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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 01/02/2024 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 2, 2024 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for December 19, 2023 2.2 Warrants/Bills for December 26, 2023 2.4 Final Payment for SAP 056-594-003 to Ottertail Aggregate, Inc., Ottertail, MN 3.0 Levy and Budget Public Hearing Minutes from December 12, 2023 3.0 Depository Resolution 3.0 Investments Resolution 3.0 Electronic Funds Transfers Resolution 3.0 Establish Dates for County Board of Appeal and Equalization 3.0 Resolution to Use Alternative Method to Disseminate Bids and Requests 3.0 Official Website Designation for Highway Project 3.0 CY2024 Establish Delinquent Publication Fee 3.0 Cancellation of Forfeiture Application Rejection - Discussion 3.0 Absentee Ballot Board Membership - Discussion 3.0 Tax Forfeited Parcels - Discussion 3.0 CY2024 Authorize Payment of Monthly, Semi-Annual and Annual Appropriations 3.0 CY2024 Pocket Gopher Bounty Resolution 3.0 CY2024 Tax Forfeited Land Sale Apportionment Resolution 3.0 Septic Loan Assessment Certification 3.0 Repurchase Application – Otto Township 4.0 NEOT Final Cover Bid Award 5.0 2024 Solid Waste Fee Schedule 6.0 Otter Tail Lakes Country Association (OTLCA) Service Agreement 7.0 RAISE Application Resubmittal Proposal by WSB, Inc. - CSAH 1/Fir Avenue Improvements 8.0 Child Protection and Civil Cases Agreement with Pemberton Law Firm DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for December 19, 2023 > > > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes December 19, 2023 Page 1 of 16 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 19, 2023 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:31 a.m. Tuesday, December 19, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Lahman and unanimously carried to approve the Board of Commissioners’ agenda of December 19, 2023, with the following additions: Agenda Change: Swapped times for Item No. 9 & General Discussion General Discussion: EMS Task Force EGCI Committee: Contractor Email Regarding Land & Resource APPROVAL OF CONSENT AGENDA Motion by Rogness, second by Lahman and unanimously carried to approve the consent agenda items as presented: 1.December 12, 2023, Board of Commissioners’ Meeting Minutes 2.Warrants/Bills for December 19, 2023 (Exhibit A) 3.Human Services and Public Health Warrants/Bills for December 19, 2023 (Exhibit A) 4.Approval of Human Services Contracts 5.Approval of the issuance of a Renewal 2024 Tobacco License Ben Oseien dba B&D Foods Inc. 6.Approval of the issuance of an Otter Tail County Group Purchasing Card to the Otter Tail Highway Department as requested by Krysten Foster, Otter Tail County Highway Engineer. ($5,000 Limit) 7.Approval of the issuance of an Otter Tail County Purchasing Card to Thor Tollefson, Lead Sign Technician as requested by Krysten Foster, Otter Tail County Highway Engineer. ($800 Limit) 8.Approval of the issuance of an Otter Tail County Purchasing Card to Trent Harthun, Lead Mechanic as requested by Krysten Foster, Otter Tail County Highway Engineer. ($2,500 Limit) 9.Approval for increasing the 30-day limit on Cristi Field’s Purchasing Card from $1,000 to $2,500 as requested by Krysten Foster, Otter Tail County Highway Engineer.DRAFT Board of Commissioners’ Meeting Minutes December 19, 2023 Page 2 of 16 OPIOID SETTLEMENT FUNDS YEAR-END REVIEW Community Health Planner Leah Jesser and Health Educator Emily Frustol provided the Board with a year- end update regarding opioid settlement funds for Otter Tail County. The County anticipates receiving $3,122,147.89 over the span of 18 years to be utilized for future opioid remediation activities. As of December 1, 2023 the County has received a total of $451,808.32. Jesser and Frustol reviewed the planning process which follows the Memorandum of Agreement (MOA) between Minnesota Cities and counties on how funds from the settlements can be allocated. They presented on consultation, partnership, and collaboration with county municipalities as well as reporting requirements. GUARDIANSHIP CONTRACTS Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures to execute contracts between Otter Tail County Human Services and Prairie Support Services and Presbyterian Family Foundation for guardianship services as presented by Human Services Director Deb Sjostrom. PLANNING COMMISSION RECOMMENDATIONS Motion by Bucholz, second by Rogness and unanimously carried to approve a Preliminary Plat titled “Rose Wood”, owned by Larry Madson & Laurel Mahan, consisting of 3 Single Family Non-Riparian Lots and I Non- Residential Non-Riparian Lot attached to a Riparian Lot, 1 Block, located at 48631 370th Avenue, Frazee, MN 56544, Section 22 of Hobart Township, Rose Lake (56-360) RD. Motion by Mortenson, second by Lahman and unanimously carried to approve a Preliminary Plat titled “Stabnow Second Addition to Clitherall Lake”, owned by Jeffrey Stabnow, consisting of 2 Single Family Riparian Lots, 1 Block, located in Section 1 of Clitherall Township, Clitherall Lake (56-238) RD. Motion by Lahman, second by Mortenson and unanimously carried to approve a Preliminary Plat titled “Folkedahl Acres”, owned by Bruce & Connie Folkedahl, consisting of 3 Single Family Non-Riparian Lots 1 Block, located in Section 14 of Amor Township, Otter Tail Lake (56-242) GD. Motion by Lahman, second by Mortenson and unanimously carried to approve a Conditional Use Permit for “Leisuretime Ltd.”, owned by Lonnie Ballweg, to convert the Commercial PUD to a Residential PUD, CIC No. 110, with conditions: 1) the septic system needs to be replaced/upgraded within 12 months from the December 13, 2023 Planning Commission meeting date, 2) provide documentation to Land & Resource Management as to where the designated swimming area will be located, and 3) no increase in docks; maximum docks allowed is 11. The proposal is located at 28507 County Highway 35, Underwood, MN 56586, Section 32, Maine Township, West Lost Lake (56-481), NE. Motion by Mortenson, second by Rogness and motion carried with Johnson abstaining to approve a Conditional Use Permit for a Mobile Food Unit (food truck) to service boat traffic on Lake Lida during summer months with addition of a patio of approximately 40’x20’ to accommodate electricity as recommended by the Planning commission with conditions: 1) the advertising sign be unlit and not exceed a size of 4’x8’, 2) no customer parking will be allowed for public access to the food truck, 3) with the amended condition that no septic system need be installed if the water supply and waste water treatment meets Public Health licensing requirements, 4) there will be a maximum of one (1) food truck, 5) the hours of operation be limited to half hour after sunrise until a half hour before sunset, 6) the food truck be licensed by Public Health, and 7) a sign be put up North of the marina that says no beaching South of the sign. This proposal is located at 23407 430th Street, Pelican Rapids, MN 56572, Section 17, Lida Township, Lida Lake (56-747), GD. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 3 of 16 2024 DECEMBER BOARD MEETING SCHEDULE Motion by Rogness, second by Bucholz and unanimously carried to approve changing the previously approved December 10th Board Meeting and Truth in Taxation date to December 3rd due to scheduling conflicts with the 2024 Association of Minnesota Counties (AMC) Annual Conference in December. 2024 BOARD COMMITTEE ASSIGNMENTS Motion by Bucholz, second by Lahman and unanimously carried to approve the 2024 Board of Commissioners’ Committee Assignments as presented. LONG-RANGE STRATEGIC PLAN Deputy Administrator Lynne Penke Valdes along with Assistant Human Services Director Jessica Steinbrenner and Community Development Director Amy Baldwin presented the Board with a demonstration of the County’s webpages that highlight Otter Tail County’s Long-Range Strategic Plan (LRSP) as well as touched on managing and monitoring progress on projects in efforts to reach long term objectives. The LRSP contains six elements supported by goals and strategies that guide decision making and serves as the County’s roadmap to prioritize initiatives, improvements, resources, operations, and projects. Steinbrenner spoke on the Element of Resilience addressing mental health and/or addiction across the county, highlighting the Community Re-Entry Program (i.e. Jail Social Worker). Baldwin presented on the Element of Economy in relation to providing career development paths, highlighting the Youth Workforce Navigation Program. The team is gathering feedback on how best to present information and measurable long-term progress to the public through the website. NAVIGATING THE ROAD AHEAD UPDATE Community Development Director Amy Baldwin provided the Board with a brief update on the Navigating the Road Ahead initiative that is funded through Federal American Rescue Plan dollars allocated to Otter Tail County to support government coronavirus recovery efforts. Baldwin noted updates to funding, committed dollars, and actions within programmatic investment areas including Housing, Business & Workforce, Broadband & Other Infrastructure and Community Resilience. RESOLUTION APPROVING SINGLE FAMILY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2023-103 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 29000990971000, 50000230164000, 03000290217014, 03000290217900, 49000200131004, 32000990684000, 06000120084002, 39000330278000, 29000990284002 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 4 of 16 (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2025 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk DRAFT Board of Commissioners’ Meeting Minutes December 19, 2023 Page 5 of 16 COMMUNITY DEVELOPMET AGENCY BOARD APPOINTMENT OTTER TAIL COUNTY RESOLUTION NO. 2023-104 WHEREAS, the Otter tail County Board of Commissioners is charged with making appointments to the Community Development Agency Board, as authorized by M.S. 469.1082, Subd. 8; and WHEREAS, the Otter Tail County Community Development Agency Board is comprised of nine members, two of which must be County Commissioners; and WHEREAS, the term of one current Community Development Agency Board members is expiring; and WHEREAS, the there is a vacancy on the Board due to the resignation of Greg Swanberg. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby makes the following appointments to the Otter Tail County Community Development Agency Board: ▪ Reappointment of David Schornack to a six-year term on the Otter Tail County Community Development Agency beginning February 1, 2024 and ending January 31, 2030 ▪ Appointment of Heidi Samuelson to fill balance of the term remaining in the seat previously held by Greg Swanberg beginning January 1, 2024 and ending January 31, 2027. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk ADOPTION OF FINAL BUDGET AND LEVY DRAFTRecommended Gross and INel Property Tax Levy for Payatl1e 2024 Gross County Pmperfy Tax Levy (Non-Debt) - Gross Debt Levy - Master Facility Plan Bonds -2012A a1<a 2020C 2020A GO Cl P Bonds Hig h,w-ay Bonds -2019A Jail/Elevator Projecl -2017A Total Gross County Property Tax Levy Pal{able 2024 52,494,986 1,0·&6,540 267,096 243,128 165428 54,257,178 Payable 2023 Percent 49,059,513 7_00% 1,281,210 -15_19% 297,441 -1020% 241,290 0_76% 164 430 0_61% 51,043,884 6_30% ~ OTTERTAIL COUNTY · MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 6 of 16 PAYABLE 2024 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-105 WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 2, 2023, a proposed Payable 2024 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25 through December 28, 2023; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2023, adopted Otter Tail County’s proposed Payable 2024 Gross and Net Property Tax Levy and selected Tuesday, December 12, 2023, as the date for the public meeting; and DRAFTCounty Program Aid (Certified) 3,105,6.S.3 2,412,579 28_73% Net County Property Tax l evy -51,151,525 48,631,305 5_18% Gross/Net l ake Improvement Distric1 levi'es - P,elican Group of Lakes 130,000 130,000 0_00% Pine Lakes 36,945 8,685 325_39% Lillie McDonald, Kerbs & Paul 40,000 70,000 -42_86% Big McDonald 8000 9 900 -19_19% Tolal Net County l-evy Including Lake Improvement Districts -51,366,470 48,849,890 5_15% Special Taxing Dislrict Levy - Offer Tail County CDA 541,800 541,800 0_00% Offer Tail County HRA 1 513771 1,309,725 15_58% Proposed Total Net Property Tax Lew 53.422.041 50.701.415 5_37% RECAP - County Only - Gross Tax levy (T,otal) 53,625,481 50,412,187 6_37% County Program Aid 3,105,653 2,412,579 28_73% Netlax. l evy (Total) 50,519,828 47,999,608 5-25% County Only (lncl1.1des library)- Gross Tax levy (Total) 54,257,178 51,043,884 6_30% County Program Aid 3,105,653 2,412,579 28-73% NetTax. Levy (Total) 51,151,525 48,631,305 5_18% County., library, lake Improvement Districts, CDA and HRA - Gross Tax levy (T-otal) 5·6,527,694 53,113;994 6.43% County Program Aid 3,105,653 2,412,579 28-73% Netlax Levy (Total) 53,422,041 50,701,415 5_37% Board of Commissioners’ Meeting Minutes December 19, 2023 Page 7 of 16 WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 12, 2023, held the required meeting; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2024 Gross and Net Property Tax Levy no later than Thursday, December 28, 2023, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2024 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Thursday, December 28, 2023. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2024, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: DRAFTFund Breakdown -Net Tax Capacity Based Le,•ies Gross Le"'ly CPA Net Le"'ly General Revenue 28,069,662 (1,713,900) 26,355,762 Pelican To Perham Trail 1,000,000 0 1,000,000 Debt Sen,ice - 2020A GO CIP Bonds 267,096 0 267,096 Series 2012A (Courthouse/Jail) 1,086,540 0 1,086,540 Highway Bonds 243,128 0 243,128 Series 2017A (Jail/Elentor) 165,428 0 165,428 Human Sen'iees - Social Sen-ices 8,966,.067 (547,457) 8,418,610 Administration 2,259,368 (137,955) 2,121,413 Public Health 1,148,437 (70,122) 1,078,315 Court Sen-i ces 1,907,871 (116,493) 1,791,378 Road and Bridge 4,358)19 (266,114) 4,092,205 Capital Improvement 4,153,565 (253,612) 3,899,953 Total County-Excluding Regional Library 53,625,481 (3,105,653) 50,5 19,828 Regional Libra.ry System 631,697 0 631,697 Total County-Including Regional Library 54,257,178 (3,105,653) 51,151,525 Lake Improvement Districts - Pelican Group of Lakes 130,000 0 130,000 Pine Lakes 36,945 0 36,945 Little McDonald, Kerbs & Paul 40,000 0 40,000 Big ~kDonald 8,000 0 8,000 Total County -Including Lake Impro,·ement Districts 54,472,123 (3,105,653) 51)66,470 Special Taxing District Tax - Otter Tail County CDA 541,800 0 541,800 Otter Tail County BRA 1,513,771 0 1,513,771 Grand Total -Otter Tail County 56,527,694 (3,105,653) 53,422,041 Board of Commissioners’ Meeting Minutes December 19, 2023 Page 8 of 16 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2024 and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Mortenson and, after discussion thereof and upon voting being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk PAYABLE 2024 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT (INCLUDING COMMUNITY DEVELOPMENT ASSOCIATION) GROSS AND NET PROPERTY TAX LEVY RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-106 WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469; and WHEREAS, the Otter Tail County Community Development Association Levy is authorized under the powers of the Housing and Redevelopment Authority; and WHEREAS, the Otter Tail County Housing and Redevelopment Authority has requested a Payable 2024 Gross and Net Property Tax Levy of $1,513,771; and WHEREAS, the Otter Tail County Community Development Association has requested a Payable 2024 Gross and Net Property Tax Levy of $541,800; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2023, adopted for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association, a proposed Gross/Net Property Tax Levy for Payable Year 2024 in the amount of $1,513,771 and $541,800 respectfully; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2024 Gross and Net Property Tax Levy no later than Thursday, December 28, 2023, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2024 Gross and Net Property Tax Levy to the County Auditor- Treasurer’s office on or before Thursday, December 28, 2023. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County HRA Board and the Community Development Association Board, hereby adopts a final Payable 2024 Gross DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 9 of 16 and Net Property Tax Levy for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association a final Gross/Net Property Tax Levy for Payable Year 2024 in the amount of $1,513,771 and $541,800 respectfully; and NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Bucholz and, after discussion thereof and upon voting being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2024 BUDGET OTTER TAIL COUNTY RESOLUTION NO. 2023-107 WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 2, 2023, a proposed Calendar Year 2024 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2024 budget, which must be held during the period of November 25 through December 28, 2023; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 26, 2023, adopted Otter Tail County’s proposed Calendar Year 2024 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 12, 2023, as the date for the public hearing; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 12, 2023, held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2024 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, no later than Thursday, December 28, 2023, and recognizes the requirement to adopt the final Calendar Year 2024 Budget after the adoption of the final payable 2024 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $142,259,688 as the County’s Calendar Year 2024 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds (includes inter-fund transfers and HRA/CDA levies), as summarized, and as detailed in the budget documents filed with the County Auditor-Treasurer’s office. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 10 of 16 The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon voting being taken thereon, passed unanimously. Adopted at Fergus Falls, Minnesota this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk EXCESS COUNTY PROPERTY SALE UPDATE County Auditor-Treasurer Wayne Stein provided a brief update on two (2) excess County owned properties: Parcel No. 11-000-17-0111-002 in Compton Township and Parcel No. 37-000-99-1182-000 in Lida Township. The County plans to move forward with the sale of these properties to the public. EMERGENCY MEDICAL SERVICES (EMS) TASK FORCE Discussion was held concerning statewide funding for Emergency Medical Services (EMS). Concerns surrounding rural communities and service area continue to be at the forefront. The next state task force meeting will be held in January and in the meantime the Board asks the public to write to their state representatives about the struggles rural communities are facing regarding emergency medical services. RECESS & RECONVENE At 10:11 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:20 a.m. BOARD OF COMMISSIONERS 2024 SALARY AND PER DIEM OTTER TAIL COUNTY RESOLUTION NO. 2023-108 Commissioner Mortenson offered the following and moved its adoption: WHEREAS, Minnesota Statute §375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $42,781.11 effective January 1, 2023; and WHEREAS, the current per diem rate for Otter Tail County Commissioners is $90.00. NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $43,960.67 effective January 1, 2024, which reflects a 2.75% Cost-of-Living Adjustment similar to increases received by other employee groups. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the per diem rate for Otter Tail County Commissioners remains at $90.00. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 Page 11 of 16 NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for CY2024 will be set in accordance with the benefits structure previously adopted by this board on October 24, 2023. Commissioner Lahman seconded the motion and YEAS and NAYS are as follows: After discussion thereof and upon vote being taken thereon, the motion to approve the consent agenda passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Bob Lahman x Kurt Mortenson x Dan Bucholz x Lee Rogness x Wayne Johnson x Adopted at Fergus Falls, Minnesota, this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk SOFTWARE UPGRADE FOR HVAC SYSTEM Motion by Bucholz, second by Mortenson and motion carried with Rogness absent to approve purchase in the amount of $112,500 for Siemens Building Automation System Software and panel upgrades for the Government Services Center (GSC), Courthouse, 505 Highway Building and Otter Tail Operations Center HVAC system as presented by Physical Plant Manager Terry Hoff. This purchase is supported by the 2023 budget. NEOT MINOR PERMIT MODIFICATION Motion by Mortenson, second by Bucholz and motion carried with Rogness absent to authorize the Solid Waste Department to sign and submit a minor permit modification of the NEOT Demo Landfill Final Cover Design to the Minnesota Pollution Control Agency (MPCA) to revert remaining unclosed areas from a 4:1 to a 5:1 slope as presented by Assistant Solid Waste Director Steven Branby. RECESS & RECONVENE At 10:30 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:37 a.m. OUT-OF-STATE TRAVEL Motion by Mortenson, second by Lahman and motion carried with Rogness absent to approve the request for out-of-state travel for County Engineer Krysten Foster to attend the National Association of County Engineers (NACE) 2024 Annual Conference in Palm Springs, California, Riverside County from April 15-19, 2024. DRAFT Board of Commissioners’ Meeting Minutes December 19, 2023 Page 12 of 16 MNDOT DETOUR AGREEMENT FOR TH 59 AND TH 108 #1054926 OTTER TAIL COUNTY RESOLUTION NO. 2023-109 IT IS RESOLVED THAT Otter Tail County enter into MnDOT Agreement No. 1054926 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 3, County State Aid Highway No. 4, County State Aid Highway No. 21, County State Aid Highway No. 23, County State Aid Highway No. 28, and County Road No. 113 as a detour route during the construction to be performed upon, along, and adjacent to Trunk Highway No. 59 from 100 feet south of 5th avenue southeast to the south junction of Trunk Highway No. 108 under State Project No. 5617‐33 (T.H. 59 = 030); Trunk Highway No. 59 from the south junction of Trunk Highway No. 108 to 1,480 feet north of Otter Tail County State Aid Highway No. 9 under State Project No. 5618‐117 (T.H. 59 = 030); Trunk Highway No. 108 from 300 feet west of 9th Street Northwest to Trunk Highway 59 under State Project No. 5625‐19 (T.H. 59 = 229); Trunk Highway No. 108 from Trunk Highway No. 59 to 100 feet northeast of Anne Lane under State Project No. 5623‐37 (T.H. 108 = 206). IT IS FURTHER RESOLVED THAT the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Mortenson and, after discussion thereof and upon voting being taken thereon, passed with Commissioner Rogness absent. Adopted at Fergus Falls, Minnesota, this 19th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk ADJOURNMENT At 10:50 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 2, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes December 19, 2023 (Exhibit A) Page 13 of 16 DRAFTVendor Name Amount 4IMPRINT INC 555.68 A&A RECYCLING LLC 850.00 ACORNS-OAK CONSUL TING 1,200.00 ALBANY RECYCLING CENTER 4,423.37 AMAZON CAPITAL SERVICES INC 493.50 APEX ENGINEERING GROUP INC 35,780.50 ARAMARK 245.94 AUTO VALUE PERHAM 150.12 BARRY CONSTRUCTION INC 6,744.10 BERGREN/ELLIE 75.00 BEYER BODY SHOP INC 150.00 BUY-MOR PARTS & SERVICE LLC 13,554.47 CANNELi/DOUG 150.00 CARLSON DIRTWORX LLC 500.00 CHARM-TEX INC 248.64 CHISAGO CO SHERIFF DEPT 60.00 CMMA 270.00 CODE 4 SERVICES INC 3,644.39 COMPASS MINERALS AMERICA INC 125,904.06 COOPER'S OFFICE SUPPLY INC 980.80 CULLIGAN OF ELBOW LAKE 36.00 DACOTAH PAPER CO 3,760.65 DEM-CON MATERIALS RECOVERY LLC 2,440.24 DIGINEER CONSUL TING LLC 250.00 ELDIEN/MICHELLE 327.54 ELECTION SYSTEMS & SOFTWARE LLC 247.85 ENVIROTECH SERVICES INC 8,800.99 ERICA MARTIN COMPANY INC 500.00 FARMERS CO-OP OIL 1,518.90 FERGUS FALLS AREA CHAMBER OF COIV 75.00 FERGUS FALLS AREA FAMILY YMCA 504.35 FERGUS FALLS DAILY JOURNAL 1,165.36 FERGUS FALLS/CITY OF 5,165.00 FORCE AMERICA DISTRIBUTING LLC 1,033.54 FORUM COMMUNICATIONS COMPANY 169.28 FRONTIER MARINE & POWERSPORTS 219.08 GALLS LLC 247.84 HAUKOS SALES LLC 436.60 HOUSTON ENGINEERING INC 9,297.06 IHS PHARMACY 478.33 JEVNE/MICHELLE 14.66 JK SPORTS INC 2,539.20 Board of Commissioners’ Meeting Minutes December 19, 2023 (Exhibit A) Page 14 of 16 DRAFTVendor Name Amount JORGENSON/MICHELLE 172.50 KNUTSON ELECTRIC REBUILDING 571.05 LAKES COMMUNITY COOPERATIVE 329.04 LEIGHTON BROADCASTING -DETROIT lJ 297.00 LEIGHTON BROADCASTING -FERGUS ft, 325.00 LITTLE FALLS MACHINE INC 6,348.48 LOCATORS & SUPPLIES INC 326.86 LONG WEEKEND SPORTSWEAR 2,420.00 M-R SIGN CO INC 9,363.32 MARKS FLEET SUPPLY INC 54.98 MCIT 2,500.00 MCKESSON MEDICAL-SURGICAL INC 108.99 MIDWEST MACHINERY CO 1,848.70 MINNESOTA MOTOR COMPANY 625.64 MN CO ENGINEERS ASSOC 225.00 MN DEPT OF TRANSPORTATION 900.00 MN STATE COMMUNITY & TECHNICAL CC 150.00 MNCCC LOCKBOX 23,283.00 NORTH ST AR WELDING 64.00 NORTHERN SAFETY LLC 3,000.00 NORTHWEST TIRE INC 111.43 NUSS TRUCK & EQUIPMENT 1,694.TT OFF DUTY CHIEF LLC 3,500.00 OK TIRE 20.00 OLSON OIL CO INC 66.00 OLSON/BENJAMIN 246.03 OTTER ELECTRIC LLC 6,901.84 OTTERTAIL MINN-DAKOTA COACHES INC 1,825.35 OUTDOOR RENOVATIONS LANDSCAPE & 1,10125 PAW PUBLICATIONS LLC 247.50 PERHAM HEAL TH 346.00 PERHAM MACHINE & REPAIR INC 1,630.12 PLUNKETTS VARMENT GUARD 224.00 POWERPLAN OIB 13,600.97 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00 PRECISION WELDING & REPAIR LLC 597.00 PREMIER ELECTRIC INC 811.18 PRO AG FARMERS CO OP 148.96 PRO SWEEP INC 930.00 PSICK CAPITOL SOLUTIONS INC 3,500.00 QUADIENT LEASING USA INC 7,476.48 RDO TRUCK CENTERS LLC 12,582.90 Board of Commissioners’ Meeting Minutes December 19, 2023 (Exhibit A) Page 15 of 16 DRAFTVendor Name Amount REFRIGERATION HEATING INC 3,780.88 REGENTS OF THE UNIVERSITY OF MN 69,214.50 SCHOOL DIST 544-FERGUS FALLS 1,920.00 SCHOOL DIST 549 -PERHAM 442.50 SCHOOL DIST 553 -NEW YORK MILLS 520.23 SERVICE FOOD SUPERVALU 41.67 STAPLES BUSINESS CREDIT 167.74 STEINS INC 150.73 STEVE'S SANITATION INC 14,625.00 STONEBROOKE ENGINEERING INC 179.50 STREICHERS 800.89 SUMMIT FIRE PROTECTION 457.00 SUNSET LAW ENFORCEMENT LLC 461.80 SWANSTON EQUIPMENT CORP 1,385.25 THOMSON REUTERS -WEST 1,728.92 TOLLEFSON/BRITT ANY 15.09 TOLLEFSON/THOR 152.72 TOWMASTER 284,523.00 TURBO TOOLS LLC 35.50 UNLJMITED AUTOGLASS INC 865.91 VICTOR LUNDEEN COMPANY 688.72 VIKING COCA-COLA 410.00 WADENA CO HIGHWAY DEPT 9,1 42.34 WELLER'S GARAGE 88.68 WESTMOR INDUSTRIES LLC 2,098.11 WIDSETH SMITH NOL TING & ASSOC 3,922.00 WM CORPORA TE SERVICES INC 19,548.69 WSB&ASSOCIATES INC 14,096.44 ZIEGLER INC 1,061.09 Final Total: 778,222.28 Board of Commissioners’ Meeting Minutes December 19, 2023 (Exhibit A) Page 16 of 16 DRAFTVendor Name ADAMS/MEGAN AMAZON CAPITAL SERVICES INC DAHLEN/HALLE DNA DIAGNOSTICS CENTER INC FERGUS TIRE CENTER INC MOHS/MEGHAN KELLEY NEXT CHAPTER TECHNOLOGY INC OTTER TAIL CO ATTORNEY'S OFFICE POTTER/LELAND SCHMIDT/MARK JAMES SPANGLER/LISA STEINBRENNER/JESSICA WAGNER/TARA WALKER/CORNEL Final Total: Vendor Name AMAZON CAPITAL SERVICES INC HENRY SCHEIN INC LEWIS/JODI LYSNE CONSULTING & COUNSELING LLC NURSE FAMILY PARTNERSHIP OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER PACIFIC INTERPRETERS INC VICTOR LUNDEEN COMPANY Final Total : Amount 14.80 93.66 26.74 81.00 27.00 1,837.50 22,500.00 2,300.00 45.00 236.85 22.27 296.86 14.66 133.10 27,629.44 Amount 16.00 5,283.36 82.48 600.00 22,704.00 64.00 2,545.87 688.75 295.00 32,279.46 A2RJVV5AA0WI1P TONER CARTRIDGE A2RJVV5AA0WI1P LAPTOP CHARGERS A2RJVV5AA0WI1P TONER CARTRIDGE A2RJVV5AA0WI1P ADDRESS LABELS ACCT# A2RJVV5AA0WI1P - 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NEW RADIO, UNIT INV-36741 24 761.66 10-304-000-0000-6315ACCT #02740 - NEW RADIO, UNIT INV-36742 24 6.99 10-304-000-0000-6572CARR'S TREE SERVICE INC ACCT #OTTERTAIL - SUPPLIES SHOP116851 1227 730.00 01-284-805-0000-6826CHILDREN'S CORNER LEARNING CENTER CHILD CARE CAPACITY GRANT 10/26/23 25012 365.00 01-284-805-0000-6826CHILD CARE CAPACITY GRANT 10/26/23 25012 15,000.00 01-284-805-0000-6826CHILD CARE CAPACITY GRANT 5/25/23 25012 575.00 01-112-000-0000-6310CLEAN SWEEP COMMERCIAL SERVICES WINDOW CLEANING NOV 2023 PA 047933 12058 1,183.00 50-000-000-0000-6290OFFICE CLEANING NOV 2023 PA 047973 12058 2,578.20 10-302-000-0000-6514COMPASS MINERALS AMERICA INC TONS SALT - BATTLE LAKE 1261416 13656 936.52 10-302-000-0000-6514DEDUCT LATE DELIVERY 1256246 13656 2,672.16 10-302-000-0000-6514TONS SALT - PELICAN RAPIDS - V 1256246 13656 2,660.67 10-302-000-0000-6514TONS SALT - BATTLE LAKE 1262198 13656 10,884.72 10-302-000-0000-6514TONS SALT - PELICAN RAPIDS 1256246 13656 14.89 01-031-000-0000-6406COOPER'S OFFICE SUPPLY INC ACCT 2189988076 CALENDAR 465893 32603 18.91 01-031-000-0000-6406ACCT 2189988076 PACKING TAPE 465858 32603 8.66 01-112-000-0000-6406ACCT 2189988050 CALENDAR 465978 32603 250.00 184617 200.00 184618 3,028.30 184619 5,877.66 184620 6.99 184621 16,095.00 184622 1,758.00 184623 12,514.91 184624 Page 2ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # - - Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 541.30 10-304-000-0000-6306DICK'S STANDARD REPAIR 95185 33013 180.00 01-123-000-0000-6140DONOHO/MICHAEL BA - PER DIEM 12/14/23 15993 91.70 01-123-000-0000-6330BA - MILEAGE 12/14/23 15993 35.00 01-002-000-0000-6369DOUBLE A CATERING SNACKS FOR BOARD MTG 12/12 12/12/23 11391 9,009.99 10-302-000-0000-6516ENVIROTECH SERVICES INC ACCT #11803 - MELTDOWN APEX -CD202403734 6309 8,788.45 10-302-000-0000-6516ACCT #11803 - MELTDOWN APEX -CD202403823 6309 44.54 01-091-000-0000-6330ESTEP-LARSON/SARAH MILEAGE - SEP PROGRAMMING 12/12/23 15756 162.86 10-304-000-0000-6572FASTENAL COMPANY ACCT #MNFER0153 - PARTS MNFER147392 2997 388.78 01-002-000-0000-6240FERGUS FALLS DAILY JOURNAL BOC MINUTES 11-28-23 A571853B-0010 35011 3,803.00 50-000-000-0120-6291FERGUS POWER PUMP INC HAULING CHARGES 51485 2153 12,500.00 50-000-000-0170-6291HAULING CHARGES 51485 2153 4,600.00 50-399-000-0000-6291HAULING CHARGES 51485 2153 180.00 01-124-000-0000-6140FISCHER/JUDD PC - 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C P ACCT #1003344 - JACK HAMMER RE ACCT #326 - JACK HAMMER RENTAL N N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 6,111.75 10-303-000-0000-6278HOUSTON ENGINEERING INC 68654 5835 25.00 10-302-000-0000-6500JH SIGNS & DESIGNS INC DARTH BLADER DECAL 23082 14323 90.00 23-705-000-0000-6140JOHNSON/DENA CDA - PER DIEM 12/11/23 6299 90.00 23-705-000-0000-6140CDA - PER DIEM 12/18/23 6299 24.89 23-705-000-0000-6330CDA - MILEAGE 12/18/23 6299 270.00 01-123-000-0000-6140JOHNSON/MARK T BA - PER DIEM 12/14/23 6824 86.46 01-123-000-0000-6330BA - MILEAGE 12/14/23 6824 454.12 01-284-805-0000-6826JORDAN/HEATHER CHILD CARE CAPACITY GRANT 12/7/23 17098 11.49 10-304-000-0000-6572JORGENSON/KURT SUPPLIES D 26802 16236 5,476.02 01-201-000-0000-6385KIESLER'S POLICE SUPPLY INC IN224123 6438 150.00 01-149-000-0000-6435LAKE REGION HEALTHCARE ACCT 30025613 LAB SERVICES 319855779 79 575.00 10-303-000-0000-6242LAKE SUPERIOR COLLEGE 1194347 1356 80.00 10-303-000-0000-6369LAKELAND GENERAL STORE 37580 495 95.00 10-303-000-0000-6369 37545 495 11.99 10-302-000-0000-6500LAKES COMMUNITY COOPERATIVE ACCT #003198 - 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SUPPLIES 18911 10350 22.47 10-304-000-0000-6406ACCT #003198 - SUPPLIES 21835 10350 29.50 10-304-000-0000-6565ACCT #003198 - PROPANE 18051 10350 14.97 10-304-000-0000-6572ACCT #003198 - SUPPLIES 22056 10350 16.99 10-304-000-0000-6572ACCT #003198 - SUPPLIES 15491 10350 4.98 10-304-000-0000-6572ACCT #003198 - SUPPLIES 17817 10350 25.89 10-304-000-0000-6572ACCT #003198 - SUPPLIES 18911 10350 7.00 10-304-000-0000-6572ACCT #003198 - PARTS 18074 10350 5.25 10-304-000-0000-6572ACCT #003198 - PARTS 15102 10350 26.99 10-304-000-0000-6572ACCT #003198 - PARTS 18072 10350 140.00 01-149-000-0000-6435LAKES COUNTRY SERVICE COOPERATIVE 98760 41450 270.00 01-124-000-0000-6140LANGLIE/STEVEN PC - PER DIEM 12/13/23 16673 127.73 01-124-000-0000-6330PC - MILEAGE 12/13/23 16673 311.87 10-304-000-0000-6572LAWSON PRODUCTS INC ACCT #10072710 - SUPPLIES 9311137384 1020 119.85 10-304-000-0000-6572LEADERS DISTRIBUTING ACCT #1880157 - PARTS INV0000014253 6544 159.00 10-304-000-0000-6572ACCT #1880157 - PARTS INV0000014254 6544 970.00 13-012-000-0000-6276LEGAL SERVICES OF NW MINNESOTA SELF-HELP SVCS NOV 2023 1288 8049 2,235.99 50-000-000-0150-6858LIBERTY TIRE RECYCLING LLC ACCT 60641 TIRE DISPOSAL 2632032 10094 52.97 50-390-000-0000-6443LOCATORS & SUPPLIES INC ACCT 23-52A28 GLOVES 0311467-IN 41638 315.92 184657 140.00 184658 397.73 184659 311.87 184660 278.85 184661 970.00 184662 2,235.99 184663 Page 6ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # - Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT 1143-14 SHREDDING SERVICE N N N N N N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 1,875.00 10-302-000-0000-6515M-R SIGN CO INC SIGNS 222724 511 2,612.00 10-302-000-0000-6515POSTS 222519 511 3,022.50 10-302-000-0000-6515SQUARE TUBE POSTS 222685 511 3,907.30 10-302-000-0000-6515POSTS 222520 511 678.72 10-303-000-0000-6501SIGNS 222702 511 34.88 10-303-000-0000-6501SIGNS 222723 511 222.70 10-305-000-0000-6369SIGNS - NO PARKING 222685 511 9,500.00 01-061-000-0000-6276MARCO TECHNOLOGIES LLC ACCT OT00 CN 212249-01 INV11963313 2721 800.00 01-061-000-0000-6680ACCT OT00 GENCOM NETWORKS INV11960328 2721 800.00 01-061-000-0000-6680ACCT OT00 GENCOM NETWORKS INV11969580 2721 9,354.29 10-302-000-0000-6505MARK SAND & GRAVEL CO TONS - SAND PERHAM 98801 1026 987.39 10-302-000-0000-6505TONS - SAND NEW YORK MILLS 98800 1026 13,711.37 10-302-000-0000-6505TONS - SAND NEW YORK MILLS 98799 1026 180.00 01-123-000-0000-6140MARTHALER/TERENCE BA - PER DIEM 12/14/23 16072 154.58 01-123-000-0000-6330BA - MILEAGE 12/14/23 16072 90.00 23-705-000-0000-6140MARTIN/VALERIE CDA - PER DIEM 12/18/23 6300 26.20 23-705-000-0000-6330CDA - MILEAGE 12/18/23 6300 51.00 01-149-000-0000-6354MCITACCT 1140 ADD CEQ 9879 546 775.00 50-399-000-0000-6290MED COMPASS HEARING TESTS 44617 13531 94.40 01-042-000-0000-6342MINNKOTA ENVIRO SERVICES INC 448335 7661 52.97 184664 12,353.10 184665 11,100.00 184666 24,053.05 184667 334.58 184668 116.20 184669 51.00 184670 775.00 184671 Page 7ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT 1143-13 SHREDDING SERVICE ACCT 1143-10 SHREDDING SERVICE 2024 AMC ANNUAL CONFERENCE REG N N N N N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 29.50 01-043-000-0000-6342MINNKOTA ENVIRO SERVICES INC 448334 7661 59.00 01-091-000-0000-6342 448333 7661 41.30 01-121-000-0000-6342ACCT 3347 SHREDDING SERVICE 448729 7661 76.70 01-201-000-0000-6342ACCT 1159 SHREDDING SERVICE 448340 7661 225.00 10-301-000-0000-6242MN CO ENGINEERS ASSOC C. GROTTE 1048 750.00 01-121-000-0000-6239NELSON AUTO CENTER INC ACCT 9988605 REMOTE START 6297391 43227 42,786.88 14-201-000-0000-66872023 POLICE INTERCEPTOR FP874 43227 270.00 01-123-000-0000-6140NEWVILLE/DARREN BA - PER DIEM 12/14/23 14655 140.17 01-123-000-0000-6330BA - MILEAGE 12/14/23 14655 2,162.44 01-061-000-0000-6201OFFICE OF MNIT SERVICES ACCT 100A05602 NOV 2023 DV23110373 4106 1,380.00 10-304-000-0000-6572OLSEN CHAIN & CABLE CO INC ACCT #306800 - SUPLIES 708891 1073 180.00 10-304-000-0000-6572ACCT #306800 - SUPLIES 709696 1073 375.60 10-304-000-0000-6572ACCT #306800 - SUPLIES 709073 1073 1,410.70 10-304-000-0000-6572ACCT #306800 - SUPLIES 709232 1073 1,540.32 10-304-000-0000-6572ACCT #306800 - CHAINS 708891 1073 395.00 01-205-000-0000-6273OLSON FUNERAL HOME TRANSPORT - K HEXUM 11/22/23 5874R 44015 90.00 01-605-000-0000-6140OLSON/BRENDA EXT - PER DIEM 12/13/23 14932 31.44 01-605-000-0000-6330EXT - MILEAGE 12/13/23 14932 1,827.74 50-000-000-0120-6290OTTER TAIL CO TREASURER ACCT 0408 MOWING/SIGNS 3605 126 300.90 184672 225.00 184673 43,536.88 184674 410.17 184675 2,162.44 184676 4,526.62 184677 395.00 184678 121.44 184679 Page 8ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # - Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT #9512219 - GENERAL PEST C ACCT #9512212 - GENERAL PEST C ACCT #9512215 - GENERAL PEST C N N N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 81.88 50-000-000-0150-6565PARK REGION CO OP ACCT 1630248 DIESEL/PREMIUM 29051 45022 152.00 01-044-000-0000-6240PARKERS PRAIRIE INDEPENDENT LLC/THE HOMESTEAD TAX NOTICE NW-2311030 70 114.00 10-301-000-0000-6240NOTICE - SNOW REMMOVAL 2311018 70 214.50 01-044-000-0000-6240PELICAN RAPIDS PRESS HOMESTEAD TAX NOTICE 00090107 45047 79.93 01-123-000-0000-6240ACCT 396 BOA MTG 12/14/23 00090162 45047 41.70 01-124-000-0000-6240ACCT 375 PC MTG 12/13/23 00090163 45047 117.00 10-301-000-0000-6240NOTICE - SNOW REMOVAL 89968 45047 96.90 50-000-000-0000-6243PERHAM FOCUS/THE ACCT 178013957 SUBSCRIPTION 12/26/23 45343 56.00 10-304-000-0000-6300PLUNKETT'S VARMENT GUARD 8356502 16472 32.00 10-304-000-0000-6300 8355936 16472 56.00 10-304-000-0000-6300 8356517 16472 14.49 50-000-000-0150-6290PREMIUM WATERS INC ACCT 376004 DEC 2023 351627286 3730 10,900.00 01-061-000-0000-6276PRO-WEST & ASSOCIATES INC GIS BLOCK SUPPORT PACKAGE 008102 1836 95.31 50-399-000-0000-6290PRODUCTIVE ALTERNATIVES INC OTTERTAILRECY01 JANITORIAL INV00075917 25082 386.00 10-304-000-0000-6572PRODUCTIVITY PLUS ACCT #508399 - PARTS 19039948 GP 13673 3,497.41 10-304-000-0000-6572ACCT #508399 - PARTS 19076117 GP 13673 482.89 10-304-000-0000-6572ACCT #508399 - PARTS 6833317 PC 13673 1,827.74 184680 81.88 184681 266.00 184682 453.13 184683 96.90 184684 144.00 184685 14.49 184686 10,900.00 184687 95.31 184688 4,366.30 184689 Page 9ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor OTCDA56537 EXPRESSION REQUEST N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 397.18 01-149-000-0000-6210QUADIENT FINANCE USA INC ACCT 7900044080412129 SHIPPING 12/12/23 12325 508.71 01-149-000-0000-6210QUADIENT INC ACCT 8041212 MAINTENANCE 60674122 16573 16.00 01-112-000-0000-6572RDO EQUIPMENT CO ACCT 0313001 SPARK PLUG P0044449 9166 90.00 23-705-000-0000-6140RIPLEY/DAVID CDA - PER DIEM 12/18/23 6304 26.20 23-705-000-0000-6330CDA - MILEAGE 12/18/23 6304 90.00 23-705-000-0000-6140RODER/BETSY CDA - PER DIEM 12/18/23 6307 998.07 01-284-805-0000-6826ROOTS & WINGS FOREST SCHOOL CHILD CARE CAPACITY GRANT 11/22/23 15332 400.00 23-705-000-0000-6827RYAN DEVELOPMENT CONSULTING LLC 2023-123 17099 50.00 10-304-000-0000-6306SAZAMA AUTO GLASS REPLACE & INSTALL WINDSHIELD 5313 12291 90.00 23-705-000-0000-6140SCHORNACK/DAVID CDA - PER DIEM 12/11/23 11188 90.00 23-705-000-0000-6140CDA - PER DIEM 12/18/23 11188 52.40 23-705-000-0000-6330CDA - MILEAGE 12/11/23 11188 32.40 01-031-000-0000-6369SERVICE FOOD SUPER VALU K3210 ROLLS FOR FRC TOUR 11/27/23 19005 1,899.00 01-061-000-0000-6342SPLASHTOP INC SPLASHTOP REMOTE SUPPORT STB231218-1 15978 139.37 01-112-108-0000-6485STEINS INC ACCT 00224002 SUPPLIES 929884-1 48183 397.18 184690 508.71 184691 16.00 184692 116.20 184693 90.00 184694 998.07 184695 400.00 184696 50.00 184697 232.40 184698 32.40 184699 1,899.00 184700 Page 10ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor PROFESSIONAL ENGINEERING SERVI REIMBURSEMENT - REGISTRATION M REIMBURSEMENT - LODGING MCEA A N N N N N N N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 1,000.00 01-284-805-0000-6826STEPH'S DAYCARE CHILD CARE CAPACITY GRANT 11/22/23 17103 24,360.87 10-303-000-0000-6278STONEBROOKE ENGINEERING INC 01054.11 15004 294.00 01-201-000-0000-6526STREICHERSACCT 974 CARRIER I1670125 168 16741 BOYLE/MATTHEW 294.00 01-201-000-0000-6526ACCT 974 CARRIER I1670126 168 41.77 10-304-000-0000-6572SWANSTON EQUIPMENT CORP ACCT #OTTER002 - SUPPLIES P14507 2045 2,009.04 13-012-000-0000-6455THOMSON REUTERS - WEST ACCT 1003217934 NOV 2023 849330762 183 800.00 01-112-108-0000-6572TK ELEVATOR CORP ACCT 50366 ELEVATOR REPAIRS 6000691246 77 180.00 01-124-000-0000-6140TRITES/DAVID PC - PER DIEM 12/13/23 11949 106.77 01-124-000-0000-6330PC - MILEAGE 12/13/23 11949 225.00 10-303-000-0000-6242TSCHIDA/CRAIG 1/16-1/18/24 15997 563.08 10-303-000-0000-6331 1/16-1/18/24 15997 5,040.00 14-061-000-0000-6679TYLER TECHNOLOGIES INC ACCT 55132 HCM 12/5-7/23 045-448750 6946 740.00 14-061-000-0000-6679ACCT 55132 PROJECT MGMT 12/3 045-448749 6946 15,929.71 50-390-000-0000-6863VEOLIA ES TECHNICAL SOLUTIONS LLC ACCT 1545 HHW DISPOSALS INV-320464 7857 270.00 01-124-000-0000-6140WASS/DAVID F PC - PER DIEM 12/13/23 12465 139.37 184701 1,000.00 184702 24,360.87 184703 588.00 184704 41.77 184705 2,009.04 184706 800.00 184707 286.77 184708 788.08 184709 5,780.00 184710 15,929.71 184711 Page 11ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 114.63 01-124-000-0000-6330WASS/DAVID F PC - MILEAGE 12/13/23 12465 68.93 01-201-000-0000-6304WELLER'S GARAGE UNIT 2306 OIL CHANGE 0318598 16950 180.00 01-123-000-0000-6140WEST/RICHARD BA - PER DIEM 12/14/23 2080 105.46 01-123-000-0000-6330BA - MILEAGE 12/14/23 2080 80.71 10-304-000-0000-6572WESTMOR INDUSTRIES LLC ACCT #131355 - PARTS 1928553 RI 13310 180.00 01-123-000-0000-6140WILSON/WARREN R BA - PER DIEM 12/14/23 11653 87.77 01-123-000-0000-6330BA - MILEAGE 12/14/23 11653 180.00 01-124-000-0000-6140PC - PER DIEM 12/13/23 11653 91.70 01-124-000-0000-6330PC - MILEAGE 12/13/23 11653 384.63 184712 68.93 184713 285.46 184714 80.71 184715 539.47 184716 309,849.34BLCK 201 Page 12ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Pay Date Warrant Form Tx Otter Tail County Auditor YST - TRANSPORT DNR FIELD TRIP N N csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants 187.47 01-284-804-0000-6290SCHOOL DIST 547 - PARKERS PRAIRIE 12/26/23 45387 1,800.00 01-284-804-0000-6826YST GRANT - GAS CARDS 12/26/23 45387 1,987.47 305847 1,987.47BLCK-ACH 2 311,836.81 203 Page 13ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Pay Date Warrant Form Tx Final Otter Tail County Auditor csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 14ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 309,849.34 184716 12/26/2023 12/26/2023BLCK 107 184610 1,987.47 305847 12/26/2023 12/26/2023BLCK-ACH 1,987.47 0 1 305847 311,836.81 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 1 Otter Tail County Auditor INITGRATCD Fl A CIAL SYSTEM csteinbach 12/26/2023 12/26/2023 9:55:36AM12/26/2023 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 15ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 1 10 11 13 14 23 50 Community Development Authority 73,171.51 General Revenue Fund 71,184.041,987.47 133,732.71 Road And Bridge Fund 133,732.71 425.00 Human Services 425.00 2,979.04 Law Library Fund 2,979.04 48,566.88 Capital Improvement Fund 48,566.88 1,249.69 1,249.69 51,711.98 Solid Waste Fund 51,711.98 311,836.81 1,987.47 309,849.34 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - - TOTAL TOTAL ACH TOTAL NON-ACH Otter Tail County Auditor HIGHWAY OTTERTAIL COUNTY -MINNESOTA 505 South Court Street, Suite 1 Fergus Falls, MN 56537 December 19, 2023 Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: S.A.P. 056-594-003 North Boardman Ave Construction -City ofNew York Mills Otter Tail County Board: On 3/10/2022 the bid for S.A.P. 056-594-003 was awarded to Ottertail Aggregate, Inc. for $628,945.00. This contract has been completed and the total cost amounted to $610,617.60 which is a decrease of $18,327.40. This decrease was due to overruns and underruns. Final Estimate No. 4 in the amount of $46,685.63 is payable to Ottertail Aggregate, Inc. as final payment for this work. Attached you will find Final Estimate No. 4 which is hereby recommended for approval and payment. Yours truly, Otter Tail County Highway Department ~ Krysten{f oster, P.E. County Engineer KF:bn Encls. Cc: Project File 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. @ ottertailcountymn.us ----------i North Boardman Avenue Reconstruction City of New York Mills, MN SAP 056•594•0D3 Apex Project No. 20,216,0193 APPLICATION FOR PAYMENT NO. 4 -FINAL Application for Payment Date: 7/31/2023 Application for Payment Period: 11/10/2022 through 7/1/2023 Summarv of Aporoved Chan~• Orders ChaRRe Order Number Additions Oeducllons TOTALS $0.00 so.oo NET CHANGE 8 Y $D.00 CHANGE ORDERS Contractor's Certlllcallan The undersigned Contractor certifies, 10 the best of IU knowledge, the following: (1) All previous progress payments received from Owner on account ol Work done under !he Conlract have been applied on account to discharge Con1rac10r's legitimate obligations Incurred In connection with the Work covered by prior ParUal Payment; (2) Title 10 all Work, materials and equipment incorporated in said Work, or otherwise listed In or covered by this Applteation for Payment, will pass to Owner al time of payment free and clear of all liens, security interests, and encumbrances !except such as are covered by a bond acceptable ta Owner Indemnifying Owner against any such liens, seeurity interest, or encumbrancesl; and (3) All the Work covered by thi, Application for Payment is in accordance with the Contract Documenu and is not defective, 100 North Maple Avenue Ottertail, MN S6571 1. ORIGINAL CONTRACT PRICE .............. , ................................................ . 2. Net change by Change Orders ........................................................... . 3. current Contract Price (Une 1 :t 2) ..................................................... .. 4. TOTAL COMPLETED ANO STORED TO DATE (Column F total on Progress fttlmates) ............................................. . S. RETAINAGE: $6101617.60 Work Completed .. . -----'S"'o"'.00"'-Stored Material ... .. c. Total Retalnage (Line S.a + line S.b) ........................... . 6. AMOUNT ELIGIBLE TO DATE flfne 4 • line S.c) ................................... . 7. LESS PREVIOUS PAYMENTS (Line 6 lrom prior Application) ................ . 8. AMOUNT DUE THIS APPLICATION .................................. . Payment of: S ___________ 4~6, ... 68_S_,63 ___ (Line 8 or other• attach explanatlo1 is recommended by: . Digitally signed by Michael A. Weber Michael A. Weber Michael A. Weber !Engineer) Payment of: 45,585.63 (Une 8 or other• allach explanatlor I is approved by: Approved by: N/A Funding or Financing Entity (if applicable! ,;>\\~IIECot: t.rtit STA TE AID FOR LOCAL TRANSPORTATION i!--1'l CONTRACTOR CERTIFICATE OF FINAL CONTRACT ACCEPTANCE Ot•1n►'l SAP 056-594-003 I Minn. Proj. No. ( ) Project Location: New York Mills on N. Boardman Avenue from TH 10 to CSAH 84 Rev_Dec 2010 Page 1 of 1 Local Agency: City of New York Mills, Otter Tail County Local Project No.: 20.216.0193 Contractor: Otter Tail Aggregate, Inc. Contract No. Total Value of Work for Voucher# 4: Original Contract Amount $ 628,945.00 $610,617.60 Final Contract Amount $ 628,945.00 The undersigned contractor does hereby certify that he/she has performed and completed all the work described in accordance with and pursuant to the terms of this contract, and does hereby accept the final voucher as being correct, full and completed and does make claim for final payment on this contract in accordance with the final voucher. Date: Date: Date: _____ _ Notarization is at the discretion of the Local Agency_: STATE OF MINNESOTA, County of_O.;;....f""""fe_Y_Ta,---'·} _____ _ On this 23rd1day of ulM{) , 202-3' , before me personally appeared {Individual Acknowledgement) -----------to me known to be the person who executed the foregoing acceptance and acknowledge that ___________ executed the same as _________ free act and deed. (Corporate Acknowledgement) Tom fr h If, and c)O e A:h lf:f I to me personally known, who, being each by me duly sworn each did say that they are respectively the rresid(;V\JJ-and Sec~wnq of O±-:l-Cr1-olti/ Mqj_~k, Corporation named in the foregoing instrument, and that the seal affixed to said insVu¼~ the Corporate seal of said Corporation and the said instrument was signed and sealed in behalf of said Corporation by authority of it's bott Yd tJf di( C ctl(.Sand said iZJ m Ah f K and Joe :Ah l:f1 acknowledged said instrument to be the free act and deed of said Corporation. ttnd -rha+ fa.,,fa Cwf ~fY1 he<.t no C(JY'(J~ ~I Signature:~ d... ~ NOTORIAL SEAL My Commission Expires: JJaiVYtffii6 J, U0 MICHEL~ J WcN'PA NOTARY PUSUC • IINNESOTA ltt Commltslon Expires Jan. 31, 2025 * * * * * * * * * * * * * * * * * * * * * * * * * * * CERTIFICATE OF FINAL ACCEPTANCE* * * * * * * * * * * * * * * * * * * * * * * * * * * S.A.P. NUMBERS: 056-594-003 CONTRACTOR NAME: Ottertail Aggregate, Inc., PO Box 158, 100 North Maple Avenue, Ottertail, MN 56571 PAYMENT NUMBER: 4 -Final **COUNTY BOARD ACKNOWLEDGMENT** WHEREAS; S.A.P. NUMBER 056-594-003 HA VE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES, NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN. COUNTY OF OTTERTAIL STATE OF MN I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT. DATED AT __________________ , MN THIS _________ DAY OF ___________ , 20 . WAYNE STEIN, COUNTY AUDITOR (SEAL) APPLICATION FOR PAYMENT NO. 4 -FINAL Itemized Progress Summarv SAP 056-594-003 Ape11: Project No. 20.216.0193 Applkatlon for Payment Date: 7/31/2023 Application for Payment Period: 11/10/2022 through A Item BJdne-mNo. Oescripllon BASE BID: 1 2021.501 MOBILIZATION 2 2101.501 CLEARING & GRUBBING 3 2104.502 REMOVE PIPE APRON 4 2104.502 REMOVE SIGN 5 2104.502 SALVAGE SIGN • 210-4.502 SALVAGE MAIL BOX SUPPORT 7 2104.503 REMOVE CURB & GUTTER 6 2104.503 REMOVE PIPE CULVERTS 9 2104.50◄ REMOVE CONCRETE PAVEMENT 10 2104.504 REMOVE BITUMINOUS PAVEMENT 11 2106.5D7 EXCAVATION-COMMON 12 2106.507 EXCAVATION -SUBGRAOE 13 2106.507 sELECT GRANULAR EMBANKMENT (CV) 14 2106.507 COMMON EMBANKMENT (CV) 15 2108.504 GEOTEXTILE FABRIC TYPE 5 18 2118.507 AGGREGATE SURFACING CCVl CLASS 1 17 2211.507 AGGREGATE BASE (CV) ct.ASS 5 16 2360.509 TYPE SP 9,5 WEARING COURSE MIX (3,C) 19 2380.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) 20 2501.502 2-◄~ GS SAFETY APRON & GRATE DES 314& 21 2501.502 15" GS SAFETY APRON 22 2501.502 24" RC PIPE APRON 23 2501.503 15" CS PIPE CULVERT 24 2501.503 24" RC PIPE CULVERT ClASS Ill 25 2502.503 4" PERF TP P1PE DRAIN 26 2503.503 12" RC PIPE SEWER 27 2506.502 CONST DRAINAGE STRUCTURE DESIGN G 26 2511.507 RANDOM RIPRAP CLASS A 29 2531,503 CONCRETE CURB & GUTTER DESIGN 8624 30 2531.504 &"CONCRETE DRJVEWAY PAVEMENT 31 2540.602 INSTALL MAIL BOX SUPPORT 32 2583.601 TRAFFIC CONTROL 33 2584.S02 INSTALL SIGN TYPE C 34 2564,518 SlGN PANELS TYPE C 35 2573.501 STORM DRAIN INLET PROTECTION 3S 2573.501 STABILIZED CONSTRUCTION EXIT 37 2573.503 SILT FENCE, TYPE MS 38 2573..601 TEMPORARY EROSION CONTROL 39 2574.507 COMMON TOPSOIL BORROW 40 2575.501 nJRF ESTABLISHMENT 41 2582.503 4"' SOLID LINE MUL Tl COMP 42 2582.503 -t• BROKEN LINE MULTI COMP SUBTOTAL BASE BIO: 7/1/2023 Contraa Information hclmilted Uflh Unll Bid Price Q,uantlly 1 LS $37,500.00 1 LS 51,500.00 2 EACH $100.00 2 EACH $◄0.00 4 EACH $◄0.00 1 EACH $50.00 342 LF SJ.OD 397 LF $4,00 200 SY $11.25 58◄5 SY $1.10 3823 CY $8.75 720 CY $10,75 720 CY $25.00 102 CY $2,4.00 3540 SY Sl,95 81 CY $30.25 2922 CY $28.25 937 TON S116.00 1376 TON $105.00 2 EACH $800.00 16 EACH SS00.00 2 EACH 51,200.00 323 LF S45.00 96 LF $76.00 1738 Lf 54.50 • Lf $00,00 3 EACH $3,200.00 4 EACH $00,00 593 LF $::.\8,00 173 SY $11D.OO 1 EACH $350,00 1 LS $12,500.00 4 EACH $350.00 27 SF $100.00 1 LS $2,500.00 1 LS $3,000.00 1260 LF $2.50 1 LS $10,000.00 725 CV $30.00 1 LS $16,380.00 4260 Lf SO.BS 370 LF $0.85 • C D E f G £UJmeted Tola! Completed ValueofWorlc MaterlalsPn:lffll!y % 8alllnte 10 Rolffi Bid Total Value of Quantity Installed to Date StoredJno1lnC) andStortdloO.:ite {f/BI (B·Fl ltem(S) lns1allcd 10•£) $37,500.00 1 S37,500,00 $37,500.00 100.0% $0.00 $1,500,00 $0.00 $0,00 $1,500,00 $200,00 2 $200.00 $200DO 100.0% $0.00 $00,00 2 $00,00 $80.00 100.0% $0,00 $160,00 4 $160.00 $160,00 100,0% $0,00 S50.00 1 $50.00 $50,00 100J)% S0.00 $1,02S,00 342 $1,026.00 $1,026.00 100.0% $0.00 $1,568.00 397 $1,588.00 $1,58-8,00 100.0% so.oo S2,2SO.OO 161 51,811.25 $1,811.25 &1.5% $438.75 $6,429.50 5,845 $6,429.50 $&.429.50 100.0% SO.DO $33,451.25 3,823 $33,451.25 $33,451.25 100,0% $0,00 $7,740.00 702 $6,191.50 sa,191.50 105.8% (S451.50) $18,000.00 702 $19.050.00 S19,050,DO 105,8% ($1,050.00) $2,448.00 102 $2,448.00 $2,448.00 100.0% $0.00 SG,903.00 4.&73 $9,112.35 59.112.35 132.0% ($2,209.35) $2,450,25 &1 $2,450.25 $2.◄50.25 100.0% $0,00 $&2,5◄6,50 2,922 $82,546.50 $82,546.50 100.0% $0,00 $108,692.00 924 S107, 164,00 S107,18Ul0 ...... $1,508.00 S-1◄◄,◄80,00 1,371 $143,955.00 $143,955.00 99.6% $525,00 $1,600.00 i $1,600.00 $1,600.00 100.0% $0,00 $8,000.00 16 $8,000.00 $&,000,00 100.0% SO.DO $2,400.00 2 $2,400.00 52,◄00.00 100,0% S0.00 $1◄,535,00 323 $14,535.00 $14,535.00 100.0% $0,00 $7,◄48.00 98 $7,443,00 $7,448.00 100.0% $0,00 $7,821.00 1,718 $7,722.00 57.722.00 91.7% $99.00 $480.00 6 $480.00 $480.00 100.0% $0,00 $9,600.00 3 $9,600.00 $9,600.00 100.0% $0,00 $320,00 19.5 $1,560.00 S1.560.00 487.5% ($1,240,00) S22,5a◄.OO 598 $22,724.00 $22.724.00 100.8% (1190.00) $19,030.00 141 $15,510.00 $15,510.00 61.5% $3,520.00 5350.00 1 $350.00 $350,00 100.0% $0.00 $12,500.00 1 $12,500.00 S1Z,5o0.00 100.0% $0.00 $1,400.00 4 $1,400.00 $1,◄00,00 100.0% $0.00 $2,700.00 27 $2,700.00 $2.700.D0 100.0% $0,00 $2,500.00 1,00 52,500.00 $2,500.00 100.0% $0.00 $3,000.00 1 $3,000.00 $3,000.00 100.0% $0.00 $3,150.00 1,137 52,842.50 $2,842.50 90.2% $307.50 $10,000.00 1 s10,000.oo $10,000.00 100.0% S0.00 $21,750.00 206 $6,180.00 $6,180,00 28.◄% $15,570,00 $16,380.00 1 $16,380.00 $16,380.00 100.0% SO.DO $3,638.00 4,280 S3.638.00 $3.638,00 100.0% $0,00 $314.50 370 $314.50 5314.50 100.0% SO.DO $628,94$.00 $610,617.60 $0.00 $610,617.60 17.1% $11,327.40 A I B C D ' F G ltom Conlfac:t Information EsUmated Tot1I Complt1.ed, I 1,;., I Bid Item No. I ValueofWort M11teria'1Presently Bi!lancetoFlolsh DeKrlptlon fstlrmted I Unlt I dpri( IBldlota!VaJu11ol Quantity lmlale-d to Datt! Ston.!d tnot in Cl and Stored 10 Date (B·F) Quantity Unit Bl e lt!ml$} lmtalle.d (DtE) EXTRA WORK & OTHER PAYMENTS I I I I $0,DDI S0.00 $0.DDI I SO.DO SUBTOTAL EXTRA WORK AND OTHER PAYMENTS: I I I SD.00 $0.00 SO.OD so.ooj I $0.00 CHANGE ORDERS: I I I I $0.DDI I $0.00 ,o.oot so.oot I so.oo TOTAL CHANGE ORDERS: I I I SD.GO $0.00 so.oo ••·••I I $0.00 TOTAL CONTRACT: I I I $6%8,945.00 $&10,617.60 so.co $610,617.Boj 97.1% I $18,327,40 Budget and Levy Public Hearing Otter Tail County Government Services Center Otter Tail County Commissioners’ Room 6:00 p.m. on Tuesday, December 12, 2023 Wayne Johnson, Chair convened the Otter Tail County Board of Commissioners at 6:00 p.m. for the purpose of holding the required public hearing to review and discuss the proposed budget and levy for calendar year 2024. The following Commissioners and other county leadership were introduced: Commissioners - Wayne Johnson, Chair – Second District Kurt Mortenson, Vice Chair – Third District Dan Bucholz – First District Robert (Bob) Lahman – Fourth District Leland (Lee) Rogness – Fifth District Other County Staff - County Administrator Nicole Hansen Deputy Administrator Nick Leonard Deputy Administrator Lynne Penke Valdes County Attorney Michelle Eldien County Assessor Heather Jacobson County Sheriff Barry Fitzgibbons Highway Engineer Krysten Foster Human Services Director Deb Sjostrom Land and Resource Director Chris LeClair Probation Michael Schommer Assistant Finance Director/Chief Deputy Auditor Kris Vipond County Auditor-Treasurer Wayne Stein There were nine members of the public in attendance that signed the attendance roster: 1. Joe Clauson 2. Mike Harrison 3. Jeff Holo 4. Michael Lee 5. Jerry Oren 6. Judy Oren 7. Robert Praska 8. Deborah Smith 9. Connie Tarasek Wayne Stein proceeded to overview the prepared budget and levy materials noting the following information: 1. the purpose of the meeting, 2. the County’s overall tax base (taxable market value and net tax capacity), 3. the major budget and levy areas, 4. the number of different issues considered when developing the overall budget and when determining the amount of the property tax levy, 5. the County’s levy history for the period of 2001 through 2024 was noted and available upon request, 6. the County’s final pay 2023 levy and the proposed levy for pay 2024, 7. a review of the tax rates based on the final and proposed levies and their impact, 8. the proposed levies per major fund area were noted, 9. the County’s long term debt position, 10. the overall revenue and expenditure budget report was noted and was available for viewing, 11. and the major sources of revenues available to the County and the major areas where funds are expended, and 12. the remaining process and issues that will be considered before the final budget and levy is adopted. The proposed net property tax levy for Pay 2024, including the levy for the Otter Tail County Housing and Redevelopment Authority, the Otter Tail County Community Development Association, and the various lake improvement districts, is $53,422,041 which is 5.37% increase over the final net property tax levy for Pay 2023. The proposed levy will support an overall budget of approximately $164 million (also includes enterprise funds). Upon completion of the presentation, Commissioner Johnson called upon the Commissioners for comments. The following items are being noted for the records as it relates to the County’s budget process: 1. Considerable time was spent by staff preparing the proposed budget, 2. The commissioners met with internal department and external agencies to review budgetary request. 3. The Commissioners take development of the overall budget seriously. 4. The Commissioners use a responsible approach to the development of the budget. 5. The leadership and staff were complemented for using constraint when developing their team/departmental budgets and for taking the time to carefully review their budgetary needs. 6. The importance of a growing tax base. At this time, Wayne Johnson, Chair, opened the meeting to the public for questions and comments concerning the County’s proposed 2024 budget and proposed payable 2024 gross and net levy. Seven of the individuals attending the public meeting addressed the Commissioners. The following is a summary of the comments/questions that were shared: 1. There was concern regarding school district tax levies, specifically ISD No. 545. 2. The need to control increases as many people are living paycheck to paycheck. 3. There should be some assistance for retired property owners. 4. There was concern with the taxation of commercial property and the need to limit taxation growth. 5. There were several concerns regarding valuations (estimated and taxable). These individuals were encouraged to make an appointment to meet with the County Assessor to gain an understanding of how their property is valued. 6. The local and County Board of Appeal and Equalization meetings were noted. 7. There was concern regarding increase spending given our current economic condition/circumstances. 8. Rising property valuations and property taxes were concerns express by those in attendance. It was noted that no emails and/or letters had been received prior to this evening public hearing. The Otter Tail County Board of Commissioners will take official action to adopt the final 2024 Budget and Levy at 10:00 a.m. on Tuesday, December 19, 2023. Wayne Johnson, Chair, asked if there was anyone else from the public that wanted to address the Board of Commissioners with questions and/or comments regarding the proposed calendar year 2024 budget and the proposed 2024 net tax levy. Hearing no other public comments, questions or concerns, Wayne Johnson, Chair, thanked those in attendance for their participation and then declared the Otter Tail County Levy and Budget hearing adjourned at 6:56 p.m. Prepared by Wayne Stein, County Auditor-Treasurer Depository Resolution Otter Tail County Resolution No. 2024 - Upon motion made by _________ , seconded by ___________ , and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions, State and Federal banks be and are hereby designated as depositories of County funds. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Investments Resolution Otter Tail County Resolution No. 2024 - Upon motion made by , seconded by , and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Electronic Funds Transfers Resolution Otter Tail County Resolution No. 2024 - Upon motion made by , seconded by , and unanimously carried, the following resolution was adopted: WHEREAS Otter Tail County is authorized to make electronic funds transfers for the following as stated in Minnesota Statutes 471.38 Subdivision 3: (1) for a claim for a payment from an imprest payroll bank account or investment of excess money; (2) for a payment of tax or aid anticipation certificates; (3) for a payment of contributions to pension or retirement fund; (4) for vendor payments; (5) for payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund, and WHEREAS, the authorization extends only to local governments that have enacted the following: (a) the governing body shall annually delegate the authority to make electronic funds transfers to a designated business administrator or chief financial officer or the officer's designee; (b) the disbursing bank shall keep on file a certified copy of the delegation of authority; (c) the initiator of the electronic transfer shall be identified; (d) the initiator shall document the request and obtain an approval from the designated business administrator, or chief financial officer or the officer's designee, before initiating the transfer as required by internal control policies; (e) a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used in lieu of a check, order check or warrant required to support the transaction; (f) a list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next regular meeting after the transaction. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, (1) that the Otter Tail County Auditor/Treasurer, the Otter Tail County Chief Deputy Treasurer and the Otter Tail County Deputy Treasurers (office staff) with the approval of either the Otter Tail County Auditor/Treasurer or the Chief Deputy Treasurer is hereby delegated the authority to make electronic funds transfers; (2) that a certified copy of this resolution will be filed with the disbursing bank; (3) that a record will be maintained of the initiator of each electronic transfer; (4) that the initiator shall document the request and obtain the appropriate approval before initiating the transfer; (5) that a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used to support the transaction; and (6) that a list of all transactions made by electronic funds transfer shall be made available to the governing body at its next regular meeting after the date of the transaction. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator County Board of Appeal and Equalization Dates – The Board cannot meet until after the second Friday in June, which is June 14th. Motion by , seconded by and unanimously carried, to convene the County Board of Appeal and Equalization on (Monday, June 17, 2024) at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 25, 2024 (Minn. Stat. 274.14). To Use Alternative Method to Disseminate Bids and Requests Otter Tail County Resolution No. 2024 – Upon a motion offered by , seconded by , and unanimously carried, the following resolution was adopted: WHEREAS, Minnesota Statute §331A.03 Subd. 3(b) allows a county to use its website or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals. NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves: BE IT RESOLVED, that from this day forward, the County of Otter Tail may continue to use the Otter Tail County website, https://ottertailcounty.gov/, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects, as well as other County projects where published notice is required. BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minnesota Statute §331A.03 Subd. 3. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator OFFICIAL WEBSITE – HIGHWAY PROJECT ADVERTISEMENTS Motion was made by , second by and unanimously carried, to designate the Otter Tail County website as the official publication, as appropriate, for highway project advertisements for bids as authorized by Minnesota Statute 331A.12 Subdivision 2. Calendar Year 2024 (Payable Year 2023) Delinquent Publication Fee - Motion by , seconded by , and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the 2023 Delinquent Tax List, at $65.00 per parcel. (Minnesota Statute 279.092) Cancellation of Forfeiture Application Rejection – Discussion Previously approved Cancellation of Forfeiture Rejected Jason Terry Lehmkuhl Oak Valley Township NW¼ NE ¼ - Section 9 Township 133 Range 36 Rejection Reason – Property was not exempt from taxation and there was no administrative error noted. Absentee Ballot Board Membership - Discussion Absentee Ballot Board Membership- Suggestion Rate of Pay Tax Forfeited Parcels – Discussion Parcel No. 76-000-99-0791-000 – Lot 11 Block 1 Haugen’s Rolling Acres - Reconveyance of Tax Forfeited Land – Pelican Rapids City to acquire. Parcel No. 72-000-99-0096-001 – Lots 12 and 13 Block 1 except tract – Henning City to acquire CY2024 Authorize Payment of Monthly, Semi-Annual and Annual Appropriations Motion by , seconded by and unanimously carried, to authorize payment of the following CY 2024 monthly, semi-annual, and annual appropriations: Annual Appropriation Approval Approved 2024 Otter Tail Lakes Country Association 75,000.00 West Central Initiative (01704.6815) 27,250.00 West Otter Tail Fair Association (01505.6950) 28,000.00 East Otter Tail Fair Association (01505.6950) 28,000.00 Minnesota Red River Valley Development Assoc (01703.6804) 1,800.00 Monthly Appropriation (2024) Annual 2024 Monthly 2024 Otter Tail County Humane Society (01213.6856) 82,944.00 6,912.00 Regular Appropriation Historical Society (01504.6950) 110,000.00 9,166.67 Regular Appropriation Historical Society (01504.6950) 52,170.00 4,347.50 Grants West Otter Tail Soil and Water Conservation District (01603.6950) 126,970.00 10,580.83 Regular Appropriation West Otter Tail Soil and Water Conservation District (01603.6953) 37,080.00 3,090.00 Ag Inspector West Otter Tail Soil and Water Conservation District (01603.6956) 88,000.00 7,333.33 Buffer Initiative/Riparian Buffer Aid East Otter Tail Soil and Water Conservation District (01604.6950) 85,200.00 7,100.00 Regular Appropriation East Otter Tail Soil and Water Conservation District (01604.6951) 61,800.00 5,150.00 Shoreland Specialist East Otter Tail Soil and Water Conservation District (01604.6953) 25,000.00 2,083.33 Ag Inspector East Otter Tail Soil and Water Conservation District (01604.6956) 56,000.00 4,666.67 Buffer Initiative/Riparian Buffer Aid Otter Tail Lakes Country Association (01502.6950) 100,000.00 8,333.33 Regular/Special Appropriation 825,164.00 68,763.67 Viking Library System (01503.6950) 631,697.00 315,848.50 Semi - Annual Payment Calendar Year 2024 Pocket Gopher Bounty Resolution (M.S. 348.12 and 348.13) Otter Tail County Resolution No. 2024- Upon motion made by , seconded by , and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of seventy-five cents ($.75) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2024. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of seventy-five cents ($.75) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least one dollar and fifty cents ($1.50) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Calendar Year 2024 Tax Forfeited Land Sale Apportionment Resolution Otter Tail County Resolution No. 2024- Upon motion made by , seconded by , and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 2nd day of January 2024. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Septic Loan Assessment Certification Motion by _______________, second by _______________ and unanimously carried, to certify the following Calendar Year 2023 Septic System Loans to the Payable 2024 tax rolls for a period of ten years: Name(S)Parcel No. - Township/City - Address Loan Amount Annual Amount Kelly Neumann 03-000-15-0099-000 7,741.87 774.19 James and Renee Knudsen 05-000-34-0188-000 8,500.00 850.00 Pamela Johnson 12-000-34-0242-000 19,417.00 1,941.70 Roger and Debra Cullen 14-000-99-0589-000 21,000.00 2,100.00 Todd and Penny Yackley 16-000-16-0077-002 22,000.00 2,200.00 John P. Okeefe and Tonya Ann Gunstenson 16-000-33-0184-000 10,250.00 1,025.00 East Silent Resort, LLC 16-000-33-0184-001 63,995.74 6,399.57 David Ingberg and Kerry F Seifert 16-000-99-0611-000 14,842.68 1,484.27 Troy Ramage and Nicole Nelson aka Ramage 17-000-11-0142-001 22,840.00 2,284.00 Lyndon and Kimberly Johnson 17-000-28-0354-001 15,000.00 1,500.00 Cindy Perry 17-000-99-0424-000, 17-000-07-0081-009 33,660.00 3,366.00 Dan and Norma Wilson 18-000-11-0076-003, 18-000-99-0413-000 19,200.00 1,920.00 Paul and Kristi Cochran 19-000-31-0229-004 26,450.00 2,645.00 Denise and Keith Stewart 20-000-17-0097-004 13,500.00 1,350.00 Monty Mertz 20-000-99-0922-000 24,542.00 2,454.20 Michael and Randi Reese 21-000-22-0154-000 10,375.00 1,037.50 Robert C and McKenzie Christenson 21-000-25-0179-000 21,500.00 2,150.00 Jeffrey Krause 26-000-22-0135-000 7,540.00 754.00 Matthew Tollefson 28-000-04-0026-004 6,684.45 668.45 Michael & Kristine Blankendaal 28-000-99-0297-000 13,000.00 1,300.00 Michael J and Ann T Boutwell 29-000-99-0388-000 16,747.75 1,674.78 Jeffrey and Kay Lukken 29-000-99-0865-002 9,066.32 906.63 Alan and Kathy Davey 32-000-28-0192-017 15,500.00 1,550.00 Jerome and Lori Hager 32-000-99-0333-000 15,425.00 1,542.50 Terry and Angela Lipp 32-000-99-0525-000 21,519.30 2,151.93 Jason and Hollie Selly 32-000-99-0589-000 17,750.00 1,775.00 Paul and Emily Wegenast 36-000-99-0282-000 5,265.09 526.51 Kyle and Maria Bednar 37-000-20-0110-001 25,250.00 2,525.00 Richard and Lanell Hamman 37-000-27-0140-004 15,000.00 1,500.00 Dallas R and Patsy Crooke 37-000-99-1400-000 4,123.62 412.36 Carol and Derek Schmaltz 37-000-99-1401-000 4,123.62 412.36 Shawn Penke 38-000-10-0066-001 5,278.00 527.80 Jordan Thompson 38-000-12-0081-019 17,490.00 1,749.00 Bryan Nelson 38-000-25-0184-000 3,898.00 389.80 Mark and Connie Koch 39-000-99-0336-000, 39-000-99-0337-000 17,661.00 1,766.10 David and Regina Paavola 40-000-07-0050-000 11,970.00 1,197.00 Jennifer Parta 52-000-99-0647-000 12,400.00 1,240.00 Star Lake Bible Camp Association Inc.56-000-14-0104-000, 56-000-99-0282-000, 0283-000 & 289-000 33,500.00 3,350.00 Noah and Mary Riley 56-000-99-0570-000 18,300.00 1,830.00 John and Suzanne Demuth 58-000-26-0184-004 6,547.50 654.75 Amy and Eugene Fisher 60-000-99-0404-000 20,649.59 2,064.96 Charlie Gnahn and Christine Gnahn Miley 74-000-11-0013-022 9,400.00 940.00 Total:688,903.53 68,890.35 Request to Repurchase Tax Forfeited Property Otter Tail County Resolution No. 2024 - RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, Scott D. Bauck, the undersigned owner at the time of forfeiture has made application to repurchase the following legally described parcels: Township of Otto 47-000-03-0021-000 Section 3 Township 135 Range 38 Southwest Quarter (SW¼) - 160 Acres and 47-000-03-0022-000 Section 3 Township 135 Range 38 West half Southeast Quarter (W½SE¼) -80 Acres Property Address – 49225 390th St., New York Mills, MN 56567 Said properties having forfeited to the State of Minnesota on the 7th day of August 2023, for nonpayment of the 2019, 2020, 2021, 2022, and 2023 property taxes, and WHEREAS, as a part of this resolution the Otter Tail County Board of Commissioners hereby classify the above-described properties as non-conservation lands, and WHEREAS, an application to repurchase the above-described properties was submitted on Wednesday, December 27, 2023, and WHEREAS, the sum of $24,868.73 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of December 31, 2023, that would have been due and payable had the above-described parcel not forfeited to the State of Minnesota, and WHEREAS, the applicant submitted on Wednesday, December 27, 2023, $24,562.67 to cover all delinquent and current taxes, penalties, costs, assessments, and fees as of December 31, 2023, as well as the fees required to repurchase the properties in the amount of $306.06, and WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his application to repurchase the above-described parcels and has requested that the Otter Tail County Board of Commissioners approve the applicant’s request to repurchase the above-described properties. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above-described tax forfeited properties, and BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest, and that it will relieve any undue hardship which has result from the forfeiture. The motion for the adoption of the foregoing resolution was introduced by Commissioner _______________, duly seconded by Commissioner _______________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 2nd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2023 By: Attest: , Board of Commissioners Chair Nicole Hansen, Clerk Date: December 18, 2023 To: Chris McConn, Solid Waste Director From: Bryan Weldon, PE – Burns & McDonnell Subject: Recommendation of Award for Final Cover Construction Northeast Otter Tail Phase II Ash and Demolition Landfill Burns & McDonnell has reviewed the bid forms received for the Final Cover Construction Project submitted on December 13, 2023. Six contractors submitted bids for the project, which are summarized in the attachment. Burns & McDonnell reviewed the submitted bid documents for the contractor that provided the lowest base bid for the Project, Burski Excavating, Inc. (Burski) at $1,178,787. Documents required included a completed Bid Form (including acknowledgement of addenda, lump sum bid price, base bid itemized prices, adjustment unit prices, and subcontractors, suppliers, and manufactures included), Bid Security, Bidder’s Qualification Statement, and Evidence of Insurance. We have contacted Burski and confirmed that they understand the scope of the project and are able to complete it within the timeframe outlined in the November 2023 Issued for Bids Plans and Specifications and subsequent addendum issued during bidding. We have not worked on previous projects with Burski. However, we understand that Burski has successfully completed other landfill projects in the State of Minnesota. Upon review, we recommend that the Otter Tail County Board of Commissioners award the Final Cover Construction Project base bid to Burski. BW Attachment: Summary of Bids with Unit Price Adjustments Memorandum BURNs&1soONNELL BID TABULATION 1 Final Cover Construction Northeast Otter Tail Phase II Ash and Demolition Landfill Bidder:Engineer's OOPC Burski Excavating Pratt's Affordable Excavating Gladen Construction Blombeck Construction Hough, Inc. of Detroit Lakes Veit & Company Address:8201 Norman Center Drive, Suite 500 PO Box 130 204 9th Ave NE 23069 Swan Lane 40739 US Hwy 71 35631 US Hwy 71 PO Box 2 534 US Hwy 59 14000 Veit Place City/State/Zip:Bloomington, MN 55437 Rice, MN 56367 Merrifield, MN 56465 Laporte, MN 56461 Eagle Bend, MN 56446 Detroit Lakes, MN 56502 Rogers, MN 55374 ITEM NO. ITEM DESCRIPTION TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE G-1 Mobilization 100,000.00$ 75,000.00$ 100,000.00$ 148,000.00$ 225,000.00$ 147,000.00$ 266,950.00$ G-2 Utility Locate and Survey 25,000.00$ 31,500.00$ 62,000.00$ 55,000.00$ 70,000.00$ 70,000.00$ 40,850.00$ G-3 Erosion and Sediment Control 60,795.00$ 62,562.00$ 50,000.00$ 65,000.00$ 150,000.00$ 225,000.00$ 291,500.00$ G-4 Stripping and Stockpiling Existing Cover Material from Demolition Landfill 46,031.00$ 61,800.00$ 72,100.00$ 72,615.00$ 54,075.00$ 111,755.00$ 137,505.00$ G-5 Stripping and Stockpiling Existing Cover Material from Ash Landfill 48,014.00$ 41,400.00$ 41,400.00$ 53,820.00$ 46,575.00$ 74,865.00$ 92,115.00$ G-6 Demo Excavation and Regrading 76,876.00$ 48,000.00$ 64,000.00$ 21,760.00$ 51,200.00$ 98,240.00$ 49,600.00$ G-7 Ash Excavation and Regrading 33,465.00$ 44,100.00$ 25,200.00$ 18,900.00$ 56,700.00$ 103,005.00$ 39,375.00$ G-8 Cut Material to Establish Stormwater Drains and Pond 84,407.00$ 51,100.00$ 58,400.00$ 160,000.00$ 79,000.00$ 143,217.00$ 189,750.00$ G-9 Fill Material to Establish Stormwater Drains 8,285.00$ 2,100.00$ 2,400.00$ 4,500.00$ 1,500.00$ 5,050.00$ 13,500.00$ G-10 Buffer Layer for Demolition Landfill 12,687.00$ 12,350.00$ 52,000.00$ 24,000.00$ 25,000.00$ 33,734.00$ 66,500.00$ G-11 Buffer Layer for Ash Landfill 8,891.00$ 16,625.00$ 70,000.00$ 18,000.00$ 35,000.00$ 42,168.00$ 79,750.00$ G-12 LLDPE for Demolition Landfill 99,432.00$ 208,050.00$ 88,876.00$ 92,500.00$ 106,575.00$ 161,326.00$ 200,000.00$ G-13 LLDPE for Ash Landfill 69,687.00$ 108,225.00$ 64,750.00$ 57,200.00$ 80,372.50$ 115,163.00$ 165,250.00$ G-14 Geocomposite for Ash Landfill 80,046.00$ 87,875.00$ 69,375.00$ 72,400.00$ 85,171.25$ 99,770.00$ 99,750.00$ G-15 Protective Cover for Demolition Landfill 31,209.00$ 15,600.00$ 70,798.00$ 81,500.00$ 88,000.00$ 102,836.00$ 148,150.00$ G-16 Protective Cover for Ash Landfill 65,619.00$ 21,000.00$ 42,000.00$ 37,000.00$ 42,500.00$ 42,168.00$ 82,125.00$ G-17 Granular Drainage Layer for Demolition Landfill 166,400.00$ 140,400.00$ 192,400.00$ 160,000.00$ 260,000.00$ 194,642.00$ 185,120.00$ G-18 Topsoil for Disturbed Areas 200,000.00$ 120,600.00$ 241,200.00$ 625,000.00$ 420,000.00$ 235,659.00$ 458,300.00$ G-19 Cover Material Drainage Aggregate 3,832.00$ 17,000.00$ 50,000.00$ 60,000.00$ 23,500.00$ 70,712.00$ 78,550.00$ G-20 Pond Stormwater Outlet Structures 36,000.00$ 13,500.00$ 20,000.00$ 14,500.00$ 22,000.00$ 13,204.00$ 19,100.00$ Total (Base Bid)1,382,343.60$ 1,178,787.00$ 1,436,899.00$ 1,841,695.00$ 1,922,168.75$ 2,089,514.00$ 2,703,740.00$ BASE BID 12/14/2023 Project: Final Cover Construction Location: Northeast Otter Tail Phase II Ash and Demolition Landfill Bidder:Burski Excavating Pratt's Affordable Excavating Gladen Construction Blombeck Construction Hough, Inc. of Detroit Lakes Veit & Company Address:PO Box 130 204 9th Ave NE 23069 Swan Lane 40739 US Hwy 71 35631 US Hwy 71 PO Box 2 534 US Hwy 59 14000 Veit Place City/State/Zip:Rice, MN 56367 Merrifield, MN 56465 Laporte, MN 56461 Eagle Bend, MN 56446 Detroit Lakes, MN 56502 Rogers, MN 55374 ITEM NO. Work Item Unit Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price G-8 Cut Material to Establish Stormwater Drains and Pond CY $3.50 $4.00 $10.96 $5.20 $9.81 $11.10 G-9 Fill Material to Establish Stormwater Drains CY $3.50 $4.00 $7.50 $2.50 $8.42 $4.85 G-10 Buffer Layer for Demolition Landfill CY $4.75 $20.00 $9.23 $8.60 $12.97 $24.18 G-11 Buffer Layer for Ash Landfill CY $4.75 $20.00 $5.14 $7.85 $12.05 $22.83 G-12 LLDPE for Demolition Landfill SF $1.50 $0.64 $0.67 $0.63 $1.16 $1.22 G-13 LLDPE for Ash Landfill SF $1.17 $0.70 $0.62 $0.67 $1.25 $1.62 G-14 Geocomposite for Ash Landfill SF $0.95 $0.75 $0.78 $0.74 $1.08 $0.98 G-15 Protective Cover for Demolition Landfill CY $6.00 $27.23 $13.07 $10.90 $39.55 $54.77 G-16 Protective Cover for Ash Landfill CY $6.00 $12.00 $10.57 $11.25 $12.05 $23.51 G-17 Granular Drainage Layer for Demolition Landfill CY $27.00 $37.00 $30.77 $49.10 $37.43 $34.21 G-18 Topsoil for Disturbed Areas CY $3.00 $6.00 $14.93 $10.30 $5.86 $8.77 UNIT PRICE ADJUSTMENT SCHEDULE BATTERIES Item County Fee State Asmt Total Comment Car/Boat/Motorcycle 1.00$ 1.00$ Commercial 10.00$ 10.00$ Truck/Tractor 4.00$ 4.00$ BRUSH (Will accept 3"-4" in diameter or less ONLY) Item County Fee State Asmt Total Comment Dump Truck (10 yards)20.00$ Will accept 3"-4" in diameter or less ONLY Per Yard 2.00$ Will accept 3"-4" in diameter or less ONLY Pickup/Trailer (level box)5.00$ Will accept 3"-4" in diameter or less ONLY DEMOLITION DEBRIS Item County Fee State Asmt Total Comment Clean Concrete (per yard minimum – Henning & NEOT only)$9.00 10.00 $9.00 10.00 Clean Shingles (per yard minimum – Henning & NEOT only)$9.00 10.00 $9.00 10.00 Per Yard $17.40 19.40 0.60$ 18.00 20.00 (Pelican Rapids & Battle Lake 3 yds or less) Per Yard (>50% Shingles or concreteHenn/NEOT mixed with demo) $26.40 29.40 0.60$ $27.00 30.00 ELECTRONICS Item County Fee Comment Computers (CPU's, laptops, includes keyboard & mouse)5.00$ Small electronics (Desktop printers/copiers, FAX, DVD, VCR)$4.00 $5.00 Large (Floor type copy machines, etc)50.00$ Microwaves 5.00$ Televisions/Computer Monitors (TV Size < 27”, tube type)$10.00 $15.00 Televisions (TV Size ≥ 27", tube type)$15.00 $20.00 SOLID WASTE FEE SCHEDULE 2024 I I I I I I I I I I I I -- -- -- -- I I I Television/computer monitors (flat screen–all sizes)$10.00 $15.00 HAULERS LICENSE FEES Item County Fee Comment Bond 5,000.00$ License Fee (base)100.00$ License Fee (per truck)10.00$ MISCELLANEOUS Item County Fee State Asmt Total Comment Carpeting 0.85$ 0.15$ 1.00$ Per Square Yard Twin-size mattress (Per Piece)$8.55 $12.82 $1.45 $2.18 $10.00 15.00 Per Piece Queen/Full-size mattress (Per Piece)$11.11 $12.82 $1.89 $2.18 $13.00 15.00 Per Piece King-size mattress 12.82$ 2.18$ 15.00$ Per Piece Propane Tanks 4.00$ 4.00$ 5-20-40 Pounds Sofa $10.26 $11.97 $1.74 $2.03 $12.00 $14.00 Hide-A-Bed Sofa 17.09$ 2.91$ 20.00$ Stuffed Chair/Recliner $5.13 $8.55 $0.87 $1.45 $6.00 $10.00 Film Plastic (Recyclable)3.00$ 3.00$ Per Cubic Yard Film Plastic (Non-Recyclable)5.00$ 5.00$ Per Cubic Yard Flim Plastic Collection Route 25.00$ 25.00$ Per Service Event for Contracted Participants MIXED MUNICIPAL WASTE/HOUSEHOLD WASTE Item County Fee State Asmt Total Comment Cubic yard (compacted)$41.03 42.74 $6.97 7.26 $48.00 50.00 Cubic Yard (uncompacted)$20.51 22.22 $3.49 3.78 $24.00 26.00 13-gallon white garbage bag (minimum charge)3.42$ 0.58$ 4.00$ 30-33-gallon black garbage bag 5.13$ 0.87$ 6.00$ Full garbage can (35-gallon garbage bag or larger)5.98$ 1.02$ 7.00$ Per Ton (Contract Price)$123.93 130.40 $21.07 22.17 $145.00 152.57 Per Ton (Non-Contract Price)$138.43 144.90 $23.53 24.63 $161.96 169.53 NON-OTTER TAIL COUNTY Non-Otter Tail County Waste 3 times the county rate - I I I I I I I --- --- --- --- I I I I --- --- - - WASTE SCRAP IRON & METAL Item County Fee Comment Cubic Yard 2.50$ Refer to Local Scrap Dealer Minimum 1.00$ Refer to Local Scrap Dealer SERVICE Per Service Fee Point 16.00$ 16.00$ TIRES Item County Fee Comment Flotation Tire (as quoted)Quote Small passenger tire (up to 15”)$4.00 $5.00 Small passenger tire with rim (up to 15”)$7.00 $8.00 Large passenger tire (16” +)$5.00 $7.00 Large passenger tire with rim (16” +)$9.00 $10.00 Semi-truck/trailer tire 15.00$ Semi-truck/trailer tire with rim 25.00$ Tractor (all)50.00$ Bulk Passenger Tires $275.00 $300.00 Per Ton Bulk Tractor Tires $400.00 $425.00 Per Ton Bulk Solid Tires, Tracks, & Other 450.00$ Per Ton UNPROTECTED LOADS 2.0 Times the Posted Rate HANDLING FEES Item County Fee State Asmt Total Comment Per Load (Frozen, Stuck, etc)42.74$ 7.26$ 50.00$ UNSORTED LOADS Item County Fee State Asmt Total Comment Per Ton (Contract Price)$371.80 391.20 $63.20 66.50 $435.00 457.70 Per Ton (Non-Contract Price)$415.28 434.70 $70.60 73.90 $485.88 508.60 Sorting Cost Per Hour (Per Employee, $25.00 Minimum)85.47$ 14.53$ 100.00$ Per Cubic Yard (uncompacted)$61.54 66.67 $10.46 11.33 $72.00 78.00 Per Cubic Yard (compacted)$123.09 128.21 $20.91 21.79 $144.00 150.00 I I I I I I - - - - I I I I I I I I - - --- - WHITEGOODS Item County Fee Comment Commercial Appliances (freezers, coolers, etc.)50.00$ Appliances - Non-Freon (stoves, dishwashers, washers, Dryers)5.00$ Appliances - Freon (refrigerators, freezers, A/C units, etc.)10.00$ YARD WASTE Must be clean of contaminates No Charge Lake Weeds - Must include permit to haul No Charge CREDIT CARD FEES Item County Fee Comment Per Transaction ($10.00-$78.00)1.95$ $10.00 minimum, charges $10.00-$78.00 Per Transaction (Over $78.00)2.50%Transactions over $78.00 FLOURESCENT LIGHT BULBS (HHW Only) Item County Fee Comment Straight Fluorescent lamps 4' or less 0.20$ Straight Fluorescent lamps Greater than 4' 0.35$ Compact, U-bend, or Circular Fluorescent Lamps 0.30$ High Intensity Discharge or High Pressure Sodium lamps 0.80$ PCB Ballasts 0.87$ Per Pound Non-PCB Ballasts 0.19$ Per Pound NOTES The rates shown are to be used for abatement projects and interdepartment use of resources Fluorescent Light Bulbs are only accepted at the Household Hazardous Waste Facility. No Transfer Stations accept fluorescent light bulbs. Residents (non-businesses) can bring in up to 10 fluorescent per year at no charge. Payment can only be made by check or invoice. The Transfer Station Attendant/Operator make the final determination on all transactions. The compacted MMSW rate is to be used only for packer trucks when a scale is unavailable. All lightweight material (foam, film, etc.) will be charged at the MMSW cubic yard price. Otter Tail County Solid Waste may resfuse to provide services due to lack of staff and equipment I I I I I I I I I County of Otter Tail, Minnesota Services Agreement This “Agreement” is entered into the 1st day of January, 2024 (“Effective Date”) between Otter Tail Lakes Country Association, a non-profit organization (“OTLCA”), and Otter Tail County centrally located in Fergus Falls, Minnesota, (“County”). For good and valuable consideration, the parties agree as follows: 1. Service. The County agrees to purchase from OTLCA, and OTLCA agrees to perform on behalf of the County, the following “Service”: • Market and promote Otter Tail County as a premiere destination to vacation/visit, live and work. 2. OTLCA’s Responsibilities: In furtherance of performing the Services, and in addition to any other obligations described herein, OTLCA shall: • Market Otter Tail County and its communities as a desirable place to vacation/visit, live and work. Promote the region and its resources in a way that will generate new visitors and residents, thereby creating a positive economic impact for Otter Tail County. 3. County’s Responsibilities: The County will provide on-site workspace, internet access, technology (e.g. phone, computer, etc.), technological support, and office related functions including but not limited to mail, print, copy, and fax capability to OTLCA as needed to complete the Service. The County will make the Otter Tail County Deputy Administrator and his/her designated staff available to serve on the OTLCA Board of Directors and as otherwise needed by OTLCA to provide the Service. 4. Payment: The County agrees to pay OTLCA $8,333.33/month for the Services. 5. Term: The Service under this Agreement will begin January 1st, 2024 and continue through December 31, 2024. Either party may terminate this Agreement early, upon not less than 90-days’ notice given in writing prior to the end of the fiscal year. 6. Law Governing: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota, County of Otter Tail. 7. Insurance: OTLCA agrees to hold and maintain general liability insurance, errors and omissions insurance, directors and officers insurance, and “hired and nonowned” auto liability insurance. The County agrees to maintain general liability insurance and insurance necessary to cover claims related to the Service. Nothing in this Agreement shall constitute a waiver by either party of any statutory limitations, exclusions, or exceptions on liability. 8. Risk Management Arrangements: It is recognized that OTLCA is a non-profit, member-based organization who, regardless of its contractual relationship with the County, market the region. Therefore, the parties recognize that the County’s liability for claims relating to the Service should be limited to any available insurance coverage and in any event to an amount not exceeding certain Service payments made, within the limits in this Section. The following arrangements are in furtherance of the foregoing: a. Indemnity. OTLCA agrees to indemnify and hold the County and its employees, agents or representatives harmless for all claims, demands, or liability, including attorney’s fees, and related expenses, which arise out of or are in a manner connected with the Service, this Agreement, or OTLCA’s operations, b. Standard of Performance. OTLCA makes no warranties, representations, or guarantees expressed or implied, regarding the service or performance hereunder, and all such are hereby disclaimed by OTLCA and waived by County, including but not limited to any implied warranties of merchantability and fitness for a particular purpose. The service will be provided and accepted on an “as is” “where is” basis, without recourse against OTLCA. c. Limitation of Liability. In no event shall the County ever be liable to OTLCA or any third party, directly or indirectly, for any sum greater than the total amount of fees for service actually paid to and received by OTLCA in the six (6) month period immediately preceding any determination of liability. All other provisions of law, equity, or this agreement or any other document notwithstanding, this and any available insurance is the exclusive remedy available to OTLCA, and is in lieu of all other remedies available at law, in equity or otherwise. The foregoing does not, and shall not be construed or deemed to, create any circumstance, express or implied, under which the County may be liable to OTLCA, and shall not subvert the indemnity, release and other clauses in this Agreement for the benefit of the County. The provisions of this Section i.) shall apply regardless of whether matters are based on breach of warranty, breach of contract, negligence, strict liability, tort, or any other legal theory, ii.) shall apply to all matters, whether claimed by or through OTLCA or by or through third parties, including any directors, volunteers, students, employees, and governmental or regulatory agencies, and iii.) shall survive the termination of this Agreement. 9. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set form in Minnesota Statues Chapter 466 (Tort Liability, Political Subdivisions) or otherwise. 10. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this agreement are valid unless reduced to writing, signed by both OTLCA and the County, and attached hereto. 11. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. - IN WITNESS WEHREOF, Parties hereto have executed this agreement this ___2nd day of ___January_______, 2024. OTTER TAIL LAKES COUNTRY ASSOCIATION OTTER TAIL COUNTY By:__________________________ By:__________________________ Its: ___Secretary/Treasurer_______ Its: ___Administrator____________ Date:____ ____________________ Date:_________________________ December 20, 2023 Ms. Krysten Foster Otter Tail County Engineer kfoster@ottertailcounty.gov Re: Proposal to Assist with Resubmittal of an Application for USDOT’s Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Program for Otter Tail County’s CSAH 1/Fir Avenue Improvements Dear Ms. Foster: Based on your request, WSB, Inc. (WSB) is pleased to submit this proposal to provide professional services for assistance with revising grant application materials. The purpose of these services is to assist Otter Tail County with resubmittal of a RAISE grant application for CSAH 1/Fir Avenue. Scope of Services 1. Application Management and Coordination WSB will manage the proposed budget and scope of work to ensure that a high quality, responsive funding application is completed on time and within budget. WSB proposes holding weekly check-in calls once under contract through submittal of the RAISE application on or before February 28, 2024. These meetings will include staff from Otter Tail County and, as appropriate, from other project partners including the City of Fergus Falls, MN. 2. RAISE Funding Application + Supporting Materials This task includes revising the RAISE grant application submitted in early 2023 to incorporate elements of the USDOT’s Notification of Funding Opportunity (NOFO) for the 2024 solicitation. WSB will also incorporate feedback received from USDOT staff during a debrief regarding Otter Tail County’s 2023 RAISE application. WSB staff will especially focus on improving the narrative sections for the two merit criteria that received medium ratings: 1) State of Good Repair and 2) Quality of Life. This task will involve coordination with county and project partners and quality reviews of the application materials prior to submittal to client reviewers. 3. Cost Estimate Revisions After determining the project elements that will be included in the RAISE application, WSB will review the project cost based on the anticipated year of construction and best available cost information. 4. Benefit Cost Analysis Revisions WSB will also review the Benefit Cost Analysis, seeking ways to increase the BCA ratio to at least 1.2. Revisions to the BCA ratio will incorporate feedback received during the debrief call with USDOT. These revisions will include attributing benefits to new users, and not existing users. WSB also proposes completing one overall BCA that incorporates all project elements, rather than performing a BCA for major project components separately. WSB will also incorporate the most current federal guidance regarding BCAs into this task. This includes using the BCA template that was released on 12/5/2023 by the USDOT for discretionary grant applications. Using materials included in the 2023 CSAH 1/Fir Avenue RAISE application, WSB will review and revise the funding application narrative, concept layout, cost estimate, and benefit/cost analysis for the 2024 application. WSB will use content from the previous Ms. Krysten Foster December 20, 2023 CSAH 1/Fir Avenue 2024 RAISE Application Page 2 application that is responsive and received positive feedback from the USDOT. WSB will seek opportunities to improve the narrative for all merit criteria. We will especially focus on revising content in the two categories that received medium ratings in an effort to improve the application’s overall rating. When complete, the application will meet all elements required in the NOFO, including project narrative; project budget information; responses to all project selection merit criteria; project readiness; benefit-cost analysis and narrative; project readiness and risk assessment; mapping and graphics; letters of support; and forms. Mary Gute, AICP, will serve as project manager also in a QC role for the application. Connor Cox will lead development of the application. Both Mary and Connor have collaborated in developing numerous federal funding applications over the past two years, including RAISE grant applications. Our team also includes Chris Kester who’ll lead BCA efforts, and Trey Stevenson, who will review project cost estimating. Additionally, our team has traffic and design engineers, GIS, and graphics staff who will be available as needed to develop the application. Assumptions The following assumptions apply to this proposal: 1. WSB will complete one draft funding application, followed by one round of edits prior to finalization. 2. The funding application will build upon the most recently completed application narrative, layout, cost estimate, and benefit/cost analysis (included in the 2023 RAISE grant application) 3. Otter Tail County Staff will be available to coordinate on development of the RAISE grant application, including clarification of project elements, and assistance with obtaining supporting documentation for the funding application. 4. Otter Tail County will complete registration with grants.gov and sam.gov and submit the final grant application through the portal; WSB can assist in uploading materials if given permission to access the grant page Schedule Based on Key Milestones 1. County approves WSB proposal, early-January 2024 2. WSB provides draft of updated application to Otter Tail County, February 15, 2024 3. County staff reviews draft application and provides comments to WSB, February 20, 2024 4. WSB revises content and provides final application to the County, February 23, 2024 5. Otter Tail County, with support from WSB, submits final application to USDOT, February 26, 2024 Basis of Payment/Budget Based on our understanding of the project and our scope of services, we estimate the cost of our services not to exceed $27,353, which includes time for revising the RAISE funding application (including narrative, concept, cost estimate, and benefit cost analysis). Details of these costs are provided on the attached, detailed cost estimate. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mgute@wsbeng.com. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Ms. Krysten Foster December 20, 2023 CSAH 1/Fir Avenue 2024 RAISE Application Page 3 Sincerely, WSB, Inc. Mary Gute, AICP Cc: Jim Gromberg Kim Lindquist Ms. Krysten Foster December 20, 2023 CSAH 1/Fir Avenue 2024 RAISE Application Page 4 Approved: (Otter Tail County) _____________________________ Signature Name _______________________ Title _______________________ Date _______________________ PM + QA/QC Document Lead Planning Safety, Mobility, Connectivity Design Engineer Cost Estimates & Benefit Analysis Cost Estimate Graphics GIS Total (M. Gute)(C. Cox) Support (D. Solovev) (M. Fitzpatrick)(M. Greenslit)(C. Kester) Support (T. Stevenson)(A. Nguyen)(S. Gadzik)Hours Cost 1.0 Project Management 1.1 Budget Tracking, Invoicing 1 2 3 437.00$ 2.0 RAISE Funding Applications 2.1 Revise Select RAISE Application + Supporting Materials + Coordination 18 50 40 4 8 8 128 18,534.00$ 2.2 Review/Revise CSAH 1 Project Concept & Cost Estimate + Coordination 12 12 24 4,116.00$ 2.3 Review/Revise Cost Estimate Benefit/Cost Analyses + Coordination 18 18 4,266.00$ Total Hours 19 50 40 4 12 18 12 8 8 2 173 WSB Total Fee $3,363.00 $8,200.00 $4,320.00 $652.00 $1,956.00 $4,266.00 $2,160.00 $984.00 $1,192.00 $260.00 $27,353.00 Otter Tail County, MN RAISE Application 2024 Resubmittal, CSAH 1/Fir Ave Improvements Project Detailed Cost Breakdown of Tasks Task Description Admin (T. Reh) wsb CONTRACT FOR LEGAL SERVICES IN HOSPITALIZATION COMMITMENT PROCEEDINGS, AND CERTAIN GUARDIANSHIP/CONSERVATORSHIP THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL and Pemberton Law Firm (hereinafter referred to as "Counsel"): RECITALS A. Certain financial eligible respondents may, in the discretion of Otter Tail District Court, be entitled to counsel at public expense; B. The County hereby contracts with Counsel to provide professional legal services and representation of said eligible respondents in hospitalization commitment proceedings and certain guardianship/conservatorship proceedings; and C. Counsel is duly licensed, qualified, and willing to perform said services and representation. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and Counsel agree as follows: 1. Term. The term of this agreement shall be from January 1, 2024, through December 31, 2024, for appointments made by Otter Tail District Court during said term in hospitalization commitment proceedings and certain guardianship/conservatorship to provide representation limited to hearings that must be held as required under statute or rule and court-appointed attorneys under contract with the County are not available. 2. Personnel. A Counsel shall provide professional legal advice and representation in accordance with the terms of this agreement as attorneys to represent persons designated by the Court who are: 1) Alleged to be mentally ill; chemically dependent; developmentally disabled; mentally ill and chemically dependent; mentally ill and developmentally disabled; developmentally disabled, mentally ill and chemically dependent; and Jarvis-type hearings; and 2) Proposed wards and conservatees pursuant to Minnesota Statutes governing guardianship and conservatorship proceedings (now pursuant to 524.5-304, 406 in any proceedings under 524.5-303, 403). B. Counsel shall be appointed only for purposes of providing representation as needed for a hearing required to be held as required by statute or rule within a certain timeline. As necessary, the case will be assigned to a court-appointed attorney under contract with the County to assume full responsibility for the case. 3. Administration and Support. Counsel shall provide: 1 A. All general administrative services, including scheduling of attorney court appearances necessary to ensure orderly and timely provision of all legal services required herein. B. Office facilities adequate to perform all legal services required herein. C. All necessary stationary, office supplies, and office equipment, including, but not limited to, computer equipment, telephones, and copy equipment. D. Such library and reference materials as Counsel deems necessary. 4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance of all services required by this contract. 5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete time records of all attorney work provided pursuant to this agreement, with said time records being kept in orderly and understandable manner. Counsel shall submit invoices to Otter Tail Court Administration within 60 days of representation which will include a detailed statement containing the name of the case, the court file number, a description of service rendered, the date said service was rendered, the number of hours spent on each date service was rendered, all expenses incurred in the representation of parents, guardians, or custodians in these proceedings, as allowed by this agreement, and a total amount due for the expenses incurred during the immediate previous month, payable by Otter Tail County within thirty days of submission of said statement. 6. Compensation. For the term of January 1, 2024, through December 31, 2024, Otter Tail County shall pay $100.00 per hour as compensation for representation as set forth in this agreement. Payment shall be disbursed following approval of Court Administration and the County. 7. Other Reimbursement. Counsel shall be reimbursed for only the following costs and expenses in providing representation pursuant hereto, to the extent approved in advance by a Judge serving Otter Tail County: a. The cost of employing such expert witnesses as is reasonably required and proper to represent a client hereunder; b. The costs of all necessary subpoenas (need not be approved in advance); and c. All reasonable and necessary costs and expenses incurred hereunder on the appeal, including, but not limited to, filing fees, transcript costs and printing costs. 8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that: 2 A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel. B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not specifically provided for in this contract will be paid or reimbursed by the County unless service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District Judge or independently authorized by the County, with amount of payment or reimbursement to be negotiated as appropriate in each individual case. C. For purposes of this contract, Counsel are independent contractors as defined by law in the State of Minnesota, and not employed by the County. Neither Counsel nor their Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County personnel program covering medical and hospital care, sick pay, vacation pay or severance pay. D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney fees and expenses arising out of any act or omission on the part of the Counsel, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of, or with relation, to any of the work or services to be performed or furnished by Counsel or the subcontractors, partners, or independent contractors or any of their agents or employees under the agreement. E. As required by Minnesota District Court, Counsel must electronically file and accept e-service using the eFile and eService system (eFS). 9. Insurance. Counsel further agrees that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this contract keep in force: A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04); B. Automobile Coverage: $100,000 per individual; $300,000 per incident; C. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days' prior notice thereof to the County. Counsel will furnish the County with certificates of bonding and insurance within thirty (30) days of the signing of this contract. 10. It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties, relating to the subject matter hereof, as well as any previous agreements or Court orders presently in effect between Counsel and the County relating to the subject matter hereof. 3 11. Data Privacy/HIPPA Requirements. For purposes of this Contract all data collected, created, received, maintained, or disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data practices compliance requirements. Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in accordance with all regulations promulgated pursuant to the Health Insurance Portability and Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically, Counsel will use the IIHI only to effectuate the purposes of the agreement and will: a. Appropriately safeguard IIHI b. Report any misuse of IIHI c. Secure satisfactory assurances from any subcontractor, if applicable d. Grant individuals access and ability to amend their IIHI e. Make available an accounting of disclosures of an individual's IIHI f. Release applicable records to the County g. Upon termination, return or destroy all llHI in accordance with retention schedules The Agency shall ensure that a joint Release of Information document is completed prior to providing private information to Counsel, in accordance with Minnesota Rules, parts 1205.0100 to 1205.2000. This Agreement shall be effective as of January 1, 2024 and shall remain in full force and effect until December 31, 2024. FOR THE COUNTY OF OTTER TAIL County Board Chair County Administrator Date: _________ _ Date: j '2-,\ Al 1.1)'L3 --------- 4 CONTRACT FOR LEGAL SERVICES IN CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF PARENTAL RIGHTS CASES THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL (hereinafter referred to as County) and Pemberton Law Firm (hereinafter referred to as "Counsel"): RECITALS A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be entitled to counsel at public expense; and B. The County hereby contracts with Counsel to provide professional legal services and representation of said eligible parents in Children in Need of Protection or Services (CHIPS), Permanency, and Termination of Parental Rights (TPR) cases; and C. Counsel are duly licensed, qualified, and willing to perform said services and representation. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and Counsel agree as follows: 1. Term. The term of this agreement shall be from January 1, 2024, through December 31, 2024, for appointments made by Otter Tail District Court during said term in CHIPS, Permanency, and TPR proceedings, such representation in hearings when the Court determines it necessary to ensure that the hearing can be held within statutory or rule requirements and other court- appointed attorneys under contract with the County are unavailable. 2. Personnel. Counsel shall provide professional legal advice and representation, in accordance with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR cases limited to the hearing for which counsel is representing. All attorneys providing representation under this contract must meet the statutory and rule requirements, including timelines, for providing this type of representation -including providing supervision/entering supervision agreements as necessary. Attorneys must also meet the minimum qualifications as established by the Legislature and the Judicial Council unless an authorized exception exists and must be listed on the CHIPS Parents' Attorneys Roster as maintained by the Minnesota Judicial Branch. Counsel shall be assigned to represent only as needed for the hearing with the Judge assigned full responsibility of the case to a court-appointed attorney under contract with the County. 3. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance of all services required by this contract and as necessary to adequately represent a client at the assigned hearing. 4. Time Records. Counsel agree to maintain, or cause to be maintained, accurate and complete time records of all attorney work provided pursuant to this agreement, with said time records 1 5. being kept in orderly and understandable manner. Counsel shall submit an invoice to Otter Tail Court Administration within 60 days after representation in a hearing. The invoice will be a detailed statement, which contains the name of the case, the court file number, a description of service rendered, the date said service was rendered, the number of hours spent on each date service was rendered, all expenses incurred in the representation of parents, guardians, or custodians in these proceedings, as allowed by this agreement, and a total amount due for the expenses incurred, if any, payable by Otter Tail County within thirty days of submission of said statement. Duties and Res ponsibilities. Counsel shall provide: A. Legal advice and representation for parents, guardians, and custodians in all qualifying CHIPS, Permanency, and TPR cases for limited representation in hearings that must be held as required by statute or rule when a court-appointed attorney is unavailable. A qualifying case is one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3 thereby resulting in appointment of legal representation by the Court. B. Counsel shall remain the counsel of record for purposes of the hearing only after which the case will be assigned to a court-appointed attorney under agreement with the county. 6. Com pensation. 7. For the term of January 1, 2024, through December 31, 2024, Otter Tail County shall pay Pemberton Law firm $100.00 per hour of service provided as set forth in this agreement. Payment shall be disbursed following approval of Court Administration and the County. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that: A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel. B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not specifically provided for in this contract will be paid or reimbursed by the County unless service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District Judge or independently authorized by the County, with amount of payment or reimbursement to be negotiated as appropriate in each individual case. C. For purposes of this contract, Counsel are independent contractors as defined by law in the State of Minnesota, and not employed by the County. Neither Counsel nor their Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County personnel program covering medical and hospital care, sick pay, vacation pay, or severance pay. D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney fees and expenses arising out of any act or omission on the part of 2 8. the Counsel, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of, or with relation, to any of the work or services to be performed or furnished by Counsel or the subcontractors, partners, or independent contractors or any of their agents or employees under the agreement. E. As required by Minnesota District Court, Counsel must electronically file and accept e- service using the eFile and eService system (eFS). Insurance. Counsel further agrees that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this contract keep in force: A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04); B. Automobile Coverage: $100,000 per individual; $300,000 per incident; C. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days' prior notice thereof to the County. Counsel will furnish the County with certificates of bonding and insurance within thirty (30) days of the signing of this contract. 9. It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties, relating to the subject matter hereof, as well as any previous agreements or Court orders presently in effect between Counsel and the County relating to the subject matter hereof. 10. Data Privacy/HIP PA Requirements. For purposes of this Contract all data collected, created, received, maintained, or disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data practices compliance requirements. Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in accordance with all regulations promulgated pursuant to the Health Insurance Portability and Accountability Act (HIPM) an applicable state law relating to medical records. Specifically, Counsel will use the IIHI only to effectuate the purposes of the agreement and will: a. Appropriately safeguard IIHI b. Report any misuse of IIHI 3 c. Secure satisfactory assurances from any subcontractor, if applicable d. Grant individuals access and ability to amend their IIHI e. Make available an accounting of disclosures of an individual's IIHI f. Release applicable records to the County g. Upon termination, return or destroy all llHI in accordance with retention schedules The Agency shall ensure that a joint Release of Information document is completed prior to providing private information to Counsel, in accordance with Minnesota Rules, parts 1205.0100 to 1205.2000. This Agreement shall be effective as of January 1, 20 4 an ull force and effect until December 31, 2024. FOR THE COUNTY OF OTTER TAIL COUNSEL County Board Chair County Administrator Date: _________ _ 1 1-\ \0\ \ ']Di.!) Date: ________ _ 4 Drainage Authority Meeting Minutes December 19, 2023 Page 1 of 2 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 19, 2023 | 10:53 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:53 a.m. Tuesday, December 19, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz and Bob Lahman were present with Commissioner Lee Rogness absent. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Mortenson, second by Lahman and motion carried to approve the Drainage Authority Agenda of December 19, 2023 with the addition of the upcoming County Drainage Conference and approval of the Consent Agenda of December 19, 2023 as follows: 1.December 12, 2023, Drainage Authority Meeting Minutes 2.Warrants/Bills for December 19, 2023 (Exhibit A) DITCH 12 – REQUEST FOR HEARING Motion by Lahman, second by Bucholz and motion carried to adopt the Findings and Order to set a Public Hearing for Amended Redetermination of Benefits for County Ditch 12, Parcel No. 24-000-02-0016-003, on January 9, 2024 at 12:30 p.m. at the Government Services Center (GSC). COUNTY DRAINAGE CONFERENCE Motion by Bucholz, second by Mortenson and motion carried to authorize Commissioner attendance at the Association of Minnesota Counties (AMC) County Drainage Conference held February 7-8, 2024 at the Arrowwood Conference Center in Alexandria, MN. ADJOURNMENT At 11:01 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, January 2, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 2, 2024 By: _______________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk DRAFT Drainage Authority Meeting Minutes December 19, 2023 (Exhibit A) Page 2 of 2 DRAFTVendor Name AMOR EXCAVATING VERIZON WIRELESS Final Total: Amount 5,500.00 40.01 5,540.01