HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/27/2024Board of Commissioners' Meeting Minutes
February 27, 2024
OTTER TAIL COUNTY -MINNESOTA
BOARD OF CO MMISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
February 27, 2024 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, February 27, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Lahman and
unanimously carried to approve the Board of Commissioners' agenda of February 27, 2024, with the following
correction and additions:
Correction: Consent Agenda #7
General Discussion: AMC Legislative Conference, EOT Townships Spring Meeting & MCIT Conference
APPROVAL OF CONSENT AGENDA
Motion by Bucholz, second by Johnson and unanimously carried to approve the consent agenda items as
amended:
1. February 13, 2024, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for February 27, 2024 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for February 27, 2024 (Exhibit A)
4. Human Services Contracts
5. Request for Approval of West Central Ag-Air, Inc. Authorization Letter
6. Approval of the issuance of a 2024 Renewal of a Seasonal Liquor License for Fair Hills
Inc. dba Fair Hills Resort.
7. Approval to increase the 30-Day Limit for the Economic Development Purchasing Card
from $1,000 to $2,500 as requested by Nicholas Leonard, Deputy Administrator.
8. Final Payment to Sir Lines-A-Lot, Edina, MN -CP 4179-200 & Etc. Traffic Marking
SOLID WASTE CREDIT ACOUNT POLICY
Motion by Johnson, second by Lahman and unanimously carried to approve changing the Solid Waste Credit
Card Policy effective date from March 1, 2024 to June 1, 2024 as presented by Transfer Station/Landfill
Supervisor Jeff Haugen.
Page 1 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
LANDFILL OPERATOR AGREEMENT
Motion by Bucholz and second by Rogness, to authorize the execution of the Northeast and Henning Landfills
Third Party Operating Agreement as presented. Discussion was held regarding the agreement, which included
comments from seller Scott Hofland Construction, Inc., and buyer Curt Osterfeld of North Central, Inc. After
further review, motion by Bucholz, second by Rogness and unanimously carried to rescind the motion to
execute the agreement as presented.
Motion by Bucholz, second by Rogness and unanimously carried to permit Curt Osterfeld, North Central, Inc.,
to assume the Northeast and Henning Landfills Third Party Operating Agreement currently held by Scott
Hofland, Hofland Construction, Inc. Solid Waste Director Chris Mcconn will return to Board at a future date
with the assumption timeline and an updated agreement.
OUT-OF-STATE TRAVEL
Motion by Johnson, second by Lahman and unanimously carried to approve out-of-state travel for three (3)
staff, two (2) from Human Services and one (1) from Probation, to travel to Anaheim, CA from May 22-25,
2024 to attend the Rise24 Conference focused on addiction, mental health and justice reform.
K9 MOJO RETIREMENT/TRANSFER OF OWNERSHIP
County Sheriff Barry Fitzgibbons recognized Otter Tail County Sheriffs Office canine "Mojo" on his retirement
from active duty. Mojo was with the Sheriffs Office for nine (9) years with numerous commendations including
national recognition for his efforts in narcotic detection. Fitzgibbons presented a plaque to Mojo and handler
Sergeant Zach Eifert. Upon Mojo's retirement, his ownership will transfer to Sergeant Eifert upon payment of
$1.00. The Board extended their appreciation to Mojo and Eifert for all their dedicated service to Otter Tail
County.
RECESS & RECONVENE
At 9:03 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9: 15 a.m.
FINAL PLAT -ROSE WOOD
Motion by Rogness, second by Bucholz and unanimously carried to approve the final plat titled, "Rose Wood"
consisting of 3 Single Family Non-Riparian Lots and 2 Non-Residential Non-Riparian Lots attached to a
Riparian Lot, 2 Blocks. The final plat is located at 48631 370 Avenue, Frazee, MN 56544, Section 22 or Hobart
Township, Rose Lake (56-360) RD.
FINAL PLAT-FOLKEDAHL ACRES
Motion by Lahman, second by Johnson and unanimously carried to approve the final plat titled, "Folkedahl
Acres" consisting of 3 Single Family Non-Riparian Lots 1 Block. The final plat is located in Section 14 of Amor
Township, Otter Tail Lake (56-242) GD.
LAND & RESOURCE MANAGEMENT ANNUAL REPORT
Land and Resource Management Director Chris Leclair presented the 2023 Land and Resource Management
Annual Report comprised of data and statistics regarding Planning Commission, Board of Adjustment,
Shoreland Permits, Septic System Permits, SSTS Loans & Grants, and Permits Issued.
Page 2 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
OTTER TAIL WATER MANAGEMENT DISTRICT (OTWMD) ANNUAL REPORT
OTWMD Administrator Alex Kvidt presented the 2023 Otter Tail Water Management District Annual Report.
Kvidt provided the Board with data on total properties within the OTWMD, permits issued for new or
replacement systems, inspections on installations, compliance inspection data, and included a comparison of
data from prior years.
AMC LEADERSHIP SUMMIT
A brief discussion was held regarding which Commissioners would be in attendance at the Association of
Minnesota Counties (AMC) Leadership Summit on March 27-29, 2024 in Nisswa, MN.
AMC LEGISLATIVE CONFERENCE
The Board held a brief recap of the Association of Minnesota Counties (AMC) Legislative Conference that was
held February 21-22, 2024 in St. Paul, MN. Commissioners met with legislators, spent a day at the capitol,
and attended AMC policy committee meetings.
EQT ASSOCIATION OF TOWNSHIPS SPRING MEETING
A brief discussion was held regarding the upcoming East Otter Tail Association of Townships Spring Meeting
on March 4, 2024 at 1 :30 p.m. at Thumper Pond in Ottertail, MN.
AURI EVENT
Motion by Johnson, second by Bucholz and unanimously carried to authorize commissioner attendance at an
upcoming Agriculture Utilization Research Institute (AURI) event focused on Bioindustrial Innovation held on
April 9, 2024 in Mankato, MN.
MCIT CONFERENCE
Commissioner Mortenson will be attending a Minnesota Counties Intergovernmental Trust (MCIT) Risk
Management Conference in Nashville, TN from March 3-6, 2024. All costs associated with the conference will
be paid by MCIT.
RECESS & RECONVENE
At 10:19 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:26 a.m.
ENGINEERING SUPERVISOR
Motion by Johnson, second by Bucholz and unanimously carried to approve the addition of a 1.0 full time
equivalent (FTE} Engineering Supervisor position to the current class structure to allow for flexibility when
filling the Assistant Highway Engineer vacancy. This position has been evaluated as a C51 and is expected
to be partially funded by state-aid revenues.
PROBATION AGENT AGREEMENT
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials'
signatures to execute a Collective Bargaining Agreement between Otter Tail County and Minnesota Public
Employees Association (MNPEA) for a Probation Officer Unit as presented by Assistant Human Resources
Director Stephanie Retzlaff. This is a 2-year contract and terms align with existing Otter Tail County union
contracts.
Page 3 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
JANUARY ACH PAYMENT REPORT
County Auditor-Treasurer Wayne Stein provided the Board with a report outlining January 2024 ACH
Payments. Otter Tail County Resolution No. 2024-03, pertaining to Electronic Funds Transfers, states that a
list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next
regular meeting after transaction.
2023 CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Johnson, second by Lahman and unanimously carried to transfer $54,333.11 from the Capital
Improvement Fund to the Road and Bridge Fund for reimbursement of a previously approved 2023 Capital
Improvement Request which was for a 2024 Ford F350 SRW XL 4WD Super Cab.
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2024-16
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 58000990553000,
39000180149000, 53000990871000, 25000991066000, 30000320208002, 42000120105001,
18000990418000, 22000080066005, 28000050043000 (collectively, the "Tax Abatement
Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
Page 4 of 14 WJ ~!JJ=!,tf~,~
Board of Commissioners' Meeting Minutes
February 27, 2024
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the
Abatement are as follows:
(t) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(g) The County shall provide the Abatement as specified in this resolution.
(h) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment
of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 27th day of February 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ---1.P-fl~~ntl!..~t=====:==----
Kurt Mortenson, Board of Commissioners Chair
Dated: March 12, 2024
Attest:l,/\-/
1 ~ ~
Nicole Hansen, Clerk
COMMUNITY DEVELOPMENT AND HOUSING ANNUAL REPORT
Community Development Director Amy Baldwin provided a handout to the Board regarding the 2023
Community Development & Housing. Baldwin provided data and spoke about housing efforts, workforce
programs, childcare, broadband access, community growth partnership grants, business development,
resident recruitment, and outreach & communications ensuring residents, businesses, and visitors know about
community and economic development within Otter Tail County.
MNDOT LIMITED USE PERMIT RESOLUTION
(HEART OF THE LAKES -MAPLEWOOD TRAIL SEGMENT PROJECT)
OTTER TAIL COUNTY RESOUTION NO. 2024-17
WHEREAS, it is resolved that the County of Otter Tail enter into Limited Use Permit No. 5623-0058 with the
State of Minnesota, Department of Transportation for the following purposes:
To provide for maintenance and use by the County of Otter Tail upon, along and adjacent to Trunk Highway
No. 108 the limits of which are defined in said Limited Use Permit.
Page 5 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does hereby
approve said Limited Use Permit and authorizes and directs the County Board Chairperson to execute, on
behalf of County of Otter Tail, the aforesaid Limited Use Permit.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 27th day of February 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: _k-------'-"n..__.__Y?c __ f;::---=----__ _ Attest:l l:/ 60 lut../-{A."l,<1L-
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
MNDOT LIMITED USE PERMIT
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on the Limited Use Permit between Otter Tail County and the State of Minnesota Department of
Transportation for the Heart of the Lakes -Maplewood Trail Segment Project as presented by Parks & Trails
Director Kevin Fellbaum.
BID AWARDS -2024 SEASONAL SUPPLIES
Motion by Johnson, second by Lahman and unanimously carried to award the 2024 Seasonal Highway
Supplies bids as recommended by the County Engineer with the exception of the MC 800 Bituminous Material
supply award as there were no qualified bids on the first round. The Highway Department will rebid for the MC
800 Bituminous Material Seasonal Supply.
Hot Mix Bituminous Engineer's Est Est Quantity Price PerTon Bid8mounl
Central Specialties, Inc.
Alexandria, MN $350,000.00 5,000/ton $51.00 $255,000.00
Ferguson Asphalt Paving, Inc.
Alexandria, MN $350,000.00 5,,000/ton $62.00 $310,000.00
Mark Sand & Gravel Co.
Fergus Falls, MN $350,000.00 5,000/ton $62.20 $311,000.00
Wadena Asphalt, Inc.
Wadena, MN $350,000.00 5,000/ton $66.00 $330,000.00
Salt Engineer's Est. Est. Quantl:l\r Price Per Ton
Blackstrap, Inc.
Neligh, NE $115.00/ton 1,000-2,000/tons $116.10
Page 6 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
Winter Sand Eo.gineer's Est. Est. Quanti~ DeliveN Location Bid Amount
Ferguson Asphalt Paving, Inc ..
Alexandria, MN $12.50/ton 2,000/to.n Battl-e lake $11.00/ton
Mark Sand & Gravel Co.
Fergus Falls, MN $12.50/ton 1,500/ton Fergus Falls $14.20/ton
Ferguson Asphalt Paving, Inc.
Alexandria, MN $12.50/ton 1,000/ton Henning $8.25/ton
Ferguson Asphalt Paving, Inc.
Alexandria, MN $12.50/ton 2,000lton New York Mills $12.50/ton
Ferguson Asphalt Paving, Jnc.
Alexandria, MN $12.50/ton 1,000/ton Parkers Prairie $7,95/ton
Egge Construction, Inc.
Pelican Rapids, MN $12.50/ton 2,500/ton Pelican Rapids $12.60/ton
Becker Transport & Aggregate
Sebeka, MN $12.50/ton 1,000/ton Perham $15.50/ton
QUOTE AWARDS -2024 CUTTING EDGES & JOMA CUTTING EDGES
Motion by Johnson, second by Rogness and unanimously carried to award the 2024 Cutting Edge Quote to
H&L Mesabi of Hibbing, MN with the low quote amount of $43,766.00 and to award the 2024 Joma Cutting
Edge Quote to Kris Engineering, Inc. of St. Augusta, MN through the State of Minnesota Cooperative
Purchasing Venture (CPV) contract as recommended by the County Engineer.
QUOTE AWARDS -2024 BRUSH CONTROL, WEED CONTROL AND TREE CLEARING
Motion by Rogness, second by Bucholz and unanimously carried to award the 2024 County Highway Brush
Control Quote to Carr's Tree Service, Inc. with the low quote amount of $50,365.00, to award the 2024 County
Highway Right of Way Weed Control Quote to Carr's Tree Service, Inc. with the low quote amount of
$38,412.00 and to award an Annual Tree Maintenance contract to Carr's Tree Service, Inc. in an amount up
to $53,355.25 through December 31, 2024 as recommended by the County Engineer.
NEW YORK MILLS GARAGE ROOF
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on an Architectural and Construction Administration Services Agreement with Widseth in an
amount up to $14,200.00 for Highway Department Garage #20 Re-roof Project in New York Mills, MN.
GEOTECHNICAL DESIGN SERVICES
Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials'
signatures on a Stabilized Full Depth Reclamation (SFDR) Design Agreement with Braun lntertec Corporation
in an amount up to $29,818.00 for CSAH 52 Geotechnical Design Services, Project SP 056-652-016.
Page 7 of 14
Board of Commissioners' Meeting Minutes
February 27, 2024
HYDRAULIC ENGINEERING SERVICES
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on two (2) Engineering Services Agreements with Houston Engineering, Inc. in amounts up to
$6,000 for CSAH 52 Hydraulic Analysis and for CSAH 37 Hydraulic Analysis for the replacement and
installation of culverts 48" or greater in diameter.
ADJOURNMENT
At 11 :27 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned.
The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, March 12, 2024, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~f;t-~a.t~~------
Kurt Mortenson, Board of Commissioners Chair
Page 8 of 14
Dated: March 12, 2024
Attest$1't_,o~
Nicole Hansen, Clerk
Page 9 of 14
Vendor Name
5TH DISTRICT JAIL ADMINISTRATOR'S Af.
ADVANCED CORRECTIONAL HEAL THCAF
AMAZON CAPITAL SERVICES INC
AMERICAN WELDING & GAS INC
AMP ELECTRIC INC
APEX ENGINEERING GROUP INC
ASSOCIATION OF MN COUNTIES
AUTO VALUE PERHAM
AVERY, ATTORNEY ATlAW/JILL
AVf FERGUS FALLS
AXON ENTERPRISE INC
BARNESVILLE M1BULANCE
BATTLE LAKE STANDARD
BOT MECHANICAL LLC
BEYER BODY SHOP INC
BlAOON/flNA
BOB BARKER COMPANY INC
BOYLE/MATTHEV\1
BRANDON COMMUNICATIONS INC
BRAUN INTERTEC CORPORATION
BRIAN'S REPAIR INC
BUY-MOR PARTS & SERVICE LLC
CARLBLOMIDENNIS
CASS CO SHERIFF-ND
CHARM-TEX !NC
CITIZEN'S ADVOCATE
CLEAN PLUS INC
CLEAN SWEEP COMMERCIAL SERVICES
COMMISSIONER OF REVENUE
COMPANION ANIMAL HOSPITAL
COMPASS MINERALS AMERICA INC
CON\/ENELLC
COOPER'S OFFICE SUPPLY INC
CUWGAN OF ELBOW LAKE
CUTTING EDGE OF PERHAM INC
D & T VENTURES LLC
DACOTAH PAPER CO
DAKOTA BUSINESS SOLUTIONS INC
DEFENSE TECHNOLOGY LLC
DELUXE
DEt.'1-CON MATERIALS RECOVERY LLC
DENZEL'S REGION WASTE INC
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
900.00
23,554.25
1,248.66
279.13
310.00
154,000.00
975.00
328.60
3,948.90
225.50
8,000.00
481.01
134.87
2,002.86
150.00
546.74
70.02
456.00
5,955.74
1,565.00
2,578.00
5,231.88
128.86
51.75
91.40
8.00
1,360.00
575.00
150.00
30.00
74,057.50
100.00
390.53
36.75
12,850.00
1,143.45
1,886.68
311.00
545.00
163.28
2,558.60
151.25
Page 10 of 14
Vendor Name
DIAMOND DRUGS INC
DONOHO/MICHAEL
DOUBLE A CATERING
DOUGLAS CO PUBLIC '1\IQRKS
OS SOLUTIONS INC
ECKHARDT/KIMBERLY
EHLERS & ASSOCIATES INC
ELECTION SYSTEMS & SOFTWARE LLC
ERICA MARTIN COMPANY INC
EVCO PETROLEUM PRODUCTS INC
FARGO FREIGHTLINER
FERGUS FALLS DAILY JOURNAL
FERGUS FALLSfCllY OF
FERGUS 1-iOf.AE & HARDWARE INC
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FINKELSON!BETH
FLOOEN.IBRENT
FORUM COMMUNICATIONS COMPANY
FOTH INFRASTRUCTURE & ENVIRONMEf\
FRAZIER/BRENT
FRONTIER PRECISION INC
G & R CONTROLS INC
GALLSLLC
GAPPA OIL COMPANY INC
GAUDETTE/IRV1NG SCOTT
GRIFFIN/PA TRICK
HA.\'VES SEPTIC TANK PUMPING LLC
HILDIINC
HOMETOWN REPAIR INC
HOUSTON ENGINEERING INC
ICS CONSULTING LLC-138006
INTERSTATE ENGINEERING INC
J.P. COOKE CO
JACOBSON/HEATHER
JOHNSON/MARKT
JOHNSON/TANNER
KNUTSON/ELAINE E
LAKE COUNTRY GRAP1-IICS INC
LAKE REGION ELECTRIC COOP
LAKE REGION HEALTHCARE
LAKES COMMUNllY COOPERATIVE
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
120.97
265.15
122.50
250,00
500,00
14.07
250.00
29,546.06
500.00
17,764.00
12.62
1,536.60
4,200.00
709.64
6,685.00
637.57
175.18
129.95
10,684.90
2,831.05
209.48
1,810.65
19,103.50
1,953.86
13,261.00
273.80
559.63
145.00
900.00
81.54
23,606.75
23,250.00
1,676.40
101.70
424.84
395.96
25.14
911.71
113.04
1,556.00
380.50
4,02923
Page 11 of 14
Vendor Name
LAKES COUNTRY SERVICE COOPERATIV
lANGLJE/STEVEN
I..A\'1/SON PRODUCTS INC
LEE/THOMAS
LEGAL SERVICES OF NW MINNESOTA
LOCATORS & SUPPLIES INC
LONG WEEKEND SPORTSWEAR
LOOMER REVOCABLE TST/fONY & AND-R
M--R SIGN CO INC
MCKESSON MEDICAL-SURGICAL INC
MIDWEST MACHINERY CO
MINNESOTA MOTOR COMPANY
MINNESOTA SHERIFFS' ASSOCIATION
MINNKOTA ENVIRO SERVICES INC
MN ASSOCIATION OF COUNTY OFFICERS
MN INTER--COUNlY ASSOCIATION
MN POLLUTION CONTROL AGENCY
MN STATE LAW LIBRARY
MNC-CC LOCKBOX
NAPA CENTRAL
NARDINI FIRE EQUIPMENT
NELSON AUTO CENTER INC
NEW YORK MILLS DISPATCH
NE\WILLE/DARREN
NORTHLAND FIRE PROTECTION
NORTH'l/~'EST DlVERS
NORTHIN'EST TIRE INC
NUSS TRUCK & EQUIPMENT
NYHUS FAMILY SALES INC
OFFICE OF MNIT SERVICES
OLSEN CHAIN & CABLE CO INC
OTTER TAIL CO LAW LIBRARY
OTTER TAIL CO SOLID WASTE
OTTER TAIL POWER COMPANY
PELICAN PETE BODY SHOP & TO'MNG II\
PERHAM MACHINE & REPAIR INC
PERHAfvt STEEL & WELDING
PHOENIX SUPPLY
PIONEER RIM & WHEEL CO
PLUNKETTS VARMENT GUARD
POlK CO HIGH\1\'AY DEPT
POWERPHONE INC
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
2,805.00
269.78
1,281.81
393.95
1,150.00
1,412.61
615.00
4,554.00
1,651.04
262.20
492.04
215.61
600.00
94.40
300.00
75.00
1,200J)0
300.00
28,883.00
1,379.45
804.00
1,235.33
8.00
438.48
1,125.00
238.00
986.98
13,651.70
706.14
2,162.44
1,268.10
472.32
103.74
53.15
264.00
194.35
103.00
395.02
227.87
144.00
3,360.00
528.00
Page 12 of 14
Vendor Name
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PREMIER ELECTRIC ING
PREMlUM WATERS INC
PRO AG FARMERS CO OP
PRODUCTIVITY PLUS
PROFESSIONAL PORTABLE X-RAY INC
QUADIENT FINANCE USA INC
RA THSIRIANE
RDO TRUCK CENTERS LLC
RECYCLING ASSOC OF MN
RlVISION INC
RUSTAND REVOCABLE TST/JEAN M & W
SANITATION PRODUCTS INC
SBLC-fF
SCHIESSER/WENDY & WAYNE
SCHMITZ/DUANE
SHERvVIN \l\~LLIAMS
SHI INTERNATIONAL CORP
SIGEUMN STEEL & RECYCLING INC
SIGNWORKS SIGNS & BANNERS INC
SILLERUD/DAVID
SOETH/SYLVIA
ST LOUIS COUNTY SHERIFPS OFFICE
STEEVES/BERNARD A
STEINS INC
STEVE'S SANITATION INC
STONEBROOKE ENGINEERING INC
STRAND/JOHN
STREICHERS
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
SYSTEMS TECHNOLOGY
TERMINIX COMMERCIAL -ST CLOUD
THIS WEEKS SHOPPING NEWS
THOEN/DAVID
THOMSON REUTERS -WEST
THRIFTY \!\'HITE PHARMACY
THUMPER POND RESORT
TNT REPAIR INC
1YLER TECHNOLOGIES INC
UUNE
UMlAUF/DAl.E
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
14.00
196.22
14.49
175.50
472.52
300.00
449.05
150.09
4,143.86
400.00
16,990.66
2,173.00
7,157.95
35.45
4,290.00
650.00
77.13
1,267.00
575.75
12.00
325.03
324.72
65.00
127.52
1,651.98
322.92
2,567.16
657.32
107.98
26,245.70
552.91
310.00
127.75
116.40
58.40
4,931.74
1,173.45
445.40
239.43
7,719.88
441.19
217.52
Page 13 of 14
Vendor Name
UNLIMITED AUTOGlASS INC
US POSTAL SERVICE
VERTEX UNMANNED SOLUTIONS LLC
VICTOR LUNDEEN COMPANY
WACH/DILLON
WACH/RON
WALLWORK TRUCK CENTER
WASHINGTON CO SHERIFPS OFFICE
WASS FAMILY LTD PART'NERSHIP/JUSTI~
WEST/RICHARD
V\.'ILSONM'ARREN R
\IVM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
ZORO TOOLS INC
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES lNC
COLE/MELANIE
COLLABORATIVE SAFETY LLC
COLON/NICOLE
COUNTIES PROVIDING TECHNOLOGY
FERGUS FALLS AREA SPECIAL ED COOP
KAPUT/KRISTA
KUGLER/KRISTI
LAKE REGION HEALTHCARE-MEHL CEN
LAKES COUNTRY SERVICE COOPERATIV
MAHUBE-OTV\IA CAP INC
MIDWEST MONITORING & SURVEILANCE
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF HUMAN SERVICES
NEXT CHAPTER TECHNOLOGY INC
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
PACIFIC INTERPRETERS INC
PREMIER BIOTECH LABS LLC
SCHOOL DIST 545 -HENNING
S~VENSONIJORDAN
VERIZON WlRELESS
WAGNER/TARA
Final Total:
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
780.25
30,000.00
15,09°-00
55.00
133.87
69.68
259.96
160.00
8,514.00
269.78
492.66
8,294.29
16,325.55
97.49
511.19
726,968.50
Amount
140.52
84.96
13,000.00
81.84
247.00
882.78
5,700.00
13.32
1,140.00
6,097.92
39,832.76
1,578.00
181.66
194.70
7,342_66
157,177.00
113.00
147.40
1,198.75
389_65
1,000.00
49.08
2,104.54
14.66
238,712.20
Page 14 of 14
Vendor Name
AMAZON CAPITAL SERVICES INC
CITIZEN'S ADVOCATE
MCKESSON MEDICAL -SURGICAL
MINNESOTA MOTOR COMPANY
NEW YORK MILLS DISPATCH
ODP BUSINESS SOLUTIONS Ll.C
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
8.89
45.90
86.04
66~57
45.90
60.58
907.26
26.40
1,247.54
Drainage Authority Meeting Minutes
February 27, 2024
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
February 27, 2024 I 11 :37 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :37 a.m. Tuesday, February 27, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of February
27, 2024 with the addition of 2024 Assessment Schedule and approve the Consent Agenda of February 27,
2024 as follows:
1. February 13, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for February 27, 2024 (Exhibit A)
WADENA COUNTY JOINT BOARD DISCUSSION
Drainage Inspector Colby Palmersheim led discussion regarding shared authority with Wadena County on
Ditches JDL5, JDL4 and JDL2. Palmersheim researched the ditch histories and found no language supporting
a joint Drainage Authority Board between Otter Tail County and Wadena County.
Motion by Rogness, second by Bucholz and unanimously carried to authorize Commissioners Bucholz and
Lahman to attend a meeting between Otter Tail County staff and Wadena County Drainage Authority to
engage in conversation regarding joint authority on County Ditches JDL5, JDL4, and JDL2.
DITCH 49 REDETERMINATION OF BENEFITS
At the Reconvened Ditch 49 Public Hearing on February 13, 2024, there was an inquiry regarding a
discrepancy between the benefit values listed on the property owners report and those presented on the
spreadsheet in the supporting documentation. Drainage Inspector Colby Palmersheim noted that the property
owner reports had the correct values, but found that an incorrect spreadsheet had been submitted.
Palmersheim noted that. the correct spreadsheet is included in the supporting documentation for today's
meeting.
Commissioner Johnson moved to adopt the Amended Ditch Viewers Report for Redetermination of Benefits
for Ditch 49 but withdrew his motion upon further information. It was brought to the Board's attention that a
petition for abandonment for County Ditch 49 was submitted to the Auditor but did not contain all necessary
information. Discussion continued. A motion was offered by Johnson, a second by Rogness and was
unanimously carried to table Ditch 49 -Redetermination of Benefits to April 23, 2024 at 1 :00 p.m. to allow time
for the petitioners to resubmit their petition for abandonment to the Auditor prior to the Redetermination of
Benefits being adopted, and for the Drainage Authority to receive further information regarding the petition for
abandonment.
Page 1 of 3
Drainage Authority Meeting Minutes
February 27, 2024
DITCHES 56 & 32 PUBLIC INFORMATION MEETING
A Public Information Meeting regarding County Ditches 56 & 32 Redetermination of Benefits is scheduled for
April 1, 2024 at 7:00 p.m. at the Pelican Rapids High School Auditorium.
2024 ASSESSMENT SCHEDULE
Motion by Johnson, second by Lahman and unanimously carried to approve the 2024 County Drainage
Assessment Schedule as presented by Drainage Inspector Colby Palmersheim.
ADJOURNMENT
At 12:08 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, March
12, 2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: __ &----'-"f1"'----'-. tti--+==u'-'---~-----Attesth, • lu /vJ./-WJ,4,{_,.
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Page 2 of 3
Page 3 of 3
Vendor Name
AMOR EXCAVATING
AR\11D SON/EUGENE
ASSOCIATION OF MN COUNTIES
FERGUS FALLS DAILY JOURNAL
JOHNSON JET LINE INC
Final Total:
Drainage Authority Meeting Minutes
February 27, 2024 (Exhibit A)
Amount
1,650.00
773.22.
195.00
2,329.89
2,025c00
6,973.11