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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 04/09/2024Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN April 9, 2024 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for March 26, 2024 2.2 Warrants/Bills for April 9, 2024 2.3 Human Services Warrants/Bills for April 9, 2024 2.3 Public Health Warrants/Bills for April 9, 2024 2.4 2024 Contracts for Mobile Collection of Household Hazardous Waste 2.5 March ACH (Electronic Fund Transfers) Activities 2.6 Final Payment for SAP 056-635-036 to Robert R. Schroeder Construction, Inc., Glenwood, MN 3.0 Probation Systems Assessment Report 4.0 Social Worker - LADC Position 5.0 Contracts & Bonds - Seasonal Supply of Hot Mix Bituminous, Ferguson Asphalt Paving, Inc. 5.0 CSAH 55 - Release of Right of Way & Resolution 5.0 CSAH 67 - Release of Easements & Resolution 6.0 Publication Fee Abatement Request 9.0 Public Hearing Regarding Property Tax Abatements Related to the Single-Family Tax Rebate Program 9.0 Acceptance of WCI Child Care Project Manager Funding 10.0 Feedlot Public Meeting 11.0 Family Resource Center- Community Needs Assessment DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for March 26, 2024 2.2 Warrants/Bills for April 9, 2024 4.0 Ditch 32 – Redetermination of Benefits Order 4.0 Ditch 56 – Redetermination of Benefits Order 4.0 Ditch 43 – Redetermination of Benefits Order 4.0 Ditch 24 – Beaver Dams Board of Commissioners’ Meeting Minutes March 26, 2024 Page 1 of 22 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 26, 2024 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 26, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of March 26, 2024, with the following changes and additions: Remove: Feedlot Public Meeting General Discussion: Added Ribbon Cutting Event for Pelican Rapids Multi-Use Building & First Lutheran Parking Space Agreement APPROVAL OF CONSENT AGENDA Motion by Johnson, second by Lahman and unanimously carried to approve the consent agenda items as presented: 1. March 12, 2024, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 26, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for March 26, 2024 (Exhibit A) 4. Human Services Contract 5. Approval of the issuance of a County Purchasing Card, with a 30-Day Limit of $1,000.00 to Bailey Rehm, Child Support Supervisor as requested by Deb Sjostrom, Human Services Director and by Jess Steinbrenner, Assistant Director. 6. Approval of the issuance of a County Purchasing Card with a 30-Day Limit of $1,000.00 to Amanda Ann Michael, Assistant County Attorney as requested by Michelle Eldien, County Attorney. 7. Approval of the issuance of a 2024/2025 Consumption & Display Permit for Loonie Pub & Campground. 8. Approval of the issuance of the 2024 Tobacco License Renewal for Hillbillies One Stop LLC. Board of Commissioners’ Meeting Minutes March 26, 2024 Page 2 of 22 AUTHORIZE SIGNATORY ON BEHALF OF OTTER TAIL COUNTY FOR THE SOCIAL WELFARE FUND, REPRESENTATIVE PAYEE ACCOUNT OTTER TAIL COUNTY RESOLUTION NO. 2024-19 WHEREAS, Otter Tail County acting as Representative Payee for clients who are unable to administer their Social Security Benefits has established accounts on behalf of a limited number of Otter Tail County residents; and WHEREAS, Otter Tail County administers these funds as directed by Minnesota Statutes and the laws that govern representative-payee relationships; and WHEREAS, the Social Welfare Fund requires signatory authority to release payment of these funds held on behalf of clients. THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom, Jessica Steinbrenner, and Lynne Penske Valdes, Otter Tail County employees as authorized signers on the Social Welfare Fund on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk APRIL AS CHILD ABUSE PREVENTION MONTH 2024 PROCLAMATION OTTER TAIL COUNTY RESOLUTION NO. 2024-20 WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone throughout the community; and WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention succeeds because of partnerships created between families child welfare professionals, education, health, community and faith- based organizations, businesses, and law enforcement agencies; and WHEREAS, communities must make every effort to promote programs and activities that create strong and thriving children and families; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 3 of 22 WHEREAS, we acknowledge that we must work together as a community to increase awareness about child abuse and contribute to promote the social and emotional well- being of children and families in a safe, stable, and nurturing environment; and WHEREAS, prevention remains the best defense for our children and families. NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim April 2024 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people, community agencies, religious organizations, medical facilities, and businesses recognize this month by dedicating ourselves to the task of improving the quality of life for all children and families. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 8:45 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m. OTTER TAIL COUNTY YEARS OF SERVICE REIMBURSEMENT Motion by Johnson, second by Lahman and unanimously carried to approve reimbursement from the Commissioners contingency fund, for proposed gift costs for the 2024 Years of Service Recognition Awards which celebrate County employee years of service milestones as presented by the Employee’s Committee. FINAL PLAT Motion by Bucholz, second by Rogness and unanimously carried to approve the Final Plat known as “Stabnow Second Addition to Clitherall Lake”, which is a plat consisting of 2 Single Family Riparian Lots, 1 Block, located in Section 1 of Clitherall Township, Clitherall Lake (56-238) RD. RESCISSION OF LMKP/DLD MORATORIUM OTTER TAIL COUNTY RESOLUTION NO. 2024-21 WHEREAS, Otter Tail County is the regulatory authority for all shoreland areas in the unincorporated areas of Otter Tail County; and WHEREAS, a moratorium was enacted in 2018 and amended in 2019 to streamline the permitting processes for properties for shoreland alteration along Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 4 of 22 WHEREAS, the water levels at Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake have been lowered at or below the ordinary-high water level since the outlet system was put into operation in 2018. NOW, THEREFORE BE IT RESOLVED THAT, the moratorium enacted in 2018 and amended in 2019 is hereby rescinded and shoreland alteration projects on Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake must follow the permitting requirements set forth in the Otter Tail County Shoreland Management Ordinance. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk VACATION HOME RENTAL ORDINANCE REQUEST FOR PUBLIC HEARING Motion by Lahman, second by Johnson and unanimously carried to authorize a Public Hearing regarding the proposed Vacation Home Rental Ordinance on April 23, 2024 at 10:00 a.m. at the Government Services Center in Fergus Falls, MN. RECESS & RECONVENE At 9:09 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:15 a.m. OUT-OF-STATE TRAVEL REQUEST Motion by Johnson, second by Rogness and unanimously carried to approve out-of-state travel for Public Health Director Jody Lien to travel to Detroit, Michigan from July 23-26, 2024 to attend NACCHO360, the National Association of City and County Health Officials Conference. ACCEPTING DEDICATED DONATIONS TO SUPPORT PUBLIC HEALTH FAMILY & CHILDREN PROGRAMS OTTER TAIL COUNTY RESOLUTION NO. 2024-22 WHEREAS, community organizations such as the service clubs, youth groups, and churches offer to donate funds or physical items such as blankets, books, bike helmets, personal hygiene, etc. to the County of Otter Tail on behalf of the Otter Tail County Public Health Department to assist in the programs serving families and children; and WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 5 of 22 WHEREAS, the donations will be for the purpose of providing items to use as teaching tools to promote breastfeeding, child growth & development, reading, or safety or to provide for treatment of head lice, personal care needs, diapers, mittens, and hats. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds/donations and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk 2024 NATIONAL PUBLIC HEALTH WEEK PROCLAMATION OTTER TAIL COUNTY RESOLUTION NO. 2024-23 WHEREAS, during the first full week of April each year, communities across the United States observe National Public Health Week as a time to recognize the contributions of public health and highlight issues that are important to improving our nation's health; and WHEREAS, in 2024, the week of April 1st is National Public Health Week; and WHEREAS, the theme for National Public Health Week in 2024 is “Protecting, Connecting and Thriving: We Are All Public Health”; and WHEREAS, the goal of National Public Health Week in 2024 is to recognize the contributions of public health in improving the health of all people and achieving health equity; and WHEREAS, public health professionals collaborate with partners outside of the health sector, including city planners, transportation officials, education officials, and private sector businesses, recognizing that other sectors can influence health outcomes; and WHEREAS, in communities across the United States, individuals are changing the way they care for their health by avoiding tobacco use, eating healthier, increasing physical activity, and preventing unintentional injuries at home and in the workplace; and WHEREAS, studies show that small strategic investments in disease prevention can result in significant savings in health care costs; and WHEREAS, public health professionals help communities prevent, prepare for, mitigate, and recover from the impact of a full range of health threats; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 6 of 22 WHEREAS, efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness. NOW, THEREFORE, BE IT RESOLVED THAT WE, the Otter Tail County Board of Commissioners, do hereby recognize the first week in April 2024, as National Public Health Week in Otter Tail County and recognize the ongoing efforts of public health professionals in making our communities a great place to live, work and play. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 9:23 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:31 a.m. RESOLUTION APPROVING A PROJECT FINANCING ASSISTANCE AGREEMENT WITH HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY OTTER TAIL COUNTY RESOLUTION NO. 2024-24 WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending to undertake the acquisition and construction of two triplex buildings, totaling six units of affordable senior housing (the "Project") and has requested assistance from Otter Tail County (the "County") to help pay for certain costs of the Project; and WHEREAS, Minnesota Statutes, Chapter 469 (the "Act"), and particularly Section 469.041, authorizes the County to provide such assistance; and WHEREAS, such assistance from the County has been proposed to be provided to the HRA pursuant to a Project Financing Assistance Agreement (the "Agreement"), the form of which has been approved by HRA; NOW THEREFORE, BE IT RESOLVED, that: 1. The Board of Commissioners hereby approves the Agreement, in substantially the form submitted, and the Board Chair and Clerk are hereby authorized and directed to execute the Agreement on behalf of the County. 2. The approval hereby given to the Agreement includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by County and HRA officials, staff, Board of Commissioners’ Meeting Minutes March 26, 2024 Page 7 of 22 consultants, and legal counsel. The execution of the Agreement by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Agreement in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION APPROVING DISTRIBUTION OF 2023 STATEWIDE AFFORDABLE HOUSING AID FUNDS TO THE OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY FOR NORTH FIELDS OF DALTON OTTER TAIL COUNTY RESOLUTION NO. 2024-25 WHEREAS, the State of Minnesota enacted the Statewide Local Housing Aid, Minnesota Statutes, Section 477A.36, as may be amended, also referred to as Statewide Affordable Housing Aid (the “SAHA”), which established distributions to each county for qualifying projects as defined in Section 477A.36, subdivision 4; and WHEREAS, Otter Tail County (the “County”) is a direct recipient of SAHA funding; and WHEREAS, the County received $143,671 in SAHA funding in fiscal year 2023 (the “2023 SAHA Allocation”); and WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending to undertake the construction of two triplex buildings, totaling six units of affordable senior housing (the "Project") to be located on certain real property currently owned by the City of Dalton, Minnesota (the "City") and to be known as the “North Fields of Dalton”; and WHEREAS, the HRA is requesting the County to distribute the 2023 Allocation to the Authority; and WHEREAS, the HRA is enabled under Minnesota Statutes 469.001 through 469.047 to administer and undertake qualifying projects; and WHEREAS, the HRA is proposing to use the 2023 Allocation for the construction of the Project; and WHEREAS, the Project meets the definition of a qualifying project as defined in Section 477A.36, subdivision 4; and WHEREAS, the Project will create new affordable units which will in tum reduce housing cost burden and housing instability for senior households; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 8 of 22 WHEREAS, the HRA and the County believe that the development and construction of the Project are in the best interests of the County and the HRA, the health, safety, morals and welfare of the residents of the County, and in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken; and WHEREAS, due to the benefit of the Project to the County, the County desires to assist the Project. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approves the distribution of the 2023 SAHA Allocation to the HRA in the amount of $143,671 for the purposes of assisting the Project, and hereby approves the preparation and execution of an agreement with the HRA effectuating the purpose of this Resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk AMC HOMERUN LEADERSHIP TRAINING Motion by Johnson, second by Rogness and unanimously carried to authorize commissioner attendance at the upcoming Association of Minnesota Counties (AMC) Homerun Leadership Trainings held on April 17, 2024 in Mankato, MN or May 23, 2024 in Staples, MN. RIBBON CUTTING Commissioner Johnson informed the Board about an upcoming Ribbon Cutting Open House on April 25, 2024 at 10:30 a.m. for the new multi-use building located at the Pelican Rapids School District Football Field. This building will serve as the trailhead for the Pelican Rapids Segment of the Heart of the Lakes Trail. FIRST LUTHERAN CHURCH PARKING SPACE AGREEMENT Motion by Rogness, second by Bucholz and unanimously carried to authorize the appropriate County Officials’ signatures to approve the agreement between Otter Tail County and First Lutheran Church to lease parking space for vehicles of employees, visitors and persons having business at the Otter Tail County Courthouse. The lease is for a period of three (3) years with an annual rent of $5,040.00 per year, in equal quarterly installments of $1,260.00, which equates to $21/space per month for twenty (20) spaces. RECESS & RECONVENE At 9:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:11 a.m. Board of Commissioners’ Meeting Minutes March 26, 2024 Page 9 of 22 ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT Motion by Johnson, second by Lahman and unanimously carried to authorize reimbursement to the Road and Bridge Fund from the Capital Improvement Fund in the amount of $68,163.24 for a previously approved 2023 capital expenditure, which was for a 2023 Felling FT50-3 LP Trailer. CITY OF FERGUS FALLS PROPOSED REDEVELOPMENT DISTRICT 4-17 PUBLIC HEARING County Auditor-Treasurer Wayne Stein informed the Board about an upcoming City of Fergus Falls Public Hearing on April 15, 2024 at 5:30 p.m. at the Fergus Falls City Hall regarding a Tax Increment Financing (Redevelopment) District No. 4-17. ENGAGEMENT LETTER Motion by Johnson, second by Lahman and unanimously carried, to authorize appropriate County Officials’ signatures on the engagement letter with the Office of the State Auditor for the 2023 Audit. RESOLUTION AUTHORIZING CITY OF PELICAN RAPIDS TO ACQUIRE A TAX FORFEITED PARCEL OTTER TAIL COUNTY RESOLUTION NO. 2024-26 WHEREAS, on the 21st day of November,2007; the City of Pelican Rapids acquired the following described tax forfeited parcel for an authorized public use: Parcel No. 76-000-99-0791-000 Haugen’s Rolling Acres - Lot 11 Block 1 State Deed No. 0203068 Recorded December 14, 2007, as Document 1031307, and WHEREAS, on the 14th day of November 2023, the City of Pelican Rapids determined that the city no longer needed this parcel for the authorized public use and unanimously passed Resolution 2023-38 approving the reconveyance of the above-described parcel to the State of Minnesota; and WHEREAS, on the 27th day of December 2023 the Reconveyance of Forfeited Lands to the State of Minnesota by a Government Subdivision (PT Form 975) was recorded as Document 1300649; and WHEREAS, the City of Pelican Rapids has verbally submitted a request to the Otter Tail County Board of Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at less than market value. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $1.00 plus fees in recognition of the City of Pelican’s management and oversight of the above-described parcel since it was acquired by the City of Pelican Rapids in 2007. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. Board of Commissioners’ Meeting Minutes March 26, 2024 Page 10 of 22 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk SUPPORT TO APPLY FOR GRANT FUNDING THROUGH LCCMR – ECHO BAY OTTER TAIL COUNTY RESOLUTION NO. 2024-27 WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Legislative-Citizen Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota’s Environment and Natural Resources Trust Fund (ENRTF). The application is for construction of Phase 1 of the Echo Bay Master Plan to include the following, construction of bituminous access roads, bituminous parking lots, bituminous trails, and vault toilets within Echo Bay Park. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as: Kevin Fellbaum, Parks and Trails Director Otter Tail County 505 South Court Street, Suite 1 Fergus Falls, MN 56537-2757 The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk JOINT POWERS COOPERATIVE AGREEMENT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures on the cooperative agreement between Otter Tail County and the State of Minnesota Department of Natural Resources (DNR) for the Maplewood State Park – Otter Tail County Heart of the Lakes Regional Trail State Park Segment. Board of Commissioners’ Meeting Minutes March 26, 2024 Page 11 of 22 JOINT POWERS AGREEMENT BETWEEN OTTER TAIL COUNTY AND MINNESOTA DEPARTMENT OF NATURAL RESOURCES, DIVISION OF PARKS AND TRAILS – HOTL MAPLEWOOD SEGMENT OTTER TAIL COUNTY RESOLUTION NO. 2024-28 NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County agrees to proceed forward with the appropriate signatures to sign a Joint Powers Agreement with the Minnesota Department of Natural Resources, Division of Parks and Trails for the development, operations, and maintenance of the Heart of the Lakes Regional Trail within the boundaries of Maplewood State Park. The Joint Powers Agreement includes a willingness to secure and guarantee the local share of costs associated with this project and the future operation and maintenance and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT, Kevin Fellbaum, Otter Tail County Parks and Trails Director is hereby authorized to act as agent on behalf of OTTER TAIL COUNTY. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 10:31 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:36 a.m. NEOT LANDFILL PSA FOR ASH MONOFILL EXPANSION Prairie Lakes Municipal Solid Waste Authority (PLMSWA) is pursuing an ash reutilization program for future use of generated ash, but until the new program is fully established, PLMSWA has asked the County to pursue additional ash disposal capacity. Motion by Rogness, second by Bucholz and unanimously carried to authorize executing an amendment to the existing Professional Services Agreement with the County’s landfill consultant Foth, to design an expansion to the ash monofill in the amount of $34,000.00 and prepare a permit application to the Minnesota Pollution Control Agency (MPCA). Once designed and permitted, the County is not required to construct the expansion. NEOT AND HENNING LANDFILL OPERATOR CONTRACT Motion by Bucholz, second by Rogness and unanimously carried to authorize execution of the Third Party Operating Agreement between Otter Tail County and North Central, Inc. for the operation of the Northeast Otter Tail (NEOT) and Henning Landfills. Board of Commissioners’ Meeting Minutes March 26, 2024 Page 12 of 22 CONTRACTS & BONDS Motion by Lahman, second by Johnson and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between Otter Tail County and Central Specialties, Inc. of Alexandria, MN for Seasonal Supply of Hot Mix Bituminous for the 2024 construction season. QUOTE AWARD – 2024 SPRING SWEEPING Motion by Rogness, second by Johnson and unanimously carried to award the 2024 Spring Sweeping Quote to Pro Sweep, Inc of West Fargo, ND with the quote amount of $39,527.27 as recommended by the County Engineer. 2050 TRANSPORTATION PLAN AGREEMENT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute the Otter Tail County 2050 Transportation Plan Agreement between Otter Tail County and Transportation Collaborative & Consultants, LLC at a cost up to $165,260.00. Motion by Rogness, second by Bucholz and unanimously carried to appoint Commissioners Lahman and Johnson to the 2050 Transportation Plan Advisory Committee. CSAH 80 COOPERATIVE AGREEMENT WITH PERHAM Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute an amended SAP 056-680-005 (CSAH 80) Project Agreement between Otter Tail County and the City of Perham for 2024 Main Street reconstruction. WEST LOST LAKE ACCESS PAVING – DNR COOPERATIVE AGREEMENT OTTER TAIL COUNTY RESOLUTION NO. 2024-29 WHEREAS, it is resolved that the County of Otter Tail enter into an agreement with the State of Minnesota, Department of Natural Resources for the following purposes: To provide for the resurfacing and routine maintenance of West Lost Lake Public Water Access by the County of Otter Tail upon, along and adjacent to County State Aid Highway 35 the limits of which are defined in said Agreement. NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does hereby approve said Agreement and authorizes and directs the County Board Chairperson to execute, on behalf of County of Otter Tail, the aforesaid Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 26, 2024 Page 13 of 22 CSAH 1 POWER RELOCATION AGREEMENT Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials’ signatures to execute the SAP 056-601-067 Utility Relocation Agreement between Otter Tail County and Otter Tail Power Company at a cost up to $1,039,537.60 for the Count State Aid Highway (CSAH) 1 reconstruction project. Motion by Johnson, second by Bucholz and unanimously carried to amend the 2023 Transportation Plan to delay County State Aid Highway (CSAH) 37 resurfacing, which will allow additional time for designing and permitting the Ten Mile Lake outlet culvert and help cover the unexpected costs related to the utility relocation agreement. The 2024 construction budget includes $830,000 for CSAH 37 resurfacing, and pavement conditions improved with routine maintenance since the last pavement rating. NORTH CENTRAL GARAGE (PERHAM) SURVEY SERVICES Motion by Bucholz, second by Johnson and unanimously carried to amend the Otter Tail County North Central Garage contract with Widseth to add Professional Land Surveying Services at a cost up to $4,800.00 for a topographical survey of the North Central Garage site in Perham, MN. NORTH LITTLE PINE LANE JURISDICTIONAL TRANSFER OTTER TAIL COUNTY RESOLUTION NO. 2024-30 WHEREAS, it appears to the Otter Tail County Board of Commissioners that the highway hereinafter described should be revoked as a County Highway under the provisions of Minnesota Law; and WHEREAS, Gorman Township has agreed to accept jurisdiction of Old County State Aid Highway 51 (an unnamed frontage road) from Otter Tail County in exchange for the County resurfacing the road. NOW THEREFORE BE IT RESOLVED THAT, by the Otter Tail County Board of Commissioners that the road described as follows, to-wit: Old County State Aid Highway No. 51 (an unnamed frontage road): From the intersection of County State Aid Highway No. 51 and Old County State Aid Highway No. 51 (an unnamed frontage road) in Government Lot 2 of Section 35, Gorman Township (T137N,R39W) thence northerly on Old County State Aid Highway No. 51 (an unnamed frontage road) to the intersection of Old County State Aid Highway No. 51 (an unnamed frontage road) and North Little Pine Road in Government Lot 1 of Section 35, Gorman Township (T137N,R39W) a distance of 0.13 miles. be, and hereby is revoked as a County Highway of said County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 26, 2024 Page 14 of 22 CSAH 1 AGREEMENT AMENDMENT – MOORE ENGINEERING, INC. Motion by Rogness, second by Johnson and unanimously carried to approve the Moore Engineering, Inc. Agreement Amendment No. 2 in the amount of $18,200.00 for additional County State Aid Highway (CSAH) 1 utility coordination services and 2024 wage rates. RELEASE OF RIGHT OF WAY – CH 117 OTTER TAIL COUNTY RESOLUTION NO. 2024-31 Motion by Johnson, second by Rogness and unanimously carried to Table Otter Tail County Resolution No. 2024-31, Release of Right of Way – CH 117, to April 23, 2024. ANNUAL BRIDGE PRIORITIES RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-32 WHEREAS, Otter Tail County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal, supplied by local citizenry and local units of government; and WHEREAS, Otter Tail County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years; and WHEREAS, sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be available, so that funding assistance from State Transportation Bonds is necessary for the County, Townships to proceed, and NOW, THEREFORE BE IT RESOLVED that the following bridges are high priorities for replacement, major rehabilitation, or removal, and Otter Tail County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available; and Old Bridge Road Number/ Name Crossing LPI Total Project Cost Township or State Bridge Funds Federal Funds Local or State Aid or Other Funds Proposed Year L9648 Leaf River Rd. Mill Creek 35 $310,000 $300,000 - $10,000 2024 92707 CSAH 56 Blue Creek 37 $490,000 - $350,000 $140,000 2024 92516 CSAH 67 Leaf River 52 $675,000 - $675,000 - 2024 92517 CSAH 19 Blue Creek 42 $500,000 - $400,000 $100,000 2024 91554 CR 143 Leaf River 46 $1,800,000 $420,000 $1,020,000 $360,000 2025 91961 Moccasin Rd. Wing River 55 $550,000 $540,000 - $10,000 2026 93368 CSAH 51 Unnamed Channel 53 $480,000 $240,000 - $240,000 2027 56511 CSAH 42 Wing River 58 $600,000 - $480,000 $120,000 2028 Board of Commissioners’ Meeting Minutes March 26, 2024 Page 15 of 22 BE IT FURTHER RESOLVED that Otter Tail County does hereby request authorization to replace, rehabilitate, or remove such bridges; and BE IT FURTHER RESOLVED that Otter Tail County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law; and BE IT FURTHER RESOLVED this Resolution hereby supersedes Resolution No. 2023 – 24 (2023-2027 Bridge List). The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk CSAH ACCOUNT ADVANCE RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-33 WHEREAS, the County of Otter Tail is planning to implement County State Aid Street Project(s) in 2024, which will require State Aid funds in excess of those available in its State Aid Regular/Municipal Construction Account; and WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular/Municipal Construction Account; and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of date 3/20/2024 $11,567,705.78 Less estimated disbursements: SAP 056-601-067 $6,500,000.00 SAP 056-680-005 $8,000,000.00 SAP 056-624-020 $2,500,000.00 SP 056-070-035 $300,000.00 Maintenance Projects (seal coats) $2,000,000.00 Bond Principle (if any) $0 Project Finals (overruns-if any) $250,000.00 Engineering Reimbursements $500,000.00 Total Estimated Disbursements $20,050,000.00 Advance Amount (amount in excess of acct balance) $8,482,294.22 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820; and Board of Commissioners’ Meeting Minutes March 26, 2024 Page 16 of 22 WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) of the County of Otter Tail in an amount up to $8,482,294.22 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby authorize repayments from subsequent accruals to the Regular/Municipal Construction Account of said County from future year allocations until fully repaid. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk ADJOURNMENT At 11:29 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, April 9, 2024, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 11:29 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to public. The closed session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding the Otter Tail County Detention Facility. Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nicholas Leonard, County Sheriff Barry Fitzgibbons and County Board Secretary Hannah Anderson. The closed session ended at 12:44 p.m. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _______________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 17 of 22 Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 18 of 22 Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 19 of 22 Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 20 of 22 Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 21 of 22 Board of Commissioners’ Meeting Minutes March 26, 2024 (Exhibit A) Page 22 of 22 COMMISSIONER'S VOUCHERS ENTRIES4/4/2024 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:36:05AM ADVANCED CORRECTIONAL HEALTHCARE INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0120-6857 340.00 HENNING - APPLIANCE DISPOSALS 3/18/24 Appliance Disposal N 50-000-000-0130-6857 380.00 NE - APPLIANCE DISPOSALS 3/20/24 Appliance Disposal N 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/13/24 Per Diem Y 10-304-000-0000-6572 458.00 ACCT #20862 - SUPPLIES 12512770 Repair And Maintenance Supplies N 01-250-000-0000-6432 187.00 CLAIMS REPRICING FEES MAR 2024 139114 Medical Incarcerated 6 01-250-000-0000-6449 1,309.59 QMHP HOURS UNDER CONTRACT 139141 Medical Agreements 6 01-250-000-0000-6449 23,333.25 MEDICAL/MH SERVICES MAY 2024 RINV-000096 Medical Agreements 6 50-000-000-0140-6291 632.00 ACCT 1478400 MAR 2024 2418118 Contract Transportation N 01-061-000-0000-6406 209.90 A2RJVV5AA0WI1P POWER STRIPS 1696-17X1-T7P6 Office Supplies N 01-061-000-0000-6680 1,019.97 A2RJVV5AA0WI1P MONITORS 16W3-LCLG-QXXX Computer Hardware N 01-061-000-0000-6406 11.56 A2RJVV5AA0WI1P USB HUB 1CFJ-F46F-TVH1 Office Supplies N 01-061-000-0000-6406 340.74 A2RJVV5AA0WI1P BAGS/MOUSES 1F16-LF99-GT6P Office Supplies N 01-061-000-0000-6406 85.99 A2RJVV5AA0WI1P TONER CARTRIDGE 1FPP-VYDG-GFYY Office Supplies N 01-061-000-0000-6406 11.98 A2RJVV5AA0WI1P COUPLER 1TT6-M3JT-99YX Office Supplies N 01-201-000-0000-6406 89.97 A2RJVV5AA0WI1P PICTURE FRAMES 1F16-LF99-9G6H Office Supplies N 01-201-000-0000-6406 79.98 A2RJVV5AA0WI1P WIRELESS MOUSES 1G9M-WRQH-J96V Office Supplies N 01-201-000-0000-6406 93.73 A2RJVV5AA0WI1P FLASH DRIVES 1KYX-L4WR-TLGY Office Supplies N 01-201-000-0000-6406 113.09 A2RJVV5AA0WI1P FRAMES/GLUE 1Q9V-X1VY-HJHG Office Supplies N 01-201-000-0000-6406 24.99 A2RJVV5AA0WI1P DRAWSTRING BAGS 1XHW-6CFL-NQYQ Office Supplies N 01-250-000-0000-6406 15.99 A2RJVV5AA0WI1P ENVELOPES 16RD-CDQ7-TL4D Office Supplies N 01-250-000-0000-6432 63.82 A2RJVV5AA0WI1P READING GLASSES 16RD-CDQ7-TL4D Medical Incarcerated N 01-250-000-0000-6526 161.95 A2RJVV5AA0WI1P BLACK SHOES 1D1L-37FD-HJXT Uniforms N 13408 A&A RECYCLING LLC 720.0013408 6297 ACKERSON/JEFF 90.006297 15007 ACME TOOLS 458.0015007 15228 22,210.6615228 7588 ALEX RUBBISH & RECYCLING INC 632.007588 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions - 3 Transactions 1 Transactions - ADVANCED CORRECTIONAL HEALTHCARE INC A&A RECYCLING LLC ACKERSON/JEFF ACME TOOLS ALEX RUBBISH & RECYCLING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6526 79.99 A2RJVV5AA0WI1P SWEATSHIRT 1FMF-X3DM-L9HW Uniforms N TUNGSETH/TODD13305 01-250-000-0000-6526 226.96 A2RJVV5AA0WI1P FLASHLIGHT 1PHH-P3P9-1FXW Uniforms N 01-250-000-0000-6432 28.52 A2RJVV5AA0WI1P PAIN CREAM 1QL3-Q4PM-47YF Medical Incarcerated N 01-250-000-0000-6491 69.19 A2RJVV5AA0WI1P FREEZER ALARM 1QL3-Q4PM-47YF Jail Supplies N 01-250-000-0000-6491 68.10 A2RJVV5AA0WI1P EARPIECES 1TQ6-DJCF-TX19 Jail Supplies N 50-000-000-0000-6981 19.96 A2RJVV5AA0WI1P RUBBER BANDS 114M-WCX6-H9VJ Organic Grant Expense N 50-000-000-0000-6304 33.94 A2RJVV5AA0WI1P BINDING COVERS 1X3J-RXX6-L37C Repair And Maintenance N 01-201-000-0000-6491 263.82 ACCT AA822 FIRE EXTINGUISHER 0009997891 General Supplies N 10-303-000-0000-6683 6,969.60 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 28 Right Of Way, Ect.Y 10-303-000-0000-6683 3,880.80 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 28 Right Of Way, Ect.Y 10-304-000-0000-6572 14.54 ACCT#220000970 - SHOP TOWELS 2530236978 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.00 ACCT#220000970 - SHOP TOWELS 2530239610 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.00 ACCT#220000970 - SHOP TOWELS 2530241951 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.00 ACCT 3220000970 - SHOP TOWELS 2530244437 Repair And Maintenance Supplies N 50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520366536 Contracted Services N 50-000-000-0120-6290 65.07 ACCT 160002806 SERVICE 2520366696 Contracted Services.N 50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520366536 Contracted Services.N 50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520366536 Contracted Services.N 01-284-000-0000-6950 20,788.15 ACCT 29760 MWT38 EXPENSES 342468 Appropriations N 2,670.3814386 765 AMERICAN WELDING & GAS INC 263.82765 17244 ANDERSON/DANA R & LORI J 10,850.4017244 8785 ARAMARK 62.548785 13620 ARAMARK 258.6713620 30480 ARVIG 20,788.1530480 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 21 Transactions 1 Transactions 2 Transactions 4 Transactions 4 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC ANDERSON/DANA R & LORI J ARAMARK ARAMARK ARVIG Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6491 415.60 ACCT 101612 ZIPPER BAGS G515572 Jail Supplies N 10-304-000-0000-6572 52.44 ACCT #507590 - PARTS 5388746 Repair And Maintenance Supplies N 10-304-000-0000-6572 45.99 ACCT #507590 - PARTS 5388747 Repair And Maintenance Supplies N 10-304-000-0000-6572 26.94 ACCT #507590 - PARTS 5388756 Repair And Maintenance Supplies N 10-304-000-0000-6572 306.49 ACCT #507590 - BATTERY 5389166 Repair And Maintenance Supplies N 10-304-000-0000-6572 7.49 ACCT #507590 - PARTS 5389178 Repair And Maintenance Supplies N 10-304-000-0000-6572 28.97 ACCT #507590 - PARTS 5389179 Repair And Maintenance Supplies N 10-304-000-0000-6572 72.00 ACCT #507590 - BATTERY 5389207 Repair And Maintenance Supplies N 10-304-000-0000-6572 164.39 ACCT #507590 - PARTS 5389673 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.99 ACCT #507590 - SUPPLIES 5389674 Repair And Maintenance Supplies N 10-304-000-0000-6572 165.99 ACCT #507590 - BATTERY 5390309 Repair And Maintenance Supplies N 10-304-000-0000-6572 91.98 ACCT #507590 - PARTS 5390380 Repair And Maintenance Supplies N 10-304-000-0000-6572 45.00 ACCT #507590 - BATTERY 5390434 Repair And Maintenance Supplies N 01-201-000-0000-6526 1,187.95 BINOCULARS/SCOPE/TRIPOD/MOUNT 3/18/24 Uniforms N 01-201-000-0000-6526 874.99 SILENCER FOR FIREARM 3/23/24 Uniforms N 10-304-000-0000-6253 74.88 WASTE DISPOSAL 392 Garbage N 50-000-000-0150-6291 1,080.00 ACCT 4965 AUG-DEC 2023 3/31/24 Contract Transportation N 01-201-000-0000-6171 1,320.00 BLS CPR TRAINING 209 Tuition And Education Expenses N 01-250-000-0000-6171 386.53 2 EMR TEXTBOOKS 207 Tuition And Education Expenses N 01-250-000-0000-6171 1,200.00 BLS CPR TRAINING 208 Tuition And Education Expenses N 01-112-000-0000-6572 254.92 ACCT 2189988000 BATTERIES P69937635 Repair And Maintenance/Supplies N 2119 ASSOCIATED BAG CO 415.602119 102 AUTO VALUE FERGUS FALLS 875.67102 15659 BACHELDER/JARED 2,062.9415659 16 BALLARD SANITATION INC 1,154.8816 14351 BARNESVILLE AMBULANCE 2,906.5314351 14731 BATTERIES PLUS BULBS Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions - 12 Transactions 2 Transactions 2 Transactions 3 Transactions ASSOCIATED BAG CO AUTO VALUE FERGUS FALLS BACHELDER/JARED BALLARD SANITATION INC BARNESVILLE AMBULANCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 14-201-000-0000-6687 17,703.00 ACCT 40966 MOBILE COMPUTERS EQUIPINV_048331 Equipment-Current Year N 50-000-000-0110-6290 30.00 COOLER RENT 13748 Contracted Services.1 50-000-000-0130-6290 30.00 QUARTERLY RO RENT 13931 Contracted Services.1 50-399-000-0000-6306 1,481.98 ROLL OFF DUMPSTER REPAIR 001893 Repair/Maint. Equip Y 02-219-000-0000-6369 444.17 FOOD FOR TRAINING - 3/21/24 49 Miscellaneous Charges N 01-149-000-0000-6354 5,957.83 SHERIFF UNIT REPAIRS D45778B3 Insurance Claims N 10-304-000-0000-6252 9.00 DRINKING WATER 143601 Water And Sewage N 01-201-000-0000-6304 36.75 UNIT 2007 TIRE REPAIR 73939 Repair And Maintenance N 50-399-000-0000-6304 2,823.23 ACCT 100331 #16558 REPAIRS 075586 Repair And Maint-Vehicles Y 50-399-000-0000-6304 190.50 ACCT 100331 #17373 SERVICE 075658 Repair And Maint-Vehicles Y 50-399-000-0000-6304 252.71 ACCT 100331 TIRE CAPPING 075818 Repair And Maint-Vehicles Y 254.9214731 6146 BAYCOM INC 17,703.006146 1755 BEN HOLZER UNLIMITED WATER LLC 60.001755 6573 BERG'S WELDING & REPAIR LLC 1,481.986573 31872 BETTY'S PANTRY & CATERING 444.1731872 31803 BEYER BODY SHOP INC 5,957.8331803 3957 BRAUN VENDING INC 9.003957 10371 BRIAN'S REPAIR INC 36.7510371 3423 BUY-MOR PARTS & SERVICE LLC 3,266.443423 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions BATTERIES PLUS BULBS BAYCOM INC BEN HOLZER UNLIMITED WATER LLC BERG'S WELDING & REPAIR LLC BETTY'S PANTRY & CATERING BEYER BODY SHOP INC BRAUN VENDING INC BRIAN'S REPAIR INC BUY-MOR PARTS & SERVICE LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-303-000-0000-6369 53,355.25 ACCT #OTTERTAIL - TREE CLEARIN 137028 Miscellaneous Charges N 10-304-000-0000-6572 870.98 ACCT #OTTERTAIL - SUPPLIES 117030SHOP Repair And Maintenance Supplies N 50-399-000-0000-6450 4,792.00 ACCT 1128 BALING WIRE 70729 Baling Wire N 01-250-000-0000-6390 1,020.00 BOARDING - J HOLMQUIST OTC2024-02 Board Of Prisioners N 50-000-000-0000-6290 1,395.00 OFFICE CLEANING MAR 2024 PA 048204 Contracted Services Y 01-201-000-0000-6304 1,171.30 UNIT 1909 COMPUTER DOCK 9390 Repair And Maintenance N 01-201-000-0000-6304 539.55 UNIT 2307 RADIO SYSTEM/CAM MIC 9393 Repair And Maintenance N 01-201-000-0000-6304 214.58 UNIT 2201 SPEAKER CABLE 9395 Repair And Maintenance N 01-201-000-0000-6304 633.28 UNIT 2201 RADIO/LIGHTHEAD 9400 Repair And Maintenance N 01-201-000-0000-6304 764.40 UNIT 1801 REMOVED EQUIPMENT 9401 Repair And Maintenance N 14-201-000-0000-6687 3,860.89 UNIT 2305 INSTALL EQUIPMENT 9349 Equipment-Current Year N 01-201-000-0000-6408 53.60 ACCT 15922 BOARDING FOR JOCKO 214263 Canine Supplies N 01-201-000-0000-6408 187.60 ACCT 4931 BOARDING FOR MOJO 214264 Canine Supplies N 02-219-000-0000-6369 330.00 MEALS FOR LETAC TRNG 3/20/24 051916 Miscellaneous Charges N 01-031-000-0000-6406 43.11 ACCT 2189988076 SUPPLIES 466792 Office Supplies N 1227 CARR'S TREE SERVICE INC 54,226.231227 296 CENTRAL STATES WIRE PRODUCTS INC 4,792.00296 32022 CLAY CO SHERIFF 1,020.0032022 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,395.0012058 9087 CODE 4 SERVICES INC 7,184.009087 32659 COMPANION ANIMAL HOSPITAL 241.2032659 7479 CONCEPT CATERING 330.007479 32603 COOPER'S OFFICE SUPPLY INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions 2 Transactions 1 Transactions CARR'S TREE SERVICE INC CENTRAL STATES WIRE PRODUCTS INC CLAY CO SHERIFF CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC COMPANION ANIMAL HOSPITAL CONCEPT CATERING Otter Tail County Auditor CORNERSTONE CABINETS & COUNTERTOPS INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-031-000-0000-6406 23.78 ACCT 2189988076 STAPLER 466833 Office Supplies N 01-041-000-0000-6406 122.42 ACCT 2189988030 SUPPLIES 466797 Office Supplies N 10-301-000-0000-6406 1,291.24 ACCT #2189988470 - SUPPLIES &466812 Office Supplies N 10-304-000-0000-6406 165.66 ACCT #2189988470 - SUPPLIES 466736 Office and Garage Supplies N 01-112-108-0000-6572 260.00 COUNTERTOP CRACK REPAIR 160186 Repair And Maintenance/ Supplies N 10-304-000-0000-6252 10.00 ACCT #267-01575380-4 - DRINKIN 4/1-4/30/24 Water And Sewage N 10-304-000-0000-6252 10.00 ACCT #267-09835992-5 - DRINKIN 4/1-4/30/24 Water And Sewage N 10-304-000-0000-6572 60.80 ACCT #2042185 - PARTS 2024002201066 Repair And Maintenance Supplies N 10-304-000-0000-6572 154.88 ACCT #2042185 - PARTS 2024002201258 Repair And Maintenance Supplies N 01-201-000-0000-6304 893.86 ACCT 5146 #1612 TIRES 728275 Repair And Maintenance N 01-250-000-0000-6432 248.17 ACCT MNOT MEDICATIONS IN001408134 Medical Incarcerated N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 3/12/24 3/12/24 Miscellaneous Charges N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 3/26/24 3/26/24 Miscellaneous Charges N 10-302-000-0000-6350 50.00 SNOW PLOWING 2/29/24 Maintenance Contractor N 1,646.2132603 11370 260.0011370 2364 CULLIGAN OF WADENA 20.002364 16637 CUSTOM TRUCK ONE SOURCE LP 215.6816637 6708 DAKOTA WHOLESALE TIRE INC 893.866708 16597 DIAMOND DRUGS INC 248.1716597 11391 DOUBLE A CATERING 70.0011391 10810 DOUGLAS CO PUBLIC WORKS 50.0010810 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions CORNERSTONE CABINETS & COUNTERTOPS INC COOPER'S OFFICE SUPPLY INC CULLIGAN OF WADENA CUSTOM TRUCK ONE SOURCE LP DAKOTA WHOLESALE TIRE INC DIAMOND DRUGS INC DOUBLE A CATERING DOUGLAS CO PUBLIC WORKS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6315 201.00 SUPPLIES 2242025 Radio Repair Charges N 02-219-000-0000-6369 10,000.00 2 DAY TRAINING 3/20-21/2024 A32614 Miscellaneous Charges N 10-303-000-0000-6330 5.36 MILEAGE REIMBURSEMENT 2/17/2024 Mileage N 10-303-000-0000-6330 45.56 MILEAGE REIMBURSEMENT 3/14/2024 Mileage N 10-303-000-0000-6330 54.27 MILEAGE REIMBURSEMENT 3/17/2024 Mileage N 10-303-000-0000-6330 8.71 MILEAGE REIMBURSEMENT 3/19/2024 Mileage N 10-303-000-0000-6331 9.38 MEAL REIMBURSEMENT 3/8/2024 Meals And Lodging N 01-063-000-0000-6406 136.14 ACCT 33240 THERMAL CARDS CD2079442 Office Supplies N 01-063-000-0000-6344 2,300.00 ACCT 33240 MEMORY DEVICES CD2079630 Programming, Support, Warranty N 01-063-000-0000-6344 41.95 ACCT 33240 LAYOUT CHARGE CD2080382 Programming, Support, Warranty N 01-063-000-0000-6344 414.40 ACCT 33240 AUDIO PROGRAMMING CD2080778 Programming, Support, Warranty N 01-063-000-0000-6406 130.67 ACCT 33240 EV CARDS CD2080779 Office Supplies N 01-031-000-0000-6436 366.77 ACCT 121092 FRONTLINE TESTING 145059 New hire start up cost N 02-612-000-0000-6369 500.00 SOCIAL MEDIA CONTENT APR 2024 1156 Miscellaneous Charges N 50-399-000-0000-6565 1,559.58 ACCT 727196 FIELDMASTER 1893 Fuels N 16986 DSC COMMUNICATIONS 201.0016986 7045 ECKBERG LAMMERS PC 10,000.007045 5972 ECKHARDT/KIMBERLY 123.285972 2581 ELECTION SYSTEMS & SOFTWARE LLC 3,023.162581 11889 ERGOMETRICS INC 366.7711889 16349 ERICA MARTIN COMPANY INC 500.0016349 35594 FARMERS CO-OP OIL 1,559.5835594 2997 FASTENAL COMPANY Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions DSC COMMUNICATIONS ECKBERG LAMMERS PC ECKHARDT/KIMBERLY ELECTION SYSTEMS & SOFTWARE LLC ERGOMETRICS INC ERICA MARTIN COMPANY INC FARMERS CO-OP OIL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 998.49 ACCT #MNFER0153 - PARTS MNFER148367 Repair And Maintenance Supplies N 09-507-000-0000-6330 20.77 MILEAGE - MAPLEWOOD TWP MTG 3/21/24 Mileage N 01-002-000-0000-6240 433.02 BOC MINUTES 2/27/24 A571853B-0021 Publishing & Advertising N 01-122-000-0000-6240 727.50 CHIPPEWA WATERSHED NOTICE 8A2EFBD7-0011 Publishing & Advertising N 01-122-000-0000-6240 178.62 VHR HEARING NOTICE 8A2EFBD7-0012 Publishing & Advertising N 01-123-000-0000-6240 127.47 BOA MEETING APR 2024 8A2EFBD7-0008 Publishing & Advertising N 01-124-000-0000-6240 123.23 PC MEETING APR 2024 8A2EFBD7-0007 Publishing & Advertising N 01-112-000-0000-6369 20.00 ACCT 251400 MONITOR DISPOSAL 227089 Miscellaneous Charges N 71-171-000-0000-6369 15.50 ACCT 263780 WASTE DISPOSAL 226618 Miscellaneous Charges N 50-000-000-0120-6291 775.00 HAULING CHARGES 51875 Contract Transportation N 50-000-000-0170-6291 4,760.00 HAULING CHARGES 51875 Contract Transportation N 50-000-000-0130-6863 5,625.00 LEACHATE HAULING MAR 2024 51883 Leachate Disposal N 50-000-000-0120-6291 775.00 HAULING CHARGES 51884 Contract Transportation N 50-000-000-0170-6291 5,950.00 HAULING CHARGES 51884 Contract Transportation N 50-399-000-0000-6291 1,185.00 HAULING CHARGES 51875 Contract Transportation N 50-399-000-0000-6291 1,185.00 HAULING CHARGES 51884 Contract Transportation N 02-103-000-0000-6369 3,824.40 ACCT 2711103 LAREDO FEB 2024 0236041-IN Miscellaneous Charges N 02-103-000-0000-6369 4,400.00 ACCT 2711103 AVID Q2 2024 0899051-IN Miscellaneous Charges N 01-112-101-0000-6349 1,260.00 RENTAL OF PARKING LOT SPACES 103 Miscellaneous Rentals N 998.492997 11382 FELLBAUM/KEVIN 20.7711382 35011 FERGUS FALLS DAILY JOURNAL 1,589.8435011 57 FERGUS FALLS/CITY OF 35.5057 2153 FERGUS POWER PUMP INC 20,255.002153 13636 FIDLAR TECHNOLOGIES INC 8,224.4013636 383 FIRST LUTHERAN CHURCH Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 2 Transactions 7 Transactions 2 Transactions FASTENAL COMPANY FELLBAUM/KEVIN FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC Otter Tail County Auditor FOTH INFRASTRUCTURE & ENVIRONMENT LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 50-399-000-0000-6306 397.62 ACCT 491446 PM SERVICE 02S0312480 Repair/Maint. Equip N 10-304-000-0000-6572 28.00 SHARPEN CHAIN & DEBURRED CHAIN 0197687 Repair And Maintenance Supplies N 01-122-000-0000-6240 91.54 VHR HEARING NOTICE 8A2EFBD7-0010 Publishing & Advertising N 01-124-000-0000-6240 32.86 PC MEETING APR 2024 8A2EFBD7-0009 Publishing & Advertising N 50-000-000-0120-6276 13,982.77 HENNING TECH/GW SERVICES 88943 Professional Services N 50-000-000-0130-6276 23,080.76 NEOT TECH/GW SERVICES 88944 Professional Services N 01-201-000-0000-6171 225.00 ACCT 300101022 TRAINING TPB0000890234 Tuition And Education Expenses N WILL/AARON6899 10-303-000-0000-6342 7,003.00 ACCT #M305540 - SOFTWARE & FIR 294681 Service Agreements N 10-302-000-0000-6343 9,000.00 MINI RWIS ANNUAL SUBSCRIPTION 1632 Equipment Rental N 01-112-108-0000-6673 67,500.00 ACCT OTT100 PANEL UPGRADES F081301A Remodeling Projects N 1,260.00383 4335 FORKLIFTS OF MINNESOTA INC 397.624335 959 FORTWENGLER ELECTRIC INC 28.00959 14517 FORUM COMMUNICATIONS COMPANY 124.4014517 387 37,063.53387 17254 FOX VALLEY TECHNICAL COLLEGE 225.0017254 3628 FRONTIER PRECISION INC 7,003.003628 16677 FROST SOLUTIONS LLC 9,000.0016677 2 G & R CONTROLS INC 67,500.002 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions FOTH INFRASTRUCTURE & ENVIRONMENT LLC FIRST LUTHERAN CHURCH FORKLIFTS OF MINNESOTA INC FORTWENGLER ELECTRIC INC FORUM COMMUNICATIONS COMPANY FOX VALLEY TECHNICAL COLLEGE FRONTIER PRECISION INC FROST SOLUTIONS LLC G & R CONTROLS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6526 88.25 ACCT 5287917 SHIRTS 027169026 Uniforms N 01-250-000-0000-6526 30.64 ACCT 5287917 FLASHLIGHT 027181786 Uniforms N 01-250-000-0000-6526 191.28 ACCT 5287917 APEX PANTS 027200181 Uniforms N 01-250-000-0000-6526 70.32 ACCT 1002151493 BASE SHIRT 027271315 Uniforms N DOLL/CARLA13965 01-250-000-0000-6526 158.62 ACCT 5287917 PULLOVER SHIRT 027284635 Uniforms N 01-250-000-0000-6526 148.67 ACCT 1002151493 SHIRTS 027284645 Uniforms N PETERSON/CHRIS11583 01-250-000-0000-6526 185.49 ACCT 5287917 SHIRTS/HOLSTER 027303805 Uniforms N 01-250-000-0000-6526 78.45 ACCT 5287917 T-SHIRTS 027303807 Uniforms N 01-250-000-0000-6526 94.32 ACCT 5287917 PANTS 027303816 Uniforms N 01-250-000-0000-6526 125.63 ACCT 5287917 FLEECE SHIRT 027307773 Uniforms N 01-250-000-0000-6526 60.58 ACCT 5287917 POLO SHIRT 027307774 Uniforms N 01-250-000-0000-6526 78.50 ACCT 5287917 SHIRT 027307777 Uniforms N 01-250-000-0000-6526 33.32 ACCT 5287917 HANDCUFF KEYS 027307797 Uniforms N 01-250-000-0000-6526 180.96 ACCT 5287917 PANTS/SHIRT 027337439 Uniforms N 01-250-000-0000-6526 77.11 ACCT 1002151493 HOLDER/HOLSTER 027349491 Uniforms N WILL/AARON6899 01-250-000-0000-6526 189.09 ACCT 5287917 APEX PANTS 027349515 Uniforms N 01-250-000-0000-6526 146.68 ACCT 1002151493 BOOTS 027361562 Uniforms N REINBOLD/REED6701 01-250-000-0000-6526 33.24 ACCT 1002151493 QUICK KIT 027368925 Uniforms N REINBOLD/REED6701 01-250-000-0000-6526 221.22 ACCT 5287917 POLO/JACKET 027372372 Uniforms N 01-250-000-0000-6526 145.97 ACCT 1002151493 BASE SHIRTS 027372384 Uniforms N DOLL/CARLA13965 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/6/24 Per Diem N 01-605-000-0000-6330 21.44 EXT - MILEAGE 3/6/24 Mileage N 01-112-000-0000-6275 8.10 ACCT MN01166 FEB 2024 4021308 Fiber Locating Service N 01-112-000-0000-6275 8.10 ACCT MN01166 MAR 2024 4031306 Fiber Locating Service N 392 GALLS LLC 2,338.34392 7611 GIBBS/ANN 111.447611 5089 GOPHER STATE ONE CALL Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 20 Transactions 2 Transactions GALLS LLC GIBBS/ANN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-063-000-0000-6406 1,481.50 PNP VOTER RECEIPTS 0346695 Office Supplies N 10-303-000-0000-6651 13,989.00 CHARGEPOINT SUPPLIES G21-2154 Construction Contracts N 01-250-000-0000-6526 255.80 SWEATSHIRTS 3/2/24 Uniforms N 01-250-000-0000-6399 40.28 NUTS/BOLTS/SOCKETS 3/6/24 Sentence To Serve N 01-250-000-0000-6491 1,435.00 RFID WRISTBANDS & FASTENERS 10593 Jail Supplies N 10-304-000-0000-6572 796.14 ACCT #OT07309 - SUPPLIES & PAR 20451 Repair And Maintenance Supplies N 10-303-000-0000-6278 6,206.75 PROFESSIONAL ENGINEERING SERVI 69923 Engineering Consultant N 50-000-000-0120-6276 2,236.50 ER2410016 BOUNDARY SURVEY 53789 Professional Services N 10-304-000-0000-6306 2,518.40 ACCT #22866 - REPAIR R002102508:01 Repair/Maint. Equip N 10-304-000-0000-6406 35.55 ACCT #200185379 - DRIVER LOG B 9108901824 Office and Garage Supplies N 16.205089 14619 GOVERNMENT FORMS & SUPPLIES 1,481.5014619 17236 GREEN WAY ENERGY LLC 13,989.0017236 7195 GRIFFIN/PATRICK 296.087195 6832 GUARDIAN RFID 1,435.006832 3372 HOTSY MINNESOTA 796.143372 5835 HOUSTON ENGINEERING INC 6,206.755835 10049 INTERSTATE ENGINEERING INC 2,236.5010049 12716 INTERSTATE POWER SYSTEMS INC 2,518.4012716 6979 J.J. KELLER & ASSOCIATES INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions GOPHER STATE ONE CALL GOVERNMENT FORMS & SUPPLIES GREEN WAY ENERGY LLC GRIFFIN/PATRICK GUARDIAN RFID HOTSY MINNESOTA HOUSTON ENGINEERING INC INTERSTATE ENGINEERING INC INTERSTATE POWER SYSTEMS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I15201 Contracted Services.1 50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I15202 Contracted Services.1 14-112-108-0000-6688 47,288.07 385-000114226 ACCESS CONTROL 41715600 GSC Building N 01-205-000-0000-6273 790.00 TRANSPORT - P BUERKLE 3/20 202407 Coroner Expense N 10-304-000-0000-6572 725.92 ACCT #174818 - PARTS 101992067 Repair And Maintenance Supplies N 10-304-000-0000-6572 3.11 ACCT #174818 - PARTS 102002477 Repair And Maintenance Supplies N 01-250-000-0000-6526 43.15 EMBROIDERY SERVICE 19008 Uniforms N GRIFFIN/PATRICK7195 01-250-000-0000-6526 10.75 EMBROIDERY SERVICE 19033 Uniforms N TUNGSETH/TODD13305 01-031-000-0000-6436 343.00 ACCT 30025613 SCREENING TESTS 320703874 New hire start up cost N 01-149-000-0000-6435 506.50 ACCT 30025613 SCREENING TESTS 320703874 Screening Tests N 01-201-000-0000-6433 1,477.50 ACCT 30025613 EXAMS 320703874 Special Medical N 50-000-000-0000-6240 700.00 EARTH DAY COMPOST BILLBOARD AD 3699A Publishing & Advertising N 35.556979 11098 JAKE'S JOHNS LLC 340.0011098 1630 JOHNSON CONTROLS FIRE PROTECTION LP 47,288.071630 16090 KARVONEN FUNERAL HOME 790.0016090 1002 KIMBALL MIDWEST 722.811002 7173 LAKE COUNTRY GRAPHICS INC 53.907173 79 LAKE REGION HEALTHCARE 2,327.0079 6063 LAKES ADVERTISING LLC 700.006063 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions - 2 Transactions 2 Transactions 3 Transactions 1 Transactions J.J. KELLER & ASSOCIATES INC JAKE'S JOHNS LLC JOHNSON CONTROLS FIRE PROTECTION LP KARVONEN FUNERAL HOME KIMBALL MIDWEST LAKE COUNTRY GRAPHICS INC LAKE REGION HEALTHCARE LAKES ADVERTISING LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0130-6565 427.11 ACCT 009080 FIELDMASTER 3/14 12449 Fuels N 50-000-000-0110-6565 390.89 ACCT 009080 FIELDMASTER 3/18 12461 Fuels N 10-304-000-0000-6572 320.43 ACCT #10072024 - PARTS 9311351158 Repair And Maintenance Supplies N 10-304-000-0000-6572 115.00 ACCT #10072024 - PARTS 9500286500 Repair And Maintenance Supplies N 50-399-000-0000-6240 660.00 ANNUAL 2024 - SW ADS 229123-2 Advertising N 50-399-000-0000-6240 495.00 ANNUAL 2024 - SW ADS 229124-2 Advertising N 50-399-000-0000-6240 370.00 2024 TWINS - SW ADS 231244-2 Advertising N 01-061-000-0000-6342 140,373.90 OFFICE 365 & OTHER LICENSES 7532RENEW24 Service Agreements N 50-399-000-0000-6453 197.66 ACCT 23-52A28 GLOVES/LENS 0312779-IN Ppe & Safety Equip.&Supplies N 50-399-000-0000-6426 243.00 ACCT 23-52A28 SAFETY TOE BOOTS 0312780-IN Clothing Allowance N 01-201-000-0000-6526 160.00 SHIRTS W/ LOGOS 28403 Uniforms N WILL/AARON6899 10-302-000-0000-6515 976.28 SIGNS 223445 Signs And Posts N 10-302-000-0000-6515 34.88 SIGNS 223446 Signs And Posts N 10-302-000-0000-6515 517.12 SIGNS 223447 Signs And Posts N 10350 LAKES COMMUNITY COOPERATIVE 818.0010350 1020 LAWSON PRODUCTS INC 205.431020 198 LEIGHTON MEDIA - FERGUS FALLS 1,525.00198 7302 LIFTOFF LLC 140,373.907302 41638 LOCATORS & SUPPLIES INC 440.6641638 6934 LONG WEEKEND SPORTSWEAR 160.006934 511 M-R SIGN CO INC 1,528.28511 13879 MAGNET FORENSICS LLC Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions - 2 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions LAKES COMMUNITY COOPERATIVE LAWSON PRODUCTS INC LEIGHTON MEDIA - FERGUS FALLS LIFTOFF LLC LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR M-R SIGN CO INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6348 2,710.00 ACCT CUS1931 SMS MAGNET SIN066520 Software Maintenance Contract N 01-061-000-0000-6342 2,149.33 ACCT OT00 CN 115529-06 INV12326852 Service Agreements N 01-061-000-0000-6342 975.22 ACCT 35700038 CN 500-0656561 525243960 Service Agreements N 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/6/24 Per Diem Y 01-149-000-0000-6354 119.00 ACCT 1140 ADD CEQ - BACKHOE 10937 Insurance Claims N 01-149-000-0000-6354 70.00 ACCT 1140 ADD PROP 10946 Insurance Claims N 01-250-000-0000-6432 119.14 ACCT 5006836 MEDICAL SUPPLIES 21828059 Medical Incarcerated N 10-302-000-0000-6350 650.00 TREE REMOVAL 5198 Maintenance Contractor N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/6/24 Per Diem N 01-605-000-0000-6330 40.20 EXT - MILEAGE 3/6/24 Mileage N 01-122-000-0000-6242 30.00 MWPCP TRAINING & EXAM 6/14/24 Registration Fees N CALL/CODY15663 2,710.0013879 2721 MARCO TECHNOLOGIES LLC 2,149.332721 36132 MARCO TECHNOLOGIES LLC 975.2236132 6300 MARTIN/VALERIE 90.006300 546 MCIT 189.00546 10115 MCKESSON MEDICAL-SURGICAL INC 119.1410115 9139 MIDWEST TREE & MAINTENANCE INC 650.009139 17249 MINTEN/JAMES 130.2017249 6575 MN BWSR Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions MAGNET FORENSICS LLC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARTIN/VALERIE MCIT MCKESSON MEDICAL-SURGICAL INC MIDWEST TREE & MAINTENANCE INC MINTEN/JAMES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 13-012-000-0000-6455 106.50 ACCT F002603 REFERENCES INV1303642 Reference Books & Literature N 10-301-000-0000-6241 5,408.00 2024 MEMBERSHIP DUES P24-1040 Membership Dues N 01-112-000-0000-6572 8.68 ACCT 13040 FUSES 880760 Repair And Maintenance/Supplies N 01-112-000-0000-6572 10.49 ACCT 13040 OIL 883005 Repair And Maintenance/Supplies N 01-112-000-0000-6572 172.73 ACCT 13040 BELTS 883616 Repair And Maintenance/Supplies N 14-201-000-0000-6687 42,897.00 2024 FORD POLICE UTILITY FR150 Equipment-Current Year N 14-430-000-0000-6687 36,438.88 2023 FORD EXPLORER FP533 Equipment- Current Year Soc. 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NO. 3-CE Right Of Way, Ect.N 50-000-000-0000-6379 42.00 SUBSCRIPTION RENEWAL 4/9/24 Miscellaneous Charges N 01-063-000-0000-6367 252.00 PNP ELECTION HELP 3/5/24 Election Judge Costs Y 01-284-805-0000-6290 1,500.00 CHILDCARE MGMT SVCS MAR 2024 MAR2024 Contracted Services.Y 30.006575 3147 MN CONTINUING LEGAL EDUCATION 106.503147 1047 MN TRANSPORTATION ALLIANCE 5,408.001047 2036 NAPA CENTRAL 191.902036 43227 NELSON AUTO CENTER INC 108,930.8843227 17251 NEUMAN/JAMES R & LORETTA A 500.0017251 13242 NEW YORK MILLS DISPATCH 42.0013242 16080 NEWBORG/JACOB 252.0016080 16351 NEWVILLE/HEATHER Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions MN BWSR MN CONTINUING LEGAL EDUCATION MN TRANSPORTATION ALLIANCE NAPA CENTRAL NELSON AUTO CENTER INC NEUMAN/JAMES R & LORETTA A NEW YORK MILLS DISPATCH NEWBORG/JACOB Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 5.00 CHAIN SHARPEN 26439 Repair And Maintenance Supplies N 01-112-109-0000-6572 855.00 PNEUMATIC VALVES S2399322.001 Repair And Maintenance /Supplies N 10-304-000-0000-6572 1,074.60 PARTS 57339 Repair And Maintenance Supplies N 10-302-000-0000-6515 356.44 ACCT #21408600 - 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MILEAGE 3/5/24 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/24 Per Diem Y 50-000-000-0170-6343 1,200.00 BACKHOE RENTAL 8695 Equipment Rental N 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/13/24 Per Diem Y 23-705-000-0000-6330 53.60 CDA - MILEAGE 3/13/24 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/6/24 Per Diem Y 23-705-000-0000-6330 53.60 CDA - MILEAGE 3/6/24 Mileage Y 5,100.003582 16192 RED DOT PEST CONTROL 320.0016192 6789 50,195.006789 675 RINGDAHL AMBULANCE INC 559.00675 6304 RIPLEY/DAVID 233.606304 6307 RODER/BETSY 90.006307 14062 ROSSCO EQUIPMENT INC 1,200.0014062 17200 SAMUELSON/HEIDI Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions RED RIVER WATERSHED MANAGEMENT BOARD REAL VISION SOFTWARE INC RED DOT PEST CONTROL RINGDAHL AMBULANCE INC RIPLEY/DAVID RODER/BETSY ROSSCO EQUIPMENT INC Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Copyright 2010-2022 Integrated Financial Systems 10-301-000-0000-6242 580.95 A WORKING SPEAKER FOR WORKING 2024-09 Registration Fees N 10-302-000-0000-6242 2,994.15 A WORKING SPEAKER FOR WORKING 2024-09 Registration Fees N 10-303-000-0000-6242 893.78 A WORKING SPEAKER FOR WORKING 2024-09 Registration Fees N 10-303-000-0000-6683 44.00 P-SAP 056-656-014, NEG. NO. 2 NEG. NO. 2 Right Of Way, Ect.Y 10-303-000-0000-6683 456.00 D-SAP 056-656-014, NEG. NO. 2 NEG. NO. 2 Right Of Way, Ect.Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/13/24 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/6/24 Per Diem Y 23-705-000-0000-6330 53.60 CDA - MILEAGE 3/6/24 Mileage Y 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/6/24 Per Diem Y 01-605-000-0000-6330 30.15 EXT - MILEAGE 3/6/24 Mileage Y 01-201-000-0000-6526 649.00 SILENCER FOR FIREARM 3/15/24 Uniforms N 01-201-000-0000-6526 1,049.98 SPOTTING SCOPE/TRIPOD 3/18/24 Uniforms N 01-061-000-0000-6680 25,340.00 ACCT 1079757 HARDWARE B18155922 Computer Hardware N 10-302-000-0000-6515 141.66 SUPPLIES 42866 Signs And Posts N 287.2017200 17253 SCHICK CORPORATE LEARNING 4,468.8817253 17243 SCHIK/DANIEL J SCHIK & MANDY A 500.0017243 11188 SCHORNACK/DAVID 233.6011188 11508 SCHWARTZ/STEVEN 120.1511508 8446 SELANDER/NATHAN 1,698.988446 10001 SHI INTERNATIONAL CORP 25,340.0010001 705 SIGELMAN STEEL & RECYCLING INC 141.66705 Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 3 Transactions 2 Transactions 3 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions SAMUELSON/HEIDI SCHICK CORPORATE LEARNING SCHIK/DANIEL J SCHIK & MANDY A SCHORNACK/DAVID SCHWARTZ/STEVEN SELANDER/NATHAN SHI INTERNATIONAL CORP SIGELMAN STEEL & RECYCLING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 63.00 SUPPLIES 10202 Repair And Maintenance Supplies N 01-061-000-0000-6406 4.47 SCREWS FOR CAMERAS 3/6/24 Office Supplies N 01-061-000-0000-6330 58.02 MILEAGE - MAR 2024 MAR2024 Mileage N 10-304-000-0000-6572 510.92 ACCT #201391850 - PARTS ARV/60684817 Repair And Maintenance Supplies N 10-304-000-0000-6572 204.63 ACCT #201391850 - PARTS ARV/60715214 Repair And Maintenance Supplies N 01-063-000-0000-6369 433.51 UHAUL RENTAL FOR EQUIPMENT 3/6/24 Miscellaneous Charges N 01-063-000-0000-6560 230.03 GAS FOR RENTAL VEHICLE 3/6/24 Gasoline & Oil - Vehicle N 01-112-101-0000-6485 1,604.82 ACCT 00224000 SUPPLIES 935870 Custodian Supplies N 01-112-108-0000-6485 794.18 ACCT 00224002 SUPPLIES 935923 Custodian Supplies N 01-112-108-0000-6485 85.44 ACCT 00224002 VACUUM BAGS 935963 Custodian Supplies N 01-112-109-0000-6253 167.03 ID 511470045328 MAR 2024 MAR2024 Garbage N 10-303-000-0000-6683 2,138.40 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 5 Right Of Way, Ect.Y 10-303-000-0000-6683 2,455.20 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 5 Right Of Way, Ect.Y 10-303-000-0000-6683 2,138.40 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 6 Right Of Way, Ect.Y 10-303-000-0000-6683 5,385.60 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 6 Right Of Way, Ect.Y 48638 SIGNWORKS SIGNS & BANNERS INC 63.0048638 7460 SIMENGAARD/PAUL 62.497460 16296 SNAP-ON INDUSTRIAL 715.5516296 719 STEIN/WAYNE 663.54719 48183 STEINS INC 2,484.4448183 166 STEVE'S SANITATION INC 167.03166 17250 STOCK/JUSTIN C & MEGAN A 12,117.6017250 168 STREICHERS Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 2 Transactions 3 Transactions 1 Transactions 4 Transactions SIGNWORKS SIGNS & BANNERS INC SIMENGAARD/PAUL SNAP-ON INDUSTRIAL STEIN/WAYNE STEINS INC STEVE'S SANITATION INC STOCK/JUSTIN C & MEGAN A Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 126.98 ACCT 974 JACKET I1686972 Uniforms N TOLLEFSON/DEREK17196 01-201-000-0000-6526 74.99 ACCT 974 BELT I1687675 Uniforms N 01-201-000-0000-6385 742.99 ACCT 974 MARKING ROUNDS I1687718 Entry Team Srt N 01-201-000-0000-6526 128.99 ACCT 974 BADGE I1688261 Uniforms N BOYLE/MATTHEW16741 01-201-000-0000-6526 554.94 ACCT 974 UNIFORM ITEMS I1688441 Uniforms N PICKAR/PAT12220 01-201-000-0000-6526 202.98 ACCT 974 BLACK SHOES I1688913 Uniforms N 01-201-000-0000-6526 1,219.89 ACCT 974 BADGES I1689147 Uniforms N 01-250-000-0000-6269 2,781.19 C1252000 MEALS 3/16-22/24 INV2000203055 Professional Services-Kitchen N 01-250-000-0000-6432 150.00 ACCT 5105 EXTRACTION-THOMPSON 2/14/24 Medical Incarcerated 6 01-031-000-0000-6436 58.20 ACCT 1968 ASST ENGINEER 71322 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 WATER INSPECTOR 71323 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 PROJECT MANAGER 71369 New hire start up cost N 01-044-000-0000-6287 2,615.92 APPRAISAL SERVICES 1/2/23 3/22/24 Tax Court Appraisals N 10-304-000-0000-6306 130.00 DOT INSPECTION 29193 Repair/Maint. Equip N 01-122-000-0000-6526 69.98 TICK PANTS 3/1/24 Uniforms N 3,051.76168 6642 SUMMIT FOOD SERVICE LLC 2,781.196642 339 TERRY A DRAKE DDS 150.00339 42537 THIS WEEKS SHOPPING NEWS 174.6042537 11535 TINJUM APPRAISAL CO INC 2,615.9211535 1999 TNT REPAIR INC 130.001999 15764 TOLLEFSON/BRITTANY Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions STREICHERS SUMMIT FOOD SERVICE LLC TERRY A DRAKE DDS THIS WEEKS SHOPPING NEWS TINJUM APPRAISAL CO INC TNT REPAIR INC Otter Tail County Auditor WIDSETH SMITH NOLTING & ASSOCIATES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 3,233.84 ACCT #2978 - PARTS 466684 Repair And Maintenance Supplies N 10-304-000-0000-6572 169.66 ACCT #2978 - PARTS 466823 Repair And Maintenance Supplies N 10-304-000-0000-6572 853.66 ACCT #2978 - PARTS 467236 Repair And Maintenance Supplies N 10-304-000-0000-6572 195.34 ACCT #2978 - PARTS 467280 Repair And Maintenance Supplies N 01-250-000-0000-6399 170.00 GLASS FOR SKIDSTEER 11705 Sentence To Serve N 01-061-000-0000-6342 1,533.26 ACCT 33780558 CN 500-0589834 524911369 Service Agreements N 01-112-000-0000-6275 140.21 ACCT MN OTERCO01 MAR 2024 651487 Fiber Locating Service N 01-044-000-0000-6276 1,125.00 CONSULT SERVICES MAR 2024 MAR2024 Professional Services Y 10-303-000-0000-6278 985.00 PROFESSIONAL ENGINEERING SERVI 229646 Engineering Consultant N 50-000-000-0110-6853 604.34 ACCT 3-85099-73002 3/1-15/24 0004819-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 3,807.83 ACCT 3-85099-73002 3/1-15/24 0004819-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 910.72 ACCT 3-85099-73002 3/1-15/24 0004819-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 308.43 ACCT 3-85099-73002 3/1-15/24 0004819-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 6,636.94 ACCT 3-85099-73002 3/1-15/24 0004819-0010-8 MSW BY PASSED EXPENSE LANDFILL N 69.9815764 9693 TOWMASTER 4,452.509693 14162 UNLIMITED AUTOGLASS INC 170.0014162 15431 US BANK EQUIPMENT FINANCE 1,533.2615431 16820 USIC LOCATING SERVICES LLC 140.2116820 1230 WALVATNE/DOUGLAS 1,125.001230 2081 985.002081 2278 WM CORPORATE SERVICES INC 12,268.262278 Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions WIDSETH SMITH NOLTING & ASSOCIATES INC TOLLEFSON/BRITTANY TOWMASTER UNLIMITED AUTOGLASS INC US BANK EQUIPMENT FINANCE USIC LOCATING SERVICES LLC WALVATNE/DOUGLAS WM CORPORATE SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:36:05AM4/4/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-284-804-0000-6290 1,045.00 MENTAL HEALTH FIRST-AID CLASS 3/29/24 Contracted Services.N 23-706-000-0000-6290 1,000.00 GRANT PROGRAM MGMT OCT 2023 R-023674-000-1 Contracted Services N 23-706-000-0000-6290 1,000.00 GRANT PROGRAM MGMT JAN 2024 R-023674-000-4 Contracted Services N 01-250-000-0000-6399 83.82 ACCT 0276510 ELEMENTS IN001395623 Sentence To Serve N 01-250-000-0000-6399 38.48 ACCT 0276510 ELEMENT IN001400816 Sentence To Serve N 50-000-000-0170-6306 132.67 ACCT 6842300 CORD IN001418852 Repair/Maint. Equip N 50-399-000-0000-6306 570.36 ACCT 6842300 BLADE FLOAT SI000463619 Repair/Maint. Equip N 50-399-000-0000-6306 2,676.82 ACCT 6842300 MAINT SI000467582 Repair/Maint. Equip N 12329 WORKFORCE DEVELOPMENT SOLUTIONS 1,045.0012329 13074 WSB & ASSOCIATES INC 2,000.0013074 2086 ZIEGLER INC 3,502.152086 998,805.53 Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 5 Transactions Final Total ............178 Vendors 385 Transactions WORKFORCE DEVELOPMENT SOLUTIONS WSB & ASSOCIATES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:36:05AM4/4/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems Page 28Audit List for Board Otter Tail County Auditor Community Development Authority Amount 479,733.96 General Revenue Fund 1 20,227.57 General Fund Dedicated Accounts 2 20.77 Parks and Trails 9 195,541.82 Road And Bridge Fund 10 106.50 Law Library Fund 13 201,394.30 Capital Improvement Fund 14 5,531.20 23 96,233.91 Solid Waste Fund 50 15.50 Forfeited Tax Sale Fund 71 998,805.53 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES4/4/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:29:03AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6406 99.90 Mats & Kleenex 11R6-HFM7-3N6V Office Supplies 10 N 03/18/2024 03/18/2024 11-406-000-0000-6435 82.95 Specimen collector pans 1TQ6-DJCF-FFJV Drug Testing 27 N 03/28/2024 03/28/2024 11-420-601-0000-6406 13.43 ACCT #A2RJVV5AA0Wl1P 131F-QRFQ-6D94 Office Supplies 18 N 03/27/2024 03/27/2024 11-420-601-0000-6406 50.05 ACCT #A2RJVV5AA0Wl1P 1C3J-RXX6-HM71 Office Supplies 7 N 03/20/2024 03/20/2024 11-420-601-0000-6406 6.55 ACCT #A2RJVV5AA0Wl1P 1C63-6CPH-C4D1 Office Supplies 3 N 03/19/2024 03/19/2024 11-420-601-0000-6677 16.53 ACCT #A2RJVV5AA0Wl1P 1FXY-MPM1-3G63 Office Furniture And Equipment - Im 1 N 03/18/2024 03/18/2024 11-420-601-0000-6406 23.76 ACCT #A2RJVV5AA0Wl1P 1JLD-F9J9-GN3P Office Supplies 23 N 03/28/2024 03/28/2024 11-420-601-0000-6406 12.18 ACCT #A2RJVV5AA0Wl1P 1KX7-7DVY-C7TW Office Supplies 5 N 03/19/2024 03/19/2024 11-430-700-0000-6406 17.09 ACCT #A2RJVV5AA0Wl1P 131F-QRFQ-6D94 Office Supplies 19 N 03/27/2024 03/27/2024 11-430-700-0000-6406 63.69 ACCT #A2RJVV5AA0Wl1P 1C3J-RXX6-HM71 Office Supplies 8 N 03/20/2024 03/20/2024 11-430-700-0000-6406 8.34 ACCT #A2RJVV5AA0Wl1P 1C63-6CPH-C4D1 Office Supplies 4 N 03/19/2024 03/19/2024 11-430-700-0000-6677 21.04 ACCT #A2RJVV5AA0Wl1P 1FXY-MPM1-3G63 Office Furniture And Equipment - Ss 2 N 03/18/2024 03/18/2024 11-430-700-0000-6406 30.23 ACCT #A2RJVV5AA0Wl1P 1JLD-F9J9-GN3P Office Supplies 24 N 03/28/2024 03/28/2024 11-430-700-0000-6406 15.51 ACCT #A2RJVV5AA0Wl1P 1KX7-7DVY-C7TW Office Supplies 6 N 03/19/2024 03/19/2024 11-430-710-1670-6097 67.38 CREDIT 1MK9-H4LX-4VK7 1MK9-H4LX-4VK7 Parent Support Outreach Services 17 N 03/07/2024 03/07/2024 11-430-700-0000-6304 50.00 Unit 1899 Motor Vehicle Service And Repair 48 N 03/28/2024 03/28/2024 14386 AMAZON CAPITAL SERVICES INC 393.8714386 31803 BEYER BODY SHOP INC 50.0031803 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 15 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC BEYER BODY SHOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 9.48 MEAL Meals & Lodging - Ss Adm 35 N 03/05/2024 03/22/2024 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 36 N 03/05/2024 03/22/2024 11-430-700-6330-6171 51.00 SS Adm Training Mileage Ss Adm Training Mileage 41 N 03/05/2024 03/22/2024 11-430-700-6331-6171 18.00 TRAINING MEAL Ss Adm Training Meals & Lodging 37 N 03/05/2024 03/22/2024 11-430-700-6331-6171 15.00 TRAINING MEAL Ss Adm Training Meals & Lodging 38 N 03/05/2024 03/22/2024 11-430-700-6331-6171 28.00 SS Adm Training Meals &Ss Adm Training Meals & Lodging 39 N 03/05/2024 03/22/2024 11-430-700-6331-6171 43.00 SS Adm Training Meals &Ss Adm Training Meals & Lodging 40 N 03/05/2024 03/22/2024 11-430-700-6331-6171 4.76 SS Adm Training Meals &Ss Adm Training Meals & Lodging 42 N 03/05/2024 03/22/2024 11-430-700-6331-6171 32.03 SS Adm Training Meals &Ss Adm Training Meals & Lodging 43 N 03/05/2024 03/22/2024 11-430-700-0000-6330 28.81 MILEAGE Mileage - Ss Adm 9 N 03/21/2024 03/21/2024 11-406-000-0000-6304 488.12 Newtires 395912 Motor Vehicle Repair 21 N 03/26/2024 03/26/2024 11-430-700-0000-6330 189.61 MILEAGE Mileage - Ss Adm 54 N 03/08/2024 03/26/2024 11-430-700-0000-6331 12.70 MEAL Meals & Lodging - Ss Adm 55 N 03/08/2024 03/26/2024 11-430-700-0000-6331 8.18 MEAL Meals & Lodging - Ss Adm 56 N 03/08/2024 03/26/2024 12965 CAMPION/CHAD 216.2712965 16810 COLON/NICOLE 28.8116810 35018 FERGUS TIRE CENTER INC 488.1235018 16432 HAUGRUD/REED Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 1 Transactions 1 Transactions CAMPION/CHAD COLON/NICOLE FERGUS TIRE CENTER INC Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 12.50 MEAL Meals & Lodging - Ss Adm 57 N 03/08/2024 03/26/2024 11-430-700-0000-6331 12.66 MEAL Meals & Lodging - Ss Adm 58 N 03/08/2024 03/26/2024 11-409-000-0010-6261 600.33 COLLAB LCTS Coordination 24-0401 Lcts Coordination 45 Y 04/01/2024 04/30/2024 11-430-740-0000-6277 135.00 ADU LAC MTG - STIPEND Mental Health Adv Committees 44 Y 01/24/2024 03/27/2024 11-420-601-0000-6406 5.86 Office Supplies IM Office Supplies 25 N 03/29/2024 03/29/2024 11-430-700-0000-6406 7.46 Office Supplies SS Office Supplies 26 N 03/29/2024 03/29/2024 11-420-000-0000-2100 130,979.54 State/Fed Share MA Refun A300MM1X56l Due Other Governments MA Refunds 12 N 01/01/2024 02/29/2024 11-420-621-0000-6040 17,930.07 MA Nursing home LTC unde A300MM1X56l Co Share Of Under 65 Nh To State 14 N 01/01/2024 02/29/2024 11-420-621-0000-6040 691.88 G8 LTC LT65 A300MM1X56l Co Share Of Under 65 Nh To State 15 N 01/01/2024 02/29/2024 11-420-605-0000-6040 3,293.48 02-24 MAXIS RECOVERIES A300MX56252RB State Share Of Maxis Refunds To State 34 N 02/01/2024 02/29/2024 11-430-740-4911-6051 587.46 Adult Case Management A300MM1X56l R 79 Adltcasemngmnt To State 13 N 01/01/2024 02/29/2024 11-430-750-5740-6050 3,111.64 ICF/MR Co Share A300MM1X56l Icf/Mr County Share 16 N 01/01/2024 02/29/2024 235.6516432 8471 600.338471 40636 KNUDSON/FONDA L 135.0040636 5703 KUGLER/KRISTI 13.325703 43022 MN DEPT OF HUMAN SERVICES 156,594.0743022 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 2 Transactions 6 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC HAUGRUD/REED KNUDSON/FONDA L KUGLER/KRISTI MN DEPT OF HUMAN SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6242 65.00 M. Jensen Registration Fees 52 Y 04/03/2024 04/03/2024 11-420-601-0000-6379 47.96 BIRTH/DEATH CERTS Miscellaneous Charges Im Adm 46 N 03/01/2024 03/31/2024 11-430-700-0000-6379 61.04 BIRTH/DEATH CERTS Miscellaneous Charges - Ss Adm 47 N 03/01/2024 03/31/2024 11-420-640-0000-6297 105.00 CASE 20240314/PARTY 001 Iv-D Sheriff's Costs 11 N 03/19/2024 03/19/2024 11-430-700-0000-6331 13.47 MEAL Meals & Lodging - Ss Adm 60 N 03/18/2024 03/22/2024 11-430-700-0000-6331 33.00 MEALS Meals & Lodging - Ss Adm 61 N 03/18/2024 03/22/2024 11-430-700-6330-6171 51.00 TRAINING MILEAGE Ss Adm Training Mileage 59 N 03/18/2024 03/22/2024 11-430-700-6331-6171 43.00 TRAINING MEALS Ss Adm Training Meals & Lodging 62 N 03/18/2024 03/22/2024 11-430-700-6331-6171 35.49 TRAINING MEALS Ss Adm Training Meals & Lodging 63 N 03/18/2024 03/22/2024 11-430-700-6331-6171 25.00 TRAINING MEALS Ss Adm Training Meals & Lodging 64 N 03/18/2024 03/22/2024 11-406-730-0020-6435 465.00 ORDER #518058 2279389 DRUG COURT Drug Testing 20 N 03/05/2024 03/05/2024 6788 NICOLE RANAE CONSULTING LLC 65.006788 44086 OTTER TAIL CO RECORDER 109.0044086 44010 OTTER TAIL CO SHERIFF 105.0044010 14363 POTTER/LELAND 200.9614363 5853 PREMIER BIOTECH INC 465.005853 14747 PREMIER BIOTECH LABS LLC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 6 Transactions 1 Transactions NICOLE RANAE CONSULTING LLC OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF POTTER/LELAND PREMIER BIOTECH INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6435 476.75 ORDER#507225 L3350789 Drug Testing 22 6 01/07/2024 01/07/2024 11-430-700-0000-6304 203.82 ACCT #139 6083870 Motor Vehicle Service And Repair 53 N 02/29/2024 02/29/2024 11-430-700-0000-6304 162.73 ACCT #139 6083907 Motor Vehicle Service And Repair 65 N 03/04/2024 03/04/2024 11-430-700-0000-6304 161.83 ACCT #139 6084154 Motor Vehicle Service And Repair 66 N 03/13/2024 03/13/2024 11-430-700-0000-6304 40.50 ACCT #139 9006976 Motor Vehicle Service And Repair 67 N 03/22/2024 03/22/2024 11-406-000-0000-6331 14.00 Training Meal Meals & Lodging - Probation 49 N 03/27/2024 03/27/2024 11-430-700-0000-6200 1,541.82 PHONES 9959989745 Telephone - Ss Adm 51 N 02/24/2024 03/23/2024 11-430-700-0000-6265 26.26 ACCR #942509247-00007 9959989745 Data Processing Costs - Ss Adm 50 N 02/24/2024 03/23/2024 11-406-000-0000-6242 200.00 Invoice 126 125-130 Registration Fees 28 N 05/15/2024 05/17/2024 11-406-000-0000-6242 200.00 Invoice 129 125-130 Registration Fees 29 N 05/15/2024 05/17/2024 11-406-000-0000-6242 200.00 Invoice 128 125-130 Registration Fees 30 N 05/15/2024 05/17/2024 11-406-000-0000-6242 200.00 Invoice 125 125-130 Registration Fees 31 N 05/15/2024 05/17/2024 11-406-000-0000-6242 200.00 Invoice 127 125-130 Registration Fees 32 N 05/15/2024 05/17/2024 476.7514747 46006 QUALITY TOYOTA 568.8846006 15794 SCHOMMER/MICHAEL 14.0015794 9820 VERIZON WIRELESS 1,568.089820 17255 WRIGHT COUNTY PROBATION Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 2 Transactions PREMIER BIOTECH LABS LLC QUALITY TOYOTA SCHOMMER/MICHAEL VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6242 200.00 Invoice 130 125-130 Registration Fees 33 N 05/15/2024 05/17/2024 1,200.0017255 163,528.11 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions Final Total ............20 Vendors 67 Transactions WRIGHT COUNTY PROBATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:29:03AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 163,528.11 Human Services 11 163,528.11 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES4/4/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:29:24AM INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:24AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0047-6488 12.99 PHONE CASE/SCREEN PROTEC 1Q49-W4L1-19F3 MECSH Program Supplies 1 N 03/19/2024 03/19/2024 11-407-100-0030-6330 33.50 50 MILES MAR2024 MILEAG Mileage - PAS/MNChoices 27 N 03/31/2024 03/31/2024 11-407-200-0047-6330 9.38 14 MILES MAR2024 MILEAG MECSH Mileage 28 N 03/31/2024 03/31/2024 11-407-600-0090-6379 223.59 FINANCIAL/SHARON-FEB2024 4650 Miscellaneous Charges 7 N 02/29/2024 02/29/2024 11-407-200-0024-6330 10.05 15 MILES MAR2024 MILEAG Nfp Mileage 29 N 03/31/2024 03/31/2024 11-407-200-0047-6330 20.10 30 MILES MAR2024 MILEAG MECSH Mileage 30 N 03/31/2024 03/31/2024 11-407-100-0030-6330 116.58 174 MILES MAR2024 MILEAG Mileage - PAS/MNChoices 31 N 03/31/2024 03/31/2024 11-407-100-0017-6488 5,833.33 DENTAL SVC COORDINATION 20240331-44 Innovations Grant Blue Cross prog supply 23 Y 14386 AMAZON CAPITAL SERVICES INC 12.9914386 14788 BARKER/MEGAN 33.5014788 13978 BESEMAN/KAREN 9.3813978 32663 CLAY CO HEALTH DEPT 223.5932663 12483 FRUSTOL/ANNE 10.0512483 16415 GRISMER/PAULA 20.1016415 36425 GUCK/AMY 116.5836425 8471 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC BARKER/MEGAN BESEMAN/KAREN CLAY CO HEALTH DEPT FRUSTOL/ANNE GRISMER/PAULA GUCK/AMY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:24AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 03/31/2024 03/31/2024 11-407-100-0017-6488 65.66 LPA WELLNESS MTG 98 MILE 20240331-44 Innovations Grant Blue Cross prog supply 24 Y 03/31/2024 03/31/2024 11-407-100-0017-6488 42.88 FRAZEE 64 MILES 20240331-44 Innovations Grant Blue Cross prog supply 25 Y 03/31/2024 03/31/2024 11-407-100-0017-6488 56.28 BRECKENRIDGE WELL 84 MIL 20240331-44 Innovations Grant Blue Cross prog supply 26 Y 03/31/2024 03/31/2024 11-407-600-0090-6091 667.67 DR LOKKEN/FEB 2024 IVC00002894 Medical Consultant 2 N 02/29/2024 02/29/2024 11-407-100-0031-6330 44.22 66 MILES MAR2024 MILEAG Msho Bcbs Mileage 32 N 03/31/2024 03/31/2024 11-407-100-0036-6331 16.08 24 MILES MAR2024 MILEAG Msho Ucare Meals & Lodging 33 N 03/31/2024 03/31/2024 11-407-200-0023-6488 14.58 YELLOW FOLDERS 359980215001 FHV Program Supplies 5 N 03/20/2024 03/20/2024 11-407-600-0090-6406 18.74 BATTERIES 359980215001 Office Supplies 6 N 03/20/2024 03/20/2024 11-407-100-0015-6488 20.98 INK/FAP 359982611001 MCH/ECS Program Supplies 4 N 03/20/2024 03/20/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/QM 01032024 Program Supplies Inj Prev 3 N 01/03/2024 01/03/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/VO JAN/CAR SEAT E Program Supplies Inj Prev 18 N 03/28/2024 03/28/2024 11-407-200-0060-6488 30.00 CAR SEAT ED/HS-TWIN*JAN/CAR SEAT E Program Supplies Inj Prev 19 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/SS JAN/CAR SEAT E Program Supplies Inj Prev 20 N 5,998.158471 7512 LAKE REGION HEALTHCARE 667.677512 7065 MARTENSON/PAULA 60.307065 51120 ODP BUSINESS SOLUTIONS LLC 54.3051120 31020 OTTER TAIL CO TREASURER Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 3 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC LAKE REGION HEALTHCARE MARTENSON/PAULA ODP BUSINESS SOLUTIONS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:24AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/TS JAN/CAR SEAT E Program Supplies Inj Prev 21 N 03/28/2024 03/28/2024 11-407-200-0060-6488 128.00 CAR SEAT ED/CW&WZ JAN/CAR SEAT E Program Supplies Inj Prev 22 N 03/28/2024 03/28/2024 11-407-200-0060-6488 30.00 CAR SEAT ED/OA-TWIN JAN/CAR SEAT E Program Supplies Inj Prev 8 N 03/28/2024 03/28/2024 11-407-200-0060-6488 30.00 CAR SEAT ED/OA-TWIN JAN/CAR SEAT E Program Supplies Inj Prev 9 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/AB JAN/CAR SEAT E Program Supplies Inj Prev 10 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/JB JAN/CAR SEAT E Program Supplies Inj Prev 11 N 03/28/2024 03/28/2024 11-407-200-0060-6488 30.00 CAR SEAT -SC-TWIN JAN/CAR SEAT E Program Supplies Inj Prev 12 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/CH JAN/CAR SEAT E Program Supplies Inj Prev 13 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/GI JAN/CAR SEAT E Program Supplies Inj Prev 14 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/KJ JAN/CAR SEAT E Program Supplies Inj Prev 15 N 03/28/2024 03/28/2024 11-407-200-0060-6488 60.00 CARSEAT ED/KK TWINS JAN/CAR SEAT E Program Supplies Inj Prev 16 N 03/28/2024 03/28/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/DL JAN/CAR SEAT E Program Supplies Inj Prev 17 N 03/28/2024 03/28/2024 11-407-200-0047-6330 25.86 173.60 MILES MAR2024 MILEAG MECSH Mileage 34 N 03/31/2024 03/31/2024 11-407-100-0031-6330 70.35 105 MILES MAR2024 MILEAG Msho Bcbs Mileage 35 N 03/31/2024 03/31/2024 948.0031020 15825 VAN SANTEN/DANA 25.8615825 7648 WELCH/AMIE 70.357648 52580 WESTBY/LINDA Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 16 Transactions 1 Transactions 1 Transactions OTTER TAIL CO TREASURER VAN SANTEN/DANA WELCH/AMIE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:29:24AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0024-6330 23.79 35.50 MILES MAR2024 MILEAG Nfp Mileage 36 N 23.7952580 8,274.61 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions Final Total ............15 Vendors 36 Transactions WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:29:24AM4/4/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 6Audit List for Board Otter Tail County Auditor Amount 8,274.61 Human Services 11 8,274.61 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER C:\Users\handerso\Desktop\BOC 04-09\02.4 1 HHW Memo.docx MEMORANDUM Date: April 4, 2024 To: Otter Tail County Board of Commissioners Cc: Chris McConn, Solid Waste Director From Nick Heeter, Household Hazardous Waste (HHW) Program Manager Re: 2024 Contracts for Mobile Collection of HHW I. BACKGROUND Since 1996, Otter Tail County has operated a regional HHW mobile collection program. The program collects HHW from multiple sites within Otter Tail County and 5 other counties. Each year, Otter Tail County confirms continuation of the program with its Otter Tail County city partners. This program is regulated by the Minnesota Pollution Control Agency. It is funded by: • SCORE funding, • sale of materials collected • Paintcare Program • HHW Program • Call2recycle (batteries) • Minnesota Department of Agriculture (for pesticides collected at $0.50/pound. • Solid Waste Parcel Fee The HHW program is part of the solid waste department. None of the costs of the program are paid for by the County general levy. II. PARTNERING CITIES AND COUNTIES Below is a list of the Cities and Counties that have signed the collection agreement. • Otter Tail County Cities o Battle Lake o Bluffton o Deer creek o Henning o New York Mills o Ottertail o Parkers Prairie o Pelican Rapids o Perham o Rothsay o Vergas SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER C:\Users\handerso\Desktop\BOC 04-09\02.4 1 HHW Memo.docx • Partnering Counties o Grant o Stevens o Traverse o Wadena o Wilkin III. RECOMMENDATION The solid waste department respectfully requests the Board of Commissioner’s authorization for execution of the 2024 contracts for continued operation of the mobile collection for household hazardous waste at the cities listed above. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 CONTRACT FOR THE OPERATION OF A MOBILE COLLECTION FOR HOUSEHOLD HAZARDOUS WASTE THIS AGREEMENT is entered into by and between the County of Otter Tail as a political body and corporate, hereinafter referred to as Otter Tail County and the City of _________________ a political body and corporate, hereinafter referred to as the contracting city. WHEREAS, Otter Tail County and the contracting city recognize that there is a serious and growing problem with the improper disposal of household hazardous waste and related problem materials; and WHEREAS, Otter Tail County owns and operates a mobile household hazardous waste collection vehicle, hereinafter referred to as the mobile unit; and WHEREAS, the primary purpose of the mobile unit is for the collection, sorting, packaging, temporary storage, and delivery of waste to the designated Regional Permanent Facility for preparation, treatment, and final disposal; and WHEREAS, the primary service area for the mobile unit lies outside of the Fergus Falls, Minnesota area; and WHEREAS, the contracting city recognizes the usefulness of the mobile unit in providing household hazardous waste disposal for the residents of the contracting city; and WHEREAS, Otter Tail County and the contracting city recognize the validity of the guidelines set forth for the collection and management of household hazardous waste by the Minnesota Pollution Control Agency (MPCA); and WHEREAS, Otter Tail County and the contracting city recognize the validity of the guidelines set forth for the operations of the Otter Tail County Household Hazardous Waste Mobile Collection Unit. NOW THEREFORE, it is hereby agreed by and between the parties as follows: A. FUNCTION: The function of the mobile unit will be the collection, sorting, packaging, temporary storage, and delivery of household hazardous waste to the designated authorized facility for preparation, treatment, and final disposal. B. COLLECTION VEHICLE: Otter Tail County, as owner and operator of the mobile unit, is responsible for maintaining the collection vehicle in working order and in compliance with state and federal rules and regulations. Otter Tail County will be responsible for liability and physical damage insurance coverage on the collection vehicle. Otter Tail County will only use appropriately licensed drivers with the necessary hazardous materials endorsements for the operation of the collection vehicle. C. COLLECTION SITE: Collection sites must be of adequate size to accommodate the mobile unit, collection activities, and traffic flow associated with the collection event. The collection sites must be paved, have sanitary facilities with running water available and have telephone service provided. Otter Tail County will be responsible for inspecting and approving local event collection sites and premises recommended by the contracting city. 2 D. COLLECTION SCHEDULE: Otter Tail County will establish an event schedule by April 1st of each year. The contracting city shall provide its anticipated collection schedule to Otter Tail County prior to February 1st so that the final schedule can be worked out between participating contracting cities. Dates requested after February 1st should be submitted 45 days in advance and will be subject to approval by Otter Tail County. Otter Tail County will schedule all events and coordinate with other participating cities to develop a final schedule showing all collection events for the upcoming year. The City of ____________ HHW collection will be held on September 6, 2024, at the Government Building between the hours of 10:00 A.M. TO 2:00 P.M. E. COLLECTION CANCELLATION: Otter Tail County staff shall have the authority to cancel any collection events due to inclement or threatening weather. Otter Tail County staff will consult with the contracting city before canceling any event. Collection events shall not be conducted in lightening storms or in rainfall, unless adequate shelter can be provided by the contracting city. Otter Tail County reserves the right to immediately cancel any event when it is deemed, by its on-site, staff that a breach of safety requirements has occurred which endangers staff, participants, or equipment at the collection site. Should the scheduled collection day be impacted by adverse conditions and be canceled, a mutually agreeable alternative day shall serve as the collection day. F. COLLECTION STAFF: Otter Tail County shall provide one trained staff person with the mobile unit, who shall be responsible for overseeing site operations, safety, and cleanup. The staff person shall package waste, serve as final reviewer of sorted waste, prepare required transportation documents, and serve as the site safety coordinator. After consulting the contracting city, Otter Tail County may opt to provide, a qualified person to assist with previously stated duties. The Otter Tail County Solid Waste Director’s designee, may, for review purposes, attend any collection event, at no cost to the contracting city. The contracting city shall be responsible for staffing the collection events in the following manner: 1. Four –five persons to help sort waste; 2. Two – four persons to manage traffic, complete surveys and unload vehicles; 3. Contact local fire, police and safety personnel prior to the collection so that if an emergency should arise, emergency personnel are aware of the collection; 4. All volunteers must be at least 18 years of age. Any deviation from this format must be pre-approved by Otter Tail County. If sufficient volunteer staffing has not been identified Otter Tail County may, at its discretion, cancel or reschedule the collection. G. COLLECTION PROCEDURES: Otter Tail County shall provide the operations and safety manuals. Otter Tail County shall submit these manuals to the Minnesota Pollution Control Agency (MPCA) for approval. H. COLLECTION SUPPLIES: 3 Otter Tail County shall purchase and maintain all supplies for operating the mobile unit, including safety equipment, protective clothing, shipping containers, spill containment material, and other necessary equipment. Use of any supplies and equipment other than those supplied by Otter Tail County must be approved in advance by Otter Tail County staff. I. COLLECTION SAFETY: Otter Tail County shall provide necessary safety equipment and safety procedures and shall ensure that all shipping papers and record keeping activities are completed and correct. Otter Tail County staff assigned to the mobile unit by the Otter Tail County Solid Waste Director shall have oversight control of the event collection site in order to ensure that all site activities meet the requirements necessary to comply with federal and state laws regarding hazardous waste management. The contracting city shall provide worker’s compensation insurance coverage for all of its agents, employees, volunteers or invitees. J. FOOD AND REFRESHMENTS The contracting city shall provide all necessary refreshments to prevent dehydration and energy loss from occurring to any of the workers. Separate drinking cups or bottles shall be provided in sufficient amounts for all persons working at the collection events. Lunches and snacks must be provided for each worker including those workers provided by the county. K. EDUCATION Education efforts shall be a part of all collections and shall be coordinated to whatever extent possible. Information regarding acceptable wastes, delivery of wastes, and all other related items to the mobile unit shall be developed by the county. Any advertising, promotional or educational material shall be the sole responsibility of the county. Publicity and local specific coordination shall be the responsibility of the county. L. CONTRACT TERM AND RENEWAL: The term of this Contract, shall be one year from the date of execution by Otter Tail County. At the end of the contract term, the contracting city will be given the opportunity to renew the contract under similar conditions agreeable to both parties. M. NON-DISCRIMINATION: During the performance of this Contract, the contracting city shall not unlawfully discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, national origin, disability, sexual orientation, age, marital status or public assistance status. N. INDEPENDENT CONTRACTOR STATUS: It is agreed by and between the parties to this contract that at all times and for all purposes hereunder, the contracting city is an independent contractor and not an employee of Otter Tail County. No statement contained in this contract shall be construed so as to find the contracting city to be an employee of Otter Tail County, and the contracting city shall be entitled to none of the rights, privileges, or benefits of Otter Tail County employees except as otherwise may be stated herein. O. MUTUAL INDEMNIFICATION: Each party shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify, hold harmless and defend the other, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney’s fees which the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the 4 party, its agents, servants or employees, in the execution, performance, or failure to adequately perform its obligations pursuant to this Contract. Otter Tail County’s liability shall be limited to the provisions of MN Statute. Cha. 466 (Tort Liability, Political Subdivision) or other applicable law. P. CONFLICT OF INTEREST: The contracting city guarantees that no officer, employee, owner, agent, subcontractor, or assignee shall have any interest in and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with performance of this contract. Q. DISABILITIES ACT: In fulfilling its duties and responsibilities under this contract, contracting city shall comply with the Americans With Disabilities Act of 1990, Pub.L. 101-336, 42 U.S.C.A. 12101, et. seq. and regulations promulgated thereto. R. DATA PRIVACY: For purposes of the Contract all data collected, created, received, maintained or disseminated shall be governed by the Minnesota Government Data Practices Act, MN Statute. Ch. 13 and the Minnesota Rules implementing the Act now in force or hereafter adopted, as well as federal laws on data privacy. The contracting city will strictly comply with these statutes and rules. All subcontractors shall contain the same or similar data practices compliance requirements. The person employed by the contracting city to assure compliance with MN Statute. 13.46, subd. 19(d), shall be authorized representative unless otherwise stated in the Contract. S. AMENDMENTS & MODIFICATIONS: Any alterations, amendments, deletions and waivers of the provisions of this agreement shall be valid only when reduced to writing and duly signed by the parties. T. TERMINATION: This agreement may be terminated with or without cause by either party upon 30 days written notice. U. ENTIRE AGREEMENT: It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements in effect between the parties. IN WITNESS WHEREOF, the parties have caused this agreement to be executed. COUNTY OF OTTER TAIL CITY BY: BY: Chair Mayor Date: Date: ___________________________Otter Tail County _____________ City Clerk Clerk March ACH Activities 1-Mar BMO 3578 $ 250.00 LEVY B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 59,515.48 STATE WITHHOLDING B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 36,987.02 STATE W/H PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 1,323.50 CHILD SU[PORT B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 729.00 CHILD SUPPORT/PLMSWA 8 CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 228,537.92 PERA B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 12,663.31 PERA/PLMSWA BCARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 11,716.27 DEFERRED COMP BCARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 13,555.37 PEHP B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 20,399.03 DEFERRED COMP B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 3578 $ 1,510.00 DEFERRED COMP/PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 1-Mar BMO 921 $ 1,422.78 VEBA B CARRLSON L GILBERTSON BPA 1-Mar BMO 921 $ 40,252.77 HSA B CARRLSON L GILBERTSON WEX 1-Mar BMO 921 $ 3,170.83 PLMSWAHAS B CARRLSON L GILBERTSON WEX 5-Mar BMO 921 $ 46.97 PERA B CARRLSON A ANDERSON WEX 6-Mar BMO 921 $ 125.35 2024 MEDICAL D GODEL A ANDERSON WEX 6-Mar BMO 921 $ 35.00 2024 MEDICAL D GODEL A ANDERSON WEX 6-Mar BMO 921 $ 145.74 2024 MEDICAL D GODEL A ANDERSON WEX 6-Mar BMO 921 $ 185.45 2024 MEDICAL D GODEL A ANDERSON WEX 6-Mar BMO 921 $ 2,700.02 2023/24 MEDICAL -DAYCARE D GODEL A ANDERSON WEX 7-Mar BMO 921 $ 600.00 2024 MEDICAL D GODEL L GILBERTSON WEX 8-Mar .BMO 921 $ 2,348.76 AUDITOR WARRANTS C STEINBACH A ANDERSON MISC 8-Mar BMO 921 $ 134.76 2024 MEDICAL D GODEL L GILBERTSON WEX 12-Mar BMO 921 $ 30.11 2023 MEDICAL D GODEL L GILBERTSON WEX 12-Mar BMO 921 $ 3,271.59 2023 DAYCARE/2024 MEDICAL D GODEL L GILBERTOSN WEX 13-Mar FMB 003 $ 978,431.09 PAYROLL B CARRLSON L GILBERTSON MISC 13-Mar FMB 003 $ 59,714.56 PAYROLL B CARRLSON L GILBERTSON MISC 13-Mar BMO 921 $ 17,298.08 COMMISSIONER WARRANTS C STEINBACH A ANDERSON MISC 13-Mar BMO 921 $ 66.98 2024 MEDICAL D GODEL L GILBERTSON WEX 14-Mar BMO 921 $ 221 .90 2024 MEDICAL D GODEL L GILBERTSON WEX 15-Mar BMO 821 $ 60,114.51 PLMSA WARRENTS C STEINBACH A ANDERSON MISC 15-Mar BMO 921 $ 1,951 .88 2024 MEDICAL D GODEL L GILBERTSON WEX 18-Mar BMO 3578 $ 10,549.00 SALES & USE TAX D GODEL L GILBERTSON MN DEPT OF REV 18-M~r BMO 3578 $ 986.00 SALES & USE/PLMSWA D GODEL L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 124,149.72 MORTGAGE & DEED D GODEL L GILBERTSON MN DEPT OF REV 18-Mar BMO4014 $ 312,079.62 FICA/MED B CARRLSON L GILBERTSON FEDERAL 18-Mar BMO4014 $ 20,650.35 F/M PLMSWA B CARRLSON L GILBERTSON FEDERAL 18-Mar BMO 3578 $ 100.00 LEVY B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 56,090.58 STATE WITHHOLDING B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 3,634.37 STATE W/H PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 1,161.50 CHILD SUPPORT B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 729.00 CHILD SUPPORT/PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 215,269.25 PERA B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 12,290.41 PERA/PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 11,593.92 DEFERRED COMP B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 121,820.54 PEHP B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 20,928.34 DEFERRED COMP B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 3578 $ 1,560.00 DEFERRED COMP/PLMSWA B CARRLSON L GILBERTSON MN DEPT OF REV 18-Mar BMO 921 $ 3,121 .70 VEBA B CARRLSON L GILBERTSON BPA 19-Mar BMO 921 $ 40,335.40 HSA B CARRLSON L GILBERTSON WEX 19-Mar BMO 921 $ 75.00 2024 MEDICAL D GODEL L GILBERTSON WEX 19-Mar BMO 921 $ 5.00 2024 MEDICAL D GODEL L GILBERTSON WEX 19-Mar BMO 921 $ 1,149.40 2024 MEDICAUDAYCARE D GODEL L GILBERTSON WEX 20-Mar BMO 3578 $ 118.93 FURLOUGH BUYBACK B CARRLSON L GILBERTSON PERA 20-Mar BMO 921 $ 24.55 2024 MEDICAL D GODEL L GILBERTSON WEX 21-Mar BMO 921 $ 33.38 2024 MEDICAL D GODEL L GILBERTSON WEX 22-Mar BMO 921 $ 19,134.44 MAI NT/GAS C STEINBACH L GILBERTSON WEX 22-Mar BMO 921 $ 26,916.23 FUEL C STEINBACH L GILBERTSON WEX 22-Mar BMO 921 $ 1.08 2024 MEDICAL DGODEL L GILBERTSON WEX 25-Mar BMO 921 $ -1,229.75 ADMINISTRATIVE FEE FEBRUARY D GODEL L GILBERTSON WEX 26-Mar BMO 921 $ 2,463.89 2024 MEDICAUDA YCARE D GODEL L GILBERTSON WEX 26-Mar BMO 921 $ 364.59 2024 MEDICAL D GODEL L GILBERTSON WEX 27-Mar BMO 921 $ 130.00 COMMISSIONER WARRANTS C STEINBACH A ANDERSON MISC 27-Mar FMB 003 $ 58,765.39 PAYROLL B CARRLSON L GILBERTSON MISC 27-Mar FMB 003 $ 1,009,626.45 PAYROLL B CARRLSON L GILBERTSON MISC March 24 totals $ 3,636,543.81 HIGHWAY OTTERTAIL COUNTY -MINNESOTA SOS South Court Street, Suite 1 Fergus Falls, MN 56537 April 1, 2024 Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: S.A.P. 056-635-036 CSAH 35 Bridge Replacement Otter Tail County Board: On January 11 , 2022 the bid for S.A.P. 056-635-036 was awarded to Robert R. Schroeder Construction, Inc. 880 14th Avenue NE, Glenwood, MN 56334 for $1 ,394,234.62 This contract has been completed and the total cost amounted to $1,407,113.00 which is an increase of $12,878.38. This increase was due to Change Order #1-3 and overruns and underruns. Final Estimate No. 9 in the amount of $70,355.65 is payable to Robert R. Schroeder Construction, Inc. as final payment for this work. Attached you will find Final Estimate No. 9 which is hereby recommended for approval and payment. Yours truly, Otter Tail County Highway Department Kryste Foster, P.E. County Engineer KF:bn Encls. Cc: Project File 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. @ ottertailcountymn.us l . OTTERTAIL COUNTY • MINNESOTA Project Number Otter Tail County Highway Dept. 505 South Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract Number: 22-01 Pay Request Number: 9 -FINAL Project Description SAP 056-635-036 CSAH 35 Bridge Replacement (Bridge No. 56546) Contractor: Robert R. Schroeder Construction, Inc. 880 14th Avenue NE Glenwood, MN 56334 Contract Amount Original Contract Contract Changes Revised Contract Work Certified to Base Bid Items Contract Changes Material on Hand Total $1,394,234.62 $-15,215.20 $1,379,019.42 $1,422,328.20 $-15,215.20 $0.00 $1,407,113.00 Vendor Number: Upto Date: Funds Encumbered Original Additional Total 1839 01/13/2024 $1,394,234.62 N/A $1,394,234.62 Work Certified This Request I Work Certified To Date I less Amount Retained less Previous Payments I Amount Paid This Request I $0.00 I $1,407,113.00 I $0.00 $1,336,757.35 I $70,355.65 I Percent: Retained: 0% Amount Paid This Request $70,355.65 Page 1 of 10 Total Amount Paid to Date $1,407,113.00 Percent Complete: 102.04% This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and specifications heretofore approved. Approved By ' .. ... ;,> Contractor Date -3 --\1--2..-4 Date I ' CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: SAP 056-635-036 CONTRACTOR: Robert R. Schroeder Construction, Inc. FINAL PAYMENT REQUEST NO. 9 THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE TERMS OF HIS CONTRACT, AND DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL AND COMPLETE AND DOEStMAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN ACCORDANCE WITH THE FINAL VOUCHER. if_ / CONTRACTOR, Robert R. Schcoede, Coostmct;oo, loc. ~~~/2 t 'lz_,,, 880 14th Avenue NE • -~ ----- Glenwood, MN 56334 AND ·, -~ • • ---~----· AND _____________________ _ STATE OF MINNESOTA, COUNTY OF -~'-o-+-...;;<.., ________________ _ **INDIVIDUAL ACKNOWLEDGEMENT** ON THIS __________ _ DAY OF ____________ _, 20 ___, BEFORE ME PERSONALLY APPEARED __________ _ TO ME KNOWN TO BE THE PERSON WHO EXCUTED THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS _____ FREE ACT AND DEED. **CORPORATE ACKNOWLEDGEMENT** ON THIS \'2:'I\... DAYOF_~fv\4---'-'-@=·•~-------'20cl -l,.f~).1...1\Vu.l"--'~t--=S'-'U":.,_ 0 .:..,.Y\i-"·-'-r'C¾.,"".-""'._._( ______ AND __ ::[-+_ ...... \L..:fV\-=--....1.N-=--=t '--'-ls.,_,· v:.,_{)_t_ ______ TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN, EACH DID SAY THAT THEY ARE RESPECTIVELY THE _~e_K'-'----'C,S1=(,=Uc.:...."""'t _______ AND \Jl(J Qv-l(\clbbt OF THE ..1:'fd2=-=-"S~J)..,_'_.o;,_,·...,-1.=d,v=_u;=•="b:c.:.Si=':\:r.Au...=.,,.c)\c.i;1=·\it,_-~_,___ CORPORATION NAMED IN THE FOREGOING INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS THE CORPORATE SEAL OF SAID CORPORATION AND THE SAID INSTRUMENT WAS SIGNED AND SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF INSTRUMENT TO BE THE FREE ACT AND DEED OF SAID CORPORATION. MY COMMISION AS NOTARY PUBLIC IN ---'-P_c-l'v'->oc"'-✓------COUNTY EXPIRES \ -Y\ NOTARIAL SEAL f'""""'N"MEGANLSCHROEDER~ ~ \..LL i Notary Public-Minnesota f d ~ My Commission ExpirGs Jan. 31, 2029 "' ~VV,,Aj(.,VV,,I\A,M,,JV,.,FV\.N\/VV\NVV'.N•NV.tV~ !:\Highway Pro)ects\4028-035 • SAP 056-635·036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate #9 (FINAL).docx ' AND _______________ ACKNOWLEDGED SAID , 20 ·2-1 . SIGNATURE Page 2 of 10 CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: SAP 056-635-036 CONTRACTOR NAME: Robert R. Schroeder Construction, Inc. FINAL PAYMENT REQUEST NO.: 9 **COUNTY BOARD ACKNOWLEDGMENT** WHEREAS; SAP 056-635-036 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES, NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN. COUNTY OF OTTER TAIL STATE OF MN I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT. DATED AT __________________ __, MN THIS __________ DAY OF ___________ , 20 __ . WAYNE STEIN, COUNTY AUDITOR (SEAL) !:\Highway Pro)ects\4028-035 -SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate /l'J (FINAL).docx Page 3 of 10 Payment Summary No. Up to Date 1 2022-04-09 2 2022-05-07 3 2022-06-11 4 2022-07-16 5 2022-09-10 6 2022-11-26 7 2023-01-28 8 2023-03-18 9 2024-01-13 Work Certified Per Request $240,531.95 $399,222.20 $354,845.40 $87,226.00 $206,876.65 $47,187.00 $4,476.80 $66,747.00 $0.00 Amount Retained Per Request $12,026.60 $19,961.11 $17,742.27 $4,361.30 $10,343.83 $2,359.35 $223.84 $3,337.35 ($70,355.65) Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Amount Paid Per Request $228,505.35 $379,261.09 $337,103.13 $82,864.70 $196,532.82 $44,827.65 $4,252.96 $63,409.65 $70,355.65 Funding Category Name Funding Category Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Total Amount Paid to Number Request Date Non-Pa rtici pati ng $351,125.65 $0.00 $333,569.37 $17,556.28 $351,125.65 Participating $1,055,987.35 $0.00 $1,003,187.98 $52,799.37 $1,055,987.35 Accounting Number Funding Source Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date 1 CSAH Regular Construction $70,355.65 $1,379,019.42 $1,394,234.62 $1,407,113.00 Contract Item Status Contract Quantity This Amount This Quantity to Project Line Item Description Units Unit Price Quantity Request Request Date Amount to Date Bridge No. 56546 1 2021.501 MOBILIZATION LUMP $111,323.00 0.7 0 $0.00 0.7 $77,926.10 SUM 0 Bridge No. 56546 2 2051.501 MAINT & RESTORATION OF HAUL ROADS LS $1.000 0.7 0 $0.00 0.7 $0.70 S.A.P. 056-635-3 2104.502 REMOVE PIPE APRON 036 Roadway EACH $75.000 2 0 $0.00 2 $150.00 Bridge No. 56546 3 2104.502 REMOVE ANCHORAGE ASSEMBLY-PLATE BEAM EACH $325.000 4 0 $0.00 4 $1,300.00 S.A.P. 056-635-5 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) $8.000 123 0 $0.00 161 $1,288.00 036 Roadway LF !:\Highway Projects\4028-035 • SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635•036 Pay Estimate #9 (FINAL).docx Page 4 of 10 Contract Item Status Project Line Item Description Units S.A.P. 056-635-6 036 Roadway 2104.503 REMOVE CONCRETE CULVERT LF S.A.P. 056-635-7 2104.503 036 Roadway REMOVE MANHOLES OR CATCH BASINS LF S.A.P. 056-635- 036 Roadway 8 2104.503 REMOVE CURB & GUTTER LF Bridge No. 56546 9 2104.503 REMOVE GUARDRAIL-PLATE BEAM LF S.A.P. 056-635-10 036 Roadway 2104.504 REMOVE BITUMINOUS PAVEMENT SY S.A.P. 056-635- 036 Roadway 11 2104.507 REMOVE RIPRAP CY S.A.P. 056-635- 036 Roadway 12 2105.507 COMMON EXCAVATION CY S.A.P. 056-635- 036 Roadway 13 2105.507 SUBGRADE EXCAVATION (P) CY S.A.P. 056-635-14 2105.507 036 Roadway COMMON BORROW (CV) CY Bridge No. 56546 15 2118.507 AGGREGATE SURFACING (CV) CLASS 1 CY S.A.P. OS6-635-16 2211.507 AGGREGATE BASE (CV) CLASS 5 (P) 036 Roadway CY S.A.P. 056-635-17 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C) 036 Roadway TON S.A.P. OS6-635-18 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) 036 Roadway TON Bridge No. 56546 19 2401.503 TYPES (TL-4) 36" BARRIER CONC (3S52) LF Bridge No. 56546 20 2401.507 STRUCTURAL CONCRETE (3B52) (P) CY !:\Highway Projects\4028-035 • SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate #9 (FINAL).docx Contract Quantity This Unit Price Quantity Request $6.000 112 0 $125.000 9.2 0 $3.200 523 0 $4.500 439 0 $1.300 2343 0 $20.000 144 0 $8.000 504 0 $5.250 3953 0 $17.000 3841 0 $25.000 58 0 $26.000 666 0 $110.000 437 0 $100.000 217 0 $95.000 330 0 $750.000 105 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Quantity to Date Amount to Date 112 $672.00 9.2 $1,150.00 523 $1,673.60 439 $1,975.50 2343 $3,045.90 144 $2,880.00 504 $4,032.00 3953 $20,753.25 3841 $65,297.00 58 $1,450.00 666 $17,316.00 446.94 $49,163.40 219.8 $21,980.00 330 $31,350.00 105 $78,750.00 Page 5 of 10 Contract Item Status Project Line Item Description Units Bridge No. 56546 21 2401.508 REINFORCEMENT BARS (EPOXY COATED) (P) LB Bridge No. 56546 22 2401.508 REINFORCEMENT BARS (STAINLESS-60KSI) (P) LB Bridge No. 56546 23 2401.518 BRIDGE SLAB CONCRETE (3Y42-M) (P) SF Bridge No. 56546 24 2401.601 STRUCTURE EXCAVATION LS Bridge No. 56546 25 2401.601 SLOPE PREPARATION LS Bridge No. 56546 26 2402.502 ELASTOMERIC BEARING PAD EACH Bridge No. 56546 27 2402.502 BEARING ASSEMBLY EACH Bridge No. 56546 28 2405.503 PRESTRESSED CONCRETE BEAMS 27M (P) LF Bridge No. 56546 29 2406.503 EXPANSION JOINTS, DESIGN ESH (P) LF Bridge No. 56546 30 2406.504 BRIDGE APPROACH PANELS (P) SY S.A.P. 056-635-31 2021.501 MOBILIZATION 036 Roadway LS S.A.P. 056-635-31 2442.501 REMOVE EXISTING BRIDGE (P) 036 Roadway LS S.A.P. 056-635-32 036 Roadway 2051.501 MAINT & RESTORATION OF HAUL ROADS LS S.A.P. 056-635-32 2451.507 GRANULAR BACKFILL (MOD) CV (P) 036 Roadway CY S.A.P. 056-635-33 036 Roadway 2451.507 FINE AGGREGATE BEDDING (CV) CY Bridge No. 56546 34 2452.502 C-1-P CONC TEST PILE 100 FT LONG 12" EACH !:\Highway Pro)ects\4028·035 • SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate 119 {FINAL).docx Contract Quantity This Unit Price Quantity Request $1.650 52795 0 $5.000 379 0 $31.000 5603 0 $20,000.000 1 0 $10,000.000 1 0 $150.000 10 0 $1,200.000 20 0 $350.000 711 0 $85.000 74 0 $300.000 173 0 $111,323.00 0 0 0.3 $50,000.000 1 0 $1.000 0.3 0 $20.500 314 0 $22.000 51 0 $10,000.000 2 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Quantity to Date Amount to Date 52795 $87,111.75 379 $1,895.00 5603 $173,693.00 1 $20,000.00 1 $10,000.00 10 $1,500.00 20 $24,000.00 711 $248,850.00 74 $6,290.00 173 $51,900.00 0.3 $33,396.90 1 $50,000.00 0.3 $0.30 314 $6,437.00 51 $1,122.00 2 $20,000.00 Page 6 of 10 Contract Item Status Project Line Item Description Units Bridge No. 56546 35 2452.502 C-I-P CONC TEST PILE 105 FT LONG 16" EACH Bridge No. 56546 36 2452.502 PILE POINTS 12" EACH Bridge No. 56546 37 2452.502 PILE POINTS 16" EACH Bridge No. 56546 38 2452.603 C-1-P CONCRETE PILING 12" LF Bridge No. 56546 39 2452.603 C-1-P CONCRETE PILING 16" LF S.A.P. 056-635-40 2501.502 18" RC PIPE APRON 036 Roadway EACH Bridge No. 56546 41 2502.501 DRAINAGE SYSTEM TYPE (8910) LS S.A.P. 056-635-42 2503.503 18" RC PIPE SEWER DES 3006 CL 111 036 Roadway LF S.A.P. 056-635-43 2506.502 CONST DRAINAGE STRUCTURE DESIGN F 036 Roadway EACH S.A.P. 056-635-44 2506.502 CONST DRAINAGE STRUCTURE DESIGN G 036 Roadway EACH S.A.P. 056-635-45 2506.502 CASTING ASSEMBLY 036 Roadway EACH Bridge No. 56546 46 2511.504 GEOTEXTILE FILTER TYPE 7 (P) SY Bridge No. 56546 47 2511.507 RANDOM RIPRAP CLASS 111 (P) CY S.A.P. 056-635-48 2531.503 CONCRETE CURB & GUTTER DESIGN 8418 (P) 036 Roadway LF S.A.P. 056-635-49 2531.504 6" CONCRETE DRIVEWAY PAVEMENT (P) 036 Roadway SY !:\Highway Projects\4028-035-SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate #9 (FINAL).docx Contract Quantity This Unit Price Quantity Request $16,000.000 2 0 $300.000 10 0 $430.000 8 0 $59.000 720 0 $90.000 570 0 $815,000 2 0 $2,000.000 1 0 $61.500 124 0 $425.000 14.5 0 $44S.OOO 4.1 0 $1,500.000 3 0 $4.000 932 0 $85.000 473 0 $32.000 470 0 $75.000 67 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. SOS S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Quantity to Date Amount to Date 2 $32,000.00 10 $3,000.00 8 $3,440.00 964.7 $56,917.30 714.3 $64,287.00 2 $1,630.00 1 $2,000.00 116 $7,134.00 14.5 $6,162.50 4.1 $1,824.50 3 $4,500.00 932 $3,728.00 473 $40,205.00 470 $15,040.00 67 $5,025.00 Page 7 of 10 Contract Item Status Project Line Item Description Units Bridge No. 56546 50 2554.502 END TREATMENT-TANGENT TERMINAL EACH Bridge No. 56546 51 2554,503 TRAFFIC BARRIER DESIGN TYPE 31 LF Bridge No. 56546 52 2554.503 TRAFFIC BARRIER DESIGN TRANS TYPE 31 LF Bridge No. 56546 53 2563.601 TRAFFIC CONTROL LS S.A.P. 056-635-54 2573.502 STORM DRAIN INLET PROTECTION 036 Roadway EACH S.A.P. 056-635-55 2573.502 CULVERT END CONTROLS 036 Roadway EACH S.A.P. 056-635-56 2563.601 TRAFFIC CONTROL 036 Roadway LS S.A.P. 056-635-56 2573.503 SILT FENCE, TYPE HI 036 Roadway LF S.A.P. 056-635-57 2573.503 FLOTATION SILT CURTAIN TYPE MOVING WATER 036 Roadway LF S.A.P. 056-635-58 036 Roadway 2573.503 SEDIMENT CONTROL LOG TYPE STRAW LF S.A.P. 056-635-59 036 Roadway 2575.523 RAPID STABILIZATION METHOD 3 MGAL S.A.P. 056-635-60 2582.503 4" SOLID LINE MULTI COMP 036 Roadway LF S.A.P. 056-635-61 2582.503 6" SOLID LINE MULTI COMP 036 Roadway LF S.A.P. 056-635-62 2582.503 4" BROKEN LINE MULTI COMP 036 Roadway LF !:\Highway Projects\4028-03S • SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estimates\056-635-036 Pay Estimate #9 (FINAL).docx Contract Quantity This Unit Price Quantity Request $2,875.000 4 0 $30.000 150 0 $134.500 100 0 $3,800.000 0.7 0 $150.000 2 0 $150.000 2 0 $3,800.000 0.3 0 $5.000 633 0 $15.000 437 0 $4.000 844 0 $1,850.000 4 0 $1.180 649 0 $1.800 1298 0 $1.180 130 0 Base Bid Totals: Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Quantity to Date Amount to Date 4 $11,500.00 150 $4,500.00 100 $13,450.00 0.7 $2,660.00 0 $0.00 2 $300.00 0.3 $1,140.00 633 $3,165.00 200 $3,000.00 844 $3,376.00 5 $9,250.00 1115 $1,315.70 1800 $3,240.00 160 $188.80 $1,422,328.20 Page 8 of 10 Project Category Totals Project Category SAP 056-635-036 Bridge No. 56546 SAP 056-635-036 S.A.P. 056-635-036 Roadway Contract Change Item Status Project cc CC# Line Item Description Units SAP 056-635-co 1 036 63 Administrative Expense Dollar SAP 056-635- 036 co 2 64 2511.504 GEOTEXTILE FILTER TYPE 7 (P) SY SAP 056-635- 036 co 2 65 2511.504 GEOTEXTILE FILTER TYPE 7 (P) SY SAP 056-635-co 2 036 66 2511.507 RANDOM RIPRAP CLASS 111 (P) CY SAP 056-635- 036 co 2 67 2511.507 RANDOM RIPRAP CLASS 111 (P) CY SAP 056-635-co 3 68 2531.503 CONCRETE CURB & GUTTER DESIGN 036 B418 (P) LF SAP 056-635- 036 co 3 69 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF SAP 056-635-co 3 70 2531.504 6" CONCRETE DRIVEWAY PAVEMENT 036 (P) SY SAP 056-635-co 3 036 71 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SY l:\Highwav Projects\4028-035 • SAP 056-635-036 Old Bridge 56505\Construction\Pav Estimates\056-635•036 Pay Estimate #9 (FINAL).docx Amount This Request $0.00 $0.00 Contract Quantity This Unit Price Quantity Request $2,914.80 1 0 ($4.00) 932 0 $4.00 514 0 ($85.00) 473 0 $85.00 261 0 ($32.00) 470 0 $32.00 486 0 ($75.00) 67 0 $75.00 81 0 Contract Change Totals: Otter Tail County Highway Dept. Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SOS S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Amount To Date $1,075,679.35 $346,648.85 Quantity to Date Amount to Date 1 $2,914.80 932 ($3,728.00) 514 $2,056.00 473 ($40,205.00) 261 $22,185.00 470 ($15,040.00) 486 $15,552.00 67 ($S,025.00) 81 $6,075.00 $-15,215.20 Page 9 of 10 Contract Total I s1,401,113.oo I Contract Change Totals Number Description Reimbursement to Driveway Service for half of the cost of the diamond grinding. Diamond grinding was needed at the north and 1 south ends of the project and it was agreed upon between Otter Tail County and Driveways Service to split the cost due to the condition of the existing bituminous pavement the project was matching in to on the south end. 2 Due to a change in plan to preserve as much of the natural state of the river bottom as possible less Random Riprap Class Ill and Geotextile Filter Type 7 was needed. 3 B418 curb was approved to be changed to B618. The 6" Concrete Driveway Pavement quantity was under estimated in the original contract quantities. Material on Hand Additions Line Item Description Date Added Material on Hand Balance Line Item Description Date Added !:\Highway Projects\4028-035 • SAP 056-635-036 Old Bridge 56505\Constructlon\Pay Estlmates\056-635-036 Pay Estimate #9 (FINAL).docx Otter Tail County Highway Dept. SOS S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-01 Amount This Request Amount to Date $0.00 $2,914.80 $0.00 ($19,692.00) $0.00 $1,562.00 Comments Used Remaining Page 10 of 10 OTTER TAIL PROBATION SYSTEMS ASSESSMENT JASON ANDERSON 18306 Norway Road Grand Rapids, MN 55744 218-244-5096 contactthejasonanderson@gmail.com 1 Otter Tail Probation Systems Assessment INDEX: Overview 2 Advisory Committee 3 Survey Summaries 4 Stakeholder Interview Summaries 7 Review of Previous Materials 8 Overview of Delivery Systems 9 State Funding for Supervision 12 Assessment of Supervision Services 13 Systemic Observations/Recommendations 18 Summary/Next Steps 23 Appendix: Judicial Policy 325 2 Otter Tail Probation Systems Assessment Overview: On August 22, 2023, the Otter Tail County Board accepted and signed a proposed contract for professional services to conduct a comprehensive review of community probation/parole supervision services. The specific deliverables of the contract were identified as the following: Advisory Committee: In collaboration with internal stakeholders, key representatives from collateral agencies within the Otter Tail criminal justice system will be identified. The scope of work for this committee will be two-fold: One, the members will advise and inform the consultant of dynamics present within the county that would be helpful in understanding the current systems, practices and culture. Second, as the committee will be comprised of a cross-section of stakeholders, they will be encouraged to communicate the scope and purpose of this study to their respective sector(s) in an interest of increasing community participation and transparency to the process. Surveys: Two separate surveys will be conducted. One will be specifically crafted to poll current and past probationers, while the second survey will be drafted to assess collateral agency’s experiences in their interactions with both the local Department of Corrections (DOC) and the County Probation Office. Interviews with Key Stakeholders: Via a combination of focus group meetings and 1:1 conversations, multiple on-site sessions will be offered to glean characteristics of what is currently working well along with the identification of potential areas for improvement. Analysis and Compilation of Survey Data and Interviews: While some survey and interview questions will lend themselves to quantitative analysis and concrete “data points”, the participants will also have the opportunity to provide qualitative input. Highlights and reoccurring themes of these responses will be summarized in the report. Review of Previous Materials: To mitigate redundancy and to capture the insights and considerations previously explored, the materials related to this topic that were generated by the previous County Administrator will be reviewed. Explanation of Community Corrections Delivery Systems: A summary explanation of the 3 different probation/parole delivery system options will be provided. This will include governance, funding, implications regarding county office space, local control, and other related impacts. Analysis of Cost Comparisons. The financial implications of switching to either DOC- contract or CCA (Community Corrections Act model) would be explored and provided. 3 Otter Tail Probation Systems Assessment Advisory Committee: On October 2, 2023, the initial meeting of this committee convened. The purpose/scope of the committee was articulated and a brief training concerning the National Institute of Corrections principles of Evidence Based Practices was provided. This was offered in an attempt to provide clarity as to what the current policies/practices and programs will be measured “against” concerning this assessment. While the extent to which collateral agencies and stakeholders are pleased or displeased with how things are currently going is interesting and may be relevant when making future policy decisions – whether community corrections is being administered via practices that are grounded in something other than anecdotal or subjective opinions about how the work ought to be done is important. Probation supervision is an interesting field, in that it is typical for people with limited first-hand experience or knowledge of the topic to have strong opinions about the best way to do the work. The scope of this study is not simply to gauge whether or not people are happy with how the work is being done in Otter Tail County. While the satisfaction of services by stakeholders is certainly relevant and germane to the study – what is perhaps even more interesting is why stakeholders are satisfied or dissatisfied. The Advisory Committee was comprised of the following individuals: Name (Alphabetical): Sector: Devon Aberle Citizen Hon. Sharon Benson Courts Michelle Eldien County Attorney Barry Fitzgibbons Sheriff Robert Lahman County Commissioner Tria Mann Courts – Treatment Court Coordinator Jeff McCracken Citizen Hon. Kevin Miller Courts Kurt Mortenson County Commissioner Reed Reinbold Sheriff’s Department Brian Rubenstein Dept. of Corrections Mark Schmidt Citizen Michael Schommer Otter Tail County Probation Director Cornel Walker Citizen Doug Whiting Citizen The Advisory Committee convened on 4 separate occasions, roughly 1 month apart between October 2023 and February 2024. 4 Otter Tail Probation Systems Assessment Surveys: Utilizing a web-based survey platform, two separate surveys were created and distributed. One survey was drafted to glean feedback from current and/or past clients of both probation departments while the second survey was drafted to obtain feedback from collateral agencies that interact with probation. The client surveys were distributed through the probation departments directly to their clients while the collateral agency survey was pushed out through the Advisory Committee members to their respective sectors. Both were anonymous and were open from January 3 – February 1, 2024. Letters were mailed to all of the roughly 500 active clients in the County Probation Office containing information regarding the purpose of the survey, a QR code link as well as a paper copy of the survey. The DOC office distributed the surveys to 168 clients both electronically and by providing paper copies to those without digital access. Client Survey Finding Highlights: A total of 70 client surveys were completed and 74% of those who started the survey completed it. Approximately half of the survey respondents (51.43%) identified as being supervised by the County Probation Office while the remainder (48.57%) were supervised by the Department of Corrections. Clients from both agencies overwhelmingly indicated that their agent spent “the right amount of time” with them while the open-ended survey questions gleaned far more positive responses than negative. When asked about the ways in which services provided by their agent could be improved (Q6), a combined 49 out of the 60 responses provided answers “None”, “N/A”, or “No Improvements”. Other responses included a 5 Otter Tail Probation Systems Assessment handful expressing displeasure with their agent’s approach as well as transportation challenges for drug testing. Question #8 evoked from participants the area in which their agent assisted them the most. Responses varied greatly, which is to be expected as client needs are diverse, with the domains most often identified as Chemical and Mental Health. Collateral Agency Survey Finding Highlights: Ascertaining the extent to which collateral agencies are satisfied with probation services (and perhaps even more interestingly, why they are satisfied or dissatisfied) was an important aspect to this study. A total of 48 Collateral Agency Surveys were completed. The overall satisfaction rating (Q1) for both agencies were favorable: 6 Otter Tail Probation Systems Assessment Common themes that emerged when respondents were asked the areas in which the agencies provide excellent service (Q4 & Q5) included: Communication, timeliness and having professional/experienced staff. There were few distinctions between the County and DOC offices concerning these affirmations. When asked for potential areas of improvement (Q6 & Q7), once again most respondents offered similar feedback for each agency. While the most common response was a variation of “None”, communication and/or accessibility challenges emerged as themes. The diverse perspectives or interests of collateral agencies was interesting to note. While some indicated a desire to see an increase in “accountability” (some specifically desiring an increased rate of incarceration), others desired that they “be less punitive”. It should be mentioned that a small percentage of the Collateral Agency Survey was evidently completed by current (or prior) clients. A small number of responses captured in Q6 and Q7 included comments such as, “…Jeremy Caudillo has been the best PO I have ever had” and in Q8, when asked what “Sector” best describes the respondent’s relationship with probation, of the 11 respondents who selected “Other”, 6 of them indicated that they were on probation or parole. 7 Otter Tail Probation Systems Assessment Interviews with Key Stakeholders: A total of 17 interviews were conducted with individuals (11) and groups (6) soliciting feedback from a total of 34 individuals throughout the course of this study. One of the functions of the Advisory Committee was to assist in identifying collateral agencies and stakeholders to engage in these interviews. Those interviewed included: Treatment providers, Otter Tail County Criminal Justice Advisory Committee members, Otter Tail County Probation staff, the Otter Tail County Department of Correction office, Health and Human Services, Law Enforcement, Jail Staff, County Administration, and the members of the Advisory Committee. The purpose of these interviews was two-fold. In addition to offering additional insights as to the degree of satisfaction collateral agencies have with the current practices/processes, including strengths and growth opportunities, these interviews also sought to impart transparency to this study and increase engagement from others. At the conclusion of each interview, participants were encouraged to reach out to myself to provide any additional information or feedback that they might have. As with survey data, the extent to which participants are pleased or displeased with how services are being delivered is interesting and certainly germane to this study. It is perhaps even more interesting to understand why they are pleased or displeased. Themes that emerged in the course of the interviews were in many ways similar to those from the survey results in that the majority of those who participated expressed overall satisfaction with the current delivery of services. Both offices have highly skilled staff who communicate well and have fostered solid working relationships with collateral agencies. When asked for potential areas of improvement, a number of themes emerged: Lack of Accountability – This topic came up a few times from different sources and seemed rooted in the belief that punishment and/or incapacitation are essential to curb problematic behaviors. Concerning the County Office, the efforts over recent years to mitigate out-of-home juvenile placements has created a perception that youth are not being adequately held accountable. Redundancy of Services – When an adult client is actively supervised by the DOC and is subsequently placed on pre-trial supervision for a misdemeanor or gross misdemeanor, the client is currently expected to report to both offices as the DOC does not provide pre-trial supervision. Additionally, stakeholders stated that there is oftentimes confusion as to which office supervises a particular client. While it may seem obvious to those who work more closely within the criminal justice system, the division of who- does-what can be confusing. Inadequate Community-Based Programming – Multiple stakeholders noted the lack of programming in the community. This is especially true for juvenile services. 8 Otter Tail Probation Systems Assessment Access to Services/Transportation – The location of the New York Mills offices (for both probation and HHS) was questioned as there are far more residents in Perham. Transportation to services is problematic. In each interview, participants were asked pointedly what they hoped to see happen as a result of this study. While there were those who opined transitioning to a Community Corrections Act model would be beneficial, the predominant response was a desire to not have a change in probation delivery systems. The follow-up question asking why they felt that way provided additional insight. For many, their response was a variation of “if it isn’t broke, don’t fix it” while several others expressed concern about the potential impact to the workforce. This was especially true for the staff of both probation offices. Despite the statutory language that protects a probation officer’s position in the event a county chooses to switch delivery systems, doubt existed as to whether or not people would either lose their jobs or simply choose to not make the transition. Given the challenges all industries are currently facing regarding workforce recruitment, this dynamic has the potential of making any such transition challenging in the short-term. There were stakeholders who had no opinion regarding delivery system changes, those who explicitly stated that they believed a transition would be beneficial and others still who indicated that the worse-case scenario to this study would be, “…if at its conclusion, it is clear that we would benefit from making changes, yet no action is taken.” Review of Previous Materials: In an effort to mitigate redundancy and to capture the insights and considerations previously explored, the materials related to this topic that were generated by the previous County Administrator were reviewed. A handful of electronic files had been retained and were reviewed. These included a 2015 publication from the Association of Minnesota Counties, “Minnesota Probation Delivery – The County’s Role” which provides an overview of the different delivery systems including the governance and funding for each as well as a Department of Corrections publication, “The Delivery Systems Change Process” which was developed by senior administrators from all 3 delivery systems to assist local units of government as they explore the possibility of transitioning to a different delivery system. This document is still available for download on the Department of Corrections website at: https://mn.gov/doc/assets/Deliverysystemschangeprocess_tcm1089- 271688.pdf?sourcePage=%2fdoc%2fdata- publications%2fresearch%2fpublications%2f%3fid%3d1089-273010 In addition to this document, there were notes indicating the various collateral agencies to engage in exploring the possibility of making a delivery system change, budget worksheets and a document capturing feedback from the Clay County Administrator and Department of Corrections District Supervisor. Clay County operates as a DOC contract county, meaning their county contracts with the Department of Corrections to perform supervision of juveniles and 9 Otter Tail Probation Systems Assessment adult misdemeanants. That document articulated the governance and financial considerations – answering specific questions such as juvenile out-of-home placement expenses, staffing, etc. Based upon the documentation retained, Otter Tail County investigated the possibility of making a delivery system change in 2015 and again around 2019. The timing of those inquiries aligned loosely with the turnover of the County Probation Director position. These were both administrative explorations that were not formally taken up by the County Board, nor were they Board-driven processes. If meeting minutes were captured in the course of either of those inquiries, they were apparently not retained. Subsequently, the only concrete outcome that can be deduced from those previous processes is that the county chose to not pursue making a delivery system change. Explanation of Community Corrections Delivery Systems: Recognizing that there will be readers of this report with only a peripheral understanding of the 3 different probation/parole delivery systems, an explanation of each is provided below. County Probation Office (CPO) Model: This is the model Otter Tail County currently utilizes, as do 20 other counties in Minnesota. Aside from Carver and Wright Counties, which might be best characterized as suburban, the remaining CPO counties are rural in nature. Structure: There are 2 probation agencies that serve the county. A county office, which is responsible for the supervision of all juvenile matters and all adult misdemeanant/gross misdemeanant clients and a state Department of Corrections office which is responsible for all adult felony clients. Misdemeanor: Offenses for which the maximum penalty is up to 90 days in jail. Gross Misdemeanor: Offenses punishable by up to a year in jail. 10 Otter Tail Probation Systems Assessment Felony: Offenses punishable by more than a year in custody. If a felony sentence is executed (either at the time of sentencing or as a result of a probation violation), the client’s incarceration is within the state prison system. Governance: The local Department of Corrections office is managed in all aspects by the Field Services Division of the DOC. This includes staffing levels and operational policies/practices. Minnesota Statute 244.19 articulates factors that relate to governance. Specifically, it indicates in Subdivision 1b (b): “The court, with the approval of the county boards or respective Tribal Nation governments, may appoint one or more salaried county or Tribal probation officers to serve at the pleasure of the court.” The extent to which judges in CPO Counties actively involve themselves in the management or oversight of their county probation departments varies greatly across the state. One end of the continuum includes active participation in hiring, promotions, discipline, and the approval of agent/director pay scales, while the other end includes counties in which the seated judges have zero involvement in such matters. As with most continuums, there are those who fall somewhere in the middle. In Otter Tail County, the Courts involvement has evolved over the years. Upon the adoption of a county pay scale (agents had previously been paid utilizing the DOC’s scales), the Courts no longer sign salary orders. Similarly, they are no longer involved in the hiring of agents, yet participated in the interviewing and appointment of the current director. The director maintains regular (quarterly) meetings with the judges to discuss any proposed changes, new program ideas and other matters relevant to the operations of the department. It is also important to note that the Minnesota Judicial Council developed a policy in 2019 for judges of CPO counties providing guidance and clarity in this regard. Concerning probation agents, this policy articulates they are in all regards county employees and the hiring, discipline, etc. are all handled through the county. Probation Directors are appointed by the court and report jointly to the bench and the county board. A copy of this policy is included in the appendix. This policy was not without controversy when drafted and judges across the CPO landscape have demonstrated a varied degree of compliance to it. The autonomy of judges is not an insignificant dynamic and the extent to which some follow a policy that in some areas may be viewed as contrary to language contained in statute may play a role in the matter. Advantages: Counties utilizing this system have increased local control concerning juvenile matters (including out-of-home placements and in-house programming) and setting supervision policies/practices and internal program delivery for juvenile and adult misdemeanants/gross misdemeanants while benefiting from the services of the Department of Corrections in providing felony supervision. 11 Otter Tail Probation Systems Assessment Challenges: By having 2 separate corrections departments within the same county, a certain degree of redundancy is inevitable. This may include infrastructure/office space factors and support staffing levels. Inconsistencies regarding supervision policies and practices between agencies can also prove confusing and at times problematic. Community Corrections Act (CCA) Model: At present, there are 36 counties that operate using this system. While all metropolitan and most suburban counties are CCA, there are 28 counties in greater Minnesota who are as well. At present, there are 36 counties comprised of 24 jurisdictions participating in the CCA. Structure: The county assumes responsibility for all community supervision. One exception to this can be Intensive Supervised Release (ISR), which is a designation assigned to high-risk (typically violent) individuals who have been released from prison. Most releasees do not acquire that designation and their Supervised Release term is subsequently supervised by the CCA agency. By agreement with the respective counties, the Department of Corrections provides ISR supervision in most CCA counties outside of the metro area and in the Arrowhead. Governance: Since 1973, counties with a population exceeding 30,000 have had the option to operate using the CCA model. Counties under 30,000 were allowed to join adjacent counties and the population restriction was legislatively removed in 2023. Minnesota Statute 401 articulates factors that relate to governance of Community Corrections Act (CCA) agencies. Oversight is provided by a local Corrections Advisory Board. Advantages: As with counties operating with the DOC contract model, all community supervision is provided by the same agency. Counties utilizing this system have the highest degree of local control regarding the supervision strategies, policies and service delivery. This autonomy is mitigated to an extent for counties who enter into a joint- powers agreement with adjacent counties, such as Polk, Red Lake and Norman Counties (Tri-County Corrections). Challenges: This model compels the county to manage a larger workforce, and subsequently had increased needs for sufficient office space as well as an increased demand for human resources and information/technology support. Minnesota Department of Corrections Contract Offices: There are currently 30 counties that contract with the DOC to provide all community supervision. Neighboring counties, Douglas, Becker and Clay, operate utilizing this model. Structure: These services are managed via 17 district supervisors. The county contracts with the DOC to provide juvenile and adult misdemeanant/gross misdemeanant supervision. The staffing level used to provide juvenile and adult misdemeanant/gross 12 Otter Tail Probation Systems Assessment misdemeanant supervision is established in collaboration with county leadership as roughly 50% of the costs to provide those services are billed to the county. Advantages: As with counties utilizing the CCA model, all community supervision is provided by the same agency. As part of a state agency, employees are able to transfer between offices when vacancies occur, which can contribute to vacancies being filled more quickly (and with veteran staff). This model places the least amount of workload and obligation upon the county regarding supervision/oversight and collateral supports such as human resources. Challenges: While the DOC demonstrates collaboration with local criminal justice agencies and innovative strategies, this model presents the least amount of local control for counties. State Funding for Community Supervision: Prior to 2023, each of the 3 delivery systems described above were uniquely funded – and significantly underfunded. Significant legislative reform took place in the spring of 2023 which addressed both challenges. In addition to significant on-going increases, the previous funding mechanisms were scrapped in exchange for a model that applies uniformly across delivery systems. Stated simply, agencies are now funded based upon the clients they supervise. This model, referred to as a capitated rate, acknowledges that higher-risk clients require increased demand on community corrections agencies. Further, it reflects the historical expectation that the state provides 100% of funding for felony supervision and 50% for juveniles and adult misdemeanants/gross misdemeanants. At a local level, this funding reform produced a $296,765 increase in state dollars to Otter Tail County Probation. The Otter Tail County Department of Corrections Office experienced an increase of $193,000. This funding reform was the product of the Justice Reinvestment Initiative (JRI), a multi-year process that included a comprehensive state-wide assessment of community supervision by the Council of State Governments (CSG). As a foundation to providing funding recommendations, the CSG examined how services were being provided across the 3 delivery systems. Interestingly, there were far more similarities than there were differences identified. Many of the challenges identified, such as inconsistencies in supervision standards, are being addressed via a legislatively mandated supervision standards committee. The work of that committee is ongoing at the time of this writing. 13 Otter Tail Probation Systems Assessment Assessment of Community Supervision Services: The National Institute of Corrections, in consultation and collaboration with subject- matter experts across the industry have established principles of evidence-based based practices. It is through each respective principle that the current policies and practices were examined. 1. Assess Actuarial Risk/Needs. Utilizing a validated tool, assess individuals to determine who is at greater risk to recidivate and further identify the criminogenic needs that require attention. Assessment is an ongoing function, based on formal and validated instruments. Strengths: Both corrections agencies are using risk/need assessments. The general risk assessment tool used for adults by both offices is the Level of Services/Case Management Inventory (LS/CMI) while the County office uses the Youth Level of Services/Case Management Inventory (YLS/CMI 2.0) for juvenile cases. Concerning specialized adult risk instruments the following are being utilized: Risk and Needs Triage (RANT): Used within the DWI Treatment Court program to determine eligibility and to identity need factors. Impaired Driving Assessment (IDA): The County offices uses this assessment to determine risk levels for DWI clients. Dynamic Risk Assessment - STATIC-99/STABLE: The Department of Corrections utilizes this specialized risk assessment tool with all sex offender clients to determine supervision levels. 14 Otter Tail Probation Systems Assessment Challenges: As indicated in the Council of State Government’s 2021 report, the LS/CMI has never been normed/validated in Minnesota. This issue is currently being addressed with a validation study underway. Room exists for improvement regarding risk assessments to better inform supervision standards for domestic assault clients as well as for pre-trial supervision standards. 2. Enhance Intrinsic Motivation. Behavior change is best an inside job. Ambivalence and resistance is commonplace, however staff versed in Motivational Interviewing techniques are equipped to work through these barriers. Strengths: Regarding the formal training of staff, this is an area in which the state-wide network of evidence-based training shows its merits. Staff from both departments are required to complete a comprehensive training model in this communication approach. The vast majority of respondents of the client survey rated the quality of communication from their agents as “Very High” or “High”. Challenges: Room exists for each department to expand opportunities for the on-going formalized coaching of Motivational Interviewing. 3. Target Interventions. A. Risk Principle: Prioritize supervision and resources for higher risk offenders. This answers the question “Who” we target. Strengths: Both agencies are not only assessing the majority of clients with a validated instrument, policy establishes supervision standards consistent with the assessed risk levels. Higher risk clients are seen more frequently, while lower risk clients are seen less frequently. Where specialized risk instruments exist (IDA within the county office and DRA within the DOC), the respective agency utilizes them to drive supervision levels. Challenges: At present, an adult client with the same LS/CMI score could be placed at an increased or decreased level of supervision based upon which agency they are placed under supervision. Example: A gross misdemeanor drug offender with an LS/CMI score of 28 would be assessed as “High” risk in the County office and seen a minimum of twice per month. The same client, if placed on felony supervision to the DOC would be deemed “Medium” risk and seen monthly. This troubling dynamic exists state-wide across probation departments and is being addressed by a state-wide committee who will be establishing standardized cut-off levels for the LS/CMI. Additional opportunities exist for improvement regarding pre-trial supervision standards. While the county office is currently using the LS/CMI (with modified cut-off scores) for clients placed under pre-trail supervision, specialized tools for domestic abuse clients that may more 15 Otter Tail Probation Systems Assessment accurately predict risk for that population. The DOC is not currently providing affirmative pre- trial supervision, although their 2024 comprehensive plan notes that this is an identified goal in the coming year. B. Need Principle: With those individuals identified as high risk, focus attention on the criminogenic needs (factors that research have shown a strong association with criminal conduct / recidivism). This answers the question of “What” we target. Strengths: By all accounts, agents from both departments attend to this principle very well. This assessment is based upon the focus group interviews with probation staff, 1:1 interviews, conversations with collateral agencies and the client survey results. Mental and chemical health were the domains most frequently identified as areas in which clients received support from their agents. Additionally, staff in both departments are trained in and using Carey Guides, an individualized cognitive/behavioral strategy. Challenges: Expanding the implementation of cognitive behavioral interventions is an evidence-based strategy to address thinking errors, increase social skills and in some instances address anti-social attitudes. Both probation departments indicate that elements of these programs are being delivered on an individual basis, yet the opportunity exists to implement the actual programs. It is important to note that the efficacy of these programs is dependent upon the fidelity of their implementation. Per their 2024 comprehensive plan, Otter Tail County Probation has a plan to train agents in Decision Points in 2024 with the intent of starting program delivery with the start of the 2024-2025 school year. C. Responsivity Principle: Match the intervention style with that which will work best with the offender. This answers the question of “How” we target. Strengths: Broadly, both agencies demonstrate elements of responsivity via the specialization of caseloads. This includes the DWI Treatment Court, the DOC’s specialization of sex-offender clients and the delineation of adult/juvenile cases in the county office. Again, the client survey data suggests within the caseload assignment agents uniquely attend to their respective clients. Challenges: Due to lack of scale, rural probation offices rarely have the same opportunities to establish as many “specialized” caseloads as metropolitan agencies. One area of possible growth for Otter Tail County is regarding domestic abuse cases. Other counties have demonstrated improved outcomes via specialized domestic abuse caseloads. 4. Skill Train with Directed Practice (using cognitive-behavioral treatment models). Skills are not just taught to the offender, but are practiced or role-played. These programs must be delivered by well trained staff. Strengths: As noted above in the “Responsivity” domain, this is an area in which both agencies indicate that they are using evidence-based strategies on an individual basis (Carey Guides). 16 Otter Tail Probation Systems Assessment Challenges: At present, neither department is delivering any version of these strategies as a program. When delivered with fidelity, it has been repeatedly demonstrated that moderate to high-risk clients who successfully complete these programs (i.e.: Decision Points, Thinking for a Change) experience up to a 40% reduction in their risk of recidivism. Otter Tail County Probation has a plan in place to implement this program with juvenile and adult offenders in 2024, yet neither department currently has a plan to do so with adult clients. This appears to be an area for collaboration between departments. Regarding DWI clients, examining the possibility of implementing Driving with Care is strongly encouraged as well. Other Minnesota probation agencies (i.e. Ramsey County) demonstrated the successful completion of this program reduced recidivism that exceeded the impact of outpatient chemical dependency programming. 5. Increase Positive Reinforcement. The research indicates that four positives to one negative reinforcement is optimal for promoting behavior changes. These positive rewards do not have to be applied consistently to be effective. This is not at the expense of swift and certain accountability for negative or unacceptable behavior. Strengths: Both agencies have policies and practices that reinforce this principle. The reduction of supervision standards based upon client progress (as measured by formal reassessments) as well as policies that allow early discharge from supervision are perhaps the most glaring examples of this. Otter Tail County Probation has taken this principle to the next level by contributing tangible resources to it. Since 2021, they have had a line item in their annual budget for juveniles. These funds ($12,000 in FY24) can be used to fund pro-social events or activities, haircuts, gym memberships or for agents to treat a client to a meal or sporting event as a reward for progress. Regarding adults, in addition to handwritten notes affirming sobriety/achievement/progress, agents have the authority to “waive” a meeting with their agent. Challenges: The Department of Corrections office does not budget for any such matters, and at the district level, leadership does not have the autonomy to establish a line-item within their annual operating budget to do so. Opportunities may exist to solicit donations of small gift cards from local businesses that could be offered as tangible incentives for progress. 6. Engage On-going Support in Natural Communities. By connecting offenders with pro-social support networks in their communities, there lies better hope for long-term stability. Strengths: Staff from both agencies take deliberate steps to connect their clients with pro- social support. This includes formalized support groups and community-based programming. 17 Otter Tail Probation Systems Assessment Challenges: Similar to many other communities, Otter Tail County would benefit from an increase in community-based programming. 7. Measure Relevant Processes/Practices. Accurate documentation of case information, along with a formal and valid mechanism for measuring outcomes, is the foundation of evidence-based practices. Agencies must routinely assess offender change and evaluate offender recidivism if services are to remain effective. In addition to routinely measuring and documenting offender change, staff performance should also be regularly assessed. Strengths: On a state-wide level, the Department of Corrections has staff dedicated to research and data analysis. Their latest comprehensive report concerning outcomes was completed in 2023 and is available at the following link: https://mn.gov/doc/assets/2023%20Minnesota%20Statewide%20Probation%20and%20Supervi sed%20Release%20Outcomes%202019%20Cohort_tcm1089-613357.pdf The body of the report includes felony-free rates for probationers and supervised releasees from six months, one year, two years, and three years after they leave supervision. The report also captures restitution payments. The data is presented in state-wide and regional configurations. Otter Tail County data is folded into the West Central Region, which also includes Becker, Clay, Douglas, Grant, Pope, Stevens, Traverse, and Wilkin Counties. The Otter Tail County Probation Department’s 2024 Comprehensive Plan outlines several additional outcomes including: Juvenile Out-of-Home Placements, Number of Juveniles on Supervision, Restitution Paid, Pre-Trial Outcomes. The extent to which the local agency tracks and reports on these factors is noteworthy. Challenges: Data collection and analysis demands resources. Yet without adequate investment and attention to this principle, the efficacy of services is left to anecdotal impressions and opinions. In addition to outcome data such as recidivism, processes require regular and intentional measurement as well. Are programs being delivered with fidelity? Are risk assessments being scored accurately? Are agents targeting the factors that drive a particular client’s risk to reoffend? Absent objective and formalized measurement of these practices, we simply do not know. Regarding risk assessments, the DOC had previously facilitated state-wide quality assurance measurement both internally and for CPO and CCA agencies who wished to participate. Those practices fell by the wayside in 2020 and there is no formalized quality assurance measurement taking place concerning risk assessments by the state office. Internally, the Otter Tail County Probation Department continues to conduct quarterly peer review quality assurance sessions. 18 Otter Tail Probation Systems Assessment 8. Provide Measurement Feedback. Providing feedback to offenders builds accountability and bolsters motivation to change. The same is true within an organization. Monitoring delivery of services and fidelity to procedures helps build accountability and maintains integrity within the agency’s mission. Strengths: As referenced previously in this report, the recent Justice Reinvestment Initiative involved a comprehensive assessment of probation services across delivery systems on a state- wide basis. While the findings uncovered challenges regarding risk assessments, inconsistencies regarding supervision practices and others, a workgroup has been working over the past year to address these issues. This significant undertaking is being facilitated by representatives from each delivery system. Challenges: Operationalizing state-wide standards will not be without its challenges. Nor will changes come quickly. A comprehensive validation study of the LS/CMI, for example, will require time and funding. New supervision standards may necessitate a redeployment of resources. At the local level, a number of evidence-based strategies are currently in practice within both departments, yet absent comprehensive quality assurance practices objectively measuring proficiency (i.e. risk assessments, Motivational Interviewing) and program fidelity (cognitive skills programming), the only feedback that can be provided is anecdotal. Systemic Observations and Recommendations: Accessibility to Services: As a rural community, transportation for clients residing outside of the county seat is problematic. While having remote service locations on the east side of the county is a commendable attempt to mitigate that challenge, relocating those services (for both probation and Health and Human Services) from New York Mills to Perham warrants examination. Staffing Levels/Workload Considerations: Adequate staffing levels correlate directly to the level of services provided. In addition to caseload size considerations, the ability to effectively deliver in-house programming, provide adequate administrative support as well as managerial supervision are important factors that impact the delivery of services to clients and the community. Minnesota has historically under-funded community supervision. Per the Council of State Government’s assessment in 2022, Minnesota ranked 50th in the nation regarding the allocation of general funds to corrections. The national average expenditure was 19 Otter Tail Probation Systems Assessment 6.5% while Minnesota expended 2.5%. The past decades of underfunding translated into diminished reimbursements to counties for the work they administered and inadequate staffing levels within the Department of Corrections. County agencies have had the option of choosing to absorb non-reimbursed expenses by covering them with levy dollars, while the DOC only had access to the funds allocated by the state. As stated previously in this report, significant funding reform transpired in 2023 which represented on-going increases of state expenditures. At a local level, this was an increase to the Otter Tail County Probation Department by $296,765. Decisions as to how those dollars will be spent have been put on hold pending the findings of this study. The Otter Tail County Department of Corrections experienced an increase of $193,000, and per the DOC’s 2024 comprehensive plan, they have created a Program Director position to serve its 3-county district and further intend to add 1 FTE whose primary focus will be pretrial supervision. Department of Corrections: Serving Otter Tail County, there are a total of 9 FTE positions: Enhanced Sex Offender and Drug Court Agent: 54 active clients, 27 inactive Enhanced Supervision and Treatment Court Agent: 24 active and 21 inactive Medium/Traditional Supervision Agent: 90 active and 35 inactive clients Minimum Supervision Agent: 169 active and 23 inactive clients Task Agent: 13 active and 102 inactive clients. (This position’s primary responsibilities include bail evaluations, pre-sentence investigations and cases whose supervision has been transferred out-of-state.) District Supervisor: Provides supervision of DOC offices for Becker, Mahnomen and Otter Tail Counties. (27 total staff) Program Director: This newly created position will work in a supportive role to the District Supervisor, assisting with staff coaching/training, continuity of operations, workflow, and enhanced supervisory support to agents. Office/Administrative Support Staff: 2 FTE positions. Otter Tail County Probation: A total of 15 total FTE positions comprise the county office with the following areas of responsibilities: 20 Otter Tail Probation Systems Assessment Adult Supervision Agent: 3 FTE positions supervising an average total of 120 clients. Adult Treatment Court Agent: 1 FTE position supervising 40 clients. Adult Enhanced Drug Caseload Agent: 1 FTE position supervising 50 clients. Pretrial Supervision Agent: 1 FTE position supervising 150 clients. Adult Case Aid/Surveillance Agents: 2 FTE positions whose role is to supplement supervision with increased field contacts. Juvenile Agents: 2 FTE positions supervising an average of 40 clients. Administrative Support: 4 FTE total, 3 in Fergus Falls and 1 in New York Mills Probation Director: 1 FTE supervising 14 direct-reports, 20 adult clients and the Juvenile Diversion Program. Community-Based Programming: For both adult and juvenile clients, Otter Tail County is lacking in out-patient services. Areas lacking include domestic abuse programming, adult cognitive behavioral programming, and juvenile out-patient chemical dependency treatment. The Department of Corrections is poised to internally deliver a recently developed domestic abuse program, The River of Cruelty, yet it is unclear as to whether misdemeanor/gross misdemeanor offenders will be allowed to participate. Pre-Trial Supervision: At present, only the county office is providing adult pre-trial supervision – including random drug testing and risk-based affirmative supervision for misdemeanor and gross misdemeanor crimes. It is counter-intuitive that an individual alleged to commit a felony-level offense currently receives no affirmative supervision and is only drug tested for cause. The 2024 DOC Comprehensive Plan articulates a plan to address this area. Access/Communication: A number of criminal justice partners expressed challenges related to access and/or communication with the probation departments. These included confusion as to which probation office to call regarding a particular client, lack of communication from agents regarding dispositional recommendations and challenges reaching an agent after hours. Shared Vision: In recent years, the county probation office has adopted a new philosophy concerning juvenile justice. This includes the piloting of a Juvenile 21 Otter Tail Probation Systems Assessment Restorative Justice program. In an effort to adhere to evidence-based practices and to mitigate out-of-home placements, client behavior that historically would have likely resulted in detention is now handled differently. While this least-restrictive approach has demonstrated drastic reductions in out-of-home placements, a number of criminal justice stakeholders question this strategy and opine that neglecting to impose appropriate accountability is ineffective. Restorative Justice programs, when implemented properly, do not excuse the juvenile from being held accountable. Yet “accountability” takes a different shape. Rather than a punitive sanction or incapacitation, these programs not only increase the likelihood of the victim (and by extension the community) being made whole, but they also address the juvenile’s underlying belief systems that contributed to their anti-social behavior. Punishment alone does not accomplish this. This is viewed by some as a “soft on crime” approach to corrections. Yet – if the desire is to actually reduce recidivism and these strategies (when implemented with fidelity) are shown to do so while punitive-only strategies have repeatedly been demonstrated to actually increase recidivism it would be advantageous to implement them. Synthesis of Services between Probation Agencies: Aside from the DWI/Drug Court program (which by all accounts is doing remarkably well by all measures), several opportunities for increased collaboration exist. Whether the word used to describe it is “silos”, “turf-ism” or others, the two probation departments are not operating in a manner that places the client and the community first. It is beyond the scope of this study to comment on why this lack of collaboration exists. The dynamic exists and it is creating business problems and inefficiencies. Examples include having a client who is currently under felony supervision expected to report to both their felony agent and the county office if they are placed on pre-trial supervision for a misdemeanor/gross misdemeanor and the missed opportunity to collaborate in the delivery of cognitive behavioral programming. In several other CPO counties these are not problematic issues, so it reflects what is happening in Otter Tail County and not a manifestation of the delivery system. At the risk of sounding cliché, work gets done through relationships. When relationships are strained, or to an extent non-existent, the service to the community suffers. Delivery System Considerations: The purpose of this study was never intended to narrowly focus on whether Otter Tail County should switch delivery systems. County leadership has been transparent about the fact that such a change is being considered and this study may be beneficial in making such a determination. As referenced earlier in this report, a publication posted on the DOC’s website, “The Delivery Systems Change Process”, was drafted a number of years ago by senior administrators representing all 3 delivery systems. While some of its content is dated (i.e. statutory language has been revised), this tool could prove helpful if the decision is made to further the exploration of making a change. 22 Otter Tail Probation Systems Assessment At the risk of simplification, any such change in delivery systems is a policy decision. Quoting page 7 of the report: “Decision-makers have to discern whether the key differences between delivery systems truly make a difference for a county or counties. A true difference would be the prediction that changing the delivery system would increase service efficiency, effectiveness, quality or outcomes for the community, people victimized by crime, offenders or public servants.” The funding reform that took effect in 2023 has spurred a number of CPO counties to examine (or, in some instances, re-examine) the prospect of making a delivery system change. At present, 5 CPO and 1 DOC Contract counties are doing so. With the previous funding formulas, the amount of state dollars that were expended at a county-level was inconsistent and complex. This resulted in scenarios in which counties similar in size/demographics may have received drastically disparate amounts of state dollars to operate using the same delivery system. Now that the funding formula is uniform across delivery systems, the financial ramifications of selecting one system over another have been mitigated significantly. Yet there are financial impacts to be considered beyond the amount of state funding a county would receive if a delivery system change were adopted. These factors such as office space/infrastructure can prove to be barriers, for example. Regarding overall current expenditures, the DOC’s 2024 Comprehensive Plan lists the total budget for FY2024 at $974,747.01 and has its FY2025 budget set at $1,018.610.63. Those figures include expenditures for the DOC Interstate Compact Office (roughly $23K/year), Central Office Management/Administration (roughly $47K/year). It is not clear as to whether or not the figures include office space lease costs. The county office has $2,809,633 budgeted for FY2024. This figure includes all costs related to staffing, programs, and juvenile out-of-home placements/detention. Throughout the course of this study, I have had several stakeholders ask me a variation of the question, “Why have other counties switched delivery systems?” The short answer is that there is no single answer. For some, financial considerations were significant. Other counties had a desire to increase local control (when switching from CPO to CCA), while others sought the opposite (switching from CPO to DOC Contract) as county leadership found it appealing to have one fewer department to manage. One trend is perhaps worth taking note of: From 2008 to present, 7 counties have transitioned away from the CPO model. Within the same time frame, 3 CPO counties became DOC Contract counties while 4 CPO counties transitioned to the CCA model. The legislative changes in 2023 were beyond funding reform. New language emerged compelling all probation departments, regardless of delivery system to submit 23 Otter Tail Probation Systems Assessment comprehensive plans to the Commissioner of Corrections for review and approval. Previously, only CCA agencies were compelled to do so (MS 401.06 & MS 244.19 Subd. 1c (1)). Otter Tail County Probation had been preparing these plans annually prior to this statutory expectation in an effort to communicate with the County Board, collateral agencies and the public concerning their mission/vision, description of services provided, outcome measures as well has future goals. The local Department of Corrections office recently completed their first comprehensive plan which will be formally reviewed with county administration and shortly. Summary/Next Steps: Regarding probation/parole supervision services, Otter Tail County has numerous strengths – perhaps most noteworthy is a seasoned and dedicated workforce. From both the DOC and the County Office, staff are passionate about the clients and community they serve. Further, the County Office has taken significant strides under current management to implement effective and innovative supervision strategies and programs. Both agencies have worked in collaboration to develop and facilitate the Treatment Courts (DWI/Drug). Systemically, the body of this report identifies areas for increased collaboration, program expansion and potential efficiencies. The increase in ongoing state funding makes many of these items more attainable. Yet not every challenge is necessarily a product of insufficient resources. How senior administration chooses to utilize the findings of this report will dictate next steps. Should the county choose to further explore the possibility of switching delivery systems it is highly recommended that they seek input from the leadership from each delivery system (Minnesota Association of Community Corrections Act Counties, Minnesota Association of County Probation Offices and DOC Field Services Senior Administration). These representatives may offer more unique insights to the functional utility of each as well as provide lessons learned from other counties that have examined this issue. Not every county that formally explores this transition chooses to do so. 24 Otter Tail Probation Systems Assessment Respectfully Submitted, Jason Anderson contactthejasonanderson@gmail.com thejasonanderson.com 218-244-5096 1 Minnesota Judicial Branch Policy Policy Source: Minnesota Judicial Council Policy Number: 325 Category: Human Resources Title: Judicial Procedures for County Probation Offices Effective Date: July 1, 2019 Revision Date(s): Supersedes: Judicial Procedures for County Probation Offices I. POLICY STATEMENT It is the policy of the Minnesota Judicial Branch that these Guidelines be followed in all counties which utilize the services of county probation agents, appointed pursuant to Minn. Stat. M.S. 244.19, commonly known as CPO (county probation office) counties. II. DEFINITIONS A. Appointment – The written designation by the court to a county probation director or agent position. B. Court – The judges of the judicial district who appoint county probation officers, pursuant to Minn. Stat. §244.19. C. Serve at the pleasure - Performs the duties and responsibilities of the position in a manner that is acceptable to the court. D. Probation Director- The designated supervisor/manager of county probation offices and agents. III. PROCESS AND PROCEDURES A. Appointment, Recruitment and Selection 1. The judges of the district may delegate the appointment authority to the judge(s) in the county where county probation is provided pursuant to Minn. Stat. §244.19. 2. Pursuant to Minn. Stat. §244.19, the court is responsible for the appointment of county probation directors. The court shall collaborate with the county in the selection process of probation directors. 3. The selection of probation agents, to be appointed by the court, is delegated to the director. The director shall follow the county hiring process in the hiring of probation agents. 4. All county probation directors and agents are county employees. 2 B. Employment and Supervision 1. Pursuant to Minn. Stat. §244.19, agents and directors serve at the pleasure of the court except with respect to terms and conditions of employment. 2. Compensation and benefits of county probation directors and agents are determined by the county, pursuant to Minn. Stat. §244.19. 3. The court’s authority to set salaries, pursuant to Minn. Stat. §244.19, is delegated to the county. 4. The county is responsible for performance evaluations of probation directors, in accordance with county policies and procedures, subject to fulfillment of expectations of service to the court. 5. The probation director is responsible for performance evaluations of probation agents, in accordance with county policies and procedures, subject to fulfillment of expectations of service to the court. 6. All other terms and conditions of employment for probation directors and agents, including discipline and discharge, are determined by the county. C. Withdrawal of Appointment 1. The court may withdraw the appointment of probation directors and agents if the court determines that the individual no longer serves at the pleasure of the court. 2. County probation directors and agents serve at the pleasure of the court, and in all other aspects are county employees including discipline and discharge. IV. IMPLEMENTATION AUTHORITY Implementation of this policy shall be the responsibility of the Chief Judges of the Judicial Districts which utilize the services of county probation agents, appointed pursuant to Minn. Stat. §244.19. The Chief Judge shall enter an order delegating salary setting authority for probation directors and agents to the applicable county office. The Chief Judge shall enter an order delegating probation agent appointment for each county probation agent to the director. V. EXECUTIVE LIMITATIONS None. HIRING REQUEST FORM FOR NEW POSITIONS Hiring Request Information Department: Human Services Date of Request: 03/18/2024 Title of Position Requested: Social Worker – LADC FTE of Position Requested: 1 Number of Incumbents in Job Class: 43 Number of Vacancies in Job Class: 1 Number of Employees in Department: 125 Number of Vacancies in Department: 4 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Licensed Alcohol and Drug Counselor (LADC) credential is required to complete Substance Use Disorder (SUD) Comprehensive Assessments. The State of MN moved from a chemical use assessment process of Rule 25 assessment to Comprehensive Assessments as part of substance use disorder reform. As of July 2022, Comprehensive Assessments are the means to access treatment and the Rule 25 Assessment was no longer accepted. The required qualifications to complete Comprehensive Assessments are narrower than the qualifications to complete Rule 25 Assessments, and the Chemical Dependency Social Workers did not meet the qualifications and were no longer able to complete assessments. The focus of current Chemical Dependency Social Workers is Treatment Coordination, Civil Commitment work, and Treatment Courts. People receiving services from OTC Human Services (OTCHS) and OTC Probation receive Comprehensive Assessments from community providers. An LACD at the county would facilitate timely assessments for those we work with to receive treatment as quickly as possible and address areas of need in their service plan. Estimate costs associated with this position, e.g. salary, benefits, advertising. C41 starting salary $67,184 + benefits estimate $18,000 + PERA & Taxes $11,555 = $96,739. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Revenue – OTCHS is an enrolled provider with MN Healthcare Programs and can bill Medical Assistance as well as Managed Care Organizations for Comprehensive Assessments. This billing revenue is projected to be 25-30% of the cost of the position. OTCHS will maximize billing. OTC Probation will fund 50% of the position. The remaining portion will be county levy funding. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? OTCHS has not had an LADC and people we serve have been referred to community providers. What alternatives have you explored to filling this position? Use of community providers. There are good community partners in this work, but they are not always able to meet the needs as quickly as we may need or the only option is virtual. What are the consequences of not filling the position? If this position remains unfilled, people we are working with my not receive assessments and treatment in a timely manner. We are working with people involved in the justice system (Probation, CHIPS, Civil Commitment) who need to have assessments timely and access treatment as quickly as possible to meet the requirements of their plans. Approval Department Head Signature: Date: 03/18/2024 Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014 Team Leader Signature: Date: Finance, Property & License Management Committee Recommendation (if applicable): N/A- position is budgeted for 2024. Date: Administration/Operations Committee Recommendation: Date: County Board Action: Date: TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer April 9, 2024 SUBJECT: 2024 Bituminous Supply 3 of 4 Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize signatures of appropriate county officials on 2024 seasonal supply of hot mix bituminous materials contract with Ferguson Asphalt Paving, Inc .. Background Information: This contract was awarded on February 27, 2024. As specified in the bid package, the specific quantity purchased from each paving vendor varies throughout the season depending where bituminous plants are located in comparison to the Highway Department's maintenance paving locations. The contract is enclosed for review. We are awaiting the remaining three bituminous supply contracts to be returned via mail. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS This agreement, made this 27th day of February , 20 24, between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and Ferguson Asphalt Paving, Inc. of Alexandria, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish bituminous materials for the 2024 construction season , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before __________ _, 20 __ . IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed ___ name ___ _ Dated at Fergus Falls, MN , this __ day of _______ _, 20 24 . COUNTY OF OTTER TAIL by _______________ _ County Board Chair FERGUSON ASPHALT PAVING, INC. Contractor Approved as to form and execution this ____ day of _____________ , 20 -21_. County Attorney Bond No. HGMW-A273-0101 Letting Date: February 21, 2024 Contract No. State Project No. Federal No. Class of Work COUNTY OF OTTER TAIL (STATE OF MINNESOTA) HIGHWAY DEPARTMENT Seasonal Supply of Hot Mix Bituminous PAYMENT AND PERFORMANCE BOND FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS PART A: PAYMENT KNOW ALL PERSONS BY THESE PRESENTS, That We, Ferguson Asphalt Paving, Inc. of PO Box 878, Alexandria, MN 56308 , contractor As principle, and Hudson Insurance Company, 100 _Wi_1_ll_ia_m_S_tr_e_e~t _5_th_F_lo_o_r~N_e_w_Y_o_r_k~, _N_Y_1_0_0_3_8 ______ ~ as Surety, are held and finnly bound unto the County of Otter Tail in the amount of~$~3~10~0~00~·~0~0 ____________ _ --=T=h=re""'e'-'h=u=n=d"-re""'d=-t=e=n-"'th=o"-'u=s=an=d=-a=n=d=-0=0'-'-/_,_10"'0"--______________ DOLLARS, for payment of all claims, costs and charges hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas the principle has entered into a contract with the County of Otter Tail for _ _,fi=u=m=i=sh=in=g=o~f b=i=tu=m=in=o-=u=-s .,_,_m=a=te=r=ia=ls'-fi=o"--r_.,_,tl=1e'-'2""'0=2'-'4_,c=o=n=st""'ru=c=ti=o=n-"s~ea=s=o=n _ _,, which Contract is on file in the office of the Otter Tail County Highway Department, the regularity and validity of which is hereby affirmed: NOW, THEREFORE, if the principle shall pay as they may become due all just claims for work done, and for furnishing labor, work, skills, tools, machine1y, materials, insurance premiums, equipment, and supplies, for the purpose of completion of the contract in accordance with its terms, and all taxes incurred under Minnesota Statutes, Section 290.92 and Chapter 297 A, and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. PART B; PERFORMANCE KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and firmly bound unto the County of Otter Tail in the additional amount of~$=3~1=0=0'--"0"""0"'"".0'--"0~-------------- Three hundred ten thousand and 00/100 DOLLARS, for the faithful performance of the contract as hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas the principle has entered into the contract more particularly described in Part A hereof, the regularity and validity of which is hereby affirn1ed; NOW, THEREFORE, if the principle shall faithfully perform the contract and shall save the County of Otter Tail harn1less from all costs and charges that may accrue on account of the doing of the work specified and shall pay all costs of enforcement of the te1ms of the bond, if action is brought thereon, including reasonable attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. THE AGGREGATE LIABILITY UNDER PART A AND PART B HEREOF IS ~0.00)()() Six Hundred Twenty Thousand and 00/100 ($620,000.00) DOLLARS --~----------~--------~~~--~------- SIGNATURES . Date March 13th , 202.1_ Fer (Contractor Name) (Contractor Corporate Seal) (Officer) (Surety Corporate Seal) Hudson Insurance Company . (NameofSurety) By ~~ L/JJ . ~~ Melissa M. Nordin (Attorney in Fact) CORPORATE ACKNOWLEDGMENT FOR CONTRACTOR ST A TE OF MINNESOTA County of I) o L\ 5\ C\S ss. On this_~1 ~3t~h~ _______ day of_~M~a~rc~h~-------' 20 M_, before me appeared ~C.~r~ci~i5-~S~r.....,.l)~O._....if+-'-z.~l~e-C ___ and ___________ _ to me personally known, who being by me duly sworn, did say that they are respectively _f ........ ro ....... Je~c ......... ±-M__.u1)__,____...~5'4--"e..."'->-c---and __________ _ of the Ferguson Asphalt Paving, Inc. , a corporation; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in behalf of the corporation by authority of its board of directors; and they acknowledged said instrument to be the free act and deed of the corporation. INDIVIDUAL AND CO-PARTNERSHIP ACKNOWLEDGMENT ST A TE OF MINNESOTA County of _______________ ss. On this __________ day of ____________ , 20 __ before me personally appeared ______________ to me known to be the person(s) described in and who executed the foregoing bond, and acknowledged that (he/she/they) executed the same as (his/her/their) free act and deed. (Notary Signature and Seal) ACKNOWLEDGEMENT OF SURETY ST A TE OF:_--'-M'-"i"-'n-'--'-ne-=-s=o'-"t=a ___ _ COUNTY OF: ___ H--"-e-'--n_ne-'-'p_i_n ___ _ On this -~13~t~h~ _____ day of_~M~a=r~c~h ______ ,20 ~, before me a Notary Public within and for said County and State, appeared_M_e_li_s_sa_M_._N_o_r_d_in _________ known to me to be the Attorney(s)-in-Fact of Hudson Insurance Company that he/she is (are) the Attorney(s)-in -Fact of the Hudson Insurance Company the corporation described in and that executed the within and foregoing instrument and known to me to be the person who executed the said instrument in behalf of said corporation and he/she duly acknowledged to me that such corporation executed the same. 'T-~~---........... -.._«~ ...... ....., ~ NAME ALEM DAR • Notary Public Minnesota N~ SEAL My Commission Expires January 31, 2026 NOTICE TO PERSONAL SURETIES Bond will not be accepted unless accompanied by a sworn financial statement of each of the sureties. NOTICE TO CORPORA TE SURETIES This bond will not be accepted unless executed or countersigned by a Minnesota agent or attorney-in fact whose name and address must be noted below. Full Name of Surety Company Home Office Address (street) City, State and Zip Code Name of Attorney in Name of Local Agent Address of Local Agent (street) City, State and Zip Code Hudson Insurance Company 100 William Street, 5th Floor New York NY 10038 Melissa M. Nordin Christensen Group Insurance 9855 West 78th Street Suite 100 Eden Prairie MN 55344 If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota Resident Agent of the Surety Company. Name of Agent affixing countersignature _N_/_A _____ ~------------------ Address ------------------------------------- HGM'7V-A273-0101 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That HUDSON INSURANCE COMPANY, a corporation of the State of Delaware, with offices at l 00 William Street, New York, New York, I 0038, has made, constituted and appointed, and by these presents, does make, constitute and appoint Jeff Settem, Alan Starks, Name Alcmdar, Melissa Nordin, Tyler Gcrads of the State of Minnesota its true and lawful Attomey(s)-in-Fact, at New York, New York, each of them alone to have full power to act without the other or others, to make, execute and deliver on its behalf, as Surety, bonds and undertakings given for any and all purposes, also to execute and deliver on its behalf as aforesaid renewals, extensions, agreements, waivers, consents or stipulations relating to such bonds or undertakings provided, however, that no single bond or undertaking shall obligate said Company for any potiion of the penal sum thereof in excess of the sum of Twenty Five Million Dollars ($25,000,000.00). Such bonds and undertakings when duly executed by said Attomey(s)-in-Fact, shall be binding upon said Company as fully and to the same extent as if signed by the President of said Company under its corporate seal attested by its Secretary. In Witness Whereof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereunto duly ,,,;;;,~~':l~~lthoriz.ed, on this _o.z__ day of _ _,LCUJ.1.c _____ , 20 22__ at New York, New York. sea,1 Auest .. b~~i~•\ .. Dina naskalakis No. OJ MU6067553 Corporate Secretary STATE OF NEW YORK COUNTY OF NEW YORK. SS. HUDSON INSURANCE COMP ANY On the 02 day of June , 20 22 before me personally came Michael P. Cifonc to me known, who being by me duly sworn did depose and say that he is a Senior Vice President of HUI)SON INSURANCE COMPANY, the corporation described her7in and which executed the above instrnment, that he knows the seal of said Corporation, that the seal affixed to said instrnment is such corporate seal, that it was so afffed by order of the Board of Directors of said Corporation, and that he signed his name thereto by like order. / , I , (Notarial Seal) ST A TE OF NEW YORK COUNTY OF NEW YORK SS. The undersigned Dina naskalakis hereby certifies: :I I/; r. <Jl, fi:1-Y, ................... ,', .<. ;~ ::: .... ,:~-:-.). ............... ' .... . ANN M. MURPHY-- CERTIFICATION Notary Public. State of New York No. 0IMU6067553 Qualified in Nassau County Commission Expires December I 0, 2025 That the original resolution, of which the following is a true and correct copy, was duly adopted by unanimous written consent of the Board of Directors of Hudson Insurance Company dated July 27'', 2007, and has not since been revoked, amended or modified: "RESOLVED, that the President, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Presidents shall have the authority and discretion, to appoint such agent or agents, or attorney or attorneys-in-fact, for the purpose of carrying on this Company's surety business, and to empower such agent or agents, or attorney or attorneys-in-fact, to execute and deliver, under this Company's seal or othc1wisc, bonds obligations, and recognizances, whether made by this Company as surety thereon or otherwise, indemnity contracts, contracts and certificates, and any and all other contracts and undertakings made in the course of this Company's surety business, and renewals, extensions, agreements, waivers, consents or stipulations regarding undertakings so made; and FURTHER RESOVLED, that the signature of any such Officer of the Company and the Company's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being hereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed." THAT the above and foregoing is a foll, true and conect copy of Power of Attorney issued by said Company, and of the whole of the original and that the said Power of Attorney is still in full force and effect and has not been revoked, and furthem1ore that the Resolution of the Board of Directors, set forth in the said Power of Attorney is now in force. Witness the hand of the undersigned and the seal of said C01poration this 13th (Corporate seal) By .. day of March , 20 2.4.._. lJ;o[c,?Jvt~\ ..... . Dina Daskalakis, Corporate Secretary OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: Krysten Foster, County Engineer DATE: April 9, 2024 SUBJECT: CSAH 55 Right-of-Way Release Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve Resolution releasing excess right-of-way in Section 2, Township 133 North, Range 39 West. Background Information: A right-of-way encroachment was discovered in Girard Township as this property owner/tenant applied for a building permit. It appears the curve at this location used to be a sharper curve, and this release could have been processed around the time when this highway was reconstructed. The Highway Department reviewed the parcel in question and concurs this right-of-way is no longer needed for highway purposes. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov CSAH #55, Neg. #10, C.P. 72:55 Porm No, 680A-Bl1th•TnT E1t11ement. (Revised 1964) ~.r· ST •1 >:, ,.,. [j /~Jal?~ VJ G-~;,lle,i- HIGHWAY EASEMENT--..... PREPARED BY ____ _ CHECKED BY ____ _ Earl R. & Jeanne K. Vickerman . Gran,tor ... ?.., of ................. c;.PY.::~ __ .?;q~.~1:I.~~ .......... .. Minnaota, for ani}. in oon.tn.d8rati,on, of ................ ::.~~$J;;VJ;;~ .... ft .... 6.Q/J,Q.Q~?::~ ................... .. Doll,ara (# ......... .7..~ .. f?.O.: ......................... ) r~ipt of whu,h, is Mreuy a..o"/crurwki/,/ed, hereby c.onvoy ........... and warrant ............ to the ..................... CO.UN.TY ... OF .. O.T.TER. .. TAIL ................................... , ............ . grantee, for highway purposes, together with the unrestricted right to improve the same, free and clear of all incum• bram~es. the following described real estate in the County of .......... .O.TTER ... TAIL .. ·: ....................... in the State of Miune,lClta: A strip of land over and across the following described tract: The Southwest Quarter of the Northwest Quarter (SW¼ of NW¾) of Section 2, Township 133 North, Range 39 West, said strip being all that part of the above described tract which lies within Fifty (50) feet on either side of the following described center- line: Commencing at a point Seventeen (17) feet South of center of Section 2, Township 133 North, Range 39 West, thence South 88°58' West for a distance of 594.4 feet, thence deflect to the right on a 6000' curve (Delta Angle 68°55') for a distance of 752.8 feet to point of beginning, thence continue on said 6°00' curve for a distance of 400.0 feet, and there teminating. Also all that part of the above described tract which lies Souther- ly of the above described strip. Excepting therefrom right of way of existing highways. Containing 0.38 acre, more or less. Also that all telephone and power lines can be placed on the right of way line. Also an easement to construct slopes that shall cease on or before December 31, 1972 on the above described land. himself, his And the said gra.ntor ........ , for themselves, their heirs, executors and asai~1 do ........ covenant never to cut, damage, destroy or remove any tree or shrub or other natural growth upon the hereinnetore described premises for the continu• a.nee of this easement, and does hereby grant and convey to the ................................... C:.QUNTY. .. .O.E ... QT.TER .. '.r.AI.L ........................... . all grasses, shrubs, trees and natural growth now existing on said lands or that may be hereafter planted. or grown thereon. himself, his And the said grantor ........ , for themselves, their heirs, executors and assigns do ........ hereby release the ............................ .. COUNTY OF OTTER TAIL its successors and assigns, fro1~ ·~h"~ii:i:1m·~ f~~·~~Y· ani~i ·damages res;iting. t~· th~ ·i~~d~ .tii~~gh .. ~;;~c~~~~;~ .. ;hl~h· the parcel of land hereby conveyed is located by reason of the location, grading, construction, maintenance, and use of a public highway over and upon and the removal of materials from the premises hereby conveyed and from the uses incident thereto, and the..... . ...... .......... . .. ................................................................... GQVNTI .. QE. O.T.T.~R .. '.fAJt ......................... .. ahall have the right to use and remove all earth and other materials lying ,'lithin the parcel of land hereby conveyed and the right to construct and maintain, upon the lands adjoining the parcel hereby conveyed, such portable snow fences dur• ing such months as weather conditions make necessary. himself, his And the said grantor ....... , for themselves, their heirs, executors and assigns, do ........ further convenant never to con- struct, erect, or maintain or allow or suffer any other person to construct, erect or maintain any sign or bill board c,r other advertising device upon the lands adjoining the parcel hereby conveyed, closer than one hundred (-100) feet from the said premises unless a permit therefor in writing shall have first been obtained from the ...... c.o.mrr.x .... o.E .. .PIT.~R ... TAIL .... Dat,,,.,d, tkis ...... c:Z.;;z A~Q --·-. ................. .............. ~ 0f f:--•a. ' I • ·• · ... · ........................ ':-:-:-;:';' ..... ' .................... : ......... ' ... : .... , 19 ... -7:.?.~ .. ln presence lo~: , • /i / / .~ 1/ 'l di..-~· '-I" -·::j;/ 1,·/1 /! W ·~--• ' / •••••••••••••• ~ ...... £'' V /0-• • ,,._ . . -·· ~-......... , ~ , ....... --, .. YL. . ............ . n ,~:..... ......... . ,~ } • • • • ~~___, ) / ... , ...... .. ................. c' ·"" .,.,.{-__ • / • • •• w,.,,,., .... ~ a,niZ f! ·W 11 •• --.......... -l. .. l",_0,l,., ·'"'""'·'·"""~ ................. , ..... 7..-c: ..... ,?da.-f:lf:,.~?i... .. ............... -.... .. STATE OF MINNESOTA ,., _ SJS\:.----~-:i ,:;··-1..\:~-~.·,t· ..,.-/ /, i,; • ,..,::,.,.-, LN-:J ;::_,_f,, ·. • (:· I ..•• C f /)" ! ~ :./ " ounty o ....... f--:-{.t:,:CII.,f-r.--: ... _.. . ..._ (",; ' z-~. ·--·) '.--~< ~. ---~· ... , On this ........ ':~ .... c::.!.~.:.~~ ........... day of ......... :r..E.':':.d ...................... , 19 ... 2,-before me personally appeared Earl R. & Jeanne K. Vickerman to me known to be the person~ .... described in anµ who executed the foregoing instrument, and acl01owl- edged that ..... h.f.y.· ... executed the same as.:<fff7·;)'x:;,. .... free ,c.t and deed. --/ -r-, : ;/, )' ·t\ I . --~-/ ----\-/i-:,-1~) _::; · /J ............. l-t )/~-...................... . J laHil! D, HOPPE . Norary public, Anoka County, Miim. My Commission Explre!ii Oct. 2, :i,97.5 ,.:_ ·- ·--'/ /.,.:.. ... I hereby certify that the within easement will convey to the ................................................................ . for highway purposes a good title to the land therein described, free and clear of all incumbrances. -:::::::,--. ~ ~f r-l £ i--~ ~ ~--...... Q J ~ . -,.,.¢d '\ tJ ',JI 0 .w ,,.... lJ .J , -::::, :J; () 9. .• _,-,J 0 ...(: -• 1!= l,\ "' )Jj 0i ~ ~ 0 u I lo r IA d "1 (-J :ft~~ ,. d: -9:'. J ~ -()! <J) \9 \ <t CJ Lt I further approve said easement as to form and execution. r.n ~ t~ s ~ = ~ ~ 00 0 ~ E-i >< z < ~ ~ ;s ;:c: ~ ~ ~ Q;;: < .,.., ~ ~ Cl 0 .... 19 ........ .~ ·------ <11 . E-t '1-i t:1.1 0 ! a:i 'Q ~ A 'S i i 'H 0 ~ a:: 0 -1-' s:: (lJ s i i::: .,... s:: ~ ·; <l,J :5 ~ ~ >, ~ .j..) ~ ~ .g t ,Cl >-I County Attorney. Assistant Attorney General. ;\"·" \ ·., ' 11,) • :~ g ) 0 rl Q)~~ ~,g (lJ ~ ..cl-: ¼rl) S:! : +> ; ,,<!) ~ -~: ~ ~ "·,~ ~~ l f1 : ~o .$ ' : '. : ~ ~ ] ~ : -~ ~~~~.~i l ~~)0! gA.._ ~ )\ ~ ~: '\Y f " : ~ :-----' ~ ~ g i ~;~~ ~ ~ 0 :\_ ~ re, ~~o ~ ' ~ Q) ~<;;; : ""' : ti:! I"~,:'-; ~ ,~~: ',J. (:::, <!.).'\: ~ :~'O ~: ~ :_J'~ ;::i, t'3 ~ § j ~ '-w, ff us ~, &! ['J •VJ () \ ~ 0.86 RELEASE OF RIGHT OF WAY OTTER TAIL COUNTY RESOLUTION NO. 2024-__ WHEREAS, THE County of Otter Tail has received a request for the release of a portion of right-of-way on County State Aid Highway 55, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal description is for the right-of-way to be released: All that part of the Southwest Quarter of the Northwest Quarter (SW¼ of NW¼) of Section 2, Township 133 North, Range 39 West lying southerly of a line offset by 60 feet from the following described centerline: Commencing at a point Seventeen (17) feet South of center of Section 2, Township 133 North, Range 39 West, thence South 88°58' West for a distance of 594.4 feet, thence deflect to the right on a 6°00' curve (Delta Angle 68°55') for a distance of 752.8 feet to point of beginning, thence continue on said 6°00' curve for a distance of 400.0 feet, and there terminating. Containing 1.35 acres more or less. Also, Otter Tail County reserves an easement for any utilities that may be located in the right of way to be released. IT IS HEREBY RESOLVED THAT, the above-described portion of the highway easement for County State Aid Highway 55 is hereby released. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner _______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 9th day of April 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: April 9, 2024 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 9th day of April, 2024. Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer April 9, 2024 SUBJECT: CSAH 67 Release of Easements Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve Resolution releasing slope easements in Section 17, Township 135 North, Range 37 West. Background Information: Historically, slope easements were acquired for highway construction purposes. These easements are now known as temporary easements. In the 1970s, such easements were also intended to be temporary. A typographical error affecting these parcels in New York Mills was recently discovered. For some reason, the slope easements recorded for this area did not include the expiration date, which would've been customary at the time. The Highway Department concurs this property is no longer needed for highway purposes. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov .;:._::...-;; ·-·---... . -·· -..... --· --·-·--···•--·--·---------· . _.,. ______ . ._ ...... _..,_ .. -...... -......... ---·•--·--·---•· -·----... CSAH tl61, Neg. "lffi", C.P. 78:67 ~ ' '39.Ji-Slore lltMement P-~~::~:\ .. SLOPE .EASEMENT • . County State 67 . • 78·67 17 135 ··············--·········---·...AID RO.d.D XO .•.••.•. -..... _, PROJECT XO ..... :._ .• .Sec ................. Tiup ............ .X. R ...... 'J.l ........... w., .............. Qt:.t.~.¼-.'f.~.u .. ~ ....................... aounty, Jfinnuota.. Oum~r Albert C. & Ethel Leskela ···············-·····--··--............. __ ....................................................... _ ......... ____ .. _ ........ __ ....................................................................... .. Gran.tor ...... , of ·············-···Nfil{IQ.R .. 'f.Q.w.{$1U:.f_~ .. : ............. : ............. , for and in consi.d.eration. of the covenants Tt~reinafter contai-nea, hereby /rant and permit the County of ........... Qtt~J: .. Iail.·-··············• .,Jfin.naof,a,, the ridht to txnUJt-ru,ct a, baolo or embankment dope of appro.timately ................ ~ .. Y.?.r.b.P..le adjaunt to o,nd, a3 a part of the tenerai p7A,n, of improvement and protection. of ... _C,rnntx . ..St~t~ ....... . Aid, Road. No ...... ?.? ... _ .......... , on t1ie foUowinl iluortbec1, property in the County o/ ....... Q!E~E .. !~!!. ...... , in tM Stau of Minnaota: • The North one (1) acre of Lot A of Block 1 of the Southside Addition to New York Mills in the Northwest Quarter of the Northwest Quarter (NW~ of NW¼) of Section 17, Township 135 North, Range 37 West. Excepting therefrom right of way of existing highways. Containing 0.01 acre, more or less. It is nJreed, and, the ritht i8 hereby 'tranted, that all ea-rth or other makria.Z nue.ssarily exoa,vateil,, ernwved <1r ta~n from said, p-remises in the construction of saiil dof: skazi become tM prope~ of said counf;y to be renu,veil,, or 1ued, in the construction o/ .... CQ!-!n!Y. .. ~!~ .. ~--·········Aia Road, Xo .. _ ..... L ......... , or ot1~rwi8e disposed, of a.!' the said CQUnty may· il6em, fit . And the Grantor •••• , for •• ·-······-······-··········-···• ··-····················-··--···• a~sora and Q.8sig11,11, hereby release the said. county, its officers and a.tents from any and all U.olJitity a,ncl, el,a,i:rns thtrefor concerni11,1 1aid, premues and, trantor's oiljoinint premises, t1tat 'result or may result therefrom "by v£-rfllu of the con,-- 1tructlon of said, ilope and, ali work in connution t1~th. Dated, thu •••••• /..fkl ........... day of-·~-···········• 19 2f._ . .,,,,,-: ff/ . '--f-' /..) (,.~C. £Lt'.,/2-/..._tf ?, <µ.-L-J~ e..:-:v .......... 1 .. ····-·-·-··-···~················-············-······ ........ t.~ ... u.t. ....... ~~·····-··~················· In t1~ prutm.od of: -.................. _ .................................. ________ ............................ . COUXTT OF ....... Qt.t.~:r._1.?.i! ........ _ ............ -.......... . A tu-1t •••••• _ •••••••••••••••••••••• ·---·····--··-····;······-· BY Count-y Auditor Chairma-n. of County Board, !!!~~ :; ~--------.:~~~_,_::.:: r ,.,.. . On t~ ..... 1.$.t. ......... day of __ . .Au.gu.s.t. ............................ , 19.7.a-.. , be/or~ ~ perionaUy appeared, -.-' i<•.,~\;".,_'l,\ ........... ,, ~---=-. ~~: .• -. ._, ..... , ,,,,._~ ... ,,. f$,, .. ~ {r ~ :-~}.~:;.~.!~e.-c .t.{5:1.:.~~~l!;).~ .. ~~tit!:i.~.LJ.~.~.Kf}.!.~ ............ -.................. ---·······--··· i:/t7.~~~on~:;~~~,..in, and, who executed, th#S foregoinQ·ns ment and ~~tea =,.}!f~f~-t~ •~~<: ~·;.:~:--•t.f.le..i-f-.... fru act and dud. ~ L---_ ::. "-:ti. ' -• (" • -.-.•-'"' • ~ .... , .... ,.. \: • . 1 , // .,.-'. ·-~~ :"'• ·,-;,.-; •• \.· .., ... :: • .._J ·:... {/ J · ,:::. •C ••• · .,.J_:, \.) \. .._ • . ..:;_-• :.· ."">-''• ·•·••·••-• .................. z .. -. ..... . -~,, ('\ •• ..... ~-~ ~~·~:~ .. :· :··~$,.•: .. ;J.• ,,, .. 't✓.,.i., ........ , .• , ... •· •• ·-.,,,/'•l-\ ... r,G\l •"",,.: .. - •t ·• · I\' •l''~•""' ·•-C·.-••• • 0 <'1-O~-t 111 ptJ.G= 11 ; -1 D "-' '" ~ '-----rt L LI.LL,,_ -~ 1 \ • ·-. S'?Z65S ••••••••••••••••••••••••••••••••••••••••• ........... county Highway Department (Slope Easement) To Ooun'fiy of·-···································---··· Off;ce cf C,t1rty R::::or<ler CuuI~ty cf O~tcr Tail I hereby cc ·ty that the wil!Jln instrument :;;~ --------------• Deputy Filed thilJ •••••••• -• .daY of.••·············-········ 19 .. -.... • en C .. , sJ () IP·.-~ .... , r_. f:, -o ~-,;; ... ,:1~ c;-) rq -'~ ~ ... ... ··---------......... -... _,.. -·-------------. -·····-----... ·---··-··-·. ---··--··-----.... , --.... ---------- CSAH 1/67, Neg. "GG", C.P. 78:40 Ut}i-Slope EMement SLOPE EASEMENT P..C:.~::5:\ ~ ..... ~QimtY. .. §t?.t~-.. ~ . ..4/D ROAD )(0 ..... §.L ... __ , PROJECT xo .. l~:.2l.sec .. -. .!J. ....... Twp .. l~2 .... .-1Y. ~ . R ... I? .............. W., --·-·····-·····£.~!:E .. .'.!'!.!! .............. _ ....... Coun.ty, .Jtinnuota., j Own.er • Fritz E. & Blanche A. Anderson .................... ·-·· .. -· .. ·····--···-· ..................... -............................... -................... -......................... -... ---.. -.................................................................. _ .... .. Gra.11,tcr ...... , o/ .............. -.t:.~'?.~ .. !.~:'f!!.~:!.!'!: .. _ ........ _ .......... ~.--······• for and in consukration, of th-6 covena,nta hereinafter contained, 'lwreby trant anil permit tM County of ..... Q~.~-~.! .. .'r~.!! ......................... , .Afi,inuota, thd ritht tc 001Ultruct a, back _or emban.k-rrumt slope of approximateZy ............. -.:,st,ox. .... v.ad .. a.ble adjaa:nt tc a:,ul, aa a part of tht, teneraZ plan of i.mprovemen.t and, protutio-,,,· of __ .... C.Q.Y\lJ:.Y. .. ~J.{!.t~ ... . .1.id, Boa..<J, No ..... J,.7 .. _ ........ , on the fol'lowinl ducrtbed property i11, t1t.6 County o/ ... ~.9.f.t.~!-: .. T.~H .......... , in. fM Sta~ of >fin.-naota.: The East 150 feet of the North 70 feet of the South 1 acre of Lot A of Block 1 of Southside Addition to New York Mills in the Northwest Quarter of the Northwest Quarter (NW~ of NW~) of Sec- tion 17, Township 135 North, Range 37 West. Excepting therefrom right of way of existing highways. Containing 0.01 acre, more or less. It is a grud, and the rig kt ia 'lwriby frantetl, th.at all ea-rtk or ot1~r material necessarily excavated, er,,wr,ed or taken frorn, said, premises in thd co1utruction of said elof: shall beoom.6 thd prop'io/J of saUi. cou11,ty to D6 removed, or used in the construction, of .... C.Q.1J.n!:.Y. .. ~.!=.~ .. ~-·-········..4ui Road Ho ..................... , or otMrWU6 disposed of tu th~ saU county may ckem fit. And, tht, Granter .... , for .................................... , .................................. , B"l.«)Oe880r8 and, astri/n!I, 'lwrwy rekas6 tht, said, county, its offiur, and, ate11,f;s from any and, all Zi<wility and, claims th~refor concen1-in1 aaiil, premises and, tra11,tc-r's ad}oinint premisu, thc,t result or may result there/1-om, uy 1:irtus of thd con- ,truction of saw, slept, and all work in connection t~tk. D-,. t:J.u.-.... _/.R,.._,1,ay •I -~,f!.i.{!1~:'!2. ... , 19 _.'/.!.. ~~~· .-, • at dv.,Ar>___ ~-.. ~ .. ·-.. -.. _ ........ __ ............ -................. -------···--.. -..... - <~/4( /} /i /~ :::~ ........... :~!~~~ .... C&:'--x-1.cd~~~:~ In thd prue11,C6 of: _ ................................ --.................... ------· .. ··-·······-··· • ·-········ .. ---· ............... _ .......................... ______ ......... -!!I ••• COUXTT OF Otter Tail ................. _ ....... __ .. _ ......... -....... -----··· ... : .... -.. ·--.. Attest ...................... -.................... _ .... ._ ..... -............. -... .. Cou:nt-y ,Aud,i,tqr Br . ...---•· .. ·-··· ............... ---··-· ... --·-·-------.. ··--.......... .. Ch,a,lrman of Cou.nty Board !!!~~ :~.j~&:.1~1~·········-·}~ . On, thil ....... L-.i._ ... d,a,y of ....:::.be&:.f.! .. f.!'.:i-. .............. , 19 :!...L .. , 'be fort, -,rn, 'f)t,1'60n4lly appeared r~1TJ!-IJA1t/4,e.1~,~ ~ 6li)1>'.::.6e. /l-, /111,·c/4'.e.SL'/...r' ·;;;;;;;,;;:;J.-;;;;4;,;;;·:;,,,;;,-;;:_;;;;;i,;~--;;;;;;;;,;;;;;;;;;;;;;;;;;-;;;;.;.;;;;;i;;;,/:a, ~~,t;rc~ uecu~ tM '°'""" as._T.lls., .• ~ ••••. fru act and d-eed. • ................... ..., •• ,...,.. .. JJ J ....... _ ....... -.. -.. -.: r.coosoN / J....LJ ,L. , ..... r tf-.--"-c-:;;t~ . ,, .. "'·••·· -, .•,·t.StJ • ti•••••,-, . "lt'i r•\)M \t • h\,1 : 't • (";· I ·• !,t),,· · ·-·· tL c~:-1,H • -j//_t'J \tfJ~.) .-~~~~.::;~•-1•~~,~t.1'·19!.1 ! ~{'1ct;-I{ \ \ 1. PJ\Gt.~ ,1t., ·.) Y ,.,,,, •• ,,.,,. •• ~ Y~. ... ""'· ~ •• ·-- • hH••'• ........ ••--·;_._ • ...-••--•· -........ _.. .. -... .,,,,,, j_ ' I I ---··-····-················ • ....... County Highway Department (Slope Easement) ............ ---··-········-······-··· ....•.••..•••••••••••• To County o/ •• ~····················-·······-···---··· Office of Ccunty Recorder Ccur.ty cf Otter T3.il I hereby certify that t!"i:? within instrument W119 fi!~c· • 1 • o!!l.::e for re~o% on .th_~ day of ~ A.D. ma,, at~ 'o'clock _l'.I., ~~~·o_!l tl'if Recorded ia Book --r e;f ~ on page .l@ -------------•·Deputy ,:t -I -·-······ ., -~ th' """y O ············-· Fr,= is .... .._ •••• 19 ...... .. ·····----·····-··-· .............. -~ •.•••••..••• H[ii;;;,;; Enfinu~ _ ·, RELEASE OF EASEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2024 -__ WHEREAS, THE County of Otter Tail has received a request for the formal release of slope easements on County State Aid Highway 67, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal descriptions are for the easements to be released: The North one (1) acre of Lot A of Block 1 of the Southside Addition to New York Mills in the Northwest Quarter of the Northwest Quarter (NW1/4 of NW1/4) of Section 17, Township 135 North, Range 37 West. Excepting therefrom right of way of existing highways. Containing 0.01 acres more or less. Filed as Document 572658 (dated August 1, 1978 and recorded December 22, 1978) AND The East 150 feet of the North 70 feet of the South 1 acre of Lot A of block 1 of Southside Addition to New York Mills in the Northwest Quarter of the Northwest Quarter (NW1/4 of NW1/4) of Section 17, Township 135 North, Range 37 West. Excepting therefrom right of way of existing highways. Containing 0.01 acres more or less. Filed as Document 572659 (dated September 12, 1978 and recorded December 22,1978) IT IS HEREBY RESOLVED THAT, the above-described highway slope easements for County State Aid Highway 67 are hereby released. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____ _ duly seconded by Commissioner _______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 9th day of April, 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: April 9, 2024 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 9th day of April, 2024. Nicole Hansen, Clerk Publication Fee Abatement Request Motion by ______________, second by _______________ and carried to (APPROVE/DENY/TABLE) the request of Eric Christians for the abatement of $65.00 Publication Fee, which was added to Parcel 56-000-99-0523-000 due to failure to pay the past due amount on or before March 1, 2024. The following is Mr. Christians’ statement – Hi Wayne, Thank you for taking the time to talk with me today. I did pay my county property taxes one day late. My taxes were mailed in on October 16, one day after the due date. I understand this is one day past the due date and that I owe the overdue amount of $11.46. I did not get this paid in the month of January. In February I called multiple times attempting to get the new balance. It was my understanding that if I had sent the $11.46 in that I would still have a minimal amount (even less minimal than the $11.46) due. I would then have to send another check in to the county for pennies. I did not get ahold of anybody when calling multiple times and never did receive the new payoff balance. Nobody called me back to give the new payoff balance and no new statement was sent out. After attempting to contact the county multiple times to determine the amount now owed on my payment that was sent in one day late I did let this invoice slip through the cracks. I take full responsibility for mailing my taxes in one day late. I also take responsibility for not continuing to follow up for an updated balance in February. What I do not take responsibility for is nobody calling me back to give me an updated balance. I also do not take responsibility for the ludicrous policy that escalates an $11 late payment to $80. I am now facing a $80 charge on what originally was a $11.46 charge. I have to question if this is even legal but I do not question if this is moral, ethical or logical in any way. I am asking for all additional charges over the original $11.46 charge to be removed. Furthermore I would like to request that the county reviews the processes and fees that are imposed on their tax payers over petty items such as paying taxes one day late. Particularly in a case where a landowner has made every tax payment on time for the duration of their ownership with only this most recent exception. Is the county better off as a result of this charge? How much time, paper, and money has been wasted in my situation alone? What is the cost of simply sending one invoice? Best Regards, Eric Christians Notes – The Second Half Pay 2023 property taxes were posted paid October 25, 2023. However, because the October 25, 2023, Payment was late a penalty of $11.46 applied. A letter was sent the first part of January 2024 and the beginning of March 2025. (Publication Date: March 30, 2024) OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING REGARDING PROPOSED PROPERTY TAX ABATEMENTS NOTICE IS HEREBY GIVEN that the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), will hold a public hearing at a meeting of the Board beginning at 10 a.m., on Tuesday, April 9, 2024, in the Commissioners' Room at the Government Services Center, 515 W. Fir Avenue, Fergus Falls, Minnesota, on the proposal that the County abate property taxes, pursuant to Minnesota Statutes 469.1812 through 469.1815, levied by the County on the following separate properties identified as tax parcel numbers (the "Properties"): 74000990301900, 52000170112004, 52000180121003, 58000160112011, 20000110064011, 25000991276000, 14000330243000, 26000240144013, 82000990303000, 71004990970000, 71004990969000, 71004990968000, 71004990962000, 71004990963000, 71004990964000, 71004990965000, 71004990959000, 71004990960000, 46000310118000, 50000140110011, 29000991035000, 52000290209015 The total amount of taxes proposed to be abated by the County on each above described property for a period not to exceed five (5) years is estimated to be not more than $10,000. Questions regarding the above matters may be referred to Amy Baldwin, Community Development Director, at (218) 998-8050. All interested persons are invited to attend the Public Hearing in person or remotely. Those wishing to participate remotely may do so by contacting the County Board Secretary at (218) 998-8051. Written testimony is encouraged and must be submitted to the County Administrator’s office, 520 West Fir Ave, Fergus Falls, MN 56537 no later than 4:30 p.m. on Thursday, April 4, 2024. The Public Hearing will also be available for viewing via livestream. Anyone needing reasonable accommodations or an interpreter should contact the County Administrator's office at the Government Services Center, telephone (218) 998-8060. BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA /s/ Nicole Hansen, County Administrator March 27, 2024 Nicole Hansen Otter Tail County 520 W. Fir Avenue Fergus Falls, MN 56537 Dear Ms. Hansen: Congratulations! West Central Initiative has approved a grant of $20,000 to Otter Tail County as fiscal host for the child care project manager position. Our offer of this grant is subject to your agreement to: 1. Use the grant funds only as specified in the approved agreement. 2. Maintain your records to show and account for the uses of grant funds. 3. Allow WCI access to records to verify grant expenditures and activities. 4. Provide written acknowledgment of receipt of payments of grant funds. 5. Repay any portion of the funds not used for the specified purposes. 6. Refrain from use of the funds for any purpose prohibited by law. 7. Cooperate with any efforts of WCI to publicize the grant award. 8. Comply with any reasonable requests for information about program activities. 9. Meet terms and conditions and provide reports specified in the attached addendum. If you agree to these terms, please have an authorized representative of your organization sign and return one copy of this letter. We appreciate being able to assist your organization with the good work it is doing. Sincerely, Nancy Jost Director of Early Childhood On behalf of the above-named organization, I accept the terms outlined in this letter: By Date Title 1000 Western Avenue PO Box 318 Fergus Falls, MN 56538 (800) 735-2239 wcif.org RECEIVED MAR 2 8 2024 COUNTY ADMINISTRATION ADDENDUM TO GRANT AWARD LETTER GRANT REFERENCE NAME: Otter Tail County Child Care Project Manager 2024 Please refer to this number in all communications regarding this grant. PUBLICITY The grantee shall include mention of WCI sponsorship of the project in all press releases, news conferences and other media contacts concerning the project. All publicity and program materials developed or published by the project including brochures, announcements, flyers, manuals, reports etc., shall mention WCI sponsorship. REPORTS AND TIMELINE Beginning date Ending Date Re(2ort Due 4/1/2024 3/31/2025 5/31/2025 PAYMENT SCHEDULE: Unless specifically agreed to in writing by WCI, the grant award shall be paid as indicated below: $20,000.00 Following receipt of an executed copy of the grant agreement. Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 Notice of construction or expansion of an animal feedlot with less than 300 animal units Feedlot Program Doc Type: Feedlot Construction Instructions: Anyone, who is proposing to construct a new or expand an existing facility to a capacity of fewer than 300 animal units (AU) must complete this form and submit a copy to the MPCA or delegated county feedlot officer, unless an application for a feedlot permit has been submitted. This form fulfills the need to register the feedlot. 1. Owner name/feedlot address Feedlot owner -Will be used as the mailing address Facility name/address Site Name: N OY-1--\,---Fc~I'" M Name: k~l.e,_ (?odler Address: Y 5 ::DD (b\J0"5 ±:tw\j 19 City: ¥: lo£ I(°' State:~ :) i.o Lit7 D Facility is a MN Ag Water Quality Certified Farm (MAWQCP) Complete info below if facility address is different than owner address: racell Phone: 0L8) -5]'l -DWI D Home Zip: Email: ~Sw:!:~y,_/1...::IZ:..1h-'-'h1--1-·.,,,D.e:...W=-.h~o;i....cd5.u,V\:..,.:C'-'I:..:::' "-.J\l!.., .::::LQ,:v)~...,__ ____ _ 2. Feedlot ID numbers Address: L/ S 7 oO City)Jelgt [lcv co\ wb; 1-rw'j 19 State: fJ\fv State registration number (if assigned): _________ Parcel identification number: ___________ _ 3. Location information County: R±te ,to.._·, \ . Notification required -Choose only one below: City/Township: -----""D'---'-f...,,\)'-'v--.)"---=-E'"--'-r:"""~=------------ Notification required -Chose only one below: D I have provided this form to the county D I have provided this form to the city/township D This county does not have zoning authority D This city/township does not have zoning authority Township Range Section ¼ Section ¼ of¼ Section _,::2=--=6-'-7-'1-'o:.;.r_:1...:.0...:..1 ·-'1...:.6.::..8 '--...---'..:.1 •...:.5...:..1,__--+-----'-1'---'-36'--'----+---"-N:..:W-'-','--'N..:.:E:::.,,_:S:..:W..:.,c..:S::..:E=.1-_+--_"-N:.:..:.W, .. NE, .. sW, SE) .......... . T N R 3· w w N V Any surface waters within 1,000 feet of the facility? If yes, indicate all applicable types: D Lake/Pond larger than 25 acres D Wetland D Drainage ditch D Other D River/Stream Is any part of the facility within 300 feet of the river/stream? Any part of the facility located within a delineated flood plain (100 year flood)? Any part of the facility located within designated shoreland? □Yes D No Any part of the facility within 300 feet of a known sinkhole? Any part of the facility within 1,000 feet of a tile intake? 4. Operations information A) Indicate what components will be constructed or expanded (check all that apply) □Yes ~No □Yes □No □Yes □No □Yes □No □Yes □No D Open lot '{i Confinement barn (total or partial) D Liquid manure storage area D Permanent solid manure stockpile 8) Does the facility currently, or after completion of the proposed construction or expansion, have: Open lots (dirt, concrete, other) that are used as animal holding areas? 'p& Yes D No Buildings that are designed for animal confinement or animal holding? j)rYes D No If yes to either, what is the shortest distance from an animal holding area to a well? S:DD feet A liquid manure storage structure? D Yes ~ No A permanent solid manure stockpile (solid manure storage area)? D Yes -~ No If yes to either, what is the shortest distance from a manure storage area to a well? Animals on pasture for part of the year? □Yes www.pca.state.mn.us • 651-296-6300 • 800-657-3864 Use your preferred relay service wq-f3-24 • 21 15117 feet • Available in alternative formats Page 1 of 2 6. Number of animals at the site Enter in column C the maximum number of animals (head) you propose to house at the facility. Then calculate the animal units in column D by multiplying the value in column C by the value in column B. A Animal type Dairy -mature cow (milked or drvl over 1 000 lbs. Dairv -mature cow (milked or drv) under 1 000 lbs. Dairv -heifer Dairv-calf Beef -slauqhter steer or stock cow Beef -feeder cattle ( stocker or backgroundina J or heifer Beef -cow and calf pair Beef-calf Veal-calf Swine -over 300 pounds Swine -between 55 and 300 pounds Swine -under 55 pounds (and seoarated from sow) Horse Sheep or lamb Chickens -all sizes with liquid manure system Chickens -broiler 5 lbs. and over -dry manure system Chickens -broiler under 5 lbs. -dry manure system Chickens -(avers 5 lbs. and over -dry manure system Chickens -lavers under 5 lbs. -drv manure svstem Turkeys -over 5 lbs. Turkevs -under 5 lbs. Ducks -dry manure system Ducks -liquid manure svstem Other animals (not listed above -soecifv in soace below): . -6. Cert1f1cat1on and signature Required Enclosures B C D Animal unit Maximum number of Animal Units factor animals (head) (8 x C) 1.4 1.0 0.7 0.2 1.0 0.7 I C::. CJ l t"')S 1.2 0.2 l~C) 3n 0.2 0.4 0.3 0.05 1.0 0.1 0.033 0.005 0.003 0.005 0.003 0.018 0.005 0.01 0.01 Total AU /'3S If construction/expansion of a liquid manure storage area is proposed, plans and specifications developed in accordance with Minn. R. 7020.2100 must be included with this notification. Additional information about the facility may be requested to evaluate compliance with applicable rules and regulations .. Notification to local officials The Applicant certifies that all local zoning authorities (typically township and county) have been notified in accordance with Minn. R. 7020.2000 subp. 5. Providing a copy of this form to the local zoning officials satisfies this requirement. Signature I hereby certify that I am an owner of the facility described on this form and that the information provided is, to the best of my knowledge and belief, true, accurate, and complete. Print name: Tit1e:_(_)_,_0_n_Q_r _________ _ Signature: Construction or expansion may begin upon receiving written or verbal approval from all authorities required to be notified. If the owner is not contacted by these authorities, construction may begin 30 days after completion of this notice. www.pca.state.mn.us wq-f3-Z4 • Z/15117 651-296-6300 • 800-657-3864 Use your preferred relay service • Available in alternative formats Page 2 of 2 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 1 OTTER TAIL COUNTY, MINNESOTA APRIL 4, 2024 Authored by: Meghan Kelley Mohs Family Resource Centers: A Community Needs Assessment Family Resource Centers: Community Needs Assessment Otter Tail County, MN 2 Table of Contents Acknowledgements ............................................................................................................................. 4 Executive Summary ............................................................................................................................. 5 Demographics .............................................................................................................................................. 5 Reports ........................................................................................................................................................ 5 Community Engagement .............................................................................................................................. 6 Surveys .................................................................................................................................................................. 6 Focus Groups ......................................................................................................................................................... 6 Summary ...................................................................................................................................................... 7 Recommendations ....................................................................................................................................... 7 Introduction ........................................................................................................................................ 8 Otter Tail County Overview ................................................................................................................. 8 Location, Land Mass, and Population Centers.............................................................................................. 8 Countywide Population Trends .................................................................................................................... 9 Population Growth ................................................................................................................................................. 9 Racial and Ethnic Diversity .....................................................................................................................................10 Age .......................................................................................................................................................................11 Income and Poverty ..............................................................................................................................................11 Summary .................................................................................................................................................... 11 Background ....................................................................................................................................... 12 What is a Family Resource Center? ............................................................................................................ 12 What Do FRCs Do? ..................................................................................................................................... 12 Guiding Principles of Family Resource Centers .......................................................................................... 13 Strengthening Families™ Protective Factors...........................................................................................................13 Standards of Quality for Family Strengthening and Support ...................................................................................13 Family Resource Center Outcomes ............................................................................................................ 14 Methods ............................................................................................................................................ 15 Findings ............................................................................................................................................. 15 Review of Plans and Reports ...................................................................................................................... 15 Public Health Reports ............................................................................................................................................15 Minnesota Department of Human Services Child Welfare Reports .........................................................................16 Minnesota Student Survey ....................................................................................................................................22 Resident Engagement ................................................................................................................................ 28 Survey 1: Family Services Collaborative .................................................................................................................29 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 3 Survey 2: Parents/Primary Caregivers ....................................................................................................................32 Survey 3: OTC Parents ...........................................................................................................................................35 Focus Groups ........................................................................................................................................................39 Summary ........................................................................................................................................... 46 Recommendations ............................................................................................................................ 47 Appendix A: Family Service Collaborative (Survey 1) ........................................................................ 49 Appendix B: Parents/Primary Caregivers (Survey 2) ......................................................................... 54 Appendix C: OTC-Involved Parents (Survey 3) ................................................................................... 60 Appendix D: Focus Group Questions ................................................................................................. 