.71
970.00
107.68
2,649.20
762.'85
301.60
336.00
2,548.54
20627
369.79
21.00
493.65
1,774.00
116.63
1,530.00
69.68
545.25
154.13
271.73
112.50
250.00
750.00
393,702.95
750.00
250,00
24,196.00
211.48
19,600.00
57,19421
72,993.00
630.00
661.50
283.85
206.94
1,084.47
876.91
67.50
2,162.44
796.00
Page 20 of 22
Vendor Name
OLSON OIL CO INC
OTTER TAIL CO SOLID WASTE
PARK REGION CO OP
PARKERS PRAJRIEJCITY OF
PEDERSON/DONALD E
PETERSON FAMILY TREE SERVICE INC
POSTII/IASTER
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LlC
PREMIUM WATERS INC
PRISCHMANN/KAREN
PRO AG FAAMERSCO OP
PRODUCTIVE ALTERNATIVES INC
PRODUCTIVITY PLUS
PSIOK CAPITOL SOLUTIONS INC
QUADIENT LEASING USA INC
RDO EQUIPMENT CO
ROSSCO EQUIPMENT INC
RYAN DEV6lOPMENT CONSUL TING LLC
SALONTRU
SCOTT HOFLAND CONSTRUCTION INC
SHI INTERNATIONAL CORP
SIGN\NORKS SIGNS & BANNERS INC
SMITH/DEBBIE R
SONSALLA/ANGELA
ST CLOUD/CITY OF
STAPLES BUSINESS CREDIT
STEEVES/BERNARD A
STEINS INC
STEVE'S SANITATION INC
STOLLJTIMOTHY
STOLTZFUS/DAVID & 8/A
STONEBROOl<E ENGINEERING INC
STREICHERS
SUMMIT FOOO SERVICE LLC
SWANSTON EQUIPMENT CORP
TERMINIX COMMERCIAL -ST CLOUD
THIS v\lEEKS SHOPPING NEWS
T~SONREUTERS-WEST
THRIFTY WHITE PHARMACY
TK ELEVATOR CORP
TNT REPAIR INC
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
233.00
8,740.95
104.49
130.00
2,684.02
2,000.00
154.00
774.50
1',798.54
37.68
83.55
188.15
69.17
8,593.05
3,500.00
7,476.48
54725
2,900.00
487.50
233.00
7,285.00
111.00
325.00
630.00
3,210.00
12,907.35
260.61
126.85
1,516.70
11,691.29
500.00
300.00
451.19
128.99
10,325.69
441.16
270.00
58.20
4,090.68
15.00
800.87
4,132.02
Page 21 of 22
Vendor Name
TUNGSETI-VTODD
UMLAUF/DALE
UNLIMITED AUTOGLASS INC
usrc LOCATING SERVICES lLC
VANSTEENBURG/JEFFREY
VERGAS AUTO REPAIR LLC
VERGAS HARDWARE
VERTEX UNMANNED SOLUTIONS LLC
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VIPOND/GARY
VOSS LIGHTING
WELLER'S GARAGE
WElLER/EDWARD A & TARA
WEST/RICHARD
WIDSETH SMITH NOL TING & ASSOCIATE!
