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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/23/2024Board of Commissioners' Meeting Minutes January 23, 2024 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMM ISSIONERS' MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 23, 2024 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, January 23, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present in the room; Commissioner Lee Rogness, Vice Chair; was present via Webex and did not participate in the vote pursuant to Minnesota Statute 130. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Bucholz and unanimously carried to approve the Board of Commissioners' agenda of January 23, 2024, with the following changes and additions: Removed Payment #14162 from Warrants/Bills General Discussion: Board Communications Expectations & Long Prairie Watershed EGCI Committee: Legislative Priorities & Highway Garages Update Consent Agenda: No. 11 APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and unanimously carried to approve the consent agenda items as amended: Page 1 of 21 1. January 9, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for January 23, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for January 23, 2024 (Exhibit A) 4. Approval of the issuance of a County Purchasing Card to Reed Haugrud, Social Worker, as requested by Jessica Steinbrenner, Assistant Human Services Director. 5. Approval to increase the 30-Day Limit for the County Auditor's Office Departmental Purchasing Card to $2,500.00. 6. Approval of the LG 220 Application for Exempt Permit as submitted by East Ottertail Minnesota Deer Hunters Chapter for an event scheduled for Saturday, April 13, 2024, at the Salty Pickle Bar and Grill which is located at 43974 390th St. in Rush Lake Township. 7. Approval of the issuance of a 2024 Renewal of a Seasonal Liquor License for Hillside Beach Holdings Inc dba Elks Point Bar & Grill. 8. Approval of the issuance of a 2024 Renewal of a Tobacco License for Elizabeth Dom dba Dalton Corner Store. 9. Approval of CSAH 1 Marsch Quit Claim Deed Board of Commissioners' Meeting Minutes January 23, 2024 10. Human Services Memorandum of Understanding 11. Approval of the LG 220 Application for Exempt Pennit as submitted by Perham Ducks Unlimited for an event scheduled for Sunday, March 17, 2024, at the Salty Pickle Bar and Grill, located at 43974 390th St. in Rush Lake Township. PH-DOC 2024 CONTRACT RATIFICATION Motion by Johnson, second by Lahman and motion carried to authorize appropriate County Officials' signatures to ratify the PH-Doc Maintenance and Support Agreement between Avenue Insights & Analytics, LLC and the Minnesota Counties Computer Cooperative (MnCCC) on behalf of the Community Health Services (CHS) User Group for maintenance and support of the PH-Doc Software effective January 1, 2024. COMMUNICATIONS OFFICER/E-911 DISPATCHER Motion by Bucholz, second by Lahman and motion carried to approve two (2) 1.0 full-time equivalent (FTE) Communications Officer/E911 Dispatcher positions within the Sheriffs Office to help manage an increased call load. These positions are included in the 2024 budget. RECESS & RECONVENE At 8:42 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:46 a.m. MnDOT & CITY OF HENNING & OTTER TAIL COUNTY COOPERATIVE CONSTRUCTION AGREEMENT RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-10 NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County enter into MnDOT Agreement 1054764 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the County to the State of the County's share of the costs of the ADA improvements, lighting and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 108 from 7 40 feet west of 4th Street to Trunk Highway 210 under State Project No. 5624-20. IT IS FURTHER RESOLVED THAT the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed. Adopted at Fergus Falls, MN this 23rd day of January 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Kurt Mortenson, Board of Commissioners Chair Page 2 of 21 Dated: February 13, 2024 Attest: & ~· C()L.u.M:WYJ _.,,, Nicole Hansen, Clerk Board of Commissioners' Meeting Minutes January 23, 2024 COUNTY STATE AID HIGHWAY 1 RIGHT OF WAY ACQUISITION OTTER TAIL COUNTY RESOLUTION NO. 2024-11 Motion by Johnson, second by Bucholz and motion carried to approve County State Aid Highway 1 Right of Way Acquisition Resolution No. 2024-11 as set forth in the attached Exhibit B. RINKE NOONAN-2024 LEGAL REPRESENTATION AND RATES Motion by Bucholz, second by Lahman and motion carried to authorize appropriate County Officials' signatures on an hourly rate services agreement between Otter Tail County Highway Department and Rinke Noonan Law Firm for the County State Aid Highway (CSAH) 1 Reconstruction Project as presented by County Engineer Krysten Foster. REQUEST FOR PUBLIC HEARINGS Motion by Johnson, second by Lahman and motion carried to approve the proposed list of 2024 Public Hearing dates regarding the Single-Family Tax Rebate Program as presented. Notices of the public hearings will be published as each hearing date approaches. RECESS & RECONVENE At 8:58 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:00 a.m. PLANNING COMMISSION RECOMMENDATION Motion by Johnson, second by Bucholz and motion carried to approve a Conditional Use Permit for property owner Mike Anderson to construct a 2,100 foot road to county and township specifications for a total of 3,500 cubic yards of shoreland alterations with conditions that 1) the cul-de-sac have a traveled surface diameter of a minimum of 100 feet and 2) the property owner meet with the County Wetland Inspector onside prior to beginning grading work to ensure there will be no wetland impacts. This proposal is located West of 23006 Blybergs Ln., Pelican Rapids, MN 56572, Section 17, Dunn Township, Fish Lake (56-768), GD. SSTS GRANT & LOAN GUIDELINES Motion by Bucholz, second by Lahman and motion carried with Johnson abstaining to approve the SSTS Local Cost Share Fix Up Fund Program, Otter Tail River One Watershed One Plan, 2024 Application Guideline for financial assistance to replace eligible Subsurface Sewage Treatment Systems (SSTS) as presented by Land and Resource Management Director Chris Leclair. Motion by Lahman, second by Bucholz and motion carried with Johnson abstaining to approve the SSTS Minnesota Clean Water Program (CWP) Loan Program 2024 Application Guideline to provide low interest loans to property owners to replace non-compliant subsurface sewage treatment systems (SSTS) as presented by Land and Resource Management Director Chris LeClair. Motion by Bucholz, second by Lahman and motion carried with Johnson abstaining to approve the SSTS Local Cost Share Fix Up Fund Program, Minnesota Pollution Control Agency, 2024 Application Guideline for financial assistance to replace eligible subsurface sewage treatment systems (SSTS) as presented by Land and Resource Management Director Chris LeClair. Page 3 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 OUT-OF-STATE TRAVEL REQUEST Motion by Johnson, second by Bucholz and motion carried to approve out-of-state travel for Land and Resource Management Director Chris LeClair to travel to Devils Lake, ND from February 12-13, 2024 to attend the 2024 North Dakota Onsite Wastewater Association (NDOWA) Annual Conference. BOARD COMMUNICATIONS EXPECTATIONS Commissioners held discussion on best practices in keeping the Board informed on communications received without violating the Open Meeting Law. LONG PRAIRIE WATERSHED Commissioner Lahman informed Land and Resource Management Director Chris LeClairthat the Long Prairie Watershed has interest in looking at grants to support replacing eligible subsurface sewage treatment systems (SSTS) within the watershed. RECESS & RECONVENE At 9:25 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:30 a.m. REQUESTS FOR ABATEMENT OF PENAL TY AND INTEREST Motion by Johnson, second by Bucholz and motion carried to deny the request of Michael and Lori Siems for the abatement of accrued penalty and interest on Parcel No. 71-002-99-0611-000, in the amount of $97.73, for the late payment of property taxes as the reasons stated do not fall in line with the County's hardship policy. There was no County error causing the taxes to be paid late. Motion by Lahman, second by Bucholz and motion carried to approve the request of Phillip Koep for the abatement of accrued penalty and interest on Parcel Nos. 27-000-29-0192-000, 36-000-08-0056-001, 36-000- 14-0091-000, 36-000-15-0107-000, and 36-000-05-0037-000, in the amount of $387 .31, for the late payment of property taxes as the reasons stated fall in line with the County's hardship policy. Motion by Johnson, second by Lahman and motion carried to deny the request of Charles and Vanessa Boehm for the abatement of accrued penalty and interest on Parcel No. 82-000-99-0173-000, in the amount of $172.24, for the late payment of property taxes as the reasons stated do not fall in line with the County's hardship policy. There was no County error causing the taxes to be paid late. ELECTION SERVICES AGREEMENT Motion by Johnson, second by Bucholz and motion carried to authorize appropriate County Officials' signatures on the Election Services Agreement between Otter Tail County and Election Systems and Software for a three (3) year period ending December 31, 2026. PUBLIC DEMONSTRATION OF THE EXPRESSVOTE EQUIPMENT County Auditor-Treasurer Wayne Stein provided a demonstration of the new ExpressVote Universal Voting System, a voter assist terminal, which will replace the AutoMARK equipment previously used by Otter Tail County. Page 4 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 ADJOURNMENT At 10:25 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, February 13, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 13, 2024 By: /4-(/, md,.-----Attest:j/. ~ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Page 5 of 21 Page 6 of 21 Vendor Name A-OX WELDING SUPPLY CO INC ADVANCED CORRECTIONAL HEAL THCAF AED PROFESSIONALS All.STATE PETERBILT GROUP AMAZON CAPITAL SERVICES INC APEX ENGINEERING GROUP INC ARAMARK ARAMARK Am.1STRONGITYLER&PATIENCE ARNOT/JEFFREY AUTO VALUE FERGUS FALLS AXON ENTERPRISE INC BATTERIES PLUS BULBS BATTLE LAKE STANDARD BOT MECHANICAL LLC BEN HOLZER UNUr..IDEO WATER LLC BENGTSON/STEVEN BEYER BODY SHOP INC BILLS GUNS BOYLEfMATTHEW BRANDON COMMUNICATIONS INC BRAUN lNTERTEC CORPORATION BRIAN'S REPAIR INC BUREAU OF CRIMINAL APPREHENSION BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE INC CARSON TRUSTIOHARLES E CERTIFIED AUTO REPAIR CHISAGO CO SHERIFF DEPT CLAY CO SHERIFF CLEAR CHOICE HEADSETS & TECHNOLO CODE 4 SERVICES INC COMPASS MINERALS AMERICA INC COOPER'S OFFICE SUPPLY INC CREATIVE FORMS & OONOEPTS INC CUWGAN OF ELBOW LAKE CULLIGAN OF WADENA CYBERSPROUT LLC D & T VENTURES LLC DICK'S STANDARD DOUBLE A CATERING DSC COMMUNICATIONS Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 150.95 23,33325 465.00 4,142.55 4,41528 110,000.00 58.16 415.,86 5,248.50 13.54 874.69 16,000.00 566.14 64.99 627.00 30.00 73.03 1,900.00 529.50 586.95 1,684.64 16,284.30 793.00 1,925.00 9,656.62 2,454.00 12,540.00 1,34227 60.00 53.65 441.96 470.40 48,26123 175.99 1,907.37 29.00 81.60 10,728.00 1,089.00 32.97 30325 39,179.00 Page 7 of 21 Vendor Name EDEN K9 CONSULTING & TRAINING OORP EHLERS & ASSOCIATES INC ELECTION SYSTEMS & SOFTWARE LLC ERICA MARTIN COMPANY INC EVCO PETROLEUM PRODUCTS INC FARMER'S DAUGHTER RUSTIC BAKERY l FARMERS CO-OP OIL FERGUS FALLS DAILY JOURNAL FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIDlAR TECHNOLOGIES INC FINKELSON/BETH FIRST LUTHERAN CHURCH FORCE AMERICA DISTRIBUTING lLC FOTH INFRASTRUCTURE & ENVIRON MB> FRONNING/STEAVEN M &JANE C FRONTIER PRECfSION INC GALLS LLC GMNP GOVERNMENT FORMS & SUPPLIES GRAINGER INC HAUGRUD/BRUCE HAVKOS SALES LlC HAWES SEPTIC TANK PUMPING LLC HILL YARD -HUTCHINSON HOUSTON ENGINEERING INC IACP IMAGING SPECTRUM INC JK SPORTS INC JLJVEN/SCOTT A & DENISE R KARVONEN FUNERAL HOME KIMBALL MIDWEST KOEP'S SEPTIC LLC LAKE COUNTRY GRAPHICS INC LAKE REGION HEALTHCARE LAKES ADVERTISING LLC LAKES COMMUNITY COOPERATIVE LAKES COUNTRY HEATING & AC LEGAL