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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/09/2024Board of Commissioners' Meeting Minutes January 9, 2024 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMM ISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 9, 2024 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, January 9, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Bucholz and unanimously carried to approve the Board of Commissioners' agenda of January 9, 2024, with the following change and addition: Removed: Mn DOT and City of Henning Agreement & Resolution General Discussion: Concerns Received regarding Proposed Minnesota Flag APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Rogness and unanimously carried to approve the consent agenda items as presented: 1. January 2, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for December 29, 2023, as Approved for Payment by the County Auditor- Treasurer (Exhibit A) 3. Warrants/Bills for January 9, 2024 4. Human Services Warrants/Bills for January 9, 2024 (Exhibit A) 5. Accept Donation to Veterans Services WORKFORCE NAVIGATOR Motion by Johnson, second by Rogness and unanimously carried to approve a 1.0 full-time equivalent (FTE), three (3) year, limited duration Workforce Navigator position, contingent on obtaining grant funding, to address countywide workforce shortages. This position would be funded by a Minnesota DEED Grant and funds designated to support the Navigating the Road Ahead plan. PUBLIC HEAL TH NURSE -MnCHOICES ASSESSOR Motion by Bucholz, second by Lahman and unanimously carried to approve a 1.0 full-time equivalent (FTE), Public Health Nurse -MnCHOICES Assessor to provide additional support to the multi-disciplinary team conducting assessments. This position is in response to the increasing aging population in Otter Tail County, which has resulted in additional caseload for MnCHOICES Assessors. This position is included in the 2024 budget. Page 1 of 10 Board of Commissioners' Meeting Minutes January 9, 2024 HUMAN SERVICES CONTRACT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to execute a two (2) year contract agreement between Otter Tail County and Blue Sky Inc. for Case Management Services within the Human Services Department as presented by Human Services Director Deb Sjostrom. 2024 PRINTING AND PUBLISHING BIDS Motion by Lahman, second by Bucholz and unanimously carried to designate the following papers for Otter Tail County's 2024 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as appropriate and as authorized by Minnesota Statute §331A.12, Subdivision 2: Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement: Parkers Prairie Independent LLC The Press Delinquent Tax List: Parkers Prairie Independent LLC Parkers Prairie Independent LLC $ 22.72 per SAU. First Publication $ 22.72 per SAU. Second Publication $15.00 per SAU. First Publication $ 22.72 perS.A.U. Second Publication $ 15.00 per SAU. ABSENTEE BALLOT BOARD RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-08 WHEREAS, Minnesota Statute Section 203B.121 requires that each governing body with responsibility to accept and reject absentee ballots or administer early voting must establish an absentee ballot board; and WHEREAS, Otter Tail County is responsible for accepting and rejecting absentee ballots for all Federal, State and County primary, general and special elections, as well as for local elections held in conjunction with all Federal, State and County elections; and WHEREAS, the Otter Tail County Board of Commissioners is responsible for the appointment of a sufficient number of adequately trained election judges to process absentee ballots; and WHEREAS, the Otter Tail County Auditor-Treasurer's office will recommend a sufficient number of individuals for appointment by the Otter Tail County Board of Commissioners to the Absentee Ballot Board; and WHEREAS, each election judge appointed to serve as a member of the Absentee Ballot Board will meet the qualifications as stated in Minnesota Statute Section 204B.19; and Page 2 of 10 Board of Commissioners' Meeting Minutes January 9, 2024 WHEREAS, each election judge appointed will be trained by the Otter Tail County Auditor-Treasurer's office as instructed by the Secretary of State and in accordance with all applicable statutes and rules relating to the handling of absentee ballots; and WHEREAS, the duties and responsibilities of the absentee ballot board are stated in Minnesota Statute Section 2038.121 Subdivision 2; and WHEREAS, the process for establishing a record of absentee voting, the opening of envelopes and the storage and counting of absentee ballots are stated in Minnesota Statute Section 2038.121 Subdivisions 3 through 5; and WHEREAS, the Otter Tail County Board of Commissioners shall pay reasonable compensation to each member of the Absentee Ballot Board for the services rendered during an election; and WHEREAS, pursuant to Minnesota Statute Section 2038.13, the Otter Tail County Board of Commissioners had previously adopted an Absentee Ballot Board Ordinance on Tuesday, July 25, 1990; and WHEREAS, for elections administered in 2010 and forward, the authority granted to Minnesota counties by the provisions of Minnesota Statute Section 2038.13 have been repealed by Laws 2010 Chapter 194 Section 27. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby recognizes the requirement of Minnesota Statute Section 2038.121 Subdivision 1 and hereby establishes by this resolution an Absentee Ballot Board to administer the provisions of Minnesota Statute Section 203B.121 and related statutes and rules; and BE, IT FURTHER RESOLVED, that appointments to the Absentee Ballot Board will be made prior to the start of absentee voting for each election, appointments will be election specific and reasonable compensation for the services rendered by members of the Absentee Ballot Board will be established at the time of appointment. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 9th day of January 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _____!__N-2......:._EY/'J...'.k~-U~-=-=-~----- Kurt Mortenson, Board of Commissioners Chair Date: January 23, 2024. Attest: & 1' C;;)k)l-0.,,,q.-, Nicole Hansen, Clerk ABSENTEE BALLOT BOARD APPOINTMENTS Motion by Johnson, second by Rogness and unanimously carried to appoint the following individuals to the Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the provisions of Minnesota Statutes §203B.04 through §203B.15 and Minnesota Statutes §203B.16 through Page 3 of 10 Board of Commissioners' Meeting Minutes January 9, 2024 §203B.27 for the March 5, 2024 Presidential Nomination Primary Election to establish compensation for those services at $21.00 per hour with a reimbursement for travel at $0.67 per mile. Ronald Burt Desta Hunt Gary Nelson Debbie Smith Heather Hoeft Beth Carrison (Employee) Pamela Johnson Janice Nelson Lynne Olson Dawn Godel (Employee) Joleen Lentz Karen Prischmann Teresa Mann ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT Motion by Bucholz, second by Rogness and unanimously carried to transfer $284,523 from the Capital Improvement Fund to the Road and Bridge Fund for reimbursement of the following previously approved capital expenditure: two (2) sets of plow equipment and dump boxes for plow trucks -plows, wings, underbody scrapers, hydraulics, sanders and controls. RECESS & RECONVENE At 8:56 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:59 a.m. CDA SERVICE AGREEMENT Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures to execute the agreement between Otter Tail County and the Community Development Agency (CDA) of Otter Tail County for the advancement of economic, commercial, housing, and/or industrial development and redevelopment within Otter Tail County. ASSIGNMENT OF TAX ABATEMENT AGREEMENT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures related to County's consent of the Assignment of Tax Abatement Agreement between Otter Tail County and South Point Apartments, LLC to Kensington Bank as collateral for the South Point Apartments project financing. Community Development Director Amy Baldwin also noted a correction to the dates listed on the agreement submitted. FINAL PLAT -ORBISON ACRES Motion by Bucholz, second by Johnson and unanimously carried to approve the Final Plat known as "Orbison Acres", consisting of 9 Single Family Non-Riparian Lots and 1 Non-Residential Non-Riparian Lot attached to a Riparian Lot, 1 Block, located at 45735 Nitche Lake Rd., Perham, MN 56573, Section 4, Pine Lake Township, Big Pine Lake (56-130) GD. RECESS & RECONVENE At 9:06 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:10 a.m. MnDOT AGENCY AGREEMENT & RESOLUTION SP 056-596-005 OTTER TAIL COUNTY RESOLUTION NO. 2024-09 BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Otter Tail to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. Page 4 of 10 Board of Commissioners' Meeting Minutes January 9, 2024 NOW BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1055517", a copy of which said agreement was before the County Board and which is made part hereof be reference. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed with Commissioner Bucholz opposed. Adopted at Fergus Falls, MN this 9th day of January 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 23, 2024 Attest:&( /'A::)l.c,J..\CclY.l'-- Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 9:17 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:20 a.m. LMHC BOARD APPOINTMENT Motion by Johnson, second by Rogness and unanimously carried to reappoint Sue Wilken to a three (3) year term on the Lakeland Mental Health Center (LMHC) Board beginning February 26, 2024. EMS TASK FORCE MEETING The Board held a brief discussion regarding the Emergency Medical Services (EMS) Task Force Field Hearing to be held this afternoon, January 9, 2024, at 2:00 p.m. at the Grant County Government Center in Elbow Lake, MN. Commissioners and Administration staff plan to attend this meeting. MINNESOTA FLAG Commissioner Bucholz discussed communications he has received regarding the new flag proposed. Constituents are advised to contact local legislators regarding the proposed new flag, which can be acted upon during the upcoming legislative session. ADJOURNMENT At 9:49 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 23, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 23, 2024 J/14-,, By: /h-f'l {'t,-J' - Kurt Mortenson, Board of Commissioners Chair AtteJk I, &Ji,Jl-~ Nicole Hansen, Clerk Page 5 of 10 Page 6 of 10 Vendor Name 10,000 LAKES ELECTRJC ACORNS-OAK CONSULTING ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC AMAZON CAPITAL SERVICES INC ARAMARK ARNDT/JEFFREY AVT FERGUS FALLS BARR ENGINEERING CO BEN HOlZER UNLIMITED WATER LLC BEYER BODY SHOP INC CHURCH OF OUR LADY Of VICTORY aTIZEN'S ADVOCATE CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC DACOTAH PAPER CO OfAMONO DRUGS INC DLT SOLUTIONS INC DOUBLE A CATERING EGGE CONSTRUCTION lNC FAUL PSYCHOLOGICAL PU.C FERGUS FALLS DAILY JOURNAL GALLSLLC GUARDIAN RFID HART/SARAH J.P. COOKE CO LAKES ADVERTISJNG LLC LARRY OTT INC M-R SIGN CO INC MNCCC LOCKBOX MSCTC FERGUS FALLS NEWVILLE/HEATHER NORTHWEST TIRE INC OLSON Oil CO INC OLSON TIRE & OIL OTTER TAJL CO HRA PHOENIX SUPPLY PRECISE MRM LLC PROFESSIONAL PORTABLE X-RAY INC ROO EQUIPMENT CO RINGDAHL AMBULANCE INC SCHOOL DIST 547 -PARKERS PRAIRIE Board of Commissioners' Meeting Minutes January 9, 2024 (Exhibit A) Amount 861.23 1,200.00 1,712.98 606.50 1,449.37 62.42 13.71 574.50 6,110.00 30.00 250.00 735.38 86.40 253.45 9.72 125.53 362.44 9,191.40 105.00 25,989.71 1,800.00 248.85 365.43 1,580.00 1,000.00 374.48 700.00 8,000.00 139.52 3,100.00 9,523.61 1,500.00 2,028.90 750.00 1,871.89 1,167.38 57528 1,260.00 750.00 40.74 559.00 1,000.00 Page 7 of 10 Vendor Name STEINS INC SUMMIT FOOD SERVICE LLC SYSTEMS TECHNOLOGY TERMINIX COMMERCIAL -ST CLOUD THRJFlY WHITE PHARMACY THRIFTY WHITE PHARMACY TINY TREASURES DAYCARE TNT REPAJR INC UNITED STATES TREASURY UPS VEOLIA ES TECHNICAL SOLUTIONS LLC VICTOR LUNDEEN COMPANY WM CORPORATE SERVICES INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes January 9, 2024 (Exhibit A) Amount 171.68 12,203.11 310.00 26025 15.00 20.18 500.00 964.71 2,423.00 58.66 20,811.86 84.00 17,231.59 236.50 143,355.36 Page 8 of 10 Vendor Name AMAZON CAPITAL SERV1CES INC ASSOCIATION OF MN COUNTIES BACKGROUND SOLUTIONS LLC BDT MECHANICAL LLC BERGREN/ELLIE BOND TRUST SERV1CES CORP BRAUN VENDING INC BRUTLAG/STEVE CARDINAL CONSULTING SOLUTIONS CAROLINA SOFJWARE INC CLEAN SVVEEP COMMERctAL SERVICES COMMISSIONER OF TRANSPORTATION COOPER'S OFFICE SUPPLY INC EVERTS LUMBER CO FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS FALLS/CflY OF FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC GRAINGER INC GREATER MN PARKS & TRAILS t-WJSEN SERVICE LLC HAUGENfJEFF HOMETO\IVN REPAIR INC INNOVATIVE OFFICE SOllJTIONS LLC JAKE'S JOHNS LLC LAKES COUNTRY SERVfCE COOPERATI\J LEIGHTON BROADCASTING -FERGUS FJl LOCATORS & SUPPLIES INC MM.O REGION VII MACO MACO MACPZA MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MORA MERICKEL LUMBER MINNCOR INDUSTRIES MN ASSOCIATION OF TOWNSHIPS Mt..! INTER-COUNTY ASSOCIATK>N MNCCC LOCKBOX MOUNTS/SCOTT Board of Commissioners' Meeting Minutes January 9, 2024 (Exhibit A) Amount 8,260.87 31,694.00 790.00 1,040.00 60.00 1,425.00 759.00 82.53 3,524.91 2,350.00 1,183.00 7,416.04 180.00 49.96 218.90 46.50 20.46 14,175.00 4,400.00 585.18 495.00 436.02 60.00 61.05 345.48 340.00 350.00 400.00 1,641.90 325.00 2,130.00 2,500.00 170.00 2,149.33 1,034.81 600.00 5.99 70.00 15.00 17,883.00 1,600.00 173.95 Page 9 of 10 Vendor Name IHJWA NACO NAPA CENTRAL NELSON AUTO CENTER INC NF AELD ABSTRACT CO LLC NORTHLAND BUSINESS SYSTEMS INC NORTHWEST TIRE INC NOVA FIRE PROTECTION INC OTTER ELECTRIC LLC PARK REGION CO OP PEOPLEFACTS LLC PERHAM IIMCHINE & REPAIR lNC PHILLIPPI/OR JAY POWERPHONE INC POWERPlANOiB PRECISE MRM LLC PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE ROO EQUIPMENT CO RED DOT PEST CONTROL SCHNEIDER GEOSPA TIAl LLC SCHOENEBERGER FUNERAL & CREMATI SHERWIN WILLIAMS STAR TRIBUNE STEVE'S SANITATION INC STRAND ACE HARDWARE TAFT STETTINIUS & HOLLISTER LLP UNLIMITED AUTOGlASS INC US BANK EQUIPMENT FlNANCE VFWPOST612 VOSS LIGHTING ½'CM DRUG & VIOLENT CRIME TASK FOR Final Total: Board of Commissioners' Meeting Minutes January 9, 2024 (Exhibit A) Amount 340.00 1,146.00 52.76 639.76 371.00 2,490.00 987.18 2,135.00 3,835.83 115.55 47.46 2,536.58 475.00 387.00 70.76 900.00 334.40 597.20 62.31 320.00 43,560.00 845.50 34.98 1,505.30 159.51 277.18 420.00 840.00 1,533.26 50.00 249.60 5,000.00 183,447.00 Page 10 of 10 Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES BARRY/NATALIE COOPER'S OFFICE SUPPLY INC DEALJCHRlSTINE FERGUS TIRE CENTER INC FOREMAN/MICHELLE HAUGRUD/REED HOLMOUIST/ABIGAJL LAKE REGION HEALTHCARE -MEHL CEN MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES MNCCC LOCKBOX NETIEST AD/AMY OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PACIFIC INTERPRETERS INC PREMJER BIOTECH INC SCHMIDT/MARK JAMES SCHOENBERG/HEATHER SCHOMMER/1'-AJCHAEL SOURCE.Vv'ELL ULSCHMIDII..IZA VAUGHAN/KAYLEE WAU<ER/CORNEL VVEILAND/MEGAN WHITING/DOUGLAS Final Total: Board of Commissioners' Meeting Minutes January 9, 2024 (Exhibit A) Amount 607.67 4,727.00 46.48 180.00 119.26 744.36 11.76 62.85 15.00 1,253.00 289.10 4,385.48 7,648.45 214.18 148.00 45.00 1,418.75 120.00 118.82 15.00 21.14 73,649.94 62.57 37.99 66.94 112.61 129.43 96,250.78 Drainage Authority Meeting Minutes January 9, 2024 OTTER TAIL COUNTY-MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 9, 2024 I 12:27 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:27 p.m. Tuesday, January 9, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Bucholz and motion carried with Rogness absent to approve the Drainage Authority Agenda of January 9, 2024 as presented and the Consent Agenda of January 9, 2024 as follows:. 1. January 2, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for December 29, 2023, as Approved for Payment by the County Auditor- Treasurer (Exhibit A) DITCH 12 REDETERMINATION OF BENEFITS PUBLIC HEARING Drainage Inspector Colby Palmersheim explained to the Board the reason for this additional public hearing for Redetermination of Benefits for Ditch 12. After the adoption of the Redetermined Benefits, it was brought to the attention of the Drainage Authority that a parcel split occurred after the Redetermination of Benefits was started that placed benefits on Parcel No. 24000020016000, outside of the watershed. The Redetermined benefit belongs to Parcel No. 24000020016003. Palmersheim contacted the current property owner and mailed a corrected Property Owner Report with information on the Redetermination of Benefits and their land information. This Public Hearing was set for the Amended Redetermination of Benefits. At 12:31 p.m. Chair Mortenson opened the Public Hearing for comments regarding the Amended Findings and Order for Redetermination of Benefits for Ditch 12. Chair Mortenson asked for comments from the public and no comments were received. The Public Hearing was closed at 12:33 p.m. Motion by Johnson, second by Bucholz to adopt the Amended Findings and Order Approving the Redetermination of Benefits for Ditch 12. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Bob Lahman X Kurt Mortenson X Dan Bucholz X Lee Rogness X Wayne Johnson X Page 1 of 3 Drainage Authority Meeting Minutes January 9, 2024 ADJOURNMENT At 12:38 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, January 23, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _____L__/cul-.2__!_1.rl.r_:_-_1_/U:t.~k=======------- Kurt Mortenson, Board of Commissioners Chair Page 2 of 3 Dated: January 23, 2024 Attest: ~Jt~ Nicol{ Hansen, Clerk Page 3 of 3 Vendor Name BARRETT/GARY CITIZEN'S ADVOCATE KUGLER/DOUGLAS OTTER TAIL CO TREASURER PAUL HAARSTAD EXCAVATING LLC RINKE NOONAN LAW FIRM Final Total: Drainage Authority Meeting Minutes January 9, 2024 (Exhibit A) Amount 287.95 642.36 3,600.00 241.22 850.00 1,327.50 6,949.03