WILDLIFE FOREVER
WILSONMIARREN R
WL HALL CO INTERIOR SERVICE
WM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES lNC
CLAY CO HEAL TH DEPT
FRUSTOUANNE
GRISMER/PAULA
LYSNE CONSULTtNG & COUNSEUNG LLC
MCKESSON MEDICAL -SURGICAL
ODP BUSINESS SOLUTIONS LLC
OTTER TAIL POWER COMPANY
PACIFIC INTERPRETERS INC
VAN SANTENIDANA
VICTOR LUNDEEN COMPANY
WESTBY/LINDA
Final Total:
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
127.98
108.76
452.54
1,061.05
104.07
90.02
6.99
2,612.00
40.24
840.00
57.75
1,609.80
85.93
500.00
268 .. 44
10,259.03
2,750.00
261.74
675.00
15,825.41
36,180.83
3,515.96
1,064,0TT.73
Amount
333.40
313.03
8.71
37.19
750.00
136.19
51.68
84.22
635.00
13.67
21.00
52.93
2,437.02
Page 22 of 22
Vendor Name
AMAZON CAPITAL SERVICES INC
ANOKA CO SHERIFF
ASSOCIATION OF MN COUNTIES
BECKER CO SHERIFF
CARL TON CO SHERlFPS OFFICE
COL.:ONJNDCOLE
DNA rnAGNOSTICS CENTER INC
DOKKEN/MARK
FERGUS FALLS DAILY JOURNAL
FURE/ALLISON
GRANT CO SOCIAL SERVICES
HOLMQUDST/ABIGAIL
KAPUT/KRISTA
KUNDO/LES
I.AKES COUNTRY SERVICE COOPERATIV
lARSON/NICHOl..AS
MJDVVEST MONITORING & SURVEILANCE
MlNNKOTA ENVlRO SERVICES INC
MN DEPT OF HUMAN SERVICES
MOHSJMEGH.AN KELLEY
ORGANIZATION 4 FULL PARTICIPATION
OTTER TAIL CO ATTORNEYS OFF1CE
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
OTTER TAIL CO TREASURER
PACIFRC INTERPRETERS INC
PAUSCH/STEPHANIE
PREMIER BIOTECH LABS LLC
RONNEVIKIHANS
SYNSTEUENIRANDY
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WEILAND/MEGAN
WILKIN CO HEAL TH & HUMAN SERVIOES
VVINDEYJMICHAEL
Final Total:
Board of Commissioners' Meeting Minutes
March 26, 2024 (Exhibit A)
Amount
211.29
80.00
450.00
43.00
100.00
108.08
243,00
91.49
196.80
43.09
1,910.99
6.99
695.00
120.43
19,597.32
134.12
1,506.50
383.95
51,030.71
2,100.00
4,550.00
1,828.50
268 .. 00
190.00
7,114.64
1,132.50
29.76
508.05
73.67
60.00
1,503.42
314.65
12.99
7,511.42
106.77
104,257 .. 13
Drainage Authority Meeting Minutes
March 26, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MI NUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
March 26, 2024112:48 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 12:48 p.m. Tuesday, March 26, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Johnson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of March
26, 2024 with the addition of Wadena County Discussion and the Consent Agenda of March 26, 2024 as
follows:
1. March 12, 2024, Drainage Authority Meeting Minutes
DITCH 25 -PUBLIC INFORMATION MEETING
Motion by Johnson, second by Bucholz and unanimously carried to schedule a Public Information Meeting on
June 3, 2024 at 6:30 p.m. at the Vergas Community Center to discuss repair recommendations for County
Ditch 25, between Wendt Lake and Big McDonald Lake. Houston Engineering and Rinke Noonan Law Firm
will be in attendance to discuss this repair.
DITCHES 10, 11 & 31 REDETERMINATION OF BENEFITS
With the Drainage Authority in favor of moving forward with a minimum contract, Drainage Inspector Colby
Palmersheim led discussion on his recommendations for re-determination with H20ver Viewers. Palmersheim
proposed moving forward with amending orders for the redetermination of benefits for County Ditches 10 and
11, which would include appointing H20ver Viewers and discharging currently appointed Viewers for these
ditches and initiating a re-determination of benefits for County Ditch 31. Commissioners were in consensus
with moving forward with Ditches 10, 11 and 31 and Palmersheim will bring contracts, resolutions, and orders
to the next Drainage Authority meeting.
WADENA COUNTY DISCUSSION
The planned meeting between Commissioners Lahman and Bucholz, Otter Tail County staff and Wadena
County Drainage Authority was postponed. Through further research, Drainage Inspector Colby Palmersheim
obtained that County Judicial Ditches JDL5, JDL4, and JDL2 were established prior to Joint Boards Statutes
established in the 1920's, therefore supporting that no joint boards were in place when the ditches were
established. Palmersheim will reschedule the meeting with Wadena County Drainage Authority.
Drainage Authority Meeting Minutes
March 26, 2024
ADJOURNMENT
At 1:10 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, April 9, 2024,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024
Attest: S: i 60 k.i~
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk