HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 12/12/2023
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MEETING &
DRAINAGE AUTHORITY MEETING
SUPPORTING DOCUMENTS
Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 12, 2023 | 12:00 p.m.
BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS
2.1 BOC Minutes for November 28, 2023
2.2 Warrants/Bills for December 12, 2023
2.3 Human Services Warrants/Bills for December 12, 2023
2.3 Public Health Warrants/Bills for December 12, 2023
2.4 Approval of Human Services 2024 Contracts
2.5 Approval of Final Payment for SP 056-070-028 to Sir Lines-A-Lot, LLC, Edina, MN
3.0 GIS Analyst
3.0 2024 Contract for Assessor Department Services
4.0 2024 Countywide Fee Schedule
4.0 Earned Sick and Safe Time Policy
4.0 Personnel Rules and Policies Updates
5.0 2024 Board Meeting Schedule
6.0 LG214 Premise Permit Application/Resolution
8.0 2023 Emergency Operations Plan
9.0 2024 License Hauler List Approval
10.0 Public Comment Period for Worn Body Cameras
11.0 Final Payment - HOTL Pelican Segment, Riley Bros. Construction, Inc., Morris, MN
11.0 Final Payment - HOTL McDonald Segment, Riley Bros. Construction, Inc., Morris, MN
11.0 Final Payment - HOTL Silent Lake Segment, Riley Bros. Construction, Inc., Morris, MN
11.0 Donation of Property Resolution – Phelps Mill Park
12.0 Agreement with MnDOT and the City of Pelican Rapids - SP 056-090-015 #1053654
12.0 Highway Garages Change Order #6 - Comstock Construction, Inc.
12.0 Request to Invest in RTVision Time Plus for Electronic Timesheets and Time Off
Requests
13.0 Public Hearing Regarding Property Tax Abatements Related to the Single-Family Tax
Rebate Program
DRAINAGE AUTHORITY SUPPORTING DOCUMENTS
2.1 Drainage Authority Minutes for November 28, 2023
2.2 Warrants/Bills for December 12, 2023
3.0 Ditch 25 Repairs - Approval for Survey by Houston Engineering, Inc.
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Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 1 of 33
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MINUTES
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 28, 2023 | 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, November 28, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Lahman and
unanimously carried to approve the Board of Commissioners’ agenda of November 28, 2023, with the following
additions:
General Discussion: Family Resource Center Tour
Consent Agenda No. 19
APPROVAL OF CONSENT AGENDA
Motion by Rogness, second by Bucholz and unanimously carried to approve the consent agenda items as
amended:
1.November 14, 2023, Board of Commissioners’ Meeting Minutes
2.Warrants/Bills for November 28, 2023 (Exhibit B)
3.Human Services and Public Health Warrants/Bills for November 28, 2023 (Exhibit B)
4.Approval of the issuance of an On-Sale Wine License to ES Ventures dba Oak and Iron
Golf for the period of November 29, 2023, through June 30, 2024.
5.Approval of the issuance of an On-Sale 3.2 Malt Liquor License to ES Ventures dba Oak
and Iron Golf for the period of November 29, 2023, through June 30, 2024.
6.Approval of the Application and Permit for a 1 Day to 4 Day Temporary On-Sale Liquor
License as submitted by American Cancer Society//Relay for Life Otter Tail County for
an event scheduled for February 10, 2024, at the Countryside Barn located at 48174
County Highway 53 in Corliss Township.
7.Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Battle Lake Cenex
8.Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Perham Oasis Travel Plaza
9.Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Dent Oasis
10.Approval of the issuance of a Renewal 2024 Tobacco License to Lake Community
Cooperative dba Ottertail OasisDRAFT
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 2 of 33
11. Approval of the issuance of a Renewal 2024 Tobacco License to Jeffrey S Olson dba
Crossroads Convenience Center
12. Approval to Accept a Donation from Disabled American Veterans
13. Request for Revised Final Payment for SAP 056-667-040 to Anderson Brothers
Construction Co. of Brainerd LLC, Brainerd, MN
14. Approval of Sponsoring Agency LRIP Resolution - Dunn Township
15. Approval of Sponsoring Agency LRIP Resolution - Fergus Falls Township
16. Approval of Sponsoring Agency LRIP Resolution - City of Perham
17. Approval of Sponsoring Agency LRIP Resolution - Scambler Township
18. Approval of Sponsoring Agency LRIP Resolution - Tordenskjold & St. Olaf Townships
19. Approval of Sponsoring Agency LRIP Resolution – Everts Township
BODY WORN CAMERA PROJECT
Motion by Rogness, second by Mortenson and unanimously carried to set a time for the Otter Tail County
Sheriff’s Office Intent to Purchase and Implement Portable Recording Systems (body cameras) Public
Comment for 1:00 p.m. on Tuesday, December 12, 2023 at the regularly scheduled Board of Commissioners
Meeting at the Government Services Center (GSC) in Fergus Falls, MN.
RESOLUTION TO APPROVE PARKS AND TRAILS FUND TRANSFERS
OTTER TAIL COUNTY RESOLUTION NO. 2023-92
WHEREAS, the Otter Tail County Board of Commissioners previously approved the County’s Navigating the
Road Ahead program in the areas of: 1) Housing Investment, 2) Workforce and Business, 3) Broadband and
Other Infrastructure, 4) Community Resilience and 5) Other County Resource and Asset Investment; and
WHEREAS, the Board of Commissioners of the County of Otter Tail support the use of $500,000 general fund
balance to finance the goals of the Navigating the Road Ahead Program under the Broadband and Other
Infrastructure category for Parks and Trails, such funds made available due to the use of American Rescue
Plan (ARP) Act funding for public safety and included in the 2023 budget.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve
the following transfer to meet trail fund needs:
From General Fund Navigating the Road Ahead to Parks & Trails Fund $500,000
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _________________________________________ Attest: _______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 3 of 33
RESOLUTION FOR AMERICAN RESCUE PLAN ACT FUNDS TO BE
ALLOCATED FOR ELECTION EQUIPMENT
OTTER TAIL COUNTY RESOLUTION NO. 2023-94
WHEREAS, Otter Tail County was allocated $11,410,722 of funding through the American Rescue Plan (ARP)
Act funding; and
WHEREAS, the ARP Act requires that the payments from the Coronavirus State and Local Fiscal Recovery
Funds be used only to cover expenses that:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the
pandemic under control
• Replace lost revenue for eligible state, local, territorial, and Tribal governments to strengthen support
for vital public services and help retain jobs
• Support immediate economic stabilization for households and businesses
• Water, sewer, and broadband infrastructure
• Address systemic public health and economic challenges that have contributed to the unequal impact
of the pandemic; and
WHEREAS, as an eligible use of recovery funds for the provision of general government services, up to
$350,000 will be allocated to purchase election equipment to replace aging and obsolete equipment necessary
for elections; and
WHEREAS, The Otter Tail County Board of Commissioners previously approved the County’s allocation of
ARP Act funding to be allocated to the Navigating the Road Ahead program in the areas of: 1) Housing
Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and
5) Other County Resource and Asset Investment; and authorized the County Administrator to enter into
contracts and agreements and execute change orders and amendments to contracts and agreements, in
accordance with the County’s procurement policies and procedures, provided the amounts are within the limits
of the funding with Resolution No. 2021-192 approved on December 21, 2021.
NOW THEREFORE BE IT RESOLVED THAT, as an eligible use of recovery funds for the provision of general
government services, the Otter Tail County Board of Commissioners supports the allocation of up to $350,000
to purchase election equipment, and it aligns with the Navigating the Road Ahead program.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _________________________________________ Attest: _______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 4 of 33
RESOLUTION FOR AMERICAN RESCUE PLAN ACT FUNDS TO BE ALLOCATED FOR
HAZARD MITIGATION – EMERGENCY MANAGEMENT
OTTER TAIL COUNTY RESOLUTION NO. 2023-93
WHEREAS, Otter Tail County was allocated $11,410,722 of funding through the American Rescue Plan (ARP)
Act funding; and
WHEREAS, the ARP Act requires that the payments from the Coronavirus State and Local Fiscal Recovery
Funds (SLFRF) be used only to cover expenses that:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the
pandemic under control
• Replace lost revenue for eligible state, local, territorial, and Tribal governments to strengthen support
for vital public services and help retain jobs
• Support immediate economic stabilization for households and businesses
• Water, sewer, and broadband infrastructure
• Address systemic public health and economic challenges that have contributed to the unequal impact
of the pandemic; and
WHEREAS, providing effective public safety promotes resilience within a community and directly promotes
protection of the health, safety and welfare of all residents and visitors while mitigating risk and liability; and
WHEREAS, Otter Tail County recognizes the importance of eliminating the potential for catastrophic losses
and impacts to life and property; and
WHEREAS, the 2023 Otter Tail County Multi-Hazard Mitigation Plan includes a risk assessment and
vulnerability analysis of the County, cities and communities; and
WHEREAS, the Hazard Mitigation Partnership Grant Program will provide financial support to implementing
mitigation actions in cities, townships, school districts, and other entities located within the County; and
WHEREAS, the goal of the program is to eliminate or reduce the long-term risk to human life and property
resulting from severe winter and summer storms through identified strategies; and
WHEREAS, the Otter Tail County Board of Commissioners previously approved the County’s allocation of
ARP Act funding to be allocated to the Navigating the Road Ahead program in the areas of: 1) Housing
Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and
5) Other County Resource and Asset Investment; and authorized the County Administrator to enter into
contracts and agreements and execute change orders and amendments to contracts and agreements, in
accordance with the County’s procurement policies and procedures, provided the amounts are within the limits
of the funding with Resolution No. 2021-192 approved on December 21, 2021.
NOW THEREFORE BE IT RESOLVED THAT, as an eligible use of recovery funds, the Otter Tail County
Board of Commissioners supports the allocation of up to $250,000 for public safety and hazard mitigation, and
it aligns with the Navigating the Road Ahead program.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously. DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 5 of 33
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By:_________________________________________ Attest______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
PHELPS MILL FESTIVAL REVIEW
Phelps Mill Country President Jerome Holicky presented a report on the 2023 Phelps Mill Festival. Holicky
provided income and expenses highlighting an overall profit for the 2023 festival. He noted the entrance fee
was increased from $5.00 to $8.00 with free admission for children 12 years and under and that Saturday
attendance was also up from 2022. Phelps Mill Country received positive feedback on the Mill from
festivalgoers with suggestions of having more information about the Mill readily available to the public. Holicky
and the Board discussed ideas on how to best to provide that for the future.
CERTIFICATION OF EASEMENTS
US Fish & Wildlife Service (USFWS) Representatives appeared before the Board and requested certification
of five (5) wildlife habitat protection easements. Documentation was previously submitted regarding the
requests. Motion by Mortenson, second by Bucholz and unanimously carried to approve certification for the
USFWS to secure the following easements:
Jeremy and Hannah Schmidgall – Habitat Easement – T. 132N., R. 39W., 5th P.M.:
Section 12, Part of the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4), and Part of the Southwest
Quarter of the Northwest Quarter (SW1/4NW1/4), North of the abandoned railroad tracks and Highway Right
of Way.
Douglas and Pamela Bjorklund – Habitat Easement – T. 133 N., R. 38W., 5th P.M.:
Section 4, Part of the Southwest Quarter (SW1/4).
Daniel and Tonya Zierden – Wetland Easement – T. 133 N., R. 42W., 5th P.M.:
Section 17, Part of the Southwest Quarter of the Northwest Quarter (SW1/4NW1/4), together with Part of the
Northwest Quarter of the Southwest Quarter (NW1/4SW1/4).
Tyler and MarcyLynn Neumann – Wetland Easement – T. 132, R. 42:
Section 16, Part of the Southwest Quarter of the Southwest Quarter (SW1/4SW1/4), the Southeast Quarter of
the Southwest Quarter (SE1/4SW1/4) and Sublots Four (4) and Eleven (11) with distances as presented.
Robert and Peggy Nordstrom – Wetland Easement – T. 133 N., R. 42W., 5th P.M.:
Section 15, the West 560 feet of Government Lot Five (5), as measured at right angles to and parallel with the
north-south quarter line.
MNDOT RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-95
IT IS RESOLVED THAT, Otter Tail County enter into MnDOT Agreement No. 1054669 with the State of
Minnesota, Department of Transportation for the following purposes:
DRAFT
Board of Commissioners’ Meeting Minutes
November 28, 2023
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To provide electrical energy responsibilities of Lighting System on Trunk Highway (TH) No. 10 at County State
Aid Highway No. 60.
IT IS FURTHER RESOLVED THAT, the County Board Chair and the County Board Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By:_________________________________________ Attest______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
OUTDOOR LIGHTING & MUNICIPAL SERVICES AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials’
to execute the agreement between Otter Tail County and Otter Tail Power Company for the outdoor lighting
and municipal services on the County State Aid Highway (CSAH) 1 (Fir Avenue) and Friberg Avenue
roundabout project.
SPECIFIC SERVICE SIGNING POLICY RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-96
WHEREAS, it appears to the Otter Tail County Board of Commissioners that the County’s current informational
signing system covered under the Otter Tail County Policy on Resort Signs on Local Roads that was first
established in the 1970’s and was last revised on February 21, 2006, is dated and has served its purpose;
and
WHEREAS, the County Highway Department is proposing to update the informational signing system with a
system that will better serve the public as well as the businesses and entities involved and that is currently
used by several other Minnesota Counties and the Minnesota Department of Transportation known as Specific
Service Signing.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners revoke the
current Otter Tail County Policy on Resort Signs on Local Roads and that the Specific Service Signing Policy
be adopted to modernize the informational signing system in Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 28th day of November 2023.
DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 7 of 33
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _________________________________________ Attest: ______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
RECESS & RECONVENE
At 9:23 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:31 a.m.
PENALTY ABATEMENT REQUEST
Motion by Mortenson, second by Lahman and motion carried with Rogness absent to approve the request of
Louis Courneya for the abatement of accrued penalty in the amount of $40.24 for the late payment of the
second half property taxes for Parcel No. 32-000-07-0055-013 located in Hobart Township as the reasons
stated fall in line with the County’s hardship policy.
2023A BONDS SALE RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-97
Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County,
Minnesota, was duly held at the County Government Services Center in Fergus Falls, Minnesota, on Tuesday,
November 28, 2023, at 8:30 o'clock A.M.
The following members were present: Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz,
Kurt Mortenson, Robert Lahman and the following were absent: none.
The Chair announced that the meeting was open for the purpose of considering proposals for the
purchase of $11,195,000 General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A.
Proposals were submitted as shown in Exhibit A attached hereto.
After due consideration of the proposals, Commissioner Lee Rogness introduced the following written
resolution and moved its adoption:
RESOLUTION AWARDING SALE OF $11,195,000 GENERAL OBLIGATION
TRANSPORTATION SALES TAX REVENUE BONDS, SERIES 2023A, FIXING THE FORM
AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY,
AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED by the Board of Commissioners (the “Board”) of Otter Tail County, Minnesota (the
“County”), as follows:
Section 1. Authorization; Sale of Bonds.
1.1. It is hereby determined that, pursuant to authority granted by Minnesota Statutes, Section
297A.993 and Chapter 475, as amended (collectively, the “Act”), that the County is authorized to issue its
General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A (the “Bonds”) to finance various
road and transportation facility projects and improvements pursuant to an approved capital improvement plan
authorized under Minnesota Statutes, Section 373.40.
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1.2. Pursuant to Resolution No. 2023-41 adopted by the Board on May 23, 2023, the Board
updated the County’s Transportation Plan and Sales Tax Project List.
1.3. Following published notice and a public hearing according to the Act and Minnesota Statutes,
Section 373.40, the Board, pursuant to a resolution adopted on November 14, 2023, approved an amendment
to the Capital Improvement Plan for the years 2024 through 2028 (the “Plan”), as presented to the Board, and
authorized the issuance of General Obligation Transportation Sales Tax Revenue Bonds in the aggregate
principal amount not to exceed $11,720,000, for the purpose of providing funds for the following capital
improvements under the Plan and for the payment of costs of issuance of such bonds:
Road and Transportation Facility Projects - a portion of the road and transportation facility
projects/improvements identified in the “Otter Tail County 2040 Transportation Plan” updated
and approved on May 23, 2023, are now part of the Plan, including but not limited to
improvements to CSAH 1 roundabout at Fir Ave., CSAH 1 reconstruction between CSAH 2
and I-94, CSAH 24 between Hwy 59 and CSAH 3, CSAH 80 between NE and SE intersections
with Hwy 10, CSAH 35 between CSAH 18 and CSAH 1, CSAH 35 between Hwy 108 and 0.2
mi. South of Vergas and the North Central Garage Facility.
1.3. Award of Sale. The Board has determined that it is in the best interest of the County to issue
the Bonds. The proposal of TD Securities (USA) LLC to purchase the $11,195,000 General Obligation
Transportation Sales Tax Revenue Bonds, Series 2023A, of the County, as described in the Terms of Proposal
distributed to prospective purchasers, is hereby found and determined to be a favorable proposal, and shall
be and is hereby accepted, said proposal being to purchase Bonds at a price of $11,582,101.40 plus accrued
interest to the date of delivery. The Bonds shall bear interest as set forth in paragraph 1.4.
1.4. Bond Terms. The Bonds shall be in the aggregate principal amount of $11,195,000, be dated
December 20, 2023, bear interest at the rates per annum according to years of maturity set forth below,
computed on the basis of a 360-day year of twelve 30-day months, payable August 1, 2024, and semiannually
thereafter on February 1 and August 1 in each year, and mature serially on February 1 in the years and
amounts as follows:
Year of
Maturity
Amount
Interest
Rate
Year of
Maturity
Amount
Interest
Rate
2025 $295,000 5.00% 2035 $570,000 4.00%
2026 370,000 5.00 2036 590,000 4.00
2027 385,000 5.00 2037 615,000 4.00
2028 410,000 5.00 2038 640,000 4.00
2029 430,000 5.00 2039 665,000 4.00
2030 450,000 5.00 2040 690,000 4.00
2031 470,000 5.00 2041 715,000 4.00
2032 495,000 5.00 2042 750,000 4.00
2033 520,000 5.00 2043 780,000 4.00
2034 550,000 4.00 2044 805,000 4.00
All Bonds maturing on or after February 1, 2034, are subject to redemption and prior payment in whole
or in part in such order as the County may determine and by lot within a maturity at the option of the County on
February 1, 2033 and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds
of like maturity, the Bond Registrar shall assign to each Bond of such maturity then outstanding a distinctive DRAFT
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November 28, 2023
Page 9 of 33
number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines
the order of numbers, at $5,000 for each number, for all outstanding Bonds of like maturity. The order of
selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected, but only
so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as
shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be numbered R-1 upwards
in order of issuance or in such other order as the Registrar may determine and shall be in the denomination
of $5,000 each or any integral multiple thereof not exceeding the amount maturing in any year.
The maturities of the Bonds are combined with the maturities of the County’s outstanding general
obligation bonds for the purpose of compliance with Minnesota Statutes, Section 475.54
Section 2. Registration and Paying Agent.
2.1. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon
and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the
Registrar described herein.
2.2. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date
preceding the date of authentication to which interest on the Bond has been paid or made available for payment,
unless (i) the date of authentication is an interest payment date to which interest has been paid or made available
for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication
is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue.
The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2024, to
the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month,
whether or not such day is a business day.
2.3. Registration. The County will appoint and maintain a bond registrar, transfer agent, authenticating
agent and paying agent (“Registrar”). The effect of registration and the rights and duties of the County and the
Registrar with respect thereto are as follows:
(a) Register. The Registrar must keep at its principal office a bond register in which the
Registrar provides for the registration of ownership of Bonds and the registration of transfers and
exchanges of Bonds entitled to be registered, transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered
owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar,
duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner
in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or
transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the books for registration of any transfer after the
fifteenth day of the month preceding each interest payment date and until such interest payment date.
(c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange
the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount
and maturity, as requested by the registered owner or the owner’s attorney in writing.
(d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly
canceled by the Registrar and thereafter disposed of as directed by the County.
(e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for
transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement DRAFT
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on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is
legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which
it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The County and the Registrar may treat the person in whose
name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is
overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on
the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s
order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the
sum or sums so paid.
(g) Taxes, Fees and Charges. For a transfer or exchange of Bonds, the Registrar may
impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to the transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed,
stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in
exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution
for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the
Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the
Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership
thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and
amount satisfactory to it and as provided by law, in which both the County and the Registrar must be
named as obligees. Bonds so surrendered to the Registrar will be canceled by the Registrar and evidence
of such cancellation must be given to the County. If the mutilated, destroyed, stolen or lost Bond has
already matured or been called for redemption in accordance with its terms it is not necessary to issue a
new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption, notice thereof
identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption
notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date
fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the
registration books kept by the Registrar. Failure to give notice by publication or by mail to any registered
owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds.
Bonds so called for redemption will cease to bear interest after the specified redemption date, provided
that the funds for the redemption are on deposit with the place of payment at that time.
2.4. Appointment of Initial Registrar. The County appoints Bond Trust Services Corporation,
Roseville, Minnesota, as the initial Registrar and paying agent. The Chair and the County Administrator are
authorized to execute and deliver, on behalf of the County, a contract with the Registrar. Upon merger or
consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company
authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The
County agrees to pay the reasonable and customary charges of the Registrar for the services performed. The
County reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor
Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the
successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal
or interest due date, without further order of this Board, the County Treasurer must transmit to the Registrar
moneys sufficient for the payment of all principal and interest then due.
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Section 3. Bond Form. The Bonds, the Registrar's Certificate of Authentication and Registration and the
form of assignment shall be in substantially the following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF OTTER TAIL
No. R-__ $_______
GENERAL OBLIGATION TRANSPORTATION SALES TAX REVENUE BOND, SERIES 2023A
Rate
Maturity
Date of
Original Issue
CUSIP
February 1, 20__ December 20, 2023
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT: ___________________DOLLARS
The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered
Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date
specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof
interest on such Principal Amount at the Interest Rate specified above from December 20, 2023, or the most
recent interest payment date to which interest has been paid or duly provided for as specified below, on
February 1 and August 1 of each year, commencing August 1, 2024, until said principal amount is paid.
Principal is payable in lawful money of the United States of America at the office of Bond Trust Services
Corporation, in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which
designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses.
Interest is payable to the person in whose name this Bond is registered at the close of business on the 15th
day of the month preceding each interest payment date (whether or not a business day) at the registered
owner's address set forth on the registration books maintained by the Registrar. Any such interest not
punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates
and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the
close of business on a special record date for the payment of such defaulted interest established by the
Registrar. For the prompt and full payment of such principal and interest as the same become due, the full
faith, credit and taxing powers of the County have been and are hereby irrevocably pledged.
The Bonds of this series maturing on or after February 1, 2034, are subject to redemption at the option
of the County, in whole or in part in such order as the County may determine and by lot within a maturity, on
February 1, 2033, and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will
be given by mail to the bank where the Bonds are payable and to the registered owners in the manner provided
by Chapter 475, Minnesota Statutes. Any defect in mailing notice of redemption shall not affect the validity of
the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are
set aside by the County on the redemption date, shall not bear interest after the redemption date, regardless
of any delay in its presentation.
This Bond is one of a series of bonds issued by the County in the aggregate principal amount of
$11,195,000, all of like date and tenor except as to number, maturity date, interest rate and redemption DRAFT
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privilege, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota,
the authority contained in Minnesota Statutes, Section 297A.993 and Chapter 475, as amended, the County’s
Capital Improvement Plan approved by the Board on November 14, 2023 (the “Plan”) and a authorizing
resolution adopted by the Board on November 28, 2023 (the “Resolution”). This Bond is issued for the purposes
of providing money to finance various road and transportation facility projects and improvements described in the
County’s Transportation Plan and Project List and the Plan. The Bonds of this issue are payable from the
revenues generated by the County’s transportation sales tax imposed by the County pursuant to Minnesota
Statutes, Section 297A.993, as further described in the Resolution (the “Transportation Sales Tax Revenues”),
but this Bond constitutes a general obligation of the County and the full faith and credit of the County are
irrevocably pledged for payment of this Bond and the Board of Commissioners of the County has obligated itself
to levy ad valorem taxes on all taxable property in the County in the event of any deficiency, which taxes may be
levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds
in denominations of $5,000 or any integral multiple thereof of single maturities.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable
upon the books of the County kept at the office of the Registrar, by the Registered Owner hereof in person or
by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of
the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the
Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney,
and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such
transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest
rate will be issued to the designated transferee or transferees. The County and the Bond Registrar may deem
and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is
overdue or not, for the purpose of receiving payment and for all other purposes, and neither the County nor the
Bond Registrar will be affected by any notice to the contrary.
The Bonds of this series are issuable only as fully registered bonds without coupons in denominations
of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As
provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are
exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized
denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney
upon surrender thereof to the Registrar.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed
preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the
County in accordance with its terms, have been done, do exist, have happened and have been performed as so
required, and that the issuance of this Bond does not cause the indebtedness of the County to exceed any
constitutional or statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual
signature of one of its authorized representatives.
IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused
this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of
the County Administrator, all as of the Date of Original Issue specified above. DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners’ Meeting Minutes
November 28, 2023
Page 13 of 33
OTTER TAIL COUNTY, MINNESOTA
By (Facsimile Signature)
Chair, Board of County Commissioners
By (Facsimile Signature)
County Administrator
REGISTRAR’S CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This is one of the Bonds described in the within mentioned Resolution, and this Bond has been
registered as to principal and interest in the name of the Registered Owner identified above.
Dated: December 20, 2023
BOND TRUST SERVICES CORPORATION,
Bond Registrar
By
Authorized Signature
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
(Please Print or Typewrite Name and Address of Transferee)
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
_______________________, attorney to transfer the within Bond on the books kept for registration thereof,
with full power of substitution in the premises.
Dated:______________________
Please Insert Social Security Number or Other
Identifying Number of Assignee
Notice: The signature to this assignment must
correspond with the name as it appears on the
face of this Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
Signatures must be guaranteed by a national
bank or trust company or by a brokerage firm
having membership in one of the major stock
exchanges.
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Section 4. Execution and Delivery.
The Bonds shall be prepared in printed form under the direction of the County Administrator and when
so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and
by the manual or facsimile signature of the County Administrator. In case any officer whose signature or a
facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond,
such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had
remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any
purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication
on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar.
Certificates of authentication on different Bonds need not be signed by the same representative. The executed
certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered
under this Resolution. The Bonds initially issued hereunder shall be registered as of the date of issuance, and
all Bonds issued in exchange therefor shall be registered as of such date, or, if issued after the first payment
date, as of the most recent interest payment date on which interest was paid or duly provided for. When the
Bonds shall have been so prepared and executed, they shall be delivered to the purchaser by the County
Administrator or the Administrator's designee(s) upon receipt of the purchase price and accrued interest and
the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see
to the proper application of the proceeds.
Section 5. Registration and Transfer.
As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain
and keep at the office of the Registrar an office or agency for the payment of the principal of and interest on
the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also
keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any
Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly
executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee
or other governmental charge required to be paid with respect to such transfer, the County shall execute and
the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or
more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like
aggregate principal amount, maturity and interest rate. The Bonds, upon surrender thereof at the office of the
Registrar, may at the option of the registered owner thereof be exchanged for an equal aggregate principal
amount of Bonds of the same maturity date and interest rate of any authorized denominations. In all cases in
which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the County shall
execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every
such exchange or transfer of Bonds, whether temporary or definitive, the County or the Registrar may make a
charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect
to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or
transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.
Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each
exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith
(except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and
the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days
next preceding any February 1 or August 1 interest payment date.
Section 6. Payment; Security; Pledges and Covenants. DRAFT
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6.1. Payment. Interest on any Bond which is payable, and is punctually paid or duly provided for, on
any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for
which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding
such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly
provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the
relevant regular record date solely by virtue of such holder having been such holder; and such defaulted
interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar
of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the
Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution
upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and
unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from
such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution.
6.2. Revenue Fund. The County imposes a transportation sales tax at the rate of one-half of one
percent on retail sales and uses taxable under Minnesota Statutes, Chapter 297A (the “Transportation Sales
Tax Revenues”). Transportation Sales Tax Revenues may be pledged for the payment of principal and interest
on general obligation bonds issued to finance road and transportation facility projects authorized by the Plan
or to pay the costs of such road and transportation facility projects. The County has established and maintains
the Road and Bridge Fund (Fund NO. 10) (the “Revenue Fund”) into which the Transportation Sales Tax
Revenues are deposited. The County hereby pledges the Transportation Sales Tax Revenues to the
repayment of the principal of and interest on the Bonds and on any additional bonds of the County issued
pursuant to the Act. Any remaining Transportation Sales Tax Revenues after annually funding the Debt
Service Fund, and other funds for which Transportation Sales Tax Revenues are pledged, may be used to
pay other costs of such road and transportation facility projects.
6.3. Construction Fund. There is hereby created a separate construction account which is hereby
designated as the “Transportation Sales Tax Revenue Bonds Series 2023A Construction Account” in the
Construction Fund (the “Construction Account”), to which there shall be credited $11,500,826.40 of the
proceeds of the Bonds. The funds in the Construction Account should be used solely to pay costs of the
Project.
6.4. Debt Service Fund. For the convenience and proper administration of the moneys to be
borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and
holders from time to time of the Bonds, there is hereby created a special fund to be designated the
“Transportation Sales Tax Revenue Bonds Series 2023A Debt Service Fund" (the "Debt Service Fund") to be
administered and maintained by the County Treasurer as a bookkeeping account separate and apart from all
other funds maintained in the official financial records of the County. The Debt Service Fund shall be
maintained in the manner herein specified until the Bonds have been fully paid.
There shall be deposited in the Debt Service Fund: (a) the Transportation Sales Tax Revenues, which
are hereby irrevocably appropriated and pledged to the payment of principal and interest on the Bonds on a
parity with any other obligations of the County heretofore or hereafter issued which are payable from such
revenues, which shall be periodically deposited in the Debt Service Fund in such amounts sufficient to provide
payment of all interest and principal when due on the Bonds; (b) any taxes levied under Section 6.6 hereof
to the extent necessary to pay the principal of and interest on the Bonds; (c) investment earnings on funds in
the Debt Service Fund; and (d) any and all other moneys which are properly available and are appropriated
by the County to the Debt Service Fund. If any payment of principal or interest on the Bonds will become due DRAFT
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when there is not sufficient money in the Debt Service Fund to pay the same, the County Treasurer will pay such
principal or interest from the general fund of the County, and the general fund will be reimbursed for such
advances out of available Transportation Sales Tax Revenues or the proceeds of taxes levied pursuant to
Section 6.6 hereof, when collected.
The Debt Service Fund shall be used solely to pay the principal and interest and any premiums for
redemption of the Bonds and any other general obligation bonds of the County hereafter issued by the County
and made payable from said account as provided by law.
6.5. It is determined that the estimated revenues generated by the County’s transportation sales
tax pledged to the payment of the Bonds will produce at least five percent in excess of the amount needed to
meet when due, the principal and interest payments on the Bonds and other obligations payable therefrom.
6.6. The Bonds are general obligations of the County to which the full faith, credit and unlimited taxing
power of the County are hereby pledged. The Board of Commissioners of the County shall levy general ad
valorem taxes on all taxable property in the County, if necessary, to pay the principal of and interest on the Bonds
when due.
6.7. The County Administrator is authorized and directed to file a certified copy of this resolution with
the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63.
Section 7. Ownership of Bonds.
As to any Bond, the County and the Registrar and their respective successors, each in its discretion,
may deem and treat the person in whose name the same for the time being shall be registered as the absolute
owner thereof for all purposes and neither the County nor the Registrar nor their respective successors shall
be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be
made only to or upon the order of the registered owner thereof, but such registration may be changed as above
provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond
to the extent of the sum or sums so paid.
Section 8. Book-Entry System.
(a) For purposes of this paragraph 8, the following terms shall have the following meanings:
“Beneficial Owner” shall mean, whenever used with respect to a Bond, the person recorded
as the beneficial owner of such Bond by a Participant on the records of such Participant, or such
person's subrogee.
“Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee of
DTC with respect to the Bonds.
“DTC” shall mean The Depository Trust Company of New York, New York.
“Participants” shall mean those broker-dealers, banks and other
financial institutions for which DTC holds Bonds as securities depository. DRAFTOTTERTAIL
COUNTY -MINNESOTA
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November 28, 2023
Page 17 of 33
“Representation Letter” shall mean the Blanket Letter of Representation from the County to
DTC, which shall be executed in substantially the form on file.
(b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one
Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the
ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar in the
name of Cede & Co., as nominee of DTC. The Registrar and the County may treat DTC (or its nominee) as
the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal
of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice
permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer
of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected
by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation
to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or
any Participant, or any other person which is not shown on the registration books of the Registrar as being a
registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any
Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal
of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of
Bonds under this Resolution, with respect to the selection by DTC or any Participant of any person to receive
payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action
taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the
Bonds only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid
and effective to fully satisfy and discharge the County's obligations with respect to the principal of and interest
on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an
authenticated Bond for each separate stated maturity evidencing the obligation of the County to make
payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that
DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to
such new nominee in accordance with subparagraph (e) hereof.
(c) In the event the County determines that it is in the best interest of the Beneficial Owners that
they be able to obtain Bond certificates, the County may notify DTC and the Registrar, whereupon DTC shall
notify the Participants, of the availability through DTC of Bond certificates. In such event, the Bonds will be
transferable in accordance with subparagraph (f) hereof. DTC may determine to discontinue providing its
services with respect to the Bonds at any time by giving notice to the County and the Registrar and
discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be
transferable in accordance with subparagraph (e) hereof.
(d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as
any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal
of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively,
to DTC as provided in the Representation Letter.
(e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed.
The Representation Letter incorporate by reference certain matters with respect to, among other things,
notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on
the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with
respect to its actions under this Resolution.
DRAFTOTTERTAIL
COUNTY -MINNESOTA
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November 28, 2023
Page 18 of 33
(f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or
(c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered
owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the
permitted transferee in accordance with the provisions of paragraph 6 hereof.
Section 9. Payment of Issuance Expenses. The County authorizes the Purchaser to forward the amount
of Bond proceeds allocable to the payment of costs of issuance expenses to Registrar, on the closing date
for further distribution as directed by Ehlers and Associates, Inc.
Section 10. Authentication of Transcript.
10.1. The officers of the County are authorized and directed to prepare and furnish to the Purchaser
and to the attorneys approving the Bonds, certified copies of proceedings and records of the County relating to
the Bonds and to the financial condition and affairs of the County, and such other certificates, affidavits and
transcripts as may be required to show the facts within their knowledge or as shown by the books and records
in their custody and under their control, relating to the validity and marketability of the Bonds and such
instruments, including any heretofore furnished, will be deemed representations of the County as to the facts
stated therein.
10.2. Official Statement. The Preliminary Official Statement relating to the Bonds, on file with the
County Administrator and presented to this meeting, is hereby approved, and the County ratifies and
confirms its designation of the Preliminary Official Statement as a “final” Official Statement for purposes of
Rule 15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective
purchasers of the Bonds, insofar as the same relates to the Bonds and the sale thereof. The Chair and
County Administrator of the County, or any other officer of the County are authorized and directed to certify that
they have examined the Official Statement prepared and circulated in connection with the issuance and sale of
the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate
representation of the facts and representations made therein as of the date of the Official Statement.
10.3. Continuing Disclosure. The County is an obligated person with respect to the Bonds. The
County hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the
Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934,
as amended, to perform its obligations under the Continuing Disclosure Certificate (the "Certificate") attached
to the official statement. The Chair and County Administrator of the County, or any other officer of the County
authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of
the County the Certificate in substantially the form presented to the Board subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the
Purchaser of the Bonds, and (iii) acceptable to the Officers.
Section 11. Registration. The County Auditor shall register the Bonds in their office as required by law.
Section 12. Tax Covenants.
12.1. The County covenants and agrees with the holders from time to time of the Bonds that it will not
take or permit to be taken by any of its officers, employees or agents any action which would cause the interest
on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code),
and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take
or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary DRAFT
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to ensure that such interest will not become subject to taxation under the Code and applicable Treasury
Regulations, as presently existing or as hereafter amended and made applicable to the Bonds.
12.2. The County will comply with requirements necessary under the Code to establish and maintain
the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without
limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield
greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States.
12.3. The County further covenants not to use the proceeds of the Bonds or to cause or permit them
or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the
meaning of Sections 103 and 141 through 150 of the Code.
12.4. The County will use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designations made by this section.
Section 13. Post-Issuance Compliance Policy and Procedures. The Board has previously adopted the Post-
Issuance Tax Compliance Procedures to ensure that the County satisfies and meets all applicable post-issuance
requirements of federal income tax law needed to preserve the tax-exempt status of the Bonds. The County
reserves the right to use its discretion as necessary and appropriate to make exceptions or request additional
provisions as it may determine. The County also reserves the right to change these policies and procedures from
time to time, without notice.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner
Kurt Mortenson and upon vote being taken thereon the following voted in favor thereof: Commissioners
Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt Mortenson, Robert Lahman and the following voted against
the same: none, whereupon said resolution was declared duly passed and adopted.
Adopted at Fergus Falls, MN this 28th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _________________________________________ Attest: ______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
FAMILY RESOURCE CENTER TOUR
Commissioners, Administration, the Health and Wellness team, and various community members participated
in a tour of the Scott County Family Resource Center in Shakopee, MN. Commissioners discussed the benefits
of a similar center for Otter Tail County and how a model could be developed to ensure availability and
accessibility of services offered and explore ways to bring resources, assistance, and services directly to
families.
PUBLIC HEARING
At 10:04 a.m. Chair Johnson opened the Public Hearing regarding the 2024 Proposed Countywide Fee
Schedule. Chair Johson asked for comments from the public. One comment was made asking for clarification
as to why the 1 to 4 Day Temporary On-Sale Liquor License fee was not listed on the fee schedule and why
a four-day license is necessary for a one-day event. County Auditor-Treasurer Wayne Stein clarified that
Minnesota Statute 340A.404, Subd. 10 provides the County with the authority to establish the temporary on-DRAFT
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November 28, 2023
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sale license fee. The County can issue three four-day, four three-day, six two-day or 12 one-day temporary
licenses in any combination, not to exceed 12 days per year. The County’s fee is the same regardless of the
number of days requested in the application as the administrative effort is the same. Stein noted that there
are a small number of applications submitted annually and the omission on the fee schedule was an oversight.
The fee will be added to the Fee Schedule prior to adoption on December 12th.
The Public Hearing was closed at 10:12 a.m.
ADJOURNMENT
At 10:27 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 12:00 p.m. on Tuesday, December 12, 2023, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _______________________________________ Attest: _______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk DRAFTOTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
November 28, 2023 (Exhibit A) DRAFTNovember 27, 2023
SALE DAY REPORT FOR:
Otter Tail County, Minnesota
$11,195,000 General Obligation Transportation Sales
Tax Revenue Bonds, Series 2023A
Prepared by:
Ehlers
3060 Centre Pointe Drive
Roseville, MN 55113
Nick Anhut,
Senior Municipal Advisor
Bruce Kimmel,
Senior Municipal Advisor
BUILDING COMMUNITIES. IT'S WHAT WE DO.
Sale Day Report for Otter Tail County, Minnesota 1
•
•
•DRAFTPURPOSE:
RATING:
Competitive Sale Results
To finance County highway and highway facility improvements
eligible for the County's Transportation Sales Tax
S&P Global Ratings "AA"
NUMBER OF BIDS: 11
LOW BIDDER: TD Securities (USA) LLC, New York, New York
COMPARISON FROM LOWEST TO HIGHEST BID:
(TIC as bid)
LOW BID:*
HIGH BID:
3.8085%
4 .0556%
NOTES:
Summary of Sale Results:
Principal Amount*: $11,195,000
Reoffering Premium: $476,661
Underwriter's Discount: ($89,560)
Costs of Issuance: ($81,275)
Net Proceeds Deposited for Projects: $11,500,826
True Interest Cost: 3.8034%
Yields: 3.10%-4.08%
Total Net Principal and Interest: $16,816,656
Bond Trust Services Corporation, Roseville, Minnesota will
serve as Paying Agent on the Bonds.
The Bonds maturing February 1, 2034 and thereafter are
callable February 1, 2033 or any date thereafter.
* Subsequent to bid opening, the issue size was decreased
to $11 ,195,000.
CLOSING DA TE: December 20, 2023
BOARD OF
COMMISSIONERS
ACTION:
Adopt a resolution awarding the sale of $11,195,000 General
Obligation Transportation Sales Tax Revenue Bonds, Series
2023A.
SUPPLEMENTARY ATTACHMENTS
Bid Tabulation
Sources and Uses of Funds
Updated Debt Service Schedules
BID TABULATION
$11,720,000* General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A
Otter Tail County, Minnesota
SALE: November 27, 2023
AWARD: TD SECURITIES (USA) LLC
Rating: S&P Global Ratings "AA"
Tax Exempt - Non-Bank Qualified
NAME OF BIDDER
MATURITY
(February 1) PRICE
TRUE
INTEREST
RATE
REOFFERING
YIELD
COUPON
RATE
TD SECURITIES (USA) LLC $12,119,010.80 3.8085%
New York, New York 2025 3.340% 5.000%
2026 3.260% 5.000%
2027 3.140% 5.000%
2028 3.100% 5.000%
2029 3.100% 5.000%
2030 3.100% 5.000%
2031 3.100% 5.000%
2032 3.100% 5.000%
2033 3.140% 5.000%
2034 3.270% 4.000%
2035 3.350% 4.000%
2036 3.490% 4.000%
2037 3.620% 4.000%
2038 3.740% 4.000%
2039 3.810% 4.000%
2040 3.880% 4.000%
2041 3.930% 4.000%
2042 4.010% 4.000%
2043 4.020% 4.000%
2044 4.080% 4.000%
*Subsequent to bid opening the issue size was decreased to $11,195,000.
Adjusted Price - $11,582,101.40 Adjusted Net Interest Cost - $5,234,554.29 Adjusted TIC - 3.8034% DRAFTBUILDING COMMUNITIES. IT'S WHAT WE DO. ~ info@ehlers-inc.com ~ 1 (800) 552-1171 • www.ehlers-inc.com
NAME OF BIDDER
MATURITY
(February 1) PRICE
TRUE
INTEREST
RATE
Bid Tabulation November 27, 2023
Otter Tail County, Minnesota
$11,720,000* General Obligation Transportation Sales Tax Revenue Bonds, Series 2023A Page 2
RAYMOND JAMES &
ASSOCIATES, INC.
$12,246,967.10 3.8331%
St. Petersburg, Florida
HILLTOPSECURITIES $12,297,967.06 3.8452%
Dallas, Texas
THE BAKER GROUP $12,216,366.01 3.8608%
Oklahoma City, Oklahoma
BOK FINANCIAL SECURITIES,
INC. $12,409,514.65 3.8932%
Milwaukee, Wisconsin
BAIRD $12,208,954.40 3.8940%
Milwaukee, Wisconsin
J.P. MORGAN SECURITIES LLC $12,329,030.38 3.8952%
New York, New York
KEYBANC CAPITAL MARKETS
INCORPORATED
$12,225,136.45 3.9111%
Cleveland, Ohio
RBC CAPITAL MARKETS, LLC $12,337,195.40 3.9446%
New York, New York
MESIROW FINANCIAL, INC. $12,205,344.80 3.9779%
Chicago, Illinois
UMB BANK, N.A. $12,546,994.05 4.0556%
Kansas City, Missouri DRAFT
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Total Issue Sources And Uses
Dated 12/20/2023 | Delivered 12/20/2023
Highway
Facilities
Projects
Highway
Road
Projects
Issue
Summary
Sources Of Funds
Par Amount of Bonds $4,385,000.00 $6,810,000.00 $11,195,000.00
Reoffering Premium 187,044.50 289,616.90 476,661.40
Total Sources $4,572,044.50 $7,099,616.90 $11,671,661.40
Uses Of Funds
Total Underwriter's Discount (0.800%)35,080.00 54,480.00 89,560.00
Costs of Issuance 36,138.10 45,136.90 81,275.00
Deposit to Project Construction Fund 4,500,826.40 7,000,000.00 11,500,826.40
Total Uses $4,572,044.50 $7,099,616.90 $11,671,661.40
Series 2023A GO Transp Sa | Issue Summary | 11/27/2023 | 1:03 PMDRAFT
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
12/20/2023 -----
08/01/2024 --298,380.69 298,380.69 -
02/01/2025 295,000.00 5.000%243,025.00 538,025.00 836,405.69
08/01/2025 --235,650.00 235,650.00 -
02/01/2026 370,000.00 5.000%235,650.00 605,650.00 841,300.00
08/01/2026 --226,400.00 226,400.00 -
02/01/2027 385,000.00 5.000%226,400.00 611,400.00 837,800.00
08/01/2027 --216,775.00 216,775.00 -
02/01/2028 410,000.00 5.000%216,775.00 626,775.00 843,550.00
08/01/2028 --206,525.00 206,525.00 -
02/01/2029 430,000.00 5.000%206,525.00 636,525.00 843,050.00
08/01/2029 --195,775.00 195,775.00 -
02/01/2030 450,000.00 5.000%195,775.00 645,775.00 841,550.00
08/01/2030 --184,525.00 184,525.00 -
02/01/2031 470,000.00 5.000%184,525.00 654,525.00 839,050.00
08/01/2031 --172,775.00 172,775.00 -
02/01/2032 495,000.00 5.000%172,775.00 667,775.00 840,550.00
08/01/2032 --160,400.00 160,400.00 -
02/01/2033 520,000.00 5.000%160,400.00 680,400.00 840,800.00
08/01/2033 --147,400.00 147,400.00 -
02/01/2034 550,000.00 4.000%147,400.00 697,400.00 844,800.00
08/01/2034 --136,400.00 136,400.00 -
02/01/2035 570,000.00 4.000%136,400.00 706,400.00 842,800.00
08/01/2035 --125,000.00 125,000.00 -
02/01/2036 590,000.00 4.000%125,000.00 715,000.00 840,000.00
08/01/2036 --113,200.00 113,200.00 -
02/01/2037 615,000.00 4.000%113,200.00 728,200.00 841,400.00
08/01/2037 --100,900.00 100,900.00 -
02/01/2038 640,000.00 4.000%100,900.00 740,900.00 841,800.00
08/01/2038 --88,100.00 88,100.00 -
02/01/2039 665,000.00 4.000%88,100.00 753,100.00 841,200.00
08/01/2039 --74,800.00 74,800.00 -
02/01/2040 690,000.00 4.000%74,800.00 764,800.00 839,600.00
08/01/2040 --61,000.00 61,000.00 -
02/01/2041 715,000.00 4.000%61,000.00 776,000.00 837,000.00
08/01/2041 --46,700.00 46,700.00 -
02/01/2042 750,000.00 4.000%46,700.00 796,700.00 843,400.00
08/01/2042 --31,700.00 31,700.00 -
02/01/2043 780,000.00 4.000%31,700.00 811,700.00 843,400.00
08/01/2043 --16,100.00 16,100.00 -
02/01/2044 805,000.00 4.000%16,100.00 821,100.00 837,200.00
Total $11,195,000.00 -$5,621,655.69 $16,816,655.69 -
Yield Statistics
Bond Year Dollars $135,279.99
Average Life 12.084 Years
Average Coupon 4.1555709%
Net Interest Cost (NIC)3.8694226%
True Interest Cost (TIC)3.8034938%
Bond Yield for Arbitrage Purposes 3.7080876%
All Inclusive Cost (AIC)3.8810214%
IRS Form 8038
Net Interest Cost 3.7003914%
Weighted Average Maturity 11.913 Years
Series 2023A GO Transp Sa | Issue Summary | 11/27/2023 | 1:03 PMDRAFT
Otter Tail County, Minnesota
$11,195,000 G.O. Transportation Sales Tax Revenue Bonds, Series 2023A
Issue Summary
Tax Levy Schedule
Tax
Levy
Year
Tax
Collect
Year
Bond
Pay
Year Total P+I Net New D/S P & I @105%
Sales Tax
Revenue Net Levy
2022 2023 2024 -----
2023 2024 2025 836,405.69 836,405.69 878,225.97 878,225.97 -
2024 2025 2026 841,300.00 841,300.00 883,365.00 883,365.00 -
2025 2026 2027 837,800.00 837,800.00 879,690.00 879,690.00 -
2026 2027 2028 843,550.00 843,550.00 885,727.50 885,727.50 -
2027 2028 2029 843,050.00 843,050.00 885,202.50 885,202.50 -
2028 2029 2030 841,550.00 841,550.00 883,627.50 883,627.50 -
2029 2030 2031 839,050.00 839,050.00 881,002.50 881,002.50 -
2030 2031 2032 840,550.00 840,550.00 882,577.50 882,577.50 -
2031 2032 2033 840,800.00 840,800.00 882,840.00 882,840.00 -
2032 2033 2034 844,800.00 844,800.00 887,040.00 887,040.00 -
2033 2034 2035 842,800.00 842,800.00 884,940.00 884,940.00 -
2034 2035 2036 840,000.00 840,000.00 882,000.00 882,000.00 -
2035 2036 2037 841,400.00 841,400.00 883,470.00 883,470.00 -
2036 2037 2038 841,800.00 841,800.00 883,890.00 883,890.00 -
2037 2038 2039 841,200.00 841,200.00 883,260.00 883,260.00 -
2038 2039 2040 839,600.00 839,600.00 881,580.00 881,580.00 -
2039 2040 2041 837,000.00 837,000.00 878,850.00 878,850.00 -
2040 2041 2042 843,400.00 843,400.00 885,570.00 885,570.00 -
2041 2042 2043 843,400.00 843,400.00 885,570.00 885,570.00 -
2042 2043 2043 837,200.00 837,200.00 879,060.00 879,060.00 -
Total $16,816,655.69 $16,816,655.69 $17,657,488.47 $17,657,488.47 -
Bond Data
Dated Date 12/20/2023
Call Date 2/01/2033
Series 2023A GO Transp Sa | Issue Summary | 11/27/2023 | 1:11 PMDRAFT
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 28 of 33
DRAFTVendor Name Amount
A&A RECYCLING LLC 340.00
ACME TOOLS 648.00
ADVANCED CORRECTIONAL HEALTHCAJ: 100.89
ALBANY RECYCLING CENTER 2,435.90
ALEXANDRIA TECH & COMM COLLEGE 966.00
ALLEN'S AUTO BODY & TOWING 421.50
AMAZON CAPITAL SERVICES INC 4,931.01
APEX ENGINEERING GROUP INC 13,719.50
ARAMARK 72.70
ARAMARK 434.91
ASSOCIATION OF MN COUNTIES 245.00
B&J LANDSCAPING LLC 620.00
BOT MECHANICAL LLC 2,977.06
BENCO EQUIPMENT 411.00
BERG'S WELDING & REPAIR LLC 908.68
BEYER BODY SHOP INC 3,1 65.00
BRANBY/STEVE 92.36
BRAUN INTERTEC CORPORATION 7,987.00
BRIAN'S REPAIR INC 345.00
BROWN EYED SUSANS 2,290.00
BURNS & MCDONNELL ENGINEERING CC 2,618.39
BUY-MOR PARTS & SERVICE LLC 6,441.14
CARLBLOM/DENNIS 127.99
CERTIFIED AUTO REPAIR 1,040.04
CHARM-TEX INC 121.50
CHEMSEARCH 4,514.45
CLEAN SWEEP COMMERCIAL SERVICES 1,1 83.00
CODE 4 SERVICES INC 667.20
COMMISSIONER OF TRANSPORTATION 10,671.79
COOPER'S OFFICE SUPPLY INC 475.63
CULLIGAN OF ELBOW LAKE 64.00
DACOTAH PAPER CO 116.16
DEANS DISTRIBUTING 7,288.33
DEM-CON MATERIALS RECOVERY LLC 2,354.01
DENNY/DALE 1,000.00
DENZEL'S REGION WASTE INC 151.25
DIAMOND DRUGS INC 157.74
DICK'S ST AN OARD TIRE & AUTO SERVICE 232.00
DONOHO/MICHAEL 239.61
DOUBLE A CATERING 35.00
ELLENBERG/LELAND & JULIE 1,000.00
ENVIROTECH SERVICES INC 8,775.91
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 29 of 33
DRAFTVendor Name Amount
ERICKSON/MICHELLE 5,500.00
ESSER PLUMBING & HEATING INC 135.00
FAUL PSYCHOLOGICAL PLLC 2,200.00
FERGUS FALLS DAILY JOURNAL 1,578.45
FERGUS FALLS/CITY OF 5,563.42
FERGUS HOME & HARDWARE INC 2,469.98
FERGUS POWER PUMP INC 24,012.50
FERGUS TIRE CENTER INC 1,852.67
FERGUSON ASPHALT PAVING INC 8,153.60
FISCHER/JUDD 90.00
FRANK'S AUTO BODY OF PERHAM INC 6,694.53
FRAZIER/BRENT 134.54
GALLS LLC 824.29
GAUDETTE/IRVING SCOTT 90.00
GRAINGER INC 203.08
HAWES SEPTIC TANK PUMPING LLC 630.00
HENNING/CITY OF 427,223.07
HERMAN/CRYSTAL 451.37
HERZOG ROORNG INC 717.00
HOUGH INC 23,264.40
HOUSTON ENGINEERING INC 83,932.61
INTERSTATE POWER SYSTEMS INC 551.46
J.P. COOKE CO 222.20
JOHNSON CONTROLS FIRE PROTECTIOf\ 7,803.00
JOHNSON/MARKT 382.01
KIMBALL MIDWEST 3,037.39
KJELSHUSIHAYDEN 1,000.00
LAKE REGION ELECTRIC COOP 390.00
LAKE REGION HEALTHCARE 488.66
LAKE SUPERIOR COLLEGE 575.00
LAKES COUNTRY SERVICE COOP ERA TIV 939.50
LANGUE/STEVEN 133.23
LANGUAGE UNE SERVICES INC 75.60
LEE/THOMAS 379.39
LEGAL SERVICES OF NW MINNESOTA 520.00
LITTLE FALLS MACHINE INC 15,411.29
LOCATORS & SUPPLIES INC 205.34
M-R SIGN CO INC 3,209.75
MARCO TECH OLOGIES LLC 1,131.68
MARCO TECHNOLOGIES LLC 2,377.33
MARK SAND & GRAVEL CO 16,916.78
MARKS FLEET SUPPLY INC 71.63
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 30 of 33
DRAFTVendor Name Amount
MARTHALER/TERENCE 423.27
MCIT 3,629.00
MCKESSON MEDICAL-SURGICAL INC 212.65
MID-CENTRAL EQUIPMENT INC 140.71
MIDWEST BUS PARTS tNC 855.65
MIDWEST MACHINERY CO 269.60
MIDWEST MACHINERY CO 1,457.29
MIDWEST PRINTING CO 100.00
MIDWEST TREE & MAINTENANCE INC 650.00
MIDWEST WELDING & DRIVE LLC 1,393.32
MINNESOTA MOTOR COMPANY 3,791.95
MINNKOTA ENVIRO SERVICES INC 82.60
MN DEPT OF u\BOR & INDUSTRY 100.00
MNCCC LOCKBOX 15,445.40
MOTOROLA SOLUTIONS INC 293.99
MUNICIPAL SERVICE CO INC 10,100.00
NAPA CENTRAL 401.85
NAPA CENTRAL MN 770.86
NARDINI FIRE EQUIPMENT 242.00
NATURE'S CALL SEPTIC SERVICE INC 200.00
NELSON AUTO CENTER INC 123,427.76
NELSON COLLISION CENTER 2,542.02
NEW YORK MILLS/CITY OF 1,080.00
NEWVILLE/DARREN 416.07
NORTHERN LAUNDRY SYSTEMS 803.21
NORTHERN SAFETY TECHNOLOGY INC 817.75
NORTHSTAR COMPUTER FORMS INC 578.46
NORTHWEST TIRE INC 1,801.71
NOVA FIRE PROTECTION INC 1,365.00
NUSS TRUCK & EQUIPMENT 1,114.66
OFFICE OF MNIT SERVICES 2,162.44
OLYMPIC SALES INC 291.53
OSBORNE/DANIELLE 211.32
OTTER TAIL CO SOLJD WASTE 2,904.00
PACE ANALYTICAL SERVICES INC 6,736.85
PARK REGION CO OP 169.94
PARKERS PRAIRIE INDEPENDENT LLC/H 109.25
PAW PUBLICATIONS LLC BATTLE LAKER 99.00
PEBBLE LAKE AUTO 246.95
PELICAN RAPIDS PRESS 204.55
PERHAM HEAL TH 346.00
PERHAM/CITY OF 1,071,531.87
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 31 of 33
DRAFTVendor Name Amount
PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00
PRAIRIE SCALE SYSTEMS INC 2,782.18
PREMIUM WATERS INC 14.49
PRO AG FARMERS CO OP 144.55
PRODUCTIVITY PLUS 1,243.60
PSICK CAPITOL SOLUTIONS INC 3,500.00
QUADIENT FINANCE USA INC 302.40
RASMUSSON/KEN 98.00
RDO TRUCK CENTERS LLC 6,316.95
RED DOT PEST CONTROL 165.00
SCHOOL DIST 553 -NEW YORK MILLS 838.26
SHI INTERNATIONAL CORP 2,880.00
SIGN GUYS LLC 75.00
SOETH/SYL VIA 158.12
SQUEEGEE SQUAD 1,800.00
STAPLES BUSINESS CREDIT 170.04
STEEVES/BERNARD A 126.03
STEINS INC 11,804.17
STEVE'S SANITATION INC 753.00
STONEBROOKE ENGINEERING INC 4,561.06
STONEFL Y INC 10,959.00
STREICHERS 156.92
SUMMIT FIRE PROTECTION 526.00
SUMMIT FOOD SERVICE LLC 8,064.75
SUNSET LAW ENFORCEMENT LLC 2,227.00
SWANSTON EQUIPMENT CORP 771.37
TAG UP 53.10
TECH CHECK LLC 9,765.05
THIS WEEKS SHOPPING NEWS 367.26
THOMSON REUTERS -WEST 7,865.40
THRIFTY WHITE PHARMACY 15.00
THUMPER POND RESORT 586.43
TIRE SOLUTIONS INC 740.00
TNT REPAIR INC 55.38
TOLLEFSON/BRITT ANY 14.00
TOLLEFSON/THOR 140.04
TOWMASTER 1,382.80
TRUENORTH STEEL INC 136.32
TURBO TOOLS 77.75
TYLER TECHNOLOGIES INC 7,260.00
UGST AD PLUMBING INC 298.50
UMLAUF/DALE 108.34
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 32 of 33
DRAFTVendor Name
US POSTAL SERVICE
VISION CONCEPTS LLC
WADENA ASPHALT INC
WEAKLEND/BONNIE
WEST/RICHARD
WIDSETH SMITH NOL TING & ASSOC
WILSON/WARREN R
WM CORPORA TE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
BARRY/NATALIE
DNA DIAGNOSTICS CENTER INC
FAUL PSYCHOLOGICAL PLLC
FERGUS FALLS DAILY JOURNAL
FERGUS TIRE CENTER INC
FOREMAN/MICHELLE
HAUGRUD/REED
LAKELAND AUTO REPAIR LLC
MAHUBE-OTWA CAP INC
MIDWEST MONITORING & SURVEILANCE
MILBECK/LINDSAY
MINNESOTA MONITORING INC
MINNKOTA ENVIRO SERVICES INC
MN CRJSIS INTERVENTION TEAM
MN DEPT OF HUMAN SERVICES
MOHS/MEGHAN KELLEY
NICOLE RANAE CONSUL TING LLC
OTTER TAIL CO SHERIFF
OTTERTAIL MINN-DAKOTA COACHES INC
PACIFIC INTERPRETERS INC
PREMIER BIOTECH INC
PREMIER BIOTECH LABS LLC
RONNEVIK/HANS
SHIRKEY/KELSEY
ULSCHMID/LIZA
VERIZON WlRELESS
WHIPPLE/VANESSA
WIN DEY/MICHAEL
Final Total:
Amount
30,000.00
325.00
2,747.00
122.75
259.92
20,489.09
500.83
40,234.51
8,036.84
1,394.60
2,196,876.68
Amount
503.56
36.40
108.00
800.00
162.00
640.56
29.74
114.97
85.57
32.430.90
1,586.50
13.04
24.00
261.58
60,000.00
5,986.00
1,650.00
2,191.04
45.00
1,086.60
1,460.00
1,918.75
445.35
68.06
42.45
68.11
600.99
45.60
82.79
112,487.56
Board of Commissioners’ Meeting Minutes
November 28, 2023 (Exhibit B)
Page 33 of 33
DRAFTVendor Name
AMAZON CAPITAL SERVICES INC
GOOS/KRISTI
OTTER TAIL CO TREASURER
VICTOR LUNDEEN COMPANY
Final Total:
Amount
31.98
15.00
251.92
11 .96
310.86
COMMISSIONER'S VOUCHERS ENTRIES12/7/2023
csteinbach
N
N
D
4
N
Otter Tail County Auditor
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10:41:01AM
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11:;:.1 FINANCIAL SYSTEMS
ADVANCED CORRECTIONAL HEALTHCARE INC
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Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-102-0000-6572 235.00 COMMERCIAL REPAIR SERVICE CALL 2344 Repair And Maintenance/ Supplies N
10-304-000-0000-6572 1,306.50 ACCT #25520 - OXYGEN & ACETYLE 0001338964 Repair And Maintenance Supplies N
10-304-000-0000-6572 90.00 ACCT #25520 - K,M,G, H CYL LEA 0001339246 Repair And Maintenance Supplies N
10-304-000-0000-6572 230.11 ACCT #25520 - SUPPLIES 0001339739 Repair And Maintenance Supplies N
50-000-000-0130-6857 490.00 APPLIANCE DISPOSAL - NE 11/14/23 Appliance Disposal N
50-000-000-0130-6857 300.00 APPLIANCE DISPOSAL - NE 11/20/23 Appliance Disposal N
50-000-000-0110-6857 820.00 APPLIANCE DISPOSAL - BL 11/22/23 Appliance Disposal N
10-304-000-0000-6572 199.00 ACCT #20862 - SUPPLIES 12006038 Repair And Maintenance Supplies N
10-304-000-0000-6572 549.24 ACCT #20862 - SUPPLIES 12017743 Repair And Maintenance Supplies N
01-250-000-0000-6449 23,333.25 MEDICAL/MH SERVICES JAN 2024 136251 Medical Agreements 6
01-112-109-0000-6319 385.00 RE-STRIPE OVERNIGHT LOT 1-2023-3257 Parking Lots N
01-112-101-0000-6319 325.00 RE-STRIP BRANDBORG LOT 1-2023-3260 Parking Lots N
01-112-101-0000-6319 275.00 RE-STRIPE EAST COURT LOT 1-2023-3262 Parking Lots N
50-000-000-0110-6859 1,885.49 ELECTRONICS DISPOSAL 11224 Electronic Disposal N
50-000-000-0150-6291 606.50 ACCT 1478400 NOV 2023 2404672 Contract Transportation N
5 A-1 LOCK & KEY
235.005
14522 A-OX WELDING SUPPLY CO INC
1,626.6114522
13408 A&A RECYCLING LLC
1,610.0013408
15007 ACME TOOLS
748.2415007
15228
23,333.2515228
13892 ADVANCED STRIPING & SEALCOATING
985.0013892
14813 ALBANY RECYCLING CENTER
1,885.4914813
7588 ALEX RUBBISH & RECYCLING INC
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
3 Transactions
2 Transactions
1 Transactions
3 Transactions
1 Transactions
ADVANCED CORRECTIONAL HEALTHCARE INC
A-1 LOCK & KEY
A-OX WELDING SUPPLY CO INC
A&A RECYCLING LLC
ACME TOOLS
ADVANCED STRIPING & SEALCOATING
ALBANY RECYCLING CENTER
Otter Tail County Auditor
1KWX-YWGM-DGWW
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-031-000-0000-6369 187.96 A2RJVV5AA0WI1P PRESENTERS 1NDN-76V7-XCGY Miscellaneous Charges N
01-031-000-0000-6369 29.38 A2RJVV5AA0WI1P BATTERIES 1QNV-7LXD-3KR1 Miscellaneous Charges N
01-042-000-0000-6406 29.59 A2RJVV5AA0WI1P CUSTOMER LIGHT 1R36-KHLJ-6GGN Office Supplies N
01-044-000-0000-6677 30.13 A2RJVV5AA0WI1P SNOW BRUSHES 1QRL-6CHF-79PN Office Furniture And Equipment N
01-061-000-0000-6406 28.99 A2RJVV5AA0WI1P PRINTER DRUM 11V1-3MMC-WVR1 Office Supplies N
01-061-000-0000-6406 29.50 A2RJVV5AA0WI1P BATTERIES 1HX9-3RQQ-MTGR Office Supplies N
01-061-000-0000-6680 779.94 A2RJVV5AA0WI1P USB-C DOCKS 1LN3-R11Y-MKYY Computer Hardware N
01-061-000-0000-6680 1,198.00 A2RJVV5AA0WI1P LED GOOGLE TV 1RX1-7V1G-WL4F Computer Hardware N
01-112-000-0000-6369 29.99 A2RJVV5AA0WI1P DRIVEWAY MARKER 13TQ-H4DL-WRK1 Miscellaneous Charges N
01-112-000-0000-6572 142.78 A2RJVV5AA0WI1P ANTIFREEZE 1DGM-HR31-NFPQ Repair And Maintenance/Supplies N
01-112-000-0000-6572 33.99 A2RJVV5AA0WI1P TRANSFORMER 1DYD-1CD7-X4VT Repair And Maintenance/Supplies N
01-112-000-0000-6572 98.98 A2RJVV5AA0WI1P lLIGHT BULBS 1XCT-L7DP-K64X Repair And Maintenance/Supplies N
01-122-000-0000-6406 3.75 A2RJVV5AA0WI1P PENCIL LEADS 1933-7TLC-16PP Office Supplies N
01-201-000-0000-6492 436.00 A2RJVV5AA0WI1P TINT METERS 17T3-TR9K-CXDW Police Equipment N
01-201-000-0000-6406 48.99 A2RJVV5AA0WI1P TRACKBALL MOUSE 1G71-WHPT-6QRH Office Supplies N
01-201-000-0000-6406 52.36 A2RJVV5AA0WI1P SUPPLIES 1JCX-3JJ7-1177 Office Supplies N
01-201-000-0000-6406 25.59 A2RJVV5AA0WI1P TRACKBALL MOUSE Office Supplies N
01-201-000-0000-6406 39.96 A2RJVV5AA0WI1P PHONE CHARGERS 1KXG-1MTC-TJMK Office Supplies N
01-201-000-0000-6406 102.55 A2RJVV5AA0WI1P FRAMES/MOUSE 1TCN-Q1T7-JRGH Office Supplies N
01-601-000-0000-6406 47.79 A2RJVV5AA0WI1P SUPPLIES 199D-N6LD-F9M7 Office Supplies N
01-601-000-0000-6406 36.89 A2RJVV5AA0WI1P HEADPHONES 1VLG-6XK7-4MC3 Office Supplies N
09-507-510-0000-6300 12.48 A2RJVV5AA0WI1P WATER ALARM 19DT-JPMR-VM3K Building And Grounds Maintenance N
10-301-000-0000-6406 7.69 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1RD6-177V-TQDD Office Supplies N
10-303-000-0000-6369 5,596.00 WETLAND DELINEATION 23I1112OT Miscellaneous Charges N
10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530203986 Repair And Maintenance Supplies N
10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530206568 Repair And Maintenance Supplies N
10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530209264 Repair And Maintenance Supplies N
10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530211611 Repair And Maintenance Supplies N
606.507588
14386 AMAZON CAPITAL SERVICES INC
3,382.1014386
16459 AQUATIC ECO SOLUTIONS INC
5,596.0016459
8785 ARAMARK
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
-
23 Transactions
1 Transactions
ALEX RUBBISH & RECYCLING INC
AMAZON CAPITAL SERVICES INC
AQUATIC ECO SOLUTIONS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 51.10 ACCT #160001535 - SHOP TOWELS 2520289190 Repair And Maintenance Supplies N
10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520292785 Repair And Maintenance Supplies N
10-304-000-0000-6572 16.75 ACCT #160001537 - SHOP TOWELS 2520292862 Repair And Maintenance Supplies N
10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520292878 Repair And Maintenance Supplies N
10-304-000-0000-6572 51.10 ACCT #160001535 - SHOP TOWELS 2520296414 Repair And Maintenance Supplies N
10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520300142 Repair And Maintenance Supplies N
10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520300188 Repair And Maintenance Supplies N
10-304-000-0000-6572 11.30 ACCT #160001540 - SHOP TOWELS 2520301695 Repair And Maintenance Supplies N
10-304-000-0000-6572 47.08 ACCT #160001535 - SHOP TOWELS 2520303946 Repair And Maintenance Supplies N
50-000-000-0000-6290 45.88 ACCT 160002035 SERVICE 2520300010 Contracted Services N
50-000-000-0120-6290 62.42 ACCT 160002806 SERVICE 2520300133 Contracted Services.N
50-390-000-0000-6290 45.88 ACCT 160002035 SERVICE 2520300010 Contracted Services.N
50-399-000-0000-6290 91.76 ACCT 160002035 SERVICE 2520300010 Contracted Services.N
10-304-000-0000-6572 1,144.66 TIRES 34192 Repair And Maintenance Supplies N
50-000-000-0110-6306 81.99 ACCT 14200147 BATTERY 142063065 Repair/Maint. Equip N
10-304-000-0000-6572 129.07 ACCT #507590 - PARTS 5380214 Repair And Maintenance Supplies N
10-304-000-0000-6572 93.94 ACCT #507590 - SUPPLIES 5380214 Repair And Maintenance Supplies N
10-304-000-0000-6572 48.91 ACCT #507590 - PARTS 5380215 Repair And Maintenance Supplies N
10-304-000-0000-6572 475.98 ACCT #507590 - BATTERY 5380218 Repair And Maintenance Supplies N
10-304-000-0000-6572 20.14 ACCT #507590 - PARTS 5380273 Repair And Maintenance Supplies N
10-304-000-0000-6572 209.95 ACCT #507590 - SUPPLIES 5380385 Repair And Maintenance Supplies N
10-304-000-0000-6572 8.98 ACCT #507590 - SUPPLIES 5380390 Repair And Maintenance Supplies N
10-304-000-0000-6572 80.72 ACCT #507590 - PARTS 5380535 Repair And Maintenance Supplies N
10-304-000-0000-6572 62.38 ACCT #507590 - SUPPLIES 5381160 Repair And Maintenance Supplies N
10-304-000-0000-6572 10.99 ACCT #507590 - SUPPLIES 5381287 Repair And Maintenance Supplies N
10-304-000-0000-6572 118.89 ACCT #507590 - SUPPLIES 5381340 Repair And Maintenance Supplies N
58.168785
13620 ARAMARK
470.6913620
11472 AUTO FIX LLC
1,144.6611472
15151 AUTO VALUE BATTLE LAKE
81.9915151
102 AUTO VALUE FERGUS FALLS
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
13 Transactions
1 Transactions
1 Transactions
ARAMARK
ARAMARK
AUTO FIX LLC
AUTO VALUE BATTLE LAKE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 122.21 ACCT #507590 - SUPPLIES 5381420 Repair And Maintenance Supplies N
10-304-000-0000-6406 22.99 ACCT #507590 - SUPPLIES 5381847 Office and Garage Supplies N
10-304-000-0000-6572 129.46 ACCT #507590 - SUPPLIES 5381847 Repair And Maintenance Supplies N
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 11/22/23 Grant Expenses N
50-000-000-0120-6276 2,443.00 LANDFILL PFAS STUDY SW-395 23421011.00-14-1 Professional Services N
50-000-000-0130-6276 3,667.00 LANDFILL PFAS STUDY SW-544 23421011.00-24-1 Professional Services N
50-399-000-0000-6300 7,000.00 REPLACE 20X20 CONCRETE SLAB 002504 Building And Grounds Maintenance N
10-302-000-0000-6350 1,400.00 RESET CULVERT 7387 Maintenance Contractor N
01-112-109-0000-6572 2,754.61 OTSHER01 SERVICE HEAT PUMPS J005750 Repair And Maintenance /Supplies N
50-000-000-0130-6290 28.00 DRINKING WATER AH-11895 Contracted Services.Y
50-000-000-0000-6330 23.51 MILEAGE 9/1-10/7/23 10/7/23 Mileage N
50-000-000-0000-6330 57.77 MILEAGE 10/9-11/16/23 11/16/23 Mileage N
01-201-000-0000-6396 770.00 TOW CFS 23038415 11/19/23 23-5056 Special Investigation N
1,534.61102
17020 AYERS/JENNIFER
500.0017020
5765 BARR ENGINEERING CO
6,110.005765
13506 BARRY BROTHERS MASONRY INC
7,000.0013506
6237 BARRY EXCAVATING INC
1,400.006237
5058 BDT MECHANICAL LLC
2,754.615058
1755 BEN HOLZER UNLIMITED WATER LLC
28.001755
16303 BENGTSON/STEVEN
81.2816303
31803 BEYER BODY SHOP INC
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
AUTO VALUE FERGUS FALLS
AYERS/JENNIFER
BARR ENGINEERING CO
BARRY BROTHERS MASONRY INC
BARRY EXCAVATING INC
BDT MECHANICAL LLC
BEN HOLZER UNLIMITED WATER LLC
BENGTSON/STEVEN
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-201-000-0000-6491 1,289.94 ACCT 114063 SUPPLIES 85168324 General Supplies N
01-201-000-0000-6491 119.94 ACCT 114063 AED RESPONSE KIT 85171579 General Supplies N
01-112-000-0000-6369 600.00 8 WREATHS JCN023 Miscellaneous Charges N
10-304-000-0000-6252 9.00 DRINKING WATER 142381 Water And Sewage N
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 9/28/23 Grant Expenses N
71-171-000-0000-6369 400.00 WINTERIZE HOUSE 11/28/23 41092 Miscellaneous Charges N
01-061-000-0000-6330 71.59 MILEAGE NOV 2023 NOV2023 Mileage N
50-399-000-0000-6304 10.66 ACCT 100331 WIPER BLADE 074451 Repair And Maint-Vehicles Y
50-399-000-0000-6306 42.80 ACCT 100331 TARP STRAPS 074655 Repair/Maint. Equip Y
01-284-804-0000-6290 3,395.47 YOUTH WORKFORCE NOV 2023 2256 Contracted Services.Y
01-284-804-0000-6826 1,532.91 YOUTH SKILLS TRAINING NOV 2023 2256 Grant Expenses Y
770.0031803
3494 BOUND TREE MEDICAL LLC
1,409.883494
5392 BOY SCOUT TROOP 305
600.005392
3957 BRAUN VENDING INC
9.003957
16724 BRIGHTER CONNECTIONS CHILDCARE LLC
500.0016724
267 BROGARD PLUMBING HTG & EXC INC
400.00267
5234 BRUTLAG/STEVE
71.595234
3423 BUY-MOR PARTS & SERVICE LLC
53.463423
6842 CARDINAL CONSULTING SOLUTIONS
4,928.386842
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
BEYER BODY SHOP INC
BOUND TREE MEDICAL LLC
BOY SCOUT TROOP 305
BRAUN VENDING INC
BRIGHTER CONNECTIONS CHILDCARE LLC
BROGARD PLUMBING HTG & EXC INC
BRUTLAG/STEVE
BUY-MOR PARTS & SERVICE LLC
CARDINAL CONSULTING SOLUTIONS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-302-000-0000-6350 975.00 ACCT #O0003 - TREE REMOVAL 135331 Maintenance Contractor N
10-304-000-0000-6572 256.99 ACCT #OTTERTAIL SHOP116693 Repair And Maintenance Supplies N
10-304-000-0000-6572 125.00 ACCT #OTTERTAIL - SUPPLIES SHOP116694 Repair And Maintenance Supplies N
50-399-000-0000-6450 7,590.86 ACCT 1128 BALING WIRE 0000068627 Baling Wire N
01-201-000-0000-6304 69.33 ACCT 189 #2106 OIL CHANGE 56494 Repair And Maintenance N
01-201-000-0000-6304 144.76 ACCT 189 #2005 OIL CHG/ROTATE 56535 Repair And Maintenance N
01-112-000-0000-6310 575.00 WINDOW CLEANING OCT 2023 PA 047878 Outside Vendor Services Y
01-149-000-0000-6342 116.40 UNIT 3001 INSTALL GPS 9015 Service Agreements N
01-201-000-0000-6304 648.11 UNIT 2001 INSTALL REMOTE START 8977 Repair And Maintenance N
01-201-000-0000-6680 1,135.28 UNIT 2003 REPLACE COMP DOCK 8991 Computer Hdwe And Disks N
10-302-000-0000-6514 2,689.26 TONS SALT - PELICAN RAPIDS 1239992 Salt N
10-302-000-0000-6514 2,754.48 TONS SALT - FERGUS FALLS 1243137 Salt N
10-302-000-0000-6514 5,427.54 TONS SALT - PELICAN RAPIDS 1243857 Salt N
10-302-000-0000-6514 2,761.29 TONS SALT - FERGUS FALLS 1243870 Salt N
10-302-000-0000-6514 5,461.27 TONS SALT - FERGUS FALLS 1244517 Salt N
10-302-000-0000-6514 2,710.92 TONS SALT - PELICAN RAPIDS 1245404 Salt N
10-302-000-0000-6514 2,698.38 TONS SALT - PELICAN RAPIDS 1246789 Salt N
10-302-000-0000-6514 5,369.40 TONS SALT - PELICAN RAPIDS 1247575 Salt N
10-302-000-0000-6514 5,373.96 TONS SALT - PELICAN RAPIDS 1249687 Salt N
10-302-000-0000-6514 5,565.73 TONS SALT - FERGUS FALLS 1249690 Salt N
10-302-000-0000-6514 2,714.34 TONS SALT - PELICAN RAPIDS 1250581 Salt N
10-302-000-0000-6514 2,749.94 TONS SALT - FERGUS FALLS 1250586 Salt N
1227 CARR'S TREE SERVICE INC
1,356.991227
296 CENTRAL STATES WIRE PRODUCTS INC
7,590.86296
8930 CERTIFIED AUTO REPAIR
214.098930
12058 CLEAN SWEEP COMMERCIAL SERVICES
575.0012058
9087 CODE 4 SERVICES INC
1,899.799087
13656 COMPASS MINERALS AMERICA INC
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
2 Transactions
1 Transactions
3 Transactions
CARR'S TREE SERVICE INC
CENTRAL STATES WIRE PRODUCTS INC
CERTIFIED AUTO REPAIR
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-302-000-0000-6514 285.12 DEDUCT LATE DELIVERY 1251249 Salt N
10-302-000-0000-6514 2,708.64 TONS SALT - PELICAN RAPIDS 1251249 Salt N
10-302-000-0000-6514 2,494.84 TONS SALT - HENNING 1251287 Salt N
10-302-000-0000-6514 5,490.24 TONS SALT - PELICAN RAPIDS 1251930 Salt N
10-302-000-0000-6514 385.28 DEDUCT LATE DELIVERY 1251930 Salt N
10-302-000-0000-6514 205.20 DEDUCT LATE DELIVERY 1251932 Salt N
10-302-000-0000-6514 2,912.30 TONS SALT - FERGUS FALLS 1251932 Salt N
10-302-000-0000-6514 2,474.26 TONS SALT - HENNING 1251953 Salt N
10-302-000-0000-6514 648.72 DEDUCT LATE DELIVERY 1252920 Salt N
10-302-000-0000-6514 8,217.12 TONS SALT - PELICAN RAPIDS 1252920 Salt N
10-302-000-0000-6514 436.95 DEDUCT LATE DELIVERY 1252924 Salt N
10-302-000-0000-6514 5,512.37 TONS SALT - FERGUS FALLS 1252924 Salt N
01-031-000-0000-6406 27.34 ACCT 2189988076 POCKET FOLDERS 465714 Office Supplies N
01-041-000-0000-6406 7.23 ACCT 2189988030 SUPPLIES 465633 Office Supplies N
01-041-000-0000-6406 67.41 ACCT 2189988030 SUPPLIES 465762 Office Supplies N
01-042-000-0000-6406 38.76 ACCT 2189988030 BOXES 465633 Office Supplies N
01-042-000-0000-6406 27.97 ACCT 2189988030 SUPPLIES 465762 Office Supplies N
01-043-000-0000-6406 13.08 ACCT 2189988030 CALENDAR 465762 Office Supplies N
01-125-000-0000-6369 1,716.00 ACCT 2189988050C CHAIRS 465624 Miscellaneous Charges N
01-201-000-0000-6677 73.00 ACCT 2189988555 HEADREST 465726 Office Furniture And Equipment-Minor N
23-705-000-0000-6677 24,461.16 ACCT 2189988050C INSTALL 465624 Office Furniture And Equipment-Minor N
10-304-000-0000-6252 9.30 ACCT #267-06512875-8 DRINKING 12/1-12/31/23 Water And Sewage N
10-304-000-0000-6252 9.30 ACCT #267-09835992-5 DRINKING 12/1-12/31/23 Water And Sewage N
10-304-000-0000-6252 37.30 ACCT #267-01575380-4 DRINKING 12/1-12/31/23 Water And Sewage N
50-000-000-0120-6290 12.20 ACCT 267-03388972-1 SERVICE 11/30/23 Contracted Services.N
01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT NOV 2023 302724 County Website N
01-061-000-0000-6202 275.00 ESS PAYROLL SUPPORT NOV 2023 302724 County Website N
01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT NOV 2023 302724 County Website N
01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT DEC 2023 302778 County Website N
74,125.0113656
32603 COOPER'S OFFICE SUPPLY INC
26,431.9532603
2364 CULLIGAN OF WADENA
68.102364
9018 D & T VENTURES LLC
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
-
-
-
-
24 Transactions
9 Transactions
4 Transactions
COMPASS MINERALS AMERICA INC
COOPER'S OFFICE SUPPLY INC
CULLIGAN OF WADENA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-061-000-0000-6202 275.00 ESS PAYROLL SUPPORT DEC 2023 302778 County Website N
01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT DEC 2023 302778 County Website N
50-399-000-0000-6453 46.63 ACCT 227162 SUPPLIES 10236 Ppe & Safety Equip.&Supplies N
50-399-000-0000-6485 81.24 ACCT 227162 SUPPLIES 10236 Custodian Supplies N
50-000-000-0130-6306 280.00 ELECTRICAL LABOR 10/30-11/20 11/26/23 Repair/Maint. Equip N
01-201-000-0000-6304 584.00 ACCT 5146 #2202 TIRES 714783 Repair And Maintenance N
10-304-000-0000-6572 1,612.58 ACCT #C011516 - PARTS 254811 Repair And Maintenance Supplies N
10-304-000-0000-6306 858.68 REPAIR 94980 Repair/Maint. Equip N
01-201-000-0000-6304 69.95 ACCT 3945 #2203 OIL CHANGE 94571 Repair And Maintenance N
01-112-000-0000-6572 120.77 ACCT 2985686 SUPPLIES 100521369 Repair And Maintenance/Supplies N
01-112-000-0000-6572 62.01 ACCT 2985686 SUPPLIES 101154343 Repair And Maintenance/Supplies N
01-112-000-0000-6572 28.46 ACCT 2985686 SUPPLIES 98340972 Repair And Maintenance/Supplies N
01-112-000-0000-6572 39.17 ACCT 2985686 SUPPLIES 98687632 Repair And Maintenance/Supplies N
2,178.009018
36 DACOTAH PAPER CO
127.8736
14597 DAILEY ELECTRIC LLC
280.0014597
6708 DAKOTA WHOLESALE TIRE INC
584.006708
3394 DIAMOND MOWERS INC
1,612.583394
33013 DICK'S STANDARD
858.6833013
33013 DICK'S STANDARD TIRE & AUTO SERVICE
69.9533013
10250 DIGI-KEY ELECTRONICS
250.4110250
14534 DOLL (GUCK)/CANDICE
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
4 Transactions
D & T VENTURES LLC
DACOTAH PAPER CO
DAILEY ELECTRIC LLC
DAKOTA WHOLESALE TIRE INC
DIAMOND MOWERS INC
DICK'S STANDARD
DICK'S STANDARD TIRE & AUTO SERVICE
DIGI-KEY ELECTRONICS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 11/1/23 Grant Expenses N
01-284-804-0000-6290 315.00 MEALS - YOUTH FIELD TRIP 11/29/23 Contracted Services.N
10-304-000-0000-6315 363.00 SUPPLIES 2235473 Radio Repair Charges N
01-045-000-0000-6266 125.00 ARPA CONSULTING OCT 2023 95577 Audit Cost N
01-284-000-0000-6687 163,805.00 EXPRESSVOTE SYSTEM - 2ND HALF CD2071958 Equipment N
10-302-000-0000-6515 46.99 ACCT #167 - SUPPLIES 2311-064794 Signs And Posts N
10-302-000-0000-6500 49.98 ACCT #167 - SUPPLIES 2311-065075 Supplies N
10-304-000-0000-6572 685.34 ACCT #MNWAD0118 - SUPPLIES MNWAD90795 Repair And Maintenance Supplies N
01-002-000-0000-6240 455.88 BOC MINUTES 8-22-2023 A571853B-0003 Publishing & Advertising N
01-002-000-0000-6240 423.98 BOC MINUTES 10-24-23 A571853B-0004 Publishing & Advertising N
01-112-108-0000-6572 450.00 PUMPED SUMP PUMP PIT 51377 Repair And Maintenance/ Supplies N
50-000-000-0130-6863 7,200.00 LEACHATE HAULING NOV 2023 51427 Leachate Disposal N
50-000-000-0120-6291 1,925.00 HAULING CHARGES 51429 Contract Transportation N
500.0014534
11391 DOUBLE A CATERING
315.0011391
16986 DSC COMMUNICATIONS
363.0016986
5485 EHLERS & ASSOCIATES INC
125.005485
2581 ELECTION SYSTEMS & SOFTWARE LLC
163,805.002581
364 EVERTS LUMBER CO
96.97364
2997 FASTENAL COMPANY
685.342997
35011 FERGUS FALLS DAILY JOURNAL
879.8635011
2153 FERGUS POWER PUMP INC
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
2 Transactions
DOLL (GUCK)/CANDICE
DOUBLE A CATERING
DSC COMMUNICATIONS
EHLERS & ASSOCIATES INC
ELECTION SYSTEMS & SOFTWARE LLC
EVERTS LUMBER CO
FASTENAL COMPANY
FERGUS FALLS DAILY JOURNAL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0170-6291 6,940.00 HAULING CHARGES 51429 Contract Transportation N
50-399-000-0000-6291 3,450.00 HAULING CHARGES 51429 Contract Transportation N
01-250-000-0000-6399 47.00 FLAT TIRE REPAIR 393343 Sentence To Serve N
10-304-000-0000-6572 27.00 TIRE REPAIR 393412 Repair And Maintenance Supplies N
02-103-000-0000-6369 3,831.37 ACCT 2711103 LAREDO OCT 2023 0235018-IN Miscellaneous Charges N
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 11/30/23 Grant Expenses N
10-304-000-0000-6572 170.60 ACCT #504250 - SUPPLIES IN001-1779992 Repair And Maintenance Supplies N
01-061-000-0000-6342 490.56 ACCT 73632 SEQUEL DATA ACESS V0000244444 Service Agreements N
01-149-000-0000-6210 18,650.43 ACCT A4085 POSTAGE TNT NOTICES 256946-1 Postage & Postage Meter N
10-301-000-0000-6330 125.11 MILEAGE REIMBURSEMENT 11/16/20 Mileage N
10-301-000-0000-6330 172.27 MILEAGE REIMBURSEMENT 11/13/20 Mileage N
10-301-000-0000-6330 52.40 MILEAGE REIMBURSEMENT 11/15/20 Mileage N
10-301-000-0000-6331 18.00 MEAL REIMBURSEMENT 11/8/2023 Meals And Lodging N
10-301-000-0000-6331 8.45 MEAL REIMBURSEMENT 11/9/2023 Meals And Lodging N
10-301-000-0000-6331 33.00 MEAL REIMBURSEMENT 11/15/2023 Meals And Lodging N
10-301-000-0000-6331 18.00 MEAL REIMBURSEMENT 11/13/2023 Meals And Lodging N
19,965.002153
35018 FERGUS TIRE CENTER INC
74.0035018
13636 FIDLAR TECHNOLOGIES INC
3,831.3713636
13844 FLATAU/SARAH
500.0013844
2497 FORCE AMERICA DISTRIBUTING LLC
170.602497
8090 FORTRA LLC
490.568090
9543 FORUM COMMUNICATIONS PRINTING
18,650.439543
16882 FOSTER/KRYSTEN
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOGIES INC
FLATAU/SARAH
FORCE AMERICA DISTRIBUTING LLC
FORTRA LLC
FORUM COMMUNICATIONS PRINTING
Otter Tail County Auditor
FOTH INFRASTRUCTURE & ENVIRONMENT LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0000-6674 8,614.20 HENNING TSF STATION SERVICES 86346 2022A Bond Eligible Expenses N
50-000-000-0000-6674 2,738.36 HENNING TSF STATION SERVICES 87136 2022A Bond Eligible Expenses N
10-303-000-0000-6342 29.17 ACCT #OTTE20 - SERVICE AGREEME 255861-0 Service Agreements N
01-201-000-0000-6526 164.33 ACCT 1002151493 BOOTS 026195008 Uniforms N
5491
01-201-000-0000-6526 115.67 ACCT 1002151493 JACKET 026236321 Uniforms N
11583
01-201-000-0000-6526 211.52 ACCT 1002151493 SHIRTS/PANTS 026274535 Uniforms N
11583
01-250-000-0000-6526 86.76 ACCT 5287917 SHIRT W/ LOGO 026163122 Uniforms N
01-250-000-0000-6526 162.46 ACCT 5287917 PANTS 026163131 Uniforms N
01-250-000-0000-6526 91.09 ACCT 5287917 PANTS 026182707 Uniforms N
01-250-000-0000-6526 162.46 ACCT 5287917 PANTS 026208535 Uniforms N
01-250-000-0000-6526 27.68 ACCT 5287917 GARRISON BELT 026286847 Uniforms N
01-250-000-0000-6526 99.89 ACCT 5287917 JACKET W/ LOGO 026316934 Uniforms N
01-250-000-0000-6526 116.31 ACCT 5287917 FLASHLIGHT 026316953 Uniforms N
01-250-000-0000-6526 183.91 ACCT 5287917 TROUSERS 026340826 Uniforms N
01-041-000-0000-6331 16.13 MEAL - TYLER USER GROUP MTG 11/29/23 Meals And Lodging N
10-303-000-0000-6342 1,995.00 2024 ICON PAVEMENT MANAGEMENT 4477 Service Agreements N
10-303-000-0000-6342 550.00 2024 ICON SIGN MANAGEMENT 4477 Service Agreements N
427.2316882
387
11,352.56387
15050 FRANZ REPROGRAPHICS INC
29.1715050
392 GALLS LLC
1,097.16392
2124 GODEL/DAWN
16.132124
14439 GOODPOINTE TECHNOLOGY INC
2,545.0014439
5089 GOPHER STATE ONE CALL
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7 Transactions
2 Transactions
1 Transactions
-
11 Transactions
1 Transactions
2 Transactions
FOTH INFRASTRUCTURE & ENVIRONMENT LLC
FOSTER/KRYSTEN
FRANZ REPROGRAPHICS INC
GALLS LLC
GODEL/DAWN
GOODPOINTE TECHNOLOGY INC
Otter Tail County Auditor
HEALTHCARE ENVIRONMENTAL SERVICES LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-000-0000-6275 8.10 ACCT MN01166 NOV 2023 3111306 Fiber Locating Service N
01-112-000-0000-6572 20.53 ACCT 813640729 SUPPLIES 9908613111 Repair And Maintenance/Supplies N
50-000-000-0000-6330 117.90 MILEAGE 11/24-25/23 11/25/23 Mileage N
10-304-000-0000-6300 400.00 PUMP EXPLOSION TANK 11/17/23 Building And Grounds Maintenance N
01-250-000-0000-6432 278.88 ACCT 325 WASTE DISPOSAL 66374 Medical Incarcerated N
01-201-000-0000-6526 242.93 UNIFORM POUCHES 11/27/23 Uniforms N
01-112-101-0000-6572 352.00 ACCT C1658 DRAIN REPAIR 012242 Repair And Maintenance/ Supplies N
10-302-000-0000-6515 32.98 ACCT #55990 - SUPPLIES 165704 Signs And Posts N
10-304-000-0000-6572 42.25 ACCT #OT07309 - PARTS 19155 Repair And Maintenance Supplies N
01-201-000-0000-6406 40.27 ACCT 9988526 SUPPLIES SUM-076168 Office Supplies N
8.105089
52564 GRAINGER INC
20.5352564
16815 HAUGEN/HUNTER
117.9016815
9453 HAWES SEPTIC TANK PUMPING LLC
400.009453
37755
278.8837755
17075 HEINECKE/MIKE
242.9317075
1906 HERZOG ROOFING INC
352.001906
2001 HILLTOP LUMBER INC
32.982001
3372 HOTSY MINNESOTA
42.253372
38100 INNOVATIVE OFFICE SOLUTIONS LLC
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
HEALTHCARE ENVIRONMENTAL SERVICES LLC
GOPHER STATE ONE CALL
GRAINGER INC
HAUGEN/HUNTER
HAWES SEPTIC TANK PUMPING LLC
HEINECKE/MIKE
HERZOG ROOFING INC
HILLTOP LUMBER INC
HOTSY MINNESOTA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0000-6406 105.79 ACCT 565373 SUPPLIES SUM-076156 Office Supplies N
50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I14809 Contracted Services.1
50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I14810 Contracted Services.1
01-201-000-0000-6526 193.97 SHIRTS - SWAT 11/27/23 Uniforms N
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/23 Per Diem Y
23-705-000-0000-6330 24.89 CDA - MILEAGE 11/21/23 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/9/23 Per Diem Y
01-013-000-0000-6262 170.00 56-P9-01-723 S COX 1998610 Public Defender Y
01-013-000-0000-6262 90.00 56-PR-17-691 D DEFIEL 1998611 Public Defender Y
01-013-000-0000-6262 20.00 56-P2-06-001358 R GILBERTSON 1998612 Public Defender Y
01-013-000-0000-6262 140.00 56-P3-81-044406 T NYGAARD 1998613 Public Defender Y
01-013-000-0000-6262 50.00 56-PR-10-950 T TORELL 1998614 Public Defender Y
10-304-000-0000-6572 19.49 SUPPLIES D 26597 Repair And Maintenance Supplies N
01-063-000-0000-6342 50.00 DATA PLAN FOR ELECTION DEVICE 14400 Service Agreements N
01-284-805-0000-6826 824.46 CHILD CARE CAPACITY GRANT 9/28/23 Grant Expenses N
146.0638100
11098 JAKE'S JOHNS LLC
340.0011098
12103 JENSEN/KELBY
193.9712103
6299 JOHNSON/DENA
204.896299
10408 JONES LAW OFFICE
470.0010408
16236 JORGENSON/KURT
19.4916236
15247 KNOWINK LLC
50.0015247
17024 KRISTI'S LITTLE ANGELS DAYCARE LLC
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
2 Transactions
1 Transactions
3 Transactions
5 Transactions
1 Transactions
1 Transactions
INNOVATIVE OFFICE SOLUTIONS LLC
JAKE'S JOHNS LLC
JENSEN/KELBY
JOHNSON/DENA
JONES LAW OFFICE
JORGENSON/KURT
KNOWINK LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
23-705-000-0000-6242 250.00 BUILDER EXPO TABLE FEE 11831 Registration Fees N
10-303-000-0000-6683 16,608.02 ACCT #21004029 - REPLACE URD C 17552 Right Of Way, Ect.N
09-507-510-0000-6251 330.08 ACCT 700285 LP GAS COMMERCIAL 41110 Gas And Oil - Utility N
50-000-000-0110-6565 269.09 ACCT 009080 FIELDMASTER 11826 Fuels N
50-000-000-0130-6565 326.08 ACCT 009080 LP GAS COMMERCIAL 75094 Fuels N
10-304-000-0000-6572 541.47 ACCT #10072024 - SUPPLIES 9311080220 Repair And Maintenance Supplies N
10-304-000-0000-6572 236.76 ACCT #10072024 - SUPPLIES 9311087515 Repair And Maintenance Supplies N
50-000-000-0000-6240 1,072.50 SW ADS - 2023 ANNUAL 212728-6 Publishing & Advertising N
50-000-000-0000-6240 500.00 SW ADS - NDSU BISON FOOTBALL 219552-3 Publishing & Advertising N
01-284-805-0000-6826 618.61 CHILD CARE CAPACITY GRANT 10/26/23 Grant Expenses N
01-127-000-0000-6331 462.24 MEALS FOR USER GROUP MTG 4 Meals And Lodging N
10-304-000-0000-6572 1,035.63 ACCT #OTTER - PARTS 369583 Repair And Maintenance Supplies N
824.4617024
6950 LAKE REGION BUILDERS ASSOCIATION
250.006950
5278 LAKE REGION ELECTRIC COOP
16,608.025278
10350 LAKES COMMUNITY COOPERATIVE
925.2510350
1020 LAWSON PRODUCTS INC
778.231020
198 LEIGHTON BROADCASTING - FERGUS FALLS
1,572.50198
17025 LIL' BEES DAYCARE LLC
618.6117025
17076 LITTLE CHIEF INC
462.2417076
1022 LITTLE FALLS MACHINE INC
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
3 Transactions
2 Transactions
2 Transactions
1 Transactions
1 Transactions
KRISTI'S LITTLE ANGELS DAYCARE LLC
LAKE REGION BUILDERS ASSOCIATION
LAKE REGION ELECTRIC COOP
LAKES COMMUNITY COOPERATIVE
LAWSON PRODUCTS INC
LEIGHTON BROADCASTING - FERGUS FALLS
LIL' BEES DAYCARE LLC
LITTLE CHIEF INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-302-000-0000-6500 113.75 ACCT #23-52A25 - SUPPLIES 0310878-IN Supplies N
10-304-000-0000-6406 63.90 ACCT #23-52A25 - SUPPLIES 0311080-IN Office and Garage Supplies N
10-304-000-0000-6406 117.84 ACCT #23-52A25 - SUPPLIES 0311146-IN Office and Garage Supplies N
10-304-000-0000-6572 61.90 ACCT #23-52A25 - SUPPLIES 0311146-IN Repair And Maintenance Supplies N
50-000-000-0000-6426 1,937.71 ACCT 23-52F1 PARKAS/SHIRTS 0311301-IN Clothing Allowance N
50-399-000-0000-6426 250.00 ACCT 23-52A28 SAFETY TOE BOOTS 0311140-IN Clothing Allowance N
50-399-000-0000-6453 103.94 ACCT 23-52A28 GLOVES 0311300-IN Ppe & Safety Equip.&Supplies N
01-284-805-0000-6826 110.50 CHILD CARE CAPACITY GRANT 9/28/23 Grant Expenses N
10-302-000-0000-6515 49.00 SIGNS 222344 Signs And Posts N
10-303-000-0000-6501 123.34 SIGNS 222344 Engineering And Surveying Supplies N
10-303-000-0000-6501 139.52 SIGNS 222345 Engineering And Surveying Supplies N
10-303-000-0000-6501 139.52 SIGNS 222460 Engineering And Surveying Supplies N
10-303-000-0000-6501 34.88 SIGNS 222461 Engineering And Surveying Supplies N
10-303-000-0000-6501 69.76 SIGNS 222462 Engineering And Surveying Supplies N
01-061-000-0000-6680 6,458.61 ACCT OT00 VOICE GATEWAY INV11846866 Computer Hardware N
01-061-000-0000-6406 210.94 ACCT OT00 STAPLES INV11873593 Office Supplies N
01-061-000-0000-6342 39,529.66 ACCT OT00 WEBEX LICENSES INV11900561 Service Agreements N
01-061-000-0000-6342 2,149.33 ACCT OT00 CN115529-06 INV11904979 Service Agreements N
01-061-000-0000-6342 975.22 ACCT 35700038 CN 500-0656561 516112604 Service Agreements N
01-061-000-0000-6342 2,760.27 ACCT 35700038 CN 500-0614025 516873049 Service Agreements N
1,035.631022
41638 LOCATORS & SUPPLIES INC
2,649.0441638
17022 LUTGENS/MEGHAN
110.5017022
511 M-R SIGN CO INC
556.02511
2721 MARCO TECHNOLOGIES LLC
48,348.542721
36132 MARCO TECHNOLOGIES LLC
3,735.4936132
Page 16Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
7 Transactions
1 Transactions
6 Transactions
4 Transactions
2 Transactions
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
LUTGENS/MEGHAN
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-302-000-0000-6505 1,793.47 TONS SAND - FERGUS FALLS 161597 Aggregates N
10-302-000-0000-6505 3,275.42 TONS SAND - BATTLE LAKE 161746 Aggregates N
10-302-000-0000-6505 3,098.21 TONS SAND - BATTLE LAKE 161775 Aggregates N
10-302-000-0000-6505 212.55 TONS SAND - BATTLE LAKE 161815 Aggregates N
10-302-000-0000-6505 3,355.90 TONS SAND - BATTLE LAKE 161831 Aggregates N
10-302-000-0000-6505 1,346.25 TONS SAND - NEW YORK MILLS 161832 Aggregates N
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/23/23 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/23 Per Diem Y
23-705-000-0000-6330 26.20 CDA - MILEAGE 11/21/23 Mileage Y
13-012-000-0000-6455 497.61 ACCT 0396506001 REFERENCES 39216632 Reference Books & Literature N
50-000-000-0000-6330 364.19 MILEAGE - MEETINGS NOV 2023 NOV2023 Mileage N
50-000-000-0000-6331 43.79 MEALS - MEETINGS NOV 2023 NOV2023 Meals And Lodging N
01-149-000-0000-6354 17,792.00 ACCT 1140 WC AUDIT 2022 WCAUDIT1611 Insurance Claims N
01-250-000-0000-6432 132.30 ACCT 5006836 MEDICAL SUPPLIES 21391767 Medical Incarcerated N
01-250-000-0000-6432 220.47 ACCT 5006836 MEDICAL SUPPLIES 21417572 Medical Incarcerated N
50-000-000-0110-6306 1,114.37 BACKHOE REPAIRS 11434 Repair/Maint. Equip N
1026 MARK SAND & GRAVEL CO
13,081.801026
6300 MARTIN/VALERIE
206.206300
88 MATTHEW BENDER & COMPANY INC
497.6188
14277 MCCONN/CHRISTOPHER
407.9814277
546 MCIT
17,792.00546
10115 MCKESSON MEDICAL-SURGICAL INC
352.7710115
9021 MEKALSON HYDRAULICS INC
1,114.379021
Page 17Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
6 Transactions
3 Transactions
1 Transactions
2 Transactions
1 Transactions
2 Transactions
1 Transactions
MARK SAND & GRAVEL CO
MARTIN/VALERIE
MATTHEW BENDER & COMPANY INC
MCCONN/CHRISTOPHER
MCIT
MCKESSON MEDICAL-SURGICAL INC
MEKALSON HYDRAULICS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6406 6.53 ACCT #2286 - SUPPLIES 581009 Office and Garage Supplies N
10-304-000-0000-6572 26.99 ACCT #2286 - SUPPLIES 581093 Repair And Maintenance Supplies N
10-304-000-0000-6300 300.00 SERVICE 4888 Building And Grounds Maintenance N
10-304-000-0000-6572 83.69 ACCT #OTTERC - PARTS 262109 Repair And Maintenance Supplies N
10-304-000-0000-6572 62.84 ACCT #OTTERC - SUPPLIES 262177 Repair And Maintenance Supplies N
50-000-000-0120-6306 999.37 TRACTOR REPAIRS 16552 Repair/Maint. Equip N
10-303-000-0000-6240 183.00 ACCT #1972 - NOTICE 69064 Publishing & Advertising N
01-013-000-0000-6276 2,143.75 56-JV-23-2316 EVAL 11/14/23 Professional Services 6
01-044-000-0000-6304 73.80 ACCT 2607 OIL CHG/WASH 841536 Repair And Maintenance N
01-044-000-0000-6304 56.14 ACCT 2607 OIL CHANGE 842174 Repair And Maintenance N
01-044-000-0000-6304 65.29 ACCT 2607 OIL CHANGE 842673 Repair And Maintenance N
01-127-000-0000-6304 63.80 ACCT 9988312 OIL CHANGE 843509 Repair & Maintenance N
01-201-000-0000-6304 63.80 ACCT 2900 #2210 OIL CHANGE 841876 Repair And Maintenance N
01-201-000-0000-6304 975.07 ACCT 2900 #2001 BRAKE REPAIRS 842283 Repair And Maintenance N
01-201-000-0000-6369 280.00 ACCT 013120 BANQUET CEREMONY 298590 Miscellaneous Charges N
1030 MERICKEL LUMBER
33.521030
10843 MID MN HEATING & AC INC
300.0010843
1463 MID-CENTRAL EQUIPMENT INC
1,145.901463
13389 MIDWEEK INC/THE
183.0013389
6072 MINNEAPOLIS FORENSIC PYSCH SVCS LLC
2,143.756072
42863 MINNESOTA MOTOR COMPANY
1,297.9042863
563 MINNESOTA SHERIFFS' ASSOCIATION
280.00563
928 MN DEPT OF LABOR & INDUSTRY
Page 18Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
6 Transactions
1 Transactions
MERICKEL LUMBER
MID MN HEATING & AC INC
MID-CENTRAL EQUIPMENT INC
MIDWEEK INC/THE
MINNEAPOLIS FORENSIC PYSCH SVCS LLC
MINNESOTA MOTOR COMPANY
MINNESOTA SHERIFFS' ASSOCIATION
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-109-0000-6319 10.00 ACCT 1185346 PRESSURE VESSEL ABR0321198X Parking Lots N
10-302-000-0000-6242 160.00 PESTICIDE APPLICATOR TRAINING JENNEN Registration Fees N
10-302-000-0000-6242 160.00 PESTICIDE APPLICATOR TRAINING LARSON Registration Fees N
10-302-000-0000-6242 160.00 PESTICIDE APPLICATOR TRAINING ROTZ Registration Fees N
01-061-000-0000-6346 52.28 AVENU USER GROUP MTG EXPENSES 2311311 Mccc Fees N
01-061-000-0000-6346 494.12 TYLER USER GROUP MTG EXPENSES 2311334 Mccc Fees N
02-041-000-0000-6369 28,545.00 TYLER TAX IMPLEMENTATION SVCS 2311084 Miscellaneous Charges N
10-302-000-0000-6514 5,280.45 TONS SAND - PARKERS PRAIRIE 15574 Salt N
02-214-000-0000-6491 3,100.00 ACCT 1209628214 VESTA SAAS 8230434152 General Supplies N
01-112-101-0000-6572 25.98 ACCT 13040 FHP BELTS 876475 Repair And Maintenance/ Supplies N
10-304-000-0000-6572 12.90 ACCT #839 - PARTS 005907 Repair And Maintenance Supplies N
10-304-000-0000-6572 242.68 ACCT #839 - PARTS 005914 Repair And Maintenance Supplies N
10-304-000-0000-6572 206.89 ACCT #839 - PARTS 006478 Repair And Maintenance Supplies N
10-304-000-0000-6572 61.93 ACCT #839 - PARTS 605170 Repair And Maintenance Supplies N
10-304-000-0000-6572 128.13 ACCT #839 - PARTS 875288 Repair And Maintenance Supplies N
10-304-000-0000-6572 16.30 ACCT #839 - SUPPLIES 875437 Repair And Maintenance Supplies N
10-304-000-0000-6572 22.79 ACCT #839 - SUPPLIES 875438 Repair And Maintenance Supplies N
10-304-000-0000-6572 154.99 ACCT #839 - PARTS 875446 Repair And Maintenance Supplies N
10-304-000-0000-6572 32.96 ACCT #839 - SUPPLIES 875597 Repair And Maintenance Supplies N
10.00928
3196 MN PESTICIDE INFO & EDUCATION
480.003196
548 MNCCC LOCKBOX
29,091.40548
17078 MORICAL BROTHERS INC
5,280.4517078
12030 MOTOROLA SOLUTIONS CONNECTIVITY INC
3,100.0012030
373 NAPA CENTRAL
25.98373
2036 NAPA CENTRAL MN
Page 19Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
MN DEPT OF LABOR & INDUSTRY
MN PESTICIDE INFO & EDUCATION
MNCCC LOCKBOX
MORICAL BROTHERS INC
MOTOROLA SOLUTIONS CONNECTIVITY INC
NAPA CENTRAL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 176.66 ACCT #839 - PARTS 875970 Repair And Maintenance Supplies N
10-304-000-0000-6572 30.86 ACCT #839 - PARTS 875971 Repair And Maintenance Supplies N
10-304-000-0000-6572 114.54 ACCT #839 - PARTS 876077 Repair And Maintenance Supplies N
10-304-000-0000-6572 8.52 ACCT #839 - PARTS 876302 Repair And Maintenance Supplies N
10-304-000-0000-6572 11.74 ACCT #839 - PARTS 876312 Repair And Maintenance Supplies N
10-304-000-0000-6572 41.99 ACCT #839 - PARTS 876409 Repair And Maintenance Supplies N
10-304-000-0000-6572 29.17 ACCT #839 - PARTS 876733 Repair And Maintenance Supplies N
10-304-000-0000-6572 87.51 ACCT #839 - PARTS 876735 Repair And Maintenance Supplies N
10-304-000-0000-6572 36.56 ACCT #839 - PARTS 876762 Repair And Maintenance Supplies N
10-304-000-0000-6572 103.59 ACCT #839 - PARTS 876817 Repair And Maintenance Supplies N
10-304-000-0000-6572 150.87 ACCT #839 - PARTS 876818 Repair And Maintenance Supplies N
10-304-000-0000-6572 46.96 ACCT #839 - PARTS 876826 Repair And Maintenance Supplies N
10-304-000-0000-6572 36.56 ACCT #839 - PARTS 876864 Repair And Maintenance Supplies N
10-304-000-0000-6300 160.00 PUMP HOLDING TANK 8522 Building And Grounds Maintenance N
01-044-000-0000-6304 222.30 ACCT OTTE017 DOOR CATCH REPAIR 6295817 Repair And Maintenance N
01-044-000-0000-6304 60.91 ACCT OTTE017 OIL CHANGE 6295951 Repair And Maintenance N
01-284-805-0000-6826 1,500.00 CHILDCARE PROJECT MGMT NOV2023 Grant Expenses Y
01-061-000-0000-6680 4,605.00 ACCT O045 HP ELITEBOOKS 319822 Computer Hardware N
10-302-000-0000-6500 134.95 SUPPLIES INV80378 Supplies N
1,755.102036
14407 NATURE'S PUMPING
160.0014407
43227 NELSON AUTO CENTER INC
283.2143227
16351 NEWVILLE/HEATHER
1,500.0016351
15970 NOR-TECH
4,605.0015970
16106 NORTH AMERICAN SAFETY INC
134.9516106
6006 NORTHERN SAFETY TECHNOLOGY INC
Page 20Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
22 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
NAPA CENTRAL MN
NATURE'S PUMPING
NELSON AUTO CENTER INC
NEWVILLE/HEATHER
NOR-TECH
NORTH AMERICAN SAFETY INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 838.68 PARTS 56762 Repair And Maintenance Supplies N
01-201-000-0000-6304 843.96 ACCT 57522 #2007 TIRES 27012867 Repair And Maintenance N
01-201-000-0000-6304 52.77 ACCT 57522 #2201 OIL CHANGE 27012868 Repair And Maintenance N
10-304-000-0000-6572 774.04 TIRES 27012679 Repair And Maintenance Supplies N
10-304-000-0000-6572 77.89 ACCT #306800 - SUPPLIES 708735 Repair And Maintenance Supplies N
50-000-000-0170-6565 1,503.01 ACCT 22631 DIESEL 11/21/23 69218 Fuels - Diesel N
01-201-000-0000-6304 50.00 UNIT 2009 OIL CHANGE 024640 Repair And Maintenance N
01-201-000-0000-6304 189.99 UNIT 1702 BATTERY 024642 Repair And Maintenance N
01-201-000-0000-6304 1,476.41 UNIT 1920 REPAIRS 024648 Repair And Maintenance N
01-201-000-0000-6304 100.00 UNIT 2008 MOUNT TIRES 024713 Repair And Maintenance N
01-201-000-0000-6304 160.00 UNIT 1804 OIL CHG/MOUNT TIRES 024736 Repair And Maintenance N
01-201-000-0000-6304 71.22 UNIT 2102 WIPER ARM 024751 Repair And Maintenance N
01-201-000-0000-6304 1,445.74 UNIT 2006 BRAKE REPAIRS/OIL 024772 Repair And Maintenance N
01-201-000-0000-6304 169.96 UNIT 2109 OIL CHG/MOUNT TIRES 024782 Repair And Maintenance N
01-201-000-0000-6304 419.88 UNIT 1103 REPAIRS 024783 Repair And Maintenance N
01-201-000-0000-6304 44.58 UNIT 2008 WIPER BLADES 024803 Repair And Maintenance N
01-284-805-0000-6826 430.89 CHILD CARE CAPACITY GRANT 11/1/23 Grant Expenses N
01-284-805-0000-6826 466.11 CHILD CARE CAPACITY GRANT 10/26/23 Grant Expenses N
838.686006
6407 NORTHWEST TIRE INC
1,670.776407
1073 OLSEN CHAIN & CABLE CO INC
77.891073
612 OLSON OIL CO INC
1,503.01612
3758 OLSON TIRE & OIL
4,127.783758
17021 OLSON/ALLYSSA
430.8917021
16594 OLSON/SAVANNA
Page 21Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
1 Transactions
1 Transactions
10 Transactions
1 Transactions
NORTHERN SAFETY TECHNOLOGY INC
NORTHWEST TIRE INC
OLSEN CHAIN & CABLE CO INC
OLSON OIL CO INC
OLSON TIRE & OIL
OLSON/ALLYSSA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-108-0000-6572 1,461.89 INSTALLED NEW OUTLET LOCATIONS 14958 Repair And Maintenance/ Supplies N
01-112-101-0000-6572 273.32 GARAGE DOOR WIRING 14972 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 1,493.15 INSTALL LIGHTS ABOVE SIGNS 14973 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 1,409.87 WIRED DOOR OPERATORS 14974 Repair And Maintenance/ Supplies N
01-112-101-0000-6673 1,735.36 WIRING IN CHILD SUPPORT OFFICE 14975 Remodeling Project-Ct House N
01-112-108-0000-6572 1,073.66 PARKING LOT WIRING REPAIR 15079 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 2,315.00 REPLACED MOTOR FOR CHILLER 15226 Repair And Maintenance/ Supplies N
01-112-102-0000-6572 1,650.00 RETROFIT KITCHEN LED LIGHTS 15369 Repair And Maintenance/ Supplies N
01-112-101-0000-6572 360.00 REPLACED BATTERIES IN UPS SYST 15644 Repair And Maintenance/ Supplies N
01-112-108-0000-6673 1,819.75 WIRING FOR ADMIN OFFICE 15703 Remodeling Projects N
01-112-108-0000-6673 2,988.77 WIRING FOR IT REMODEL 15710 Remodeling Projects N
02-214-000-0000-6276 600.60 ERHARD TOWER MAINT 15598 Professional Services N
23-705-000-0000-6290 1,428.00 CURRIE'S CONSULT SVCS NOV 2023 NOV2023 Contracted Services.N
14-112-000-0000-6688 32,337.00 2023 SEALCOATING PROJECT 2023-SC-4177 Building Expenses - Major N
01-042-000-0000-6406 53.15 ACCT 174024 EXAM INFO CARDS 900138 Office Supplies N
50-000-000-0120-6278 193.00 ACCT 10-117027 SAMPLE TESTING 23100435233 Engineering & Hydrological Testing N
50-000-000-0120-6278 6,424.00 ACCT 10-117027 SAMPLE TESTING 23100435234 Engineering & Hydrological Testing N
50-000-000-0130-6278 16,524.00 ACCT 10-117027 SAMPLE TESTING 23100435235 Engineering & Hydrological Testing N
50-000-000-0000-6330 151.98 MILEAGE 11/3-27/23 11/27/23 Mileage N
466.1116594
10890 OTTER ELECTRIC LLC
17,181.3710890
6202 OTTER TAIL CO HRA
1,428.006202
126 OTTER TAIL CO TREASURER
32,337.00126
2385 OTTER TAIL POWER COMPANY
53.152385
6259 PACE ANALYTICAL SERVICES INC
23,141.006259
6741 PALER/WALTER
Page 22Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
12 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
OLSON/SAVANNA
OTTER ELECTRIC LLC
OTTER TAIL CO HRA
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
PACE ANALYTICAL SERVICES INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
50-000-000-0140-6290 130.00 2 SHIFTS NOV 2023 NOV2023 Contracted Services.N
10-301-000-0000-6240 66.00 NOTICE SNOW REMOVAL 11/8/23 Publishing & Advertising N
10-304-000-0000-6572 365.00 PARTS 11/22/23 Repair And Maintenance Supplies N
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 10/26/23 Grant Expenses G
01-250-000-0000-6491 539.33 JAIL SUPPLIES 31931 Jail Supplies N
10-304-000-0000-6300 156.00 ACCT #9443019 - GENERAL PEST C 8295971 Building And Grounds Maintenance N
10-304-000-0000-6300 156.00 ACCT #9443019 - GENERAL PEST C 8316431 Building And Grounds Maintenance N
10-304-000-0000-6300 117.00 ACCT# 9443021 - GENERAL PEST C 8337843 Building And Grounds Maintenance N
10-304-000-0000-6300 94.00 ACCT# 9443021 - GENERAL PEST C 8338443 Building And Grounds Maintenance N
01-149-000-0000-6342 1,260.00 ACCT 679827 5MB DATA PLAN IN200-1045764 Service Agreements N
10-304-000-0000-6342 900.00 ACCT #000206 - 5 MB FLAT DATA IN200-1045766 Service Agreements N
50-000-000-0120-6306 99.75 ACCT 988529 SUPERLUBE OIL 80050318 Repair/Maint. Equip N
151.986741
862 PARKERS PRAIRIE/CITY OF
130.00862
156 PAW PUBLICATIONS LLC
66.00156
1093 PERHAM STEEL & WELDING
365.001093
16608 PETERSEN/CALICIA
500.0016608
11290 PHOENIX SUPPLY
539.3311290
16472 PLUNKETT'S VARMENT GUARD
523.0016472
12526 PRECISE MRM LLC
2,160.0012526
45475 PRO AG FARMERS CO OP
Page 23Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
4 Transactions
2 Transactions
PALER/WALTER
PARKERS PRAIRIE/CITY OF
PAW PUBLICATIONS LLC
PERHAM STEEL & WELDING
PETERSEN/CALICIA
PHOENIX SUPPLY
PLUNKETT'S VARMENT GUARD
PRECISE MRM LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6251 875.30 ACCT #106446 - PROPANE 88095462 Gas And Oil - Utility N
10-302-000-0000-6350 430.00 SWEEPING 21652 Maintenance Contractor N
01-705-000-0000-6276 3,500.00 GOV AFFAIRS DEC 2023 2023-012 Professional Services N
01-149-000-0000-6210 2,591.19 LEASE N22052274 PYMT Q1081383 Postage & Postage Meter N
10-304-000-0000-6572 14.49 ACCT #3910 - PARTS 297958 Repair And Maintenance Supplies N
01-112-000-0000-6572 157.81 ACCT 0313001 RE-WELDING W4286549 Repair And Maintenance/Supplies N
01-112-000-0000-6687 10,518.54 ACCT 0313001 INSTALL HARD CAB W4322549 Equipment- Current Year N
50-399-000-0000-6565 547.25 ACCT 2382018 CERTIFIED DEF P9964449 Fuels N
01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 73912 Service Agreements N
01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 73985 Service Agreements N
01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 74002 Service Agreements N
01-250-000-0000-6432 559.00 INMATE TRANSPORT - Z SEABURG 23-10801 Medical Incarcerated 6
99.7545475
6547 PRO AG FARMERS COOPERATIVE
875.306547
3871 PRO SWEEP INC
430.003871
15407 PSICK CAPITOL SOLUTIONS INC
3,500.0015407
12047 QUADIENT LEASING USA INC
2,591.1912047
16848 QUICK'S NAPA AUTO PARTS
14.4916848
9166 RDO EQUIPMENT CO
11,223.609166
16192 RED DOT PEST CONTROL
320.0016192
675 RINGDAHL AMBULANCE INC
Page 24Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
3 Transactions
PRO AG FARMERS CO OP
PRO AG FARMERS COOPERATIVE
PRO SWEEP INC
PSICK CAPITOL SOLUTIONS INC
QUADIENT LEASING USA INC
QUICK'S NAPA AUTO PARTS
RDO EQUIPMENT CO
RED DOT PEST CONTROL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
10-303-000-0000-6683 50.25 CLIENT #28380 - PROFESSIONAL S 364767 Right Of Way, Ect.N
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/7/23 Per Diem Y
23-705-000-0000-6330 26.20 CDA - MILEAGE 11/7/23 Mileage Y
10-304-000-0000-6300 25.00 IRON WATER TEST D054139 Building And Grounds Maintenance N
10-304-000-0000-6300 5.00 COURIER FEE - WATER TEST D054139 Building And Grounds Maintenance N
10-304-000-0000-6300 25.00 ARSENIC WATER TEST D054139 Building And Grounds Maintenance N
10-304-000-0000-6300 25.00 MAGNESIUM WATER TEST D054139 Building And Grounds Maintenance N
10-304-000-0000-6300 50.00 HARDNESS WATER TEST D054139 Building And Grounds Maintenance N
10-304-000-0000-6300 25.00 ECOLI - WATER TEST D054305 Building And Grounds Maintenance N
10-304-000-0000-6300 5.00 COURIER FEE - WATER TEST D054305 Building And Grounds Maintenance N
10-304-000-0000-6300 2.67 INFLATIONARY SURCHARGE D054305 Building And Grounds Maintenance N
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/23 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/7/23 Per Diem Y
10-000-000-0000-2270 250.00 2022-06 WORKING WITHIN ROW REF PERMIT #2022-0 Customer Deposits N
01-250-000-0000-6432 16,027.30 ACCT 30006955 E WENZEL 319582267 Medical Incarcerated N
10-304-000-0000-6572 24.56 ACCT #40145 - SUPPLIES 393858 Repair And Maintenance Supplies N
559.00675
10842 RINKE NOONAN LAW FIRM
50.2510842
6304 RIPLEY/DAVID
116.206304
12652 RMB ENVIRONMENTAL LABORATORIES INC
162.6712652
6307 RODER/BETSY
180.006307
17077 SAFAR/DOUGLAS
250.0017077
13708 SANFORD HEALTH
16,027.3013708
11526 SBLC-FF
Page 25Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
8 Transactions
2 Transactions
1 Transactions
1 Transactions
RINGDAHL AMBULANCE INC
RINKE NOONAN LAW FIRM
RIPLEY/DAVID
RMB ENVIRONMENTAL LABORATORIES INC
RODER/BETSY
SAFAR/DOUGLAS
SANFORD HEALTH
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Road And Bridge Fund
Copyright 2010-2022 Integrated Financial Systems
01-149-000-0000-6354 7,333.33 SHERIFF UNIT REPAIRS 32111 Insurance Claims N
01-284-804-0000-6826 300.00 YST - CAREER EXPO TRANSPORT 10/26/23 Grant Expenses N
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/23 Per Diem Y
23-705-000-0000-6330 52.40 CDA - MILEAGE 11/21/23 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/9/23 Per Diem Y
23-705-000-0000-6330 52.40 CDA - MILEAGE 11/9/23 Mileage Y
50-000-000-0120-6290 4,050.00 HENNING TSF HOURS NOV 2023 255818 Contracted Services.N
50-000-000-0130-6290 5,125.00 NE LANDFILL HOURS NOV 2023 255818 Contracted Services.N
01-112-000-0000-6572 87.09 ACCT 6629-9141-3 SUPPLIES 6811-1 Repair And Maintenance/Supplies N
09-507-510-0000-6369 1,198.00 SIGNS 3037 Miscellaneous Charges N
50-000-000-0000-6848 115.00 POP-UP BANNER 3031 Public Education N
10-302-000-0000-6515 1,109.71 SIGNS 409449 Signs And Posts N
10-302-000-0000-6515 4,797.21 SIGNS 409451 Signs And Posts N
24.5611526
10885 SCHMITZ BODY PAINT & REPAIR INC
7,333.3310885
13416 SCHOOL DIST 544 - FERGUS FALLS
300.0013416
11188 SCHORNACK/DAVID
284.8011188
697 SCOTT HOFLAND CONSTRUCTION INC
9,175.00697
159 SHERWIN WILLIAMS
87.09159
16158 SIGN GUYS LLC
1,313.0016158
6363 SIGN SOLUTIONS USA
5,906.926363
7460 SIMENGAARD/PAUL
Page 26Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
4 Transactions
2 Transactions
1 Transactions
2 Transactions
2 Transactions
SBLC-FF
SCHMITZ BODY PAINT & REPAIR INC
SCHOOL DIST 544 - FERGUS FALLS
SCHORNACK/DAVID
SCOTT HOFLAND CONSTRUCTION INC
SHERWIN WILLIAMS
SIGN GUYS LLC
SIGN SOLUTIONS USA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
01-061-000-0000-6330 119.47 MILEAGE NOV 2023 NOV2023 Mileage N
01-112-101-0000-6485 26.88 ACCT 00224000 SUPPLIES 929167 Custodian Supplies N
01-112-101-0000-6485 73.83 ACCT 00224002 SUPPLIES 929182 Custodian Supplies N
01-112-108-0000-6485 185.28 ACCT 00224002 SUPPLIES 929182 Custodian Supplies N
01-112-101-0000-6485 57.66 ACCT 00224000 SUPPLIES 929839 Custodian Supplies N
01-112-101-0000-6485 1,150.21 ACCT 00224000 SUPPLIES 929883 Custodian Supplies N
01-112-109-0000-6253 159.51 ID 511470045328 NOV 2023 NOV2023 Garbage N
10-304-000-0000-6253 226.00 ACCT #26752 - WASTE DISPOSAL 11/16/23 Garbage N
10-303-000-0000-6278 50,357.43 PROFESSIONAL ENGINEERING SERVI 01054.10 Engineering Consultant N
10-304-000-0000-6572 31.52 ACCT #1986 - SUPPLIES 448199 Repair And Maintenance Supplies N
10-304-000-0000-6572 4.99 ACCT #1986 - SUPPLIES 448209 Repair And Maintenance Supplies N
10-304-000-0000-6572 5.67 ACCT #1986 - SUPPLIES 448252 Repair And Maintenance Supplies N
01-201-000-0000-6526 588.00 ACCT 974 CARRIERS/PATCHES I1667171 Uniforms N
17075
01-201-000-0000-6526 294.00 ACCT 974 CARRIER I1667486 Uniforms N
6646
01-201-000-0000-6526 19.99 ACCT 974 ID PATCH I1667511 Uniforms N
15790
01-250-000-0000-6269 3,729.76 C1252000 MEALS 11/18-24/23 INV2000191590 Professional Services-Kitchen N
01-250-000-0000-6269 4,034.94 C1252000 MEALS 11/25-12/1/23 INV2000192523 Professional Services-Kitchen N
119.477460
48183 STEINS INC
1,493.8648183
166 STEVE'S SANITATION INC
385.51166
15004 STONEBROOKE ENGINEERING INC
50,357.4315004
725 STRAND ACE HARDWARE
32.20725
168 STREICHERS
901.99168
6642 SUMMIT FOOD SERVICE LLC
Page 27Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
5 Transactions
2 Transactions
1 Transactions
-
3 Transactions
3 Transactions
SIMENGAARD/PAUL
STEINS INC
STEVE'S SANITATION INC
STONEBROOKE ENGINEERING INC
STRAND ACE HARDWARE
STREICHERS
Otter Tail County Auditor
1116-LW-BK0368240010
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
General Revenue Fund
Copyright 2010-2022 Integrated Financial Systems
10-304-000-0000-6572 57.60 ACCT #OTTER002 - PARTS P14275 Repair And Maintenance Supplies N
23-706-000-0000-6290 900.00 DISPOSITION OF EDA PROPERTY 6180956 Contracted Services Y
50-000-000-0170-6290 127.75 ACCT 12465 RODENT CONTROL 231476 Contracted Services.Y
50-399-000-0000-6290 132.50 ACCT 7152 RODENT CONTROL 231467 Contracted Services.Y
01-201-000-0000-6348 437.21 ACCT 1003940771 NOV 2023 849367000 Software Maintenance Contract N
01-250-000-0000-6432 2,115.57 ACCT 756389 MEDICATIONS NOV2023 Medical Incarcerated N
01-250-000-0000-6432 7.99 ACCT 734 COMPRESSION SOCK 496941 Medical Incarcerated N
23-705-000-0000-6331 3,415.87 HOUSING SUMMIT MEETING EXPENSE Meals And Lodging N
01-112-101-0000-6342 731.38 ACCT 50366 BRONZE SERVICE 3007610644 Service Agreements N
50-000-000-0120-6306 82.80 PARTS FOR BACKHOE 039996 Repair/Maint. Equip N
7,764.706642
2045 SWANSTON EQUIPMENT CORP
57.602045
16304 TAFT STETTINIUS & HOLLISTER LLP
900.0016304
5066 TERMINIX COMMERCIAL - ST CLOUD
260.255066
183 THOMSON REUTERS - WEST
437.21183
7249 THRIFTY WHITE PHARMACY
2,115.577249
49300 THRIFTY WHITE PHARMACY
7.9949300
10776 THUMPER POND RESORT
3,415.8710776
77 TK ELEVATOR CORP
731.3877
1999 TNT REPAIR INC
Page 28Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
TAFT STETTINIUS & HOLLISTER LLP
TERMINIX COMMERCIAL - ST CLOUD
THOMSON REUTERS - WEST
THRIFTY WHITE PHARMACY
THRIFTY WHITE PHARMACY
THUMPER POND RESORT
TK ELEVATOR CORP
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-112-102-0000-6572 1,258.37 ACCT OTCGOV ICE MACHINE MAINT 13380 Repair And Maintenance/ Supplies N
14-061-000-0000-6679 1,480.00 ACCT 55132 IMPLEMENTATION 045-447190 Computer System Upgrade N
14-061-000-0000-6679 1,480.00 ACCT 55132 COA 045-447191 Computer System Upgrade N
10-304-000-0000-6572 4,386.45 ACCT #8210248 - SUPPLIES 171096891 Repair And Maintenance Supplies N
10-304-000-0000-6406 2,885.22 ACCT #8210248 - SUPPLIES 171130322 Office and Garage Supplies N
10-304-000-0000-6306 170.00 INSTALLED WINDSHIELD 11182 Repair/Maint. Equip N
10-304-000-0000-6306 175.00 INSTALLED WINDSHIELD 11183 Repair/Maint. Equip N
10-301-000-0000-6210 22.26 ACCT 556562 CONTROL 353W 0000556562463 Postage & Postage Meter N
01-061-000-0000-6342 1,533.26 ACCT 33780558 CN 500-0589834 515876555 Service Agreements N
01-044-000-0000-6342 2,480.00 ACCT MN0125 SERVICE PLUS 21082 Service Agreements N
01-044-000-0000-6342 1,980.00 ACCT MN0125 SERVICE PLUS 21083 Service Agreements N
50-390-000-0000-6863 15,214.64 ACCT 1545 PAINT DISPOSAL INV-316528 Disposal Costs N
82.801999
7726 TWEETON REFRIGERATION INC
1,258.377726
6946 TYLER TECHNOLOGIES INC
2,960.006946
13132 ULINE
7,271.6713132
14162 UNLIMITED AUTOGLASS INC
345.0014162
176 UPS
22.26176
15431 US BANK EQUIPMENT FINANCE
1,533.2615431
16131 VANGUARD APPRAISALS INC
4,460.0016131
7857 VEOLIA ES TECHNICAL SOLUTIONS LLC
Page 29Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
2 Transactions
2 Transactions
1 Transactions
1 Transactions
2 Transactions
TNT REPAIR INC
TWEETON REFRIGERATION INC
TYLER TECHNOLOGIES INC
ULINE
UNLIMITED AUTOGLASS INC
UPS
US BANK EQUIPMENT FINANCE
VANGUARD APPRAISALS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
01-041-000-0000-6331 22.00 MEAL - TYLER USER GROUP MTG 11/29/23 Meals And Lodging N
01-041-000-0000-6331 246.82 LODGING - TYLER USER GROUP MTG 11/30/23 Meals And Lodging N
01-044-000-0000-6276 2,625.00 SERVICES NOV 2023 NOV2023 Professional Services N
01-284-805-0000-6826 500.00 CHILD CARE CAPACITY GRANT 10/26/23 Grant Expenses N
50-000-000-0110-6853 738.46 ACCT 3-85099-73002 11/1-15/23 0004644-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0120-6853 4,038.57 ACCT 3-85099-73002 11/1-15/23 0004644-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0130-6853 1,819.77 ACCT 3-85099-73002 11/1-15/23 0004644-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0150-6853 165.74 ACCT 3-85099-73002 11/1-15/23 0004644-0010-0 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0170-6853 10,398.29 ACCT 3-85099-73002 11/1-15/23 0004644-0010-0 MSW BY PASSED EXPENSE LANDFILL N
01-201-000-0000-6526 352.23 PANTS/HOLSTERS 12/5/23 Uniforms N
50-000-000-0120-6306 366.59 ACCT 6842300 REAR FENDER CM000180229 Repair/Maint. Equip N
50-000-000-0170-6306 1,100.40 ACCT 6842300 REPAIRS SI000418270 Repair/Maint. Equip N
50-000-000-0170-6306 823.67 ACCT 6842300 MAINT SI000419466 Repair/Maint. Equip N
50-399-000-0000-6306 1,058.01 ACCT 6842300 HYDRAULIC LEAK SI000419935 Repair/Maint. Equip N
15,214.647857
15221 VIPOND/KRIS
268.8215221
1230 WALVATNE/DOUGLAS
2,625.001230
17023 WIECHMANN/MICHELLE
500.0017023
2278 WM CORPORATE SERVICES INC
17,160.832278
5283 WUNDERLICH/MICHAEL
352.235283
2086 ZIEGLER INC
2,615.492086
854,881.37
Page 30Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
1 Transactions
1 Transactions
5 Transactions
1 Transactions
-
4 Transactions
Final Total ............194 Vendors 472 Transactions
VEOLIA ES TECHNICAL SOLUTIONS LLC
VIPOND/KRIS
WALVATNE/DOUGLAS
WIECHMANN/MICHELLE
WM CORPORATE SERVICES INC
WUNDERLICH/MICHAEL
ZIEGLER INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES10:41:01AM12/7/2023
csteinbach
Solid Waste Fund
Copyright 2010-2022 Integrated Financial Systems
Page 31Audit List for Board
Otter Tail County Auditor
Community Development Authority
Amount
409,639.72 General Revenue Fund 1
36,076.97 General Fund Dedicated Accounts 2
1,540.56 Parks and Trails 9
205,659.51 Road And Bridge Fund 10
497.61 Law Library Fund 13
35,297.00 Capital Improvement Fund 14
31,447.12 23
134,322.88 Solid Waste Fund 50
400.00 Forfeited Tax Sale Fund 71
854,881.37
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES12/7/2023
Klien
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
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1 - Fund (Page Break by Fund)
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9:50:48AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-406-000-0000-6406 419.97 Airpods 13KC-FLRN-MMGR Office Supplies 60 N
11/27/2023 11/27/2023
11-406-000-0000-6406 463.72 Flag Kit 1VHX-VWMD-4TN4 Office Supplies 59 N
11/28/2023 11/28/2023
11-420-601-0000-6406 89.20 ACCT #A2RJVV5AA0Wl1P 143Y-N6PY-HP7D Office Supplies 18 N
11/22/2023 11/22/2023
11-420-601-0000-6406 6.91 ACCT #A2RJVV5AA0Wl1P 19YN-VQ7G-VJQJ Office Supplies 69 N
11/29/2023 11/29/2023
11-420-601-0000-6406 159.97 ACCT #A2RJVV5AA0Wl1P 1HGM-H66G-V7CD Office Supplies 16 N
11/21/2023 11/21/2023
11-420-601-0000-6406 25.15 ACCT #A2RJVV5AA0Wl1P 1JCX-3JJ7-VJTQ Office Supplies 71 N
11/29/2023 11/29/2023
11-420-601-0000-6406 30.13 ACCT #A2RJVV5AA0Wl1P 1JGL-XD6Y-VPTW Office Supplies 67 N
11/30/2023 11/30/2023
11-420-601-0000-6406 10.50 ACCT #A2RJVV5AA0Wl1P 1R3T-KJMH-NXGD Office Supplies 34 N
11/27/2023 11/27/2023
11-430-700-0000-6406 8.79 ACCT #A2RJVV5AA0Wl1P 19YN-VQ7G-VJQJ Office Supplies 70 N
11/29/2023 11/29/2023
11-430-700-0000-6406 203.60 ACCT #A2RJVV5AA0Wl1P 1HGM-H66G-V7CD Office Supplies 17 N
11/21/2023 11/21/2023
11-430-700-0000-6406 32.00 ACCT #A2RJVV5AA0Wl1P 1JCX-3JJ7-VJTQ Office Supplies 72 N
11/29/2023 11/29/2023
11-430-700-0000-6406 38.35 ACCT #A2RJVV5AA0Wl1P 1JGL-XD6Y-VPTW Office Supplies 68 N
11/30/2023 11/30/2023
11-430-700-0000-6406 13.36 ACCT #A2RJVV5AA0Wl1P 1R3T-KJMH-NXGD Office Supplies 35 N
11/27/2023 11/27/2023
11-420-640-0000-6297 125.00 CASE #1565777801 Iv-D Sheriff's Costs 82 N
11/21/2023 11/21/2023
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 78 N
11/14/2023 11/14/2023
14386 AMAZON CAPITAL SERVICES INC
1,501.6514386
8709 BURLEIGH CO SHERIFF DEPT
125.008709
12965 CAMPION/CHAD
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
13 Transactions
1 Transactions
AMAZON CAPITAL SERVICES INC
BURLEIGH CO SHERIFF DEPT
Otter Tail County Auditor
INDEPENDENT CONTRACT SERVICES OF FF LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-420-640-0000-6297 75.00 CP230339 CP230339 Iv-D Sheriff's Costs 14 N
11/13/2023 11/13/2023
11-430-700-0000-6330 81.22 MILEAGE Mileage - Ss Adm 22 N
11/14/2023 11/22/2023
11-430-700-0000-6331 6.64 MEAL Meals & Lodging - Ss Adm 23 N
11/14/2023 11/22/2023
11-430-700-0000-6331 12.45 MEAL Meals & Lodging - Ss Adm 24 N
11/14/2023 11/22/2023
11-430-700-0000-6331 14.44 MEAL Meals & Lodging - Ss Adm 25 N
11/14/2023 11/22/2023
11-430-700-0000-6331 14.49 MEAL Meals & Lodging - Ss Adm 28 N
11/14/2023 11/22/2023
11-430-710-1621-6097 14.45 CLIENT MEAL In Home Service - Brief 26 N
11/14/2023 11/22/2023
11-430-710-1621-6097 2.15 CLIENT MEAL In Home Service - Brief 27 N
11/14/2023 11/22/2023
11-409-000-0010-6261 600.33 LCTS Coordination 23-1201 Lcts Coordination 75 6
12/01/2023 12/31/2023
11-406-000-0000-6379 105.00 Translation Services 23-9457 Miscellaneous Charges 76 Y
11/02/2023 11/02/2023
11-406-730-0010-6435 210.00 Mouthpieces 747698 Dwi Court Drug Testing 13 N
11/13/2023 11/13/2023
15.0012965
7902 CHIPPEWA CO SHERIFF
75.007902
16432 HAUGRUD/REED
145.8416432
8471
600.338471
38054 INTERNATIONAL TRANSLATION SERVICE
105.0038054
1428 INTOXIMETERS INC
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
7 Transactions
1 Transactions
1 Transactions
INDEPENDENT CONTRACT SERVICES OF FF LLC
CAMPION/CHAD
CHIPPEWA CO SHERIFF
HAUGRUD/REED
INTERNATIONAL TRANSLATION SERVICE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-406-000-0000-6331 15.00 Meal Reimbursement Meals & Lodging - Probation 83 N
11/16/2023 11/16/2023
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 77 N
11/06/2023 11/06/2023
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 61 N
11/16/2023 11/16/2023
11-430-740-0000-6277 90.00 Adult LAC MTG - Stipend Mental Health Adv Committees 81 Y
09/27/2023 11/29/2023
11-409-000-0000-6261 5,097.92 COLLAB COORD 98659 Collaborative Coordination 84 N
12/01/2023 12/31/2023
11-420-640-0000-6379 91.58 FEDERAL OFFSET FEES A300C331537 Miscellaneous Charges 10 N
10/01/2023 10/31/2023
11-420-000-0000-2100 112,468.31 State/Fed Share MA Refun A300MM1S56l Due Other Governments MA Refunds 1 N
09/01/2023 09/30/2023
11-420-621-0000-6040 10,443.59 MA Nursing home LTC unde A300MM1S56l Co Share Of Under 65 Nh To State 4 N
09/01/2023 09/30/2023
11-420-621-0000-6040 637.30 G8 LTC LT65 A300MM1S56l Co Share Of Under 65 Nh To State 5 N
09/01/2023 09/30/2023
11-420-605-0000-6040 700.00 09-23 MAXIS RECOVERIES A300MX56247l State Share Of Maxis Refunds To State 8 N
09/01/2023 09/30/2023
210.001428
15866 JOHNSTON/LUCAS
15.0015866
40000 KAMBEL-SEUFERT/KIM
15.0040000
15130 KLOEK/ASHLEY
15.0015130
40636 KNUDSON/FONDA L
90.0040636
41450 LAKES COUNTRY SERVICE COOPERATIVE
5,097.9241450
43022 MN DEPT OF HUMAN SERVICES
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
INTOXIMETERS INC
JOHNSTON/LUCAS
KAMBEL-SEUFERT/KIM
KLOEK/ASHLEY
KNUDSON/FONDA L
LAKES COUNTRY SERVICE COOPERATIVE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-430-720-2112-6061 3,079.00 10-23 CCAP A300MC56249l Bsf County Match 9 N
10/01/2023 10/31/2023
11-430-740-4901-6051 4,780.25 Child Case Management A300MM1S56l R79 Ch Case Manage State 3 N
09/01/2023 09/30/2023
11-430-740-4911-6051 2,768.55 Adult Case Management A300MM1S56l R 79 Adltcasemngmnt To State 2 N
09/01/2023 09/30/2023
11-430-750-5660-6050 77.17 DT&H A300MM1S56l Dac's Out Of County 6 N
09/01/2023 09/30/2023
11-430-750-5740-6050 1,419.10 ICF/MR Co Share A300MM1S56l Icf/Mr County Share 7 N
09/01/2023 09/30/2023
11-420-640-0000-6297 86.55 PROCESS SERVICE X 2 641696 Iv-D Sheriff's Costs 21 Y
11/28/2023 11/28/2023
11-420-640-0000-6260 2,806.00 IV-D BILLING-OCT 2023 Legal Services Iv-D 19 N
10/01/2023 10/31/2023
11-420-601-0000-6379 16.72 BIRTH/DEATH CERTS Miscellaneous Charges Im Adm 62 N
11/01/2023 11/30/2023
11-430-700-0000-6379 21.28 BIRTH/DEATH CERTS Miscellaneous Charges - Ss Adm 63 N
11/01/2023 11/30/2023
11-420-640-0000-6297 55.60 CASE 20231375/PARTY 001 Iv-D Sheriff's Costs 20 N
11/24/2023 11/24/2023
11-420-640-0000-6297 127.10 CASE 20231357/PARTY 001 Iv-D Sheriff's Costs 15 N
11/17/2023 11/17/2023
11-406-730-0020-6435 1,190.00 Testing Supplies 2268721 DRUG COURT Drug Testing 12 N
136,464.8543022
15583 NIEMANN/KEVIN
86.5515583
12963 OTTER TAIL CO ATTORNEY'S OFFICE
2,806.0012963
44086 OTTER TAIL CO RECORDER
38.0044086
44010 OTTER TAIL CO SHERIFF
182.7044010
5853 PREMIER BIOTECH INC
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
10 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
MN DEPT OF HUMAN SERVICES
NIEMANN/KEVIN
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11/16/2023 11/16/2023
11-420-601-0000-6260 3,943.79 Ma Trans Prog Adm Servic 75662/75727 Ma Trans Prog Adm Services 32 N
08/01/2023 08/31/2023
11-420-650-0000-6041 150.00 Ma Trans Nonload 75662/75727 Ma Trans Nonload 31 N
08/01/2023 08/31/2023
11-420-650-0000-6050 331.70 Ma Trans Charges Fed Rat 75662/75727 Ma Trans Charges Fed Rate 30 N
08/01/2023 08/31/2023
11-420-601-0000-6260 3,633.07 Ma Trans Prog Adm Servic 75728 Ma Trans Prog Adm Services 39 N
09/01/2023 09/30/2023
11-420-650-0000-6041 160.00 Ma Trans Nonload 75728 Ma Trans Nonload 38 N
09/01/2023 09/30/2023
11-420-650-0000-6050 584.89 Ma Trans Charges Fed Rat 75728 Ma Trans Charges Fed Rate 37 N
09/01/2023 09/30/2023
11-430-760-0000-6378 1,051.68 Misc Exp Trans Prog 75662/75727 Misc Exp Trans Prog 33 N
08/01/2023 08/31/2023
11-430-760-6160-6050 823.19 Title Xx Transportation 75662/75727 Title Xx Transportation 29 N
08/01/2023 08/31/2023
11-430-760-0000-6378 1,362.40 Misc Exp Trans Prog 75728 Misc Exp Trans Prog 40 N
09/01/2023 09/30/2023
11-430-760-6160-6050 1,290.76 Title Xx Transportation 75728 Title Xx Transportation 36 N
09/01/2023 09/30/2023
11-430-700-0000-6304 146.11 ACCT #139 6080247 Motor Vehicle Service And Repair 64 N
10/27/2023 10/27/2023
11-430-700-0000-6304 162.73 ACCT #139 6080506 Motor Vehicle Service And Repair 58 N
10/26/2023 10/26/2023
11-430-700-0000-6304 167.71 ACCT #139 6080782 Motor Vehicle Service And Repair 66 N
11/02/2023 11/02/2023
11-430-700-0000-6304 165.25 ACCT #139 6081316 Motor Vehicle Service And Repair 65 N
11/21/2023 11/21/2023
1,190.005853
25082 PRODUCTIVE ALTERNATIVES INC
13,331.4825082
46006 QUALITY TOYOTA
641.8046006
5348 REHM/BAILEY
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
10 Transactions
4 Transactions
PREMIER BIOTECH INC
PRODUCTIVE ALTERNATIVES INC
QUALITY TOYOTA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-420-640-0000-6331 15.00 MEAL Meals & Lodging Iv-D 11 N
11/16/2023 11/16/2023
11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 47 N
08/22/2023 11/17/2023
11-430-700-0000-6331 10.00 MEAL Meals & Lodging - Ss Adm 48 N
08/22/2023 11/17/2023
11-430-700-0000-6331 18.00 MEAL Meals & Lodging - Ss Adm 49 N
08/22/2023 11/17/2023
11-409-330-1100-6091 2,638.35 SBMH ALLOW - COLLAB 12042023 Mental Health Project 85 N
07/01/2023 12/31/2023
11-409-330-1300-6091 1,407.25 REACH - COLLAB 12042023 Truancy Project 86 N
07/01/2023 12/31/2023
11-409-330-1100-6091 15,637.05 REACH COLLABORATIVE 12042023 Mental Health Project 97 N
07/01/2023 12/31/2023
11-409-330-1300-6091 8,339.50 COLLABORATIVE 12042023 Truancy Project 98 N
07/01/2023 12/31/2023
11-409-330-1100-6091 2,440.10 REACH COLLABORATIVE 12042023 Mental Health Project 95 N
07/01/2023 12/31/2023
11-409-330-1300-6091 1,301.30 COLLABORATIVE 12042023 Truancy Project 96 N
07/01/2023 12/31/2023
11-409-330-1100-6091 3,455.40 REACH -COLLABORATIVE 12042023 Mental Health Project 91 N
07/01/2023 12/31/2023
11-409-330-1300-6091 1,842.75 COLLABORATIVE 12042023 Truancy Project 92 N
15.005348
15893 SCHMIDT/HEATHER
43.0015893
31623 SCHOOL DIST 542 - BATTLE LAKE
4,045.6031623
898 SCHOOL DIST 544 - FERGUS FALLS
23,976.55898
5434 SCHOOL DIST 545 - HENNING
3,741.405434
45387 SCHOOL DIST 547 - PARKERS PRAIRIE
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
2 Transactions
2 Transactions
2 Transactions
REHM/BAILEY
SCHMIDT/HEATHER
SCHOOL DIST 542 - BATTLE LAKE
SCHOOL DIST 544 - FERGUS FALLS
SCHOOL DIST 545 - HENNING
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
07/01/2023 12/31/2023
11-409-330-1100-6091 5,525.00 REACH COLLABORATIVE 12042023 Mental Health Project 99 N
07/01/2023 12/31/2023
11-409-330-1300-6091 2,947.10 COLLABORATIVE 12042023 Truancy Project 100 N
07/01/2023 12/31/2023
11-409-330-1100-6091 10,424.70 REACH-COLLABORATIVE 12042023 Mental Health Project 89 N
07/01/2023 12/31/2023
11-409-330-1300-6091 5,559.45 COLLABORATIVE 12042023 Truancy Project 90 N
07/01/2023 12/31/2023
11-409-330-1100-6091 3,628.30 REACH-COLLABORATIVE 12042023 Mental Health Project 87 N
07/01/2023 12/31/2023
11-409-330-1300-6091 1,935.05 COLLABORATIVE 12042023 Truancy Project 88 N
07/01/2023 12/31/2023
11-409-330-1100-6091 5,001.75 REACH -COLLABORATIVE 12042023 Mental Health Project 93 N
07/01/2023 12/31/2023
11-409-330-1300-6091 2,667.60 COLLABORATIVE 12042023 Truancy Project 94 N
07/01/2023 12/31/2023
11-430-700-0000-6331 14.34 MEAL Meals & Lodging - Ss Adm 51 N
10/20/2023 11/16/2023
11-430-700-6331-6171 15.47 TRAINING MEAL Ss Adm Training Meals & Lodging 52 N
10/20/2023 11/16/2023
11-430-700-6331-6171 2.53 TRAINING MEAL Ss Adm Training Meals & Lodging 53 N
10/20/2023 11/16/2023
5,298.1545387
45388 SCHOOL DIST 548 - PELICAN RAPIDS
8,472.1045388
902 SCHOOL DIST 549 - PERHAM
15,984.15902
50072 SCHOOL DIST 550 - UNDERWOOD
5,563.3550072
43329 SCHOOL DIST 553 - NEW YORK MILLS
7,669.3543329
17012 SCHWARZHOFF/BECKY
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
2 Transactions
2 Transactions
2 Transactions
2 Transactions
SCHOOL DIST 547 - PARKERS PRAIRIE
SCHOOL DIST 548 - PELICAN RAPIDS
SCHOOL DIST 549 - PERHAM
SCHOOL DIST 550 - UNDERWOOD
SCHOOL DIST 553 - NEW YORK MILLS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-430-700-6331-6171 15.00 TRAINING MEAL Ss Adm Training Meals & Lodging 54 N
10/20/2023 11/16/2023
11-430-700-6331-6171 18.00 TRAINING MEAL Ss Adm Training Meals & Lodging 55 N
10/20/2023 11/16/2023
11-430-700-6331-6171 17.87 TRAINING MEAL Ss Adm Training Meals & Lodging 56 N
10/20/2023 11/16/2023
11-430-700-6331-6171 13.36 TRAINING MEAL Ss Adm Training Meals & Lodging 57 N
10/20/2023 11/16/2023
11-430-710-1621-6097 11.59 CLIENT MEAL In Home Service - Brief 50 N
10/20/2023 11/16/2023
11-406-000-0000-6200 600.99 ACCT #942509247-00011 9950104980 Telephone Probation 79 N
10/24/2023 11/23/2023
11-430-700-0000-6200 1,425.59 PHONES -942509247-00007 9950104976 Telephone - Ss Adm 74 N
10/24/2023 11/23/2023
11-430-700-0000-6265 26.26 AIR CARDS 9950104976 Data Processing Costs - Ss Adm 73 N
10/24/2023 11/23/2023
11-420-601-0000-6406 117.61 ACCT #4872 457926 Office Supplies 41 N
11/21/2023 11/21/2023
11-420-601-0000-6406 140.62 ACCT #4872 458017 Office Supplies 45 N
11/24/2023 11/24/2023
11-420-601-0000-6406 166.52 ACCT #4872 458018 Office Supplies 43 N
11/24/2023 11/24/2023
11-430-700-0000-6406 149.69 ACCT #4872 457926 Office Supplies 42 N
11/21/2023 11/21/2023
11-430-700-0000-6406 178.98 ACCT #4872 458017 Office Supplies 46 N
11/24/2023 11/24/2023
11-430-700-0000-6406 211.93 ACCT #4872 458018 Office Supplies 44 N
11/24/2023 11/24/2023
11-406-000-0000-6379 60.00 Attendance/Mileage Miscellaneous Charges 80 Y
108.1617012
9820 VERIZON WIRELESS
2,052.849820
51002 VICTOR LUNDEEN COMPANY
965.3551002
17081 WHITING/DOUGLAS
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
8 Transactions
3 Transactions
6 Transactions
SCHWARZHOFF/BECKY
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
10/02/2023 11/09/2023
60.0017081
240,747.12
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
Final Total ............35 Vendors 100 Transactions
WHITING/DOUGLAS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES 9:50:48AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
Page 11Audit List for Board
Otter Tail County Auditor
Amount
240,747.12 Human Services 11
240,747.12
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES12/7/2023
Klien
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
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Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
9:51:39AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-200-0022-6488 82.86 GLOVES 17GY-1VXC-TFWH Phn Program Supplies - Wic 13 N
11/26/2023 11/26/2023
11-407-500-0080-6488 37.60 CHLORINE TEST STRIPS 17QC-JL6V-LFRM FPL Prog Supplies 12 N
11/22/2023 11/22/2023
11-407-400-0078-6488 175.00 KRISTIN LPHA REG/NON-VAC 2023LPHA CONF COVID-19 Supplies 1 N
10/31/2023 10/31/2023
11-407-400-0078-6488 175.00 KRISTI LPHA REG/NON-VAC 2023LPHA CONF COVID-19 Supplies 2 N
10/31/2023 10/31/2023
11-407-400-0078-6488 175.00 LYNNE LPHA REG/NON-VAC 2023LPHA CONF COVID-19 Supplies 3 N
10/31/2023 10/31/2023
11-407-100-0030-6330 22.93 35 MILES NOV2023 MILEAG Mileage - PAS/MNChoices 49 N
11/30/2023 11/30/2023
11-407-200-0023-6330 0.66 1 MILE NOV2023 MILEAG FHV Mileage 50 N
11/30/2023 11/30/2023
11-407-200-0047-6330 2.95 4.5 MILES NOV2023 MILEAG MECSH Mileage 51 N
11/30/2023 11/30/2023
11-407-400-0078-6331 15.00 LUNCH/LPHA CONF NOV 23 EXPENSE COVID-19 Meals 47 N
11/01/2023 11/01/2023
11-407-200-0047-6330 99.56 152 MILES NOV2023 MILEAG MECSH Mileage 52 N
11/30/2023 11/30/2023
11-407-200-0061-6488 80.80 CANNABIS ORDINANCE 27079 Substance Use/Comm Hlth - Prog Supplies 30 N
09/30/2023 09/30/2023
14386 AMAZON CAPITAL SERVICES INC
120.4614386
30171 ASSOCIATION OF MN COUNTIES
525.0030171
14788 BARKER/MEGAN
22.9314788
13978 BESEMAN/KAREN
3.6113978
6757 BYE/KRISTIN
114.566757
5580 CITIZEN'S ADVOCATE
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
3 Transactions
1 Transactions
2 Transactions
2 Transactions
AMAZON CAPITAL SERVICES INC
ASSOCIATION OF MN COUNTIES
BARKER/MEGAN
BESEMAN/KAREN
BYE/KRISTIN
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-600-0090-6379 445.13 OCT2023 FINANCIAL/SHARON 4600 Miscellaneous Charges 10 N
10/31/2023 10/31/2023
11-407-600-0090-6331 24.00 11/17 CHB BOARD MEETING 11172023 Meals & Lodging 28 N
11/17/2023 11/17/2023
11-407-200-0061-6488 136.44 CANNABIS HEARING 524120 Substance Use/Comm Hlth - Prog Supplies 14 N
09/30/2023 09/30/2023
11-407-200-0061-6488 88.20 CANNABIS ORDINANCE 27005 Substance Use/Comm Hlth - Prog Supplies 31 N
09/30/2023 09/30/2023
11-407-200-0023-6330 2.62 4 MILES NOV2023 MILEAG FHV Mileage 53 N
11/30/2023 11/30/2023
11-407-200-0024-6330 7.21 11 MILES NOV2023 MILEAG Nfp Mileage 54 N
11/30/2023 11/30/2023
11-407-200-0060-6331 12.00 DINNER/TZD CONF NOV 23 EXPENSE Meals & Lodging - Inj Prev 44 N
11-407-200-0060-6331 10.30 LUNCH/TZD CONF NOV 23 EXPENSE Meals & Lodging - Inj Prev 45 N
11-407-200-0061-6331 15.00 LUNCH/PROBATION ADVISORY NOV 23 EXPENSE Substance Use/Comm Hlth - Meals/Lodging 46 N
11-407-400-0083-6330 72.05 110 MILES NOV2023 MILEAG Mileage Bioterrorism 55 N
80.805580
32663 CLAY CO HEALTH DEPT
445.1332663
11391 DOUBLE A CATERING
24.0011391
35011 FERGUS FALLS DAILY JOURNAL
136.4435011
3461 FRAZEE-VERGAS FORUM
88.203461
12483 FRUSTOL/ANNE
9.8312483
16809 FRUSTOL/EMILY
37.3016809
11821 GOOS/KRISTI
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
3 Transactions
CITIZEN'S ADVOCATE
CLAY CO HEALTH DEPT
DOUBLE A CATERING
FERGUS FALLS DAILY JOURNAL
FRAZEE-VERGAS FORUM
FRUSTOL/ANNE
FRUSTOL/EMILY
Otter Tail County Auditor
INDEPENDENT CONTRACT SERVICES OF FF LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11/30/2023 11/30/2023
11-407-600-0090-6331 13.73 11/17 CHB BOARD MEETING NOV23 EXPENSE Meals & Lodging 27 N
11/17/2023 11/17/2023
11-407-200-0047-6330 101.53 155 MILES NOV2023 MILEAG MECSH Mileage 56 N
11/30/2023 11/30/2023
11-407-100-0030-6330 118.42 180.80 MILES NOV2023 MILEAG Mileage - PAS/MNChoices 57 N
11/30/2023 11/30/2023
11-407-100-0017-6330 331.43 MILEAGE VARIOUS MTGS 20231130-40 Innovations Grant Blue Cross mileage 7 6
11/30/2023 11/30/2023
11-407-100-0017-6488 5,833.33 NOV COORDITATOR SVC 20231130-40 Innovations Grant Blue Cross prog supply 6 6
11/30/2023 11/30/2023
11-407-600-0090-6091 667.67 DR. LOKKEN/SEPT IVC00002711 Medical Consultant 17 N
09/30/2023 09/30/2023
11-407-600-0090-6091 667.67 DR. LOKKEN/OCTOBER IVC00002754 Medical Consultant 16 N
10/31/2023 10/31/2023
11-407-100-0031-6330 3.93 6 MILES NOV2023 MILEAG Msho Bcbs Mileage 58 N
11/30/2023 11/30/2023
11-407-200-0022-6488 141.84 LANCETS 21384380 Phn Program Supplies - Wic 11 N
11/22/2023 11/22/2023
11-407-200-0022-6488 1,288.65 500 MICROCUVETTE 21384640 Phn Program Supplies - Wic 8 N
85.7811821
16415 GRISMER/PAULA
101.5316415
36425 GUCK/AMY
118.4236425
8471
6,164.768471
7512 LAKE REGION HEALTHCARE
1,335.347512
7065 MARTENSON/PAULA
3.937065
14198 MCKESSON MEDICAL - SURGICAL
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
INDEPENDENT CONTRACT SERVICES OF FF LLC
GOOS/KRISTI
GRISMER/PAULA
GUCK/AMY
LAKE REGION HEALTHCARE
MARTENSON/PAULA
Otter Tail County Auditor
Phn Program Supplies -PAS/MNChoices/LTSS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11/22/2023 11/22/2023
11-407-200-0022-6488 257.73 CR /MISSNG MICROCUVETTES 21395752 Phn Program Supplies - Wic 9 N
11/27/2023 11/27/2023
11-407-600-0090-6406 425.00 RECEIPT BOOKS 10149 Office Supplies 15 N
11/17/2023 11/17/2023
11-407-600-0090-6304 72.67 OIL CHANGE UNIT #19620 842853 Motor Vehicle Service And Repair 18 N
11/21/2023 11/21/2023
11-407-600-0090-6488 12.43 CHS SHARED MTG EXPENSES 2311260 Phn Program Supplies 32 N
11/29/2023 11/29/2023
11-407-200-0061-6488 80.80 CANNABIS ORDINANCE 27044 Substance Use/Comm Hlth - Prog Supplies 29 N
09/30/2023
11-407-600-0090-6488 2.08 BADGE HOLDER/NYM 341675605001 Phn Program Supplies 25 N
11/14/2023 11/14/2023
11-407-600-0090-6406 33.28 TAPE & PENS/NYM 341676779001 Office Supplies 24 N
11/14/2023 11/14/2023
11-407-100-0015-6488 27.98 BLK INK/FAP 341676780001 MCH/ECS Program Supplies 26 N
11/14/2023 11/14/2023
11-407-100-0030-6488 29.92 YELLOW FOLDERS/LTC 342738087001 4 N
11/30/2023 11/30/2023
11-407-600-0090-6406 28.58 PENS 342738087001 Office Supplies 5 N
11/30/2023 11/30/2023
1,172.7614198
87003 MIDWEST PRINTING CO
425.0087003
42863 MINNESOTA MOTOR COMPANY
72.6742863
548 MNCCC LOCKBOX
12.43548
13242 NEW YORK MILLS DISPATCH
80.8013242
51120 ODP BUSINESS SOLUTIONS LLC
121.8451120
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
-
3 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
5 Transactions
MCKESSON MEDICAL - SURGICAL
MIDWEST PRINTING CO
MINNESOTA MOTOR COMPANY
MNCCC LOCKBOX
NEW YORK MILLS DISPATCH
ODP BUSINESS SOLUTIONS LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-200-0060-6488 64.00 CAR SEAT GRP ED NOV CARSEAT ED Program Supplies Inj Prev 43 N
11/09/2023 11/09/2023
11-407-200-0066-6488 46.32 THRIVE RACK CARDS/SP 900152 Mental Well Being program supplies 48 N
11/30/2023 11/30/2023
11-407-200-0047-6330 17.29 26.40 MILES NOV2023 MILEAG MECSH Mileage 59 N
11/30/2023 11/30/2023
11-407-200-0047-6331 14.70 SUPPER/MESCH CONF/SF NOV223 EXPENSE MECSH Meals and Lodging 19 N
11/30/2023 11/30/2023
11-407-200-0047-6331 15.00 SUPPER/MESCH CONF/SF NOV223 EXPENSE MECSH Meals and Lodging 21 N
11/30/2023 11/30/2023
11-407-200-0047-6331 3.00 SUPPER NOV223 EXPENSE MECSH Meals and Lodging 22 N
11/30/2023 11/30/2023
11-407-200-0047-6488 8.00 PARKING/MESCH CONF/SF NOV223 EXPENSE MECSH Program Supplies 20 N
11/30/2023 11/30/2023
11-407-200-0047-6488 8.00 PARKING/MESCH CONF/SF NOV223 EXPENSE MECSH Program Supplies 23 N
11/30/2023 11/30/2023
11-407-100-0018-6200 41.23 CTC - BECKER 9950104974 Ctc Outr Telephone 38 N
11/23/2023 11/23/2023
11-407-100-0018-6200 46.23 CTC - OTC 9950104974 Ctc Outr Telephone 41 N
11/23/2023 11/23/2023
11-407-100-0030-6200 46.23 MnCHOICE 9950104974 Telephone 40 N
11/23/2023 11/23/2023
11-407-200-0024-6200 92.46 NFP 9950104974 NFP Telephone 34 N
11/23/2023 11/23/2023
11-407-200-0047-6200 184.92 MECSH 9950104974 MECSH Telephone 35 N
11/23/2023 11/23/2023
11-407-200-0054-6200 46.23 AGING 9950104974 Aging Coordination Phone 39 N
11/23/2023 11/23/2023
31020 OTTER TAIL CO TREASURER
64.0031020
2385 OTTER TAIL POWER COMPANY
46.322385
15825 VAN SANTEN/DANA
65.9915825
9820 VERIZON WIRELESS
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
6 Transactions
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
VAN SANTEN/DANA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
11-407-300-0070-6200 46.23 DP&C 9950104974 Telephone 36 N
11/23/2023 11/23/2023
11-407-400-0083-6200 46.23 PHEP 9950104974 Telephone 33 N
11/23/2023 11/23/2023
11-407-500-0080-6200 138.69 FPL 9950104974 Telephone 37 N
11/23/2023 11/23/2023
11-407-600-0090-6200 26.26 INFRASTRUCTURE 9950104974 Telephone 42 N
11/23/2023 11/23/2023
11-407-100-0031-6330 12.45 19 MILES NOV2023 MILEAG Msho Bcbs Mileage 60 N
11/30/2023 11/30/2023
11-407-100-0034-6330 20.96 32 MILES NOV2023 MILEAG Msc+ Blues Mileage 61 N
11/30/2023 11/30/2023
11-407-200-0024-6330 62.88 96 MILES NOV2023 MILEAG Nfp Mileage 62 N
11/30/2023 11/30/2023
714.719820
7648 WELCH/AMIE
33.417648
52580 WESTBY/LINDA
62.8852580
12,290.83
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
10 Transactions
2 Transactions
1 Transactions
Final Total ............30 Vendors 62 Transactions
VERIZON WIRELESS
WELCH/AMIE
WESTBY/LINDA
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES 9:51:39AM12/7/2023
Klien
Human Services
Copyright 2010-2022 Integrated Financial Systems
Page 8Audit List for Board
Otter Tail County Auditor
Amount
12,290.83 Human Services 11
12,290.83
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Otter Tail County Contract Outline Presented to Human Service Board December 12, 2023
CONTRACT RENEWALS
Agency Program Effective Date Targeted Population Amount of Contract
Amount of Previous Contract Funding Source
Lysne Consulting & Counseling LLC
Children’s Mental Health
01-01-24 through 12-31-24
Children who have severe emotional disturbance.
$90.00 per hour Increase County of Financial Responsibility
Productive Alternatives Inc.
Disability Services 01-01-23 through 12-31-23
Persons with developmental disabilities.
$27,000.00 No Change County of Financial Responsibility
Thomas Allen, Inc. Case Management Services
01-01-24 through 12-31-25
CADI & BI Waiver Per DHS Rate Schedule Per DHS Rate Schedule County of Financial Responsibility
Community & Life Services
Family Development Services
01-01.24 through 12-31-24
Families experiencing chemical health concerns, financial instability, parenting skills assistance, etc.
$35,000.00 No Change Otter Tail County
OTC Attorney’s Office & State of MN DHS
Fraud Investigation Services
01-01-24 through 12-31-25
Recipients of Public Assistance
To establish cooperative procedures between the County Attorney’s Office and Department of Human Services for the effective enforcement of public assistance.
No Change NA
Blue Sky, Inc. Semi-Independent Living Skills
01-01-24 through 12-31-24
Persons with developmental disabilities.
Unit Cost $36.07 per hour No Change Otter Tail County and School District.
Someplace Safe
Parenting Time Center
Supervised
Parent/Child Visitations
01-01-24
through 12-31-24
Children OTC agrees to pay an
annual amount of $5,000 to help supplement rental and
No Change County of Financial
Responsibility
CONTRACT RENEWALS
Agency Program Effective Date Targeted Population Amount of Contract
Amount of Previous Contract Funding Source
operation costs. Payment Rate: Basic unit cost is $50 per hour.
The Village Family Service Center
Children’s Therapeutic Support Services, School Based Mental Health Services
01-01-24 through 12-31-24
Children Otter Tail County Human Services agrees to pay the Center $10,842
No Change County of Financial Responsibility
HIGHWAY
OTTERTAIL
COUNTY -MINNESOTA
505 South Court Street, Suite 1
Fergus Falls, MN 56537
December 4, 2023
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: S.P. 056-070-028
6-Inch Edgelines
Otter Tail County Board:
On March 28, 2023, the bid for S.P. 056-070-028 was awarded to Sir Lines-A-Lot, LLC.
7175 Cahill Road, Edina, MN 55439 for $391,945.23.
This contract has been completed and the total cost amounted to $352,428.39 which is a decrease
of $39,516.84. This decrease was due to overruns and underruns.
Final Estimate No. 2 in the amount of $153,836.20 is payable to Sir Lines-A-Lot, LLC as final
payment for this work. Attached you will find Final Estimate No. 2 which is hereby
recommended for approval and payment.
Yours truly,
Otter Tail County Highway Department
County Engineer
KF:bn
Encls.
Cc: Project File
218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HE RE.
@ ottertailcountymn.us
OTTERTAIL
COUNTY -MINNESOTA
Project Number
Otter Tail County Highway Dept.
505 South Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract Number: 23-06
Pay Request Number: 2 -FINAL
Project Description
SP 056-070-028, OTC 4143-210 6-INCH EDGELINE5
Contractor: Sir Lines-A-lot, LLC
7175 Cahill Road
Edina, MN 55439
Contract Amount
Original Contract
Contract Changes
Revised Contract
Work Certified to
Base Bid Items
Contract Changes
Material on Hand
Total
$391,945.23
$0.00
$391,945.23
$352,42B.39
$
$0.00
$352,428.39
L Vendor Number: 3490 _____ .,1
Up to Date: 09/08/2023 I \
---------------·--------------____ _J
Funds Encumbered
Original
Additional
Total
-T $391,945.23
N/A
$391,945.23
Page 1 of 5
work Certified This Request I Work Certified To Date I Less Amount Retained less Previous Payments I Amount Paid This Request I Total Amount Paid to Date
$143,383.98 I $352,428.39 I $0.00 $198,592.19 I $153,836.20 I $352,428.39
Percent: Retained: 0% Percent Complete: 89.92%
Amount Paid This Request $153,836.20
This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and
specifications heretofore approved.
Approved By Krysten Saatela
Foster, P .E.
County Engineer
Date
Digitally signed by Krysten
5aatela Foster, l'.E.
Date: 2023.10.23 08:30:24 -05'00'
Approved By
~u~
contractor Chaise VanOverbeke, President
10/24/23
Date
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: SP OSG-070-028, OTC 4143-210 CONTRACTOR: Sir Lines-A-lot, LLC FINAL PAYMENT REQUEST NO. 2
THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE
TERMS OF HIS CONTRACT, ANO DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL ANO COMPLETE AND DOES MAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN
ACCORDANCE WITH THE FINAL VOUCHER.
BvCA • U~ CONTRACTOR: Sir Lines-A-Lot, LLC
7175 Cahill Road
Edina, MN 55439
AND _____________________ _
ANO _____________________ _
STATE OF MINNESOTA, COUNTY OF _t .... \.....,_v..,.D_._.o.....,.e~,r .... ·1 ... , .._a_,_ ___________ _
\
• •INDIVIDUAL ACKNOWLEDGEMENT*'
ON THIS __________ _ DAY OF _____________ , 20 __, BEFORE ME PERSONALLY APPEARED
TO ME KNOWN TO BE THE PERSON WHO EXCUTEO THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS
_____ FREE ACT AND DEED.
• •CORPORATE ACKNOWLEDGEMENT'•
ON THIS __ •)_/_,..~/ '_f·'_' _____ _ DAYOF Oc·\,-)1---p·-20 2, z,
AND ________________ TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN,
EACH DID SAY THAT THEY ARE RESPECTIVELY THE Y f~«==>, d Q_" --\-AND ____________ OFTHE
•7\ c L,. o e.!J=. • A -L,---, 1· LJ ( CORPORATION NAMED IN THE FOREGOING INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS
THE CORPORATE SEAL OF SAID CORPORATION AND THE SAID INSTRUMENT WAS SIGNED ANO SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF
ITS ___________ ~ANDSAID _______________ AND _____________ _
INSTRUMENT TO BE THE FREE ACT AND DEED OF SAID CORPORATION.
MY COMMISION AS NOTARY PUBLIC IN 1A..ho \l-,.c,._
NOTARIAL SEAL GINA NICOLE GOEHRING Notary Public state of Minnesota .
My commission expires I
1/31/2027 . .,,-l
COUNTY EXPIRES_\c-,~ ,AN( , 20.1]__.
~ fS:e h ;~lATURE
t:\Hlghway ProJccts-\4143·210 • 2013 HSIP 6 £dgelinC's\Con,tn.1ction\Pa:y Est\OSG-070-02B_hyReq2_FINALdocx
ACKNOWLEDGED SAID
Page 2 of 5
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: SP 056-070-028, OTC 4143-210
CONTRACTOR NAME: Sir Lines-A-Lot, LLC
FINAL PAYMENT REQUEST NO.: 2
**COUNTY BOARD ACKNOWLEDGMENT**
WHEREAS; SP 056-070-028, OTC 4143-210 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES,
NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL
AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN.
COUNTY OF OTTER TAIL
STATE OF MN
I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT.
DATED AT _________________ __, MN
THIS _________ DAY OF ___________ , 20 __ .
WAYNE STEIN, COUNTY AUDITOR
(SEAL)
!:\Highway Projects\4143-210 • 2023 HSIP 6 Edsellnes\Construction\Pay Est\056-070-028_PayReq2_FINAL.docx Page 3 of 5
Payment Summary
No.
1
2
Funding Category Name
CH
CSAH
Accounting Number
19
23
Contract Item Status
Project Line
CSAH 1
CSAH 2
CH 3
CH 4
Work Certified Up to Date Per Request
2023-07-26 $209,044.41
2023-09-08 $143,383.98
Amount Retained
Per Request
$10,452.22
{$10,452.22)
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN S6537-2757
Contract No. number
Amount Paid
Per Request
$198,592.19
$153,836.20
Funding Category Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Total Amount Paid to
Number Request Date
$61,145.03 $0.00 $30,942.72 $30,202.31 $61,145.03
$291,283.36 $0.00 $167,649.47 $123,633.89 $291,283.36
Funding Source Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date
HSIP {Hwy Safety $39,985.02 $218,718.00 $218,718.00 $218,718.00 Improvement Plan)
Sales Tax $113,851.18 $173,227.23 $173,227.23 $133,710.39
Contract Quantity This Amount This Quantity to
Item Description Units Unit Price Quantity Request Request Date Amount to Date
2563.601 TRAFFIC CONTROL LUMP $14,800.000 SUM 0.76 0.38 $5,624.00 0.76 $11,248.00
2582.503 6" SOLID LINE PAINT LF $0.110 2616749 992602 $109,186.22 2545776 $280,035.36
2582.503 6" SOLID LINE PAINT LF $0.110 811844 243616 $26,797.76 523573 $57,593.03
2563.601 TRAFFIC CONTROL LUMP $14,800.000 SUM 0.24 0.12 $1,776.00 0.24 $3,552.00
Base Bid Totals: $143,383.98 $352,428.39
!:\Highway Projects\4143-210 • 2023 HSIP 6 Edgellnes\Constructlon\Pay Est\056-070•028_PayReqZ_FINALdoCK Page 4 of 5
Project Category Totals
Project Category
SP 056-070-028, OTC 4143-210 CSAH
SP 056-070-028, OTC 4143-210 CH
Contract Change Item Status
Project cc CC# Line Item Description Units
Contract Total J $352,428.39 1
Contract Change Totals
Number Description
Material on Hand Additions
Line Item Description
Material on Hand Balance
Line Item Description
!:\Highway Projects\4143-210 -2023 HSIP 6 Edgelines\Constructlon\Pay Est\056-070-028_PayReq2_FINALdocx
Amount This Request
$114,810.22
$28,573.76
Contract Quantity This
Unit Price Quantity Request
Contract Change Totals:
Date Added
Date Added
Amount This
Request
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. number
Amount To Date
$291,283.36
$61,145.03
Quantity to
Date Amount to Date
$
Amount This Request Amount to Date
Comments
Used Remaining
Page 5 of 5
$
REQUEST FOR RECLASSIFICATION OF VACANT POSITION
Hiring Request Information
Department: IT Department Date of Request: 11/01/2023 Classification Title: Technology Specialist Position Assignment Title: GIS Technician - PT
Hiring Criteria & Guidelines
Indicate whether or not position is mandated by statute, explain. This position is not mandated by statute.
Estimate costs associated with reclassification. Current GIS Technician is .65 FTE and 2024 budgeted salary plus PERA and FICA is $55,140.00. The incumbent employee is retiring in early December 2023. It is requested that this position is reclassified to a Technology Analyst which is a job description that includes duties correlated with both IT and GIS functions and responsibilities. This job description is attached. The anticipated salary plus benefits for a FT position is $87,640 to $116,968 depending upon placement when hired. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. County levy dollars.
How has the position changed to support reclassification? The current position of Technician Specialist is limited in nature and performs functions that could be redistributed to employees also working in the field to create efficiencies. GIS is evolving technology that benefits both the public and departments and the proposed dollars would be better utilized by replacing a Technician Specialist with a Technology Analyst, which includes a broader scope of job responsibilities and duties within the IT Department that oversees GIS work. Generally, IT and GIS hiring and recruitment are competitive with a specific skillset. Changing this position from PT to FT and as a Technology Analyst will draw a larger pool of applicants with a broader background allowing the IT Department Head to determine how to best utilize the hire based on their background, experience, and technical skills to continue developing GIS tools and analyzing data.
What alternatives have you explored to reclassifying this position? Replacing the position with a PT Technician Specialist. Approval Department Head Signature:
Date:
Team Leader Signature:
Date: 11-08-2023
ADMINISTRATION
J<,·colL~
218-998-8060 @ @ 520 W. Fir Avenue
Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014
Administration/Operations Committee Recommendation:
Date: Finance, Property & License Management Committee Recommendation:
Date:
County Board Action:
Date:
INDEPENDENT CONTRACTOR AGREEMENT
INDEPENDENT CONTRACTOR: Doug Walvatne STREET ADDRESS: __704 Damika Dr._____
CITY, STATE, AND ZIP: ___Fergus Falls, MN 56537__________
(hereinafter referred to as "INDEPENDENT CONTRACTOR") agrees to provide to the OTTER TAIL COUNTY, (hereinafter referred to as “OTC”), INDEPENDENT CONTRACTOR services as specified in Exhibit A in accordance with the terms and conditions contained in this Agreement.
1. Term. INDEPENDENT CONTRACTOR shall coordinate their work efforts and maintain a liaison with the County Administrator and the Board of Commissioners, or with a duly appointed representative. Unless terminated in accordance with provisions of Paragraph 9 hereof, these services shall be performed during the period stated in Exhibit A. During such term,
INDEPENDENT CONTRACTOR shall make himself available and will use their best efforts to
perform those services. 2. Payment For Services Rendered. For providing services as defined herein, OTC shall pay INDEPENDENT CONTRACTOR in accordance with the terms stated in Exhibit A.
Under no circumstances shall INDEPENDENT CONTRACTOR be deemed to have earned or be
entitled to any fee, expenses, commission, bonus, or other compensation for services hereunder, except as expressly provided in Exhibit A. 3. INDEPENDENT CONTRACTOR's Warranties.
3.1 INDEPENDENT CONTRACTOR hereby warrants that no other party has exclusive rights to their services in the specific areas described herein and that INDEPENDENT CONTRACTOR is in no way compromising any rights or trust relationships between any other party and INDEPENDENT CONTRACTOR, or
creating a conflict of interest, or any possibility thereof, for INDEPENDENT
CONTRACTOR or for OTC. INDEPENDENT CONTRACTOR further warrants that all services provided hereunder will be performed in accordance with all applicable Federal, State, or local laws and executive orders. INDEPENDENT CONTRACTOR agrees to indemnify and hold OTC harmless from any and all
claims of other parties for breach of these warranties.
3.2 INDEPENDENT CONTRACTOR represents and warrants to OTC with respect to all works of authorship, if any, created by their in the performance of services under this Agreement ("Work Product") that (a) INDEPENDENT CONTRACTOR's
retention by OTC and the creation, use, or distribution of the Work Product does
not and will not violate any non-compete, confidentiality, or other contract binding on INDEPENDENT CONTRACTOR or infringe on any patent, copyright, trade secret, or other proprietary right of any third party; (b) the Work Product is and will
be original; and (c) the Work Product shall conform strictly and in all respects to specifications and prevailing standards of quality and workmanship.
4. Indemnity. INDEPENDENT CONTRACTOR shall indemnify and hold OTC harmless from and against any and all liability, loss, damage, cost, or expense (including reasonable attorney fees) arising out of or relating to INDEPENDENT CONTRACTOR's performance of the services identified in Exhibit A, or which OTC may incur or sustain by reason
of any malpractice, negligence, or other legal liability of INDEPENDENT CONTRACTOR.
5. Nature Of Relationship. INDEPENDENT CONTRACTOR herein is an independent contractor and will not act as OTC’s agent, nor shall be deemed an employee of OTC for the purposes of any employee benefit programs, or be deemed an employee of OTC for
purposes of income tax withholding, FICA taxes, unemployment benefits, workers compensation
benefits, or otherwise. INDEPENDENT CONTRACTOR shall not enter into any agreement or incur any obligations on OTC’s behalf or commit OTC in any manner without OTC’s prior written consent. As an independent contractor, INDEPENDENT CONTRACTOR understands and agrees that they are solely responsible for the control and supervision of the means by which the services
defined in Exhibit A are completed. Such means are subject to INDEPENDENT
CONTRACTOR's discretion, which discretion must be exercised consistent with the goal of completing the services on schedule and in accordance with the terms of this Agreement. INDEPENDENT CONTRACTOR also understands that no training is required, nor will any training be provided by OTC. Any supplies, which in the opinion of INDEPENDENT
CONTRACTOR may be necessary to perform the services required, shall be the responsibility of
INDEPENDENT CONTRACTOR. The OTC may provide technology and workspace as determined necessary. 6. Work for Hire. All Work Product, if any, created as a result of INDEPENDENT
CONTRACTOR's performance hereunder, including but not limited to designs, programs, videos,
presentations, pamphlets, etc., is "work made for hire" under United States copyright law and shall be owned exclusively by OTC. If and to the extent INDEPENDENT CONTRACTOR may, under copyright or other applicable law, be entitled to claim any ownership interest in the Work Product, INDEPENDENT CONTRACTOR hereby transfers, grants, conveys, assigns, and relinquishes
exclusively to OTC all of INDEPENDENT CONTRACTOR's right, title, and interest, including
the copyright, in and to the Work Product. INDEPENDENT CONTRACTOR will promptly upon the request of OTC execute such assignments and other documents and take such other action as OTC may reasonably request to convey to OTC full ownership of any and all Work Product.
7. Nondisclosure Covenant. Except as permitted or directed by OTC,
INDEPENDENT CONTRACTOR shall not during the term of retention or thereafter divulge, furnish, or make accessible to anyone or use in any way any confidential, health, trade secret, or proprietary information of OTC, which they have acquired or become acquainted with during the retention of INDEPENDENT CONTRACTOR by OTC, whether developed by INDEPENDENT
CONTRACTOR or by others. INDEPENDENT CONTRACTOR acknowledges that the above-
described knowledge or information constitutes a unique and valuable asset of OTC and represents a substantial investment by OTC, and that any disclosure or other use of such knowledge or information, other than for the sole benefit of OTC, would be wrongful and would cause
irreparable harm to OTC. INDEPENDENT CONTRACTOR will refrain from any acts or omissions that would reduce the value of such knowledge or information to OTC. The foregoing
obligations of confidentiality shall not apply to any knowledge or information the entirety of which
is now published or subsequently becomes generally publicly known, other than as a direct or indirect result of the breach of this Agreement by INDEPENDENT CONTRACTOR or a breach of a confidentiality obligation owed to OTC by any third party.
8. Injunctive Relief. INDEPENDENT CONTRACTOR agrees that it would be
difficult to compensate OTC fully for damages for any violation of the provisions of Paragraphs 7 of this Agreement. Accordingly, INDEPENDENT CONTRACTOR specifically agrees that OTC shall be entitled to temporary and permanent injunctive relief to enforce Paragraph 7 of this Agreement and that such relief may be granted without the necessity of proving actual damages.
This provision with respect to injunctive relief shall not, however, diminish the right of OTC to
claim and recover damages in addition to injunctive relief. 9. Termination. Without limiting any rights which OTC may have for reason of any default by INDEPENDENT CONTRACTOR, OTC reserves the right to terminate this Agreement
in whole or in part by written notice to INDEPENDENT CONTRACTOR upon any breach of any
provision hereof by INDEPENDENT CONTRACTOR. Aside from any continuing work, OTC’s sole obligation in the event of such termination shall be to reimburse INDEPENDENT CONTRACTOR for services actually performed by INDEPENDENT CONTRACTOR up to the effective date of such termination. OTC also reserves the right to terminate this Agreement without
cause at any time following the Agreement's effective date upon thirty (30) days' notice. Such
termination shall result in payment to INDEPENDENT CONTRACTOR as set forth in Exhibit A. Any termination shall be effective in the manner and upon the date specified in said notice and shall be without prejudice to any claims which OTC may have against INDEPENDENT CONTRACTOR. Termination shall not relieve INDEPENDENT CONTRACTOR of their
continuing obligations under this Agreement, particularly the requirements of Paragraphs 6, 7 and
8 above. INDEPENDENT CONTRACTOR reserves the right to terminate this Agreement without cause at any time following the Agreement's effective date upon written notification of thirty (30) days in advance. Termination shall not relieve the OTC of its obligations to compensate the INDEPENDENT CONTRACTOR as set forth in Exhibit A under this Agreement for services
rendered through the effective date of the termination.
10. Invoicing and Payment. INDEPENDENT CONTRACTOR shall submit invoices to the OTC County Administrator based on the payment schedule in Exhibit A. Invoices shall reference this Agreement and the time period of authorized performance involved. Invoices
submitted by INDEPENDENT CONTRACTOR must be approved by the OTC County
Administrator or his/her appointed representative. 11. Dispute Resolution. Before bringing any action or legal proceeding of any kind with respect to this Agreement, INDEPENDENT CONTRACTOR will promptly notify OTC (at
its address for written communications shown in Exhibit A to this Agreement) of any dispute they
have with OTC under this Agreement. No action or legal proceeding of any kind will be brought by INDEPENDENT CONTRACTOR against OTC until: (1) both parties conduct a study of the dispute or disagreement; (2) a meeting between the parties is held to try to resolve the dispute; and
(3) if, after such meeting takes place, one of the parties sends a letter to the other stating it is unable to resolve the matter in dispute.
12. Conflict Of Interest. INDEPENDENT CONTRACTOR agrees that they will not, while performing under this Agreement, create a conflict of interest which may prove to be detrimental to the interests of OTC. The responsibility to notify OTC of any potential conflict of interest rests with INDEPENDENT CONTRACTOR. OTC agrees to promptly evaluate and notify
INDEPENDENT CONTRACTOR of its decision.
13. Subcontracting and Assignments. It is understood and agreed that this Agreement is for the rendering of consulting services by INDEPENDENT CONTRACTOR who is acting as an independent contractor. INDEPENDENT CONTRACTOR may not subcontract any part or all
of the services to be provided without the prior written consent of OTC. All covenants,
stipulations, and promises in this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, heirs and legal representatives. 14. Disclosure. INDEPENDENT CONTRACTOR acknowledges and agrees that it
may be necessary for OTC to disclose the fact of INDEPENDENT CONTRACTOR's retention,
the duties performed, and the compensation paid should there be proper inquiry from such a source as an authorized U.S. government agency or should OTC believe it has a legal obligation to disclose such information, and INDEPENDENT CONTRACTOR hereby authorizes any such disclosures.
15. General Provisions. 15.1 Waiver. No failure on the part of either party to exercise, and no delay in exercising, any right or remedy hereunder shall operate as a waiver thereof; nor
shall any single or partial exercise of any right or remedy hereunder preclude any
other or further exercise thereof or the exercise of any other right or remedy granted hereby or by any related document or by law. 15.2 Governing Law. This Agreement shall be deemed to be a contact made under the
law of the State of Minnesota and for all purposes it, plus any related or
supplemental documents and notices, shall be construed in accordance with and governed by the law of such state. 15.3 Amendments. This Agreement may not be and shall not be deemed or construed
to have been modified, amended, rescinded, canceled, or waived in whole or in part,
except by written instruments signed by the parties hereto. 15.4 Entire Agreement. This Agreement, including Exhibit A attached hereto and made a part hereof, constitutes and expresses the entire agreement and understanding
between the parties. All previous discussions, promises, representations and
understandings between the parties relative to the subject matter of this Agreement, if any, have been merged into this document. Notwithstanding the foregoing, nothing in this Agreement shall be deemed to supersede any prior confidentiality
or similar agreement between the parties, which the parties acknowledge shall remain in full force and effect.
15.5 Severability. To the extent that any provision of this Agreement shall be determined to be invalid or unenforceable, the validity and enforceability of the remainder of such provision and of this Agreement shall be unaffected. If any particular provision of this Agreement shall be adjudicated to be invalid or
unenforceable, the parties specifically authorize the tribunal making such
determination to edit the invalid or unenforceable provision to allow this Agreement, and the provisions thereof, to be valid and enforceable to the fullest extent allowed by law and/or public policy.
IN WITNESS WHEREOF, the parties execute this Agreement as follows:
OTTER TAIL COUNTY
________________________________________ Date: By: Wayne Johnson Chairperson, OTC Board of Commissioners
________________________________________ Date:
By: Nicole Hansen County Administrator
____________________________________ ___ Date:
By: Doug Walvatne Independent Contractor
OTTER TAIL COUNTY
EXHIBIT A AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
INDEPENDENT CONTRACTOR NAME: Doug Walvatne OTTER TAIL COUNTY: Wayne Johnson, Chair, Board of Commissioners
TERMS OF AGREEMENT I. TERM: This Agreement is effective from January 1, 2024 through December 31, 2024.
II. SERVICES TO BE RENDERED: INDEPENDENT CONTRACTOR will: A. Provide assistance to the Assessor’s Department for projects as designated appropriate
and necessary by County Administrator Nicole Hansen. The anticipated primary areas of
work include:
Consulting as agreed upon for other projects involving the Assessor’s
Department.
The aforementioned responsibilities may be adjusted by OTC. Necessary and appropriate interventions and timelines will be discussed and determined using a team approach. III. COMPENSATION
A. COMPENSATION FOR INDEPENDENT CONTRACTOR SERVICES: INDEPENDENT CONTRACTOR shall be paid hourly at a rate of $75.00 per hour upon submission of monthly invoices. This fee includes payment for services, mileage conducting OTC business, and other incidental expenses.
Objective Local governments have broad authority to implement various user fees that
reasonably cover the costs of operations. This document is intended to publish the
list of fees established by Otter Tail County. A fee is a voluntarily incurred
governmental charge in exchange for a benefit conferred on the payer and is
intended to reasonably approximate the payer's fair share of the costs incurred by
the government in providing the benefit.
Policy Statement On an annual basis, Otter Tail County will review, update, approve and publish a
list of fees established by each Division and Department that comprises Otter Tail
County.
Scope In the State of Minnesota, there exists six major sources of state and local
government revenue used to fund delivery of publicly funded services: · property
taxes, individual income taxes, general sales taxes, federal aid, charges and fees,
and other non-tax revenue. For calendar year 2015, it is projected that
Minnesota’s local units of government (not including school districts) will assess up
to $1.8 billion in special assessments, licenses, permits and service charges
representing 10-15% of overall revenues to fund annual budgets.
Statutory References Minnesota Statutes that refer to local government fees include, but are not limited
to, the following: MS115A.929 (Waste Management); MS245A (Human Services
Licensing); MS245C.10 (Human Services Background Studies); MS326B.153
(Building Permit Fees); MS357 (Fees); MS390.15 (Coroner, Medical Examiner);
MS393.12 (Fees for Social Services); MS462 (Planning, Zoning); MS629.65
(Sheriff Fees)
Data Requests Government may charge limited amounts for copies and inspection of
government records is always free. Government may never charge for the cost of
separating public and not public data (i.e. redaction).
For members of the public: If the request is for 100 or fewer printed black and
white pages: no more than $0.25 per page.
For all other requests (including electronic data ): Actual cost of searching and
retrieving the data and for making copies.
For data subjects: Only the actual cost of making the copies. Government may
not charge for search and retrieval time.
Last Modified December 14, 2021
OTTER TAIL COUNTY - MINNESOTA
COUNTY WIDE FEE POLICY &
FEE SCHEDULE 2024
GENERAL
Item County Fee Comment
Copies (per side if mailed)1.00$ $2.00 minimum charge
Copies (per side if requested & picked up in office)0.25$ If owner requests copies of their property
records there is no charge.
SPLIT FEES
Item County Fee Comment
Split Requests $ 50.00 Per Parcel - If less than 3 working days
advance notice these fees double
TAX ESTIMATES
Item County Fee Comment
Estimates and splits - faxed 5.00$ In addition to estimate
Written tax estimate (any land program or payback of
a land program)50.00$
Written tax estimate (for a known value or new
construction value)25.00$
Written tax estimate for known value (Escrow, etc)20.00$
ASSESSOR FEE SCHEDULE 2024
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GENERAL
Item County Fee Comment
Copies 0.25$
Routine misdemeanor and gross misdemeanor files 0.25$ Per page after first 20 pages
Special request for additional compact discs 10.00$ Per disk
Special requests for additional paper photocopies 0.25$ Per Page for black and white
Special requests for additional paper photocopies 0.50$ Per Page for color copies
ATTORNEY FEE SCHEDULE 2024
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GENERAL
Item County Fee Comment
Auctioneer License 20.00$
County Highway Map 2.00$
Execution of Passport 35.00$ Payable to County Treasurer
Fee for Confession of Judgment 50.00$
Passport Book (Under Age 16)100.00$ Payable to US Dept. of State
Passport Card (Under Age 16)15.00$ Payable to US Dept. of State
Passport Book (Age 16 & Over)130.00$ Payable to US Dept. of State
Passport Card (Age 16 & Over)30.00$ Payable to US Dept. of State
Repurchase Application 10.00$
State Deed Fee 25.00$
LICENSE/PERMIT
Item County Fee Comment
Driver's License - Class D 38.00$
Driver's License - Class D Instruction Permit 21.50$
Driver's License - Class A 57.00$
Driver's License - Class B 49.00$
Driver's License - Provisional 24.50$
Identification Card - Under Age 65 27.50$
Identification Card - Age 65 & Older 24.00$
Enhanced Driver's License -
EDL/ID/Instruction Permit 15.00$ In addition to regular card fee
Duplicate Driver's License or ID Card 23.00$ All Classes
Fireworks Permit.25.00$
Off Sale 3.2 Malt Liquor 20.00$
On Sale 3.2 Malt Liquor 60.00$
On Sale Liquor 2,000.00$ Plus $200.00 for Sunday
On Sale Liquor - Nine Month Seasonal 1,750.00$ Plus $175.00 for Sunday
On Sale Liquor - Six Month Seasonal 1,600.00$ Plus $160.00 for Sunday
1 Day to 4 Day Temporary On Sale Liquor 100.00$
On/Off Sale 3.2 Malt Liquor 80.00$
On Sale 3.2 Malt Liquor for Religious
Organizations 25.00$
On-Sale Wine 150.00$
Tobacco License 200.00$
AUDITOR/TREASURER FEE SCHEDULE 2024
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CUSTOM HARD COPY MAPS
Item County Fee Comment
8 ½ x 11” ANSI A
11 x 17” ANSI B
8 ½ x 11” ANSI A
11 x 17” ANSI B
17 x 22” ANSI C
22 x 34” ANSI D
34 x 44” ANSI E
17 x 22” ANSI C
22 x 34” ANSI D
34 x 44” ANSI E
CUSTOM DIGITAL MAPS
Item County Fee Comment
Costum Digital Map Request $50.00 per hour
Parcel lists, property data queries,
digitizing, data analysis, demographic
analysis, etc.
E-911 RESIDENTIAL MARKERS
Item County Fee Comment
New or Replacement 50.00$
Cost includes blue E-911 sign, signpost,
staff time for location & installation.
For more information see:
https://ottertailcountymn.us/contentpage/ad
dress-sign-requests/
Color (All sizes above Ledger)50.00$
Grayscale (All sizes above ledger)40.00$
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
FEE SCHEDULE 2024
Color $1.00 per sheet
Grayscale $0.25 per sheet
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GENERAL
Item County Fee Comment
Sandbags 0.50$
Mailbox Supports 75.00$ Includes installation
New Service Sign 500.00$
Gas Station, Motel, Place of Worship, Camping
Area, Restaurant, Rural Agricultural Business, or
other Tourist-oriented Buisness. Subject to County
Engineer approval.
Resort Sign Replacement Up to $500.00 See Legacy Clause
Service Sign Replacement 250.00$
New Approach Culvert Contacy Hwy Dept.Cost plus 12%
HIGHWAY FEE SCHEDULE 2024
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ACCESS TO PUBLIC DATA - COPY POLICY
Item County Fee Comment
Copy Policy Related to Public Data &
Private Data Requests
Counties are authorized to charge a "reasonable fee",
including: cost of materials, cost of labor, mailing cost,
and any special production costs - MN13.03 and MN
Rule1205.03
CHEMICAL HEALTH SERVICES
Item County Fee Comment
Detox Sliding Fee Schedule
Charge is based on annual gross income and family
size. 2023 cost ranges from 0 for household of 1 with
less than $14,580 income to 100% for households with
annual gross income greater than $60,841
Comprehensive Assessment
Fee determination varies by provider for direct access.
Otter Tail County Human Services has a sliding fee
scale $0-$250.
COMMUNITY RESIDENTIAL SETTING LICENSING FEE
Item County Fee Comment
Initial 500.00$
Re-Licensing 250.00$
OUT-OF-HOME SERVICES TO CHILDREN
Item County Fee Comment
Parental Fee/Child Income Recovery
Policy
Various statutes authorize fee collection for out-of-home
placement costs, i.e., children's mental health services,
child protection services & probation services (252.27,
256M.60, 260C.331, 373.41, 393.12) - Based on
Adjusted Gross Income (AGI)
HUMAN SERVICES FEE SCHEDULE 2024
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GENERAL
Item County Fee Comment
Conditional Use Permit 600.00$ Includes State Legislature Set Recording
Fee of $46.00
Variance Application 600.00$ Includes State Legislative Recording
Fee of $46.00
After-the-Fact Request 2,500.00$ Plus the normal fee
Appeal 300.00$
Commercial PUD Expansion (Up to 6
dwelling units)200.00$ Additional $50 per dwelling unit
Subdivision Filing Fee 670.00$
Plus 55.00$ Per Lot
Final Plat 56.00$ Set by State Legislature
Common Interest Community 56.00$ Set by State Legislature
Covenants 46.00$ Set by State Legislature
SHORELAND PERMITS
Item County Fee Comment
Application Fee 105.00$ Due at the time of permit application submission
Structure ≤ 260 ft2 80.00$
Structure > 260 ft2 265.00$
Shoreland Alteration 105.00$
SEWAGE SYSTEM PERMIT APPLICATION
Item County Fee Comment
Soil Verification Fee 195.00$ Due before soil verification is scheduled
Licensed Installer & Pit Privy 195.00$ Due with permit application submission
Tank Only and Vault Privy 195.00$ Due with permit application submission
Advanced
0 – 2,500 GPD 395.00$ Due with permit application submission
LAND & RESOURCE FEE SCHEDULE 2024
If the installation of a structure requires earth work that
requires a permit, the permit fee is the sum of the
Structure Permit Fee and the Shoreland Alteration Fee*
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2,501 – 5,000 GPD 605.00$ Due with permit application submission
5,001 – 10,000 GPD 1,130.00$ Due with permit application submission
10,000 or more GPD MPCA Permit
Annual Operating Permit 100.00$
Annual Operating Permit (for LGU's)Fee Waived LGU:Township, County State or Federal Building
Periodic Soil Saturation Dispute
Resolution 195.00$ Per Hour
MISCELLANEOUS
Item County Fee Comment
Wind Energy Conversion Permit Application
Non-Commercial 155.00$
Commercial 285.00$
Permit Renewal Fee 50.00$ SSTS Permits, Shoreland Permits and CUP's that
have expiration dates
SSTS FINANCIAL ASSISTANCE
Item County Fee Comment
Application Fee or Loan 100.00$
* See Section 3 of the Shoreland Management Ordinance to determine if a permit is required.
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Item County Fee Comment
Reserve picnic shelter - up to
25 guests 35.00$ No Use Permit Required
Reserve both picnic shelters -
up to 50 guests 60.00$ No Use Permit Required
Use of park with up to 50
guests No Fee & No Damage Deposit No Use Permit Required
Use of park with 51 - 99 guest $125 Rental Fee & Damage Deposit Approval by Use Permit
Use of park with 100 - 200
guests $250 Rental Fee & Damage Deposit Approval by Use Permit
Event exceeding 200 guests $350 Rental Fee & Damage Deposit Approval by Use Permit
PHELPS MILL FEE SCHEDULE 2024
All Fees are Nonrefundable
GUESTS SHALL COMPLY WITH THE OTTER TAIL COUNTY PARKS AND TRAILS ORDINANCE
ALL SHELTER RESERVATIONS AND USE PERMITS ARE PER DAY
USE PERMIT FEES ARE IN ADDITION TO ANY SHELTER RESERVATION FEE
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ADULT PROBATION
Item County Fee
Gross Misdemeanor 300.00$
Misdemeanor 200.00$
Transfer Out 100.00$
Community Service Work Only 50.00$
ADULT PRE-TRIAL
Item County Fee
Electronic Monitor 100.00$
Random Testing 100.00$
DIVERSION SERVICES
Item County Fee
Juvenile Diversion Program 25.00$
DRUG TEST
Item County Fee
Positive Confirmation/Diluted Sample 25.00$
Courtesy Test 20.00$
JUVENILE PROBATION
Item County Fee
Felony 100.00$
Other Delinquency 75.00$
Non-Delinquency 50.00$
Transfer Out 50.00$
SECURE DETENTION & OUT-OF-HOME PLACEMENT
Item
Parental Fee/Child Income Recovery Policy
PROBATION FEE SCHEDULE 2024
County Fee Per Family Size
Comment
Comment
Comment
Per Client
Per Test
Per Test
Per File
Per File
Per File
Client
Comment
Per File
Per File
Per Client
Per Client
Comment
Per Monitor
Per Client
Various statutes authorize fee collection for out-of-
home placement costs, i.e., children's mental health
services, child protection services & probation
services (252.27, 256M.60, 260C.331, 373.41,
393.12) - Based on Adjusted Gross Income (AGI)
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IMMUNIZATIONS
Item County Fee Comment
Immunization Administration Fee 1st Dose (non- MnVFC)25.00$
Immunizations Administration (MnVFC)21.22$
Immunization Administration Fee Addnl Vaccines 10.00$ Up to $20.00 maximum
Influenza Vaccine 23.00$ Plus administration charge
Influenza Flumist 25.00$ Plus administration charge
High Dose Fluzone 65.00$ Plus administration charge
Adacel (Tdap)47.00$ Plus administration charge
Hep A Adult (per dose)105.00$ Plus administration charge (2 dose
series)
Hep B Adult (per dose)161.00$ Plus administration charge (2 dose
series)
VISITS
Item County Fee Comment
Nurse Clinic Visit/PHN Med Mgmt/Case Mgmt 45.00$ Per 15 minutes
Nurse Home Visit 180.00$
Tuberculosis Directly Observed Therapy 60.00$
AGES & STAGES
Item County Fee Comment
ASQ – Developmental 15.00$ Per visit
ASQSE - Social-Emotional 15.00$ Per visit
GAD 7 - Generalized Anxiety Disorder 15.00$ Per visit
PHQ9 - Depression Follow Up 15.00$ Per visit
PUBLIC HEALTH FEE SCHEDULE 2024
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FOOD & BEVERAGE PROGRAM
Item County Fee Comment
FB-1 Base Fee 200.00$
FB-2 Limited Food Menu 60.00$
FB-3 Small Establishment 120.00$
FB-4 Medium Establishment 310.00$
FB-5 Large Establishment 540.00$
FB-6 Special Event – No Base*50.00$
*Fee Waived for Non-profit
organizations. Other fee exemptions
may apply
FB-7 Small Menu B & B 120.00$
FB-8 Small Menu Boarding 120.00$
FB-9 Food Cart 60.00$
FB-10 Mobile Food Unit 60.00$
FB-11 Seasonal Permanent 60.00$
FB-12 Seasonal Temporary 60.00$
FB-13 Beer or Wine Table Service 60.00$
FB-14 Alcohol Service from Bar 165.00$
FB-15 Late Fee up to 30 Days 120.00$
FB-16 Late Fee > 30 Days 360.00$
FB-17 Mobile Food Unit Late Fee 60.00$
FB-18 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
FB-19 Late Fee for Food Cart, Seasonal Temp Stand,
Seasonal Perm Stand or Special Event 60.00$
FB-20 Re-Inspection Fee 125.00$
FB-21 Additional Food Service 150.00$
FB-22 HACCP Verification 175.00$
SCHOOLS
Item County Fee Comment
SC-1 Base Fee 200.00$
SC-2 Limited Food Menu 60.00$
SC-3 Small Establishment 120.00$
SC-4 Medium Establishment 310.00$
SC-5 Large Establishment 540.00$
SC-6 Additional Inspection Fee 250.00$
SC-7 Late Fee up to 30 Days 120.00$
SC-8 Late Fee > 30 Days 360.00$
SC-9 Re-Inspection Fee 125.00$
SC-10 School Concession Stands 60.00$
SC-11 Additional Food Service 150.00$
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OTTERTAIL
COUNTY · MINNESOTA
MOBILE HOMES PARKS
Item County Fee Comment
MH-1 Base Fee 200.00$
MH-2 Year-Round 5.00$ Per Site
MH-3 Late Fee up to 30 Days 120.00$
MH-4 Late Fee > 30 Days 360.00$
MH-5 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
MH-6 Re-Inspection Fee 125.00$
RECREATIONAL CAMPGROUND
Item County Fee Comment
RC-1 Base Fee 24 or Less Sites 75.00$
RC-2 Base Fee 25-99 Sites 237.00$
RC-3 Base Fee > 99 Sites 325.00$
RC-4 Seasonal (6 Months or Less)5.00$ Per Site
RC-5 Late Fee up to 30 Days 120.00$
RC-6 Late Fee > 30 Days 360.00$
RC-7 Special Event Camp Base Fee 150.00$
RC-8 Special Event Camp Site Fee 1.00$ Per Site
RC-9 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
RC-10 Late Fee Special Event Camping 360.00$
RC-11 Re-Inspection Fee 125.00$
YOUTH CAMP
Item County Fee Comment
YC-1 Up to 99 Campers 325.00$
YC-2 100-199 Campers 550.00$
YC-3 200 or More Campers 750.00$
YC-4 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
YC-5 Late Fee up to 30 Days 120.00$
YC-6 Late Fee > 30 Days 360.00$
YC-7 Re-Inspection Fee 125.00$
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LODGING (MAX. $1,000)
Item County Fee Comment
LG-1 Lodging Base Fee 200.00$
LG-2 Number of Units x Rate 10.00$ Per Unit
LG-3 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
LG-4 Late Fee up to 30 Days 120.00$
LG-5 Late Fee > 30 Days 360.00$
LG-6 Re-Inspection Fee 125.00$
Initial Vacation Home Rental License 500.00$ Includes Plan Review and First year
Lodging Fee
Vacation Home Rental Renewal License Occupancy of 6
or less 400.00$
Vacation Home Rental Renewal License Occupancy of 7
or more 800.00$
SWIMMING POOLS & SPAS
Item County Fee Comment
SP-1 Base Fee for Standalone Pools 200.00$
SP-2 Public Swimming Pools 355.00$
SP-3 Each Additional Pool 200.00$
SP-4 Spa Pool 200.00$
SP-5 Each Additional Spa 110.00$
SP-6 Late Fee up to 30 Days 120.00$
SP-7 Late Fee > 30 Days 360.00$
SP-8 Individual Water or Sewer 60.00$
Only one individual water or individual
sewer fee is applied per licensed
establishment
SP-9 Re-Inspection Fee 125.00$
PLAN REVIEW PROGRAM - NEW CONSTRUCTION
Item County Fee Comment
PR-1 Limited Food Menu 275.00$
PR-2 Small Establishment 400.00$
PR-3 Medium Establishment 450.00$
PR-4 Large Establishment 500.00$
PR-5 Additional Food Service 155.00$ Per Service
PR-7 Alcohol Service from Bar 250.00$
PR-8 Food Cart 250.00$
PR-9 Seasonal Permanent Food Stand 250.00$
PR-10 Mobile Food Unit 350.00$
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PR-11 HACCP Plan Review 500.00$ Per Plan
PR-12 Lodging < 25 Rooms 375.00$
PR-13 Lodging 25 to 99 Rooms 400.00$
PR-14 Lodging 100 Rooms or More 500.00$
PR-14 Lodging 1 to 4 Cabins 350.00$
PR-15 Lodging 5 to 9 Cabins 400.00$
PR-16 Lodging 10 Cabins or More 450.00$
MHP/RCA/SECA Plan Review
PR-17 Less than 25 Sites 375.00$
PR-18 25 to 99 Sites 400.00$
PR-19 100 Sites or More 500.00$
PLAN REVIEW PROGRAM - REMODEL
Item County Fee Comment
RR-1 Limited Food Menu 250.00$
RR-2 Small Establishment 300.00$
RR-3 Medium Establishment 350.00$
RR-4 Large Establishment 400.00$
RR-5 Additional Food Service 155.00$ Per Service
RR-7 Alcohol Service from Bar 250.00$
RR-8 Lodging < 25 Rooms 250.00$
RR-9 Lodging 25 to 99 Rooms 300.00$
RR-10 Lodging 100 Rooms or More 450.00$
RR-11 Lodging 1 to 4 Cabins 250.00$
RR-12 Lodging 5 to 9 Cabins 350.00$
RR-13 Lodging 10 Cabins or More 400.00$
MHP/RCA/SECA Plan Review
RR-14 Less than 25 Sites 250.00$
RR-15 25 to 99 Sites 300.00$
RR-16 100 Sites or More 450.00$
VARIANCE APPLICATION FEE
Item County Fee Comment
VF-1 Program Areas as Allowed 150.00$
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GENERAL
Item County Fee Comment
Printed Copy 1.00$ Per Printed Page
Email or Faxed Copy 10.00$ Flat Fee
Passport Photo 15.00$
LAREDO
Plan Selection Per Minute Monthly Min. Overage Fee Copy Fee
Level I 0-250 $85.00 $0.35 per minute 0.35
Level II 251-1000 $125.00 $0.35 per minute 0.35
Level III 1001-3000 $150.00 $0.35 per minute 0.35
Level IV 3001-6000 $200.00 $0.35 per minute 0.35
Level V Unlimited $500.00 N/A 0.35
TAPESTRY
Item County Fee Comment
Per Search 8.75$
Per Page Printed 1.00$ First Page and each additional
page
REAL ESTATE
Item County Fee Comment
Fees 10.00$ Certified Copy
Fees 46.00$ Recording Fee
VITAL STATISTICS
Item County Fee Comment
Birth Certificate (Certified)26.00$ With Tangible Interest
Birth Certificate (Certified)19.00$ Each additional copy of the
certificate
Birth Certificate (Non-
Certified)13.00$
Death Certificate 13.00$ With Tangible Interest
Death Certificate 6.00$ Each additional copy of the
certificate
RECORDER FEE SCHEDULE 2024
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Marriage License 9.00$ Certified copy of marriage
license
Marriage License 40.00$ Reduced fee if marriage
requirements are met
Marriage License 115.00$
Ministerial Credentials 40.00$
Notary Filing 20.00$
WELL DISCLOSURE
Item County Fee Comment
50.00$
DETENTION
Item County Fee Comment
Booking Fee 25.00$ All OTC inmates booked
Fingerprints 20.00$ All individuals requesting fingerprinting except law
enforcement
Mantoux Test 10.00$ All inmates here 14 days or more
Med Co-Pay 0.25$ Per Dose - All OTC sentenced inmates
Nurse Visit 5.00$ All inmates requesting to see the nurse
Pay for Stay 20.00$ Per Day - All OTC sentenced inmates
Pay for Stay 75.00$ Per Day - Non OTC inmates
Physician Visit 10.00$ All inmates requesting to see the doctor
STS Skid Steer 40.00$ Per Hour - Use of Skid Steer
STS Trailer 20.00$ Per Day - Use of Trailer
STS Work 2.00$ Per Hour Per Person - agencies requesting
assistance from STS
UA (urinalysis)15.00$ STS and Work Release Inmates
Work Release 20.00$ Per Day
STS Transportation Fee:
City of Fergus Falls 5.00$
Townships:
Aastad 10.00$
Aurdahl 10.00$
Buse 10.00$
Carlisle 10.00$
Dane Prairie 10.00$
Elizabeth 10.00$
Fergus Falls 10.00$
Friberg 10.00$
Maine 10.00$
Orwell 10.00$
Oscar 10.00$
St. Olaf 10.00$
Sverdrup 10.00$
Tordenskjold 10.00$
Tumuli 10.00$
Western 10.00$
All Other Otter Tail County Townships 20.00$
SHERIFF FEE SCHEDULE 2024
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SHERIFF
Item County Fee Comment
Assisting Petitioner/Respondent With separation of property per final divorce
decrees, hourly deputy time + mileage
Commission on unusual real estate sales 4% of bid
Domestic Abuse Protection Orders No charge
Evictions Hourly deputy time + mileage
Filing of Redemption Documents 20.00$
Harassment Restraining Orders Will be charged $30 + mileage if legislature amends
statute to allow Sheriff service fees.
Mileage (round trip from Fergus Falls)0.45$
Automatic increase to $.50 per mile if retail gas
prices rise above $1.50 per gallon or
$.55 per mile if prices rise above $2.00 per gallon
(and to keep adding an additional $.05 per mile with
each additional $.50 per gallon
Mortgage Foreclosure Sales 75.00$
Notice of Intent to Redeem 100.00$
Posting 3 Sale notices $40.00 + mileage
Redemption of Property (all others)1% to Max. $250.00
Redemption of Property (Recorded Fee Holder)1% to Max. $250.00
Replevin $75.00 + mileage + hourly deputy time if more than
1 hour
Report of Sale & Certificate 20.00$
Request for Process Returned $40.00 + mileage
Service Attempted/Not Found
$40.00 + mileage; If priority service is requested,
meaning within 4 hours of receipt at the Sheriff's
Office, requester MAY BE required to pay 1 hour
deputy time, plus regular fees
Service of Process Fee
$40.00 + mileage; If priority service is requested,
meaning within 4 hours of receipt at the Sheriff's
Office, requester MAY BE required to pay 1 hour
deputy time, plus regular fees
Printing Fees/emailed papers
1-24 Pages 1.00$ $1.00 (1-24 pages)
25-49 Pages 2.00$ $2.00 (25-49 pages)
50+ Pages 5.00$ $5.00 (50+ pages)
Sheriff Sales $75.00 + mileage
Writ of Attachments - Securing property of
seizures
$50.00 + mileage + additional hourly deputy time if
more than 1 hour
Writ of Execution Commission Fee
6% of gross amount collected, or 6% of settlement
occurring after the Sheriff's Office has taken any
action on the Writ of Execution
Writ of Execution Returned Wholly Unsatisfied $40.00 + mileage
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Securing Property on Seizures
Writ of Executions Hourly Deputy Time
Writ of Restitution Hourly Deputy Time
Copies (Subject of report)
$0.25 per page of white, letter, or legal-size
photocopies. Mailing costs will be based on the
current cost for stamps and envelopes.
Copies (Public Information)
$0.25 per page of actual costs of searching for and
retrieving the government data, including employee
time, and for making, certifying, compiling, and
electronically transmitting the copies of the data will
be used.
Criminal History Checks Mandated by Statute 8.00$ State of MN Criminal Conviction Information
Gun Permit Fee 50.00$
Impound Fee 20.00$
Transcripts of Tapes $1.00 per page for transcribing reports with a 15.00
minimum charge
USB/Compact Disc Reproductions 20.00$ Tape/Compact Disc provided by S.O.
USB/Compact Disc Reproductions 15.00$ Tape/Compact Disc provided by subject
BATTERIES
Item County Fee State Asmt Total Comment
Car/Boat/Motorcycle 1.00$ 1.00$
Commercial 10.00$ 10.00$
Truck/Tractor 4.00$ 4.00$
BRUSH (Will accept 3"-4" in diameter or less ONLY)
Item County Fee State Asmt Total Comment
Dump Truck (10 yards)20.00$ Will accept 3"-4" in diameter
or less ONLY
Per Yard 2.00$ Will accept 3"-4" in diameter
or less ONLY
Pickup/Trailer (level box)5.00$ Will accept 3"-4" in diameter
or less ONLY
DEMOLITION DEBRIS
Item County Fee State Asmt Total Comment
Clean Concrete (per yard minimum –
Henning & NEOT only)9.00$ 9.00$
Clean Shingles (per yard minimum –
Henning & NEOT only)9.00$ 9.00$
Per Yard 17.40$ 0.60$ 18.00$ (Pelican Rapids & Battle Lake
3 yds or less)
Per Yard (>50% Shingles or
concreteHenn/NEOT mixed with
demo)
26.40$ 0.60$ 27.00$
ELECTRONICS
Item County Fee Comment
Computers (CPU's, laptops, includes
keyboard & mouse)5.00$
Small electronics (Desktop
printers/copiers, FAX, DVD, VCR)4.00$
Large (Floor type copy machines, etc)50.00$
Microwaves 5.00$
Televisions/Computer Monitors (TV
Size < 27”, tube type)10.00$
Televisions (TV Size ≥ 27", tube type)15.00$
Television/computer monitors (flat
screen–all sizes)10.00$
SOLID WASTE FEE SCHEDULE 2024
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HAULERS LICENSE FEES
Item County Fee Comment
Bond 5,000.00$
License Fee (base)100.00$
License Fee (per truck)10.00$
MISCELLANEOUS
Item County Fee State Asmt Total Comment
Carpeting 0.85$ 0.15$ 1.00$ Per Square Yard
Twin-size mattress 8.55$ 1.45$ 10.00$ Per Piece
Queen/Full-size mattress 11.11$ 1.89$ 13.00$ Per Piece
King-size mattress 12.82$ 2.18$ 15.00$ Per Piece
Propane Tanks 4.00$ 4.00$ 5-20-40 Pounds
Sofa 10.26$ 1.74$ 12.00$
Hide-A-Bed Sofa 17.09$ 2.91$ 20.00$
Stuffed Chair/Recliner 5.13$ 0.87$ 6.00$
Film Plastic (Recyclable)3.00$ 3.00$ Per Cubic Yard
Film Plastic (Non-Recyclable)5.00$ 5.00$ Per Cubic Yard
Flim Plastic Collection Route 25.00$ 25.00$ Per Service Event for
Contracted Participants
MIXED MUNICIPAL WASTE/HOUSEHOLD WASTE
Item County Fee State Asmt Total Comment
Cubic yard (compacted)41.03$ 6.97$ 48.00$
Cubic Yard (uncompacted)20.51$ 3.49$ 24.00$
13-gallon white garbage bag (minimum
charge)3.42$ 0.58$ 4.00$
30-33-gallon black garbage bag 5.13$ 0.87$ 6.00$
Full garbage can (35-gallon garbage
bag or larger)5.98$ 1.02$ 7.00$
Per Ton (Contract Price)123.93$ 21.07$ 145.00$
Per Ton (Non-Contract Price)138.43$ 23.53$ 161.96$
NON-OTTER TAIL COUNTY
Non-Otter Tail County Waste 3 times the county rate
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WASTE SCRAP IRON & METAL
Item County Fee Comment
Cubic Yard 2.50$ Refer to Local Scrap Dealer
Minimum 1.00$ Refer to Local Scrap Dealer
SERVICE
Per Service Fee Point 16.00$ 16.00$
TIRES
Item County Fee Comment
Flotation Tire (as quoted)Quote
Small passenger tire (up to 15”)4.00$
Small passenger tire with rim (up to
15”)7.00$
Large passenger tire (16” +)5.00$
Large passenger tire with rim (16” +)9.00$
Semi-truck/trailer tire 15.00$
Semi-truck/trailer tire with rim 25.00$
Tractor (all)50.00$
Bulk Passenger Tires 275.00$ Per Ton
Bulk Tractor Tires 400.00$ Per Ton
Bulk Solid Tires, Tracks, & Other 450.00$ Per Ton
UNPROTECTED LOADS
2.0 Times the Posted Rate
HANDLING FEES
Item County Fee State Asmt Total Comment
Per Load (Frozen, Stuck, etc)42.74$ 7.26$ 50.00$
UNSORTED LOADS
Item County Fee State Asmt Total Comment
Per Ton (Contract Price)371.80$ 63.20$ 435.00$
Per Ton (Non-Contract Price)415.28$ 70.60$ 485.88$
Sorting Cost Per Hour (Per Employee,
$25.00 Minimum)85.47$ 14.53$ 100.00$
Per Cubic Yard (uncompacted)61.54$ 10.46$ 72.00$
Per Cubic Yard (compacted)123.09$ 20.91$ 144.00$
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WHITEGOODS
Item County Fee Comment
Commercial Appliances (freezers,
coolers, etc.)50.00$
Appliances - Non-Freon (stoves,
dishwashers, washers, Dryers)5.00$
Appliances - Freon (refrigerators,
freezers, A/C units, etc.)10.00$
YARD WASTE
Must be clean of contaminates No Charge
Lake Weeds - Must include permit to
haul No Charge
CREDIT CARD FEES
Item County Fee Comment
Per Transaction ($10.00-$78.00)1.95$ $10.00 minimum, charges
$10.00-$78.00
Per Transaction (Over $78.00)2.50%Transactions over $78.00
FLOURESCENT LIGHT BULBS (HHW Only)
Item County Fee Comment
Straight Fluorescent lamps 4' or less 0.20$
Straight Fluorescent lamps Greater
than 4' 0.35$
Compact, U-bend, or Circular
Fluorescent Lamps 0.30$
High Intensity Discharge or High
Pressure Sodium lamps 0.80$
PCB Ballasts 0.87$ Per Pound
Non-PCB Ballasts 0.19$ Per Pound
NOTES
The rates shown are to be used for abatement projects and interdepartment use of resources
Fluorescent Light Bulbs are only accepted at the Household Hazardous Waste Facility. No Transfer Stations accept
fluorescent light bulbs. Residents (non-businesses) can bring in up to 10 fluorescent per year at no charge. Payment
can only be made by check or invoice.
The Transfer Station Attendant/Operator make the final determination on all transactions. The compacted MMSW rate
is to be used only for packer trucks when a scale is unavailable. All lightweight material (foam, film, etc.) will be charged
at the MMSW cubic yard price.
Otter Tail County Solid Waste may resfuse to provide services due to lack of staff and equipment
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GENERAL
Item County Fee Comment
To provide OTC veterans with affordable transportation to
and from the VA Medical Center in Fargo 30.00$
VETERANS SERVICES FEE SCHEDULE 2024
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EMPLOYEE RELATIONS
EARNED SICK AND SAFE TIME SECTION 530
530.10 OVERVIEW
Otter Tail County is a covered employer subject to Minnesota’s Earned Sick and Safe Time (ESST) law. The
Earned Sick and Safe Time Policy sets forth how Otter Tail County provides sick and safe leave in compliance
with the statute. Eligible employees shall be provided with up to 48 hours of paid sick and safe leave for care
of themselves, their family members, or another designee. Sick and Safe Time is provided simultaneously
with existing paid leave systems provided by the Otter Tail County Personnel Rules and collective bargaining
agreements. Earned Sick and Safe Time does not provide additional hours of leave for those employees
already earning paid leave.
Relevant Statute: Minnesota Statute Section 181.032
530.15 DEFINITIONS
Earned Sick and Safe Time (ESST): Leave, including paid time off and other paid leave systems, that is
paid at the same hourly rate as an employee earns from employment and can be used for eligible purposes.
Eligible Employee: Any person employed by Otter Tail County, including temporary and part-time
employees, who performs work for at least 80 hours in a year for Otter Tail County. Independent contractors
are not considered employees. Elected officials are not considered eligible employees for the purposes of
this policy.
Employer: Otter Tail County
Exempt Employee: An employee that is exempt from the overtime provisions of the Fair Labor Standards
Act.
Family Member: Minn. Stat. §181.9445, Subd. 7 defines family as an employee’s:
Child, foster child, adult child, legal ward, child for whom the employee is a legal guardian, child to
whom the employee stand or stood in loco parentis; and
Spouse or registered domestic partner; and
Sibling, stepsibling, or foster sibling; and
Biological, adoptive, or foster parent, stepparent, or person who stood in loco parentis when the
employee was a minor child; and
Grandchild, foster grandchild, or step grandchild; and
Grandparent or stepgrandparent; and
Nephew or niece; and
Aunt or uncle; and
Child-in-law or sibling-in-law; and
Any of the above family members of a spouse or registered domestic partner; and
Any other individual related by blood or whose close association with the employee is the equivalent
of a family relationship; and up to one individual annually designated by the employee.
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Independent Contractors:
An individual whom is performing services in the course of their trade, profession, or occupation only if the
following conditions are met:
Maintains a separate business with own office, equipment, materials, and other facilities;
Holds or has applied for a federal employer identification number or has filed business or self
employment income tax returns for services provided in the previous year;
Operating under contract to perform specific service for specific amounts of money and under which
the individual controls the means of performing the services;
Incurs main expenses related to the services provided under the contract;
Is responsible for the satisfactory completion of the services and is liable for failure to complete the
services;
Receives compensation from the person for services performed under the contract on a commission
or per-job or competitive bid basis and not any other basis;
May realize a profit or suffer a loss under the contract to perform services for the person;
Has continuing or recurring business liabilities or obligations; and
Success for failure of individuals business depends on the relationship of business receipts to
expenditures.
Regular paid leave accrual: Sick and/or vacation leave accruals as provided by the Otter Tail County
Personnel Rules and collective bargaining agreements.
Calendar Year: A regular and consecutive 12-month period as determined by the employer. For purposes
of this policy, the year will be defined by the calendar year of January 1 – December 31.
530.20 NON-DISCRIMINATION CLAUSE
The Earned Sick and Safe Time Policy is non-discriminatory in intent and application. An employee will not
be disciplined, discriminated or retaliated against for exercising or attempting to exercise rights protected
under the statute. An employee will not be discriminated against based on records provided under the
statute.
530.25 ACCRUAL OF EARNED SICK AND SAFE TIME
Otter Tail County’s vacation and sick leave benefits provide accrual banks that exceeds the ESST
requirements; therefore, no additional time shall be added to an employee’s current vacation or sick leave
accruals.
A. An eligible regular full-time or part-time employee will accrue one hour of earned sick and safe time
for every 30 hours worked up to a maximum of 48 hours of earned sick and safe time in a year.
Unused earned sick and safe time will carry over into the following year to the maximum of not more
than 80 hours at any time
B. For purposes of accruing earned sick and safe time, exempt employees are presumed to work 40
hours in each work week.
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C. A temporary (including seasonal) employee will accrue one hour of earned sick and safe time per 30
hours worked up to a maximum of 48 hours, which can be used in accordance with this policy.
D. The total amount of earned sick and safe time must not exceed 80 hours at any time.
E. An employee hired after January 1, 2024, will begin to accrue earned sick and safe time based on
the date of hire. All other employees will accrue earned sick and safe time based on a calendar
year.
F. An employee may use earned sick and safe time as it is accrued.
G. An eligible employee may use accrued sick and safe time for any eligible use within the provisions of
this policy. Any use of accrued sick and safe time must be used in fifteen minute increments.
H. ESST hours will not accrue when an employee is not in a paid status.
530.30 UTILIZATION OF EARNED SICK AND SAFE TIME
Effective January 1, 2024, employees are allowed to use up to 48 hours of accrued vacation or sick leave a
year for qualifying ESST events. The first 48 hours used of accrued vacation or sick leave will automatically
be designated as ESST hours used, regardless of the reason for the usage. Employees may use ESST
time, designated as sick leave or vacation, as it is accrued and in increments of not less than fifteen (15)
minutes.
530.35 ELIGIBLE USE OF EARNED SICK AND SAFE TIME
Eligible employees may use accrued earned sick and safe time for the following reasons:
A. An employee’s:
a. Mental or physical illness, injury, or other health condition.
b. Need for medical diagnosis, care, or treatment of a mental or physical illness, injury, or
health condition.
c. Need for preventive medical or health care.
B. Care of a family member:
a. With a mental or physical illness, injury, or other health condition.
b. Who needs medical diagnosis, care, or treatment of a mental or physical illness, injury, or
health condition.
c. Who needs preventive medical or health care.
C. Absence due to domestic abuse, sexual assault, or stalking of the employee or family member,
provided the absence is to:
a. Seek medical attention related to physical or psychological injury or disability caused by
domestic abuse, sexual assault, or stalking.
b. Obtain services from a victim services organization.
c. Obtain psychological or other counseling.
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d. Seek relocation or take steps to secure an existing home due to domestic abuse, sexual
assault, or stalking.
e. Seek legal advice or take legal action, including preparing for or participating in any civil or
criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or
stalking.
D. Closure of the employee’s place of business due to weather or other public emergency or an
employee’s need to care for a family member whose school or place of care has been closed due to
weather or other public emergency.
E. The employee’s inability to work or telework because the employee is prohibited from working by the
employer due to health concerns related to the potential transmission of a communicable illness
related to a public emergency; or seeking or awaiting the results of a diagnostic test for, or a medical
diagnosis of, a communicable disease related to a public emergency and such employee has been
exposed to a communicable disease or the employee’s employer has requested a test or diagnosis.
F. When it has been determined by the health authorities having jurisdiction or by a health care
professional that the presence of the employee or family member in the community would jeopardize
the health of others because of the exposure of the employee or family member to a communicable
disease, whether or not the employee or family member has actually contracted the communicable
disease.
530.40 NOTICE
If the need for use of earned sick and safe time is foreseeable, an employee must provide advance notice of
seven days. If the need for use of earned sick and safe time is not foreseeable, an employee must provide
notice as soon as practicable. Notice must be provided in accordance with the same departmental
procedures as required for other absences such as for sick and vacation.
530.45 DOCUMENTATION
The employer may require an employee using earned sick and safe time for more than three
consecutive days to provide reasonable documentation that the earned sick and safe time is covered
by an eligible use.
Reasonable documentation may include a signed statement by a health care professional; court
record or documentation signed by a volunteer or employee of a victim services organization,
attorney, police officer, or antiviolence counselor.
If documentation from a health care professional cannot be obtained, an employee must provide a
written statement indicating that the employee is using earned sick and safe time for an eligible use.
An employee using earned sick and safe time for closure of a business, school, or place of care
must provide a written statement indicating that the employee is using earned sick and safe time for
an eligible use.
If documentation is requested, it must be provided to Human Resources and medical records will be
maintained in a confidential medical file.
An employee may request that the employer destroy or return records provided under the statute
that are older than three years prior to the current calendar year.
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530.50 PAY AND BENEFITS
An employee returning to work after using earned sick and safe time will return to work at the same
rate of pay plus any automatic adjustments to the salary schedule occurred during the leave. There
will be no impact to an employee’s benefits or seniority during the leave. Otter Tail County will
maintain insurance coverage and the employee will continue to pay any employee shares of the cost
of benefits during the leave.
ESST time taken will not be identified as a separate leave on an employee’s pay stub. Any leave
taken under ESST will be accounted for in the first 48 hours of vacation or sick leave taken.
530.60 TERMINATION, REHIRE, AND TRANSFER
Upon termination of employment, an employee is not entitled to pay out of unused earned sick and safe
time. An employee that is rehired within 180 days of termination will be entitled to reinstatement of
previously accrued but unused earned sick and safe time. A rehired employee may begin using previously
accrued earned sick and safe time upon rehire. There will be no impact to the earned sick and safe time
accruals when an employee transfers to a different position within the County.
Personnel Rules Approved by Board of Commissioners on February 6, 2001
Updated and Approved by the Board of Commissioners on December 12, 2023.
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EARNED SICK AND SAFE TIME – EMPLOYEE POLICY ACKNOWLEDGMENT
I, , acknowledge receiving and reviewing Otter Tail County’s Earned
Sick and Safe Time Policy.
Signature____________________________________________ Date________________
OTTER TAIL COUNTY PERONNEL RULES AND POLICIES
Otter Tail County Resolution No. 2023 - Click here to enter text.
WHEREAS, the Otter Tail County Personnel Rules were adopted by the Board of Commissioners on or about
February 6, 2001; and
WHEREAS, since that time, employee relations rules and policies have been updated periodically to comply
with laws and practices; and
WHEREAS, the rules and policies were recently reviewed in their entirety and updated in accordance with
federal and state laws and regulations as well as to reflect current employee relations practices; and
WHEREAS, the rules and policies have been reformatted and codified to provide improved access for
employees as well as efficiency in updating rules and policies as necessary; and
WHEREAS, all rules and policies were reviewed by the Administration/Operations Committee; and
WHEREAS, the personnel rules and policies are prepared in accordance with Minnesota Statutes Sections
375.56 – 375.71;
NOW, THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the updated and
recodified Personnel Rules and Policies for county employees effective January 1, 2024; and
NOW, THEREFORE, BE IT RESOLVED, that minor updates for language clarification or errors can be made
without Board approval under the direction of the County Administrator; and
NOW, THEREFORE BE IT RESOLVED THAT, the rules and policies will be posted electronically on an
employee portal, the Employee Dashboard.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter
text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote
being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text.
By:_________________________________________ Attest______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL )
I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and
correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting
therefore held on the Click here to enter text. day of Click here to enter text. 2023.
________________________________
Nicole Hansen, Clerk
EMPLOYEE RELATIONS
PERSONNEL RULES & POLICIES
Click the link below to access the updated Personnel Rules & Policies from the County website: https://ottertailcounty.gov/wp-content/uploads/2023/11/HR-Personnel-Rules-Policies-Combined.pdf
JANUARY
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OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’
MEETING SCHEDULE
2024 Government Services Center Hours
Monday - Friday | 8:00 am - 4:30 pm
HOLIDAY CLOSINGS
REGULARLY SCHEDULED MEETINGS
SPECIAL MEETINGS & OPEN HOUSES
January 1 New Year’s Day
January 15 Martin Luther King, Jr. Day
February 19 Presidents’ Day
March 29 Good Friday
May 27 Memorial Day
June 19 Juneteenth
July 4 Independence Day
September 2 Labor Day
November 11 Veterans Day
November 28 Thanksgiving
November 29 Friday After Thanksgiving
December 24 Christmas Eve Observed (Begins at Noon)
December 25 Christmas Day
March TBD Open House in TBD | 7pm
June TBD Board of Appeals & Equalization | ?am
June TBD Open House in TBD | 7pm
September TBD Open House in TBD | 7pm
November TBD Open House in TBD | 7pm
December 10 Truth in Taxation | 6pm
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LG214 Premise Permit Application/Resolution
Jess Omundson VFW Post 1676 LG214 Premise Permit Application Otter Tail County Resolution No. 2023 -
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, Jess Omundson VFW Post 1676, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at the Silvermoon Lounge and Steakhouse, located at 1117 W Main
Street in Perham Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by Jess Omundson VFW Post 1676 at Silvermoon Louge and Steakhouse, located at 1117 W Main St. in Perham Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by Jess Omundson VFW Post 1676 at Silvermoon Lounge and Steakhouse, located at 1117 W main Street in Perham Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Perham by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner _______________, duly seconded by Commissioner _______________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 12th day of December 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023 By: Attest: Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
Local Emergency Operations Plan
Review Form
Submit completed form and MNW ALK copy to the
appropriate HSEM Regional Program Coordinator (RPC)
Use this form to document the findings of a local emergency operations plan (EOP) review
The local emergency management director submits to the appropriate review group chair: the upgraded or updated
EOP, a cross-referenced MNWALK, and this form. The group conducts its review and records comments on the
MNW ALK. The group chair completes the review sheet, attaches the MNW ALK and submits them to the HSEM
RPC. The HSEM RPC forwards a signed copy to the local emergency management director and follows up on any
comments made by the review group.
For more information about the review process, visit the HSEM Website or contact your RPC.
I Otter Tail County Patrick Waletzko
Jurisdiction Emergency Management Director
[Z] We have reviewed the Emergency Operations Plan for this jurisdiction and found that it
adequately addresses the reviewed planning requirements, as noted in the attached MNW ALK.
We have reviewed the Emergency Operations Plan for this jurisdiction and found that it will
D adequately address the reviewed planning requirements after the items noted in the attached
MNW ALK are completed.
We have reviewed the Emergency Operations Plan for this jurisdiction and found that it does
D not adequately address the reviewed planning requirements. Further revision is needed to
address the comments made in the attached MNW ALK.
County Board November 28, 2023
Review Group Review Date
Review group chair's signature Date
For HSEM Use Only
D This plan adequately addresses all state and federal planning requirements and is approved.
D This plan does not adequately address all state and federal planning requirements and is not
approved. Further revision is needed to address the comments made in the attached MNW ALK.
HSEM Regional Program Coordinator Date
Minnesota Department of Public Safety Homeland Security and Emergency Management Division Rev. 12/2012
Otter Tail County Base Plan
Emergency Operations Plan Revised: December 2023
ii
APPROVAL FOR THE BASE PLAN AND ANNEXES
The Emergency Operations Plan details all comprehensive emergency management efforts. It is
designed to comply with all applicable federal and state regulations and to provide the policies and
processes to be followed in dealing with any emergency and/or disaster. The Emergency Operations
Plan identifies the hazards that could affect the county, sets forth the responsibilities of local
government departments and agencies, and outlines a means for local and state resources to be used
to support impacted populations. The planning authorities and responsibilities conveyed to individual
local government departments and agencies are recognized and acknowledged by them. This plan
supersedes all other Otter Tail County Emergency Operations Plans.
Pursuant to Minnesota Statutes Chapter 12, this plan will be reviewed annually and updated as
necessary.
As Emergency Management Director of Otter Tail County, I certify that I have reviewed this document
for compliance with state and federal requirements, and hereby recommend that the 2023 Emergency
Operations Plan be adopted.
Patrick Waletzko Date
The undersigned have reviewed and approve the 2023 Emergency Operations Plan as required by
Minnesota Statutes Chapter 12. All local departments and agencies under Otter Tail County jurisdiction
shall abide by and cooperate fully with the provisions described or referenced herein.
Nicole Hansen Date
County Administrator
Wayne Johnson Date
Chair, Otter Tail County Board of Commissioners
Alex Rubbish & Recycling 1301 36th Ave. W. PO
Box 746 Alexandria, MN 56308 Shaynen Schmidt
320-763-4712
shaynen@protainer.com Ballard Sanitation ** PO Box 368 Pelican Rapids, MN 56572 Everett Ballard 218-863-1386 Big Red Boxes ** 18731 Co. Hwy. 10 Elizabeth, MN 56533 Paul Brusven 218-770-6766 pbrusven@icloud.com Denzel’s Region Waste ** 27766 Joten Lake Road Dalton, MN 56324 Randy & Heidi Denzel 218-589-8880 denzelsregionwaste@gmail.com Detroit Lakes Disposal ** Service/Wilke Enterprises 1245 Hawk St. Detroit Lakes, MN 56501 Travis Wilke 218-841-8383 tjwilke@arvig.net City of Fergus Falls ** 112 W. Washington Fergus Falls, MN 56537 Len Taylor/Bill Sonmor 218-332-5418
len.taylor@ci.fergus-fall.mn.us
** Indicates they offer roll-offs
Fergus Power Pump
24978 225th St
Fergus Falls, MN 56537 McClain Okerstrom 218-736-6772
mcclain@ferguspowerpump.com
Fuchs Sanitation Services
514 2nd St. SE Glyndon, MN 56547 Kent Fuchs
218-498-2875
fuchssanitation@hotmail.com
G & T Sanitation
PO Box 186 Sebeka, MN 56477 Tim & Rita Nolte 218-837-5846
GTsanitation@wcta.net
Lakes Country Rolloffs **
40683 Co Hwy 16. Battle Lake, MN 56515 Taylor Seedorf
218-864-5352
lakescountryrolloffs@gmail.com Long Prairie Sanitation Inc. **
604 7th St. N.E.
Long Prairie, MN 56327
Terry Lanoue
320-732-6464
terry@LPSanitation.com MinnKota EnviroServices
PO Box 1864 Fargo, ND 58107
Mary Aldrich
701-293-8428
maldrich@minnkota.biz
5 Star Disposal LLC
47778 Co Hwy 14 New York Mills, MN 56567
Michelle Layman
218-208-4272 fivestardispolalmn@gmail.com
North Central Inc. ** PO Box 365
Perham, MN 56573 Curt Osterfeld 218-371-1486 needdirtcallcurt@arvig.net Steve’s Sanitation ** 140 6th Ave. NE Perham, MN 56573 Kelly Melgard 218-346-4834 Kelly@stevessanitaiton.com
Tom Kramer Inc **
16994 Co Rd 150
Cold Spring, MN 56320
Theresa Bertram
320-685-8226 info@tomkramerinc.com Toutges Sanitation 49601 Brandborg Creek Rd. Henning, MN 56551 Steven Meyer 218-583-2949
stevetmts@outlook.com Wadena Hide & Fur **
700 Ash Ave. NW Wadena, MN 56482
Thomas Paper
218-631-2617
tom@whfco.com Waste Management Inc.
39864 US Hwy. 71 Sauk Centre, MN 56378
Melanie Wade
320-351-7831
1-800-654-4306 mwade@wm.com
2024 Otter Tail County Licensed Solid Waste Haulers
218-998-8950 @
SOLID WASTE
Solid Waste Administration/Recycling Center
1115 North Tower Road
Fergus Falls, MN 56537
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us
LIVE YOUR best life HERE.
BODY WORN CAMERAS
COMMUNITY SURVEY RESULTS
121
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Do you feel that body worn video cameras could help increase community trust in law enforcement?
Yes No Unsure
138
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Do you feel the Otter Tail County Sheriff's Office should use body worn video cameras in our community?
Yes No Unsure■ ■ ■
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83
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Do you believe the behavior of the public would improve
with a deputy wearing a body worn camera?
Yes No Unsure
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Do you believe the behavior of the deputy would be improved if the deputy is wearing a body worn camera?
Yes No Unsure
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12
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In your opinion, do you believe the citizeins of
Otter Tail County are in favor of deputies using
body worn cameras?
Yes, most citizens are in favor of deputy worn body cameras in our community.
No, most citizens are not in favor of deputy worn body cameras in our community.
Unsure of how the community feels about the use of body worn cameras.
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When do you feel a deputy should activate a
body worn camera?
During all contacts with the public including private residences.
Only when a person has given permission for them to use a body worn camera to record thecontact.
The decision to activate a body worn camera should be left to the discretion of the officerbased on the incident.
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142
10 8
Do you feel that most law enforcement agencies will be using
body worn cameras in the next 5 years?
Yes No Unsure
134
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If you had contact with an Otter Tail County Deputy who is
using a body worn camera, would you feel comfortable
having the contact documented on video?
Yes, I would feel comfortable having the contact documented on video.
No, I would not feel comfortable having the contact documented on video.
I am unsure how I would feel having the contact documented on video.
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PLEASE LIST ANY OTHER COMMENTS YOU HAVE. (*COMMENTS ARE LISTED AS PRESENTED
WITHOUT EDITING. COMMENTS TARGETING SPECIFIC INDIVIDUALS HAVE BEEN OMITTED FROM
THIS LIST.)
I’m not sure of the logistics of it, but other than breaks and office time I feel the BWCs should run full
time. It is probably only a reach and hold for 3 seconds to energize the BWC and then check led for
active status. In a high stress reactive kinetic development will deputies have the luxury of that time to
energize their Axom unit? My two cents.
In reference to questions 3 and 4 regarding the improvement of behavior of the public and the deputy if
body cameras are worn, I want to explain why I answered "no". As for the PUBLIC, I don't think their
behavior would be better because some of these folks are under the influence of alcohol/drugs and
knowing that a camera being used wouldn't matter as their judgement is so impaired and they are
likely angry. They will say and do bad things whether the camera is on or not. As for the behavior of
the DEPUTY, I don't think their behavior would/could improve because the deputy would ALREADY be
interacting with the public with the utmost respect and integrity.
Especially to keep our officers safe
This protects the officer as well as those they interact with.
I am really tired of seeing cameras everywhere and I believe it will be harder to find good officers if
they are mandated
Our law enforcement teams need all the support and encouragement we can give them. Our family
appreciates the work they do in keeping our communities safe,and respect the commitment they’ve
given to all of us to be there in our time of need. Wearing cameras can support their efforts and
document their actions, which some folks have unfortunately decided aren’t done in the correct
manner in today’s world. If this enhances their ability and safety in doing their job, we’re all for it. God
bless our officers!
I feel it would be safer for all LEO'S to have BWC's--their safety. I truly believe that 99.9% of all officers
are true honorable men and women that really want to make a positive difference in the communities
they serve. They need better pay and to see JUSTICE is done to stop the lawless, and not this liberal
demonic slap on the wrists that our MN STATE and FEDERAL governments are handing down. We
need to vote out all the INCOMPETANT Judges and really enforce criminal behaviors with active jail
times, get back to "chain-gangs" work on our highways, clean up streets in the towns, cities in our
respective counties. Stop the BS about defunding our law enforcement agencies. So yes, I would
LOVE to see all officers in every department have BWC's.
They should be worn with any contact with people for the safety of the police officer. I don't feel
uncomfortable being recorded if I am pulled over. If there's video there's no question as to what took
place during an encounter. Cops are getting a bad rap hopefully not so much in Otter Tail County, but I
think their safety comes first when they're on the job.
Anytime safety is in question. Accountability
They should wear body cameras to also protect themself. There would be no question who did what it
would be on tape. shouldn't have to at all it has become a terrible world we live in these days Kudos to
all law enforcement officers who put their lives in danger every time they go out..
You should not have a problem with them if you are not doing anything wrong.
I think they should wear cameras for their own protection. I think they are honest, dependable, and
conscientious and the cameras would prevent people from lying about the cops behavior during an
interaction.
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Body cameras are great protection for law enforcement officers for when the criminals try to lie and/or
sue the officers involved.
I respect the police and what they do and are up against in this world we live in. I think for their own
protection it would be in their best interest to use body cameras.
We must protect our law enforcement, who risk their lives every day for us.
Body cameras provide an objective and unbiased record of police interactions with the public. In an
era where public trust in law enforcement is crucial, having a visual record of encounters helps build
transparency and ensures that the public can hold officers accountable for their actions. Body cams
protect both law enforcement officers and the community they serve. Knowing that their actions are
being recorded can deter individuals from escalating situations, reducing the likelihood of
confrontations turning violent. Additionally, in cases of officer misconduct, the footage can serve as
evidence in investigations, ensuring a fair and just process. Video footage is invaluable in the
preservation of evidence. It captures crucial details of a crime scene, witness statements, and the
behavior of suspects, making it an essential tool for criminal investigations and court proceedings.
Without body cameras, evidence can be lost or disputed, leading to challenges in solving crimes. Body
cameras can be used as tools for training and improving the professionalism of law enforcement
officers. Supervisors can review footage to provide feedback and identify areas for improvement,
ultimately enhancing the quality of policing. In today's environment, where public scrutiny of police
actions is more intense than ever, having body cameras can help rebuild trust between law
enforcement agencies and the communities they serve. Citizens are more likely to feel reassured and
confident when they know that encounters with officers are documented. Body cameras can protect
law enforcement agencies from liability in cases of misconduct or false accusations. With video
evidence, agencies can swiftly address allegations and protect their reputation from unfounded claims.
Many law enforcement agencies across the nation have adopted body cameras as best practices in
policing.
By implementing them, law enforcement can align themselves with the growing trend in law
enforcement, demonstrating their commitment to modern and effective policing techniques. In the
event of critical incidents or emergencies, dash cams and body cams can provide real-time situational
awareness to law enforcement and other responding agencies, aiding in the management of crises
and the protection of public safety. Perception matters, and the absence of body cameras may lead to
public skepticism and mistrust.
Implementing this technology sends a message that the police are dedicated to transparency and
accountability, improving the overall perception of the force.
It's 2023 this should of been implemented a decade ago.
I believe camera's are one more step in not believing the Officer's word. They do protect the LEO from
false accusations.
I feel the officers should use whatever is needed to do their job The officers safety is my main
concern.
Stop with the wasting of money and infringement on people rights. Can we get a leader that can make
their own decisions and not go with the herd.
I think deputies need them to protect the deputies and keep their own integrity.
If you use this tool properly than some of your deputies won't be able to play out personal agendas
and ruin decent people's lives like has for sure happened to My Wife and I over the last 10yrs while
trying to live!
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The bodycams are meant for both the officer and the publics benefit. Then there is video evidence
and not reliant on the he said/ she said situations. I believe anyways.
I would like to see the results of the survey if that’s possible.
I feel it's important to have body cams for officers and dash cams for citizens to keep everyone
accountable at all times.
Video proof is the only way to document interactions without bias. Gone are the he said she said
moments between the police and the citizens. Video documentation holds the police accountable for
their actions. The video and audio should not be shut off or muted at any point during the interaction
I feel that a body camera would protect the officers against accusers.
I think that BWC's will be most usefull in protecting the deputies from untrue statements from
perpetrators and witnesses. I support law enforcement 100%. And if there is some improper actions
by the LEO, that will be shown also. But in my opinion it is more about protecting the officers.
I feel anything that keeps officers safe from abuse/persecution is a good idea. I can’t imagine how
difficult a police officers job truly is and they should have all means a available to improve their safety
while protecting the public.
I feel bad that respect for LE has gone away. I think that LE need to protect themselves and the public
in anyway possible wearing the camera will help LE in court when the public complain about an
officer(s). Not sure how the public will react with knowing LE wear body cameras as the public doesn’t
care or have concern on how their behavior can affect them and their loved ones. Keep up the great
work Law Enforcement you all do wonderful work!
Sometimes (or most times) the video and or audio doesn’t catch the beginning of the interactions. And
when released to the public the media only show the actual questionable action. Again, not mentioning
or noting or showing the whole story. Which can leave the public to make up their mind and cause
additional hurt/ frustrations. Please be safe out there.
I assumed they already wore them. What year is this. Get with the program.
Videos present facts. It’s logical to use them. Thank you.
There is good and bad with body cameras. The deputy doesn’t need a camera recording his every
move. We need to trust our local law enforcement to do their job to the best of their abilities. Cameras
aren’t going to stop criminals from doing their criminal stuff. If a deputy wants to wear it, let them, if not,
that’s cool too! Let’s get back to good old cop days and let the law do their thing without everyone
breathing down their necks!
I am in favor of the cameras because it provides truth to each encounter that affects all parties
involved.
I feel as a society we need to help one another in all situations! It’s a crazy world we are living in and if
it can help protect the officer and the citizens then use it - just if it ever needs to be watch hopefully it’s
in it’s entirety and not just small clips or certain sections only released to the public! Thank you for all
you all do for us and my God protect you all!
The use of body worn cameras should not intrude upon the Deputy unless the Deputy is on a call or
traffic stop with face to face interaction with the public.
I have been watching On Patrol Live and I am convinced that the cameras are needed to document
the interaction, so that there is no question as to who said what and who did what, for the protection of
both the deputies and those that they interact with.
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Anything to protect our deputies and the public is money well spent. We have a quality sheriff’s office
and we should be proud of it.
I don’t believe that the correction staff should need them. You should already be videotaping what’s
going on in the jail.
I think bodyworn cameras are great because it is about accountability. With video proof there should
be no back and forth about what happened in a situation.
I believe they are very important for officer safety! Anyone can say or do anything and it’s their word
against the deputy. Going forward with so many people growing in their disrespect for law
enforcement, it is very important for law enforcement to be able to show footage of the actual events.
A very grateful THANK YOU to your entire department for keeping OTC safe everyday! We are very
lucky to have all of you!
I was a dispatcher for many years. Everything I said was recorded. It kept me on my best behavior
when dealing with the public. If anyone ever had a complaint the tape was available to confirm or
dispel. There should be nothing to hide.
The officer should not have the ability to stop or mute the camera. There have been too many
incidents where this was used to hide conversations and events that would be relevant. The policy
regarding FOIA requests for footage should be simple and clear. It should also severely limit the
reasons that can be given to not provide footage on request.
I think it is for more the officer so they can't get accused of false behavior
I think it is an invaluable tool for any form of law enforcement and I completely support what you do.
There are people who will lie about their interactions with law enforcement and this protects you and in
the event that a law enforcement officer does something they should not this protects citizens. I am in
full support of this. Thank you for what you do!
I think your officers do an amazing job. This is just another tool to help protect them.
Our deputies are awesome and don't get the respect they deserve. These cameras would help show
what our officers deal with instead of just hearing from the suspect and or victim.
I believe BWC will help law enforcement in prosecuting criminal activity.
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OTTERTAIL
COUNTY -MINNESOTA
December 7, 2023
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: West Segment (Pelican) Heart of the Lakes Regional Trail Project
Otter Tail County Board:
PARKS & TRAILS
505 South Court Street, Suite 1
Fergus Falls, MN 56537
On March 1, 2022, the bid for the Heart of the Lakes Regional Trail (West Segment) was awarded to
Riley Bros Construction Inc., PO Box 535, Morris, MN, 57252 for $4,178,393.12. Funding for this project
was covered by two sources, a grant from LCCMR (Legislative-Citizen Commission on Minnesota
Resources), and OTC Match Funding
• LCCMR Grant: $2,600,000.00 OTC Match: $1 ,766,304.52
This contract has been completed and the total cost amounted to $4,366,304.52 which is an increase of
$187,911.40. This increase was due to the need to perform extra soil erosion control measures in order to
stay in compliance with our MNPCA permit along with having to rework several areas of the corridor due
to difficult spring weather with several large rain events that caused substantial erosion to the project.
Final Estimate No. 6 in the amount of $267,792.44 is payable to Riley Bros. Construction Inc. as final
payment for this work. Attached you will find Final Estimate No. 6 which is hereby recommended for
approval and payment.
Yours Truly,
Otter Tail County Parks and Trails Dept.
Kevin Fellbaum
Parks and Trails Director
218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
LIVE YOUR best life HERE.
,,
I
FINAL PAYMENT ESTIMATE Client Project No. HEI Project No.
5197-0033
. ., PAYMENT NUMBER: 6
I t' Project: West Trail Segment PERIOD OF ESTIMATE:
Location: Otter Tail County FROM 2/2/2023 TO 11/13/2023
CONTRACT CHANGE ORDER SUMMARY ESTIMATE
Change Order AMOUNT 1. Original Contract $ 4,178,393.12
NO. DATE ADDITIONS DEDUCTIONS 2. Change Orders $ -
3. Revised Contract (1 +2) $ 4,178,393.12
4. Work Completed* $ 4,366,304.52
5. Stored Materials* $ -
6. Adjustments* $ -
',, 7. Subtotal (4+5+6) $ 4,366,304.52
8. Retainage 0.00% $ -
9. Previous Payments $ 4,098,512.08
TOTALS $ -$ -10. Amount Due (7-8-9) $ 267,792.44
NET CHANGE $ -'Detailed Breakdown Attached if Non-Zero Value
CONTRACT TIME
Completion Date Contract
Original (days) NIA On Schedule? Starting Date: 4/6/2022
Revised NIA
Remaining NIA Final Completion: 7/1/2022
CONTRACTOR'S CERTIFICATION: ENGINEER'S RECOMMENDATION:
The undersigned Conlractor certifies, to the best of his/her knowledge, the following: I have reviewed the progress of the work, and to the best
(1) All previous progress payments received from Owner on account of Work done under of my know1edge, infonnation and belief, in accordance
lhe Contract have been applied on account to discharge Contractor's legitimate obligations with the tenns of the Contract, the Contractor ,s entilled to
incurred in connection with the Work covered by prior Applications for Payment: a partial payment in the amount requested.
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise o"'-so1-S70 -"Woo-,6s1 listed in or covered by this Application for Payment, will pass to Owner at time of payment
free and clear of all Liens, security interests, and encumbrances (except such as are ot .f'~, Pr..v,..t,,.+ covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
~T~-1:2/1/.1~ s'ecurity interest, or encumbrances): and
(3) All the Work covered by this Application for Payment is in accordance with the Contract W HOUSTON Documents and is not defective.
Contractor: () Rile}'..Bros. Co_Rstructlqn Inc Engineer: engineering, inc.
. By: r<At)'vj!_ 1/J~ d By: t/~v
r • I Adam Ruud
Date: IL/ 1..126 L-J Date: 12/06/2023
OWNER'S APPROVAL:
Owner: Otter Tall County Highway Department REMIT PAYMENT TO:
:F~
Riley Bros. Construction Inc
By: ~ PO Box 535
Morris, MN 57252
Date: r~/7/ 'J.o~,
m ..
2501.503
2501.503
2501 602
2501.602
2521,518
2531,503
2531,618
2540.602
25.W.602
2540.602
254cl.602
2545.501
2563.601
2564.602
2564.602
2564.616
2571.524
2571.524
2573.501
2573.502
2573 503
2573 503
2573.Sci3
2573.503
2574,505
2574.507
2574.508
2575.504
2575.504
2575,505
2575.505
2575.508
2575.508
2575,508
2575.508
2575.509
2582.503
2582.516
Client Project No. CP 4001-401
HEI Project No. 5197-0033
60" CS PIPE CULVERT
72:-HIGH CS CATTLE PASS CULVERT
REPAIR CULVERT END
SAFETY GRATE FOR 18" RC APRON
6" CONCRETE WALK
CONCRETE C"RB AND GUTTER DESIGN S524
TRUNCATED DOMES
BENCH
BICYCLE RACK
MAIL BOX SUPPORT
WASTE RECEPTACLE
LIGHTING SYSTEM
TRAFFIC CONTROL
INSTALL SIGN
INSTALL SIGN TYPE SPECIAL
SIGN
TRANSPLANT TREE :SPADE SIZE 90")
TRANSPLANT TREE :sPADE SJZ.E \001
STABILIZED CONSTRUCTION EXIT
CULVERT END CONTROLS
FILTER BEAM TYl'E 5
FLOATATION SILT CURTAIN TYPE STILL WATER
SEDIMENT CONTROL LOG TYPE STRAW
SILT FENCE, TYPE HI
SOIL BED PREPARATION
COMMON TOPSOIL SORROW
FERTILIZER TYPE 3
ROLLED EROSION PREVENTION, CATEGORY 25
ROLLED EROSION PREVENTION. CATEGORY 76
DISK ANCHORING (P)
SEEDING{P)
HYDRAULIC STABLIZED FIBER MA TRIX
SEED MD<TURE 25-141
SEED MIXTURE 25-151
SEEO MIXTURE 34-261
MULCH ,\AA TERIAL TYPE 1
6-SOLID LINE PAINT
Project West Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Construction Inc
LIN. FT. 36
UN FT. 28
EACH 20
EACH
SQ FT 1554
LIN. FT. 11,939
SQ.FT. 260
EACH
EACH
EACri 11
EACH 2
UMP SUI
UMP SU
EACH 53
EACH 14
SQ. FT 132
TREE 25
TREE 25
UMPSU
EACH 42
LIN. FT 40
LIN. FT. 352
LIN. FT. 1,000
LIN. FT, 21.88€
ACRE 27.2
CU. YO. 500
POUND 8,407
SQ. YO. B1.3<l2
SO. YO. 1,474
ACRE 8.7
ACRE 25.5
POUND 13,302
POUND 1,307
POUND 196
POUND 53
TON 17.4
LIN. FT. 14,032
-/~Ord<!tl-
X4•3 at Re!it Are.as EA $
Pago 2 of 3
PAY ESTIMATE#; •
SUBMITTED: 12/612023
BEGIN DATE: 212/2023
END DATE: 11'13./2023
2051.501
2101.501
2104.502
2104.502
2104.502
2104.502
2104 502
2104 503
2104 503
2104.503
2104 504
2100.507
2100.507
2106.507
211l6.507
2123.510
2123.510
2211.509
2360.509
2360.509
2451,507
2501,502
2501 502
2501.502
2501.502
2501.502
2501.502
2501.502
2501.502
2501.502
2501,502
2501.502
2501.502
2501.503
2501.503
2501.503
2501 503
2501 503
2501 503
2501 503
Client Project No. CP 4001-401
HEI Project No. 5197-0033
Project: West Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Construction Inc
MAINTEN/,NCE AND RESTORATION OF HAUL ROADS
CLEARING AND GRUBBING UMP SU!.
ABANDON CATTLE PASS EACH 3
REMOVE DELINEA TOR I MARKER EACH 51
REMOVE DE LINEA TOR I MARKER PANEL EACH
SALVAGE SIGN EACH 53
SALVAGE SIGN TYPE SPECIAL EACH 14
REMOVE FENCE LIN. FT 8,s.10
REMOVE PIPE CULVERTS LIN. FT 597
SAVVING BIT PAVEMENT (FULL DEPTH) LIN. FT 16,047
REMOVE 8/TUM"NOUS PAVEMENT SO. YD. 5,349
COMMON EMBANKMENT (CV) CU. YO. 91,575
EXCAVATION -COMMON fP: CU, YD. 43,675
EXCAVATION -MUCK CU.YD 13,516
GRANULAR EMBANKMENT r.CV) CU. YD. 28,546
5.0 CU YD SHOVEL HOUR 40
DOZER HOUR 40
AGGREGATE Bt,SE Cv\SS 5 TON 35.599
TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 7,710
TYPE SP 9.5 WEARING COURSE MIX (3,C) TON 1,686
FINE AGGREGATE BEDDING (CV)(P) CU.YD 661
12· GS PIPE APRON EACH 2
15" GS PIPE APRON EACH 20
15" RC PIPE APRON EACH
18" GS PIPE APRON EACH 21
18" GS SAFETY APRON AND GRATE DESIGN 3128H EACH
18" RC PIPE APRON EACH 5
24" GS PIPE APRON EACH B
24" GS SAFETY APRON AND GRATE DESIGN 3128H EACH 2
24" RC PIPE APRON EACH 2
30" GS PIPE APRON EACH 3
60" GS PIPE APRON EACH 2
72" HIGH GS CATTLE PASS APRON EACH
12" CS PIPE CULVERT LIN. FT. 38
15" CS PIPE CULVERT LIN. FT. 554
15" RC PIPE CULVERT LIN. FT. 16
18' CS PIPE CULVERT LIN. FT. 470
18" RC PIPE CULVERT LIN. FT 82
24" CS PIPE CULVERT LIN. FT 270
24" RC PIPE CULVERT LIN. FT 34
P.!9• 1 of 3
PAY ESTIMATE 11: I 6
SUBMITTED: I 1216/2023
BEGIN DATE: I 21V202J
END DATE: I 11113/2023
.. ..
eng ooerin9. nc.
( PAY ESTIMATE
Client Project No. CP 4001-401 P02<> 3 or 3
HEI Project No. 5197-0033
Project: West Trail Segment
Location: Otter Tail County
Contractor: Riley Bros Construction Inc
PAY ESTIMATE#:
SUBMITTED:
BEGIN DATE:
ENO DATE:
I 6
I 12/612Q23
I 2/212023
I 11/13/2023
OTTERTAIL
COUNTY -MINNESOTA
December 7, 2023
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: McDonald Lake Segment Heart of the Lakes Regional Trail Project
Otter Tail County Board:
PARKS & TRAILS
505 South Court Street, Suite 1
Fergus Falls, MN 56537
On March 1 2022, the bid for the Heart of the Lakes Regional Trail (McDonald Lake Segment) was
awarded to Riley Bros Construction Inc., PO Box 535, Morris, MN, 57252 for $3,211,705.95. Funding for
this project was covered by two sources, a grant from LCCMR (Legislative-Citizen Commission on
Minnesota Resources) and OTC Match Funding
• LCCMR Grant: $2,245,000.00 OTC Match: $1,088,249.12
This contract has been completed and the total cost amounted to $3,333,249.12 which is an increase of
$121,543.17. This increase was due to Change Orders #1-2 and the need to perform extra soil erosion
control measures in order to stay in compliance with our MNPCA permit along with having to rework
several areas of the corridor due to difficult spring weather with several large rain events that caused
substantial erosion to the project.
• Change Order #1-Time Extension: $00.00
• Change Order #2-Delineator Markers: $4,296.00
Final Estimate No. 4 in the amount of $235,127.64 is payable to Riley Bros. Construction Inc. as final
payment for this work. Attached you will find Final Estimate No. 4 which is hereby recommended for
approval and payment.
Yours Truly,
Otter Tail County Parks and Trails Dept.
Kevin Fellbaum
Parks and Trails Director
218-998-84 70 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
LIVE YOUR best life HERE.
FINAL PAYMENT ESTIMATE Client Project No. HEI Project No.
5167-0031
eAYMENT NUMBER: 4
Project: McDonald Lake Trail Segment PERIOD OF ESTiMATE:
Location: Otter Tail County FROM 2/2/2023 TO 11/13/2023
CONTRACT CHANGE ORDER SUMMARY ESTIMATE
Change Order AMOUNT 1. Original Contract $ 3,211,705.95
NO. DATE ADDITIONS DEDUCTIONS 2. Change Orders $ -
3. Revised Contract (1+2) $ 3,211 ,705.95
4. Work Completed* $ 3,333,249.12
5. Stored Materials* $ -
6. Adjustments* $ -
7. Subtotal (4+5+6) $ 3,333,249.12
·,
8. Retainage 0.00% $ -
9. Previous Payments $ 3,098,121.48
TOTALS $ -$ -10. Amount Due (7-8-9) $ 235,127.64
NET CHANGE $ -'Detailed Breakdown Attached if Non-Zero Value
~ ,, CONTRACT TIME
Completion Date Contract
Original (days) NIA On Schedule? Yes Starting □.ate: 71512022
Revised NIA
Remaining NIA Final Completion: 9123/2022
CONTRACTOR'S CERTIFICATION: ENGINEER'S RECOMMENDATION:
The undersigned Contractor certifies, to the best of his/her knowledge, the following: I have reviewed the progress of the worl<, and to the best
(1) All previous progress payments received from Owner on account of Work done under of my knowledge. Information and belief, in accordance
the Contract have been applied on account to discharge Contractor's legitimate obligations with the terms of the Contract. the Contractor is entitled to
incurred in connection with the Work covered by prior Applications for Payment; a partial payment in the amount requested.
(2) Title to all Work, materials and equipment incorporated in said Work. or otherwise
listed in or covered by this Application for Payment, will pass to 01',fler at time of payment 0'1 -~c,7 -5°70 ... L.icJOI-t6SI
free and clear of all Liens, security interests, and encumbrances (except such as are OK fr,,. P-.""''.,.-\ covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
security interest, or encumbrances); and ~(I'~ 12/1/2l (3) All the Work covered by this Application for Payment is in accordance with the Contract
.. Documents and is not defective. 6•HOUSTON
Contractor: /) Riley Bros. ConstJ.w,ctlon Inc Engineer: engineering, inc.
By: /-y;;/ k fJ f/J/ A!-/ By: (It-;t v
I '-Adam Ruud
:. Date: \'1--({,,(z_.3 Date: 12/06/2023
OWNER'S APPROVAL:
Owner: Otter Tail County Highway Department REMIT PAYMENT TO:
;y~ Riley Bros. Construction Inc
By: ~ PO Box 535
Morris, MN 57252
Date: \)./7/ l0d-~
2021.501 RAILROAD PROTECTIVE llABILITY INSURAIKc
2021.501 RAILROAD PROTECTIVE SERVICES
2051 $01 f..-1A!NT & "ESTOR.ATION OF HAUL ROADS
2101 501 CLEARING & GRUBBING
2101 .. 503 PAVEMENT MAF!.KING REMOV,\L
2104,502 REMOVE DEUNEATOR / MARKER
2104.502 REMOVE SIGN
2104.502 REMOVE SIGN PANEL
210d.502 SAWAGE SIGN
210iLS02 SALVAGE SIGN TYPE SPECIAL
UO<l.502 SALVAGE SIGN PANEL
2IO<l.S03 REMOVE PIPE CULVERTS
2!0<l.SOJ REMOVE fENCE
2I04.SOJ SAWING on PAVEMENT (FULL DEPTKI
2104.$().l REMOVE BITUMINOUS PAVEMENT
2106.507 EXCAVATION COMMON(P}
2106.507 COMMON EMBANKMENT {CV}
2106.507 GRANULAR EMBAN~MENT {CV)
2106.507 EXCAVATION MUCK
2123.51 DOZER
2123.51 5 0 CU YD SHOVEL
2130.SB \NATER
2111.509 AGGREGATE BASE CLASS S
2360.509 TYPE SP 9.S WEARING COURSE MIX fl.81
2360.509 TYeE SP 9.5 WEARING COURIE MIX (l.C}
2•s1.soi FINE AGGREGATE OfODING (CV) (P}
2501.502 12" GS PIPE APRON
lSOJ.502 IS" GS PIPE APRON
25-01.502 15" RC PIPE APRON
lS-01.502 18~ GS PIPE APRON
25-01.501 18" RC PIPE APRON
2501.50_2 24~ RC PIPE APRON
2so1.sm. 3-0• GS PIP, APRON
1501.502 5[F HIGH RC CAlTlE PASS APRON
2501.SOJ 12~ CS PIPE CULVERT
2SOLS03 lS" CS PIPE CUlVERT
2S01.5D3 15" HC PIPE CULVERT
25-01 503 18" CS PIPE CULVERT
2501,503 18" RC PIPE CULVERT
ZSOl SOl 2'1" RC PIPE CULVERT
Client Project No. CP 4001-401
HE! ProJect No. 5167-0031
Project: McDonald Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Cons/ruction inc
LS $3,500.00
LS $5,000.00
LS $1.00
LS $10,000.00
Lf 40 $200
EACH lO $25.00
EACH $40.00
EACH $40.00
cACH ,l $40.00
EACH 17 SJO.OC
EACH $40.00
LF 606 $14.00
LF 5998 $3.00
Lf 15422 $!.80
SY 5141 $->.SO
C'I 23757 $6.00
C'I 62979 $1100
CY 22443 $12.00
Cf 7701 $!1.00
l10VR 50 $240.00
HOUR so SlS0.00
MGAL IO S30.oo
TON 3l024 Sll.00
TON 6662 $86.00
TON 1461 SS6.00
CY 147 S20.00
EACH 6 SHS.00
EACH 36 $250.00
EACH $900.00
EACH 10 $300.00
EACH 5900.00
EACH $1,100.00
EACH $1,300.00
EACH $4,000.00
lf 156 $45.00
LF 75,1 $60.00
Lf 68 $65.00
LF 218 $6D.OO
LF s,, S70.00
LF 50 5110,00
Page 1 of 3
PAY ESTIMATE~: I •
SUBMITTED: I 1211112023
BEGIN DATE: I 21212023
ENO OAT!;: I 11/131W23
2501.503 C-0" HIGH RC CATTLE PAIS CULVERT
2501 602 REPAIR CUlVtRT END
2521 518 6' CONCRETE WALK
15ll.50J CONCH ET[ CURB & GUTTER DESIGN 5524
2531.618 TRUNCA1ED DOMES ---·--··----
2540,602 MAit 0-0X S~:PPORr
2S40.602 KIOSY.
2540.602 BICYCLE RACK
2540 &OZ WASTE RECEPTACLE
2540 602 PICNIC TABLE
2540 602 BENCH
254.~ 501 UGI\TING SYSTilvl "A.
2S45 S.J1 UGHllNG SYSTEM ~a--
254, SJ! UGHTING SYSH:M •c·
2545 SDl UGH TING SYSTEM "'D~
2563 601 TRAFFIC CONTROL
2564 502 INSTAil SiGN PANEL
2564.6-02 lr~STAU 5-IGN
2564.6-02 lN5lALL SlGN TYPE SPECIAL
2564.602 DHINEATOR / MARKfR PANEL
2$6-4.618 SIGN
2573.501 ST A!HLIZED CONSTRUCllON EXIT
2573.501 :::vNERT mo CONTROLS
2)73 503 SILT FENCE, TV Pf f.,15
2573.SOJ FLOTATION S<LT CURTAIN TYPE $Till WATER
2513.503 SEOIMENT CONTROL LOG lYPE STRAW
2574.505 $Oil BED PREPARATION
2574.507 COMMON TOPSOIL BORROW
2S74,SOS FERTIUZER NPE 3
2575,504 ROLLED EROSION PREVENTION CATEGORY 25
2575.504 ROUEO EROSION PREVENTION CATEGORY 76
2575.505 SEEDING (P)
2575.S0S OISK ,\NCliORING (Pj
2575.508 SEED MIXTURE 25• 141
2575.SOS SEED MIXTURE 25-151
2575.508 SEED MIXTURE 34•16!
1575.508 HYDRAULIC STASIUZEO f18£R MATRIX
2575.509 MULCH MATERIAL TYPE l
2582.503 4n SOLID UNE PAINT
2582.5-0J 6" SOLJD LINE PAltJT
2582.503 z4· SDUO UNE PAINT
Client Project No. CP 4001-401
HEI ProJect No. 5167-0031
Project: McDonald Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Construction Inc
Lf 26 5650.00
EACH 11 SJ,000.00
Sf 251¾ $11.50
Lf 11736 519.75
SF 300 $4$,00
EACH 10 SlZS.00
EACH 51S,JSD.OO
EACH $56000
EACH 51,550.00
EACH $5,710.00
EACH $1,390.00
LS $16,600.00
LS $13,000,00
LS $7,400.00
LS $20,250.00
LS $3,600.00
EACH $100.00
EACll 41 SSS0.00
EACH 17 $!75.00
EACH 4 $100.00
SF 232 $60.00
LS 52,500 00
EACH JS SS0.00
LF 9284 S100
LF 1413 55.00
LF 1000 Sl.25
ACRE 23.3 5150.00
CY 250 $6.00
LU 5871 $1.00
SY 24807 51.67
SY 1759 $12.00
ACRE. 17.9 52,500.00
AdlE 12.5 5100.00
l8 919 $6,00
LB 126 $6.00
lB 39 $26.00
LS IS325 $2.68
TON ZS.! $50.00
Lf 1861 $0.40
LF 125S8 $0.22
LF 36 $3.00
Page 2 cf J
PAY ESTIMATE#: ""·············· •• SUBMITTED:
!IEGIN OATE: 2J2J202J ···-·•········ ENO DATE: 1111312023
2582.518
OcHneator/M,ul.cr (Snow Plow M.arke-C'i,)
Additional Pipe Unit Pdce Increase
CSAH 3S WASHOUT Ht FIX
CSAH 3S WASHOUT· 2nd FIX
Client Project No. GP 4001-401
HEI Project No. 5167-0031
Project: McDonald Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Construction Inc
EA
EA
EA
LS
LS
16
212
475
)95
4528.S2
3390
6067 76
PAY ESTIMATE
Page 3 or ::i
PAY ESTIMATE#: I 4
SUBMITTED: I 12/6/2023
BEGIN DATE: I 21212023 ..
ENO DATE: I 11/ll/2023
December 7, 2023
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: Silent Lakes Segment Heart of the Lakes Regional Trail Project
Otter Tail County Board:
PARKS & TRAILS
505 South Court Street, Suite 1
Fergus Falls, MN 56537
On September 28,2021, the bid for the Heart of the Lakes Regional Trail (Silent Lakes Segment) was
awarded to Riley Bros Construction Inc., PO Box 535, Morris, MN, 57252 for $3,253,000.91. Funding for
this project was covered by two sources, a grant from GMRPTC (Greater Minnesota Regional Parks and
Trails Commission), and OTC Match Funding
• GMRPTC Grant: $1,878,820.00 OTC Match: $1,523,701 .65
This contract has been completed and the total cost amounted to $3,402,521.65 which is an increase of
$149,520.74. This increase was due to Change Orders #1-4 and the need to perform extra soil erosion
control measures in order to stay in compliance with our MNPCA permit along with having to rework
several areas of the corridor due to difficult spring weather with several large rain events that caused
substantial erosion to the project.
• Change Order #1-Fence Removal: $25,328.00
• Change Order#2-Delineator Signs: $1,941 .13
• Change Order #3-Time Extension: $00.00
• Change Order #4-Delineator Markers: $5,950.00
Final Estimate No. 6 in the amount of $218,391.38 is payable to Riley Bros. Construction Inc. as final
payment for this work. Attached you will find Final Estimate No. 6 which is hereby recommended for
approval and payment.
Yours Truly,
Otter Tail County Parks and Trails Dept.
Kevin Fellbaum
Parks and Trails Director
218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
LIVE YOUR best l(fe HERE.
_,.
. ''
FINAL PAYMENT ESTIMATE Client Project No. HEI Project No.
5197-0031
PAYMENT NU~MBER: 6
Project: Silent Lake Trail Segment PERIOD OF ESTIMATE:
'. ,!-ocation: Otter Tail County FROM 6/29/2023 TO 11/13/2023
CONTRACT CHANGE ORDER SUMMARY ESTIMATE
Change Order AMOUNT 1. Original Contract $ 3,253,000.91
NO. DATE ADDITIONS DEDUCTIONS 2. Change Orders $ 33,219.13
1 12/15/21 $25,328.00 3. Revised Contract (1 +2) $ 3,286,220.04
I• 2 04/26122 $1 ,941 .13
4 10114122 $5,950.00 4. Work Completed* $ 3,402,521 .65
5. Stored Materials* $ -
6. Adjustments* $ -
7. Subtotal (4+5+6) $ 3,402,521 .65
. I•' 8. Retainage 0.00% $ -
9. Previous Payments $ 3,184,130.27
TOTALS $ 33,219.13 $ -10. Amount Due (7-8-9) $ 218,391.38
NET CHANGE $ 33,219.13 'Detailed Breakdown Attached if Non-Zero Value
CONTRACT TIME
Completion Date Contract
Original (days) NIA On Schedule? Yes Starting Date: 1011812021
Revised NIA
Remaining NIA Final Completion: 912312022
CONTRACTOR'S CERTIFICATION: ENGINEER'S RECOMMENDATION:
The undersigned Contractor certifies, to the best of his/her knowledge, the following: I have reviewed the progress of the work, and to the best
(1) All previous progress payments received from Owner on account of Work done under of my knowledge, information and belief, in accordance
the Contract have been applied on account to discharge Contractor's legitimate obligations with the terms of the Contract, the Contractor is entiUed to
incurred in connection with the Work covered by prior Applications for Payment; a partial payment in the amount requested.
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise O'I-S<>1-$7o-"1001.-,651 listed in or covered by this Application for Payment, will pass to Ql',fler at time of payment
free and clear of all Liens, security interests, and encumbrances (except such as are 01(. .f CJr ""'""'e"-t covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
security interest, or encumbrances); and ~,7~ ,~/7/2J (3) All the Work covered by this Application for Payment is in accordance with the Contract 6}HOUSTON Documents and is not defective.
Contractor: /) Riley Bros. ConsJructlo,n Inc Engineer: e ngineering, inc.
By: IYJ/ A/I JJ //IAJ d By: //b' ;1 v
I \. '--Adam Ruud
Date: /2-/~(IuZ-J Date: 12/06/2023
OWNER'S APPROVAL:
Owner: Otter Tail County Highway Department REMIT PAYMENT TO:
;r,Jih,.IM,,. Riley Bros. Construction Inc
By: 1<oM,\. PO Box 535
Morris, MN 57252
Date: l J./ 7 L :20:1 3
2051.501/00010 1.'tAINT & RESTORATION OF HAUL ROADS
2 lO!.SOJ/00020 ClfARING & GRU8BING
2102.503/00010 PAVfMENT MARKING A.EM OVAL
2!04.502/01200 REMOVE. DEUNEATOH. i MAR)(fR SIGN
11().\ 502/01240 REMOVE SIGN TYPE C
WK502/U3 320 SAlVAGE SIGN fYPE C
2l04,5D2/D3390 SALVAGE SIGN TYPE SPECIAL
1104.5-02/0lOSO SALVAGE SlG~i PANE.l TYPE C
2104.S03/002SS REMOVE PIPE CULVERTS
1.104 503 SAWING 61T PAVEMENT (FULL DEPTH)
2104.S~/00120 REMOVE BITUMINOUS PAV€MEtJT
2106,507/00010 EXCAVATION· COMMON (P)
2106.SOi/00130 COMMON EMBANKMENT (CV:
2106.507/00070 GRANULAP. (MSANKMENT (CV)
2lllu.S07/00J30 EXCAVATION~ MUCK
2123.510/00130 DOZER
2123.SJ0/00100 5.0 CU VD $-HOVEL
2130.523/00010 WAT£fl.
213 l.SOfi/00010 CALCIUM CHlOR OE SOLUTION
2211.$09/00070 AGGREGATE SASE Cu.55 5
2360.509/12200 fYPE SP 9.5 WEARING COURSE MIX IZ;BJ
2451 507/00lSO FINE AGGREGATE BEDD NG (C\1 '.P)
ZSlll.SOl/040!1 lr GS PIP£ APRON
25-01.502/04015 1S' GS PIPf APRON
2SOl.SOl/04018 18"' GS. PWE APRON
25-01,502/04024 14" GS PIPE APRON ---··--------
25ll!.502/05020 24" RC PIPE APRON
25-0! 502/18-0;\0 &0· HIGH RC CATTLE PASS APRON
•••--••••-••---•---~r-~
2S◊1.S03/12D12 12" CS PIPE CULVERT
2501.503/120]5 15" CS PIPE CULVERT
25-01.503/12018 18" CS PIPE CULVER.T
2$01.S03/12Dl< 2CI'" CS PIPE CULVfflT
2.5-01.503/13242 24~ RC PW£ CULVERT
lSOI.S03/llOOJ W" HIGH RC CATTLE PASS CULVHT
2521 SJ8/0006ll 6~ CONCRETE WALK ----------·
25JJ 503/19220 CONCRETE CURS & GUrTER OoSIGN 5524
.2531 6lf.l/00010 TRUNCATED DOMES
2540,5-01/00lSO MAil BOX SUPPORT
2.540.602/tXYJ0,1 KIOSK
2540.6-02/0().013 8!0ClE RACK
Client Project No. CP 4002--401
HEI Project No. 5197-0031
Project: Silent Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Constroction Inc
LI
l5 85000
Lf llO
[ACH 30 20
EACH 2 5-0
EACH lO so
EACH lB lS
EACH 15
lF 210 10
LF 79S9 I 9
s y 2251 3.5
CY 300B
C, 65-115 10.5
CY 16527 10.S
CY 7219 14
HOUR so 235
HOUR so 270
MGAL 10 30
GAL 3200 112
TON 39307 12
TOH B891 84
CY 93 30
EACH 150
[AW 14 210
EACH 7 150
EACH 2 ns
EACH 4 850
EACH I 1700
LF 122 •o
LF •s• 60
tf 160 70
lf 32 100
\f 124 no
lf 24 500
SF 2.024 94
lf 5117 20.75
SF 300 45 ·--·--·---
EACH 6 200
EACM l 3500
EACH • mo
Pa:ge 1 of 3
PAY ESTIMATE~: I I
SUBMITTED: I 12/6J20U
BEGIN DATE: I Grn/2023 I
,_E_N_O_D_A_T_E_: ____ I_ 11/1:l/:/{)23 -1
25'.0.&02/00055 PICNIC TABLE
1540.602/00010 BEHCH
2545.501/C-010! UGifrlNG 5Y5TEM ~A'"
1$45.501/00102 UGtHING SYSTEM ~9~
2541.501/00!03 LIGHTING SYSTEM•,
1S57.603/JJ0-,2 8AR6£D WIRE FENCE
2163.601 TAMFIC CO>(] ROL nPE C
2564.502/00113 INl'TAllSIGN PANEL TYPE C
2564.SOl/00213 INl'TALL SIGN TYPE C
2564.602/01810 INSTALL SIGN TYPE SPECIAL
256'1 SJ 1/00BO SIGN PANELS r,n C ---·----·----
25 7 J.501/00025 STA0IU2:EC) CONSTRUCTION EXIT
ZS73.S02/00140 CULVERT END CONTROLS
2573.503/00023 SflT FENCE: TY?£ MS
lS 73. 503/00030 FLOTATION S!lT CURTAIN TYPE STILL ViATfR
2573.503/000£0 SEDJMENT CONTROL LOG TYPE STRAV/
257".505/00020 SO l 8£0 PREPARATION
257-1.S07/00100 COMMON TOPSOIL BORROW
2574.508/000IJ fERTIUlER TYPE 3
2575 S04/000S4 TURF t\£1NrORCt.MENf t .. 1AT CATEGORY -1
25H &Oa/01225 ROLLED EROSION PREVENTION CATEGORY 25
l575 505/00021 SEEOl~G 1P)
2575 505/00025 DISK ANCHORING ;p;.
2575 SOll/25141 SEED MIXTURE 25-141
2575.SOS/25151 SHD MIXTURE 25•151
2575.500/34261 SEED MIXTURE 34-261
257S.508/400<Ni HYORAUUC STABILIZED flO(R MATRIX
2575.5iY:l/00010 MULCH MATERIA.l TYPE l
2582 503/10104 4" SOLID UNE PAINT
2582 503/lOlOS 6" SOUO UNE PAlNT
2582 SOl/10204 4" BROKEN UNE PANT
2581 513/01000 PAVT MSSG PAINT
2582 518/06020 CROSSWALK MULTI COM~ GA. IN
,360 509/13,00 TYPE SP 9.5 WEAAING COURSE MIX (l:<'.)
DELINEATOR/MARKER
256-0.602 OELINfATOR/MARl(ffl PANE~
Client Project No. CP 4002-401
HE! Project No. 5197-0031
ProJect· Silent Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Constmc/ion Inc
EACH 3250
EACH 3000
LS !8275
lS 11705
LS 18523
LF 182 10
ts 15000
&\CH 2 50
fACfi )0 J75
EACH 16 !75
$Q FT 207 82.S
LS 1500
EACH 32 65
lF 18804 1 75
lf 1238 11
LF 1000 l.5
ACRE 35.8 100
CY soo 10
LB 11771
SY 953 12
SY 70028 165
ACRE 34.5 500
ACRE 20.1 so
LS 1955
LB 54
LB 29 25
Ll3 18110 2.67
TON 40.1 50
lf 34-0S 0.32
Lf 3912 0.35
L F 40 0.32
SF 4.S 20
SF 25-0 11 7
TON 608 93
EA 34 175
EA 34 35
EA 57.5
FA 195
Pago 2 ot 3
PAY ESTIMATE#: I 6 I
SUilMITTED: I 12JS/2023 I
BEGIN DATE: I 6/29/2023 I
END DATE: I 11/13/2023 I
Addltlonal Pipse Unit Pric:t Increase
Client Project No. GP 4002-401
HEI Project No. 5197-0031
Project Silent Lake Trail Segment
Location: Otter Tail County
Contractor: Riley Bros. Construction Inc
lF 476 1------t----------------------1 EXCESS SIGN PANNEl TYPE C SF 49,5 1775
EROSION CONTROL MOSIUn' INCENTIVE EA 1500 >------
4151h DRIVEWAY REPAIR l5 1922.7
415th WASHOUT & AGG SURFACING 3389.28
Pogo3ol3
PAY ESTIMATE U: G
SUBMITTED: 12/6J2023
BEGIN DATE: 6/29J2023
END DATE: 1111JJ2023
RESOLUTION ADOPTING ECHO BAY PARK MASTER PLAN AND AUTHORIZATION STAFF
TO EXECUTE NECESSARY DOCUMENTS FOR LAND TRANSFER
Otter Tail County Resolution No. 2023 - ___
INTENT TO DONATE LAND FOR PARK USE
This Resolution is made as of this 12th day of December, 2023, by and between Robert S. Burwell, a private
resident (“Grantor”) and Otter Tail County, centrally located in Fergus Falls, MN, (“Grantee”).
RECITALS
WHEREAS, the Grantor is the owner of the real property legally described as follows in the Legal Description
and generally depicted on the attached Map, referred to herein as the “Property;” and
WHEREAS, the Property consists of approximately 3,000 sq ft of real property located in Otter Tail County,
Minnesota, adjacent to Phelps Mill County Park, and
WHEREAS, Grantor desires to convey the Property to the Grantee for the sole purpose of a public park, and
WHEREAS, the Grantee wishes to accept the Property for use as a public park.
PROPERTY LEGAL DESCRIPTION, Beginning at a point formed by intersection of County Road running east
and west with town road running north and south being the northwest corner of lot on which Sande’s Store
(Phelps Mill Store) stands; thence southwesterly at 45° angle formed by centerline of county road extended
west to river, thence along river to said town road running southwesterly and northwesterly approximately 100
feet to west line of county road; thence northeasterly approximately 140 feet along west line of road to
beginning, being tri-angle with two sides approximately 140 feet each and 100 feet at base, part of Lot Four (4)
of Section Thirty-Five (35), Township One Hundred Thirty-Four (134), Range Forty-one (41), subject to mineral
reservations heretofore reserved to the State of Minnesota. Containing 3,000 square feet
NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual covenants and conditions contained
herein, the Grantor and Grantee agree as follows:
THE TERMS:
• The Warranty Deed, if agreed to by the Parties, will include a conveyance of the Property by the
Grantor to the Grantee for the total sum of One Dollar ($1.00).
• The Grantee agrees to use and manage the Property as a park for the benefit of the public and in
accordance with the Grantor’s request.
BE IT FURTHER RESOLVED:
1. That staff is directed to execute the necessary documents for the land transfer, including but not limited
to a Warranty Deed.
2. Costs associated with the property transfer, including the $1.00 sales price, closing costs and title
commitment, shall be paid from the Parks and Trails budget.
The motion for the adoption of the foregoing resolution was introduced by Commissioner ___________________,
duly seconded by Commissioner __________________ and, after discussion thereof and upon vote being taken
thereon, passed unanimously.
Adopted at Fergus Falls, MN this 12th day of December 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _____________________________________________ Attest____________________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL )
I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore
held on the 12th day of December 2023.
________________________________
Nicole Hansen, Clerk
PROPERTY MAP
E911AOORESS ACRES:007
SOFT:3.000
OWNER: 8Uli'WELL.ROBERT S
TOWNSHP: 134 5'CTION35 RANGE: 0-11 .JURISOICTlOf<t MA."'iE/50542/COH~
State Project Number:
Trunk Highway Number:
State Project Number:
Trunk Highway Number:
State Project Number:
Trunk Highway Number:
State Project Number:
Trunk Highway Number:
State Project Number:
Federal Project Number:
MnDOT Contract No.: 1053654
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF PELICAN RAPIDS
AND
OTTER TAIL COUNTY
COOPERATIVE CONSTRUCTION
AGREEMENT
5618-117
59=030
Total City Obligation
$7,220,378.64
5623-37
108=206
5625-19
Anticipated County TA Federal Aid
$550,000.00
108=229
5617-33
59=030
056-090-015
NHPP-STBG-TA 0059(326)
Anticipated County AT Funds
$370,900.00
City Non-Federal Aid
$6,670,378.64
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation (State), the
City of Pelican Rapids, acting through its City Council (City), and Otter Tail County, acting through its Board of
Commissioners (County).
Recitals
1. The State will perform grading, bituminous mill, bituminous and concrete surfacing, roundabout, flashing
beacon system, retaining walls, ADA improvements, and Bridge 5025 construction and other associated
construction upon, along, and adjacent to Trunk Highway (TH) 59 from 100 feet south of 5th Avenue SE to
1,480 feet north of County Road 9, upon, along, and adjacent TH 108 W (1st Avenue NW) from 300 feet west
of 9th Street NW to TH 59 (N Broadway), and upon, along, and adjacent TH 108 E (E Mill Avenue) from TH 59
(N Broadway) to 100 northeast of Anne Lane according to State-prepared plans, specifications, and special
provisions designated by the State as State Project (SP) 5618-117 (TH 59=030) (Project); and
2. The City has requested the State include in its Project parking lane, aesthetic items, mailbox support,
signing, shared-use path, and City sanitary sewer and watermain construction; and
3. The City requests that it perform certain aspects of the construction engineering in connection with the City
sanitary sewer and watermain construction and the State concurs in that request; and
4. The City will participate in the costs of the parking lanes, aesthetic items, mailbox supports, signing, shared-
use path, and City sanitary sewer and watermain construction and associated State performed construction
engineering; and
5. The federally eligible County participation construction will be reduced by the amount of Federal Aid
funding received for said construction; and
-1-
Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
6. Agreement 1054235 between the State and Otter Tail Power will address lighting system construction,
ownership, and maintenance; and Agreement 1054926 with Otter Tail County, Agreement 1054927 with
Lida Township, and Agreement 1054928 with Maplewood Township will address the Project's detours; and
7. Minnesota Statutes§ 161.45, subdivision 2, allows for City-owned utility relocation to be included in a State
construction contract, and payment by the City for such relocation according to applicable statutes and rules
for utilities on trunk highways; and
8. Minnesota Statutes§ 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 3. Maintenance by the City; 4. Maintenance by the
County; 5. Pedestrian Crosswalk Flasher Systems Power, Ownership, Operation, Maintenance, and
Compliance; 10. Liability; Worker Compensation Claims; 12. State Audits; 13. Government Data Practices;
15. Governing Law; Jurisdiction; Venue; and 17. Force Majeure.
1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by
the State as SP 5618-117 (TH 59=030) are on file in the office of the Commissioner ofTransportation at
Saint Paul, Minnesota, and incorporated into this Agreement by reference (Project Plans).
1.5. Exhibits. Preliminary Schedule "I" is on file in the office of the City Administrator and County Engineer and
attached and incorporated into this Agreement.
2. Construction by the State
2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest
responsible bidder according to the Project Plans.
2.2. Direction, Supervision, and Inspection of Construction
A. Supervision and Inspection by the State. The State will direct and supervise all construction activities
performed under the construction contract and, except as provided below, perform all construction
engineering and inspection functions in connection with the contract construction. All contract
construction will be performed according to the Project Plans.
B. Construction Engineering and Inspection by the City. The City will assign its City Engineer or other
registered professional engineer to perform construction engineering in connection with the City
sanitary sewer and watermain construction. The engineer so assigned will act under the supervision
and direction of the State and be responsible for construction inspection, control of materials, staking
and associated documentation for said construction. The construction will be performed according to
the Project Plans and recognized and accepted practices and procedures as set forth in various State
manuals, including Specifications No. 1601 through and including No. 1609 in the State's current
-2-
Receivable Standard Federal Aid (Cooperative Agreements)
Mn DOT Contract No.: 1053654
Standard Specifications for Construction. The City will furnish other personnel, services, supplies, and
equipment needed to properly carry on the construction.
i. Documentation of Construction Costs. At regular intervals after the State's contractor has started
the City sanitary sewer and watermain construction, the City will prepare partial estimates of the
construction costs according to the terms of the construction contract and immediately submit the
partial estimates to the State. The City will also prepare the final estimate data for said
construction and submit the final estimate to the State. Quantities listed on the partial and final
estimates will be documented according to guidelines in the applicable documentation manual.
ii. Final Inspection of Construction. Upon completion of the City sanitary sewer and watermain
construction, the City will advise the State whether or not said construction should be accepted by
the State as being performed in a satisfactory manner. If the City recommends that the State not
accept the construction, then the City will, as part of their recommendation, identify the specific
defects in the construction and the reasons why it should not be accepted. Any recommendations
made by the City are not binding on the State. The State will determine, after considering the City's
recommendations, whether or not the construction has been properly performed and whether to
accept or reject it.
iii. Inspection of Other City Participation Construction. The remainder of the City participation
construction covered under this Agreement will be open to inspection by the City. If the City
believes the City participation construction covered under this Agreement has not been properly
performed or that the construction is defective, the City will inform the State District Engineer's
authorized representative in writing of those defects. Any recommendations made by the City are
not binding on the State. The State will have the exclusive right to determine whether the State's
contractor has satisfactorily performed the City participation construction covered under this
Agreement.
C. Inspection by the County. The County participation construction covered under this Agreement will be
open to inspection by the County. If the County believes the County participation construction covered
under this Agreement has not been properly performed or that the construction is defective, the
County will inform the State District Engineer's authorized representative in writing of those defects.
Any recommendations made by the County are not binding on the State. The State will have the
exclusive right to determine whether the State's contractor has satisfactorily performed the County
participation construction covered under this Agreement.
2.3. Plan Changes, Additional Construction, Etc.
A. The State will make changes in the Project Plans and contract construction, which may include the City
and County participation construction covered under this Agreement and will enter into any necessary
addenda and change orders with the State's contractor that are necessary to cause the contract
construction to be performed and completed in a satisfactory manner. The State District Engineer's
authorized representative will inform the appropriate City and County officials of any proposed
addenda and change orders to the construction contract that will affect the City and County
participation construction covered under this Agreement.
B. The City or the County may request additional work or changes to the work in the plans as part of the
construction contract. Such request will be made by an exchange of letter(s) with the State. If the State
determines that the requested additional work or plan changes are necessary or desirable and can be
accommodated without undue disruption to the project, the State will cause the additional work or
plan changes to be made.
-3-
Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause
the construction contract to be completed in a satisfactory manner.
2.5. Permits
A. The City will submit to the State's Utility Engineer an original permit application for all utilities owned
by the City to be constructed hereunder that are upon and within the Trunk Highway Right-of-Way.
Applications for permits will be made on State form "Application For Utility Permit On Trunk Highway
Right-of-Way" (Form 2525).
B. The City will submit to the Minnesota Pollution Control Agency the plans and specifications for the
construction or reconstruction of its sanitary sewer facilities to be performed under the construction
contract and obtain, under Minnesota Statutes§ 115.07 or Minnesota Rules 7001.1030, subpart 2C,
either a permit or written waiver from that agency for that construction or reconstruction. The City is
advised that under Minnesota Rules 7001.1040, a written application for the permit or waiver must be
submitted to the Minnesota Pollution Control Agency at least 180 days before the planned date of the
sanitary sewer facility construction or reconstruction.
C. Limited Use Permit. The City will obtain, through the District's Right-of-Way Area Manager, a Limited
Use Permit (LUP), currently LUP 5617-0057, to cover the City's liability responsibilities of the shared-use
path/non-motorized trail, bicycle racks, waste receptacles, benches, and tree grates to be constructed
upon the State Right-of-Way.
2.6. Utility Adjustments. Adjustments to certain City-owned facilities, including but not limited to, valve boxes
and frame and ring castings, may be performed by the State's contractor under the construction contract.
The City will furnish the contractor with new units and/or parts for those in place City-owned facilities
when replacements are required and not covered by a contract pay item, without cost or expense to the
State or the contractor, except for replacement of units and/or parts broken or damaged by the
contractor.
3. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
3.1. Roadways. Maintenance of Pete Lane. Maintenance includes, but is not limited to, snow, ice and debris
removal, resurfacing, seal coating, and any other maintenance activities according to accepted City
maintenance practices.
3.2. Parking Lanes. Maintenance of TH 59, TH 108 E, and TH 108 W parking lanes. Maintenance includes, but is
not limited to, snow, ice, and debris removal, repair or replacement of parking-related signs and pavement
markings, and any other maintenance activities determined by the State to perpetuate the parking lanes in
a safe, usable, and aesthetically acceptable condition according to accepted City maintenance practices.
3.3. Roundabout on TH 59 at TH 108 Wand 1st Avenue NE
A. Roundabout Approaches. Maintenance of 1st Avenue NE approaches up to the curb line of the outer
circle of the TH 59 roundabout at TH 108 Wand 1st Avenue NE. Maintenance includes, but is not
limited to, snow, ice and debris removal, resurfacing, seal coating, and any other maintenance activities
according to accepted City maintenance practices.
B. Roundabout Circle. Maintenance of the roundabout circle on TH 59 at TH 108 Wand 1st Avenue NE.
The State and City will provide for snow, ice and debris removal of the roadway portion of the
roundabout circle in conjunction with ongoing maintenance activities of their respective roadway
approaches to the roundabout circle. The State will provide for resurfacing, seal coating, and any other
-4-
Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
maintenance activities necessary to perpetuate the roadway portion of the roundabout circle in a safe
and usable condition.
3.4. Storm Sewers. Routine maintenance of any storm sewer facilities construction. Routine maintenance
includes, but is not limited to, removal of sediment, debris, vegetation and ice from grates and catch
basins, and any other maintenance activities necessary to preserve the facilities and to prevent conditions
such as flooding, erosion, or sedimentation; this also includes informing the District Maintenance Engineer
of any needed repairs.
3.5. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to
the State.
3.6. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk,
and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal, patching,
crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of
boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a safe,
useable, and aesthetically acceptable condition.
3.7. Shared Use Paths/Non-Motorized Trail. Maintenance of any shared use path/non-motorized trail
construction. Maintenance includes, but is not limited to, snow and ice control/removal, sweeping and
debris removal, patching, crack repair, pavement replacement, vegetation control, signing, pavement
markings, and any other maintenance activities necessary to perpetuate the shared use paths/non-
motorized trail in a safe and usable condition. The LUP will further address the City's responsibilities for
the shared use path/non-motorized trail.
3.8. Retaining Walls. Maintenance and ownership of Retaining Walls 1 through Sand associated stair
construction. Maintenance includes graffiti removal and any other maintenance activities necessary to
perpetuate the walls and stairs in a safe, usable, and aesthetically acceptable condition.
3.9. Ornamental Fence. The City will own and maintain any ornamental fence construction. Maintenance
includes, but is not limited to, cleaning, painting, graffiti removal, and any other maintenance activities
necessary to perpetuate the fence in a safe, usable, and aesthetically acceptable condition according to
accepted City maintenance practices.
3.10. Mailboxes. The City will own and maintain any mailbox construction, including the supports for the
mailboxes. Maintenance includes, but is not limited to, cleaning, painting, graffiti removal, and any other
maintenance activities necessary to perpetuate the mailboxes and their supports in a safe, usable, and
aesthetically acceptable condition according to accepted City maintenance practices.
3.11. Aesthetic Items. The City will own and maintain any aesthetic item construction. Aesthetic items include
bicycle racks, tree grates, benches, and waste receptacles. Maintenance includes, but is not limited to,
cleaning, painting, graffiti removal, and any other maintenance activities necessary to perpetuate the
aesthetic items in a safe, usable, and aesthetically acceptable condition according to accepted City
maintenance practices. The LUP will further address the City's responsibilities for the aesthetic items.
3.12. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
4. Maintenance by the County
Upon completion of the project, the County will provide the following without cost or expense to the State:
-5-
Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
4.1. Roundabout on TH 59 at TH 108 E and County State Aid Highway 96
A. Roundabout Approaches. Maintenance of the County State Aid Highway (CSAH) 96 approach up to the
curb line of the outer circle of the TH 59 roundabout at TH 108 E and CSAH 96. Maintenance includes,
but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and any other
maintenance activities according to accepted City maintenance practices.
B. Roundabout Circle. Maintenance of the roundabout circle on TH 59 at TH 108 E and CSAH 96. The State
and County will provide for snow, ice and debris removal of the roadway portion of the roundabout
circle in conjunction with ongoing maintenance activities of their respective roadway approaches to the
roundabout circle. The State will provide for resurfacing, seal coating, and any other maintenance
activities necessary to perpetuate the roadway portion of the roundabout circle in a safe and usable
condition.
5. Pedestrian Crosswalk Flasher Systems Power, Ownership, Operation, Maintenance, and Compliance
Power, ownership, operation, maintenance, and compliance responsibilities will be as follows for the three
Pedestrian Crosswalk Flasher Systems on Trunk Highway 59 at 4th Avenue SE, at 5th Avenue SE/SW, and
between TH 108 E and TH 108 W:
5.1. Power. The flasher systems are solar powered and will have no upfront hookup or ongoing power costs. If
the systems are replaced in the future, any upfront and/or ongoing costs associated with providing power
to the systems will be the responsibility of the City. The City will own and be responsible for the solar panel
to operate the flasher system.
5.2. Ownership, Operation and Maintenance. Upon completion of this project, the City will own the
Pedestrian Crosswalk Flasher Systems. The City will operate and maintain the Pedestrian Crosswalk Flasher
Systems, perform all Gopher State One Call locating, and be responsible for future system replacement, all
at the City's cost and expense. The maintenance includes, but is not limited to, snow, ice and debris
removal of the pedestrian landings and ramps, associated signing, crosswalk pavement markings, solar
panel cleaning and replacement, battery replacement, and lighting without cost or expense to the State.
The City will perform all system maintenance in a timely manner.
5.3. Compliance. The City will also be responsible for replacement or upgrades to meet compliance with
current and future ADA requirements without cost or expense to the State. If the City fails to comply with
the maintenance terms or ADA requirements or if a safety issue develops, the State may require the City to
remove the Pedestrian Crosswalk Flasher Systems or the State may remove them at the City's cost.
5.4. Right-of-Way Access. The City will submit to the State form "Application for Miscellaneous Work on Trunk
Highway Right-of-Way" (Form 1723) in order to perform the TH 59 pedestrian crosswalk marking
maintenance as described in Article 5.2.
6. Basis of City Cost
6.1. Schedule "I". The Preliminary Schedule "I" includes anticipated City participation construction items and
the construction engineering cost share covered under this Agreement and is based on engineer's
estimated unit prices.
6.2. City Participation Construction. The City will participate in the following at the percentages indicated. The
construction includes the City's proportionate share of item costs for mobilization, field office, field
laboratory, and traffic control. It is anticipated that Federal Aid funding will be available to the City as
defined below. The City may be billed for the match of their cost participation as shown on the
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Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
Schedule "I". City costs will include an amount equal to all anticipated County Federal Aid funding not
applied to the federally eligible City participation construction.
A. 10 percent will be the City's rate of cost participation in all of the parking lane construction. The
construction includes, but is not limited to, those construction items tabulated on Sheets 2 through 5 of
the Preliminary Schedule "I". The City's lump sum cost for parking lane construction will be based on
estimated quantities and construction contract unit prices.
B. 100 percent will be the City's rate of cost participation in all of the mailbox support construction. The
construction includes, but is not limited to, those construction items tabulated on Sheets 2 through 5 of
the Preliminary Schedule "I". The City's lump sum cost for mailbox support construction will be based
on estimated quantities and construction contract unit prices.
C. 100 percent will be the City's rate of cost participation in all of the aesthetic construction. The
construction includes, but is not limited to, those construction items tabulated on Sheet 5 of the
Preliminary Schedule "I". The City's lump sum cost for aesthetic construction will be based on
estimated quantities and construction contract unit prices.
D. 100 percent will be the City's rate of cost participation in the watermain, sanitary sewer, and non-utility
construction. The construction includes, but is not limited to, those construction items tabulated on
Sheets 6 through 8 of the Preliminary Schedule "I".
E. 100 percent will be the City's rate of cost participation in all of the shared use path construction. The
construction includes, but is not limited to, those construction items tabulated on Sheet 9 of the
Preliminary Schedule "I". The County Transportation Alternative {TA) Federal Aid funds will be applied
at a rate of 80 percent up to the capped amount. The County Active Transportation (AT) funds will be
applied at a rate of 20 percent for the match to the TA Federal Aid funds up to the capped amount.
Then the County AT funds will be applied at a rate of 100 percent up to the capped amount. Then the
County funds will be applied at a rate of 100 percent to the remainder of the shared use path
construction cost.
6.3. TA Federal Aid Funds. The County will act as the City's sponsor to receive and disburse the TA Federal Aid
funds on this Project. The TA funds are capped at $550,000.00 and the cap may be modified upon award.
6.4. AT Funds. The County will act as the City's sponsor to receive and disburse the AT funds on this Project.
The AT funds are capped at $370,900.00 and the cap may be modified upon award.
6.5. Construction Engineering Costs. The City will pay a construction engineering charge equal to 3 percent of
the total watermain and sanitary sewer City participation construction covered under Article 6.2.D. The
City will pay a construction engineering charge equal to 8 percent of the remainder of City participation
construction covered under this Agreement.
6.6. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract
addenda and change orders that are necessary to complete the City participation construction covered
under this Agreement, including any City requested additional work and plan changes.
The State reserves the right to invoice the City for the cost of any additional City requested work and plan
changes, construction contract addenda, change orders and associated construction engineering before
the completion of the contract construction.
6.7. liquidated Damages. All liquidated damages assessed the State's contractor in connection with the
construction contract will result in a credit shared by each party in the same proportion as their total
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Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
construction cost share covered under this Agreement is to the total contract construction cost before any
deduction for liquidated damages.
7. City Cost and Payment by the City
7.1. City Cost. $7,220,378.64 is the City's estimated share of the costs of the contract construction, including
Federal Aid, and the construction engineering cost share as shown in the Preliminary Schedule "I". The
Preliminary Schedule "I" was prepared using anticipated construction items and estimated quantities and
unit prices and may include any credits or lump sum costs. Upon award of the construction contract, the
State will prepare a Revised Schedule "I" based on construction contract construction items, quantities,
and unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement.
7.2. Conditions of Payment. The City will pay the State the City's total estimated construction and construction
engineering cost share, minus anticipated City Federal Aid, as shown in the Revised Schedule "I", after the
following conditions have been met:
A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I".
B. The City's receipt of a written request from the State for the advancement of funds.
7.3. Acceptance of the City's Cost and Completed Construction. The computation by the State of the amount
due from the City will be final, binding and conclusive. Acceptance by the State of the completed contract
construction will be final, binding, and conclusive upon the City as to the satisfactory completion of the
contract construction.
7.4. Final Payment by the City. Upon completion of all contract construction and upon computation of the final
amount due the State's contractor and determination by the Federal Highway Administration of the
amount of its reimbursement to the State, the State will prepare a Final Schedule "I" and submit a copy to
the City. The Final Schedule "I" will be based on final quantities and will include all City participation
construction items and the construction engineering cost share covered under this Agreement. The Final
Schedule "I" may also include City costs in an amount equal to all Federal Aid funding not applied to the
federally eligible City participation construction and associated construction engineering. If the final cost of
the City participation construction exceeds the amount offunds advanced by the City, the City will pay the
difference to the State without interest. If the final cost of the City participation construction is less than
the amount offunds advanced by the City, the State will refund the difference to the City without interest.
The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota
Statutes § 15.415.
8. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
8.1. The State's Authorized Representative will be:
Name, Title:
Address:
Telephone:
Email:
Malaki Ruranika, Cooperative Agreements Engineer (or successor)
395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155
(651) 366-4634
malaki.ruranika@state.mn.us
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Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
8.2. The City's Authorized Representative will be:
Name, Title:
Address:
Telephone:
Email:
Lance Roisum, City Administrator (or successor)
315 N. Broadway, PO Box 350, Pelican Rapids, MN 56572
(218) 863-7076
pradmin@loretel.net
8.3. The County's Authorized Representative will be:
Name, Title:
Address:
Telephone:
Email:
Krysten S. Foster, County Engineer (or successor)
505 S. Court Street, Suite 1, Fergus Falls, MN 56537
(218) 998-8475
kfoste r@otterta i lcou nty .gov
9. Assignment; Amendments; Waiver; Contract Complete
9.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office. The foregoing does not
prohibit the City or the County from contracting with a third-party to perform City or County maintenance
responsibilities covered under this Agreement.
9.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
9.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
9.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the
City, and the County. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
10. Liability; Worker Compensation Claims
10.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by
law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota
Statutes§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the City and the County.
10.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11. Nondiscrimination
Provisions of Minnesota Statutes§ 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
12. State Audits
Under Minnesota Statutes§ 16C.05, subdivision 5, the City's and the County's books, records, documents,
accounting procedures, and practices relevant to this Agreement are subject to examination by the State and
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
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Receivable Standard Federal Aid (Cooperative Agreements)
MnDOT Contract No.: 1053654
13. Government Data Practices
The City, the County, and State must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the City and the County under this Agreement.
The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by
either the City, the County, or the State.
14. Telecommunications Certification
By signing this agreement, the City and the County certify that, consistent with Section 889 of the John S.
McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR
200.216, the City and the County will not use funding covered by this agreement to procure or obtain, or to
extend, renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses
"covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a
substantial or essential component of any system or as critical technology as part of any system. The City and
the County will include this certification as a flow down clause in any contract related to this agreement.
15. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
16. Termination; Suspension
16.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the performance of contract construction under the Project. Termination
must be by written or fax notice to the City and the County.
16.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities and performance of work authorized through this Agreement.
17. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
(The remainder of this page has been intentionally left blank.)
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Receivable Standard Federal Aid (Cooperative Agreements)
PRELIMINARY SCHEDULE "I"
Agreement No. 1053654
Citv of Pelican Ranids and Otter Tail County
SPs 5618-117 (TH 59=030), 5623-37 (TH 108=206), 5625-19 (TH 108=229), and 5617-33 (TH 59=030) Preliminary: November 27, 2023
SP 056-090-0 I 5
Federal Project NHPP-STBG-TA 0059(326)
Grading, bituminous mill, bituminous and concrete surfacing, roundabout, flashing beacon system, retaining walls, ADA improvements, and Bridge 5025 construction
to start approximately May I, 2024 under State Contract No. with
located on TH 59 from 100 feet south of 5th Avenue SE to 1,480 feet north of County Road 9, on TH 108 W (1st Avenue NW) from 300 feet west of 9th Street NW
to TH 59 (N Broadway), and on TH I 08 E (E Mill Avenue) from TH 59 (N Broadway) to I 00 northeast of Anne Lane
CITY COST PARTICIPATION
TA Federal Aid AT Fed. Aid Match AT Funds No Federal TOTALS
80 Percent 20 Percent Aid
Water and Sanitary Sewer Work Items From Sheet 8 5,017,639.50 5,017,639.50
Construction Engineering 3% 150,529.19 150,529.19
Subtotal -City Performed Construction Engineering 5,168,168.69
Parking Lane Work Items From Sheets 2-5 30,639.70 30,639.70
Mailbox Work Items From Sheets 2-5 11,625.00 11,625.00
Aesthetic Work Items From Sheet 5 0.00 0.00
Non-Utility Work Items From Sheet 8 695,147.20 695,147.20
(I) Federal TA Funded Trail Work Items From Sheet 9 550,000.00 137,500.00 233,400.00 241,582.50 1,162,482.50
Subtotal 1,899,894.40
Construction Engineering 8% 151,991.55 151,991.55
Subtotal -State Performed Construction Engineering 2,051,885.95
Total City Obligation $7,220,054.64
Anticipated County Federal Aid (TA) Funds 550,000.00 ($550,000.00)
(2) Total City Cost (Minus County Federal Aid Funds) $6,670,054.64
(I) Total Transportation Alternative (TA) Federal Aid funds are capped at $550,000.00; total Active Transportation (AT) funds are capped at $370,900.00
(2) Amount of advance payment as described in Article 7 of the Agreement (estimated amount)
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -1-
1053654
ITEM SP 5618-117 UNIT QUANTITY UNIT PRICE
NUMBER WORK ITEM
•"LUMP SUM BASED ON BID PRICES•**
PARKING LANE WORK ITEMS
2106.507 EXCAVATION -COMMON CUYD 847.00 26.00 22,022.00
2106.507 SELECT GRANULAR EMBANKMENT (CV) CUYD 678.00 22.00 14,916.00
2106.507 COMMON EMBANKMENT (CV) CUYD 1.00 6.00 6.00
2211.507 AGGREGATE BASE (CV) CLASS 5 CUYD 238.00 35.00 8,330.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 296.00 70.00 20,720.00
TOTAL 65,994.00
10% CITY FUNDS 6,599,40
90% ST A TE FUNDS 59,394.60
MAILBOX WORK ITEMS
2540.602 MAIL BOX SUPPORT TYPE II EACH 2.00 2,500.00 5,000.00
2540.602 MAIL BOX SUPPORT EACH 2.00 175.00 (350.00)
TOTAL 4,650.00
100% CITY FUNDS 4,650.00
AESTHETIC WORK ITEMS
2540.602 BICYCLE RACK EACH 7.00 1,000.00 7,000.00
2540.602 WASTE RECEPTACLE EACH 10.00 750.00 7,500.00
2540.602 BENCH EACH 5.00 1,000.00 5,000.00
2571.602 TREE GRATE EACH 19.00 1,750.00 33,250.00
TOTAL 52,750.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -2-
1053654
ITEM SP 5617-33 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM
,."LUMP SUM BASED ON BID PRICES""
PARKING LANE WORK ITEMS
2106.507 EXCAVATION -COMMON CUYD 474.00 26.00 12,324.00
2106.507 SELECT GRANULAR EMBANKMENT (CV) CUYD 472.00 22.00 10,384.00
2211507 AGGREGATE BASE (CV) CLASS 5 CUYD 169.00 35.00 5,915.00
2301.504 CONCRETE PAVEMENT 7. O" SQYD 752.00 70.00 52,640.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 257.00 70.00 17,990.00
TOTAL 99,253.00
10% CITY FUNDS 9,925.30
90% ST A TE FUNDS 89,327.70
MAILBOX WORK ITEMS
2540.602 MAIL BOX SUPPORT TYPE 111 EACH 1.00 2,500.00 2,500.00
2540.602 MAIL BOX SUPPORT EACH 1.00 175.00 (175.00)
TOTAL 2,325.00
100% CITY FUNDS 2,325.00
AESTHETIC WORK ITEMS
2540.602 BICYCLE RACK EACH 1.00 1,000.00 1,000.00
2540.602 WASTE RECEPTACLE EACH 2.00 750.00 1,500.00
2540.602 BENCH EACH 1.00 1,000.00 1,000.00
2571.602 TREE GRATE EACH 8.00 1,750.00 14,000.00
TOTAL 17,500.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -3-
1053654
SP 5625-19 UNIT QU ..
WORK ITEM
'"•LUMP SUM BASED ON BID PRICES•,.
PARKING LANE WORK ITEMS
2106.507 EXCAVATION -COMMON CUYD 894.00 26.00 23,244.00
2106.507 SELECT GRANULAR EMBANKMENT (CV) CUYD 566.00 22.00 12,452.00
2211.507 AGGREGATE BASE (CV) CLASS 5 CUYD 182.00 35.00 6,370.00
2301.504 CONCRETE PAVEMENT 7.0" SQYD 197.00 70.00 13,790.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 303.00 70.00 21,210.00
TOTAL $77,066.00
10% CITY FUNDS 7,706.60
90% ST A TE FUNDS 69,359.40
MAILBOX WORK ITEMS
2540.602 MAIL BOX SUPPORT TYPE I EACH 1.00 2,500.00 2,500.00
2540.602 MAIL BOX SUPPORT EACH 1.00 175.00 (175.00)
TOTAL 2,325.00
I0O¾ CITY FUNDS 2,325.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -4-
1053654
ITEM SP 5623-37 UNIT Q
NUMBER WORK ITEM
u•LUMP SUM BASED ON BID PRICES•••
PARKING LANE WORK ITEMS
2106.507 EXCAVATION -COMMON CUYD 577.00 26.00 15,002.00
2106.507 SELECT GRANULAR EMBANKMENT (CV) CUYD 411.00 22.00 9,042.00
2211.507 AGGREGATE BASE (CV) CLASS 5 CUYD 138.00 35.00 4,830.00
2301.504 CONCRETE PAVEMENT 7.0" SQYD 79.00 70.00 5,530.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 424.00 70.00 29,680.00
TOTAL $64,084.00
10% CITY FUNDS 6,408.40
90% STATE FUNDS 57,675.60
MAILBOX WORK ITEMS
2540.602 MAIL BOX SUPPORT TYPE III EACH 1.00 2,500.00 2,500.00
2540.602 MAIL BOX SUPPORT EACH 1.00 175.00 (175 00)
TOTAL 2,325.00
100% CITY FUNDS 2,325.00
AESTHETIC WORK ITEMS
2571.602 TREE GRATE EACH 7.00 1,750.00 12,250.00
TOTAL 12,250.00
TOTAL AESTHETIC COST SPs 5618-117, 5617-33 AND 5623-37
TOTAL AESTHETIC COST 82,500.00
AVAILABLE TRUNK HIGHWAY AESTHETIC BUDGET (CAPPED) [50,000.00
TOT AL CITY COST 0.00
100% CITY FUNDS 0.00
•••FOR INTERNAL USE ONLY•••
TOTAL LUMP SUM BASED ON BID PRICES $42,264.70
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -5 -
N
ITEM
UMBER
2021.502
2031.502
2031.502
2104.502
2104.502
2104.502
2104.502
2104.502
2105.502
2104.502
2104.502
2104.502
2104.502
2104.502
2104.502
2104.502
2104.503
2104.503
2104.503
2104.503
2104.503
2104.503
2104.503
2104.503
2104.503
2104.504
2104.518
2106.507
2106.507
2123.610
2130.523
2211.507
2360.509
2502.503
(l) I 00% CITY FUNDS
/Pl~ PLAN QUANTITY
MOBILIZATION
FIELD OFFICE
FIELD LABORATORY
* REMOVE MANHOLE
• REMOVE CURB BOX
* REMOVE GATE VALVE& BOX
• REMOVE VAL VE BOX
• REMOVE HYDRANT
SP 5618-117
WORK ITEM
REMOVE DRAINAGE STRUCTURE
REMOVE SIGN
REMOVE SIGN PANEL
* SALVAGE MANHOLE
SALVAGE FLASHER SYSTEM
SALVAGE SIGN
SALVAGE SIGN TYPE SPECIAL
SALVAGE SIGN PANEL
SAWING CONCRETE PAVEMENT (FULL DEPTH)
SA WING BIT PAVEMENT (FULL DEPTH)
• REMOVEWATERMAIN
REMOVE SEWER PIPE (STORM)
• REMOVE SEWER PIPE (SANITARY)
REMOVE CURB & GUTTER
• REMOVE STEEL CASING
• REMOVE SANITARY SERVICE PIPE
* REMOVE WATER SERVICE PIPE
REMOVE BITUMINOUS PAVEMENT
REMOVE CONCRETE WALK
SELECT GRANULAR EMBANKMENT (CV)
COMMON EMBANKMENT (CV)
MACHINE TIME
WATER
AGGREGATE BASE (CV) CLASS 5
TYPE SP 12.5 WEARING COURSE MIX (3,C)
4" PERF TP PIPE DRAIN
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.
(P)
(P)
-6-
1053654
UNIT QUANTITY UNIT PRICE COST
/1)
LUMP SUM 0.25 1,200,000.00 300,000.00
EACH 0.25 40,000.00 10,000.00
EACH 0.25 12,500.00 3,125.00
EACH 39.00 1,000.00 39,000.00
EACH 94.00 25.00 2,350.00
EACH 51.00 500.00 25,500.00
EACH 4.00 250.00 1,000.00
EACH 18.00 400.00 7,200.00
EACH 1.00 1,000.00 1,000.00
EACH 22.00 80.00 1,760.00
EACH 1.00 80.00 80.00
EACH 1.00 500.00 500.00
EACH 2.00 10,000.00 20,000.00
EACH 12.00 140.00 1,680.00
EACH 28.00 70.00 1,960.00
EACH 16.00 60.00 960.00
LIN FT 99.00 5.50 544.50
LIN FT 17.00 2.00 34.00
LIN FT 10,165.00 35.00 355,775.00
LIN FT 94.00 17.50 1,645.00
LIN FT 9,909.00 35.00 346,815.00
LIN FT 562.00 5.00 2,810.00
LIN FT 36.00 30.00 1,080.00
LIN FT 6,763.00 5.00 33,815.00
LIN FT 3,430.00 4.00 13,720.00
SQYD 516.00 5.50 2,838.00
SQFT 4,321.00 1.75 7,561.75
CUYD 783.00 22.00 17,226.00
CUYD 7.00 6.00 42.00
HOUR 100.00 800.00 80,000.00
MGALLON 7.00 37.00 259.00
CUYD 277.00 35.00 9,695.00
TON 407.00 70.00 28,490.00
LIN FT 628.00 10.00 6,280.00
(I) !00¾CITYFUNDS 1053654
ITEM SP 5618-117 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2503.503 15" RC PIPE SEWER DES 3006 CL Ill LIN FT 55.00 120.00 6,600.00
2503.602 * 4" CLEAN-OUT ASSEMBLY EACH 172.00 750.00 129,000.00
2503.602 * 6" CLEAN-OUT ASSEMBLY EACH 1.00 850.00 850.00
2503.602 * 8"X4" PVC WYE EACH 146.00 750.00 109,500.00
2503.602 • 8"X6" PVC WYE EACH 1.00 800.00 800.00
2503.602 • I0"X4" PVC WYE EACH 7.00 850.00 5,950.00
2503.602 • 12"X4" PVC WYE EACH 19.00 1,200.00 22,800.00
2503.602 • DYE TESTING EACH 30.00 100.00 3,000.00
2503.603 * SEWER INSPECTION LIN FT ll,017.00 3.50 38,559.50
2503.603 • PLUG FILL & ABANDON PIPE SEWER LINFT 652.00 50.00 32,600.00
2503.603 • 4" PVC PIPE SEWER LINFT 6,750.00 40.00 270,000.00
2503.603 • 6" PVC PIPE SEWER LINFT 120.00 52.00 6,240.00
2503.603 • 8" PVC PIPE SEWER LIN FT 9,618.00 85.00 817,530.00
2503.603 • 10" PVC PIPE SEWER LIN FT 467.00 100.00 46,700.00
2503.603 • 12" PVC PIPE SEWER LIN FT 812.00 120.00 97,440.00
2503.604 * 4" INSULATION SQYD 63.00 75.00 4,725.00
2504.601 * TEMPORARYWATERSERVICE LUMP SUM 1.00 185,000.00 185,000.00
2504.602 • HYDRANT EACH 26.00 7,200.00 187,200.00
2504.602 • I" CORPORATION STOP EACH 114.00 600.00 68,400.00
2504.602 • 2" CORPORATION STOP EACH 1.00 1,000.00 1,000.00
2504.602 * 4" GATE VALVE & BOX EACH 1.00 2,500.00 2,500.00
2504.602 * 6"GATEVALVE&BOX EACH 40.00 3,000.00 120,000.00
2504.602 * 8" GATE VALVE & BOX EACH 30.00 3,300.00 99,000.00
2504.602 * I0"GATEVALVE&BOX EACH 30.00 5,000.00 150,000.00
2504.602 * 12"GATEVALVE&BOX EACH 1.00 6,000.00 6,000.00
2504.602 • 8" SADDLE EACH 37.00 550.00 20,350.00
2504.602 • 10" SADDLE EACH 77.00 600.00 46,200.00
2504.602 * I" CURB STOP & BOX EACH 114.00 900.00 102,600.00
2504.602 • 2" CURB STOP & BOX EACH 1.00 1,300.00 1,300.00
2504.603 * I" TYPE PE PIPE LINFT 4,106.00 35.00 143,710.00
2504.603 * 2" TYPE PE PIPE LIN FT 40.00 45.00 1,800.00
2504.603 • 4" PVC WATERMAIN LINFT 23.00 50.00 1,150.00
2504.603 • 6" PVC WATERMAIN LIN FT 798.00 55.00 43,890.00
2504.603 * 8"PVCWATERMAIN LIN FT 5,569.00 75.00 417,675.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -7-
(I) I 00% CITY FUNDS 1053654
ITEM SP 5618-117 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM II\
2504.603 * IO" PVC WA TERMAIN LIN FT 5,651.00 85.00 480,335.00
2504.603 * 12"PVCWATERMAIN LIN FT 24.00 150.00 3,600.00
2504.608 * DUCTILE IRON FITTINGS POUND 7,549.00 20.00 150,980.00
2506.502 * CONSTRUCT DRAINAGE STRUCTURE DES 4007 EACH 40.00 8,000.00 320,000.00
2506.502 CASTING ASSEMBLY EACH 2.00 1,200.00 2,400.00
2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 7.00 750.00 5,250.00
2506.602 * INST ALL MANHOLE EACH LOO 2,000.00 2,000.00
2506.602 * CASTING ASSEMBLY SPECIAL EACH 140.00 300.00 42,000.00
2506.603 • CONSTRUCT 8" OUTSIDE DROP LIN FT 17.00 500.00 8,500.00
2521.518 4" CONCRETE WALK SQFT 324,00 7.00 2,268.00
2521.518 6" CONCRETE WALK SQFT 4,013.00 10.00 40,I30.00
252L602 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 169.00 15.00 2,535.00
2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL LIN FT 160.00 120.00 19,200.00
2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 942.00 27.00 25,434.00
2531.603 CONCRETE SILL LIN FT 484.00 12.00 5,808,00
2563.601 TRAFFIC CONTROL LUMP SUM 0.25 250,000.00 62,500.00
2564.502 INSTALL SIGN PANEL EACH 5.00 50.00 250.00
2564.518 SIGN PANEL TYPE SPECIAL SQFT 4.00 50,00 200.00
2564.602 INSTALL SIGN EACH 13,00 600.00 7,800.00
2564.602 INSTALL SIGN TYPE SPECIAL EACH 28.00 220,00 6,160.00
2564.618 SIGN SQFT 148,00 65.00 9,620.00
2564.618 SIGN TYPE SPECIAL SQFT LOO 80.00 80.00
2573.502 STORM DRAIN INLET PROTECTION EACH 3.00 170.00 510.00
2574.505 SOIL BED PREPARATION ACRE 0.10 180.00 18,00
2574/508 FERTILIZER TYPE 3 POUND 18,00 LOO 18,00
2575.505 SEEDING ACRE 0.10 270,00 27.00
2575.505 MOWING ACRE 0.10 290.00 29.00
2575.505 WEED SPRAYING ACRE 0.10 290,00 29.00
2575.506 WEED SPRAY MIXTURE GALLON 0.10 152,00 15.20
2575.508 SEED MIXTURE 25-131 POUND I 1.00 4.00 44.00
2575.508 HYDRAULIC REINFORCED FIBER MA TRIX POUND 150.00 1.20 180.00
(THE REMAINDER OF THIS SHEET HAS BEEN INTENTIONALLY LEFT BLANK.)
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. -8 -
(I) I 00% CITY FUNDS 1053654
SP 5618-117 UNIT QUANTITY UNIT PRICE COST
WORK ITEM m
2582.503 4" SOLID LINE MULTI COMP GR IN (WR) LIN FT 69.00 0.75 51.75
TOTAL 5,712,786.70
(I) 100% CITY FUNDS* 5,017,639.50
100% CITY FUNDS 695,147.20
*3% CONSTRUCTION ENGINEERING
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. . 9.
~
2021.501
2031.502
2031.502
2106.507
2106.507
2106.507
2211.507
2521.518
2521.518
2521.518
2521.518
2521.518
2563.601
2565.616
(2) 80% FEDERAL TA, 20% COUNTY FUNDS (CAPPED); 100% COUNTY FUNDS (CAPPED); REMAINDER 100% CITY FUNDS
(Pl= PLAN QUANTITY
SP 056-090-015 UNIT QUANTITY UNIT PRICE
SHARED USE PATH WORK ITEM
MOBILIZATION LUMP SUM 0.05 1,200,000.00
FIELD OFFICE EACH 0.05 40,000.00
FIELD LABO RA TORY EACH 0.05 12,500.00
EXCAVATION -COMMON (P) CUYD 2,428.00 26.00
SELECT GRANULAR EMBANKMENT (CV) (P) CUYD 3,660.00 22.00
COMMON EMBANKMENT (CV) CUYD 4,673.00 6.00
AGGREGATE BASE (CV) CLASS 5 (P) CUYD 1,892.00 35.00
4" CONCRETE WALK SQFT 15,542.00 7.00
6" CONCRETE WALK SQFT 37,674.00 10.00
6" COLORED CONCRETE WALK SQFT 18,808.00 [1.50
8" CONCRETE WALK SQFT 2,712.00 15.00
8" COLORED CONCRETE WALK SQFT 1,027.00 16.50
TRAFFIC CONTROL LUMP SUM 0.05 250,000.00
PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 3.00 30,000.00
TOTAL
(2) TA FEDERAL FUNDS 687,500.00
80% TA FEDERAL FUNDS 550,000.00
20% AT FUNDS MATCH 137,500.00
1053654
COST ,.,
60,000.00
2,000.00
625.00
63,128.00
80,520.00
28,038.00
66,220.00
108,794.00
376,740.00
216,292.00
40,680.00
16,945.50
12,500.00
90,000.00
I, I 62,482.50
(CAPPED)
(CAPPED)
100% AT FUNDS 233,400.00 (CAPPED)
REMAINDER 100% CITY FUNDS 241,582.50
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter I 3. -9-
CITY OF PELICAN RAPIDS
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By: _______________ _
Title: ________________ _
Date: ________________ _
By: _______________ _
Title: ________________ _
Date: ________________ _
MnDOT Contract No.: 1053654
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
-11-
Receivable Standard Federal Aid (Cooperative Agreements)
OTTER TAIL COUNTY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By: _______________ _
Wayne Johnson
Title: County Board Chair
Date: December 12, 2023
By: _______________ _
Nicole Hansen
Title: County Board Cl erk
Date: December 12, 2023
MnDOT Contract No.: 1053654
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By: ______________ _
(District Engineer)
Date: ________________ _
Approved:
By: ______________ _
(State Design Engineer)
Date: ________________ _
COMMISSIONER OF ADMINISTRATION
By: _______________ _
(With Delegated Authority)
Date: ________________ _
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
-12-
Receivable Standard Federal Aid (Cooperative Agreements)
CITY OF PELICAN RAPIDS
RESOLUTION
IT IS RESOLVED that the City of Pelican Rapids enter into MnDOT Agreement 1053654 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the City to the State of the City's share of the costs of the parking lane, aesthetic items,
mailbox support, signing, shared-use path, and City sanitary sewer and watermain construction and other associated
construction to be performed upon, along, and adjacent to Trunk Highway 59 from 100 feet south of 5th Avenue SE
to 1,480 feet north of County Road 9, upon, along, and adjacent TH 108 W (First Avenue NW) from 300 feet west of
9th Street NW to TH 59 (N Broadway), and upon, along, and adjacent TH 108 E (E Mill Avenue) from TH 59 (N
Broadway) to 100 northeast of Anne Lane under State Project 5618-117 (TH 59=030).
IT IS FURTHER RESOLVED that the Mayor and the _____________________ _
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Pelican
Rapids at an authorized meeting held on the _______________ day of
________ _, 2023, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
_____ day of _______ _, 2023 (Signature)
Notary Public _____________ _ (Type or Print Name)
My Commission Expires _________ _ (Title)
OTTER TAIL COUNTY
RESOLUTION-
IT IS RESOLVED that Otter Tail County enter into Mn DOT Agreement 1053654 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for routine maintenance by the County upon, along, and adjacent to Trunk Highway 59 and Trunk
Highway 108, the limits of which are defined in said Agreement.
IT IS FURTHER RESOLVED that the ___ C_o_u_n_t..__y_B_o_a_r_d_C_h_a_i_r ________________ _
(Title)
andthe ___ C~o~u=n~t~y_;:;;;B~o=a=r=d.....;;;.C=l=e~rk=----------------------------
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of Commissioners of
Otter Tail County at an authorized meeting held on the 12th day of
December 2023, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
_____ day of _______ _, 2023 (Signature)
Wayne Johnson
Notary Public _____________ _ (Type or Print Name)
County Board Chair
My Commission Expires _________ _
(Title)
Change Order
PROJECT:
Site A
SiteB
ARCHITECT:
OTC Hwy Department -Truck Garages
19248 430th Street
Pelican Rapids, MN 56572
60 I West Holdt Street
Battle Lake, MN 56515
BHH Partners Planners / Architects
650 3rd Ave. SE Ste. 10 / PO Box 185
Perham, MN 56573
OWNER: Otter Tail County Highway Department
505 S Court Street
Fergus Falls, MN 56537
CONTRACTOR: Comstock Construction, Inc. of Minnesota
1003 Progressive Drive/ PO Box 396
Fergus Falls, MN 56538
The Contract is changed as follows:
I. Site B -CP #7 -Item# I -Bollards
2. Site B -CP #7 -Item #4 -Light Fixtures (Alternate)
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) was
Net change by previously authorized Change Orders
The (Contract Sum) prior to this Change Order was
Site A -Pelican Rapids Change Order
Site B -Battle Lake Change Order
Owner
Architect
Contractor
Field
Other
CHANGE ORDER NUMBER:
DATE:
ARCHITECT PROJECT NO.:
CONTRACT DATE:
CONTRACT FOR
The (Contract Sum) will be INCREASED by this Change Order in the amount of
The new (Contract Sum) including this Change Order will be
The Contract Time will be unchanged.
The date of Substantial Completion as of the date of this Change Order therefore is unchanged.
Note: The summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price,
which have been authorized by Construction Change Directive.
06
November 30, 2023
41657,42129
October 6, 2021
General Construction
$3,119.55
$2,255.00
5,834,400.00
28,876.15
5,863,276.15
0.00
5,374.55
5,374.55
5,868,650.70
BHH Partners Comstock Construction, Inc. of Minnesota
Contractor:
Otter Tail County Highway Department
Architect Owner:
~2 BY (7 BY BY
11/30/23
DATE DATE DATE
Garage 6 • Pelican Rapids
Thompson Property Purchase
Tinjum Appraisal Company
Daryl J. Matthew Appraisal
Engineering Costs
BHH Architecture (formerly BHH Partners)
Meadow Land Surveying
Chosen Valley Testing Inc.
Braun lntertec (Geotechnical)
2021 Bonding -Facilities Expenses
Estimated Costs Budget Revision Action Item
$ 90,588.00
$ 3;500.00
$ 5,200.00
$
$
$
$
174,960.91 Up from $173,074.63, agreement $154,000.00 plus expenses.
2,800.00
8,510.00
4,650.00
Testing/Inspections-American Engineering Testing, Inc. $
Timothy Stoll (Asbestos Inspector) $
8,606.50
450.00
Mn/DOT Lab (Materials Testing for Access Road)
Legal Notices
Not used down from $2,000.00.
187.26 Up from $61.32.
Cost of Building
$
$
$ 2,956,200.00
Building Change Order #1
CP #1 Omit Fence Demo
CP #3 Add Window & Damp Environment Mod
CP #2 Add Windows & Electrical Mod
Building Change Order #3
CP #4 Backflow Preventors to RPZ
CP #5 Added RPZ
Building Change Order #5
CP #6 Piping Waterproof Jacket
Sewer and Water -Contract Costs
Sewer and Water -Engineering Costs
Great Plains Natural Gas Co.
Shop Equipment & Work Benches
Office Equipment
Pallet Racking
Door Access and NVR Recorder
Salt Shed
Salt Shed Lighting
Paving Road to Garage
Mag. Chloride Tank
Diesel Fuel Tank
DEF Tank
Sale of Pelican Rapids Garage
Sale of Erhard Garage
Sale of Vergas Garage
Solid Waste Reimbursement
Great Plains Natural Gas Co. -Rebate
Comstock Reimbursement of County Expenses
Comstock Reimbursement of BHH Architecture
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
(1,238.60}
3,740.00
3,096.50
1,359.60
892.10
6,039.00
209,645.00
38,687.82
8,328.69
6,749.15 Down from $15,000.00.
9,995.98 Down from $10,000.00.
10,883.74 Up from $3,000.00.
17,281.71 Up from $9,000.00.
230,730.00
Not needed, down from $5,000.00.
120,314.74 Up from $107,068.65.
39,092.00
6,824.00 Down from $9,000.00.
2,974.95 Up from $2,000.00.
3,971,049.05
(1.00)
{36,876.00}
(2,561.00}
(1,236.61) Contractor is responsible for cost incurred due to late completion.
(3,555.28} Contractor is responsible for cost incurred due to late completion.
3,926,819.16
Garage 8 • Battle Lake Estimated Costs
Engineering
BHH Architecture (formerly BHH Partners)
Interstate Engrg-Development Plan
Braun lntertec
$
$
$
Testing/Inspections-American Engineering Testing, Inc. $
Mn/DOT Lab (Materials Testing for Access Road) $
Cost of Building
Building Change Order #1
CP #1 Omit Demo of Existing Garage
CP #2 Add Window & Damp Environment Mod
Building Change Order #2
CP #4 Add Flashing Panels on Foundation Wall
Building Change Order #3
CP #3 Backflow Preventors to RPZ
Building Change Order #4
CP #7 Add Electrical Receptacles
Building Change Order #5
CP #6 Piping Waterproof Jacket
Building Change Order #6
CP# 7 Bollards & Mezzanine Light Fixtures
Gas Main -City of Battle Lake
Legal Notices
Pallet Racking
Shop Equipment & work Benches
Door Access and NVR Recorder
Office Equipment
Paving Road to Garage
DEF Tank
Solid Waste Reimbursement
Comstock Reimbursement of County Expenses
Comstock Reimbursement of BHH Architecture
Bonds Needed
Bonds Available
Amount Short
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
151,089.52 Up from $147,792.29, agreement $149,833.93 plus expenses.
31,980.71
3,788.00
12,987.75
Not used down from $2,000.00.
2,878,200.00
(2,000.00}
3,410.00
4,429.95
1,359.60
247.50
7,540.50
S,374.SS Seeking approval, funding available.
2,186.33
187.27 Up from $61.33.
1,762.65 Down from $3,000.00.
8,547.41 Down from $15,000.00.
17,224.89 Up from $9,000.00.
15,235.30 Up from $12,000.00.
44,918.94 Down from $46,461.50, complete.
2,774.95 Up from $2,000.00.
3,191,245.82
(24,857.00)
(7,617.27) Contractor is responsible for cost incurred due to late completion.
(3,098.09} Contractor is responsible for cost incurred due to late completion.
3,155,673.46
7,082,492.62
(6,600,000.00)
482,492.62 Up from $471,761.81 as presented on May 9, 2023.
c:\Users\rehlert\AppData\Local\Microsoft\Windows\lNetCache\Content.Outlook\TLLMWlA6\Garage #6 and Garage #8 Estimated Costs 12-12-2023
TO:
FROM:
DATE:
MEMORANDUM
Board of Commissioners
Krysten Foster, County Engineer
December 12, 2023
SUBJECT: Electronic Timesheets
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
To coordinate with countywide implementation of electronic timesheets and electronic time off requests, the
Highway Department requests to invest in RTVision Time Plus. Following the attached implementation
costs, the annual fee is expected to be $6,890.
Why is the Highway Department unable to take advantage of Tyler Tech?
To prepare our Annual Report for the State of Minnesota, which is required to receive our annual State Aid
Maintenance allocation, we are required to track and report employee time and equipment in alignment with
state standards. This requires tracking employees' time and equipment use project-by-project (or task-by-
task), and we are unable to build this level of detail through Tyler Tech at this time.
What are the alternatives?
Currently, the Highway Department utilizes paper timesheets. Two employees enter the paper timesheets
for the department on a weekly basis to verify data accuracy and transfer this information to our accounting
software. Implementing Time Plus will enable these employees to shift their focus to other department
priorities with less time spent processing payroll from week to week.
The Highway Department surveyed all counties related to payroll processing. Of the other counties utilizing
Tyler Tech for the county as a whole, their Public Works or Highway Department(s) utilize Time Plus.
How long will it take to implement?
This software build is expected to take four months to be rolled out to Highway Department employees in
April/May 2023. The Highway Department has the option to electronically transfer our payroll data to the
Auditor/Treasurer's Office to facilitate efficient processing over the next five months (and will continue to do
so after Time Plus is fully implemented).
218-998-8470 ® LIVE YOUR best l~fe HERE. @ ottertailcounty.gov
Product
Time Plus
ID RTVISION
9/8/2023
Hello Connie,
www.rtvision.com
115 2nd St NE
Little Falls, MN 56345
RTVision is pleased to provide you with a quote for the Time Plus solution. Time Plus allows employees
to enter their time electronically. The integration with cost accounting streamlines the process for the
Otter Tail County Highway department. As we discussed 50 Counties in Minnesota are using or working
with RTVision to implement Time Plus.
We appreciate your business, and if you have any questions regarding this agreement, please contact
me at 612.799.0202 or MarcR@RTVision.com.
Thanks,
Marc Rood
Business Development Director
Exhibit A-Estimated Project Fees
Description Unit Price Quantity Line Total
Time Plus subscription fee (hosted via software as a $130/Employee/Year 53 Employees $6,890
service in the cloud). Fee includes application, digital
signatures, automatic e-mail notifications, time off
request module, road and bridge costing, and
support/maintenance.
Implementation Installation, setup, training, and project management. $4,500 1.00 $4,500
ofTime Plus Services to be performed remotely. Software to be
hosted by RTVision using Amazon Web Services (AWS)
Integration Integration with New Roads (Contact New Roads for Included 1.00 Included
their pricing and integration options)
Integration Integration with Payroll (Tyler Munis). Daily interface Included 1.00 Included
may require an additional fee
Service Hours This will only be invoiced if used. This could be used for $175/Hour 10 Hours $1,750
items like custom enhancements and additional
training. {Included in the Total below for Year 1)
Support & Annual support/maintenance to keep software up to Included 1 Year Included
Maintenance date, along with ongoing phone and e-mail support
(included in annual subscription fee).
Total -Year 1 $13,140
Total -Year 2* $6,890
Total -Year 3* $6,890
Exhibit B -Current Fee Schedule
• Additional Services
Exhibit C -Terms and Conditions
All invoices submitted are net 30.
$175/hour
RTVision will invoice Otter Tail County for the software fee ($6,890) and half the implementation fee
($2,250) once the agreement is signed. The remaining implementation fee ($2,250) will be invoiced
once training is completed. The Service Hours fee ($1,750) will ONLY be invoiced if used. If your
implementation does require enhancements 50% is invoiced once started and 50% is invoiced once
completed.
The initial term of this agreement is three years, with the initial term commencing 8 weeks from the
date of your kickoff call with RTVision's Customer Success Manager. In the event you wish to terminate
your subscription at the end of a term, you will provide written notice to RTVision prior to the end of a
term. If you do not provide a termination notice, the agreement will automatically renew for an
additional three years and shall continue to do so until you provide termination notice.
* Upon expiration of each year, RTVision's renewal price will be based on current software pricing, not
to exceed a 3% percent increase from the price paid during the previous year.
RTVision will assign an account manager to represent the project performance, progress, and execution
of the project, throughout the duration of the project. This account manager will be the main contact at
RTVision throughout the duration of the services.
Billable time will be invoiced in 15-minute increments.
(Publication Date: December 2, 2023)
OTTER TAIL COUNTY, MINNESOTA
NOTICE OF PUBLIC HEARING
REGARDING PROPOSED PROPERTY TAX ABATEMENTS
NOTICE IS HEREBY GIVEN that the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), will hold a public hearing at a meeting of the
Board beginning at 2 p.m., on Tuesday, December 12, 2023, in the Commissioners' Room
at the Government Services Center, 515 W. Fir Avenue, Fergus Falls, Minnesota, on the proposal that the County abate property taxes, pursuant to Minnesota Statutes 469.1812 through 469.1815, levied by the County on the following separate properties identified as tax parcel numbers (the "Properties"):
29000990971000, 50000230164000, 03000290217014, 03000290217900,
49000200131004, 32000990684000, 06000120084002, 39000330278000, 29000990284002
The total amount of taxes proposed to be abated by the County on each above described property for a period not to exceed five (5) years is estimated to be not more
than $10,000.
Questions regarding the above matters may be referred to Amy Baldwin, Community Development Director, at (218) 998-8050. All interested persons are invited to attend the Public Hearing in person or remotely. Those wishing to participate remotely may do so by contacting the County Board Secretary at (218) 998-8051. Written
testimony is encouraged and must be submitted to the County Administrator’s office, 520
West Fir Ave, Fergus Falls, MN 56537 no later than 4:30 p.m. on Thursday, December 7, 2023. The Public Hearing will also be available for viewing via livestream.
Anyone needing reasonable accommodations or an interpreter should contact the County Administrator's office at the Government Services Center, telephone (218) 998-
8060.
BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA
/s/ Nicole Hansen, County Administrator
Drainage Authority Meeting Minutes
November 28, 2023
Page 1 of 3
OTTER TAIL COUNTY – MINNESOTA
DRAINAGE AUTHORITY MINUTES
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 28, 2023 | 10:37 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 10:37 a.m. Tuesday, November 28, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Bucholz, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of November
28, 2023 as presented and the Consent Agenda of November 28, 2023 as follows:
1. November 14, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for November 28, 2023 (Exhibit A)
2023 DITCH INSPECTIONS
Drainage Inspector Colby Palmersheim provided the Board with a presentation of the reports from the County
Ditch Inspections from 2023. Palmersheim shared findings on Ditches 56, 25, 32, 51, 15/28, 23, JD1, 55, 12,
and 54. These inspection reports will be posted to the Drainage page on the County website.
DITCH 52 DAMS
Motion by Mortenson, second by Bucholz and unanimously carried to authorize the removal of a beaver dam
on Ditch 52 near the Central Lakes Trail within the state right of way as presented by Drainage Inspector Colby
Palmersheim. Palmersheim has secured appropriate permits to work within the state right of way.
Motion by Rogness, second by Mortenson and unanimously carried to authorize the removal of three beaver
obstructions on Ditch 52 north of the Central Lakes Trail as presented by Drainage Inspector Colby
Palmersheim.
DITCH VIEWER QUALIFICATIONS
Motion by Lahman, second by Bucholz and unanimously carried to adopt the Otter Tail County Ditch Viewers
Qualifications as presented by Drainage Inspector Colby Palmersheim.
2024 REDETERMINATION OF BENEFITS
Drainage Inspector Colby Palmersheim presented information and plans for 2024 Redetermination of Benefits.
Palmersheim proposes to Redetermine Ditches 56, 32, and 43 with public information meeting dates and
locations to be determined.
Drainage Authority Meeting Minutes
November 28, 2023
Page 2 of 3
DITCH VIEWER TRAINING
Drainage Inspector Colby Palmersheim informed the Board that Otter Tail County was extended an invitation
from the Buffalo Red River Watershed District to attend a 1- or 2-day ditch viewer training with the Minnesota
Viewers Association this coming Spring. The Drainage Authority were in support of participating in this
opportunity for new and less experienced Otter Tail County Viewers to receive their certification and training
in a timely manner. It was decided that payment to the Buffalo Red River Watershed District for the training
would be per viewer in attendance with costs to come out of the general ditch fund.
ADJOURNMENT
At 11:18 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned with a
closed session to follow. The next Drainage Authority meeting will immediately follow the next regular Board
meeting on Tuesday, December 12, 2023, at the Government Services Center in Fergus Falls and via
livestream.
CLOSED SESSION
At 11:21 a.m., Chair Johnson declared the Drainage Authority meeting closed to the public. The closed session
is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding County
Ditch 25. Present in the room were Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt
Mortenson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy
Administrator Nicholas Leonard, Drainage Inspector Colby Palmersheim, and County Board Secretary
Hannah Anderson. The closed session ended at 11:53 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 12, 2023
By: _______________________________________ Attest: _______________________________
Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk
OTTERTAIL
COUNTY -MINNESOTA
Drainage Authority Meeting Minutes
November 28, 2023 (Exhibit A)
Page 3 of 3
Vendor Name
FERGUS FALLS DAILY JOURNAL
RINKE NOONAN LAW FIRM
SWANSTON EQUIPMENT CORP
Final Total:
Amount
1,477 26
1,717.50
250.00
3,444.76
COMMISSIONER'S VOUCHERS ENTRIES12/7/2023
csteinbach
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
10:40:17AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
10:40:17AM12/7/2023
csteinbach
County Ditch Fund
Copyright 2010-2022 Integrated Financial Systems
22-622-000-0643-6369 385.15 BEAVER TRAPPING DITCH 43 11/21/23 Miscellaneous Charges 1 Y
22-622-000-0641-6369 50.00 BEAVER TRAPPING DITCH 41/65 11/14/23 Miscellaneous Charges 2 Y
22-622-000-0641-6369 50.00 BEAVER TRAPPING DITCH 41/65 11/14/23 Miscellaneous Charges 3 Y
22-622-000-0616-6369 250.00 BEAVER TRAPPING DITCH 16 11/21/23 Miscellaneous Charges 5 Y
22-622-000-0621-6369 300.00 BEAVER TRAPPING DITCH 21 11/21/23 Miscellaneous Charges 4 Y
22-622-000-0611-6369 800.00 BEAVER TRAPPING DITCH 11 12/3/23 Miscellaneous Charges 6 Y
5650 ELDIEN/TERRY
385.155650
16114 FRIEDSAM/KEITH
100.0016114
11057 NELSON/MIKE
550.0011057
16463 OLSON/TYLER
800.0016463
1,835.15
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
2 Transactions
1 Transactions
Final Total ............4 Vendors 6 Transactions
ELDIEN/TERRY
FRIEDSAM/KEITH
NELSON/MIKE
OLSON/TYLER
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES10:40:17AM12/7/2023
csteinbach
County Ditch Fund
Copyright 2010-2022 Integrated Financial Systems
Page 3Audit List for Board
Otter Tail County Auditor
Amount
1,835.15 County Ditch Fund 22
1,835.15
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
In the Matter of:
STATE OF MINNESOTA
Before the
COMMISSIONERS OF OTTER TAIL COUNTY
SITTING AS THE DRAINAGE AUTHORITY FOR
COUNTY DITCH #25
PRELIMINARY FINDINGS AND ORDER
the Repair to County Ditch #25
The Otter Tail County Board of Commissioners sitting as the drainage authority for Otter
Tail County Ditch #25, convened on December 12, 2023, at _:_ _M at the
Commissioner's Room, 515 West Fir Avenue, Fergus Falls, Minnesota. Based on the
record and proceedings, Commissioner ____ moved, seconded by Commissioner
____ to adopt the following Findings and Order:
Findings:
1. A request for repair was received by the Drainage Inspector of Otter Tail County
requesting to repair County Ditch #25 pursuant to Minn. Stat.§ 103E.701.
2. The Drainage Authority along with the County Attorney, Auditor and Drainage
Inspector held a closed session meeting on November 28, 2023 to discuss the
process for repair and ultimately decided to appoint an engineer to survey the ditch
in need of repair and report on their findings.
3. The drainage authority finds that it has jurisdiction over these proceedings and
pursuant to Minn. Stat.§ 103E.701, subd. 2 desire to appoint an engineer to make
a preliminary survey.
Order:
Based on the foregoing Findings and the entire record of proceedings before the Board,
the Otter Tail County Board of Commissioners, acting as the drainage authority County
Ditch #25, hereby orders as follows:
A. That Chris Otterness, P.E. for Houston Engineering, Inc., is hereby appointed as
the engineer for these proceedings and shall make a preliminary survey pursuant
to Minn. Stat. § 103E.043
1
B. Prior to commencing any work, the engineer must subscribe to an oath to faithfully
perform the assigned duties in the best manner possible and file a bond in the
amount of $0.00 with the auditor within ten days after being appointed.
After discussion, the Board Chair called the question. The question was on the adoption
of the foregoing findings and order, and there were __ yeas, __ nays, __ absent,
and abstentions as follows:
Yea Nay Absent Abstain
Lahman □ □ □ □
Mortenson □ □ □ □
Johnson □ □ □ □
Bucholz □ □ □ □
Rogness □ □ □
Upon vote, the Chair declared the motion passed and the Findings and Order adopted.
Dated: --------
Wayne Johnson, Chairperson
2
* * * * * * * * * * *
I, Wayne Stein, Otter Tail County Auditor, do hereby certify that I have compared the
above motion; findings and order with the original thereof as the same appears of record
and on file with the Otter Tail County Drainage Authority and find the same to be a true
and correct transcript thereof. The above order was filed with me, Otter Tail County
Auditor, on -------
IN TESTIMONY WHEREOF, I hereunto set my hand this
__ day of ______ _
Wayne Stein, Auditor
3