SERVICES OF NW MJNNESOTA LIBERTY TIRE RECYQ1NG LLC LITTLE FALLS MACHINE INC Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 174.00 4,250.00 5,750.00 500.00 2,004.40 34.00 1,545.00 1,215.77 34.97 17,210.00 424.99 15,38325 75.79 3,780.00 6,278.88 8,05327 14,124.00 1,084.00 1,869.50 2,500.00 683.30 940.81 14.78 328.98 145c00 1,036.54 20,721.75 190.00 293.84 2,073.00 6,864.00 750.00 1,446.41 140,00 103.00 2,90627 700.00 2,400.50 31,773.10 790.00 5,205.00 6,13328 Page 8 of 21 Vendor Name LOCATORS & SUPPLIES INC M-R SIGN CO fNC MA.CA-AMC MACVSO MAPCED-AMC FMRCO TECHNOLOGIES LLC MARKS FLEET SUPPLY tNC MATTHEW BENDER & COMPANY INC MCM EDUCATIONAL FOUNDATION MCCONN/CHRISTOPHER MCIT MCKESSON MEDICAL-SURGICAL :INC MIDWEST MACHINERY CO MJNNESOTA MOTOR COMPANY MJNNESOTA SHERIFFS' ASS<X;IATION M1NNKOTA ENVIRO SERVJCES INC MN CONTINUING LEGAL EDUCATION MN DEPT OF AGRICULTURE MN DEPT OF LABOR & INDUSTRY MN DEPT OF TRANSPORTATION MNCCC LOCKBOX MNCITLA-AMC MNGFOA MOORE ENGINEERING INC MOTOROLA SOLUTIONS CONNECTIVITY MOTOROLA SOLUTIONS INC MOWA NAPA CENTRAL NELSOO AUTO CENTER INC NORTH CENTRAL INC NORTHERN SAFETY LLC NORTHERN STATES SUPPLY 1NC O'DAY EQUIPMENT LLC OLSON OIL CO INC OSBORNE/DANIB..LE OTTER a.ECTREC LLC OTTER TAil CO COt..A OTTER T All CO COURT ADMINISTRATlot OTTER TAil CO EMPLOYEE'S COMMITTE OTTER TAIL CO SOLID WASTE OTTER TAIL POV\IER CO OTTER TAIL POWER COMPANY Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 726.68 2,243.66 1,317.00 1,400.00 500.00 2,76027 54.73 532.61 1,000.00 30426 1,151,456.00 103.56 1,345_92 1,890_95 14,266_01 449.58 67.40 10.00 100.00 300.00 76,570.75 3,030_00 70_00 11,63125 3,100.00 150.00 1,425.00 1,641.38 1,832.74 600.00 1,175.00 1,614.94 2,464.83 4,516.15 351.86 2,354.07 15,000.00 142,826.50 1,452:37 23.29 1,000.00 266.46 Page 9 of 21 Vendor Name OUTDOOR RENOVATIONS LANDSCAPE & PALER/WALTER PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS LLC PELICAN RAPIDS PRESS PHILLIPPI/DR JAY PHOENIX SUPPLY PLUNKEITS VARMENT GUARD POPE DOUGLAS SOLID WASTE MANAGB POWERPLAN OflB PRODUCTIVE ALTERNATIVES ~NC PSICK CAPITOL SOLUTIONS INC RATHSJRIANE ROO EQUIPMENT CO RINGDAHL AMBULANCE JNC SBLC-FF SCHOOL DIST 549-PERHAM SCHOOL DIST 550 -UNDERWOOD SCHOOL DIST 553 -NEW YORK MILLS SCOTT HOFLAND CONSTRUCTION INC SEIBERT/JOSHUA R .& COURTNEY J A SHERWIN WILLIAMS SIGN GUYS UC SNAP-ON INDUSTRIAL SONICLEAR STAPLES BUSINESS CREDlT STEINS INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INC SUMMIT FOOD SERVICE LLC SUNSET lAW ENFORCEMENT LLC SWANSTON EQUIPMENT CORP THIS WEEKS SHOPPING NBNS THOMSON REUTERS -WEST THRIFlY WHITE PHARrMCY TK ELEVATOR CORP TOWMASTER TRANE U.S. INC TURBO TOOLS LLC TYLER TECHNOLOGIES INC UUNE USIC LOCATING SERVICES LLC Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 1,947.50 317.06 130.00 55.00 232.89 475.00 212.49 222.00 1,417.00 2,832.63 .20,000.00 3,500.00 69.32 79,865.92 559.00 127.58 74824 948.80 29.00 8,905.00 6,467.00 45.12 287.00 1,344.76 498.00 152.10 1,561.75 12,110.00 871.84 8,055.90 12,841.80 468.90 116.40 3,199.33 903.32 2,275.98 5,080.87 2,795.00 4625 10,288.51 4,364.44 60.09 Page 10 of 21 Vendor Name VICTOR LUNDEEN COMPANY VOSBERG!TRA!LL A & DAWN M VOSS LIGHTING WAASDORPMRGIL & ELIZABETH JANE WALVATNE/DOUGLAS WELLER'S GARAGE V\IEST CENTRAL JAIL ADMINISTRATOR'S . \I\IIDSETH SMITH NOLTING & ASSOC V\'M CORPORATE SERVICES INC VVSB & ASSOCIATES 1NC ZIEGLER INC Final Total: Vendor Name AMAZON CAPITAL SERVICES INC ANDERSON/JASON ALLEN BARRY/NATALIE BURlEIGH CO SHERIFF DEPT CONVENEl..l.C DNA DIAGNOSTICS CENTER INC FERGUS TIRE CENTER INC FOR.UM COMMUNICATIONS COMPANY INDEPENDENT CONTRACT SERVICES OF KAMBEL-SEUFERTIKIM LAKES COUNTRY SERVICE COOPERATIV MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY NORTI-fiNEST REGIONAL DEVB..OPMENT OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY QUALITY TOYOTA SEVEN COUNTY PROCESS SERVERS LLC SJOUE/DARIN VAUGHAN/KAYLEE VERIZON WIRELESS VICTOR LUNDEEN COMPANY WAGNER/TARA Final Total: Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 709.70 12,795.00 57.80 1,860.00 2,850.00 84.93 600.00 5,760,00 11,041.47 13,998.00 2,517.65 2,193,548.58 Amount 292.41 5,750.00 73.08 45.00 1,371.99 54.00 1,44224 576.78 600.33 15.00 5,097.92 236.00 76,559.01 2,062.50 14,436.00 172.00 22,828.81 83.04 522.46 75.00 14.62 52.26 2,111.79 617.70 14.66 135,104.60 Page 11 of 21 Vendor Name MAAZON CAPITAL SERVICES :INC ASSOCIATION OF MN COUNTIES CUA LABORTORY PROGRAM FRUSTOUANNE GRISMER/PAULA INDEPENDENT CONTRACT SERVICES OF LEWiS/JODI LYSNE CONSUL TING & COUNSELING LLC MINNESOTA MOTOR COMPANY MORTENSON OUTDOOR SIGN OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY PACIFIC INTERPRETERS INC VAN SANTENIDANA VERIZON WIRELESS WESTBY/LINDA Final Total: Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit A) Amount 92.87 3,784.00 180.00 5.90 27.84 5,889.66 6.55 600.00 74.77 595.00 837.65 48.26 158.75 26.59 854.81 57.64 13,240.29 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) COUNTY STATE AID HIGHWAY 1 RIGHT OF WAY ACQUISITION OTTER TAIL COUNTY RESOLUTION NO. 2024-11 Project No. SAP. 056-601-067 Parcel Nos. 2, 3, 4, 5, 6, 8, 10, 13, 14, 16, 20, 24, 26, 28 and 32 WHEREAS, Otter Tail County proposes to reconstruct and improve County State Aid Highway No. 1 from 347 feet north of CSAH 2 to Interstate 94, and located in: Sections 8, 9, 16, 17, 20, 21, 28 & 29, of T132N, R43W, and WHEREAS, the reason for the construction of this segment of County State Aid Highway No. 1 is due to the existing highway's poor condition; and WHEREAS, this improvement is necessary to provide for the safety of the traveling public; and WHEREAS, Otter Tail County has a right to acquire the right of way after an award of damages has been filed with the County Auditor in accordance with Minnesota Statute, Section 163.02 and 163.12; and WHEREAS, all necessary additional highway rights of way and/or temporary construction easements have been acquired for this construction except for 15 tracts: A) Parcel 2 Tract owned by: Brian T. Pederson and Trisha Pederson, subject to a life estate reserved by Donald E. Pederson, an undivided 25% interest AND Kevin D. Pederson and Ruth D. Pederson, Co-Trustees of the Kevin D. Pederson and Ruth D. Pederson Joint Revocable Trust, dated June 24th, 2020, subject to a life estate reserved by Donald E. Peterson, an undivided 25% interest AND Kevin D. Pederson and Ruth D. Pederson as Co-Trustees of the Kevin D. Pederson and Ruth D. Pederson Joint Revocable Trust, dated June 24th, 2020, an undivided 50% interest Tract being a strip of land described as follows: That part of the Northeast Quarter and Southeast Quarter of Section 29, Township 132 North, Range 43 West, shown as PARCEL 2 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.92 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Northeast Quarter and Southeast Quarter of Section 29, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for SAP. 056-601-067. The outer limits of C.E. PARCEL 2 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 1.66 acre(s), more or less. Page 12 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B} This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. B} Parcel 3 Tract owned by: Brian T. Pederson and Trisha Pederson, subject to a life estate reserved by Donald E. Pederson, an undivided 25% interest AND Kevin D. Pederson and Ruth D. Pederson, Co-Trustees of the Kevin D. Pederson and Ruth D. Pederson Joint Revocable Trust, dated June 24th, 2020, subject to a life estate reserved by Donald E. Peterson, an undivided 25% interest AND Brian T. Pederson and Trisha Pederson; Kevin D. Pederson and Ruth D. Pederson as Co-Trustees of the Kevin D. Pederson and Ruth D. Pederson Joint Revocable Trust, dated June 24th, 2020; and Donald E. Pederson, an undivided 50% interest Tract being a strip of land described as follows: That part of the Northeast Quarter of Section 29, Township 132 North, Range 43 West, shown as PARCEL 3 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.10 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Northeast Quarter of Section 29, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 3 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.40 acre(s}, more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. C} Parcel 4 Tract owned by: Cynthia Ruth Pederson Gray, SUBJECT TO a life estate reserved by Donald E. Pederson; also SUBJECT TO Transfer on Death Deed filed for record as Document No. 1226229 Tract being a strip of land described as follows: That part of the Northeast Quarter of Section 29, Township 132 North, Range 43 West, shown as PARCEL 4 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.08 acres, more or less. Page 13 of 21 Subject to all previously recorded easements, if any. Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) Also, a temporary construction easement described as follows: That part of the Northeast Quarter of Section 29, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 4 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.09 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. D) Parcel 5 Tract owned by: Justin Charles Stock and Megan Ann Stock, as joint tenants Tract being a strip of land described as follows: That part of the Southwest Quarter of Section 28, Township 132 North, Range 43 West, shown as PARCEL 5 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.31 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southwest Quarter of Section 28, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 5 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.27 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. E) Parcel 6 Tract owned by: Justin Charles Stock and Megan Ann Stock, as Joint Tenants Tract being a strip of land described as follows: That part of the Southwest Quarter of Section 28, Township 132 North, Range 43 West, shown as Page 14 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) PARCEL 6 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.27 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the West Half of the Southwest Quarter of Section 28, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan forS.A.P. 056-601-067. The outer limits of C.E. PARCEL 6 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.68 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. F) Parcel 8 Tract owned by: Russell S. Kudrna and Mabeth A. Kudrna, husband and wife, as tenants in common; subject to Transfer on Death Deed filed for record as Document No. 1242983 and Transfer on Death Deed filed for record as Document No. 1242984 Tract being a strip of land described as follows: That part of the West Half of the Northwest Quarter of Section 28, Township 132 North, Range 43 West, shown as PARCEL 8 on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.66 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the West Half of the Northwest Quarter of Section 28, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 8 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 1.21 acre(s), more or less. Page 15 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. G) Parcel 10 Tract owned by: Justin L. Wass FLP, a Minnesota Limited Partnership Tract being a strip of land described as follows: That part of the Southeast Quarter of Section 20, Township 132 North, Range 43 West, shown as PARCEL 10 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 2, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.30 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southeast Quarter of Section 20, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 10 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.99 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. H) Parcel 13 Tract owned by: Dennis C. Youngberg and Esther Youngberg, husband and wife, an undivided½ interest AND Beth Ann Neuleib and Christopher Youngberg, Co-Trustees of the Youngberg Family Trust, an undivided ½ interest Tract being a strip of land described as follows: That part of the Southeast Quarter of the Northeast Quarter of Section 20, Township 132 North, Range 43 West, shown as PARCEL 13 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 2, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.14 acres, more or less. Subject to all previously recorded easements, if any. Page 16 of 21 \ \ \ Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) Also, a temporary construction easement described as follows: That part of the Southeast Quarter of the Northeast Quarter of Section 20 , Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL _Ll__ are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.04 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. I) Parcel 14 Tract owned by: Christopher Dennis Youngberg and Nicki Lynette Youngberg also known as Nicki L. Gale- Youngberg, as joint tenants Tract being a strip of land described as follows: That part of the Southeast Quarter of the Northeast Quarter of Section 20, Township 132 North, Range 43West, shown as PARCEL 14onthe REPLATOFOTTERTAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 2, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.17 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southeast Quarter of the Northeast Quarter of Section 20, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for SAP. 056-601-067. The outer limits of C.E. PARCEL 14_ are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.29 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. J) Parcel 16 Tract owned by: Dennis Youngberg and Esther Youngberg, husband & wife AND Christopher Youngberg and Nicki Lynette Youngberg also known as Nicki L. Gale-Youngberg, husband & wife, as joint tenants Tract being a strip of land described as follows: Page 17 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) That part of the Southwest Quarter of the Northwest Quarter and the West Half of the Southwest Quarter of Section 21, Township 132 North, Range 43 West, shown as PARCEL 16 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 2, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.83 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southwest Quarter of the Northwest Quarter and the West Half of the Southwest Quarter of Section 21, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for SAP. 056-601-067. The outer limits of C.E. PARCEL 16 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 1.87 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. K) Parcel 20 Tract owned by: Jean M. Rustand and Mark C. Rustand, Trustees of the Revocable Trust of Jean and Mark Rustand dated August 27, 2015 Tract being a strip of land described as follows: That part of the Southeast Quarter of the Southeast Quarter of Section 17, Township 132 North, Range 43 West, shown as PARCEL 20 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 3, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.09 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southeast Quarter of the Southeast Quarter of Section 17, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL _20 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.35 acre(s), more or less. Page 18 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. L) Parcel 24 Tract owned by: Trevor Alan Ness and Melissa Jane Bye, as joint tenants A temporary construction easement described as follows: That part of the Northeast Quarter of Section 17, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 24 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.37 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. M) Parcel 26 Tract owned by: Wendy K. Schiesser and Wayne Schiesser, wife and husband; Subject to Transfer on Death Deed filed for record as Document No. 1270137 (Fee Owner) AND Thomas Schiesser (Contract Purchaser) Tract being a strip of land described as follows: That part of the Northeast Quarter of Section 17, Township 132 North, Range 43 West, shown as PARCEL 26 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 3, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.38 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Northeast Quarter of Section 17, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 26 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.27 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. Page 19 of 21 N) Parcel 28 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) Tract owned by: Dana R. Anderson and Lori J. Anderson, husband and wife Tract being a strip of land described as follows: That part of the Southwest Quarter of Section 16, Township 132 North, Range 43 West, shown as PARCEL 28 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 3, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.49 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: That part of the Southwest Quarter of Section 16, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 28 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.88 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. 0) Parcel 32 Tract owned by: Brian P. Quernemoen and Elizabeth J. Quernemoen, as joint tenants Tract being a strip of land described as follows: That part of the Northeast Quarter of the Southeast Quarter of Section 8, Township 132 North, Range 43 West, shown as PARCEL 32 on the REPLAT OF OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 34, SHEET 4, County State Aid Highway No. 1, as the same is on file and of record in the Office of the County Recorder in and for Otter Tail County. Excepting therefrom right of way of existing highways. Containing 0.15 acres, more or less. Subject to all previously recorded easements, if any. Also, a temporary construction easement described as follows: Page 20 of 21 Board of Commissioners' Meeting Minutes January 23, 2024 (Exhibit B) That part of the Northeast Quarter of the Southeast Quarter of Section 8, Township 132 North, Range 43 West, shown adjacent to the CSAH No. 1 right of way boundary on the plan view of the Plan and Profile sheets of the Construction Plan for S.A.P. 056-601-067. The outer limits of C.E. PARCEL 32 are established at 15 or 5 feet offset from and at right angles to the cut and fill limit lines. Containing 0.23 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby authorizes the acquisition of the requested right of way as described above pursuant to Minnesota Statute, Section 163.02 and 163.12, and to take title and possession of that land after an award of damages has been filed with the County Auditor in accordance with Minnesota Statute, Section 163.12; including the "Quick-Take" provisions provided for in Minnesota Statute 117.042. BE IT FURTHER RESOLVED that the Otter Tail County Attorney is authorized to file the necessary documents in court and represent the county in this matter. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed. Adopted at Fergus Falls, MN this 23rd day of January 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _!..:....~:::...:.......!J1.f.._,. tt~~L~fl:::::::,1 ===-==----- Kurt Mortensen, Board of Commissioners Chair Page 21 of 21 Dated: February 13, 2024 Aile.&( (',o lLJ-\C<o,v Nicole Hansen, Clerk Drainage Authority Meeting Minutes January 23, 2024 OTTER TAIL COUNTY -MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 23, 2024 110:30 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:30 a.m. Tuesday, January 23, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present in the room; Commissioner Lee Rogness, Vice Chair; was present via Webex and did not participate in the vote pursuant to Minnesota Statute 13D. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Johnson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of January 23, 2024 as presented and the Consent Agenda of January 23, 2024 as follows: 1. January 9, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for January 23, 2024 (Exhibit A) ADJOURNMENT At 10:31 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, February 13, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 13, 2024 By: _Lfa?t='---.ll,.11.,_,.)r/:;:l~~~======='.:__--Altes~ 1' ML...,Jdcui,gL--- Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Page 1 of 2 Page 2 of2 Vendor Name B.DlENfTERRY JACOBSON/RON PALMER/GEORGE VERIZON WlRELESS Rnal Total: Drainage Authority Meeting Minutes January 23, 2024 (Exhibit A) Amount 184.71 150.00 539.30 40.01 914.02