65 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 4 Acknowledgements Otter Tail County Health and Wellness Service Team and the consultant want to thank the: • Sauer Family Foundation, for funding to complete this Community Assessment. • Otter Tail County Family Services Collaborative for their leadership. • National Family Support Network and the Minnesota Family Resource Center Network/Learning Collaborative for support and technical assistance. • Parents/caregivers, residents and professionals who participated in focus groups and surveys. • Family Resource Centers in Scott County, Minnesota and La Crosse and Eau Claire, Wisconsin for hosting us and showing us the difference FRCs can make. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 5 Executive Summary In late 2023, Otter Tail County (OTC) engaged a consultant to complete a Community Needs Assessment with an eye toward development of one or more Family Resource Centers (FRCs). According to the National Family Support Network, an FRC can be located at either a school or community location, and acts as a “welcoming hub of support, services, and opportunities for families.” FRCs focus on bolstering the research-based Strengthening Families™ Protective Factors: Parental Resilience, Social Connections, Knowledge of Parenting and Child Development, Concrete Support in Times of Need, and Social Emotional Competence of Children. FRCs have been extensively researched and demonstrate well-established returns on investment. Most outcomes are specific to the prevention of child maltreatment. The Sauer Family Foundation funded this Assessment. It consists of 1) a review of demographic data, 2) a review of relevant reports, and 3) community engagement, including three surveys and eleven focus groups. Demographics OTC comprises a large geographic area with eight main population centers. The County’s population is slowly growing and diversifying over time. OTC is aging more quickly than the State as a whole, with measures of income and poverty levels both lower than Minnesota’s statewide measures. Reports The most recent Community Health Assessment and Community Health Improvement Plan raise a number of issues relevant to the potential development of an FRC including: • Unmet behavioral health concerns, • Family financial stressors/poverty, • Lack of access to childcare, transportation, and affordable housing. Two reports from the Minnesota Department of Human Services -- Child Maltreatment and Out-of- home Care and Permanency – provide data that can assist OTC in benchmarking for purposes of assessing the impact of a potential future FRC. The 2022 Minnesota Student Survey (MSS) data presents a mix of concerning problems among 5th, 8th, 9th, and 11th graders who took the survey, along with some positive aspects of youth experience in OTC. Based on MSS survey results, in general terms: Family Resource Centers: Community Needs Assessment Otter Tail County, MN 6 • OTC youth get quite a lot of exercise and experience food security -- for the most part. • Most youth describe supportive and affectionate relationships with parents. • Overall, youth feel safe living in OTC. On the less positive side, the MSS results convey a high prevalence of bullying, and a concerning percentage youth reporting symptoms of depression and anxiety. A glaring number of youths have contemplated or attempted suicide. Substance use is also prevalent. On nearly every measure of well-being, girls fare worse than boys, sometimes far worse. Community Engagement Surveys The consultant conducted three Survey Monkey surveys, of: 1) Family Services Collaborative (FSC) members (42 responses), 2) parents and caregivers (58 responses), and 3) OTC-involved parents (8 responses). In all, the survey respondents communicated elevated levels of parent stress, as well as gaps in the service areas typically provided by FRCs. The surveys demonstrate alignment between parent needs and the Protective Factors that an FRC can help strengthen. Focus Groups The consultant hosted a total of 11 focus groups in a variety of locations across all quadrants of the county. Parents/caregivers, professionals, and general community members were all invited to attend. Sixty-two people attended in all. The purpose of the focus groups was twofold: 1) to hear directly from parents/caregivers and community members what they see as the stressors facing local parents and to what extent local resources address these needs, and 2) to raise community awareness regarding FRCs. The focus group results convey a community of parents facing multiple stressors. Many parents also experienced a high level of support from local family and friends, while others lacked social support to buffer the levels of stress they experienced. Stigma can play a role in the willingness of parents to ask for help. One of the top community strengths identified across all focus groups relates to the positive aspects of living in a small town. Many participants expressed appreciation for the wide range of resources available to them. They also identified numerous service gaps. Participants frequently noted the lack of affordable and accessible childcare, transportation, and behavioral health services. Other identified gap areas include the following: 1) the lack of a centralized place to go that has access to all the resources families need in a single location, 2) parenting support and education, 3) local family activities, and 4) focusing on the needs of ’tweens and teens. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 7 Summary How are parents feeling? Stressed, busy, lonely/isolated, but also supported by the community if they ask for help. How are the kids feeling? Stressed, with strained mental health (especially teen girls), bullied at times, but also safe, and loved and appreciated at home. What stressors do families experience? The difficulty of parenting, lack of work-life balance, financial issues, and knowing how to find help when they need it. What are the main gaps that exist in the service delivery continuum? Behavioral health care, affordable childcare, transportation, and other basic needs. What do parents want? Support for parenting, information about child development, activities for teens, opportunities for dads to engage, more family activities/community events, and someplace non-stigmatizing to go for help. Overall, it seems that the Protective Factors of OTC’s families could use bolstering. Recommendations Based on the review of relevant demographics and reports, as well as extensive resident engagement, the consultant recommends the following next steps: 1. Apply to the Sauer Family Foundation for a development/implementation grant. 2. Formally establish the FSC as the “Core Team” for purposes of the development/ implementation phase of work. 3. Engage the Core Team in making operational decisions for a future FRC, as detailed in the Recommendations section of the Assessment. 4. Ask the Core Team to consider the possibility of “satellite” locations where an FRC is co- located with a community partner (for example: libraries, schools, food shelves). 5. Ask the Core Team to evaluate the following possible sites for potential future FRC location(s) (in no particular order), as they provide the potential for OTC community members to have an FRC presence in all four quadrants of the County: a. Pelican Rapids (NW quadrant), b. Parkers Prairie (SE quadrant), c. New York Mills (NE quadrant), and d. Fergus Falls (SW quadrant). Family Resource Centers: Community Needs Assessment Otter Tail County, MN 8 Introduction In September 2023, Otter Tail County (OTC) Health and Wellness Service Team engaged Health and Human Services Consultant Meghan Mohs to assist with a Community Needs Assessment. The purpose of this project was to “assist [the] County with assessing the need for and supporting the development of community resources to assist families in building strengths and meeting needs.” In specific, the Assessment was to identify service gaps with an eye toward possible development of one or more Family Resource Centers (FRCs) in Otter Tail County. Otter Tail County Overview Location, Land Mass, and Population Centers OTC is in west central Minnesota, and borders the counties of Clay, Becker, Wadena, Todd, Douglas, Grant, and Wilkin. It is the seventh largest of eighty-seven counties in Minnesota by land area, at 1,972 square miles.1 Figure 1. Otter Tail County, Minnesota 1 USA.com/Ranks Family Resource Centers: Community Needs Assessment Otter Tail County, MN 9 The County seat of OTC is Fergus Falls (population 13,138), and the largest towns are Perham (2,985), Pelican Rapids (2,464), New York Mills (1,158), Parkers Prairie (991), Battle Lake (747), Henning (719), and Underwood (341).2 Figure 2. Otter Tail County Map Countywide Population Trends Population Growth The Minnesota State Demographic Center’s most recent available data estimates OTC’s 2022 population at 60,555.3 Unlike much of greater Minnesota, OTC has increased in population over the past 20 years, with 4.42% total growth from 2002 to 2022. As shown in the table below, this growth has occurred in a non-linear fashion, with some years experiencing net increases and others net decreases since 2002. The State Demographic Center further predicts long-term growth for OTC in the 0 to 10% range for the years 2018-2053.4 2 https://ottertailcounty.gov/cities/ 3 https://mn.gov/admin/demography/data-by-topic/population-data/our-estimates/ 4 Minnesota State Demographic Center (2020, October.) Long-Term Population Projections for Minnesota. Available: https://mn.gov/admin/assets/Long-Term-Population-Projections-for-Minnesota-dec2020_tcm36-457300.pdf Family Resource Centers: Community Needs Assessment Otter Tail County, MN 10 Table 1. Otter Tail County Population Change, 2002-2022, By 5-Year Increments Year Population Percentage Change vs. Previous Time Period 2022 60,555 3.82% 2017 58,329 1.8% 2012 57,297 -1.95% 2007 58,437 0.77% 2002 57,992 NA Racial and Ethnic Diversity According to the US Census,5 OTC has become more racially diverse between 2010 and 2020, with 98.98% of 2010 Census respondents indicating they were “White only” compared with only 93.95% in 2020. Similarly, 2.60% of 2010 Census respondents considered themselves “Hispanic/Latino” while 3.69% of 2020 Census respondents did.6 Looking only at residents who did not identify as “Hispanic/Latino,” no individual racial groups made up more than 1% of the County’s population in 2010, whereas in 2020, “Black or African American” is up to 1.46% of the population. Table 2. Racial Makeup of Non-Hispanic/Latino OTC Residents, 2010 and 2020 US Census7 Percent of Residents, 2010 Census Percent of Residents, 2020 Census White alone 98.98% 93.95% Black or African American alone 0.76% 1.46% American Indian and Alaska Native alone 0.47% 0.49% Asian alone 0.47% 0.58% Native Hawaiian and Other Pacific Islander Alone 0.05% 0.03% Some other Race alone 0.02% 0.26% Two or More Races 1.04% 3.24% 5 Information available at data.census.gov. 6 The US Census treats the “Hispanic/Latino” category than other racial/ethnic groups. For example, a resident can be Hispanic/Latino and identify as White, Black/African American, or another race. 7 Percentages may not sum to exactly 100% due to rounding. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 11 The State Demographer’s long-range estimates predict a reduction in the White population in the range of 10-20% as a proportion of overall OTC population between the years 2018 and 2053. These statistics convey slowly increasing rates of racial/ethnic diversity in OTC. Age According to American Community Survey (ACS)8, 9 estimates, OTC has slightly fewer children (under age 18) and very young children (under age 5) as a percentage of overall population as compared to statewide. With a median age of just over 46 years, and more than a quarter of residents over age 65, the aging population in OTC is greater than that in Minnesota statewide. Table 3. ACS Estimates of Children and Seniors, OTC and Minnesota, 2022 and 2023 Age or Age Group OTC Minnesota Under 5 years 5.2% 5.8% Under 18 years 21.5% 22.6% 65 years and over 25.6% 17.4% Median Age (2022 est.) 46.1 39.0 Income and Poverty According to ACS, poverty in OTC is lower than statewide rates, but so is median income. Table 4. ACS Estimates of Income and Poverty, OTC and Minnesota, 2022 OTC Minnesota Median income $67,990 $82,338 Poverty rate 8.7% 9.6% Summary OTC comprises a large geographic area with eight main population centers. The population is slowly growing and diversifying over time. It is aging more quickly than the state, with measures of income and poverty levels both lower than Minnesota statewide. 8 Population estimates, US Census: https://www.census.gov/quickfacts/fact/table/MN,ottertailcountyminnesota/PST045223 9 https://data.census.gov/profile/Minnesota?g=040XX00US27 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 12 Background What is a Family Resource Center?10 According to the National Family Support Network (NFSN), an FRC can be located at either a school or community location, and acts as a “welcoming hub of support, services, and opportunities for families.” FRCs provide strengths-based support to multiple generations of family members at low or no cost. Parents and other community members typically guide the service offerings at FRCs through parent advisory committees. In this way, FRCs remain responsive to community needs and keep the needs of local families at the center. FRCs attempt to build “communities of support” for participant families, with the goal of reducing stress and isolation and improving connectedness. What Do FRCs Do? FRCs are tailored to local needs, so the saying goes that “if you’ve seen one FRC, you’ve seen one FRC,” emphasizing the uniqueness of each Center. However, there are common activities FRCs engage in, including: • Enhancing parenting skills • Fostering the healthy development and wellbeing of children, youth, and families • Preventing child abuse and neglect • Increasing school readiness • Connecting families to resources • Developing parent and community leadership • Engaging males and fathers • Supporting healthy martial and couple relationships • Promoting family economic success The four services FRCs most commonly offer are: parenting support, access to resources, child development activities, and parent leadership development.11 The main goals FRCs hope to accomplish are: • To support families to be strong, healthy, and successful • To contribute to building a strong, and healthy community • To reduce the likelihood of child abuse and neglect. 10 This information adapted from the National Family Support Network: https://www.nationalfamilysupportnetwork.org/family-support-programs 11 OMNI Institute. (2016). Advancing the Family Support & Strengthening Field Project Survey Results. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 13 Guiding Principles of Family Resource Centers Two aligned sets of guiding principles ground the philosophy of FRCs: 1) the Strengthening Families Protective Factors, 12 and 2) the Standards of Quality for Family Strengthening and Support. 13 Strengthening Families™ Protective Factors The Center for the Study of Social Policy has identified five factors demonstrated by research to reduce the incidence of child maltreatment. FRCs aim to strengthen these factors through their engagement with families. Each factor is listed in the table below with its corresponding definition. Table 5. Strengthening Families Protective Factors Protective Factor Definition Parental Resilience Managing stress and functioning well when faced with challenges, adversity, and trauma. Social Connections Positive relationships that provide emotional, informational, instrumental, and spiritual support. Knowledge of Parenting and Child Development Understanding child development and parenting strategies that support physical, cognitive, language, social and emotional development. Concrete Support in Times of Need Access to concrete support and services that address a family’s needs and help minimize stress caused by challenges. Social and Emotional Competence of Children Family and child interactions that help children develop the ability to communicate clearly, recognize and regulate their emotions and establish and maintain relationships. Standards of Quality for Family Strengthening and Support NFSN’s Standards are “a tool for planning, providing, and assessing quality services,” used to ensure high quality practice in supporting and strengthening families in settings such as FRCs. The Standards of Quality provide implementation guidance against which FRCs can measure their fidelity. Each Standard divides into sub-standards, with descriptive indicators denoting which program 12 Center for the Study of Social Policy. (2005). Strengthening Families: A Protective Factors Framework. 13 National Family Support Network (2021, May 10). Standards of Quality for Family Strengthening and Support Certification Training Participant Manual. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 14 characteristics denote an essential “foundational” level of quality versus the aspirational “high quality” level. The Quality Standards and their definitions are listed in the table below. Table 6. Standards of Quality for Family Strengthening and Support Quality Standard Definition Family Centeredness Working with a family-centered approach that values families and recognizes them as integral to the Program. Family Strengthening Utilizing a family strengthening approach to support families to be strong, healthy, and safe, thereby promoting their success and optimal development. Diversity, Equity, and Inclusion Valuing, respecting, and embracing families’ diversity, and advancing equity and inclusion. Community Strengthening Developing a strong and healthy community by collaborating with various stakeholders and supporting families’ civic engagement, leadership development, and ability to affect systems change. Evaluation Looking at areas of Program strength, as well as areas for further development, to guide continuous quality improvement and achieve positive results for families. Family Resource Center Outcomes FRCs have been extensively researched and demonstrate well-established returns on investment: • $4.93 social return on investment for every dollar invested in FRCs14 • $3.65 savings for the child welfare system for every dollar invested15 Further research demonstrates improved family and educational outcomes: • Gains in economic self-sufficiency, health, social support, family functioning and resiliency, child nurturing and healthy attachment16 • Improvements in children’s educational success 17 By supporting families and reducing stress before maltreatment occurs, communities with FRCs experience reduced need for child protection services: 14 Community Services Analysis LLC. (2014). Social Return on Investment Study. 15 OMNI Institute (2021). Return on Investment of a Family Resource Center to the Child Welfare System: Westminster Family Resource Center, Orange County, CA. 16 Family Pathways & CFSA 2.0 Evaluation Report - Executive Summary 2019. 17 Family Resource and Youth Services Centers of Kentucky. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 15 • 63% reduction in child abuse cases 18 • 50% reduction in out of home placements 19 With such positive outcomes extensively demonstrated in research studies, it is no surprise that the FRC model has attracted so much attention in Minnesota. It is also not surprising that OTC leaders concluded it was worth the investment to formally assess if their own community could benefit from one or more FRC(s). Methods The methods undertaken to perform this Assessment, included: • Reviewing relevant plans and reports, such as those produced by Local Public Health and the Minnesota Department of Human Services. • Reviewing data from the most recent Minnesota Student Survey. • Conducting resident engagement, including three surveys and eleven focus groups. Findings Review of Plans and Reports Public Health Reports Community Health Assessment OTC is a member of a four-county Community Health Board along with regional partners Becker, Clay, and Wilkin called Partnership4Health (P4H). Every five years, P4H completes an assessment of the health of their communities and produces a joint Community Health Assessment (CHA) that uses data on social, economic, and environmental conditions to strengthen the community’s understanding of what creates health and health equity. Common concerns identified among P4H counties include: • “[Y]oung children face a growing rate of poverty. • Aging populations challenge capacity to adapt to the growing needs of the elderly. • Increasing racial and ethnic diversity. • Increasing number of families struggle to make ends meet. • Scarcity of affordable housing limits the ability of young families and new immigrants to establish themselves and provide a healthy living environment for their children.” 20 18 OMNI Institute (2021). Return on Investment of a Family Resource Center to the Child Welfare System. 19 Colorado Community Response Evaluation Findings 2014-2018. 20 Partnership4Health Community Health Board Community Health Assessment, 2018-2024, available: https://claycountymn.gov/DocumentCenter/View/14138/CHA2018-2024?bidId= Family Resource Centers: Community Needs Assessment Otter Tail County, MN 16 Community Health Improvement Plan P4H’s Community Health Improvement Plan (CHIP)21 takes issues identified in the CHA, establishes priorities, and systematically addresses community health issues. The top ten priority issues identified in the current plan are: mental wellbeing, childcare access, substance abuse, aging population, transportation, obesity/physical activity/nutrition, breastfeeding, access to dental care, and environmental factors (radon, arsenic). The CHIP also notes an extensive list of community assets and resources that contributed to the Plan’s development, many of which also participated in the development of this Assessment. A critical task of this Assessment leads to the development of one or more FRCs is for existing assets to be engaged to ensure that the FRC complements and does not duplicate or replace any of the current resources in the community. Table 7. OTC Community Assets and Resources Identified in CHIP OTC Community Services Divisions Lake Region Health Care, Perham Health Otter Tail County Family Services Collaborative and workgroups LiveWell Fergus Falls A Place2Belong Productive Alternatives Lakeland Mental Health Center United Way of Otter Tail County West Central Initiative Early Childhood Dental Network M-State Community College Faith Leaders School Districts Senior Services Network Fergus Falls YMCA Perham Area Community Center Law Enforcement Safe Communities Coalition Dancing Sky Area Agency on Aging Taken together, the CHA and CHIP raise issue areas relevant to the potential development of an FRC including: • Behavioral health concerns, • Family financial stressors/poverty, • Lack of access to childcare, transportation, and affordable housing. Minnesota Department of Human Services Child Welfare Reports As discussed, research studies have demonstrated that FRCs can help prevent child maltreatment, reducing the need for child abuse investigations. If OTC goes forward with one or more FRCs, it will need to identify outcome measures to track to see if such benefits are realized locally. Here we discuss potential outcome measures and establish baseline levels for many of the key measures. 21 Partnership4Health Community Health Board Community Health Improvement Plan, 2020-2024, available: https://claycountymn.gov/DocumentCenter/View/14139/CHIP2020-2024?bidId= Family Resource Centers: Community Needs Assessment Otter Tail County, MN 17 Child Maltreatment Report Various reports published by the Minnesota Department of Human Services (DHS)22 contain information valuable to establishing baseline child maltreatment data that can be used to determine outcomes for any future FRCs. The most recent Child Maltreatment Report for Minnesota is for the year 2021. OTC, with a child population of 13,236 experienced 899 maltreatment reports; 46.8% of these reports were “screened in,” indicating that maltreatment likely occurred. Once an assessment or investigation was complete, 382 alleged victims were identified. The table below shows how OTC compares with other counties of its size and with the state as a whole. Table 8. Child Population, Maltreatment Reports, and Alleged Victims by Geographic Area, 2021 Geographic Area Child Population 2021 Maltreatment Reports Reports per 1,000 child population % of Reports Screened in Alleged Victims23 Alleged victims per 1,000 child population OTC 13,236 899 67.9 46.8% 382 28.9 Becker 8,514 673 79.0 33.9% 265 31.1 Blue Earth 13,884 1,106 79.7 34.4% 417 30.0 Crow Wing 14,149 1,444 102.1 15.6% 306 21.6 Douglas 8,574 699 81.5 44.5% 282 32.9 Kandiyohi 10,838 1,063 98.1 38.9% 444 41.0 Sherburne 25,561 1,477 57.78 35.3% 533 20.9 Stearns 37,348 1,323 35.42 37.1% 833 22.3 STATEWIDE 1,329,576 76,278 57.4 41.3% 32,241 24.2 As of 2021, OTC had lower rates of maltreatment reporting and alleged victims per 1,000 child population as compared to similar counties, but higher than the statewide averages. Conversely, the percentage of screened in reports is higher than the statewide average. If an FRC is successful in reducing child maltreatment, we should ultimately see a lower rate of reports and alleged victims. The Child Maltreatment report contains additional pieces of data that could be used for FRC outcome tracking. These include such information as maltreatment type, path assignment,24 and removal 22 Information in this section is from Minnesota Department of Human Services (2023, June). Legislative Report: Minnesota’s Child Maltreatment Report, 2021. Available: https://edocs.dhs.state.mn.us/lfserver/Public/DHS-5408N- ENG. 23 Number of children who were alleged victims in completed assessments/investigations. We refer to these as “alleged” because not all cases have gone or will go through court. 24 “Path assignment” means Family Assessment (FA), or Family Investigation (FI). Facility Investigations are a third path, not included here, and values do not total to 100% as a result. FA includes cases not alleging substantial child endangerment, while FI is the opposite. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 18 rates. These data points can be compared to statewide rates, as below, or to other counties as above, where we include suggested comparisons. Table 9. Percent of Alleged Victims in Completed Assessments/Investigations by Maltreatment Type, OTC vs. Statewide, 202125 Geographic Area Neglect Physical Abuse Threatened Injury Sexual Abuse Mental Injury OTC 67.0% 24.1% 5.2% 13.4% 10.5% STATEWIDE 61.8% 23.2% 16.4% 14.7% 4.7% Table 10. Percent of Cases and Alleged Victims by Path Assignment, OTC vs. Statewide, 2021 Geographic Area FA Alleged Victims FA Cases FI Alleged Victims FI Cases OTC 70.7% 69.8% 32.5% 27.9% STATEWIDE 64.1% 63.8% 37.6% 33.6% Table 11. Number and Percent of Alleged Victims with Out-of-Home Placement during the Assessment/Investigation Phase, 2021 Geographic Area Total Alleged Victims Number of Victims Removed Percent of Victims Removed OTC 435 40 9.2% STATEWIDE 36,921 3,382 9.2% It is not clear how an FRC could impact maltreatment type, path selection or placement levels, but perhaps it would result in less severe abuse, causing greater use of the FA path and fewer placements. Additional data not presented here from the same report that could be used to track FRC efficacy include risk level of child protection cases, as assessed by the agency by the end of an assessment/investigation, and percent of “determined” victims at the conclusion of an investigation. It can be worthwhile to monitor a wide variety of data points, at least in the early years of implementation, because sometimes there are unintended impacts, whether positive or negative. Out-of-home Care and Permanency Report The other DHS report26 that could yield potential outcome measures is the Out-of-home Care and Permanency (OOHCP) report. Once again, the most recent year for which results are available is 2021. Data such as placement episodes, numbers/rates of children entering and continuing in care, removal reasons, placement setting, children under guardianship, placement moves, school changes, reasons 25 Totals can exceed 100% due to the possibility of multiple abuse types per alleged victim. 26 Information in this section is from Minnesota Department of Human Services (2023, June). Legislative Report: Minnesota’s Out-of-home Care and Permanency Report, 2021. Available: https://edocs.dhs.state.mn.us/lfserver/Public/DHS-5408NA-ENG Family Resource Centers: Community Needs Assessment Otter Tail County, MN 19 for exiting care, length of stay, re-unifications, and re-entries could all be of value in tracking FRC outcomes. According to the OOHCP report and shown in the table below, OTC had 158 children placed in substitute care (for example, foster care) and 163 placement episodes27 with a total of 11.93 children per 1,000 in out-of-home care at during 2021. These numbers are in the middle as compared to similar counties, but higher than the statewide rate of 9.26 per 1,000. We might hope the number of children placed, placement episodes, and children per 1,000 in care would reduce following FRC implementation. Table 12. Child Population, Children Placed, Placement Episodes by Geographic Area, 2021 Geographic Area Child Population Number of Children Placed Placement Episodes Total in Care Per 1,000 child pop. OTC 13,236 158 163 11.93 Becker 8,514 178 181 20.91 Blue Earth 13,884 147 162 10.59 Crow Wing 14,149 197 203 13.92 Douglas 8,574 71 73 7.912 Kandiyohi 10,838 204 212 18.82 Sherburne 25,561 109 111 4.26 Stearns 37,348 350 362 9.37 STATEWIDE 1,329,576 12,312 12,743 9.26 In the next set of tables, we bring forward information from the OOHCP report to show reasons for removal and exiting care, length of stay, and reunifications and re-entries. It’s not completely clear how the implementation of an FRC would impact these data points, but it’s possible we would see fewer removals due to abuse and neglect. 27 A “placement episode” is the number of times an individual child is placed in substitute care, whereas a “placement” is the number of times a parent has their children removed – during the year. For example, if a sibling group of three is placed twice during the year, this would equal three children placed and six placement episodes, but only two placements. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 20 Table 13. Primary Reasons for Removal, 202128 Geo- graph- ic Area Alleged Neglect Alleged Abuse Alleged Domes- tic Violence Caretaker Absence Caretaker Substance Abuse Caretaker Phys/Beh Health Child Phys/Beh Health Inadequate Service Access Total Placements OTC 4 (6.25%) 5 (7.81%) 3 (4.69%) 3 (4.69%) 28 (43.75%) 11 (17.19%) 4 (6.25%) 3 (4.69%) 64 (100%) STATE -WIDE 812 (16.82% ) 491 (10.17%) 116 (2.40%) 172 (3.56%) 1,913 (39.62%) 263 (5.45%) 882 (18.27%) 61 (1.26%) 4,828 (100%) It is also possible if parents receive additional support through an FRC, we could see an increase in reunifications, the preferred disposition when exiting care. Table 14. Reasons for Exiting Care, 2021 Geograph- ic Area Reunifica- tion Adoption Transfer of Custody Aged Out Living with Other Relatives Transfer to Another Agency Guardian- ship to an Unrelated Individual Other (death, runaway) OTC 45 (54.88%) 18 (21.95%) 14 (17.07%) 4 (4.88%) 0 (0%) 0 (0%) 0 (0%) 1 (1.22%) STATE- WIDE 3,076 (53.76%) 1,047 (18.29%) 662 (11.57%) 436 (7.62%) 305 (5.33%) 98 (1.71%) 53 (0.93%) 45 (0.79%) If parents receive support through an FRC when children return home, perhaps lengths of stay would reduce. Table 15. Length of Stay for Placement Episodes Ending in 2021 Geographic Area 1 to 7 Days 8 to 30 Days 2 to 6 Months 7 to 12 Months 13 to 24 Months 25 to 36 Months Longer than 36 Months Total Placements Ending OTC 7 (8.54%) 3 (3.66%) 13 (15.85%) 7 (8.54%) 38 (46.34%) 7 (8.54%) 7 (8.54%) 82 (100%) STATEWIDE 488 (8.53%) 221 (3.86%) 974 (17.02%) 1,029 (17.98%) 1,453 (25.39%) 706 (12.33%) 851 (14.87%) 5,722 (100%) Lastly, although at 8.8%, OTC is well below the statewide average (12.8%) for children who discharge from care and then re-enter within the next 12 months. Neither OTC nor the State of Minnesota is meeting the Federal Performance Standard for re-entry of 8.3% or less. 28 Includes only the eight groups of reasons for which OTC had at least one placement in 2021. There are eleven total. The ones missing from the table are alleged sex trafficking, family conflict, and child request. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 21 Table 16. Reunifications and Re-entries, 2021 Geographic Area/Agency Number of Children Reunified Number of Children Re- Entering Percent OTC 34 3 8.8% STATEWIDE 2,282 291 12.8% Discussion All the data points discussed in this section are available in one of these two DHS reports. Some measures in the reports may have more value than others. Many of the metrics are available segmented by gender, race-ethnicity, and age, so it is possible to see whether any FRC activities impact various groups differently. However, at least two overall problems exist when it comes to using these DHS reports for measuring outcomes of a potential future FRC: 1) delays in receiving these reports, and 2) unwinding correlation and causation. Delays in Receiving Reports While DHS publishes both reports annually, the publication date is currently 18 months behind the end of the year in question. For example, DHS published the calendar year 2021 report in June of 2023. This means that the data is quite old by the time it becomes publicly available. It may be wiser for OTC to use existing reports within its Social Services Information System (SSIS) to pull its own reports or make a request to DHS to receive its own numbers prior to the release of the report. This way, the information can be used closer to real time to help assess the impact of an FRC. The value of the state reports may be: 1) the ability to access comparison data; 2) establishing long-term trends in different agencies as well as statewide; 3) the identification of data points tracked by the state that could be of value to a future OTC FRC. Unwinding Correlation and Causation It is a well-worn source of frustration in program evaluation circles that just because an outcome measure improves after you implement a program does not mean your program caused the improvement. In other words, correlation29 is not the same thing as causation.30 While Minnesota FRCs may be seeing reductions in child maltreatment investigations and out-of-home placement, it could be due to FRCs or another other factor. Advanced statistical methods can help determine whether causation is likely occurring, but following trends in outcome measures can also provide evidence of whether your community is heading in a desirable direction. 29 A relationship between two circumstances where one doesn’t necessarily cause the other to happen – they just coexist. 30 One circumstance causing another to happen. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 22 Minnesota Student Survey The Minnesota Student Survey (MSS) is a collaboration between local schools and the State’s Departments of Education, Health, Human Services, and Public Safety. It is a voluntary survey administered in the first half of the year to students in grades 5, 8, 9, and 11. The CHA and CHIP incorporate the MSS results in their report as well, as one of multiple data sources. The most recent survey for which results are available is 2022. Five out of eight school districts in OTC participated in the 2022 survey, a marked decline from previous years. Still, over one thousand students in OTC districts responded. By grade levels, these participation numbers are: 5th (212), 8th (269), 9th (300), 11th (240). The MSS asks questions deemed to be more sensitive in nature only to the students in grades 8, 9, and 11. This survey contains positive news as well as worrisome areas for OTC youth. Of the sixty-eight pages of tables of results, we have highlighted a handful of areas here that relate to the potential capacities of FRCs. Throughout the next section, we present only OTC data, without any comparison data. The reason for this is that, for example, if a certain number of OTC youth are participating in self-injurious or suicidal behavior, any percentage is too high a percentage. It can be helpful for purposes of identifying regional “hot spots” to use comparison data, but our purpose is different: to identify areas that are going well, and not so well for OTC youth, to the end of figuring out whether a prospective FRC could build on existing strengths and address identified concerns in collaboration with other community partners. Food Insecurity and Physical Activity Sufficient food intake and physical activity are strong predictors of physical and behavioral health, and OTC youth get good marks in all three categories. Across all four grades and both genders, 95- 100% of reporting youth said they have not had to skip a meal during the last 30 days due to their family not having enough money. Seventy to 74% of males and 55-65% of females overall reported a total of at least 60 minutes of exercise per day for at least four of the last seven days. There was no identifiable trend by grade level. While school-day physical education and afterschool sports are surely large contributors to high levels of physical activity, a sizeable number of OTC youth surveyed report not knowing what activities are available to them. This is particularly true for females, as shown in the table below. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 23 Table 17. Percentage of Surveyed OTC Youth Who Do Not Know What Programs Are Available in Their Community, By Grade and Gender Grade (Gender) 5 (Male) 5 (Female) 8 (Male) 8 (Female) 9 (Male) 9 (Female) 11 (Male) 11(Female) 30% 33% 19% 32% 14% 29% 21% 27% Lack of knowledge of what is available could be for a variety of reasons. Regardless of the cause, if it leads to lower physical activity, or higher levels of social isolation, this is not a desirable situation for OTC youth. Perceptions of Physical and Emotional Safety OTC youth who responded to the 2022 MSS reported high perceptions of safety in the community, at school, and at home. Girls felt less safe overall except for at home, and there were no strong trend lines associated with grade level. At school, 90-93% of males and 81-91% of females in all grades surveyed strongly agreed or agreed they feel safe. In their neighborhood, 94-99% of males and 90- 98% of female strongly agreed or agreed they felt safe. At home, 96-99% of males and 96-100% of females strongly agreed or agreed they felt safe. School was identified as the least safe of the three environments, and bullying could be one reason. In the MSS, bullying comprises: • Pushing, shoving, slapping, hitting, or kicking in a non-joking manner • Threatening to beat up. • Spreading mean rumors or lies about. • Making sexual jokes, comments, or gestures toward. • Excluding the youth from friends, other students, or activities. Except for 9th and 11th grade males, at least half of the rest of the youth survey experienced bullying once or more in the last 30 days. Substantial groups of youth reported frequent bullying of weekly or even daily regularity. Apart from 8th grade in the highest frequency bullying groups, females reported rates of bullying equal to or greater than males. Table 18. Percentage of OTC Youth Bullied Weekly or More or Daily in the Last 30 Days How often? Grade (Gender) 5 (M) 5 (F) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) Weekly or more 23% 29% 26% 25% 19% 25% 18% 24% Daily 4% 8% 10% 5% 7% 7% 10% 3% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 24 Adverse Childhood Experiences and Family Support Adverse Childhood Experiences (ACEs) are preventable traumatic events occurring in a person’s life before age 18 that can be associated with negative life outcomes such as physical and behavioral health problems in adolescence and adulthood. ACEs can also negatively impact educational and vocational opportunities over a lifetime.31 ACEs are typically measured on a 10-question scale, and the MSS contains a modified version of the questionnaire. As shown in the table below, ACEs exposure varied by age and gender, with females of all ages experiencing greater ACEs and greater exposure to them with age. For males, a sizable percentage of the older males reported no ACEs, whereas a majority of females in all grades reported at least one ACE.32 Table 19. Percentage of OTC Youth with None or Four or More Adverse Childhood Experiences Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) None 48% 47% 53% 44% 60% 32% Four or more 5% 7% 4% 9% 6% 13% Regardless of exposure to toxic stress, numerous factors contribute to protecting youth from its impacts. One of the most important of these is the presence of supportive adults in a child’s life. For both genders and all grade levels, between 88% and 95% of students said they have an adult they can talk to about problems they are having, whether a parent/guardian, adult at school, or some other adult. The most likely source of support for OTC students was parent/guardian. Similarly, a substantial percentage of OTC students reported they felt affection from their parents, with 87-95% of males and 81-92% of females in all grades saying their parents cared about them “quite a bit” or “very much.” Table 20. Percentage of OTC Youth Who Said Their Parents Cared About Them “Quite a Bit” or “Very Much” Grade (Gender) 5 (M) 5 (M) 5 (M) 5 (M) 5 (M) 5 (M) 5 (M) 5 (M) 95% 92% 87% 83% 92% 81% 90% 84% Mental Health The percentage of OTC students who reported “I feel good about myself” “very or often” or “extremely or almost always” declined from 5th to 9th graders before bouncing back slightly for both genders in 11th grade. Females reported significantly lower scores on this measure at all grade levels. In all grades, 67% or higher of males endorsed these statements, while the highest percentage of 31 Centers for Disease Control and Prevention: https://www.cdc.gov/violenceprevention/aces/fastfact.html 32 As evidenced by (100% -“None” value) > 50% for all grades of females. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 25 female students who felt this way was 52% of 5th graders. Only 33% of 9th grade girls reported they felt this good about themselves. Table 21. Percentage of OTC Youth Who Feel Good About Themselves “Very or Often” or “Extremely or Almost Always” Grade (Gender) 5 (M) 5 (F) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) 82% 52% 69% 42% 67% 33% 72% 40% The MSS contains a brief, research-validated tool for assessing anxiety and depression, the Patient Health Questionnaire (PHQ-4). This tool contains the commonly used questions listed in the table below that many of us may have seen before – for example, at doctors’ offices. When you take a short or longer version of the PHQ, it is scored to assess the frequency of active symptoms with the rankings of “Not at all,” “Several days,” “More than half the days,” or “Nearly every day.” Here, because we cannot score individual respondents, we note the high prevalence of depression and anxiety symptoms in the population of OTC 8th, 9th, and 11th graders who were asked this question. In the 2022 MSS: • Except for 11th grade males, a majority of the 8th, 9th and 11th grades indicated they “had little interest or pleasure in doing things” several days or more in the past two weeks. • A majority of girls in all three grades were “feeling down, depressed, or hopeless” several days or more. • Except for 5th grade males, a majority of students of both genders reported “feeling nervous, anxious, or on edge” at least several days in the past few weeks. • A majority of girls, but a minority of boys, in all grades who were asked this question said they had “not be[en] able to stop or control worrying” at least several days of the past two weeks. Table 22. Percentage of OTC Youth Who Responded “Several days,” “More than half the days,” or “Nearly every day” to the Following PHQ-4 Questions Over the last two weeks, how often have you been bothered by… Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) ...little interest or pleasure in doing things? 54% 59% 53% 69% 48% 73% …feeling down, depressed or hopeless? 35% 53% 45% 62% 38% 70% …feeling nervous, anxious, or on edge? 46% 77% 50% 81% 52% 81% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 26 Over the last two weeks, how often have you been bothered by… Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) …not being able to stop or control worrying? 