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Board of Commissioners – Supporting Documents Compiled – 03/26/2024
Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 26, 2024 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for March 12, 2024 2.2 Warrants/Bills for March 26, 2024 2.3 Human Services Warrants/Bills for March 26, 2024 2.3 Public Health Warrants/Bills for March 26, 2024 2.4 Human Services Contract 3.0 Resolution for Social Welfare Fund Signatory Authority 4.0 April as Child Abuse Prevention Month Proclamation 5.0 OTC Years of Service Reimbursement 6.0 LMKP Moratorium Rescission 6.0 Vacation Home Rental Ordinance Request for Public Hearing 7.0 Resolution to Accept Donations 7.0 2024 National Public Health Week Proclamation 8.0 County Financing Assistance Agreement - North Fields of Dalton Senior Housing 8.0 State Affordable Housing Aid Allocation 9.0 Feedlot Public Meeting 10.0 Transfer funds from Capital Fund to Road and Bridge Fund 10.0 Proposed City of Fergus Falls Redevelopment District 4-17 Public Hearing 10.0 Signing of Engagement Letter 10.0 Resolution Authorizing City of Pelican Rapids to Acquire a Tax Forfeited Parcel 11.0 Support to Apply for Grant Funding Through LCCMR Resolution - Echo Bay 11.0 Joint Power Agreement with MN DNR - HOTL Maplewood Segment 11.0 Joint Power Agreement with MN DNR Resolution - HOTL Maplewood Segment 12.0 NEOT Landfill PSA for Ash Monofill Expansion 12.0 NEOT and Henning Landfill Operator Contract 13.0 Approval of Contracts & Bonds - Seasonal Supply of Hot Mix Bituminous – Central Specialties, Inc. 13.0 Approval of Quote Award - 2024 Spring Sweeping 13.0 2050 Transportation Plan Agreement 13.0 CSAH 80 (Main Street) Cooperative Agreement with Perham 13.0 West Lost Lake Access Paving - MNDOT Cooperative Agreement & Resolution 13.0 CSAH 1 Power Relocation Agreement with Otter Tail Power Co. > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners & Drainage Authority Supporting Documents 13.0 North Central Garage (Perham) Survey Services Agreement – Widseth 13.0 CSAH 1 Agreement Amendment - Moore Engineering, Inc. 13.0 North Little Pine Lane Jurisdictional Transfer Resolution - Gorman Township 13.0 CH 117 Right of Way Release Resolution (Bratvold) 13.0 Annual Bridge Priorities Resolution 13.0 CSAH Account Advance Resolution DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for March 12, 2024 3.0 Ditch 25 - Public Information Meeting – Schedule 3.0 Ditches 10,11 & 31 Redetermination of Benefits > > > > > > > > > Board of Commissioners’ Meeting Minutes March 12, 2024 Page 1 of 10 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 12, 2024 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 12, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Dan Bucholz and Bob Lahman were present with Commissioner Wayne Johnson absent. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Lahman, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of March 12, 2024, with the following additions: General Discussion: District 1 Finance, Property & License Management Committee: EMS Pilot Program Economic Growth & Community Development Committee: Resources APPROVAL OF CONSENT AGENDA Motion by Bucholz, second by Lahman and unanimously carried to approve the consent agenda items as presented: 1. February 27, 2024, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 12, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for March 12, 2024 (Exhibit A) 4. Approval of the issuance of a 2024 Gambling Exempt Permit for Holy Rosary Catholic Church- Spring Interlude event held at the Barn at Dunvilla, April 26, 2024. 5. Approval of the issuance of a 2024 Gambling Exempt permit for Perham Ducks Unlimited- held at Big Pine Lodge, April 25, 2024. DONATION OF FIRE SUPPRESSION TOOL (FST) Motion by Rogness, second by Bucholz and unanimously carried for the Sheriff’s Office to accept a donation of one (1) Fire Suppression Tool (FST) unit from the Pelican Rapids Masonic Lodge. RECESS & RECONVENE At 8:35 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:40 a.m. Board of Commissioners’ Meeting Minutes March 12, 2024 Page 2 of 10 OUT-OF-STATE TRAVEL REQUEST Motion by Rogness, second by Lahman and unanimously carried to approve out-of-state travel for two (2) staff, one (1) from Human Services and one (1) from the Otter Tail County Sheriff’s Office, to travel to Omaha, NE from June 10-12, 2024 to attend CORCON, the National Co-Responder Conference. COORDINATED RESPONSE OTCHS JOINT POWERS AGREEMENT Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute a Joint Powers Agreement between Otter Tail County Human Services and the City of Fergus Falls for Coordinated Response Social Worker and Public Safety as presented by Assistant Human Services Director Jess Steinbrenner. RECESS & RECONVENE At 8:49 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:56 a.m. RECOMMENDATION FOR AWARD Motion by Lahman, second by Rogness and motion carried with Bucholz opposed to award the CP 4004-401 Heart of the Lakes Regional Trail – Maplewood Segment to Mark Sand & Gravel Co. of Fergus Falls, MN with the low bid amount of $2,006,349.65 as recommended by Parks & Trails Director Kevin Fellbaum. CONTRACTS & BONDS Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between Otter Tail County and Mark Sand & Gravel Co. of Fergus Falls, MN for CP 4004-401 Heart of the Lakes Regional Trail – Maplewood Segment. This accelerated approval was granted due to a tight Spring tree removal window aimed at protecting nesting Northern Long Eared Bats along the trail corridor. PATRIOT AWARD PRESENTATION Ron Lindgren, on behalf of the Office of the Secretary of Defense and the Employer Support of the Guard and Reserve (ESGR), presented a Patriot Employer Award to Otter Tail County recognizing Otter Tail County’s commitment to supporting Guard and Reserve members in fostering an inclusive workplace environment. Assistant Land & Resource Management Director Kyle Westergard, a recently retired military servicemember with nearly 42 years of active and reserve duty, nominated Otter Tail County for this honor. RECESS & RECONVENE At 9:07 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:16 a.m. MPCA GRANT AGREEMENT Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures on a grant agreement between Otter Tail County Solid Waste and the Minnesota Pollution Control Agency for Grant dollars for the Single Sort Recycling Curbside, Southeast Quadrant project. Board of Commissioners’ Meeting Minutes March 12, 2024 Page 3 of 10 SECTION 400 TIME & ATTENDANCE PERSONNEL RULES Motion by Rogness, second by Bucholz and unanimously carried to adopt updates to Section 400 Time and Attendance, specifically Section 400.35, Salaried/Exempt Employees as presented by County Administrator Nicole Hansen. TERRY HOFF, PHYSICAL PLANT MANAGER Physical Plant Manager Terry Hoff addressed the Board announcing his retirement on May 31, 2024 after thirty-six years of service. Hoff conveyed his appreciation for the Board and Otter Tail County. The Board commended Terry Hoff on his dedication and service to Otter Tail County. SSTS LOAN RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-18 BE IT RESOLVED by the Otter Tail County Board of Commissioners that it hereby designates Chris LeClair, Director of Land & Resource Management as Project Representative for the implementation of the Otter Tail County SSTS Loan Program Phase 2 project. The Project Representative shall have the authority to represent Otter Tail County in all Project matters that do not specifically require action by the Board. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that, as Project Sponsor and a Loan Sponsor, the County enters into the attached Minnesota Clean Water Partnership Project Loan Agreement along with the Minnesota Pollution Control Agency to conduct the Otter Tail County SSTS Loan Program Phase 2 project. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that Chris LeClair, Director of Land & Resource Management be authorized to execute the attached Minnesota Clean Water Partnership Project Loan Agreement for the above referenced Project on behalf of Otter Tail County as Project Sponsor and Loan Sponsor. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that Chris LeClair, Director of Land & Resource Management be authorized to execute loan disbursement requests for the above referenced project to the Minnesota Pollution Control Agency on behalf of the Organization. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 12th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 12, 2024 Page 4 of 10 OTTER TAIL COUNTY COALITION OF LAKE ASSOCIATIONS Otter Tail County Coalition of Lake Associations (COLA) Chair Sylvia Soeth presented the Board with copies of the Coalition’s Organizational Overview booklet, a new tool to engage members and recruit new lake associations throughout Otter Tail County. Soeth noted that the booklet outlines COLA’s mission, assists with establishing lake associations, provides outreach, education, and information to lake property owners, and highlights COLA campaigns, events and projects. AIS PROGRAM ANNUAL REPORT Aquatic Invasive Species (AIS) Specialist Spencer McGrew provided the Board with a recap of the 2023 AIS Prevention Program. McGrew presented data and statistics regarding AIS program funding, partnerships and collaboration, community engagement, the watercraft inspection program, public outreach and education and plans for 2024. RECESS & RECONVENE At 9:51 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:57 a.m. CONTRACTS & BONDS Motion by Rogness, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures on two (2) contracts between Otter Tail County and Carr’s Tree Service, Inc. of Ottertail, MN for County Highway Right of Way Brush Control and County Highway Right of Way Weed Control. CONTRACTS & BONDS Motion by Lahman, second by Rogness and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between Otter Tail County and Mark Sand & Gravel Co. of Fergus Falls, MN for Seasonal Supply of Hot Mix Bituminous for the 2024 construction season. DISTRICT 1 Commissioner Bucholz notified the Board of the passing of former Perham Mayor Terry Karkela on March 9, 2024. The Otter Tail County Board of Commissioners recognized the community service of Mr. Karkela and sends condolences to the family and Perham Community. ADJOURNMENT At 10:02 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, March 26, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _______________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 5 of 10 Vendor Name Amount A-OX WELDING SUPPLY CO INC 1,736.92 A&A RECYCLING LLC 290.00 ACKERSON/JEFF 90.00 ACME TOOLS 1,005.67 ACORNS-OAK CONSUL TING 1,50000 ADVANCED CORRECTIONAL HEALTHCAf 23,755.43 ALBANY RECYCLING CENTER 2,133.54 ALEX RUBBISH & RECYCLING INC 632.00 AMAZON CAPITAL SERVICES INC 1,867.30 AMERICAN WELDING & GAS INC 70.98 ANDERSEN/DAVID L & MELISSA 1,456.00 ARAMARK 540.67 ASSOCIATION OF MN COUNTIES 2,625.00 AUTO VALUE FERGUS FALLS 554.60 AUTO VALUE MILLS 72.64 AVERY, ATTORNEY AT LAW/JILL 604.70 AVT FERGUS FALLS 1,084.50 AXON ENTERPRISE INC 19,652.50 BATTLE LAKE STANDARD 253.45 BEN HOLZER UNLIMITED WATER LLC 28.00 BENGTSON/STEVEN 71.35 BERGREN/ELLIE 60.00 BEYER BODY SHOP INC 400.00 BIOMETRIC SOLUTIONS LLC 550.00 BJORK/JAMES & LINDA 3,431.00 BRANDON COMMUNICATIONS INC 552.30 BRAUN INTERTEC CORPORATION 9,423.00 BRAUN VENDJNG INC 9.00 BREDMAN/DION 925.00 BROGARD PLUMBING HTG & EXC INC 94.46 BRUTLAG/STEVE 236.44 BUDKE/MYRNA 43.94 BUSE TOWNSHIP 500.00 CARDINAL CONSUL TING SOLUTIONS 3,028.18 CARR'S TREE SERVICE INC 169.97 CHARM-TEX INC 1,089.00 CLEAN SWEEP COMMERCIAL SERVICES 1,395.00 CODE 4 SERVICES INC 122.80 CONCEPT CATERING 143.00 COOPER'S OFFICE SUPPLY INC 2,345.52 CULLIGAN OF WADENA 105.47 DACOTAH PAPER CO 1,460.00 Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 6 of 10 Vendor Name Amount DAKOTA WHOLESALE TIRE INC 620.00 DEERE & COMPANY 359,922.13 DICK'S STANDARD 110.95 DOUBLE A CATERING 40250 DOUGLAS CO JAIL 1,056.79 DOUGLAS CO PUBLIC WORKS 350.00 ELDIEN/MICHELLE 498.48 ELECTION SYSTEMS & SOFTWARE LLC 29,046.54 ERICKSON/WENDY J & JEFFREY A 4,449.00 ESSER PLUMBING & HEATING INC 53.62 EVCO PETROLEUM PRODUCTS INC 9,744.20 EVERTS LUMBER CO 24.00 FASTENAL COMPANY 253.12 FERGUS FALLS DAILY JOURNAL 13,288.36 FERGUS FALLS/CITY OF 2,400.00 FERGUS HOME & HARDWARE INC 131.96 FERGUS POWER PUMP INC 27,635.00 FERGUS TIRE CENTER INC 1,546.64 FIDLAR TECHNOLOGIES INC 3,797.89 FIFTH ASSET INC 6,500.00 FORCE AMERICA DISTRIBUTING LLC 1,736.39 FORTWENGLER ELECTRIC INC 293.90 FRANZ REPROGRAPHICS INC 41.41 FRONTIER PRECISION INC 2,147.12 GALLS LLC 1,987.07 HANSEN/NICOLE 304.27 HARIG/DAVID 873.00 HERMAN/CRYSTAL 38.86 HILLYARD -HUTCHINSON 215.40 HOTSY MINNESOTA 280.95 HOUSTON ENGINEERING INC 43,599.75 INNOVATIVE OFFICE SOLUTIONS LLC 428.78 JAKE'S JOHNS LLC 340.00 JENSEN/MATT 108.54 JOHNSON CONTROLS FIRE PROTECTIOJ\ 9,959.76 JOHNSON/DENA 205.46 JONES LAW OFFICE 1,055.00 KARKELA HUNT & CHESHIRE PLLP 528.00 KIMBALL MIDWEST 3,681.17 KNUTSON ELECTRIC REBUI LDING 351.05 KRIS ENGINEERING INC 10,660.14 LAKE COUNTRY GRAPHICS INC 3225 Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 7 of 10 Vendor Name Amount LAKE REGION HEALTHCARE 5,716.19 LAKELAND GENERAL STORE 160.00 LAKES COUNTRY SERVICE COOP ERA TIV 35.00 LAWSON PRODUCTS INC 93.28 LEADS ONLINE LLC 3,297.00 LEIGHTON MEDIA -FERGUS FALLS 1,072.50 LITTLE FALLS MACHINE INC 7,271.64 LOCATORS & SUPPLIES INC 334.55 M-R SIGN CO INC 4,414.12 MADI 50.00 MARCO TECHNOLOGIES LLC 3,801.n. MARCO TECHNOLOGIES LLC 975.n. MARTINNALERIE 116.80 MCCONN/CHRISTOPHER 324.59 MCIT 64.00 MCKESSON MEDICAL-SURGICAL INC 239.53 MID-CENTRAL EQUIPMENT INC 253.46 MIDWEEK INC/THE 366.00 MINNESOTA MOTOR COMPANY 1,448.10 MINNKOTA ENVIRO SERVICES INC 135.70 MN DEPT OF CORRECTIONS 200.00 MN DEPT OF NATURAL RESOURCES -0 1\ 90.00 MN STATE LAW LIBRARY 274.72 MNCCC LOCKBOX 114.82 MOLTER/RAYMOND 134.95 MOTOROLA SOLUTIONS CONNECTIVITY 3,100.00 MOTOROLA SOLUTIONS INC 11,661.52 MUSTANG SIGNS & GRAPHICS 222.00 NAPA CENTRAL 3,299.05 NELSON AUTO CENTER INC 5,763.15 NESS BACKHOE INC 35,800.00 NEWMAN PAINTING INC 900.00 NEWVILLE/HEATHER 1,1 50.00 NF FIELD ABSTRACT CO LLC 800.00 NORTHERN DIESEL SERVICE 116.65 NORTHWEST TIRE INC 1,1 59.47 NUSS TRUCK & EQUIPMENT 223,367.48 OLSEN CHAIN & CABLE CO IINC 296.37 OLSON OI L CO INC 1,274.70 OLSON TIRE & OIL 1,1 60.47 OLYMPIC SALES INC 580.00 OTTER TAIL CO HRA 1,1 68.40 Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 8 of 10 Vendor Name Amount OUTDOOR RENOVATIONS LANDSCAPE 8 965.00 PELICAN RAPIDS AREA CHAMBER OF CC 75.00 PELICAN RAPIDS PRESS 48.00 PERHAM STEEL & WELDING 171.00 PIX4 D INC 1,348.20 PLUNKETTS VARMENT GUARD 222.00 POMP'S TIRE SERVICE INC 2,704.04 POPE DOUGLAS SOLJD WASTE MANAGEI 1,1 35.50 POWERPLAN O1B 350.19 POWERS PSYD LP PLLC/AMANDA 1,237.50 PRECISE MRM LLC 1,280.00 PRO AG FARMERS COOPERATIVE 721.34 PRODUCTIVE ALTERNATIVES INC 71.93 QUADIENT LEASING USA INC 2,591.19 QUICK'S NAPA AUTO PARTS 9.25 QUINCY RECYCLE 427.20 RDO EQUIPMENT CO 27.4-5 RED DOT PEST CONTROL 320.00 RINKE NOONAN LAW FIRM 891.00 RIPLEY/DAVID 233.60 RODER/BETSY 90.00 ROGNESS/LORAN A & LOIS J 6,402.00 RUFFRIDGE-JOHNSON EQUIP CO INC 7,754.71 SAMUELSON/1-IEI DI 143.60 SCHNEIDER GEOSPATIAL LLC 3,800.00 SCHOOL DIST 547 -PARKERS PRAIRIE 629.68 SCHOOL DIST 548 -PELICAN RAPIDS 5,000.00 SCHOOL DIST 549 -PERHAM 5,000.00 SCHOOL DIST 553 -NEW YORK MILLS 5,000.00 SCHORNACK/DAVI D 233.60 SERVICE FOOD SUPERVALU 16.77 SIGELMAN STEEL & RECYCLING INC 450.17 SIMENGAARD/PAUL 52.26 STEINS INC 170.98 STEVE'S SANITATION INC 167.03 STRAND AGE HARDWARE 48.18 STREICHERS 1,289.55 SUMMIT FOOD SERVICE LLC 4,1 13.21 SUNDBY/ALAN C & ZINTA Z 1,212.00 SWANSTON EQUIPMENT CORP 900.17 TERMINIX COMMERCIAL -ST CLOUD 132.50 TERRY A DRAKE DDS 178.00 Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 9 of 10 Vendor Name THIS WEEKS SHOPPING NEWS THOMSON REUTERS -WEST THRIFlY WHITE PHARMACY TINJUM APPRAISAL CO INC TOLLEFSON/DEREK TWEETON REFRIGERATION INC TYLER TECHNOLOGIES INC ULINE US BANK EQUIPMENT FINANCE VICTOR LUNDEEN COMPANY WALLWORK TRUCK CENTER WALVATNE/DOUGLAS WASS & SUSAN M GROFF/DAVID F WINDELSJLORI WM CORPORA TE SERVICES INC WOTHEJLUKE Final Total: Vendor Name AMAZON CAPITAL SERVICES INC BARRY/NAT ALJE HAUGRUD/REED HOLMQUIST/ABIGAIL INDEPENDENT CONTRACT SERVICES Of ITASCA CO SHERIFF'S DEPT JENSEN/MELISSA KLOEK/ASHLEY LAKE REGION HEALTHCARE -MEHL CEN LAKELAND AUTO REPAIR LLC MIDWEST MONITORING & SURVEILANCE MINNESOTA MOTOR COMPANY MN DEPT OF HEALTH MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY OTTER TAIL CO SHERIFF POTTER/LELAND PREMIER BIOTECH LABS LLC QUALITY TOYOTA SCHMIDT/HEATHER SCHMIDT/MARK JAMES SEVEN COUNTY PROCESS SERVERS LLC ULSCHMID/LIZA VERIZON WIRELESS VICTOR LUNDEEN COMPANY WALKER/CORNEL WEST CENTRAL REG JUVENILE CTR WHITING/DOUGLAS Final Total: Amount 116.40 3,377.50 812.86 5,200.00 866.66 3&5.00 1,199.00 3,000.33 1,533.26 761.80 237.94 3,450.00 2,703.00 17.17 12,527.72 739.10 1,044,1 24.97 Amount 997.41 138.86 60.83 10.78 600.33 75.00 9.81 73.89 1,140.00 105.20 55.00 63.95 80.00 2,787.86 10,46250 209.00 104.57 899.10 332.02 109.71 120.43 75.00 76.74 538.84 178.20 67.10 102.00 60.00 19,534.13 Board of Commissioners’ Meeting Minutes March 12, 2024 (Exhibit A) Page 10 of 10 Vendor Name Amount AMAZON CAPITAL SERVICES INC 155.48 BARKER/MEGAN 76.11 GIBBS/ANN 6.70 GUCK/AMY 90.32 HENRY SCHEIN INC 488.88 INDEPENDENT CONTRACT SERVICES OF 6,177.04 LAKE REGION HEALTHCARE 667.67 UENJJODY 18.00 MARTENSON/PAULA 34.17 MCKESSON MEDICAL -SURGICAL 141.36 MIDWEEK INC/THE 70.00 MINNKOTA ENVIRO SERVICES INC 35.40 ONSOLVE LLC 954.53 VERIZON WIRELESS 810.24 VICTOR LUNDEEN COMPANY 335.15 WESTBY/LINDA 8683 Final Total: 10,147.88 COMMISSIONER'S VOUCHERS ENTRIES3/21/2024 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:03:49AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 81.84 SUPPLIES 2449 Repair And Maintenance Supplies N 10-301-000-0000-6242 200.00 FULL CONFERENCE REGISTRATION FPNG4ZVHK36 Registration Fees N 50-000-000-0150-6859 1,999.71 ELECTRONICS DISPOSAL 11704 Electronic Disposal N 50-000-000-0170-6859 2,732.11 ELECTRONICS DISPOSAL 11748 Electronic Disposal N 01-061-000-0000-6406 148.12 A2RJVV5AA0WI1P TONER 114M-WCX6-6HMF Office Supplies N 01-061-000-0000-6680 99.99 A2RJVV5AA0WI1P RAIL KIT 143W-TTCK-CQRT Computer Hardware N 01-061-000-0000-6406 73.69 A2RJVV5AA0WI1P ETHERNET CABLES 19QX-C6MR-13PH Office Supplies N 01-061-000-0000-6680 9,806.91 A2RJVV5AA0WI1P ZBOOKS/DOCKS 1HQY-1WMY-3KJN Computer Hardware N 01-061-000-0000-6680 6,175.65 A2RJVV5AA0WI1P HARDRIVES/RACK 1YTQ-VTGW-1GNX Computer Hardware N 01-112-102-0000-6572 92.98 A2RJVV5AA0WI1P SPRAY VALVE 1NX6-KPYR-M1D7 Repair And Maintenance/ Supplies N 01-201-000-0000-6406 34.98 A2RJVV5AA0WI1P HEADPHONES 1JNT-LTR1-D7NY Office Supplies N 01-201-000-0000-6406 33.98 A2RJVV5AA0WI1P STAMPS 1LXY-PH3D-CPHJ Office Supplies N 01-201-000-0000-6406 280.47 A2RJVV5AA0WI1P FLASH DRIVES 1NPF-6DTN-CQLL Office Supplies N 01-201-000-0000-6406 35.85 A2RJVV5AA0WI1P BATTERIES 1RTQ-PCVY-1YD4 Office Supplies N 01-201-000-0000-6406 7.90 A2RJVV5AA0WI1P SCREEN CLOTHS 1WPW-JYVX-WJTK Office Supplies N 02-280-000-0000-6369 662.98 A2RJVV5AA0WI1P PROJECTOR 1KWG-6NW6-64DN Miscellaneous Charges N 02-280-000-0000-6369 263.97 A2RJVV5AA0WI1P CLIPBOARDS 1RGC-HTK1-7NJQ Miscellaneous Charges N 10-304-000-0000-6572 162.98 ACCT #A2RJVV5AA0WI1P - SUPPLIE 19XL-R7JT-JVGJ Repair And Maintenance Supplies N 10-304-000-0000-6406 755.78 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1D9D-R96M-LLR9 Office and Garage Supplies N 10-304-000-0000-6572 107.06 ACCT #A2RJVV5AA0WI1P - PARTS 1JNL-MMRP-NDGG Repair And Maintenance Supplies N 10-304-000-0000-6572 79.99 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1YGC-9JNF-HR4T Repair And Maintenance Supplies N 10-304-000-0000-6572 169.64 ACCT #AA290 - SUPPLIES 0009919102 Repair And Maintenance Supplies N 5 A-1 LOCK & KEY 81.845 17237 ACEC MINNESOTA 2725 200.0017237 14813 ALBANY RECYCLING CENTER 4,731.8214813 14386 AMAZON CAPITAL SERVICES INC 18,807.4814386 765 AMERICAN WELDING & GAS INC 169.64765 15213 ANDERSEN BUILDERS LLC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions - 17 Transactions 1 Transactions A-1 LOCK & KEY ACEC MINNESOTA 2725 ALBANY RECYCLING CENTER AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6354 2,098.71 INSULATION & TYVEK REPAIRS 450 Insurance Claims N 10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520336774 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.75 ACCT #160001537 - SHOP TOWELS 2520336801 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520336813 Repair And Maintenance Supplies N 10-304-000-0000-6572 47.08 ACCT #160001535 - SHOP TOWELS 2520340686 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.19 ACCT #160001541 - SHOP TOWELS 2520344191 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520344227 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.19 ACCT #160001540 - SHOP TOWELS 2520346103 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.19 ACCT #160001535 - SHOP TOWELS 2520348120 Repair And Maintenance Supplies N 10-304-000-0000-6572 19.57 ACCT #160001537 - SHOP TOWELS 2520351451 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520351463 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.19 ACCT #160001541 - SHOP TOWELS 2520351773 Repair And Maintenance Supplies N 50-000-000-0120-6290 65.07 ACCT 160002806 SERVICE 2520358920 Contracted Services.N 50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520359223 Contracted Services N 50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520359223 Contracted Services.N 50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520359223 Contracted Services.N 01-705-000-0000-6242 375.00 2024 LEGISLATIVE CONFERENCE 68084.00 Registration Fees N LEONARD/NICHOLAS13641 50-000-000-0000-6242 100.00 2024 SWAA WINTER TRAINING 68123.00 Registration Fees N MCCONN/CHRISTOPHER14277 50-000-000-0000-6242 125.00 2024 SWAA WINTER TRAINING 68130.00 Registration Fees N HAUGEN/JEFF11334 10-304-000-0000-6572 158.90 ACCT #14300167 - PARTS 143173026 Repair And Maintenance Supplies N 10-304-000-0000-6572 354.43 ACCT #14300167 - PARTS 143173042 Repair And Maintenance Supplies N 01-013-000-0000-6262 1,679.10 CLIENT SERVICES FEB 2024 FEB2024 Public Defender N 2,098.7115213 13620 ARAMARK 449.1413620 30171 ASSOCIATION OF MN COUNTIES 600.0030171 410 AUTO VALUE PERHAM 513.33410 15262 AVERY, ATTORNEY AT LAW/JILL Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 15 Transactions 3 Transactions 2 Transactions ANDERSEN BUILDERS LLC ARAMARK ASSOCIATION OF MN COUNTIES AUTO VALUE PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-000-0000-6331 42.35 MEALS - CE CLASSES 2/21/24 Meals And Lodging N 09-507-510-0000-6304 500.00 BAT REMOVAL/SEALING GAPS 2028 Repair And Maintenance N 09-507-000-0000-6560 320.00 FUEL 2/22/24 FOR PHELPS MILL 025313 Gasoline & Oil - Vehicle N 50-399-000-0000-6300 2,025.00 ACCT OTCTYSW HEATER MAINT W18148 Building And Grounds Maintenance N 10-303-000-0000-6683 1,168.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 17 Right Of Way, Ect.Y 10-303-000-0000-6683 5,333.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 17 Right Of Way, Ect.Y 10-303-000-0000-6683 1,027.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 18 Right Of Way, Ect.Y 10-303-000-0000-6683 511.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 18 Right Of Way, Ect.Y 10-303-000-0000-6683 1,314.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 22 Right Of Way, Ect.Y 10-303-000-0000-6683 3,380.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 22 Right Of Way, Ect.Y 10-303-000-0000-6683 11.00 P-SP 056-619-015, NEG. 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NO. 2 Right Of Way, Ect.N 23-705-000-0000-6828 4,680.00 SURVEYING 76000220022001 3/16/24 Pelican Highway Development Y 1,679.1015262 4275 BABOLIAN/ERIC 42.354275 17222 BAT PROS 500.0017222 31064 BATTLE LAKE STANDARD 320.0031064 5058 BDT MECHANICAL LLC 2,025.005058 17228 BERGEM REV LIVING TST/PHYLLIS D 12,733.0017228 17229 BERRY &/CRAIG & JANELLE 500.0017229 16660 BOUNDARY PRO 4,680.0016660 11256 BRANBY/STEVE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions 2 Transactions 1 Transactions AVERY, ATTORNEY AT LAW/JILL BABOLIAN/ERIC BAT PROS BATTLE LAKE STANDARD BDT MECHANICAL LLC BERGEM REV LIVING TST/PHYLLIS D BERRY &/CRAIG & JANELLE BOUNDARY PRO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 489.50 9MM FIREARM 3/1/24 Uniforms N 01-112-000-0000-6404 500.00 10 CASES OF COFFEE 051328 Coffee Supplies N 10-303-000-0000-6331 718.83 LODGING FOLIO #641890 Meals And Lodging N 10-303-000-0000-6331 718.83 LODGING FOLIO #646276 Meals And Lodging N 10-303-000-0000-6331 718.83 LODGING FOLIO #646277 Meals And Lodging N 10-303-000-0000-6331 718.83 LODGING FOLIO #646279 Meals And Lodging N 01-063-000-0000-6367 78.75 PNP ELECTION NIGHT HELP 3/5/24 Election Judge Costs Y 01-201-000-0000-6304 31.75 UNIT 2203 TIRE REPAIR 73495 Repair And Maintenance N 10-304-000-0000-6300 172.87 LABOR TO CHECK WATER HEATER -41673 Building And Grounds Maintenance N 01-091-000-0000-6281 500.00 DESPOSTION PREP - NETTESTAD 3/5/24 Court Case Expenses N 01-063-000-0000-6367 472.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-063-000-0000-6367 44.22 MILEAGE - ABSENTEE BOARD 3/5/24 Election Judge Costs Y 10-302-000-0000-6331 10.30 MEAL REIMBURSEMENT 3/4/2024 Meals And Lodging N 489.5011256 3957 BRAUN VENDING INC 500.003957 31716 BREEZY POINT RESORT 2,875.3231716 15316 BREMSETH/ANDREW 78.7515316 10371 BRIAN'S REPAIR INC 31.7510371 267 BROGARD PLUMBING HTG & EXC INC 172.87267 17225 BURKHAMER/JESSICA 500.0017225 16283 BURT/RONALD 516.7216283 3319 BUSHMAN/JOHN Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions BRANBY/STEVE BRAUN VENDING INC BREEZY POINT RESORT BREMSETH/ANDREW BRIAN'S REPAIR INC BROGARD PLUMBING HTG & EXC INC BURKHAMER/JESSICA BURT/RONALD Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-122-000-0000-6331 39.33 MEALS - MOWA CONFERENCE 2/6/24 Meals And Lodging N 50-399-000-0000-6304 1,133.71 ACCT 100331 #1712 REPAIRS 075434 Repair And Maint-Vehicles Y 50-399-000-0000-6304 1,214.17 ACCT 100331 #17373 REPAIRS 075472 Repair And Maint-Vehicles Y 50-399-000-0000-6306 111.82 ACCT 17376 #17376 PAIRS 075478 Repair/Maint. 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PER DIEM 3/14/24 Per Diem Y 01-123-000-0000-6330 73.70 BA - MILEAGE 3/14/24 Mileage Y 01-063-000-0000-6367 1,402.00 ONLINE ELECTION JUDGE TRAINING 13582 Election Judge Costs N 02-214-000-0000-6491 22,163.00 HENNING MICROWAVE RADIO EQUIP 2241319 General Supplies N 50-000-000-0150-6290 243.00 SNOW REMOVAL 1/6/24 35598 Contracted Services.N 01-201-000-0000-6171 32.95 MEALS - IA TRAINING 3/7/24 Tuition And Education Expenses N 01-031-000-0000-6436 182.60 ACCT 121092 FRONTLINE TESTING 145314 New hire start up cost N 02-612-000-0000-6369 500.00 SOCIAL MEDIA CONTENT MAR 2024 1147 Miscellaneous Charges N 10-304-000-0000-6251 1,443.00 ACCT #727138 - PROPANE 5651 Gas And Oil - Utility N 1,146.9736 14946 DEM-CON MATERIALS RECOVERY LLC 1,288.3414946 15993 DONOHO/MICHAEL 253.7015993 10609 DS SOLUTIONS INC 1,402.0010609 16986 DSC COMMUNICATIONS 22,163.0016986 941 EGGE CONSTRUCTION INC 243.00941 11450 EIFERT/ZACH 32.9511450 11889 ERGOMETRICS INC 182.6011889 16349 ERICA MARTIN COMPANY INC 500.0016349 35594 FARMERS CO-OP OIL Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions DACOTAH PAPER CO DEM-CON MATERIALS RECOVERY LLC DONOHO/MICHAEL DS SOLUTIONS INC DSC COMMUNICATIONS EGGE CONSTRUCTION INC EIFERT/ZACH ERGOMETRICS INC ERICA MARTIN COMPANY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-002-000-0000-6240 AP 503.76 ACCT 530695 BOC MINUTES 07/25 2248660 Publishing & Advertising N 01-002-000-0000-6240 AP 314.85 ACCT 530695 BOC MINUTES 08/08 2254725 Publishing & Advertising N 01-002-000-0000-6240 AP 157.43 ACCT 537730 TAX ABATE HEARING 2271493 Publishing & Advertising N 01-002-000-0000-6240 AP 377.82 ACCT 530695 BOC MINUTES 09/12 2274375 Publishing & Advertising N 01-002-000-0000-6240 AP 598.22 ACCT 530695 BOC MINUTES 09/26 2283065 Publishing & Advertising N 01-002-000-0000-6240 AP 755.64 ACCT 530695 BOC MINUTES 06/13 644470 Publishing & Advertising N 01-002-000-0000-6240 AP 398.81 ACCT 530695 BOC MINUTES 06/27 647509 Publishing & Advertising N 01-002-000-0000-6240 AP 157.43 ACCT 537730 TAX ABATE HEARING 649802 Publishing & Advertising N 01-002-000-0000-6240 AP 356.83 ACCT 530695 BOC MINUTES 07/11 651604 Publishing & Advertising N 01-002-000-0000-6240 301.58 BOC MINUTES 2/13/2024 A571853B-0020 Publishing & Advertising N 01-031-000-0000-6436 202.00 ACCT 529337 ENGINEERING TECH 700971 New hire start up cost N 01-063-000-0000-6240 584.72 NOTICE TO VOTERS C910B9B6-0009 Publishing & Advertising N 01-063-000-0000-6240 2,347.92 NOTICE TO VOTERS C910B9B6-0010 Publishing & Advertising N 50-000-000-0000-6240 617.00 ACCT 524121 SW ADS FEB 2024 0224524121 Publishing & Advertising N 50-000-000-0000-6243 199.80 ACCT 2925 SUBCRIPTION 3/4/24 Subscriptions N 50-000-000-0130-6863 4,200.00 ACCT 18240 LEACHATE FEB 2024 36901 Leachate Disposal N 01-112-000-0000-6487 369.98 2 MICROWAVES 12730 Tools & Minor Equipment N 50-000-000-0170-6291 1,550.00 HAULING CHARGES 51820 Contract Transportation N 50-000-000-0170-6291 5,295.00 HAULING CHARGES 51820 Contract Transportation N 50-000-000-0120-6291 1,165.00 HAULING CHARGES 51850 Contract Transportation N 50-000-000-0170-6291 4,515.00 HAULING CHARGES 51850 Contract Transportation N 50-399-000-0000-6291 1,185.00 HAULING CHARGES 51820 Contract Transportation N 50-399-000-0000-6291 2,370.00 HAULING CHARGES 51850 Contract Transportation N 1,443.0035594 35011 FERGUS FALLS DAILY JOURNAL 7,873.8135011 32679 FERGUS FALLS/CITY OF 4,200.0032679 5322 FERGUS HOME & HARDWARE INC 369.985322 2153 FERGUS POWER PUMP INC 16,080.002153 35018 FERGUS TIRE CENTER INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 15 Transactions 1 Transactions 1 Transactions 6 Transactions FARMERS CO-OP OIL FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 786.00 TIRES 395542 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,182.20 ACCT #504250 - 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FERGUS TIRE CENTER INC FORCE AMERICA DISTRIBUTING LLC FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC FRONTIER PRECISION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/14/24 Per Diem Y 02-612-000-0000-6330 46.90 AIS - MILEAGE 3/14/24 Mileage Y 01-112-109-0000-6572 341.00 ACCT 813640729 SUPPLIES 9031384150 Repair And Maintenance /Supplies N 01-112-109-0000-6572 286.58 ACCT 813640729 SUPPLIES 9031384168 Repair And Maintenance /Supplies N 01-112-101-0000-6572 758.16 ACCT 813640729 PUMP 9031892293 Repair And Maintenance/ Supplies N 10-303-000-0000-6683 745.55 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.Y 10-303-000-0000-6683 662.71 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.Y 10-303-000-0000-6683 6,777.72 D-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.N 10-303-000-0000-6651 13,989.00 CHARGEPOINT SUPPLIES G21-2149 Construction Contracts N 23-705-000-0000-6828 30.00 BURN PERMIT FOR TREE REMOVAL 3/7/24 Pelican Highway Development N 10-304-000-0000-6566 43,766.00 ACCT #1449 - SUPPLIES 43334 Cutting Edges N 10-303-000-0000-6683 445.00 D-SP 056-619-015, PARCEL NO. 1 PARCEL NO. 1 Right Of Way, Ect.N 10-303-000-0000-6683 55.00 P-SP 056-619-015, PARCEL NO. 1 PARCEL NO. 1 Right Of Way, Ect.Y 10-303-000-0000-6683 478.00 D-SP 056-619-015, PARCEL NO. 3 PARCEL NO. 3 Right Of Way, Ect.N 10-303-000-0000-6683 22.00 P-SP 056-619-015, PARCEL NO. 3 PARCEL NO. 3 Right Of Way, Ect.Y 352.57392 12125 GAUDETTE/IRVING SCOTT 136.9012125 52564 GRAINGER INC 1,385.7452564 17231 GRAY &/CYNTHIA R PEDERSON 8,185.9817231 17236 GREEN WAY ENERGY LLC 13,989.0017236 7195 GRIFFIN/PATRICK 30.007195 973 H & L MESABI CO 43,766.00973 17227 HAMAN REV TST/GERALD R & JOANN M Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 2 Transactions 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions GALLS LLC GAUDETTE/IRVING SCOTT GRAINGER INC GRAY &/CYNTHIA R PEDERSON GREEN WAY ENERGY LLC GRIFFIN/PATRICK H & L MESABI CO Otter Tail County Auditor JIM DAHLSTROM FLOOR COVERINGS & CARPET COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0000-6330 240.53 MILEAGE - SWAA CONFERENCE 3/6/24 Mileage N 01-112-109-0000-6572 145.00 ACCT OT SHERIFF SERVICE 39287 Repair And Maintenance /Supplies N 01-063-000-0000-6367 52.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs N 01-063-000-0000-6367 168.84 MILEAGE - ABSENTEE BOARD 3/5/24 Election Judge Costs N 09-507-575-0000-6278 33,393.63 R005197-0038 GLACIAL EDGE 69662 Engineer & Hydrological Testing GLACIAL N 09-507-570-4000-6278 9,080.39 R005197-0033 WEST SEGMENT 69672 Engineering & Hydrological Test WEST N 09-507-570-4004-6278 17,633.75 R005197-0034 MAPLEWOOD 69673 Engineering & Hydrological MAPLEWOOD N 01-063-000-0000-6367 493.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 02-103-000-0000-6369 725.53 ACCT P91982 SUPPLIES INV23478 Miscellaneous Charges N 50-000-000-0130-6278 AP 6,244.24 ER2310124 TOPOGRAPHIC SURVEYS 53427 Engineering & Hydrological Testing N 50-000-000-0120-6276 1,177.56 ER2410016 SERVICE 53630 Professional Services N 01-112-000-0000-6369 350.00 RECARPET ELEVATOR 4893 Miscellaneous Charges Y 1,000.0017227 11334 HAUGEN/JEFF 240.5311334 9453 HAWES SEPTIC TANK PUMPING LLC 145.009453 17223 HOEFT/HEATHER 221.3417223 5835 HOUSTON ENGINEERING INC 60,107.775835 16273 HUNT/DESTA 493.5016273 16888 IMAGING SPECTRUM INC 725.5316888 10049 INTERSTATE ENGINEERING INC 7,421.8010049 4213 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions HAMAN REV TST/GERALD R & JOANN M HAUGEN/JEFF HAWES SEPTIC TANK PUMPING LLC HOEFT/HEATHER HOUSTON ENGINEERING INC HUNT/DESTA IMAGING SPECTRUM INC INTERSTATE ENGINEERING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 70.00 POLO SHIRTS L/S 95987 Uniforms N LANGE/MICHAEL12921 01-123-000-0000-6140 180.00 BA - PER DIEM 3/14/24 Per Diem Y 01-123-000-0000-6330 68.34 BA - MILEAGE 3/14/24 Mileage Y 01-063-000-0000-6367 178.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 10-303-000-0000-6683 1,100.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 3 Right Of Way, Ect.Y 01-112-101-0000-6572 221.00 NEW MOTOR 8200 26073 Repair And Maintenance/ Supplies Y 01-149-000-0000-6435 84.50 ACCT 30025824 SCREENING TESTS 320703911 Screening Tests N 01-250-000-0000-6432 293.20 SYRUP, THOMAS C 4/29/22 4152477-0001 Medical Incarcerated N 01-250-000-0000-6432 163.17 STEWART, TERRY A 9/16/22 4258417-0001 Medical Incarcerated N 01-250-000-0000-6432 18.19 STEWART, TERRY A 9/16/22 4258417-0002 Medical Incarcerated N 01-250-000-0000-6432 93.43 STEWART, TERRY A 9/16/22 4258417-0003 Medical Incarcerated N 01-250-000-0000-6432 322.27 STEWART, TERRY A 10/07/22 4267317-0001 Medical Incarcerated N 01-250-000-0000-6432 119.22 STEWART, TERRY A 10/07/22 4267317-0002 Medical Incarcerated N 01-250-000-0000-6432 236.35 FRAMPTON, ANDREW W 10/4/22 4272023-0001 Medical Incarcerated N 01-250-000-0000-6432 10.91 OPPEGARD, SCOTT A 10/29/22 4291440-0003 Medical Incarcerated N 01-250-000-0000-6432 20.49 OPPEGARD, SCOTT A 10/27/22 4291440-0004 Medical Incarcerated N 01-250-000-0000-6432 124.06 OPPEGARD, SCOTT A 10/27/22 4291440-0005 Medical Incarcerated N 01-250-000-0000-6432 63.75 OPPEGARD, SCOTT A 10/27/22 4291440-0006 Medical Incarcerated N 350.004213 39324 JK SPORTS INC 70.0039324 6824 JOHNSON/MARK T 248.346824 16287 JOHNSON/PAMELA S 178.5016287 17226 KLAKSVIK FARMS LLC 1,100.0017226 1005 KNUTSON ELECTRIC REBUILDING 221.001005 79 LAKE REGION HEALTHCARE Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions JIM DAHLSTROM FLOOR COVERINGS & CARPET JK SPORTS INC JOHNSON/MARK T JOHNSON/PAMELA S KLAKSVIK FARMS LLC KNUTSON ELECTRIC REBUILDING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6432 AP 2,041.72 THOMPSON, ANGEL N 1/1/23 EH15996940301 Medical Incarcerated N 10-304-000-0000-6306 122.41 OIL CHANGE 77 Repair/Maint. Equip N 01-112-000-0000-6560 25.98 ACCT 020318 REGULAR 2/22 2195 Gasoline & Oil N 01-112-000-0000-6560 55.17 ACCT 020318 REGULAR 2/28 2200 Gasoline & Oil N 01-112-000-0000-6560 50.10 ACCT 020318 UNLEADED 2/7 54735 Gasoline & Oil N 01-112-000-0000-6560 67.30 ACCT 020318 UNLEADED 2/16 65759 Gasoline & Oil N 09-507-510-0000-6251 324.87 ACCT 700285 LP GAS COMMERCIAL 63651 Gas And Oil - Utility N 10-302-000-0000-6515 23.60 ACCT #003198 - SUPPLIES 14639 Signs And Posts N 10-304-000-0000-6572 2.99 ACCT #003198 - PARTS 12868 Repair And Maintenance Supplies N 10-304-000-0000-6406 29.96 ACCT #003198 - SUPPLIES 16030 Office and Garage Supplies N 10-304-000-0000-6572 6.96 ACCT #003198 - PARTS 16030 Repair And Maintenance Supplies N 10-304-000-0000-6572 50.94 ACCT #003198 - PARTS 17223 Repair And Maintenance Supplies N 10-304-000-0000-6572 29.99 ACCT #003198 - SUPPLIES 18018 Repair And Maintenance Supplies N 10-304-000-0000-6572 49.95 ACCT #003198 - PARTS 18018 Repair And Maintenance Supplies N 10-304-000-0000-6572 52.98 ACCT #003198 - SUPPLIES 18019 Repair And Maintenance Supplies N 10-304-000-0000-6572 335.91 ACCT #003198 - SUPPLIES 18031 Repair And Maintenance Supplies N 10-304-000-0000-6406 55.47 ACCT #003198 - SUPPLIES 19640 Office and Garage Supplies N 10-304-000-0000-6572 2.56 ACCT #003198 - PARTS 24013 Repair And Maintenance Supplies N 10-304-000-0000-6251 1,038.19 ACCT #040416 - PROPANE 70098 Gas And Oil - Utility N 10-304-000-0000-6300 2,222.50 REPLACE SENSORS - C02 & COMBUS 1835 Building And Grounds Maintenance N 50-399-000-0000-6291 650.00 CARDBOARD 1/19/24 75893 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 1/24/24 75894 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 1/26/24 75895 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 1/31/24 75896 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/7/24 75903 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/9/24 75904 Contract Transportation N 3,591.2679 14050 LAKELAND AUTO REPAIR LLC 122.4114050 10350 LAKES COMMUNITY COOPERATIVE 2,202.9210350 6939 LAKES COUNTRY HEATING & AC 2,222.506939 81 LARRY OTT INC Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13 Transactions 1 Transactions 17 Transactions 1 Transactions LAKE REGION HEALTHCARE LAKELAND AUTO REPAIR LLC LAKES COMMUNITY COOPERATIVE LAKES COUNTRY HEATING & AC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-399-000-0000-6291 650.00 CARDBOARD 2/13/24 75905 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/16/24 75906 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/23/24 75907 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/26/24 75908 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/1/24 75909 Contract Transportation N 01-122-000-0000-6330 308.20 MILEAGE - 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ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-061-000-0000-6342 2,548.54 ACCT 35700038 CN 500-0614025 523741239 Service Agreements N 10-304-000-0000-6572 26.83 ACCT# 988470 - SUPPLIES 115663 Repair And Maintenance Supplies N 10-304-000-0000-6406 39.96 ACCT# 988470 - SUPPLIES 115664 Office and Garage Supplies N 10-304-000-0000-6572 156.87 ACCT# 988470 - SUPPLIES 115664 Repair And Maintenance Supplies N 10-304-000-0000-6572 7.99 ACCT #988470 - PARTS 115693 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.38 ACCT #988470 - SUPPLIES 115701 Repair And Maintenance Supplies N 01-123-000-0000-6140 AP 90.00 BA - PER DIEM 12/31/23 Per Diem Y 01-123-000-0000-6330 AP 79.91 BA - MILEAGE 12/31/23 Mileage Y 01-123-000-0000-6140 90.00 BA - PER DIEM 3/14/24 Per Diem Y 01-123-000-0000-6330 109.88 BA - MILEAGE 3/14/24 Mileage Y 01-063-000-0000-6367 21.00 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs N 50-000-000-0000-6330 251.92 MILEAGE - MRRA CONFERENCE 2/27/24 Mileage N 50-000-000-0000-6331 60.07 MEALS - CONFERENCES/EETINGS 3/14/24 Meals And Lodging N 50-000-000-0000-6304 10.00 CAR WASH FOR CO VEHICLE 3/18/24 Repair And Maintenance N 511 M-R SIGN CO INC 301.60511 15230 MANN/TERESA L 336.0015230 36132 MARCO TECHNOLOGIES LLC 2,548.5436132 9930 MARKS FLEET SUPPLY INC 206.279930 16072 MARTHALER/TERENCE 369.7916072 17224 MARX/BETTY 21.0017224 14277 MCCONN/CHRISTOPHER Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions - 5 Transactions 4 Transactions 1 Transactions M-R SIGN CO INC MANN/TERESA L MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MARTHALER/TERENCE MARX/BETTY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0000-6331 171.66 LODGING - SWAA CONFERENCE 3/6/24 Meals And Lodging N 01-149-000-0000-6354 385.00 ACCT 1140 DEL/ADD DRONE 10443 Insurance Claims N 01-149-000-0000-6354 171.00 ACCT 1140 ADD/DEL PROP 10450 Insurance Claims N 01-149-000-0000-6354 62.00 ACCT 1140 ADD CEQ - TRAILER 10453 Insurance Claims N 01-149-000-0000-6354 156.00 ACCT 1140 ADD CEQ - EXCAVATOR 10458 Insurance Claims N 01-149-000-0000-6354 1,000.00 ACCT 1140 DECUCTIBLE 24PC0089 D17098582 Insurance Claims N 01-250-000-0000-6432 116.63 ACCT 5006836 MEDICAL SUPPLIES 21785815 Medical Incarcerated N 01-201-000-0000-6171 1,530.00 EVOC/PIT REFRESHER COURSE 337900-10699 Tuition And Education Expenses N 01-091-000-0000-6330 69.68 MILEAGE - EPC TRAINING 3/8/24 Mileage N 01-250-000-0000-6435 545.25 DRUG TESTING SUPPLIES DT0224120 Drug Testing 6 01-122-000-0000-6304 154.13 ACCT 9988095 OIL CHANGE 848760 Repair And Maintenance N 01-031-000-0000-6369 29.50 ACCT 1143-12 SHREDDING SERVICE 450717 Miscellaneous Charges N 01-042-000-0000-6342 47.20 ACCT 1143-14 SHREDDING SERVICE 450719 Service Agreements N 01-043-000-0000-6342 29.50 ACCT 1143-13 SHREDDING SERVICE 450718 Service Agreements/Technical Support N 01-091-000-0000-6342 29.50 ACCT 1143-10 SHREDDING SERVICE 450716 Service Agreements N 01-201-000-0000-6342 136.03 ACCT 1159 SHREDDING SERVICE 450727 Service Agreements N 493.6514277 546 MCIT 1,774.00546 10115 MCKESSON MEDICAL-SURGICAL INC 116.6310115 3593 MHSRC RANGE 1,530.003593 17238 MICHAEL/AMANDA 69.6817238 8089 MIDWEST MONITORING & SURVEILANCE 545.258089 42863 MINNESOTA MOTOR COMPANY 154.1342863 7661 MINNKOTA ENVIRO SERVICES INC Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MCCONN/CHRISTOPHER MCIT MCKESSON MEDICAL-SURGICAL INC MHSRC RANGE MICHAEL/AMANDA MIDWEST MONITORING & SURVEILANCE MINNESOTA MOTOR COMPANY Otter Tail County Auditor MN COUNTY HIGHWAY ACCOUNTANTS ASSN COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 13-012-000-0000-6455 112.50 ACCT F002603 REFERENCE INV1299787 Reference Books & Literature N 01-127-000-0000-6369 250.00 2024 DUES 2401 Miscellaneous Charges N 10-301-000-0000-6242 250.00 REGISTRATION BECKY NELSON Registration Fees N 10-301-000-0000-6242 250.00 REGISTRATION CONNIE OLIPHAN Registration Fees N 10-301-000-0000-6242 250.00 REGISTRATION JENNIFER HOLTE Registration Fees N 01-201-000-0000-6315 15,121.22 ACCT 14081 2024 ARMER AGREE 783464 Radio Repair Charges N 02-214-000-0000-6342 7,681.73 ACCT 14081 2024 ARMER AGREE 783464 Service Agreements N 10-303-000-0000-6651 370,900.00 ACCT #0000176902 - 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Public Health N 01-063-000-0000-6367 630.00 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-063-000-0000-6367 661.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-123-000-0000-6140 180.00 BA - PER DIEM 3/14/24 Per Diem Y 01-123-000-0000-6330 103.85 BA - MILEAGE 3/14/24 Mileage Y 10-304-000-0000-6572 206.94 SUPPLIES 985626 Repair And Maintenance Supplies N 10-302-000-0000-6515 1,084.47 ACCT #21408600 - SUPPLIES 1736041 Signs And Posts N 211.4813121 6012 MOORE ENGINEERING INC 19,600.006012 6260 MOTOROLA SOLUTIONS INC 57,194.216260 43227 NELSON AUTO CENTER INC 72,993.0043227 14861 NELSON/GARY M 630.0014861 10753 NELSON/JANICE F 661.5010753 14655 NEWVILLE/DARREN 283.8514655 17096 NORTH STAR WELDING 206.9417096 1066 NORTHERN STATES SUPPLY INC 1,084.471066 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions MNDRIVERSMANUALS.COM MOORE ENGINEERING INC MOTOROLA SOLUTIONS INC NELSON AUTO CENTER INC NELSON/GARY M NELSON/JANICE F NEWVILLE/DARREN NORTH STAR WELDING NORTHERN STATES SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6304 876.91 ACCT 57522 #2303 TIRES 27014046 Repair And Maintenance N 01-201-000-0000-6304 67.50 ACCT OTTE011 #2002 OIL CHANGE 6055374 Repair And Maintenance N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 FEB 2024 DV24020374 Communication Fees -N 01-205-000-0000-6273 796.00 TRANSPORT - A HUUS 3/8/24 3/8/24 Coroner Expense N 10-302-000-0000-6500 233.00 MAILBOX REFUND Supplies N 09-507-510-0000-6300 8,740.95 PHELPS MILL PROJECT EXPENSES 1 Building And Grounds Maintenance N 50-000-000-0150-6565 104.49 ACCT 1630248 DIESEL 2/22 25964 Fuels N 50-000-000-0140-6290 130.00 2 SHIFTS FEB 2024 FEB2024 Contracted Services.N 10-303-000-0000-6683 244.45 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.Y 10-303-000-0000-6683 217.29 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.Y 10-303-000-0000-6683 2,222.28 D-SAP 056-601-067, PARCEL NO.PARCEL NO. 4 Right Of Way, Ect.N 6407 NORTHWEST TIRE INC 876.916407 15760 NYHUS FAMILY SALES INC 67.5015760 4106 OFFICE OF MNIT SERVICES 2,162.444106 44015 OLSON FUNERAL HOME 796.0044015 612 OLSON OIL CO INC 233.00612 44164 OTTER TAIL CO SOLID WASTE 8,740.9544164 45022 PARK REGION CO OP 104.4945022 862 PARKERS PRAIRIE/CITY OF 130.00862 17230 PEDERSON/DONALD E Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions NORTHWEST TIRE INC NYHUS FAMILY SALES INC OFFICE OF MNIT SERVICES OLSON FUNERAL HOME OLSON OIL CO INC OTTER TAIL CO SOLID WASTE PARK REGION CO OP PARKERS PRAIRIE/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0120-6290 2,000.00 CLEAR CUT TREES 221 Contracted Services.N 01-601-000-0000-6210 154.00 12 MONTH BOX RENTAL 3/26/24 Postage & Postage Meter N 01-063-000-0000-6369 468.00 OLD BALLOTS DESTRUCTION 2024-4 Miscellaneous Charges N 50-000-000-0000-6379 292.50 PHARMACEUTICAL DESTRUCTION 2024-12 Miscellaneous Charges N 50-000-000-0000-6981 14.00 ACCT 1000 SCALE FEES FEB2024 Organic Grant Expense N 10-304-000-0000-6342 900.00 ACCT #000206 - 5 MB FLAT DATA IN200-1047500 Service Agreements N 10-304-000-0000-6572 898.54 ACCT #000206 - PARTS IN200-1047652 Repair And Maintenance Supplies N 50-000-000-0150-6290 37.68 ACCT 376004 MAR 2024 351657096 Contracted Services.N 01-063-000-0000-6367 73.50 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-063-000-0000-6367 10.05 MILEAGE - ABSENTEE BOARD 3/5/24 Election Judge Costs Y 50-000-000-0120-6565 188.15 ACCT 988529 DIESEL 3/13/24 88100126 Fuels N 50-399-000-0000-6290 69.17 JANITORIAL SERVICES FEB 2024 INV453 Contracted Services.N 2,684.0217230 16578 PETERSON FAMILY TREE SERVICE INC 2,000.0016578 45354 POSTMASTER 154.0045354 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 774.5011107 12526 PRECISE MRM LLC 1,798.5412526 3730 PREMIUM WATERS INC 37.683730 10756 PRISCHMANN/KAREN 83.5510756 45475 PRO AG FARMERS CO OP 188.1545475 25082 PRODUCTIVE ALTERNATIVES INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions PEDERSON/DONALD E PETERSON FAMILY TREE SERVICE INC POSTMASTER PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PREMIUM WATERS INC PRISCHMANN/KAREN PRO AG FARMERS CO OP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6572 7,633.80 ACCT #508399 - PARTS 19292188 GP Repair And Maintenance Supplies N 10-304-000-0000-6572 959.25 ACCT #508399 - PARTS 19274999 GP Repair And Maintenance Supplies N 01-705-000-0000-6276 3,500.00 REPRESENTATION MAR 2024 2024-003 Professional Services N 01-149-000-0000-6210 7,476.48 LEASE PAYMENTS Q1227840 Postage & Postage Meter N 50-399-000-0000-6565 547.25 ACCT 2382018 CERTIFIED DEF P0523449 Fuels N 50-000-000-0000-6343 2,900.00 EXCAVATOR RENTAL 8665 Equipment Rental N 23-705-000-0000-6827 487.50 OTCDA56537 MOU SERVICE 2024-103 Battle Lake Youth Center Redevelopment Y 10-302-000-0000-6500 233.00 MAILBOX REFUND Supplies N 50-000-000-0120-6290 1,890.00 HENNING TSF HOURS FEB 2024 255821 Contracted Services.N 50-000-000-0130-6290 5,395.00 NE LANDFILL HOURS FEB 2024 255821 Contracted Services.N 69.1725082 13673 PRODUCTIVITY PLUS 8,593.0513673 15407 PSICK CAPITOL SOLUTIONS INC 3,500.0015407 12047 QUADIENT LEASING USA INC 7,476.4812047 9166 RDO EQUIPMENT CO 547.259166 14062 ROSSCO EQUIPMENT INC 2,900.0014062 17099 RYAN DEVELOPMENT CONSULTING LLC 487.5017099 17233 SALON TRU 233.0017233 697 SCOTT HOFLAND CONSTRUCTION INC 7,285.00697 10001 SHI INTERNATIONAL CORP Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions PRODUCTIVE ALTERNATIVES INC PRODUCTIVITY PLUS PSICK CAPITOL SOLUTIONS INC QUADIENT LEASING USA INC RDO EQUIPMENT CO ROSSCO EQUIPMENT INC RYAN DEVELOPMENT CONSULTING LLC SALON TRU SCOTT HOFLAND CONSTRUCTION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6680 111.00 ACCT 1079757 HP CARE PACK B18028794 Computer Hardware N 01-149-000-0000-6354 325.00 GRAPHICS FOR UNIT 2201 10141 Insurance Claims N 01-063-000-0000-6367 630.00 HOURS - ABSENTEE BALLOT BOARD 3/5/24 Election Judge Costs Y 01-013-000-0000-6262 AP 1,570.00 56-JV-22-2364 BAUR 3/15/24 Public Defender Y 01-013-000-0000-6262 AP 1,640.00 56-JV-21-2726 BLACK 3/16/24 Public Defender Y 01-149-000-0000-6369 7,512.91 ACCT V0012654 2024 ESB SUPPORT AR030586 Miscellaneous Charges N 02-214-000-0000-6342 5,394.44 ACCT V0012654 2024 ESB LOGGER AR030586 Service Agreements N 10-301-000-0000-6406 260.61 ACCT #DET 1673054 - SUPPLIES 7000116290 Office Supplies N 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/14/24 Per Diem Y 02-612-000-0000-6330 36.85 AIS - MILEAGE 3/14/24 Mileage Y 01-112-101-0000-6485 1,233.55 ACCT 00224000 SUPPLIES 934651 Custodian Supplies N 01-112-108-0000-6485 283.15 ACCT 00224002 SUPPLIES 934652 Custodian Supplies N 10-304-000-0000-6253 107.64 ACCT #1565 - WASTE DISPOSAL 2/14/24 Garbage N 111.0010001 48638 SIGNWORKS SIGNS & BANNERS INC 325.0048638 13797 SMITH/DEBBIE R 630.0013797 5746 SONSALLA/ANGELA 3,210.005746 9104 ST CLOUD/CITY OF 12,907.359104 10646 STAPLES BUSINESS CREDIT 260.6110646 13652 STEEVES/BERNARD A 126.8513652 48183 STEINS INC 1,516.7048183 166 STEVE'S SANITATION INC Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions SHI INTERNATIONAL CORP SIGNWORKS SIGNS & BANNERS INC SMITH/DEBBIE R SONSALLA/ANGELA ST CLOUD/CITY OF STAPLES BUSINESS CREDIT STEEVES/BERNARD A STEINS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6253 118.65 ACCT #26752 - WASTE DISPOSAL 2/15/24 Garbage N 50-000-000-0000-6981 5,860.00 ACCT 28018 ORGANICS FEB2024 Organic Grant Expense N 50-000-000-0110-6291 2,330.00 ACCT 20479 BATTLE LAKE FEB2024 Contract Transportation N 50-000-000-0120-6291 860.00 ACCT 20489 HENNING FEB2024 Contract Transportation N 50-000-000-0130-6291 1,805.00 ACCT 20487 NEW YORK MILLS FEB2024 Contract Transportation N 50-000-000-0150-6291 610.00 ACCT 20477 PELICAN RAPIDS FEB2024 Contract Transportation N 50-000-000-0000-6290 500.00 INSPECTION & SAMPLING 010 Contracted Services Y 01-201-000-0000-6396 AP 300.00 TRANSLATION SERVICES 12/12/23 12/12/23 Special Investigation N 10-303-000-0000-6278 451.19 PROFESSIONAL ENGINEERING SERVI 01054.14 Engineering Consultant N 01-201-000-0000-6526 128.99 ACCT 974 BADGE I1685623 Uniforms N DOLL/CARLA13965 01-250-000-0000-6269 3,377.98 C1252000 MEALS 2/24-3/1/24 INV2000201167 Professional Services-Kitchen N 01-250-000-0000-6269 3,495.17 C1252000 MEALS 3/2-8/24 INV2000201952 Professional Services-Kitchen N 01-250-000-0000-6269 3,452.54 C1252000 MEALS 3/9-15/24 INV2000202517 Professional Services-Kitchen N 01-250-000-0000-6399 70.97 ACCT OTTER011 SUPPLIES P15093 Sentence To Serve N 01-250-000-0000-6399 70.19 ACCT OTTER011 SUPPLIES P15117 Sentence To Serve N 10-302-000-0000-6343 300.00 ACCT #OTTER002 - EQUIPMENT REN R01291 Equipment Rental N 11,691.29166 8522 STOLL/TIMOTHY 500.008522 17221 STOLTZFUS/DAVID & EVA 300.0017221 15004 STONEBROOKE ENGINEERING INC 451.1915004 168 STREICHERS 128.99168 6642 SUMMIT FOOD SERVICE LLC 10,325.696642 2045 SWANSTON EQUIPMENT CORP 441.162045 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions STEVE'S SANITATION INC STOLL/TIMOTHY STOLTZFUS/DAVID & EVA STONEBROOKE ENGINEERING INC STREICHERS SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0170-6290 127.75 ACCT 12465 RODENT CONTROL 239676 Contracted Services.Y 50-399-000-0000-6290 132.50 ACCT 7152 RODENT CONTROL 239666 Contracted Services.Y 50-399-000-0000-6290 9.75 ACCT 7152 ODOR UNIT 239711 Contracted Services.Y 01-031-000-0000-6436 58.20 ACCT 1968 ELIGIBILITY WORKER 71280 New hire start up cost N 13-012-000-0000-6455 2,009.04 ACCT 1003217934 FEB 2024 849791910 Reference Books & Literature N 13-012-000-0000-6455 1,084.86 ACCT 1000551281 FEB 2024 849801370 Reference Books & Literature N 13-012-000-0000-6455 996.78 ACCT 1000551281 LIBRARY PLAN 849880871 Reference Books & Literature N 01-250-000-0000-6432 15.00 ACCT 749765 MED CART RENTAL FEB2024 Medical Incarcerated N 01-112-101-0000-6342 800.87 ACCT 50366 BRONZE SERVICE 3007755621 Service Agreements N 10-304-000-0000-6572 75.00 TIRE REPAIR 040470 Repair And Maintenance Supplies N 10-304-000-0000-6306 130.00 DOT INSPECTION 29148 Repair/Maint. Equip N 10-304-000-0000-6306 1,456.90 REPAIR 29149 Repair/Maint. Equip N 10-304-000-0000-6306 130.00 DOT INSPECTION 29155 Repair/Maint. Equip N 50-000-000-0130-6306 2,340.12 TIRES FOR TRACTOR 040486 Repair/Maint. Equip N 01-250-000-0000-6526 127.98 2 PAIRS OF JEANS 2/16/24 Uniforms N 5066 TERMINIX COMMERCIAL - ST CLOUD 270.005066 42537 THIS WEEKS SHOPPING NEWS 58.2042537 183 THOMSON REUTERS - WEST 4,090.68183 7249 THRIFTY WHITE PHARMACY 15.007249 77 TK ELEVATOR CORP 800.8777 1999 TNT REPAIR INC 4,132.021999 13305 TUNGSETH/TODD 127.9813305 16338 UMLAUF/DALE Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions TERMINIX COMMERCIAL - ST CLOUD THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TK ELEVATOR CORP TNT REPAIR INC TUNGSETH/TODD Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/14/24 Per Diem Y 02-612-000-0000-6330 18.76 AIS - MILEAGE 3/14/24 Mileage Y 01-149-000-0000-6354 452.54 UNIT 1902 WINDOW REPLACEMENT 11711 Insurance Claims N 01-112-000-0000-6275 AP 360.00 ACCT MNOTERCO01 AUG 2023 610084 Fiber Locating Service N 01-112-000-0000-6275 AP 260.39 ACCT MNOTERCO01 SEP 2023 616205 Fiber Locating Service N 01-112-000-0000-6275 AP 220.33 ACCT MNOTERCO01 OCT 2023 622857 Fiber Locating Service N 01-112-000-0000-6275 AP 120.18 ACCT MNOTERCO01 NOV 2023 628605 Fiber Locating Service N 01-112-000-0000-6275 100.15 ACCT MNOTERCO01 JAN 2024 639575 Fiber Locating Service N 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/14/24 Per Diem Y 02-612-000-0000-6330 14.07 AIS - MILEAGE 3/14/24 Mileage Y 01-201-000-0000-6304 90.02 ACCT 2967 #2001 OIL CHANGE 25671 Repair And Maintenance Y 10-304-000-0000-6572 6.99 ACCT #3422324 - SUPPLIES B47269 Repair And Maintenance Supplies N 01-201-000-0000-6492 2,612.00 DRONE SUPPLIES 2817 Police Equipment N 01-063-000-0000-6406 40.24 ACCT 7497 RING BOOKS 1211797 Office Supplies N 108.7616338 14162 UNLIMITED AUTOGLASS INC 452.5414162 16820 USIC LOCATING SERVICES LLC 1,061.0516820 16948 VANSTEENBURG/JEFFREY 104.0716948 10022 VERGAS AUTO REPAIR LLC 90.0210022 2068 VERGAS HARDWARE 6.992068 17190 VERTEX UNMANNED SOLUTIONS LLC 2,612.0017190 51002 VICTOR LUNDEEN COMPANY 40.2451002 Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions UMLAUF/DALE UNLIMITED AUTOGLASS INC USIC LOCATING SERVICES LLC VANSTEENBURG/JEFFREY VERGAS AUTO REPAIR LLC VERGAS HARDWARE VERTEX UNMANNED SOLUTIONS LLC VICTOR LUNDEEN COMPANY Otter Tail County Auditor WIDSETH SMITH NOLTING & ASSOCIATES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-000-0000-6404 840.00 ACCT 9804282 COFFEE 3358721 Coffee Supplies N 01-063-000-0000-6367 57.75 PNP ELECTION NIGHT HELP 3/5/24 Election Judge Costs Y 01-112-000-0000-6572 1,609.50 ACCT 351623 SUPPLIES 15371534-00 Repair And Maintenance/Supplies N 01-201-000-0000-6304 85.93 UNIT 2306 OIL CHANGE 2/13/24 737564 Repair And Maintenance Y 10-303-000-0000-6683 434.00 D-SP 056-656-014, NEG. NO. 1 NEG. NO. 1 Right Of Way, Ect.N 10-303-000-0000-6683 66.00 P-SP 056-656-014 , NEG. NO. 1 NEG. NO. 1 Right Of Way, Ect.Y 01-123-000-0000-6140 180.00 BA - PER DIEM 3/14/24 Per Diem Y 01-123-000-0000-6330 88.44 BA - MILEAGE 3/14/24 Mileage Y 09-507-510-0000-6278 5,760.00 2023-11001 PM STORE SERVICES 229175 Engineering & Hydrological Testing N 10-303-000-0000-6278 4,499.03 PROFESSIONAL ENGINEERING SERVI 229363 Engineering Consultant N 02-612-000-0000-6369 2,750.00 AIS COASTERS 40068 Miscellaneous Charges N 01-123-000-0000-6140 180.00 BA - PER DIEM 3/14/24 Per Diem Y 3706 VIKING COCA-COLA 840.003706 15317 VIPOND/GARY 57.7515317 761 VOSS LIGHTING 1,609.50761 16950 WELLER'S GARAGE 85.9316950 17232 WELLER/EDWARD A & TARA 500.0017232 2080 WEST/RICHARD 268.442080 2081 10,259.032081 14545 WILDLIFE FOREVER 2,750.0014545 11653 WILSON/WARREN R Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 2 Transactions 1 Transactions WIDSETH SMITH NOLTING & ASSOCIATES INC VIKING COCA-COLA VIPOND/GARY VOSS LIGHTING WELLER'S GARAGE WELLER/EDWARD A & TARA WEST/RICHARD WILDLIFE FOREVER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:03:49AM3/21/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-123-000-0000-6330 81.74 BA - MILEAGE 3/14/24 Mileage Y 01-112-102-0000-6572 675.00 ELEVATOR INTERIOR REPAIRS 13802 Repair And Maintenance/ Supplies N 50-000-000-0110-6853 905.70 ACCT 3-85099-73002 2/16-29/24 0004795-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 3,833.06 ACCT 3-85099-73002 2/16-29/24 0004795-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 617.30 ACCT 3-85099-73002 2/16-29/24 0004795-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 256.43 ACCT 3-85099-73002 2/16-29/24 0004795-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 9,688.42 ACCT 3-85099-73002 2/16-29/24 0004795-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 524.50 ACCT 25-18701-13009 FEB 2024 0481748-1766-7 Ag Plastic Expenses N 10-303-000-0000-6278 255.08 PROFESSIONAL ENGINEERING SERVI R-017666-000-3 Engineering Consultant N 10-303-000-0000-6683 7,909.00 ROW ACQUISITIONS R-017666-000-3 Right Of Way, Ect.N 10-303-000-0000-6278 15,672.75 PROFESSIONAL ENGINERING SERVIC R-023610-000-5 Engineering Consultant N 10-303-000-0000-6683 12,344.00 ROW ACQUISITIONS R-023610-000-5 Right Of Way, Ect.N 10-304-000-0000-6572 90.81 ACCT #6842200 - PARTS IN001368663 Repair And Maintenance Supplies N 50-000-000-0170-6306 1,567.74 ACCT 6842300 MAINT SI000461031 Repair/Maint. Equip N 50-399-000-0000-6306 1,857.41 ACCT 6842300 REPAIRS SI000458401 Repair/Maint. Equip N 261.7411653 11405 WL HALL CO INTERIOR SERVICE 675.0011405 2278 WM CORPORATE SERVICES INC 15,825.412278 13074 WSB & ASSOCIATES INC 36,180.8313074 2086 ZIEGLER INC 3,515.962086 1,064,077.73 Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 6 Transactions 4 Transactions 3 Transactions Final Total ............190 Vendors 406 Transactions WILSON/WARREN R WL HALL CO INTERIOR SERVICE WM CORPORATE SERVICES INC WSB & ASSOCIATES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:03:49AM3/21/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems Page 29Audit List for Board Otter Tail County Auditor Community Development Authority Amount 160,272.56 General Revenue Fund 1 84,514.54 General Fund Dedicated Accounts 2 75,753.59 Parks and Trails 9 562,074.46 Road And Bridge Fund 10 5,173.18 Law Library Fund 13 72,993.00 Capital Improvement Fund 14 5,197.50 23 98,098.90 Solid Waste Fund 50 1,064,077.73 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES3/21/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:23:43AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-420-601-0000-6406 9.53 ACCT #A2RJVV5AA0Wl1P 11K9-PJLR-DKQK Office Supplies 51 N 03/14/2024 03/14/2024 11-420-601-0000-6677 26.40 ACCT #A2RJVV5AA0Wl1P 11K9-PJLR-T3CW Office Furniture And Equipment - Im 64 N 03/14/2024 03/14/2024 11-420-601-0000-6677 6.46 ACCT #A2RJVV5AA0Wl1P 131D-PGR9-6LLC Office Furniture And Equipment - Im 42 N 03/12/2024 03/12/2024 11-420-601-0000-6406 15.09 ACCT #A2RJVV5AA0Wl1P 19XL-R7JT-4YMN Office Supplies 40 N 03/11/2024 03/11/2024 11-420-601-0000-6406 35.50 ACCT #A2RJVV5AA0Wl1P 1DXW-NVFY-RXF4 Office Supplies 23 N 02/29/2024 02/29/2024 11-430-700-0000-6406 12.12 ACCT #A2RJVV5AA0Wl1P 11K9-PJLR-DKQK Office Supplies 52 N 03/14/2024 03/14/2024 11-430-700-0000-6677 33.59 ACCT #A2RJVV5AA0Wl1P 11K9-PJLR-T3CW Office Furniture And Equipment - Ss 65 N 03/14/2024 03/14/2024 11-430-700-0000-6677 8.22 ACCT #A2RJVV5AA0Wl1P 131D-PGR9-6LLC Office Furniture And Equipment - Ss 43 N 03/12/2024 03/12/2024 11-430-700-0000-6406 19.20 ACCT #A2RJVV5AA0Wl1P 19XL-R7JT-4YMN Office Supplies 41 N 03/11/2024 03/11/2024 11-430-700-0000-6406 45.18 ACCT #A2RJVV5AA0Wl1P 1DXW-NVFY-RXF4 Office Supplies 24 N 02/29/2024 02/29/2024 11-420-640-0000-6297 80.00 COURT 001582564101 Iv-D Sheriff's Costs 25 N 03/06/2024 03/06/2024 11-406-000-0000-6242 450.00 Training Conference Registration Fees 15 N 02/15/2024 02/16/2024 11-420-640-0000-6297 43.00 INV IN202400224 IN202400224 Iv-D Sheriff's Costs 30 N 03/01/2024 03/01/2024 14386 AMAZON CAPITAL SERVICES INC 211.2914386 30011 ANOKA CO SHERIFF 80.0030011 30171 ASSOCIATION OF MN COUNTIES 450.0030171 31037 BECKER CO SHERIFF 43.0031037 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC ANOKA CO SHERIFF ASSOCIATION OF MN COUNTIES BECKER CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-420-640-0000-6297 100.00 CASE 001539679701 IN20240335 Iv-D Sheriff's Costs 75 N 03/04/2024 03/04/2024 11-430-700-6331-6171 14.99 TRAINING MEAL Ss Adm Training Meals & Lodging 66 N 03/03/2024 03/08/2024 11-430-700-6331-6171 33.00 TRAINING MEAL Ss Adm Training Meals & Lodging 67 N 03/03/2024 03/08/2024 11-430-700-6331-6171 18.41 TRAINING MEAL Ss Adm Training Meals & Lodging 68 N 03/03/2024 03/08/2024 11-430-700-6331-6171 22.76 TRAINING MEAL Ss Adm Training Meals & Lodging 69 N 03/03/2024 03/08/2024 11-430-700-6331-6171 18.92 TRAINING MEAL Ss Adm Training Meals & Lodging 70 N 03/03/2024 03/08/2024 11-420-640-0000-6298 81.00 Child Support Blood Test 12083212024 Child Support Blood Test Charge 18 6 11/01/2023 01/10/2024 11-420-640-0000-6298 162.00 Child Support Blood Test 12111222024 Child Support Blood Test Charge 19 6 11/06/2023 02/01/2024 11-406-000-0000-6379 60.00 ADV COMMITTEE MTG Miscellaneous Charges 3 Y 02/29/2024 02/29/2024 11-406-000-0000-6379 31.49 MILEAGE Miscellaneous Charges 4 Y 02/29/2024 02/29/2024 11-420-601-0000-6406 196.80 ACCT #2345 Office Supplies 29 N 04/01/2024 03/31/2025 8323 CARLTON CO SHERIFF'S OFFICE 100.008323 16810 COLON/NICOLE 108.0816810 11695 DNA DIAGNOSTICS CENTER INC 243.0011695 15640 DOKKEN/MARK 91.4915640 35011 FERGUS FALLS DAILY JOURNAL 196.8035011 17138 FURE/ALLISON Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 2 Transactions 2 Transactions 1 Transactions CARLTON CO SHERIFF'S OFFICE COLON/NICOLE DNA DIAGNOSTICS CENTER INC DOKKEN/MARK FERGUS FALLS DAILY JOURNAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6330 3.35 MILEAGE Mileage - Ss Adm 56 N 01/18/2024 02/22/2024 11-430-700-0000-6331 14.45 MEAL Meals & Lodging - Ss Adm 57 N 01/18/2024 02/22/2024 11-430-700-0000-6331 13.21 MEAL Meals & Lodging - Ss Adm 58 N 01/18/2024 02/22/2024 11-430-700-0000-6331 12.08 MEAL Meals & Lodging - Ss Adm 59 N 01/18/2024 02/22/2024 11-409-000-0036-6379 1,910.99 COLLAB/PARITY/FY24 2202024001 Partner Professional Development 37 N 02/20/2024 02/20/2024 11-406-000-1580-6050 6.99 Clients Caribou Drink Teen Leadership Program 14 N 02/26/2024 02/26/2024 11-409-000-0021-6379 695.00 COLLAB-DATA DASH UPDATE 1192024001 Community Equity & Support 36 Y 02/01/2024 02/15/2024 11-406-000-0000-6379 60.00 ADV COMMITTEE MTG Miscellaneous Charges 7 Y 02/29/2024 02/29/2024 11-406-000-0000-6379 60.43 MILEAGE Miscellaneous Charges 8 Y 02/29/2024 02/29/2024 11-409-000-0000-6261 5,097.32 MARCH COLLAB COORD 99117 Collaborative Coordination 35 N 03/01/2024 03/31/2024 11-430-740-0000-6171 14,500.00 COORDINATOR 99183 AMHI HCBS-FMAP 27 N 02/01/2024 03/31/2024 43.0917138 11587 GRANT CO SOCIAL SERVICES 1,910.9911587 6555 HOLMQUIST/ABIGAIL 6.996555 17166 KAPUT/KRISTA 695.0017166 9786 KUNDO/LES 120.439786 41450 LAKES COUNTRY SERVICE COOPERATIVE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions FURE/ALLISON GRANT CO SOCIAL SERVICES HOLMQUIST/ABIGAIL KAPUT/KRISTA KUNDO/LES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 78 N 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 80 N 11-430-700-0000-6331 14.60 MEAL Meals & Lodging - Ss Adm 81 N 11-430-700-0000-6331 14.60 MEAL Meals & Lodging - Ss Adm 82 N 11-430-700-0000-6331 14.60 MEAL Meals & Lodging - Ss Adm 83 N 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 85 N 11-430-710-1621-6097 15.22 CLIENT MEAL In Home Service - Brief 86 N 11-430-710-1621-6097 15.50 CLIENT MEAL In Home Service - Brief 79 N 11-430-710-1621-6097 14.60 CLIENT MEAL In Home Service - Brief 84 N 11-405-000-0000-6262 406.00 JUV Monitoring 0224543 Juvenile Ream Electronic Monitoring 22 6 02/01/2024 02/29/2024 11-406-000-0000-6261 1,100.50 ADU Monitoring Costs 0224542 Ream Electronic Monitoring 21 6 02/01/2024 02/29/2024 11-420-601-0000-6406 30.00 CUST #1143-CHILD SUPPORT 450715 Office Supplies 61 N 02/01/2024 02/29/2024 11-420-601-0000-6406 155.74 CUST #1143 - GSC 450715 Office Supplies 62 N 02/01/2024 02/29/2024 11-430-700-0000-6406 198.21 CUST #1143 - GSC 450715 Office Supplies 63 N 02/01/2024 02/29/2024 11-420-640-0000-6379 155.84 FEDERAL OFFSET FEES A300C406944 Miscellaneous Charges 73 N 02/01/2024 02/28/2024 11-420-000-0000-2100 6,214.37 STATE/FED SHARE MA REFUN A300MM1W56l Due Other Governments MA Refunds 44 N 01/01/2024 01/31/2024 11-420-621-0000-6040 22,041.25 MA NH LTC UNDER 65 A300MM1W56l Co Share Of Under 65 Nh To State 47 N 01/01/2024 01/31/2024 11-420-621-0000-6040 349.96 G8 LTC LT 65 A300MM1W56l Co Share Of Under 65 Nh To State 48 N 19,597.3241450 14775 LARSON/NICHOLAS 134.1214775 8089 MIDWEST MONITORING & SURVEILANCE 1,506.508089 7661 MINNKOTA ENVIRO SERVICES INC 383.957661 43022 MN DEPT OF HUMAN SERVICES Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 9 Transactions 2 Transactions 3 Transactions LAKES COUNTRY SERVICE COOPERATIVE LARSON/NICHOLAS MIDWEST MONITORING & SURVEILANCE MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 01/01/2024 01/31/2024 11-430-700-0000-6265 7,443.56 SSIS FISCAL SUPPORT 00000774812 Data Processing Costs - Ss Adm 77 N 02/03/2024 02/03/2024 11-430-720-2112-6061 3,079.00 02-24 CCAP A300MC56253l County Match BSF/CCAP 74 N 02/01/2024 02/29/2024 11-430-740-4901-6051 4,110.25 CHILD CASE MGMT A300MM1W56l R79 Ch Case Manage State 46 N 01/01/2024 01/31/2024 11-430-740-4911-6051 4,630.48 ADULT CASE MGMT A300MM1W56l R 79 Adltcasemngmnt To State 45 N 01/01/2024 01/31/2024 11-430-750-5660-6050 81.50 DT&H A300MM1W56l Dac's Out Of County 50 N 01/01/2024 01/31/2024 11-430-750-5740-6050 2,924.50 ICF/MR CO SHARE A300MM1W56l Icf/Mr County Share 49 N 01/01/2024 01/31/2024 11-430-000-0000-6379 2,100.00 CONSULTING #OTC05 Miscellaneous Charges 26 Y 02/01/2024 02/29/2024 11-409-000-0021-6379 4,550.00 COLLABORATIVE-IDIs FFHS 307240001 Community Equity & Support 39 N 02/15/2024 03/05/2024 11-420-640-0000-6260 1,828.50 IV-D BILLING - JAN 2024 Legal Services Iv-D 76 N 01/01/2024 01/31/2024 11-405-000-1570-6055 78.00 Birth Certificates Rebound Program 16 N 02/07/2024 02/16/2024 11-420-601-0000-6379 83.60 BIRTH/DEATH CERTS Miscellaneous Charges Im Adm 1 N 02/01/2024 02/29/2024 11-430-700-0000-6379 106.40 BIRTH/DEATH CERTS Miscellaneous Charges - Ss Adm 2 N 02/01/2024 02/29/2024 51,030.7143022 16996 MOHS/MEGHAN KELLEY 2,100.0016996 6194 ORGANIZATION 4 FULL PARTICIPATION 4,550.006194 12963 OTTER TAIL CO ATTORNEY'S OFFICE 1,828.5012963 44086 OTTER TAIL CO RECORDER Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 1 Transactions 1 Transactions 1 Transactions MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY ORGANIZATION 4 FULL PARTICIPATION OTTER TAIL CO ATTORNEY'S OFFICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-420-640-0000-6297 45.00 CASE #20240232/PARTY 001 Iv-D Sheriff's Costs 31 N 02/28/2024 02/28/2024 11-420-640-0000-6297 45.00 CASE #20240232/PARTY 002 Iv-D Sheriff's Costs 32 N 02/28/2024 02/28/2024 11-420-640-0000-6297 100.00 CASE #20240272/PARTY 001 Iv-D Sheriff's Costs 60 N 03/11/2024 03/11/2024 11-420-601-0000-6272 4,108.72 FPI EXPENSES - CRYSTAL Fraud Prevention Officer Expense (FPI) 53 N 02/01/2024 02/29/2024 11-420-601-0000-6272 2,930.88 FPI EXPENSES - KAREN Fraud Prevention Officer Expense (FPI) 54 N 02/01/2024 02/29/2024 11-420-601-0000-6272 75.04 FPI EXPENSES - MILEAGE Fraud Prevention Officer Expense (FPI) 55 N 02/01/2024 02/29/2024 11-420-601-0000-6379 498.30 ACCT #684 SIN271122 Miscellaneous Charges Im Adm 33 N 02/01/2024 02/29/2024 11-430-700-0000-6379 634.20 ACCT #684 SIN271122 Miscellaneous Charges - Ss Adm 34 N 02/01/2024 02/29/2024 11-430-700-0000-6379 29.76 ICWA MAIL Miscellaneous Charges - Ss Adm 17 N 03/07/2024 03/07/2024 11-406-000-0000-6435 508.05 Testing Costs L3352625 Drug Testing 20 6 03/08/2024 03/08/2024 268.0044086 44010 OTTER TAIL CO SHERIFF 190.0044010 44003 OTTER TAIL CO TREASURER 7,114.6444003 45540 PACIFIC INTERPRETERS INC 1,132.5045540 7873 PAUSCH/STEPHANIE 29.767873 14747 PREMIER BIOTECH LABS LLC 508.0514747 4245 RONNEVIK/HANS Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 3 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER PACIFIC INTERPRETERS INC PAUSCH/STEPHANIE PREMIER BIOTECH LABS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6379 60.00 ADV COMMITTEE MTG Miscellaneous Charges 5 Y 02/29/2024 02/29/2024 11-406-000-0000-6379 13.67 MILEAGE Miscellaneous Charges 6 Y 02/29/2024 02/29/2024 11-406-000-0000-6379 60.00 Adv Committee Attendance Miscellaneous Charges 13 Y 02/29/2024 02/29/2024 11-430-700-0000-6200 1,477.16 ACCT #942509247-00007 9957502377 Telephone - Ss Adm 12 N 01/24/2024 02/23/2024 11-430-700-0000-6265 26.26 MIFI 9957502377 Data Processing Costs - Ss Adm 11 N 01/24/2024 02/23/2024 11-420-601-0000-6406 138.45 ACCT #4872 459449 Office Supplies 71 N 03/15/2024 03/15/2024 11-430-700-0000-6406 176.20 ACCT #4872 459449 Office Supplies 72 N 03/15/2024 03/15/2024 11-430-700-0000-6331 12.99 MEAL Meals & Lodging - Ss Adm 28 N 03/11/2024 03/11/2024 11-409-000-0036-6379 7,511.42 COLLABORATIVE - PARITY 4716 Partner Professional Development 38 N 02/26/2024 02/26/2024 11-406-000-0000-6379 60.00 ADV COMMITTEE MTG Miscellaneous Charges 9 Y 02/29/2024 02/29/2024 73.674245 10313 SYNSTELIEN/RANDY 60.0010313 9820 VERIZON WIRELESS 1,503.429820 51002 VICTOR LUNDEEN COMPANY 314.6551002 10018 WEILAND/MEGAN 12.9910018 52426 WILKIN CO HEALTH & HUMAN SERVICES 7,511.4252426 13066 WINDEY/MICHAEL Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions RONNEVIK/HANS SYNSTELIEN/RANDY VERIZON WIRELESS VICTOR LUNDEEN COMPANY WEILAND/MEGAN WILKIN CO HEALTH & HUMAN SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6379 46.77 MILEAGE Miscellaneous Charges 10 Y 02/29/2024 02/29/2024 106.7713066 104,257.13 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions Final Total ............35 Vendors 86 Transactions WINDEY/MICHAEL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:23:43AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 10Audit List for Board Otter Tail County Auditor Amount 104,257.13 Human Services 11 104,257.13 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES3/21/2024 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:00:37AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS Phn Program Supplies -PAS/MNChoices/LTSS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:37AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0022-6488 29.40 GLOVES 11LD-DWRT-T1GH Phn Program Supplies - Wic 26 N 11/17/2024 11/17/2024 11-407-600-0090-6406 68.76 AA BATTERIES/SCREEN WIPE 14D1-CTFF-3DKN Office Supplies 17 N 03/12/2024 03/12/2024 11-407-600-0090-6488 42.89 BARCODE SCANNER 14VX-FH69-FXMY Phn Program Supplies 12 N 11-407-600-0090-6488 20.73 MOUSE PADS 14VX-FH69-FXMY Phn Program Supplies 13 N 11-407-100-0030-6488 47.72 YELLOW FOLDERS 16TP-RF67-9DGV 9 N 03/05/2024 03/05/2024 11-407-200-0024-6488 28.88 NITRILE GLOVES/NFP 17LC-XXLL-GM7F Nfp Program Supplies 10 N 03/06/2024 03/06/2024 11-407-200-0047-6488 28.88 NITRILE GLOVES/MECSH-SF 17LC-XXLL-GM7F MECSH Program Supplies 11 N 03/06/2024 03/06/2024 11-407-200-0022-6488 19.60 GLOVES/NYM 1G46-6 Phn Program Supplies - Wic 27 N 03/16/2024 03/16/2024 11-407-200-0022-6488 28.74 ALCOHOL PREP PADS 1J1T-QT44-RC1J Phn Program Supplies - Wic 25 N 03/17/2024 03/17/2024 11-407-500-0080-6488 17.80 ALCOHOL WIPES 1QL3-Q4PM-R69L FPL Prog Supplies 28 N 11/17/2024 11/17/2024 11-407-600-0090-6379 313.03 JAN24 FINANCE WRK/SHARON 4639 Miscellaneous Charges 21 N 01/31/2024 01/31/2024 11-407-200-0023-6330 2.01 3.0 MILES FEB2024 MILEAG FHV Mileage 1 N 02/29/2024 02/29/2024 11-407-200-0024-6330 6.70 10 MILES FEB2024 MILEAG Nfp Mileage 2 N 02/29/2024 02/29/2024 11-407-200-0047-6330 37.19 55.5 MILES FEB2024 MILEAG MECSH Mileage 3 N 02/29/2024 02/29/2024 14386 AMAZON CAPITAL SERVICES INC 333.4014386 32663 CLAY CO HEALTH DEPT 313.0332663 12483 FRUSTOL/ANNE 8.7112483 16415 GRISMER/PAULA 37.1916415 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 1 Transactions 2 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC CLAY CO HEALTH DEPT FRUSTOL/ANNE GRISMER/PAULA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:37AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0024-6488 300.00 NFP GRP SPRVSN/SF 02292024 Nfp Program Supplies 6 6 02/29/2024 02/29/2024 11-407-200-0047-6488 300.00 MECSH GRP SPRVSN/SF 02292024 MECSH Program Supplies 7 6 02/29/2024 02/29/2024 11-407-200-0047-6488 150.00 JODI L-SUPERVISION/SF 02292024 MECSH Program Supplies 8 6 02/29/2024 02/29/2024 11-407-200-0022-6488 16.92 LANCETS 21754762 Phn Program Supplies - Wic 22 N 02/23/2024 02/23/2024 11-407-200-0022-6488 67.68 LANCETS (4)21754775 Phn Program Supplies - Wic 14 N 02/23/2024 02/23/2024 11-407-200-0022-6488 51.59 GAUZE SPONGES (20)21764214 Phn Program Supplies - Wic 15 N 02/26/2024 02/26/2024 11-407-600-0090-6406 51.68 PENS, TAPE 358085081001 Office Supplies 24 N 03/12/2024 03/12/2024 11-407-200-0060-6232 84.22 SAFE SERV POSTCARD/TZD 900636 Printing Safe Commun - Inj Prev 23 N 02/29/2024 02/29/2024 11-406-000-0000-6379 6.25 PROBATION INTERPRETER SV SIN271102 Miscellaneous Charges 20 N 02/29/2024 02/29/2024 11-407-200-0024-6488 60.00 NFP INTERPRETER SVC SIN271102 Nfp Program Supplies 19 N 02/29/2024 02/29/2024 11-407-200-0047-6488 568.75 MECSH INTERPRETER SVC/SF SIN271102 MECSH Program Supplies 18 N 02/29/2024 02/29/2024 16107 LYSNE CONSULTING & COUNSELING LLC 750.0016107 14198 MCKESSON MEDICAL - SURGICAL 136.1914198 51120 ODP BUSINESS SOLUTIONS LLC 51.6851120 2385 OTTER TAIL POWER COMPANY 84.222385 45540 PACIFIC INTERPRETERS INC 635.0045540 15825 VAN SANTEN/DANA Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 3 Transactions 1 Transactions 1 Transactions 3 Transactions LYSNE CONSULTING & COUNSELING LLC MCKESSON MEDICAL - SURGICAL ODP BUSINESS SOLUTIONS LLC OTTER TAIL POWER COMPANY PACIFIC INTERPRETERS INC Otter Tail County Auditor Phn Program Supplies -PAS/MNChoices/LTSS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:37AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0047-6330 13.67 20.4 MILES FEB2024 MILEAG MECSH Mileage 4 N 02/29/2024 02/29/2024 11-407-100-0030-6488 21.00 PAPER FOR LTC FOLDERS 1211663 16 N 03/06/2024 03/06/2024 11-407-200-0024-6330 52.93 79.0 MILES FEB2024 MILEAG Nfp Mileage 5 N 02/29/2024 02/29/2024 13.6715825 51002 VICTOR LUNDEEN COMPANY 21.0051002 52580 WESTBY/LINDA 52.9352580 2,437.02 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions Final Total ............12 Vendors 28 Transactions VAN SANTEN/DANA VICTOR LUNDEEN COMPANY WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:00:37AM3/21/2024 Bonstad Human Services Copyright 2010-2022 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Amount 2,437.02 Human Services 11 2,437.02 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board March 26, 2024 CONTRACT RENEWALS Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Lutheran Social Service of Minnesota Family Based Services CTSS, SBMH and Collaborative Intensive Bridging Services (CIBS) 01.01.24 through 12.31.24 Children & Families Family Resource Services Basic Unit Cost $70.00/hr CIBS $84.61/hr No Change No Change County of Financial Responsibility Otter Tail County Otter Tail County Resolution to Authorize Signatory on behalf of Otter Tail County for the SOCIAL WELFARE FUND, Representative Payee Account. Whereas, Otter Tail County acting as Representative Payee for clients who are unable to administer their Social Security Benefits has established accounts on behalf of a limited number of Otter Tail County residents; Whereas, Otter Tail County administers these funds as directed by Minnesota Statutes and the laws that govern representative-payee relationships; Whereas, the Social Welfare Fund requires signatory authority to release payment of these funds held on behalf of clients; THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom, Jessica Steinbrenner, and Lynne Penske Valdes, Otter Tail County employees as authorized signers on the Social Welfare Fund on behalf of the County. Dated this March, 26, 2024, SIGNATURE: _______________________________________________ Otter Tail County Board Chair April as Child Abuse Prevention Month 2024 Proclamation WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone throughout the community; and WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention succeeds because of partnerships created between families child welfare professionals, education, health, community and faith based organizations, businesses, and law enforcement agencies; and WHEREAS, communities must make every effort to promote programs and activities that create strong and thriving children and families; and WHEREAS, we acknowledge that we must work together as a community to increase awareness about child abuse and contribute to promote the social and emotional well being of children and families in a safe, stable, and nurturing environment; and WHEREAS, prevention remains the best defense for our children and families. NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim April 2024 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people, community agencies, religious organizations, medical facilities, and businesses recognize this month by dedicating ourselves to the task of improving the quality of life for all children and families. Board Chair Otter Tail County Board of Commissioners Date Otter Tail County Employee's Committee 3/26/2024 2015 2016 2017 2018 2019 2020 2021 2022 2023 Proposed 2024 frames & cookies 62.85$ frames & meal 392.10$ 496.77$ 465.25$ 670.38$ frames, mugs 930.53$ 1,125.40$ frames, mugs & clothing coupons 1,880.00$ 1,853.00$ 1,645.00$ 2024 Recipients Dept First Years HUMAN SERVICES KIM 40 FACILITIES TERRY 35 AUDITOR DAWN 35 PROBATION JOAN 30 HIGHWAY JERRY 30 PROBATION JOHN 30 SOLID WASTE MICHELE 30 HUMAN SERVICES SHANTEL 25 ATTORNEY MICHELLE 25 KAMBEL SEUFERT HOFF GODEL GONTAREK LOKEN STOREIM PETTERSON THORSON ELDIEN Last $- $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 $1,600.00 $1,800.00 $2,000.00 2015 2016 2017 2018 2019 2020 2021 2022 2023 Proposed 2024 Years of Service Expenses frames & cookies frames & meal frames, mugs frames, mugs & clothing coupons -I I I I I ■ ■ ■ ■ Otter Tail County Employee's Committee 3/26/2024 Dept First Years FACILITIES GAYLON 20 JAIL TONYA 20 PROBATION JUDITH 20 PROBATION HALLIE 15 HUMAN SERVICES BRADLEY 15 HUMAN SERVICES KRISTA 15 FACILITIES SUSAN 15 HUMAN SERVICES BRENDA 15 L&R MICHELLE 15 HUMAN SERVICES ELIZABETH 15 SHERIFF TYLER 10 SHERIFF MICHAEL 10 HUMAN SERVICES KRISTIN 10 HIGHWAY JEFFREY 10 HUMAN SERVICES DARIN 10 HUMAN SERVICES MELANIE 10 SHERIFF KEITH 10 FACILITIES VICKY 10 HUMAN SERVICES CHAD 10 HUMAN SERVICES LINDA 10 HUMAN SERVICES BARBARA 10 ATTORNEY KATIE 10 HUMAN SERVICES MICHELLE 10 ADMINISTRATOR RYAN 10 SHERIFF MELISSA 10 PUBLIC HEALTH MELISSA 10 VETERAN SERVICES HEATHER 10 SHERIFF ZACHARY 5 HUMAN SERVICES KRISTA 5 HOUSING & REDEVELOP AUTHORITY JULIE 5 SOLID WASTE CHRISTOPHER 5 SHERIFF CHARLES 5 JAIL LEVI 5 HUMAN SERVICES ASHLEY 5 PUBLIC HEALTH ANDREA 5 L&R CHRISTOPHER 5 FIX BAKKEN VANMIL KNICK METCALF BECKLUND ERICKSON COURRIER ROGAL MUCHOW VAN DE STREEK BROWN JEVNE BAKKEN ARMSTRONG LANGE KLOEK Last HOHRMAN DUENOW OUSE HOYER CAMPION MEDER ONSTAD BLACK FOREMAN BLACK KUGLER RATZ SJOLIE ZACHMANN BAKKEN MCCONN BEERY HOLMQUIST DEMMER LECLAIR Otter Tail County Employee's Committee 3/26/2024 Dept First Years AUDITOR KRISTEN 5 HIGHWAY DAWN 5 PUBLIC HEALTH KAREN 5 HUMAN SERVICES TIFFANY 5 ADMINISTRATOR GLAUCIA 5 ATTORNEY TARA 5 HUMAN SERVICES HEATHER 5 AUDITOR TARA 5 SOLID WASTE KURT 5 MOTOR VEHICLE KARMEN 5 L&R SHEILA 5 HUMAN SERVICES JORDAN 5 HIGHWAY BRAD 5 HUMAN SERVICES JANE 5 HIGHWAY RACHEL 5 ATTORNEY RYAN 5 HIGHWAY BRODY 5 HUMAN SERVICES JOSEPHINE 5 HUMAN SERVICES TARA 5 HUMAN SERVICES ALYSSA 5 HUMAN SERVICES HEATHER 5 HIGHWAY TROY 5 RECORDER AMANDA 5 SCHOENBERG JEFFRIES JOHNSON TOSSETT VIPOND DANIELSON OEHLER STUNDAHL RESTAD Last BAKKEN BUDKE JOHNSON GRANT SMITH ANDERSON DAHL SWENSON GREWE WOOD EHLERT MURPHY SHERN BAKKEN RESCISSION OF LMKP/DLD MORATORIUM OTTER TAIL COUNTY RESOLUTION NO. 2024 - Click here to enter text. WHEREAS,; Otter Tail County is the regulatory authority for all shoreland areas in the unincorporated areas of Otter Tail County; and, WHEREAS, a moratorium was enacted in 2018 and amended in 2019 to streamline the permitting processes for properties for shoreland alteration along Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake; and, WHEREAS, the water levels at Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake have been lowered at or below the ordinary-high water level since the outlet system was put into operation in 2018. NOW, THEREFORE BE IT RESOLVED THAT, the moratorium enacted in 2018 and amended in 2019 is hereby rescinded and shoreland alteration projects on Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake must follow the permitting requirements set forth in the Otter Tail County Shoreland Management Ordinance. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this twenty-sixth day of March, 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the twenty-sixth day of March, 2024. ________________________________ Nicole Hansen, Clerk Oter Tail County Vaca�on Home Rental Ordinance v 20Mar2024 -1- SECTION 1 TITLE, PURPOSE AND INTENT Subp. 1. Title This ordinance shall be known as the Oter Tail County Vaca�on Home Rental Ordinance and shall regulate the use of property for a vaca�on home rental. Subp. 2. Purpose and Intent This ordinance is adopted for the following purposes: • This ordinance establishes a licensing program for vaca�on home rentals. • It is the intent of this ordinance to con�nue the allowed use of private vaca�on home rentals, but also mi�gate possible adverse impacts to the public’s health, safety, and general welfare and quality of life of surrounding proper�es, as well as water and environmental quality, through the establishment of a licensing program for the review and appeal of vaca�on home rental unit opera�ons. • It is the intent of this ordinance to establish and enforce standards for the licensing of vaca�on home rentals and strike a balance between protec�ng property owners’ private property rights, enhancing localized economic ac�vity and tourism, preserving the residen�al integrity of neighborhoods, and promo�ng and protec�ng the public’s health, safety and general welfare to the ci�zens and patrons of vaca�on home rentals. Subp. 3. Jurisdic�on This Ordinance is adopted pursuant to Minnesota Statute 145A.05 and 375.51. The provisions of this Ordinance shall apply to all vaca�on home rentals lying outside the incorporated limits of any municipality in Oter Tail County, Minnesota. Subp. 4. Compliance No person shall operate a vaca�on home rental lying outside the incorporated limits of any municipality in Oter Tail County, Minnesota which does not comply with the regula�ons in this Ordinance. SECTION 2 DEFINITIONS Certain Terms. For the purposes of this ordinance, certain terms or words used are interpreted as follows: the words “shall” and “must” are mandatory and the words “should” or “may” are permissive. For the purpose of this Ordinance, the certain words and phrases are defined as follows: Subp. 1. Administra�ve Officer. “Administra�ve Officer” means the Coordinator of the office of Environmental Health of Oter Tail County and assistants. Subp. 2. Bedroom. “Bedroom” means an area that is a room designed or used for sleeping or a room or area of a dwelling that has a minimum floor area of 70 square feet with access gained from the living area or living area hallway. Architectural features that affect the use as a bedroom under this item may be considered in making the bedroom determina�on. Subp. 3. Occupancy. “Occupancy” means the total number of persons allowed and includes both overnight and day�me users of the property. Subp. 4. Owner. “Owner” means the property owner of record of real estate located in Oter Tail County. Subp. 5. Owner’s Authorized Agent. “Owner’s Authorized Agent” means a person or persons who has writen designa�on to act on behalf of the owner as placed on record and provided as part of the applica�on process. Subp. 6. Vaca�on Home Rental (VHR). “Vaca�on Home Rental (VHR)” means any home, cabin, condominium or similar building that is adver�sed as, or held out to be, a place where sleeping quarters are furnished to the public on a nightly, weekly, or less than a 30-day �me period and is not a bed and breakfast, resort, hotel or motel. Oter Tail County Vaca�on Home Rental Ordinance v 20Mar2024 -2- SECTION 3 ADMINISTRATION Subp. 1. Vaca�on Home Rental License No Vaca�on Home Rental may be operated without a valid Vaca�on Home Rental license issued pursuant to this ordinance. A Vaca�on Home Rental license may only be issued when a lodging license has been issued by the regulatory authority with jurisdic�on. Subp. 2. Exis�ng VHR All exis�ng Vaca�on Home Rentals as of the effec�ve date of this ordinance shall apply for and obtain a Vaca�on Home Rental License by January 1 a�er the effec�ve date of this ordinance. All exis�ng Vaca�on Home Rentals that received a lodging license prior to the effec�ve date of this Ordinance must meet all the requirements of this Ordinance to obtain a Vaca�on Home Rental License. Subp. 3. New VHR All new Vaca�on Home Rental opera�ons as of the effec�ve date of this ordinance shall obtain a license in accordance with Subp. 1 of this sec�on from the County prior to commencing opera�ons. Subp. 4. Appeals Appeals to decisions made pursuant to this ordinance will be heard by a panel that consists of the Land & Resource Director, the Public Health Director, and the Environmental Health Coordinator. Decisions made by that panel may be appealed to the County Board of Commissioners in accordance with Sec�on VI of the Administra�ve Ordinance. This provision does not apply to appeals that are subject to the Shoreland Management Ordinance or Minnesota Statute 394. Subp. 5. Mul�ple Vaca�on Home Rental units on Parcel or Lot A separate Vaca�on Home Rental license is required for each unit on a parcel or lot that has Vaca�on Home Rental opera�ons conducted in it. Subp. 6. License Applica�on Vaca�on Home Rental License Applica�ons must be submited to the Environmental Health office of Oter Tail County prior to opera�ng. The following informa�on shall be provided to the County on the Vaca�on Home Rental license applica�on: A. The full name (First, Middle, Last), mailing address, email address and telephone number of the owner of the Vaca�on Home Rental for which the license will be issued. If the property is owned by a business or corpora�on, the CEO or designee is responsible for obtaining the license in their name; B. An applica�on fee set forth on the Oter Tail County Fee Schedule; C. Physical address and parcel iden�fica�on number where the Vaca�on Home Rental is located; and D. The name, address, email address, and telephone number of the Owner or Owner’s Authorized Agent for the Vaca�on Home Rental who is available 24 hours a day, 7 days a week. Subp. 7. Applica�on Process Once the Vaca�on Home Rental license applica�on is received along with supplemental informa�on and the license fee, Oter Tail County will issue or deny the license in accordance with the �melines established under Minnesota Statute 15.99, during which �me the County may contact the Owner or Owner’s Authorized Agent for addi�onal informa�on. If the license is denied, a leter will accompany the denial detailing the reasons for denial. The Owner or Owner’s Authorized Agent may reapply for a license once the condi�ons for the denial are corrected. Oter Tail County Vaca�on Home Rental Ordinance v 20Mar2024 -3- A. No applica�on for the ini�al or renewal license will be accepted if there are past due property taxes on the property described in the applica�on. B. A Vaca�on Home Rental license will not be issued if there are open enforcement ac�vi�es related to the property. Subp. 8. License Dura�on All Vaca�on Home Rental licenses are an annual license and must be renewed each year. Licenses are valid from January 1 to December 31 each year. Subp. 9. License Renewal License renewal applica�ons for Vaca�on Home Rental licenses in the following year must be submited to the County prior to any rental ac�vity. No renewal license will be issued if the property has three viola�ons of this ordinance substan�ated by Oter Tail County Land & Resource, Environmental Health, or the Oter Tail County Sheriff's Office. Subp. 10. County Access The Owner of Owner’s Authorize Agent shall allow access to the property and all licensed units at any reasonable �me for the purpose of inspec�on upon request of Oter Tail County. SECTION 4 GENERAL PERFORMANCE STANDARDS All vaca�on home rentals in Oter Tail County must conform to the following performance standards: Subp. 1. Occupancy A. The maximum occupancy allowed is calculated by bedroom sizing per Minnesota Rule, Chapter 4625 or the size of the sep�c system, whichever is less. The occupancy based on the sep�c system equals 1 person per 50 gallons per day from the system’s permited design flow. B. The maximum occupancy allowed includes both overnight guests and day�me guests. C. The maximum occupancy allowed shall be conspicuously displayed within the vaca�on home rental. D. The vaca�on home rental shall not adver�se the property as available to more guests than the occupancy limit iden�fied on the lodging license from the regulatory authority with jurisdic�on. E. Use of recrea�onal vehicles, tents, accessory structures, or fish houses as a vaca�on home rental or used to obtain an increase to the occupancy allowed is prohibited. Use of said structures or vehicles for overnight or sleeping accommoda�ons is prohibited for a vaca�on home rental. F. A parcel or lot cannot have more than two (2) Vaca�on Home Rental units. A planned unit development with a condi�onal use permit is exempt from this provision. Subp. 2. Noise A. Quiet hours are between the hours of 10 pm and 7 am at which �me indoor and/or outdoor ac�vity audible from neighboring property boundaries must not be carried on beyond a general conversa�on level in a manner that Oter Tail County Vaca�on Home Rental Ordinance v 20Mar2024 -4- disturbs the peace. The owner or owner’s agent of the vaca�on home rental is expected and required to enforce this rule. Subp. 3. Parking and Site Use A. Parking cannot restrict access by emergency vehicles or the traveling public and shall not impede the ingress or egress of the property. B. Parking shall not occur on yards, , sep�c systems, or other green space. C. The owner shall provide a visual demarca�on of the property lines. Where property lines are disputed, the owner or owner’s agent shall contract with a licensed surveyor to conduct a property line loca�on and survey services. D. Outdoor loitering gathering spaces including, but not limited to, pa�o areas, fire pits, beaches, shoreline recrea�on areas, and lawn games must be located in a manner that minimizes direct noise disturbance of adjacent occupied property and is considerate of the neighbors. Subp. 4. Property Contact Informa�on The Owner or Owner’s Authorized Agent shall keep on file, with the County, and shall no�fy each renter, in wri�ng, of the contact informa�on for the Owner or Owner’s Authorized Agent who shall be available twenty-four (24) hours a day, seven (7) days a week, whenever the property is being rented for vaca�on home rental purposes. The Owner or Owner’s Authorized Agent shall respond to any issue or complaint raised within one (1) hour of any such point of contact being no�fied or the issue or complaint. Subp. 5. Sewage Treatment A. The vaca�on home rental must be connected to a compliant subsurface sewage treatment system (SSTS) or served by a municipal wastewater treatment system. A vaca�on home rental that u�lizes a holding tank as the SSTS must have an opera�ng permit per Sec�on 6 of the Sanita�on Code of Oter Tail County. B. If there is a risk of inadvertent parking on the soil treatment area by guests, the County may require visual demarca�on of the soil treatment area in addi�on to signage sta�ng “Sep�c System: No Parking”. Subp. 6. Solid Waste A. The storage, collec�on, and disposal of garbage, trash and refuse shall be in accordance with the Oter Tail County Solid Waste Ordinance. Subp. 7. Pets A. If pets are allowed, they must be leashed at all �mes when outside of the vaca�on home rental unit under the direct supervision of an adult. SECTION 11 ENFORCEMENT The Oter Tail County Environmental Health office is responsible for the administra�on and enforcement of this Ordinance. Any viola�on of the provisions of this Ordinance or failure to comply with any of its requirements, including viola�ons of condi�ons and safeguards established in connec�on with grants of variances or condi�onal uses, cons�tutes a misdemeanor and is punishable as defined by law. Viola�ons of this Ordinance can occur regardless of whether or not a license is required for a regulated ac�vity as listed in Sec�on 3 of this Ordinance. Except where otherwise specified, this Ordinance is subject to all provisions of the Oter Tail County Administra�ve Ordinance, as well as the Lodging Ordinance and Minnesota Rules, Chapter 4625 as it applies. Oter Tail County Vaca�on Home Rental Ordinance v 20Mar2024 -5- SECTION 12 SEVERABILITY If any sec�on, clause, provision, or por�on of this Ordinance is adjudged uncons�tu�onal or invalid by a court of competent jurisdic�on, the remainder of this Ordinance shall not be affected thereby. SECTION 13 ABROGATION AND GREATER RESTRICTIONS It is not intended by this Ordinance to repeal, abrogate, or impair any exis�ng easements, covenants, or deed restric�ons. However, where this Ordinance imposes greater restric�ons, the provisions of this Ordinance shall prevail. All other ordinances inconsistent with this Ordinance are hereby repealed to the extent of the inconsistency only. SECTION 14 OWNER LIABLE In addi�on to any other person or persons involved in a viola�on or threatened viola�on of this Ordinance, the owner of record of any property falling under the jurisdic�on of this Ordinance shall be responsible both criminally and civilly for any construc�on, altera�on, excava�on, or any other ac�vity occurring on the property which is contrary to the provisions of this Ordinance. SECTION 15 SAVINGS CLAUSE All permits issued under this Ordinance are permissive only and shall not release the permitee from any liability or obliga�on imposed by Minnesota Statutes, Federal Law, or local ordinances rela�ng thereto. In the event any provision of this Ordinance shall be found contrary to law by a Court of competent jurisdic�on from whose final judgment no appeal has been taken, such provision shall be considered void. All other provisions of this Ordinance shall con�nue in full force and effect as though the voided provision never existed. SECTION 16 ADOPTION/EFFECTIVE DATE The regula�ons contained in this Ordinance shall become effec�ve upon passage by the County Board and publica�on according to law. Passed by the Oter Tail County Board of Commissioners, on DATE with an effec�ve date of DATE. ACCEPTING DEDICATED DONATIONS TO SUPPORT PUBLIC HEALTH FAMILY & CHILDREN PROGRAMS Otter Tail County Resolution No. _____________ WHEREAS, community organizations such as the service clubs, youth groups, and churches offer to donate funds or physical items such as blankets, books, bike helmets, personal hygiene, etc to the County of Otter Tail on behalf of the Otter Tail County Public Health Department to assist in the programs serving families and children; WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, the donations will be for the purpose of providing items to use as teaching tools to promote breastfeeding, child growth & development, reading, or safety or to provide for treatment of head lice, personal care needs, diapers, mittens, and hats. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds/donations and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________________________________, duly seconded by Commissioner _________________________________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26th , 2024 By: _____________________________________________ Attest____________________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26th day of March 2024. ________________________________ Nicole Hansen, Clerk National Public Health Week Proclamation 2024 Whereas during the first full week of April each year, communities across the United States observe National Public Health Week as a time to recognize the contributions of public health and highlight issues that are important to improving our nation's health; Whereas in 2024, the week of April 1st is National Public Health Week and Whereas the theme for National Public Health Week in 2024 is “Protecting, Connecting and Thriving: We Are All Public Health”; Whereas the goal of National Public Health Week in 2024 is to recognize the contributions of public health in improving the health of all people and achieving health equity; Whereas public health professionals collaborate with partners outside of the health sector, including city planners, transportation officials, education officials, and private sector businesses, recognizing that other sectors can influence health outcomes; Whereas in communities across the United States, individuals are changing the way they care for their health by avoiding tobacco use, eating healthier, increasing physical activity, and preventing unintentional injuries at home and in the workplace; and Whereas studies show that small strategic investments in disease prevention can result in significant savings in health care costs; Whereas public health professionals help communities prevent, prepare for, mitigate, and recover from the impact of a full range of health threats; Whereas efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness: NOW, THEREFORE, BE IT RESOLVED THAT WE, the Otter Tail County Board of Commissioners, do hereby recognize the first week in April 2024, as National Public Health Week in Otter Tail County and recognize the ongoing efforts of public health professionals in making our communities a great place to live, work and play. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:_____________________________________ Attest________________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY· MINNESOTA 218-998-8320 ® PUBLIC HEALTH Government Services Center 560 West Fir Avenue Fergus Falls, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Public Health Prevent. Promote. Protect. @ ottertailcountymn.us TO: Otter Tail County Board of Commissioners FROM: Amy Baldwin, Community Development Director/HRA Executive Director DATE: March 21, 2024 SUBJECT: County Financing Support: North Fields of Dalton Affordable Senior Housing Development Purpose The HRA is requesting county participation in financing the construction of two affordable senior housing tri-plexes in the city of Dalton, which the HRA will own and operate. It is intended that the “North Fields of Dalton” development be a pilot program for constructing additional affordable senior housing in communities across the county and act as a key component in a broader strategy to meet the need for affordable housing. Background The City of Dalton and HRA have been coordinating for several years on the redevelopment of a former manufactured home park and on the advancement of new residential development opportunities on the site. The HRA assisted the City with creating development requirements for the property, platting the land, and soliciting private developer interest. In 2021, the HRA Board authorized exploration of an affordable senior housing as a component of the housing planned for the site. Since that time, the City has finalized the plat and the HRA has conducted due diligence and community engagement regarding the affordability, housing design, and development finance options. Development Proposal Two patio home style tri-plexes are planned. Each triplex will contain two 2-bedroom units and one 1-bedroom unit, a larger one stall garage for each unit to accommodate one vehicle and a storage area. In January, bids were solicited for modular construction as well as for the on-site work associated with the proposal. At the March 19, 2024 HRA Board meeting, the board authorized the execution of construction contracts for the project pending approvals by the County Board of the Financing Assistance Agreement and of the use of the County’s 2023 State Affordable Housing Aid allocation towards the project. The project is also contingent on the approval of a Purchase and Development Agreement by the City of Dalton and the City proceeding with necessary infrastructure items; their next City Council meeting is on April 2. Following is a summary of development project financing: 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOU R best life H ERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us SOURCES AMOUNT USES AMOUNT County Financing Support $850,000 Construction $1,399,406 Statewide Affordable Housing Aid (2023 allocation) $143,671 Appliances/Misc. Site Expenses $36,500 HRA Cash Reserves $545,550 Fees/Professional Services/Lease Up $32,000 HRA Rent Rehab Account $125,000 Reserves $16,315 Project Contingency $180,000 $1,664,221 $1,664,221 As previously reviewed with the County Board, the HRA is requesting support up to $850,000 from Otter Tail County to fund this housing project that will serve as a pilot that is able to be expanded to other communities in the county. The funding would be repaid to the County through a pledge agreement that is secured by the HRA levy and proposed to be repaid in annual installments with a 2% interest rate. The second area of support that the HRA is requesting is the use of the County’s 2023 allocation of Statewide Affordable Housing Aid (SAHA). The legislature approved SAHA to assist counties to develop and preserve affordable and workforce housing within their jurisdictions. This project meets the eligibility and use requirements outlined in State Statute. The balance of the project would be funded with cash held by the HRA in general reserves and the rental rehabilitation program account. If the project proceeds on schedule, construction is anticipated to commence late spring/early summer with occupancy by early 2025. Attachments Financing Agreement Resolution Approving Financing Agreement Resolution Authorizing use of State Affordable Housing Aid (2023 Allocation) 128078898v1 PROJECT FINANCING ASSISTANCE AGREEMENT BY AND BETWEEN THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE COUNTY OF OTTER TAIL, MINNESOTA AND THE COUNTY OF OTTER TAIL, MINNESOTA This document drafted by: Taft Stettinius & Hollister LLP 2200 IDS Center, 80 South 8th Street Minneapolis, Minnesota 55402 128078898v1 PROJECT FINANCING ASSISTANCE AGREEMENT This PROJECT FINANCING ASSISTANCE AGREEMENT (this "Agreement"), made as of the ____ day of _____________, 2024 (the "Effective Date"), by and between the Housing and Redevelopment Authority in and for the County of Otter Tail, Minnesota (the "HRA"), and Otter Tail County, Minnesota (the "County"), each being a "Party", and, collectively, the "Parties", to this Agreement; WITNESSETH: WHEREAS, the HRA intends to undertake a certain Project (as defined herein), and is seeking financial assistance from the County; and WHEREAS, Minnesota Statutes, Chapter 469 (the "Act"), and particularly Section 469.041, authorizes the County to provide such assistance; and WHEREAS, the Project consists of the acquisition and construction of two triplex buildings, totaling six units of affordable senior housing to be located within the County (the "Project"); and WHEREAS, the HRA and the County believe that the development and construction of the Project and the fulfillment of this Agreement are vital, and are in the best interests of the County and the HRA, the health, safety, morals and welfare of the residents of the County, and in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken; and WHEREAS, due to the benefit of the Project to the County, the County desires to assist the Project, pursuant to the terms and conditions of this Agreement: NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, the sufficiency of which is acknowledged and agreed to by the parties, each of them does hereby covenant and agree with the other as follows: Section 1 Representations and Warranties. The HRA represents and warrants that it is a public body, corporate and politic, duly organized, and has the power to enter into this Agreement and to carry out its obligations hereunder. The County represents and warrants that it is a political subdivision of the State of Minnesota, and has the power to enter into this Agreement and to carry out its obligations hereunder. Section 2 HRA Obligations. The HRA shall construct the Project according to all applicable laws and ordinances. The HRA shall use the assistance provided by the County to pay the costs of the Project. The HRA pledges to use its authority to levy the HRA special benefit tax, pursuant and subject to the Act, in the years and the amounts as shown on the schedule attached hereto as Exhibit A. Such taxes to be levied and collected will be used to reimburse the County for its assistance to the Project. 128078898v1 2 Section 3 County Obligations. The County agrees to provide financial assistance to the HRA to pay for a portion of the costs of the Project. The County shall provide the HRA $850,000 within ____ days of the execution of this Agreement. Section 4 Legal and Administrative Expenses. The HRA shall pay for all legal and administrative expenses incurred by the HRA in regards to this Agreement. Section 5 Events of Default Defined. Failure of either Party to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement shall be an "Event of Default"; provided, however, that both of the Parties understand and acknowledge that the schedule attached hereto as Exhibit A, showing the years and amounts of the HRA special benefit tax to be levied, contains estimates only, and the actual levy amounts may differ from the stated amounts on Exhibit A, and the Parties agree that any such actual difference between the estimates shown on Exhibit A and the actual amounts to be levied shall not constitute an Event of Default hereunder. Section 6 Remedies on Default. Whenever any Event of Default referred to in Section 5 occurs and is continuing, the non-defaulting Party, as specified below, may take any one or more of the following actions after the giving of thirty (30) days' written notice to the defaulting Party, but only if the Event of Default has not been cured within said thirty (30) days: (1) The non-defaulting Party may suspend its performance under this Agreement until it receives assurances from the defaulting Party, deemed adequate by the non-defaulting Party, that the defaulting Party will cure its default and continue its performance under this Agreement. (2) The non-defaulting Party may take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the defaulting Party under this Agreement. Section 7 No Remedy Exclusive. No remedy herein conferred upon or reserved to either Party is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 8 No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any Party and thereafter waived by any other Party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 9 Conflicts of Interest. No member of the governing body or other official of either Party shall have any financial interest, direct or indirect, in this Agreement or the Project, or any contract, agreement or other transaction contemplated to occur or be undertaken thereunder or with respect thereto, nor shall any such member of the governing body or other official participate in any decision relating to the Agreement which affects his or her personal interests or the interests 128078898v1 3 of any corporation, partnership or association in which he or she is directly or indirectly interested. No member, official or employee of either Party shall be personally liable to either Party in the event of any default or breach by either Party or either Party's successor or on any obligations under the terms of this Agreement. Section 10 Titles of Articles and Sections. Any titles of the several parts and sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 11 Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any Party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and, in the case of the HRA, is addressed to or delivered personally to: The Otter Tail County Housing and Redevelopment Authority Attention: Executive Director Government Services Center 500 W. Fir Ave Fergus Falls, MN 56537 with a copy to: Taft Stettinius & Hollister LLP Attention: Dan Burns 2200 IDS Center 80 South 8th Street Minneapolis, MN 55402 in the case of the County is addressed to or delivered personally to the County at: Otter Tail County Attention: County Administrator Government Services Center 500 W. Fir Ave Fergus Falls, MN 56537 or at such other address with respect to any such Party as that Party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 12 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 13 Law Governing. This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. Section 14 Term. This Agreement shall remain in effect until December 31, 2045. 128078898v1 S-1 IN WITNESS WHEREOF, the HRA has caused this Agreement to be duly executed in its name and on its behalf and its seal to be hereunto duly affixed, and the County has caused this Agreement to be duly executed on its behalf, on or as of the date first above written. THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE COUNTY OF OTTER TAIL, MINNESOTA By:____________________________ Its: Board Chair By:____________________________ Its: Executive Director This is a signature page to the Project Financing Assistance Agreement by and between the Housing and Redevelopment Authority in and for the County of Otter Tail, Minnesota, and Otter Tail County, Minnesota. 128078898v1 S-2 OTTER TAIL COUNTY, MINNESOTA By: ____________________________________ Its: Chair of the Board of Commissioners By: ____________________________________ Its: County Administrator This is a signature page to the Project Financing Assistance Agreement by and between the Housing and Redevelopment Authority in and for the County of Otter Tail, Minnesota, and Otter Tail County, Minnesota. 128078898v1 A-1 EXHIBIT A-1 HRA LEVY SCHEDULE Annual Payment ($51,983.21) Total Financial Assistance $850,000.00 2% Interest Oue Date Principal Interest Total 11/30/2025 $34,983.21 $17,000.00 551,983.21 $815,016.79 11/30/2026 $35,682.87 $16,300.34 551,983.21 $779,333.92 11/30/2027 $36,396.53 $15,586.68 551,983.21 $742,937.38 11/30/2028 $37,124.46 $14,858.75 551,983.21 $705,812.92 11/30/2029 $37,866.95 $14,116.26 551,983.21 $667,945.97 11/30/2030 $38,624.29 $13,358.92 551,983.21 $629,321.68 11/30/2031 $39,396.78 $12,586.43 551,983.21 $589,924.90 11/30/2032 $40,184.71 $11,798.50 551,983.21 $549,740.19 11/30/2033 $40,988.41 $10,994.80 551,983.21 $508,751.78 11/30/2034 $41,808.17 $10,175.04 551,983.21 $466,943.61 11/30/2035 $42,644.34 $9,338.87 551,983.21 $424,299.27 11/30/2036 $43,497.22 $8,485.99 551,983.21 $380,802.05 11/30/2037 $44,367.17 $7,616.04 551,983.21 $336,434.88 11/30/2038 $45,254.51 $6,728.70 551,983.21 $291,180.37 11/30/2039 $46,159.60 $5,823.61 551,983.21 $245,020.76 11/30/2040 $47,082.79 $4,900.42 551,983.21 $197,937.97 11/30/2041 $48,024.45 $3,958.76 551,983.21 $149,913.52 11/30/2042 $48,984.94 $2,998.27 551,983.21 $100,928.58 11/30/2043 $49,964.64 $2,018.57 551,983.21 $50,963.94 11/30/2044 $50,963.93 $1,019.28 551,983.21 $0.01 RESOLUTION APPROVING A PROJECT FINANCING ASSISTANCE AGREEMENT WITH HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY OTTER TAIL COUNTY RESOLUTION NO. 2024 - Click here to enter text. WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending to undertake the acquisition and construction of two triplex buildings, totaling six units of affordable senior housing (the "Project") and has requested assistance from Otter Tail County (the "County") to help pay for certain costs of the Project; and WHEREAS, Minnesota Statutes, Chapter 469 (the "Act"), and particularly Section 469.041, authorizes the County to provide such assistance; and WHEREAS, such assistance from the County has been proposed to be provided to the HRA pursuant to a Project Financing Assistance Agreement (the "Agreement"), the form of which has been approved by HRA; NOW THEREFORE, BE IT RESOLVED, that: 1. The Board of Commissioners hereby approves the Agreement, in substantially the form submitted, and the Board Chair and Clerk are hereby authorized and directed to execute the Agreement on behalf of the County. 2. The approval hereby given to the Agreement includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by County and HRA officials, staff, consultants, and legal counsel. The execution of the Agreement by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Agreement in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2024. ________________________________ Nicole Hansen, Clerk RESOLUTION APPROVING DISTRIBUTION OF 2023 STATEWIDE AFFORDABLE HOUSING AID FUNDS TO THE OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY FOR NORTH FIELDS OF DALTON OTTER TAIL COUNTY RESOLUTION NO. 2024 - Click here to enter text. WHEREAS, the State of Minnesota enacted the Statewide Local Housing Aid, Minnesota Statutes, Section 477A.36, as may be amended, also referred to as Statewide Affordable Housing Aid (the “SAHA”), which established distributions to each county for qualifying projects as defined in Section 477A.36, subdivision 4; and WHEREAS, Otter Tail County (the “County”) is a direct recipient of SAHA funding; and WHEREAS, the County received $143,671 in SAHA funding in fiscal year 2023 (the “2023 SAHA Allocation”); and WHEREAS, the Housing and Redevelopment Authority in and for Otter Tail County (the "HRA"), is intending to undertake the construction of two triplex buildings, totaling six units of affordable senior housing (the "Project") to be located on certain real property currently owned by the City of Dalton, Minnesota (the "City") and to be known as the “North Fields of Dalton”; and WHEREAS, the HRA is requesting the County to distribute the 2023 Allocation to the Authority; and WHEREAS, the HRA is enabled under Minnesota Statutes 469.001 through 469.047 to administer and undertake qualifying projects; and WHEREAS, the HRA is proposing to use the 2023 Allocation for the construction of the Project; and WHEREAS, the Project meets the definition of a qualifying project as defined in Section 477A.36, subdivision 4; and WHEREAS, the Project will create new affordable units which will in tum reduce housing cost burden and housing instability for senior households; and WHEREAS, the HRA and the County believe that the development and construction of the Project are in the best interests of the County and the HRA, the health, safety, morals and welfare of the residents of the County, and in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken; and WHEREAS, due to the benefit of the Project to the County, the County desires to assist the Project. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approves the distribution of the 2023 SAHA Allocation to the HRA in the amount of $143,671 for the purposes of assisting the Project, and hereby approves the preparation and execution of an agreement with the HRA effectuating the purpose of this Resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2024. ________________________________ Nicole Hansen, Clerk Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 Notice of construction or expansion of an animal feedlot with less than 300 animal units Feedlot Program Doc Type: Feedlot Construction Instructions: Anyone, who is proposing to construct a new or expand an existing facility to a capacity of fewer than 300 animal units (AU) must complete this form and submit a copy to the MPCA or delegated county feedlot officer, unless an application for a feedlot permit has been submitted. This form fulfills the need to register the feedlot. 1. Owner name/feedlot address Feedlot owner -Will be used as the mailing address Facility name/address Site Name: N OY-1--\,---Fc~I'" M Name: k~l.e,_ (?odler Address: Y 5 ::DD (b\J0"5 ±:tw\j 19 City: ¥: lo£ I(°' State:~ :) i.o Lit7 D Facility is a MN Ag Water Quality Certified Farm (MAWQCP) Complete info below if facility address is different than owner address: racell Phone: 0L8) -5]'l -DWI D Home Zip: Email: ~Sw:!:~y,_/1...::IZ:..1h-'-'h1--1-·.,,,D.e:...W=-.h~o;i....cd5.u,V\:..,.:C'-'I:..:::' "-.J\l!.., .::::LQ,:v)~...,__ ____ _ 2. Feedlot ID numbers Address: L/ S 7 oO City)Jelgt [lcv co\ wb; 1-rw'j 19 State: fJ\fv State registration number (if assigned): _________ Parcel identification number: ___________ _ 3. Location information County: R±te ,to.._·, \ . Notification required -Choose only one below: City/Township: -----""D'---'-f...,,\)'-'v--.)"---=-E'"--'-r:"""~=------------ Notification required -Chose only one below: D I have provided this form to the county D I have provided this form to the city/township D This county does not have zoning authority D This city/township does not have zoning authority Township Range Section ¼ Section ¼ of¼ Section _,::2=--=6-'-7-'1-'o:.;.r_:1...:.0...:..1 ·-'1...:.6.::..8 '--...---'..:.1 •...:.5...:..1,__--+-----'-1'---'-36'--'----+---"-N:..:W-'-','--'N..:.:E:::.,,_:S:..:W..:.,c..:S::..:E=.1-_+--_"-N:.:..:.W, .. NE, .. sW, SE) .......... . T N R 3· w w N V Any surface waters within 1,000 feet of the facility? If yes, indicate all applicable types: D Lake/Pond larger than 25 acres D Wetland D Drainage ditch D Other D River/Stream Is any part of the facility within 300 feet of the river/stream? Any part of the facility located within a delineated flood plain (100 year flood)? Any part of the facility located within designated shoreland? □Yes D No Any part of the facility within 300 feet of a known sinkhole? Any part of the facility within 1,000 feet of a tile intake? 4. Operations information A) Indicate what components will be constructed or expanded (check all that apply) □Yes ~No □Yes □No □Yes □No □Yes □No □Yes □No D Open lot '{i Confinement barn (total or partial) D Liquid manure storage area D Permanent solid manure stockpile 8) Does the facility currently, or after completion of the proposed construction or expansion, have: Open lots (dirt, concrete, other) that are used as animal holding areas? 'p& Yes D No Buildings that are designed for animal confinement or animal holding? j)rYes D No If yes to either, what is the shortest distance from an animal holding area to a well? S:DD feet A liquid manure storage structure? D Yes ~ No A permanent solid manure stockpile (solid manure storage area)? D Yes -~ No If yes to either, what is the shortest distance from a manure storage area to a well? Animals on pasture for part of the year? □Yes www.pca.state.mn.us • 651-296-6300 • 800-657-3864 Use your preferred relay service wq-f3-24 • 21 15117 feet • Available in alternative formats Page 1 of 2 6. Number of animals at the site Enter in column C the maximum number of animals (head) you propose to house at the facility. Then calculate the animal units in column D by multiplying the value in column C by the value in column B. A Animal type Dairy -mature cow (milked or drvl over 1 000 lbs. Dairv -mature cow (milked or drv) under 1 000 lbs. Dairv -heifer Dairv-calf Beef -slauqhter steer or stock cow Beef -feeder cattle ( stocker or backgroundina J or heifer Beef -cow and calf pair Beef-calf Veal-calf Swine -over 300 pounds Swine -between 55 and 300 pounds Swine -under 55 pounds (and seoarated from sow) Horse Sheep or lamb Chickens -all sizes with liquid manure system Chickens -broiler 5 lbs. and over -dry manure system Chickens -broiler under 5 lbs. -dry manure system Chickens -(avers 5 lbs. and over -dry manure system Chickens -lavers under 5 lbs. -drv manure svstem Turkeys -over 5 lbs. Turkevs -under 5 lbs. Ducks -dry manure system Ducks -liquid manure svstem Other animals (not listed above -soecifv in soace below): . -6. Cert1f1cat1on and signature Required Enclosures B C D Animal unit Maximum number of Animal Units factor animals (head) (8 x C) 1.4 1.0 0.7 0.2 1.0 0.7 I C::. CJ l t"')S 1.2 0.2 l~C) 3n 0.2 0.4 0.3 0.05 1.0 0.1 0.033 0.005 0.003 0.005 0.003 0.018 0.005 0.01 0.01 Total AU /'3S If construction/expansion of a liquid manure storage area is proposed, plans and specifications developed in accordance with Minn. R. 7020.2100 must be included with this notification. Additional information about the facility may be requested to evaluate compliance with applicable rules and regulations .. Notification to local officials The Applicant certifies that all local zoning authorities (typically township and county) have been notified in accordance with Minn. R. 7020.2000 subp. 5. Providing a copy of this form to the local zoning officials satisfies this requirement. Signature I hereby certify that I am an owner of the facility described on this form and that the information provided is, to the best of my knowledge and belief, true, accurate, and complete. Print name: Tit1e:_(_)_,_0_n_Q_r _________ _ Signature: Construction or expansion may begin upon receiving written or verbal approval from all authorities required to be notified. If the owner is not contacted by these authorities, construction may begin 30 days after completion of this notice. www.pca.state.mn.us wq-f3-Z4 • Z/15117 651-296-6300 • 800-657-3864 Use your preferred relay service • Available in alternative formats Page 2 of 2 Transfer Funds from Capital Fund to Road & Bridge Fund Motion by ______________, second by _______________ and unanimously carried, to transfer $68,163.24 from the Capital Improvement Fund to the Road and Bridge Fund for reimbursement of a previously approved 2023 Capital Improvement Request, which was for a 2023 Felling FT50-3 LP Trailer (Documentation Attached). Wayne Stein From: Jennifer Holte Sent: To: Tuesday, March 5, 2024 12:39 PM Wayne Stein Cc: Connie Oliphant Subject: Attachments: Capital Improvement Reimbursement Request image0607.pdf Hello Wayne, Please find attached the Capital Improvement Reimbursement Request for CIC2023020. Please note that we will pay the additional sales tax out of the Highway Funds. If you have any questions, please feel free to call. Thank-you, Jennifer Holte Accounting Specialist Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Direct 218-998-8486 I Office 218-998-8470 ottertailcounty.gov ~, 9o!Jv~~N!~~~ Confidentiality Notice: The unauthorized disclosure or interception of e-mail is a Federal Crime. See 18 U.S.C. Sec. 2517(4). This e-mail message, including any attachments, is for the sole use of the attended recipient(s) and may contain confidential and privileged information. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. *Departmental specific disclaimers or notices that have been approved by the Administrator. 1 Capital Improvements Reimbursement Request Department: Project Year: Capital Code: UNIT: Highway 2023 Carryover CIC2023020 Unit#174 TYPE OF PROJECT: 2023 Felling FTS0-3 LP Trailer COST OF PROJECT: Trailer Sales Tax CIC Approved $64,003.04 $ 4,160.20 $68,163.24 *Additional Sales Tax of $238.63 will be paid with Hwy. Dept. Funds Completion/Delivery Date: 1/30/2024 Expenditure Request Date: 2/13/2024 Date !:\Highway Accounting\Equipment, Buildings & Capital Improvement ltems\UNITS\Unit 174\Capital Improvement Request for Reimbursement Form.docx i:joi1 ano .... ,, INVOICE PO: FT50 ~ ZWJ'~ :'Z..a1wp .. MN .ssm • s.;2~146-SJ1o 61 ~ 10 NW • Anoka. .UN 55300 • 763--323-1720 Invoice: 02-1052602 Date: 10/31/2023 Custld: OTTERTAILCO 23580 Hwy 55 • Late II~ 55357 • 16l-~ nw llnoequlp com • vew Jano,,q_c071' • wwr, ~ com Cust Email: Phone: Salesperson: User: Bi.1To: Ship To: cfiefd@co.ottertail.mn.us (218) 998-8496 Scott.F JeffP OTTERTAIL COUNTY HIGHWAY DEPARTMENT CRISTI FIELD OTTERTAIL COUNTY HIGHWAY DEPARTMENT 300430TH ST PELICAN RAPIDS, MN 56572 US ~tem 215665/ NEW iTRANSIT USE Rttmm Forms of Payment Type .Anoka Net 30 Type Description UN ffl!.ING FT50-3LP Yr: 2023 SIN:~fTCF4533P101.2272 TRA -FELLING 0ECKOVER_AIR.J0".00!. IN,61-AIR RAMP. MC TramltUse RE Minnnota Staie Contract T-603 #221690 DttScrlption Customer Id: OTTERTAIL CO Ref No: 092922-FTS Thank you for your business! Billing inquiries: call 763-307-2801 email: anokar@lanoequip.com Qty Tax Price Discount 1.0000 1.0000 $63,933.04 $20.00 Sub Tot.ii; To1a1Tax: Invoice Total: ToCal'; Amount $64,003.04 No FINANCE CHARGE made on accounts paid within 30 days from invoice date, on the billing date following, will be charge 1-1/2% per month FINANCE CHARGE (18% ANNUAL PERCENTAGE RATE} $3.00 minimum finance charge. Signature: HetPric;e $63,983.04 $20.DO $64,003,04 $64,003.D-4 $0.00 $64,003.04 Total Forms of Pavment: $64,003.0-1 -Balance Due On This Invoice: $~,003.04 / Signature: -----------·------ r. p • ti /\ "'_'.i_v:_:Pl~0fil-.: U' l":-t, \---lt /J 1~o \O I_, ~~17 llfutt \1~ Purchaser hereby grants Lano Equipment. Inc. a purchase money security interest in all of the abovE described items. A 15% restocking charge will be made on all returned goods. Parts returned within 30 days must be accompanied b1• this invoice. Purchaser hereby agrees lo pay Lsno Equipment. Inc. all attorney's fees. court costs and other costs on colleclicn on ;,ny and all unpaid amounts. NO REFUNDS ON ELECTRICAL PARTS• NO REFUNDS ON SPECIAL ORDER PARTS . NO REFUNDS ON OTHER PARTS AFTER 30 DAYS Minnesota Department of Public Safety Driver and Vehicle Services 445 Minnesota Street• Saint Paul, Minnesota 55101 Driver Services Phone: 651-297-3298 • Vehicle Services Phone: 651-297-2126 IRP/IFTA Phone: 651-205-4141 • TTY: 651-282-6555 • Website: drive.mo.gov 11111111111111~1 1111111111 111111111111111 lllll ml 1111111111111 RECEIPT Transaction Date: Feb. 16, 2024 Location: Fergus Falls office -545 W Fir Ave Fergus Falls MN 56537 Printed: Feb. 16, 2024 Letter ID: L0060558074 Transactions for: 5FfCF4533P1012272 -2023 FLNG DECKOVER -978437 -D0053055 Item Registration Fees Fee 2026 Administrative Fee 2024 Administrative Fee Registration Technology Surcharge Exempt from 2024 Registration Tax due to Tax Exempt Local plates. Exempt from 2026 Registration Tax due to Tax Exempt Local plates. Plate Fees Tax Exempt Local Plate Fee Title Fees Public Safety Vehicle Filing Fees Total Payment Check Total Paid Title Sales Tax Title Technology Surcharge Filing Fee -Deputy Registrar VS Surcharge -Deputy Registrar Payment Name Detail 185575 Total Amount Due: Payment: pL004 -L0060558074 EQUAL OPPORTUNITY EMPLOYER Count 2 1 l l l 2 2 1 of 1 Amount $10.00 $5.00 $2.25 $10.00 $3.50 $8.25 $4,398.83 $2.25 $20.00 $2.00 $4,462.08 Tendered $4,462.08 $4,462.08 $4,462.08 $4,462.08 PAID 1 'lDl4 Minnesota Motor Vehicle Registration I Cab Card Minnesota Department of Public Safety ,· Driver and Vehicle Services division 445 Minnesota Street, Suite 160 Saint Paul, MN 55101-5160 Phone: 651-297-2126 J TTY: 651-282-6555 Online: drive.nm.gov I Email: dvs.motor.vehicles@state.mn.us Residential Address 505 S COURT ST STE I FERGUS FALLS MN 56537-2757 Plate: Plate Type: Sticker: Registration Period: Vehicle ID Number: Year I Make I Model: Title Number: Vehicle Class: Vehicle Use Type: ADDITIONAL FEES Re2istered Owncr<s) OTIERTAIL COUNTY HIGHWAY DEPT#l74 978437 Tax Exempt Local D0053055 16 Feb, 2024 to 28 Feb, 2026 5FTCF4533P 1012272 2023 FLNG DECKOVER 22217518-1 Trailer Tax Exempt ELECTRIC VEHICLE SURCHARGE: 0.00 EXPEDITED TITLE FEE: 0.00 RGW/FARM/INSTALLMENT FEE: 0.00 LEASE EXTENSION FEE: 0.00 REINSTATEMENT FEE: o.oo SALVAGE INSPECTION FEE: 0.00 SPECIAL PLATE TRANSFER FEE: 0.00 Thank you for visiting office 011 Fergus Falls on: Friday, February 16, 2024 02:06 PM Staple Stickers Here Before applying tabs, make sure plates are clean and dry. Keep this Registration I Cab Card in your vehicle. You must keep this card in the vehicle at all times if your vehicle is taxed based on gross weight. Minnesota Statutes, section 169. 791 requires the driver to have proof of insurance for the vehicle and to show it to a peace officer upon demand. I attest by this transaction that this vehicle is insured while operated upon the public roads as required by law. Proof of insurance will be carried in the vehicle. FEES ADMIN/REGISTRA TION TAX: 1S.00 PLATE FEE: 10.00 CONTRIBUTION FEE 0.00 WHEELAGE TAX: 0.00 TECH SURCHARGE FEE: 4.SO PS VEHICLE FEE: 3.SO TRANSFER TAX: o.oo TITLE FEE: 8.2S LIEN FEE: 0.00 MV SALES TAX: 4,398.83 LA TE TRANSFER PENAL TY: 0.00 SUBTOTAL: 4,440.08 VS DEPUTY SURCHARGE: 2.00 ST A TE/DEPUTY FILING FEE: 20.00 TOTAL PAID: 4,462.08 .. fJ OTTERTAIL COUNTY -MINNESOTA Date: November 5, 2023 To: Krysten Foster, County Highway Engil).eer From: Wayne Stein wrs AUDITOR-TREASURER Government Services Center 510 West Fir Avenue Fergus Falls, MN S6537 RE: Capital Improvement Expenditure Request -Approved -October 24, 2023 Deoartment ReQuest Amount Action ADPlOval Code Highway [)q,artment Fr-S0-3 LP Paver Trailer $68,163.24 Committee Approved ClC2023020 After discussion and consideration, the above listed capital requests were approved by general consent with the following notes: None The committee's approval authorizes you to proceed with the purchase of the above identified capital items under the terms and provisions as stated in the County's Contract Administration Guideline Policy. The approval control numbers are listed in the table above. Please place the appropriate approval control nuinber on all contracts, quotes, supporting documentation and/or invoices related to the.capital improvement expenditures. Should you have any questions please feel free to contact me. Thank you. CC: Christina S. Proposed City of Fergus Falls Redevelopment District City of Fergus Falls Proposed Redevelopment TIF District 4-17 (Informational Only – No Action Required) a. Public Hearing – Monday, April 15, 2024, at 5:30 p.m. at the Fergus Falls City Hall b. Possible construction of a 55-unit multifamily housing development. Baker Tilly Municipal Advisors, LLC 30 East Seventh Street, Ste 305 St. Paul, MN 55101 United States of America T: +1 (651) 223 3000 F: +1 (651) 223 3046 bakertilly.com March 15, 2024 Wayne Stein, County Auditor Otter Tail County 520 Fir Avenue West Fergus Falls, MN 56537 wstein@co.ottertail.mn.us *** SENT ELECTRONICALLY *** City of Fergus Falls, Minnesota Public Hearing Tax Increment Financing (Redevelopment) District No. 4-17 Estimated Fiscal and Economic Impact Dear Mr. Stein: The City of Fergus Falls is in the process of creating Tax Increment Financing (Redevelopment) District No. 4- 17. Pursuant to Minnesota Statutes, Section 469.175, Subdivision 2, please find enclosed a draft copy of the Tax Increment Financing Plan for the proposed TIF district and the “fiscal and economic implications of the plan” as listed below: 1.The total amount of tax increment that will be generated over the life of the district is estimated to be $2,920,172. 2.To the extent the project in the TIF District generates any public cost impacts on city-provided services such as police and fire protection, public infrastructure, and the impact of any general obligation tax increment bonds attributable to the district upon the ability to issue other debt for general fund purposes, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the TIF District. The City anticipates issuing a pay-as-you-go TIF note to finance a portion of the project costs and reserves the right to use bond financing and/or internal financing, as necessary, to finance a portion of the project costs attributable to the TIF District. 3.The amount of tax increments over the life of the district that would be attributable to school district levies, assuming the school district’s share of the total local tax rate for all taxing jurisdictions remained the same, is estimated to be $484,384. 4. The amount of tax increments over the life of the district that would be attributable to county levies, assuming the county’s share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $925,833. <t bakertilly MUNICIPAL ADVISORS The City Council has called for a public hearing on this proposed TIF District for Monday, April 15, 2024 at 5:30 pm at the Fergus Falls City Hall. Your attendance at this meeting and comments concerning the proposed TIF district are welcomed. If you have any questions or if you would like to meet with a representative(s) of the City prior to the public hearing, please contact me at 651-223-3036 or Mikaela.Huot@bakertilly.com. BAKER TILLY MUNICIPAL ADVISORS, LLC Mikaela Huot, Director Enclosure cc: Klara Beck, Community Development Director Mary Ippel, Taft Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and controlled subsidiary of Baker Tilly US, LLP, an accounting firm. Baker Tilly US, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Tax Increment Financing Plan for Tax Increment Financing (Redevelopment) District No. 4-17 (801 W Stanton Ave Redevelopment Project) within Development District No. 4 City of Fergus Falls, Minnesota Prepared by Baker Tilly Municipal Advisors, LLC Draft Dated: March 15, 2024 Anticipated Approval by City: April 15, 2024 Public Hearing Scheduled by City Council: April 15, 2024 (9 bakertilly Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and controlled subsidiary of Baker Tilly US, LLP, an accounting firm. Baker Tilly US, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. TABLE OF CONTENTS Section Page(s) A. Definitions ..................................................................................................................... 1 B. Statutory Authorization .................................................................................................. 1 C. Statement of Need and Public Purpose ....................................................................... 1 D. Statement of Objectives ................................................................................................ 1 E. Designation of Tax Increment Financing District as a Redevelopment District ............. 2 F. Duration of the TIF District ............................................................................................ 3 G. Property to be Included in the TIF District ..................................................................... 3 H. Property to be Acquired in the TIF District .................................................................... 3 I. Specific Development Expected to Occur Within the TIF District ................................. 3 J. Findings and Need for Tax Increment Financing .......................................................... 4 K. Estimated Public Costs ................................................................................................. 6 L. Estimated Sources of Revenue ..................................................................................... 7 M. Estimated Amount of Bonded Indebtedness ................................................................. 7 N. Original Net Tax Capacity ............................................................................................. 7 O. Original Local Tax Capacity Rate .................................................................................. 8 P. Projected Retained Captured Net Tax Capacity and Projected Tax Increment ............ 8 Q. Use of Tax Increment .................................................................................................... 9 R. Excess Tax Increment ................................................................................................... 10 S. Tax Increment Pooling and the Five-Year Rule ............................................................ 10 T. Limitation on Administrative Expenses ......................................................................... 11 U. Limitation on Property Not Subject to Improvements - Four Year Rule ........................ 11 V. Estimated Impact on Other Taxing Jurisdictions ........................................................... 11 W. Prior Planned Improvements ......................................................................................... 12 X. Development Agreements ........................................................................................... 12 Y. Assessment Agreements .............................................................................................. 13 Z. Modifications of the Tax Increment Financing Plan ...................................................... 13 AA. Administration of the Tax Increment Financing Plan .................................................... 13 AB.Filing TIF Plan, Financial Reporting and Disclosure Requirements .............................. 14 Map of Tax Increment Financing Redevelopment District .................................................. EXHIBIT I Assumptions Report ............................................................................................................ EXHIBIT II Projected Tax Increment Report ......................................................................................... EXHIBIT III Estimated Impact on Other Taxing Jurisdictions Report ..................................................... EXHIBIT IV Market Value Analysis Report ............................................................................................. EXHIBIT V Redevelopment TIF District Qualifications Report .............................................................. EXHIBIT VI City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 1 Section A Definitions The terms defined in this section have the meanings given herein, unless the context in which they are used indicates a different meaning: “Act” means the TIF Act. "City" means the City of Fergus Falls, Minnesota; also referred to as a "Municipality". "City Council" means the City Council of the City; also referred to as the "Governing Body". "County" means Otter Tail County, Minnesota. "Development Program" means the Development Program for the Development District. "Development District" means Municipal Development District No. 4 which is described in the corresponding Development Program. "Project Area" means the geographic area of the Development District. "School District" means Independent School District No. 544, Minnesota. "State" means the State of Minnesota. "TIF Act" means Minnesota Statutes sections 469.174 through 469.1794, inclusive, as amended. "TIF District" means Tax Increment Financing (Redevelopment) District No. 4-17, a Redevelopment District. "TIF Plan" means the tax increment financing plan for the TIF District (this document). Section B Statutory Authorization See “Project Eligibility” Section of the Development Program for the Development District. Section C Statement of Need and Public Purpose See “Basis for Proposing Project” Section of the Development Program for the Development District. Section D Statement of Objectives See “Objectives of Development Districts Nos. 2, 3, and 4” _____________________»Section of the Development Program for the District. City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 2 Section E Designation of Tax Increment Financing District as a Redevelopment District Redevelopment districts are a type of tax increment financing district in which one or more of the following conditions exists and is reasonably distributed throughout the district: (1) parcels comprising at least 70% of the area of the district are occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures and more than 50% of the buildings, not including outbuildings, are structurally substandard requiring substantial renovation or clearance. A parcel is deemed "occupied" if at least 15% of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots, or other similar structures; (2) the property consists of vacant, unused, underused, inappropriately used, or infrequently used railyards, rail storage facilities, or excessive or vacated railroad right-of-ways; or (3) tank facilities, or property whose immediately previous use was for tank facilities, as defined in Minnesota Statutes Section 115C.02, Subdivision 15, if the tank facilities: (i) have or had a capacity of more than 1,000,000 gallons; (ii) are located adjacent to rail facilities; and (iii) have been removed or are unused, underused, inappropriately used, or infrequently used. For districts consisting of two more noncontiguous areas, each area must individually qualify under the provisions listed above, as well as the entire area must also qualify as a whole. The TIF District qualifies as a redevelopment district in that it meets all the criteria listed in (1) above. The supporting facts and documentation for this determination will be retained by the City for the life of the TIF District and are available to the public upon request. An analysis was completed to make this determination. "Structurally substandard" is defined as buildings containing defects or deficiencies in structural elements, essential utilities and facilities, light and ventilation, fire protection (including egress), layout and condition of interior partitions, or similar factors. Generally, a building is not structurally substandard if it is in compliance with the building code applicable to a new building or could be modified to satisfy the existing code at a cost of less than 15% of the cost of constructing a new structure of the same size and type. A municipality may not find that a building is structurally substandard without an interior inspection, unless it cannot gain access to the property and there exists evidence which supports the structurally substandard finding. Such evidence includes recent fire or police inspections, on-site property tax appraisals or housing inspections, exterior evidence of deterioration, or other similar reliable evidence. Written documentation of the findings and reasons why an interior inspection was not conducted must be made and retained. A parcel is deemed to be occupied by a structurally substandard building if the following conditions are met: (1) the parcel was occupied by a substandard building within three years of the filing of the request for certification of the parcel as part of the district; (2) the demolition or removal of the substandard building was performed or financed by the City, or was performed by a developer under a development agreement with the City; City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 3 (3) the City found by resolution before such demolition or removal occurred that the building was structurally substandard, and that the City intended to include the parcel in the TIF district; and (4) the City notifies the county auditor that the original tax capacity of the parcel must be adjusted upon filing the request for certification of the tax capacity of the parcel as part of a district. In the case of (4) above, the County Auditor shall certify the original net tax capacity of the parcel to be the greater of (a) the current tax capacity of the parcel, or (b) a computed tax capacity of the parcel using the estimated market value of the parcel for the year in which the demolition or removal occurred, and the appropriate classification rate(s) for the current year. At least 90 percent of the tax increment from a redevelopment district must be used to finance the cost of correcting conditions that allow designation as a redevelopment district. These costs include, but are not limited to, acquiring properties containing structurally substandard buildings or improvements or hazardous substances, pollution, or contaminants, acquiring adjacent parcels necessary to provide a site of sufficient size to permit development, demolition and rehabilitation of structures, clearing of land, removal of hazardous substances or remediation necessary to develop the land, and installation of utilities, roads, sidewalks, and parking facilities for the site. The allocated administrative expenses of the City may be included in the qualifying costs. Section F Duration of the TIF District Redevelopment districts may remain in existence 25 years from the date of receipt by the City of the first tax increment. Modifications of this plan (see Section Z) shall not extend these limitations. Pursuant to Minnesota Statutes Section 469.175, Subdivision 1(b), the City specifies 2028 as the first year in which it elects to receive tax increment from the TIF District, which is no later than four years following the year of approval of the TIF District. Thus, the City may collect increment from the district through December 31, 2053. All tax increments from taxes payable in the year the TIF District is decertified shall be paid to the City. Section G Property to be Included in the TIF District The TIF District comprises of the parcel’s listed below and includes adjacent streets and right- of-ways located within the Project Area. A map showing the location of the TIF District is shown in Exhibit I. The boundaries and area encompassed by the TIF District are described below: Parcel Number Legal Description 71.003.50.0006.000 G L 2 & 3 N OF RR R/W & E OF LOT 11 BLK 8 EX TR HILL & TODD’S ADDN & EX TR 71.003.99.1321.000 LOTS 1 & 2 BLK 2 The area encompassed by the TIF District shall also include all streets and utility right-of-ways located upon or adjacent to the property described above, as illustrated in the boundary map included in Exhibit I. City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 4 Section H Property to be Acquired in the TIF District The City will not be acquiring nor selling any property located within the TIF District for the redevelopment project. Section I Specific Development Expected to Occur Within the TIF District The developer (D.W Jones, Inc) of the project site has proposed construction of a three story 55 unit residential rental apartment complex and has requested the City apply for funding through the MHFA Workforce Housing Development Program to assist with closing a financial gap that will exist with redevelopment of the project site and construction of the new project. The developer has also requested the City consider the establishment of a Redevelopment Tax Increment Financing District that would provide additional gap financing and be the required local funding match as required for the grant funding. There are significant extraordinary costs associated with redevelopment of the property requiring financial participation through tax increment financing. The City anticipates using tax increment revenues from the project to finance eligible redevelopment costs including demolition, site improvements, utilities, public improvements and other eligible redevelopment costs. Demolition of the substandard buildings and subsequent construction of the new project is expected to start in the spring of 2025 and continue through 2026. The project is expected to be fully constructed by December 31, 2026, and be 100% assessed and on the tax rolls as of January 2, 2027 for taxes payable 2028. Section J Findings and Need for Tax Increment Financing In establishing the TIF District, the City makes the following findings: (1) The TIF District qualifies as a redevelopment district. The City inspected and evaluated the property within the proposed District to be established by the City. The purpose of the evaluation was to determine if the proposed project met the statutory requirements for coverage and if the building met the qualifications required for a Redevelopment District. A final report has been prepared for the City to retain on file in City offices for public inspection. The report contains the details of the findings summarized below regarding the substandard qualifications: The TIF District consists of two parcels that are occupied with 100 percent of the area of the proposed TIF District (exceeding the 70 percent coverage test); 100 percent (3 of 3) of the buildings in the proposed TIF District contain code deficiencies exceeding the 15 percent threshold; 100 percent of the buildings (3 of 3, which is greater than 50%) are structurally substandard to a degree requiring substantial renovation or clearance, because of defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 5 defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance, exceeding the more than 50 percent substandard test; and The foregoing conditions are reasonably distributed throughout the geographic area of the proposed TIF District. (2) The proposed redevelopment, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan. Factual basis: Proposed development not expected to occur: The proposed project consists of the redevelopment of blighted property within the City that consists of an existing building found to be substandard and renovated following establishment of the TIF District. The City has identified significant and extraordinary costs including demolition, site improvements, utilities, public improvements and other eligible redevelopment expenses associated with redevelopment of the project site and are barriers to redevelopment occurring without public assistance. The extraordinary redevelopment costs for this property make the total cost of this effort significantly higher than what may be reasonably incurred for similar developments on a clean site. The City’s finding that the proposed redevelopment would be unlikely to occur solely through private investment within the reasonably foreseeable future is based on an analysis of the proforma and other materials submitted by the developer. No higher market value expected: If the proposed redevelopment did not go forward, for the same reasons described above, no significant alternative redevelopment of the proposed TIF District area would occur. The existing buildings are currently substandard, and it is highly unlikely that the improvements would be made on the property site without tax increment financing. In short, there is no basis for expectation that the area would redevelop or be renovated in any significant way purely by private action without public subsidy. To summarize the basis for the City’s findings regarding alternative market value, in accordance with Minnesota Statutes Section 469.175, Subdivision 3(d), the City makes the following determinations: / a. The City's estimate of the amount by which the market value of the site will increase without the use of tax increment financing is anywhere from $0 to some modest amount based on small scale renovation or redevelopment that could be possible without assistance; any estimated values would be too speculative to ascertain. b. If the proposed development to be assisted with tax increment occurs in the TIF District, the total increase in market value would be approximately $12,005,055, including the value of the building (See Exhibit V). City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 6 c. The present value of tax increments from the TIF District for the maximum duration of the district permitted by the TIF Plan is estimated to be $1,346,139 (See Exhibit V). d. Even if some development other than the proposed development were to occur, the City finds that no alternative would occur that would produce a market value increase greater than $10,658,916 (the amount in clause b less the amount in clause c) without tax increment assistance. (3) The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for development of the Project Area by private enterprise. Factual basis: The anticipated redevelopment of the project site including acquisition, demolition, and subsequent new construction will remain consistent with the City’s design goals. The development proposed to occur within the TIF District will afford maximum opportunity for the development of the applicable parcel consistent with the needs of the City and the removal of a substandard building. The development will increase the taxable market valuation of the City and provide additional housing options in the City. (4) The TIF Plan conforms to general plans for the development of the City as a whole. Factual basis: The City has determined that the development proposed in the TIF Plan conforms to the City comprehensive plan. Section K Estimated Public Costs The estimated public costs of the TIF District are listed below. Such costs are eligible for reimbursement from tax increments of the TIF District. Estimated Public Costs Estimated Amount Land/Building acquisition $0 Site Improvements/Preparation costs $2,618,690 Utilities $0 Other public improvements $0 Construction of affordable housing $0 Administrative expenses $290,968 Total Estimated Public Costs $2,690,968 Interest expenses $0 Total Costs $2,909,658 The City anticipates using tax increment to the extent available to finance redevelopment costs of the project including primarily land/building acquisition, site improvement/preparation costs (including demolition), parking and infrastructure improvements, related administrative expenses, and other TIF-eligible expenditures as deemed necessary and related to redevelopment of the project site. City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 7 The City reserves the right to administratively adjust the amount of any of the items listed ($2,909,658) is not increased. The City also reserves the right to fund any of the identified costs with any other legally available revenues but anticipates that such costs will be primarily financed with tax increments. Section L Estimated Sources of Revenue Sources of Revenue Amount Tax Increment revenue $2,909,658 Interest on invested funds $0 Other $0 Total $2,909,658 The City anticipates capturing the tax increments from the project for financing of the identified redevelopment costs and reimbursing the developer for a portion of those costs. As tax increments are collected from the TIF District in future years, a portion of these increments will be used by the City to reimburse the developer for public costs incurred (see Section K). The City also anticipates retaining any remaining increment to finance eligible administrative or other expenses related to the project. The City reserves the right to finance any or all public costs of the TIF District using pay-as-you- go assistance, internal funding, general obligation or revenue debt, or any other financing mechanism authorized by law. The City also reserves the right to use other sources of revenue legally applicable to the Project Area to pay for such costs including, but not limited to, special assessments, utility revenues, federal or state funds, and investment income. Section M Estimated Amount of Bonded Indebtedness The maximum principal amount of bonds (as defined in the TIF Act) secured in whole or part with tax increment from the TIF District is $2,909,658. The City currently plans to finance the site improvements and redevelopment costs through either a pay-as-you-go note or City financing and reserves the right to issue bonds in any form, including without limitation any interfund loan with interest not to exceed the maximum permitted under Section 469.178, Subdivision 7 of the TIF Act. Section N Original Net Tax Capacity The County Auditor shall certify the original net tax capacity of the TIF District. This value will be equal to the total net tax capacity of all property in the TIF District as certified by the State Commissioner of Revenue. For districts certified between January 1 and June 30, inclusive, this value is based on the previous assessment year. For districts certified between July 1 and December 31, inclusive, this value is based on the current assessment year. The estimated taxable value of all property within the TIF District as of January 2, 2023, for taxes payable in 2024, is $409,300. Upon establishment of the district and classification of the property as taxable residential rental, the estimated original net tax capacity of the TIF District is estimated to be $5,116. This assumes the property is reclassified from tax-exempt to taxable City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 8 residential rental. This value is also assumed to be the value of the property, including land and building, as of the date the substandard buildings occupied the parcels. Each year the County Auditor shall certify the amount that the original net tax capacity has increased or decreased as a result of: (1) changes in the tax-exempt status of property; (2) reductions or enlargements of the geographic area of the TIF District; (3) changes due to stipulation agreements or abatements; or (4) changes in property classification rates. Section O Original Local Tax Capacity Rate The County Auditor shall also certify the original local tax rate of the TIF District. This rate shall be the sum of all local tax rates that apply to property in the TIF District. This rate shall be for the same taxes payable year as the original net tax capacity. In future years, the amount of tax increment generated by the TIF District will be calculated using the lesser of (a) the sum of the current local tax rates at that time or (b) the original local tax rate of the TIF District. It is anticipated the request for certification of the District will occur prior to June 30, 2025, and the local tax rates for taxes levied in 2023 and payable in 2024 will apply, for which the County Auditor shall certify as the original tax capacity rate of the TIF District. The payable 2024 rates are not available at the time of drafting of the TIF Plan. For purposes of estimating the tax increment generated by the TIF District, the sum of the local tax rates for taxes levied in 2022 and payable in 2023 is 107.189% as shown below. 2022/2023 Taxing Jurisdiction Local Tax Rate City of Fergus 53.383% Otter Tail County 33.984% ISD #544 17.780% Other 2.042% Total 107.189% Section P Projected Retained Captured Net Tax Capacity and Projected Tax Increment The City anticipates that 100% of the redevelopment will be completed by December 31, 2026, creating a total tax capacity for the TIF District of $74,115 as of January 2, 2027. The captured tax capacity as of the first full year of increment is projected to be $68,998, and the first receipt of increment of $73,959 in taxes payable 2028. A complete schedule of estimated tax increment from the TIF District is shown in Exhibit III. Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. The estimates shown in this City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 9 TIF Plan assume that residential rental class rates remain at 1.25% for the estimated taxable value and assume 3% annual increases in market values. Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. The County Auditor shall certify to the City the amount of captured net tax capacity each year. The City may choose to retain any or all of this amount. It is the City's intention to retain 100% of the captured net tax capacity of the TIF District. Such amount shall be known as the retained captured net tax capacity of the TIF District. Exhibit II gives a listing of the various information and assumptions used in preparing a number of the exhibits contained in this TIF Plan, including Exhibit III which shows the projected tax increment generated over the anticipated life of the TIF District. Section Q Use of Tax Increment Each year the County Treasurer shall deduct 0.36% of the annual tax increment generated by the TIF District and pay such amount to the State's General Fund. Such amounts will be appropriated to the State Auditor for the cost of financial reporting and auditing of tax increment financing information throughout the State. Exhibit III shows the projected deduction for this purpose over the anticipated life of the TIF District. The City has determined that it will use 100% of the remaining tax increment generated by the TIF District for any of the following purposes: (1) pay for the estimated public costs of the TIF District (see Section K) and County administrative costs associated with the TIF District (see Section T); (2) pay principal and interest on tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (3) accumulate a reserve securing the payment of tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (4) pay all or a portion of the county road costs as may be required by the County Board under Minnesota Statutes Section 469.175, Subdivision 1a; or (5) return excess tax increments to the County Auditor for redistribution to the City, County and School District. Tax increments from property located in one county must be expended for the direct and primary benefit of a project located within that county, unless both county boards involved waive this requirement. Tax increments shall not be used to circumvent levy limitations applicable to the City. Tax increment shall not be used to finance the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the State or federal government, or for a commons area used as a public park, or a facility used for social, recreational, or conference purposes. This prohibition does not apply to the construction or renovation of a parking structure or of a privately-owned facility for conference purposes. If there exists any type of agreement or arrangement providing for the developer, or other beneficiary of assistance, to repay all or a portion of the assistance that was paid or financed City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 10 with tax increments, such payments shall be subject to all of the restrictions imposed on the use of tax increments. Assistance includes sale of property at less than the cost of acquisition or fair market value, grants, ground or other leases at less than fair market rent, interest rate subsidies, utility service connections, roads, or other similar assistance that would otherwise be paid for by the developer or beneficiary. Section R Excess Tax Increment In any year in which the tax increments from the TIF District exceed the amount necessary to pay the estimated public costs authorized by the TIF Plan, the City shall use the excess tax increments to: (1) prepay any outstanding tax increment bonds; (2) discharge the pledge of tax increments thereof; (3) pay amounts into an escrow account dedicated to the payment of the tax increment bonds; or (4) return excess tax increments to the County Auditor for redistribution to the City, County and School District. The County Auditor must report to the Commissioner of Education the amount of any excess tax increment redistributed to the School District within 30 days of such redistribution. Section S Tax Increment Pooling and the Five-Year Rule At least 75% of the tax increments from the TIF District must be expended on activities within the district or to pay for bonds used to finance the estimated public costs of the TIF District (see Section E for additional restrictions). No more than 25% of the tax increments may be spent on costs outside of the TIF District but within the boundaries of the Project Area, except to pay debt service on credit enhanced bonds. All administrative expenses are considered to have been spent outside of the TIF District. Tax increments are considered to have been spent within the TIF District if such amounts are: (1) actually paid to a third party for activities performed within the TIF District within five years after certification of the district; (2) used to pay bonds that were issued and sold to a third party, the proceeds of which are reasonably expected on the date of issuance to be spent within the later of the five-year period or a reasonable temporary period or are deposited in a reasonably required reserve or replacement fund; (3) used to make payments or reimbursements to a third party under binding contracts for activities performed within the TIF District, which were entered into within five years after certification of the district; or (4) used to reimburse a party for payment of eligible costs (including interest) incurred within five years from certification of the district. Beginning with the sixth year following certification of the TIF District, at least 75% of the tax increments must be used to pay outstanding bonds or make contractual payments obligated within the first five years. When outstanding bonds have been defeased and sufficient money has been set aside to pay for such contractual obligations, the TIF District must be decertified. City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 11 The City anticipates that an allowable portion of tax increments generated by the project may be spent outside the TIF District (including allowable administrative expenses), and such expenditures are expressly authorized in this TIF Plan. Section T Limitation on Administrative Expenses Administrative expenses are defined as all costs of the City other than: (1) amounts paid for the purchase of land; (2) amounts paid for materials and services, including architectural and engineering services directly connected with the physical development of the real property in the project; (3) relocation benefits paid to, or services provided for, persons residing or businesses located in the project; (4) amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to section 469.178; or (5) amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clause (1) to (3). Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, planning or economic development consultants, and actual costs incurred by the County in administering the TIF District. Tax increments may be used to pay administrative expenses of the TIF District up to the lesser of (a) 10% of the total tax increment expenditures authorized by the TIF Plan or (b) 10% of the total tax increments received by the TIF District. Section U Limitation on Property Not Subject to Improvements - Four Year Rule If after four years from certification of the TIF District no demolition, rehabilitation, renovation, or qualified improvement of an adjacent street has commenced on a parcel located within the TIF District, then that parcel shall be excluded from the TIF District, and the original net tax capacity shall be adjusted accordingly. Qualified improvements of a street are limited to construction or opening of a new street, relocation of a street, or substantial reconstruction or rebuilding of an existing street. The City must submit to the County Auditor, by February 1 of the fifth year, evidence that the required activity has taken place for each parcel in the TIF District. If a parcel is excluded from the TIF District and the City or owner of the parcel subsequently commences any of the above activities, the City shall certify to the County Auditor that such activity has commenced, and the parcel shall once again be included in the TIF District. The County Auditor shall certify the net tax capacity of the parcel, as most recently certified by the Commissioner of Revenue, and add such amount to the original net tax capacity of the TIF District. Section V Estimated Impact on Other Taxing Jurisdictions Exhibit IV shows the estimated impact on other taxing jurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The City believes that there will be no adverse impact on other taxing City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 12 jurisdictions during the life of the TIF District, since the proposed development would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertified, and the development therein becomes part of the general tax base. The fiscal and economic implications of the proposed tax increment financing district, as pursuant to Minnesota Statutes Section 469.175, Subdivision 2, are listed below. 1. The total amount of tax increment that will be generated over the life of the district is estimated to be $2,920,172. 2. To the extent the project in the TIF District generates any public cost impacts on city- provided services such as police and fire protection, public infrastructure, and the impact of any general obligation tax increment bonds attributable to the district upon the ability to issue other debt for general fund purposes, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the TIF District. The City anticipates issuing a pay-as-you-go TIF note to finance a portion of the project costs and reserves the right to use bond financing and/or internal financing, as necessary, to finance a portion of the project costs attributable to the TIF District. 3. The amount of tax increments over the life of the district that would be attributable to school district levies, assuming the school district’s share of the total local tax rate for all taxing jurisdictions remained the same, is estimated to be $484,384. 4. The amount of tax increments over the life of the district that would be attributable to county levies, assuming the county’s share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $925,833. 5. No additional information has been requested by the county or school district that would enable it to determine additional costs that will accrue to it due to the development proposed for the district. Section W Prior Planned Improvements The City shall accompany its request for certification to the County Auditor (or notice of district enlargement), with a listing of all properties within the TIF District for which building permits have been issued during the 18 months immediately preceding approval of the TIF Plan. The County Auditor shall increase the original net tax capacity of the TIF District by the net tax capacity of each improvement for which a building permit was issued. There have been no building permits issued in the last 18 months in conjunction with any of the properties within the TIF District. Section X Development Agreements If within a project containing a redevelopment district, more than 25% of the acreage of the property to be acquired by the City is purchased with tax increment bonds proceeds (to which tax increment from the property is pledged), then prior to such acquisition, the City must enter into an agreement for the development of the property. Such agreement must provide recourse for the City should the development not be completed. The City anticipates entering into an agreement for development. City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 13 Section Y Assessment Agreements The City may, upon entering into a development agreement, also enter into an assessment agreement with the developer, which establishes a minimum market value of the land and improvements for each year during the life of the TIF District. The assessment agreement shall be presented to the County or City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land, and so long as the minimum market value contained in the assessment agreement appears to be an accurate estimate, shall certify the assessment agreement as reasonable. The assessment agreement shall be filed for record in the office of the County Recorder or Registrar of Titles, as applicable, of each county where the property is located. Any modification or premature termination of this agreement must first be approved by the City, County and School District. The City does not anticipate entering into an assessment agreement. Section Z Modifications of the Tax Increment Financing Plan Any reduction or enlargement in the geographic area of the Project Area or the TIF District; a determination to capitalize interest on the debt if that determination was not part of the original TIF Plan; increase in the portion of the captured net tax capacity to be retained by the City; increase in the total estimated public costs; or designation of property to be acquired by the City shall be approved only after satisfying all the necessary requirements for approval of the original TIF Plan. This paragraph does not apply if: (1) the only modification is elimination of parcels from the TIF District; and (2) the current net tax capacity of the parcels eliminated equals or exceeds the net tax capacity of those parcels in the TIF District's original net tax capacity, or the City agrees that the TIF District's original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated. The City must notify the County Auditor of any modification that reduces or enlarges the geographic area of the TIF District. The geographic area of the TIF District may be reduced but not enlarged after five years following the date of certification. Section AA Administration of the Tax Increment Financing Plan Upon adoption of the TIF Plan, the City shall submit a copy of such plan to the Minnesota Department of Revenue and the Office of the State Auditor. The City shall also request that the County Auditor certify the original net tax capacity and net tax capacity rate of the TIF District. To assist the County Auditor in this process, the City shall submit copies of the TIF Plan, the resolution establishing the TIF District and adopting the TIF Plan, and a listing of any prior planned improvements. The City shall also send the County or City Assessor any assessment agreement establishing the minimum market value of land and improvements in the TIF District and shall request that the County or City Assessor review and certify this assessment agreement as reasonable. The County shall distribute to the City the amount of tax increment as it becomes available. The amount of tax increment in any year represents the applicable property taxes generated by the retained captured net tax capacity of the TIF District. The amount of tax increment may change due to development anticipated by the TIF Plan, other development, inflation of property values, City of Fergus Falls, Minnesota Baker Tilly Municipal Advisors, LLC Page 14 or changes in property classification rates or formulas. In administering and implementing the TIF Plan, the following actions should occur on an annual basis: (1) prior to July 1, the City shall notify the County or City Assessor of any new development that has occurred in the TIF District during the past year to ensure that the new value will be recorded in a timely manner. (2) if the County Auditor receives the request for certification of a new TIF District, or for modification of an existing TIF District, before July 1, the request shall be recognized in determining local tax rates for the current and subsequent levy years. Requests received on or after July 1 shall be used to determine local tax rates in subsequent years. (3) each year the County Auditor shall certify the amount of the original net tax capacity of the TIF District. The amount certified shall reflect any changes that occur as a result of the following: (a) the value of property that changes from tax-exempt to taxable shall be added to the original net tax capacity of the TIF District. The reverse shall also apply; (b) the original net tax capacity may be modified by any approved enlargement or reduction of the TIF District; (c) if laws governing the classification of real property cause changes to the percentage of estimated market value to be applied for property tax purposes, then the resulting increase or decrease in net tax capacity shall be applied proportionately to the original net tax capacity and the retained captured net tax capacity of the TIF District. The County Auditor shall notify the City of all changes made to the original net tax capacity of the TIF District. Section AB Filing TIF Plan, Financial Reporting and Disclosure Requirements The City will file the TIF Plan, and any subsequent amendments thereto, with the Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes Section 469.175, Subdivision 4A. The City will comply with all reporting requirements for the TIF District under Minnesota Statutes Section 469.175, Subdivisions 5 and 6. . Exhibit I Map of Tax Increment Financing (Redevelopment) District No. 4-17 Exhibit II Assumptions Report City of Fergus Falls, Minnesota Tax Increment Financing (Redevelopment) District No. 4-17 801 W Stanton Ave Redevelopment Draft TIF Plan Exhibits based on $5.929 MM new taxable value Type of Tax Increment Financing District Redevelopment Maximum Duration of TIF District 25 years from 1st increment Projected Certification Request Date 06/30/25 Decertification Date 12/31/53 (26 Years of Increment) 2023/2024 Base Estimated Market Value $409,300 Original Net Tax Capacity $5,116 Assessment/Collection Year 2025/2026 2026/2027 2027/2028 2028/2029 Base Estimated Market Value $409,300 $409,300 $409,300 $409,300 Estimated Increase in Value - New Construction 0 0 5,519,865 5,697,740 Total Estimated Market Value 409,300 409,300 5,929,165 6,107,040 Total Net Tax Capacity $5,116 $5,116 $74,115 $76,338 City of Fergus Falls 53.383% Otter Tail County 33.984% ISD #544 17.780% Other (7101)2.042% Local Tax Capacity Rate 107.189% 2022/2023 Fiscal Disparities Contribution From TIF District NA Administrative Retainage Percent (maximum = 10%) 10.00% Pooling Percent 0.00% Bonds Note (Pay-As-You-Go) Bonds Dated NA Note Dated 06/30/25 Bond Rate NA Note Rate TBD Bond Amount NA Note Amount TBD Present Value Date & Rate 06/30/25 5.00% PV Amount $1,207,162 Notes Projections assume no future changes to classification rates and current tax rates remain constant. Projections are based on certified pay 2023 rates. Projections assume project 100% completed in 2026 Projections assume 3% market value inflation Exhibit III Projected Tax Increment ReportCity of Fergus Falls, MinnesotaTax Increment Financing (Redevelopment) District No. 4-17801 W Stanton Ave RedevelopmentDraft TIF Plan Exhibits based on $5.929 MM new taxable value Less: Retained Times: Less: Less: Less: P.V. AnnualAnnual Total Total Original Captured Tax Annual State Aud. Subtotal City City Annual Net Rev. ToPeriod Market Net Tax Net Tax Net Tax Capacity Gross Tax Deduction Net Tax Retainage Pooling Net 06/30/25Ending Value Capacity Capacity Capacity Rate Increment 0.360% Increment 10.00% 0.00% Revenue 5.00%(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)12/31/25 409,300 5,116 5,116 0 107.189% 0 0 0 0 0 0 012/31/26 409,300 5,116 5,116 0 107.189% 0 0 0 0 0 0 012/31/27 409,300 5,116 5,116 0 107.189% 0 0 0 0 0 0 012/31/28 5,929,165 74,115 5,116 68,998 107.189% 73,959 266 73,693 7,369 0 66,324 57,29312/31/29 6,107,040 76,338 5,116 71,222 107.189% 76,342 275 76,067 7,607 0 68,460 56,32212/31/30 6,290,251 78,628 5,116 73,512 107.189% 78,797 284 78,513 7,851 0 70,662 55,36612/31/31 6,478,959 80,987 5,116 75,871 107.189% 81,325 293 81,032 8,103 0 72,929 54,42112/31/32 6,673,327 83,417 5,116 78,300 107.189% 83,929 302 83,627 8,363 0 75,264 53,48912/31/33 6,873,527 85,919 5,116 80,803 107.189% 86,612 312 86,300 8,630 0 77,670 52,57012/31/34 7,079,733 88,497 5,116 83,380 107.189% 89,375 322 89,053 8,905 0 80,148 51,66412/31/35 7,292,125 91,152 5,116 86,035 107.189% 92,220 332 91,888 9,189 0 82,699 50,77012/31/36 7,510,889 93,886 5,116 88,770 107.189% 95,152 343 94,809 9,481 0 85,328 49,89012/31/37 7,736,215 96,703 5,116 91,586 107.189% 98,171 353 97,818 9,782 0 88,036 49,02212/31/38 7,968,302 99,604 5,116 94,488 107.189% 101,280 365 100,915 10,092 0 90,823 48,16512/31/39 8,207,351 102,592 5,116 97,476 107.189% 104,483 376 104,107 10,411 0 93,696 47,32312/31/40 8,453,572 105,670 5,116 100,553 107.189% 107,782 388 107,394 10,739 0 96,655 46,49312/31/41 8,707,179 108,840 5,116 103,723 107.189% 111,180 400 110,780 11,078 0 99,702 45,67512/31/42 8,968,394 112,105 5,116 106,989 107.189% 114,680 413 114,267 11,427 0 102,840 44,86912/31/43 9,237,446 115,468 5,116 110,352 107.189% 118,285 426 117,859 11,786 0 106,073 44,07612/31/44 9,514,569 118,932 5,116 113,816 107.189% 121,998 439 121,559 12,156 0 109,403 43,29412/31/45 9,800,006 122,500 5,116 117,384 107.189% 125,823 453 125,370 12,537 0 112,833 42,52612/31/46 10,094,007 126,175 5,116 121,059 107.189% 129,762 467 129,295 12,930 0 116,365 41,76812/31/47 10,396,827 129,960 5,116 124,844 107.189% 133,819 482 133,337 13,334 0 120,003 41,02312/31/48 10,708,732 133,859 5,116 128,743 107.189% 137,998 497 137,501 13,750 0 123,751 40,29012/31/49 11,029,993 137,875 5,116 132,759 107.189% 142,303 512 141,791 14,179 0 127,612 39,56812/31/50 11,360,893 142,011 5,116 136,895 107.189% 146,736 528 146,208 14,621 0 131,587 38,85812/31/51 11,701,720 146,272 5,116 141,155 107.189% 151,303 545 150,758 15,076 0 135,682 38,15912/31/52 12,052,772 150,660 5,116 145,543 107.189% 156,007 562 155,445 15,545 0 139,900 37,47212/31/53 12,414,355 155,179 5,116 150,063 107.189% 160,851 579 160,272 16,027 0 144,245 36,796$2,920,172 $10,514 $2,909,658 $290,968 $0 $2,618,690 $1,207,162(1) Total estimated market value based on information provided by City and County Includes 3% annual market value inflator.(2) Total net tax capacity based on mix of residential rental with a class rate of 1.25% (3) Original net tax capacity based on existing land value for the property to be included in the development (4) Total local tax capacity rate for taxes payable 2023 (code 7101) Exhibit IV Estimated Impact on Other Taxing Jurisdictions ReportCity of Fergus Falls, MinnesotaTax Increment Financing (Redevelopment) District No. 4-17801 W Stanton Ave RedevelopmentDraft TIF Plan Exhibits based on $5.929 MM new taxable value WithoutProject or TIF District With Project and TIF DistrictFinal Projected Hypothetical2022/2023 2022/2023 Retained New Hypothetical Hypothetical Tax GeneratedTaxable 2022/2023 Taxable Captured Taxable Adjusted Decrease In by RetainedTaxing Net Tax Local Net Tax Net Tax Net Tax Local Local CapturedJurisdiction Capacity (1) Tax Rate Capacity (1) + Capacity = Capacity Tax Rate (*) Tax Rate (*) N.T.C. (*)City of Fergus Falls 14,185,264 53.383% 14,185,264 $150,063 14,335,327 52.824% 0.559% 79,270Otter Tail County 141,110,920 33.984% 141,110,920 150,063 141,260,983 33.948% 0.036% 50,943ISD #544 28,327,542 17.780% 28,327,542 150,063 28,477,605 17.686% 0.094% 26,541Other (2) - 2.042% - - - 2.042% - -Totals 107.189%106.500% 0.689% * Statement 1: If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each ofthe taxing jurisdictions above, the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above)which would produce the same amount of taxes for each taxing jurisdiction. In such a case, the total local tax ratewould decrease by 0.689% (see Hypothetical Decrease in Local Tax Rate above). The hypothetical tax that theRetained Captured Net Tax Capacity of the TIF District would generate is also shown above.Statement 2: Since the projected Retained Captured Net Tax Capacity of the TIF District is not available to the taxing jurisdictions,then there is no impact on taxes levied or local tax rates. (1) Taxable net tax capacity = total net tax capacity - captured TIF - fiscal disparity contribution, if applicable. (2) The impact on these taxing jurisdictions is negligible since they represent only 1.91% of the total tax rate. Exhibit V Market Value Analysis Report City of Fergus Falls, Minnesota Tax Increment Financing (Redevelopment) District No. 4-17 801 W Stanton Ave Redevelopment Draft TIF Plan Exhibits: $5.929 MM new taxable value Assumptions Present Value Date 06/30/25 P.V. Rate - Gross T.I. 5.00% Increase in EMV With TIF District $12,005,055 Less: P.V of Gross Tax Increment 1,346,139 Subtotal $10,658,916 Less: Increase in EMV Without TIF 0 Difference $10,658,916 Annual Present Gross Tax Value @ Year Increment 5.00% 1 2028 73,959 63,889 2 2029 76,342 62,807 3 2030 78,797 61,740 4 2031 81,325 60,686 5 2032 83,929 59,647 6 2033 86,612 58,622 7 2034 89,375 57,612 8 2035 92,220 56,615 9 2036 95,152 55,633 10 2037 98,171 54,665 11 2038 101,280 53,711 12 2039 104,483 52,771 13 2040 107,782 51,845 14 2041 111,180 50,933 15 2042 114,680 50,035 16 2043 118,285 49,150 17 2044 121,998 48,279 18 2045 125,823 47,421 19 2046 129,762 46,577 20 2047 133,819 45,746 21 2048 137,998 44,928 22 2049 142,303 44,124 23 2050 146,736 43,332 24 2051 151,303 42,553 25 2052 156,007 41,786 26 2053 160,851 41,032 $2,920,172 $1,346,139 Exhibit VI Redevelopment TIF District Qualifications Report Authorize Signing of Engagement Letter Motion by _______________, second by _______________ and unanimously carried, to authorize the Chair of the County Board of Commissioners, the County Administrator, and the County Auditor-Treasurer to sign the engagement letter with the Office of the State Auditor for the 2023 Audit (Copy Attached). Wayne Stein From: Sent: To: Subject: Attachments: Good Morning, Stephanie Kuka <Stephanie.Kuka@osa.state.mn.us> Monday, March 18, 2024 10:33 AM Wayne Stein 2023 Otter Tail County Engagement Letter Otter Tail County Sgl Audit Engmt Letter 2023.pdf Attached is the engagement letter for the Office of the State Auditor 2023 audit of the Otter Tail County to be signed and returned to us. Please let me know if you have any questions. Thank you, S .. !\ Office of the State Auditor Stephanie Kuka, CPA Audit Director MN Office of the State Auditor 525 Park Street, Suite 500 Saint Paul, MN 55103 (651) 296-6291 1 STATE OF MINNESOTA Julie Blaha State Auditor March 18, 2024 flsA Office of the Stale Auditor The Honorable Wayne Stein, County Auditor-Treasurer Otter Tail County 510 Fir Avenue West Fergus Falls, Minnesota 56537 Members of the Board of Commissioners County Administrator Otter Tail County Suite 500 525 Park Street Saint Paul, MN 55103 We are pleased to confirm our understanding of the services we are to provide pursuant to Minnesota Laws for Otter Tail County for the year ended December 31, 2023. Audit Scope and· Objectives We will audit the group financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of Otter Tail County as of and for the year ended December 31, 2023. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis {MD&A), to supplement Otter Tail County's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part offinancial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Otter Tail County's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by accounting principles generally accepted in the United States of America (GAAP) and will be subjected to certain limited procedures, but will not be audited: • Management's Discussion and Analysis • Budgetary Comparison Schedules for the General Fund and each major special revenue fund • Schedule of Changes in Total OPEB Liability and Related Ratios -Other Postemployment Benefits • PERA retirement plan schedules • Notes to the Required Supplementary Information Main: (651) 296-2551 • Fax: (651) 296-4755 • TTY: (800) 627-3529 •State.Auditor@osa.state.mn.us • www.osa.state.mn.us An equal opportunity employer Otter Tail County March 18, 2024 Page 2 We have also been engaged to report on supplementary information other than RSI that accompanies Otter Tail County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the basic financial statements as a whole, in a report combined with our auditor's report on the financial statements: • Budgetary Comparison Schedules for the Prairie Lakes Municipal Solid Waste Authority and Chemical Dependency Debt Service Funds • Combining Statements of the Nonmajor Governmental Funds • Budgetary Comparison Schedules for the Nonmajor Governmental Funds • Combining fiduciary fund financial statements • Otter Tail County Community Development Agency component unit financial statements • Schedule of Deposits and Investments • Balance Sheet -By Ditch -County Ditch Special Revenue Fund • Schedule of Intergovernmental Revenue • Schedule of Expenditures of Federal Awards and related notes Separate engagement letters will be prepared for the following component units that we will also audit: • Prairie Lakes Municipal Solid Waste Authority-separately issued financial statements and management and compliance report. • Otter Tail County Community Development Agency-financial statements and management and compliance report will be included in the County's annual financial report and management and compliance report, respectively. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, issue an auditor's report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on- Otter Tail County March 18, 2024 Page 3 • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Auditor's Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of the Uniform Guidance; and the legal provisions of the Minnesota Legal Compliance Audit Guides, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions and to report in conformity with the provisions of the Minnesota Legal Compliance Audit Guides. As part of an audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (a) errors, (b) fraudulent financial reporting, (c) misappropriation of assets, or (d) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of group management and those charged with governance ofthe group Otter Tail County March 18, 2024 Page 4 of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of group management and those charged with governance of the group of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We intend to place reliance on the audit performed by component auditors of the Otter Ta ii County Housing and Redevelopment Authority and plan to make reference to the component auditors in our report on your financial statements. We will also request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. We have identified the following significant risks of material misstatement as part of our audit planning: • Risk of management override of controls • Risk of improper revenue recognition Please note that our audit planning is still in progress, and modifications may be made. We will inform you of any changes in significant risks as we conduct our planning of the audit. Our audit of the financial statements does not relieve you of your responsibilities. Audit Procedures-Internal Control We will obtain an understanding of the entity and its environment, including the system of group-wide internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and to design and perform audit procedures responsive to Otter Tail County March 18, 2024 Page 5 those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards . As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to group management and those charged with governance of the group of internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Otter Tail County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the 0MB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Otter Tail County's major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on Otter Tail County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Otter Tail County March 18, 2024 Page 6 Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of Otter Tail County in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you . These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedures or take any action that could be construed as assuming management responsibilities. The County understands this will result in additional costs and agrees to pay for these services. You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, related notes, and any other nonaudit services we provide. If you are unable to prepare the information needed for the financial statements, schedule of expenditures of federal awards, or related notes, or if the completion schedule varies significantly, we will, based on our staffing availability, provide the additional nonaudit services necessary to assist in the preparation of your draft financial statements, schedule of expenditures of federal awards, and related notes, in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on management's chart of accounts and other information determined and approved by management. You will be required to acknowledge in the management representation letter our assistance, if any, with preparation of the financial statements, schedule of expenditures of federal awards, and related notes, and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Furthermore, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. We will provide clerical assistance consisting of typing, formatting, and printing and/or binding the financial report. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (a) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (b) following laws and regulations; (c) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (d) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for Otter Tail County March 18, 2024 Page 7 the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America with oversight of those charged with governance; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (a) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (b) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (c) additional information that we may request for the purpose of the audit; (d) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence, and (e) access to component information, instructions issued by group management to components related to the consolidation process, persons at components (including management and those charged with governance), or component auditors. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters required by auditing standards generally accepted in the United States of America, Government Auditing Standards, and the Uniform Guidance. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance Otter Tail County March 18, 2024 Page 8 identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings, if applicable, should be available for our review. With regard to using or making reference to the auditor's report or the audited financial statements in a document other than your annual financial report, including bond offering official statements, you understand that prior to issuing the document you must provide the document to us. We will read and consider if any material inconsistencies or material misstatements of fact exist between the document and the auditor's report or audited financial statements. These services do not constitute an assurance engagement on other information. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for providing us with the other document. The County understands that this will result in additional costs and agrees to pay for these services. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon or make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the management representation letter that (a) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (b) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audite'd financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the management representation letter that (a) you are responsible for presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America; (b) you believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have Otter Tail County March 18, 2024 Page 9 changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing us with report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to publishing the financial statements on your website, you understand that websites are a means of distributing information and, therefore, we are not required to read the information contained in those sites or to consider the consistency of other information on the website with the original document. Engagement Administration, Fees, and Other At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide your governing body, management, and related organization representatives with copies of our reports. Management is responsible for all other distribution of the reports and the financial statements. Pass-through entities and others can obtain a copy of your report from our website or the federal audit clearinghouse. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of the Minnesota Office of the State Auditor and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under our supervision. Furthermore, upon request, we may provide copies of selected audit documentation to the Otter Tail County March 18, 2024 Page 10 aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained, pursuant to our record retention plan, for a period of ten years after the date the auditor's report is issued. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact those contesting the audit finding for guidance prior to destroying the audit documentation. We will be available throughout the year to answer questions, provide assistance, or assist you in implementing any of our recommendations. The Office of the State Auditor's use of Fl LR/Teams is solely to transmit and exchange information and is not intended to store Otter Tail County's information. Upon completion of the audit, Otter Tail County is responsible for downloading any files from Fl LR/Teams that it wishes to retain for its own records. Stephanie Kuka, Audit Director, is the lead on this engagement and is primarily responsible for the audit. Any questions or concerns that may arise during the course of the audit should be directed to the Audit Director. Our fees are based on standard hourly rates plus travel and any out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Auditing procedures are planned to be conducted remotely, to the extent possible. Periodic progress billings will be sent to you. The condition of your records and the assistance you are able to provide us affects both the timeliness and cost of the audit. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract when requested by you. Our 2021 peer review report can be found on our website at www.osa.state.mn.us. Reporting We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the governing body of Otter Tail County. We will make reference to the component auditors audit of the Otter Tail County Housing and Redevelopment Authority in our report on your financial statements. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add emphasis-of-matter or other-matter paragraphs to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state-that (a) the purpose of the report is solely to describe the scope Otter Tail County March 18, 2024 Page 11 of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (b} the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements ofthe Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to Otter Tail County and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please contact me at (651) .296-6291 or Stephanie.Kuka@osa.state.mn.us, or Stephanie Erickson, Audit Manager, at (651) 297-7106 or Stephanie.Erickson@osa.state.mn.us . If you agree with the terms of our engagement as described in this letter, please sign where provided below and return it to us. Sincerely, Stephanie Kuka, CPA, Audit Director Approved: This letter correctly sets forth the understanding of Otter Tail County. Chair, Board of County Commissioners Date County Administrator Date County Auditor-Treasurer Date Pelican Rapids City Acquisition of Tax Forfeited Land OTTER TAIL COUNTY RESOLUTION NO. 2024 - ___ WHEREAS, on the 21st day of November,2007; the City of Pelican Rapids acquired the following described tax forfeited parcel for an authorized public use: Parcel No. 76-000-99-0791-000 Haugen’s Rolling Acres - Lot 11 Block 1 State Deed No. 0203068 Recorded December 14, 2007, as Document 1031307, and WHEREAS, on the 14th day of November 2023, the City of Pelican Rapids determined that the city no longer needed this parcel for the authorized public use and unanimously passed Resolution 2023-38 approving the reconveyance of the above-described parcel to the State of Minnesota; and WHEREAS, on the 27th day of December 2023 the Reconveyance of Forfeited Lands to the State of Minnesota by a Government Subdivision (PT Form 975) was recorded as Document 1300649; and WHEREAS, the City of Pelican Rapids has verbally submitted a request to the Otter Tail County Board of Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at less than market value, NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $1.00 plus fees in recognition of the City of Pelican’s management and oversight of the above-described parcel since it was acquired by the City of Pelican Rapids in 2007 The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION Otter Tail County Resolution No. _____ _ WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Legislative-Citizen Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota's Environment and Natural Resources Trust Fund (ENRTF). The application is for construction of Phase 1 of the Echo Bay Master Plan to include the following, construction of bituminous access roads, bituminous parking lots, bituminous trails, and vault toilets within Echo Bay Park. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as: Kevin Fellbaum, Parks and Trails Director Otter Tail County 505 South Court Street, Suite 1 Fergus Falls, MN 56537-2757 Adopted at Fergus Falls, Minnesota, this 26th day of __ -=M=a=rc=h=---' 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________ _ Kurt Mortenson, County Board Chair Attest: ___________ _ Nicole Hansen, Clerk CERTIFICATION STA TE OF MINNESOTA COUNTY OF OTTER TAIL I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the County Board of said County on March 26th , 2024. Nicole Hansen, County Board Clerk m , MINNeSOTA MAPLEWOODSTATEPARK-OTTERTAILCOUNTY HEART OF THE LAKES REGIONAL TRAIL STATE PARK SEGMENT COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE COUNTY OF OTTER TAIL This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State" and the County of Otter Tail, hereinafter referred to as the "County". WITNESSETH: WHEREAS, the Commissioner of Natural Resources has the authority, duty and responsibility under Minnesota Statutes Section 85.012, sub. 41, to establish, develop, maintain and operate the Maplewood State Park; and WHEREAS, the State and the County are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly or cooperatively exercise common powers; and WHEREAS, the State owns land described as: Sec. 34, T136N, R42W and Sec. 3, 4, 10 and 9, T135N, R42W, identified as Maplewood State Park, Otter Tail County, as shown on the map attached and incorporated into this agreement as Exhibit A; and WHREAS, the State and the County have determined that the proposed development of a Segment of the Heart of the Lakes Regional Trail that will traverse Maplewood State Park, is of mutual and public benefit, and WHEREAS, the State and County have previously collaborated on the corridor selection, resource assessments, conceptual, preliminary and final engineering required for the proposed development of the segment of the Heart of the Lakes Regional Trail that is to be located within the boundaries of Maplewood State Park, hereinafter referred to as the "State Park"; and WHEREAS, the Final Plans and Specifications for the Heart of the Lakes Regional Trail, hereinafter referred to as the "Regional Trail" traversing the State Park, as developed by the County and approved by the State, are attached and incorporated into this agreement as Exhibit B; and WHEREAS, the State has previously requested revisions to and shall be permitted to approve prior to construction the final corridor for the Regional Trail and the State Park Equestrian Trail within the area proximate to the existing State Park "Trail Center", and the County has Concept Plans to address this request which are attached and incorporated into this agreement as Exhibit C; and WHEREAS, the State is prepared to permit the County to construct the Regional Trail as identified in the Plans and Specifications attached as Exhibit C and as approved by the State; and Maplewood State Park Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 1 of 6 WHEREAS, the County is prepared to construct the State Park Segment of the Regional Trail providing all necessary construction administration and construction oversight, construction engineering; and WHEREAS, the County shall confine all activities associated with the construction of the Regional Trail within the boundaries of the State Park to the limits of construction as identified in Exhibit B; and WHEREAS, upon completion, the administration, operations and maintenance of the Regional Trail shall be the sole responsibility of the County; and WHEREAS, upon the completion the State and the County shall cooperatively develop a separate Annual Maintenance Agreements which shall define all annual maintenance activities, schedules and cooperative actions; and WHEREAS, upon termination, the County shall restore the Regional Trail corridor to a condition consistent with its predevelopment condition or a State approved alternative; and WHEREAS, a resolution or copy of the County board meeting minutes authorizing the respective entities to enter into this agreement is attached and incorporated into this agreement as Exhibit D; and NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of the general public, the parties agree as follows: I. STATE DUTIES AND RESPONSIBILITIES a. The State shall provide technical assistance to the County during construction to assure the Regional Trail is constructed as proposed and that all resource considerations, design requirements and construction limitations are addressed as determined by the State for facilities of this type. b. The State shall provide written approval to the County to initiate construction of the Regional Trail within the boundaries of the State Park, without approval by the State. Written approval will be provided to the County by the State's designated Project Contact. c. The State shall be permitted to review and approve the final alignment of the Regional Trail and the State Park Equestrian Trail within the area proximate to the existing State Park "Trail Center", prior the initiation of construction. The States approval shall be based upon alternative alignments developed by the County as represented in Exhibit C. Written approval and concurrence to award a contract will be provided to the County by the State's designated Project Contact. d. The State shall be permitted to review and approve any modifications to the final plans or specifications for the Regional Trail as proposed by the County during construction. The State's comments shall be provided by the State's designated Project contact. e. The State shall be permitted to request modifications to the final plans or specifications for the Regional Trail during construction to address unanticipated impacts to State Park operations or natural or cultural resources. The State's request for modification shall be provided by the State's designated Project contact. f. The State shall permit the County to review and approve any alterations to the Regional Trail proposed by the State, within the boundaries of the State Park, during the term of this Agreement. g. Upon completion, the State shall provide technical assistance to the County with annual operations, Maplewood State Park 2 of 6 Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 maintenance and repair of Regional Trail within the boundaries of the State Park. h. The State and the County shall annually, cooperatively develop a separate Maintenance Agreement which shall define all scheduled maintenance activities, proposed maintenance schedules and cooperative actions as well as planned special events that may affect the State Park and/ or the Regional Trail. i. The State reserves the right to inspect the premises at all times i:o ensure that the County complies with the terms of this Agreement. II. COUNTY'S DUTIES AND RESPONSIBILITIES a. The County, in collaboration with the State, has developed Final Plans and Specifications for the segment of the Regional Trail that traverses the State Park and are represented in Exhibit B. These Final Plans and Specifications meet all applicable requirements of the ADA and Minnesota Stormwater Regulations for a facility of this type. b. The County shall develop, operate and maintain the Regional Trail within the State Park in compliance with Minnesota DNR's Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on DNR-administered lands. Operational Order 113 is incorporated into this agreement by reference and can be found at the following: http: //files.dnr.state.mn.us /assistance/grants/habitat/heritage/oporder 113.pdf. c. The County shall obtain all federal, state and local permits necessary for the construction of the Regional Trail. The State shall be permitted to review and approve all necessary permits and permit requirements relevant the construction or operations of the Regional Trail within the State Park. d. The County shall be solely responsible for the construction of the Regional Trail, including all construction contracts, contract administration, construction oversight, construction inspection. e. The County shall not initiate construction of the Regional Trail within the boundaries of the State Park without prior written approval of the State's designated Project Contact. f. The County shall permit the State to review and approve all modifications or revisions to the Regional Trail as defined in Exhibit C, proposed by the County during the term of this agreement. g. The County shall be permitted to review any alterations to the Regional Trail proposed by the State during the term of this Agreement. h. Upon completion, the County shall provide the State a copy of "As Built Plans and Record Surveys" for the Regional Trail within the boundaries of the State Park. i. Upon completion. of the County shall · be solely responsible for the maintenance, operations, and administration of the Regional Trail. J· The County shall notify the State in advance of all construction or maintenance activities within the boundaries of the State Park k. The County and the State shall annually, cooperatively develop a separate Maintenance Agreement which shall define all scheduled maintenance activities, proposed maintenance schedules and cooperative actions as well as planned special events that may affect the State Park and/ or the Regional Trail. Maplewood State Park Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 3 of6 1. The County reserves the right to inspect the premises at all times to ensure that the State is in compliance with the terms of this Agreement. III. FUNDING The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f)(g)(h) and (i) above through the standard internal purchasing process including, but not limited to, a separate requisition in which funds will be encumbered. The total obligation of the State is limited to the amount of funds legislatively appropriated and administratively allocated to this project. IV. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The County's liability shall be governed by and limited to the amount set forth in Minnesota Statutes, Sections 466.01-466.15, and other applicable law. V. TERM a. Effective Date: March 18, 2024, or the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. b. Expiration Date: March 18, 2049, for a period of twenty-five (25) years except as otherwise provided herein or agreed to in writing by both parties. The agreement can be extended with a written amendment as agreed upon and signed by both parties. VI. AUDIT Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and practices of the County relevant to the agreement shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State Auditor for a minimum of six (6) years from the end of this agreement. VII. ANTITRUST The County hereby assigns to the State any and all claims for overcharges as to goods and / or services provided in connection with this Agreement resulting from antitrust violations that arose under the antitrust laws of the United States and the antitrustlaws of the State of Minnesota. VIII. FORCE MAJEURE Neither party shall be responsible to the other or considered in default of its obligations within this Agreement to the extent that performance of any such obligations is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of inability to perform and take all necessary steps to bring about performance as soon as practicable. IX. CANCELLATION This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article III, upon thirty (30) days written notice to the County. This agreement may be cancelled by the County at any time with or without cause with (30) days written notice to the State. This Agreement may also be cancelled by the State if it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a level sufficient to allow for the completion of the activities covered Maplewood State Park 4 of 6 Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 under this agreement. The State will notify the County by written or fax notice. The State will not be obligated to pay for services provided after the notice is given and the effective date of cancellation. The State will not be assessed any penalty if the agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the necessary funds. The State shall provide the County notice of lack of funding within a reasonable time of the State's receiving that notice. X. GOVERNMENT DATA PRACTICES The County and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the County under this agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in this clause by either the County or the State. XI PUBLICITY AND ENDORSEMENT Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the County individually or jointly with others, or any subcontractors, with respect to the program and services provided from this agreement. The County shall comply with the ADA applicable to all publicity as referenced. XII. COMPLETE AGREEMENT This Agreement, and amendments, constitutes the entire agreement between the parties. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. XIII. AUTHORIZED REPRESETATIVES Any notice, demand or communication under this Agreement by either party to the other shall be deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, or by email to: The State's Authorized Representative is Don Delgreco, MNDNR State Park Manager, 39721 Park Entrance Rd, Pelican Rapids, MN, 56572, 218-863-8383, don.delgreco@state.mn.us, or his successor. The County's Authorized Representative is Kevin Fellbaum, Parks and Trails Director, 505 South Court Street, Suite 1, Fergus Falls, MN 56537, 507-283-5013, kfellbaum@ottertailcounty.gov, or his successor. Maplewood State Park Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 [The Balance of this Page Left Intentionally Blank] 5 of6 IN \VITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby. DEPARTMENT OF NATURAL RESOURCES By: ____________ _ Title: ______________ _ Date: ______________ _ DEPARTMENT OF ADMINISTRATION Delegated to Materials Management Division By: ____________ _ Title: _______________ _ Date: _______________ _ (Effective Date) STATE ENCUMBERANCE VERIFICATION COUNTY OF OTTER TAIL By: _________ _ Title: ___________ _ Date: ___________ _ COUNTY OF OTTER TAIL By: _________ _ Title: ___________ _ Date: ___________ _ Individual certifies that funds have been encumbered as req. by Minn. Stat. 16A.15 and 16C. 05. Signed: Karen Pot· ·in·DigitallysignedbyKarenPotvin V Date: 2024.03.18 13:38:29 -05'00' Date: Contract: 245380/No SWIFT PO Maplewood State Park Otter Tail County Heart of the Lakes Regional Trail MnDNR Parks & Trails 3/17 /24 6 of 6 RESOLUTION FOR SIGNATURES on JOINT POWERS AGREEMENT between OTER TAIL COUNTY and MINNESOTA DEPARTMENT OF NATURAL RESOURCES, DIVISION OF PARKS AND TRAILS OTTER TAIL COUNTY RESOLUTION NO. 2024 - _____ NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County agrees to proceed forward with the appropriate signatures to sign a Joint Powers Agreement with the Minnesota Department of Natural Resources, Division of Parks and Trails for the development, operations, and maintenance of the Heart of the Lakes Regional Trail within the boundaries of Maplewood State Park. The Joint Powers Agreement includes a willingness to secure and guarantee the local share of costs associated with this project and the future operation and maintenance and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. BE IT FURTHER RESOLVED THAT, Kevin Fellbaum, Otter Tail County Parks and Trails Director is hereby authorized to act as agent on behalf of OTTER TAIL COUNTY. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26 day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26 day of March 2024. ________________________________ Nicole Hansen, Clerk I:\Board Actions\2024\Foth NEOT Ash cell\M 03202024 Ash expansion PSA.docx MEMORANDUM Date: March 20, 2024 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Jeff Haugen, Landfill and Transfer Station Supervisor From: Chris McConn, P.E., Solid Waste Director RE: Professional Services Agreement for Ash Monofill Expansion Design and Permitting I. BACKGROUND Otter Tail County (County) owns and operates a municipal combustor ash monofil located at its Northeast Otter Tail facility (SW‐544) near New York Mills. This landfill receives combustor ash from the Prairie Lakes Municipal Solid Waste Authority (PLMSWA). PLMSWA is pursuing an ash reutilization program for future use of generated ash. Until the new program is fully established, PLMSWA has asked the County to pursue additional ash disposal capacity. II. PROPOSAL Upon request, the County’s landfill consultant, Foth, has prepared a proposal (amendment to existing Professional Services Agreement) to design an expansion to the ash monofil; and prepare a permit application (to the Minnesota Pollution Control Agency) for the same. The amendment is for $34,000.00. If permitted, the County is not required to construct the expansion. III. RECOMMENDATION Authorize the Solid Waste Director to execute the attached amendment to the existing Professional Services Agreement with Foth for $34,000 for design and permit application for expansion of the ash monofil. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 X:\E-Div Bus Dev\Clients\Otter Tail County MN\SW-544 Major Mod\P-Otter Tail County NEOT Major Modification.docx Major Permit Modification (SW-544) for Expansion of Ash Landfill 8550 Hudson Boulevard North Eagle Point Office Center II, Suite 100 Lake Elmo, MN 55042 (651) 288-8550 foth.com February 21, 2024 Mr. Chris McConn, P.E. Solid Waste Director, Otter Tail County 1115 North Tower Road Fergus Falls, Minnesota 56537 RE: Proposal for Engineering and Consulting Services Major Permit Modification (SW-544) for Expansion of Ash Landfill Dear Mr. McConn: Thank you for the opportunity for Foth Infrastructure & Environment, LLC (Foth) to provide this proposal for a major permit modification for the expansion of the ash monofil at the Northeast Otter Tail (NEOT) landfill facility. It is our understanding that Otter Tail County (County), in partnership with the Perham Resource Recovery Facility (PRRF), are interested in opportunities to extending the current life of the ash monofill at the NEOT landfill facility. The NEOT landfill (including both the demolition landfill and the ash monofill) was issued its current SW-544 operating permit on September 22, 2022. The permit authorized development of the ash monofill through Cell VI. Cell VI was constructed in 2021. Based on the topographic survey that occurred at the facility on October 19, 2023, it is estimated that approximately 70,140 cubic yards of airspace remain for the ash monofil. This proposal includes assistance with the preparation and submittal of a major modification of the issued SW-544 permit to the MPCA for the expansion of the ash monofill. Foth staff are familiar with the needed permitting efforts for the Landfill, having completed the 2015 permit renewal application, subsequent annual operating reports, and provided design and oversight for the construction of Cell VI at the ash monofill. Our project objectives and approach, along with the specific tasks that will be addressed, are described in the attached documents. If our scope of work, budget, schedule, and agreement to proceed meet with your approval, please indicate your acceptance by signing and returning one copy of the agreement via email. We look forward to working with the County with the execution of this project. If you have questions regarding our submittal, please contact Cami Van Abel at (651) 288-8590 or Cami.VanAbel@foth.com. Sincerely, Foth Infrastructure & Environment, LLC ~Foth Mr. Chris McConn Otter Tail County February 20, 2024 Page 2 Cami Van Abel, P.E. Nathan Klett, P.E. Lead Environmental Engineer Senior Client Manager Licensed in IA, MN, SD, TX Licensed in WI, MN Enclosure(s) Attachment 1: Scope of Work Attachment 2: Agreement for Services Addendum #19 NEOT Ash Monofill New York Mills, Minnesota SW-544 Major Permit Modification February 20, 2024 Attachment 1 - Scope of Work I. Our Understanding of Your Project The NEOT landfill (including both the demolition landfill and the ash monofill) was issued its current SW-544 operating permit on September 22, 2022. The permit authorized development of the ash monofill through Cell VI. Cell VI was constructed in 2021. Based on the topographic survey that occurred at the facility on October 19, 2023, it is estimated that approximately 70,140 cubic yards of airspace (including final cover materials) remain for the ash monofill. It is Foth’s understanding that the County is simultaneously pursuing opportunities to reduce and/or reuse ash waste (through beneficial re-use such as road construction) and maintain options for continued land disposal for ash waste produced from PRRF. Continued land disposal of ash waste beyond the current permitted volume at the NEOT landfill facility will require a major permit modification approval from the Minnesota Pollution Control Agency (MPCA). A conceptual expansion of the ash monofill was developed by Foth and provided to the County in November 2023 and will be referenced for the major permit modification expansion. II. Scope of Services Foth proposes to provide the following engineering and consulting services for assistance with the submittal of a major permit modification for the NEOT ash monofil. Task 1 – Submittal of Major Permit Modification Foth staff will prepare updated permit plan sheets and associated plans for a proposed major permit modification for expansion of the ash monofill. It is assumed the following plan sheets provided in the December 2015 permit application will be modified to reflect the proposed ash monofill expansion: Drawing No. 1 – Title Sheet Drawing No. 2 – Existing Conditions Drawing 4 – Site Sequencing Drawing 5 – Subbase Grades Drawing 6 – Base Grades Drawing 7 – Leachate Collection System Drawing 11 – Final Grades Drawing 12 – Engineering Cross Sections Drawing 13 – Environmental Monitoring Plan Drawing 15 – Details Drawing 16 – Details Drawing 12 – Stormwater Management Plan It assumed an additional sheet will be compiled specific to the expansion area and the piggyback details for the demolition landfill. The submittal will also include the MPCA form, “Permit Application for Issuance, Reissuance, or Major Modification, w-sw3-33”, and select sections from the December 2015 permit application to support the proposed expansion. This proposal assumes that MPCA comments derived from the review of the major modification application submittal can be sufficiently addressed in no more than 30 hours (20 hours of staff engineer time and 10 hours of CAD technician time). Additional tasks associated with the major permit modification include: 1. Revision of the Environmental Sampling and Analysis Plan (ESAP). The proposed ash expansion will require the abandonment of MW-8A and MW-8B and possibly MW-20A and MW-20B. The ESAP will be reviewed to determine if the wells need to be replaced and, if so, proposed locations and depths will need to be determined. 2. Updated permit volume capacity calculations. Airspace calculations will be performed to reflect the additional airspace gained for ash disposal with the proposed expansion. 