HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 03/12/2024
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MEETING &
DRAINAGE AUTHORITY MEETING
SUPPORTING DOCUMENTS
Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 12, 2024 | 8:30 a.m.
BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS
2.1 BOC Minutes for February 27, 2024
2.2 Warrants/Bills for March 12, 2024
2.3 Human Services Warrants/Bills for March 12, 2024
2.3 Public Health Warrants/Bills for March 12, 2024
4.0 Coordinated Response: Out-of-State Travel Request
4.0 Coordinated Response: OTCHS Joint Powers Agreement
5.0 Recommendation for Award - CP 4004-401 HOTL Trail - Maplewood Segment
7.0 MPCA Grant Agreement
8.0 Section 400 Time and Attendance Personnel Rules
9.0 SSTS Loan Resolution
9.0 Otter Tail County Coalition of Lake Associations (COLA) Presentation
10.0 AIS Program Annual Report
11.0 Approval of Contracts & Bonds - Seasonal Supply of Hot Mix Bituminous, Marks Sand
& Gravel Co.
11.0 Approval of Contracts & Bonds - Seasonal Supply of Right of Way Brush & Weed
Control, Carr's Tree Service, Inc.
DRAINAGE AUTHORITY SUPPORTING DOCUMENTS
2.1 Drainage Authority Minutes for February 27, 2024
2.2 Warrants/Bills for March 12, 2024
3.0 Ditch 25 - Houston Engineering, Inc. Repair Report
3.0 Ditch 64 - Culvert Repair
3.0 Ditch 64 - Approach Addition
3.0 H2OverViewers Discussion - Viewing Professional Services Contract
3.0 Ditch 38 - Beaver Dams
3.0 Ditch 70 - Culvert Repair
3.0 Ditch 64 - Petition to Use as Outlet
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Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 1 of 14
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MINUTES
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
February 27, 2024 | 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, February 27, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Lahman and
unanimously carried to approve the Board of Commissioners’ agenda of February 27, 2024, with the following
correction and additions:
Correction: Consent Agenda #7
General Discussion: AMC Legislative Conference, EOT Townships Spring Meeting & MCIT Conference
APPROVAL OF CONSENT AGENDA
Motion by Bucholz, second by Johnson and unanimously carried to approve the consent agenda items as
amended:
1.February 13, 2024, Board of Commissioners’ Meeting Minutes
2.Warrants/Bills for February 27, 2024 (Exhibit A)
3.Human Services and Public Health Warrants/Bills for February 27, 2024 (Exhibit A)
4.Human Services Contracts
5.Request for Approval of West Central Ag-Air, Inc. Authorization Letter
6.Approval of the issuance of a 2024 Renewal of a Seasonal Liquor License for Fair Hills
Inc. dba Fair Hills Resort.
7.Approval to increase the 30-Day Limit for the Economic Development Purchasing Card
from $1,000 to $2,500 as requested by Nicholas Leonard, Deputy Administrator.
8.Final Payment to Sir Lines-A-Lot, Edina, MN - CP 4179-200 & Etc. Traffic Marking
SOLID WASTE CREDIT ACOUNT POLICY
Motion by Johnson, second by Lahman and unanimously carried to approve changing the Solid Waste Credit
Card Policy effective date from March 1, 2024 to June 1, 2024 as presented by Transfer Station/Landfill
Supervisor Jeff Haugen. DRAFT
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 2 of 14
LANDFILL OPERATOR AGREEMENT
Motion by Bucholz and second by Rogness, to authorize the execution of the Northeast and Henning Landfills
Third Party Operating Agreement as presented. Discussion was held regarding the agreement, which included
comments from seller Scott Hofland Construction, Inc., and buyer Curt Osterfeld of North Central, Inc. After
further review, motion by Bucholz, second by Rogness and unanimously carried to rescind the motion to
execute the agreement as presented.
Motion by Bucholz, second by Rogness and unanimously carried to permit Curt Osterfeld, North Central, Inc.,
to assume the Northeast and Henning Landfills Third Party Operating Agreement currently held by Scott
Hofland, Hofland Construction, Inc. Solid Waste Director Chris McConn will return to Board at a future date
with the assumption timeline and an updated agreement.
OUT-OF-STATE TRAVEL
Motion by Johnson, second by Lahman and unanimously carried to approve out-of-state travel for three (3)
staff, two (2) from Human Services and one (1) from Probation, to travel to Anaheim, CA from May 22-25,
2024 to attend the Rise24 Conference focused on addiction, mental health and justice reform.
K9 MOJO RETIREMENT/TRANSFER OF OWNERSHIP
County Sheriff Barry Fitzgibbons recognized Otter Tail County Sheriff’s Office canine “Mojo” on his retirement
from active duty. Mojo was with the Sheriff’s Office for nine (9) years with numerous commendations including
national recognition for his efforts in narcotic detection. Fitzgibbons presented a plaque to Mojo and handler
Sergeant Zach Eifert. Upon Mojo’s retirement, his ownership will transfer to Sergeant Eifert upon payment of
$1.00. The Board extended their appreciation to Mojo and Eifert for all their dedicated service to Otter Tail
County.
RECESS & RECONVENE
At 9:03 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:15 a.m.
FINAL PLAT – ROSE WOOD
Motion by Rogness, second by Bucholz and unanimously carried to approve the final plat titled, “Rose Wood”
consisting of 3 Single Family Non-Riparian Lots and 2 Non-Residential Non-Riparian Lots attached to a
Riparian Lot, 2 Blocks. The final plat is located at 48631 370 Avenue, Frazee, MN 56544, Section 22 or Hobart
Township, Rose Lake (56-360) RD.
FINAL PLAT – FOLKEDAHL ACRES
Motion by Lahman, second by Johnson and unanimously carried to approve the final plat titled, “Folkedahl
Acres” consisting of 3 Single Family Non-Riparian Lots 1 Block. The final plat is located in Section 14 of Amor
Township, Otter Tail Lake (56-242) GD.
LAND & RESOURCE MANAGEMENT ANNUAL REPORT
Land and Resource Management Director Chris LeClair presented the 2023 Land and Resource Management
Annual Report comprised of data and statistics regarding Planning Commission, Board of Adjustment,
Shoreland Permits, Septic System Permits, SSTS Loans & Grants, and Permits Issued.
DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 3 of 14
OTTER TAIL WATER MANAGEMENT DISTRICT (OTWMD) ANNUAL REPORT
OTWMD Administrator Alex Kvidt presented the 2023 Otter Tail Water Management District Annual Report.
Kvidt provided the Board with data on total properties within the OTWMD, permits issued for new or
replacement systems, inspections on installations, compliance inspection data, and included a comparison of
data from prior years.
AMC LEADERSHIP SUMMIT
A brief discussion was held regarding which Commissioners would be in attendance at the Association of
Minnesota Counties (AMC) Leadership Summit on March 27-29, 2024 in Nisswa, MN.
AMC LEGISLATIVE CONFERENCE
The Board held a brief recap of the Association of Minnesota Counties (AMC) Legislative Conference that was
held February 21-22, 2024 in St. Paul, MN. Commissioners met with legislators, spent a day at the capitol,
and attended AMC policy committee meetings.
EOT ASSOCIATION OF TOWNSHIPS SPRING MEETING
A brief discussion was held regarding the upcoming East Otter Tail Association of Townships Spring Meeting
on March 4, 2024 at 1:30 p.m. at Thumper Pond in Ottertail, MN.
AURI EVENT
Motion by Johnson, second by Bucholz and unanimously carried to authorize commissioner attendance at an
upcoming Agriculture Utilization Research Institute (AURI) event focused on Bioindustrial Innovation held on
April 9, 2024 in Mankato, MN.
MCIT CONFERENCE
Commissioner Mortenson will be attending a Minnesota Counties Intergovernmental Trust (MCIT) Risk
Management Conference in Nashville, TN from March 3-6, 2024. All costs associated with the conference will
be paid by MCIT.
RECESS & RECONVENE
At 10:19 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:26 a.m.
ENGINEERING SUPERVISOR
Motion by Johnson, second by Bucholz and unanimously carried to approve the addition of a 1.0 full time
equivalent (FTE) Engineering Supervisor position to the current class structure to allow for flexibility when
filling the Assistant Highway Engineer vacancy. This position has been evaluated as a C51 and is expected
to be partially funded by state-aid revenues.
PROBATION AGENT AGREEMENT
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials’
signatures to execute a Collective Bargaining Agreement between Otter Tail County and Minnesota Public
Employees Association (MNPEA) for a Probation Officer Unit as presented by Assistant Human Resources
Director Stephanie Retzlaff. This is a 2-year contract and terms align with existing Otter Tail County union
contracts. DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 4 of 14
JANUARY ACH PAYMENT REPORT
County Auditor-Treasurer Wayne Stein provided the Board with a report outlining January 2024 ACH
Payments. Otter Tail County Resolution No. 2024-03, pertaining to Electronic Funds Transfers, states that a
list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next
regular meeting after transaction.
2023 CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Johnson, second by Lahman and unanimously carried to transfer $54,333.11 from the Capital
Improvement Fund to the Road and Bridge Fund for reimbursement of a previously approved 2023 Capital
Improvement Request which was for a 2024 Ford F350 SRW XL 4WD Super Cab.
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2024-16
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 58000990553000,
39000180149000, 53000990871000, 25000991066000, 30000320208002, 42000120105001,
18000990418000, 22000080066005, 28000050043000 (collectively, the "Tax Abatement
Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The DRAFT
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 5 of 14
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the
Abatement are as follows:
(f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(g) The County shall provide the Abatement as specified in this resolution.
(h) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment
of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 27th day of February 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
COMMUNITY DEVELOPMENT AND HOUSING ANNUAL REPORT
Community Development Director Amy Baldwin provided a handout to the Board regarding the 2023
Community Development & Housing. Baldwin provided data and spoke about housing efforts, workforce
programs, childcare, broadband access, community growth partnership grants, business development,
resident recruitment, and outreach & communications ensuring residents, businesses, and visitors know about
community and economic development within Otter Tail County.
MNDOT LIMITED USE PERMIT RESOLUTION
(HEART OF THE LAKES – MAPLEWOOD TRAIL SEGMENT PROJECT)
OTTER TAIL COUNTY RESOUTION NO. 2024-17
WHEREAS, it is resolved that the County of Otter Tail enter into Limited Use Permit No. 5623-0058 with the
State of Minnesota, Department of Transportation for the following purposes:
To provide for maintenance and use by the County of Otter Tail upon, along and adjacent to Trunk Highway
No. 108 the limits of which are defined in said Limited Use Permit.
DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 6 of 14
NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners does hereby
approve said Limited Use Permit and authorizes and directs the County Board Chairperson to execute, on
behalf of County of Otter Tail, the aforesaid Limited Use Permit.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 27th day of February 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
MNDOT LIMITED USE PERMIT
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’
signatures on the Limited Use Permit between Otter Tail County and the State of Minnesota Department of
Transportation for the Heart of the Lakes – Maplewood Trail Segment Project as presented by Parks & Trails
Director Kevin Fellbaum.
BID AWARDS – 2024 SEASONAL SUPPLIES
Motion by Johnson, second by Lahman and unanimously carried to award the 2024 Seasonal Highway
Supplies bids as recommended by the County Engineer with the exception of the MC 800 Bituminous Material
supply award as there were no qualified bids on the first round. The Highway Department will rebid for the MC
800 Bituminous Material Seasonal Supply.
DRAFTHot Mix Bituminous Engineer's Est Est Quantit~ Price Per Ton Bid Amount
Central Specialties, Inc.
Alexandria, MN $350,000.00 5,000/ton $51.00 $255,000.00
Ferguson Asphalt Paving, Inc.
Alexandria, MN $350,000.00 5,000/ton $62.00 $310,000.00
Mark Sand & Gravel Co.
Fergus Falls, MN $350,000.00 5,000/ton $62.20 $311,000.00
Wadena Asphalt, Inc.
Wadena, MN $350,000.00 5,000/ton $66.00 $330,000.00
Salt Engineer's Est. Est. QuantitJ'; Price Per Ton
Blackstrap, Inc.
Neligh, NE $115.00/ton 1,000-2,000/tons $116.10
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 7 of 14
QUOTE AWARDS – 2024 CUTTING EDGES & JOMA CUTTING EDGES
Motion by Johnson, second by Rogness and unanimously carried to award the 2024 Cutting Edge Quote to
H&L Mesabi of Hibbing, MN with the low quote amount of $43,766.00 and to award the 2024 Joma Cutting
Edge Quote to Kris Engineering, Inc. of St. Augusta, MN through the State of Minnesota Cooperative
Purchasing Venture (CPV) contract as recommended by the County Engineer.
QUOTE AWARDS – 2024 BRUSH CONTROL, WEED CONTROL AND TREE CLEARING
Motion by Rogness, second by Bucholz and unanimously carried to award the 2024 County Highway Brush
Control Quote to Carr’s Tree Service, Inc. with the low quote amount of $50,365.00, to award the 2024 County
Highway Right of Way Weed Control Quote to Carr’s Tree Service, Inc. with the low quote amount of
$38,412.00 and to award an Annual Tree Maintenance contract to Carr’s Tree Service, Inc. in an amount up
to $53,355.25 through December 31, 2024 as recommended by the County Engineer.
NEW YORK MILLS GARAGE ROOF
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’
signatures on an Architectural and Construction Administration Services Agreement with Widseth in an
amount up to $14,200.00 for Highway Department Garage #20 Re-roof Project in New York Mills, MN.
GEOTECHNICAL DESIGN SERVICES
Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials’
signatures on a Stabilized Full Depth Reclamation (SFDR) Design Agreement with Braun Intertec Corporation
in an amount up to $29,818.00 for CSAH 52 Geotechnical Design Services, Project SP 056-652-016.
DRAFTWinter Sand Engineer's Est. Est. Quanti~ Deliverv Location Bid Amount
Ferguson Asphalt Paving, Inc ..
Alexandria, MN $12.50/ton 2,000/ton Battle Lake $11.00/ton
Mark Sand & Gravel Co.
Fergus Falls, MN $12.50/ton 1,500/ton Fergus Falls $14.20/ton
Ferguson Asphalt Paving, Inc.
Alexandria, MN $12.50/ton 1,000/ton Henning $8.25/ton
Ferguson Asphalt Paving, Inc.
Alexandria, MN $12.50/ton 2,000/ton New York Mills $12.50/ton
Ferguson Asphalt Paving, Inc.
Alexandria, MN $12.50/ton 1,000/ton Parkers Prairie $7.95/ton
Egge Construction, Inc.
Pelican Rapids, MN $12.50/ton 2,500/ton Pelican Rapids $12.60/ton
Becker Transport & Aggregate
Sebeka, MN $12.50/ton 1,000/ton Perham $15.50/ton
Board of Commissioners’ Meeting Minutes
February 27, 2024
Page 8 of 14
HYDRAULIC ENGINEERING SERVICES
Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’
signatures on two (2) Engineering Services Agreements with Houston Engineering, Inc. in amounts up to
$6,000 for CSAH 52 Hydraulic Analysis and for CSAH 37 Hydraulic Analysis for the replacement and
installation of culverts 48” or greater in diameter.
ADJOURNMENT
At 11:27 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned.
The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, March 12, 2024, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: _______________________________________ Attest: _______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 9 of 14
DRAFTVendor Name Amount
5TH DISTRICT JAI L ADMINISTRATOR'S A~ 900.00
ADVANCED CORRECTIONAL HEAL THCAF 23,554.25
AMAZON CAPITAL SERVICES INC 1,248.66
AMERICAN WELDING & GAS INC 279.13
AMP ELECTRIC INC 310.00
APEX ENGINEERING GROUP INC 154,000.00
ASSOCIATION OF MN COUNTIES 975.00
AUTO VALUE PERHAM 328.60
AVERY, ATTORNEY AT LAW/JILL 3,948.90
AVT FERGUS FALLS 225.50
AXON ENTERPRISE INC 8,000.00
BARNESVILLE AMBULANCE 481.01
BATTLE LAKE STANDARD 134.87
BDT MECHANICAL LLC 2,002.86
BEYER BODY SHOP INC 150.00
BLADOWFTINA 546.74
BOB BARKER COMPANY INC 70.02
BOYLE/MATTHEW 456.00
BRANDON COMMUNICATIONS INC 5,955.74
BRAUN INTERTEC CORPORATION 1,565.00
BRIAN'S REPAIR INC 2,578.00
BUY-MOR PARTS & SERVICE LLC 5,231.88
CARLBLOM/DENNIS 128.86
CASS CO SHERIFF~ND 51.75
CHARM-TEX INC 91.40
CITIZEN'S ADVOCATE 8.00
CLEAN PLUS INC 1,360.00
CLEAN SWEEP COMMERCIAL SERVICES 575.00
COMMISSIONER OF REVENUE 150.00
COMPANION ANIMAL HOSPITAL 30.00
COMPASS MINERALS AMERICA INC 74,057.50
CONVENE LLC 100.00
COOPER'S OFFICE SUPPLY INC 390.53
CULLIGAN OF ELBOW LAKE 36.75
CUTTING EDGE OF PERHAM IINC 12,850.00
D & T VENTURES LLC 1,143.45
DACOTAH PAPER CO 1,886.68
DAKOTA BUSINESS SOLUTIONS INC 311.00
DEFENSE TECHNOLOGY LLC 545.00
DELUXE 163.28
DEM-CON MATERIALS RECOVERY LLC 2,558.60
DENZEL'S REGION WASTE INC 151.25
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 10 of 14
DRAFTVendor Name Amount
DIAMOND DRUGS INC 120.97
DONOHO/MICHAEL 265.15
DOUBLE A CA TERI NG 122.50
DOUGLAS CO PUBLIC WORKS 250.00
OS SOLUTIONS INC 500.00
ECKHARDT/KIMBERLY 14.07
EHLERS & ASSOCIATES INC 250.00
ELECTION SYSTEMS & SOFTWARE LLC 29,546.06
ERICA MARTIN COMPANY INC 500.00
EVCO PETROLEUM PRODUCTS INC 17,764.00
FARGO FREJGHTLINER 12.62
FERGUS FALLS DAILY JOURNAL 1,536.60
FERGUS FALLS/CITY OF 4,200.00
FERGUS HOME & HARDWARE INC 709.64
FERGUS POWER PUMP INC 6,685.00
FERGUS TIRE CENTER INC 637.57
FINKELSON/BETH 175.18
FL ODEN/BRENT 129.95
FORUM COMMUNICATIONS COMPANY 10,684.90
FOTH INFRASTRUCTURE & ENVIRONMEJI 2,831.05
FRAZIER/BRENT 209.48
FRONTIER PRECISION INC 1,810.65
G & R CONTROLS INC 19,103.50
GALLS LLC 1,953.86
GAPPA OIL COMPANY INC 13,261.00
GAUDETTE/IRVING SCOTT 273.80
GRIFFIN/PA TRICK 559.63
HAWES SEPTIC TANK PUMPING LLC 145.00
HILDI INC 900.00
HOMETOWN REPAIR INC 81.54
HOUSTON ENGINEERING INC 23,606.75
ICS CONSULTING LLC-138006 23,250.00
!INTERSTATE ENGINEERING INC 1,676.40
J.P. COOKE CO 101.70
JACOBSON/HEATHER 424.84
JOHNSON/MARK T 395.96
JOHNSON/TANNER 25.14
KNUTSON/ELAINE E 911.71
LAKE COUNTRY GRAPHICS INC 11 3.04
LAKE REGION ELECTRIC COOP 1,556.00
LAKE REGION HEALTHCARE 380.50
LAKES COMMUNITY COOPERATIVE 4,029.23
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 11 of 14
DRAFTVendor Name Amount
LAKES COUNTRY SERVICE COOP ERA TIV 2,805.00
LANGLI E/STEVEN 269.78
LAWSON PRODUCTS INC 1,281.81
LEE/THOMAS 393.95
LEGAL SERVICES OF NW MINNESOTA 1,150.00
LOCATORS & SUPPLJIES INC 1,41261
LONG WEEKEND SPORTSWEAR 615.00
LOOMER REVOCABLE TST/TONY & ANDR 4,554.00
M-R SIGN CO INC 1,651.04
MCKESSON MEDICAL-SURGICAL INC 262.20
MIDWEST MACHINERY CO 492.04
MINNESOTA MOTOR COMPANY 215.61
MINNESOTA SHERIFFS' ASSOCIATION 600.00
MINNKOTA ENVIRO SERVICES INC 94.40
MN ASSOCIATION OF COUNTY OFFICERS 300.00
MN INTER~COUNTY ASSOCIATION 75.00
MN POLLUTION CONTROL AGENCY 1,200.00
MN STATE LAW LIBRARY 300.00
MNCCC LOCKBOX 28,883.00
NAPA CENTRAL 1,379.45
NARDINI FIRE EQUIPMENT 804.00
NELSON AUTO CENTER INC 1,235.33
NEW YORK MILLS DISPATCH 8.00
NEWVILLE/DARREN 438.48
NORTHLAND FIRE PROTECTION 1,125.00
NORTHWEST DIVERS 238.00
NORTHWEST TIRE INC 986.98
NUSS TRUCK & EQUIPMENT 13,651.70
NYHUS FAMILY SALES INC 706.14
OFFICE OF MNIT SERVICES 2,162.44
OLSEN CHAIN & CABLE CO INC 1,268.10
OTTER TAIL CO LAW LIBRARY 472.32
OTTER TAIL CO SOLID WASTE 103.74
OTTER TAIL POWER COMPANY 53.15
PELICAN PETE BODY SHOP & TOWING It\ 264.00
PERHAM MACHINE & REPAIR INC 194.35
PERHAM STEEL & WELDING 103.00
PHOENIX SUPPLY 395.02
PIONEER RIM & WHEEL CO 227.87
PLUNKETTS VARMENT GUARD 144.00
POLK CO HIGHWAY DEPT 3,360.00
POWERPHONE INC 528.00
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 12 of 14
DRAFTVendor Name Amount
PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00
PREMIER ELECTRIC INC 196 . .22
PREMIUM WATERS INC 14.49
PRO AG FARMERS CO OP 175.50
PRODUCTIVITY PLUS 472.52
PROFESSIONAL PORTABLE X-RAY INC 300.00
QUADIENT FINANCE USA INC 449.05
RA THS/RIANE 150.09
RDO TRUCK CENTERS LLC 4,143.86
RECYCLING ASSOC OF MN 400.00
RTVISION INC 16,990.66
RUSTAND REVOCABLE TST/JEAN M & W 2,173.00
SANITATION PRODUCTS INC 7,157.95
SBLC-FF 35.45
SCHIESSE.RNVENDY & WAYNE 4,290.00
SCHMITZ/DUANE 650.00
SHERWIN WILLIAMS 77.13
SHI INTERNATIONAL CORP 1,267.00
SI GELMAN STEEL & RECYCLING INC 575.75
SIGN\NORKS SIGNS & BANNERS INC 12.00
SILLERUD/DAVID 325.03
SOETH/SYLVIA 324.72
ST LOUIS COUNTY SHERIFPS OFFICE 65.00
STE.EVES/BERNARD A 127.52
STE.INS INC 1,651.98
STEVE'S SANIITATION INC 322.92
STONEBROOKE ENGINEERING INC 2,567.16
STRAND/JOHN 657.32
STREICHE.RS 107.98
SUMMIT FOOD SERVICE LLC 26,245.70
SWANSTON EQUIPMENT CORP 552.91
SYSTEMS TECHNOLOGY 310.00
TERM INIX COMMERCIAL -ST CLOUD 127.75
THIS WEEKS SHOPPING NEWS 116.40
THOEN/DAVID 58.40
THOMSON REUTERS -WEST 4,931.74
THRIFTY WHITE PHARMACY 1,173.45
THUMPER POND RESORT 445.40
TNT REPAIR INC 239.43
TYLER TECHNOLOGIES INC 7,719.88
ULINE 441.19
UMLAUF/DALE 217.52
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 13 of 14
DRAFTVendor Name
UNLIMITED AUTOGLASS INC
US POSTAL SERVICE
VERTEX UNMANNED SOLUTIONS LLC
VICTOR LUNDEEN COMPANY
WACH/DILLON
WACH/RON
WALLWORK TRUCK CENTER
WASHINGTON CO SHERIFPS OFFICE
WASS FAMILY LTD PARTNERSHIP/JUST!~
WEST/RICHARD
WILSON/WARREN R
WM CORPORATE SERVICES INC
WSB & AS SOCIA TES INC
ZIEGLER INC
ZORO TOOLS INC
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
COLE/MELANIE
COLLABORATIVE SAFETY LLC
COLON/NICOLE
COUNTIES PROVIDING TECHNOLOGY
FERGUS FALLS AREA SPECIAL ED COOP
KAPUT/KRISTA
KUGLER/KRISTI
LAKE REGION HEALTHCARE-MEHL CEN
LAKES COUNTRY SERVICE COOPERA TIV
MAHUBE~OTWA CAP INC
MIDWEST MONITORING & SURVEILANCE
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF HUMAN SERVI CES
NEXT CHAPTER TECHNOLOGY INC
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
PACIFIC INTERPRETERS INC
PREMIER BIOTECH LABS LLC
SCHOOL DIST 545 -HENNING
SWENSON/JORDAN
VERIZON WIRELESS
WAGNER/TARA
Final Total:
Amount
780.25
30,000.00
15,090.00
55.00
133.87
69.68
259.96
160.00
8,514.00
269.78
492.66
8,294.29
16,325.55
97.49
511 .19
726,968.50
Amount
140.52
84.96
13,000.00
81.84
247.00
882.78
5,700.00
13.32
1,140.00
6,097.92
39,832.76
1,578.00
181.66
194.70
7,342.66
157,1 77.00
113.00
147.40
1,198.75
389.65
1,000.00
49.08
2,104.54
14.66
238,712.20
Board of Commissioners’ Meeting Minutes
February 27, 2024 (Exhibit A)
Page 14 of 14
DRAFTVendor Name
Af!AAZON CAPITAL SERVICES INC
CITIZEN'S ADVOCATE
MCKESSON MEDICAL - SURGICAL
MINNESOTA MOTOR COMPANY
NEW YORK MILLS DISPATCH
ODP BUSINESS SOLUTI ONS LLC
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
Final Total:
Amount
8.89
45.90
86.04
66.57
45.90
60.58
907.26
26.40
1,247.54
COMMISSIONER'S VOUCHERS ENTRIES3/7/2024
csteinbach
N
Y
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
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11:31:36AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
ADVANCED CORRECTIONAL HEALTHCARE INC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 11.73 ACCT #22441 - SUPPLIES 0000299877 Repair And Maintenance Supplies N
10-304-000-0000-6572 55.00 ACCT #22441 - K, M, G, H CYL L 0001353016 Repair And Maintenance Supplies N
10-304-000-0000-6572 50.00 ACCT #22441 - WS CYL LEASE 1 Y 0001353016 Repair And Maintenance Supplies N
10-304-000-0000-6572 1,321.92 ACCT #22441 - SUPPLIES 0001353054 Repair And Maintenance Supplies N
10-304-000-0000-6572 298.27 ACCT #22441 - SUPPLIES 0001353424 Repair And Maintenance Supplies N
50-000-000-0150-6857 290.00 APPLIANCE DISPOSALS - PR 2/1/24 Appliance Disposal N
23-705-000-0000-6140 90.00 CDA - PER DIEM 1/22/24 Per Diem Y
10-304-000-0000-6572 1,005.67 ACCT #20862 - SUPPLIES 12467582 Repair And Maintenance Supplies N
01-284-805-0000-6290 1,500.00 CHILDCARE MGMT SVCS FEB 2024 FEB2024 Contracted Services.Y
01-250-000-0000-6449 AP 53.82 Q4 POPULATION RECONCILIATION 138244 Medical Agreements 6
01-250-000-0000-6449 23,333.25 MEDICAL/MH SERVICES APR 2024 138700 Medical Agreements 6
01-250-000-0000-6432 476.00 CLAIMS REPRICING FEES FEB 2024 138906 Medical Incarcerated 6
50-000-000-0170-6859 2,133.54 ELECTRONICS DISPOSAL 11647 Electronic Disposal N
50-000-000-0140-6291 632.00 ACCT 1478400 FEB 2024 2412065 Contract Transportation N
14522 A-OX WELDING SUPPLY CO INC
1,736.9214522
13408 A&A RECYCLING LLC
290.0013408
6297 ACKERSON/JEFF
90.006297
15007 ACME TOOLS
1,005.6715007
12302 ACORNS-OAK CONSULTING
1,500.0012302
15228
23,755.4315228
14813 ALBANY RECYCLING CENTER
2,133.5414813
7588 ALEX RUBBISH & RECYCLING INC
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
-
3 Transactions
1 Transactions
ADVANCED CORRECTIONAL HEALTHCARE INC
A-OX WELDING SUPPLY CO INC
A&A RECYCLING LLC
ACKERSON/JEFF
ACME TOOLS
ACORNS-OAK CONSULTING
ALBANY RECYCLING CENTER
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-031-000-0000-6406 14.54 A2RJVV5AA0WI1P PEN REFILLS 1HVW-KJN1-7Q17 Office Supplies N
01-041-000-0000-6406 7.25 A2RJVV5AA0WI1P CALC RIBBON 1QWD-LJJM-3TGK Office Supplies N
01-061-000-0000-6406 195.78 A2RJVV5AA0WI1P TONER CARTRIDGE 1C6J-4VJG-HRMY Office Supplies N
01-061-000-0000-6406 19.18 A2RJVV5AA0WI1P HDMI CABLES 1H3C-XQJQ-3F4J Office Supplies N
01-061-000-0000-6680 AP 1,198.00 A2RJVV5AA0WI1P GOOGLE TV 1HND-6JGQ-1JYH Computer Hardware N
01-061-000-0000-6406 13.99 A2RJVV5AA0WI1P TOGGLE HOOKS 1JFK-HHP9-RRJF Office Supplies N
01-061-000-0000-6406 189.75 A2RJVV5AA0WI1P HEADSETS 1JMC-HPRV-LGJT Office Supplies N
01-061-000-0000-6406 36.62 A2RJVV5AA0WI1P HDMI CABLES 1QMX-7QHN-LCKC Office Supplies N
01-061-000-0000-6406 37.14 A2RJVV5AA0WI1P LAPTOP BAGS 1T6W-KF3M-PLJ9 Office Supplies N
01-061-000-0000-6406 54.54 A2RJVV5AA0WI1P ETHERNET CABLES 1T6W-KF3M-PLL1 Office Supplies N
01-061-000-0000-6406 62.76 A2RJVV5AA0WI1P SUPPLIES 1WQT-MRC4-TJ37 Office Supplies N
01-061-000-0000-6406 23.99 A2RJVV5AA0WI1P CRIMPING TOOL 1WQT-MRC4-TJ9V Office Supplies N
01-091-000-0000-6406 57.79 A2RJVV5AA0WI1P OFFICE SUPPLIES 1FQF-GPPK-1LDJ Office Supplies N
01-091-000-0000-6406 26.82 A2RJVV5AA0WI1P WIRELESS MOUSES 1PKW-QPHX-RYGD Office Supplies N
01-101-000-0000-6406 141.03 A2RJVV5AA0WI1P SUPPLIES 13X7-7DFF-3TLD Office Supplies N
01-101-000-0000-6406 21.50 A2RJVV5AA0WI1P DESK ORGANIZER 1FW9-P7T4-1CMY Office Supplies N
01-112-000-0000-6487 50.39 A2RJVV5AA0WI1P DRAIN CLEANER 11F9-WVFC-JYV3 Tools & Minor Equipment N
01-121-000-0000-6239 303.98 A2RJVV5AA0WI1P MONITORS 1FNL-RDPH-JND4 MDVA Grant N
01-122-000-0000-6406 22.82 A2RJVV5AA0WI1P OFFICE SUPPLIES 1FJ3-XFD7-4RNL Office Supplies N
01-122-000-0000-6406 20.39 A2RJVV5AA0WI1P BALLOT BOX 1HKR-4KKV-3FLQ Office Supplies N
01-201-000-0000-6490 289.40 A2RJVV5AA0WI1P SUPPLIES 13N3-447T-7HRY Ammo, Shooting Supplies N
01-201-000-0000-6526 88.19 A2RJVV5AA0WI1P WEAPONLIGHT 19LL-KJWJ-1WQ3 Uniforms N
01-201-000-0000-6406 51.25 A2RJVV5AA0WI1P CUSTOM STAMPS 1RD3-HWJG-9KHW Office Supplies N
01-201-000-0000-6340 471.84 A2RJVV5AA0WI1P TONER CARTRIDGE 1W93-RFF4-6VW7 Office Equipment Rental & Maint.N
01-201-000-0000-6406 15.95 A2RJVV5AA0WI1P CLIPBOARD 1WV7-PPFJ-4H3H Office Supplies N
01-201-000-0000-6406 16.98 A2RJVV5AA0WI1P ORGANIZER 1YCL-1Y3H-7RN7 Office Supplies N
01-250-000-0000-6526 170.00 A2RJVV5AA0WI1P BOOTS 1369-T9NG-43F6 Uniforms N
01-250-000-0000-6526 620.08 A2RJVV5AA0WI1P UNIFORM ITEMS 13HG-7H4D-3G6V Uniforms N
01-250-000-0000-6526 69.99 A2RJVV5AA0WI1P SWEATSHIRT 19HJ-JNRL-7FM1 Uniforms N
01-250-000-0000-6406 29.98 A2RJVV5AA0WI1P PAPER CLIPS 1DFF-N4RR-CFTM Office Supplies N
01-250-000-0000-6526 170.00 A2RJVV5AA0WI1P BOOTS 1FQF-GPPK-NNLL Uniforms N
01-250-000-0000-6526 160.00 A2RJVV5AA0WI1P BOOTS 1NYT-31Y6-1RGY Uniforms N
01-250-000-0000-6406 47.72 A2RJVV5AA0WI1P STICKY NOTES 1YJJ-KMT7-3G6L Office Supplies N
01-601-000-0000-6406 28.80 A2RJVV5AA0WI1P SUPPLIES 1LCQ-LDLM-34Y1 Office Supplies N
01-705-000-0000-6406 54.83 A2RJVV5AA0WI1P MARKERS 1FT4-PTD1-16Y6 Office Supplies N
632.007588
14386 AMAZON CAPITAL SERVICES INC
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
-
-
-
-
ALEX RUBBISH & RECYCLING INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-705-000-0000-6406 23.80 A2RJVV5AA0WI1P HANGING FOLDERS 1WR6-C34V-KMWK Office Supplies N
10-304-000-0000-6572 61.19 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1LJY-YVRN-4JJ4 Repair And Maintenance Supplies N
50-000-000-0000-6981 AP 89.00 A2RJVV5AA0WI1P BAG BANDS 16DJ-JWCM-CV1N Organic Grant Expense N
10-304-000-0000-6406 70.98 ACCT #AA290 - SUPPLIES 09907233 Office and Garage Supplies N
10-303-000-0000-6683 358.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 2 Right Of Way, Ect.Y
10-303-000-0000-6683 1,098.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 2 Right Of Way, Ect.Y
50-000-000-0120-6290 64.04 ACCT 160002806 SERVICE 2520344221 Contracted Services.N
50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520344426 Contracted Services N
50-000-000-0120-6290 72.51 ACCT 160002806 SERVICE 2520351457 Contracted Services.N
50-000-000-0000-6290 52.63 ACCT 160002035 SERVICE 2520351794 Contracted Services N
50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520344426 Contracted Services.N
50-390-000-0000-6290 52.63 ACCT 160002035 SERVICE 2520351794 Contracted Services.N
50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520344426 Contracted Services.N
50-399-000-0000-6290 105.26 ACCT 160002035 SERVICE 2520351794 Contracted Services.N
01-002-000-0000-6242 1,875.00 2024 LEGISLATIVE CONFERENCE 2/21/24 Registration Fees N
01-031-000-0000-6242 375.00 2024 LEGISLATIVE CONFERENCE 67972.00 Registration Fees N
HANSEN/NICOLE3698
10-301-000-0000-6242 375.00 2024 LEGISLATIVE CONFERENCE -2/21-2/22/24 Registration Fees N
01-250-000-0000-6399 17.99 ACCT 507600 WIRE HARNESS 5388339 Sentence To Serve N
10-304-000-0000-6572 179.60 ACCT #507590 - PARTS 5387006 Repair And Maintenance Supplies N
10-304-000-0000-6572 92.04 ACCT #507590 - PARTS 5387007 Repair And Maintenance Supplies N
10-304-000-0000-6572 59.81 ACCT #507590 - PARTS 5387431 Repair And Maintenance Supplies N
10-304-000-0000-6572 19.35 ACCT #507590 - PARTS 5387458 Repair And Maintenance Supplies N
1,867.3014386
765 AMERICAN WELDING & GAS INC
70.98765
17210 ANDERSEN/DAVID L & MELISSA
1,456.0017210
13620 ARAMARK
540.6713620
30171 ASSOCIATION OF MN COUNTIES
2,625.0030171
102 AUTO VALUE FERGUS FALLS
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
38 Transactions
1 Transactions
2 Transactions
8 Transactions
3 Transactions
AMAZON CAPITAL SERVICES INC
AMERICAN WELDING & GAS INC
ANDERSEN/DAVID L & MELISSA
ARAMARK
ASSOCIATION OF MN COUNTIES
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 90.71 ACCT #507590 - PARTS 5387461 Repair And Maintenance Supplies N
10-304-000-0000-6572 33.24 ACCT #507590 - PARTS 5387759 Repair And Maintenance Supplies N
10-304-000-0000-6572 23.99 ACCT #507590 - PARTS 5387830 Repair And Maintenance Supplies N
10-304-000-0000-6572 81.93 ACCT #507590 - PARTS 5387894 Repair And Maintenance Supplies N
10-304-000-0000-6572 49.95 ACCT #507590 - PARTS 5387955 Repair And Maintenance Supplies N
10-304-000-0000-6572 121.99 ACCT #507590 - BATTERY 5388032 Repair And Maintenance Supplies N
10-304-000-0000-6572 18.00 ACCT #507590 - BATTERY CORE 5388033 Repair And Maintenance Supplies N
10-304-000-0000-6572 252.00 ACCT #507590 - BATTERY CORE RE 5388033 Repair And Maintenance Supplies N
10-304-000-0000-6565 15.50 ACCT #507590 - OIL 5388171 Fuels - Diesel N
10-304-000-0000-6565 15.50 ACCT #507590 - OIL 5388174 Fuels - Diesel N
10-304-000-0000-6572 23.00 ACCT #507590 - PARTS 5388174 Repair And Maintenance Supplies N
10-304-000-0000-6572 AP 54.18 ACCT #5000 - SUPPLIES 137088067 Repair And Maintenance Supplies N
10-304-000-0000-6572 18.46 ACCT #5000 - PARTS 137088853 Repair And Maintenance Supplies N
01-013-000-0000-6262 604.70 CLIENT SERVICES JAN 2024 JAN2024 Public Defender Y
01-201-000-0000-6396 665.00 TOW CFS 24004731 2/17/24 P-15750 Special Investigation N
01-201-000-0000-6396 419.50 TOW CFS 24004792 2/18/24 P-15758 Special Investigation N
01-201-000-0000-6305 3,652.50 ACCT 125630 TASERS INUS231890 Electronic Devices - Maint.N
14-201-000-0000-6687 16,000.00 ACCT 125630 TASERS INUS231890 Equipment-Current Year N
01-250-000-0000-6399 253.45 ACCT STS OTC REPAIRS/PARTS 1029923 Sentence To Serve N
554.60102
15996 AUTO VALUE MILLS
72.6415996
15262 AVERY, ATTORNEY AT LAW/JILL
604.7015262
17112 AVT FERGUS FALLS
1,084.5017112
7086 AXON ENTERPRISE INC
19,652.507086
31064 BATTLE LAKE STANDARD
253.4531064
1755 BEN HOLZER UNLIMITED WATER LLC
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
-
16 Transactions
2 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
AUTO VALUE FERGUS FALLS
AUTO VALUE MILLS
AVERY, ATTORNEY AT LAW/JILL
AVT FERGUS FALLS
AXON ENTERPRISE INC
BATTLE LAKE STANDARD
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0130-6290 28.00 DRINKING WATER M12728 Contracted Services.1
50-000-000-0000-6330 71.35 MILEAGE - 1/19-2/10/24 2/10/24 Mileage N
13-012-000-0000-6369 60.00 LAW LIBRARY HOURS FEB 2024 FEB2024 Miscellaneous Charges Y
01-201-000-0000-6396 400.00 TOW CFS 24003945 2/9/24 24-5693 Special Investigation N
02-225-000-0000-6369 550.00 ANNUAL SOFTWARE & SUPPORT 2100024543 Miscellaneous Charges N
10-303-000-0000-6683 1,235.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 1 Right Of Way, Ect.Y
10-303-000-0000-6683 748.00 D-SAP 056-635-042, PARCEL NO.PARCEL NO. 1 Right Of Way, Ect.N
10-303-000-0000-6683 1,448.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 1 Right Of Way, Ect.Y
10-304-000-0000-6315 552.30 ACCT #O2740 - RADIO INSTALLATI INV-37093 Radio Repair Charges N
10-303-000-0000-6278 9,423.00 PROFESSIONAL SERVICES B376577 Engineering Consultant N
10-304-000-0000-6252 9.00 DRINKING WATER 143531 Water And Sewage N
28.001755
16303 BENGTSON/STEVEN
71.3516303
12383 BERGREN/ELLIE
60.0012383
31803 BEYER BODY SHOP INC
400.0031803
6811 BIOMETRIC SOLUTIONS LLC
550.006811
7066 BJORK/JAMES & LINDA
3,431.007066
24 BRANDON COMMUNICATIONS INC
552.3024
386 BRAUN INTERTEC CORPORATION
9,423.00386
3957 BRAUN VENDING INC
9.003957
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
BEN HOLZER UNLIMITED WATER LLC
BENGTSON/STEVEN
BERGREN/ELLIE
BEYER BODY SHOP INC
BIOMETRIC SOLUTIONS LLC
BJORK/JAMES & LINDA
BRANDON COMMUNICATIONS INC
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6526 925.00 FIREARM 2/22/24 Uniforms N
10-304-000-0000-6572 20.15 PARTS 38591 Repair And Maintenance Supplies N
10-304-000-0000-6572 74.31 PARTS 41653 Repair And Maintenance Supplies N
01-061-000-0000-6330 236.44 MILEAGE FEB 2024 FEB2024 Mileage N
01-250-000-0000-6453 AP 43.94 PROGRAMMING PRIZES 12/26/23 Programming Supplies N
10-303-000-0000-6683 467.00 D-SAP 056-601-067, PARCEL NO.PARCEL NO. 23 Right Of Way, Ect.N
10-303-000-0000-6683 33.00 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 23 Right Of Way, Ect.Y
01-284-804-0000-6290 1,506.72 YOUTH WORKFORCE FEB 2024 2328 Contracted Services.Y
01-284-804-0000-6826 1,521.46 YOUTH SKILLS TRAINING FEB 2024 2328 Grant Expenses Y
10-304-000-0000-6572 169.97 ACCT #O0003 - SUPPLIES SHOP116977 Repair And Maintenance Supplies N
01-250-000-0000-6491 1,089.00 ACCT OTTER MATTRESSES 0355152-IN Jail Supplies N
50-000-000-0000-6290 1,395.00 OFFICE CLEANING FEB 2024 PA 048139 Contracted Services Y
9097 BREDMAN/DION
925.009097
267 BROGARD PLUMBING HTG & EXC INC
94.46267
5234 BRUTLAG/STEVE
236.445234
273 BUDKE/MYRNA
43.94273
806 BUSE TOWNSHIP
500.00806
6842 CARDINAL CONSULTING SOLUTIONS
3,028.186842
1227 CARR'S TREE SERVICE INC
169.971227
14840 CHARM-TEX INC
1,089.0014840
12058 CLEAN SWEEP COMMERCIAL SERVICES
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
1 Transactions
BREDMAN/DION
BROGARD PLUMBING HTG & EXC INC
BRUTLAG/STEVE
BUDKE/MYRNA
BUSE TOWNSHIP
CARDINAL CONSULTING SOLUTIONS
CARR'S TREE SERVICE INC
CHARM-TEX INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6304 122.80 UNIT 2007 INSTALL MIC ANTENNA 9285 Repair And Maintenance N
02-219-000-0000-6369 143.00 MEALS FOR TRAINING 2/20/24 051911 Miscellaneous Charges N
01-031-000-0000-6406 53.20 ACCT 2189988076 SUPPLIES 466591 Office Supplies N
01-041-000-0000-6406 57.43 ACCCT 2189988030 SUPPLIES 466666 Office Supplies N
10-304-000-0000-6406 2,234.89 ACCT #2189988470 - WORK SURFAC 466565 Office and Garage Supplies N
10-304-000-0000-6252 19.30 ACCT #267-09835992-5 - DRINKIN 3/1-3/31/24 Water And Sewage N
10-304-000-0000-6252 40.00 ACCT #267-01575380-4 - DRINKIN 3/1-3/31/24 Water And Sewage N
50-000-000-0120-6290 46.17 ACCT 267-03388972-1 2/29/24 Contracted Services.N
01-112-106-0000-6485 893.94 ACCT 227102 SUPPLIES 46851 Custodian Supplies N
01-112-101-0000-6485 301.30 ACCT 227160 SUPPLIES 48857 Custodian Supplies N
50-000-000-0170-6485 103.69 ACCT 227162 SUPPLIES 42435 Custodian Supplies N
50-399-000-0000-6453 88.81 ACCT 227162 SUPPLIES 45885 Ppe & Safety Equip.&Supplies N
50-399-000-0000-6485 72.26 ACCT 227162 SUPPLIES 45885 Custodian Supplies N
01-201-000-0000-6304 620.00 ACCT 5146 #1301 TIRES 727096 Repair And Maintenance N
10-302-000-0000-6675 AP 191,766.89 ACCT #2048318 - UNIT 708 JD TR 117573323 Machinery And Automotive Equipment N
10-302-000-0000-6675 AP 168,155.24 ACCT #2048318 - UNIT 709 JD TR 117573323 Machinery And Automotive Equipment N
1,395.0012058
9087 CODE 4 SERVICES INC
122.809087
7479 CONCEPT CATERING
143.007479
32603 COOPER'S OFFICE SUPPLY INC
2,345.5232603
2364 CULLIGAN OF WADENA
105.472364
36 DACOTAH PAPER CO
1,460.0036
6708 DAKOTA WHOLESALE TIRE INC
620.006708
15595 DEERE & COMPANY
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
3 Transactions
3 Transactions
5 Transactions
1 Transactions
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
CONCEPT CATERING
COOPER'S OFFICE SUPPLY INC
CULLIGAN OF WADENA
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6304 110.95 ACCT 3945 #2104 OIL CHG/ROTATE 96003 Repair And Maintenance N
01-002-000-0000-6369 AP 35.00 SNACKS - BOARD MTG 11/28/23 11/28/23 Miscellaneous Charges N
01-002-000-0000-6369 35.00 SNACKS - BOARD MTG 2/27/24 2/27/24 Miscellaneous Charges N
23-705-000-0000-6331 122.50 MEALS - CDA BOARD MTG 1/16/24 1/16/24 Meals And Lodging N
23-705-000-0000-6331 AP 122.50 MEALS - CDA BOARD MTG 11/21/23 11/21/23 Meals And Lodging N
23-705-000-0000-6331 87.50 MEALS - CDA BOARD MTG 2/20/24 2/20/24 Meals And Lodging N
01-250-000-0000-6390 1,056.79 BOARDING/MEDS - J RASTEDT FEB2024 Board Of Prisioners N
10-302-000-0000-6350 350.00 SNOW PLOWING 1/5-1/25/24 Maintenance Contractor N
01-091-000-0000-6330 498.48 MILEAGE - MCAA MEETING 2/23/24 Mileage N
01-063-000-0000-6232 29,046.54 ACCT 33240 ELECTION DAY BALLOT CD2078774 Printing-Ballots N
10-303-000-0000-6683 68.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 13 Right Of Way, Ect.Y
10-303-000-0000-6683 546.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 13 Right Of Way, Ect.Y
10-303-000-0000-6683 3,835.00 D-SAP 056-635-042, PARCEL NO.PARCEL NO. 13 Right Of Way, Ect.N
359,922.1315595
33013 DICK'S STANDARD
110.9533013
11391 DOUBLE A CATERING
402.5011391
12429 DOUGLAS CO JAIL
1,056.7912429
10810 DOUGLAS CO PUBLIC WORKS
350.0010810
1989 ELDIEN/MICHELLE
498.481989
2581 ELECTION SYSTEMS & SOFTWARE LLC
29,046.542581
17208 ERICKSON/WENDY J & JEFFREY A
4,449.0017208
363 ESSER PLUMBING & HEATING INC
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
5 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
DEERE & COMPANY
DICK'S STANDARD
DOUBLE A CATERING
DOUGLAS CO JAIL
DOUGLAS CO PUBLIC WORKS
ELDIEN/MICHELLE
ELECTION SYSTEMS & SOFTWARE LLC
ERICKSON/WENDY J & JEFFREY A
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0130-6290 53.62 NELANDFILL - FURNACE TUNEUP W72748 Contracted Services.N
10-304-000-0000-6565 887.80 ACCT #1615 - QUIKLIFT HTB & PA 312265 Fuels - Diesel N
10-304-000-0000-6565 3,000.50 ACCT #1615 - CENEX ATF, SUPERL 312441 Fuels - Diesel N
10-304-000-0000-6565 2,689.25 ACCT #1615 - CENEX ATF, SUPERL 312443 Fuels - Diesel N
10-304-000-0000-6565 2,950.70 ACCT #1615 - CENEX ATF, SUPERL 312444 Fuels - Diesel N
10-304-000-0000-6565 215.95 ACCT #1615 - CENEX BLUE GARD 5 312445 Fuels - Diesel N
10-302-000-0000-6500 24.00 ACCT #167 - SUPPLIES 2402-068338 Supplies N
10-304-000-0000-6406 253.12 ACCT #MNFER0153 - SUPPLIES MNFER148060 Office and Garage Supplies N
01-002-000-0000-6240 437.26 BOC MINUTES 1/23/24 A571853B-0019 Publishing & Advertising N
01-031-000-0000-6436 AP 202.00 ACCT 529337 RECYCLING WORKER 628530 New hire start up cost N
01-031-000-0000-6436 AP 245.50 ACCT 529337 SEASON HWY ASSIST 629799 New hire start up cost N
01-031-000-0000-6436 AP 207.00 ACCT 529337 SEASONAL RECYCLING 629980 New hire start up cost N
01-031-000-0000-6436 AP 214.00 ACCT 529337 DEPUTY SHERIFF 629983 New hire start up cost N
01-031-000-0000-6436 AP 214.00 ACCT 529337 ELIGIBILITY WORKER 630004 New hire start up cost N
01-031-000-0000-6436 AP 261.00 ACCT 529337 SW ATTENDANT 630332 New hire start up cost N
01-031-000-0000-6436 AP 284.50 ACCT 529337 HOUSING SUPERVISOR 634296 New hire start up cost N
01-031-000-0000-6436 AP 375.50 ACCT 529337 ASST HS DIRECTOR 635300 New hire start up cost N
01-031-000-0000-6436 AP 321.50 ACCT 529337 HWY MAINT WORKER 636363 New hire start up cost N
01-031-000-0000-6436 AP 223.50 ACCT 529337 MAINT WORKER I 637971 New hire start up cost N
01-031-000-0000-6436 AP 223.50 ACCT 529337 MAINT WORKER II 637978 New hire start up cost N
01-031-000-0000-6436 AP 313.50 ACCT 529337 ASSESSOR 637979 New hire start up cost N
01-031-000-0000-6436 AP 361.50 ACCT 529337 HS FINANCE MGR 639493 New hire start up cost N
01-031-000-0000-6436 AP 193.00 ACCT 529337 SOCIAL WORKER 640045 New hire start up cost N
01-031-000-0000-6436 AP 169.00 ACCT 529337 TECH ANALYST 642886 New hire start up cost N
01-031-000-0000-6436 AP 284.50 ACCT 529337 ADMIN - PROBATION 642911 New hire start up cost N
01-031-000-0000-6436 AP 161.00 ACCT 529337 LAND TITLE SPECIAL 647548 New hire start up cost N
53.62363
3128 EVCO PETROLEUM PRODUCTS INC
9,744.203128
364 EVERTS LUMBER CO
24.00364
2997 FASTENAL COMPANY
253.122997
35011 FERGUS FALLS DAILY JOURNAL
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
5 Transactions
1 Transactions
1 Transactions
ESSER PLUMBING & HEATING INC
EVCO PETROLEUM PRODUCTS INC
EVERTS LUMBER CO
FASTENAL COMPANY
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-031-000-0000-6436 AP 261.00 ACCT 529337 HRA PROJECT MGR 647929 New hire start up cost N
01-031-000-0000-6436 AP 231.50 ACCT 529337 ADMIN ASSIST - PH 647935 New hire start up cost N
01-031-000-0000-6436 AP 313.50 ACCT 529337 DEPUTY SHERIFF 647944 New hire start up cost N
01-031-000-0000-6436 AP 217.00 ACCT 529337 LEAD MAINT WRK I 649803 New hire start up cost N
01-031-000-0000-6436 AP 185.00 ACCT 529337 SOCIAL WORKER 656538 New hire start up cost N
01-031-000-0000-6436 AP 325.50 ACCT 529337 SS SUPERVISOR 657463 New hire start up cost N
01-031-000-0000-6436 AP 313.50 ACCT 529337 DEPUTY SHERIFF 660934 New hire start up cost N
01-031-000-0000-6436 AP 237.50 ACCT 529337 MAINT WORKER I 661418 New hire start up cost N
01-031-000-0000-6436 AP 231.50 ACCT 529337 HHW/RECYCLING 666135 New hire start up cost N
01-031-000-0000-6436 AP 325.50 ACCT 529337 ASST CTY ATTORNEY 670008 New hire start up cost N
01-031-000-0000-6436 AP 247.50 ACCT 529337 PROBATION AGENT 672858 New hire start up cost N
01-031-000-0000-6436 AP 214.00 ACCT 529337 ELIGIBILITY WORKER 676132 New hire start up cost N
01-031-000-0000-6436 AP 231.50 ACCT 529337 VET DRIVER 676994 New hire start up cost N
01-031-000-0000-6436 AP 169.00 ACCT 529337 APPRAISER 678390 New hire start up cost N
01-031-000-0000-6436 AP 214.00 ACCT 529337 DEPUTY TREASURER 679075 New hire start up cost N
01-031-000-0000-6436 AP 245.50 ACCT 529337 HOUSEKEEPER 679080 New hire start up cost N
01-031-000-0000-6436 231.50 ACCT 529337 L&R INSPECTOR 690358 New hire start up cost N
01-031-000-0000-6436 259.50 ACCT 529337 DEPUTY SHERIFF 690363 New hire start up cost N
01-031-000-0000-6436 259.50 ACCT 529337 ASST CTY ATTORNEY 690365 New hire start up cost N
01-031-000-0000-6436 245.50 ACCT 529337 HWY MAINT WORKER 690805 New hire start up cost N
01-031-000-0000-6436 202.00 ACCT 529337 ASSIST SW DIRECTOR 691513 New hire start up cost N
01-031-000-0000-6436 261.00 ACCT 529337 PUBLIC INFO OFFICE 691848 New hire start up cost N
01-031-000-0000-6436 261.00 ACCT 529337 SW ATTENDANT 693199 New hire start up cost N
01-031-000-0000-6436 245.50 ACCT 529337 SOCIAL WORKER 693860 New hire start up cost N
01-031-000-0000-6436 207.00 ACCT 529337 RECORDS TECH 694320 New hire start up cost N
01-031-000-0000-6436 214.00 ACCT 529337 GIS ANALYST 694327 New hire start up cost N
01-031-000-0000-6436 169.00 ACCT 529337 PUBLIC NURSE 695651 New hire start up cost N
01-031-000-0000-6436 193.00 ACCT 529337 SOCIAL WORKER 695660 New hire start up cost N
01-031-000-0000-6436 290.50 ACCT 529337 E911 DISPATCHERS 696640 New hire start up cost N
01-031-000-0000-6436 217.00 ACCT 529337 MAINT WORKER I 697243 New hire start up cost N
01-031-000-0000-6436 245.50 ACCT 529337 ADMIN - EXTENSION 697256 New hire start up cost N
01-031-000-0000-6436 202.00 ACCT 529337 VET SERVICE OFFICE 697920 New hire start up cost N
01-123-000-0000-6240 110.78 BOA MTG MAR 2024 8A2EFBD7-0006 Publishing & Advertising N
09-507-570-4004-6240 97.44 NOTICE TO BIDDERS CP 4004-401 2A0E2C1B-0002 Publishing & Advertising MAPLEWOOD N
10-301-000-0000-6240 AP 251.88 ACCT #524115 - NOTICE SNOW REM 2292760 Publishing & Advertising N
50-000-000-0000-6240 AP 258.50 ACCT 524121 SW ADS NOV 2023 1123524121 Publishing & Advertising N
50-000-000-0000-6240 AP 211.50 ACCT 524121 SW ADS DEC 2023 1223524121 Publishing & Advertising N
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0130-6863 2,400.00 ACCT 18240 MLWW PLANT SLUDGE 36888 Leachate Disposal N
10-304-000-0000-6572 131.96 ACCT #6199 - SUPPLIES 164558 Repair And Maintenance Supplies N
50-000-000-0120-6291 1,550.00 HAULING CHARGES 51730 Contract Transportation N
50-000-000-0170-6291 3,715.00 HAULING CHARGES 51730 Contract Transportation N
50-000-000-0120-6291 775.00 HAULING CHARGES 51750 Contract Transportation N
50-000-000-0170-6291 5,910.00 HAULING CHARGES 51750 Contract Transportation N
50-000-000-0130-6863 7,050.00 LEACHATE HAULING FEB 2024 51773 Leachate Disposal N
50-000-000-0120-6291 775.00 HAULING CHARGES 51774 Contract Transportation N
50-000-000-0170-6291 3,120.00 HAULING CHARGES 51774 Contract Transportation N
50-399-000-0000-6291 1,185.00 HAULING CHARGES 51730 Contract Transportation N
50-399-000-0000-6291 2,370.00 HAULING CHARGES 51750 Contract Transportation N
50-399-000-0000-6291 1,185.00 HAULING CHARGES 51774 Contract Transportation N
01-044-000-0000-6304 534.44 ACCT 2465 TIRES 394986 Repair And Maintenance N
01-250-000-0000-6399 192.00 SKID FLATS/SLIME TIRES 395274 Sentence To Serve N
01-250-000-0000-6399 27.00 TIRE REPAIR 395446 Sentence To Serve N
10-304-000-0000-6572 795.20 TIRES 395316 Repair And Maintenance Supplies N
02-103-000-0000-6369 3,797.89 ACCT 2711103 LAREDO JAN 2024 0235680-IN Miscellaneous Charges N
01-045-000-0000-6266 6,500.00 DEBTBOOK SUBSCRIPTION DB1020779 Audit Cost N
13,288.3635011
32679 FERGUS FALLS/CITY OF
2,400.0032679
5322 FERGUS HOME & HARDWARE INC
131.965322
2153 FERGUS POWER PUMP INC
27,635.002153
35018 FERGUS TIRE CENTER INC
1,548.6435018
13636 FIDLAR TECHNOLOGIES INC
3,797.8913636
7108 FIFTH ASSET INC
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
55 Transactions
1 Transactions
1 Transactions
10 Transactions
4 Transactions
1 Transactions
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS HOME & HARDWARE INC
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOGIES INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 1,736.39 ACCT #504250 - PARTS IN001-1801414 Repair And Maintenance Supplies N
10-304-000-0000-6572 53.96 SUPPLIES 0197498 Repair And Maintenance Supplies N
10-304-000-0000-6572 239.94 SUPPLIES 0197555 Repair And Maintenance Supplies N
10-303-000-0000-6342 41.41 ACCT #OTTER20 - SERVICE AGREEM 257663-0 Service Agreements N
10-303-000-0000-6501 2,147.12 ACCT #M305540 - SUPPLIES 293365 Engineering And Surveying Supplies N
01-201-000-0000-6526 145.97 ACCT 1002151493 BASE SHIRTS 027016662 Uniforms N
DOLL/CARLA13965
01-201-000-0000-6526 278.17 ACCT 1002151493 JACKET 027039938 Uniforms N
BRASEL/RYAN10519
01-201-000-0000-6526 360.94 ACCT 1002151493 SHIRT/APPS 027051362 Uniforms N
SHEILS/RICK1897
01-250-000-0000-6526 126.00 ACCT 5287917 BLACK SHOES 026984525 Uniforms N
01-250-000-0000-6526 276.50 ACCT 5287917 JACKETS 027004291 Uniforms N
01-250-000-0000-6526 138.39 ACCT 5287917 KEY HOLDER/LIGHT 027046989 Uniforms N
01-250-000-0000-6526 23.93 ACCT 5287917 CREW SOCKS 027051380 Uniforms N
01-250-000-0000-6526 25.12 ACCT 5287917 LIGHT HOLDER 027051381 Uniforms N
01-250-000-0000-6526 184.97 ACCT 5287917 STRYKE PANTS 027075993 Uniforms N
01-250-000-0000-6526 36.87 ACCT 5287917 AUDIO TUBE 027076257 Uniforms N
01-250-000-0000-6526 73.55 ACCT 5287917 TECH T-SHIRTS 027105245 Uniforms N
01-250-000-0000-6526 122.51 ACCT 5287917 BOOTS 027146733 Uniforms N
01-250-000-0000-6526 139.66 ACCT 5287917 BOOTS 027146734 Uniforms N
01-250-000-0000-6526 54.49 ACCT 5287917 RAPELLING BELT 027146760 Uniforms N
6,500.007108
2497 FORCE AMERICA DISTRIBUTING LLC
1,736.392497
959 FORTWENGLER ELECTRIC INC
293.90959
15050 FRANZ REPROGRAPHICS INC
41.4115050
3628 FRONTIER PRECISION INC
2,147.123628
392 GALLS LLC
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
FIFTH ASSET INC
FORCE AMERICA DISTRIBUTING LLC
FORTWENGLER ELECTRIC INC
FRANZ REPROGRAPHICS INC
FRONTIER PRECISION INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-031-000-0000-6330 237.18 MILEAGE - AMC CONFERENCE 2/21/24 Mileage N
01-031-000-0000-6331 17.09 MEAL - AMC CONFERENCE 2/21/24 Meals And Lodging N
01-031-000-0000-6369 50.00 PARKING - AMC CONFERENCE 2/22/24 Miscellaneous Charges N
10-303-000-0000-6683 102.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 5 Right Of Way, Ect.Y
10-303-000-0000-6683 771.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 5 Right Of Way, Ect.Y
01-091-000-0000-6271 38.86 MILEAGE - FRAUD INTERVIEW 2/14/24 Fraud Investigator Expenses N
50-000-000-0000-6981 215.40 ACCT 342289 COMPOST LINERS 605409056 Organic Grant Expense N
10-304-000-0000-6572 280.95 ACCT #OT07309 - SUPPLIES 20235 Repair And Maintenance Supplies N
09-507-510-0000-6278 38,355.00 R005197-0037 PHELPS MILL PARK 69492 Engineering & Hydrological Testing N
10-303-000-0000-6278 5,244.75 PROFESSIONAL ENGINEERING SERVI 69536 Engineering Consultant N
01-201-000-0000-6406 89.78 ACCT 9988526 SUPPLIES SUM-077361 Office Supplies N
50-000-000-0000-6406 339.00 ACCT 565373 OFFICE SUPPLIES SUM-077350 Office Supplies N
50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I15109 Contracted Services.1
1,987.07392
3698 HANSEN/NICOLE
304.273698
7225 HARIG/DAVID
873.007225
6914 HERMAN/CRYSTAL
38.866914
7164 HILLYARD - HUTCHINSON
215.407164
3372 HOTSY MINNESOTA
280.953372
5835 HOUSTON ENGINEERING INC
43,599.755835
38100 INNOVATIVE OFFICE SOLUTIONS LLC
428.7838100
11098 JAKE'S JOHNS LLC
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14 Transactions
3 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
GALLS LLC
HANSEN/NICOLE
HARIG/DAVID
HERMAN/CRYSTAL
HILLYARD - HUTCHINSON
HOTSY MINNESOTA
HOUSTON ENGINEERING INC
INNOVATIVE OFFICE SOLUTIONS LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I15110 Contracted Services.1
10-302-000-0000-6350 108.54 BEAVER TRAPPING 2/29-3/4/2024 Maintenance Contractor N
01-112-101-0000-6342 3,644.69 385-00894553 FIRE ALARM SVC 23996251 Service Agreements N
01-112-108-0000-6342 4,763.83 385-00894553 FIRE ALARM SVC 23996252 Service Agreements N
01-112-109-0000-6342 837.86 385-00894553 FIRE ALARM SVC 23996257 Service Agreements N
01-112-104-0000-6342 713.38 385-00894553 FIRE ALARM SVC 23996258 Service Agreements N
23-705-000-0000-6140 90.00 CDA - MILEAGE 2/12/24 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/24 Per Diem Y
23-705-000-0000-6330 25.46 CDA - MILEAGE 2/20/24 Mileage Y
01-013-000-0000-6262 AP 30.00 56-P7-92-1232 C ANDERSON 1999215 Public Defender Y
01-013-000-0000-6262 AP 20.00 56-P9-01-723 S COX 1999216 Public Defender Y
01-013-000-0000-6262 AP 330.00 56-PR-17-691 D DEFIEL 1999217 Public Defender Y
01-013-000-0000-6262 AP 30.00 56-P3-81-044406 T NYGAARD 1999218 Public Defender Y
01-013-000-0000-6262 AP 145.00 56-PR-20-676 A RANDKLEV 1999219 Public Defender Y
01-013-000-0000-6262 AP 20.00 56-PR-13-1236 J SLEEN 1999220 Public Defender Y
01-013-000-0000-6262 AP 90.00 56-PR-10-950 T TORELL 1999221 Public Defender Y
01-013-000-0000-6262 AP 240.00 56-PR-17-691 D DEFIEL 2000090 Public Defender Y
01-013-000-0000-6262 AP 100.00 56-P2-06-1358 R GILBERTSON 2000091 Public Defender Y
01-013-000-0000-6262 AP 50.00 56-PR-20-676 A RANDKLEV 2000093 Public Defender Y
23-705-000-0000-6828 528.00 MATTER 24-10428 PLAT FEES 2589 Pelican Highway Development Y
340.0011098
14856 JENSEN/MATT
108.5414856
1630 JOHNSON CONTROLS FIRE PROTECTION LP
9,959.761630
6299 JOHNSON/DENA
205.466299
10408 JONES LAW OFFICE
1,055.0010408
11167 KARKELA HUNT & CHESHIRE PLLP
528.0011167
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
4 Transactions
3 Transactions
10 Transactions
1 Transactions
JAKE'S JOHNS LLC
JENSEN/MATT
JOHNSON CONTROLS FIRE PROTECTION LP
JOHNSON/DENA
JONES LAW OFFICE
KARKELA HUNT & CHESHIRE PLLP
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 3,118.76 ACCT #174818 - PARTS 101900153 Repair And Maintenance Supplies N
10-304-000-0000-6572 552.12 ACCT #174818 - PARTS 101900398 Repair And Maintenance Supplies N
10-304-000-0000-6572 26.16 ACCT #174818 - PARTS 101927305 Repair And Maintenance Supplies N
10-304-000-0000-6572 15.87 ACCT #174818 - PARTS 101941648 Repair And Maintenance Supplies N
01-112-101-0000-6572 351.05 MOTOR REPAIRS 26049 Repair And Maintenance/ Supplies Y
10-304-000-0000-6566 10,660.14 CUTTING EDGES 39578 Cutting Edges N
01-250-000-0000-6526 32.25 EMBROIDERED ITEMS 19001 Uniforms N
01-250-000-0000-6432 AP 21.71 MILLS, DAVID B 1/24/23 EH16019868201 Medical Incarcerated N
01-250-000-0000-6432 AP 247.27 MILLS, DAVID B 5/25/23 EH16702693100 Medical Incarcerated N
01-250-000-0000-6432 AP 419.38 THOMPSON, ANGEL N 5/30/23 EH16810838500 Medical Incarcerated N
01-250-000-0000-6432 AP 1,920.27 MILLS, DAVID B 6/13/23 EH16903202100 Medical Incarcerated N
01-250-000-0000-6432 AP 1,723.20 TWEDT, RYAN K 9/17/23 EH17474782300 Medical Incarcerated N
01-250-000-0000-6432 AP 368.43 TWEDT, RYAN K 9/21/23 EH17503933700 Medical Incarcerated N
01-250-000-0000-6432 AP 120.86 TWEDT, RYAN K 11/3/23 EH17618074300 Medical Incarcerated N
01-250-000-0000-6432 AP 5.70 MILLS, DAVID B 6/14/23 EP60770138301 Medical Incarcerated N
01-250-000-0000-6432 AP 79.69 HANSON, KELLEN W 1/27/23 EP60773747251 Medical Incarcerated N
01-250-000-0000-6432 AP 75.36 TWEDT, RYAN K 09/21/23 EP60777924881 Medical Incarcerated N
01-250-000-0000-6432 AP 62.47 TWEDT, RYAN K 09/17/23 EP60777924901 Medical Incarcerated N
01-250-000-0000-6432 AP 16.69 TWEDT, RYAN K 09/18/23 EP60777924911 Medical Incarcerated N
01-250-000-0000-6432 AP 56.03 TWEDT, RYAN K 09/17/23 EP60777924931 Medical Incarcerated N
01-250-000-0000-6432 AP 46.87 TWEDT, RYAN K 11/3/23 EP60778702201 Medical Incarcerated N
01-250-000-0000-6432 AP 59.99 MILLS, DAVID B 6/13/23 EP60779489671 Medical Incarcerated N
01-250-000-0000-6432 AP 40.15 MILLS, DAVID B 6/13/23 EP60779489691 Medical Incarcerated N
01-250-000-0000-6432 AP 29.00 MILLS, DAVID B 6/13/23 EP60779489701 Medical Incarcerated N
01-250-000-0000-6432 AP 16.71 MILLS, DAVID B 6/5/23 EP60779489741 Medical Incarcerated N
1002 KIMBALL MIDWEST
3,681.171002
1005 KNUTSON ELECTRIC REBUILDING
351.051005
1012 KRIS ENGINEERING INC
10,660.141012
7173 LAKE COUNTRY GRAPHICS INC
32.257173
79 LAKE REGION HEALTHCARE
Page 16Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
4 Transactions
1 Transactions
1 Transactions
1 Transactions
KIMBALL MIDWEST
KNUTSON ELECTRIC REBUILDING
KRIS ENGINEERING INC
LAKE COUNTRY GRAPHICS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-250-000-0000-6432 AP 246.47 MILLS, DAVID B 6/13/23 EP60779489761 Medical Incarcerated N
01-250-000-0000-6432 AP 9.28 MILLS, DAVID B 6/13/23 EP60779489771 Medical Incarcerated N
01-250-000-0000-6432 AP 5.70 THOMPSON, ANGEL N 5/31/23 EP60779489881 Medical Incarcerated N
01-250-000-0000-6432 AP 29.00 THOMPSON, ANGEL N 5/30/23 EP60779489901 Medical Incarcerated N
01-250-000-0000-6432 AP 49.84 THOMPSON, ANGEL N 5/30/23 EP60779489921 Medical Incarcerated N
01-250-000-0000-6432 AP 8.09 THOMPSON, ANGEL N 1/1/23 EP60779489941 Medical Incarcerated N
01-250-000-0000-6432 AP 58.03 MILLS, DAVID B 4/17/23 EP60781913211 Medical Incarcerated N
10-304-000-0000-6572 80.00 ACCT #326 - REPAIR 157000 Repair And Maintenance Supplies N
10-304-000-0000-6572 80.00 ACCT #326 - REPAIR 165583 Repair And Maintenance Supplies N
01-149-000-0000-6435 35.00 ACCT 36093 DRUG TESTS JAN 2024 99106 Screening Tests N
10-304-000-0000-6572 93.28 ACCT #10072024 - SUPPLIES 9311280020 Repair And Maintenance Supplies N
01-201-000-0000-6348 3,297.00 ACCT 4413 SYSTEM PACKAGE 409858 Software Maintenance Contract N
50-000-000-0000-6240 577.50 ANNUAL 2024 - SW ADS 229123-1 Publishing & Advertising N
50-000-000-0000-6240 495.00 ANNUAL 2024 - SW ADS 229124-1 Publishing & Advertising N
10-304-000-0000-6572 5,475.90 ACCT #OTTER - PARTS 370622 Repair And Maintenance Supplies N
10-304-000-0000-6572 1,795.74 ACCT #OTTER - PARTS 370665 Repair And Maintenance Supplies N
5,716.1979
495 LAKELAND GENERAL STORE
160.00495
41450 LAKES COUNTRY SERVICE COOPERATIVE
35.0041450
1020 LAWSON PRODUCTS INC
93.281020
10486 LEADS ONLINE LLC
3,297.0010486
198 LEIGHTON MEDIA - FERGUS FALLS
1,072.50198
1022 LITTLE FALLS MACHINE INC
7,271.641022
41638 LOCATORS & SUPPLIES INC
Page 17Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
25 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
LAKE REGION HEALTHCARE
LAKELAND GENERAL STORE
LAKES COUNTRY SERVICE COOPERATIVE
LAWSON PRODUCTS INC
LEADS ONLINE LLC
LEIGHTON MEDIA - FERGUS FALLS
LITTLE FALLS MACHINE INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-302-000-0000-6500 29.90 ACCT #23-52A25 - SUPPLIES 0312271-IN Supplies N
10-304-000-0000-6406 65.96 ACCT #23-52A25 - SUPPLIES 0312192-IN Office and Garage Supplies N
10-304-000-0000-6572 162.89 ACCT #23-52A25 - PARTS 0312206-IN Repair And Maintenance Supplies N
10-304-000-0000-6572 75.80 ACCT #23-52A25 - PARTS 0312270-IN Repair And Maintenance Supplies N
10-302-000-0000-6515 2,497.80 SIGNS 223049 Signs And Posts N
10-302-000-0000-6515 1,602.40 SIGNS 223146 Signs And Posts N
10-303-000-0000-6501 139.52 SIGNS 223050 Engineering And Surveying Supplies N
10-303-000-0000-6501 104.64 SIGNS 223184 Engineering And Surveying Supplies N
10-303-000-0000-6501 34.88 SIGNS 223185 Engineering And Surveying Supplies N
10-303-000-0000-6501 34.88 SIGNS 223186 Engineering And Surveying Supplies N
10-305-000-0000-6369 50.00 REGISTRATION C. PALMERSHEIM Miscellaneous Charges N
01-061-000-0000-6342 2,149.33 ACCT OT00 CN 115529-06 INV12212903 Service Agreements N
02-214-000-0000-6680 1,651.89 ACCT OT00 TV/TRANSMITTER/REC INV12180177 Computer Hdwe And Disks N
01-061-000-0000-6342 975.22 ACCT 35700038 CN 500-0656561 522893411 Service Agreements N
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/24 Per Diem Y
23-705-000-0000-6330 26.80 CDA - MILEAGE 2/20/24 Mileage Y
50-000-000-0000-6290 150.00 HISTORICAL MAPS/PHOTOS 2/12/24 Contracted Services N
50-000-000-0000-6331 112.49 LODGING - MNDOT TRAINING 2/13/24 Meals And Lodging N
50-000-000-0000-6331 62.10 MEALS - MEETINGS/TRAINING 2/13/24 Meals And Lodging N
334.5541638
511 M-R SIGN CO INC
4,414.12511
2803 MADI
50.002803
2721 MARCO TECHNOLOGIES LLC
3,801.222721
36132 MARCO TECHNOLOGIES LLC
975.2236132
6300 MARTIN/VALERIE
116.806300
14277 MCCONN/CHRISTOPHER
Page 18Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
6 Transactions
1 Transactions
2 Transactions
1 Transactions
2 Transactions
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MADI
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARTIN/VALERIE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-149-000-0000-6354 64.00 ACCT 1140 UPDATE PROP - BRIDGE 10321 Insurance Claims N
01-250-000-0000-6432 136.84 ACCT 5006836 MEDICAL SUPPLIES 21748616 Medical Incarcerated N
01-250-000-0000-6432 102.69 ACCT 5006836 MEDICAL SUPPLIES 21779183 Medical Incarcerated N
10-304-000-0000-6572 40.54 ACCT #OTTERC - PARTS 263078 Repair And Maintenance Supplies N
10-304-000-0000-6572 212.92 ACCT #OTTERC - PARTS 263138 Repair And Maintenance Supplies N
10-303-000-0000-6240 AP 183.00 ACCT #1972 - NOTICE 69541 Publishing & Advertising N
10-303-000-0000-6240 AP 183.00 ACCT #1972 - NOTICE 69615 Publishing & Advertising N
01-044-000-0000-6304 79.52 ACCT 2607 OIL CHG/WASH 818117 Repair And Maintenance N
01-044-000-0000-6304 154.27 ACCT 2607 OIL CHG/ROTATE/WIPER 848275 Repair And Maintenance N
01-112-000-0000-6304 129.96 ACCT 9988000 OIL CHANGE 849916 Repair And Maintenance-Vehicle N
01-201-000-0000-6304 84.58 ACCT 2900 #1808 OIL CHANGE 849775 Repair And Maintenance N
10-304-000-0000-6572 391.99 ACCT #2901 - PARTS 246289 Repair And Maintenance Supplies N
10-304-000-0000-6572 15.96 ACCT #2901 - SUPPLIES 246468 Repair And Maintenance Supplies N
10-304-000-0000-6306 72.03 ACCT #2901 - OIL CHANGE 848319 Repair/Maint. Equip N
10-304-000-0000-6306 95.86 ACCT #2901 - OIL CHANGE & ROTA 848677 Repair/Maint. Equip N
10-304-000-0000-6306 151.87 ACCT #2901 - OIL CHANGE 848902 Repair/Maint. Equip N
10-304-000-0000-6306 125.23 ACCT #2901 - OIL CHANGE 848946 Repair/Maint. Equip N
10-304-000-0000-6306 146.83 ACCT #2901 - OIL CHANGE & ROTA 849675 Repair/Maint. Equip N
01-091-000-0000-6342 29.50 ACCT 1143-10 SHREDDING SERVICE 449866 Service Agreements N
324.5914277
546 MCIT
64.00546
10115 MCKESSON MEDICAL-SURGICAL INC
239.5310115
1463 MID-CENTRAL EQUIPMENT INC
253.461463
13389 MIDWEEK INC/THE
366.0013389
42863 MINNESOTA MOTOR COMPANY
1,448.1042863
7661 MINNKOTA ENVIRO SERVICES INC
Page 19Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
2 Transactions
2 Transactions
2 Transactions
11 Transactions
MCCONN/CHRISTOPHER
MCIT
MCKESSON MEDICAL-SURGICAL INC
MID-CENTRAL EQUIPMENT INC
MIDWEEK INC/THE
MINNESOTA MOTOR COMPANY
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6342 106.20 ACCT 1159 SHREDDING SERVICE 449873 Service Agreements N
01-250-000-0000-6171 200.00 ACCT 299 STS LEADER CONFERENCE 783144 Tuition And Education Expenses N
10-303-000-0000-6369 90.00 NATURAL HERITAGE REVIEW 233627 Miscellaneous Charges N
13-012-000-0000-6455 274.72 REFERENCE BOOKS 24-50 Reference Books & Literature N
01-061-000-0000-6346 114.82 ADOBE PRO DC LICENSES 2402107 Mccc Fees N
50-399-000-0000-6426 134.95 STEEL TOE BOOTS 1/31/24 Clothing Allowance N
02-214-000-0000-6491 3,100.00 ACCT 1209628214 VESTA SAAS 8230448484 General Supplies N
01-149-000-0000-6354 5,262.88 ACCT 1000631219 RADIO/SERVICE 8281833977 Insurance Claims N
10-304-000-0000-6315 AP 6,398.64 PORTABLE RADIOS 1187104526 Radio Repair Charges N
10-304-000-0000-6406 222.00 4'X 6' POSTER WALL HWY MAP 30081 Office and Garage Supplies N
135.707661
42623 MN DEPT OF CORRECTIONS
200.0042623
7256 MN DEPT OF NATURAL RESOURCES - OMB
90.007256
567 MN STATE LAW LIBRARY
274.72567
548 MNCCC LOCKBOX
114.82548
16865 MOLTER/RAYMOND
134.9516865
12030 MOTOROLA SOLUTIONS CONNECTIVITY INC
3,100.0012030
6260 MOTOROLA SOLUTIONS INC
11,661.526260
15607 MUSTANG SIGNS & GRAPHICS
222.0015607
2036 NAPA CENTRAL
Page 20Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF CORRECTIONS
MN DEPT OF NATURAL RESOURCES - OMB
MN STATE LAW LIBRARY
MNCCC LOCKBOX
MOLTER/RAYMOND
MOTOROLA SOLUTIONS CONNECTIVITY INC
MOTOROLA SOLUTIONS INC
MUSTANG SIGNS & GRAPHICS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-101-0000-6572 35.98 ACCT 13040 IND BELTS 882432 Repair And Maintenance/ Supplies N
10-304-000-0000-6572 49.47 ACCT #15732 - SUPPLIES 607637 Repair And Maintenance Supplies N
10-304-000-0000-6572 32.98 ACCT #15732 - SUPPLIES 607710 Repair And Maintenance Supplies N
10-304-000-0000-6572 28.06 ACCT #15732 - PARTS 880879 Repair And Maintenance Supplies N
10-304-000-0000-6572 165.35 ACCT #15732 - PARTS 880880 Repair And Maintenance Supplies N
10-304-000-0000-6572 29.72 ACCT #15732 - PARTS 880900 Repair And Maintenance Supplies N
10-304-000-0000-6572 91.31 ACCT #15732 - PARTS 881054 Repair And Maintenance Supplies N
10-304-000-0000-6572 2,009.70 ACCT #15732 - HOSE 881055 Repair And Maintenance Supplies N
10-304-000-0000-6572 8.96 ACCT #15732 - PARTS 881068 Repair And Maintenance Supplies N
10-304-000-0000-6572 255.53 ACCT #15732 - PARTS 881129 Repair And Maintenance Supplies N
10-304-000-0000-6565 39.48 ACCT #15732 - OIL 881256 Fuels - Diesel N
10-304-000-0000-6572 75.98 ACCT #15732 - PARTS 881314 Repair And Maintenance Supplies N
10-304-000-0000-6572 29.17 ACCT #15732 - PARTS 881356 Repair And Maintenance Supplies N
10-304-000-0000-6572 264.22 ACCT #15732 - PARTS 881590 Repair And Maintenance Supplies N
10-304-000-0000-6572 185.20 ACCT #15732 - PARTS 881899 Repair And Maintenance Supplies N
10-304-000-0000-6406 23.94 ACCT #15732 - SUPPLIES 882310 Office and Garage Supplies N
10-304-000-0000-6572 148.63 ACCT #15732 - PARTS 882310 Repair And Maintenance Supplies N
10-304-000-0000-6572 51.94 ACCT #15732 - PARTS 882313 Repair And Maintenance Supplies N
50-399-000-0000-6306 15.49 ACCT 13050 SUPPLIES 882373 Repair/Maint. Equip N
01-031-000-0000-6560 76.71 ACCT OTTE021 OIL CHANGE 6300961 Gasoline & Oil N
01-201-000-0000-6304 2,726.52 ACCT 7365421 #2202 REPAIRS 6299257 Repair And Maintenance N
10-304-000-0000-6572 110.00 ACCT #7366821 - PARTS 5072852 Repair And Maintenance Supplies N
10-304-000-0000-6306 1,234.48 ACCT #7366821 - REPAIR 6300053 Repair/Maint. Equip N
10-304-000-0000-6306 379.62 ACCT #7366821 - REPAIR 6300821 Repair/Maint. Equip N
10-304-000-0000-6306 897.22 ACCT #7366821 - REPAIR 6300942 Repair/Maint. Equip N
10-304-000-0000-6306 167.27 ACCT #7366821 - DOT INSPECTION 6301207 Repair/Maint. Equip N
10-304-000-0000-6306 171.33 ACCT #7366821 - DOT INSPECTION 6301227 Repair/Maint. Equip N
23-705-000-0000-6827 AP 35,800.00 DEMO BLDG/COMPACT/GRADE FILL 19992 Battle Lake Youth Center Redevelopment N
01-112-102-0000-6572 900.00 PAINT 4 JAIL CELLS 2/24/24 4711 Repair And Maintenance/ Supplies N
3,299.052036
43227 NELSON AUTO CENTER INC
5,763.1543227
14155 NESS BACKHOE INC
35,800.0014155
11384 NEWMAN PAINTING INC
Page 21Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
-
19 Transactions
8 Transactions
1 Transactions
NAPA CENTRAL
NELSON AUTO CENTER INC
NESS BACKHOE INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-284-805-0000-6290 1,150.00 CHILDCARE MGMT SVCS FEB 2024 FEB2024 Contracted Services.Y
10-303-000-0000-6683 800.00 TRACT SEARCH 109417 Right Of Way, Ect.N
10-304-000-0000-6572 116.65 PARTS 3327 Repair And Maintenance Supplies N
01-201-000-0000-6304 1,105.06 ACCT 57522 #1909 BRAKE REPAIRS 27013821 Repair And Maintenance N
01-201-000-0000-6304 54.41 ACCT 57522 #2204 OIL CHANGE 27013858 Repair And Maintenance N
10-302-000-0000-6675 AP 111,683.74 ACCT #BP0010422 - 2024 MACK TR ESA000719-1 Machinery And Automotive Equipment N
10-302-000-0000-6675 AP 111,683.74 ACCT #BP0010422 - 2024 MACK TR ESA000719-1 Machinery And Automotive Equipment N
10-304-000-0000-6572 296.37 ACCT #306800 - PARTS 711898 Repair And Maintenance Supplies N
50-000-000-0170-6565 1,124.70 ACCT 22631 DIESEL 2/16/24 69581 Fuels - Diesel N
50-399-000-0000-6565 150.00 ACCT 20446 LP FOR FORKLIFT 022924OTCR Fuels N
01-201-000-0000-6304 95.00 UNIT 2006 REPAIRS 2/12/24 Repair And Maintenance N
01-201-000-0000-6304 68.99 UNIT 2008 OIL CHANGE/WIPERS 2/15/24 Repair And Maintenance N
01-201-000-0000-6304 323.12 UNIT 1308 OIL/ACTUATOR/MOUNT 2/23/24 Repair And Maintenance N
900.0011384
16351 NEWVILLE/HEATHER
1,150.0016351
3032 NF FIELD ABSTRACT CO LLC
800.003032
12332 NORTHERN DIESEL SERVICE
116.6512332
6407 NORTHWEST TIRE INC
1,159.476407
10104 NUSS TRUCK & EQUIPMENT
223,367.4810104
1073 OLSEN CHAIN & CABLE CO INC
296.371073
612 OLSON OIL CO INC
1,274.70612
3758 OLSON TIRE & OIL
Page 22Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
2 Transactions
NEWMAN PAINTING INC
NEWVILLE/HEATHER
NF FIELD ABSTRACT CO LLC
NORTHERN DIESEL SERVICE
NORTHWEST TIRE INC
NUSS TRUCK & EQUIPMENT
OLSEN CHAIN & CABLE CO INC
OLSON OIL CO INC
Otter Tail County Auditor
OUTDOOR RENOVATIONS LANDSCAPE & NURSERY
PELICAN RAPIDS AREA CHAMBER OF COMMERCE
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6304 673.36 UNIT 1701 BRAKES/REPAIRS 2/5/24 Repair And Maintenance N
50-399-000-0000-6306 580.00 10 LIDS 31x50 14303 Repair/Maint. Equip N
23-705-000-0000-6290 1,168.40 CURRIE'S SERVICES FEB 2024 FEB2024 Contracted Services.N
01-112-000-0000-6319 965.00 SNOW REMOVAL FEB 2024 11454 Snow Removal N
01-705-000-0000-6241 75.00 2024 MEMBERSHIP DUES 191 Membership Dues N
01-705-000-0000-6243 48.00 SUBCRIPTION RENEWAL BX98VV9P Subscriptions N
10-304-000-0000-6572 130.00 SUPPLIES 2/13/2024 Repair And Maintenance Supplies N
10-304-000-0000-6572 41.00 PARTS 3/1/2024 Repair And Maintenance Supplies N
10-303-000-0000-6342 1,348.20 PIX4DMATIC & PIX4DSURVEY LICEN US-002359 Service Agreements N
10-304-000-0000-6300 86.00 ACCT #9443019 - GENERAL PEST C 8448884 Building And Grounds Maintenance N
10-304-000-0000-6300 72.00 ACCT #9512218 - GENERAL PEST C 8449233 Building And Grounds Maintenance N
10-304-000-0000-6300 64.00 ACCT #9512217 - GENERAL PEST C 8449520 Building And Grounds Maintenance N
1,160.473758
4233 OLYMPIC SALES INC
580.004233
6202 OTTER TAIL CO HRA
1,168.406202
6351
965.006351
16016
75.0016016
45047 PELICAN RAPIDS PRESS
48.0045047
1093 PERHAM STEEL & WELDING
171.001093
16659 PIX4 D INC
1,348.2016659
16472 PLUNKETT'S VARMENT GUARD
Page 23Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
OUTDOOR RENOVATIONS LANDSCAPE & NURSERY
PELICAN RAPIDS AREA CHAMBER OF COMMERCE
OLSON TIRE & OIL
OLYMPIC SALES INC
OTTER TAIL CO HRA
PELICAN RAPIDS PRESS
PERHAM STEEL & WELDING
PIX4 D INC
Otter Tail County Auditor
POPE DOUGLAS SOLID WASTE MANAGEMENT
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
50-399-000-0000-6306 2,704.04 ACCT 1010539 FOAM FILL/TIRES 2450004130 Repair/Maint. Equip N
50-000-000-0000-6981 578.00 ORANICS HAULING FEB 2024 11250 Organic Grant Expense N
50-000-000-0000-6981 557.50 ORANICS HAULING JAN 2024 11250 Organic Grant Expense N
10-304-000-0000-6572 298.97 ACCT #8850384403 - PARTS P0341849 Repair And Maintenance Supplies N
10-304-000-0000-6572 51.22 ACCT #8850384403 - PARTS P0377649 Repair And Maintenance Supplies N
01-091-000-0000-6276 1,237.50 RECORDS REVIEW - A KRUFT 2/27/24 Professional Services 6
01-149-000-0000-6342 1,280.00 ACCT 679827 5MB DATA PLAN IN200-1047495 Service Agreements N
10-304-000-0000-6572 44.95 ACCT #106446 - SUPPLIES 80052636 Repair And Maintenance Supplies N
10-304-000-0000-6251 676.39 ACCT #106446 - PROPANE 88098855 Gas And Oil - Utility N
50-399-000-0000-6290 71.93 JANITORIAL SERVICES JAN 2024 INV294 Contracted Services.N
01-149-000-0000-6210 2,591.19 LEASE N22052274 PYMT Q1217174 Postage & Postage Meter N
222.0016472
13876 POMP'S TIRE SERVICE INC
2,704.0413876
10214
1,135.5010214
8842 POWERPLAN OIB
350.198842
15836 POWERS PSYD LP PLLC/AMANDA
1,237.5015836
12526 PRECISE MRM LLC
1,280.0012526
6547 PRO AG FARMERS COOPERATIVE
721.346547
25082 PRODUCTIVE ALTERNATIVES INC
71.9325082
12047 QUADIENT LEASING USA INC
2,591.1912047
Page 24Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
POPE DOUGLAS SOLID WASTE MANAGEMENT
PLUNKETT'S VARMENT GUARD
POMP'S TIRE SERVICE INC
POWERPLAN OIB
POWERS PSYD LP PLLC/AMANDA
PRECISE MRM LLC
PRO AG FARMERS COOPERATIVE
PRODUCTIVE ALTERNATIVES INC
QUADIENT LEASING USA INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 9.25 ACCT #1505 - PARTS 280466 Repair And Maintenance Supplies N
50-399-000-0000-6379 AP 427.20 ACCT OTTERTAILC CHIPBOARD 153642 Miscellaneous Charges N
01-112-000-0000-6572 27.45 ACCT 0313001 OIL FILTER P0474549 Repair And Maintenance/Supplies N
01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 74239 Service Agreements N
01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 74272 Service Agreements N
01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 74273 Service Agreements N
10-303-000-0000-6683 891.00 PROFESSIONAL SERVICES 368043 Right Of Way, Ect.N
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/24 Per Diem Y
23-705-000-0000-6330 26.80 CDA - MILEAGE 2/20/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/6/24 Per Diem Y
23-705-000-0000-6330 26.80 CDA - MILEAGE 2/6/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/6/24 Per Diem Y
10-303-000-0000-6683 1,518.00 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 21 Right Of Way, Ect.Y
10-303-000-0000-6683 858.00 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 21 Right Of Way, Ect.Y
10-303-000-0000-6683 3,036.00 T-SAP 056-601-067, PARCEL NO.PARCEL NO. 29 Right Of Way, Ect.Y
1099 QUICK'S NAPA AUTO PARTS
9.251099
17204 QUINCY RECYCLE
427.2017204
9166 RDO EQUIPMENT CO
27.459166
16192 RED DOT PEST CONTROL
320.0016192
10842 RINKE NOONAN LAW FIRM
891.0010842
6304 RIPLEY/DAVID
233.606304
6307 RODER/BETSY
90.006307
15279 ROGNESS/LORAN A & LOIS J
Page 25Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
4 Transactions
1 Transactions
QUICK'S NAPA AUTO PARTS
QUINCY RECYCLE
RDO EQUIPMENT CO
RED DOT PEST CONTROL
RINKE NOONAN LAW FIRM
RIPLEY/DAVID
RODER/BETSY
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-303-000-0000-6683 990.00 P-SAP 056-601-067, PARCEL NO.PARCEL NO. 29 Right Of Way, Ect.Y
10-304-000-0000-6306 7,754.71 ACCT # OTTE01 - REPAIR WA03527 Repair/Maint. Equip N
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/24 Per Diem Y
23-705-000-0000-6330 53.60 CDA - MILEAGE 2/20/24 Mileage Y
01-061-000-0000-6342 1,900.00 GEOPERMITS IMPLEMENTATION I003862 Service Agreements Y
01-122-000-0000-6276 1,900.00 GEOPERMITS IMPLEMENTATION I003862 Professional Services Y
01-284-804-0000-6826 629.68 YST - CDL TEXTBOOKS 1132 Grant Expenses N
01-284-804-0000-6826 5,000.00 YST - EMT TRAINING 1250 Grant Expenses N
01-284-804-0000-6826 5,000.00 YST - 3D PRINTERS/SUPPLIES 4310 Grant Expenses N
01-284-804-0000-6826 AP 5,000.00 YST - EQUIPMENT/TOOLS 2/27/24 Grant Expenses N
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/12/24 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/24 Per Diem Y
23-705-000-0000-6330 53.60 CDA - MILEAGE 2/20/24 Mileage Y
6,402.0015279
1819 RUFFRIDGE-JOHNSON EQUIP CO INC
7,754.711819
17200 SAMUELSON/HEIDI
143.6017200
16690 SCHNEIDER GEOSPATIAL LLC
3,800.0016690
45387 SCHOOL DIST 547 - PARKERS PRAIRIE
629.6845387
45388 SCHOOL DIST 548 - PELICAN RAPIDS
5,000.0045388
902 SCHOOL DIST 549 - PERHAM
5,000.00902
43329 SCHOOL DIST 553 - NEW YORK MILLS
5,000.0043329
11188 SCHORNACK/DAVID
Page 26Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
ROGNESS/LORAN A & LOIS J
RUFFRIDGE-JOHNSON EQUIP CO INC
SAMUELSON/HEIDI
SCHNEIDER GEOSPATIAL LLC
SCHOOL DIST 547 - PARKERS PRAIRIE
SCHOOL DIST 548 - PELICAN RAPIDS
SCHOOL DIST 549 - PERHAM
SCHOOL DIST 553 - NEW YORK MILLS
Otter Tail County Auditor
Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Copyright 2010-2022 Integrated Financial Systems
01-002-000-0000-6369 AP 16.77 K3210 COOKIES FOR OPEN HOUSE 11/20/23 Miscellaneous Charges N
10-304-000-0000-6572 450.17 SUPPLIES 42578 Repair And Maintenance Supplies N
01-061-000-0000-6330 52.26 MILEAGE FEB 2024 FEB2024 Mileage N
01-112-109-0000-6485 75.42 ACCT 00224005 SUPPLIES 934171 Custodian Supplies N
01-112-109-0000-6485 25.14 ACCT 00224005 CLEANER 934215 Custodian Supplies N
10-304-000-0000-6406 70.42 SUPPLIES 932620-1 Office and Garage Supplies N
01-112-109-0000-6572 167.03 ID 511470045328 FEB 2024 FEB2024 Repair And Maintenance /Supplies N
10-304-000-0000-6572 7.59 ACCT #1986 - SUPPLIES 457533 Repair And Maintenance Supplies N
10-304-000-0000-6572 26.94 ACCT #1986 - SUPPLIES 457705 Repair And Maintenance Supplies N
10-304-000-0000-6572 13.65 ACCT #1986 - SUPPLIES 459276 Repair And Maintenance Supplies N
01-201-000-0000-6526 AP 276.00 ACCT 974 CARRIER CM298163 Uniforms N
01-201-000-0000-6526 AP 69.99 ACCT 974 PANTS I1657286 Uniforms N
WING/MICHAEL15790
01-201-000-0000-6526 AP 128.99 ACCT 974 BADGE I1661120 Uniforms N
MEKASH/ALLEN5433
01-201-000-0000-6526 162.98 ACCT 974 FLASHLIGHT/CASE I1676358 Uniforms N
233.6011188
19005 SERVICE FOOD SUPER VALU
16.7719005
705 SIGELMAN STEEL & RECYCLING INC
450.17705
7460 SIMENGAARD/PAUL
52.267460
48183 STEINS INC
170.9848183
166 STEVE'S SANITATION INC
167.03166
725 STRAND ACE HARDWARE
48.18725
168 STREICHERS
Page 27Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
3 Transactions
-
SCHORNACK/DAVID
SERVICE FOOD SUPER VALU
SIGELMAN STEEL & RECYCLING INC
SIMENGAARD/PAUL
STEINS INC
STEVE'S SANITATION INC
STRAND ACE HARDWARE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6481 83.73 ACCT 974 IRRITANT I1676929 Radar, Weapons Etc.N
01-201-000-0000-6526 126.99 ACCT 974 BADGE I1682041 Uniforms N
WUNDERLICH/MICHAEL5283
01-201-000-0000-6526 125.98 ACCT 974 KNIFE I1682377 Uniforms N
PETERSON/CHRIS11583
01-201-000-0000-6526 269.98 ACCT 974 BOOTS I1682613 Uniforms N
01-201-000-0000-6526 209.98 ACCT 974 HOLSTER I1683363 Uniforms N
LANGE/MICHAEL12921
01-201-000-0000-6526 176.96 ACCT 974 CASES I1683364 Uniforms N
01-201-000-0000-6526 209.97 ACCT 974 FLASHLIGHT/BAG I1684584 Uniforms N
TOLLEFSON/DEREK17196
01-250-000-0000-6269 4,113.21 C1252000 MEALS 2/17-23/24 INV2000200628 Professional Services-Kitchen N
10-303-000-0000-6683 480.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 9 Right Of Way, Ect.Y
10-303-000-0000-6683 732.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 9 Right Of Way, Ect.Y
10-304-000-0000-6572 287.12 ACCT #OTTER002 - PARTS P14938 Repair And Maintenance Supplies N
10-304-000-0000-6572 41.81 ACCT #OTTER002 - PARTS P14958 Repair And Maintenance Supplies N
10-304-000-0000-6572 41.81 ACCT #OTTER002 - PARTS P14968 Repair And Maintenance Supplies N
10-304-000-0000-6572 132.32 ACCT #OTTER002 - PARTS P14998 Repair And Maintenance Supplies N
10-304-000-0000-6572 378.78 ACCT #OTTER002 - PARTS P15048 Repair And Maintenance Supplies N
10-304-000-0000-6572 101.95 ACCT #OTTER002 - PARTS P15049 Repair And Maintenance Supplies N
50-399-000-0000-6290 132.50 ACCT 7152 RODENT CONTROL 237632 Contracted Services.Y
01-250-000-0000-6432 178.00 ACCT 5105 A THOMPSON 2/8/24 2/8/24 Medical Incarcerated 6
1,289.55168
6642 SUMMIT FOOD SERVICE LLC
4,113.216642
7079 SUNDBY/ALAN C & ZINTA Z
1,212.007079
2045 SWANSTON EQUIPMENT CORP
900.172045
5066 TERMINIX COMMERCIAL - ST CLOUD
132.505066
339 TERRY A DRAKE DDS
Page 28Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
11 Transactions
1 Transactions
2 Transactions
-
6 Transactions
1 Transactions
STREICHERS
SUMMIT FOOD SERVICE LLC
SUNDBY/ALAN C & ZINTA Z
SWANSTON EQUIPMENT CORP
TERMINIX COMMERCIAL - ST CLOUD
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-031-000-0000-6436 58.20 ACCT 1968 CVSO 71151 New hire start up cost N
01-031-000-0000-6436 58.20 ACCT 1968 ENGINEERING TECH 71188 New hire start up cost N
01-091-000-0000-6455 1,613.41 ACCT 1000520140 FEB 2024 849804645 Reference Books & Literature N
01-091-000-0000-6455 276.09 ACCT 1000520140 LIBRARY PLAN 849879678 Reference Books & Literature N
01-201-000-0000-6348 459.07 ACCT 1003940771 FEB 2024 849825161 Software Maintenance Contract N
13-012-000-0000-6455 1,028.93 ACCT 1000551281 LIBRARY PLAN 849731138 Reference Books & Literature N
01-250-000-0000-6432 812.86 ACCT 756389 MEDICATIONS FEB2024 Medical Incarcerated N
10-303-000-0000-6683 5,200.00 APPRAISAL SERVICES 2/12/24 Right Of Way, Ect.N
01-201-000-0000-6526 866.66 HOLSTER/BELT/PISTOL 2/22/24 Uniforms N
01-112-102-0000-6572 355.00 OTCGOV ICE MACHINE REPAIR 14996 Repair And Maintenance/ Supplies N
01-002-000-0000-6818 1,199.00 OTC - CONNECT 2024 CONFERENCE 3000 Board Contingency N
10-302-000-0000-6500 3,000.33 ACCT #8210248 - FIRE SAFE CABI 174269722 Supplies N
178.00339
42537 THIS WEEKS SHOPPING NEWS
116.4042537
183 THOMSON REUTERS - WEST
3,377.50183
7249 THRIFTY WHITE PHARMACY
812.867249
11535 TINJUM APPRAISAL CO INC
5,200.0011535
17196 TOLLEFSON/DEREK
866.6617196
7726 TWEETON REFRIGERATION INC
355.007726
6946 TYLER TECHNOLOGIES INC
1,199.006946
13132 ULINE
Page 29Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
4 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
TERRY A DRAKE DDS
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS - WEST
THRIFTY WHITE PHARMACY
TINJUM APPRAISAL CO INC
TOLLEFSON/DEREK
TWEETON REFRIGERATION INC
TYLER TECHNOLOGIES INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
01-061-000-0000-6342 1,533.26 ACCT 33780558 CN 500-0589834 522746023 Service Agreements N
01-063-000-0000-6406 495.04 ACCT 7497 FLAG MARKERS 459301 Office Supplies N
01-122-000-0000-6406 12.56 ACCT 7490 LB PAPER 1211269 Office Supplies N
01-250-000-0000-6406 145.00 ACCT 7449 RECEIPT BOOKS 459150 Office Supplies N
13-012-000-0000-6406 97.99 ACCT 7498 TONER 1211082 Office Supplies N
50-000-000-0000-6406 11.21 ACCT 7495 FLASH DRIVE 1210792 Office Supplies N
10-304-000-0000-6572 145.46 ACCT #63730 - PARTS 03P96742 Repair And Maintenance Supplies N
10-304-000-0000-6572 92.48 ACCT #63730 - PARTS 03P98398 Repair And Maintenance Supplies N
01-044-000-0000-6276 3,450.00 SERVICES FEB 2024 FEB2024 Professional Services Y
10-303-000-0000-6683 1,170.00 T-SAP 056-635-042, PARCEL NO.PARCEL NO. 12 Right Of Way, Ect.Y
10-303-000-0000-6683 1,533.00 P-SAP 056-635-042, PARCEL NO.PARCEL NO. 12 Right Of Way, Ect.Y
02-219-000-0000-6369 17.17 ROLLS FOR TRAINING 2/20/24 2/20/24 Miscellaneous Charges N
50-000-000-0110-6853 244.10 ACCT 3-85099-73002 2/1-15/24 0004776-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0120-6853 1,637.02 ACCT 3-85099-73002 2/1-15/24 0004776-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0130-6853 611.40 ACCT 3-85099-73002 2/1-15/24 0004776-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0170-6853 10,035.20 ACCT 3-85099-73002 2/1-15/24 0004776-0010-0 MSW BY PASSED EXPENSE LANDFILL N
3,000.3313132
15431 US BANK EQUIPMENT FINANCE
1,533.2615431
51002 VICTOR LUNDEEN COMPANY
761.8051002
1655 WALLWORK TRUCK CENTER
237.941655
1230 WALVATNE/DOUGLAS
3,450.001230
17209 WASS & SUSAN M GROFF/DAVID F
2,703.0017209
8425 WINDELS/LORI
17.178425
2278 WM CORPORATE SERVICES INC
Page 30Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
5 Transactions
2 Transactions
1 Transactions
2 Transactions
1 Transactions
ULINE
US BANK EQUIPMENT FINANCE
VICTOR LUNDEEN COMPANY
WALLWORK TRUCK CENTER
WALVATNE/DOUGLAS
WASS & SUSAN M GROFF/DAVID F
WINDELS/LORI
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:31:36AM3/7/2024
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6526 739.10 SIGHT/HOLSTER/LIGHT 2/19/24 Uniforms N
12,527.722278
8145 WOTHE/LUKE
739.108145
1,044,124.97
Page 31Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
Final Total ............183 Vendors 518 Transactions
WM CORPORATE SERVICES INC
WOTHE/LUKE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES11:31:36AM3/7/2024
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
Page 32Audit List for Board
Otter Tail County Auditor
Community Development Authority
Amount
176,741.99 General Revenue Fund 1
9,259.95 General Fund Dedicated Accounts 2
38,452.44 Parks and Trails 9
705,911.15 Road And Bridge Fund 10
1,461.64 Law Library Fund 13
16,000.00 Capital Improvement Fund 14
38,941.96 23
57,355.84 Solid Waste Fund 50
1,044,124.97
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES3/7/2024
Bonstad
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
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Explode Dist. Formulas?:
D - Detailed Audit List
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1 - Fund (Page Break by Fund)
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10:39:36AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-420-601-0000-6677 31.67 ACCT #A2RJVV5AA0Wl1P 13MQ-GJWW-4F9C Office Furniture And Equipment - Im 16 N
02/26/2024 02/26/2024
11-420-601-0000-6406 27.98 CHILD SUPPORT 16RH-MMYG-4LDK Office Supplies 9 N
02/15/2024 02/15/2024
11-420-601-0000-6406 23.91 ACCT #A2RJVV5AA0Wl1P 1D3T-PCCG-QRDL Office Supplies 3 N
02/15/2024 02/15/2024
11-420-601-0000-6677 239.80 ACCT #A2RJVV5AA0Wl1P 1DF9-L936-369P Office Furniture And Equipment - Im 1 N
02/14/2024 02/14/2024
11-420-601-0000-6406 83.60 ACCT #A2RJVV5AA0Wl1P 1JV1-RTY3-CWTK Office Supplies 10 N
02/22/2024 02/22/2024
11-420-601-0000-6406 42.23 ACCT #A2RJVV5AA0Wl1P 1RDL-HQHV-GCTD Office Supplies 7 N
02/22/2024 02/22/2024
11-420-601-0000-6406 12.14 CHILD SUPPORT 1XWX-DVCT-6W79 Office Supplies 18 N
01/22/2024 01/22/2024
11-430-700-0000-6677 40.31 ACCT #A2RJVV5AA0Wl1P 13MQ-GJWW-4F9C Office Furniture And Equipment - Ss 17 N
02/26/2024 02/26/2024
11-430-700-0000-6406 30.44 ACCT #A2RJVV5AA0Wl1P 1D3T-PCCG-QRDL Office Supplies 4 N
02/15/2024 02/15/2024
11-430-700-0000-6677 305.20 ACCT #A2RJVV5AA0Wl1P 1DF9-L936-369P Office Furniture And Equipment - Ss 2 N
02/14/2024 02/14/2024
11-430-700-0000-6406 106.39 ACCT #A2RJVV5AA0Wl1P 1JV1-RTY3-CWTK Office Supplies 11 N
02/22/2024 02/22/2024
11-430-700-0000-6406 53.74 ACCT #A2RJVV5AA0Wl1P 1RDL-HQHV-GCTD Office Supplies 8 N
02/22/2024 02/22/2024
11-430-700-0000-6330 131.32 MILEAGE Mileage - Ss Adm 27 N
02/08/2024 02/08/2024
11-430-700-0000-6331 7.54 MEAL Meals & Lodging - Ss Adm 26 N
02/08/2024 02/08/2024
11-430-700-0000-6331 12.70 MEAL Meals & Lodging - Ss Adm 50 N
02/09/2024 02/28/2024
11-430-700-0000-6331 11.42 MEAL Meals & Lodging - Ss Adm 51 N
14386 AMAZON CAPITAL SERVICES INC
997.4114386
16013 BARRY/NATALIE
138.8616013
16432 HAUGRUD/REED
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
12 Transactions
2 Transactions
AMAZON CAPITAL SERVICES INC
BARRY/NATALIE
Otter Tail County Auditor
INDEPENDENT CONTRACT SERVICES OF FF LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
02/09/2024 02/28/2024
11-430-700-0000-6331 9.24 MEAL Meals & Lodging - Ss Adm 52 N
02/09/2024 02/28/2024
11-430-700-0000-6331 6.64 MEAL Meals & Lodging - Ss Adm 53 N
02/09/2024 02/28/2024
11-430-700-0000-6331 11.96 MEAL Meals & Lodging - Ss Adm 55 N
02/09/2024 02/28/2024
11-430-710-1621-6097 8.87 CLIENT MEAL In Home Service - Brief 54 N
02/09/2024 02/28/2024
11-406-000-0000-6331 10.78 Lunch Meals & Lodging - Probation 13 N
02/22/2024 02/22/2024
11-409-000-0010-6261 600.33 LCTS Coordination 24-0301 Lcts Coordination 58 Y
03/01/2024 03/31/2024
11-420-640-0000-6297 75.00 RETURN #26929 202400314 Iv-D Sheriff's Costs 25 N
02/15/2024 02/15/2024
11-406-000-0000-6331 9.81 Lunch Meals & Lodging - Probation 12 N
02/20/2024 02/20/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 46 N
02/01/2024 02/15/2024
11-430-700-0000-6331 1.00 MEAL Meals & Lodging - Ss Adm 47 N
02/01/2024 02/15/2024
11-430-700-0000-6331 12.89 MEAL Meals & Lodging - Ss Adm 48 N
02/01/2024 02/15/2024
60.8316432
6555 HOLMQUIST/ABIGAIL
10.786555
8471
600.338471
12090 ITASCA CO SHERIFF'S DEPT
75.0012090
14671 JENSEN/MELISSA
9.8114671
15130 KLOEK/ASHLEY
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
INDEPENDENT CONTRACT SERVICES OF FF LLC
HAUGRUD/REED
HOLMQUIST/ABIGAIL
ITASCA CO SHERIFF'S DEPT
JENSEN/MELISSA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 49 N
02/01/2024 02/15/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 56 N
01/11/2024 01/17/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 57 N
01/11/2024 01/17/2024
11-405-000-0000-6055 1,140.00 Participation and Meals Yard Program Probation 33 N
02/01/2024 02/29/2024
11-430-700-0000-6304 105.20 HSV #19473 4614 Motor Vehicle Service And Repair 36 Y
02/20/2024 02/20/2024
11-406-000-0000-6261 AP 55.00 Test Confirmation DT 1023148 Ream Electronic Monitoring 6 6
10/31/2023 10/31/2023
11-406-000-0000-6304 63.95 ACCT #9988500 849179 Motor Vehicle Repair 34 N
02/20/2024 02/20/2024
11-420-640-0000-6379 40.00 CASE 0014557718-01 2914674 Miscellaneous Charges 60 N
02/21/2024 02/21/2024
11-420-640-0000-6379 40.00 #56FA231890 2919072 Miscellaneous Charges 28 N
02/16/2024 02/16/2024
11-420-605-0000-6040 2,787.86 01-24 MAXIS RECOVERIES A300MX56251l State Share Of Maxis Refunds To State 14 N
01/01/2024 01/31/2024
73.8915130
13724 LAKE REGION HEALTHCARE - MEHL CENTER
1,140.0013724
14050 LAKELAND AUTO REPAIR LLC
105.2014050
8089 MIDWEST MONITORING & SURVEILANCE
55.008089
42863 MINNESOTA MOTOR COMPANY
63.9542863
10136 MN DEPT OF HEALTH
80.0010136
43022 MN DEPT OF HUMAN SERVICES
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
KLOEK/ASHLEY
LAKE REGION HEALTHCARE - MEHL CENTER
LAKELAND AUTO REPAIR LLC
MIDWEST MONITORING & SURVEILANCE
MINNESOTA MOTOR COMPANY
MN DEPT OF HEALTH
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-430-000-0000-6379 10,462.50 CONSULTING OTC04 Miscellaneous Charges 5 Y
01/01/2024 01/31/2024
11-420-640-0000-6297 88.00 CASE 20240212/PARTY 001 Iv-D Sheriff's Costs 29 N
02/22/2024 02/22/2024
11-420-640-0000-6297 45.00 CASE #20240221/PARTY 001 Iv-D Sheriff's Costs 30 N
02/24/2024 02/24/2024
11-420-640-0000-6297 76.00 CASE 20240221/PARTY 002 Iv-D Sheriff's Costs 31 N
02/23/2024 02/24/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 39 N
01/05/2024 02/29/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 40 N
01/05/2024 02/29/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 41 N
01/05/2024 02/29/2024
11-430-700-0000-6331 14.85 MEAL Meals & Lodging - Ss Adm 42 N
01/05/2024 02/29/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 43 N
01/05/2024 02/29/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 44 N
01/05/2024 02/29/2024
11-430-700-0000-6331 14.72 MEAL Meals & Lodging - Ss Adm 45 N
01/05/2024 02/29/2024
11-406-000-0000-6435 899.10 Drug Testing Costs L3351645 Drug Testing 37 6
02/07/2024 02/07/2024
2,787.8643022
16996 MOHS/MEGHAN KELLEY
10,462.5016996
44010 OTTER TAIL CO SHERIFF
209.0044010
14363 POTTER/LELAND
104.5714363
14747 PREMIER BIOTECH LABS LLC
899.1014747
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
3 Transactions
7 Transactions
1 Transactions
MN DEPT OF HUMAN SERVICES
MOHS/MEGHAN KELLEY
OTTER TAIL CO SHERIFF
POTTER/LELAND
PREMIER BIOTECH LABS LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-430-700-0000-6304 200.72 CAR #1895 6083464 Motor Vehicle Service And Repair 38 N
02/13/2024 02/13/2024
11-430-700-0000-6304 131.30 CAR #1896 6083523 Motor Vehicle Service And Repair 59 N
02/15/2024 02/15/2024
11-430-700-0000-6331 12.33 MEAL Meals & Lodging - Ss Adm 62 N
01/10/2024 02/21/2024
11-430-710-1621-6097 31.00 CLIENTS MEALS In Home Service - Brief 61 N
01/10/2024 02/21/2024
11-430-710-1621-6097 20.21 CLIENTS MEALS In Home Service - Brief 63 N
01/10/2024 02/21/2024
11-430-710-1621-6097 20.56 CLIENTS MEALS In Home Service - Brief 64 N
01/10/2024 02/21/2024
11-430-710-1621-6097 25.61 CLIENTS MEALS In Home Service - Brief 65 N
01/10/2024 02/21/2024
11-406-000-0000-6379 60.00 ADVISORY COMMITTEE MTG Miscellaneous Charges 23 N
01/24/2024 01/24/2024
11-406-000-0000-6379 60.43 Mileage Miscellaneous Charges 24 N
01/24/2024 01/24/2024
11-420-640-0000-6297 75.00 REF 001478875403 20240079 Iv-D Sheriff's Costs 19 Y
02/17/2024 02/17/2024
11-430-700-0000-6331 13.46 MEAL Meals & Lodging - Ss Adm 67 N
01/02/2024 02/23/2024
11-430-700-0000-6331 18.00 MEAL Meals & Lodging - Ss Adm 68 N
01/02/2024 02/23/2024
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 69 N
46006 QUALITY TOYOTA
332.0246006
15893 SCHMIDT/HEATHER
109.7115893
17086 SCHMIDT/MARK JAMES
120.4317086
12183 SEVEN COUNTY PROCESS SERVERS LLC
75.0012183
13803 ULSCHMID/LIZA
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
5 Transactions
2 Transactions
1 Transactions
QUALITY TOYOTA
SCHMIDT/HEATHER
SCHMIDT/MARK JAMES
SEVEN COUNTY PROCESS SERVERS LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
01/02/2024 02/23/2024
11-430-700-0000-6331 14.98 MEAL Meals & Lodging - Ss Adm 70 N
01/02/2024 02/23/2024
11-430-710-1621-6097 15.30 CLIENT MEAL In Home Service - Brief 66 N
01/02/2024 02/23/2024
11-406-000-0000-6200 538.84 ACCT 42509247-00011 9957502381 Telephone Probation 32 N
01/24/2024 02/23/2024
11-420-601-0000-6406 178.20 ACCT #4872 459177 Office Supplies 15 N
02/22/2024 02/22/2024
11-406-000-0000-6379 60.00 ADVISORY COMMITTEE MTG Miscellaneous Charges 21 Y
01/24/2024 01/24/2024
11-406-000-0000-6379 7.10 Mileage Miscellaneous Charges 22 Y
01/24/2024 01/24/2024
11-406-000-1850-6055 102.00 Correctional Facilities Correctional Facilities Probation 35 N
01/01/2024 01/31/2024
11-406-000-0000-6379 60.00 ADVISORY COMMITTEE MTG Miscellaneous Charges 20 Y
01/24/2024 01/24/2024
76.7413803
9820 VERIZON WIRELESS
538.849820
51002 VICTOR LUNDEEN COMPANY
178.2051002
17085 WALKER/CORNEL
67.1017085
52139 WEST CENTRAL REG JUVENILE CTR
102.0052139
17081 WHITING/DOUGLAS
60.0017081
19,534.13
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
Final Total ............28 Vendors 70 Transactions
ULSCHMID/LIZA
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WALKER/CORNEL
WEST CENTRAL REG JUVENILE CTR
WHITING/DOUGLAS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES10:39:36AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
Page 8Audit List for Board
Otter Tail County Auditor
Amount
19,534.13 Human Services 11
19,534.13
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES3/7/2024
Bonstad
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
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D - Detailed Audit List
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10:39:15AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
INDEPENDENT CONTRACT SERVICES OF FF LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:15AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-200-0024-6488 63.04 GERMICIDAL WIPES - NFP 134G-KFJM-6NQ9 Nfp Program Supplies 16 N
02/26/2024 02/26/2024
11-407-200-0047-6488 63.04 GERMICID WIPES-MECSH/SF 134G-KFJM-6NQ9 MECSH Program Supplies 17 N
02/26/2024 02/26/2024
11-407-200-0022-6488 29.40 GLOVES 14WY-KPRJ-4Y64 Phn Program Supplies - Wic 18 N
02/26/2024 02/26/2024
11-407-100-0030-6330 76.11 113.6 MILES FEB2024 MILEAG Mileage - PAS/MNChoices 7 N
02/29/2024 02/29/2024
11-407-100-0033-6330 4.02 6.0 MILES FEB2024 MILEAG Msc+ Ucare Mileage 8 N
02/29/2024 02/29/2024
11-407-100-0034-6330 2.68 4.0 MILES FEB2024 MILEAG Msc+ Blues Mileage 9 N
02/29/2024 02/29/2024
11-407-100-0030-6330 90.32 134.8 MILES FEB2024 MILEAG Mileage - PAS/MNChoices 10 N
02/29/2024 02/29/2024
11-407-100-0017-6488 488.88 TOOTH BRUSH KITS/BCBS 74970562 Innovations Grant Blue Cross prog supply 20 N
02/23/2024 02/23/2024
11-407-100-0017-6330 343.71 MILEAGE TO VARIOUS MTGS 20240229-43 Innovations Grant Blue Cross mileage 15 Y
02/29/2024 02/29/2024
11-407-100-0017-6488 5,833.33 FEB DENTAL SVC COORDINAT 20240229-43 Innovations Grant Blue Cross prog supply 14 Y
02/29/2024 02/29/2024
14386 AMAZON CAPITAL SERVICES INC
155.4814386
14788 BARKER/MEGAN
76.1114788
7611 GIBBS/ANN
6.707611
36425 GUCK/AMY
90.3236425
12747 HENRY SCHEIN INC
488.8812747
8471
6,177.048471
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
2 TransactionsINDEPENDENT CONTRACT SERVICES OF FF LLC
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
GIBBS/ANN
GUCK/AMY
HENRY SCHEIN INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:15AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-600-0090-6091 667.67 DR LOKKEN/JAN 2024 IVC00002840 Medical Consultant 3 N
01/31/2024 01/31/2024
11-407-600-0090-6331 18.00 2/14 SUPPER/LPHA MTG FEB2024 EXPENS Meals & Lodging 6 N
02/20/2024 02/20/2024
11-407-100-0034-6330 21.44 32.0 MILES FEB2024 MILEAG Msc+ Blues Mileage 11 N
02/29/2024 02/29/2024
11-407-100-0036-6331 12.73 19.0 MILES FEB2024 MILEAG Msho Ucare Meals & Lodging 12 N
02/29/2024 02/29/2024
11-407-200-0022-6488 141.36 LANCETS 21706021 Phn Program Supplies - Wic 19 N
02/12/2024 02/12/2024
11-407-200-0066-6488 70.00 SUICIDE PREVENTION AD 71232 Mental Well Being program supplies 13 N
03/03/2024 03/03/2024
11-407-600-0090-6488 35.40 SHREDDING/FF 449865 Phn Program Supplies 4 N
01/31/2024 01/31/2024
11-407-200-0022-6091 954.53 1 YEAR SUBSCRIPTION 02212024 WIC Professional Serivces 1 N
02/21/2024 02/21/2024
7512 LAKE REGION HEALTHCARE
667.677512
7908 LIEN/JODY
18.007908
7065 MARTENSON/PAULA
34.177065
14198 MCKESSON MEDICAL - SURGICAL
141.3614198
13389 MIDWEEK INC/THE
70.0013389
7661 MINNKOTA ENVIRO SERVICES INC
35.407661
16687 ONSOLVE LLC
954.5316687
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
LAKE REGION HEALTHCARE
LIEN/JODY
MARTENSON/PAULA
MCKESSON MEDICAL - SURGICAL
MIDWEEK INC/THE
MINNKOTA ENVIRO SERVICES INC
ONSOLVE LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:15AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-100-0018-6200 41.24 CTC/BECKER 9957502375 Ctc Outr Telephone 26 N
02/23/2024 02/23/2024
11-407-100-0018-6200 46.24 CTC/OTTER TAIL 9957502375 Ctc Outr Telephone 29 N
02/23/2024 02/23/2024
11-407-100-0030-6200 46.24 MnCHOICE 9957502375 Telephone 28 N
02/23/2024 02/23/2024
11-407-100-0030-6200 106.28 3 MIFIs/LTC 9957502375 Telephone 32 N
02/23/2024 02/23/2024
11-407-100-0037-6200 40.01 MIFI 9957502375 Telephone Case Management 30 N
02/23/2024 02/23/2024
11-407-200-0024-6200 92.48 NFP 9957502375 NFP Telephone 22 N
02/23/2024 02/23/2024
11-407-200-0047-6200 184.96 MECSH 9957502375 MECSH Telephone 23 N
02/23/2024 02/23/2024
11-407-200-0054-6200 46.24 AGING 9957502375 Aging Coordination Phone 27 N
02/23/2024 02/23/2024
11-407-300-0070-6200 46.24 DPC 9957502375 Telephone 24 N
02/23/2024 02/23/2024
11-407-400-0083-6200 46.24 PHEP 9957502375 Telephone 21 N
02/23/2024 02/23/2024
11-407-500-0080-6200 138.72 FPL 9957502375 Telephone 25 N
02/23/2024 02/23/2024
11-407-600-0090-6200 24.65 INFRASTRUCTURE/CREDIT 9957502375 Telephone 31 N
02/23/2024 02/23/2024
11-407-100-0015-6488 335.15 ENVELOPES FOR FAP PRGRM 459070 MCH/ECS Program Supplies 2 N
02/15/2024 02/15/2024
11-407-200-0024-6488 86.83 RN LICENSE RENEWAL FEB2024 EXPENS Nfp Program Supplies 5 N
02/20/2024 02/20/2024
9820 VERIZON WIRELESS
810.249820
51002 VICTOR LUNDEEN COMPANY
335.1551002
52580 WESTBY/LINDA
86.8352580
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
12 Transactions
1 Transactions
1 Transactions
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WESTBY/LINDA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:39:15AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
10,147.88
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
Final Total ............16 Vendors 32 Transactions
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES10:39:15AM3/7/2024
Bonstad
Human Services
Copyright 2010-2022 Integrated Financial Systems
Page 6Audit List for Board
Otter Tail County Auditor
Amount
10,147.88 Human Services 11
10,147.88
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
To: Board of Commissioners
From: Jess Steinbrenner, Human Services Assistance Director
Re: Out-of-State Travel to the National Co-Responder Conference
Date: March 12, 2024
As you are aware, the County recently created a new Coordinated Response model, pairing a
Human Services Social Worker with Law Enforcement partners from both the Fergus Falls Police
Department and the Otter Tail County Sheriff’s Office. The purpose of the model is to
implement a coordinated response to address increased law enforcement involvement in
mental health related calls that may require the need for services and programs offered by the
County.
Social Worker Liz Bakken began her role on 12/18/23. She, and her identified Law Enforcement
partners, are rapidly building the program, as well as identifying metrics and indicators to
measure progress against the outcomes we are striving to achieve. To fully understand the
various models across the nation, data and measures that should be tracked, and to ensure our
implementation follows best practices, our social worker and law enforcement partners will
need continued training as well as connecting with other county users for assistance and
networking. It has been strongly recommended by Coordinated Response teams in other
counties throughout Minnesota, that the Otter Tail County Coordinated Response team attend
CORCON, which is a national conference on June 10-12, 2024, in Omaha, NE.
CORCON features 70 breakout sessions with topics including: Challenges & Successes in
Implementing Co-Response in Rural Areas; Liability Considerations; 911 Call Diversion; Effective
Crisis Intervention for Individuals with Personality Disorders; Responding to Veterans in Crisis.
It is requested that two staff are allowed to attend this conference representing Human
Services and the Otter Tail County Sheriff’s Office. Below is a breakdown of the estimated costs:
$1150 Conference Registration for 2 (includes education & 2 meals daily)
$1400 Hotel
$1600 Air Travel
$200 Meals
Estimated Total: $3200
This is an opportunity to connect with other jurisdictions who are experienced in this work and
ensure we build this model correctly. The cost of the two staff attending the conference is
being covered by Public Safety Aid dollars.
218-998-8060 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
ADMINISTRATION
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
JOINT POWERS AGREEMENT
BETWEEN CITY OF FERGUS FALLS AND OTTER TAIL COUNTY HUMAN SERVICES
FOR COORDINATED RESPONSE SOCIAL WORKER & PUBLIC SAFETY
THIS JOINT POWERS AGREEMENT ("Agreement" or "JPA'') is made and entered into by and between the
City of Fergus Falls, by and through its City Council, 112W Washington Avenue, Fergus Falls MN 56537
("City" or "Cities") and Otter Tail County Human Services, 530 W Fir Avenue, Fergus Falls, MN 56537
(hereinafter "County").
WHEREAS, pursuant to the provisions of Minn. Stat. §471.59, the City and County are authorized
to enter into an agreement to exercise jointly or cooperatively governmental powers common to each
and to permit one governmental entity to perform services or functions for or with another
governmental unit; and
WHEREAS, mental health coordinated response is necessary to be provided by City and County
in accordance with applicable federal, and state, laws, statutes, rules and regulations; and
WHEREAS, City desires to receive services from County to assist people who need mental health
supportive services on a prompt basis to protect their health, safety, and welfare; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed, by
and between the parties as follows:
1. PURPOSE.
The purpose of the Coordinated Response Model is to implement a coordinated response by the parties
to address increased law enforcement involvement in mental health related calls that may require the
need for services and programs offered by the County. The implementation will take place utilizing a
county Social Work position. In this model, a Human Services Social Worker will work closely with an
assigned Law Enforcement Officer to provide follow-up and service coordination following a mental
health crisis event. Crisis follow up services will link residents to other short-and long-term support
services.
2. TERM.
This Agreement will become effective on the last date that the Agreement has been executed by the City
and County, through 12:00 AM on December 31, 2025, and unless terminated in writing. This Agreement
may be terminated with or without cause by either the City or County upon ninety (90) days written
notice to the other party to this Agreement.
Notwithstanding the above, the City may immediately terminate this Agreement at any time if the
health, safety, or welfare of any person receiving services or entitled to receive services under this
Agreement is at risk because of the action or inaction of the County.
3. AUTHORIZED REPRESENTATIVE.
The named persons, in the positions stated below, or their successors in title, are designated the
Authorized Representatives of the parties for purpose of this Agreement. Notifications required to be
provided by the terms of this Agreement and invoices, if any, to be submitted and payments made shall
be provided to the following named persons unless otherwise stated in this Agreement:
TO COUNTY:
Deb Sjostrom, Director
Otter Tail County Human Services
dsjostrom@ottertailcounty.gov
218-998-8150
4. COUNTY'S RESPONSIBILTIES.
County hereby agrees to:
TO CITY:
Kile Bergren, Chief of Police
Fergus Falls Police Department
kbergren@fergusfallsmn.gov
218-332-5555
A. Provide the Social Worker position, as staffing availability allows, which may include individuals
licensed as a Mental Health Professional (Minn. Stat.§ 245.462, subd. 18), county socia l worker, or
Coordinator, who will have the following duties and responsibilities:
1. Provide over-all administration, coordination, and needs assessment.
2. Educate Law Enforcement on mental health crisis and mental health services offered by
County and/or community-based agencies.
3. Educate Law Enforcement on other services and programs offered by the County that could
benefit individuals and /or households who come into contact with Law Enforcement.
4. Work with Law Enforcement to identify individuals/ households who have experienced a
mental health crisis and who may benefit from voluntary services offered by the County.
5. Work with Law Enforcement in providing a timely follow-up contact with the individual/
household as provided in section 4 to determine if the individual and/or household is interested
in and/or eligible for voluntary services and programs offered through the County or other
community-based organizations, including hands-on support in accessing services and
networking outreach to potential community resources and service providers.
6. Create procedures and evaluation measures to guide work for the duration of the JPA.
7. Coordinate with Coordinated Response Social Work partners in other jurisdictions.
B. Provide necessary resources to support the Coordinated Response Social Worker with equipment and
training to facilitate work activities.
C. Facilitate connection and introductions to the various services and programs within the County as well
as to relevant community-based agencies.
D. Maintain data for evaluation purposes.
E. Participate in meetings between the County and City to review the services provided pursuant to the
Agreement.
F. Provide supervision to the Coordinated Response Social Worker provided under the terms of this
Agreement.
5. CITIES RESPONSIBILITIES.
Cities hereby agree to:
A. Identify and dedicate resources to:
1. Work with the Coordinated Response Social Worker for administration, coordination, and
assessment.
2. Coordinate education of officers and other Law Enforcement staff about the JPA and County
programs and services including the role and responsibilities of the Coordinated Response Social
Worker.
3. Educate and train the Coordinated Response Social Worker and other participating County
staff on Law Enforcement's response to crisis and emergency service calls, including the role and
responsibilities of Law Enforcement.
4. Share with the Coordinated Response Social Worker the names of individuals/ households
who have experienced a mental health crisis and who may benefit from follow-up.
5. Work with the Coordinated Response Social Worker in developing a plan for providing a timely
follow-up contact with the individual/ household as provided in section 4 to determine if the
individual and/or household is interested in and/or eligible for voluntary services and programs
offered through the County or other community-based organizations, including hands-on
support in accessing services and networking outreach to potential community resources and
service providers.
6. Create procedures and evaluation measures to guide work for the duration of the JPA.
6. JOINT RESPONSIBLITIES.
The parties hereby jointly agree to:
A. Meet regularly during the term of the JPA to review and evaluate performance objectives and provide
guidance to staff.
B. Facilitate relationship-building with community-based agencies, treatment providers, and county and
state probation to enhance understanding and reduce barriers to providing services to individuals with
complex service needs.
C. Attend and/or organize relevant trainings conducted by the County or other agencies.
D. Commit to training on policy and procedures for the JPA.
E. Attend joint Coordinated Response project meetings convened to discuss Coordinated Response
efforts and to attend relevant trainings or programs.
7. STEERING COMMITTEE OVERSIGHT AND IMPLEMENTATION.
The Coordinated Mental Health Response program will be overseen by a Steering Committee comprised
of the Human Services Director, Assistant Director, and Otter Tail County Sheriff or his Chief Deputy and
the Fergus Falls Police Chief or appointee. Others may be invited to attend meetings and assist with
collaborative planning, implementation, and evaluation activities. The role of the Steering Committee is
to provide strategic vision, structure, and oversight of the MOU. The responsibilities ofthe Steering
Committee include:
A. To provide strategic oversight for the JPA, including defining scope, priority, desired resul ts, and key
deliverables.
B. To serve as advocates for the JPA, garnering support, removing obstacles, and resolving escalated
issues.
C. To obtain and allocate resources to support the design, implementation, and evaluation of the JPA
throughout the duration.
D. To provide feedback and decisions in response to recommendations from the system stakeholders.
E. To monitor and evaluate JPA progress.
F. To designate key subject matter experts, as needed, to support specific components of the JPA
planning, design, or operations.
G. To designate staff to oversee and manage day-to-day activities and implement the strategic operations
of the JPA.
8. EVALUATION.
The JPA will be evaluated according to an evaluation design, that is collaboratively developed by the
parties. The County will have the lead role in collecting and presenting summary data to the parties
along with the briefing of JPA activities due no less than on the last day of the month following the end
of each full year term with quarterly reports made available upon request.
9. INDEPENDENT CONTRACTOR.
It is agreed that nothing contained in this Agreement is intended or should be construed as creating the
relationship of agents, partners, joint ventures, or associates between the parties hereto or constituting
either the County as the employee of the City for the purpose or in any manner whatsoever. The County
is an independent contractor and neither it, nor its employees, agents, or representatives are employees
of the City.
10. LIABILITY AND INDEMENIFICATION.
A. The County and City agree to indemnify, defend, and hold harmless the other, its officers, agents, and
employees against any and all liability, loss, costs, damages, claims or actions its officers, agents or
employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officers, agents, or employees, in the execution, performance or
failure to adequately perform its obligations pursuant to this Agreement.
B. To the full extent permitted by law, actions by the parties pursuant to this Agreement are intended to
be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be
deemed a "single governmental unit" for the purposes liability, all as set forth in Minnesota Statutes,
Section 471.59, subd. la provided further that for purposes of the statute, each party to this Agreement
expressly declines responsibility for the acts or omissions of the other party. Each party also specifically
intends that the single tort cap limits specified for cooperative agreements under Minn. Stat. § 471.59,
subd. la(a) or as such statute may be amended or modified from time to time, shall apply to this
Agreement and to the activities of the parties hereunder. The statutory limits for the parties may not be
added together or stacked to increase the maximum amount of liability for either party.
C. Each party to this agreement shall be liable for the acts of their own officers, employees, and/or agents
and the results thereof to the extent authorized by law and shall not be responsible for the acts of the
other party, its officers, employees and/or agents. It is understood and agreed the provisions of the
Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from the
parties' acts or omissions. Each party warrants they can comply with the indemnity requirements through
an insurance or self-insurance program and each has minimum coverage consistent with the liability limits
contained in Minn. Stat. Ch. 466.
11. NON-ASSIGNABILITY.
The County shall not assign any interest in this Agreement and shall not transfer any interest in the same,
whether by subcontract, assignment, or novation, without the prior written consent of the City.
12. EQUAL EMPLOYMENT OPPORTUNITY.
The County agrees to comply with all federal, state, and local laws, resolutions, ordinances, rules,
regulations, and executive orders pertaining to unlawful discrimination because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, sexual orientation,
disability, or age. When required by law or when validly requested by City, County shall furnish a written
affirmative action plan.
13. WORKPLACE VIOLENCE PREVENTION.
County shall make all reasonable efforts to ensure its employees, officials and subcontractors do not
engage in violence.
14. DATA PRACTICES.
A. Data Privacy and Security. The parties will comply with all applicable data practices laws, including but
not limited to the Minnesota Government Data Practices Act (MGDPA), Minn. Stat. Ch. 13 and the
Minnesota Rules implementing the MGDPA, as amended, as well as any applicable state or federal laws
on data privacy and security. The parties are mindful that when exchanging private data only the minimum
necessary data will be provided. The exchange, use and protection of private data must be in compliance
with the signed Otter Tail County Informed Consent to Release Private Data.
All data created, collected, received, stored, used, maintained, or disseminated by the parties in the
performance of their roles and responsibilities are subject to the requirements of the MGDPA, the
Minnesota Rules implementing the MGDPA, as amended as well as any applicable state or federal laws on
data privacy and security. This paragraph is required by the MGDPA and includes the remedies set forth
in Minn. Stat. § 13.08.
B. Health Information and Chemical Dependency Data. If applicable, the parties agree to comply with the
requirements of the Health Insurance Portability and Accountability Act ("HIPAA") and the Health
Information Technology for Economic and Clinical Health Act ("HITECH") and any other applicable state or
federal law. This includes health data laws, including the Minnesota Health Records Act, Minn. Stat. §§
144.291-.298 and 42 CFR Part 2 Confidentiality of Alcohol and Drug Abuse Patient Records.
C. Records. Each party is responsible for maintaining, securing, and managing its own records. The records
will be maintained in accordance with each party's applicable record retention schedule. The parties will
work cooperatively to ensure any reporting requirements under this agreement are fulfilled.
D. Obtaining and Sharing Information. All necessary Tennessen Warning notices, consents, releases, and
authorizations shall be obtained prior to the collection, release, exchange, or discussion of not public data,
as that term is defined in Minn. Stat. § 13.02, subd. 8a, unless such data collection, release, exchange, or
discussion is otherwise permitted by law or court order.
E. Data Storage. As part of the roles and responsibilities of the Coordinated Response Social Worker, data
related to the County functions as defined by statute will be recorded in password protected database or
spreadsheet within the County network. Law enforcement will not be given access to data without written
consent from individuals involved.
The terms of this section shall survive the termination or expiration of the agreement and/or Partnership.
15. COMPLIANCE WITH APPLICABLE LAW.
The County and City agree to comply with all federal, state, and local laws or ordinances, and all applicable
rules, regulations, and standards established by any agency of such governmental units, which are now or
hereafter promulgated insofar as they relate to its performance of the provisions of this Agreement. It
shall be the obligation of the County and the City to apply for, pay for, and obtain all permits and/or licenses
required by any governmental agency for the City or County's participation in this JPA.
16. AUDIT.
Under Minn. Stat. § 16C.05, subd. 5, the books, records, documents, and accounting procedures and
practices of the parties are subject to examination by the City or County or designees, the State Auditor
or the Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
17. AMENDMENTS.
Any alterations, variations, modifications, or waiver of the provisions of this Agreement shall be valid only
after it has been reduced to writing and duly signed by both parties.
18. INTERPRETATION OF AGREEMENT; VENUE.
This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All
litigation regarding this Agreement shall be venued in the appropriate state or federal district court in Otter
Tail County, Minnesota.
19. ENTIRE AGREEMENT.
This Agreement shall constitute the entire agreement between the parties and sha ll supersede all prior
oral or written negotiations.
20. ELECTRONIC SIGNATURES.
Each party agrees the electronic signatures of the parties included in t his Contract are intended to
authenticate this writing and to have the same force and effect as wet ink signatures.
Ben Schierer, Mayor
Fergus Falls crtouncil/ i
Dated: 2-!> I 't)
Kile Bergren, Chief of Police j/ ~
Fergus Falls Police D_,ep✓mei)<3//o-7--
Dated: I /;J5 /;:l'L r I
~~ tf;/
Andrew Bremseth
City Administrator U
Dated: /'"'/!,,,...> ·1
Approved as to form:
~~
Rolf Nycklemoe, City Attorney/Date
COUNTY OF OTTER TAIL
By: ___________ _
Wayne Johnson, Chair
Otter Tail County Board of Commissioners
Dated: ~
Deb Sjostrom, Director~ ~
Otter Tail Cow)Jy Hum:, Servic~s/
Dated: / ~q Lff-&A Y--, I
Jv1·co&.AW1~
Nicole Hansen
Otter Tail County Administrator
Dated: / -e{ 5 -;t1
Approved as to form:
~
Michelle Eldien, County Attorney/Date
218-998-84 70 ®
BID SUMMARY AND
RECOMMENDATION FOR AWARD
Otter Tail County Parks & Trails Department
4004-401
Heart of the Lakes Regional Trail -Maplewood Segment
Bid Opening -1 :00 P.M., March 6, 2024
Lida Lake Room
Government Services Center
PARKS & TRAILS
505 South Court Street, Suite 1
Fergus Falls, MN 56537
Engineer's Estimate $2,342,659.20
Mark Sand & Gravel Co.
Fergus Falls, MN
Williams Excavation
Elbow Lake, MN
Hough, Inc. of Detroit Lakes
Detroit Lakes, MN
Dennis Drewes, Inc.
Frazee, MN
Gladen Construction, Inc.
Laporte, MN
J.R. Ferche, Inc.
Rice, MN
Central Specialties, Inc.
Alexandria, MN
Bid Amount
$2,006,349.65
$2,012,920.30
$2,017,963.00
$2,144,664.30
$2,346,102.87
$3,209,219.50
$4,487,289.80
I recommend award of this project to Mark Sand & Gravel Co. of Fergus Falls, MN as the low
bidder at the bid amount of $2,006,349.65
Respectfully Submitted,
Otter Tail County Parks & Trails Department
Kevin Fellbaum, Parks & Trails Director
March 12, 2024
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
LIVE YOUR best life HERE.
OTC No.
Bid Relase
Bid Opening
line Number
1 2021.501
2 2051.501
3 2101.505
4 2102.503
5 2104.502
6 2104.502
7 2104.502
8 2104.503
9 2104.503
10 2104.504
11 2106.507
12 2106.507
13 2106.507
14 2106.507
15 2118.509
16 2123.51
17 2123.51
18 2211.509
19 2360.509
20 2451.507
21 2501.502
22 2501.502
23 2501.502
24 2501.502
25 2501.502
26 2501.502
27 2501.502
28 2501.502
29 2501.503
30 2501.503
31 2501.503
32 2501.503
33 2501.503
34 2501.503
35 2501.503
36 2521.518
37 2531.503
38 2531.618
39 2545.501
40 2582.503
41 2582.518
42 2563.601
43 2564.602
44 2564.602
45 2564.602
46 2564.618
47 2573.501
48 2573.502
49 2573.503
50 2573.503
51 2573.503
52 2573.503
53 2573.503
54 2573.503
55 2574.505
56 2574.508
57 2574.508
58 2575.504
59 2575.504
60 2575.505
61 2575.505
62 2575.508
63 2575.508
64 2575.508
65 2575.508
66 2575.509
67 2506.602
BID ABSTRACT
4004-401
2/14/2024
3/6/2024
Description
MOBILIZATION
MAINT & RESTORATION OF HAUL ROADS
CLEARING AND GRUBBING
PAVEMENT MARKING REMOVAL
REMOVE DELINEATOR / MARKER
REMOVE SIGN
SALVAGE SIGN
REMOVE PIPE CULVERTS
SAWING BIT PAVEMENT (FULL DEPTH)
REMOVE BITUMINOUS PAVEMENT
COMMON EMBANKMENT (CV)
EXCAVATION· COMMON (P)
EXCAVATION· MUCK
GRANULAR EMBANKMENT (CV)
AGGREGATE SURFACING CLASS 5
5.0 CU YD SHOVEL
DOZER
AGGREGATE BASE CLASS 5
TYPE SP 9.5 WEARING COURSE MIX (2,8)
FINE AGGREGATE BEDDING (CV) (P)
12" GS PIPE APRON
12" RC PIPE APRON
15" GS PIPE APRON
18" GS PIPE APRON
18" CS SAFETY APR & GRATE DES 3128
24" GS PIPE APRON
36" GS PIPE APRON
72" GS PIPE APRON
12" CS PIPE CULVERT
12" RC PIPE CULVERT
15" CS PIPE CULVERT
18" CS PIPE CULVERT
24" CS PIPE CULVERT
36" CS PIPE CULVERT
72" CS PIPE CULVERT
6" CONCRETE WALK
CONCRETE CURB & GUTTER DESIGN 8618
TRUNCATED DOMES
LIGHTING SYSTEM
4" SOLID LINE PAINT
CROSSWALK PREF THERMO GR IN ESR
TRAFFIC CONTROL
INSTALL SIGN
DELINEATOR / MARKER
DELINEATOR / MARKER PANEL
SIGN
STABILIZED CONSTRUCTION EXIT
CULVERT END CONTROLS
FILTER BERM TYPE 4
FILTER BERM TYPE 2
FLOTATION SILT CURTAIN TYPE STILL WATER
FLOTATION SILT CURTAIN TYPE MOVING WATER
SEDIMENT CONTROL LOG TYPE STRAW
SILT FENCE, TYPE MS
SOIL BED PREPARATION
FERTILIZER TYPE 3
FERTILIZER TYPE 4
ROLLED EROSION PREVENTION CATEGORY 25
ROLLED EROSION PREVENTION CATEGORY 76
DISK ANCHORING (P)
SEEDING (Pf
HYDRAULIC STABILIZED FIBER MATRIX
SEED MIXTURE 34-181
SEED MIXTURE 35-441
SEED MIXTURE 36·211
MULCH MATERIAL TYPE 1
CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL
Unit Quantity
LUMP SUM 1
LUMP SUM 1
ACRE 3.4
LF 299
EACH 2
EACH 3
EACH 4
LF 122
LF 542
SY 361
CY 26,651
CY 36,358
CY 4,547
CY 6,188
TON 28
HOUR 20
HOUR 20
TON 10,750
TON 6,069
CY 96
EACH 4
EACH 1
EACH 8
EACH 1
EACH 2
EACH 2
EACH 1
EACH 2
LF 66
LF 24
LF 136
LF 38
LF 32
LF 6
LF 86
SF 1,759
LF 214
SQFT 266
LS 1
LF 1,482
SF 225
LUMP SUM 1
EACH 8
EACH 80
EACH 6
SF 184
LS 4
EACH 16
LF 16,563
LF 8,398
LF 706
LF 105
LF 200
LF 8,776
ACRE 17
LB 5,425
LB 116
SY 3,572
SY 879
ACRE 17
ACRE 17
LB 10,500
LB 5
LB 83
LB 279
TON 33
EACH 3
Engineer Estimate Mark Sand & Gravel Co. Williams Excavation
Unit Price Total Unit Price Total Unit Price Total
$350,000.00 $350,000.00 $165,000.00 $165,000.00 $196,000.00 $196,000.00
$5,000.00 $5,000.00 $1.00 $1.00 $1.00 $1.00
$10,000.00 $34,000.00 $18,000.00 $61,200.00 $18,000.00 $61,200.00
$1.50 $448.50 $5.00 $1,495.00 $3.00 $897.00
$45.00 $90.00 $20.00 $40.00 $15.00 $30.00
$60.00 $180.00 $75.00 $225.00 $30.00 $90.00
$60.00 $240.00 $75.00 $300.00 $40.00 $160.00
$16.50 $2,013.00 $20.00 $2,440.00 $20.00 $2,440.00
$4.50 $2,439.00 $3.00 $1,626.00 $3.00 $1,626.00
$5.50 $1,985.50 $10.00 $3,610.00 $9.00 $3,249.00
$12.50 $333,137.50 $1.00 $26,651.00 $1.00 $26,651.00
$6.50 $236,327.00 $7.50 $272,685.00 $7.35 $267,231.30
$12.00 $54,564.00 $22.00 $100,034.00 $22.00 $100,034.00
$15.00 $92,820.00 $27.45 $169,860.60 $28.00 $173,264.00
$25.00 $700.00 $85.00 $2,380.00 $85.00 $2,380.00
$300.00 $6,000.00 $240.00 $4,800.00 $248.00 $4,960.00
$265.00 $5,300.00 $220.00 $4,400.00 $220.00 $4,400.00
$16.75 $180,062.50 $19.45 $209,087.50 $19.45 $209,087.50
$95.00 $576,555.00 $94.35 $572,610.15 $94.35 $572,610.15
$25.00 $2,400.00 $43.10 $4,137.60 $40.00 $3,840.00
$800.00 $3,200.00 $100.00 $400.00 $95.00 $380.00
$1,200.00 $1,200.00 $750.00 $750.00 $740.00 $740.00
$800.00 $6,400.00 $120.00 $960.00 $120.00 $960.00
$850.00 $850.00 $155.00 $155.00 $155.00 $155.00
$1,850.00 $3,700.00 $900.00 $1,800.00 $900.00 $1,800.00
$900.00 $1,800.00 $250.00 $500.00 $245.00 $490.00
$1,850.00 $1,850.00 $650.00 $650.00 $650.00 $650.00
$4,500.00 $9,000.00 $2,800.00 $5,600.00 $2,800.00 $5,600.00
$62.00 $4,092.00 $75.00 $4,950.00 $75.00 $4,950.00
$90.00 $2,160.00 $165.00 $3,960.00 $160.00 $3,840.00
$65.00 $8,840.00 $80.00 $10,880.00 $85.00 $11,560.00
$65.00 $2,470.00 $90.00 $3,420.00 $95.00 $3,610.00
$65.00 $2,080.00 $100.00 $3,200.00 $100.00 $3,200.00
$130.00 $780.00 $200.00 $1,200.00 $250.00 $1,500.00
$400.00 $34,400.00 $400.00 $34,400.00 $385.00 $33,110.00
$14.00 $24,626.00 $16.00 $28,144.00 $15.50 $27,264.50
$25.00 $5,350.00 $60.00 $12,840.00 $38.50 $8,239.00
$50.00 $13,300.00 $80.00 $21,280.00 $55.00 $14,630.00
$25,000.00 $25,000.00 $28,500.00 $28,500.00 $28,500.00 $28,500.00
$0.50 $741.00 $2.50 $3,705.00 $2.00 $2,964.00
$20.00 $4,500.00 $30.00 $6,750.00 $33.00 $7,425.00
$5,500.00 $5,500.00 $10,000.00 $10,000.00 $7,955.00 $7,955.00
$400.00 $3,200.00 $300.00 $2,400.00 $215.00 $1,720.00
$200.00 $16,000.00 $260.00 $20,800.00 $245.00 $19,600.00
$100.00 $600.00 $80.00 $480.00 $50.00 $300.00
$60.00 $11,040.00 $77.00 $14,168.00 $107.75 $19,826.00
$4,000.00 $16,000.00 $4,000.00 $16,000.00 $4,000.00 $16,000.00
$55.00 $880.00 $125.00 $2,000.00 $125.00 $2,000.00
$4.00 $66,252.00 $1.00 $16,563.00 $1.00 $16,563.00
$5.00 $41,990.00 $2.00 $16,796.00 $2.00 $16,796.00
$6.00 $4,236.00 $6.00 $4,236.00 $10.00 $7,060.00
$25.00 $2,625.00 $6.00 $630.00 $18.00 $1,890.00
$2.50 $500.00 $4.00 $800.00 $4.00 $800.00
$1.20 $10,531.20 $2.50 $21,940.00 $3.25 $28,522.00
$165.00 $2,805.00 $125.00 $2,125.00 $500.00 $8,500.00
$1.00 $5,425.00 $1.00 $5,425.00 $1.10 $5,967.50
$1.50 $174.00 $1.00 $116.00 $1.50 $174.00
$2.00 $7,144.00 $2.65 $9,465.80 $2.25 $8,037.00
$11.00 $9,669.00 $17.00 $14,943.00 $12.00 $10,548.00
$110.00 $1,870.00 $100.00 $1,700.00 $125.00 $2,125.00
$2,200.00 $37,400.00 $1,200.00 $20,400.00 $350.00 $5,950.00
$3.00 $31,500.00 $2.75 $28,875.00 $2.00 $21,000.00
$150.00 $750.00 $300.00 $1,500.00 $245.00 $1,225.00
$25.00 $2,075.00 $45.00 $3,735.00 $30.00 $2,490.00
$23.00 $6,417.00 $25.00 $6,975.00 $18.65 $5,203.35
$75.00 $2,475.00 $50.00 $1,650.00 $150.00 $4,950.00
$5,000.00 $15,000.00 $2,000.00 $6,000.00 $2,000.00 $6,000.00
$2,342,659.20 $2,006,349.65 $2,012,920.30
14.36% UNDER 14.08% UNDER
Hough, Inc. of Detroit Lakes Dennis Drewes Inc. Gladen Construction Inc J.R. Ferche, Inc. Central Specialties Inc.
Unit Price Total Unit Price Total Unit Price Total Unit Price Total Price Total
$108,200.00 $108,200.00 $60,000.00 $60,000.00 $112,000.00 $112,000.00 $219,025.00 $219,025.00 $148,420.00 $148,420.00
$15,000.00 $15,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $25,000.00 $25,000.00 $1.00 $1.00
$11,000.00 $37,400.00 $15,000.00 $51,000.00 $32,500.00 $110,500.00 $15,000.00 $51,000.00 $25,000.00 $85,000.00
$3.00 $897.00 $6.00 $1,794.00 $3.00 $897.00 $3.50 $1,046.50 $3.00 $897.00
$20.00 $40.00 $15.00 $30.00 $20.00 $40.00 $40.00 $80.00 $20.00 $40.00
$75.00 $225.00 $30.00 $90.00 $75.00 $225.00 $110.00 $330.00 $75.00 $225.00
$75.00 $300.00 $40.00 $160.00 $75.00 $300.00 $200.00 $800.00 $75.00 $300.00
$24.00 $2,928.00 $16.00 $1,952.00 $81.00 $9,882.00 $20.00 $2,440.00 $100.00 $12,200.00
$6.75 $3,658.50 $5.00 $2,710.00 $3.25 $1,761.50 $3.00 $1,626.00 $2.00 $1,084.00
$10.00 $3,610.00 $3.00 $1,083.00 $9.75 $3,519.75 $12.00 $4,332.00 $10.00 $3,610.00
$3.82 $101,806.82 $6.00 $159,906.00 $8.62 $229,731.62 $10.00 $266,510.00 $15.45 $411,757.95
$7.91 $287,591.78 $10.00 $363,580.00 $11.20 $407,209.60 $15.00 $545,370.00 $32.00 $1,163,456.00
$15.00 $68,205.00 $18.00 $81,846.00 $21.00 $95,487.00 $30.00 $136,410.00 $40.00 $181,880.00
$25.00 $154,700.00 $24.00 $148,512.00 $23.00 $142,324.00 $32.00 $198,016.00 $80.00 $495,040.00
$50.00 $1,400.00 $50.00 $1,400.00 $85.00 $2,380.00 $65.00 $1,820.00 $50.00 $1,400.00
$300.00 $6,000.00 $150.00 $3,000.00 $300.00 $6,000.00 $325.00 $6,500.00 $100.00 $2,000.00
$300.00 $6,000.00 $150.00 $3,000.00 $250.00 $5,000.00 $250.00 $5,000.00 $100.00 $2,000.00
$19.85 $213,387.50 $18.85 $202,637.50 $19.45 $209,087.50 $38.00 $408,500.00 $45.00 $483,750.00
$91.20 $553,492.80 $94.50 $573,520.50 $94.40 $572,913.60 $105.00 $637,245.00 $128.00 $776,832.00
$48.00 $4,608.00 $30.00 $2,880.00 $65.00 $6,240.00 $50.00 $4,800.00 $120.00 $11,520.00
$500.00 $2,000.00 $200.00 $800.00 $268.00 $1,072.00 $750.00 $3,000.00 $350.00 $1,400.00
$1,525.00 $1,525.00 $1,200.00 $1,200.00 $1,140.00 $1,140.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00
$650.00 $5,200.00 $225.00 $1,800.00 $316.00 $2,528.00 $750.00 $6,000.00 $400.00 $3,200.00
$700.00 $700.00 $300.00 $300.00 $374.00 $374.00 $1,000.00 $1,000.00 $450.00 $450.00
$1,900.00 $3,800.00 $1,400.00 $2,800.00 $1,180.00 $2,360.00 $1,700.00 $3,400.00 $1,500.00 $3,000.00
$800.00 $1,600.00 $550.00 $1,100.00 $560.00 $1,120.00 $1,100.00 $2,200.00 $800.00 $1,600.00
$1,850.00 $1,850.00 $1,200.00 $1,200.00 $1,250.00 $1,250.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00
$5,200.00 $10,400.00 $5,000.00 $10,000.00 $5,200.00 $10,400.00 $4,500.00 $9,000.00 $4,000.00 $8,000.00
$68.00 $4,488.00 $33.00 $2,178.00 $95.00 $6,270.00 $100.00 $6,600.00 $50.00 $3,300.00
$120.00 $2,880.00 $200.00 $4,800.00 $231.00 $5,544.00 $120.00 $2,880.00 $85.00 $2,040.00
$85.00 $11,560.00 $55.00 $7,480.00 $79.00 $10,744.00 $105.00 $14,280.00 $65.00 $8,840.00
$87.00 $3,306.00 $60.00 $2,280.00 $99.00 $3,762.00 $115.00 $4,370.00 $75.00 $2,850.00
$106.00 $3,392.00 $72.00 $2,304.00 $141.00 $4,512.00 $120.00 $3,840.00 $100.00 $3,200.00
$305.00 $1,830.00 $400.00 $2,400.00 $475.00 $2,850.00 $200.00 $1,200.00 $250.00 $1,500.00
$310.00 $26,660.00 $475.00 $40,850.00 $320.00 $27,520.00 $325.00 $27,950.00 $400.00 $34,400.00
$18.00 $31,662.00 $22.50 $39,577.50 $15.50 $27,264.50 $18.00 $31,662.00 $16.00 $28,144.00
$40.00 $8,560.00 $59.00 $12,626.00 $38.50 $8,239.00 $45.00 $9,630.00 $60.00 $12,840.00
$60.00 $15,960.00 $58.00 $15,428.00 $55.00 $14,630.00 $65.00 $17,290.00 $80.00 $21,280.00
$28,500.00 $28,500.00 $32,000.00 $32,000.00 $31,000.00 $31,000.00 $35,000.00 $35,000.00 $28,500.00 $28,500.00
$2.00 $2,964.00 $5.00 $7,410.00 $2.75 $4,075.50 $2.50 $3,705.00 $2.00 $2,964.00
$33.00 $7,425.00 $40.00 $9,000.00 $31.00 $6,975.00 $38.00 $8,550.00 $33.00 $7,425.00
$5,000.00 $5,000.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $4,400.00 $4,400.00
$300.00 $2,400.00 $215.00 $1,720.00 $400.00 $3,200.00 $258.00 $2,064.00 $300.00 $2,400.00
$260.00 $20,800.00 $245.00 $19,600.00 $260.00 $20,800.00 $294.00 $23,520.00 $260.00 $20,800.00
$80.00 $480.00 $50.00 $300.00 $80.00 $480.00 $60.00 $360.00 $80.00 $480.00
$77.00 $14,168.00 $120.00 $22,080.00 $77.00 $14,168.00 $130.00 $23,920.00 $77.00 $14,168.00
$500.00 $2,000.00 $1,000.00 $4,000.00 $1,850.00 $7,400.00 $2,500.00 $10,000.00 $500.00 $2,000.00
$125.00 $2,000.00 $125.00 $2,000.00 $125.00 $2,000.00 $175.00 $2,800.00 $125.00 $2,000.00
$1.60 $26,500.80 $2.00 $33,126.00 $0.25 $4,140.75 $4.00 $66,252.00 $10.00 $165,630.00
$7.00 $58,786.00 $6.00 $50,388.00 $8.15 $68,443.70 $27.00 $226,746.00 $23.00 $193,154.00
$6.00 $4,236.00 $6.00 $4,236.00 $10.00 $7,060.00 $9.00 $6,354.00 $10.00 $7,060.00
$6.00 $630.00 $6.00 $630.00 $18.00 $1,890.00 $9.00 $945.00 $18.00 $1,890.00
$7.00 $1,400.00 $4.00 $800.00 $4.00 $800.00 $3.60 $720.00 $4.00 $800.00
$2.50 $21,940.00 $2.50 $21,940.00 $3.25 $28,522.00 $2.25 $19,746.00 $3.25 $28,522.00
$125.00 $2,125.00 $125.00 $2,125.00 $500.00 $8,500.00 $360.00 $6,120.00 $500.00 $8,500.00
$1.00 $5,425.00 $1.00 $5,425.00 $1.10 $5,967.50 $2.00 $10,850.00 $1.10 $5,967.50
$1.00 $116.00 $1.00 $116.00 $1.50 $174.00 $1.00 $116.00 $1.50 $174.00
$2.65 $9,465.80 $2.65 $9,465.80 $2.25 $8,037.00 $3.00 $10,716.00 $2.25 $8,037.00
$17.00 $14,943.00 $17.00 $14,943.00 $12.00 $10,548.00 $19.00 $16,701.00 $12.00 $10,548.00
$100.00 $1,700.00 $100.00 $1,700.00 $125.00 $2,125.00 $150.00 $2,550.00 $125.00 $2,125.00
$1,200.00 Si0,400.00 $1,600.00 $27,200.00 $350.00 $5,950.00 $510.00 $8,670.00 $350.00 $5,950.00
$2.75 $28,875.00 $2.75 $28,875.00 $2.00 $21,000.00 $1.09 $11,445.00 $2.00 $21,000.00
$300.00 $1,500.00 $300.00 $1,500.00 $245.00 $1,225.00 $40.00 $200.00 $245.00 $1,225.00
$45.00 $3,735.00 $45.00 $3,735.00 $30.00 $2,490.00 $40.00 $3,320.00 $30.00 $2,490.00
$25.00 $6,975.00 $25.00 $6,975.00 $18.65 $5,203.35 $38.00 $10,602.00 $18.65 $5,203.35
$50.00 $1,650.00 $50.00 $1,650.00 $150.00 $4,950.00 $215.00 $7,095.00 $150.00 $4,950.00
$5,000.00 $15,000.00 $3,500.00 $10,500.00 $5,300.00 $15,900.00 $5,000.00 $15,000.00 $2,990.00 $8,970.00
$2,017,963.00 $2,144,664.30 $2,346,102.87 $3,209,219.50 $4,487,289.80
13.86% UNDER 8.45%UNDER 0.15% OVER 36.99% OVER 91.55%0VER
MEMORANDUM
March 06, 2024 FROM: Chris McConn, Solid Waste Director &
Brooks Andersen Recycling Manager
TO: County Commissioners
RE: Minnesota Pollution Control Agency Grant Agreement
BACKGROUND
Otter Tail County Solid Waste has received a $250,000.00 grant from the Minnesota Pollution Control
Agency to purchase carts for the southeast quadrant and collection services for Battle Lake and Henning
for our single sort recycling curbside project. The MPCA is asking us to sign an agreement so we can
receive the money. The agreement lays out our responsibility when using these grant dollars.
RECOMMENDED MOTION
Authorize the Solid Waste Department to sign the Grant Agreement from the Minnesota Pollution
Control Agency.
218-998-8950 @
SOLID WASTE
Solid Waste Administration/Recycling Center
1115 North Tower Road
Fergus Falls, MN 56537
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us
LIVE YOUR best life HE RE.
1
This grant agreement is between the state of Minnesota, acting through its Commissioner of the Minnesota
Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 (“MPCA” or “State”) and Otter Tail
County Solid Waste, 1115 Tower Rd, Fergus Falls, MN 56537 ("Grantee").
Recitals
1. Under Minn. Stat. § 116.03, subd.2, the State is empowered to enter into this grant agreement.
2. The State is in need of Single Sort Recycling Curbside, Southeast Quadrant (project).
3. The Grantee will comply with required grants management policies and procedures set forth through
Minn.Stat.§16B.97, subd. 4 (a) (1).
4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
agreement to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, subd.1, the Grantee agrees to
minimize administrative costs as a condition of this grant agreement.
Grant Agreement
1. Term of Grant Agreement
1.1 Effective Date. February 20, 2024, Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work
until this grant agreement is fully executed and the State's Authorized Representative has notified the
Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the
Grantee until this grant agreement is fully executed.
1.2 Expiration Date. June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant agreement: Liability;
State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law,
Jurisdiction, and Venue; and Data Disclosure.
2. Grantee’s Duties
The Grantee, who is not a state employee, will perform the duties specified in Attachment A which is attached and
incorporated into this grant agreement.
3. Time
The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this
grant agreement, time is of the essence.
Grant Agreement
State of Minnesota
Doc Type: Contract/Grant Reference
SWIFT Contract No: 242226
AI: 121914
Activity ID: PRO20240001
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
m il MINNESOTA POLLUTION
CONTROL AGENCY
4. Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as
follows:
(a) Compensation. The Grantee will be paid according to the breakdown of costs contained in Attachment A,
which is attached and incorporated into this grant agreement. Grantee certifies they will provide no less than
25% (twenty-five percent) of the total project cost as cash match or in-kind services.
(b) Grantee Commitment to Financing. Grantee shall ensure that sufficient funding is available to the
project to assure its satisfactory completion. Grantee shall not reduce the monetary amount it has
committed to the project through its own or other funds without written consent of the MPCA.
Grantee shall bear the sole responsibility for cost overruns in completing this project.
(c) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred
by the Grantee as a result of this grant agreement will not exceed the total amount set forth in travel
expense section of the detailed Budget section of Attachment A, which is attached and incorporated
into this Contract; provided that the Grantee will be reimbursed for travel and subsistence expenses in
the same manner and in no greater amount than provided in the current "Commissioner’s Plan”
promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will
not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has
received the State’s prior written approval for out of state travel. Minnesota will be considered the
home state for determining whether travel is out of state.
(d) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant agreement will not exceed $250,000.00 (Two Hundred Fifty Thousand Dollars
and Zero Cents).
4.2 Payment
(a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State’s Authorized Representative accepts the invoiced
services. Invoices must be submitted timely and according to the following schedule: monthly or at
least quarterly or the first activity of the grant.
The MPCA shall withhold a minimum of 10% (ten percent) until the MPCA is satisfied that the project
has been completed according to the terms of this grant agreement, including expenditure or
performance of all required match.
Invoices must be emailed to mpca.ap@state.mn.us using the MPCA Invoicing Template, and contain
the following information:
Name of Grantee
Grantee’s Project Manager
Grant Amount
Withholding Amount
Grant Amount available to date
Invoice Number
Invoice Date
MPCA Project Manager
SWIFT Contract Number
Invoicing Period (actual working period)
Subcontractors costs; invoices may be requested
Time and material breakdown of invoice. Amount billed to date for work, including itemization of
actual hourly rates
Receipts for supplies, shipping, lab fees, and any other itemized costs
Matching fund summary
Progress report
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
Other items as requested
The Grantee shall submit an invoice for the final payment within 15 (fifteen) days of the original or
amended end date of this grant agreement. The State reserves the right to review submitted invoices
after 15 (fifteen) days and make a determination as to payment.
(b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have
not been accounted for annually in a financial report to the State due at grant closeout.
4.3 Contracting and Bidding Requirements
Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law.
(a) For projects that include construction work of $25,000 or more, and have a total project cost prevailing
wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers
and workers should be comparable to wages paid for similar work in the community as a whole.
(b) The grantee must not contract with vendors who are suspended or debarred in MN:
https://mn.gov/admin/osp/government/suspended-debarred/
5. Conditions of Payment
All services provided by the Grantee under this grant agreement must be performed to the State’s satisfaction,
as determined at the sole discretion of the State’s Authorized Representative and in accordance with all
applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment
for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6. Authorized Representative
The State’s Authorized Representative and MPCA Project Manager for this project is David Crowell, 520
Lafayette Road N., St. Paul, MN 55155, 218-316-3855, david.crowell@state.mn.us, or their successor, and has
the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under
this grant contract. If the services are satisfactory, the MPCA’s Project Manager will certify acceptance of each
invoice submitted for payment.
The Grantee’s Authorized Representative and Project Manager is Brooks Andersen, 1115 N Tower Rd., Fergus
Falls, MN 56537, 218-998-8950, bandersen@ottertailcounty.gov, or their successor. If the Grantee’s Authorized
Representative changes at any time during this grant agreement, the Grantee must immediately notify the State.
7. Assignment, Amendments, Change Orders, Waiver, and Grant Agreement Complete
7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant
agreement without the prior written consent of the State, approved by the same parties who executed and
approved this grant agreement, or their successors in office.
7.2 Amendments. Any amendments to this grant agreement must be in writing and will not be effective until it
has been executed and approved by the same parties who executed and approved the original grant
agreement, or their successors in office.
7.3 Change Orders. If the State's Project Manager or the Grantee’s Authorized Representative identifies a change
needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order
Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the
overall scope of the Project, increase or decrease the overall amount of the Contract, or cause an extension
of the term of this Contract. Major changes require an Amendment rather than a Change Order.
The Change Order Form must be approved and signed by the State's Project Manager and the Grantee’s
Authorized Representative in advance of doing the work. Documented changes will then become an integral
and enforceable part of the Contract. The MPCA has the sole discretion on the determination of whether a
requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
Order requests.
7.4 Waiver. If the State fails to enforce any provision of this grant agreement, that failure does not waive the
provision or the State’s right to enforce it.
7.5 Grant Agreement Complete. This grant agreement contains all negotiations and agreement between the
State and the Grantee. No other understanding regarding this grant agreement, whether written or oral, may
be used to bind either party.
8. Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant
agreement by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any
legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant agreement.
9. State Audits
Under Minn. Stat. § 16B.98, subd.8, the Grantee’s books, records, documents, and accounting procedures and
practices of the Grantee or other party relevant to this grant agreement or transaction are subject to
examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six
years from the end of this grant agreement, receipt and approval of all final reports, or the required period of
time to satisfy all state and program retention requirements, whichever is later.
10. Government Data Practices and Intellectual Property
10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. ch. 13, as it applies to all data provided by the State under this grant agreement,
and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release
the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the
Grantee instructions concerning the release of the data to the requesting party before the data is
released. The Grantee’s response to the request shall comply with applicable law.
10.2 Treatment of Data. All data (information) related to this project and contract that is maintained by the
MPCA is public unless the Minnesota Data Practices Act, Minn. Stat. ch. 13, or other applicable state or
federal law provides otherwise. Grantee shall use its best efforts to provide all information required to be
submitted to MPCA in a form which can be released as public information. Grantee shall use its best
efforts to prepare reports and other information without disclosing trade secret or sales information. If
Grantee determines that it must disclose trade secret or sales information and Grantee wishes to keep
that information from being subject to disclosure under the law, Grantee shall do the following:
1. In its report, Grantee shall segregate all information Grantee believes to not be subject to disclosure
under the law from all other information.
2. Grantee shall submit a written request for the information to be treated as not subject to disclosure
under the law, citing the reasons for such treatment. Grantee shall submit the request to the MPCA at
the same time it submits the report containing the information in question.
The MPCA shall not consider a request to treat data as not subject to disclosure under the law unless it is
made in accordance with the above two requirements. If a request is made in accordance with the above
requirements, the MPCA shall promptly determine whether the information qualifies for nonpublic or
private data treatment under Minn. Stat. §§ 13.37 and 115A.06. If the MPCA determines that the
information may be treated as nonpublic or private data, the MPCA shall use its best efforts to treat the
information accordingly.
10.3 Intellectual Property Rights.
(a) Intellectual property rights. All rights, title, and interest in all of the intellectual property rights,
including copyrights, patents, trade secrets, trademarks, and service marks in the Works and
Documents created and paid for under this Grant shall be jointly owned by the Grantee and the State.
Works means all inventions, improvements, discoveries (whether or not patentable), databases,
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications,
materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its
employees, agents, and Contractors, either individually or jointly with others in the performance of
this grant agreement. Works include “Documents.” Documents are the originals of any databases,
computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications,
materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the
Grantee, its employees, agents, or subcontractors, in the performance of this grant agreement. The
ownership interests of the State and the Grantee in the Works and Documents shall equal the ratio of
each party’s contributions to the total costs described in the budget of this grant contract, except that
the State’s ownership interests in the Works and Documents shall not be less than fifty percent (50%).
The party’s ownership interest in the Works and Documents shall not be reduced by any royalties or
revenues received from the sale of the products or the licensing or other activities arising from the use
of the Works and Documents. Each party hereto shall, at the request of the other, execute all papers
and perform all other acts necessary to transfer or record the appropriate ownership interests in the
Works and Documents.
(b) Obligations.
(1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is
made or conceived for the first time or actually or constructively reduced to practice by the Grantee,
including its employees and subcontractors, in the performance of this grant agreement, the
Grantee shall immediately give the State’s Authorized Representative written notice thereof, and
must promptly furnish the Authorized Representative with complete information and/or disclosure
therein. All decisions regarding the filing of patent, copyright, trademark or service mark
applications and/or registrations shall be the joint decision of the Grantee and the State, and costs
for such applications shall be divided as agreed by the parties at the time of the filing decisions. In
the event the parties cannot agree on said filing decisions, the filing decision will be made by the
State.
(2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all
intellectual property rights in the Works and Documents are the sole property of the Grantee and
State as agreed herein, and that neither Grantee nor its employees, agents, or subcontractors retain
any interest in and to the Works and Documents.
The Grantee represents and warrants that the Works and Documents do not and will not infringe
upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability,
the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold
harmless the State, at the Grantee’s expense, from any action or claim brought against the State to
the extent that it is based on a claim that all or part of the Works or Documents infringe upon the
intellectual property rights of others. The Grantee will be responsible for payment of any and all
such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to,
attorney fees. If such a claim or action arises or in Grantee’s or the State’s opinion is likely to arise,
the Grantee must, at the State’s discretion, either procure for the State the right or license to use
the intellectual property rights at issue or replace or modify the allegedly infringing Works or
Documents as necessary and appropriate to obviate the infringement claim. This remedy of the
State will be in addition to and not exclusive of other remedies provided by law.
(3) License. The State hereby grants a limited, no-fee, noncommercial license to the Grantee to enable
the Grantee’s employees engaged in research and scholarly pursuits to make, have made,
reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for
research activities or to publish in scholarly or professional journals, provided that any existing or
future intellectual property rights in the Works or Documents (including patents, licenses, trade or
service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the
Minnesota Data Practices Act is complied with, and that individual rights to privacy are not
violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on
the Grantee’s use of the Works or Documents under the provisions of Clause 10.3 (b)(2). Said
license is subject to the State’s publicity and acknowledgement requirements set forth in this grant
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
agreement. The Grantee may reproduce and retain a copy of the Documents for research and
academic use. The Grantee is responsible for security of the Grantee’s copy of the Documents. A
copy of any articles, materials or documents produced by the Grantee’s employees, in any form,
using or derived from the subject matter of this license, shall be promptly delivered without cost
to the State.
(c) Reversion of Rights. All rights or title to any intellectual property arising from the performance of the
project that are vested in Grantee shall revert to the State under any of the following circumstances
unless Grantee repays to the State those funds provided by the State under this grant agreement
within ninety (90) days of receipt of a notice in writing from the State of a claim under this paragraph:
(1) Grantee fails or is unable to market in Minnesota a product, process or service resulting from the
project successfully within one year of the expiration of this grant agreement, unless Grantee is
continuing to make good faith efforts to bring the product, process or service to market; or
(2) Grantee dissolves, becomes inoperative or abandons the intellectual property resulting from the
project;
(3) Grantee shall execute all documents necessary for the reversion and transfer of ownership of the
intellectual property rights to the State.
(d) Damages. If Grantee acts in a manner inconsistent with Clause 10.3.a-c., the State may seek damages
from Grantee. This clause is not intended to stand in lieu of any other remedy the State may have for
breach of grant agreement of this or any other term of this grant agreement.
11. Workers’ Compensation
The Grantee certifies that it is in compliance with Minn. Stat. §176.181, subd. 2, pertaining to workers’
compensation insurance coverage. The Grantee’s employees and agents will not be considered State
employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these
employees and any claims made by any third party as a consequence of any act or omission on the part of
these employees are in no way the State’s obligation or responsibility.
12. Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant agreement must identify the State as the
sponsoring agency and must not be released without prior written approval from the State’s Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant agreement. All projects primarily funded by state grant appropriations must
publicly credit the State of Minnesota, including on the grantee’s website when practicable.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13. Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant agreement. Venue for all legal
proceedings out of this grant agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Termination
14.1 Termination by the State. The State may immediately terminate this grant agreement with or without
cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that
there has been a failure to comply with the provisions of this grant agreement, that reasonable progress
has not been made or that the purposes for which the funds were granted have not been or will not be
fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal
to disburse additional funds and requiring the return of all or part of the funds already disbursed.
14.3 Termination for Insufficient Funding. The State may immediately terminate this grant agreement if:
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
(a) It does not obtain funding from the Minnesota Legislature.
(b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered
here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for
any services that are provided after notice and effective date of termination. However, the Grantee will
be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the
extent that funds are available. The State will not be assessed any penalty if the contract is terminated
because of the decision of the Minnesota Legislature, or other funding source, not to appropriate
funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the
State’s receiving that notice.
15. Data Disclosure
Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social
security number, federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state tax agencies and state personnel involved in the payment of
state obligations. These identification numbers may be used in the enforcement of federal and state tax laws
which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities,
if any.
To protect Grantee’s personal data, Grantee is strongly encouraged to obtain and use a Minnesota tax
identification number.
16. Permits and Approvals
The Grantee and Grantee’s agents shall obtain all federal, state and local permits, licenses and authorizations
necessary to implement and operate the project.
17. Equipment (if applicable)
The Grantee must use equipment purchased under this agreement for as long as it is needed for the project and
must not encumber the equipment. If Grantee ceases to use any equipment purchased for the project under this
contract during the term of this contract, Grantee must sell the equipment for fair market value and reimburse
the State seventy-five percent (75%) of the sale proceeds or, if the State’s commitment of funding to the project
is less than seventy-five percent (75%), and any MPCA-approved changes or amendments thereto, reimburse the
State the percentage of the sale proceeds that equal the State’s commitment of funding to the project. If the
equipment cannot be sold, Grantee must obtain MPCA’s prior written approval for appropriate disposition of the
equipment.
18. Reporting Requirements
All reporting must be provided to the MPCA Authorized Representative. All reports must be electronically
submitted using the template provided by MPCA.
18.1 Progress Reports. The Grantee shall submit a brief progress report with each invoice explaining the key
activities, achievements or issues. If requested by the MPCA Authorized Representative, the Grantee may
be required to provide an oral or written progress report. These requested updates may require such
information as tasks accomplished, financial expenditures, and other information deemed necessary by the
MPCA Authorized Representative.
18.2 Final Report and Executive Project Summary
Final Report. By the date specified in the project workplan, Grantee shall submit a final report to the
MPCA. The Final Report shall describe, in detail, the history of and conclusions reached from implementing
the project, the technical and economic feasibility of the project, and the total expenses incurred in
implementing the project. If the project is terminated prior to the scheduled completion, the Final Report
shall also discuss the conclusions that led to the termination of the project, results achieved on all tasks
completed and recommendations on how these results could be used in future projects.
If the MPCA determines that the information submitted in the Final Report is inadequate, the Grantee shall
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
prepare and submit additional information reasonably requested by the MPCA. The Final Report shall not
be approved by the MPCA and final payment shall not be disbursed unless the Report contains the
specified information to the satisfaction of the MPCA.
Executive Project Summary. At the same time the Final Report is submitted, the Grantee must also submit
a summary of the project and its results. This Executive Project Summary will be used in reports and to
disseminate information on the outcomes and environmental benefits of the project.
19. Prevailing Wage
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000 to 5200.1120,
this contract is subject to the prevailing wages as established by the Minnesota Department of Labor and
Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established
prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result
in civil or criminal penalties. Rates are listed in Attachment B, which is attached and incorporated into this grant
agreement.
In compliance with Minn. Stat. § 177.41 to §177.44 the wages of laborers, workers, and the mechanics on
projects financed in whole or part by State Funds should be comparable to wages paid for similar work in the
community as a whole. Project includes erection, construction, remodeling, or repairing of a public building or
other public work financed in whole or part by State funds.
Any work on real property which uses the skill sets of any trades covered by Labor Code and Class under
prevailing wages is construction and requires prevailing wages. See
http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information for a list of affected
trades.
The Contractor shall pay prevailing wages to its employees when conducting construction activities under this
contract.
Applicability. In accordance with Minn. Stat. § 177.43, subd. 7. This does not apply to a contract or work under a
contract, under which:
A. the estimated total cost of completing the project is less than $2,500 and only one trade or occupation
is required to complete the work; or
B. the estimated total cost of completing the project is less than $25,000 and more than one trade or
occupation is required to complete it.
Choose from Commercial, Highway/Heavy, or Residential Wage Rates:
The prevailing wage rate requirements are specified in Attachment B – Commercial which is attached and
incorporated into this grant agreement.
Prevailing Wage Payroll Information:
In accordance with Minn. Stat. § 177.30, subd. 4, and § 177.43, subd. 3, the Contractor and Subcontractor shall
furnish to the Contracting Authority and the Project Owner:
• All payrolls, of all workers on the project, a certified payroll report via e-mail as attachments, a State
of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and Statement of Compliance
Form as a PDF file to the appropriate e-mail addresses: prevailingwage.pca@state.mn.us and
david.crowell@state.mn.us
• The Subject line on the Contractor’s or Subcontractor’s e-mail must give their firm’s name and the
Contract or Purchase Order Number.
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
These completed forms must be furnished not more than 14 days after the end of each pay period.
• The State of Minnesota Prevailing Wage Payroll Report and Statement of Compliance Form are
available on the MMD website at
https://www.dli.mn.gov/sites/default/files/pdf/pw_certified_payroll_form.pdf. Submit the completed
and signed State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and the
Statement of Compliance Form as a PDF file, no other payroll forms will be accepted to meet this
requirement.
The prevailing wage payroll information forms that are submitted shall be maintained by the contracting agency
for a minimum of three years after final payment has been made on the project. All of the data provided on the
Prevailing Wage Payroll Information Form will be public data, which is available to anyone upon request.
Refer vendor questions regarding the Prevailing Wage Laws to the Department of Labor and Industry at 651-284-
5091 or visit the website for Labor Standards Section, Prevailing Wage
http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information
All construction work needs an IC-134 form submitted by the Contractor before payment can be made. The
Contractor can find a copy of the IC-134 online at the Minnesota Department of Revenue website at
https://www.revenue.state.mn.us/construction-contracts-state-or-local-government-agencies
Signatures
Title Name Signature Date
\t1\ \n1\ \s1\ \d1\
\t2\ \n2\ \s2\ \d2\
\t3\ \n3\ \s3\ \d3\
\t4\ \n4\ \s4\ \d4\
\t5\ \n5\ \s5\ \d5\
\t6\ \n6\ \s6\ \d6\
Admin ID
\a1\
DocuSign Envelope ID: 5910A1F2-0C2A-47EF-A707-BD1CA6A7CEAF
February 20, 2024Mary DukulyEncumbrance verification
Mcconn, Chris
EMPLOYEE RELATIONS
1
TIME AND ATTENDANCE SECTION 400
County employees are expected to have regular, reliable, and punctual attendance. Employees are also
expected to report to work at the beginning of the workday and advise their immediate supervisor or
Department Head if that is not possible. Employees are also to keep their supervisor apprised of any
planned or unplanned absence from work.
400.10 REGULAR HOURS OF WORK
County offices are open for business on times and days established by the County Board, with office
buildings open to the public generally between 8:00 am to 4:30 pm, Monday through Friday. To meet the
needs of the public, Department Heads may vary an employee’s or department’s work hours. Each
Department Head shall establish a regular work schedule for the employees, which complies with the Fair
Labor Standards Act.
400.20 WORK BREAKS
Employees may take a 15-minute break per four hours worked. When scheduling breaks, supervisors may
request that employees arrange their time so that services and departmental operations are not impacted.
This includes that employees may be requested to take their break at the time and location indicated by their
supervisor.
Time spent on breaks is compensated and considered work time. Employees cannot use break time for
extended lunch periods or to modify regular work hours. There is no expectation of additional pay if an
employee does not utilize break time.
400.25 LUNCH BREAKS
Lunch breaks normally consist of an unpaid one-half hour (30 minutes) unless otherwise scheduled by their
Department Head. The Department Head may request that employees arrange their lunch break so that
services and departmental operations are not impacted. Employees may be requested to take their lunch
break at the time indicated by their supervisor.
400.30 TIME TRACKING
Employees are expected to accurately track time worked as well as absences, whether paid or unpaid.
Employees eligible for overtime must accurately account for that time as set forth in Section 300
Classification and Compensation.
Minnesota Statutes Section 609.52 provides that falsifying timekeeping records is considered a theft. An
employee found to have falsified timesheets may be subject to discipline, which can include employment
termination. Additionally, if the Human Resources Director determines a timesheet was intentionally
falsified, it must be reported to the State Auditor’s Office.
400.35 SALARIED/EXEMPT EMPLOYEES
Salaried employees that are not eligible for overtime are generally to work a minimum of 40 hours per week,
unless utilizing paid or unpaid time off. It is recognized that salaried employees may need to work additional
hours to complete regular job responsibilities and duties. Exempt employees should indicate actual time
worked on their timecards using the regular salaried pay code, including when hours worked extend beyond
the regular hours of operation. Exempt employees will be afforded flexibility, with departmental approval, to
take brief hours of leave without using accrued leave balances. This flexibility cannot exceed four hours
within a workday and may be used in conjunction with other accrued leave but not over consecutive days of
leave. Upon supervisor approval, employees can also flex their time within a work week.
OTTERTAIL
COUNTY -MINNESOTA
2
Flexibility is not a substitute for utilizing accrued leave and does not carry over into a new year.
Inappropriate use of flexibility will be considered a performance issue. Supervisors should regularly review
an exempt employee’s hours worked to ensure that the employee is averaging at least 40 hours per week.
Salaried employees may track flex time worked beyond the 40-hour work week and utilize as approved of by
their Department Head. Flex time is to be tracked in increments of no less than 0.5 hours and may be used
by employees at the Department Head’s discretion. Flex time is not carried into a new year.
400.40 REPORTING OF ABSENCE FROM JOB
Absence during working hours must have prior approval of the Department Head.
Unreported absence of an employee of more than three (3) consecutive working days will be sufficient
cause to discharge the employee from County employment. Employees with unapproved absences are
subject to disciplinary action.
400.50 WEATHER CLOSING POLICY
The Chair of the Board of Commissioners, or the Chair’s designee, is authorized to order closure of County
offices in Fergus Falls when it is not reasonably possible for employees to travel within the City of Fergus
Falls. The Commissioners representing Districts 1 and 4 are authorized to determine if weather conditions
require closure of offices in the City of New York Mills.
All County employees are encouraged to avoid unnecessary risk to their personal safety when traveling to or
from their place of work. Those employees not defined as “essential employees” under the Minnesota
Public Employment Labor Relations Act (MPELRA), and not performing highway maintenance duties, may
choose not to report to work, or leave early, as weather conditions require in the interest of their personal
safety. Department Heads or supervisors must approve this absence from work either prior to or after the
fact.
Those employees unable to safely report to work, as stated above, whether or not County offices are closed,
may select one or more of the following ways to account for their regular work hours missed, subject to the
approval of the Department Head, or designee:
Utilize a corresponding number of hours of accrued vacation time.
Utilize a corresponding number of hours of accrued sick leave.
Utilize a corresponding number of hours of accrued compensatory time (accrued overtime).
Utilize a corresponding number of hours of voluntary furlough.
Make up the hours within the work week during which the time was missed, on an hour for hour
basis, performing productive work, subject to the employee’s supervisor or Department Head
approval.
Taking a corresponding number of hours without compensation.
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3
Personnel Rules Approved by Board of Commissioners on February 6, 2001
Updated and Approved by the Board of Commissioners on December 12, 2023.
RESOLUTION OF THE OTTER TAIL COUNTY
BOARD OF COMMISSIONERS
BE IT RESOLVED by the Otter Tail County Board of Commissioners that it hereby designates Chris LeClair, Director of Land & Resource Management as Project Representative for the implementation of the Otter Tail County SSTS Loan Program Phase 2 project.
The Project Representative shall have the authority to represent Otter Tail County in all Project matters that do not specifically require action by the Board. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that, as
Project Sponsor and a Loan Sponsor, the County enters into the attached Minnesota Clean Water
Partnership Project Loan Agreement along with the Minnesota Pollution Control Agency to conduct the Otter Tail County SSTS Loan Program Phase 2 project. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that Chris
LeClair, Director of Land & Resource Management be authorized to execute the attached
Minnesota Clean Water Partnership Project Loan Agreement for the above referenced Project on behalf of Otter Tail County as Project Sponsor and Loan Sponsor. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that Chris
LeClair, Director of Land & Resource Management be authorized to execute loan disbursement
requests for the above referenced project to the Minnesota Pollution Control Agency on behalf of the Organization. WHEREUPON the above resolution was adopted at a _regularly scheduled meeting of the Otter
Tail County Board of Commissioners this 12th day of March, 2024.
STATE OF MINNESOTA Otter Tail County
I, Nicole Hansen, do hereby certify that I am the custodian of the minutes of all proceedings had and held by the Board of Commissioners of said Otter Tail County, that I have compared the above resolution with the original passed and adopted by the Board of Commissioners of said Otter Tail County at a regular meeting thereof held on the 12th day of March, 2024 at 8:30am,
that the above constitutes a true and correct copy thereof, that the same has not been amended or
rescinded and is in full force and effect. IN WITNESS WHEREOF, I have hereunto placed my hand and signature this .
Authorized Signature and Title
OTC COLA presentation 3-6-24.pdf
Otter Tail County
C,o ,alitio,n Of Lake Asso,ciatio,ns
Organizational Overview .2023
n.. ~ ----------
Metrics Version 2023
Otter Tail County’s AIS Prevention Aid Program:
A Snapshot of Accomplishments in 2023
Program Summary
Category Metrics
AIS Prevention
Aid Used
$ 461,500 AIS Prevention Aid used this calendar year
People
Dedicated to
AIS Work
1 full-time staff with 100 % of their time dedicated to AIS work
23 total watercraft inspectors, including:
19 trained as Level 1 and 4 trained as Level 2
$331,483.87 spent on staff wages
Partnerships
Created and
Maintained
Local organizations engaged and/or actively conducting aid-funded AIS work:
1 Coalition of lake associations
6 schools and/or youth organizations
52 businesses
24 local governments
Our county has an AIS Task Force or Committee: Yes
Funds
Distributed,
Contributed
and Leveraged
$15,000 of AIS Prevention Aid awarded as grants to other organizations
1 organization awarded grants
$500 in funds contributed by other organizations that directly support aid-funded
work
Communities
Engaged
5 events held about AIS or that included AIS topics
250 residents and visitors directly contacted/engaged about AIS during events
700 youth taught about AIS
$37,711 of aid spent on advertisements (billboards, TV, radio, newspaper, social
media, etc.)
Describe social media and/or advertising reach 104 posts with a reach of 119,250
Watercraft
Inspected
$284,000 spent on watercraft inspection
11,940 inspections performed
11,400 hours of inspections performed
104 accesses covered by inspectors
89 water bodies covered by inspectors
95.6% of watercraft recorded as arriving with drain plugs out
97.4% of watercraft recorded as arriving free of aquatic plants
1 decontamination units (hot water, high pressure) operated by Level 2 inspectors
18 decontaminations performed
Law
Enforcement
Supported
3 boaters contacted by local law enforcement
Due to staffing shortages at the Sheriff’s Department a full time AIS Deputy was not
available. We anticipate the Sheriff’s AIS Program resuming for the 2024 season.
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Metrics Version 2023
Program Spending Summary
Budget Category
AIS
Prevention
Aid Spent by
the County in
2023
AIS Prevention
Spent by Local
Grantees in
2023 Description
Public Outreach and
Education
$68,000 $15,000.00 Billboards, radio spots, print ads, social
media, 10,000 drink coasters, 5,000 AIS
Handbooks, AIS Multi County public
service announcements, AIS grabber
tools, temporary AIS signs at public
accesses, $30,000 for operational costs
of 16 I-LIDS camera systems, $15,000
grant to Coalition of Lake Associations
to do AIS awareness outreach
Watercraft Inspection $284,000 $0 23 Watercraft Inspectors, wages, FICA,
unemployment, uniforms, equipment,
cell phones, mileage
AIS Specialist $88,000 $0 Wages, FICA, PERA, cafeteria benefit
package
Decontamination Unit $1,500 $0 Registration, maintenance
Per Diem $5,000 $0 Per diem for AIS Task Force Members
Totals $446,500 $15,000
Plans for 2024
• We are retooling our self-service watercraft rinse station at Paul Miller Park in Perham, MN to
use ground water. We will also continue to work with DNR on the design and installation of a
self-service rinse station at a high traffic DNR owned public water access in the county.
• We continue to engage high school fishing leagues as well as other youth groups in prevention
actions.
• We will be printing an additional 5,000 copies of the AIS Visitors and Residents Handbook.
• Expand our pilot of distributing AIS grabber tools.
• Resume the Sheriff’s AIS Prevention Program with a full time Deputy assigned to AIS beat May-
October, 2024.
2023 Highlights
Success Stories
• In April after months of delays due to winter snow events the Otter Tail County AIS Task Force
held a strategic planning retreat, the first retreat of its type in the 10-year history of the AIS
Program. The retreat critically examined what worked well, what needs improvement, and
which programs could be retired. Some of the items were implemented immediately,
(increasing discretionary project budget of AIS Specialist from $500 to $1000), while other
actions are more long term in scope, such as permanent decontamination, self-service rinse
stations, and other AIS infrastructure improvements.
Metrics Version 2023
• We revised and produced an “Aquatic Invasive Species Visitors and Residents Handbook” which
includes a survey of common AIS, their identification and impacts, as well as a frequently asked
questions section. The handbook is printed in full color with high resolution imagery. 5,000
were professionally printed and have been distributed to interested lake associations,
classrooms, and civic groups.
• We joined a group of 15 counties and LGUs in producing 30 second AIS Public Service
Announcements which resulted in 569,000 impressions. That’s nearly 1/10 of the population of
the state and nearly 2/3 of the 850,000 registered watercraft owned by Minnesotans!
• Our social media reach was 119,250 for 2023 across 104 posts on Facebook and Instagram.
• We write a monthly column in the Otter Tail County Coalition of Lake Associations digital
newsletter highlighting our prevention activities, emerging research, and other natural resource
topics. The newsletter has a readership of 2,500 per month and it’s gaining popularity every
year!
• As part of professional development, the Watercraft Inspection team was taken in groups to
view the Starry stonewort infestation at Lake Minnewaska in Starbuck, MN. Otter Tail County
does not have Starry Stonewort so the field trip allowed staff to familiarize themselves with its
identification, biology and impacts. They were also able to examine other aquatic plants and
animals and compare Eurasian watermilfoil to Northern watermilfoil.
Engaging Diverse Audiences
• The AIS Specialist attended a poverty simulator with county staff, elected officials, and
community leaders. The training provided participants with the opportunity to take on the
cultural identity of a person living in poverty and surviving for one month. The workshop was
eye opening, as our office typically deals with lake property owners with seasonal lake cabins,
boats, and personal watercraft. The experience will challenge our program to provide caring
and quality service to all residents, regardless of circumstances or means. According to the US
Census in 2022, the federal poverty rate in Otter Tail County is 8.7%
• We piloted distributing 120 AIS grabber tools to assist people having difficulty removing aquatic
plants and animals from underneath their watercraft. The tools empower the public to Clean
Drain and Dispose. The grabbers were well received and we plan to distribute more in 2024 and
beyond.
Multi-County Collaborations
• We continued our billboard and drink coaster partnership with Douglas and Grant Counties, as
well as supporting the multi-county AIS grabber project and the 30 second AIS Public Service
Announcement Project. We communicate regularly with our county partners to refine ideas,
seek guidance on new programming, and commit to working together on future projects.
Metrics Version 2023
Photos of AIS Activities
Students from Adams Elementary in Fergus Falls learn about Aquatic Invasive Species at the Public Safety Open
House, May 10, 2023. Photo Credit: Jean Bowman, City of Fergus Falls.
Metrics Version 2023
Watercraft Inspectors familiarize themselves with Starry Stonewort during a field trip, Starbuck, MN. Stary
Stonewort is an invasive macroalgae which crowds out native species and degrades habitat. Photo Credit: Spencer
McGrew, Otter Tail County.
Metrics Version 2023
Digital billboards allow rapid development of AIS awareness content. This electronic billboard near Detroit Lakes
MN, went from design to deployment in 3 days. Photo Credit: Lakes Digital Sign Guys.
OTTERTAIL
COUNTY -MINNESOTA
MEMORANDUM
TO: Board of Commissioners
FROM:
DATE:
Krysten Foster, County Engineer
March 12, 2024
SUBJECT: 2024 Bituminous Supply 1 of 4
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Authorize signatures of appropriate county officials on 2024 seasonal supply of hot mix bituminous
materials contract with Mark Sand & Gravel Co.
Background Information:
This contract was awarded on February 27, 2024.
As specified in the bid package, the specific quantity purchased from each paving vendor varies throughout
the season depending where bituminous plants are located in comparison to the Highway Department's
maintenance paving locations.
The contract is enclosed for review.
We are awaiting the remaining three bituminous supply contracts to be returned via mail.
218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov
COUNTY OF OTTER TAIL
STATE OF MINNESOTA
CONTRACT
SEASONAL SUPPLY OF HOT MIX BITUMINOUS
This agreement, made this 27th day of February , 20 24, between the County
of Otter Tail in the State of Minnesota, party of the first part, hereinafter called the County, and Mark
Sand & Gravel Co. of Fergus Falls, MN party of the second part, hereinafter called the Contractor.
Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by
the County to be made, hereby covenants and agrees to furnish bituminous materials for the 2024
construction season , as shown in the proposal for the price and compensation set forth and
specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this
agreement, said work to be done and performed in accordance with the Proposal Specifications, and Special
Provisions therefore on file in the Office of the Otter Tail County Highway Department, which Proposal,
Specifications, and Special Provisions are hereby made a part of this agreement.
The Contractor further covenants and agree that he will commence work after as called for by
the County Engineer , and will have same completed in every respect to the satisfaction and
approval of the County, on or before ___________ , 20 __ .
IN WITNESS WHEREOF, The said County has caused these presents to be executed and the
Contractor ha hereunto subscribed ___ name ___ _
Dated at Fergus Falls, MN , this __ day of ________ ~ 20-1.1._.
COUNTY OF OTTER TAIL
by _______________ _
County Board Chair
County Board Clerk
MARK SAND & GRAVEL CO.
Contractor
Approved as to form and execution this ____ day of _____________ _, 20 -1.1._.
County Attorney
Letting Date: February 21, 2024
Contract No.
State Project No.
Federal No.
Class of Work
COUNTY OF OTTERTAIL
(STATE OF MINNESOTA)
HIGHWAY DEPARTMENT
Seasonal Supply of Hot Mix Bituminous
PAYMENT AND PERFORMANCE BOND
FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS
PART A: PAYMENT
KNOW ALL PERSONS BY THESE PRESENTS, That We, Mark Sand & Gravel Co.
of PO Box 458. Fergus Falls, MN 56538 , contractor As principle, and _______ _
L_i_be_rt....,yc...M_u_tu_a_l _ln_s_ur_a_n_ce_C_o_m.,_p_a_ny"-',_1_7_5_B_e_r_ke_le_,y'--S_tr_ee_t.:...., _Bo_s_t_on_,_M_A_0_2_1 _16 _____ ___,, as Surety, are held and
finnly bound unto the County of Otter Tail in the amount of--=$=3...,__l ..,__,I =0=00=·=o=o _____________ _
for payment of all claims, costs and charges hereinafter set forth.
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors firmly by these presents.
The condition of this obligation is such that whereas the principle has entered into a contract with the County of
Otter Tail for _....,fi=u=rn=i=sh=i'""ng=o,_fb=i=tu=m=in=o=u"--s =m=a=te=r-'-"ia"'ls'-'fi=o.,_r..,,,th.,_,ec..:2=0:..:2'"'4-=c=o=n=st"-'ru""c'""ti=o=n-=s=ea=s=o=n_.....,, which Contract is on file
in the office of the Otter Tail County Highway Department, the regularity and validity of which is hereby affirmed:
NOW, THEREFORE, if the principle shall pay as they may become due all just claims for work done, and for
furnishing labor, work, skills, tools, machinery, materials, insurance premiums, equipment, and supplies, for the
purpose of completion of the contract in accordance with its tenns, and all taxes incurred under Minnesota Statutes,
Section 290,92 and Chapter 297 A, and shall pay all costs of enforcement of the terms of the bond, if action is
brought thereon, including reasonable attorney's fees, in any case in which such action is successfully maintained,
and shall comply with the laws of the state appertaining to such contract. then this obligation shall be void, but
otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574.
PART B; PERFORMANCE
KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and firmly bound
unto the County of Otter Tail in the additional amount of___,$"-=3'--'1_._l.,_,0,,,0-"'0'-".0"'0 ______________ _
Three hundred eleven thousand and 00/100 DOLLARS,
for the faithful performance of the contract as hereinafter set forth.
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors finnly by these presents.
The condition of this obligation is such that whereas the principle has entered into the contract more
particularly described in Part A hereof, the regularity and validity of which is hereby affirmed;
NOW, THEREFORE, if the principle shall faithfully perform the contract and shall save the County of
Otter Tail harmless from all costs and charges that may accrue on account of the doing of the work specified and
shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable
attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the
state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and
effect pursuant to Minnesota Statutes, Chapter 574.
THE AGGREGATE LIABILITY UNDER PART A AND PART B HEREOF IS
$311,000.00
Date March 1st 20 24
(Contractor Corporate Seal)
(Surety Corporate Seal)
DOLLARS
SIGNATURES
Mark Sand & Gravel Co.
(Contractor Name)
(Officer)
(Officer)
Liberty Mutual Insurance Company
(Name of Smety) •
~------(A_tt_o_r_n_~-y-io-. FacQ
CORPORA TE ACKNOWLEDGMENT FOR CONTRACTOR
ST A TE OF MINNESOTA
C ty f Otter Tail oun . o ___________ ss.
On this ___ ~5~ _____ day of YYJc::u::ch , 202"/ , before me appeared
_-:T;=--=t.t,:,_,'.:)""±:;-'--'~'--l'\.__,__~-==cl,Q......_W\"--"""CL"'-'0'--'---and -Jeff Ht.t.lli V,J ,~ c.. k
to me personally known, who being by me duly sworn, did say that they are respectively
f h Mark Sand & Gravel Co. o t e ____________________________ , a corporation; that the seal
affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in
behalf of the corporation by authority of its board of directors; and they acknowledged said instrument to be the free
act and,deed of the ,o,porntion. /4J j{ ~A_,
I (Notary Signature and Seal)
lie-Minnesota
res Jan 31, 2026
..,.,,..Y.IYY~IVV\,/I\I\NV\N\IV'v'IM.,.,,._'\1\11,,.,..,
INDIVIDUAL AND CO-PARTNERSHIP ACKNOWLEDGMENT
ST A TE OF MINNESOTA
County of _______________ ss .
On this ___________ day of _____________ , 20 __ before me personally
appeared ______________ to me known to be the person(s) described in and who executed
the foregoing bond, and acknowledged that (he/she/they) executed the same as (his/her/their) free act and deed.
(Notary Signature and Seal)
ACKNOWLEDGEMENT OF SURETY
STATE OF: Minnesota ----------
COUNTY OF: Hennepin ---------
0 h• 1st d f March 24 b " N p bl. -h. n t 1s _________ ay o __________ ,20 __ , e1ore me a otary u 1c wit m
. Lin Ulven and for said County and State, appeared. _________________ known to me to be the
A ( ) . F f Liberty Mutual Insurance Company ttomey s -m-act o _____________________ that he/she is (are) the
. Liberty Mutual Insurance Company . . . Attomey(s)-m -Fact ofthe ____________________ the corporation descnbed m
and that executed the within and foregoing instrument and known to me to be the person who executed the said
instrument in behalf of said corporation and he/she duly acknowledged to that such corporation executed e
same.
•
JOSEPH DAVID CARDINAL
NollryPubllc
MyCornmilllol--:: .1111. 31, 21121
NOTICE TO PERSONAL SURETIES
NOTICE TO CORPORATE SURETIES
Jose
Bond will not be accepted unless accompanied by a
sworn financial statement of each of the sureties.
This bond will not be accepted unless executed or
countersigned by a Minnesota agent or attorney-in
fact whose name and address must be noted below.
Full Name of Surety Company
Home Office Address (street)
City, State and Zip Code
Liberty Mutual Insurance Company
Name of Attorney in
Name of Local Agent
Address of Local Agent (street)
City, State and Zip Code
175 Berkeley Street
Boston, MA 02116
Lin Ulven
Holmes, Murphy and Associates, LLC
225 South 6th Street, Suite 1900
Minneapolis, MN 55402
If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota
Resident Agent of the Surety Company.
Name of Agent affixing countersignature _N_I_A ________________________ _
N/A
Address -------------------------------------
Lihertx
Mutuat
SURETY
This Power of Attorney limits the acts of those named herein, and they have no authority to
bind the Company except in the manner and to the extent herein stated.
Liberty Mutual Insurance Company
The Ohio Casualty Insurance Company
West American Insurance Company
POWER OF ATTORNEY
Certificate No: 8210698 -190054
KNOWN ALL PERSONS BY THESE PRESENTS: That The Ohio Casualty Insurance Company is a corporation duly organized under the laws of the State of New Hampshire, that
Liberty Mutual Insurance Company is a corporation duly organized under the laws of the State of Massachusetts, and West American Insurance Company is a corporation duly organized
under the laws of the State of Indiana (herein collectively called the "Companies"), pursuant to and by authority herein set forth, does hereby name, constitute and appoint, Brian J.
Oestreich. Col111· D White. Emily White .. foshua R. Loftis. Lin Uh·cn. Melinda C. Blodgett. Michelle MotTison. Nathan Weaver. Nicole Stillings.RC. Bowman. R. W.
Frank. Rachel Thomas, Ross S. Squires. Sandra M. Engslrum. Sarah Dragt, Ted Jorgensen. Tina Domask
all of the city of Minneapolis state of l'v1N each individually if there be more than one named, its true and lawful attorney-in-fact to make,
execute, seal, acknowledge and deliver, for and on its beha~ as surety and as its act and deed, any and all undertakings, bonds, recognizances and other surety obligations, in pursuance
of these presents and shall be as binding upon the Companies as if they have been duly signed by the president and attested by the secretary of the Companies in their own proper
persons.
IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been affixed
thereto this 31st day of August , 2023 .
Liberty Mutual Insurance Company
The Ohio Casualty Insurance Company
West American Insurance Company
* .,M;z ~§ ~ --. ___ _,. David M. Carey, Assistant Secretary -~ l ~ !§ State of PENNSYLVANIA ·-::;
a> .., County of MONTGOMERY ss § E ~ ~ On this 31st day of Aunust , 2023 before me personally appeared David M. Carey, who acknowledged himself to be the Assistant Secretary of Liberty Mutual Insurance -~ a; ~ "'ffi Company, The Ohio Casualty Company, and West American Insurance Company, and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes '§:@
2 _:: therein contained by signing on behalf of the corporations by himself as a duly authorized officer. ~ -ro ~ ~ ~ IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at Plymouth Meeting, Pennsylvania, on the day and year first above written. ;z:5cn
c-00 row ~
.Q ~ Commonwealth of Pcnnsyivania • Notary Seal ;::: ai o Teresa Pastel!a, Notary Public ,,,,.;-...._ d ~rm
_ Montgome,y County Cl/, ~ . . 1 J/ -/--J/ J .._ E
0 2 My comm1sslon expfres March 28, 2025 By: ~ ~ .,8 (1)
c_ e: commission number 1126044 f eresa Pastella, Notary Public <( o
Q) in '.~:>; :~{f(;;.~f; Member, Pennsylvania Assoaa11on of Notaries "+--0 ma> o~
.g> 2 This Power of Attorney is made and executed pursuant to and by authority of the following By-laws and Authorizations of The Ohio Casualty Insurance Company, Liberty Mutual ~ ~
~ -~ Insurance Company, and West American Insurance Company which resolutions are now in full force and effect reading as follows: f1_ ~
.__ 2 ARTICLE IV-OFFICERS: Section 12. Power of Attorney. 0 ~
.8 ~ Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President, and subject to such timitation as the Chairman or the =o ..--
;g ~ President may prescribe, shall appoint such attorneys-in-fact, as may be necessary to act in beha~ of the Corporation to make, execute, seal, acknowledge and deliver as surety ~ ~
~ ljs any and all undertakings, bonds, recognizances and other surety obligations. Such attorneys-in-fact, subject to the limitations set forth in their respective powers of attorney, shall -o ~
0 I:: have full power to bind the Corporation by their signature and execution of any such instruments and to attach thereto the seal of the Corporation. When so executed, such § w z d instruments shall be as binding as if signed by the President and attested to by the Secretary. Any power or authority granted to any representative or attorney-in-fact under the "!:: l:l
provisions of this article may be revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authority. ~ ..!!1
ARTICLE XIII -Execution of Contracts: Section 5. Surety Bonds and Undertakings.
Any officer of the Company authorized for that purpose in writing by the chairman or the president, and subject to such limitations as the chairman or the president may prescribe,
shall appoint such attorneys-in-fact, as may be necessary to act in behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings,
bonds, recognizances and other surety obligations. Such attorneys-in-fact subject to the limitations set forth in their respective powers of attorney, shall have full power to bind the
Company by their signature and execution of any such instruments and to attach thereto the seal of the Company. When so executed such instruments shall be as binding as if
signed by the president and attested by the secretary.
Certificate of Designation -The President of the Company, acting pursuant to the Bylaws of the Company, authorizes David M. Carey, Assistant Secretary to appoint such attomeys-in-
fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, recognizances and other surety
obligations.
Authorization -By unanimous consent of the Company's Board of Directors, the Company consents tt1at facsimile or mechanically reproduced signature of any assistant secretary of the
Company, wherever appearing upon a certified copy of any power of attorney issued by the Company in connection with surety bonds, shall be valid and binding upon the Company with
the same force and effect as though manually affixed.
I, Renee C. Llewellyn, the undersigned, Assistant Secretary, The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company, and West American l~surance Company do
hereby certify that the original power of attorney of which the foregoing is a full, true and correct copy of the Power of Attorney executed by said CompanitiS, is in fu!i force and effect and
has not been revoked.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Companies this _1g_ day of March , 2024 .
LMS-12873 LMIC OCIC WAIC Muhi Co 02/21
u~ By:-=-~--=--.,..,.....---,,--~_,...,--,-.,,---Renee C. Llewellyn, Assistant Secretary
OTTERTAIL
COUNTY -MINNESOTA
MEMORANDUM
TO: Board of Commissioners
FROM:
DATE:
Krysten Foster, County Engineer
March 12, 2024
SUBJECT: 2024 Brush Control
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Authorize signatures of appropriate county officials on 2024 county highway right-of-way brush
control contract with Carr's Tree Service, Inc.
Background Information:
This contract was awarded on February 27, 2024, and the contract is enclosed for review.
While Highway Maintenance Crews focus on shouldering, sand sealing, patching and paving, and mowing
during the spring through fall seasons, this contract provides for brush control during this timeframe as
directed by the Highway Maintenance Supervisor to reduce undergrowth and maintain visibility.
This is different from the brushing work performed by Highway Maintenance Crews during the winter season
on non-snow/ice days. In accordance with regulations protecting threatened and endangered species, the
Highway Department is limited when it comes to removing brush or small trees equal to or greater than
three-inches diameter (measured 4.5 feet above the ground). Such work may only occur during the months
of November through March . The contractor supplements the Highway Department's resources to reduce
the spread of small brush through this contract.
218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov
COUNTY OF OTTER TAIL
STATE OF MINNESOTA
CONTRACT
COUNTY HIGHWAY RIGHT OF WAY BRUSH CONTROL •
This agreement, made this 27th day of February , 20 24 , between the County of Otter
Tail in the State of Minnesota, party of the first part, hereinafter called the County, and Carr's Tree
Service, Inc. of Ottertail, MN party of the second part, hereinafter called the Contractor.
Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by
the County to be made, hereby covenants and agrees to furnish all materials for County Highway Right of
Way Brush Control, as shown in the proposal for the price and compensation set forth and specified in the
proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work
to be done and performed in accordance with the Proposal Specifications, and Special Provisions therefore
on file in the Office of the Otter Tail County Highway Department, which Proposal, Specifications, and
Special Provisions are hereby made a part of this agreement.
The Contractor further covenants and agree that he will commence work after May 20, 2024
and will have same completed in every respect to the satisfaction and approval of the County, on or before
October 31 , 20_1.L.
IN WITNESS WHEREOF, The said County has caused these presents to be executed and the
Contractor ha hereunto subscribed ___ name ___ _
Dated at Fergus Falls, MN , this __ day of _______ _, 20 24 .
COUNTY OF OTTER TAIL
by _______________ _
County Board Chair
Contractor
Approved as to form and execution this ____ day of _____________ ~ 20 _M_.
County Attorney
t "
Letting Date: February 21, 2024
Contract No.
State Project No.
Federal No.
Class of Work
COUNTY OF OTTER TAIL
(STATE OF MINNESOTA)
HIGHWAY DEPARTMENT
Bond No. 2349069
County Highway Right of Way
Brush Control
PAYMENT AND PERFORMANCE BOND
FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS
PART A: PAYMENT
KNOW ALL PERSONS BY THESE PRESENTS, That We, Carr's Tree Service, Inc.
of PO Box 250, Ottertail. MN 56571 , contractor As principle, and ______________ _
_ S_w_is_s_R_e_C_o_rp_o_r_a_te_S_o_lu_t_io_n_s_A_m_e_ri_c_a_l_ns_u_r_a_n_c_e_C_o_r_p_o_ra_t_io_n ___ _, as Surety, are held and finnly bound
unto the County of Otter Tail in the amount of--"'$-"-50=3-"-'65=..:·.::.00"--------------------
-=-F=ifty~th=ou=s=a=n=d..=,thr=-=-ee=-=hu=n=d,.,_re=d"-'s=ix=ty'-'-'-fi"-1v'-"e'-'a=n=d'-'0'""0""'/l""O'""0 ___________ .DOLLARS, for payment of
all claims, costs and charges hereinafter set forth.
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors firmly by these presents.
The condition of this obligation is such that whereas the principle has entered into a contract with the County of
Otter Tail for County Highway Right of Way Brush Control . which Contract is on file in the office of the
Otter Tail County Highway Department, the regularity and validity of which is hereby affirmed:
NOW. THEREFORE. if the principle shall pay as they may become due all just claims for work done, and for
furnishing labor, work, skills, tools, machinery, materials, insurance premiums, equipment, and supplies, for the
purpose of completion of the contract in accordance with its terms, and all taxes incurred under Minnesota Statutes,
Section 290 .92 and Chapter 297 A, and shall pay all costs of enforcement of the terms of the bond, if action is
brought thereon, including reasonable attorney's fees. in any case in which such action is successfully maintained,
and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but
otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574.
PART B; PERFORMANCE
KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and finnly bound
unto the County of Otter Tail in the additional amount of_.,.$"'5=0,.,,3..,,6"'"5,..,,.0=0 _______________ _
--~F=ifty~t=h=ou=s=a=nd=th=r=ee"""'h=u=n=d=re=d,_,s=ix=tyc,...-_,_fi.,_,1v-=e-=a"-'n-'C.d-"'0""'0/_.l=0O"-----------·DOLLARS, for the faithful
perfonnance of the contract as hereinafter set forth.
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors firmly by these presents.
The condition of this obligation is such that whereas the principle has entered into the contract more
particularly described in Part A hereof, the regularity and validity of which is hereby affinned;
NOW, THEREFORE, if the principle shall faithfully perform the contract and shall save the County of
Otter Tail hannless from all costs and charges that may accrue on account of the doing of the work specified and
shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable
attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the
state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and
effect pursuant to Minnesota Statutes, Chapter 574.
THE AGGREGATE LIABILITY UNDER PART A AND PART B HEREOF rs
SIGNATURES
Date February 29 ,20 24 Inc.
(Contractor Name)
(Contractor Corporate Seal) , (Officer)
tions (Officer)
(Surety Corporate Seal) oration
(Name of Surety/
'\
CORPORATE ACKNOWLEDGMENT FOR CONTRACTOR
STA TE OF MINNESOTA
County of ~ ~ ss.
On this __ l\+h ________ day o~C>...A_ ~ , 2<B-+ , before me appeared
~\ __ Q;_\..:...=<.....t__,,--=------(\~Ck____e_V'v=----------and ________ _
to me personally known, who being by me duly sworn, did say that they are respectively
-of-th-e-t,";;f -~-O __ --:==l=v:_=~=---S-vv:::-== and __ l-.LL----------, -a-co_rp_o_ra_t-io-n;-t-ha-t-th-e-seal
affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in
behalf of the corporation by authority of it b ard of directors; and they acknowledged said instrument to be the free
act and deed of th • Jill T. ter1son
NOTARY P\.JBUC
MINNESOTA l
. • Jfl 8'.IJ:re5 Jan. 3t 202:! t,!rj Com-'111SS(. . •
l=rl'-•,r.•• ~== (Notary Signature and Seal)
INDIVIDUAL AND CO-PARTNERSHIP ACKNOWLEDGMENT
STATE OF MINNESOTA
County of _______________ ss.
On this ___________ day of _____________ ., 20 __ before me personally
appeared ______________ to me known to be theperson(s) described in and who executed
the foregoing bond, and acknowledged that (he/she/they) executed the same as (his/her/their) free act and deed.
(Notary Signature and Seal)
ACKNOWLEDGEMENT OF SURETY
STATE OF: South Dakota
COUNTY OF: Lincoln ---------
On this 29th day of February
and for said County and State, appeared Jeremy Allen Miller
,20~, before me a Notary Public within
known to me to be the
Attomey(s)-in-Fact of Swiss Re Corporate Solutions America Insurance Corporation that he/she is (are) the
Att ( ) • F t fth Swiss Re Corporate Solutions America Insurance Corporation th . d 'b d. omey s -m-·ac o e,-------,---------------e corporation escn e m
and that executed the within and foregoing instrument and known to me to be the person who executed the said
instrument in behalf of said corporation and heishe duly acknowledged to me that such corporation executed the
sarq~~~r"J~~~~~~"Al~'lt)f. I JENNIFER RINEHART l
~ ~ NOTARY PUBLIC (~ J' I ~~ SOUTH DAKOTA ~:#;) $ • v~ I No'\1?F:'~~1o~.A:r;S~T~~f?❖ Bond will not be accepted unless accompanied by a
sworn financial statement of each of the sureties.
NOTICE TO CORPORATE SURETIES This bond will not be accepted unless executed or
countersigned by a Minnesota agent or attorney-in
fact whose name and address must be rioted below.
Full Name of Surety Company
Home Office Address (street)
City, State and Zip Code
Name of Attorney in .
Name of Local Agent
Address of Local Agent (street)
City, State and Zip Code
Swiss Re Corporate Solutions America Insurance Corporation
1200 Main St Ste 800
Kansas City, MO 64105
Jeremy Allen Miller
Gusso Surety Bonds, Inc.
2307 W. 57th St Ste 100
Sioux Falls, SD 57108
If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota
Resident Agent of the Surety Company.
Name of Agent affixing countersignature MN Countersignature Requirement Repealed
Address -------------------------------------
SWISS RE CORPORATE SOLUTIONS
SWISS RE CORPORATE SOLUTIONS AMERICA INSURANCE CORPORATION ("SRCSAIC")
SWISS RE CORPORA TE SOLUTIONS PREMIER INSURANCE CORPORATION ("SRCSPIC")
WESTPORT INSURANCE CORPORATION ("WIC")
GENERALPOWEROF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT SRCSAIC, a corporation duly organized and existing under laws of the State of Missouri, and
having its principal office in the City of Kansas City, Missouri, and SRCSPIC, a corporation organized and existing under the laws of the State of
Missouri and having its principal office in the City ofKansas City, Missouri, and WIC, organized under the laws of the State of Missouri, and having its
principal office in the City of Kansas City, Missouri, each does hereby make, constitute and appoint:
JASON GUS SO, TRAVIS GUS SO, NICK GUSSO, AND JEREMY ALLEN MILLER
JOINTLY OR SEVERALLY
Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of surety ship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or unde1iaking or contract or surety ship executed under this authority shall exceed the
amount of:
FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both SRCSAIC and SRCSPIC at meetings duly called and held on the 18th ofNovember 2021 and WIC by written consent of its
Executive Committee dated July 18, 2011.
"RESOLVED, that any two of the President, any Managing Director, any Senior Vice President, any Vice President, the Secretary or any Assistant
Secretary be, and each or any of them hereby is, authorized to execute a Power of Attorney qualifying the attorney named in the given Power of
Attorney to execute on behalf of the Corporation bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to
attest to the execution of any such Power of Attorney and to attach therein the seal of the Corporation; and it is
FURTHER RESOLVED, that the signature of such officers and the seal of the Corporation may be affixed to any such Power of Attorney or to
any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile_ seal shall be
binding uoon the Corporation when so affixed and in the future with regard to anv bond, undertaking or contract of surely to which it is attached."
,, ... ,,,,,,~sM;g,,,,,,,, ,",,,,,,~;'P~~;,,_,,,,,,, s::· .tl\ .
..,,,, ~"\\? ........ Jic.., .......... ; ~, ... 'V,,?_ ... •o~-~f~-? , ... ,., L _:YJ.....\\:.:•, 1JJ.J'i:,,...._rf ~"''e:,o:;.0~J'0R,(;.'..;%\ .:>'c,o'-' .• 0\>-P0F/4~•.;ti'-, '-;_ \ ff!;,/v «'\~~ /f:!.,/c., ,;,-._~%_ By _______ ·_-> __________ _
=;~d?:i s EAL ·!=.'!!sm;:: --:Eo~:: s EAL ~:lrns=_ El'ikJansscns,SeuiorVicePresidentofSRCSAIC&SeniorVicePresideut -,. • ,. ~ of SR CSP IC & Senior Vice President ufWIC
\'t·.. 1973, /Ii \\\ /if ~ ,J}r
<;,, o-,;.•.1t1ssou'c:•·#'\~ -:,, ~··. 4118 u~'/..,_o .:" ~ ',,, ;s,01•········::,,_o\►,"' -,,,o>.J';,· •... ?.SJ ... •·~~v,_,' By __________________ _
,,,,,,,4,f,1,~nH'''\,.._,,'-~,,,,}!!,f,,,,f!n,,;~~,,,.._,, Gerald Jagrowski, Vice President of SRCSAIC & Vice President ofSRCSPIC
& Vice President ofWIC
IN WITNESS WHEREOF, SRCSAIC, SRCSPIC, and WIC have caused their official seals to be hereunto affixed, and these presents to be signed by their
authorized officers
this~ day of NOVEMBER 20_2_2 __ _
State of Illinois
County of Cook
Swiss Re Corporate Solutions America Insurance Corporation
Swiss Re Corporate Solutions Premier Insurance Corporation
Westport Insurance Corporation
On this~ day of NOVEMBER , 20 ~ before me, a Notary Public personally appeared Erik Janssens, Senior Vice President ofSRCSAIC
and Senior Vice President of SRCSPIC and Senior Vice President of WIC and Gerald Jagrowski , Vice President of SRCSAIC and Vice President of
SPCSPIC and Vice President of WIC, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney
as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies.
'1\1.~ .. -~~ ' . --~~~~Wy
I, Jeffrey Goldberg, the duly elected Senior Vice President and Assistant Secretary ofSRCSAIC and SRCSr'lC and W1C, do hereby certify that the above and
foregoing is a true and correct copy of a Power of Attorney given by said SRCSAIC and SRCSPIC and WIG, which is $(ill in foll force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this~day oL February . 20. 24 _.
Jeffrey (JoJdberg, Senior Vice !'resident &
Assistant SecrctaryOfSRCSJ,IC arid
SRCSPIC'. atict W.lC
TO:
FROM:
DATE:
MEMORANDUM
Board of Commissioners
Krysten Foster, County Engineer
March 12, 2024
SUBJECT: 2024 Weed Control
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Authorize signatures of appropriate county officials on 2024 county highway right-of-way weed
control contract with Carr's Tree Service, Inc.
\ Background Information:
This contract was awarded on February 27, 2024.
This contract provides for noxious and invasive weed management services in accordance with State of
Minnesota guidelines as to the species-specific methods of control or eradication.
The contract is enclosed for review.
218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov
COUNTY OF OTTER TAIL
STATE OF MINNESOTA
CONTRACT
. .
COUNTY HIGHWAY RIGHT OF WAY WEED CONTROL
This agreement, made this 27th day of February , 20 24 , between the County of Otter
Tail in the State of Minnesota, party of the first part, hereinafter called the County, and Carr's Tree
Service, Inc. of Ottertail, MN party of the second part, hereinafter called the Contractor.
Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by
the County to be made, hereby covenants and agrees to furnish all materials for County Highway Right of
Way Weed Control , as shown in the proposal for the price and compensation set forth and specified in
the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said
work to be done and performed in accordance with the Proposal Specifications, and Special Provisions
therefore on file in the Office of the Otter Tail County Highway Department, which Proposal,
Specifications, and Special Provisions are hereby made a part of this agreement.
The Contractor further covenants and agree that he will commence work after April 2024 , and
will have same completed in every respect to the satisfaction and approval of the County, on or before
October 31 , 20__lL.
IN WITNESS WHEREOF, The said County has caused these presents to be executed and the
Contractor _ha_hereunto subscribed ___ name ___ _
Dated at Fergus Falls, MN , this __ day of _______ ~ 20 24 .
COUNTY OF OTTER TAIL
by ______________ _
County Board Chair
Contractor
Approved as to form and execution this ____ day of ____________ _, 20 24 .
County Attorney
Letting Date: February 21, 2024
Contract No.
State Project No.
Federal No.
Class of Work
COUNTY OF OTTER TAIL
(STATE OF MINNESOTA)
HIGHWAY DEPARTMENT
Bond No. 2349070
County Highway Right of Way
Weed Control
PAYMENT AND PERFORMANCE BOND
FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS
PART A: PAYMENT
KNOW ALL PERSONS BY THESE PRESENTS, That We, Carr's Tree Service, Inc.
of PO Box 250, Ottertail, MN 56571 , contractor As principle, and ______________ _
__ S_w_is_s_R'--'-'-e_C __ o-'-r-"p--'o_;_ra---t.:..:.e_Sc:...:..oc..clu;.:;.:ti..::.o---n..::.s..c..A..;;;.m.:..c...::::.e.:..:.ric-=-a:::....:cln'""s""'u::..:cr..::;ac.cn..::.c.::.e....:C:...co::.cr..i::p..::o---ra°"t:;..cio:;..:.n.c...-_ _,, as Surety, are held and firmly bound
unto the County of Otter Tail in the amount of--"'$=3=8...,_4"""'12=·=0.,,_0 __________________ _
--=T=h=irty"'-'--~e"°"ig"'h,.,_t-=th""'o,..,u,.,,s=an,.,.,d=-fi~o'-'u"-r..,,h""u"""nd=r'-"e-=d...,tw-'-'-"e_,_,lv~e-=a=n'-"d--"0=0-'--'/1"--'0'"""0'-----------·DOLLARS,
for payment of all claims, costs and charges hereinafter set forth.
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors firmly by these presents.
The condition of this obligation is such that whereas the principle has entered into a contract with the County of
Otter Tail for County Highway Right of Way Weed Control , which Contract is on file in the office of the
Otter Tail County Highway Department, the regularity and validity of which is hereby affirmed:
NOW, THEREFORE, if the principle shall pay as they may become due all just claims for work done, and for
furnishing labor, work, skills, tools, machinery, materials, insurance premiums, equipment, and supplies, for the
purpose of completion of the contract in accordance with its terms, and all taxes incurred under Minnesota Statutes,
Section 290.92 and Chapter 297A, and shall pay all costs of enforcement of the tenns of the bond, if action is
brought thereon, including reasonable attorney's fees, in any case in which such action is successfully maintained,
and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but
otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574.
PART B; PERFORMANCE
KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and firmly bound
unto the County of Otter Tail in the additional amount of___,.$'""3--"8_,__4'---'l-=2_,_,.0'-"0'------______________ _
__ T_h_irty~-_e_ig~h_t _th~o_u~sa_n_d_fi~o~u~r=h=un=dr~e=d~tw~el~v~e~a=n=d~0~0~/l~0~0 __________ DOLLARS,
for the faithful performance of the contract as hereinafter set forth .
For the payment of this well and truly to be made we jointly and severally bind ourselves, our
representatives and successors firmly by these presents.
The condition of this obligation is such that whereas the principle has entered into the contract more
particularly described in Part A hereof, the regularity and validity of which is hereby affinned;
NOW, THEREFORE, if the principle shall faithfully perfonn the contract and shall save the County of
Otter Tail harmless from all costs and charges that may accrue on account of the doing of the work specified and
shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable
attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the
state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and
effect pursuant to Minnesota Statutes, Chapter 574.
11 111 1 I II If
THE AGGREGATE LIABILITY UNDER PART A AND PART B HEREOF IS ._,,'\~~: ...... _t,,;~•,.
,, <c,, .•· ••• v '
$38,412.00 } ~OLfuARS •• •• ':
--~---------------------------------~: f -~ "
Date February 29 20 24
(Contractor Corporate Seal)
(Surety Corporate Seal)
SIGNATURES
_(Y.: <( -..1' t-
-LJ: Cl'. ·• C'·
,) : ~ I uJ ,...
1,-' • t , 1./) •. \ • v • , -
•'i· •• ' -.... ✓ ·, •••• ~-' s •••••••• ti:,
J ~'t:Jv~ ,,
'/ \ \
, 1 1 I I I I I I I I\
(Contractor Name)
(Officer)
rate Solutions America Insurance Corporation
(Name of Surety)
By __ l-¼------------------(Attomey ir. F,'.:lct)
CORPORATE ACKNOWLEDGMENT FOR CONTRACTOR
STA TE OF MINNESOTA
County of ~k;b ~ ~ . ss .
On this __ L\_~---'------day o~~ , 2~~ before me appeared
_j _~_k.L---=-_,,_(' ......... 0,.,"--'--VY..,____ ___ a.nd:,_____ _______ _
to me personally known, who being by me duly sworn, did say that they are respectively
~Q and -------------------
0 ft he Q.u~ ~ ...tL,, S,,urv-.l U TV'\ ( , , a corporation; that the seal
affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in
behalf of the corporation by authority of its board of directors; and they acknowledged said instrument to be the free
act and deed of the corporation.
JIii T. Csrlson
NOTARY PUBLIC
MINNESOTA
My Commission~ Jan. 31, 2025
• (Notary Signature and Seal)
INDIVIDUAL AND CO-PARTNERSHIP ACKNOWLEDGMENT
STATE OF MINNESOTA
County of _______________ ss.
On this ___________ day of _____________ , 20 __ before me personally
appeared ______________ to me known to be the person(s) described in and who executed
the foregoing bond, and acknowledged that (he/she/they) executed the same as (his/her/their) free act and deed.
(Notary Signature and Seal)
ACKNOWLEDGEMENT OF SURETY
STATE OF: South Dakota
COUNTY OF: Lincoln ----------
On this __ 2_9_th ______ day of February
and for said County and State, appeared Jeremy Allen Miller
,203.i.__, before me a Notary Public within
known to me to be the
Attorney(s)-in-Fact of Swiss Re Corporate Solutions America Insurance Corporation that he/she is (are) the
Att ( ) • F t fth Swiss Re Corporate Solutions America Insurance Corporation th t' d 'b d • orney s -m -ac o e____________________ e corpora 10n escn e m
and that executed the within and foregoing instrument and known to me to be the person who executed the said
instrument in behalf of said corporation and he/she duly acknowledged to me that such corporation executed the
same)-~t-.,~~ .. ~~"-)~~~(4~~ii.,~~~t'1Al-}-f JEN NI FER HH\IEHAHT ~
.~ ~--NOTARY PUBLIC (i~~~\0\ f j:' , ... ,?,~q . ,, .ff s.~L ~our~1 D f>V l)""r A ok_.•·~·, -~ S ~~ ~ J r •"'-I~, ,_('..?)~.f ,S "' 1,/ •• ,. t!,) •• ,
-}~l<-)~~~Caf,,J~f~~.w.1t,.;;,<)G-,;,,%•l-;G-,¾(¼~r,'.•J•}·•
NOTICE TO PERSONAL SURETIES
NOTICE TO CORPORA TE SURETIES
Bond will not be accepted unless accompanied by a
sworn financial statement of each of the sureties.
This bond will not be accepted unless executed or
countersigned by a Minnesota agent or attorney-in
fact whose name and address must be rioted below.
Full Name of Surety Company
Home Office Address (street)
City, State and Zip Code
Swiss Re Corporate Solutions America Insurance Corporation
Name of Attorney in .
Name of Local Agent
Address of Local Agent (street)
City, State and Zip Code
1200 Main St. Ste 800
Kansas City, MO 64105
Jeremy Allen Miller
Gusso Surety Bonds, Inc.
2307 W. 57th St. Ste 100
Sioux Falls, SD 57108
If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota
Resident Agent of the Surety Company.
Name of Agent affixing countersignature MN Countersignature Requirement Repealed
Address ---------------------------------------
SWISS RE CORPORATE SOLUTIONS
SWISS RE CORPORA TE SOLUTIONS AMERICA INSURANCE CORPORATION ("SRCSAIC")
SWISS RE CORPORATE SOLUTIONS PREMIER INSURANCE CORPORATION ("SRCSPIC")
WESTPORT INSURANCE CORPORATION ("WIC")
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT SRCSAIC, a corporation duly organized and existing under laws of the State of Missouri, and
having its principal office in the City of Kansas City, Missouri, and SRCSPIC, a corporation organized and existing under the laws of the State of
Missouri and having its principal office in the City ofKansas City, Missouri, and WIC, organized under the laws of the State ofMissomi, and having its
principal office in the City of Kansas City, Missouri, each does hereby make, constitute and appoint:
JASON GUSSO, TRAVIS GUS SO, NICK GUSSO, AND JEREMY ALLEN MILLER
JOINTLY OR SEVERALLY
Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of:
FIFTY MILLION ($50,000,000.00) DOLLARS
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both SRCSAIC and SRCSPIC at meetings duly called and held on the 18th ofNovember 2021 and WIC by written consent of its
Executive Committee dated July 18, 2011.
"RESOLVED, that any two of the President, any Managing Director, any Senior Vice President, any Vice President, the Secretaty or any Assistant
Secretary be, and each or any of them hereby is, authorized to execute a Power of Attorney qualifying the attorney named in the given Power of
Attorney to execute on behalf of the Corporation bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to
attest to the execution of any such Power of Attorney and to attach therein the seal of the Corporation; and it is
FUR TIIER RESOLVED, that the signature of such officers and the seal of the Corporation may be affixed to any such Power of Attorney or to
any certificate relating thereto by facsimile, and any such Power of Attorney or ce1iificate bearing such facsimile signatures or facsimile seal shall be
bin dine: uoon the Corporation when so affixed and in the future with ree:ard to anv bond, undertaking or contract of surety to which it is attached."
........ ,,''ti~Si;;J;;;;;_,,,,,.,,. ,,,,,,,,;~'PRE;.,u,,,,,, • .c.\ ,,--i\ -~
~,,~"\:••••••••••:(1-,fz,'..-_.,. ,~'' \)'\,\~~•••◄•,.~/~,9 "";;,_ {_)'J..~\~:·, h.~:..~,,.., .. -t flANC: .. t _,,-> .,o,,.<:/~-P Ofl,1;.• •. 't>"',. ~-.,o'-',.0?-P Ofl,ij:•. ~-:-, , . \ .......... ~'
!:/:!!/" <"\%.e. f«,/c, s<-"•.~1 By ·,.1 .~~!'91,. fr!: s EAL ·.sz.l ~~-: s EAL\\"; ElikJanssens,SeniorVicePresidentofSRCSAlC&SeniorVicePresident • $EAL~\Ji!. E O ! : ~~ E o: ':. o; ofSRCSPIC &Senior Vice President ofWIC • ,:-ti ?.~~ _:n£ :.&! ::;~ ;, :01 i'6•. :!i]E ;co•. :o;: 'l .Air ~ pt <;,~--.-It 1973 , .• -015§ <-C>~·-. ,: ~:; _.<lu,..4(-••.~ • .--:--:-,o--.s,;• •. fssout•'.j1'«'' <;,, o--;-.'f-t,ssou~'-·",;t,0 ,->" By ·• ......... ✓•· ~ .,",,~,;ft,,s ••••• ~?,..\,'-,....... .,,,.,,,,~41~• .. ····-~o\,~,, .. ,....... -------------------•
1,u,11111111\\~ 'lu11111,t11\1,~,, Gerald Jagrowski, Vice President ofSRCSAIC & Vice Pl'csident ofSRCSPIC 11\1
& Vice President of\VIC
IN WITNESS WHEREOF, SRCSAIC, SRCSPIC, and WIC have caused their official seals to be hereunto affixed, and these presents to be signed by their
authorized officers
this~ day of NOVEMBER 20_2_2 __ _
State of Illinois
County of Cook
Swiss Re Corporate Solutions America Insurance Corporation
Swiss Re Corporate Solutions Premier Insurance Corporation
Westport Insurance Corporation
On this~ day of NOVEMBER , 20 ~ before me, a Notary Public personally appeared Erik Janssens , Senior Vice President of SRCSAIC
and Senior Vice President of SRCSPIC and Senior Vice President ofWIC at1d Gerald Jagrowski, Vice President ofSRCSAIC and Vice President of
SPCSPIC and Vice President of WIC, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney
as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies.
OfFIC!A1. SE>J.. ,sco
... ·· ... ~~~.1:1~
I, Jeffrey Goldberg, the duly elected Senior Vice President and Assistant Secretary of SRCSAIC and SRCSPIC m1d W !C, do lwreby certify that the above and
foregoing is a true and correct copy of a Power of Attorney given by said SRCSAIC and SRCSPIC and WIC, which is still in fuli force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies tl1is_.::"'._day of February 20_,24 .
Jeffrey Goldberg, Senior Vice President &
Assistant Secretar)' vf SRC~AIC ::nd
SRCSPIC an6 WIC
Drainage Authority Meeting Minutes
February 27, 2024
Page 1 of 3
OTTER TAIL COUNTY – MINNESOTA
DRAINAGE AUTHORITY MINUTES
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
February 27, 2024 | 11:37 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11:37 a.m. Tuesday, February 27, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of February
27, 2024 with the addition of 2024 Assessment Schedule and approve the Consent Agenda of February 27,
2024 as follows:
1. February 13, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for February 27, 2024 (Exhibit A)
WADENA COUNTY JOINT BOARD DISCUSSION
Drainage Inspector Colby Palmersheim led discussion regarding shared authority with Wadena County on
Ditches JDL5, JDL4 and JDL2. Palmersheim researched the ditch histories and found no language supporting
a joint Drainage Authority Board between Otter Tail County and Wadena County.
Motion by Rogness, second by Bucholz and unanimously carried to authorize Commissioners Bucholz and
Lahman to attend a meeting between Otter Tail County staff and Wadena County Drainage Authority to
engage in conversation regarding joint authority on County Ditches JDL5, JDL4, and JDL2.
DITCH 49 REDETERMINATION OF BENEFITS
At the Reconvened Ditch 49 Public Hearing on February 13, 2024, there was an inquiry regarding a
discrepancy between the benefit values listed on the property owners report and those presented on the
spreadsheet in the supporting documentation. Drainage Inspector Colby Palmersheim noted that the property
owner reports had the correct values, but found that an incorrect spreadsheet had been submitted.
Palmersheim noted that the correct spreadsheet is included in the supporting documentation for today’s
meeting
Commissioner Johnson moved to adopt the Amended Ditch Viewers Report for Redetermination of Benefits
for Ditch 49 but withdrew his motion upon further information. It was brought to the Board’s attention that a
petition for abandonment for County Ditch 49 was submitted to the Auditor but did not contain all necessary
information. Discussion continued. A motion was offered by Johnson, a second by Rogness and was
unanimously carried to table Ditch 49 - Redetermination of Benefits to April 23, 2024 at 1:00 p.m. to allow time
for the petitioners to resubmit their petition for abandonment to the Auditor prior to the Redetermination of
Benefits being adopted, and for the Drainage Authority to receive further information regarding the petition for
abandonment.
Drainage Authority Meeting Minutes
February 27, 2024
Page 2 of 3
DITCHES 56 & 32 PUBLIC INFORMATION MEETING
A Public Information Meeting regarding County Ditches 56 & 32 Redetermination of Benefits is scheduled for
April 1, 2024 at 7:00 p.m. at the Pelican Rapids High School Auditorium.
2024 ASSESSMENT SCHEDULE
Motion by Johnson, second by Lahman and unanimously carried to approve the 2024 County Drainage
Assessment Schedule as presented by Drainage Inspector Colby Palmersheim.
ADJOURNMENT
At 12:08 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, March
12, 2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 12, 2024
By: _______________________________________ Attest: _______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
OTTERTAIL
COUNTY -MINNESOTA
Drainage Authority Meeting Minutes
February 27, 2024 (Exhibit A)
Page 3 of 3
Vendor Name
AMOR EXCAVATING
ARVIDSON/EUGENE
ASSOCIATION OF MN COUNTIES
FERGUS FALLS DAILY JOURNAL
JOHNSON JET LINE INC
Final Total:
Amount
1,650.00
773.22
195.00
2,329.89
2,025.00
6,973.11
COMMISSIONER'S VOUCHERS ENTRIES3/7/2024
csteinbach
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
11:33:26AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:33:26AM3/7/2024
csteinbach
County Ditch Fund
Copyright 2010-2022 Integrated Financial Systems
22-622-000-0000-6369 140.00 PER DIEM - DITCH VIEWER 1/2/24 Miscellaneous Charges 1 Y
22-622-000-0000-6369 37.52 MILEAGE - DITCH VIEWER 1/2/24 Miscellaneous Charges 2 Y
22-622-000-0625-6369 5,539.00 R005197-0041 DITCH 25 REPAIR 69488 Miscellaneous Charges 3 N
22-622-000-0000-6369 268.00 GENERAL DRAINAGE MATTERS 367626 Miscellaneous Charges 6 Y
22-622-000-0652-6369 2,518.50 DITCH 52 APPEAL 367627 Miscellaneous Charges 5 Y
22-622-000-0652-6369 636.50 DITCH 52 COURT OF APPEALS 367628 Miscellaneous Charges 4 Y
22-622-000-0000-6369 40.01 ACCT 942509247-00015 9957502384 Miscellaneous Charges 7 N
16697 BARTLETT/GARY
177.5216697
5835 HOUSTON ENGINEERING INC
5,539.005835
10842 RINKE NOONAN LAW FIRM
3,423.0010842
9820 VERIZON WIRELESS
40.019820
9,179.53
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
3 Transactions
1 Transactions
Final Total ............4 Vendors 7 Transactions
BARTLETT/GARY
HOUSTON ENGINEERING INC
RINKE NOONAN LAW FIRM
VERIZON WIRELESS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES11:33:26AM3/7/2024
csteinbach
County Ditch Fund
Copyright 2010-2022 Integrated Financial Systems
Page 3Audit List for Board
Otter Tail County Auditor
Amount
9,179.53 County Ditch Fund 22
9,179.53
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Technical Memorandum
To:
From:
Colby Palmersheim
Otter Tail County
Chris Otterness, PE
Houston Engineering, Inc.
Subject: Otter Tail County Ditch 25 Repair Report
Date: February 27, 2024
Project#: R005197-0041
INTRODUCTION
(3i HOUSTON
engineering, inc.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am duly Licensed Professional Engineer
under the laws of the State of Minnesota.
l/ 2127/2024
Christopher Otterness Date
Reg. No. 41961
Otter Tail County Ditch (CD) 25 is an open channel public drainage system approximately 7 miles west
of Perham, MN. In fall of 2023, Otter Tail County a request for repair of a portion of CD 25 between
Wendt Lake and Big McDonald Lake. To determine whether the system needs repair, the Otter Tail
County Board of Commissions as Drainage Authority for CD 25 appointed Houston Engineering, Inc.
(HEI) to be the engineer for these proceedings and contracted with HEI to prepare a repair report.
SYSTEM LOCATION AND ESTABLISHMENT
Location of the Public Drainage System
Otter Tail County Ditch 25 (CD 25), shown in Figure 1, is an open channel public drainage system
located in Sections 7, 8, 18, 19, and 30 of Edna Township (T136N, R40W) and Sections 25 and 36 of
Dora Township (T136N, R41W) in Otter Tail County. The system consists of a 6.1-mile long Main
Trunk that generally flows from north to south and 0.5-mile-long Branch 1 that flows from north to south.
The ditch begins at the outlet of Wendt Lake, flows through Big McDonald and Round Lakes, and
outlets into Star Lake. Along the way, the ditch flows through several other public waters.
Establishment of the Public Drainage System and Known System Modifications
or Proceedings
Otter Tail CD 25 was established in 1906. An improvement consisting of replacing a single 18-inch
culvert with two 18-inch culverts under a township road was ordered by the drainage authority on
September 12, 2000. More recently, a repair report was prepared by WSN in 2015. Repairs based
on this plan set were completed between July 9, 2015 and August 5, 2015. The repairs consisted of
6}HOUSTON
engineering, inc .
open channel clean-out between Wendt Lake and CSAH 35. In the fall of 2016, the culvert serving as
the outlet for Wendt Lake was replaced.
EXISTING CONDITION
HEI completed a survey of the CD 25 open channel from Wendt Lake to Big McDonald Lake. The
surveyed channel bottom was then compared to the 2015 repair profile (see Attachment A). The
survey inspection identified the following deviations from the as-constructed and subsequently
improved condition (ACSJC) that may affect function of the drainage system:
• The culvert under the field road at STA 3+68 is approximately 3.3' above the ACSIC grade at
its upstream end. This culvert was replaced in 2016. The upstream invert of the culvert is over
1 foot higher than the downstream invert, suggesting that the culvert may have frost-heaved
since its prior installation. We are unaware of documentation indicating the prior or installed
culvert elevations. More investigation may be required including requesting the DNR's ordinary
high water (OHW) survey which may indicate prior runout elevations of Wendt Lake. As this
culvert is the outlet of a public water, regulatory coordination with DNR is required prior to
modifying the culvert elevation.
• A beaver dam at approximately Station 34+20 was identified via the survey. This beaver dam
is approximately 1.5' in height.
• Miscellaneous sediment was found in the channel between STA 40+00 and 45+00 and
between STA 49+00 to 53+50. None of the sediment was documented to be greater than one
foot in depth.
• A significant blockage exists in the ditch between STA 62+50 and STA 67+50 (south of CSAH
25). The blockage is nearly two feet in depth. The blockage decreases the cross-sectional
capacity of the ditch, requiring larger head depths to enable flows to be conveyed adequately.
• The culvert under Big McDonald Lane at STA 79+76 is approximately two feet above the
ACSIC grade. Modifying the elevation of this culvert would require regulatory approval from
the DNR, as it is the runout of Public Water #56-033.
PROPOSED REPAIR
The focus of this repair report is on actions that can restore drainage function to CD 25 as much as
practicable without further regulatory approvals from the DNR. To maximize restoration of drainage
function, we recommend the following repair activities:
1. Construct a temporary rock check at the downstream-most point of ditch cleaning (approx. STA
67+50). A detail of the rock check is shown on Page 2 of Attachment A. The ditch check
should be removed upon the stabilization of exposed soils.
2. Excavate spoils from the ditch between STA 62+50 and STA 67+50. Spoils should be placed
and leveled at the top of bank, consistent with the original construction of the ditch and prior
maintenance activities.
6-HOUSTON
engineering, inc.
3. Complete beaver trapping operations at STA 34+20. Once beavers are removed, complete
the removal of the beaver dam at STA 34+20. Spread and level spoils at the top of bank of the
ditch.
4. Complete minor sediment removal from STA 40+00 to 53+50, only at locations where dense
weed growth is inhibiting flow in the ditch.
5. Stabilize exposed soil locations with Type 1 mulch or bonded fiber matrix and seed with an
appropriate MnDOT seed mix.
EFFECTS OF REPAIRS
Hydrology and Hydraulics
Removal of the beaver dam at ST 34+20 will result in an immediate lowering of static water levels, to
the condition prior to the construction of the beaver dam. Cleaning the portion of ditch south of
CSAH 35 will likely have a minimal effect on static water levels, due to the height of the culverts
under Big McDonald Lane. However, maintaining this portion of CD 25 will provide some restoration
in the efficiency of flow in CD 25 particularly for smaller rainfall events. This will reduce the change in
water level (bounce) upstream of CSAH 35 for these rainfall events, compared to current conditions.
Pub lic Waters / Wetlands
CD 25 is the outlet for four public waters upstream of Big McDonald Lake: #56-332 (Wendt Lake);
#56-1332 (unnamed), #56-1638 (unnamed) and #56-333 (unnamed). As beaver dams are temporary,
removal of the dam will have no effect on upstream public waters. The proposed maintenance south
of CSAH 35 does not affect the runout of a public water. Public water #56-333 is controlled by the Big
McDonald Lane culvert. Public waters #56-1332 and #56-1638 have runout elevations well above the
current sediment elevation in the ditch downstream of CSAH 35 and thus will be unaffected by the
maintenance.
Several other Type 1 and 2 wetland complexes exist along CD 25. Impacts to Type 1 and 2 wetlands
resulting from maintenance of public drainage systems are considered "no-loss" under the wetland
conservation act. The proposed maintenance activities will not result in wetland loss as the work will
not significantly affect static water levels and spoil placement will occur on historic spoil piles along the
ditch.
Water Quality
Following the 2015 repairs to CD 25, a 7/23/18 letter from the Big McDonald Lake Improvement District
(BMLID) suggests that the portion of ditch to be repaired south of CSAH 35 is acting as a "bio filter and
trapping sediments" and that repairing this portion of the ditch would result in significant decrease in
water quality flowing into Big McDonald Lake. These assertions are incorrect. The portion of ditch
6-HOUSTON
engineering, inc.
proposed to be repaired is a small fraction of the overall flow path from Wendt Lake to Big McDonald
Lake, and being channelized, it lacks both the volume and the biomass to significantly capture
sediment and nutrients. Therefore, the portion of ditch to be repaired cannot possibly be functioning
as a significant filter of particulate matter. Removing the obstruction will not divert water away from
public water #56-333; rather, flow from CD 25 will continue to flow through two different lobes of #56-
333 (upstream and downstream of the repair location) prior to discharging into Big McDonald Lake.
The 7 /23/18 letter further reports an increase in algae growth at the outlet of CD 25 into Big McDonald
Lake and suggest a link between this observation and prior maintenance efforts in CD 25. However,
no correlation between ditch maintenance work and algae concentrations in Big McDonald Lake can
reasonably be derived. CD 25 is conveyed through four large wetland complexes prior to discharging
into Big McDonald Lake. The majority of sediment that makes its way to each one of these wetland
complexes is captured via the buffer at the edge of each complex or the basin itself. Given how short
the ditch is in between each wetland complex and that almost no agricultural land drains directly to the
ditch, the ditch is not a significant generator of sediment/nutrients, nor does it have the ability to
significantly capture/uptake nutrients. Therefore, short of the short-term placement of exposed spoil
material on the banks, maintenance of the ditch has no significant potential to affect water quality. The
proposed work will minimize the time and extent of exposed spoils by placing mulch on the spoils
shortly after maintenance operations.
The E.coli concentrations documented in recent monitoring efforts and the algal growth reported by
area residents can be attributed to a variety of factors, none of which are related to maintenance of the
ditch. These factors include:
• Weather and climactic trends
• Land use practices (agricultural and lake shore); and
• Presence of buffers or lack thereof
Implementing in-field and shoreland conservation practices is likely the only way to significantly
impart positive long-term changes in water quality in CD 25 and Big McDonald Lake.
Threatened and Endangered Species
Based on the MnDNR's Natural Heritage Information System (NHIS) data (Houston Engineering
License Agreement LA-944 ), no state-listed threatened and endangered species have been reported
within a one-mile radius of CD 25.
The 7/23/18 letter from BMLID noted trumpeter swan nesting site in public water #56-333. The
proposed repair does not include sediment removal within this public water and will not affect any
potential nesting sites.
61 HOUSTON
engineering, inc.
Other Environmental Considerations
In addition to hydraulics, water quality, and wetlands, the following environmental factors have been
considered:
• The proposed repairs do not significantly increase the risk of soil loss/erosion. As noted above,
nutrient and sediment loading is a factor of land use factors and vegetation outside of the ditch.
The proposed repairs include stabilization measures on the spoil piles placed adjacent to the
ditch.
• The proposed repairs will not significantly affect forests.
• Due to the minimal footprint of the repairs, no significant impacts to wildlife or other natural
resources will result from the repairs.
In consideration of all of these factors , the repairs pose no negative impacts to the environment or to
adjacent landowners use of natural resources.
PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST
We estimate the cost of the proposed repairs to be between $12,000 and $15,000. These costs
include ditch excavation, seeding and mulch, construction of a ditch check, and beaver management.
Costs may vary depending on contractor availability and other economic factors.
CONCLUSIONS/ RECOMMONDATIONS
We recommend the County complete a repair of the CD 25 open channel system to the ACSIC grade
as described above and shown in Attachment A to restore capacity to the public drainage system.
Ongoing inspection and maintenance are necessary to meet current and future stormwater
management needs, and in the best interest of the benefitting property owners to CD 25.
The proposed repairs do not have the potential to result in negative environmental impacts such as
changes in downstream water quality. To address water quality concerns stated by area residents, we
recommend the BMLID partner with Otter Tail Soil and Water Conservation District (SWCD) to study
the effect of area land use practices on water quality and collaborate with area landowners to
implement conservation practices.
The Drainage Authority retains the decision whether to accept, reject, or modify the Engineer's
recommendation.
LIST OF ATTACHMENTS
Attachment A: Repair Plans
-Otter Tail CD 2S Alignment
PLSS Sections
c=J Public Waters Basins 0 300 600 1,200 --===---, Feet
Figure 1: County Ditch 25 Alignment
Scale: D,rawn by: Checke-d by: Projra<.:I No .: Dale: Sheet
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OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
24CD6402
DITCH SYSTEM:
CONTACT OR
PERSON
REQUESTING THE
REPAIR:
DATE OF
CONTACT:
LOCATION:
PROBLEM:
FINDINGS AND
ACTION:
SIGNATURE:
County Ditch #64
Dan Bradow
218-731-3969
02/29/2024
PIN 44000170073000
Orwell TWP Sec. 17 SW¼ SE ¼
Pa e 1 of2
Dan Bradow is requesting an additional culvert in the SW ¼ SE ¼ of
Section 17.
Mr. Bradow submitted a request and liability waiver to install a 36" x (up
to) 48' private crossing to his field. There is already access to the east
portion of the field, but for ease of egress is wishing for an additional
approach. The new approach would be paid for privately and future
maintenance would not be ditch res onsibilit
Colby Palmersheim -Ditch Inspector
DATE PRESENTED 2/29/2024
TO COUNTY
DATE OF BOARD
ACTION:
BOARD:
CONTRACTOR
NAME AND
ADDRESS:
PHE
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
COST:
CONTRACTOR
PER HOUR
COMPLETION
DATE:
24CD6402
Page 2 of2
Private Culvert or Crossing 24CD6402
DECLARATION AND COVENANT
TIDS DECLARATION is made in the County of Otter Tail, State of Minnesota, on this _01 __
day of __ March ______ , 2024 by __ Dan Bradow _______ ., (the
"Declaraot").
WHEREAS, Declarant is the owner of certain real property located in Otter Tail County, Minnesota,
legally described in Exhibit A attached hereto together with all improvements thereon ( collectively
the "Property"); and
WHEREAS, Declarant has requested permission from the Otter Tail County Board of
Commissioners, sitting as the drainage authority for _Ditch #64 __________ (the
"ditch"), in Otter Tail County, in order to place a 36" x 48' culvert in the ditch to serve as a crossing
point on the ditch; and
WHEREAS, the County has granted the permission requested conditioned upon and in consideration
of the execution and recording of this Declaration and Covenant; and
WHEREAS, the culvert shall not become part of the ditch; and
WHEREAS, Declarant desires to acknowledge that the culvert shall not be part of the ditch by
subjecting the Property, and any additional real estate added thereto to this Declaration to ensure that
ongoing operations and maintenance of the culvert remain the responsibility of the Declarant, its
successors in interest or assigns, and the Property.
THEREFORE, the Declarant undertakes and acknowledges the following restrictions to be placed
upon and to run with the property:
( 1) The Declarant, its heirs, successors or assigns are responsible for maintenance of the culvert
and keeping the culvert free from obstruction;
(2) Should the Declarant, its heirs, successors or assigns fail to maintain or keep the culvert free from
obstruction, the County may either remove the culvert and or repair or maintain the culvert, remove
debris or obstruction from the culvert or perfonn other work necessary to ensure proper function of
the ditch given the existence of the culvert;
( 3) The County may, in its discretion, abandon the crossing and consolidate it with another
crossing on the ditch; and
( 4) The Property shall be subject to a tax lien for the cost of work undertaken by the County as
described above.
Signature
DanBradow
Name
Date 3/1/2024
HOLD HARMLESS AGREEMENT
For County Ditch Maintenance/ Repair
Whereas,~..,._~~--.)
maintain/repair a portion of County Ditch No.
Legal description to read as follows:
requests permission of the Otter Tail County Ditch Authority to
~<-\ that runs through his/her property at his/her own expense:
Parcel number ___________ _
_ $ ____ E_'_\_'::\~ _______ Section \7 Township r~'2....l'-J Range L-j4,\..0
Proposed Project Description: D Ditch Maintenance -length of ditch _______ ft
~ Private crossing installation/replacement
Include map of project location and project plans
....\."'s~\\ G-y,.\ve__v-~ "-"" \, "'-'.f"'.?:..-6''c..\...... ~J-o ~~~\ ~
Applicant will have one year from the date of this application approval to complete the proposed project.
Person/Contractor name doing work:
Address:
Contact phone #'s
Whereas, applicant is allowed to maintain the drainage ditch to the original width, depth, and grade. An improvement by
lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the
original ditch bottom elevation. Culverts can be replaced at the existing elevation. Spoil must be side cast, leveled and
seeded. This work will be done at applicant's own expense.
Whereas, APPROVAL OF THIS HOLD HARMLESS AGREEMENT ONLY APPLIES TO THE COUNTY DITCH
AUTHORITY (MN Rule Chapter 103E). Pennits from local, state and federal agencies may be required. Before
commencing work in or near wetlands, the application form for Water/Wetland Project must be filled out and mailed to the
appropriate agencies; 1. (West/East) Otter Tail Soil, Water, Conservation, Development Division, 2. Anny Corps of
Engineers, 3. MN DNR Division of Waters, 4. Appropriate Watershed 5. Board of Water Soil Resources.
Whereas, said applicant will not do any cleaning/repair of said ditch until approval is received from all agencies. Applicant
will notify County Ditch Inspector the day work begins and the day work ends.
Whereas, the applicant and/or contractor agrees to defend, indemnify, and hold Otter Tail County , its employees and
officials harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees and expenses
arising out of any act or omission on the part of the applicant, or its subcontractors, partners or independent contractors or
any of their agents or employees in the performance of or with relation to any of the work or services to be performed or
fwnished by the applicant or the subcontractors, partners, or independent contractors or any of their agents or employees
under the agreement.
I do hereby agree to the above terms, I agree to hold the County harmless and indemnify it and follow all the rules and
regulations.
Dated:
Applicant Signature: ~~'z_-,t'
Phone Number: _:7, &-73 I ..?'91-, 1
18
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OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
24CD6401
DITCH SYSTEM:
CONTACT OR
PERSON
REQUESTING THE
REPAIR:
DATE OF
CONTACT:
LOCATION:
PROBLEM:
FINDINGS AND
ACTION:
County Ditch #64
Dan Bradow
218-731-3969
02/29/2024
PIN 44000170073000
Orwell TWP Sec. 17 SW ¼ SE ¼, SE ¼, SE ¼
Ref: 23CD6402.
Pa e 1 of 2
A beaver dam was removed from this approach in the fall/winter 2023.
Separation and deterioration was observed on the east section of RCP and
the section was removed. Since then Bradow has purchased the property
and wants the approach repaired and expanded.
The approach can be repaired by replacing the 8' damaged section of 36"
RCP. Hancock concrete's quote is $1,104 ($138/ft). The additional 2
sections, requested by Bradow would not be at ditch expense and would
be an additional $2,208.
Replacing the entire 40' approach with CSP ($56.52/ft) would be $2,260
CSP would eliminate future separation and deterioration on a 50+ year old
culvert.
Further recommendation is purchase reminent Geotex fabric (propex
armormax) from a local contractor to reinforce the slopes and decrease
future erosion.
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
{MN Statute 103E.065)
SIGNATURE: Colby Palmersheim -Ditch Inspector
DATE PRESENTED 2/29/2024 DATE OF BOARD
TO COUNTY ACTION:
BOARD:
CONTRACTOR PHE
NAME AND
ADDRESS:
COST:
CONTRACTOR
PER HOUR
COMPLETION
DATE:
24CD6401
Page 2 of2
VIEWING PROFESSIONAL SERVICES CONTRACT FOR
REDETERMINATION OF BENEFITS AND GRASS STRIP ACQUISITION ON
OTTER TAIL COUNTY DITCHES 1, 2, 3, 4, 14, 16, 21, 24, 27, 31, 38, 39, 40, 41/65,
42, 46, 47, 51, 53, 54, 59, 62, 63 & JD 1, MINNESOTA
This Viewing Professional Services Contract (this "Agreement") is made
effective __ (the "Effective Date"), by and between H2Over Viewers, LLC, a
Minnesota limited liability company (the "Company"), and the Drainage Authority of
Otter Tail County for County Ditches 1, 2, 3, 4, 14, 16, 21, 24, 27, 31, 38, 39, 40, 41/65,
42, 46, 47, 51, 53, 54, 59, 62, 63 & JD 1 (the "Drainage Authority"), for the
Redetermination of Benefits and Grass Strip Acquisition for County Ditches 1, 2, 3, 4,
14, 16, 21, 24, 27, 31, 38, 39, 40, 41/65, 42, 46, 47, 51, 53, 54, 59, 62, 63 & JD 1 (the
"Drainage System").
RECITALS
A. Three of more qualified Viewers, were appointed by the Drainage Authority on
B. The Viewers operate and coordinate their administrative functions, through the
Company.
C. The Company's proposal contained a per-acre cost estimate for the
Redetermination of Benefits of $3.98 per acre (the "Per Acre Rate") evaluated or
otherwise determined to be benefited or damaged.
D. The Drainage Authority has funds available to purchase the services contemplated
by this Agreement ( collectively the "Services").
E. The Drainage Authority desires to purchase the Services of the Viewers and the
Company in connection with the redetermination of benefits and grass strip
acquisition for the Drainage System (the "Redetermination of Benefits").
AGREEMENT
In consideration of the foregoing Recitals, the mutual undertakings and agreements
hereinafter set forth, and for other good and valuable consideration, the receipt and
sufficiency of which the parties acknowledge, the parties agree as follows:
1. VIEWING SERVICES. The Company agrees to cause the Viewers to furnish the
following Services commencing on or about __ _
a. General Viewing Services. Pursuant to this Agreement's terms and conditions,
the Viewers, individually and as a part of the viewing team, will provide
professional services in connection with the development of the viewing
procedures for the Redetermination of Benefits within the Drainage System's
1
watershed, professional analysis, meeting facilitation and report preparation as
follows (the following collectively hereinafter referred to as the "General
Viewing Services"):
1. First Meeting of Viewers: Attend and participate in the first meeting of
the Viewers. Take Viewer's oath and make initial coordination with
Drainage Authority staff and/or engineer.
11. Review Historical Drainage System Information: Gather data regarding
the Drainage System and its watershed. Identify/verify watershed
boundaries or max extent of benefited area; identify parcels to be viewed
by section, township, range and property ID number; identify
owner/occupant information by name and mailing address ( on file with
County Auditor/Treasurer/ Assessor); identify hydraulic efficiency of
Drainage System (working with engineer).
m. Coordination Meeting with Drainage Authority Staff Identify/verify
watershed boundaries or max extent of benefited area; identify parcels to
be viewed by section, township, range and property ID number; identify
owner/occupant information by name and mailing address; identify
hydraulic efficiency of Drainage System (working with engineer); and
develop mapping information and maps to aid in viewing process.
1v. Conduct O(fice and Field Investigations and Viewing: Identify any
modification to natural drainage; identify unique features -land use,
impervious surface, isolated basins, erosive soils, conservation practices;
determine element of benefit utilizing standards in Minnesota Statutes
Section 103E.315 and accepted viewing practices; address direct benefits
and outlet benefits; meet with owners onsite when necessary to clarify
issues.
v. Prepare and Deliver Viewers' Report: Following the standards of
Minnesota Statutes Section 103E.321; prepare and deliver to the Drainage
Authority, a viewer's report, consisting of the following (the following
collectively hereinafter referred to as the "Viewer's Report"):
1. A Benefits and Damages Statement outlining the Viewers' basis
and findings, provided to the Drainage Authority in MS Word or
PDF form;
2. A tabular report called "Exhibit A" listing out every parcel
according to Minn. Stat. Section 103E, provided in PDF form (MS
Excel format if needed), which the Company may import into the
Drainage Authority's tax system for no additional charge; and
3. A GIS derived image of the entire Drainage System and the
classifications therein, provided in JPEG format.
2
b.
c.
v1. Prepare Benefited Area Map: Prepare a map identifying benefited areas
for use by Drainage Authority and prepare exportable digital format for
Drainage Authority's use.
v11. Preparation of Owners' Report. Prepare owners' reports consistent with
requirements of Minnesota Statutes Section 103E.323.
v111. Landowners' Meeting. At least one of the Viewers shall attend and
participate in a Landowners' Meeting (as hereinafter defined). A
"Landowners' Meeting" shall mean one virtual informational group
meeting with at least one of the Viewers and the landowners to provide an
overview of the viewing process and value determinations and at which
the Viewer(s) virtually attending address individual questions from
landowners in attendance immediately following the meeting presentation.
Additional revisions may be made to the Viewer's Report after the
Landowners' Meeting, but prior to the Final Hearing, to address changes
brought forward during the Landowners' Meeting.
1x. Final Hearing. The Viewers shall attend and present, determination of
benefits and damages to the Drainage Authority and the public; explain
viewing methodology and basis of benefit and damage determinations;
answer questions of the Drainage Authority and public regarding specific
determinations, to the best of the Viewers' ability; and schedule reviewing
as necessary to validate determinations (collectively the "Final
Hearing").
General Viewing Services Charge. The Drainage Authority shall pay the
Company for the Viewers' performance of the General Viewing Services an
amount based upon the Per Acre Rate multiplied by all acres evaluated by the
Viewers or otherwise determined to be benefitted or damaged (the "Per Acre
Charge").
Surcharges. The following additional charges shall apply to the total amounts
due to the Company under this Agreement from the Drainage Authority:
1. Minimum Per Acre Charge. The Per Acre Charge assumes that all acres
evaluated by the Viewers or otherwise determined to be benefited or
damaged shall total at least 3,500 acres. In the event the actual acreage
evaluated by the Viewers or otherwise determined to be benefited or
damaged is less than 3,500 acres, a flat fee of$14,315 (the "Minimum
Per Acre Charge").
11. Authorized Discharge Facilities. In the event the Viewers' duties include
the determination of benefits and fees for authorized municipal
stormwater, municipal wastewater or commercial or industrial discharges
3
( each hereinafter defined as an "Authorized Discharge Facility"), an
additional charge of $1,500.00 per Authorized Discharge Facility.
m. Lakes and Large Ponds. In the event the Drainage System includes a lake
or a large pond, requiring additional data requests from the Company's
engineering team, an additional charge of $2,500.00.
1v. Out-Letting Systems. An additional charge of 50% of the Per Acre Rate
multiplied by all acres evaluated by the Viewers or otherwise determined
to be benefited or damaged by the Redetermination of Benefits, if a
contributing drainage system uses the Drainage System. For example, if
there is a $4.00 Per Acre Charge, an additional $2.00 per acre will be
charged for all acres evaluated by the Viewers or otherwise determined to
be benefited or damaged.
2. PAYMENT. The Drainage Authority shall pay to the Company all fees,
surcharges and other amounts provided for above as follows:
a. Payment Requests. The Company shall submit pay requests monthly. The
Drainage Authority shall make payment directly to the Company within thirty-
five (35) days after the Drainage Authority's receipt of a pay request for the
Viewers' Services performed and expenses incurred, in the manner provided by
law for payment of claims against the Drainage Authority.
b. Proration of Per Acre Charge and Out-Letting System Charge.
1. Monthly Amounts. Because the actual acreage evaluated or otherwise
determined to be benefitted or damaged is not definite until completion of
the Redetermination of Benefits, monthly amounts due and owing to the
Company for the Per Acre Charge, as well as the Out-Letting Systems
charge, shall be calculated and paid based upon ninety percent (90%) of
the total estimated acreage to be evaluated or otherwise determined to be
benefited or damaged, as prorated over the course of the estimated time to
complete the Redetermination of Benefits, as reasonably determined by
the Company.
11. True-Up Payment. No later than thirty-five (35) days after the Company's
submission of its Viewer's Report to the Drainage Authority, the Drainage
Authority shall pay for any remaining amounts due and owing for the Per
Acre Charge and the Out-Letting System Charge, based upon the actual
final acreage evaluated and otherwise determined to be benefitted or
damaged. These amounts shall be calculated by taking the Per Acre
Charge and the Out-Letting System Charge and multiplying each by the
actual acreage, and deducting from each respective charge, the amounts
the Drainage Authority has already paid to the Company for each
respective charge. To the extent the Drainage Authority has over-paid the
4
Company based upon the actual acreage, the Drainage Authority shall be
entitled to a credit for such overpayment.
c. Remaining Payments. All other charges and expenses reflected within this
Agreement not otherwise paid through monthly pay requests, shall be paid no
later than thirty-five (35) days after the Company's submission of its Viewer's
Report to the Drainage Authority. Notwithstanding the foregoing, in the event
any charges reflected within this Agreement are incurred or the Services are
performed after the Viewers' submission of the Viewer's Report, such charges
shall be due within thirty-five (35) days after the Drainage Authority's receipt of a
pay request for such charges and expenses.
3. ADDITIONAL SERVICES. The Viewers may also furnish such additional
services as may be requested by the Drainage Authority from time to time, which
are not listed as part of the General Viewing Services, including, but not limited
to, attending hearings, litigation or landowner meetings in-person as opposed to
virtually, or revising reports to address issues raised at the Final Hearing (the
"Additional Services"). The Viewers and the Company will provide an estimate
of costs and fees for any Additional Services to the Drainage Authority and
receive approval to proceed from the Drainage Authority before furnishing such
Additional Services.
4. IMPROVEMENTS. The Services provided under this Agreement are limited to
Services for the Redetermination of Benefits. In the event the Drainage Authority
requests the Company to perform viewing services for improvements to the
Drainage System, including, but not limited to tiling, enlarging, extending,
straightening, or deepening of the Drainage System or at the outlet of the
Drainage System, construction of ditches to reline or replace tile and construction
of tile to replace a ditch, such viewing services are not included as part of the
Services provided under this Agreement and the Company and the Drainage
Authority shall enter into a separate agreement for such viewing services related
to the improvements.
5. TERM AND TERMINATION.
a. Term. Unless earlier terminated, this Agreement and the Services shall continue
until the Redetermination of Benefits is complete and the Final Order, adopting
the Viewers' Report and statements of benefits and damages, are adopted by the
Drainage Authority.
b. Termination. The Company or Drainage Authority may terminate this
Agreement at any time with or without cause. Notice of termination shall be
given in writing and shall become effective not earlier than the date of mailing. If
the Agreement is terminated, the Drainage Authority shall promptly compensate
the Company for work performed and expenses incurred under this Agreement
5
through the date of termination based on the amounts provided for under this
Agreement.
6. ADMINISTRATION OF SERVICES
a. Company Coordination. Each Viewer is considered independent. Each Viewer
individually shall at all times be free to exercise initiative, judgment and
discretion as to how to best perform or provide the Services. However, the
individual Viewers are a member of a three-viewer team and their efforts and
deliverable products will be coordinated by the Company. The Company shall not
have direct control over the means and methods employed by individual Viewers.
However, all coordination with the Drainage Authority and its staff, billing,
record keeping, insurance and reporting shall occur through the Company.
b. Viewing Process. Viewers will ensure a unity and consistency of effort in the
viewing process. Viewers will provide a consensus recommendation to the
Drainage Authority in the proceedings.
c. Drainage Authority Cooperation. Coordination with Drainage Authority staff
is expected throughout the drainage proceedings. The Drainage Authority and its
staff will cooperate with each Viewer to provide information relevant to the
viewing process. The Drainage Authority and its staff shall not impede the
viewing process. All coordination with the Drainage Authority and its staff shall
occur through the lead Viewer, who shall be Scott Henderson.
7. INSURANCE
a. Required Insurance. The Company agrees that in order to protect itself as well
as the Drainage Authority, the Company will at all times during this Agreement's
term, keep in force the following insurance:
11.
111.
Commercial General Liability. In the amount of $1,000,000 per
occurrence; $2,000,000 general aggregate; or such other liability amounts
as established in Minnesota Statutes 466, as amended.
Professional Liability. In the amount of $1,000,000 per claim and in the
aggregate.
Business Automobile Liability. In the amount of $1,000,000 combined
single limit coverage.
1v. Workers' Compensation Insurance. Workers' Compensation Insurance
for all its employees in accordance with statutory requirements of the State
of Minnesota, including Coverage B, Employer's Liability, at limits of not
less than $500,000 bodily injury by disease each employee, $500,000
6
V.
bodily injury by disease policy limit and $500,000 bodily injury each
accident.
Umbrella. An umbrella policy of insurance with limits of not less than
$1,000,000.
b. Insurance Policy Requirements. Any policy obtained and maintained under this
clause shall provide that it shall not be cancelled, materially changed, or not
renewed without thirty (30) days' prior notice thereof to the Drainage Authority.
c. Insurance Certificates. Prior to the Effective Date, and as a condition precedent
to this Agreement, the Company will furnish the Drainage Authority with
Certificates of Insurance listing the Drainage Authority as a certificate holder.
8. DATA PRACTICES
a. Work Product. The Company and the Viewers are performing work for hire, all
work product, background information, investigations, summaries, photographs,
maps or other materials, whether in paper, electronic or other form, produced or
obtained by the Company or any Viewer in the course of the drainage proceeding
are the property of the Drainage Authority and shall be provided to the Drainage
Authority upon completion of the Viewers' Services, however, the Company may
retain copies of such documents and materials for its own records and reporting
and retention requirements.
b. Government Data Practices Act. All data collected, created, received,
maintained, or disseminated for any purposes by the activities of a Viewer
because of this Agreement is governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules
implementing such act, now in force or as adopted, as well as federal regulations
on data privacy.
9. RECORDS-AVAILABILITY AND RETENTION
a. Inspection. Pursuant to Minnesota Statute §16C.05, subd. 5, the Company agrees
that the Drainage Authority, the State Auditor, the County Auditors for the
Drainage Authority or any of their duly authorized representatives at any time
during normal business hours and as often as they may reasonably deem
necessary, shall have access to and the right to examine, audit, excerpt, and
transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of the Company and involve transactions
relating to this Agreement.
b. Records Retention. The Company agrees to maintain these records for a period
of six ( 6) years from the date of termination of this Agreement.
7
10. MISCELLANEOUS
a. Entire Agreement. It is understood and agreed that the entire Agreement
between the parties is contained herein and that this Agreement supersedes all oral
agreements and negotiations between the parties relating to the subject matter
hereof. All items referred to in this Agreement are incorporated or attached and
are deemed to be part of this Agreement.
b. Amendments. Any material alterations, variations, modifications, or waivers of
provisions of this Agreement shall be valid only when they have been reduced to
writing as an amendment and signed by the parties.
c. Legal Fees and Costs. Should the Drainage Authority, the Viewers, or the
Company have to bring legal action to secure compliance with any provision of
this Agreement, each party shall pay its own attorneys' fees and costs in such an
action.
d.
e.
f.
g.
h.
Subcontracting and Assignment. The Company shall not enter into any
subcontract for performance of any Services without the prior written approval of
the Drainage Authority and subject to such conditions and provisions as the
Drainage Authority may deem necessary. The Company shall be responsible for
the performance of all subcontractors.
Nondiscrimination. During this Agreement's performance, the Company agrees
to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability,
marital status, public assistance status, criminal record, creed or national origin
be excluded from full employment rights in, participation in, be denied the
benefits of or be otherwise subjected to discrimination under any and all
applicable federal and state laws against discrimination.
Compliance with Laws. The Company shall abide by all Federal, State and local
laws, statutes, ordinances, rules and regulations now in effect or hereinafter
adopted pertaining to this Agreement.
Severability. The provisions of this Agreement shall be deemed severable. If
any part of this Agreement is rendered void, invalid, or unenforceable, such
rendering shall not affect the validity and enforceability of the remainder of this
Agreement unless the part or parts which are void, invalid or otherwise
unenforceable shall substantially impair the value of the entire Agreement with
respect to the parties.
Counterparts. This Agreement may be signed in two or more counterparts, all of
which shall constitute a single instrument. Facsimile and scanned electronic
signatures shall be sufficient for all purposes.
8
The Company having signed this Agreement, the Drainage Authority of Otter Tail
County for County Ditches 1, 2, 3, 4, 14, 16, 21, 24, 27, 31, 38, 39, 40, 41/65, 42, 46, 47,
51, 53, 54, 59, 62, 63 & JD 1 having duly approved this Agreement on the_ day of
__ 2024, and pursuant to such approval and the proper Drainage Authority officials
having signed this Agreement, the parties hereto agree to be bound by the provisions
herein set forth.
Otter Tail Drainage Authority for Otter Tail
County Ditches 1, 2, 3, 4, 14, 16, 21, 24, 27, 31,
38,39,40,41/65,42,46,47,51,53,54,59,62,63
&JDl
By:
Chair/President of the Otter Tail County
Drainage Authority
H2Over Viewers, LLC
By:
Bryan Murphy
President
9
H20verviewers Estimate
System Name ROB Status Area acres Estimate$
40 Original NC 6,446.00 $ 25,655.08
53 2003 NC 4,011.00 $ 15,963.78
JD1 Original NC 62,328.00 $ 248,065.44
2 Original SE 184.00 $ 732.32
3 Original SE 277.00 $ 1,102.46
4 2001 SE 14,520.00 $ 57,789.60
24 Original SE 6,122.00 $ 24,365.56
14 Original SW 2,722.00 $ 10,833.56
39 Original SW 3,416.00 $ 13,595.68
46 Original SW 317.00 $ 1,261.66
47 Original SW 425.00 $ 1,691.50
16 2008 SC 31,367.00 $ 124,840.66
21 1996 SC 21,303.00 $ 84,785.94
31 Original SC 20,171.00 $ 80,280.58
27 Original NE 1,173.00 $ 4,668.54
38 2004 NE 8,389.00 $ 33,388.22
41/65 2012 NE 13,021.00 $ 51,823.58
54 Original NE 3,166.00 $ 12,600.68
1 Original NW 3,174.00 $ 12,632.52
42 Original NW 1,140.00 $ 4,537.20
51 Original NW 1,587.00 $ 6,316.26
59 Original NW 2,432.00 $ 9,679.36
62 Original NW 552.00 $ 2,196.96
63 Original NW 2,187.00 $ 8,704.26
210,430.00 $ 837,511.40
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
DITCH SYSTEM:
CONTACT OR
PERSON
REQUESTING THE
REPAIR:
DATE OF
CONTACT:
LOCATION:
PROBLEM:
County Ditch 38
Inspector Observation
03/04/2024
North side of 37796 550th Ave, NYM
Beaver dam
24CD3801
Pa e 1 of2
FINDINGS AND
ACTION:
Beaver dam to the east of 550th Ave. Ricky Ehnert has traps set that froze
in. He will let me know when traps get out and contractor will be
contacted for removal.
SIGNATURE: Colby Palmersheim -Ditch Inspector
DATE PRESENTED 3/12/24
TO COUNTY
BOARD:
CONTRACTOR
NAME AND
ADDRESS:
COST:
CONTRACTOR
PER HOUR
COMPLETION
DATE:
Bill Baker
DATE OF BOARD
ACTION:
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
{MN Statute 103E.065)
DITCH SYSTEM:
CONTACT OR
PERSON
REQUESTING THE
REPAIR:
DATE OF
CONTACT:
LOCATION:
County Ditch 70
Robert Fossan
218-770-4294
03/06/2024
St. Olaf Section 22, Govt Lot 3
24CD7001
Pa e 1 of 2
PROBLEM: 24" RCP Culvert apron fell off outlet pipe.
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
24CD7001
Page 2 of 2
FINDINGS AND The ditch bottom appears to have scoured away causing the RCP apron
ACTION: to collapse off. The apron needs to be replaced to prevent erosion and
additional sediment entering the ditch. Rock may need to be placed
under the apron and scour pool to prevent future deterioration.
Also observed was areas of deadfall to the south of the culvert. While
contractors are on scene the deadfall should be cleaned out, and areas of
spoil leveled.
SIGNATURE: Colby Palmersheim -Ditch Inspector
DATE PRESENTED 3/26/2024 DATE OF BOARD
TO COUNTY ACTION:
BOARD:
CONTRACTOR
NAME AND
ADDRESS:
COST:
CONTRACTOR
PER HOUR
COMPLETION
DATE:
MEMORANDUM
TO: Board of Commissioners; Otter Tail County Drainage Authority
FROM: Colby Palmersheim, Drainage Inspector
DATE: March 7, 2024
SUBJECT: County Ditch 64, Petition to outlet from Peter Aasness
CC:
Recommended Action:
• Accept petition as is and schedule a public hearing for April 9, 2024 at 12:30 P.M. Also
recommend appointing a ditch viewer to determine an outlet fee and benefit value for the
additional lands. Property owners shall be noticed of hearing by mail and publication under
Minn. State Statute 103E.401.
Background Information:
• County Ditch 64 was established October 15, 1917. The benefits for the drainage system
were redetermined October 10, 2023. Parcel 44000200084000, which contains lands in the
Northeast ¼ of Section 20, Orwell Township, transferred ownership after the
Redetermination of Benefits. 45.25-acres of this 160-acre parcel are currently in the CD64
drainage watershed, and others are in JD2’s watershed. The current owner, Peter Aasness,
is planning to tile the field and wishes to utilize CD64 for the outlet of the entire 160 acres.
• Peter has submitted a petition to utilize County Ditch 64 as an outlet. He will, or has,
submitted a petition to the Buffalo Red River Watershed to remove the property from JD2’s
watershed.
• Minn. State Statute 103E.401 follows the process of using a drainage system as an outlet,
which begins with a petition being submitted, and a hearing being scheduled to consider the
capacity of the outlet drainage system and set an outlet fee and determine a benefit value to
the land.
218-998-8470 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
DRAINAGE SYSTEMS
505 South Court Street, Suite 1
Fergus Falls, MN 56537
@ ottertailcounty.gov
STATE OF MINNESOTA
Before the
OTTER TAIL COUNTY DRAINAGE AUTHORITY
SITTING AS THE DRAINAGE AUTHORITY FOR
OTTER TAIL COUNTY DITCH NO. 64
In the Matter of:
Petition for Authority to Use Otte_r Tail
County Ditch No. 64 as an Outlet
PETITION
Pursuant to Minn. Stat. § 103E.401, Petitioners seek authority to use Otter Tail County Ditch No.
64 as an outlet for drainage. For their Petition, the undersigned Petitioners state. and allege the
following:
Findings:
1. Petitioners request express authority .'from the Otter Tail County Drainage
Authority, acting as the drainage authority for Otter Tail County Ditch Np. 64, to
use the Otter Tail County Ditch No. 64 as an outlet for a private drainage tile system
installed to benefit the following properties:
a. Northeast Quarter (NE ¼), Section 20, Orwell Township (T132N, R4:4W),
Otter Tail County, Minnesota
2. Petitioners request the drainage authority, concurrent with this petition, appoint a
viewer to view the properties described above and make a recommendation to the
drainage authority on an appropriate outlet fee for the beneficial use received
through the Otter Tail County Ditch No. 64 outlet and to determine a benefit amount
for future assessments.
3. This petition may be signed in counterparts.
Respectfully submitted this {o day of ~o.fc.b , R 0;2~ by:,
1
l
'
Owner Signature Property Owned Mailing Address Dated
~.d.-i ~ NE¼, Section 20, Orwell 16760 135th Ave,Fergus Township (T132N, R44W), 3 L"-Lfl 'f Peter Aasness Falls, MN 56537 ' , ,
Otter Tail County, Minnesota
2
Otter Tail County, MN
±ArcGIS Web Map
Not a legal document. For Reference Use Only. Accuracy is not guaranteed.
https://ottertailcountymn.us/
0 0.20.1 mi
44-0001700H003 44000170073000
440002000 000 '4,,ooowoo8 moo
-,
44000200086000 ,/4000200087000
I
Ji • l
I I t .,. l f,,i
44000160069000
"
'44000210091000
'
..
2/26/2024 Peter Aasness Otter Tail MN Orwell Section 20 3" laterals
40' spacing 160 acres
0
Litzau Farm Drainage Inc.
0.13 0.25
miles
D 3 Inch narrow slot
-8 Inch narrow slot
-10 Inch narrow slotD 12 Inch flex DWD 12 Inch narrow slot-15 Inch flex DW-24 Inch DW nonperf
168706.70 ft
640.69 ft
525.19 ft
640.19ft
324.82 ft
390.17 ft
59.91 ft Litzau Farm Drainage 3209051857----
STATE OF MINNESOTA
Before the
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
SITTING AS THE DRAINAGE AUTHORITY FOR
COUNTY DITCH #64
In the Matter of:
the Petition for Authority to Use Otter
Tail County Ditch No. 64 as an Outlet
FINDINGS AND ORDER FOR
APPOINTMENT OF VIEWER FOR
DITCH #64
The Drainage Authority for Otter Tail County Ditch #64, having received a petition from
Peter Aasness to utilize County Ditch #64 as an outlet, makes the following Findings and
Order:
Findings:
1. County Ditch #64 was established on October 15, 1917. 2. Benefits for County Ditch #64 were redetermined on October 10, 2023.
3. The sale or transfer of property, including Parcel # 44000200084000, located in
the NE ¼ of Section 20 in Orwell Township, happened after the redetermination of benefits. 4. The current owner of the property is planning to tile the field and wishing to outlet into County Ditch #64.
Order:
Based on the foregoing Findings and the entire record of proceedings before the Otter
Tail County Board of Commissioners, the Board, acting as the drainage authority for Otter
Tail County Ditch #64, hereby orders as follows:
A. The Petition is hereby accepted.
B. A hearing to consider the capacity of the outlet drainage system is scheduled for April 9, 2024 at 12:30 P.M., at the Government Service Center, Otter Tail Lake Room, 515 West Fir Avenue, Fergus Falls, Minnesota.
C. Mailed notices of the hearing shall be sent to current benefitted landowners of County Ditch #64.
D. A notice shall also be published in the Fergus Falls Daily Journal.
E. Jeff Wiebe shall be appointed as a ditch viewer to consider the capacity of the outlet drainage system, the set outlet fee, and the amount of benefits to the property.
After discussion, the Board Chair called the question. The question was on the adoption
of the foregoing findings and order, and there were _____ yeas, _____ nays, _____
absent, and _____ abstentions as follows:
Upon vote, the Chair declared the motion passed and the Findings and Order adopted.
_______________________________ Dated: __________________
Kurt Mortenson, Chairperson
Attest:
________________________________ Dated:___________________
Nicole Hansen