38% 63% 42% 71% 35% 74% Because the MSS does not ask this sensitive question of 5th graders, they instead ask “Thinking back [over] the last 30 days, how much do you agree or disagree with the following statements?” More than half of 5th grade girls – 10- and 11-year-olds – agreed with these statements. Most males did not. Table 23. Percentage of OTC 5th Graders Who Strongly Agree or Agree with the Following Statements Statement Grade (Gender) 5 (M) 5 (F) I worry a lot. 34% 51% I sometimes feel sad without knowing why. 33% 57% Between 15% and 45% of 8th, 9th, and 11th graders acknowledged “any long-term mental health, behavior or emotional problems…lasting 6 months or more.” Few -- and in some cases less than half the number who acknowledged such problems -- have received help in the past year. We have no way of knowing whether the right kids are receiving help, but there is certainly a gap in accessing assistance. Table 24. Percentage of OTC Youth with “Long-Term Mental Health, Behavioral, or Emotional Problems” and Percentage of All Youth Receiving Help in the Last Year Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) Have problems lasting 6 months or more 15% 41% 21% 39% 24% 45% Have been treated for problem during the last year. 7% 21% 13% 24% 16% 27% A striking number of OTC youth in grades 8, 9, and 11 acknowledged self-inflicted injury in the last 12 months, with 32% or more females and 19% or more males saying they did something purposely to hurt or injure themselves without wanting to die, such as cutting burning, or bruising themselves on Family Resource Centers: Community Needs Assessment Otter Tail County, MN 27 purpose. The percentage of youth acknowledging serious suicidal ideation or suicide attempts at some point is also concerning, particularly the huge jump between 9th and 11th grade females. Table 25. Percentage of OTC Youth Who Have Seriously Considered Suicide or Have Actually Attempted Suicide at Some Point Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) Have seriously considered suicide 21% 27% 20% 25% 23% 41% Have actually attempted suicide 8% 7% 8% 9% 6% 14% In terms of substance use, most of the youth in grades 8, 9, and 11 -- except for 11th grade girls – deny the use of alcohol, marijuana, or other drug use in the past year (excluding tobacco). A majority of 11th grade girls acknowledges use, at more than double the rates of 9th grade girls in the 2022 MSS. While it can be seen as good news that most kids aren’t using substances, at least until they are older, the fact that around one 8th grader in five uses some form of substances is still concerning. Table 26. Percentage of OTC Youth Acknowledging the Use of Alcohol or Marijuana or Other Drugs in the Past Year Grade (Gender) 8 (M) 8 (F) 9 (M) 9 (F) 11 (M) 11 (F) 22% 19% 19% 24% 40% 51% At least in the grades and districts surveyed, the MSS data paints a picture of a mix of genuinely concerning problems, along with some positive aspects of youth experience in OTC. Based on MSS survey results, in general terms: • OTC youth get quite a lot of exercise and mostly experience food security. • Most youth describe supportive and affectionate relationships with parents. • Overall, youth feel safe living in OTC. On the less positive side: • Many OTC youth are unaware of activity options for out-of-school time. Idle out-of-school time is associated with a host of negative outcomes. • Bullying is prevalent, with around 25% of all OTC youth surveyed reporting they are bullied at least weekly. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 28 • A concerning percentage of all youth report symptoms of depression and anxiety, with a substantial number acknowledging awareness of specific “long-term mental health, behavioral, or emotional problems. Very few youths seem to get help with these problems. • A glaring number of youths have contemplated suicide, and a whopping 14% of 11th grade girls – nearly 3 out of every 20 – have seriously contemplated or actually made an attempt on their own life. • Substance use is also prevalent. Although most of the youth surveyed do not partake, the fact that around 20% of 8th and 9th graders do is also concerning. • On nearly every measure of wellbeing, girls fare worse than boys, sometimes far worse. One might question whether all these concerns about being depressed, anxious, and using substances is just a normal part of growing up. Is it normal teenage angst, or a crisis? The answer to that question is at least partly a judgement call. However, one look at the prevalence of bullying, self- injury, and suicidality, for example, likely makes most of us feel our kids could be doing better. Resident Engagement As a means of engaging residents, we completed three surveys and 11 focus groups. The first survey involved professionals. As individuals already receiving reimbursement for their time, they were not provided any incentive for completing the survey. The second and third surveys involved parents and/or primary caregivers of minor children responding in their capacity as private citizens. In this instance, as well as for all focus group participants, we provided $50 Visa gift cards as an incentive their participation.33 Survey participants did not provide their name unless they wanted us to send them a gift card. However, we asked focus group participants to introduce themselves. There was no bar to participants responding to both a survey and a focus group. In fact, we encouraged both as the surveys and focus groups asked somewhat different questions. Survey and focus group responses as presented as percentages in the main text of the report include responses rounded to the nearest whole number. As such, not all question responses sum to 100%. The responses in the Appendices go out to two decimal places in many instances. 33 The Sauer Family Foundation graciously provided funding for gift card incentives. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 29 Survey 1: Family Services Collaborative34 Demographics We conducted a survey from November 16-December 1, 2023 of Family Services Collaborative (FSC) members including Collaborative workgroups. All OTC school superintendents and principals were also invited to participate, and survey link recipients were encouraged to forward the survey to others who would be interested. The survey received 42 responses, and the purpose was to assess the need for an FRC in various OTC communities. Survey respondents were asked to select any/all geographic locations in OTC they served. There were 71 total locations selected. Of note is the fact that 75% of the locations selected included sites outside Fergus Falls, the county seat. This suggests the survey represents opinions from across OTC’s numerous communities. Table 27. Locations Served by Survey Respondents as a Percentage of All OTC Communities Served Location(s) Served by Respondent Percent of All Communities Served Fergus Falls Area 25% Countywide 24% Pelican Rapids Area 10% Perham Area 10% Battle Lake Area 7% Henning Area 6% New York Mills Area 6% Underwood Area 6% Parker’s Prairie Area 4% Other Area (Dalton, Ashby, “Region IV”) 3% The survey received responses from the County, public schools, and community-based organizations. Service Gaps Respondents identified service types in the community where they work most often that were either: a) not available within 50 miles of the community they serve, or b.) the respondent was unsure whether they were available. These two service availability ratings were combined to identify which service types are potentially experiencing gaps. The service types were then ranked, with the highest rank (#1) having the strongest evidence of experiencing a gap. Note that these service options are based on the types of services FRCs typically provide. 34 See Appendix A for a complete summary of responses. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 30 Table 28. FRC Service Types – Potential OTC Gaps Service Type Percentage Responding “Not Available” and “Unsure if Available” Engage fathers 58% Promote family economic success 52% Develop parent and community leadership 45% Support healthy marital/couple relationships 39% Prevent child abuse and neglect 29% Connect families to resources 23% Enhance parenting skills 19% Increase school readiness 17% Foster the healthy development and well-being of children, youth, and families 13% Survey respondents then identified specific services not available within 50 miles of the main community they serve, or the respondent was unsure whether they were available (i.e., service gaps). These results establish where there is the strongest evidence of a service gap. Table 29. Typical FRC Services – Potential OTC Gaps Specific Service % No + unsure A centralized place where families can go to have all their needs addressed in one place (even if it means getting referrals to other places to complete the process.) 68% Parent leadership opportunities 61% Places for parents to gather for mutual support 52% Services for people whose first language is not English 42% Public transportation of any type 32% Free/inexpensive clothing 6% Food shelf 0% We again asked respondents to think about the community they work in most often. This question was then posed: “If you could magically create the top three (3) services most needed by families and children in the community (and lack of resources was not a barrier) what would these services be?” For this question, respondents could vote up to three times if they wished. Their responses were then coded into categories which produced the results listed in Table 30. The results in the table below include all three votes allocated per respondent (first, second and third.) If we just look at the first-choice services people listed (presuming the first choice they listed Family Resource Centers: Community Needs Assessment Otter Tail County, MN 31 was a priority,) the top three service categories identified as areas of need are: 1) behavioral health, 2) transportation, and 3) centralizing help, as described above. Table 30. Creating the Services Most Needed by OTC Families Desired Service Percent of Respondents Choosing this Service Category as a 1st, 2nd, or 3rd Choice Provide better access to/more Transportation 16% Address Behavioral Health needs 15% Increase Childcare availability, including financial assistance for it, including respite care 14% Centralize help for families in a single location: create a “one-stop”/“no wrong door” 8% Provide more Youth Activities 7% Help families Make Connections including providing navigation/case management “light”/liaison services 6% Promoting Healthy Development through the lifespan, including (especially) early childhood 6% Concrete Supports: food, clothing, financial assistance, housing 5% Services for Diverse Communities, including interpretation/translation 5% Parent Life Skills building, assistance toward economic stability 3% Social Support for parents/families 3% Parenting Education 2% Family Resource Center (FRC) 2% Affordable Housing 2% Miscellaneous including parent leadership development 2% In summary, the survey of professionals through the Family Services Collaborative provides ample feedback from across OTC and tells us the following: • Double-digit percentages of respondents identified all the service types typically provided by FRCs as potential gap areas. • The top three FRC service types identified as potential gaps are: o Engage fathers. o Promote family economic success, and o Develop parent and community leadership. • The specific services frequently provided by FRCs that have the strongest evidence of a service gap are: o A centralized place for family to go to have all their needs addressed in one place, o Parent leadership opportunities, and o Places for parents to gather for mutual support. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 32 • When asked in open response format what resources respondents would create for families and children in the community that were most needed, the top three 1st choice votes were: o Behavioral health services, o Transportation, and o Centralizing help. In all, the FSC survey respondents seem to be communicating a community need for many of the services FRCs typically provide. Survey 2: Parents/Primary Caregivers35 We conducted a survey of Otter Tail County residents who are parents or primary caregivers of minors regarding the stressors they experience raising children and what supports they have already or may need or want. The survey was open from January 18 to March 4, 2024. We received 58 responses, with 41 respondents completing all questions. Demographic Profile of Respondents As with the FSC survey, respondents to the parent/caregiver survey mostly do not live in Fergus Falls (78%). In fact, the highest number of responses came from the New York Mills area, followed by Fergus Falls, Pelican Rapids, Battle Lake/Perham (tied), Parkers Prairie, Henning/Underwood/Other (tied). Most respondents were female (91%) and white (95%). Eighty-two percent of respondents fell between the typical child- rearing ages of 25 and 44 years of age. Smaller family size was typical with 85% of respondents reporting between 1 and 4 children, with 2 (27%) or 3 (24%) children being most common. Still, 30% of families responding had 4 or more children, so large families are not unheard of. Parent/Caregiver Sources of Stress and Support We asked parents to rate a series of statements about their family on a four-point scale with the options of strongly agree, agree, disagree, or strongly disagree. The statements described circumstances relating to one or both parents in the household, however the respondent defined it. When sorting responses into those who strongly agree or agree with each statement, we note some positive takeaways around: the prospective likelihood of parent’s achievement of their own goals (79%), stability in the parent relationship (76%), hopefulness/resilience (74%) and social support outside the co-parent relationship (69%). At the same time, the number of parents who agree or 35 See Appendix B for a full summary of responses. Seventy-nine percent of respondents expressed interest in learning more about FRCs, parent advisory committees, and/or community events for families. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 33 strongly agree they experience overwhelming stress (74%), loneliness and isolation (60%), depression or other mental health concern (60%), financial stress (57%), difficulty coping with the stress of parenthood (43%), physical health concerns (40%), homelessness (24%), racism (21%), and parental substance abuse (21%) paint a picture of parents and caregivers managing an overwhelming stress load in spite of positive aspects of their lived experience. The following survey question asked about various forms of parental social support, with most respondents saying they strongly agreed or agreed they had support from friends, romantic partners, extended family, church or spiritual leaders, the child’s school, and the community. At the same time, 86% strongly agreed or agreed they wanted more opportunities for positive interaction with others and 62% would like help solving problems. What Parents/Caregivers Say They and Their Child(ren) Need Respondents reflected a high degree of involvement in their child(ren)’s lives, with 98% agreeing or strongly agreeing they spend time playing with child(ren) and 86% saying they are involved in the child(ren)’s school. Nearly 67% agree or strongly agree they ask for help when frustrated. In terms of the help they most wanted the following for their household, a strong majority of parents endorsed all the types of assistance listed. Table 31. Types of Help Surveyed Parents/Caregivers Say They Want the Most “Parent(s) want…” Percent Who Strongly Agree or Agree They Want this Type of Help Help to get child to succeed in school. 85% Help knowing if child has developmental delays. 71% Helpful information about parenting. 71% More information about child development. 69% Despite identifying areas of needed assistance, respondents overall seem to think their child(ren) are faring well overall. Parents/caregivers said they agree or strongly agree their child(ren) have good relationships at home (95%), interact positively with adults (93%), can make friends and get along with others (90%). Lesser percentages agreed or strongly agreed their child(ren) and have good relationships at school (85%) and good self-esteem (78%). Thirty-seven percent of parents said their child(ren) need help following the rules. When asked what their services or resources household needs help with, the top four responses were: mental health support for parent(s), childcare, and mental health support for child(ren), followed by educational help for child(ren). However, respondents also selected all the following areas with double-digit frequency: • Basic needs: food, housing, clothing, transportation Family Resource Centers: Community Needs Assessment Otter Tail County, MN 34 • Health needs: healthcare, dental care, drug/alcohol help for youths We asked respondents to choose as many of the following resources or services they would use if offered at no charge. Participants endorsed all but “help finding employment” at double-digit rates. However, most respondents selected these three: activity packages for kids to play with, attending family activities or community events, and mental health screening for children. Table 32. Sample FRC Services Survey Respondents Would Elect if Free of Charge Resource/Service Options Percentage Who Selected Activity packages for kids to play with 64% Attend family activities or community events 64% Mental health screening for children 54% Educational help for children, like tutoring 49% Learn self-care strategies for parent or child 49% A peer support person or mentor to visit with 44% Help with getting connected to resources that support your child 44% Parenting classes in the community 39% Transportation assistance like gas gift cards or bus tokens 23% Help locating services for mental health or substance abuse 21% Help applying for financial benefits 15% Help finding employment 8% Last, we asked parents if they could create services that did not exist currently, what are the top resources most needed by families and children in their community? We directed them to assume typical barriers such as cost would not be problematic. These are the top responses, in no particular order. If an area received fewer than two votes, we did not include it here, except as an example of a larger category. Parents told us they want: • Help with something relating to childcare, including respite, and expanded summer offerings for kids. • Support for parenting, including parent-to-parent support, breastfeeding support. • Activities and spaces for teens, including a teenage hangout, teen support, and “’tween” activities. • Fun for kids & families, including play groups, evening and weekend family activities, outdoor activities and play spaces. • Expanded services for kids with special needs, including services such as speech and in private schools, expanded access to mental health care and support in school and local communities. Survey 2 tells a story of highly stressed parents who are strongly engaged with their children and want the types of things that FRCs can provide. The major takeaway is that these parents/caregivers Family Resource Centers: Community Needs Assessment Otter Tail County, MN 35 need help strengthening the same Protective Factors discussed above, suggesting that the FRC framework may be a good fit to help OTC families build on their existing strengths. Table 33. OTC Parent/Caregiver Experience and Needs Reflect Protective Factors Survey 2 Parents/Caregivers… Corresponding Projective Factor Experience: Overwhelming stress (74%) Want (to): Learn self-care for parent or child (49%) Parental Resilience Experience: Loneliness and isolation (60%) Want: More opportunities for positive interaction with others (86%) Social Connections Want: Help knowing if child has developmental delays (71%) Want: Helpful information about parenting (71%) Want: More information about child development (69%) Knowledge of Parenting and Child Development Want (help with): Food, housing, clothing, transportation, healthcare, dental care, drug/alcohol help for youths. Concrete Support in Times of Need Want (to): Attend family activities or community events (74%) Want (access to): Mental health screening for children (54%) Social and Emotional Competence of Children36 In closing out this section, it is worth mentioning that themes of unmet behavioral health needs, and the shortage and cost of childcare again come up as concerns. In addition, parents in the survey strongly identified the need for spaces for teenagers to hang out and socialize. Survey 3: OTC Parents37 OTC conducted a survey of parents of minors regarding the stressors they experience raising children and what supports they have already or may need or want. The survey was conducted from February 15 to March 11, 2024. We received 8 responses, with 7 respondents completing most of the questions. Demographic Profile of Respondents Unlike the previous surveys, OTC survey respondents mostly live in Fergus Falls or Perham (25%), followed by Henning, Parkers Prairie, Pelican Rapids, or Other (Ottertail) (all 13%). The parents in this survey fell into the following age groups: 18-24 (13%), 25-34 (63%), 35-44 (25%). We did not ask them to provide their gender, but from a racial-ethnic standpoint, 100% were white, with one respondent 36 Includes opportunities for family interactions. 37 See Appendix C for a full summary of responses. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 36 indicating some additional Native American heritage.38 Small family sizes were more common in this survey population with one child (63%) most common followed by 13% with 2 children. No respondents reported having three or four children. Large families of five or more (25%) were also common among these respondents. Parent Sources of Stress and Support As with the previous survey, we asked parents to rate a series of statements about their family on a four-point scale with the options of strongly agree, agree, disagree, or strongly disagree. The statements described circumstances relating to one or both parents in the household, however the respondent defined it. When sorting responses into those who strongly agree or agree with each statement, we note the OTC parents rate prospective goal achievement (100%), hopefulness/resilience (100%), and stability in the co-parent relationship (86%) higher than their parent/caregiver counterparts in Survey 2. At the same time, a lower number of the current OTC parents strongly agree or agree that they experience depression or other mental health concern (57%), overwhelming stress, loneliness and isolation, or financial stress (all 43%), physical health concerns (29%), homelessness (29%), expressed difficulty coping with the stress of parenthood, or experienced racism or parental substance abuse (all 14%). Table 34. Parent Sources of Stress and Support, Comparison of Surveys 2 and 3 Parents… Percentage of Respondents Who Strongly Agree or Agree Survey 2: Parents/Caregivers Survey 3: OTC Parents …have stable relationships with each other. 76% 86% …have stable relationships with friends or relatives outside their relationship with each other. 69% 71% …experience overwhelming stress. 74% 43% …experience homelessness. 29% 29% …experience financial stress.39 57% 43% …have physical health concerns. 40% 29% …have difficulty coping with the stress of raising a child. 43% 14% 38 Survey option for this racial/ethnic category was “American Indian, Alaska Native, Native American, Anishinaabe, or First Nations.” 39 Defined as “not enough money to pay bills, rent, buy food, or other essentials.” Family Resource Centers: Community Needs Assessment Otter Tail County, MN 37 Parents… Percentage of Respondents Who Strongly Agree or Agree Survey 2: Parents/Caregivers Survey 3: OTC Parents …have feelings of loneliness and isolation. 60% 43% …experience racism. 21% 14% …experience depression or other mental health concern. 60% 57% …experience substance abuse. 21% 14% …are confident in achieving goals. 79% 100% …believe “my life will get better” even when bad things happen.40 74% 100% Altogether, Survey 3 OTC parents reported faring better overall than those in the original parent/caregiver survey. However, it is probably not wise to draw too broad of conclusions about this based on the small sample size (n=8). The next series of questions asked about various forms of parental social support, with a majority of respondents saying they strongly agreed or agreed they had support from friends, romantic partners, extended family, church or spiritual leaders, and the community, while only 29% felt support from the child’s school. At the same time, 86% of both parent survey groups strongly agreed or agreed they wanted more opportunities for positive interaction with others and 57% of OTC parents would like help solving problems. What Parents Say They and Their Child(ren) Need OTC parents reported lower levels of involvement in their child(ren)’s lives, with only 86% agreeing or strongly agreeing they spend time playing with child(ren) and only 29% saying they are involved in the child(ren)’s school. In contrast 100% of Survey 3 OTC parents surveyed strongly agree or agree they ask for help when frustrated. In terms of the help, a strong majority of parents in both surveys endorsed all the types of assistance listed, except for only 43% of Survey 3 OTC parents wanted help to get their child to succeed in school. Survey 3 OTC parents think their child(ren) are faring less well overall. Parents said they agree or strongly agree their child(ren) have good relationships at home (86%), interact positively with adults (86%), can make friends and get along with others (57%). Lesser percentages also agreed or strongly agreed their child(ren) and have good relationships at school (14%) and good self-esteem (71%). The 40 Also referred to as “hopefulness/resilience.” Family Resource Centers: Community Needs Assessment Otter Tail County, MN 38 only exception to this trend was that only 29% of OTC parents said their child(ren) need help following the rules, lower than the 37% of parents/caregivers in the other survey. Except for these lower concerns about rule following, Survey 3 parents ranked their kids as doing less well in every other respect. Table 35. Types of Help Surveyed Parents/Caregivers Want the Most, Surveys 2 and 3 Parent(s) want… Percent Who Strongly Agree or Agree They Want this Type of Help Survey 2: Parents/Caregivers Survey 3: OTC Parents Help to get child to succeed in school. 85% 43% Help knowing if child has developmental delays. 71% 71% Helpful information about parenting. 71% 86% More information about child development. 69% 71% When asked what services or resources their household needs help with, out of 13 options, the top four responses were: healthcare, dental care, childcare, food, and housing assistance. In addition to the top four items, OTC parents rated clothing needs and domestic violence help between two and four times higher than needs identified on the other parent survey. The four areas rated lower priority were: educational help for child(ren), mental health support for both parent(s) and child(ren), drug/alcohol help for parent(s) and youth, and transportation. We asked respondents to choose as many of the following resources or services they would use if offered at no charge. They endorsed all but “help finding employment” at double-digit rates. However, a majority of both groups selected these three options: activity packages for kids to play with, attending family activities or community events, and mental health screening for children. Last, we asked parents if they could create services that did not exist currently, what are the top resources most needed by families and children in their community? We directed them to assume typical barriers such as cost would not be problematic. The Surveys 2 and 3 groups overlapped in two areas as it relates to creating services: support for parenting, and fun for kids and families. In the support category, the Survey 3 group specifically identified “ways to release stress as a parent,” and “help groups for parents” as things they would create. Under fun, the OTC parents identified “more events and activities” as a sought-after addition. The other services OTC parents identified were food delivery, midwives/doulas, and CPR classes. Once again, it is easy to see alignment between parent needs and Protective Factors and the role that an FRC could have in strengthening these. Just one example is the high percentage of parents who Family Resource Centers: Community Needs Assessment Otter Tail County, MN 39 want helpful information about parenting (86%) which corresponds to the “Knowledge of Parenting and Child Development” Protective Factor. Table 36. Sample FRC Services Survey Respondents Would Elect if Free of Charge Resource/Service Options Percentage of Respondents Who Selected Survey 2 Survey 3 Activity packages for kids to play with 64% 100% Attend family activities or community events 64% 50% Mental health screening for children 54% 67% Educational help for children, like tutoring 49% 50% Learn self-care strategies for parent or child 49% 50% A peer support person or mentor to visit with 44% 50% Help with getting connected to resources that support your child 44% 50% Parenting classes in the community 39% 50% Transportation assistance like gas gift cards or bus tokens 23% 33% Help locating services for mental health or substance abuse 21% 33% Help applying for financial benefits 15% 33% Help finding employment 8% 0% Focus Groups The consultant hosted a total of eleven focus groups in a variety of locations across all quadrants of the county. Parents/caregivers, professionals, and general community members were all invited to attend. Sixty-two people attended in all. The purpose of the focus groups was twofold: 1) to hear directly from parents/caregivers and community members what they see as the stressors facing local parents and to what extent local resources address these needs, and 2) to raise community awareness regarding FRCs. Each focus group was around 90 minutes in duration, and the consultant asked eight questions of participants.41 The questions were virtually identical in each group. We intentionally kept the focus group setting informal, and the consultant allowed latitude if the group took the conversation slightly off topic to speak about what was important to them. In addition, participants often spoke to an existing resource when the question was about gaps and vice versa, so we attributed content to the correct issue question regardless of when in the conversation the comment came up. The consultant 41 Appendix D contains the full text of the exact questions. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 40 performed content analysis based on the responses provided across all eleven focus groups to identify the following common themes. Table 37. Dates, Locations, and Number of Attendees of OTC FRC Focus Groups Date Location (Specialty Group Type) Number of Attendees January 23, 2024 Henning School 3 Otter Tail County Government Center (Childcare Providers) 8 January 24 New York Mills Public Library 3 Perham Public Library 4 January 25 Pelican Rapids Public Library (Spanish Language) 1 Pelican Rapids Public Library (English Language) 11 January 29 Fergus Falls Public Library #1 6 Fergus Falls Public Library #2 1 January 30 Parkers Prairie Community Center 10 Battle Lake City Offices 8 Underwood School 7 Biggest Surprise About Becoming A Parent We posed the first focus group question about surprises inherent in becoming a parent as a sort of icebreaker, to introduce the type and subject matter of the questions to be asked, to acclimate participants with the somewhat personal nature of questions we would be asking. Yet, this question yielded informative results. Across all focus groups, all locations, and in response to each question, the largest stressor parents identified was the cost of childcare and its general lack of availability, especially for infants. Other surprises parents identified included feeling ill-equipped to take on the responsibility of parenting. They hoped to receive more information at the hospital regarding child-rearing resources they might need later on. In addition, lactation support specifically was mentioned numerous times as an unmet need. An additional area mentioned many times was the difficulty in managing work-life balance given the lack of parental leave, getting sick all the time, feeling judged whether they worked outside the home or stayed at home, and how difficult it is to provide enough attention to your children when working. As one respondent put it “Your main life focus switches from work to kids and they take so much of your time and energy.” Family Resource Centers: Community Needs Assessment Otter Tail County, MN 41 Parent Stress Levels and Sources of Stress We asked participants to rate the stress levels of parents in the area on a scale of 1 to 10, with 1 being the least stressed and 10 being the most. The consultant then asked what the top sources or types of stress participants and parents they know are facing. Stress Levels Focus group attendees varied in their stress level ratings from a low of two to many participants rating at or even above 10/10. Seven and eight were the most often cited stress levels. Many attendees noted that the amount of stress a parent feels directly relates to the level of support they have, and because they are doing it on their own, single parents often face the highest levels of stress. Participants also noted that new arrivals to their communities who may or may not speak English as their first language face more challenges of all types. Parents of children with special needs also face unique challenges. Stressors Many of the stressors identified by focus group participants will resonate with any parent: the lack of sleep, the amount of laundry and general mess, the amount of time it takes to accomplish a seemingly simple task, dealing with postpartum emotions at the early stages to dealing with hectic work, school, and activity schedules at older ages. Having older kids and younger kids in the same family was also identified as a source of stress. Existential concerns such as the sheer responsibility of caring for another human being and fear of losing security also arose in the conversation. Table 38. Stressors Identified by Focus Group Participants, With Examples Stressors Examples Childcare Cost, lack of availability, summer options, and respite care Financial Stress Cost of everything seems to be increasing, incomes not keeping pace, kids are expensive, taxes, cost of healthy food Behavioral Health Needs, Parent or Child Stigma prevents seeking care, lack of available resources, parent drug use, parent trauma impacts parenting Technology Managing screen time and impacts of social media Post-COVID Kids struggling academically, behaviorally; loss of “community” Co-Parenting Being on the same page, communicating, marital issues, different expectations for mom vs. dad. Family/Parenting Managing learning issues and behaviors, work-life balance, managing aging parents, support for dads’ parenting Limited diversity Limited translators, lack of diversity, no mosques except in Pelican Rapids “Twenty-seven for single parents.” – Focus group participant estimating parent stress levels on a scale of 1 to 10. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 42 Stressors Examples Lack of Social Support Bullying/cliques, no time to do things with other people, older generation not understanding stress of modern parenting, Lack of Social Support to Buffer Stress Social support is widely acknowledged as a factor in promoting resilience. A common theme across all focus groups was the idea that you are more stressed if you lack on-the-ground, local support from friends and family. Support could take the form of a family member babysitting for you, a friend carpooling with you, or simply someone to talk to about your challenges. Focus group participants expressed the common experience of increased social isolation when becoming a parent, which further emphasizes the importance of maintaining social connections given the stress of new parenthood. Some parents may quit rewarding jobs that once provided a social outlet. Others may find that they socialize less often with childless friends now that they have less in common. Living in a smaller community can have its advantages when it comes to the availability of support. Numerous attendees described their communities as “emotionally supportive” and that residents will reliably assist one another if they need help. According to focus group participants, stigma plays a huge role in people’s ability to find social support. If a parent is too ashamed to ask for help, and nobody knows about the challenges they are facing, they will likely go without. Focus group attendees believe there are a lot more mental health concerns that people never talk about or acknowledge openly. It was observed that people have their social media status that is often portrayed as glossy and problem-free whereas in real life, challenges may abound. This is an important factor to consider when developing an FRC. Services must be delivered in the least stigmatizing way possible so people will be willing to accept them. Community Strengths, Supportive Resources, and Gaps The next items of discussion involved what strengths exist locally that support and protect children and their families as well as existing resources to support and protect children and families. We also asked where services were located and whether any gaps existed (geographic or service-type gaps). Finally, we asked what things we could do to increase support for children and their families. One of the top community strengths identified across all focus groups relates to the positive aspects of living in a small town. Participants reported that they enjoy a lower cost of living as compared to a big city, feel safer, and experience support, a sense of community, quiet, and closeness that others in different living situations may not experience. Participants shared numerous stories about times “If all kinds of people use a facility, people will be comfortable using it.” – Focus group participant, talking about how to avoid stigma as a barrier Family Resource Centers: Community Needs Assessment Otter Tail County, MN 43 when community members helped out others, in ways large and small. It seems that small-town dynamics can go both ways as other attendees felt that because everyone knows everyone, people were in their business or were judging their choices, or that, as a new resident, it was simply difficult to break in to long-existing social circles. A number of participants endorsed the idea of starting a formal “welcome wagon” type program to help new residents break into existing social circles. Supportive Resources Many participants expressed appreciation for the wide range of resources available to them. From the wide variety of recreational and educational opportunities to support from community groups, to meeting basic needs, a lot of supportive resources are available in Otter Tail County. Attendees mentioned that scholarships are typically available to allow any income level to participate. However, others thought that these scholarships could be better publicized, or perhaps people were reluctant to use them. In addition, a number of communities have sports equipment and shoes available for families if they cannot afford them, so their children will not miss out. Below is a listing of many of the resources in the area that focus group participants found helpful. Many of the resources listed below could fall into more than one category. Table 39. OTC Resources that Support Families, With Examples Resource Type Examples Recreation YMCA, sports camps, PACC,42 LACC,43 afterschool activities Clubs FFA, 4H, Boy Scouts Outdoor activities Parks, trails, new outdoor pools, bike system Parenting support/Early childhood Early Childhood Family Education (ECFE) and Special Education (ECSE), Head Start, Public Health home visits, HRA housing Basic needs Food shelf, MAHUBE-OTWA Community Action Partnership, Salvation Army, OTC, Free Store, Blessing Closet, Thrift Shop, weekend backpack program Civic and religious organizations Churches, Lions Club, Henning HOPE, Women Aid, Foster Closet. Local businesses Donations 42 Perham Area Community Center 43 Lakes Area Community Center “It can be hard to get connected with anybody here.” – Focus group participant who is a newer community resident Family Resource Centers: Community Needs Assessment Otter Tail County, MN 44 Resource Type Examples Behavioral health, social, vocational, and victim services Lakeland Mental Health Center, Empowering Kids, Community and Life Services, Someplace Safe, County Social Services, Alano, 988, mobile crisis, peer support, therapists, Rural MN CEP, THRIVE44 Learning Schools, public libraries, Otter Cove, Community Ed First responders Police/School Resource Officer(s), firefighters, EMS Schools School age care, 3- and 4-year-old care, Caring Closet, strong sense of community, Viking Closet, school-based mental health, free breakfast and lunch Healthcare Clinics, pediatricians Gaps While focus group participants clearly identified and appreciated numerous supports availability in the community, they also identified many gaps. One focus group attendee asserted “Rural America is a service desert,” while others saw the benefit of living in one local community over another, in terms of available resources and assistance. Gaps could mean a particular resource is absent completely, it could be provided at a level insufficient to need, and sometimes people just are not aware a resource exists or do not know how to take the first step in finding help. Table 40. Types of Service Gaps Identified by Focus Group Participants, with Examples Gap Type Examples Behavioral health care Shortage of mobile crisis and peer support, lack of follow up after inpatient, long wait times in ER, little/no psychiatry for preschool kids, no inpatient treatment, addressing childhood trauma Specialty care/Special needs Lack of local resources if your child is neurodiverse, long waiting lists, long drives to get care such as occupational or speech therapy, early diagnosis of learning issues, support groups for kids with special needs, more supports in school, advocacy for parents and kids Transportation Otter Express is insufficient and expense of maintaining cars Other basic needs Workforce housing, furniture mission Recreation Options More things for kids to do, options outside athletics, things to do in winter Mentoring for Youth Big Brother/Big Sister, foster grandparent, tutors Other gap areas focus group participants identified include the following. 44 Community-Based Mental Wellbeing Program Family Resource Centers: Community Needs Assessment Otter Tail County, MN 45 Parenting Support and Education Numerous attendees spoke of their desire for “mom friends” or support for dads whose concerns often go unacknowledged and unaddressed. One group expressed the lack of a place in town to meet with another parent and let the kids play while you talk. Others think it would be nice to have a “mentor parent” to talk to. Participants say they want help understanding how to manage behaviors at home, what to expect at different developmental stages, and how to know if things are off track developmentally. If parents did not have a good example of parenting themselves or live with similar challenges as their special needs child, these services could be especially valuable. Focus group participants acknowledged organizations such as ECFE, Head Start, and Public Health assist in these ways, but that additional focus is desired. Some suggested that connecting and networking with those who may have similar interests or concerns could go beyond parents of minors and extend to empty nesters and older residents including grandparents. Resources for homeschoolers was another area identified for support. One Stop Shop One frequently noted concern is the lack of a centralized place to go that has access to all of the resources families need in a single location. Focus group participants pointed out that especially if someone is raised at a higher income level, they may not know what supports are available to them or how to access them. Others may be in crisis and the idea of traveling to multiple locations for various forms of available help does not seem realistic. Adding to the concern is the fact that paperwork for various forms of assistance can be challenging to understand and duplicative. Parents may want help with this. A related, commonly heard sentiment is “I need help, but I don’t know where to go.” There can be a lack of communication about existing resources, and little or no availability of help after hours. An idea that came up a few times is needing to have a big binder of resources for parents that is updated at least annually. This information could be shared with community partners such as physicians and schools so that everybody has access to this important information. Local Family Activities Whether it is an open gym, doing a parent-child craft together, or providing a take-home activity kit, parents would like to see more options for support of together time. It seems that especially in the winter, especially with busy work and activity schedules, having time to connect as a family and participate as a community would be welcomed. Participants emphasized that such efforts need to be local, as transportation can be a barrier to attending. Opportunities to hang out with Mom and/or Dad, such as at a skating rink, arcade, bowling alley, and/or at organized events. “You really have to dig for information and you lose enthusiasm.” – Focus group participant, on the challenges of finding help Family Resource Centers: Community Needs Assessment Otter Tail County, MN 46 ‘Tweens and Teens Over and over again, focus group participants expressed frustration with a lack of activity offerings for teenagers. Some even noted that for “tweens” – fourth grade and up – especially if you are not in sports, there are limited offerings. Some attendees suggested volunteering or internships for teens. Participants acknowledged the important role that church youth groups play in filling this gap, but felt it was not sufficient to meet existing needs, nor would connecting with a religious organization be a good fit for all teens. Given what our findings tell us about the prevalence of bullying in the community, and the poor mental health among tweens and teens, additional support for these groups is certainly warranted. Summary So many OTC residents and professionals were generous with their time and shared their experiences that there is almost more information than we can do justice to in a single report. We will do our best to summarize major themes here from across all the prior sections. How are parents feeling? Stressed, busy, lonely/isolated, but also supported by the community if they ask for help. How are the kids feeling? Stressed, with strained mental health (especially teen girls), bullied at times, but also safe, and loved and appreciated at home. What stressors do families experience? The difficulty of parenting, lack of work-life balance, financial issues, and knowing how to find help when they need it. What are the main gaps that exist in the service delivery continuum? Behavioral health care, affordable childcare, transportation, and other basic needs. What do parents want? Support for parenting, information about child development, activities for teens, opportunities for dads to engage, more family activities/community events, someplace non- stigmatizing to go for help. Overall, one is left with the impression that the Protective Factors of OTC’s families could use bolstering. An FRC is not the only way to accomplish this. Certainly, all child- and family-serving organizations in OTC can target these Factors as a way to improve family resilience and reduce the risk of child maltreatment. Many do so today, but it appears more help is needed. An FRC has the potential to contribute to the strengthening of: Parental Resilience, Social Connections, Knowledge Family Resource Centers: Community Needs Assessment Otter Tail County, MN 47 of Parenting and Child Development, Concrete Support in Times of Need, and Social Emotional Competence of Children. Recommendations Based on the review of relevant demographics, reports, as well as extensive resident engagement, the consultant recommends the following next steps: 1. Apply to the Sauer Family Foundation for a development/implementation grant. There is sufficient evidence that one or more FRCs could be helpful to building Protective Factors in OTC communities. If OTC remains interested in an FRC as part of the solution to build resilience in OTC families, then this is the logical next step because it gives the community the resources needed to develop a specific operational model and other implementation details. 