HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/24/2023Board of Commissioners' Meeting Minutes
October 24, 2023
OTTER TAIL COUNTY -MINNESOTA
BOARD OF CO MM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
October 24, 202318:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, October 24, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of October 24, 2023, with the following
additions:
ConsentAgenda:No. 7
General Discussion: District Court Judges Meeting & MICA Update
Economic Growth & Community Investment Committee: Crystal Hills Drainage
APPROVAL OF CONSENT AGENDA
Motion by Lahman, second by Mortenson and unanimously carried to approve the consent agenda items as
amended:
1. October 10, 2023, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for October 24, 2023 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for October 24, 2023 (Exhibit A)
4. Approval of the issuance of a New 2023 Tobacco License to Dave Rahn dba North Star
Gas & Grocery November 1, 2023 to December 31, 2024.
5. Approval of the LG240B application to Conduct Excluded Bingo as submitted by Dreams
for Kids for an event scheduled for December 2, 2023, at Silver Moon Lounge and
Steakhouse, which is located at 1117 W Main St. in Perham Township.
6. Final Payment for SAP 056-675-035 to Houle Excavating, LLC, Little Falls, MN
7. Approval of the issuance of a 2024 Renewal Tobacco License to Lisa Rahn /dba Big
Foot Gas & Grocery.
PROBATION ADVISORY COMMITTEE STIPEND
Motion by Mortenson, second by Lahman and unanimously carried to approve a $60 stipend plus mileage
reimbursement for community members serving on the Probation Advisory Committee retroactive to October
1, 2023 as recommended by Probation Director Michael Schommer.
Page 1 of 14
Board of Commissioners' Meeting Minutes
October 24, 2023
RESOLUTION TO AUTHORIZE SIGNATORY ON BEHALF OF OTTER TAIL COUNTY FOR
THE MN FAMILY INVESTMENT PROGRAM (MFIP) BIENNIAL SERVICE
OTTER TAIL COUNTY RESOLUTION NO. 2023-75
WHEREAS, the State of Minnesota acting through its Department of Human Services (State) has the authority
to enter into contracts/agreements for the following services: Minnesota Family Investment Program (MFIP);
and
WHEREAS, the County is responsible for the administration of MFIP for eligible families; and
WHEREAS, the Otter Tail County Board of Commissioners grants signatory authority for the MFIP Biennial
Service Agreement to Deb Sjostrom or successor, Otter Tail County Human Services Director; and
WHEREAS, the agreement requires signatory authority and the agreement must be submitted through the
State process.
THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom
or successor, Otter Tail County Human Services Director to sign on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 24th day of October 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 14, 2023
Attej I tAL ~
Nicole Hansen, Clerk
INTRODUCTION OF ASSISTANT HUMAN SERVICES DIRECTOR
Human Services Director Deb Sjostrom introduced to the Board, Jessica Steinbrenner, the new Assistant
Human Services Director. Steinbrenner shared her experience and background and noted that it is a privilege
to join the Human Services team. Steinbrenner joined Otter Tail County in mid-September.
CANNABIS PUBLIC USE ORDINANCE
Motion by Mortenson, second by Lahman and unanimously carried to adopt the Otter Tail County Ordinance
Regulating the Use of Cannabis and Cannabis Derived Products in Public Places, effective upon publication,
as presented by Public Health Director Jody Lien. This ordinance will prohibit and regulate the public use of
cannabis and further define the public place to be more stringent to protect the public from exposure to
cannabis smoke, aerosol and vapor, prohibit smoking and vaping of cannabis outdoors at establishments
unless licensed for onsite consumption, and establish a petty misdemeanor charge for violations of the
ordinance.
Page 2 of 14
Board of Commissioners' Meeting Minutes
October 24, 2023
2024 DENTAL INSURANCE RFP RECOMMENDATION
Motion by Rogness, second by Bucholz and unanimously carried to approve the recommendation of the
Benefits Committee to continue with Delta Dental as the carrier for group dental insurance. Rates will increase
5% in 2024 with a 2-year rate guarantee and the removal of waiting periods.
2024 EMPLOYER CONTRIBUTION AMOUNTS
Motion by Mortenson, second by Rogness and unanimously carried to approve matching the non-union
employer contribution to the 2024 union contracts. 2024 Employer Contributions are as follows:
Grandfathered (Legacy) Single Employees
Existing Dependent Coverage & New Employees
Single
Single + Child(ren)
Single + Spouse
Family
$1405
$850
$1500
$1500
$1775
PLANNING COMMISSION RECOMMENDATIONS
Douglas E. Cummings
An After the Fact Conditional Use Permit request to excavate and grade the old Sunset Beach Road roadbed
to address drainage concerns was tabled by the Planning Commission to allow time for property owner
Douglas Cummings and Engineer to review available options with the Soil and Water Conservation District
(SWCD) and their Engineer.
Stonybrook Properties LLP
Motion by Mortenson, second by Lahman and unanimously carried to approve a Conditional Use Permit for a
Non-Dwelling Planned Unit Development (PUD) consisting of 26 total storage units (14 units within 1000' of
Fish Lake) and Shoreland Alteration for 5,000 cubic yards of earthmoving, located in Section 1 of Aurdal
Township, Fish Lake (56-684), NE Parcel No. 03000010001900 with the following conditions: the Minnesota
Pollution Control Agency Storm Water Prevention Plan Permit is approved prior to beginning work, the County
Highway Department approves an approach off County Highway 1, or if denied, the addition of a cul-de-sac
added to the west end of the development, and Township approval for two approaches off Fish Lake Beach
Road.
Strinden Addition to Lida View Hills
Motion by Rogness, second by Bucholz and motion carried with Johnson abstaining to approve a Preliminary
Plat titled "Strinden Addition to Lida View Hills", owned by Tom Strinden, consisting of 3 Single Family
Residential Non-Riparian Lots, 1 Block, located in Section 23 of Lida Township, Lida Lake (56-747) GD, Parcel
No.37000230112000.
Chad Rheault
Motion by Mortenson, second by Lahman and unanimously carried to accept the withdrawal of a Conditional
Use Permit Application, for a Commercial Planned Unit Development (PUD) located at 29151 Pleasant Lake
Rd., Underwood, MN 56586, Section 5 of Sverdrup Township, Pleasant Lake (56-449) RD and Little Anna
Lake (56-450) NE, submitted by property owner Chad Rheault.
Page 3 of 14
1. Recitals.
Board of Commissioners' Meeting Minutes
October 24, 2023
RESOLUTION APPROVING SINGLE-FAMILY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2023-76
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Numbers 39000050030003,
73000990623001, 55000290206001, 71002991960000, 03000190132000, 03000990854000,
46000991232000, 74000110006014, 26000990522000, 07000260169002, 47000210137004,
52000010005000, 02000180130001, 47000240156001, 20000120073007, 52000990575000,
74000100005903, 74000990201001 (collectively, the "Tax Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent ( 10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the
Abatement are as follows:
(f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2025 and
shall not exceed $10,000. The County reserves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(g) The County shall provide the Abatement as specified in this resolution.
Page 4 of 14
Board of Commissioners' Meeting Minutes
October 24, 2023
(h) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment
of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 24th day of October 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 14, 2023
Attest&! ~
Nicole Hansen, Clerk
OCTOBER IS MANUFACTURING MONTH 2023 PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2023-77
WHEREAS, the manufacturing industry is a critically important part of Minnesota's and Otter Tail County's
diverse economy; and
WHEREAS, manufacturing contributed $58.7 billion to Minnesota's economy in 2022, representing 13% of the
state's gross domestic product; and
WHEREAS, manufactured exports brought $24 billion into the Minnesota economy in 2022; and
WHEREAS, workers took home $235.8 million in wages from Otter Tail County manufacturing jobs in 2022,
the largest total payroll among private sector industries; and
WHEREAS, manufacturing in Otter Tail County pays an average annual wage of $57,910, which is 22% higher
than the county's overall average private sector wage; and
WHEREAS, manufacturing provides more than 4,000 highly skilled, well-paying jobs, which significantly
contribute to Otter Tail County's high standard of living and economic vitality; and
WHEREAS, there are 87 manufacturing companies in Otter Tail County, making a wide range of products that
improve life, create solutions and bring joy in Minnesota and around the world.
NOW, THEREFORE, I, Wayne Johnson, do hereby proclaim the month of October 2023 shall be observed
as: MANUFACTURING MONTH in Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Page 5 of 14
Board of Commissioners' Meeting Minutes
October 24, 2023
Adopted at Fergus Falls, MN this 24th day of October 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 14, 2023
Attests i (:,0 \it,J.f {<,,-, $ltJ
issioners Chair Nicole Hansen, Clerk
AGREEMENT FOR CONSUL TING SERVICES
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures on the Agreement for Consulting Services with USI Consulting Group, Inc. fka Hildi Inc. for actuarial
services necessary to meet GASB Statements for financial reporting.
SALES ORDER AGREEMENT WITH ELECTION SYSTEMS AND SOFTWARE
Motion by Lahman, second by Rogness and unanimously carried to authorize appropriate County Officials'
signatures on the Agreement with Election Systems and Software for the purchase of 82 Express Vote
Universal Voting Systems to replace the current AutoMARK equipment.
CITY OF PERHAM PROPOSAL & TIF PLAN
County Auditor-Treasurer Wayne Stein confim,ed with the Board that they had received notification from the
City of Perham regarding a proposal to modify the Development Program for Development District No. 2 and
to adopt a Tax Increment Financing (TIF) Plan to establish Tax Increment Financing District No. 2-45:
Bongards Warehouse Expansion.
RECESS & RECONVENE
At 9:28 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:40 a.m.
ENGINEERING SERVICES AGREEMENT PROPOSAL
Motion by Mortenson, second by Rogness and unanimously carried to approve the proposal from Moore
Engineering, Inc. for Engineering Services for the County State Aid Highway (CSAH) 35 Improvements Project
from Dent to Vergas as recommended by County Engineer Krysten Foster.
BNSF CROSSING SURFACE INSTALLATION AGREEMENT
Motion by Lahman, second by Bucholz and unanimously carried to approve the Crossing Surface Installation
Agreement between Otter Tail County and BNSF Railway Company to replace the existing concrete crossing
surface at County State Aid Highway (CSAH) 75 with a new concrete crossing surface as presented by County
Engineer Krysten Foster.
DISTRICT COURT JUDGES MEETING
Commissioner Mortenson gave a brief update on his recent meeting with Minnesota District Court Judges
Kevin Miller and Michael Fritz regarding the use of virtual court hearings. They noted that the input and
feedback received by the Steering Committee strongly supported the continued use of virtual hearings for the
type of hearings where use can serve both the interests of the parties and the court. They further acknowledge
and recognize the concerns and challenges that virtual hearings can present but look to guidance from the
Judicial Council on how best to address issues raised by stakeholders. As of right now, virtual hearings will
continue to be part of the Judicial System.
Page 6 of 14
MICA UPDATE
Board of Commissioners' Meeting Minutes
October 24, 2023
Commissioner Rogness provided a brief update on his recent meetings with Minnesota Inter-County
Association (MICA). Discussion focused on priorities for the 2024 legislative season.
RECESS & RECONVENE
At 9:48 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m.
MINNESOTA DNR UPDATE
Minnesota Department of Natural Resources (DNR) Northwest Regional Director Theresa Ebbenga, along
with DNR Representatives Erik Anthonisen, Nicolas Snavely, Shawn Donais and Kerry Ross, provided an
update to the Board highlighting DNR presence in Otter Tail County. After a brief overview Ebbenga asked
the Board for input on concerns or opportunities within the county. Improvements to public water access sites
was a topic of interest as well as lake outlet structures and dams, and aquatic invasive species within Otter
Tail County lakes.
LAKES COUNTRY SERVICES COOPERATIVE-BOARD MEMBER TERM
Motion by Bucholz, second by Lahman and unanimously carried to nominate Commissioner Mortenson to run
for a position on the Lakes Country Service Cooperative Board of Directors for the term beginning February
1 , 2024 and ending December 31, 2027.
MCIT VOTING DELEGATES AND AL TERNA TES
County Administrator Nicole Hansen confirmed with the Board that Commissioner Rogness will serve as the
voting delegate with Commissioner Johnson the alternate for the 2023 Minnesota Counties Intergovernmental
Trust (MCIT} Annual Meeting held in December.
ADJOURNMENT
At 10:29 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned with
a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, November
14, 2023, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 10:32 a.m. Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(c)(1) to discuss the Sale of Property at 914
E. Channing Avenue, Fergus Falls, MN 56537, Parcel No. 71001990859000. Present in the room were
Commissioners Wayne Johnson, Lee Rogness, Dan Bucholz, Kurt Mortenson, and Bob Lahman, County
Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nicholas Leonard,
County Auditor-Treasurer Wayne Stein, Community Development Director Amy Baldwin, Physical Plant
Manager Terry Hoff, Operations Supervisor Douglas Cannell, and Board Secretary Hannah Anderson.
The closed session concluded at 10:59 a.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 14, 2023
Attes&j &Jlvlli1/J4,L,
Commissioners Chair Nicole Hansen, Clerk
WJ <2,!J,E~J~~
Page 8 of 14
Vendor Name
A-1 LOCK & KEY
ACME TOOLS
ACORNS-OAK CONSUL TING
ADVANCED ENGRAVING INC
ALLSTATE PETERBlLT GROUP
AMAZON CAPITAL SERVICES INC
APPLIED CONCEPTS INC
ARAMARK
ARAMARK
ARNTSON ELEC1RIC INC
ASSOCIAllON OF MN COUNTIES
AUTO VALUE PERHAM
AVENU INSIGHTS & ANAL YllCS UC
AVERY, ATTORNEY AT LAW/JILL
BAN-KOE SYSTEMS INC
BARNESVILLE AMBUlANCE
BERGREN/ELLIE
BEYER BODY SHOP INC
BHH ARCHITECTURE Of MN LLC
BLADOWfflNA
BOWERS/ROBERT
BRANDON COMMUNICATIONS INC
BRfAN'S REPAIR INC
BRUTlAGISTEVE
BUREAU OF CRIMINAL APPREHENSION
BURMEISTER/NICOLE
BURNS & MCDONNELL ENGINEERING CC
BUSHMAN/JOHN
BUY-MOR PARTS & SERVICE LLC
CARLBLOM/DENNIS
CAROLINA SOFTWARE INC
CERTIFIED AUTO REPAIR
CERTIFIED LABORATORIES
CLEAN SWEEP COMMERctAL SERVICES
COMPANION ANIMAL HOSPITAL
COMPUTER INFORMATION SYSTEMS INC
COOPER'S OFFICE SUPPLY INC
COVERTTRACK GROUP INC
CRIME STOPPERS OF MN
CULLIGAN OF ELBOW LAKE
D & T VENTURES LLC
DACOTAH PAPER CO
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
37.37
217.90
1,200.00
61.22
10,916.11
4,25320
235.19
58.16
423.61
927.40
1,275.00
15.99
6.731.48
3,858.02
1,652.00
2,600.00
75.00
260.00
1,742.62
1,59923
1,162.50
48,586.45
3125
48.15
2,640.00
74.75
5,245.33
11.22
23,876.67
127.99
2,350.00
1,012.83
4,875.80
1,758.00
95.75
27,056.42
3,330.44
1,095.00
200.00
29.00
1,089.00
42.18
Page 9 of 14
Vendor Name
DAHUCOLT
DAHU1SABEL
DAILEY ELECTRIC LLC
DEANS DISTRIBUTING
DEM-CON MATERJALS RECOVERY LLC
DENZEL'S REGION WASTE INC
OJAMOND DRUGS INC
DITTBERNER/TREVOR
OONOHOtMICHAEL
DOUBLE A CATERING
ECKHARDT/KIMBERLY
EHLERS & ASSOCIATES INC
ENVIROTECH SERVICES INC
ERICA MARTIN COMPANY INC
FAUL PSYCHOLOGICAL PLLC
fELLBAUM/KEVIN
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
flDlAR TECHNOLOGIES INC
FISCHER/JUDD
FLODEN/BRENT
FOREMOST PROMOTfONS
FORMANEK/ROBERT
FORUM COMMUNlCATlONS COMPANY
FOSTER/KRYSTEN
FOTH INFRASTRUCTURE & ENVIRONME~
FRANK/JENNIFER
FRAZIER/BRENT
GAllSLLC
GIRA.RD'S BUSINESS SOLUTIONS INC
GOPHER STATE ONE CALL
GRAINGER INC
GRANITE ELECTRONICS INC
HANSON/CAMERON
HAUGEN/HUNTER
HAUKOS SALES LLC
HA\NES SEPTIC TANK PUMPlNG LLC
HENNING/CITY OF
HERMAN/CRYSTAL
HILGERSIJANE
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
84.50
102.84
609.35
1,199.95
3,356.94
165.00
38.92
144.43
385.94
350.00
669.60
125.00
8,600.00
500.00
2,625.00
28.83
188.00
21,190.50
47,571.12
17.00
12,943.35
224.54
46.15
469.75
41.27
48.96
256.07
9,673.55
1,000.00
248.78
1,080.79
1,037.00
18.90
310.32
68,520.05
41.41
183.40
280.00
130.00
451,365.95
177.51
195.50
Page 10 of 14
Vendor Name
HOME RA.NCH BEEF
JCS CONSUL TING LLC -138006
INTERNATtONAL RIGHT OF WAY ASSOCII
INTERSTATE ENGINEERING INC
JAKE'S JOHNS lLC
JOHNSON/KENT
JOHNSON/MARKT
JOHNSONff ANNER
KARVONEN FUNERAL HOME
KFI ENGINEERS PC
KIESLER'S POLICE SUPPLY INC
KIMBALL MIDWEST
KIRSCHBAUM/CHRISTINE
KRESS/JEFF
LAKE REGION HEALTHCARE
LAKES COMMUNITY COOPERATM:
LAKES COUNTRY ASSOCIATION OF REAl
LAKES DIGITAL SIGN GUYS LLC
LANDS' ENO BUSINESS OUTFITTERS
lANGUE/STEVEN
LANGUAGE LINE SERVICES INC
LARSON/ASHLEY
lEEffHOMAS
LEGAL SERVJCES OF NW MINNESOTA
LEtGHTON BROADCASTING-DETROIT U
LEIGHTON BROADCASTING-FERGUS F/1
LEROY MOTOR.SPORTS LLC
LOE/DORIS
LUND/DARYL
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARTHALER/TERENCE
MATTHEW BENDER & COMPANY INC
MCIT
MEKALSON HYDRAULICS INC
MJOWEST MACHINERY CO
MINNEAPOLIS FORENSIC PYSCH SVCS L
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MN STATE AUDITOR
MNCCC LOCKBOX
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
254.84
23,250.00
276.00
50,687.50
650.00
116.59
506.72
69.90
732.50
101.00
2,658.01
1,158.89
148.69
115.94
8,283.97
630.83
200.00
477.00
144.87
498.22
14.85
90.55
418.03
520.00
472.50
95625
213.73
153.93
1,000.00
848.00
77,594.55
2,377.33
581.40
497.61
94.00
5,343.99
453.83
5,293.75
2,205.43
206.50
31,942.42
10,872.08
Page 11 of 14
Vendor Name
MOUENHAUER/MARTIN
MUTAREINC
NAPA CENTRAL MN
NARDINI FIRE EQUIPMENT
NA TURES GARDEN 'NORLD
NELSON AUTO CENTER INC
NE\'VVILLE/DARREN
NEWVILLE/HEATHER
NILSON/BRET
NOR-TECH
NORTHERN ENGINE & SUPPLY INC
NORTHERN PLUMBING SUPPLY
NORTHLAND FIRE PROTECTION
NORTHWEST TIRE INC
NUSS lRUCK & EQUIPMENT
OFFICE Of MNIT SERVICES
OKTIRE
OLSON TIRE & OIL
OTTER TAJL CO SOLID WASTE
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OUTOOOR RENOVATIONS LANDSCAPE &
PACE ANALYTICAL SERVICES INC
PALERM'ALTER
PARK REGION CO OP
PARKERS PRAIRIE SCHOOLS ISO 547
PARKERS PRAIRIE SCHOOLS ISD 547
PARKERS PRAIRIE/CITY OF
PELICAN RAPIDS PRESS
PERHAM/CITY Of
PETERSON/JOEL
PHOENIX SUPPLY
PINE PLAZA 1V & APPLIANCE
PLUNKETTS VARMENT GUARD
POSCH/GREGORY C
POWERPLANOlB
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LLC
PREMIER ELECTRIC INC
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
305.10
8,200.00
351.18
663.50
75.00
43,908.97
541.44
1,500.00
148.03
3,045.00
1,400.00
728-74
506.00
51.19
16,232.00
2.162.44
1,554.19
1,217.94
6,275.45
476.41
182.57
300.00
250.00
138.84
114.73
2,500.00
192.95
170.00
178.10
441,013.68
150.00
170.03
159.96
167.50
500.00
3,39528
310.00
2,180.00
3,150.00
11.50
62.08
63.54
Page 12 of 14
Vendor Name
PSICK CAPITOL SOLUTIONS INC
ROO EQUIPMENT CO
ROO TRUCK CENTERS LLC
RED DOT PEST CONTROL
REGENTS OF THE UNIVERSITY OF MN
ROGAUKEITH
ROLLIEM1LLIAM
ROSENTI-tAL/GREGORY
SALA THE/KELVIN
SCHMITZ/TASHA
SCHOOL DIST 549 -PERHAM
SCHOOL DIST 553 -NEW YORK MILLS
SCOTT HORAND CONSTRUCTION INC
SHERWIN WILLIAMS
SIGN GUYS LLC
SILKTIDE INC
SMITH/Jill
SOETH/SYLVIA
SONS TEBO/CHASE
STEEVES/BERNARD A
STEINS INC
STEVE'S SANITATION INC
SllGMANi'RYAN
STONEBROOKE ENGINEERING INC
STREICHERS
STRUCTURAL TOWER SERVICES INC
SUPERIOR JETTING INC
SWANSTON EQUIPMENT CORP
SWEDBERG/BRENDA
THOMSON REUTERS-WEST
THRIFTY WHITE PHARMACY
THUNSELLE/KRISTI
TNT REPAIR !NC
TOPLINE ELECTRIC LLC
TRI-STATE PUMP & CONTROL INC
TRITES/DAVID
TSCHIDNCRAIG
TYLER TECHNOLOOlES INC
VANSTEENBURG/JEFFREY
VAUGHN AUTO & MARINE CO
VERGAS HARDWARE
VICTOR LUNDEEN COMPANY
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
7,000.00
366.53
931.68
395.00
105.18
15.00
198.47
174.89
163.10
500.00
210.65
1,119.79
8,770.00
46.17
800.00
6,800.00
500.00
31624
61.98
126.03
4,529.58
20,575.00
50.44
4,991.91
23.98
3,960.00
2,142.50
104.62
500.00
7,469.38
15.00
235.00
560.06
200.83
1,845.00
539.48
148.03
3.700.00
117.51
150.55
9.99
468.70
Page 13 of 14
Vendor Name
VIKING COCA-COLA
VIKING GARAGE IXX>R COMPANY INC
VOSS LIGHTING
WAllWORK TRUCK CENTER
WASS/DAVID F
WEAKLEND/BONNIE
WEUER'S GARAGE
WEST/RICHARD
WILSON/WARREN R
WM CORPORA TE SERVICES INC
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
BELLEFEUtLLEJJENA
BUREAU OF CRIMINAL APPREHENSION
CASS CO SHERIFF-ND
COLONJNICOLE
COUNTIES PROVIDING TECHNOLOGY
DNA DIAGNOSTICS CENTER INC
FOREMAN/MICHELLE
HA.UGE/LESLIE
LUNDBY/DEB
MAHUBE-OlWA CAP INC
MIO'NEST MONITORING & SURVEILANCE
MINNKOTA ENVIRO SERVlCES INC
MN STATE AUDJTOR
NEXT CHAPTER TECHNOLOGY INC
OTTER TAJL CO ATTORNEYS OFFICE
OTTER T AJL CO SHERIFF
PACIFIC INTERPRETERS INC
PENKE VALDES/LYNNE
PREMIER BIOTECH INC
PREMIER BIOTECH LABS UC
RARICK/JESSICA
REHM/BAILEY
ROSENTHAL/HEATHER
SJOSTROMJDEBORAH
SPANGLER/LISA
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
410.00
287.52
1,468.80
217.56
513.93
122.75
71.43
407.56
258.60
32,436.35
1,694,072.71
Amount
351.80
111.18
600.00
230.00
81.72
240.00
369.00
12.90
29.66
29.42
22.461.44
1,063.00
421.83
2,560.00
22,500.00
2,346.00
462.40
1,307.50
443.50
3,903.75
339.00
15.00
21.94
85.15
36.00
14.55
276.45
60,313.19
Page 14 of 14
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
BESEMAN/KAREN
BREDESON/KIMBERLY
BYE/KRISTIN
DAHL/MELISSA
DEMMER/ANDREA
DOUBLE A CA TERJNG
ERICKSON/MONIQUE
FRUSTOIJANNE
GIBBS/ANN
GRISMER/PAUi/\
GUCK/AMY
INDEPENDENT CONTRACT SERVICES Of
LAKE REGION HEALTHCARE
LAKELAND AUTO REPAIR LLC
LAKES ADVERTISING LLC
LE\IVIS/JODI
LIEN/JODY
MARTENSON/PAULA
MCKESSON MEDICAL -SURGICAL
METZGER/JESSICA
MIDWEEK INC/THE
MINNESOTA MOTOR COMPANY
MORTENSON OUTDOOR SIGN
00P BUSINESS SOLUTIONS LLC
OEHLER/KAREN
OTTER TA.IL CO TREASURER
OTIER TAIL POWER COMPANY
PACIFIC INTERPRETERS INC
SANOFI PASTEUR INC
VAN SANTENJDANA
VERIZON WlRELESS
VICTOR LUNDEEN COMPANY
WESTBYfl..lNDA
Final T otaf:
Board of Commissioners' Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
1,514.01
25.15
32.10
26.60
85.09
15.07
6.22
48.60
42.58
326
47.83
112.01
154.71
6,206.43
1,335.34
60.57
700.00
6.55
14.56
43.89
94.69
43.89
122.00
144.68
595.00
107.64
7.00
4,282.11
66.30
111.25
7,556.74
29.68
755.46
38.92
57.97
24,493.92
Drainage Authority Meeting Minutes
October 24, 2023
OTTER TAIL COUNTY-MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
October 24, 2023 111 :07 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :07 p.m. Tuesday, October 24, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Rogness, second by Mortenson and unanimously carried to approve the Drainage Authority Agenda of
October 24, 2023 as presented and the Consent Agenda of October 24, 2023 as follows:
1. October 10, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for October 24, 2023 (Exhibit A)
DITCH 49 REDETERMINATION OF BENEFITS HEARING ORDER
Motion by Lahman, second by Bucholz and unanimously carried to adopt the Findings and Order Setting a
Public Hearing for Ditch 49 Redetermination of Benefits on December 11, 2023 at 7:00 p.m. with the location
to be determined.
DITCH 12 REDETERMINATION OF BENEFITS ORDER
Drainage Inspector Colby Palmersheim presented the final Findings and Order Approving the Redetermination
of Benefits for Ditch 12. Palmersheim reported on the final Ditch 12 benefit amounts after the secondary
reviews were applied.
Motion by Mortenson, second by Lahman to adopt the final Findings and Order Approving the Redetermination
of Benefits for Ditch 12. After discussion thereof and upon vote being taken thereon, the motion passed on a
roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
DITCH 25 CLEANING
Motion by Rogness, second by Bucholz and unanimously carried to approve cleaning in Ditch 25 from
Engstrom Beach Road to State Highway 108 to remove vegetation obstructions, sediment deposits and
beaver dams as recommended by Drainage Inspector Colby Palmersheim.
Page 1 of 3
DITCH 58 CULVERT
Drainage Authority Meeting Minutes
October 24, 2023
Motion by Bucholz, second by Lahman and unanimously carried to authorize approval for property owner
Gabor Kerekes to work in Ditch 58 to install a dual 3-foot culvert, not to exceed 24 feet long, for driveway
access at the property owners' expense and contingent upon proper Land & Resource Management, Soil and
Water Conservation District and DNR approval and permits.
DITCH 12 CLEANING
Motion by Rogness, second by Mortenson and unanimously carried to authorize approval for property owner
Dave Johnson to work in Ditch 12 to replace a collapsed culvert at the property owners' expense and to
approve cleaning approximately 1000 feet in Ditch 12 to remove cattails with cleaning costs to be paid by the
ditch fund.
DITCH 41/65 BRIDGE REPLACEMENT
Motion by Lahman, second by Bucholz and unanimously carried to authorize approval for the Otter Trail Riders
Snowmobile Club to replace a collapsed snowmobile bridge on Ditch 41/65 northwest of New York Mills on
the 390th St. crossing with the ditch fund to split costs, paying 50% or less.
LMKP MAINTENANCE PUMPING
Motion by Mortenson, second by Lahman and unanimously carried to authorize approval for Litte McDonald,
Kerbs, & Paul Lake Improvement District (LMKP) to conduct maintenance pumping, pending DNR approval,
to ensure pumps are working properly and to include annual maintenance language to future contracts.
ADJOURNMENT
At 11 :28 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, November 14,
2023, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 14, 2023
Attest&I· (j()~
Nicole Hansen, Clerk
Page 2 of 3
Page 3 of 3
Vendor Name
KUGLER/DOUGlAS
OTTERTAIL CO TREASURER
SCHMITZJDUANE
VERIZON WIRELESS
Final Total:
Drainage Authority Meeting Minutes
October 24, 2023 (Exhibit A)
Amount
956.40
1,310.33
350.00
40.01
2,656.74