3. Alternative liner assessment for the piggyback over the demolition landfill. The current liner system requires 3-feet of clay overlain by a 60-mil high density polyethylene (HDPE) geomembrane. It is Foth’s understanding that the County is pursuing a final cover construction project for both the ash monofill and the demolition landfill. A portion of the area targeted for piggyback expansion over the demolition landfill is included in the proposed final cover construction project. The final cover profile is expected to include a 40-mil low linear density polyethylene (LLDPE) geomembrane cover, with approximately 18” of soil cover. Foth is proposing that, in lieu of the 3-feet of clay with 60 mil HDPE, the liner profile for the piggyback portion (overlying the demolition landfill slope) includes the 40 mil LLDPE geomembrane (where placed), overlain by a geosynthetic clay liner (GCL), overlain by a 60 mil HDPE geomembrane, with a 12” thick sand drainage layer. The proposed GCL will serve two purposes: allow for additional ash airspace disposal by reducing the thickness of the liner system on the side slope and reduce concern for waste mass stability issues with meeting clay density performance requirements for a liner system placed over the top of the underlying demolition waste mass. It is expected that the expansion cell floor will consist of the conventional 3-feet of clay and 60-mil HDPE geomembrane as that is where leachate will be collected. The report, “Wisconsin Department of Natural Resources Alternate Liner Study”, dated July 2021 prepared by Golder Associates, Inc. will be referenced to support the proposed alternative liner assessment. III.Reimbursement and Schedule Foth’s cost estimate to complete the scope of services as described above is $34,000. The costs associated with this work will be billed on a time and materials basis using the 2024 Labor Rate and Resource Charge Schedule previously provided to the County as part of Addendum 17 and 18 of our Standard Agreement for Professional Services. Upon authorization to proceed, a draft submittal of the major permit modification submittal will be provided to the County to review within 6 weeks. The final submittal will be compiled and provided to the MPCA within 2 weeks of receiving County review comments. IV.Agreement to Proceed Our services will be provided in accordance with the attached Addendum to our Agreement for Professional Services terms and conditions (Terms). Please review and return a signed copy to authorize us to begin. Should you desire to authorize our services through the use of a Purchase Order, the previously referenced Terms shall govern and replace those on the Purchase Order. Should we start services upon a verbal authorization it is with the understanding they are provided in accordance with the above referenced Terms. Should you have any questions regarding these Terms, or any other matter, please contact us. If the above Terms are not acceptable, please notify us in writing before we begin providing services. Foth Project ID 0024O006.00Foth Release Date February 20, 2024Addendum No. 19Page 1 of 3 X:\E-Div Bus Dev\Clients\Otter Tail County MN\SW-544 Major Mod\C-Otter Tail County Solid Waste - NEOT Major Mod.docxFORM RSK014-A (12/06) STANDARD FORM OF ADDENDUM (Agreement for Professional Services) This Agreement shall be an addition to, and subject to the conditions contained in that Standard Conditions of Agreement for Professional Services dated March 1, 2019 (see SECTION 4, SPECIAL CONDITIONS) between Foth Infrastructure & Environment, LLC (ENGINEER), and Otter Tail County Solid Waste (OWNER). WHEREAS the OWNER wishes to engage the ENGINEER to provide various services as described below, in accordance with ENGINEER procedures, standards, and normal billing practices, and WHEREAS the project to which such services apply is referred to as the PROJECT and described generally as follows: To provide professional services as they relate to solid waste management consulting for the Otter Tail County Department of Solid Waste Northeast (NEOT) Landfill (SW-544) for a major permit modification to request expansion development of the ash monofil. WHEREAS the ENGINEER has agreed to perform such work. NOW, THEREFORE, and in consideration of the above, the ENGINEER and the OWNER do hereby agree and covenant as follows: SECTION 1 – SERVICES FOR NORTHEAST OTTER TAIL LANDFILL (SW-544) See attached proposal letter. SECTION 2 - COMPENSATION AN INITIAL PAYMENT OF Zero Dollars ($0) shall be made upon execution of this Agreement and credited to the OWNER's account at final payment. See attached proposed letter. The cost will not exceed ENGINEER’s estimate without prior approval from the OWNER. Payments are due and payable forty-five (45) days from the date of the ENGINEER's invoice. Amounts unpaid forty-five (45) days after the invoice date shall bear interest at the rate of one percent (1%) per month from invoice date. Other Compensation: It is understood that when requested by the OWNER, the ENGINEER shall procure the services of independent inspection bureaus, laboratories, soil exploration firms, etc. However, this is for the convenience of the OWNER and the ENGINEER shall provide coordination only of these services at the labor rates determined above. If not billed direct by the providers, the ENGINEER shall pass the costs of the independent services to the OWNER for payment with a surcharge of 10% to cover the processing expenses of the ENGINEER. SECTION 3 - TIMETABLE Foth Project ID 0024O006.00Foth Release Date February 20, 2024Addendum No. 19Page 2 of 3 X:\E-Div Bus Dev\Clients\Otter Tail County MN\SW-544 Major Mod\C-Otter Tail County Solid Waste - NEOT Major Mod.docxFORM RSK014-A (12/06) See attached proposal letter. SECTION 4 – NOTICES All notices and other communications required or permitted under this Agreement shall be in writing, and hand delivered or sent by email, registered or certified mail, return-receipt requested, postage prepaid, or by overnight delivery service and shall be effective upon receipt at the following addresses or as either party shall have notified the other party: To OWNER: To ENGINEER: Chris McConn Nathan Klett Solid Waste Director Senior Client Manager Otter Tail County Foth Infrastructure & Environment, LLC 520 Fir Avenue West 8550 Hudson Boulevard North, Suite 105 Fergus Falls, MN 56537 Lake Elmo, MN 55042 cmconn@co.ottertail.mn.us nathan.klett@foth.com Foth Project ID 0024O006.00Foth Release Date February 20, 2024Addendum No. 19Page 3 of 3 X:\E-Div Bus Dev\Clients\Otter Tail County MN\SW-544 Major Mod\C-Otter Tail County Solid Waste - NEOT Major Mod.docxFORM RSK014-A (12/06) SECTION 5 - SPECIAL CONDITIONS The following language replaces SECTION III, GENERAL PROVISIONS, Item 3.1.2. in the Standard Conditions of Agreement for Services dated March 1, 2019: Neither party to this Agreement will be liable to the other party for delays in performing the Services, or for the direct or indirect cost resulting from such delays, that may result from a Force Majeure condition. Each party will take reasonable steps to mitigate the impact of any force majeure. If Consultant is delayed in the performance of the Work due to acts, omissions, conditions, events, or circumstances beyond its control and due to no fault of its own or those for whom Consultant is responsible, the Contract Time(s) for performance as well as the Contract Price shall be reasonably extended by Change Order. By way of example, events that will entitle Consultant to an extension of the Contract Time(s) include acts or omissions of Client or anyone under Client’s control (including separate contractors), changes in the Work, Differing Site Conditions, Hazardous Conditions, wars, floods, labor disputes, unusual delay in transportation, epidemics, earthquakes, adverse weather conditions not reasonably anticipated, and other acts of God (Force Majeure Condition). For clarity purposes, labor shortages or supply chain disruptions resultant from epidemic or pandemic events are specifically to be considered grounds constituting a Force Majeure Condition. Labor shortages and inefficiencies, delays, escalation, or cost impacts resulting from labor shortages or supply chain disruptions associated with such an event shall be considered grounds for a Force Majeure Condition event and shall afford Consultant the opportunity for schedule and cost relief associated with such an event. All other provisions of that Agreement referred to above shall remain in force unless otherwise modified or deleted above. IN WITNESS WHEREOF the parties hereto set their hands and seals dated this 20th day of February, 2024. For ENGINEER: For OWNER: Foth Infrastructure & Environment, LLC Otter Tail County Solid Waste By: By: Name (Please print): Bruce D. Rehwaldt, P.E. Name (Please print): Chris McConn, P.E. Title: Senior Client Manager Title: Director By: By: Name (Please print): Nathan O. Klett, P.E. Name (Please print): Title: Senior Client Manager Title: OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER I:\BIDDING & CONTRACTS\2024\NEOT OPERATING CONTRACT\M Board 03202024.docx MEMORANDUM Date: March 20, 2024 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Jeff Haugen, Landfill and Transfer Station Supervisor From Chris McConn, P.E. Re: Landfill Operator Contract I. Background Information Scott Hofland Construction, Inc. has provided contract landfill operator services to the County since approximately 1987. Mr. Hofland has expressed his desire to retire. In accordance with the Contract, Scott Hofland Construction, Inc. may assign rights to another party only with Board approval. Curt Osterfeld, North Central, Inc. desires to receive rights to the Contract. The Solid Waste Department and Mr. Hofland have both met with Mr. Osterfeld to discuss this option. Attached are letters from Mr. Hofland and Mr. Osterfeld. Solid Waste Department staff have reviewed the qualifications of North Central, Inc., and negotiated the terms of a contract with North Central, Inc. II. Considerations The attached Agreement has been drafted in coordination with Mr. Osterfeld to formalize the transfer of the work. III. Recommendations I recommend the Board of Commissioners authorize execution of the Agreement. SOLID WASTE Solid Waste Administration/Recycling Center 11 1 5 North Tower Road Fergus Falls, MN 56537 2-20-2024 To the Ottertail County Solid Waste Department and Board: This letter is to inform the Ottertail County Solid Waste Department of my intention to retire in the upcoming year. I ask the County to renew my current contract, with updated pricing, until a succession plan can be implemented. I also recommend that the Solid Waste Department, with board approval, transfer my contract to North Central INC. (NCI) as I have agreed to sell my business to NCI upon board approval. I have worked with Curt Osterfeld since he started NCI in 2008. Curt has a solid understanding of my business and the work we do at the landfills. NCI has helped me with several projects at the landfills, moves my equipment when needed, and provides backup equipment when needed. Bryan Maijala (an employee of NCI) has helped me and backed me up at the landfills for the last 4 years, typically when I take vacation. Bryan has a good handle on the day-to-day requirements at the landfill. Upon approval and sale to NCI, I will be available for consultation to NCI for a period of 30 months. I feel that NCI will provide the County with the best value and smooth transition as operations at the landfill move forward. I would like to thank the Solid Waste Department for the working relationship we have had for the past 36 years. I hope you feel as I do and approve of this planned out succession. Scott Hofland Scott Hofland Construction INC 2-20-2024 To the Ottertail County Board: I am requesting the board renew the operating contract with Scott Hofland Construction INC for NEOT and Henning landfills with the understanding that upon approval and successful purchase of Scott's equipment and assets. by North Central Inc. the board will support the transfer of the contract to North Central Inc. As you are aware, the contract requirements have changed. Most notable insurance requirements and GPS capabilities. Hourly rates and base fee in the contract need to be adjusted to reflect the current rates discussed between Hofland and the Solid Waste Department. See attached rate sheets which also include pricing for GPS requirements. It must also be noted that the rates of the contract will not change when transferred to NCI. GPS related fees will apply once implemented. Monthly base fees will be adjusted if insurance requirements exceed policy limits of insurance currently held by North Central INC. Please review the attached information for your consideration and approval. Thank you: 1 NORTHEAST AND HENNING LANDFILLS THIRD PARTY OPERATING AGREEMENT THIS AGREEMENT, made by and between the County of Otter Tail, State of Minnesota, by and through its County Commissioners, hereinafter referred to as “County”, and North Central, Inc. P.O. Box 365, Perham, Minnesota hereinafter referred to as the “Contractor”. WHEREAS, the County owns the Northeast Otter Tail Demolition Landfill and Ash Monofil (Minnesota Pollution Control Agency Permit Number SW-544) located in Pine Lake Township, Otter Tail County, Minnesota (NEOT Landfill); and the Henning Demolition Landfill (MPCA Permit Number SW-395) located in Henning Township, Otter Tail County, Minnesota (Henning Landfill) hereafter referred to collectively as Landfills. WHEREAS, County entered into a Contract with Scott Hofland Construction effective June 1, 2002 for the operation of the NEOT Landfill. The Contract renews annually unless a notice of termination is provided at least 90 days prior to expiration (May 31st). The contract has been modified periodically to change the monthly and hourly rates. Operation of the Henning Landfill has also been included as part of the work performed. WHEREAS, Scott Hofland Construction requested and received a rate change in 2023 increasing the monthly fee to $1,750 per month for the NEOT Landfill and $1,350 per month for the Henning Landfill. Hourly rate is $135.00 (equipment and operator). WHEREAS, Scott Hofland, Chief Executive Officer for Scott Hofland Construction, Inc., submitted written correspondence on February 20, 2024 of his desire to renew his contract; and sell his business, contingent on Contract renewal and Contract transfer to North Central, Inc. (Contractor). WHEREAS, Contractor has reviewed the terms of this Agreement. Contractor desires to purchase Scott Hofland Construction, Inc. and transfer contract. Contractor has submitted qualifications to perform the work and proposed monthly and hourly rates for reimbursement. NOW, THEREFORE, it is hereby agreed between the Contractor and the County as follows: A) Transfer of Contract County does hereby allow Scott Hofland Construction to transfer its Contract with County to North Central, Inc. (Contractor). 2 B) Employment and Independent Contract Status County and Contractor enter this Agreement whereby Contractor provides landfill operating services to Otter Tail County, Minnesota, as herein described. It is agreed that nothing contained in this contract is intended or should be construed as creating the relationship of co-partner, joint venture, or an association with the County and Contractor. Contractor is an independent contractor and neither they, their employees, agents, subcontractors, are representatives of the County. Except as otherwise provided herein. From any amounts paid to Contractor there shall be no deduction for federal income tax or FICA payments, nor for any state income tax, nor for any purposes which are associated with an employer/employee relationship unless otherwise required by law. Payment of federal income tax, FICA payments, and other payroll deductions and taxes are the sole responsibility of the Contractor. C) Records and Reports Contractor shall submit to the County on a monthly basis necessary records documenting: 1. Hours on a daily basis, in which Contractor provided services including description of equipment and personnel utilized (in accordance with currently approved rates) and location (NEOT or Henning). 2. Total estimate of borrow material moved and spread. Estimate can be based on truck loads, area covered, or some other reasonable method. 3. A summary map of working face for each landfill shall be furnished on or about the first business day of the month with approximate dimensions. Map should also show approximate area that has received cover material in the past month. D) Terms This agreement shall be in effect from the 1st day of June 2024 until the 31st day of May 2026. Unless either party gives written notice to the other at least 90 days prior to the expiration of this contract, this contract shall be renewed for an additional term of one year subject to all the terms and conditions contained herein, and therefore for successive subsequent one-year periods. Contractor may request changes in rates no later than February 1, 2026 to take effect on the anniversary of the contract (June 1, 2026). Future renewal rates shall be received no later than February 1 of each year. E) Duties of the Contractor Contractor agrees: 1. To provide all necessary services and equipment to maintain the Landfills including grading and compacting waste; and placing cover material to the 3 permitted grades and in accordance with permit conditions specified by the Minnesota Pollution Control Agency. 2. Grade waste and cover material to permitted final waste grades. Waste shall be graded so that it is within one foot (+/-) of the aforementioned permitted final waste grades. 3. If County provides GPS equipment and control, utilize GPS equipment to stake waste grades. 4. Manage clean concrete and clean shingle stockpiles when requested. This includes pushing up the piles. 5. Comply with the directions of the Otter Tail County Solid Waste Director, Landfill Supervisor and MPCA rules regarding compaction, filling, cover and other daily site operations including the removal, before covering, of all unacceptable waste items. 6. Meet on an annual basis with County staff to review past year’s operations and plans for next year. The meeting should occur between January 1 and March 30 to discuss the following: i. Annual survey and isopachs (prepared by others) to identify overfilled areas and plan fill sequencing for next year. ii. Review closure plans and needed capital improvements iii. Covering practices iv. Regulatory Enforcement issues v. Access road location and suitability vi. Contract, billing and budgetary topics vii. MPCA correspondence including enforcement and compliance related topics. 7. To follow all state, County and local regulation applicable to the performance of Agreement. 8. See that all labor involved at the Landfills shall be accomplished with work forces which are adequate to ensure the satisfactory completion of Contractor’s duties at all times, failure to perform satisfactorily shall be excused only if adverse conditions caused by weather or similar occurrences prohibit such performance. 9. To maintain the entire site in a nuisance free aesthetic manner consistent with the positive image that County wishes to portray relative to solid waste disposal activities. This shall include but not be limited to periodic covering. 10. To at all times during the term of this Agreement, at their own expense, maintain in force insurance as specified herein and approved by the County. 4 Minimum liability limits under the policy or policies in effect shall be: $1,000,000 for general liability – bodily injury, death and property damage per claimant $2,000,000 for general liability - bodily injury, death and property damage per occurrence. Workers Compensation in accordance with statutory requirements. $1,000,000 Automobile Liability - bodily injury, death and property damage (owned, hired and non-owned vehicles) each person, each occurrence, each accident. Insurance limits shall also be equal to or greater than tort limits capping claims against municipalities in accordance with Minnesota Statute 466. Insurance shall include Otter Tail County as an additional insured. 11. To keep confidential and not disclose or furnish to anyone, other than designated employees of the County, any information received during the term of this Agreement, or any extensions or renewals thereof, with regard to personnel, financial or other affairs of the County. This paragraph shall be a continuing agreement and covenant and shall survive any termination of this Agreement. F) Duties of the County County agrees to: 1. Provide Contractor with certain resources for fulfilling its duties. These items are limited to: i. Use of steel storage building at the NEOT landfill to store equipment and supplies; and do routine maintenance of equipment. ii. Use of electricity and outlets available on-site at both Landfills. iii. Use of bathrooms and any water available at both Landfills. iv. Use of available soils on-site for cover material (if any) as directed by landfill supervisor – except topsoil. 2. Regarding operation of the Landfills: i. County will manage clean shingle and clean concrete stockpiles. Contractor shall assist when requested. ii. Manage scalehouse including initial waste identification and acceptance (prior to unloading), documentation of quantities; and receipting of financial accounts with customers. 5 iii. Upon receipt from customers at scalehouse, County shall manage, store, reuse, process and/or transfer the following materials to third party vendors: tires, appliances, white goods, electronics, yard waste, brush, municipal solid waste (MSW), scrap metal, household hazardous waste and recyclables. iv. Provide staff and resources to mow grass, remove snow, manage leachate collection system, and perform routine monthly inspections (as required by MPCA). v. Retain third parties to perform a variety of services including permitting, environmental sampling (stormwater, groundwater and leachate), engineering design, preparation of annual reports; and annual topographic surveys. vi. Perform waste grade staking. This work may be performed by a third party or County. County may also purchase GPS equipment to be operated by County or Contractor. vii. Financial assurance viii. Construction of liners and final covers. G) Rates 1. The County agrees to pay Contractor a rate per month for his commitment to provide and maintain equipment continuously on site. Such equipment shall be capable to provide site operations including but not limited to adequate covering and compaction, moving and transporting cover material, and road maintenance and snow plowing. Further County agrees to pay Contractor a sum per hour for the actual time in which Contractor is operating its equipment in performance of its obligations under this Agreement. Initial rates shall be as follows: Fee Schedule Table NEOT Landfill Monthly Fee $1,800.00 per month Henning Landfill Monthly Fee $1,400.00 per month Dozer (without operator) $75 per hour Motor Grader (without operator) $75 per hour Tracked Excavator (w/o operator) $95 per hour Laborer $45.00 per hour Equipment Operator $65.00 per hour 2. Compensation will be adjusted in 2025, effective June 1st based on the Consumer Price Index for all Urban Customers (CPI-U). This adjustment is based on the “All Items Index” for the U.S. City Average for the previous year. This adjustment shall be rounded to the nearest penny per unit of compensation (per month or per hour) as provided in the Fee Schedule Table. 6 3. Starting in 2026, the Parties agree to conduct an annual rate review to determine the adequacy of the monthly and hourly rates of payments agreed to be paid herein. The review shall consider all costs and expenses of Contractor necessary in providing the equipment and services under this Agreement. The fees contained herein may be increased by mutual agreement as a result of this review pursuant to the standards set forth in Minnesota Statutes 375.21. H) Assignment Contractor acknowledges that the services to be rendered are unique and personal. Accordingly, Contractor may not assign any of his rights, duties or obligations under this Agreement without written approval of the County. In the event that Contractor’s company would be sold during the term of this Agreement, all rights under the terms and conditions of this Agreement will be terminated and may not be assigned to purchaser without option for County to solicit new bids. The rights and obligations of the County under this Agreement shall not be assigned by the County to any other party without the Contractor’s written approval. I) Indemnification 1. Contractor shall take all precautions necessary to protect the public against injury and shall defend, indemnify, and save the County harmless from all damages and claims of damages and claims of damage that may arise by reason of any negligence on the part of Contractor, his agents, employees or independent contractors, while engaged in the performance of this Agreement and against any and all claims, liens, and claims of liens for labor performed or material furnished incidental to the performance by Contractor of his obligations under this Agreement, including claims for material or services furnished subcontracted for by Contractor with or without authorization from the County. Contractor shall also defend, indemnify, and save the County harmless from and against all liabilities, losses, damages, costs and expenses (including attorneys’ fees) and expenses or, cause of action, suits, claims, demands and judgements of any nature arising from the violation of any agreement, warranty, covenant or condition of this Agreement. 2. The County shall take all precautions necessary to protect the public against injury and shall defend, indemnify and save Contractor harmless from all damages and claims of damage that may arise by reason of any negligence on the part of the County, its agents, employees or independent contractors, while engaged in the performance of this Agreement and against any and all claims, liens, and claims of liens, and claims of liens for labor performed or material furnished incident to the performance by the County of its obligations under this Agreement, including claims for material or services furnished or subcontracted for by the County with or without authorization from Contractor . The County shall also defend, 7 indemnify, and save Contractor harmless from and against all liabilities, losses, expenses of Contractor , cause of action, suits, claims, demands and judgements of any nature arising from the violations of any agreement, warranty, covenant or condition of this Agreement. J) Insurance 1. Minimum liability limits under the policy or policies in effect shall be: $1,000,000 for general liability – bodily injury, death and property damage per claimant $2,000,000 for general liability - bodily injury, death and property damage per occurrence. Workers’ Compensation in accordance with statutory requirements. $1,000,000 Automobile Liability - bodily injury, death and property damage (owned, hired and non-owned vehicles) each person, each occurrence, each accident. Insurance limits shall also be equal to or greater than tort limits capping claims against municipalities in accordance with Minnesota Statute 466. Insurance shall include Otter Tail County as an additional insured. 2. Prior to Contractor executing this Agreement, Contractor shall furnish the County with certificates of insurance and associated endorsements, setting forth that the County is a certificate holder and an Additional Insured. 3. Any policy obtained and maintained under this article shall provide that it shall not be cancelled, materially changed, allowed to lapse or not renewed without thirty (30) days prior written notice thereof to the County’s authorized agents. K) County Designee The Solid Waste Director of Otter Tail County shall have the rights and authority to act on behalf of the County in executing the County’s duties. L) Notices Any notices required or desired to be given under this Agreement shall be deemed given if in writing, sent by First Class Mail, to the following: 8 County: Otter Tail County Solid Waste Director Chris McConn, P.E. 1115 N Tower Rd Fergus Falls, MN 56537 Email: cmcconn@ottertailcounty.gov Phone: 218-998-8950 Contractor: North Central, Inc. Curt Osterfeld 47847 410th Street P.O. Box 365 Perham, MN 56573 Email: needdirtcallcurt@gmail.com Phone: 218-346-7625 M) Waiver of Breach The waiver by the County of a breach of any provision of this Agreement by Contractor shall not operate or be construed as a waiver of any subsequent breach by the County. No waiver shall be valid unless in writing and signed by an authorized agent of the County. N) Law This Agreement is subject to the laws of the United State of America, the State of Minnesota and ordinances of the County of Otter Tail. In the event that any provision of this Agreement shall be held to be contrary to law or ordinance by a court of competent jurisdiction from whose final judgement or decree no appeal has been taken within the time provided, such provision or provisions shall be void, and all other provisions of this Agreement shall remain in full force and effect. O) Entire Agreement and Modifications This Agreement constitutes the entire Agreement between the County and Contractor, whether oral, or in writing, and there are no warranties, representations, or agreements except as set forth herein. 9 IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. OTTER TAIL COUNTY Kurt Mortenson, Board of Commissioners, Chair Date ATTEST: Nicole Hansen, Clerk Date NORTH CENTRAL, INC. Curt Osterfeld, Chief Executive Officer Date ATTEST Date Printed Name and Title TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: 2024 Bituminous Supply 2 of 4 Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize signatures of appropriate county officials on 2024 seasonal supply of hot mix bituminous materials contract with Central Specialties, Inc. Background Information: This contract was awarded on February 27, 2024. As specified in the bid package, the specific quantity purchased from each paving vendor varies throughout the season depending where bituminous plants are located in comparison to the Highway Department's maintenance paving locations. The contract is enclosed for review. We are awaiting the remaining two bituminous supply contracts to be returned via mail. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov COUNTY OF OTTER TAIL STATE OF MINNESOTA CONTRACT SEASONAL SUPPLY OF HOT MIX BITUMINOUS This agreement, made this 27th day of February , 20 24 , between the County of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and Central Specialties, Inc. of Alexandria, MN party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish bituminous materials for the 2024 construction season , as shown in the proposal for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work after as called for by the County Engineer , and will have same completed in every respect to the satisfaction and approval of the County, on or before __________ _, 20 __ IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Contractor ha hereunto subscribed ___ name ___ _ Dated at Fergus Falls, MN , this ___ day of ________ ~ 20--2±_. COUNTY OF OTTER TAIL by _______________ _ County Board Chair CENTRAL SPECIAL TIES, INC. Contractor Approved as to form and execution this ____ day of _____________ , 20 --2±_. County Attorney Letting Date: Contract No. State Project No. Federal No. Class of Work Seasonal Supply of Hot Mix Bituminous F ebruaty 2 I. 2024 COUNTY OF OTTER TAlL (STATE OF MINNESOTA) HIGHWAY DEPARTMENT PAYMENT AND PERFORMANCE BOND Bond No. 369939V FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS PART A: PAYMENT KNOW ALL PERSONS BY THESE PRESENTS, That We, Central Specialties, Inc. of 6325 County Rd 87 SW Alexandria. MN 56308 , contractor As principle, and _______ _ __ o_hl_o_F_ar_m_e_rs_l_ns_u_ra_n_ce_c_o_m_p_a_ny ___________________ ~ as Surety, are held and firmly bound unto the County of Otter Tail in the amount of--"'$:2::.:55=00""'0"-'-.0""0"---------------- --"-T-"wc.::oc..:ch,.,,u=n=dr=e=d-"'fi=fty:.,.....:-fi.:...:1v=e-"'th=o=u=sa=n:..::d:..:a=n-=-d.;:.0-"'0/'--"l-"'-0O~ _________ DOLLARS, for payment of all claims, costs and charges hereinafter set forth. For the .payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors finnly by these presents. The condition of this obligation is such that whereas the principle has entere.d into a contract with the County of Otter Tail for -~fi=u ... m=is=h=in=g,._o=f~b ... it=u=m=i=no=u=s--"m=a=t=er ___ ia=l-'-s =fo=r..,t ___ he,__2=0=2,__4'-'c=o=n=stru~c=ti=o=n.=se=a=s=on_~, which Contract is on file in the office of the Otter Tail County Highway Department, the regularity and validity of which is hereby affinned: NOW, THEREFORE, if the principle shall pay as they may become due all just claims for work done, and for furnishing labor, work, skills, tools, machinery, materials, insurance premiums, equipment, and supplies, for the purpose of completion of the contract in accordance with its tenns, and all taxes incurred uncler Minnesota Statutes, Section 290.92 and Chapter 297 A, and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable attorney's fees,. in any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligatibrt shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. PART B; PERFORMANCE KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and firmly bound • unto the County of Otter Tail in the additional am:ountof----'$!:.:2'-"5""'"5'""0""0""'"0.~0--"-0 ______________ _ Two hundred fifty-five thousand and 00/100 DOLLARS, for the faithful perfonnance of the contract as .hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors finnly by these presents. The.condition of this obligation is such that whereas the principle has entered intothe contractmore particularly described in Part A hereof, the regularity and validity of which is hereby affinned; NOW, THEREFORE, if the principle shall faithfully perfonn the contract and shall save the County of Otter Tail harmless from all costs and charges that may accrue on account of the doing of the work specified and shall pay all costs of enforcement of the terms ofthe bond, if action is broughtthereon, including reasonable attorney's fees, in any case inwhich such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. • THE AGGREGATE LlABILITY UNDER PART A AND PART B HEREOF IS _$'--2~5--'5,_00_0~.o_o _________________________ DOLLARS SIGNATURES Date March 4 20 24 '·--Ohio Farmers Insurance Company . Contractor Name) (Contractor Corporate Seal) ?• (Officer) (Officer) (Surety Corporate Seal) Ohio Farmers Insurance Company (Name of Surety) .~~"~~ 9'= ~Fact) and MN resident agent CORPORATE ACKNOWLEDGMENT FOR CONTRACTOR ST A TE OF MINNESOTA County of __ "'""Do=u=g=la=s ______ ss. On this _____ ~ ______ day of ___ .c../)-;_,.,_~_1-, _____ _, 20~, before me appeared __ J_a_rro_d_F_e_lt_on ___________ and ______ k'.--'-'fr ____________ _ to me personally known, who being by me duly sworn, did say that they are respectively President d ·fi?1°A-_________________ an -------------------- of the Central Specialties, Inc. 'a corporation; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in behalf of the corporation by authority of its board of directors; and they acknowledged said instrument to be the free act and deed of the corporation. ~ ELLA M KOEHN ~ ~ NOTARY PUBLIC ( (Notary Signature and Seal) MINNESOTA My Commission Expires Jan. 31, 2025 INDIVIDUAL AND CO-PARTNERSHIP ACKNOWLEDGMENT STATE OF MINNESOTA County of _______________ ss. On this ___________ day of _____________ , 20 __ before me personally appeared ______________ to me known to be the person(s) described in and who executed the foregoing bond, and acknowledged that (he/she/they) executed the same as {his/her/their) free act and deed. (Notary Signature and Seal) ACKNOWLEDGEMENT OF SU&ETY STATE OF: North Dakota COUNTY OF: Cass --------- On this __ 4_th _______ day of_· ___ M_a_r_ch ______ ,20~, before me a Notary Public withfo and for said County and State, appeared Rebecca J. Hecker known to me to be the ----------------- Ohio Farmers Insurance Company Attomey(s)--in-Fact of ____________________ thathe/she is (are) the Attomey(s)-in -Fact of the Ohio Farmers Insurance Company the corporation described in and that executed the within and foregoing instrument and known to me to ·be the person who executed the said instrument in behalf of said corporation and he/she duly acknowledged to me that such corporation ·executed the same. JILL GRAVELINE Notary Public State of North Dakota My Commission Expires January 28, 2027 .{¾,,,------IP"""'IIP"'""''IJ""" • .., NOTICE O PERSONAL SURETIES NOTICE TO CORPORATE SURETIES Full Name ofSurety Company Home Office Address (street) City, State and Zip Code Name of Attorney in Name of Local Agent Address of LocaLAgent (street) City, State and Zip Code Bond will not be accepted. unless accompanied by a sworn financial statement of each ofthe sureties. This bond will not be accepted unless executed or countersigned by a Minnesota agent or attomey-'in factwhose .. name and address must be noted below. Ohio Farmers Insurance Company 1 Park Circle Westfield Center, OH 44251 Rebecca J. Hecker Marsh McLennan Agency 505 No Broadway, Suite 100 Fargo, ND 58102 If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota Resident Agent of the Surety Company. Name of Agent affixing countersignature ____ R_e_b_e_cc_a_J_. _H_e_ck_e_r ________________ _ Address 6842 130 Avenue North , Felton, MN 56536 ------------------------------------- THIS POWER OF ATTORNEY SUPERCEDES ANY PREVIOUS POWER BEARING THIS SAME , PpV\{ER # AND ISSUED PRIOR TO 08/10/23, FOR ANY PERSON OR PERSONS NAMED BELOW. General Power of Attorney CERTIFIED COPY POWER NO. 3371102 01 Westfield Insurance Co. Westfield National Insurance Co. Ohio Farmers Insurance Co. Westfield Center, Ohio Know All Men by These Presents, That WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, corporations, hereinafter referred to individually as a ncompanyH and collectively as #Companies/ duly organized and existing under the laws of the State of Ohio, and having its principal office in Westfield Center, Medina County, Ohio, do by these presents make, constitute and appoint DANIEL M. ARMBRUST, THOMAS C. DAWSON, REBECCA J. HECKER, BRIDGET K. NITZ, BRAEDEN P. NELSON, JILL K. GRAVELINE, PATTI HUBER, JENNIFER RUDNICKI, JOINTLY OR SEVERALLY of FARGO and State of ND its true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings, or other instruments or contracts of suretyship in any penal limit. ------------------------------------------------------. LIMITATION: THIS POWER OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE GUARANTEE, OR BANK DEPOSITORY BONDS. and to bind any of the Companies thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seal of the applicable Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney(s)-in-Fact may do in the premises. Said appointment is made under and by authority of the following resolution adopted by the Board of Directors of each of the WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY: HBe It Resolved, that the President, any Senior Executive, any Secretary or any Fidelity & Surety Operations Executive or other Executive shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: The Attorney-in-Fact. may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements of indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney-in-Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Corporate Secretary.# HBe it Further Resolved, that the signature of any such designated person and the seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signatures or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached.# (Each adopted at a meeting held on February 8, 2000). In Witness Whereof, WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY have caused these presents to be signed by their National Surety Leader and Senior Executive and their corporate seals to be hereto affixed this 10th day of AUGUST A.O., 2023 . ~ .. u,nNl'f#ft ,u11H~1,,t, Corporate /' .,f,Uff,4 i,""•.,_ ,,,,,,, 1oNAt '•,,,, Seals /_ ~ ,,... ........ :vc~••~ ,,' ~~ ......... f.,t.,<5' ',,, Affixed J~/··""" ••-. .. 'CJ-..,~ /'o,.·•· ·•,-:~\:c lSf svAL1\i fff! SEAL ·J,\ • II\\ J:'4 .as :f-: :m: \ ~ • ~ ~ ~;_ ir, ! \ ~·• .... ,,... ....-~ \~\. ,/0/ .... .......... ..i' , ., .. •' "~...,_~, ...... ,,, .......... \,~ .... .. State of Ohio ,,,,,,.,.111'"''\' County of l'vledina ss.: WESTFIELD INSURANCE COMPANY WESTFIELD NATIONAL INSURANCE COMPANY OHIO FARMERS INSURANCE COMPANY ~ 1.~ } By: . I Ga,y W. tumpe,, NaUon,lurety Leade, and Senior Executive On this 10th day of AUGUST A.O., 2023 , before me personally came Gary W. Stumper to me known, who, being by me duly sworn, did depose and say, that he resides in Medina, OH; that he is National Surety Leader and Senior Executive of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, the companies described in and which executed the above instrument; that he knows the seals of said Companies; that the seals affixed to said instrument are such corporate seals; that they were so affixed by order of the Boards of Directors of said Companies; and that he signed his name thereto by like order. Notarial Seal Affixed State of Ohio County of Medina David A. Kotnik, Attorney at Law, Notary Public ss.: My Commission Does Not Expire (Sec. 147.03 Ohio Revised Code) I, Frank A. Carrino, Secretary of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Companies, which is still in full force and effect; and furthermore, the resolutions of the Boards of Directors, set out in the Power of Attorney are in full force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seals of said Companies at Westfield Center, Ohio, this4th March A.O., 2024 . day of Secretary Frank A. Carrino, Secretary BPOAC2 (combined) (03-22) ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ~ 3/5/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~~~i~cT Jen Rudnicki Marsh McLennan Agency r.~~>N.t c-"· 701-237-3311 I FAX 505 Broadway North, Suite 100 IA/C Nol: 701-232-4442 Fargo ND 58102 it'tJ~ss: Jen.Rudnicki@MarshMMA.com INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Charter Oak Fire Insurance Company 25615 INSURED CENTRSPECI INSURER B: Travelers Indemnity Company 25658 Central Specialties, Inc INSURER c : Travelers Property Casualty Co of Amer 25674 6325 County Road 87 SW Alexandria MN 56308-5361 INSURER D: American Guarantee and Liability Ins Co 26247 INSURER E : lronshore Specialty Insurance Company 25445 INSURER F: COVERAGES CERTIFICATE NUMBER: 566657344 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF /POLICY EXP LIMITS LTR ... ~~ W\ln POLICY NUMBER /MM/DD/YYYYl MM/DD/YYYYl A X COMMERCIAL GENERAL LIABILITY C03T903490 12/31/2023 12/31/2024 EACH OCCURRENCE $1,000,000 -D Cl.AIMS-MADE 0 OCCUR DAMAGE TO RENTED I--PREMISES (Ea occurrence\ $300,000 X 5,000 ~ MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 ~ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 Fl □PRO-[8]Loc PRODUCTS -COMP/OP AGG $2,000,000 POLICY JECT OTHER: $ B AUTOMOBILE LIABILITY 8105R071527 12/31/2023 12/31/2024 fE~~~~~~~irlNGLE LIMIT $1,000,000 f---X ANY AUTO BODILY INJURY (Per person) $ f---OWNED -SCHEDULED BODILY INJURY (Per accident) $ f---AUTOS ONLY -AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY /Per accident\ ->-- $ C X UMBRELLA LIAB HOCCUR CUP3T904806 12/31/2023 12/31/2024 EACH OCCURRENCE $ 10,000,000 D -AEC039842307 12/31/2023 12/31/2024 X EXCESS LIAB Cl.AIMS-MADE AGGREGATE $ 10,000,000 OED I X I RETENTION$ 1n "'"' Excess Liability $10,000,000 C WORKERS COMPENSATION UB1L836242 12/31/2023 12/31/2024 X I ~ffTuTE I IOTH-ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE □ N/A E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE -EA EMPLOYEE S 1,000,000 If yes, describe under E.L. DISEASE -POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS below C Inland Marine 6307W349512 12/31/2023 12/31/2024 Leased/Rented Equip $1,000,000 E Pollution ICELLUW00157809 12/31/2023 12/31/2024 Installation $750,000 Pollution $1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may bo attached if more space is required) Workers Compensation applies in Minnesota, South Dakota, and North Dakota for Stop Gap. Re: Otter Tail County Seasonal Supply of Hot Mix Bituminous Material CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Otter Tail County 505 South Court Street, Suite 1 AUTHORIZED REPRESENTATIVE Fergus Falls MN 56537 ~ I © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer March 26, 2024 SUBJECT: 2024 Spring Sweeping Quote Award Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Award annual spring sweeping contract to Pro Sweep, Inc. in the amount of $39,527.27. Background Information: To provide sweeping services on all county highway and bridges as listed in the sweeping locations booklet. Quotes were accepted until 4:00 pm, March 20, 2024. One quote was received: Pro Sweep, Inc. $39,527.27 The scope of the work will be complete within 5 calendar days after the determined start date decided by the county and the sweeping contractor. The quote is enclosed for review. 218-998-84 70 ® LIVE YOUR best life HERE. @ ottertailcounty.gov Proposal OFFICE/ SHOP Remit to: Pro Sweep, Inc. 121 7th ave. N.E Pro Sweep, Inc. 121 7th ave N.E. WEST FARGO, ND 58078 701-640-3256 CELL 701-532-0323 OFFICE 701-532-0323 FAX West Fargo,ND 58078 Operations Manager: Bruce Christianson Bruce's Cell: 701-640-3256 bruce@prosweepinc.com PROFESSIONAL PAVEMENT VACUUM/ SWEEPING Proposal Submitted To: OTTER TAIL COUNTY Phone 218-998-8496 Date 3/1/2024 Street Fax 218-998-8488 Purchase Order Number 505 SOUTH COURT ST SUITE #1 City, State and Zip Code FERGUS FALLS MINN. 56537 Proposed Quote: SPRING ROADWAY SWEEPING ONLY 2024 roadway sweeping 2024 SEASONAL FLAT FEE Contact Person/Cell Phone CRISTI FIELD 218-671-1573 CELL 218-998-8471 STEPHEN cfie ld@co.ottertail.mn.us $39,527.27 Bid per sweeping maps book county to assist finding water for dust control Sweeping listed above to be completed on an agreed upon time frame between management and Pro Sweep, Inc. * Any alteration of above specifications may involve extra costs. We Propose hereby to furnish service and equipment -complete in accordance with above specifications, for the sum of: SEE PRICE ABOVE Payment to be made upon completion. Authorized Signature: ___________________ _ Note: This proposal may be withdrawn by Pro Sweep, Inc. if not accepted within 30 days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of acceptance: _______ _ Signature: ______________ _ OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer March 26, 2024 SUBJECT: 2050 Transportation Plan Agreement Recommended Actions: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize signatures of appropriate county officials on Otter Tail County 2050 Transportation Plan Agreement with Transportation Collaborative & Consultants, LLC at a cost up to $165,260.00. • Appoint Commissioner _____ and Commissioner _____ to the 2050 Transportation Plan Advisory Committee. Background Information: The Highway Department has been working with Craig Vaughn, Principal of Transportation Collaborative & Consultants (TC2), to draft an approach to updating and modernizing the vision and goals for Otter Tail County's transportation system. An overall update of Otter Tail County's project prioritization methodology has not been undertaken since 2015 when the initial 2040 Transportation Plan was adopted. It is time to reflect on what we've learned from the past ten years as we plan for the long-term future of maintaining Otter Tail County's local roads and bridges in an adequate state of repair. Over the course of the coming year, outreach to the Greater Community will be conducted primarily through open houses, which could be held in Fergus Falls, Perham, Henning, and/or Parkers Prairie or other communities, and a project-specific website. Up to four focus group meetings are included in the estimate for services. The website will also aid in assuring a transparent process with copies of meeting materials and online feedback options for stakeholders who may be unavailable to participate in open houses or the focus groups. It is important to develop recommendations in advance of the Highway Department's 2026 budget recommendations because the May 2023 Transportation Plan identifies priorities through the 2028 construction season. Some projects take two-plus years of work on permitting, right-of-way acquisition, and we want to develop a well-thought-out plan for 2029 and beyond with the input of users, customers and constituents. This effort was initially discussed at February 13, 2024 Economic Growth & Community Investment Committee to guide the direction the Highway Department asked TC2 to pursue for the county. Mr. Vaughn's prior experience with Otter Tail County's Transportation Plan enables his company to propose a reasonable cost estimate for these services. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov March 15, 2024 Otter Tail County Board 515 West Fir Avenue Fergus Falls, MN Subject: Proposal for Otter Tail County (2024) Transportation Plan Update Otter Tail County Board, We are excited to submit this proposal to update the Otter Tail County Transportation Plan. The purpose of this Transportation Plan Update is to reset the plan for the year 2050-time horizon with respect to transportation system opportunity areas and an outline of potential improvements to all modes of transportation. TC2 is partnering with Braun lntertec to complete this update. Braun lnterec will focus on pavement management system review, evaluation, and recommended future project projections with support for engagement as necessary. The scope of services provided below is based on our understanding of the project, Otter Tail County's needs, and discussions with County staff. SCOPE OF SERVICES We propose to carry out the work as described in the following tasks per discussion with County staff. These tasks are summarized here and more defined with further details in Attachment A. (1) PROJECT MANAGEMENT (2) ENGAGEMENT (3) EXISTING CONDITIONS (4) GOALS, OBJECTIVES, AND PERFORMANCE MEASURES (5) TRAFFIC FORECASTS (6) FUTURE SYSTEM ANALYSIS (7) IMPLEMENTATION (8) DOCUMENTATION Provide day-to-day project management, administration, and quality control. Facilitate regular meetings with the project management team. Engagement for the Transportation Plan will include meeting with project decision makers, such as the PMT and/or Advisory Committee, plus community stakeholders through public engagement. Summarize the existing transportation conditions within and immediately adjacent to the c;;ounty through narrative, mapping, graphics, and figures. Identify a refined set of goals, objectives, and performance measures to guide transportation decision making over the upcoming decades. Forecast future traffic volumes on County roads based on current trends. Study a variety of roadway characteristics and identify areas of potential opportunity or concern. Develop an Implementation Plan based on the needs identified in the future system analysis, concerns and areas for improvement identified by stakeholders, and recommendations from the project team. Provide Otter Tail County with a digital version of the 2050 Transportation Plan along with printed, bound physical copies. OTTER TAIL COUNTY 2050 TRANSPORTATION PLAN P age 11 SCHEDULE We are prepared to begin immediately and will work with County staff to complete this project within a mutually agreed-upon schedule. At this time, it is anticipated the project will be completed by July 2025. BASIS OF PAYMENT/BUDGET We propose to be reimbursed for our services on an hourly basis. Direct project expenses, such as data collection, supplies, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted monthly for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project, the cost of our services will not exceed $165,260, including expenses. Our cost proposal is included in Attachment B. It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, we will submit a budget request for the new work and will not begin work until we receive authorization to proceed. STANDARD TERMS AND CONDITIONS This proposal is valid for 90 days from issuance. TC2 reserves the right to adjust the fee after that time. A complete list of TC2's standard terms and conditions is included in Attachment C. ACCEPTANCE/NOTICE TO PROCEED A signed copy of this proposal, mailed or emailed, indicates acceptance and notice to proceed. We appreciate your consideration of this proposal and look forward to working with you. Please feel free to contact me if you have any questions or need additional information. Sincerely, Craig Vaughn, PE (MN), PTOE Principal, Founder Approved: Signature Name Krysten Foster, P.E. Title County Engineer Date March 26, 2024 OTTER TAIL COUNTY 2050 TRANSPORTATION PLAN Page 12 ATTACHMENT A: SCOPE DETAILS The scope for the Otter Tail County 2050 Transportation Plan is outlined below. Each task includes a high-level summary of the deliverables and outcomes. PROJECT MANAGEMENT ENGAGEMENT EXISTING CONDITIONS Attend biweekly project management team meetings (PMT), produce monthly invoices, oversee task production, and ensure quality control. Engagement for the Transportation Plan will include meeting with project decision makers, such as the PMT and/or Advisory Committee, plus community stakeholders through public engagement. We propose utilizing the following engagement techniques for this plan: • • • • • County Board Presentations: The project team will present to the County Board two times during the duration of the project; once near the beginning of the project and the second at its conclusion to present findings and recommendations. Highway Planning Advisory Committee: A high-level decision- making group consisting of PMT membership, select county commissioners, and others integral to the functionality of the county transportation system. This group will provide guidance on recommendations throughout the planning process. Assumes six meetings with HPAC. Focus Groups: Focus groups will be utilized to engage with stakeholders with specific needs of the transportation system. This may include large companies with specific freight needs, community organizations, schools, or populations with specific transportation requirements such as elderly drivers, users of all abilities, or less engaged community members with travel needs. Assumes up to four focus group meetings. Open Houses: Community engagement will occur primarily through a series of open houses. These events will include presentation of materials from the project team, interactive exercises as applicable and general discussions to gather input from the community, and to review draft materials. It's anticipated that two phases can be utilized for this activity with four open houses occurring during each phase -for a total of eight meetings. Project Website: The project team will develop and manage a project website. This includes posting all materials needed including text, graphics, links, and plan documentation. This website will be used for communication with the community, to provide updates on the planning process, announce engagement opportunities, solicit feedback, and ensure transparency while drafting the Trans ortation Plan. Update existing transportation network conditions within the County, including (but not limited to) functional classification, jurisdiction, designation, pavement condition, access, travel volumes, freight, shoulder widths, multimodal facilities and use, customer demographics, and safety. Bold items are where most effort will be spent. OTTER TAIL COUNTY 2050 TRANSPORTATION PLAN P a g e 13 GOALS, OBJECTIVES, AND PERFORMANCE MEASURES TRAFFIC FORECASTS FUTURE SYSTEM ANALYSIS IMPLEMENTATION DOCUMENTATION Work collaboratively with the PMT and relevant stakeholders to identify a refined set of goals, objectives, and performance measures to guide transportation decision making over the upcoming decades. This task will consider modifications to the tiered pavement system recommendations. The tiered pavement system was first developed with the 2015 -2040 Transportation Plan and should be revisited to understand how well it is tracking versus current pavement degradation and updated revenue forecasts. Forecast future traffic volumes on County roads based on current trends. The future system analysis will study a variety of roadway characteristics and identify areas of potential opportunity or concern. These include: • Functional classification • Jurisdiction and Designation • Safety and Crash analysis • Multimodal System analysis • Freight System analysis • Right-of-Way • Planned roadway projects -pavement and bridge • Investment and Funding Best Practices An implementation plan will be created based on the needs identified in the future system analysis, concerns and areas for improvement identified by stakeholders, and recommendations from the project team. The implementation plan will include policies, processes, and tools to assist Otter Tail County in implementing the Transportation Plan, the recommendations set forth within it, and meeting funding goals. The project team will provide Otter Tail County with a digital version of the 2050 Transportation Plan and 1 O physical copies printed and bound, along with delivery of detailed engagement feedback and summaries, relevant data files, and any GIS mapping files used in the project. This task includes draft document production and edits to arrive at a final document. TC2 will assist the County with the plan adoption process through the County Board. Data Sources: We will use the most recently available data for analysis from sources such as MnDOT, MnCMA T, US Census, American Community Survey, and data received from Otter Tail County. Assumes a 15-month schedule to complete this project and its engagement processes. OTTER TAIL COUNTY 2050 TRANSPORTATION PLAN Page 14 ATTACHMENT B: COST PROPOSAL OTTER TAIL COUNTY TRANSPORTATION PLAN UPDATE Tc2 Ta1k Description Prlnclpal Director lead Pl.nner Planner TC2 Total Hours TC2 Tot1I Coit Hourly Rat• S225 .,.. $137 110, 1.1 reale•ndshareprogressroportsar,clrnonlhlylnvok:u, 12 $2,4l0 1.2 GonorillproJ«;\coordinillionar,clqu;iUyconlrol 12 12 $2,700 iwooklyProjectMilnaoo,moelings 12 30 S5,154 2.1 reilloPtbicEngaoomool Plan (PIP) St,017 2.6 r_,,.,ntyBo;an:!Preson1ali,;,ns(2) 12 ,. $3,522 2.3 igh'way Plamlng AcMsory CooimillO<I (Prop,ar.ilion, fitci!il.illon, and Atlondance) (6) 28 ,. 54 96 $16.218 2.5 ocus Groups (Pr~ralion, Faci!ltalion, and AtlOl'ldince) (4) 14 ,. 20 ' ,. $9,274 2.4 Hou1e1 (Preparation, F-cilil.ilion. ind Attondanee) (8) " 6 " 24 106 $16,900 2.2 rojeet Wobsile (Dovelopmofl\ •nd mal"lloti.r"ICG ofwobsito) 10 '° " $7,020 2.7 rodoce E1"9DQGmOnl Sumnary 16 22 $2,636 3.1 W"'.,..,.,pilo and review oxi~l"l<;1 Coun1y dila S1.592 3.2 ()ornogaphlcanalysi1 $1,498 3.3 unetional dns, /ubdiction, and dosi<;lnalion roviow ,, S1,565 3.4 Systompre$0!Villion ' "" 3.5 r.iflic:vol1.•T11n,roadw.iyc:apacity,11ndoongestion ,, ,,.., 3.6 Saloty and crash dat.a mappin.., 10 S1,430 l.7 Mlllirnodaltyslenl ,, ,,.., l.9 Existing Conditions Roport (Oran and final) 12 19 S2,429 OYiow oxlsll"l<;1 I , Ob Pw'Gs. nd PorfOflTl nee Measures ogress ,. $2,442 4.2 n. nd Fi I Goals, ObjoctivV!I. •nd Perform, 10 S1,718 5.1 eveloplofecaslmethodolo<;ly dpro rofuli.xelorecasl3 12 16 12 6.1 uluefunction1lclass,;..,risdiclion,■nddosi<;lnalionanaly,.is 12 JO $4,462 ' 20 $2,860 1Mllllrnodal1ystem■nalysis $2,6'0 rol<;lhtsys.lem ■nalysls ,,.., 6.5 IPresorvalionanalysis ,o S1,718 6.6 IRllrlnRanalysit 7 $1.075 3.8 ssuesandopporlunilios ,. S3.580 6.7 IPro_ieetldonlilication 34 ...... 6.8 utu-o System Analysis Roporl (Dr.iRand rinal) 19 S2,429 7.1 undl"l<;1opportu"lltles St,493 7.2 m.anclal--.11rioforoca113 22 Sl,624 7.l uti.xeprogramofprojocl3 12 12 34 $4,920 Plan maflton•noa/reportii<;1 2 '"' 7.5 mplernent.ationPlan(Dranandfll'lal) 12 19 S2,429 8.1 inal Pliindoc1.n1ent(digital1nd physical) 16 26 "·"' 8,2 atalie,(&::celandGIS) , 4 4 $1,160 HOUR TOTALS 170 , .. , .. , .. 842 $129142.00 Direct labor Coit Totals .S 38.250 ' 25,200 ' 18,908 ' 26,784 129,142 Materials Sunn lies Prlnllna. Travel Mite Corls 8618 Subconsullanl Braun lntertec 27500 Total Fee E1tlmat 165260 TC2 Scope and Fee Estimate 3/15l'2024 ATTACHMENT C: STANDARD TERMS AND CONDITIONS OTTER TAIL COUNTY TRANSPORTATION PLAN UPDATE ATTACHMENT C TRANSPORTATION COLLABORATIVE & CONSULTANTS, LLC STANDARD TERMS AND CONDITIONS l. Applicability; Basic Agreement. These Standard Terms and Conditions (these "Terms") govern the purchase of engineering services (the "Services") by Client from Transportation Collaborative & Consultants, LLC, a Delaware limited liability company ("TC2"). The Proposal for Professional Services to which these Terms are attached and these Terms (collectively, this "Agreement") comprise the entire agreement between the parties, and supersede all prior or contemporaneous understandings, agreements, negotiations, representations and warranties, and communications, both written and oral. These Terms prevail over any of Client's general terms and conditions of sale regardless whether or when Client has submitted its sales confirmation or such terms. This Agreement expressly limits Client's acceptance to the terms of this Agreement. TC2 shall provide, or cause to be provided, the Services as described in this Agreement, and Client shall pay TC2 for such Services in accordance with the terms of this Agreement. 2. Payment Procedures. TC2 will prepare a monthly invoice in accordance with TC2's standard invoicing practices and submit the invoice to Client. Invoices are due and payable within 30 days of receipt. If Client fails to make any payment due TC2 for services and expenses within 30 days after receipt ofTC2's invoice, the amounts due TC2 will be increased at the rate of 1.5% per month ( or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, TC2 may, without liability, after giving seven days written notice to Client, suspend the Services under this Agreement until Client has paid TC2 in full all amounts due for Services, expenses, and other related charges. Payments will be credited first to interest and then to principal. 3. Opinions of Construction Costs. Any opinions of costs, construction or otherwise, by TC2 represent its judgement as a design professional and are furnished for the general guidance of Client. Since TC2 has no control over the cost oflabor, materials, market conditions, or competitive bidding, TC2 does not guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to Client. 4. Termination. Either party may terminate this agreement by providing written notice at least fourteen (14) days in advance of the termination date. Upon termination, Client shall pay TC2 all fees for Services performed through the termination date. 5. Client's Responsibilities. During the term of this Agreement, Client shall (at its sole cost and expense): (a) provide TC2 with all information as to Client's requirements for the Project and any other information related to the Project that TC2 reasonably requests; (b) designate in writing a person authorized to act as the Client's representative, and Client or its representative shall receive and examine documents submitted by TC2, interpret and define Client's policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the Services; (c) provide for full and free access for TC2 to enter upon all property required for the performance of TC2's Services under this Agreement; (d) give prompt notice to TC2 whenever the Client observes or otherwise becomes aware of any defect in the Project or other event, which may substantially affect TC2's performance of the Services; and (e) shall perform all ofits responsibilities under this Agreement in a prompt manner so as not to prevent TC2 from performing the Services in a timely manner. 6. General Considerations. (a) Standard of Services. TC2 shall perform the Services with the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. TC2 makes no other warranties, express or implied, under this Agreement or otherwise, in connection with TC2's Services. TC2 and its consultants may use or rely upon the design services of others, including, but not limited to, consultants, subcontractors, contractors, manufacturers, and suppliers. Client shall be responsible for, and TC2 may reply upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Client to TC2 pursuant to this Agreement. TC2 may use such requirements, programs, instructions, reports, data, and other information in performing or furnishing services under this Agreement. (b) Engineering Designs. (i) All design documents prepared or furnished by TC2 are instruments of service, and TC2 retains all right, title and ownership (including the copyright and the right of reuse) to such documents, whether or not the Project is completed. Client may not reuse such design documents and agrees to indemnify, defend and hold TC2 harmless from any any and all damages, losses, liabilities, and expenses, including reasonable attorney's fees, in connection with such unauthorized reuse. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. 71235897v2 ATTACHMENT C (ii) Copies of design documents that may be relied upon by Client are limited to the printed copies that are signed or sealed by TC2. Files in electronic media format of text, data, graphics, or of other types that are furnished by TC2 to Client are only for convenience of Client. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. (iii) When transferring documents in electronic media format, TC2 makes no representations as to long-term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by TC2 for the Project. (iv) Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of this data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60) days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the sixty (60) day acceptance period will be corrected by the party delivering the electronic files. TC2 shall not be responsible to maintain documents stored in electronic media format after acceptance by Client. (c) Indemnification. To the fullest extent permitted by law, Client and TC2 agree to indemnify and hold the other (and their respective officers, directors, partners, agents, consultants, and employees) harmless, from and against liability for all third party claims, costs, losses, and damages, including but not limited to all reasonable fees and charges of engineers, architects, attorneys, and other professionals, arising out of or relating to the Project, to the extent such third party claims, losses, damages or expenses are caused by the indemnifying party's negligent acts, errors or omissions. In the event such third party claims, losses, damages or expenses are caused by the joint or concurrent negligence of the Client and TC2, they shall be borne by each party in proportion to its negligence. (d) Limitation ofLiabili!)'. NEITHER PARTY SHALL BE LIABLE TO THE OTHER OR ANY OTHER THIRD PARTY FOR ANY SPECIAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES OR LOST PROFITS OR REVENUE, EVEN IF SUCH DAMAGES WERE FORESEEABLE OR IF A PARTY WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. TC2'S AGGREGATE LIABILITY ARISING OUT OF THIS AGREEMENT SHALL NOT EXCEED THE TOT AL AMOUNTS PAID OR PAY ABLE TO TC2 IN THE TWELVE MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM OR $500,000.00, WHICHEVER IS LESS. ( e) Insurance Coverage. TC2 agrees to provide and maintain insurance coverage for Professional, Comprehensive General, Automobile, Worker's Compensation and Employer's Liability in amounts in accordance with TC2's business requirements and applicable law. Certificates evidencing such coverage will be provided to Client upon request. For projects involving construction, Client agrees to require its construction contractor(s ), if any, to include TC2 as an additional insured on its policies relating to the Project. (f) Force Majeure. No party shall be liable or responsible to the other party, nor be deemed to have defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (other than any payment obligations) when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of the non-performing party including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, pandemic, epidemic or restrictive quarantine, revolution, insurrection, lockouts, strikes or other labor disputes (whether or not relating to either party's workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication breakdown or power outage. (g) Miscellaneous. This Agreement shall be binding on each party and their successors and permitted assigns. Neither party may sell, transfer or assign this Agreement to another party without the other party's prior written consent. This Agreement is to be governed by the laws of the State of Minnesota without regard to any conflicts oflaw principles ofany state. Each party irrevocably submits to the jurisdiction of the federal and state courts located in the County of Hennepin, State of Minnesota for any litigation, or other proceeding as between the parties that may be brought, or arise out of, in connection with or by reason of this Agreement. In the event any provisions of this Agreement shall be held to be invalid and non-enforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provisions, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. The relationship between the parties is that of independent contractors. Nothing contained in this Agreement shall be construed as creating any agency, partnership, joint venture or other form of joint enterprise, employment or fiduciary relationship between the parties, and neither party shall have authority to contract for or bind the other party in any manner whatsoever. Provisions of these Terms which by their nature should apply beyond their terms will remain in force. 71235897v2 OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer March 26, 2024 SUBJECT: CSAH 80 (Main Street) Project Update Recommended Action : HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize signatures of appropriate county officials on amended SAP. 056-680-005 (CSAH 80) Project Agreement with City of Perham for 2024 Main Street reconstruction. Background Information: This agreement was originally approved March 28, 2023. As we worked through the project with our consultant team, the idea to accelerate the schedule by allowing the city to open bids was brought up. This will enable the contractor to start work as soon as possible this spring to minimize business impacts during the summer tourist season. This change is reflected in the amended agreement. To support cash flow for this project, we can remit 95% of the county's estimated cost share to the city to pay the contractor during construction. This aligns with the county's standard practice of requesting 95% up- front payment of state-aid dollars upon contract award, and it will also benefit Otter Tail County by helping us meet arbitrage timeline requirements related to our recent bond sale. The city opened bids last week, and I support city staff's recommendation to award this contract to the lowest responsible bidder. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov AMENDED AGREEMENT FOR REPAIR AND REPLACEMENT OF COUNTY STATE AID HIGHWAY NO. 80 Project No. S.A.P. 056-680-005 THIS AMENDED AGREEMENT made and entered on the last day of execution below, between the County of Otter Tail, Minnesota, referred to herein as "County", and the City of Perham, Minnesota, referred to herein as "Municipality". WITNESS ETH: WHEREAS, the County is the road authority for Otter Tail County State Aid Highway (CSAH) 80, which runs through the corporate limits of the Municipality; and WHEREAS, the County and the Municipality desire to repair and replace the street, sidewalks and utilities on CSAH 80 (Main Street) from US Hwy 10 to US Hwy 10, a distance of 4.96 miles, hereinafter referred to as the "Project"; and WHEREAS, the Municipality may desire to make streetscape improvements, beyond standard sidewalk and lighting replacement, along the Project, in addition to the repair and replacement provided by the County; and WHEREAS, the County and the Municipality wish to clearly identify their mutual duties and responsibilities with respect to the Project; and WHEREAS, the County and the Municipality entered into the original Agreement for this project on March 28, 2023 and changes to the original Agreement are needed. NOW, THEREFORE, this Amended Agreement supersedes the original Agreement executed March 28, 2023; and FURTHERMORE, in consideration of the mutual covenants hereinafter contained, and other good and valuable consideration, the parties agree as follows: 1. Purpose. The purpose of this Agreement is to define the rights and obligations of the parties with respect to the repair and replacement of street and utilities located on CSAH 80. 2. Recitals. The recitals set forth in the whereas clauses above are incorporated by reference as if fully set forth herein. 3. Scope of Work. The County and the Municipality shall coordinate the preparation of plans and construction for the joint effort work of street, sidewalk, lighting and utilities replacement on CSAH 80 (Main Street) from US Hwy 10 to US Hwy 10, a distance of 4.96 miles, jointly to be designated as State Aid Project (S.A.P.) 056-680-005. 4. Responsibilities of County for S.A.P. 056-680-005: a. The County Engineer shall contract with a consulting engineer for preparation of plans, specifications and bid documents in accordance with the Minnesota Department of Transportation (Mn/DOT) State Aid Division requirements. b. The County Engineer shall review preliminary plans, specifications and bid documents with Municipality and Mn/DOT State Aid Division officials. The County Engineer shall direct revision of plans, specifications and bid documents as required. c. The County Engineer shall submit final plans, specifications and bid documents to Municipality and the Mn/DOT State Aid Division for approval. d. The County shall promptly review bid details. e. The County shall pay for the following project costs: 1) 100 percent of the cost of the street repair, and sidewalk including the resurfaced area; and 2) 100 percent of the signal improvements at the intersection of pt Avenue; and 75 percent of the signal improvements at yct A venue Southeast; and 3) A percentage of the cost of storm sewer placement based on the Mn/DOT storm water analysis; and 4) Pro rata portions of the traffic control, mobilization and total engineering costs for the project, in amounts representing the same ratio as County's portion of the construction costs bears to the total construction contract cost. 5. Responsibilities of Municipality for S.A.P. 056-680-005: a. The Municipality shall review and approve all preliminary plans, specifications and bid documents provided by the County. b. The Municipality shall conduct bid opening. The Municipality shall provide an abstract of all bids received for County approval prior to awarding the construction contract. c. The Municipality shall contract with consulting engineer for construction administration and engineering services and provide such additional engineering services as may be required. d. The Municipality shall pay for the following project costs: 1) 100 percent of the cost of the streetscape improvements, beyond standard sidewalks; and 2) 100 percent of the cost oflighting; and 3) 100 percent of the cost of the non-storm sewer utilities; and 2 4) 25 percent of the signal improvements at 3rd Avenue Southeast; and 5) 100 percent of any off-State Aid (CSAH) system work; and 6) A percentage of the cost of storm sewer placement based on the Mn/DOT storm water analysis; and 7) Pro rata portions of the traffic control, mobilization and total engineering costs for the project, in amounts representing the same ratio as Municipality's portion of the construction costs bears to the total construction contract cost. 6. Payment of Costs. a. The County shall receive County State Aid funding for S.A.P. 056-680-005, shall account for and administer payment of all project design necessary for the Project, as identified in paragraph 4, above. b. The Municipality shall reimburse the County for its share of all costs associated with project design for the Project, as identified in paragraph 4, above. c. The Municipality shall account for all costs associated with construction including contractor payments and construction engineering necessary for the Project, as identified in paragraph 5, above. d. At the completion of the design phase, the County shall provide the Municipality an invoice for its share of the project design costs, detailing the total costs paid by the County to date and the portion to be reimbursed by the Municipality. Payment to the County shall be made by the Municipality within thirty (30) days of receipt on an invoice from the County. e. Upon award of the contract, the County shall pay the Municipality 95 percent of the County's obligation as contained in the awarded contractor's bid, within thirty (30) days of receipt of an invoice from the Municipality. f. Upon completion of the Project, including all project close-out documents, the County shall pay to the Municipality the remaining balance of the County's obligation of the Project within thirty (30) days of receipt of an invoice from the Municipality. If any funds are received by the Municipality in excess of the County's share of Project costs, they shall be returned to the County without interest upon completion of the Project. g. If changed conditions, unexpected conditions or overruns increase the County's obligation above the amount set forth in 6.d. as demonstrated by partial payment documentation to the Municipality's contractor, the Municipality may request additional funds for eligible costs during the construction phase. Payment to the Municipality shall be made within thirty (30) days of receipt of an invoice from the Municipality. 3 7. Termination. This Agreement may be terminated by the County or the Municipality upon seven (7) days written notice should either party fail substantially to perform in accordance with the terms of this Agreement. In the event of termination, the County or the Municipality shall be compensated for all services performed and costs paid or incurred to the termination date. All provisions of this Agreement allocating responsibility or liability between the County and the Municipality shall survive the completion of the project hereunder and/or the termination of this Agreement. 8. Notice. Any notices to be given under this Agreement shall be given by enclosing the same in a sealed envelope, postage prepaid and depositing the same in the United States Postal Service, addressed to: For the County: Otter Tail County Engineer Otter Tail County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 For the Municipality: City Administrator City of Perham P.O. Box 130 125 Second Ave NE Perham, MN 56573 9. Records. The Municipality and the County shall make available for review and copying, at reasonable times upon request by other party, any documents, records, memoranda, or other such items relating to the project in their possession. The Municipality shall specifically keep concise records verifying any work for which compensation is requested or any other extraordinary or miscellaneous expenses arising out of the performance of this Agreement. The Municipality shall keep detailed records pertaining to any controversies, disputes, or problems, which affect or could affect the quality or acceptance of the work by the County. 10. Reuse of Documents. Drawings and specifications are and shall remain the property of the County whether the project for which they are made is executed or not. The Municipality shall be permitted to retain copies, including reproducible copies of drawings and specifications for information and reference in connection with the Municipality's use and occupancy of the project and for use in any future construction. 11. Insurance. The County and Municipality agree that they will, at all times during this Agreement, be prepared to meet the statutory limits for municipal liability. Any insurance costs incurred shall be the costs and expenses of the insured party and shall not be included as a cost of the project or reimbursed in any way by the other party. 12. Controlling Law. This Agreement shall be governed by the applicable laws of the State of Minnesota. 4 13. Successors and Assigns. The County and the Municipality respectfully bind themselves, their partners, successors and assigns and all legal representatives of such party with respect to all covenants of this Agreement. Neither the County nor the Municipality shall assign, sublet or transfer any interest in this Agreement without written consent of the other. 14. Equal Employment and Nondiscrimination. In connection with the work under this Agreement, the County and the Municipality agree to comply with the applicable provisions of federal and state equal employment opportunity and nondiscrimination statutes and regulations. 15. Changes. Except as provided herein, the parties agree that no change or modification to this Agreement or any attachments hereto shall have any force or effect unless the change is reduced to writing, dated and made part of this Agreement. The execution of the change shall be authorized and signed in the same manner as for this Agreement. 16. Severability. In the event any provision of this Agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or nonenforceability would cause the Agreement to fail its purpose. One or more waivers by covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 17. Indemnification. The County shall indemnify, hold harmless and defend the Municipality, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the Municipality, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the County, its agents, servants or employees in the execution, performance or failure to adequately perform the County's obligations pursuant to this Agreement. The Municipality shall indemnify, hold harmless and defend the County, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the County, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the Municipality, its agents, servants or employees in the execution, performance or failure to adequately perform the Municipality's obligations pursuant to this Agreement. 18. Workers Compensation. Any and all employees of the County, while engaged in the performance of any work or service which the County is specifically required to perform under this Agreement, shall be considered employees of the County, and not of the Municipality, and that any and all claims that may or might arise under the Workers Compensation Act of the State of Minnesota on 5 behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act of said employees, shall be the sole obligation of the County. Any and all employees of the Municipality, while engaged in the performance of any work or service which the Municipality is specifically required to perform under this Agreement, shall be considered employees of the Municipality, and not of the County, and that any and all claims that may or might arise under the Workers Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act of said employees, shall be the sole obligation of the Municipality. 19. Entire Agreement. This Agreement, including all exhibits, constitutes the entire Agreement between the County and the Municipality and supersedes all prior written or oral Agreements. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, purchase order or agreement purporting to modify, vary, supplement or explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both parties authorized to amend this Agreement. 20. Effective Date. The Agreement shall be effective upon execution by the parties. Approved as to Form and Execution: Otter Tail County Attorney 6 OTTER TAIL COUNTY BY --------------County Board Chair DATE --------- ATTEST ------------County Board Clerk DATE --------- CITY OF PERHAM BY --------------Mayor DATE --------- ATTEST ------------City Administrator DATE --------- HIGHWAY OTTERTAIL COUNTY -MINNESOTA 505 South Court Street, Suite 1 Fergus Falls, MN 56537 TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: West Lost Lake Access Paving Recommended Action: • Authorize county officials to sign West Lost Lake Public Water Access Cooperative Agreement with State of Minnesota Department of Natural Resources for spring 2024 access paving funded by DNR. Background Information: Local Department of Natural Resources staff requested the Highway Department continue collaborating with their agency when we mutually identify opportunities to include public landing improvements with adjacent highway contracts. Mark's Sand & Gravel provided a quote to resurface West Lost Lake landing this spring while they are paving CSAH 35 in this area, and DNR accepted this quote if work can be completed by mid-June to facilitate payment by the end of this state fiscal year. With County Board support and an executed agreement, the Highway Department's next step would be a change order to the CSAH 35 contract. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov m , MIN.NeSOTA WEST LOST LAKE PUBLIC WATER ACCESS COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND OTTER TAIL COUNTY This agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State", and Otter Tail County, hereinafter referred to as the "County." WITNESSETH: WHEREAS, the Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97A.141 to provide public water access on lakes and rivers, where access is inadequate; and WHEREAS, the State and the County are authorized under Minnesota Statutes Section 471.59, to enter into agreements to exercise common power jointly or cooperatively; and WHEREAS, the County owns land described as the West Lost Lake public water access at 28831 CO HWY 35 LAT:46.381447, LON-95.862162, which a map is attached and incorporated into this agreement as Exhibit A; and WHEREAS, the State and County have determined that the removal and replacement of the West Lost Lake Public Water Access Parking Lot Asphalt, as identified in the map, attached, and incorporated into this agreement as Exhibit Bis of high priority; and WHEREAS, the County is prepared to be the lead agency in the engineering, construction and construction contract administration for the removal and replacement of the asphalt identified in the map which is attached and incorporated into this agreement as Exhibit B; and WHEREAS, the State shall provide assistance to the County for annual maintenance and repair of the access, including seasonal repairs to the ramp for the term if this agreement. WHEREAS, a resolution or copy of the County board meeting minutes authorizing the County to enter into this agreement is attached and incorporated into this agreement as Exhibit C; and NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of the public, the parties agree as follows: I. STATE'S DUTIES AND RESPONSIBILITIES a. The State shall provide technical and funding assistance to the County for the removal and replacement of the asphalt at the Access. This Funding shall be limited to County incurred expenses directly related to the construction of the approved replacement plan as approved by the State. b. The State shall review and approve the final Plans and Specifications developed by the County prior to construction. The State's comments shall be provided by the State's authorized representative. 1 c. The State shall review and approve any modifications to final plans and specification proposed by the County during the term of this Agreement. d. The State reserves the right to inspect the premises to ensure that the County complies with the terms of this Agreement. e. The state shall be responsible for all routine maintenance and upkeep of the public water access site and will keep the site in reasonable and safe condition in accordance with established practices for maintenance of similar facilities. f. The state shall be financially responsible for the routine maintenance of the public water access site including repairs to the ramp, dock, driveway, and grounds of the facility. II. COUNTY'S DUTIES AND RESPONSIBILITIES a. The County shall complete the plans and specifications required for the removal and replacement of the asphalt at the Access and share the plans and specification with the State. b. The Final Plans as developed by the County shall meet all applicable requirements of accessibility standards and the State's requirements for public water access storm water and aquatic invasive species best management practices. c. The County is responsible for obtaining all necessary permits related to construction activities. d. The County can make modifications to the final plans or specifications for the access and associated improvements, including sub grade corrections, if those changes are reviewed and approved by the State. e. Upon completion of the removal and replacement of the parking lot asphalt, the County shall invoice the state for County incurred expenses directly related to the construction of the approved plans and specifications. f. The County shall review with the State the level of annual operations and maintenance assistance provided by the state including seasonal repairs to the ramp. g. The County shall ensure public use of the access is free and shall remain open every day during open water season in conjunction with the County's established hours for a facility of this type. The County may close the facility for emergencies, or for other reasons, without prior written consent of the State. The County shall notify the State within 48 hours of the closing of the facility for emergency reasons or if the facility will remain closed longer than 24 hours. h. The County must follow Minnesota DNR's Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR-administered lands. Operational Order 113 is incorporated into this agreement by reference and can be found at http://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder _113.pdf. Duties listed are in Op Order 113 under Sections II and Ill (p. 5-8). i. The County shall prevent invasive species from entering or spreading within a project site by cleaning equipment and clothing prior to arriving at the project site. 2 ii. If equipment or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned with tools or equipment furnished by the County (such as brush/broom, compressed air or pressure washer) at the staging area. iii. The County shall dispose of material and debris cleaned from equipment and clothing at an appropriate location. If the material cannot be disposed of onsite, then the material must be secured prior to transport (such as a sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. iv. The County shall ensure that all equipment and clothing used for work in public waters has been adequately decontaminated for aquatic invasive species. All equipment and clothing including but not limited to waders, vehicles and boats that are exposed to any public water of the state must be thoroughly cleaned and drained of all water before transport to another location. i. Habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds are subject to pollinator best management practices and habitat restoration guidelines pursuant to Minn. Stat. 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. 111. FUNDING The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d), however the total obligation of the State for the construction of the facilities shall not exceed $60,000. The total obligation of the State for its responsibilities under Article I shall be limited to the amount of funds legislatively appropriated and administratively allocated to this project. a. Effective Date: February 20, 2024, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. b. Expiration Date: July 1, 2024, or when all obligations under Article II (a)(b)(c)(d)(e) has been satisfactorily fulfilled, whichever occurs first. No additional funding will be provided, unless agreed upon by all parties and an amendment to this Agreement is completed and executed. The County may seek reimbursement of all associated costs related to construction of the Access from the State. Reimbursement of eligible costs will be due within thirty (30} days of the County's presentation of invoices for services performed and acceptance of such services by the State's authorized representative. The County will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state or local law. The State shall provide funding for its responsibilities under Article I (e)(f} above through the standard internal purchasing process including, but not limited to, a separate requisition in which funds will be encumbered. IV. TERM a. Effective Date: February 20, 2024 or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. The County 3 shall not begin work under this Agreement until it is fully executed, and the County has been notified by the State's authorized representative to begin the work. b. Expiration Date: July 1, 2039 for a period of fifteen (15) years except as otherwise provided herein or agreed to in writing by both parties. The agreement can be extended with a written amendment as agreed upon and signed by both parties per article XI. V. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3. 736, and other applicable law. The County's liability shall be governed by Minnesota Statutes Sections 466.01 -466.15, and other applicable law. VI. AUDIT Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and practices of the County relevant to the agreement shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State Auditor for a minimum of six (6) years from the end of this agreement. VII. ANTITRUST The County hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations that arose under antitrust laws of the United States and antitrust laws of the State of Minnesota VIII. FORCE MAJEURE Neither party shall be responsible to the other or considered in default of its obligations within this Agreement to the extent that performance of any such obligations is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of inability to perform and take all necessary steps to bring about performance as soon as practicable. IX. CANCELLATION This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article II, upon thirty (30) days written notice to the County. This Agreement may also be cancelled by the State if it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a level sufficient to allow for the payment of services covered under this agreement. The State will notify the County by written or fax notice. The State will not be obligated to pay for services provided after the notice is given and the effective date of cancellation. However, the County shall be entitled to payment, determined on a pro-rated basis, for services satisfactorily 4 performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the necessary funds. The State shall provide the County notice of lack of funding within a reasonable time of the State's receiving that notice. X. GOVERNMENT DATA PRACTICES The County and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the County under this agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in this clause by either the County or the State. XI. PUBLICITY AND ELECTRONIC ACCESSIBILITY Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the County individually or jointly with others, or any subcontractors, with respect to the program and services provided from this agreement. All publicity shall be provided in an accessible format per Minnesota Statute 16E.03, sub. 9. State of Minnesota guidelines for creating accessible electronic documents can be found at the following URL: https://mn.gov/mnit/programs/accessibility/. XII. COMPLETE AGREEMENT This agreement c<;>ntains all negotiations and agreements between the State and the County. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. XIII. AUTHORIZED REPRESENTATIVES Any notice, demand, or communication under this Agreement by either party to the other shall be deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, or by email to: The State's Authorized Representative is Jeff Fjestad, Parks and Trails Area (18) Supervisor, Minnesota Department of Natural Resources, 1509 pt Ave N Fergus Falls, MN 56537, 218-671- 7964, Email: jeffrey.fjestad@state.mn.us. The County's Authorized Representative is Krysten Foster, County Engineer 505 South Court Street, Fergus Falls, MN 56537, 218-998-8470, kfoster@ottertailcounty.gov. 5 IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby. DEPARTMENT OF NATURAL RESOURCES By:--'-------------- Title: ______________ _ Date: ______________ _ DEPARTMENT OF ADMINISTRATION Delegated to Materials Management Division By:-------------- Title: --------------- Date:. _______________ _ (Effective Date) STATE ENCUMBERANCE VERIFICATION OTTER TAIL COUNTY By:-------------- Title: Date:. ______________ _ OTTER TAIL COUNTY By:-------------- Title: Date:. ______________ _ Individual certifies that funds have been encumbered as req. by Minn. Stat. 16A.15 and 16C.05. Signed: ______________ _ Date:. _______________ _ Contract: _____________ _ 6 0 EXHIBIT A West Lost Lake Public Access 28831 CO HWY 35 N * West Lost Access A r~\sp Created 8}": Dion Turgeon Are-s 1 B Ass istsnt Msnsg:-1 ~., ... t Lo I L. L Roatad Rd 0.475 L1ttl _ ,\nn t l 1 0.95 * County High• y I n111 L,1 - Phctr,s ill Rd J 11 L~ . i, HERE, Garmin, USGS, lntamap, It CREMEf T P NRCan, E.;ri ( -. 1. 9 Miles, E.;ri Chins !Hong Kong), Esri l<cres, E.;ri {Thailand), NGCC, (c) Oi:enStreE!Map ron!Iibutcr;, snd the GIS Usa Ccmmuniv/ 7 EXHIBITB West Lost Lake Public Access 28831 CO HWY 35 N * West Lost Access A 8 OTTER TAIL COUNTY RESOLUTION NO. 2024 - WHEREAS, it is resolved that the County of Otter Tail enter into an agreement with the State of Minnesota, Department of Natural Resources for the following purposes: To provide for the resurfacing and routine maintenance of West Lost Lake Public Water Access by the County of Otter Tail upon, along and adjacent to County State Aid Highway 35 the limits of which are defined in said Agreement. NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does hereby approve said Agreement and authorizes and directs the County Board Chairperson to execute, on behalf of County of Otter Tail, the aforesaid Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner _____ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: March 26, 2024 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26th day of March 2024. Nicole Hansen, Clerk TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: CSAH 1 Power Relocation Agreement Recommended Actions: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize county officials to sign SAP 056-601-067 Utility Relocation Agreement with Otter Tail Power Company at a cost up to $1,039,537.60. • Amend May 2023 Transportation Plan to delay CSAH 37 resurfacing past 2024 to allow additional time for culvert replacement sizing and permitting coordination. Background Information: Utility coordination regulations require road authorities to reimburse public utility relocation costs if a utility (such as the power company) owns an easement that accommodates their lines. As we worked through the details of this season's CSAH 1 reconstruction project, we discovered the existing overhead power is not accommodated within right-of-way by permit. In cooperation with our consultant, Moore Engineering, we explored if the highway could be redesigned to avoid relocating these poles and were unable to do so. Therefore, Otter Tail County is obligated to compensate Otter Tail Power to relocate these lines. To try to keep our construction project on schedule, Otter Tail Power purchased materials at risk to be ready to commence relocation work this spring pending approval of this agreement. At the same time, we discovered the Ten Mile Lake outlet culvert at CSAH 37 should be replaced when this route is resurfaced. Further, CSAH 37 is in better condition compared to the last time when our pavements were rated due to highway maintenance work along this route. It seems to make sense to defer CSAH 37 indefinitely to help cover the unexpected costs related to this utility relocation agreement. Delaying CSAH 37 also provides time to determine if the replacement culvert structure may qualify for the Local Bridge Replacement Program in a future year. The 2024 construction budget includes $830,000 for CSAH 37 resurfacing. The specific timing of the CSAH 37 project could be decided through our upcoming 2050 Transportation Plan effort. This route does not appear to be an urgent priority for 2024 or 2025. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov Prepared by: Otter Tail Power Company P.O. Box 496 Fergus Falls, MN 56538-0496 Location: Otter Tail County Project, (C.S.A.H 1) Begin in the Northeast Quarter of the Northeast Quarter of Sec. 8, Twp. 132N, R. 43W and End on the South line of the Northeast Quarter of Sec. 20, Twp. 132N, R. 43W. UTILITY RELOCATION AGREEMENT This Agreement Number SAP 056-601-067 ("Agreement") is between Otter Tail County (County) and Otter Tail Power Company, including its agents, contractors, and subcontractors ("Utility Owner"). This Agreement describes how the parties will mitigate the effects of a County construction project on the Utility Owner. RECITALS County plans to let a contract to construct the Otter Tail County Project: SAP 056-601-067 C.S.A.H. 1 ("Project"). The Project is located on C.S.A.H. I between Interstate 94 and 185th Street in Otter Tail County, Minnesota. Utility Owner owns and operates an overhead power line, its fixtures, and related equipment ("Facilities") on private property where Utility Owner has property rights. The Facilities are within the limits of the Project. A general depiction of the area, Facilities, and project is attached as Exhibit A. County has determined that the Project will require Utility Owner to relocate and change its Facilities. Utility Owner has requested reimbursement from County for that work according to Minnesota rules, under Minnesota Statutes, Section 162.02. AGREEMENT I. Term/Termination A. Term: The relocation and adjustments of said facilities includes use of the existing expanded CSAH No. 1 right-of-way as shown in Exhibit A ("Project"). Utility Owner has requested and Otter Tail County has agreed to reimburse Utility Owner for 100 percent of the actual relocation costs of that portion of the project for which Utility Owner has property rights also shown in Exhibit A. An estimate of the Project costs is set forth in Exhibit B. B. Effective Date: This Agreement is effective on the date of approval by the parties. C. Commencement of Work: Upon notice of Agreement approval, ("Notice") Utility Owner will commence work according to the terms of the Notice and Order and prosecute the work according to a schedule the County Project Engineer ("Project Engineer") approves. D. Expiration Date: This Agreement will expire on the date that all obligations, excluding Utility Owner's ongoing maintenance obligation, have been satisfactorily fulfilled. E. Termination by the County: County may terminate this Agreement at any time, with or without cause, on 30-calendar days written notice to Utility Owner. Upon termination, Utility Owner will be entitled to payment for satisfactorily performed services through the effective date of termination. Additionally, Utility Owner is entitled to payment of all of its costs if, upon the effective date of termination, Utility Owner determines that safety or electric service reliability require completion of said Facilities relocation or replacement of Facilities in their previous location or other suitable location. F. Survival of Terms: The following articles survive this Agreement's expiration or termination: (III) Utility Owner's Ongoing Maintenance Requirement; (V) Audits; (VI) Indemnification/Insurance; and (VIII) Governing Terms. II. Utility Owner's Duties A. Relocation: Utility Owner must: 1. Relocate or change its Facilities according to: a) All applicable electric utility codes; b) The written directions of Project Engineer("Project Engineer"); c) The plans for the utility work, which are attached to this Agreement as Exhibit A. If any changes must be made to the plans, Project Engineer must approve these changes in writing before Utility Owner performs the work to qualify for reimbursement; and d) County's standard construction specifications, if applicable. 2. Submit one copy of County's Application for Utility Permit, including two copies of "proposed" sketches, for all Facilities within the highway right of way to Project Engineer before beginning work. 3. Coordinate its operations with County's contractor's ("Contractor") operations and notify Project Engineer at least two days before beginning and after completing each operational phase. 4. Stake the location and elevation of the proposed Facilities within the county highway right of way. Utility Owner must not begin construction until Project Engineer approves the location and elevation. 5. Complete all powerline installations within the proposed roadways before the Contractor begins its base work operations. If Utility Owner must perform its work concurrently with that of Contractor, it must coordinate with Contractor. B. Compliance with Safety Regulations 1. Utility Owner must comply with the safety regulations contained in Minnesota Rules, part 8810.3300, subpart 5, during all construction and maintenance operations. Utility Owner will furnish and require each flagger to carry a copy of the current edition of the State's Field Manual, which is Part IV of the Minnesota Manual of Uniform Traffic Control Devices. Utility Owner must furnish each flagger with the required vest, hat, hand sign, flags, and any other necessary safety equipment. 2. The provisions of this Agreement do not relieve Utility Owner of any legal responsibility or liability associated with the construction, operations, or maintenance of its Facilities. C. Compliance with Pollution Control Requirements 1. Contractor installs pollution control measures according to the National Pollution Discharge Elimination System permit (NPDES permit). Pollution control measures include silt fences, slope stabilization measures such as seed and mulch, and any other measures the County or State of Minnesota deems necessary to comply with the NPDES permit. If Utility Owner's work affects such pollution control measures, Utility Owner must restore them to their original condition and to Project Engineer's satisfaction. If Utility Owner is relocating Facilities before Contractor begins construction, Utility Owner must work with Project Engineer to determine if pollution control measures are necessary and how to implement them if they are. III. Utility Owner's Ongoing Maintenance Requirements A. Once construction is complete, Utility Owner must maintain the Facilities at its own expense. Utility Owner must follow the terms of the permit when it performs any maintenance work. B. Utility Owner may open and disturb the county highway right of way without a permit in the case of an emergency that is dangerous to the public and requires immediate attention. Upon learning of an emergency, Utility Owner must immediately notify the Otter Tail County Sheriff Department. Utility Owner must take all necessary and reasonable safety measures to protect the public and must cooperate fully with the Sheriff Office. In this event, Utility Owner must request a permit from the proper authority no later than the working date after it begins working in the right of way. IV. Payment V. Audits 1. Exhibit B, which is attached to this Agreement, states that the estimated cost of Utility Owner's relocation work is $1,039,537.60. 2. Utility Owner will provide County with detailed monthly invoices relating to Utility Owner's work, and County will pay Utility Owner within 10 days of receiving said invoices. 3. County will pay Utility Owner actual relocation costs shown on said invoices. If actual costs will exceed the estimate of $1,039,537.60 by 20 percent or more, Utility Owner will notify Project Engineer in writing to receive prior written consent for reimbursement before incurring these additional costs. A final payment will be made upon receiving: a. Proof that the Facilities have been relocated to Project Engineer's satisfaction; and b. A final invoice for actual costs. An authorized representative of Utility Owner must sign the invoice and submit the final bill to Project Engineer no later than 90 days after completing the relocation. 4. The final payment constitutes payment in full for all work Utility Owner performs and for any and all damages, claims, or causes of action of any kind accruing to Utility Owner because of County's order to relocate the Facilities. Notwithstanding anything in this Agreement to the contrary, Utility Owner reserves the right to pursue any lawful remedy it may have for tortuous acts that may arise out of the relocation of the Facilities. 5. If County delays project for more than 90 days after Utility Owner has incurred project costs, Utility Owner will provide County with a detailed invoice and County will pay Utility Owner within 10 days of receiving invoice. Pursuant to Minnesota Statutes, section 16C.05, subdivision 5, Utility Owner's accounting books, records, documents, procedures, and practices that are relevant to this Agreement shall be maintained for six years after this Agreement expires. A. Utility Owner must respond to requests for audit information to support claimed costs no later than 60 days after receiving the requests or County will cite all costs in question. If Utility Owner does not respond during this 60-day period, County will consider the audit citations accepted and will make payment accordingly. VI. Indemnification/Insurance A. Utility Owner will defend (at its own expense and to the extent the County Attorney allows), indemnify, save, and hold County and all of its agents and employees harmless of and from all third-party property damage or personal injury claims, demands, actions, or causes of action arising solely from Utility Owner's actions or omissions in the course of performing its work relocating its Facilities. This indemnity obligation extends to any attorney's fees. B. Utility Owner does not waive any defense or immunity of third parties. Utility Owner, in defending any action on behalf of County, will be entitled to assert every defense or immunity that County could assert in its own behalf. C. Utility Owner certifies that its workers' compensation insurance coverage complies with Minnesota Statues, section 176.181, subdivision 2. Utility Owner's employees and agents are not considered County employees. County is not responsible for any claims asserted by Utility Owner's employees, agents, subcontractors, or any third parties under the Minnesota Workers' Compensation Act. VII. Nondiscrimination A. Utility Owner will comply with the United States Department of Transportation's nondiscrimination regulations. These regulations are in the current version of the Code of Federal Regulations, title 49, part 21. Utility Owner must incorporate these regulations by reference in all contracts. B. Minnesota Statutes, section 181.59 and any applicable local ordinances pertaining to civil rights and nondiscrimination are considered part of this Agreement. VIII. Governing Terms A. Applicable Law: Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in Otter Tail County, Minnesota. B. Waiver: If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or that party's right to subsequently enforce it. C. Merger: This Agreement contains all negotiations and agreements between County and Utility Owner. No prior understanding regarding this Agreement, whether written or oral, may be used to bind either party. D. Assignment: Utility Owner may neither assign nor transfer any rights or obligations under this Agreement without County's consent and a fully executed assignment agreement. To be valid, the assignment agreement must be signed and approved by the same parties who signed and approved this Agreement, or their successors in office. E. Amendments: Any amendment to this Agreement must be in writing. An amendment will not be effective until the same parties who signed and approved this Agreement, or their successors in office, sign and approve the amendment. F. Incorporation of Exhibits: All exhibits attached to the Agreement are incorporated into this Agreement. IN TESTIMONY WHEREOF, Utility Owner has caused this Agreement to be executed by Shauna Laber and JoAnn Thompson, its Manager, Land Rights and Survey, and Vice President, Asset Management, respectively. OTTER TAIL POWER COMPANY Shauna Laber Manager, Land Rights and Survey Date: _____________ _ JoAnn Thompson Vice President, Asset Management Date: _____________ _ County has caused these presents to be executed by its duly authorized officers. OTTER TAIL COUNTY, MINNESOTA Approved: By: ___________ _ Its: _____________ _ Date: _____________ _ By: ___________ _ Its: _____________ _ Date: _____________ _ EXHIBIT A See following attached Exhibit A: Project Scope and Utility Plan. Exhibit B Estimate for Otter Tail County C.S.A.H 1 relocation CR Number CR1008057 Construction Labor: Other Labor: 0 & MLabor: Other O & M Labor: Salvage Labor: Total Direct Labor: WORKSTUDIO COST ESTIMATE REPORT Oracle Project Number Job TiUe Fergus-CSAH 1 Construc:1ion WO S197.211.87 Construction Travel Labor: $0.00 0 & M Travel Labor: $0.OO Salvage Travel Labor: $0.00 $33.776.01 $10,519.50 $0.00 S0.00 $230,987.881 ~otaJ Travel Labor: ~-------------~ $10,519.50 1 Total Labor: Material Costs: Vehicle Costs: Meals and Lodging: Other Costs: Exempt Material: Salvage Material: Net Job Costs: $241,507.38 1 $295.234.03 A & G Costs: $120.530.20 Warehousing: $0.00 AFUDC: $281.966.00 SO.DO SO.DO $1,039,537.601 $42.746-81 $57.553.18 $0.00 Qrr~"TJUL POWfR COMPANY 1/1812024 TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: Perham Garage Survey Services Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve professional land survey services for the North Central Garage site in Perham at a cost up to $4,800.00 by Widseth. Background Information: A boundary survey is required coinciding with final design of the North Central Garage to be located at the city's public works property in Perham. The Highway Department is not staffed to provide the services of a Registered Land Surveyor. Widseth is able to offer a fair and reasonable cost for this work because of their familiarity with this project as our architect for the upcoming Garage construction project. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov 03/04/2024 Re: Otter Tail County North Central. Garage, Topographical Survey Perham, Minnesota Dear Krysten: WiDSETH Perham 650 3rd Avenue SE Suite 10, PO Box 185 Perham, Minnesota 56573 218.346.4505 Perl1am@Widseth.com Widseth.com Widseth is pleased to have been contacted by you to provide a proposal for Professional Land Surveying services for this project. From our understanding, the scope of work is to provide a preliminary topographical survey along with the boundary for the design of the Otter Tail County North Central Garage. We are committed to assisting you in achieving your goals for this project. We are estimating this cost of this survey to be $4,800. We sincerely appreciate the opportunity to provide an estimate for this project. With our close proximity to the job site, I am confident that we can provide the prompt service and response that is required for projects of this nature, and also provide an experienced staff to suit your needs. If you have any changes in the scope of work, questions, or would like clarification of our proposal, please contact me at qarrett.borowicz@widseth.com or 218-560-7171. Thank you for this opportunity. Regards, WIDSETH SMITH NOL TING & ASSOCIATES, INC. Garrett R. Borowicz, P.L.S. ARCHITECTS ■ ENGINEERS ■ SCIENTISTS ■ SURVEYORS TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: Moore Engineering Amendment (CSAH 1) Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize County Engineer to approve Moore Engineering, Inc. Agreement Amendment No . 2 at a cost of $18,200.00 for additional CSAH 1 utility coordination services and 2024 wage rates. Background Information: This agreement was originally approved December 16, 2020 when Otter Tail County anticipated this project would be advertised for bids during the Fall of 2023 . Considering negotiations related to the Otter Tail Power relocation agreement combined with right-of-way acquisition delays, which delayed bidding from 2023 to 2024, Moore Engineering is requesting additional compensation for unanticipated work. Recent advancements related to outstanding right-of-way acquisition should enable construction of the project yet in 2024 if bids are opened in May. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov ' 208 4th Street NW Bemidji, MN 56601 P: 218.289.1485 January 15, 2024 Krysten Foster, PE County Engineer Otter Tail County, MN Subject: Letter Agreement Amendment No. 2 CSAH 1 -CR 2 to 1-94 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Otter Tail County Highway Depart. Fergus Falls, Minnesota Moore Project No. 21599 Dear Ms. Foster, In accordance with our recent correspondence, Moore Engineering, Inc. (Moore) is pleased to submit this amendment to our existing Letter Agreement dated December 16, 2020, and Amendment 1 dated July 23, 2023, for the subject project. This amendment is being provided to make adjustments to the plans due to changes of personnel, inflation adjustments, and extensive utility coordination. Project Understanding • BACKGROUND: o Due to delays in the platting process along with the need to balance the program costs, the county determined it in its best interest to delay the project from 2024 to 2025. o With the departure of the assistant county engineer, some of the scope was revisited and determined to be in the best interest to modify creating additional work. o While some minor utility coordination was expected, the need became much greater than anticipated by the County or Moore creating additional work not covered in the original agreement. • AMENDMENT OBJECTIVES: To meet the amendment objectives Moore Engineering will: o Compute the difference in costs not anticipated in the original agreement to reflect the 2024 wage rates of staff. o Make all the necessary adjustments to the plans to address county personnel changes or additions requested. o Complete utility coordination with affected utilities including coordination of an agreement with Otter Tail Power Company and the County. Improving lives by building strong communities. mooreengineeringinc.com Scope of Work Otter Tail County Highway Department Moore Project No. 21599 I January 15, 2024 Page 2 of 3 To meet the project objectives above, Moore proposes to provide the following services under this Amendment: • Redesign multiple areas as directed to meet County State Aid standards. • Complete utility coordination including agreement with Otter Tail Power. Deliverable{s) Revised plan set with the adjustments noted. Basis of Proposal The following items form the basis of this Amendment: • Includes additional meetings, discussions, and review of Otter Tail Power plans. Schedule Moore will perform the Scope of Work listed above in accordance with the following schedule: Fee • Moore will coordinate with the County to make these changes to achieve a bid letting to meet a 2025 construction schedule. Moore will perform the tasks specified in the Scope of Work above for the not-to-exceed amount of EIGHTEEN THOUSAND TWO HUNDRED ($18,200.00). By adding this additional fee to the current fee for the project, the revised not-to-exceed amount is now THREE HUNDRED EIGHTY-FIVE THOUSAND SIX HUNDRED TEN DOLLARS ($385,610). Standard Terms and Conditions Our services under this amendment will be provided in accordance with same "Standard Terms and Conditions for Professional Services" attached to the original agreement. mooreengineeringinc.com Closing Otter Tail County Highway Department Moore Project No. 21599 I January 15, 2024 Page 3 of 3 Should you find this Amendment acceptable, please have an authorized representative of Otter Tail County sign the Acceptance portion of this letter below and return one (1) fully executed copy of this Amendment to me. Receipt of a fully executed copy of this Amendment will serve as our revised Agreement and our NTP. We appreciate the opportunity to submit this Amendment to Otter Tail County, and we look forward to continuing to work with you on this project. Should you have any questions or need additional information, please contact me by phone at 218-289-1485 or by e-mail at jim .curran@mooreengineeringinc.com. Sincerely, 9 :.. e,,.____ Jim Curran, PE Minnesota Transportation Lead Acceptance for Otter Tail County: I hereby authorize Moore Engineering, Inc. to proceed with the work described above. Signature Name Title Date Krysten Foster County Engineer March 26, 2024 Address for giving notices rnooreengineeringinc.corn I:\HWYSHARE\Jurisdictional Exchanges\Gorman Township\Resolution Revoking County Highway - Old CSAH 51.docx RESOLUTION REVOKING COUNTY HIGHWAY OTTER TAIL COUNTY RESOLUTION NO. 2024 - ______ WHEREAS, it appears to the Otter Tail County Board of Commissioners that the highway hereinafter described should be revoked as a County Highway under the provisions of Minnesota Law; and WHEREAS, Gorman Township has agreed to accept jurisdiction of Old County State Aid Highway 51 (an unnamed frontage road) from Otter Tail County in exchange for the County resurfacing the road. NOW THEREFORE BE IT RESOLVED THAT, by the Otter Tail County Board of Commissioners that the road described as follows, to-wit: Old County State Aid Highway No. 51 (an unnamed frontage road): From the intersection of County State Aid Highway No. 51 and Old County State Aid Highway No. 51 (an unnamed frontage road) in Government Lot 2 of Section 35, Gorman Township (T137N,R39W) thence northerly on Old County State Aid Highway No. 51 (an unnamed frontage road) to the intersection of Old County State Aid Highway No. 51 (an unnamed frontage road) and North Little Pine Road in Government Lot 1 of Section 35, Gorman Township (T137N,R39W) a distance of 0.13 miles. be, and hereby is revoked as a County Highway of said County. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26th day of March 2024. ________________________________ Nicole Hansen, Clerk MEMORANDUM TO: Board of Commissioners FROM: Krysten Foster, County Engineer DATE: March 26, 2024 SUBJECT: North Little Pine Lane Jurisdictional Transfer Recommended Action: • Approve Resolution conveying ownership and maintenance responsibilities of North Little Pine Lane to Gorman Township. Background Information: This topic was introduced at August 22, 2023 Economic Growth & Community Investment Committee to address concerns from the public related to the Highway Department’s initial proposal to reconstruct this resident’s driveway as part of the Fall 2023 CSAH 51 construction project. In the interest of serving local property owners and fishing access, Gorman Township is willing to provide for future maintenance of this frontage road. As part of Otter Tail County’s willingness to leave this route in place, it was resurfaced through the county’s contract to improve it to an acceptable standard before this transfer of ownership. This Resolution formalizes this jurisdictional transfer as the Highway Department is working on closeout documents related to last year’s project. A Resolution of support from the Gorman Town Board is also enclosed. 218-998-8470 @ LIVE YOUR best life HERE. HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 @ ottertailcounty.gov MEMORANDUM TO: Board of Commissioners FROM: Krysten Foster, County Engineer DATE: March 26, 2024 SUBJECT: County Highway 117 Right-of-Way Release Recommended Action: • Approve Resolution authorizing release of excess right-of-way along County Highway 117. Background Information: Sometimes property that is no longer needed for right-of-way purposes is identified by the Highway Department. Other times, it is identified by adjacent property owner(s). Enclosed is a request to release excess right-of-way along County Highway 117 in St. Olaf Township. The Highway Department has no plans to widen or realign this highway in the foreseeable future. In the past, this right-of-way was likely retained to provide access to the Fronning parcel, and the Bratvolds are willing to give Fronnings an access easement as part of this action. All three parties: Fronnings, Bratvolds, and the Highway Department support this release of right-of-way. Some road authorities charge for the sale of excess right-of-way when requested by a landowner. Historically, Otter Tail County finds value in releasing these liabilities from our ownership records and freeing such land for private property purposes. 218-998-8470 @ LIVE YOUR best life HERE. HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 @ ottertailcounty.gov RELEASE OF RIGHT OF WAY OTTER TAIL COUNTY RESOLUTION NO. 2024 - _____ WHEREAS, THE County of Otter Tail has received a request for the release of a portion of right-of-way on County Highway 117, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal description is for the right-of-way to be released: All that part of the Northwest Quarter of the Northwest Quarter of Section 28, Township 131, Range 41, Otter Tail County, Minnesota, lying southeasterly of the following described line: Commencing at the southeast corner of said Northwest Quarter of the Northwest Quarter; thence North 89 degrees 30 minutes 43 seconds West (bearing based on Otter Tail County Coordinates, 2011 adjustment) along the south line of said Northwest Quarter of the Northwest Quarter, a distance of 680.48 feet to the point of beginning of the line to be described; thence North 64 degrees 36 minutes 53 seconds East a distance of 258.11 feet; thence northeasterly on a tangential curve, concave to the northwest, having a radius of 879.42 feet and a delta angle of 13 degrees 51 minutes 56 seconds, for an arc distance of 212.82 feet; thence South 39 degrees 15 minutes 03 seconds East a distance of 30.00 feet; thence northeasterly on a non-tangential curve, concave to the northwest, having a radius of 909.42 feet, a delta angle of 3 degrees 08 minutes 59 seconds and chord bearing of North 49 degrees 10 minutes 27 seconds East, for an arc distance of 50.00 feet; thence North 39 degrees 15 minutes 03 seconds West a distance of 30.05 feet; thence northeasterly on a non-tangential curve, concave to the northwest, having a radius of 879.42 feet, a delta angle of 28 degrees 23 minutes 44 seconds and chord bearing of North 33 degrees 17 minutes 38 seconds East, for an arc distance of 435.84 feet to the east line of said Northwest Quarter of the Northwest Quarter and there terminating. Containing 3.24 acres more or less. Also Otter Tail County reserves an easement for any utilities that may be located in the right of way to be released. IT IS HEREBY RESOLVED THAT, the above-described portion of the highway easement for County Highway 117 is hereby released. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner ________________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 26th day of March 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26th day of March, 2024. ________________________________ Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer March 26, 2024 SUBJECT: Annual Bridge Inspections Report Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Adopt Resolution updating Otter Tail County's bridge funding priorities for 2024-2028. Background Information: Annually during the fall season, the Highway Department inspects county and township structures as required by Minn. Stat. 165.03 and Federal Highway Administration regulations. The Highway Department's certified bridge inspection Team Leaders and Program Administrator prepare and review updated inspection reports, which are required to be submitted to MnDOT by February each year. Finally, Otter Tail County updates our bridge priorities resolution, which is used as a resource for legislative reports and statewide bridge funding recommendations. This year, we were awarded federal bridge funds to plan to replace CSAH 42 over Wing River in 2028. This bridge recently deteriorated, and this structure was not part of last year's bridge priorities resolution. The format of this year's draft resolution may look slightly different from past years to conform to new MnDOT guidelines for submitting these resolutions. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov I:\HWYSHARE\BRIDGES\Resolutions\Bridge Replacements 2024-2028 Updated 2-27-2024.doc BRIDGE REPLACEMENT RESOLUTION 2024 – 2028 BRIDGE LIST OTTER TAIL COUNTY RESOLUTION NO. 2024 - _______ WHEREAS, Otter Tail County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal, supplied by local citizenry and local units of government; and WHEREAS, Otter Tail County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years; and WHEREAS, sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be available, so that funding assistance from State Transportation Bonds is necessary for the County, Townships to proceed, and NOW, THEREFORE BE IT RESOLVED that the following bridges are high priorities for replacement, major rehabilitation, or removal, and Otter Tail County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available; and Old Bridge Road Number/ Name Crossing LPI Total Project Cost Township or State Bridge Funds Federal Funds Local or State Aid or Other Funds Proposed Year L9648 Leaf River Rd. Mill Creek 35 $310,000 $300,000 - $10,000 2024 92707 CSAH 56 Blue Creek 37 $490,000 - $350,000 $140,000 2024 92516 CSAH 67 Leaf River 52 $675,000 - $675,000 - 2024 92517 CSAH 19 Blue Creek 42 $500,000 - $400,000 $100,000 2024 91554 CR 143 Leaf River 46 $1,800,000 $420,000 $1,020,000 $360,000 2025 91961 Moccasin Rd. Wing River 55 $550,000 $540,000 - $10,000 2026 93368 CSAH 51 Unnamed Channel 53 $480,000 $240,000 - $240,000 2027 56511 CSAH 42 Wing River 58 $600,000 - $480,000 $120,000 2028 BE IT FURTHER RESOLVED that Otter Tail County does hereby request authorization to replace, rehabilitate, or remove such bridges; and BE IT FURTHER RESOLVED that Otter Tail County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law; and BE IT FURTHER RESOLVED this Resolution hereby supersedes Resolution No. 2023 – 24 (2023-2027 Bridge List). The motion for the adoption of the foregoing resolution was introduced by Commissioner ______________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota this 26th day of March 2024. I:\HWYSHARE\BRIDGES\Resolutions\Bridge Replacements 2024-2028 Updated 2-27-2024.doc OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 26th day of March 2024. ________________________________ Nicole Hansen, Clerk TO: FROM: DATE: MEMORANDUM Board of Commissioners Krysten Foster, County Engineer March 26, 2024 SUBJECT: CSAH Account Advance Resolution Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve Resolution advancing 2025 county state-aid funds to support 2024 construction program . Background Information: The earlier we bid our projects, the more we save as a county when we consider construction inflation. With Main Street project bids expected to be awarded at the next City Council meeting and desiring to continue to move forward with the reconstruction of Highway 1 this season, Otter Tail County is set to invest in a potentially record-breaking construction season in 2024. MnDOT provides counties with an interest-free option to borrow ahead from next year's county state-aid (CSAH) construction account to support important regional projects such as this year's program for Otter Tail County. An advance is not a tool Otter Tail County has used in the past, and it is a tool commonly used by other counties throughout the state. We are discouraged from relying on this option annually (i.e. choosing to advance 2025 funds to the 2024 construction season indicates we may have to adjust our 2025 construction budget through the coming budget season and our 2050 Transportation Plan initiative). Also see February 13, 2024 Economic Growth & Community Investment Committee packet. 218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov CSAH Advance Resolution Template WHEREAS, the County of Otter Tail is planning to implement County State Aid Street Project(s) in 2024, which will require State Aid funds in excess of those available in its State Aid Regular/Municipal Construction Account, and WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular/Municipal Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of date 3/20/2024 Less estimated disbursements: SAP 056-601-067 SAP 056-680-005 SAP 056-624-020 SP 056-070-035 Maintenance Projects (seal coats) Bond Principle (if any) Project Finals (overruns-if any) Engineering Reimbursements Total Estimated Disbursements $6,500,000.00 $8,000,000.00 $2,500,000.00 $300,000.00 $2,000,000.00 $0 $250,000.00 $500,000.00 Advance Amount (amount in excess of acct balance) $11,567,705.78 $20,050,000.00 $8,482,294.22 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820, and WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) of the County of Otter Tail in an amount up to $ 8,482,294.22 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby authorize repayments from subsequent accruals to the Regular/Municipal Construction Account of said County from future year allocations until fully repaid. Drainage Authority Meeting Minutes March 12, 2024 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 12, 2024 | 10:20 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:20 a.m. Tuesday, March 12, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Dan Bucholz and Bob Lahman were present with Commissioner Wayne Johnson absent. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Rogness, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of March 12, 2024 as presented and the Consent Agenda of March 12, 2024 as follows: 1. February 27, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for March 12, 2024 (Exhibit A) DITCH 25 – HOUSTON ENGINEERING, INC. REPAIR REPORT Chris Otterness, PE, with Houston Engineering, Inc. provided the Drainage Authority with the Ditch 25 Repair Report for the portion of County Ditch 25 between Wendt Lake and Big McDonald Lake. After reviewing his findings and concluding that proposed repairs will not result in negative environmental impacts, Otterness recommended that the County complete a repair of the County Ditch 25 open channel system as presented and described to restore capacity to the public drainage system. A Public Information Meeting will be scheduled with date and location to be determined. DITCH 64 – CULVERT REPAIR Motion by Rogness, second by Bucholz and unanimously carried to approve replacement of a 40-foot, concrete culvert with a similar sized metal culvert on Ditch 64, Parcel No. 44000170073000, with expenses covered by the ditch fund, and if an expanded approach is desired by the property owner, those additional costs will be at the property owner’s expense as recommended by Drainage Inspector Colby Palmersheim. DITCH 64 – APPROACH ADDITION Motion by Rogness, second by Lahman and unanimously carried to approve the installation of an additional private approach and culvert along Ditch 64, Parcel No. 44000170073000, at the expense and future replacement of the property owner. Drainage Authority Meeting Minutes March 12, 2024 Page 2 of 3 H2OVER VIEWERS DISCUSSION Drainage Inspector Colby Palmersheim provided an update on the contract proposal with H20ver Viewers for Professional Viewing Services on Otter Tail County Ditches. Palmersheim provided the Board with estimates on acreage, cost per acre, and estimated totals for the remaining drainage systems. Commissioners are in favor of moving forward, but with a minimum starting point of 3500 acres to gain a better understanding of the process start to finish. Palmersheim will bring more information to the Board regarding a modified agreement to the next meeting. DITCH 38 – BEAVER DAM Motion by Bucholz, second by Rogness and unanimously carried to approve beaver dam removal on Ditch 38 East of 550th Avenue near New York Mills, MN as recommended by Drainage Inspector Colby Palmersheim. DITCH 70 – CULVERT REPAIR Motion by Rogness, second by Bucholz and unanimously carried to approve replacement of a drain tile outlet on Ditch 70 North of Sewell Lake and the addition of riprap to reinforce the bottom to prevent scouring as recommended by Drainage Inspector Colby Palmersheim. DITCH 64 – PETITION TO USE AS OUTLET Parcel No. 44000200084000 belonging to property owner Peter Aasness contains 160 acres of land that is currently in both County Ditch 64 and JD2 watersheds. Aasness plans to tile his field and wishes to utilize County Ditch 64 for the outlet of the entire 160 acres. Aasness has submitted a petition to utilize County Ditch 64 as an outlet. Motion by Lahman, second by Rogness and unanimously carried to accept Peter Aasness’ Petition to Outlet into County Ditch 64, set a Public Hearing for April 9, 2024 at 12:30 p.m. at the Government Services Center and to appoint a ditch viewer to determine an outlet fee and benefit value to the land. ADJOURNMENT At 11:03 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, March 26, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 26, 2024 By: _______________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Drainage Authority Meeting Minutes March 12, 2024 (Exhibit A) Page 3 of 3 Vendor Name BARTLETT/GARY HOUSTON ENGINEERING INC RINKE NOONAN LAW FIRM VERIZON WIRELESS Final Total: Amount 177.52 5,539.00 3,423.00 40.01 9,179.53 MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: March 26, 2024 SUBJECT: County Ditch #25 – Public Information Meeting CC: John Kolb (Rinke Noonen), Chris Otterness (Houston Engineering) Recommended Action: Schedule a public information meeting for Monday, June 3, 2024 at 6:30 P.M. at the Vergas Community Center, 14 W Linden St, Vergas, MN, to discuss the repair recommendations by Houston Engineering, receive legal discussion from Rinke Noonan Law Firm, and receive public comment. Background Information: The County Drainage Authority and Drainage Inspector have received numerous requests over the past 10 years to repair portions of County Ditch #25, between Wendt Lake and Big McDonald Lake. Some of those portions have been repaired, while others have not. Over a similar time period, there have been conversations with property owners opposing any further repairs being done on the county ditch. At a Drainage Authority meeting on the 12th day of December, 2023, the Drainage Authority ordered the appointment of Chris Otterness, P.E. to survey the ditch and complete repair recommendations, while citing environmental considerations. The final Technical Memorandum was submitted by Mr. Otterness on February 27th, 2024, with recommendations for repairs and citations to environmental considerations. Mr. Otterness presented his findings to the Drainage Authority on March 12, 2024, and we are now ready to hold a public information meeting, with Mr. Otterness and our legal representative, John Kolb, present. 218-998-8470 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 @ ottertailcounty.gov OTTERTAIL COUNTY -MINNESOTA TO: FROM: DATE: SUBJECT: CC: MEMORANDUM Board of Commissioners; Otter Tail County Drainage Authority Colby Palmersheim, Drainage Inspector March 26, 2024 Re-Determination of Benefits; Ditch 10, 11 and 32 Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 No board action necessary. Discussion only on moving forward with amending orders for the re- determination of benefits for County Ditches 10 and 11, and initiating a re-determination of benefits for County Ditch 31, discharging currently appointed viewers, and appointing H2Overviewers. Background Information: Ditch 10 and 11 re-determination of benefits were ordered April 11, 2023 and viewers were appointed. Since that time, the viewers have not begun their duties, or held their first meeting. Recently one of the viewers has resigned. Recent discussions of interest in utilizing H2Overviewers have progressed to wishing to utilize them on a "small scale trial" prior to signing a multi-year contract. H2Overviewrs have agreed to a near minimum sized system contract, 3500 acres. Adding County Ditch 31, which is geographically close to 10 and 11, would bring the estimated watershed close to 3500 acres. Correspondence has been held with Rinke Noonan, who recommends coordination between OTC Drainage Authority, H2Overviewers and Rinke Noonan to prepare an initiating resolution, auditor orders and viewer oaths, as well as provisions modifying the original initiating orders and discharging previously appointed viewers for Ditches 10 and 11. H2Overviewrs and Rinke Noonan can have contracts, resolutions and orders ready for the next Drainage Authority Meeting for board action. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE.