HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/28/2023Board of Commissioners' Meeting Minutes
November 28, 2023
OTTER TAIL COUNTY-MINNESOTA
BOARD OF CO MM ISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 28, 2023 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, November 28, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Lahman and
unanimously carried to approve the Board of Commissioners' agenda of November 28, 2023, with the following
additions:
General Discussion: Family Resource Center Tour
Consent Agenda No. 19
APPROVAL OF CONSENT AGENDA
Motion by Rogness, second by Bucholz and unanimously carried to approve the consent agenda items as
amended:
Page 1 of 33
1. November 14, 2023, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 28, 2023 (Exhibit B)
3. Human Services and Public Health Warrants/Bills for November 28, 2023 (Exhibit B)
4. Approval of the issuance of an On-Sale Wine License to ES Ventures dba Oak and Iron
Golf for the period of November 29, 2023, through June 30, 2024.
5. Approval of the issuance of an On-Sale 3.2 Malt Liquor License to ES Ventures dba Oak
and Iron Golf for the period of November 29, 2023, through June 30, 2024.
6. Approval of the Application and Permit for a 1 Day to 4 Day Temporary On-Sale Liquor
License as submitted by American Cancer Society//Relay for Life Otter Tail County for
an event scheduled for February 10, 2024, at the Countryside Barn located at 48174
County Highway 53 in Corliss Township.
7. Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Battle Lake Cenex
8. Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Perham Oasis Travel Plaza
9. Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Dent Oasis
10. Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Ottertail Oasis
Board of Commissioners' Meeting Minutes
November 28, 2023
11. Approval of the issuance of a Renewal 2024 Tobacco License to Jeffrey S Olson dba
Crossroads Convenience Center
12. Approval to Accept a Donation from Disabled American Veterans
13. Request for Revised Final Payment for SAP 056-667-040 to Anderson Brothers
Construction Co. of Brainerd LLC, Brainerd, MN
14. Approval of Sponsoring Agency LRIP Resolution -Dunn Township
15. Approval of Sponsoring Agency LRIP Resolution -Fergus Falls Township
16. Approval of Sponsoring Agency LRIP Resolution -City of Perham
17. Approval of Sponsoring Agency LRIP Resolution -Scambler Township
18. Approval of Sponsoring Agency LRIP Resolution -Tordenskjold & St. Olaf Townships
19. Approval of Sponsoring Agency LRIP Resolution -Everts Township
BODY WORN CAMERA PROJECT
Motion by Rogness, second by Mortenson and unanimously carried to set a time for the Otter Tail County
Sheriffs Office Intent to Purchase and Implement Portable Recording Systems (body cameras) Public
Comment for 1 :00 p.m. on Tuesday, December 12, 2023 at the regularly scheduled Board of Commissioners
Meeting at the Government Services Center (GSC) in Fergus Falls, MN.
RESOLUTION TO APPROVE PARKS AND TRAILS FUND TRANSFERS
OTTER TAIL COUNTY RESOLUTION NO. 2023-92
WHEREAS, the Otter Tail County Board of Commissioners previously approved the County's Navigating the
Road Ahead program in the areas of: 1) Housing Investment, 2) Workforce and Business, 3) Broadband and
Other Infrastructure, 4) Community Resilience and 5) Other County Resource and Asset Investment; and
WHEREAS, the Board of Commissioners of the County of Otter Tail support the use of $500,000 general fund
balance to finance the goals of the Navigating the Road Ahead Program under the Broadband and Other
Infrastructure category for Parks and Trails, such funds made available due to the use of American Rescue
Plan (ARP) Act funding for public safety and included in the 2023 budget.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve
the following transfer to meet trail fund needs:
From General Fund Navigating the Road Ahead to Parks & Trails Fund $500,000
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest: ~li_l~C/(J~/A.))---"--'-~-'-"' ___ _
Nicole Hansen, Clerk
Page 2 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
RESOLUTION FOR AMERICAN RESCUE PLAN ACT FUNDS TO BE
ALLOCATED FOR ELECTION EQUIPMENT
OTTER TAIL COUNTY RESOLUTION NO. 2023-94
WHEREAS, Otter Tail County was allocated $11,410,722 of funding through the American Rescue Plan (ARP)
Act funding; and
WHEREAS, the ARP Act requires that the payments from the Coronavirus State and Local Fiscal Recovery
Funds be used only to cover expenses that:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the
pandemic under control
• Replace lost revenue for eligible state, local, territorial, and Tribal governments to strengthen support
for vital public services and help retain jobs
• Support immediate economic stabilization for households and businesses
• Water, sewer, and broadband infrastructure
• Address systemic public health and economic challenges that have contributed to the unequal impact
of the pandemic; and
WHEREAS, as an eligible use of recovery funds for the provision of general government services, up to
$350,000 will be allocated to purchase election equipment to replace aging and obsolete equipment necessary
for elections; and
WHEREAS, The Otter Tail County Board of Commissioners previously approved the County's allocation of
ARP Act funding to be allocated to the Navigating the Road Ahead program in the areas of: 1) Housing
Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and
5) Other County Resource and Asset Investment; and authorized the County Administrator to enter into
contracts and agreements and execute change orders and amendments to contracts and agreements, in
accordance with the County's procurement policies and procedures, provided the amounts are within the limits
of the funding with Resolution No. 2021-192 approved on December 21, 2021.
NOW THEREFORE BE IT RESOLVED THAT, as an eligible use of recovery funds for the provision of general
government services, the Otter Tail County Board of Commissioners supports the allocation of up to $350,000
to purchase election equipment, and it aligns with the Navigating the Road Ahead program.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest:/~/'(' 0U,_.Jf~
Nicole Hansen, Clerk
Page 3 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
RESOLUTION FOR AMERICAN RESCUE PLAN ACT FUNDS TO BE ALLOCATED FOR
HAZARD MITIGATION-EMERGENCY MANAGEMENT
OTTER TAIL COUNTY RESOLUTION NO. 2023-93
WHEREAS, Otter Tail County was allocated $11,410,722 of funding through the American Rescue Plan (ARP)
Act funding; and
WHEREAS, the ARP Act requires that the payments from the Coronavirus State and Local Fiscal Recovery
Funds (SLFRF) be used only to cover expenses that:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the
pandemic under control
• Replace lost revenue for eligible state, local, territorial, and Tribal governments to strengthen support
for vital public services and help retain jobs
• Support immediate economic stabilization for households and businesses
• Water, sewer, and broadband infrastructure
• Address systemic public health and economic challenges that have contributed to the unequal impact
of the pandemic; and
WHEREAS, providing effective public safety promotes resilience within a community and directly promotes
protection of the health, safety and welfare of all residents and visitors while mitigating risk and liability; and
WHEREAS, Otter Tail County recognizes the importance of eliminating the potential for catastrophic losses
and impacts to life and property; and
WHEREAS, the 2023 Otter Tail County Multi-Hazard Mitigation Plan includes a risk assessment and
vulnerability analysis of the County, cities and communities; and
WHEREAS, the Hazard Mitigation Partnership Grant Program will provide financial support to implementing
mitigation actions in cities, townships, school districts, and other entities located within the County; and
WHEREAS, the goal of the program is to eliminate or reduce the long-term risk to human life and property
resulting from severe winter and summer storms through identified strategies; and
WHEREAS, the Otter Tail County Board of Commissioners previously approved the County's allocation of
ARP Act funding to be allocated to the Navigating the Road Ahead program in the areas of: 1) Housing
Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and
5) Other County Resource and Asset Investment; and authorized the County Administrator to enter into
contracts and agreements and execute change orders and amendments to contracts and agreements, in
accordance with the County's procurement policies and procedures, provided the amounts are within the limits
of the funding with Resolution No. 2021-192 approved on December 21, 2021.
NOW THEREFORE BE IT RESOLVED THAT, as an eligible use of recovery funds, the Otter Tail County
Board of Commissioners supports the allocation of up to $250,000 for public safety and hazard mitigation, and
it aligns with the Navigating the Road Ahead program.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Page 4 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest /b ·~,au_J./,tuy}t.--
Nicole Hansen, Clerk
PHELPS MILL FESTIVAL REVIEW
Phelps Mill Country President Jerome Holicky presented a report on the 2023 Phelps Mill Festival. Holicky
provided income and expenses highlighting an overall profit for the 2023 festival. He noted the entrance fee
was increased from $5.00 to $8.00 with free admission for children 12 years and under and that Saturday
attendance was also up from 2022. Phelps Mill Country received positive feedback on the Mill from
festivalgoers with suggestions of having more information about the Mill readily available to the public. Holicky
and the Board discussed ideas on how to best to provide that for the future.
CERTIFICATION OF EASEMENTS
US Fish & Wildlife Service (USFWS) Representatives appeared before the Board and requested certification
of five (5) wildlife habitat protection easements. Documentation was previously submitted regarding the
requests. Motion by Mortenson, second by Bucholz and unanimously carried to approve certification for the
USFWS to secure the following easements:
Jeremy and Hannah Schmidgall -Habitat Easement -T. 132N., R. 39W , !Jh P. M.:
Section 12, Part of the Northwest Quarter of the Northwest Quarter (NW1 /4NW1/4 ), and Part of the Southwest
Quarter of the Northwest Quarter (SW1/4NW1/4), North of the abandoned railroad tracks and Highway Right
of Way.
Douglas and Pamela Biorklund -Habitat Easement -T. 133 N., R. 38W, !Jh P. M.:
Section 4, Part of the Southwest Quarter (SW1 /4 ).
Daniel and Tonya Zierden-Wetland Easement-T. 133 N., R. 42W, !Jh P.M.:
Section 17, Part of the Southwest Quarter of the Northwest Quarter (SW1 /4NW1 /4 ), together with Part of the
Northwest Quarter of the Southwest Quarter (NW1 /4SW1 /4 ).
Tvler and MarcvLynn Neumann -Wetland Easement-T. 132. R. 42:
Section 16, Part of the Southwest Quarter of the Southwest Quarter (SW1/4SW1 /4 ), the Southeast Quarter of
the Southwest Quarter (SE1/4SW1/4) and Sublets Four (4) and Eleven (11) with distances as presented.
Robert and Peggy Nordstrom -Wetland Easement -T. 133 N .. R. 42W . !Jh P. M.:
Section 15, the West 560 feet of Government Lot Five (5), as measured at right angles to and parallel with the
north-south quarter line.
MNDOT RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-95
IT IS RESOLVED THAT, Otter Tail County enter into MnDOT Agreement No. 1054669 with the State of
Minnesota, Department of Transportation for the following purposes:
Page 5 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
To provide electrical energy responsibilities of Lighting System on Trunk Highway (TH} No. 10 at County State
Aid Highway No. 60.
IT IS FURTHER RESOLVED THAT, the County Board Chair and the County Board Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest k1 1 t,Q/,u I-/ /1,,--/~
Nicole Hansen, Clerk
OUTDOOR LIGHTING & MUNICIPAL SERVICES AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials'
to execute the agreement between Otter Tail County and Otter Tail Power Company for the outdoor lighting
and municipal services on the County State Aid Highway (CSAH) 1 (Fir Avenue) and Friberg Avenue
roundabout project.
SPECIFIC SERVICE SIGNING POLICY RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-96
WHEREAS, it appears to the Otter Tail County Board of Commissioners that the County's current informational
signing system covered under the Otter Tail County Policy on Resort Signs on Local Roads that was first
established in the 1970's and was last revised on February 21, 2006, is dated and has served its purpose;
and
WHEREAS, the County Highway Department is proposing to update the informational signing system with a
system that will better serve the public as well as the businesses and entities involved and that is currently
used by several other Minnesota Counties and the Minnesota Department of Transportation known as Specific
Service Signing.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners revoke the
current Otter Tail County Policy on Resort Signs on Local Roads and that the Specific Service Signing Policy
be adopted to modernize the informational signing system in Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
Page 6 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest: lb btJLLi/~
Nicole Hansen, Clerk
RECESS & RECONVENE
At 9:23 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:31 a.m.
PENAL TY ABATEMENT REQUEST
Motion by Mortenson, second by Lahman and motion carried with Rogness absent to approve the request of
Louis Courneya for the abatement of accrued penalty in the amount of $40.24 for the late payment of the
second half property taxes for Parcel No. 32-000-07-0055-013 located in Hobart Township as the reasons
stated fall in line with the County's hardship policy.
2023A BONDS SALE RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-97
Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County,
Minnesota, was duly held at the County Government Services Center in Fergus Falls, Minnesota, on Tuesday,
November 28, 2023, at 8:30 o'clock A.M.
The following members were present: Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz,
Kurt Mortenson, Robert Lahman and the following were absent: none.
The Chair announced that the meeting was open for the purpose of considering proposals for the
purchase of $11,195,000 General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A.
Proposals were submitted as shown in Exhibit A attached hereto.
After due consideration of the proposals, Commissioner Lee Rogness introduced the following written
resolution and moved its adoption:
RESOLUTION AWARDING SALE OF $11,195,000 GENERAL OBLIGATION
TRANSPORTATION SALES TAX REVENUE BONDS, SERIES 2023A, FIXING THE FORM
AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY,
AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED by the Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the
"County"), as follows:
Section 1. Authorization; Sale of Bonds.
1.1. It is hereby determined that, pursuant to authority granted by Minnesota Statutes, Section
297A.993 and Chapter 475, as amended (collectively, the "Act"), that the County is authorized to issue its
General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A (the "Bonds") to finance various
road and transportation facility projects and improvements pursuant to an approved capital improvement plan
authorized under Minnesota Statutes, Section 373.40.
Page 7 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
1.2. Pursuant to Resolution No. 2023-41 adopted by the Board on May 23, 2023, the Board
updated the County's Transportation Plan and Sales Tax Project List.
1.3. Following published notice and a public hearing according to the Act and Minnesota Statutes,
Section 373.40, the Board, pursuant to a resolution adopted on November 14, 2023, approved an amendment
to the Capital Improvement Plan for the years 2024 through 2028 (the "Plan"), as presented to the Board, and
authorized the issuance of General Obligation Transportation Sales Tax Revenue Bonds in the aggregate
principal amount not to exceed $11,720,000, for the purpose of providing funds for the following capital
improvements under the Plan and for the payment of costs of issuance of such bonds:
Road and Transportation Facility Projects -a portion of the road and transportation facility
projects/improvements identified in the "Otter Tail County 2040 Transportation Plan" updated
and approved on May 23, 2023, are now part of the Plan, including but not limited to
improvements to CSAH 1 roundabout at Fir Ave., CSAH 1 reconstruction between CSAH 2
and 1-94, CSAH 24 between Hwy 59 and CSAH 3, CSAH 80 between NE and SE intersections
with Hwy 10, CSAH 35 between CSAH 18 and CSAH 1, CSAH 35 between Hwy 108 and 0.2
mi. South of Vergas and the North Central Garage Facility.
1.3. Award of Sale. The Board has determined that it is in the best interest of the County to issue
the Bonds. The proposal of TD Securities (USA) LLC to purchase the $11,195,000 General Obligation
Transportation Sales Tax Revenue Bonds, Series 2023A, of the County, as described in the Terms of Proposal
distributed to prospective purchasers, is hereby found and determined to be a favorable proposal, and shall
be and is hereby accepted, said proposal being to purchase Bonds at a price of $11,582,101.40 plus accrued
interest to the date of delivery. The Bonds shall bear interest as set forth in paragraph 1.4.
1.4. Bond Terms. The Bonds shall be in the aggregate principal amount of $11,195,000, be dated
December 20, 2023, bear interest at the rates per annum according to years of maturity set forth below,
computed on the basis of a 360-day year of twelve 30-day months, payable August 1, 2024, and semiannually
thereafter on February 1 and August 1 in each year, and mature serially on February 1 in the years and
amounts as follows:
Yearof Interest Year of Interest
Maturify Amount Rate Maturify Amount Rate
2025 $295,000 5.00% 2035 $570,000 4.00%
2026 370,000 5.00 2036 590,000 4.00
2027 385,000 5.00 2037 615,000 4.00
2028 410,000 5.00 2038 640,000 4.00
2029 430,000 5.00 2039 665,000 4.00
2030 450,000 5.00 2040 690,000 4.00
2031 470,000 5.00 2041 715,000 4.00
2032 495,000 5.00 2042 750,000 4.00
2033 520,000 5.00 2043 780,000 4.00
2034 550,000 4.00 2044 805,000 4.00
All Bonds maturing on or after February 1, 2034, are subject to redemption and prior payment in whole
or in part in such order as the County may determine and by lot within a maturity at the option of the County on
February 1, 2033 and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds
of like maturity, the Bond Registrar shall assign to each Bond of such maturity then outstanding a distinctive
Page 8 of 33 ~ ?,,UE~N!~,~
Board of Commissioners' Meeting Minutes
November 28, 2023
number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines
the order of numbers, at $5,000 for each number, for all outstanding Bonds of like maturity. The order of
selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected, but only
so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as
shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be numbered R-1 upwards
in order of issuance or in such other order as the Registrar may determine and shall be in the denomination
of $5,000 each or any integral multiple thereof not exceeding the amount maturing in any year.
The maturities of the Bonds are combined with the maturities of the County's outstanding general
obligation bonds for the purpose of compliance with Minnesota Statutes, Section 475.54
Section 2. Registration and Paying Agent.
2.1. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon
and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the
Registrar described herein.
2.2. Dates: Interest Payment Dates. Each Bond will be dated as of the last interest payment date
preceding the date of authentication to which interest on the Bond has been paid or made available for payment,
unless (i) the date of authentication is an interest payment date to which interest has been paid or made available
for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication
is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue.
The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2024, to
the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month,
whether or not such day is a business day.
2.3. Registration. The County will appoint and maintain a bond registrar, transfer agent, authenticating
agent and paying agent ("Registrar''). The effect of registration and the rights and duties of the County and the
Registrar with respect thereto are as follows:
(a) Register. The Registrar must keep at its principal office a bond register in which the
Registrar provides for the registration of ownership of Bonds and the registration of transfers and
exchanges of Bonds entitled to be registered, transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered
owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar,
duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner
in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or
transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the books for registration of any transfer after the
fifteenth day of the month preceding each interest payment date and until such interest payment date.
( c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange
the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount
and maturity, as requested by the registered owner or the owner's attorney in writing.
(d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly
canceled by the Registrar and thereafter disposed of as directed by the County.
(e) Impro per or Unauthorized Transfer. When a Bond is presented to the Registrar for
transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement
Page 9 of 33 ~ caue~_;r~~
Board of Commissioners' Meeting Minutes
November 28, 2023
on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is
legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which
it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The County and the Registrar may treat the person in whose
name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is
overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on
the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's
order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the
sum or sums so paid.
(g) Taxes. Fees and Charges. For a transfer or exchange of Bonds, the Registrar may
impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to the transfer or exchange.
(h) Mutilated, Lost. Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed,
stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in
exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution
for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the
Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the
Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership
thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in fonn, substance and
amount satisfactory to it and as provided by law, in which both the County and the Registrar must be
named as obligees. Bonds so surrendered to the Registrar will be canceled by the Registrar and evidence
of such cancellation must be given to the County. If the mutilated, destroyed, stolen or lost Bond has
already matured or been called for redemption in accordance with its tenns it is not necessary to issue a
new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption, notice thereof
identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption
notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date
fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the
registration books kept by the Registrar. Failure to give notice by publication or by mail to any registered
owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds.
Bonds so called for redemption will cease to bear interest after the specified redemption date, provided
that the funds for the redemption are on deposit with the place of payment at that time.
2.4. Appointment of Initial Registrar. The County appoints Bond Trust Services Corporation,
Roseville, Minnesota, as the initial Registrar and paying agent. The Chair and the County Administrator are
authorized to execute and deliver, on behalf of the County, a contract with the Registrar. Upon merger or
consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company
authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The
County agrees to pay the reasonable and customary charges of the Registrar for the services perfonned. The
County reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor
Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the
successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal
or interest due date, without further order of this Board, the County Treasurer must transmit to the Registrar
moneys sufficient for the payment of all principal and interest then due.
Page 10 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
Section 3. Bond Form. The Bonds, the Registrar's Certificate of Authentication and Registration and the
form of assignment shall be in substantially the following form:
No. R-_
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF OTTER TAIL
$ __
GENERAL OBLIGATION TRANSPORTATION SALES TAX REVENUE BOND, SERIES 2023A
Maturity
February 1, 20_
REGISTERED OWNER: CEDE & CO.
Date of
Original Issue
December 20, 2023
PRINCIPAL AMOUNT: _______ DOLLARS
CUSIP
The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered
Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date
specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof
interest on such Principal Amount at the Interest Rate specified above from December 20, 2023, or the most
recent interest payment date to which interest has been paid or duly provided for as specified below, on
February 1 and August 1 of each year, commencing August 1, 2024, until said principal amount is paid.
Principal is payable in lawful money of the United States of America at the office of Bond Trust Services
Corporation, in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which
designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses.
Interest is payable to the person in whose name this Bond is registered at the close of business on the 15th
day of the month preceding each interest payment date (whether or not a business day) at the registered
owner's address set forth on the registration books maintained by the Registrar. Any such interest not
punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates
and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the
close of business on a special record date for the payment of such defaulted interest established by the
Registrar. For the prompt and full payment of such principal and interest as the same become due, the full
faith, credit and taxing powers of the County have been and are hereby irrevocably pledged.
The Bonds of this series maturing on or after February 1, 2034, are subject to redemption at the option
of the County, in whole or in part in such order as the County may determine and by lot within a maturity, on
February 1, 2033, and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will
be given by mail to the bank where the Bonds are payable and to the registered owners in the manner provided
by Chapter 475, Minnesota Statutes. Any defect in mailing notice of redemption shall not affect the validity of
the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are
set aside by the County on the redemption date, shall not bear interest after the redemption date, regardless
of any delay in its presentation.
This Bond is one of a series of bonds issued by the County in the aggregate principal amount of
$11,195,000, all of like date and tenor except as to number, maturity date, interest rate and redemption
Page 11 of 33 ~ 2!JJ:~N!~~~
Board of Commissioners' Meeting Minutes
November 28, 2023
privilege, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota,
the authority contained in Minnesota Statutes, Section 297A.993 and Chapter 475, as amended, the County's
Capital Improvement Plan approved by the Board on November 14, 2023 (the "Plan") and a authorizing
resolution adopted by the Board on November 28, 2023 (the "Resolution"). This Bond is issued for the purposes
of providing money to finance various road and transportation facility projects and improvements described in the
County's Transportation Plan and Project List and the Plan. The Bonds of this issue are payable from the
revenues generated by the County's transportation sales tax imposed by the County pursuant to Minnesota
Statutes, Section 297 A.993, as further described in the Resolution (the 'Transportation Sales Tax Revenues"),
but this Bond constitutes a general obligation of the County and the full faith and credit of the County are
irrevocably pledged for payment of this Bond and the Board of Commissioners of the County has obligated itself
to levy ad valorem taxes on all taxable property in the County in the event of any deficiency, which taxes may be
levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds
in denominations of $5,000 or any integral multiple thereof of single maturities.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable
upon the books of the County kept at the office of the Registrar, by the Registered Owner hereof in person or
by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of
the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the
Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney,
and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such
transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest
rate will be issued to the ·designated transferee or transferees. The County and the Bond Registrar may deem
and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is
overdue or not, for the purpose of receiving payment and for all other purposes, and neither the County nor the
Bond Registrar will be affected by any notice to the contrary.
The Bonds of this series are issuable only as fully registered bonds without coupons in denominations
of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As
provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are
exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized
denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney
upon surrender thereof to the Registrar.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed
preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the
County in accordance with its terms, have been done, do exist, have happened and have been performed as so
required, and that the issuance of this Bond does not cause the indebtedness of the County to exceed any
constitutional or statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual
signature of one of its authorized representatives.
IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused
this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of
the County Administrator, all as of the Date of Original Issue specified above.
Page 12 of 33 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
November 28, 2023
OTTER TAIL COUNTY, MINNESOTA
By _ __.("-F=ac=s=im"-"-"ile"-S=""-ig"'"'n=at=u""""re""'),__ ____ _
Chair, Board of County Commissioners
By (Facsimile Signature}
County Administrator
REGISTRAR'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This is one of the Bonds described in the within mentioned Resolution, and this Bond has been
registered as to principal and interest in the name of the Registered Owner identified above.
Dated: December 20, 2023
BOND TRUST SERVICES CORPORATION,
Bond Registrar
By _______________ _
Authorized Signature
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
(Please Print or Typewrite Name and Address of Transferee)
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
__________ , attorney to transfer the within Bond on the books kept for registration thereof,
with full power of substitution in the premises.
Dated: ----------
Please Insert Social Security Number or Other
Identifying Number of Assignee
Signature Guaranteed:
Signatures must be guaranteed by a national
bank or trust company or by a brokerage firm
having membership in one of the major stock
exchanges.
Page 13 of 33
Notice: The signature to this assignment must
correspond with the name as it appears on the
face of this Bond in every particular, without
alteration or any change whatever.
Section 4. Execution and Delivery .
Board of Commissioners' Meeting Minutes
November 28, 2023
The Bonds shall be prepared in printed form under the direction of the County Administrator and when
so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and
by the manual or facsimile signature of the County Administrator. In case any officer whose signature or a
facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond,
such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had
remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any
purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication
on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar.
Certificates of authentication on different Bonds need not be signed by the same representative. The executed
certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered
under this Resolution. The Bonds initially issued hereunder shall be registered as of the date of issuance, and
all Bonds issued in exchange therefor shall be registered as of such date, or, if issued after the first payment
date, as of the most recent interest payment date on which interest was paid or duly provided for. When the
Bonds shall have been so prepared and executed, they shall be delivered to the purchaser by the County
Administrator or the Administrator's designee(s) upon receipt of the purchase price and accrued interest and
the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see
to the proper application of the proceeds.
Section 5. Registration and Transfer.
As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain
and keep at the office of the Registrar an office or agency for the payment of the principal of and interest on
the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also
keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any
Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly
executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee
or other governmental charge required to be paid with respect to such transfer, the County shall execute and
the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or
more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like
aggregate principal amount, maturity and interest rate. The Bonds, upon surrender thereof at the office of the
Registrar, may at the option of the registered owner thereof be exchanged for an equal aggregate principal
amount of Bonds of the same maturity date and interest rate of any authorized denominations. In all cases in
which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the County shall
execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every
such exchange or transfer of Bonds, whether temporary or definitive, the County or the Registrar may make a
charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect
to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or
transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.
Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each
exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith
(except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and
the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days
next preceding any February 1 or August 1 interest payment date.
Section 6. Payment: Security: Pledges and Covenants.
Board of Commissioners' Meeting Minutes
November 28, 2023
6.1. Payment. Interest on any Bond which is payable, and is punctually paid or duly provided for, on
any interest payment date shall be paid to the person in whose name that Bond ( or one or more Bonds for
which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding
such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly
provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the
relevant regular record date solely by virtue of such holder having been such holder; and such defaulted
interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar
of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the
Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution
upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and
unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from
such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution.
6.2. Revenue Fund. The County imposes a transportation sales tax at the rate of one-half of one
percent on retail sales and uses taxable under Minnesota Statutes, Chapter 297 A (the "Transportation Sales
Tax Revenues"). Transportation Sales Tax Revenues may be pledged for the payment of principal and interest
on general obligation bonds issued to finance road and transportation facility projects authorized by the Plan
orto pay the costs of such road and transportation facility projects. The County has established and maintains
the Road and Bridge Fund (Fund NO. 10) (the "Revenue Fund") into which the Transportation Sales Tax
Revenues are deposited. The County hereby pledges the Transportation Sales Tax Revenues to the
repayment of the principal of and interest on the Bonds and on any additional bonds of the County issued
pursuant to the Act. Any remaining Transportation Sales Tax Revenues after annually funding the Debt
Service Fund, and other funds for which Transportation Sales Tax Revenues are pledged, may be used to
pay other costs of such road and transportation facility projects.
6.3. Construction Fund. There is hereby created a separate construction account which is hereby
designated as the "Transportation Sales Tax Revenue Bonds Series 2023A Construction Account" in the
Construction Fund (the "Construction Account"), to which there shall be credited $11,500,826.40 of the
proceeds of the Bonds. The funds in the Construction Account should be used solely to pay costs of the
Project.
6.4. Debt Service Fund. For the convenience and proper administration of the moneys to be
borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and
holders from time to time of the Bonds, there is hereby created a special fund to be designated the
"Transportation Sales Tax Revenue Bonds Series 2023A Debt Service Fund" (the "Debt Service Fund") to be
administered and maintained by the County Treasurer as a bookkeeping account separate and apart from all
other funds maintained in the official financial records of the County. The Debt Service Fund shall be
maintained in the manner herein specified until the Bonds have been fully paid.
There shall be deposited in the Debt Service Fund: (a) the Transportation Sales Tax Revenues, which
are hereby irrevocably appropriated and pledged to the payment of principal and interest on the Bonds on a
parity with any other obligations of the County heretofore or hereafter issued which are payable from such
revenues, which shall be periodically deposited in the Debt Service Fund in such amounts sufficient to provide
payment of all interest and principal when due on the Bonds; (b) any taxes levied under Section 6.6 hereof
to the extent necessary to pay the principal of and interest on the Bonds; (c) investment earnings on funds in
the Debt Service Fund; and (d) any and all other moneys which are properly available and are appropriated
by the County to the Debt Service Fund. If any payment of principal or interest on the Bonds will become due
Page 15 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
when there is not sufficient money in the Debt Service Fund to pay the same, the County Treasurer will pay such
principal or interest from the general fund of the County, and the general fund will be reimbursed for such
advances out of available Transportation Sales Tax Revenues or the proceeds of taxes levied pursuant to
Section 6.6 hereof, when collected.
The Debt Service Fund shall be used solely to pay the principal and interest and any premiums for
redemption of the Bonds and any other general obligation bonds of the County hereafter issued by the County
and made payable from said account as provided by law.
6.5. It is determined that the estimated revenues generated by the County's transportation sales
tax pledged to the payment of the Bonds will produce at least five percent in excess of the amount needed to
meet when due, the principal and interest payments on the Bonds and other obligations payable therefrom.
6.6. The Bonds are general obligations of the County to which the full faith, credit and unlimited taxing
power of the County are hereby pledged. The Board of Commissioners of the County shall levy general ad
valorem taxes on all taxable property in the County, if necessary, to pay the principal of and interest on the Bonds
when due.
6.7. The County Administrator is authorized and directed to file a certified copy of this resolution with
the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63.
Section 7. Ownership of Bonds.
As to any Bond, the County and the Registrar and their respective successors, each in its discretion,
may deem and treat the person in whose name the same for the time being shall be registered as the absolute
owner thereof for all purposes and neither the County nor the Registrar nor their respective successors shall
be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be
made only to or upon the order of the registered owner thereof, but such registration may be changed as above
provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond
to the extent of the sum or sums so paid.
Section 8. Book-Entry System.
(a) For purposes of this paragraph 8, the following terms shall have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person recorded
as the beneficial owner of such Bond by a Participant on the records of such Participant, or such
person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of
DTC with respect to the Bonds.
Page 16 of 33
"DTC" shall mean The Depository Trust Company of New York, New York.
"Participants" shall mean those broker-dealers, banks and other
financial institutions for which DTC holds Bonds as securities depository.
~J OTTER TAIL 'lrJ COUNTY-MINNESOTA
Board of Commissioners' Meeting Minutes
November 28, 2023
"Representation Letter" shall mean the Blanket Letter of Representation from the County to
OTC, which shall be executed in substantially the form on file.
(b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one
Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the
ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar in the
name of Cede & Co., as nominee of OTC. The Registrar and the County may treat OTC (or its nominee) as
the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal
of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice
permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer
of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected
by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation
to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through OTC or
any Participant, or any other person which is not shown on the registration books of the Registrar as being a
registered owner of any Bonds, with respect to the accuracy of any records maintained by OTC or any
Participant, with respect to the payment by OTC or any Participant of any amount with respect to the principal
of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of
Bonds under this Resolution, with respect to the selection by OTC or any Participant of any person to receive
payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action
taken by OTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the
Bonds only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid
and effective to fully satisfy and discharge the County's obligations with respect to the principal of and interest
on the Bonds to the extent of the sum or sums so paid. No person other than OTC shall receive an
authenticated Bond for each separate stated maturity evidencing the obligation of the County to make
payments of principal and interest. Upon delivery by OTC to the Registrar of written notice to the effect that
OTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to
such new nominee in accordance with subparagraph (e) hereof.
(c) In the event the County determines that it is in the best interest of the Beneficial Owners that
they be able to obtain Bond certificates, the County may notify OTC and the Registrar, whereupon OTC shall
notify the Participants, of the availability through OTC of Bond certificates. In such event, the Bonds will be
transferable in accordance with subparagraph (f) hereof. OTC may determine to discontinue providing its
seNices with respect to the Bonds at any time by giving notice to the County and the Registrar and
discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be
transferable in accordance with subparagraph (e) hereof.
(d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as
any Bond is registered in the name of Cede & Co., as nominee of OTC, all payments with respect to the principal
of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively,
to OTC as provided in the Representation Letter.
(e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed.
The Representation Letter incorporate by reference certain matters with respect to, among other things,
notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on
the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with
respect to its actions under this Resolution.
Page 17 of 33 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
November 28, 2023
(f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or
( c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered
owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the
permitted transferee in accordance with the provisions of paragraph 6 hereof.
Section 9. Payment of Issuance Expenses. The County authorizes the Purchaser to forward the amount
of Bond proceeds allocable to the payment of costs of issuance expenses to Registrar, on the closing date
for further distribution as directed by Ehlers and Associates, Inc.
Section 10. Authentication of Transcript.
10.1. The officers of the County are authorized and directed to prepare and furnish to the Purchaser
and to the attorneys approving the Bonds, certified copies of proceedings and records of the County relating to
the Bonds and to the financial condition and affairs of the County, and such other certificates, affidavits and
transcripts as may be required to show the facts within their knowledge or as shown by the books and records
in their custody and under their control, relating to the validity and marketability of the Bonds and such
instruments, including any heretofore furnished, will be deemed representations of the County as to the facts
stated therein.
10.2. Official Statement. The Preliminary Official Statement relating to the Bonds, on file with the
County Administrator and presented to this meeting, is hereby approved, and the County ratifies and
confirms its designation of the Preliminary Official Statement as a "final" Official Statement for purposes of
Rule 15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective
purchasers of the Bonds, insofar as the same relates to the Bonds and the sale thereof. The Chair and
County Administrator of the County, or any other officer of the County are authorized and directed to certify that
they have examined the Official Statement prepared and circulated in connection with the issuance and sale of
the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate
representation of the facts and representations made therein as of the date of the Official Statement.
10.3. Continuing Disclosure. The County is an obligated person with respect to the Bonds. The
County hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the
Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934,
as amended, to perform its obligations under the Continuing Disclosure Certificate (the "Certificate") attached
to the official statement. The Chair and County Administrator of the County, or any other officer of the County
authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of
the County the Certificate in substantially the form presented to the Board subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the
Purchaser of the Bonds, and (iii) acceptable to the Officers.
Section 11.
Section 12.
Registration. The County Auditor shall register the Bonds in their office as required by law.
Tax Covenants.
12.1. The County covenants and agrees with the holders from time to time of the Bonds that it will not
take or permit to be taken by any of its officers, employees or agents any action which would cause the interest
on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code),
and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take
or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary
Page 18 of 33
Board of Commissioners' Meeting Minutes
November 28, 2023
to ensure that such interest will not become subject to taxation under the Code and applicable Treasury
Regulations, as presently existing or as hereafter amended and made applicable to the Bonds.
12.2. The County will comply with requirements necessary under the Code to establish and maintain
the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without
limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield
greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States.
12.3. The County further covenants not to use the proceeds of the Bonds or to cause or permit them
or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the
meaning of Sections 103 and 141 through 150 of the Code.
12.4. The County will use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designations made by this section.
Section 13. Post-Issuance Compliance Policy and Procedures. The Board has previously adopted the Post-
Issuance Tax Compliance Procedures to ensure that the County satisfies and meets all applicable post-issuance
requirements of federal income tax law needed to preserve the tax-exempt status of the Bonds. The County
reserves the right to use its discretion as necessary and appropriate to make exceptions or request additional
provisions as it may determine. The County also reserves the right to change these policies and procedures from
time to time, without notice.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner
Kurt Mortenson and upon vote being taken thereon the following voted in favor thereof: Commissioners
Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt Mortenson, Robert Lahman and the following voted against
the same: none, whereupon said resolution was declared duly passed and adopted.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest J/ '(!,{J/,uJ./-WJ;JL-,
Nicole Hansen, Clerk
FAMILY RESOURCE CENTER TOUR
Commissioners, Administration, the Health and Wellness team, and various community members participated
in a tour of the Scott County Family Resource Center in Shakopee, MN. Commissioners discussed the benefits
of a similar center for Otter Tail County and how a model could be developed to ensure availability and
accessibility of services offered and explore ways to bring resources, assistance, and services directly to
families.
PUBLIC HEARING
At 10:04 a.m. Chair Johnson opened the Public Hearing regarding the 2024 Proposed Countywide Fee
Schedule. Chair Johson asked for comments from the public. One comment was made asking for clarification
as to why the 1 to 4 Day Temporary On-Sale Liquor License fee was not listed on the fee schedule and why
a four-day license is necessary for a one-day event. County Auditor-Treasurer Wayne Stein clarified that
Minnesota Statute 340A.404, Subd. 10 provides the County with the authority to establish the temporary on-
Page 19 of 33 ~ ~!JJ:~.r~~
Board of Commissioners' Meeting Minutes
November 28, 2023
sale license fee. The County can issue three four-day, four three-day, six two-day or 12 one-day temporary
licenses in any combination, not to exceed 12 days per year. The County's fee is the same regardless of the
number of days requested in the application as the administrative effort is the same. Stein noted that there
are a small number of applications submitted annually and the omission on the fee schedule was an oversight.
The fee will be added to the Fee Schedule prior to adoption on December 12th.
The Public Hearing was closed at 10:12 a.m.
ADJOURNMENT
At 10:27 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 12:00 p.m. on Tuesday, December 12, 2023, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest: . l1 • & Ju )I U/v.J,<..._,,
Nicole Hansen, Clerk
Page 20 of 33
November 27, 2023
SALE DAY REPORT FOR:
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit A)
Otter Tail County, Minnesota
$11,195,000 General Obligation Transportation Sales
Tax Revenue Bonds, Series 2023A
Prepared by:
Ehlers
3060 Centre Pointe Drive
Roseville, MN 55113
Nick Anhut,
Senior Municipal Advisor
Bruce Kimmel,
Senior Municipal Advisor
BUILDING COMMUNITIES. IT'S WHAT WE DO.
PURPOSE:
RATING:
Competitive Sale Results
To finance County highway and highway facility improvements
eligible for the County's Transportation Sales Tax
S&P Global Ratings "AA"
NUMBER OF BIDS: 11
LOW BIDDER: TD Securities (USA) LLC, New York, New York
LOW BID:*
HIGH BID:
NOTES:
COMPARISON FROM LOWEST TO HIGHEST BID:
(TIC as bid)
3.8085%
4.0556%
Summary of Sale Results:
Principal Amount*: $11,195,000
Reoffering Premium: $476,661
Underwriter's Discount: ($89,560)
Costs of Issuance: ($81,275)
Net Proceeds Deposited for Projects: $11,500,826
True Interest Cost: 3.8034%
Yields: 3.10%-4.08%
Total Net Principal and Interest: $16,816,656
Bond Trust Services Corporation, Roseville, Minnesota will
serve as Paying Agent on the Bonds.
The Bonds maturing February 1, 2034 and thereafter are
callable February 1, 2033 or any date thereafter.
* Subsequent to bid opening, the issue size was decreased
to $11,195,000.
CLOSING DA TE: December 20, 2023
BOARD OF
COMMISSIONERS
ACTION:
Adopt a resolution awarding the sale of $11,195,000 General
Obligation Transportation Sales Tax Revenue Bonds, Series
2023A.
SUPPLEMENTARY ATTACHMENTS
• Bid Tabulation
• Sources and Uses of Funds
• Updated Debt Service Schedules
Sale Day Report for Otter Tail County, Minnesota
BID TABULATION
$11,720,000* General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A
Otter Tail County, Minnesota
Rating: S&P Global Ratings "AA"
NAME OF BIDDER
TD SECURITIES (USA) LLC
New York, New York
SALE: November 27, 2023
AWARD: TD SECURITIES (USA) LLC
MATURITY
(February 1)
REOFFERING COUPON
YIELD RATE
2025 3.340% 5.000%
2026 3.260% 5.000%
2027 3.140% 5.000%
2028 3.100% 5.000%
2029 3.100% 5.000%
2030 3.100% 5.000%
2031 3.100% 5.000%
2032 3.100% 5.000%
2033 3.140% 5.000%
2034 3.270% 4.000%
2035 3.350% 4.000%
2036 3.490% 4.000%
2037 3.620% 4.000%
2038 3.740% 4.000%
2039 3.810% 4.000%
2040 3.880% 4.000%
2041 3.930% 4.000%
2042 4.010% 4.000%
2043 4.020% 4.000%
2044 4.080% 4.000%
* Subsequent to bid opening the issue size was decreased to $11,195,000.
Tax Exempt-Non-Bank Qualified
TRUE
INTEREST
PRICE RATE
$12,119,010.80 3.8085%
Adjusted Price -$11,582,101.40 Adjusted Net Interest Cost -$5,234,554.29 Adjusted TIC -3.8034%
BUILDING COMMUNITIES. IT'S WHAT WE DO. li3) info@ehlers-inc.com ~ 1 (800) 552-1171 (I) www.ehlers-inc.com
NAME OF BIDDER
RAYMOND JAMES &
AS SOCIA TES, INC.
St. Petersburg, Florida
HILLTOPSECURITIES
Dallas, Texas
THE BAKER GROUP
Oklahoma City, Oklahoma
BOK FINANCIAL SECURITIES,
INC.
Milwaukee, Wisconsin
BAIRD
Milwaukee, Wisconsin
J.P. MORGAN SECURITIES LLC
New York, New York
KEYBANC CAPITAL MARKETS
IN CORPORA TED
Cleveland, Ohio
RBC CAPITAL MARKETS, LLC
New York, New York
MESIROW FINANCIAL, INC.
Chicago, Illinois
UMBBANK,N.A.
Kansas City, Missouri
Bid Tabulation
Otter Tail County, Minnesota
MATURITY
(February 1) PRICE
$12,246,967.10
$12,297,967.06
$12,216,366.01
$12,409,514.65
$12,208,954.40
$12,329,030.38
$12,225,136.45
$12,337,195.40
$12,205,344.80
$12,546,994.05
$11,720,000* General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A
TRUE
INTEREST
RATE
3.8331%
3.8452%
3.8608%
3.8932%
3.8940%
3.8952%
3.9111%
3.9446%
3.9779%
4.0556%
November 27, 2023
Page 2
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Total Issue Sources And Uses
Dated 12/20/2023 I Delivered 12/20/2023
Highway Highway
Facilities Road Issue
Projects Projects Summary
Sources Of Funds
Par Amount of Bonds $4,~85,000.00 $6,8 I 0,000.00 $1 l,195,000.00
Reoffering Premium 187,044.50 289,616.90 476,661.40
Total Sources $4,572,044.50 $7,099,616.90 $11,671,661.40
Uses Of Funds
Total Underwriter's Discount (0.800%) 35,080.00 54,480.00 89,560.00
Costs oflssuance 36,138.10 ~ 13 6.90 81,275.00
Deposit to Project Construction Fund 4,500,826.40 7,000,000.00 11,500,826.40
Total Uses $4,572,044.50 $7,099,616.90 $11,671,661.40
Series2023AGOTranspSa J lssueSummary 111/27/2023 11:03PM
EHLERS
PUBLIC F NANCE V iSORS
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Debt Service Schedule
Date
12/20/2023
08/01/2024
02/01/2025
08/01/2025
02/01/2026
08/01/2026
02/01/2027
08/01/2027
02/01/2028
08/01/2028
02/01/2029
08/01/2029
02/01/2030
08/01/2030
02/01/2031
08/01/2031
02/01/2032
08/01/2032
02/01/2033
08/01/2033
02/01/2034
08/01/2034
02/01/2035
08/01/2035
Principal
295,000.00
370,000.00
385,000.00
410,000.00
430,000.00
450,000.00
470,000.00
495,000.00
520,000.00
-550,000.00
570,000.00
_O~/Q]/203§_ ________ 590,000.00
08/01/2036
02/01/2037
08/01/2037
02/01/2038
08/01/2038
02/01/2039
08/01/2039
02/01/2040
08/01/2040
02/01/2041
08/01/2041
02/01/2042
08/01/2042
02/01/2043
08/01/2043
02/01/2044
Total
Yield Statistics
Bond Year Dollars -----------------
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
615,000.00
640,000.00
665,000.00
690,000.00
715,000.00
750,000.00
780,000.00
805,000.00
$11,195,000.00
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
Coupon
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
Series 2023A GO Transp Sa I Issue Summary I 11/27/2023 I 1:03 PM
Interest Total P+I Fiscal Total
298,380.69 298,380.69
243,025.00 538,025.00 836,405.69
235,650.00 235,650.00
235,650.00 605,650.00 841,300.00
226,400.00 226,400.00
226,400.00 611,400.00 837,800.00
216,775.00 216,775.00
216,775.00 626,775.00 843,550.00
206,5~,QQ . 106,525.00
206,525.00 636,525.00 843,050.00
195,775.00 195,775.00
195,775.00 645,775.00 841,550.00
184,525.00 184,525.00
184,525.00 654,525.00 839,050.00
172,775.00 172,775.00
172,775.00 667,775.00 840,550.00
160,400.00 160,400.00
160,400.00 680,400.00 840,800.00
147,400.00 ____ 142,_4!)0.0_o_ ______ _
147,400.00 697,400.00
136,400.00 136,400.00
136,400.00 706,400.00
125,000.00 125,000.00
125,000.00 715,000.00
113,200.00 113,200.00
113,200.00 728,200.00
100,900.00 100,900.00
100,900.00 740,900.00
88,100.00 ~00.00
88,100.00 753,100.00
74,800.00 74,800.00
74,800.00 764,800.00
61,000.00 61,000.00
61,000.00 776,000.00
46,700.00 46,700.00
46,700.00 796,700.00
31,700.00 31,700.00
31,700.00 811,700.00
16,100.00 16,100.00
16,100.00 821,100.00
$5,621,655.69 $16,816,655.69
844,800.00
842,800.00
840,000.00
841,400.00
841,800.00
841,200.00
839,600.00
837,000.00
843,400.00
843,400.00
837,200.00
$13~279.99
12.084 Years
4.1555709%
3.8694226% ·--------·-3.8034938% ----------
3.7080876%
3.8810214%
3.7003914%
11.913 Years
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Tax Levy Schedule
Tax Tax Bond
Levy Collect Pay Sales Tax
Year Year Year Total P+I Net New D/S P&l ~105% Revenue Net Levy
2022 2023 2024
2023 2024 2025 836,405.69 836,405.69 878,225.97 878,225.97
2024 2025 2026 841,300.00 841,300.00 883,365.00 883,365.00
2025 2026 2027 837,800.00 837,800.00 879,690.00 879,690.00
2026 2027 2028 8_!12_50.00 843,550.00 8~,727.50 885,727.50
2027 2028 2029 843,050.00 843,050.00 885,202.50 885,202.50
2028 2029 2030 841,550.00 841,550.00 883,627.50 883,627.50
2029 2030 2031 839,050.00 839,050.00 881,002.50 881,002.50
2030 2031 2032 840,550.00 840,550.00 882,577.50 882,577.50
2031 2032 2033 840.fil)Q.00 840,800.00 882,840.00 882,840.00
2032 2033 2034 844,800.00 844,800.00 887,040.00 887,040.00
2033 2034 2035 842,800.00 842,800.00 884,940.00 884,940.00
2034 2035 2036 840,000.00 840,000.00 882,000.00 882,000.00
2035 2036 2037 841,400.00 841,400.00 883,470.00 883,470.00
2036 2037 2038 841,800.00 841,800.00 883,890.00 883,890.00
2037 2038 2039 841,200.00 841,200.00 883,260.00 883,260.00
2038 2039 2040 839,600.00 839,600.00 881,580.00 881,580.00
2039 2040 2041 837,000.00 837,000.00 878,850.00 878,850.00
2040 2041 2042 843,400.00 843,400.00 885,570.00 885,570.00
2041 2042 2043 843,400.00 843,400.00 885,570.00 885,570.00
2042 2043 2043 --837,200.00 837,200.00 879,060.00 879,060.00
Total $16,816,655.69 $16,816,655.69 $17,657,488.47 SI 7,657,488.47
Bond Data
Dated Date 12/20/2023 ------------~-Call Date 2/01/2033
Series 2023A GO Transp Sa I Issue Summary I 11/2.7/2023 I 1 :11 PM
Page 28 of33
Vendor Name
A&A RECYCLING LLC
ACME TOOLS
ADVANCED CORRECTIONAL HEAL THCAF
ALBANY RECYCLING CENTER
ALEXANDRIA TECH & COMM COLLEGE
ALLEN'S AUTO BODY & TOWING
AMAZON CAPITAL SERVICES INC
APEX ENGINEERING GROUP INC
ARAMARK
ARAMARK
ASSOCIATION OF MN COUNTIES
B&J l.ANDSCAPiNG LLC
BOT MECHANICAL LLC
BENCO EQUIPMENT
BERG'S '\NELDING & REPAJR LLC
BEYER BODY SHOP INC
BRANBY/STEVE
BRAUN lNTERTEC CORPORATION
BRIA.N'S REPAIR INC
BRO'NN EYED SUS.ANS
BURNS & MCDONNELL ENGINEERING CC
BUY-MOR PARTS & SERVICE LLC
CARLBLOMIDENNIS
CERTIFIED AUTO REPAIR
CHARM-TEX INC
CHEMSEARCH
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVJCES INC
COMMISSIONER OF TRANSPORTATION
COOPER'S OFFICE SUPPLY INC
CUWGAN OF ELBOVi/ LAKE
DACOTAH PAPER CO
DEANS DISTRIBUTING
DEM-CON MATERIALS RECOVERY LLC
DENNY/OALE
DENZEL'S REGION WASTE INC
DIAMOND DRUGS INC
DICK'S STANDARD TIRE & AUTO SERVICE
DONOHO/MICHAEL
DOUBLE A CATERING
ELLENBERG/LELAND & JULIE
ENVIROTECH SERVICES INC
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit B)
Amount
340.00
648.00
100.89
2,435.90
966.00
421.50
4,931.01
13,719.50
n.10
434.91
245.00
620.00
2,977.06
411.00
908.68
3,165.00
92.36
7,987.00
345.00
2,290.00
2,618.39
6,441.14
127.99
1,040.04
121.50
4,514.45
1,183.00
667.20
10,671.79
475.63
64.00
116.16
7,288.33
2,354.01
1,000.00
15125
157.74
232.00
239.61
35.00
1,000.00
8,775.91
Page 29 of 33
Vendor Name
ERICKSON/MICHELLE
ESSER PLUMBING & HEATING INC
FAUL PSYCHOLOGICAL Pt.LC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY Of
FERGUS HOME & HARDWARE INC
FERGUS PQ\t\>ER PUMP INC
FERGUS TIRE CENTER INC
FERGUSON ASPHALT PAVlNG INC
FISCHER/JUDD
FRANK'S AUTO BODY OF PERHAM INC
FRAZIER/BRENT
GALLSLLC
GAUDETTE/IRVING SCOTT
GRAJNGER INC
HAW'ES SEPTIC TANK PUMPING LLC
HENNING/CllY OF
HERMAN/CRYSTAL
HERZOG ROOFlNG INC
HOUGHINC
HOUSTON ENGINEERING INC
INTERSTATE POWER SYSTEMS INC
J.P. COOKE CO
JOHNSON CONTROLS FIRE PROTECTlc»
JOHNSON/MARKT
KIMBALL MIDWEST
KJELSHUSJHAYDEN
LAKE REGION ELECTRIC COOP
LAKE REGION HEALTHCARE
LAKE SUPERIOR COLLEGE
LAKESCOUNTRYSERVlCECOOPERAT~
LANGUE/STEVEN
LANGUAGE LINE SERVICES INC
LEE/THOMAS
LEGAL SERVICES OF NW MINNESOTA
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MARKS FLEET SUPPLY INC
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit B)
Amount
5,500.00
135.00
2,200.00
1,578.45
5,563.42
2,469.98
24,012.50
1,852.67
8,153.60
90.00
6,694.53
134.54
824.29
90.00
203.08
630.00
427,223.07
451.37
717.00
23,264.40
83,932.61
551.46
222.20
7,803.00
382.01
3,037.39
1,000.00
390.00
488.66
575.00
939.50
133.23
75.60
379.39
520.00
15,411.29
205.34
3,209.75
1,131.68
2,377.33
16,916.78
71.63
Page 30 of 33
Vendor Name
MARTHALER/TERENCE
MCIT
MCKESSON MEDICAL-SURGICAL INC
MID-CENTRAL EQUIPMENT INC
MIDWEST BUS PARTS INC
MIDWEST MACHINERY CO
MIDWEST MACHINERY CO
MIDWEST PRINTING CO
MIDWEST TREE & MAINTENANCE INC
MIDWEST WELDING & ORNE LLC
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF LABOR & INDUSTRY
MNCGCLOCKBOX
MOTOROI..A SOLUTIONS INC
MUNICIPAL SERVICE CO JNC
NAPA CENTRAL
NAPA CENTRAL MN
NARDINJ FIRE EQUJPMENT
NATURE'S CALL SEPTIC SERVlCE INC
NELSON AUTO CENTER INC
NELSON COLLISION CENTER
NEW YORK MILLSIGllY Of
NSWILLE/DARREN
NORTHERN LAUNDRY SYSTEMS
NORTHERN SAFE1Y TECHNOLOGY INC
NORTHSTAR COMPUTER FORMS INC
NORTHWEST TIRE INC
NOVA FIRE PROTECTION INC
NUSS TRUCK & EQUIPMENT
OFFICE Of MNIT SERVICES
OLYMPIC SALES INC
OSBORNEJDANIEUE
OTTER TAlL CO SOUOWASTE
PACE ANALYTICAL SERVICES INC
PARK REGION CO OP
PARKERS PRAIRIE INDEPENDENT LLC/ll
PAW PUBLICATIONS LLC BATTLE lAKE R
PEBBLE lAKE AUTO
PELICAN RAPIDS PRESS
PERHAM HEAL TH
PERHAM/CITY OF
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit B)
Amount
423.27
3,629.00
212.65
140.71
855.65
269.60
1,457.29
100.00
650.00
1,393.32
3,791.95
82.60
100.00
15,445.40
293.99
10,100.00
401.85
770.86
242.00
200.00
123,427.76
2,542.02
1,060.00
416.07
803.21
817.75
578.46
1,801.71
1,365.00
1,114.66
2,162.44
291.53
211.32
2,904.00
6,736.85
169.94
109.25
99.00
246.95
204.55
346.00
1,071,531.87
Page 31 of 33
Vendor Name
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRAIRIE SCALE SYSTEMS INC
PREMJUM WATERS INC
PRO AG FARMERS CO OP
PROOUCTMTY PLUS
PSICK CAPITOL SOLUTIONS INC
QUADIENT FINANCE USA INC
RASMUSSON/KEN
RDO lRUCK CENTERS LLC
RED DOT PEST CONTROL
SCHOOL DIST 553 -NEW YORK MILLS
SHI INTERNATIONAL CORP
SIGN GUYS LLC
SOETHISYLVIA
SQUEEGEE SQUAD
STAPLES BUSINESS CREDIT
STEEVES/BERNARD A
STEINS INC
STEVE'S SANITATION INC
STONEBROOKE ENGINEERING INC
STONEFLY INC
STREICHER$
SUMMIT FIRE PROTECTION
SUMMIT FOOO SERVICE LLC
SUNSET LAW ENFORCEMENT LLC
SWANSTON EQUIPMENT CORP
TAG UP
TECH CHECK LLC
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS-\NEST
THRIFlY WHITE PHARMACY
THUMPER POND RESORT
TIRE SOLUTIONS INC
TNT REPAJR INC
TOLLEFSON/BRITTANY
TOLLEFSON/THOR
TOWMASTER
TRUENORTHSTEELINC
TURBO TOOLS
TYLER TECHNOLOGIES INC
UGSTAD PLUMBING INC
UMlAUF/DALE
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit B)
Amount
14.00
2,782.18
14.49
144.55
1,243.60
3,500.00
302.40
98.00
6,316.95
165.00
838.26
2,880.00
75.00
158.12
1,800.00
170.04
126.03
11,804.17
753.00
4,561.06
10,959.00
156.92
526.00
8,064.75
2,227.00
771.37
53.10
9,765.05
367.26
7,865.40
15.00
586.43
740.00
55.38
14.00
140.04
1,382.80
136.32
77.75
7,260.00
298.50
108.34
Page 32 of 33
Vendor Name
US POSTAL SERVICE
VISION CONCEPTS LLC
WADENA ASPHALT tNC
VvEAKLEND/BONNIE
WEST/RICHARD
WlDSETH SMITH NOL TING & ASSOC
WILSON/WARREN R
WM CORPORATE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
Bnaf Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
BARRY/NAT ALIE
DNA DIAGNOSTICS CENTER .INC
fAULPSYCHOlOGICAL PllC
FERGUS FALLS DAILY JOURNAL
FERGUS TIRE CENTER INC
FOREMAN/MICHELLE
HAUGRUD/REED
LAKELAND AUTO REPAJR LLC
MAHUBE-OlWA CAP INC
MIOVVEST MONITORING & SURVEILANCE
MILBECKn..lNOSA Y
MINNESOTA MONITORJNG INC
MINNKOTA ENVIRO SERVICES INC
MN CRJSlS INTERVENTION TEAM
MN DEPT OF HUMAN SERVICES
MOHS/MEGHAN KELLEY
NICOLE RANAE CONSULTING LLC
OTTER TAJL CO SHERIFF
OTTERTAIL MINN-DAKOTA COACHES INC
PACIFIC INTERPRETERS INC
PREMIER BIOTECH INC
PREMIER BIOTECH LABS LLC
RONNEVIK/HANS
SHIRKEY/KELSEY
ULSCHMIDILIZA
VERIZON WIRELESS
WHIPPLENANESSA
WINOEY/MICHAEL
Final Total:
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit 8)
Amount
30,000.00
325.00
2,747.00
122.75
259.92
20,489.09
500.83
40,234.51
8,036.84
1,394.60
2,196,876.68
Amount
503.56
36.40
108.00
800.00
162.00
640.56
29.74
114.97
85.57
32,430.90
1,586.50
13.04
24.00
261.58
60,000.00
5,986.00
1,650.00
2,191.04
45.00
1,086.60
1,460.00
1,918.75
445.35
68.06
42.45
68.11
600.99
45.60
82.79
112,487.56
Page 33 of 33
Vendor Name
AMAZON CAPITAL SERVICES tNC
GOOSJKR.1S11
OTTERTAIL CO TREASURER
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit B)
Amount
31.98
15.00
251.92
11.96
310.86
Drainage Authority Meeting Minutes
November 28, 2023
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 28, 2023 110:37 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 10:37 a.m. Tuesday, November 28, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Bucholz, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of November
28, 2023 as presented and the Consent Agenda of November 28, 2023 as follows:
1. November 14, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for November 28, 2023 (Exhibit A)
2023 DITCH INSPECTIONS
Drainage Inspector Colby Palmersheim provided the Board with a presentation of the reports from the County
Ditch Inspections from 2023. Palmersheim shared findings on Ditches 56, 25, 32, 51, 15/28, 23, JD1, 55, 12,
and 54. These inspection reports will be posted to the Drainage page on the County website.
DITCH 52 DAMS
Motion by Mortenson, second by Bucholz and unanimously carried to authorize the removal of a beaver dam
on Ditch 52 near the Central Lakes Trail within the state right of way as presented by Drainage Inspector Colby
Palmersheim. Palmersheim has secured appropriate permits to work within the state right of way.
Motion by Rogness, second by Mortenson and unanimously carried to authorize the removal of three beaver
obstructions on Ditch 52 north of the Central Lakes Trail as presented by Drainage Inspector Colby
Palmersheim.
DITCH VIEWER QUALIFICATIONS
Motion by Lahman, second by Bucholz and unanimously carried to adopt the Otter Tail County Ditch Viewers
Qualifications as presented by Drainage Inspector Colby Palmersheim.
2024 REDETERMINATION OF BENEFITS
Drainage Inspector Colby Palmersheim presented information and plans for 2024 Redetermination of Benefits.
Palmersheim proposes to Redetermine Ditches 56, 32, and 43 with public information meeting dates and
locations to be determined.
Page 1 of 3
DITCH VIEWER TRAINING
Drainage Authority Meeting Minutes
November 28, 2023
Drainage Inspector Colby Palmersheim informed the Board that Otter Tail County was extended an invitation
from the Buffalo Red River Watershed District to attend a 1-or 2-day ditch viewer training with the Minnesota
Viewers Association this coming Spring. The Drainage Authority were in support of participating in this
opportunity for new and less experienced Otter Tail County Viewers to receive their certification and training
in a timely manner. It was decided that payment to the Buffalo Red River Watershed District for the training
would be per viewer in attendance with costs to come out of the general ditch fund.
ADJOURNMENT
At 11: 18 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned with a
closed session to follow. The next Drainage Authority meeting will immediately follow the next regular Board
meeting on Tuesday, December 12, 2023, at the Government Services Center in Fergus Falls and via
livestream.
CLOSED SESSION
At 11 :21 a.m., Chair Johnson declared the Drainage Authority meeting closed to the public. The closed session
is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding County
Ditch 25. Present in the room were Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt
Mortenson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy
Administrator Nicholas Leonard, Drainage Inspector Colby Palmersheim, and County Board Secretary
Hannah Anderson. The closed session ended at 11 :53 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
Attest:J / • (du-f/)Y/,oL
Nicole Hansen, Clerk
Page 2 of 3
Page 3 of 3
Vendor Name
FERGUS FALLS DAILY JOURNAL
RJNKE NOONAN LAW FIRM
SWANSTON EQUIPMENT CORP
Final Total:
Drainage Authority Meeting Minutes
November 28, 2023 (Exhibit A)
Amount
1,477.26
1,717.50
250.00
3,444.76