2. Formally establish the FSC as your “Core Team” for purposes of the development/implementation phase of work. The FSC will likely establish an internal committee to do the detailed work of FRC development, with the oversight of the full FSC. 3. Engage the Core Team in activities such as (not necessarily in this order): a. Deciding which organization in the community will operate the FRC(s) or if a new one will be formed, b. Training a critical mass of community members on Protective Factors and Quality Standards to inform the development/implementation work, c. Creating a specific FRC plan that meets the needs of the families in the community, including programming and location(s), d. Ensuring the FRC model avoids duplication of existing services, e. Establishing a parent advisory council, f. Setting a budget and seeking operational funding, g. Hiring lead staff from the community, h. Establishing metrics to track reduction in CPS cases (including out-of-home placement) and other desired outcomes. 4. Ask the Core Team to consider the possibility of “satellite” locations where an FRC is co- located with a community partner (for example: libraries, schools, food shelves, etc.) This is one strategy for providing a presence in more than one OTC community. 5. Ask the Core Team to evaluate the following possible sites for possible future FRC location(s) (in no particular order), as they provide the potential for OTC community members to have an FRC presence in all four quadrants of the County: Family Resource Centers: Community Needs Assessment Otter Tail County, MN 48 a. Pelican Rapids (NW quadrant): This community had the largest turnout of any focus group, is the most diverse of all the large towns in OTC, and is in the process of developing a Teen Center, for which an FRC could be a logical complement or even co- location partner. b. Parkers Prairie (SE quadrant): Parkers Prairie also had a strong and enthusiastic showing at the focus group in their community. They feel their downtown is no longer thriving, with few opportunities for families and parents to gather socially. This community is also looking at the possibility of launching a new farmers’ market in town, so there is existing energy around civic engagement activities. c. New York Mills (NE quadrant): New York Mills demonstrated interest in FRC in numerous ways, including the highest rate of engagement with the parent/caregiver survey. The town has an active “Welcoming Communities” initiative and will be building a market-rate apartment complex in the near future. This is likely to attract families with children who could benefit from an FRC. d. Fergus Falls (SW quadrant): Fergus Falls is a logical location for an FRC due to being a population center, and it has relative proximity to the towns of Underwood and Battle Lake. At this geographic location, a large percentage of the county’s residents have the opportunity to engage with an FRC. With the coming expansion of the Boys and Girls Club, the timing for a possible FRC opening could be synergistic. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 49 Appendix A: Family Service Collaborative (Survey 1) Purpose A survey was conducted to assess the need for a Family Resource Center (FRC) in various communities in Otter Tail County (OTC). Time Frame The survey was open from November 16-December 1, 2023. Survey Type Various question types including yes/no, checkbox, matrix rating scales, and open response, via SurveyMonkey. Number of Questions Varies, dependent on question logic. Max = 22 Average Time to Complete 8-9 minutes Number of Respondents 42 Response Pool Members of the OTC Family Services Collaborative were invited to participate, including Collaborative Workgroups. All OTC school superintendents and principals were also invited to participate, and survey link recipients were encouraged to forward the survey to others who would be interested. Geographic Representation of Respondents Survey respondents were asked to select any/all geographic locations in OTC they served. There were 71 total locations selected for 42 respondents. Of note is the fact that 75% of the locations selected included sites outside Fergus Falls, the county seat. This suggests the survey represents opinions from across OTC’s numerous communities. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 50 OTC Location(s) Served by Respondent Percent of All Communities Served Fergus Falls Area 25% Countywide 24% Pelican Rapids Area 10% Perham Area 10% Battle Lake Area 7% Henning Area 6% New York Mills Area 6% Underwood Area 6% Parker’s Prairie Area 4% Other Area (Dalton, Ashby, “Region IV”) 3% Respondent Organizations The survey received responses from the County, public schools, and community-based organizations. OTC (9)** Battle Lake Schools Lakeland Mental Health Center (3) City of Fergus Falls Fergus Falls Public Schools (4)*** Otter Cove Children’s Museum OTC Early Childhood Initiative West Central MN Communities Action Henning Public Schools (2) New York Mills Public Schools (2) Lakes and Prairies Community Action Partnership (2) Lakes Country Service Cooperative (2) Fergus Falls YMCA Perham-Dent Public Schools (2) Salvation Army-Pathway of Hope Children’s Corner Pelican Rapids Schools (2) MAHUBE-OTWA Community Action Partnership United Way of OTC Underwood Public Schools *Unless otherwise noted in parentheses, the organization submitted a single response. **Includes probation, public health, human services, and unspecified. ***For all school district respondents, this includes any schools within the district as well as district administration. Question Response Results Please note these results are for all respondents – across OTC. Each question can be sorted by geographic area to better understand challenges present in individual localities, although for some areas the number of respondents is very small, possibly raising the validity of the responses into question. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 51 Q7: Respondents identified service types in the community where they work most often that were either: a.) not available within 50 miles of the community they serve, or b.) the respondent was unsure whether they were available. These two service availability ratings were combined to identify which service types were potentially experiencing gaps. The service types were then ranked, with the highest rank (#1) having the strongest evidence of experiencing a gap. Note that these service options were based on the types of services FRCs typically provide: Service Type % No, not available within 50 miles % Unsure whether available at all % No + unsure Rank (Higher rank = higher likelihood of being a service type gap) Engage fathers 13% 45% 58% 1 Promote family economic success 16% 36% 52% 2 Develop parent and community leadership 13% 32% 45% 3 Support healthy marital/couple relationships 10% 29% 39% 4 Prevent child abuse and neglect 3% 26% 29% 5 Connect families to resources 10% 13% 23% 6 Enhance parenting skills 0 19% 19% 7 Increase school readiness 0% 17% 17% 8 Foster the healthy development and well-being of children, youth, and families 3% 10% 13% 9 (n=31) (Responses are rounded to the nearest whole number.) Q8: Similar to Q7, respondents identified specific services not available within 50 miles of the main community they serve, or the respondent was unsure whether they were available (i.e. service gaps). These results are used to establish where there is the strongest evidence of a service gap. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 52 Specific Service % No, not available within 50 miles % Unsure whether available at all % No + unsure Rank (Higher rank = higher likelihood of being a service gap) A centralized place where families can go to have all their needs addressed in one place (even if it means getting referrals to other places to complete the process.) 39 29 68 1 Parent leadership opportunities 19 42 61 2 Places for parents to gather for mutual support 23 29 52 3 Services for people whose first language is not English 10 32 42 4 Public transportation of any type 19 13 32 5 Free/inexpensive clothing 3 3 6 6 Food shelf 0 0 0 7 (n=31) (Responses are rounded to the nearest whole number.) Q9: Respondents were again asked to think about the community they work in most often. This question was then posed: “If you could magically create the top three (3) services most needed by families and children in the community (and lack of resources was not a barrier) what would these services be?” For this question, respondents were allowed to vote up to three times if they wished. Their responses were then coded into categories which produced the following results. Desired Service Percent of Respondents Choosing this Service Category as a 1st, 2nd, or 3rd Choice Provide better access to/more Transportation 16% Address Behavioral Health needs 15% Increase Childcare availability, including financial assistance for it, including respite care 14% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 53 Desired Service Percent of Respondents Choosing this Service Category as a 1st, 2nd, or 3rd Choice Centralize help for families in a single location: create a “one- stop”/“no wrong door” 8% Provide more Youth Activities 7% Help families Make Connections including providing navigation/case management “light”/liaison services 6% Promoting Healthy Development through the lifespan, including (especially) early childhood 6% Concrete Supports: food, clothing, financial assistance, housing 5% Services for Diverse Communities, including interpretation/translation 5% Parent Life Skills building, assistance toward economic stability 3% Social Support for parents/families 3% Parenting Education 2% Family Resource Center (FRC) 2% Affordable Housing 2% Miscellaneous including parent leadership development 2% The results in the table above include all three votes allocated per respondent (first, second and third.) If we just look at the first choice services people listed (presuming the first choice they listed was a priority,) the top three service categories identified as areas of need are: 1.) Behavioral Health, 2.) Transportation, and 3.) Centralizing Help, as described above. Focus Group Resources Survey respondents provided 34 unique suggestions of individuals who might be willing to participate in a focus group regarding FRCs and more than 30 potential focus group locations across communities in OTC. More information will be forthcoming to generate a strategy around specific sites and participants. Family Resource Centers: Community Needs Assessment Otter Tail County, MN 54 Appendix B: Parents/Primary Caregivers (Survey 2) We conducted a survey of Otter Tail County residents who are parents or primary caregivers of minors regarding the stressors they experience raising children and what supports they have already or may need or want. The survey was open from January 18 to March 4, 2024. We received 58 responses, with 41 respondents completing all questions. Q1: Community you live closest to? Answer Choices Responses Battle Lake 10.91% 6 Henning 3.64% 2 Fergus Falls 21.82% 12 New York Mills 27.27% 15 Parkers Prairie 5.45% 3 Pelican Rapids 12.73% 7 Perham 10.91% 6 Underwood 3.64% 2 Other (please specify) 3.64% 2 Answered 55 Skipped 0 Q2: Your gender identity? Answer Choices Responses Female 90.91% 50 Male 7.27% 4 Nonbinary 0.00% 0 Prefer not to answer 1.82% 1 Answered 55 Skipped 0 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 55 Q3: What is your age? Answer Choices Responses Under 18 0.00% 0 18-24 0.00% 0 25-34 43.64% 24 35-44 38.18% 21 45-54 10.91% 6 55-64 3.64% 2 65+ 3.64% 2 Prefer not to answer 0.00% 0 Answered 55 Skipped 0 Q4: How many children do you have? n=54 Answer Choices Responses 1 18.51% 10 2 27.78% 15 3 24.07% 13 4 14.81% 8 5 7.41% 4 6 3.7% 2 7 3.7% 2 Q5: Please specify your race/ethnicity (select as many options as describe your background) Answer Choices Responses White, Caucasian, or European American 94.55% 52 Black or African American 0.00% 0 East African (Somali, Ethiopian, etc.) 0.00% 0 Hispanic or Latinx 1.82% 1 Asian or Asian American 0.00% 0 American Indian, Alaska Native, Native American, Anishinaabe, or First Nations 1.82% 1 Native Hawaiian, Samoan, or other Pacific Islander 0.00% 0 Another race/ethnicity 0.00% 0 Prefer not to answer 1.82% 1 Other (please specify) 1.82% 1 Answered 55 Skipped 0 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 56 Q6: Which languages do you speak fluently? Answer Choices Responses English 100.00% 55 Spanish 1.82% 1 Somali 0.00% 0 Arabic 0.00% 0 Hmong 0.00% 0 Russian 0.00% 0 Ukrainian 0.00% 0 Other Slavic Languages 0.00% 0 Other (please specify) 0.00% 0 Answered 55 Skipped 0 Q7: Contact info for Visa gift card incentive. Q8: I am interested in learning more about FRCs, parent advisory committees, and/or community events for families. Answer Choices Responses Yes 78.18% 43 No 21.82% 12 Answered 55 Skipped 0 Q9: Please rate the following for your household, however you define it. N=42 Percent Who Strongly Agree or Agree Parent(s) have stable relationships with each other. 76.19% Parent(s) have stable relationships with friends or relatives outside their relationship with each other. 69.05% Parent(s) experience overwhelming stress. 73.81% Parent(s) experience homelessness. 23.81% Parent(s) experience financial stress (not enough money to pay bills, rent, buy food or other essentials). 57.14% Parent(s) have physical health concerns. 40.47% Parent(s) have difficulty coping with the stress of raising a child. 42.86% Parent(s) have feelings of loneliness and isolation. 59.53% Parent(s) experience racism. 21.43% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 57 Percent Who Strongly Agree or Agree Parent(s) experience depression or other mental health concern. 59.53% Parent(s) experience substance abuse. 21.43% Parent(s) are confident in achieving goals. 78.57% Parent(s) believe "my life will get better" even when bad things happen. 73.81% Q10: How would you rate the following for your household? N=42 Percent Who Strongly Agree or Agree Parent(s) feel support from friends. 78.57% Parent(s) feel support from romantic partner, if applicable. 76.19% Parent(s) feel support from community. 52.38% Parent(s) feel support from child's school. 66.67% Parent(s) feel support from extended family. 76.19% Parent(s) feel support from church or spiritual leaders. 69.05% Parent(s) would like help solving problems. 61.91% Parent(s) want opportunities for more positive interaction with others. 85.71% Q11: How would you rate the following for your household? N=42 Percent Who Strongly Agree or Agree Parent(s) want more information about child development. 69.05% Parent(s) want helpful information about parenting. 70.73% Parent(s) want help to get child to succeed in school. 85.36% Parent(s) want help knowing if child has developmental delays. 71.43% Parent(s) are involved in child's school. 85.72% Parent(s) spend time playing with children. 97.62% Parent(s) ask for help when frustrated. 66.67% Q12: How would you rate the following for your child(ren)? N=41 Percent Who Strongly Agree or Agree Child(ren) need help following the rules. 36.59% Child(ren) interact positively with adults. 92.69% Child(ren) have good relationships at home. 95.12% Child(ren) have good relationships at school. 85.36% Child(ren) have good self esteem. 78.05% Child(ren) can make friends and get along with others. 90.24% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 58 Q13: Does your household need help with any of the following? N=41 Percent Who Strongly Agree or Agree Food 19.51% Educational Help for Child(ren) 36.59% Housing Assistance 14.64% Clothing 12.20% Healthcare 19.52% Dental care 19.52% Domestic violence help 4.88% Mental health support for child(ren) 45.00% Mental health support for parent(s) 53.66% Drug/alcohol help for youth(s) 12.20% Drug/alcohol help for parent(s) 7.32% Childcare 46.34% Transportation 21.95% Q14: If you could magically create any services not listed in question #13, what are the top three (3) resources most needed by families and children in your community? (Assume costs, etc. are not a barrier.) N=35 Content analysis produced the following themes: • Help with something relating to childcare, including: respite and expanded summer offerings for kids. • Support for parenting, including: parent-to-parent support, breastfeeding support. • Activities and spaces for teens, including: a teenage hangout, teen support, and “tween” activities. • Fun for kids & families, including: play groups, evening and weekend family activities, outdoor activities and play spaces. • Expanded services for kids with special needs, including: services such as speech and in private schools, expanded access to mental health care and support in school and local communities. Q15: Check as many of the following resources or services you would use if offered at no charge. Answer Choices Responses Parenting classes in the community 38.46% 15 Help applying for financial benefits 15.38% 6 Help finding employment 7.69% 3 Transportation assistance like gas gift cards or bus tokens 23.08% 9 Help locating services for mental health or substance abuse 20.51% 8 Mental health screening for children 53.85% 21 Activity packages for kids to play with 64.10% 25 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 59 Answer Choices Responses A peer support person or mentor to visit with 43.59% 17 Educational help for children, like tutoring 48.72% 19 Learn self-care strategies for parent or child 48.72% 19 Help with getting connected to resources that support your child 43.59% 17 Attend family activities or community events 64.10% 25 Other (please specify) 7.69% 3 Answered 39 Skipped 16 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 60 Appendix C: OTC-Involved Parents (Survey 3) OTC conducted a survey of parents or primary caregivers of minors regarding the stressors they experience raising children and what supports they have already or may need or want. The survey was open from February 15 to March 11, 2024. We received 8 responses, with 7 respondents completing most of the questions. Q1: Community you live closest to? Answer Choices Responses Battle Lake 0.00% 0 Henning 12.50% 1 Fergus Falls 25.00% 2 New York Mills 0.00% 0 Parkers Prairie 12.50% 1 Pelican Rapids 12.50% 1 Perham 25.00% 2 Underwood 0.00% 0 Other (please specify) 12.50% 1 Answered 8 Skipped 0 Q2: What is your age? Answer Choices Responses Under 18 0.00% 0 18-24 12.50% 1 25-34 62.50% 5 35-44 25.00% 2 45-54 0.00% 0 55-64 0.00% 0 65+ 0.00% 0 Prefer not to answer 0.00% 0 Answered 8 Skipped 0 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 61 Q3: How many children do you have? Answer Choices Responses None 0.00% 0 1 62.50% 5 2 12.50% 1 3 0.00% 0 4 0.00% 0 5 or more 25.00% 2 Answered 8 Skipped 0 Q4: Please specify your race/ethnicity (select as many options as describe your background) Answer Choices Responses White, Caucasian, or European American 100.00% 8 Black or African American 0.00% 0 East African (Somali, Ethiopian, etc.) 0.00% 0 Hispanic or Latinx 0.00% 0 Asian or Asian American 0.00% 0 American Indian, Alaska Native, Native American, Anishinaabe, or First Nations 12.50% 1 Native Hawaiian, Samoan, or other Pacific Islander 0.00% 0 Another race/ethnicity 0.00% 0 Prefer not to answer 0.00% 0 Other (please specify) 0.00% 0 Answered 8 Skipped 0 Q5: Which languages do you speak fluently? Answer Choices Responses English 100.00% 8 Spanish 12.50% 1 Somali 0.00% 0 Arabic 0.00% 0 Hmong 0.00% 0 Russian 0.00% 0 Ukrainian 0.00% 0 Other Slavic Languages 0.00% 0 Other (please specify) 0.00% 0 Answered 8 Skipped 0 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 62 Q6: I am interested in learning more about FRCs, parent advisory committees, and/or community events for families. Answer Choices Responses Yes 75.00% 6 No 25.00% 2 Answered 8 Skipped 0 Q7: Please rate the following for your household, however you define it. N=7 Percent Who Strongly Agree or Agree Parent(s) have stable relationships with each other. 85.71% Parent(s) have stable relationships with friends or relatives outside their relationship with each other. 71.43% Parent(s) experience overwhelming stress. 42.86% Parent(s) experience homelessness. 28.57% Parent(s) experience financial stress (not enough money to pay bills, rent, buy food or other essentials). 42.86% Parent(s) have physical health concerns. 28.57% Parent(s) have difficulty coping with the stress of raising a child. 14.29% Parent(s) have feelings of loneliness and isolation. 42.86% Parent(s) experience racism. 14.29% Parent(s) experience depression or other mental health concern. 57.15% Parent(s) experience substance abuse. 14.29% Parent(s) are confident in achieving goals. 100.00% Parent(s) believe "my life will get better" even when bad things happen. 100.00% Q8: How would you rate the following for your household? N=7 Percent Who Strongly Agree or Agree Parent(s) feel support from friends. 100.00% Parent(s) feel support from romantic partner, if applicable. 85.72% Parent(s) feel support from community. 71.43% Parent(s) feel support from child's school. 28.57% Parent(s) feel support from extended family. 85.71% Parent(s) feel support from church or spiritual leaders. 28.57% Parent(s) would like help solving problems. 57.14% Parent(s) want opportunities for more positive interaction with others. 85.71% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 63 Q9: How would you rate the following for your household? N=7 Percent Who Strongly Agree or Agree Parent(s) want more information about child development. 71.43% Parent(s) want helpful information about parenting. 85.71% Parent(s) want help to get child to succeed in school. 42.86% Parent(s) want help knowing if child has developmental delays. 71.43% Parent(s) are involved in child's school. 28.57% Parent(s) spend time playing with children. 85.72% Parent(s) ask for help when frustrated. 100.00% Q10: How would you rate the following for your child(ren)? N=7 Percent Who Strongly Agree or Agree Child(ren) need help following the rules. 28.57% Child(ren) interact positively with adults. 85.72% Child(ren) have good relationships at home. 85.71% Child(ren) have good relationships at school. 14.29% Child(ren) have good self esteem. 71.43% Child(ren) can make friends and get along with others. 57.14% Q11: Does your household need help with any of the following? N=7 Percent Who Strongly Agree or Agree Food 50.00% Educational Help for Child(ren) 33.34% Housing Assistance 50.00% Clothing 33.33% Healthcare 71.43% Dental care 71.43% Domestic violence help 16.67% Mental health support for child(ren) 28.58% Mental health support for parent(s) 42.86% Drug/alcohol help for youth(s) 0.00% Drug/alcohol help for parent(s) 0.00% Childcare 57.15% Transportation 16.67% Family Resource Centers: Community Needs Assessment Otter Tail County, MN 64 Q12: If you could magically create any services not listed in question #13, what are the top three (3) resources most needed by families and children in your community? (Assume costs, etc. are not a barrier.) n=3 Service #1: Food delivery, more events and activities, ways to release stress as a parent Service #2: Midwives/doulas, CPR classes Service #3: Help groups for parents. Q13: Check as many of the following resources or services you would use if offered at no charge. N=6 Answer Choices Responses Parenting classes in the community 50.00% 3 Help applying for financial benefits 33.33% 2 Help finding employment 0.00% 0 Transportation assistance like gas gift cards or bus tokens 33.33% 2 Help locating services for mental health or substance abuse 33.33% 2 Mental health screening for children 66.67% 4 Activity packages for kids to play with 100.00% 6 A peer support person or mentor to visit with 50.00% 3 Educational help for children, like tutoring 50.00% 3 Learn self-care strategies for parent or child 50.00% 3 Help with getting connected to resources that support your child 50.00% 3 Attend family activities or community events 50.00% 3 Other (please specify) 0.00% 0 Answered 6 Skipped 2 Family Resource Centers: Community Needs Assessment Otter Tail County, MN 65 Appendix D: Focus Group Questions 1. Thinking about people you know who are currently parents living in OTC (or from your personal experience), what was the biggest surprise about becoming a parent? 2. On a scale of 1 to 10 with 1 being the least and 10 being the most, how stressed out do you think OTC parents are currently? 3. Based on the parents you know and talk to, what are the top sources/types of stress they are facing? 4. What are our strengths as an OTC community that support and protect children and their families? 5. What are some of the existing resources that support and protect children and families? Where are they located? 6. Thinking about services and supports for children and families, what gaps are there and where in OTC are the gaps located? 7. What can we do to increase support to children and their families? 8. Is there anything we didn’t ask that you want us to know about families and children in OTC? Drainage Authority Meeting Minutes March 26, 2024 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 26, 2024 | 12:48 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:48 p.m. Tuesday, March 26, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Johnson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of March 26, 2024 with the addition of Wadena County Discussion and the Consent Agenda of March 26, 2024 as follows: 1. March 12, 2024, Drainage Authority Meeting Minutes DITCH 25 – PUBLIC INFORMATION MEETING Motion by Johnson, second by Bucholz and unanimously carried to schedule a Public Information Meeting on June 3, 2024 at 6:30 p.m. at the Vergas Community Center to discuss repair recommendations for County Ditch 25, between Wendt Lake and Big McDonald Lake. Houston Engineering and Rinke Noonan Law Firm will be in attendance to discuss this repair. DITCHES 10, 11 & 31 REDETERMINATION OF BENEFITS With the Drainage Authority in favor of moving forward with a minimum contract, Drainage Inspector Colby Palmersheim led discussion on his recommendations for re-determination with H20ver Viewers. Palmersheim proposed moving forward with amending orders for the redetermination of benefits for County Ditches 10 and 11, which would include appointing H20ver Viewers and discharging currently appointed Viewers for these ditches and initiating a re-determination of benefits for County Ditch 31. Commissioners were in consensus with moving forward with Ditches 10, 11 and 31 and Palmersheim will bring contracts, resolutions, and orders to the next Drainage Authority meeting. WADENA COUNTY DISCUSSION The planned meeting between Commissioners Lahman and Bucholz, Otter Tail County staff and Wadena County Drainage Authority was postponed. Through further research, Drainage Inspector Colby Palmersheim obtained that County Judicial Ditches JDL5, JDL4, and JDL2 were established prior to Joint Boards Statutes established in the 1920’s, therefore supporting that no joint boards were in place when the ditches were established. Palmersheim will reschedule the meeting with Wadena County Drainage Authority. Drainage Authority Meeting Minutes March 26, 2024 ADJOURNMENT At 1:10 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, April 9, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 9, 2024 By: _______________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk COMMISSIONER'S VOUCHERS ENTRIES4/4/2024 csteinbach Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:35:04AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:35:04AM4/4/2024 csteinbach County Ditch Fund Copyright 2010-2022 Integrated Financial Systems 22-622-000-0664-6369 410.64 DITCH 64 HEARING 604ECDA6-0001 Miscellaneous Charges 1 N 22-622-000-0625-6369 478.00 R005197-0041 DITCH 25 REPAIR 69782 Miscellaneous Charges 2 N 22-622-000-0000-6369 50.00 MEMBERSHIP DUES MAR2024 Miscellaneous Charges 3 N 22-622-000-0000-6369 10.00 ACCT 0409 SEMINAR FEE - COLBY 3667 Miscellaneous Charges 4 N 22-622-000-0000-6369 25.00 ACCT 0409 MEMBERSHIP DUES 3667 Miscellaneous Charges 5 N 22-622-000-0652-6369 284.00 DITCH 25 DRAINAGE MATTERS 369152 Miscellaneous Charges 8 Y 22-622-000-0652-6369 102.00 DITCH 52 CULVERT APPEAL 369153 Miscellaneous Charges 7 Y 22-622-000-0652-6369 648.00 DITCH 52 COURT OF APPEALS 369154 Miscellaneous Charges 6 Y 22-622-000-0664-6369 2,425.52 CULVERT/BANDS FOR DITCH 64 FP0000025241 Miscellaneous Charges 10 N 22-622-000-0000-6369 40.01 ACCT 942509247-00015 9959989752 Miscellaneous Charges 9 N 35011 FERGUS FALLS DAILY JOURNAL 410.6435011 5835 HOUSTON ENGINEERING INC 478.005835 2803 MADI 50.002803 126 OTTER TAIL CO TREASURER 35.00126 10842 RINKE NOONAN LAW FIRM 1,034.0010842 1841 TRUENORTH STEEL INC 2,425.521841 9820 VERIZON WIRELESS 40.019820 4,473.17 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions Final Total ............7 Vendors 10 Transactions FERGUS FALLS DAILY JOURNAL HOUSTON ENGINEERING INC MADI OTTER TAIL CO TREASURER RINKE NOONAN LAW FIRM TRUENORTH STEEL INC VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:35:04AM4/4/2024 csteinbach County Ditch Fund Copyright 2010-2022 Integrated Financial Systems Page 3Audit List for Board Otter Tail County Auditor Amount 4,473.17 County Ditch Fund 22 4,473.17 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: April 9, 2024 SUBJECT: County Ditch 32, Redetermination of Benefits Initiation Order Recommended Action : DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Roll call vote to initiate a redetermination of benefits for County Ditch 32. If passed, Board Chair signs the order to begin a redetermination of benefits, appoint ditch viewers, and direct the county auditor to designate a time and location for the first meeting of viewers. Background Information: County Ditch #32 was established on October 3, 1907. At that time, benefit of the ditch was only given to approximately 178.9 acres, and assigned a total benefit value of $4,616.25 . The value of County Ditch #32 no longer reflects the present-day values. Additionally, only some lands that drain to the ditch are assessed a benefit, although many other lands, which are not assessed benefit, contribute drainage to the ditch, causing a burden on the ditch and an increased need for repairs. Some of the lands that originally were assigned benefit at the establishment of the ditch, may no longer drain to the ditch due to constructed infrastructure, field tiling and other landscape changes. A redetermination of benefits would find the present watershed of the drainage system, (re}determine which lands are utilizing the drainage system and receiving a benefit, and dividing assessments equitably. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best l(fe HERE. -----------7 In the Matter of: STATE OF MINNESOTA Before the COMMISSIONERS OF OTTER TAIL COUNTY SITTING AS THE DRAINAGE AUTHORITY FOR COUNTY DITCH #32 the Redetermination of Benefits for Otter Tail County Ditch #32 FINDINGS AND ORDER FOR REDETERMINATION OF BENEFITS The Otter Tail County Board of Commissioners, acting as the Drainage Authority for Otter Tail County Ditch #32, having held a public information meeting for County Ditch #32 on the 1st day of April 2024, having received a report from Drainage Inspector Colby Palmersheim, having reviewed the files and being fully advised in the premises, makes the following: FINDINGS 1. Otter Tail County Ditch #32 was established on the 3rd day of October 1907. 2. That the benefits for County Ditch #32 have not been redetermined since the original determination of benefits. 3. A review of the benefited areas indicate that the original determinations do not accurately reflect those areas actually benefitted by the drainage system. 4. The original determinations include only some sections in the catchment area drained by, or benefitted, by the drainage system, and do not reflect present day viewing principals. 5. The original benefits for County Ditch #32 determined in the drainage proceedings do not reflect reasonable present-day land values, which have increased over the past century. 6. County Ditch #32 is an open channel system. The System has had numerous obstructions and there have been requests and need for repairs on the drainage system. The drainage system would benefit from continued repairs and from regular inspections. 11 pd l2 ORDER Based on the foregoing Findings and the entire record of proceedings before the Otter Tail County Board of Commissioner, acting as the drainage authority for Otter Tail Ditch #32, hereby orders as follows: 1. That there shall be a redetermination of benefits for Otter Tail County Ditch #32. 2. That Jeff Wiebe, John Demuth and Brian Tjaden are hereby appointed as Ditch Viewers for the redetermination of benefits. 3. That the Otter Tail County Auditor shall designate a time and location for the first meeting of the viewers, who shall subscribe to an oath to faithfully perform their duties. After discussion, the Drainage Authority Chair called the questions. The question was on the adoption of the foregoing findings and order, and there were _yeas, _nays, _absent, and abstentions as follows: Yea Nay Absent Abstain Lahman □ □ □ D Mortenson □ □ □ □ Johnson □ □ □ □ Bucholz □ □ □ D Rogness □ □ □ D Upon vote, the Chair declared the motion passed I not passed and the Findings and Order Adopted / Dismissed. Kurt Mortenson, Chairman Nicole Hansen, Clerk Date ________ ,20_ ________ ,20_ Date OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM : Colby Palmersheim, Drainage Inspector DATE: April 9, 2024 SUBJECT: County Ditch 56, Redetermination of Benefits Initiation Order Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Roll call vote to initiate a redetermination of benefits for County Ditch 56. If passed, Board Chair signs the order to begin a redetermination of benefits, appoint ditch viewers, and direct the county auditor to designate a time and location for the first meeting of viewers. Background Information: County Ditch #56 was established on July 6, 1916. At that time, benefit of the ditch was only given to approximately 718 acres, and assigned a total benefit value of $28,177.50.00. The value of County Ditch #56 no longer reflects the present-day values. Additionally, only some lands that drain to the ditch are assessed a benefit, although many other lands, which are not assessed benefit, contribute drainage to the ditch, causing a burden on the ditch and an increased need for repairs. Some of the lands that originally were assigned benefit at the establishment of the ditch, no longer drain to the ditch due to constructed infrastructure, field tiling and other landscape changes. A redetermination of benefits would find the present watershed of the drainage system, (re}determine which lands are utilizing the drainage system and receiving a benefit, and dividing assessments equitably. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. In the Matter of: STATE OF MINNESOTA Before the COMMISSIONERS OF OTTER TAIL COUNTY SITTING AS THE DRAINAGE AUTHORITY FOR COUNTY DITCH #56 the Redetermination of Benefits for Otter Tail County Ditch #56 FINDINGS AND ORDER FOR REDETERMINATION OF BENEFITS The Otter Tail County Board of Commissioners, acting as the Drainage Authority for Otter Tail County Ditch #56, having held a public information meeting for County Ditch #56 on the 1st day of April 2024, having received a report from Drainage Inspector Colby Palmersheim, having reviewed the files and being fully advised in the premises, makes the following: FINDINGS 1. Otter Tail County Ditch #56 was established on the 6th day of July 1916. 2. That the benefits for County Ditch #56 have not been redetermined since the original determination of benefits. 3. A review of the benefited areas indicate that the original determinations do not accurately reflect those areas benefitted by the drainage system. 4. The original determinations include only some sections in the catchment area drained by, or benefitted, by the drainage system, and do not reflect present day viewing principals. 5. The original determinations include lands which no longer drain to the ditch due to constructed infrastructure, field tiling, and other changes in landscape. 6. The original benefits for County Ditch #56 determined in the drainage proceedings do not reflect reasonable present-day land values, which have increased over the past century. 7. County Ditch #56 is a mixed open channel and tiled system. The System has had numerous obstructions and there have been requests and need for repairs on the drainage system. The drainage system would benefit from continued repairs and from regular inspections. ORDER Based on the foregoing Findings and the entire record of proceedings before the Otter Tail County Board of Commissioner, acting as the drainage authority for Otter Tail Ditch #56, hereby orders as follows: 1. That there shall be a redetermination of benefits for Otter Tail County Ditch #56. 2. That Joe Jacobs, John Demuth and Brian Tjaden are hereby appointed as Ditch Viewers for the redetermination of benefits. 3. That the Otter Tail County Auditor shall designate a time and location for the first meeting of the viewers, who shall subscribe to an oath to faithfully perform their duties. After discussion, the Drainage Authority Chair called the questions. The question was on the adoption of the foregoing findings and order, and there were _yeas, _nays, _absent, and _ abstentions as follows: Yea Nay Absent Abstain Lahman □ □ □ □ Mortenson □ □ □ □ Johnson □ □ □ □ Bucholz □ □ □ □ Rogness □ □ □ □ Upon vote, the Chair declared the motion passed / not passed and the Findings and Order Adopted I Dismissed. Kurt Mortenson, Chairman Nicole Hansen, Clerk 21 Jl d g ,: Date ________ ,20_ ________ ,20_ Date OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: April 9, 2024 SUBJECT: County Ditch 43, Redetermination of Benefits Initiation Order Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Roll call vote to initiate a redetermination of benefits for County Ditch 43. If passed, board chair signs the order to begin a redetermination of benefits, appoint ditch viewers, and direct the county auditor to designate a time and location for the first meeting of viewers. Background Information: County Ditch #43 was established on March 15, 1910. At that time, benefit of the ditch was only given to approximately 115 acres, and assigned a total benefit value of $8,657.00. The value of County Ditch #43 no longer reflects the present-day values. Additionally, only some lands that drain to the ditch are assessed a benefit, although many other lands, which are not assessed benefit, contribute drainage to the ditch, causing a burden on the ditch and an increased need for repairs. A redetermination of benefits would find the present watershed of the drainage system, (re)determine which lands are utilizing the drainage system and receiving a benefit, and dividing assessments equitably. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best l~fe HERE. In the Matter of: STATE OF MINNESOTA Before the COMMISSIONERS OF OTTER TAIL COUNTY SITTING AS THE DRAINAGE AUTHORITY FOR COUNTY DITCH #43 the Redetermination of Benefits for Otter Tail County Ditch #43 FINDINGS AND ORDER FOR REDETERMINATION OF BENEFITS The Otter Tail County Board of Commissioners, acting as the Drainage Authority for Otter Tail County Ditch #43, having held a public information meeting for County Ditch #43 on the 25th day of March 2024, having received a report from Drainage Inspector Colby Palmersheim, having reviewed the files and being fully advised in the premises, makes the following: FINDINGS 1. Otter Tail County Ditch #43 was established on the 15th day of March 1910. 2. That the benefits for County Ditch #43 have not been redetermined since the original determination of benefits. 3. A review of the benefited areas indicate that the original determinations do not accurately reflect those areas benefitted by the drainage system. 4. The original determinations include only some sections in the catchment area drained by, or benefitted, by the drainage system, and do not reflect present day viewing principals. 5. The original benefits for County Ditch #43 determined in the drainage proceedings do not reflect reasonable present-day land values, which have increased over the past century. 6. County Ditch #43 is a mixed open channel and tiled system. The System has had numerous obstructions and there have been requests and need for repairs on the drainage system. The drainage system would benefit from continued repairs and from regular inspections. ORDER Based on the foregoing Findings and the entire record of proceedings before the Otter Tail County Board of Commissioner, acting as the drainage authority for Otter Tail Ditch #43, hereby orders as follows: 1. That there shall be a redetermination of benefits for Otter Tail County Ditch #43. 2. That George Palmer, Gary Denbrook and Eugene Arvidson are hereby appointed as Ditch Viewers for the redetermination of benefits. 3. That the Otter Tail County Auditor shall designate a time and location for the first meeting of the viewers, who shall subscribe to an oath to faithfully perform their duties. After discussion, the Drainage Authority Chair called the questions. The question was on the adoption of the foregoing findings and order, and there were _yeas, _nays, _absent, and _ abstentions as follows: Lahman Mortenson Johnson Bucholz Rogness Yea □ □ □ □ □ Nay □ □ □ □ □ Absent □ □ □ □ □ Abstain □ □ □ □ □ Upon vote, the Chair declared the motion passed / not passed and the Findings and Order Adopted/ Dismissed. Kurt Mortenson, Chairman Nicole Hansen, Clerk 21 p '.lg Date ________ ,20_ _______ ,20_ Date OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065} 24CD2401 DITCH SYSTEM: CONTACT OR PERSON REQUESTING THE REPAIR: DATE OF CONTACT: LOCATION: PROBLEM: FINDINGS AND ACTION: SIGNATURE: County Ditch #24 Complaint: Mike Lage 320-533-0760 Property Owner: 320-808-8551 04/03/2024 PIN:1900031023002 Corner of 108th St and 590th Ave 31 Pa e 1 of 1 Beaver dam North of 108 St./ West of 590th Ave Caller reported a beaver dam. Talked with property owner, who already has a trapper in the ditch. Advised to have trapper contact me for an invoice. Will dispatch equipment toward the end of April. Colby Palmersheim -Ditch Inspector DATE PRESENTED 04/09/2024 TO COUNTY DATE OF BOARD ACTION: BOARD: CONTRACTOR NAME AND ADDRESS: COST: CONTRACTOR PER HOUR COMPLETION DATE: