HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/14/2023Board of Commissioners' Meeting Minutes
November 14, 2023
OTTER TAIL COUNTY-MINNESOTA
BOARD OF COMM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 14, 202318:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, November 14, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Rogness and
unanimously carried to approve the Board of Commissioners' agenda of November 14, 2023 as presented.
APPROVAL OF CONSENT AGENDA
Motion by Bucholz, second by Lahman and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 18
1. October 24, 2023, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 14, 2023 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for November 14, 2023 (Exhibit A)
4. Approval of the issuance of a Renewal 2024 Tobacco License to DG Retail, LLC dba
Dollar General Store #15641
5. Approval of the issuance of a Renewal 2024 Tobacco License to DG Retail, LLC dba
Dollar General Store # 17996
6. Approval of the issuance of a Renewal 2024 Tobacco License to DG Retail, LLC dba
Dollar General Store # 21009
7. Approval of the issuance of a Renewal 2024 Tobacco License to Carr Enterprises Inc
dba Carr's Lake Country Supermarket
8. Approval of the issuance of a Renewal 2024 Tobacco License to Lisa Lien dba The
Corner Store on Ottertail Lake
9. Approval of the issuance of a New 2023-2024 Tobacco License to Richard Gappa dba
Gappa Oil Company
10. Approval of a Group Purchasing Card for the Communication & Economic Development
Department of the Economic Growth & Community Investment Team as requested by
Nick Leonard, Deputy Administrator.
11. Approval of Sponsoring Agency LRIP Resolution -Henning Township
12. Approval of Sponsoring Agency LRIP Resolution -City of Henning
13. Approval of Sponsoring Agency LRIP Resolution -Perham Township
14. Approval of Sponsoring Agency LRIP Resolution -City of Vergas
Board of Commissioners' Meeting Minutes
November 14, 2023
PUBLIC HEARING DATE
Motion by Lahman, second by Mortenson and unanimously carried to set the 2024 Proposed Countywide Fee
Schedule Public Hearing for 10:00 a.m. on Tuesday, November 28, 2023 at the regularly scheduled Board of
Commissioners Meeting at the Government Services Center (GSC) in Fergus Falls, MN
2024 COURT-APPOINTED ATTORNEYS
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute the contracts between Otter Tail County and Brian Geis and the contracts between
Otter Tail County and 29th & Law, P.C. for legal services in hospitalization commitment proceedings, certain
guardianship/conservatorship, paternity, and order to show cause proceedings and legal services in children
in need of protection or services, permanency, and termination of parental rights cases.
EMERGENCY GENERAL ASSISTANCE POLICY
Motion by Rogness, second by Mortenson and unanimously carried to approve updates to the Emergency
General Assistance (EGA) Program Policy as presented by Economic Assistance Supervisor Lisa Baumgart
and Human Services Director Deb Sjostrom. The updates provide clearer language allowing for better
clarification and more flexibility within the policy.
RESOLUTION TO DONATE SURPLUS AUTOMATIC EXTERNAL
DEFIBRILLATORS (AEDS) TO OTTER TAIL COUNTY ORGANIZATIONS
OTTER TAIL COUNTY RESOLUTION NO. 2023-82
WHEREAS, the Otter Tail County Sheriffs Office applied for and received a grant to replace the agency's
Automated External Defibrillators (AEDs) in 2023; and
WHEREAS, some of the agency's older AEDs were distributed throughout Otter Tail County facilities as
needed;and
WHEREAS, the Sheriffs Office has approximately 30 older model AEDs in working order remaining in its
possession; and
WHEREAS, various organizations throughout Otter Tail County are in need of AEDs.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners authorizes the
Otter Tail County Sheriffs Office to donate the surplus AEDs to organizations in need of AEDs provided they
sign Liability Waivers acknowledging that the AEDs are donated "as is" and the receiving organization accepts
all responsibility and liability for the use and maintenance of the AEDs.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 14th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Alls I· &::1,c,,LJ..~
Nicole Hansen, Clerk
Page 2 of 18 WJ ~UE~_J~,~
Board of Commissioners' Meeting Minutes
November 14. 2023
RECESS & RECONVENE
At 8:51 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 8:57 a.m.
DAKOTA LANDFILL WASTE DISPOSAL SERVICE AGREEMENT
Motion by Rogness, second by Bucholz and unanimously carried to authorize appropriate County Officials'
signatures to execute an agreement between Otter Tail County and Big Dipper Enterprises, Inc. (Dakota
Landfill) for Industrial Waste & Disposal Services as presented by Transfer Station/Landfill Supervisor Jeff
Haugen.
PLANNING COMMISSION RECOMMENDATION
Douglas E. Cummings
Motion by Rogness, second by Mortenson and motion carried with Bucholz opposed to approve a proposed
restoration plan for property owner Douglas Cummings located at 46245 Nitche Lake Rd, Perham, MN 56573,
Section 33 of Corliss Township, Big Pine Lake (56-130), GD, Parcel Nos. 12-000-99-0493-000 and 12-000-
99-0494-000 with the following conditions: 1) That the property owner and engineer continue to work with the
Land & Resource office throughout the restoration process needing to inform the office when going through
the stages of restoration so the office can ensure the restoration project is being completed as approved, 2)
That the plan for the vegetation is being followed by adding substantial numbers of a variety of oak trees in
the project area to stabilize the bank, and 3) The project needs to be completed by October 15, 2024.
AQUATIC INVASIVE SPECIES PREVENTION AID ACCEPTANCE
OTTER TAIL COUNTY RESOLUTION NO. 2023-83
WHEREAS, on December 13, 2011 the Otter Tail County Board of Commissioners formed a Task Force; and
WHEREAS, on February 21, 2012 the Task Force adopted a Mission Statement which reads as follows:
It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to support
and enhance the protection of Otter Tail County waters. In order to accomplish this, the Task Force
will promote public awareness, education, containment, research and provide recommendations to
the Otter Tail County Board of Commissioners.
WHEREAS, on March 7, 2012, the Task Force adopted a set of bylaws and is still in operation in 2023; and
WHEREAS, The Otter Tail County AIS Task Force has remained active in preventing the spread of aquatic
invasive species; and
WHEREAS, the State of Minnesota has made available funds to local units of government to aid in aquatic
invasive species prevention as authorized under Minn. Stat. §477A.19.
NOW THEREFORE BE IT RESOLVED THAT
1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the
State of Minnesota in the amount of $463,808 for the year 2023
2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive Species
Task Force and in conformity with the requirements of Minn. Stat. §477 A.19.
Page 3 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 14th day of November 2023:
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest:S , • Wlu J./-v&J,9.L
Nicole Hansen, Clerk
EASEMENT AGREEMENT -CITY OF ELIZABETH
Motion by Rogness, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on the agreement between Otter Tail County and the City of Elizabeth for a permanent easement
on tax-forfeited property, Lots Four (4) and Five (5) Block Thirteen (13), Original Plat of Elizabeth, Otter Tail
County, Minnesota, Parcel No. 69-000-99-0027-003, for the purpose of installing a water line.
OTTER TAIL WATER MANAGEMENT DISTRICT BOARD APPOINTMENT
Motion by Mortenson, second by Lahman and unanimously carried to reappoint Cynthia Dean to an additional
term on the Otter Tail Water Management District Board of Commissioners. Dean's current term expires
December 31, 2023.
AVENU TAX SUPPORT CONTRACT EXTENSION
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to ratify the Property Tax System Maintenance and Support Agreement Amendment between
Minnesota Counties Computer Cooperative (MnCCC) and Avenu providing an extension for support for
Property Tax System (PTS) January 1, 2024 through December 31, 2024.
CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Bucholz, second by Rogness and unanimously carried to authorize reimbursement to the Road and
Bridge Fund from the Capital Improvement Fund for capital expenditures previously approved as outlined
below:
Towmaster T-50TA Deck Over Air Tilt Trailer
(8) 2023 John Deere R240 Disc Mowers
56,577.29
66,689.68
123,266.97
CANCELLATION REQUEST FOR 2022 TAX FORFEITURE
Motion by Rogness, second by Lahman and unanimously carried to approve the application request of Jason
Terry Lehmkuhl for the cancellation of the certificate of forfeiture due to undo hardship, contingent upon the
Department of Revenue's approval and full payment of all accrued taxes, penalties, interest, and cost for the
following described property pursuant to Minnesota Statutes, Sections 279.33 and 279.34:
Parcel No. 43-000-09-0073-000
Section 9, Township 133, Range 36
Northwest Quarter of the Northeast Quarter (NW1/4NE1/4)
Forfeiture Date -August 25, 2022
Page 4 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
REPURCHASE APPLICATION -PARCEL 73-000-99-0190-000
OTTER TAIL COUNTY RESOLUTION NO. 2023-84
RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that
WHEREAS, Amanda Barton heir of the Estate of Jon Rounsville, has made application to repurchase the
following legally described parcel:
City of New York Mills
73-000-99-0190-000
Blower's Second Addition
Lot Four (4) Block (3)
Property Address -
104 S Mian Ave -New York Mills, MN 56567
Said property having forfeited to the State of Minnesota on the 3rd day of August 2021, for nonpayment of
part of 2017 and all of 2018, 2019, 2020, 2021, 2022, and 2023 property taxes; and
WHEREAS, as a part of this resolution the Otter Tail County Board of Commissioners hereby classify the
above-described property as non-conservation lands; and
WHEREAS, an application to repurchase the above-described property was submitted on Thursday, October
26,2023;and
WHEREAS, the sum of $8,152.89 represents the aggregate of all delinquent and current taxes, penalties,
costs, assessments, and fees as of October 31, 2023, that would have been due and payable had the above-
described parcel not forfeited to the State of Minnesota; and
WHEREAS, the applicant submitted on Thursday October 26, 2023 $8,152.89 to cover all delinquent and
current taxes, penalties, costs, assessments, and fees as of October 31, 2023, as well as the fees required to
repurchase the property in the amount of $212.26; and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider their
application to repurchase the above-described parcel and has requested that the Otter Tail County Board of
Commissioners approve the applicant's request to repurchase the above-described property.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the repurchase of the above-described tax forfeited property; and
BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby finds that the
repurchase is in the best public interest, and that it will relieve any undue hardship which has result from the
forfeiture.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Page 5 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
Adopted at Fergus Falls, MN this 14th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest: ~ 1' ~. 0 lv t../£&-1/.J,,l..._/
Nicole Hansen, Clerk
RECONSIDERATION OF RESOLUTION NO. 2023-57 (REPAYMENT PLAN)
County Auditor-Treasurer Wayne Stein presented the Board with information regarding Otter Tail County
Resolution No. 2023-57, a Request to Repurchase Tax Forfeited Property, which was approved September
12, 2023. The former owners inquired about repurchasing on an installment plan.
A motion to approve an installment repurchase plan was offered by Bucholz and seconded by Lahman, and
after discussion which included possible amendments to the motion, the motion to enter into a two (2) year
installment repurchase plan for the amount of $28,695.17 with 10% due by December 1, 2023, which is
necessary to execute the payment plan, and 50% of the balance remaining plus interest due by December
31, 2024 and the remaining 50% plus interest due by December 31, 2025 contingent upon the Payable 2024
and 2025 property taxes being paid when due was passed unanimously.
RECESS & RECONVENE
At 9:54 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:04 a.m.
PUBLIC HEARING
Nick Anhut from Ehlers Public Finance Advisors presented a brief update to the Board on Bonds for
Transportation Projects. Anhut identified transportation projects that would be eligible for funding with
proceeds from the bond sale, the County debt profile, interest rates and municipal bond yields, bond estimates,
and presented a timeline for bids and an estimated closing date.
At 10:14 a.m. Chair Johnson opened the Public Hearing to consider matters relating to the approval of the
Capital Improvement Plan, as amended, and Stating the Intent to Issue General Obligation Transportation
Sales Tax Revenue Bonds of the County. Chair Johnson asked for comments from the public and no
comments were received.
The Public Hearing was closed at 10:15. Commissioner Rogness introduced the following resolution:
RESOLUTION APPROVING THE CAPITAL IMPROVEMENT PLAN, AS AMENDED, AND
STATING THE INTENT TO ISSUE GENERAL OBLIGATION TRANSPORTATION SALES
TAX REVENUE BONDS
OTTER TAIL COUNTY RESOLUTION NO. 2023-85
BE IT RESOLVED by the Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the
"County"), as follows:
1. Capital Improvement Plan. The Board, pursuant to Minnesota Statutes, Section 373.40 (the
"Act") previously approved a Capital Improvement Plan (the "Capital Improvement Plan"). Following a public
Page 6 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
hearing on November 14, 2023, as required by the Act, the Board considered a proposed amendment to the
Capital Improvement Plan, and the Board has considered the factors set forth in Minnesota Statutes, Section
373.40, Subd. 3.
The Board, based on considerations set forth in the amendment and overall plan and as set forth
herein, hereby approves the Capital Improvement Plan, as amended for the years 2024 through 2028, as
presented to the Board {the "Plan").
2. Transportation Sales and Use Tax. Pursuant to the Authority contained in Minnesota Statutes,
Section 297A.993 and Chapter 475, as amended, the County is authorized to issue general obligation
transportation sales tax revenue bonds to provide funds for capital improvements for road and transportation
facility projects pursuant to the Plan.
3. Pro posed Bonds. A public hearing was duly called and held on November 14, 2023, regarding
the Plan and the Board's intent to issue general obligation transportation sales tax revenue bonds to finance
projects contemplated by the Plan.
The Board hereby confirms its findings and determinations that it is necessary, expedient and in the
best interests of the County to issue and sell its General Obligation Transportation Sales Tax Revenue Bonds,
Series 2023A, in the aggregate principal amount not to exceed $11,720,000 {the "Bonds"), for the purpose of
providing funds for the following capital improvements under the Plan and for the payment of costs of issuance
of the Bonds:
• Road and Transportation Facility Projects -a portion of the road and transportation facility
projects/improvements identified in the "Otter Tail County 2040 Transportation Plan" updated and
approved on May 23, 2023, are now part of the Plan, including but not limited to improvements to
CSAH 1 roundabout at Fir Ave., CSAH 1 reconstruction between CSAH 2 and 1-94, CSAH 24 between
Hwy 59 and CSAH 3, CSAH 80 between NE and SE intersections with Hwy 10, CSAH 35 between
CSAH 18 and CSAH 1, CSAH 35 between Hwy 108 and 0.2 mi. South of Vergas and the North Central
Garage Facility.
4. Bond Sale. Ehlers & Associates, Inc, the municipal advisor to the County (the "Municipal
Advisor") is authorized to prepare an Official Statement related to the sale of the Bonds. In connection with
the sale of the Bonds, the officers or employees of the County are authorized and directed to cooperate with
the Municipal Advisor and participate in the preparation of the Official Statement for the Bonds and to execute
and deliver it on behalf of the County upon its completion.
Proposals for the sale of the Bonds will be received on Tuesday, November 28, 2023, at the offices of
Ehlers & Associates, Inc. The Board will meet at the Government Services Center, 500 Fir Avenue West,
Fergus Falls, Minnesota, at 9:30 a.m. on November 28, 2023, for the purpose of considering the proposals
and awarding the sale of the Bonds.
The motion for the adoption of the foregoing resolution was made by Commissioner Rogness and duly
seconded by Commissioner Mortenson and upon vote being taken thereon the following voted in favor thereof:
Commissioners Johnson, Lahman, Bucholz, Rogness and Mortenson and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted.
Page 7 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
Adopted at Fergus Falls, MN this 14th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest3/ '&:;Lul-/WY'J,-L--,
Nicole Hansen, Clerk
CELL VI CONSTRUCTION FINAL PAYMENT
Motion by Bucholz, second by Rogness and unanimously carried to approve final payment in the amount of
$23,264.40 to Hough, Inc. of Detroit Lakes for the completion of construction of the Northeast Otter Tail Landfill
Phase 11 Cell VI Ash Landfill.
TEST WELL AGREEMENT FOR HENNING
Motion by Mortenson, second by Lahman and unanimously carried authorize appropriate County Officials'
signatures for Solid Waste to execute a Test Well Agreement up to an amount of $58,220.00 for the Henning
Transfer Station for required fire suppression.
MINNESOTA POLLUTION CONTROL AGENCY
FISCAL YEAR 2024 GRANT PROGRAM AUTHORIZATION RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2023-86
WHEREAS, Otter Tail County Solid Waste Department has applied for a grant from the Minnesota Pollution
Control Agency (MPCA), under its FY2024 Greater MN Recycling and Composting Grant Program; and
WHEREAS, if MPCA funding is received, Otter Tail County Solid Waste Department is committed to
implementing the proposed project as described in the grant application; and
WHEREAS, MPCA requires that Otter Tail County Solid Waste Department enter into a grant agreement with
the MPCA that identifies the terms and conditions of the funding award.
BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby agrees to enter into and sign
a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms,
conditions, and matching provisions of the grant agreement and authorizes and directs Solid Waste Director
to sign the grant agreement on its behalf.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 14th day of November 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest: s j fl ol...,J+/XtKJC
Nicole Hansen, Clerk
Page 8 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
COMMUNITY HEAL TH ASSESSMENT
Community Health Planner Leah Jesser and Public Health Director Jody Lien provided the Board with an
update on the Community Health Assessment. The Community Health Assessment is a process that involves
identifying the health and well-being needs and assets in our communities. Community Health Boards, local
Public Health, and health care providers use the Community Health Assessment information to develop a
community health improvement plan to identify local public health priorities and implementation strategies.
Otter Tail County Public Health is currently collecting data for the assessment using a survey. The department
encourages community members to complete it and share with others.
PARTNERSHIP4HEAL TH 2024 FOOD, POOL & LODGING FEES
Motion by Mortenson, second by Bucholz and unanimously carried to allow Commissioner Johnson to use
best discretion in negotiations for 2024 Food, Pool and Lodging Fees at the upcoming Partnership4Health
Community Health Board meeting on Friday, November 17, 2023.
PROPOSAL FOR ENGINEERING SERVICES
Motion by Lahman, second by Rogness and unanimously carried to approve an engineering services proposal
from Braun lntertec for geotechnical evaluation to design the pavement and estimate excavation quantities for
Project SAP 056-050-013 (CSAH 50 between CSAH 67 and 5th St. N.).
LETTER OF SUPPORT
Motion by Rogness, second by Mortenson and unanimously carried to authorize Administration to draft a letter
of support on behalf of the Board of Commissioners to the City of Fergus Falls for their application for the
Community Energy Transition Grant Program. This grant supports communities impacted by power plant
retirements.
CLOSED SESSION
At 11 :13 a.m. Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(c)(1) to discuss the Sale of Property at 914
E. Channing Avenue, Fergus Falls, MN 56537, Parcel No. 71001990859000. Present in the room were
Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt Mortenson, and Bob Lahman, County
Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nicholas Leonard,
County Auditor-Treasurer Wayne Stein, Community Development Director Amy Baldwin, Physical Plant
Manager Terry Hoff, Operations Supervisor Douglas Cannell, and Board Secretary Hannah Anderson.
The closed session was concluded at 11 :21 a.m. at which time the meeting reconvened into an open session
regarding the sale of property at 914 E. Channing Avenue, Fergus Falls, MN 56537, Parcel No.
71001990859000.
SALE OF PROPERTY
Deputy Administrator Nick Leonard gave a history of the facility and statutory process for selling the property.
Otter Tail County purchased the property in 2022 as a temporary location for the County's Motor
Vehicle/Driver's License and Land and Resource Departments. The County needed alternative space during
the remodel at the GSC to continue to serve the public. Those departments functioned out of 914 Channing
for much of 2022 and part of 2023. No longer needing the property, Otter Tail County followed the statutory
process for disposal per MN Statute 373.01. With the sale of the property, the County has recouped all costs
associated with the temporary location, including the purchase of the property and all improvements.
Page 9 of 18
Board of Commissioners' Meeting Minutes
November 14, 2023
Motion by Rogness, second by Mortenson and unanimously carried to approve the sale of Otter Tail County
Real Property at 914 E. Channing Avenue in Fergus Falls, MN to 125 Mill LLC in the amount of $675,000.
Sale includes the following personal property: staff identified office furniture and workstations currently at 914
E. Channing Avenue.
ADJOURNMENT
At 11 :26 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, November 28, 2023, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest: J / Wl..,,~
Nicole Hansen, Clerk
Page 10 of 18
Page 11 of 18
Vendor Name
A-1 LOCK,& !KEY
A&A RECYCLING LLC
ACME TOOLS
ACORNS-OAK CONSULTJNG
ADVANCED CORRECTIONAL HEAL THCAF
AEDMARKET
ALBANY RECYCLING CENTER
ALEX RUBBISH & RECYCLING INC
ALLEN'S AUTO BODY & TO\!\'lNG
ALLSTATE PETERBILT GROUP
AMAZON CAPITAL SERVICES INC
ANOKA CO TREASURY OFFICE
ARAMARK
ASSOCIATION OF MN COUNTIES
AUTO FIX ll..C
AUTO VALUE FERGUS FALLS
AVERY, ATTORNEY ATlAW/JILL
BARATTO BROTHERS CONSTRUCTION 11'
BATTLE LAKE/CITY Of
BDT MECHANICAL LLC
BEN HOLZER UNLIMITED WATER LLC
BERGRENfELLIE
BEYER BODY SHOP INC
BLUFFTON OIL CO
BRANDON COMMUNICATIONS INC
BRAUN INTERTEC CORPORATlON
BRAUN VENDING INC
BREDESONIKBMBERLY
BRIAN'S REPAIR INC
BRUTLAG/STEVE
BUREAU OF CRIMINAL APPREHENSION
BUY-MOR PARTS & SERVICE LLC
CARLSON DIRTWORX l.LC
CARR'S TREE SERVICE INC
CODE 4 SERVICES INC
CODE BLUE K9 LLC
COLLINS/CHERI
COMMISSIONER OF TRANSPORTATION
COMPANION ANl!'o'IAL HOSPITAL
CONCEPT CATERING
COOPER'S OFFICE SUPPLY INC
CORNERSTONE CABINETS & COUNTERT
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
6.52
3,090.00
83.09
1,200.00
23,507.22
2,417.00
1,938.94
606.50
304.50
1,555.05
15,902.99
14,025.00
245.94
125.00
1,569.46
941.99
6,508.05
250.00
2,150.99
1,337.00
30.00
123.75
250.00
7,401.46
673.96
10,070.50
551.00
61.30
1,584.99
54.43
2,125.00
28,454.70
3,500.00
617.00
1,184.17
3,000.00
16.29
7,286.13
126.23
595.00
'229.77
990.00
Page 12 of 18
Vendor Name
CULLIGAN OF WADENA
CUMMINS SALES & SERVICE
CYBERSPROUT LLC
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE fNC
DAL TON/CITY OF
DEANS DISTRIBUTING
DEER CREEK/CHY OF
DENT/CITY OF
DICK'S STANDARD TIRE & AUTO SERVICE
DOUBLE A CATERING
DRIVERS LICENSE GUIDE CO
DSC COMMUNICATIONS
EARL STRANDE EXCAVATING
ELOIENIMICHELLE
ELECTION SYSTEMS & SOFTWARE LLC
ELIZABETH/CITY OF
ENVIRO-SAFE INC
ENVIRONMENTAL SENTRY PROlECTION
ERGOMETRICS INC
ERHARD/CITY Of
ERICA MARTIN COMPANY INC
ESRIINC
ES1EP-1ARSONJSARAH
EVERTS LUMBER CO
FARM BOYS LLC
FARMERS CO-OP OIL
FASTENAL COMPANY
FERGUS FALLS AREA CHAMBER Of COI\I
FERGUS FALLS DAil Y JOURNAL
FERGUS FALLS/CITY OF
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOGIES INC
FIELD/TERRY
FLINT HILLS RESOURCES lP
FORCE AMERICA DISTRIBUTING U..C
FORKLIFTS OF MINNESOTA INC
FORTWENGLER ELECTRIC INC
FORUM COMMUNICATIONS COMPANY
FOTH INFRASTRUCTURE & ENVJRDNME1'
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
68.10
1,383.55
332.50
2,257.81
2,393.68
988.04
6,033.75
1,93{!.09
760.04
350.00
404.50
48.00
2,009 .. 50
1,003.75
305.23
163,805.00
1,187.56
2,000.00
106.50
212.60
703.03
500.00
38,505.44
44.54
97c84
250.00
1,822.18
23.47
1,095.00
391066
31.00
10,515.66
35,000.00
868.96
8,149.40
49.13
22,108.84
1,374.75
1,801.37
25.00
175.00
7,485.16
Page 13 of 18
Vendor Name
FRANZ REPROGRAPHICS INC
FREYHOl TZJASHLEY
FRONTIER PRECISION INC
GALLSLLC
GILBERT/BARBARA JEAN
GILSON COMPANY INC
GOPHER STATE ONE CALL
GRAINGER INC
GUARDIAN RFID
HART JEN/JANELL
HAUGEN/HUNTER
HAUGEN/JEFF
HAUGRUD/BRUCE
HENNING/CITY OF
HILL YARD -HUTCHINSON
HOBART SALES & SERVICE
HOOSE/GAROLD
HOUSTON ENGINEERING INC
IMAGING SPECIALTIES LLC
INNOVATIVE OFFICE SOLUTIONS LLC
JAKE"S JOHNS LLC
JH SIGNS & DESIGNS INC
JK ENGINEERS ING
JOHNSON CONTROLS FIRE PROTECTIOf\
JOHNSONIDENA
,JONES lAW OFFICE
KFI ENGINEERS PC
KIMBALL MIDWEST
KNOLLJJAMES
KNOWINKLLC
KUGLER SALVAGE INC
LAKE COUNTRY GRAPHICS INC
LAKE REGION HEALTHCARE
LAKES GOMMUNl1Y COOPERATIVE
LAKES COUNTRY HEATING & AC
LAKES COUNTRY SERVICE COOPERATIV
LARRY OTT INC
LARSON/LYNN
LAWSON PRODUCTS INC
LECLAIR/CHRISTOPHER
LEIGHTON BROADCASTING -FERGUS Ffo
LEIN/KEITH
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
36.66
444.63
224.00
810.41
467.63
317.49
40.50
1,094.45
160.00
500.00
58.95
241..36
12.87
3,277.65
721.60
508.00
4,000.00
40,271.50
1,250.00
415.51
340.00
2,930.00
11,380.00
1,358.00
114.89
350.00
3,905.50
889.41
251.70
630.00
81.95
31.'95
3,008.05
1,716.77
2,775.00
2,700.00
7,900.00
489.46
2,323.41
254.14
1,475.00
250.00
Page 14 of 18
Vendor Name
LEXIPOLLLC
LIBERTY TIRE RECYCLING LLC
LOCATORS & SUPPLIES INC
LUMBER DEPOT lLC
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MARKS FLEET SUPPLY INC
MARTIN/VALERIE
MCCONN/CHRISTOPHER
MCGINNIS/MICHAEL
MCKESSON MEDICAL-SURGICAL INC
MEIS/DAL£
MEYERMN/SAMANTHA
MID-CENTRAL EQUIPMENT INC
MIDWEST MONITORING & SURVEILANCE
MINNEAPOLIS FORENSIC PYSCH SVCS l
MINNESOTA MOTOR COMPANY
MINNKOTA ENVJRO SERVICES INC
MN CONTINUING LEGAL EDUCATION
MN DEPT OF HUMAN SERVICES
MN DEPT OF REVENUE
MN POLLUTION CONTROL AGENCY
MNCCC LOCKBOX
MOREHEAD/MICHAEL
MOTOROlA SOLUTIONS CONNECTNITY
NAPA CENTRAL
NATURES GARDEN WORLD
NELSON AUTO CENTER INC
NEUMAN/SCOTT
NEW YORK MILLS/CITY OF
NBVMAN PAINTING INC
NEWVILLE/HEATHER
NF FIELD ABSTRACT CO LLC
NORTH CENTRAL INC
NORTHWEST TIRE INC
NUSS 1RUCK ,& EQUIPMENT
NYHUS FAMILY SALES INC
OLSON FUNERAL HOME
OLSON OIL CO INC
OTTER TAIL CO HRA
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
3,040.00
5,028.50
990.58
146.04
4,576.56
2,149.33
975.22
30,650.57
179.80
116.20
933a07
88.05
115.01
182.09
146.16
16.90
544.14
2,231.25
821.75
64.90
60.50
453 .. 06
30.00
3,670.65
260.00
154.76
3,100.00
5520
225.00
43,907.65
1,000.00
2,709.61
1,725.00
1,500.00
450.00
14,229.60
763.15
15,912.35
60.30
1,785.00
8,760.81
272.00
Page 15 of 18
Vendor Name
OTTERTAIL CO LAW LIBRARY
OTTER TAIL CO SOLID WASTE
OTTER TAIL POWER COMPANY
OTTERTAIL GLASS
OTIERTAILlCITY Of
PACE ANALYTICAL SERVICES INC
PALER/WALTER
PALMERSHEIM/COLBY
PARKER/JARA
PARKERS PRAIRIE/CITY OF
PAW PUBLICATIONS lLC BATTLE LAKER
PELICAN PETE BODY SHOP & TOINING It\
PELICAN RA:PIDS/CllY OF
PEOPLEFACTS LLC
PERHAM/CITY Of
PETRIE'S TOWING
PIEPER/JORDAN
PIZZA RANCH PERHAr._.,
POPE DOUGLAS SOLID WASTE MANA.GEi
POWERPL.AN OIB
PRECISE MRM LLC
PRICE/HENRY
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
PROFESSIONAL PORTABLE X-RAY INC
QUADIENT FINANCE USA INC
QUICK'S NAPA AUTO PARTS
RATHSIRJANE
RAZOR BL.ADE COMPANY/THE
RDO EQUIPMENT CO
RED DOT PEST CONTROL
RESTAD/Af'MNDA
RlCf-MLLE/CllY OF
RlNKE NOONAN LAW FIRM
RODER/BETSY
ROTHSAY/CITY OF
RUNDEWKATE
SALVERSON/BRENT
SAZAMA AUTO GLASS
SCHMITZ/TASHA
SCHOENEBERGER FUNERAL & CREMATI
SCHOOL DlST 261 -ASHBY
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
472.32
221.20
4,515.86
975.98
34.00
2,642.00
277.76
241.22
80.00
1,270.05
192.50
340.00
1.,631.79
15.82
6,826.72
587.00
575.00
330.65
67HXJ
1,328.49
2,180.00
110.00
23228
63.54
300.00
417.09
154.99
4"1.08
306.06
395.55
00.00
16.29
1,073.55
294.50
90.00
1,054.54
46.66
1629
125,00
500.00
840.00
125.00
Page 16 of 18
Vendor Name
SCHOOL 01ST 544-FERGUS FALLS
sa-lOOL DIST 547 -PARKERS PRAIRIE
SCHORNACKfDAVID
SCOTT HOFlAND CONSTRUCTION INC
SHERWIN WILLIAMS
SIGN SOLUTIONS USA
SIMENGAARD/PAUL
SNAP-ON INDUSTRIAL
STEINS INC
STEVE'S SANITATION INC
STIGMAN/STACIE
STONEFLYINC
STRAND ACE HARDWARE
STREICHERS
STROHMAN ENTERPRISE INC
STROMME/NICHOLAS
STRYKER SALES U.C
SUMMIT FOOD SERVICE LLC
SWANSTOO EQUIPMENT GORP
SWEDBERG NURSERY
TAG UP
TECH CHECK LLC
TED'S CONCRETE
TERJ,,,,INIX COMMERCIAL -ST CLOUD
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -\!\'EST
THRIFTY VVHITE PHARMACY
TK ELEVATOR CORP
TODD CO SOLID WASTE
TOWMASTER
TRUENORTH STEEL INC
TSCHIDA/CRAIG
TURBO TOOLS
TYLER TECHNOLOGIES INC
UNDERWOOD/CITY OF
UNIQUE PAINT BODY & TRIM
UNLIMITED AUTOGLASS INC
UPS
URBANKfCITY OF
US BANK EQUIPMENT FINANCE
VANGUARD APPRAISALS INC
VERGAS/CITY OF
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
351.69
15,000.00
142.40
8,905.00
61.60
1,502.57
28.30
317.67
6,598.14
20,164.51
445.59
16,501.00
108-49
75.98
461.99
250.00
271.44
20,534.42
111.95
250.00
26.55
1,890.00
250.00
355.25
55.44
437.21
7.70
2,275.98
515.60
5,554.95
11,910.20
221.99
959.75
7,400.00
1,111.55
476.00
65.00
27.24
1,273.06
1,548.16
750.00
2,688.63
Page 17 of 18
Vendor Name
VICTOR LUNDEEN COMPANY
VISUAL GOV SOLUTIONS LLC
WADENA ASPHALT INC
WALETZKOJPATRICK
WALLWORK TRUCK CENTER
WALVATNEfDOUGLAS
WARNER GARAGE DOOR INC
WEWNG/BREANNA
WM CORPORATE SERVICES INC
WSB &ASSOCIATES INC
WUNDERLICH/MICHAEL
ZIEGLER INC
Vendor Name
ADAMS/MEGAN
Fina1 Total:
AMAZON CAPITAL SERVICES INC
BUDKE/JOSIE
COLE/MELANIE
FAUL PSYCHOLOGICAL PLLC
HOLMQUIST/ABIGAIL
INDEPENDENT CONTRACT SERVICES OF
INTERNATIONAL TRANSLATION SBRVICE
LAKE REGION HEALTHCARE-MEHL CEN
LAKES COUNTRY SERVICE COOPERATIV
MINNESOTA MOTOR COMPANY
MN DEPT OF HUMAN SERVICES
NELSON AUTO CENTER INC
NIELSON/CARIN
NORTH\\'EST REGIONAL DEVELOPMENT
OTIER TAJL CO RECORDER
OTTER TAlLCO SHERIFF
OTIER TAlL POVVER COMPANY
POTTER/LELAND
QUALITY TOYOTA
SCHOMMER/MICHAEL
VERIZON WIRELESS
WAGNER/TARA
WEILAND/MEGAN
WRIGHT CO SHERIFF
Final Total:
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
3,577.90
1,113.57
7,262.00
68.14
243.62
1,125.00
108.49
20825
34,467.47
36,680.00
13.02
790.51
968,714.90
Amount
14.66
4,031.49
14.66
81.84
400.00
64.33
600.33
210.00
624.94
5,286.42
5,294.50
4,997.59
537.73
13.10
14,053.00
8.00
201c00
56.79
n.n.
807.76
15.00
2,158.85
28.93
24.64
75.00
39,672.78
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
BESEMAN/KAREN
BYE/KRISTlN
CLAY CO HEAL TH DEPT
DEMMER/ANDREA
DENNEY/TIMOTHY
DUENOW/M6LISSA
ELLISONrREESE
ERICKSON/MONIQUE
FORUM COMMUNICATIONS COMPANY
FRANSEN/JON
FRUSTOl.JANNE
FRUSTOUEMIL Y
GEORGESON/ANTHONY
GIBBS/ANN
GRISMER/PAULA
GLICK/AMY
INDEPENDENT CONTRA.CT SERVICES OF
JESSER/LEAH
LYSNE CONSULTING & COUNSELING LLC
MARTENSON/PAULA
MCKESSON MEDICAL -SURGICAL
METZGER/JESSICA
MIDWEEK INC/THE
MINNKOTA ENVIRO SERVICES INC
ODP BUSINESS SOLUTIONS LLC
OEHLER/KAREN
OTTER TAJL CO TREASURER
PARKERS PRAIRIE INDEPENDENT LLCffi
PAW PUBLICATIONS lLC BATTLE LAKER
PELICAN RAPIDS PRESS
SCHMIDT/JANE
VAN SANTENfDANA
\IERIZON WIRELESS
WESTBYn...lNDA
FlnaF Total:
Board of Commissioners' Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
494.47
84.16
93.01
328
233.16
43.56
860,00
59.61
27_94
24.19
61.58
156.18
64.85
57.44
8.98
37:99
130.67
262.49
6,221.75
34.06
1,050.00
145.42
20.09
52.40
732.00
41.30
66.77
40.61
640.00
171.44
112.75
10425
27.51
33.57
685.22
37.34
12,920 .. 04
Drainage Authority Meeting Minutes
November 14, 2023
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 14, 2023111:38 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :38 a.m. Tuesday, November 14, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Mortenson and unanimously carried to approve the Drainage Authority Agenda of
November 14, 2023 with the addition of Support for Ditch 64 BWSR Grant and the Consent Agenda of
November 14, 2023 as follows:
1. October 24, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for November 14, 2023 (Exhibit A)
DITCH 43 CULVERT REPAIR
Motion by Rogness, second by Mortenson and unanimously carried to approve the replacement of a 24-inch,
100-foot culvert at a private crossing on Ditch 43 with the Ditch Fund to cover the cost of the pipe and the
property owner to cover installation costs. Drainage Inspector Colby Palmersheim noted that the culvert is not
clearly defined on the original engineered reports, however, it is present in all historic maps that were
researched.
SUPPORT FOR DITCH 64 BWSR GRANT
Motion by Rogness, second by Bucholz and unanimously carried to continue to support the application for the
Multi-Purpose Drainage Management Grant on Ditch 64, which will be submitted again for the FY24 grant
period.
COUNTY DITCHES DISCUSSION
Drainage Inspector Colby Palmersheim briefly touched on Economic Growth and Community Investment
Committee County Ditch topics including a recap of a meeting held with the County Auditor, County Attorney,
and Commissioner Lahman regarding the process of redetermination of benefits. Also discussed was
incorporating a written policy for viewer requirements, which will be brought before the Drainage Authority at
a later date.
Page 1 of 3
Drainage Authority Meeting Minutes
November 14, 2023
ADJOURNMENT
At 12:07 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, November 28,
2023, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 28, 2023
Attest: l ¼: J, f1AJ lu IJ4-,;;:v:
Nicole Hansen, Clerk
Page 2 of 3
Page.3 of 3
Vendor Name
BAKER EXCAVATING
DENBROOK/GARY
GEERDES/GREG
HENNING/CITY OF
KUGLER/DOUGLAS
RINKE NOONAN LAW FIRM
VERIZON WIRELESS
WIEBE/JEFFREY JON
Final Total:
Drainage Authority Meeting Minutes
November 14, 2023 (Exhibit A)
Amount
1,250.00
297.86
920.30
150.00
1.,077.51
280.00
40.01
513.58
4,529.26