HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/12/2023Board of Commissioners' Meeting Minutes
September 12, 2023
OTTER TAIL COUNTY -MINNESOTA
BOARD OF CO MM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
September 12, 202318:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, September 12, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz and Lee Rogness were present in the room. Commissioner Bob Lahman was present
via Webex and participated virtually under Minn. Stat. §13D.02, Subd. 1(b)(2).
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz to approve
the Board of Commissioners' agenda of September 12, 2023, with the following additions: General Discussion:
Upcoming AMC Training; Economic Growth & Community Investment Committee: Septic Loan Program; and
Administration/Operations Committee: Capital Investment Budget Request Resolution. After discussion
thereof and upon vote being taken thereon, the motion to approve the agenda as amended passed on a roll
call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
APPROVAL OF CONSENT AGENDA
Motion by Mortenson, second by Bucholz to approve the consent agenda items as follows:
Page 1 of 18
1. August 22, 2023, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for August 29, 2023, as Approved for Payment by the County Auditor-
Treasurer (Exhibit A)
3. Warrants/Bills for September 12, 2023 (Exhibit A)
4. Human Services and Public Health Warrants/Bills for September 12, 2023 (Exhibit A)
5. Approval of the Application and Permit for a 1 Day to 4 Day Temporary On-Sale Liquor
License as submitted by Fergus Brewing Company for an event scheduled for Saturday,
September 23, 2023, at the Richville Deep Roots Festival, located at 34861 405th Ave
in Rush Lake Township.
6. Approval of a 30-Day Card Limit of $2,500.00 for Heather Jacobson due to change in
position from Chief Deputy Assessor to County Assessor.
7. Approval of the LG220 Application for Exempt Permit as submitted by Whitetails
Unlimited MN Lakes Deer Camp for an event scheduled for September 30, 2023 at the
Oakwood Supper Club, located at 47420 County Highway 16 in Henning Township.
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Board of Commissioners' Meeting Minutes
September 12, 2023
After discussion thereof and upon vote being taken thereon, the motion to approve the consent agenda
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
CANNABIS PUBLIC USE ORDINANCE
Public Health Director Jody Lien provided a brief overview of the Otter Tail County Ordinance Regulating the
Use of Cannabis and Cannabis Derived Products in Public Places. The County has a focus on protecting
public health and safety by enacting regulations that will mitigate threats presented to the public by the public
use of cannabis. The County recognizes the risks that unintended access and use of cannabis products
present to the health, welfare, and safety of youth in Otter Tail County.
Motion by Mortenson, second by Rogness to authorize a Public Hearing regarding the Otter Tail County
Ordinance Regulating the Use of Cannabis and Cannabis Derived Products in Public Places on October 10,
2023 at 10:30 a.m. at the Government Services Center in Fergus Falls, MN. After discussion thereof and upon
vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
PROBATION ASSESSMENT ADVISORY COMMITTEE
OTTER TAIL COUNTY RESOLUTION NO. 2023-55
The following resolution is offered by the Deputy County Administrator, Health and Wellness Service Area, to
create a limited duration Probation Assessment Advisory Committee.
WHEREAS, Otter Tail County has a goal of Resilience for all in our community, as articulated in the Long-
Range Strategic Plan; and
WHEREAS, working under the direction of the Deputy County Administrator, a consultant was selected and
approved by the County Board to conduct an assessment of Probation services delivery; and
WHEREAS, in order to achieve quality deliverables, a Probation Assessment Advisory Committee consisting
of volunteer clients, residents, and other subject matter experts will convene monthly for the duration of the
effort;and
WHEREAS, the Probation Assessment Advisory Committee will review progress, provide insights and
perspectives, and offer general feedback; and
Page 2 of 18 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
September 12, 2023
WHEREAS, members of the Probation Assessment Advisory Committee shall include:
Two Commissioners
Two Judges
Two Field Services Directors (Dept of Corrections AND County Probation Office)
Two Law Enforcement representatives
Two Residents
One Community Member with lived experience
THEREFORE, BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners affirms the creation
of a Probation Assessment Advisory Committee to support the Probation Assessment effort.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Adopted at Fergus Falls, MN this 12th day of September 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 26, 2023
Attest:v& /. ~ J.-IU/)(.1,L-
Nicole Hansen, Clerk
PREMISE PERMIT-ABATE OF MN
LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING
OTTER TAIL COUNTY RESOLUTION NO. 2023-56
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, Abate of MN, will be submitting to the Gambling Control Board an LG230 Application to Conduct
Off-Site Gambling at Silver Moon Lounge and Steakhouse, which is located at 1117 Main St. W. in Perham
Township of Otter Tail County; and
WHEREAS, the gambling activities allowed under this application would be limited to no more than twelve off-
site events each calendar year (March 2, 2024 to March 2, 2024) not to exceed a total of 36 days, and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
Page 3 of 18
Board of Commissioners' Meeting Minutes
September 12, 2023
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by Silver Moon Lounge and Steakhouse, which is located at 1117 Main St. W. in Perham
Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, thatthe Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by Silver Moon Lounge and Steakhouse, which is located at 1117 Main St. W.
in Perham Township of Otter Tail County provided the applicant meets all the necessary criteria for the
licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Perham by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Adopted at Fergus Falls, MN this 12th day of September 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 26, 2023
AttesS i {; olu/.-1-~
Nicole Hansen, Clerk
REQUEST TO REPURCHASE TAX FORFEITED PROPERTY
OTTER TAIL COUNTY RESOLUTION NO. 2023-57
RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that
WHEREAS, Teeple Tst, previous owners, have made application to repurchase the following legally described
parcel:
Township of Edna
20-000-99-0697-000
Section 18 Township 136 Range 40
Engstrom Beach 5th Addition
Lot Sixteen (16) Block One (1)
Property Address -34399 ENGSTROM BEACH LN DENT MN 56528
Page 4 of 18 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
September 12, 2023
Said property having forfeited to the State of Minnesota on the 7th day of August 2023, for nonpayment of the
2018, 2019, 2020, part of the 2021, 2022, and 2023 property taxes; and
WHEREAS, as a part of this resolution the Otter Tail County Board of Commissioners hereby classify the
above described property as non-conservation lands; and
WHEREAS, an application to repurchase the above-described property was submitted on Wednesday,
September 6, 2023; and
WHEREAS, the sum of $28,520.05 represents the aggregate of all delinquent and current taxes, penalties,
costs, assessments, and fees as of August 31, 2023, that would have been due and payable had the above-
described parcel not forfeited to the State of Minnesota; and
WHEREAS, the applicant must submitted on or before Tuesday, September 26, 2023 $28,520.05 to cover all
delinquent and current taxes, penalties, costs, assessments, and fees as of August 31, 2023, as well as the
fees required to repurchase the property in the amount of $175.12; and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider their
application to repurchase the above-described parcel and has requested that the Otter Tail County Board of
Commissioners approve the applicant's request to repurchase the above-described property.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the repurchase of the above-described tax forfeited property; and
BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby finds that the
repurchase is in the best public interest, and that it will relieve any undue hardship which has result from the
forfeiture (see repurchase application for additional detail.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Adopted at Fergus Falls, MN this 12th day of September 2023.
OTTERTAIL COUNTY BOARD OF COMMISSIONERS Dated: September 26, 2023
Attest: J I. f' aluL/~
Nicole Hansen, Clerk
Page 5 of 18
Board of Commissioners' Meeting Minutes
September 12, 2023
ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT
Motion by Bucholz, second by Lahman to approve a transfer of $58,344.62 from the Capital Improvement
Fund to the Road and Bridge Fund for, previously approved, capital expenditures for key card access and
cameras for Fergus Falls, Henning, New York Mills and Parkers Prairie Garages as outlined below:
License Upgrade -Johnson Controls Inc.
Security Retrofit-Johnson Controls Inc.
Camera Systems-Tech Check, LLC
$4,623.00
$40,034.00
$13,687.62
$58,344.62
After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Bob Lahman
Kurt Mortenson
Dan Bucholz
Lee Rogness
Wayne Johnson
X
X
X
X
X
NAY ABSENT ABSTAIN
RECESS & RECONVENE
At 9:05 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9: 1 O a.m.
EAGLEVIEW CONTRACT
Motion by Mortenson, second by Rogness to authorize appropriate County Officials' signatures to execute a
6-year contract between Otter Tail County and Eagleview for aerial imagery, data analytics and geographic
information system mapping software that will be utilized by the Assessor's, Highway, Land and Resource
Management and GIS departments. After discussion thereof and upon vote being taken thereon, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
OTTER TAIL WATER MANAGEMENT DISTRICT MEMORANDUM OF AGREEMENT
Motion by Rogness, second by Mortenson to authorize appropriate County Officials' signatures on the
Memorandum of Agreement between Otter Tail County and the Otter Tail Water Management District
(OTWMD) Establishing Jurisdiction Boundaries and Duties of the Otter Tail Water Management District. After
discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
Page 6 of 18
BOARD OF COMMISSIONERS YEA
Bob Lahman
Kurt Mortenson
Dan Bucholz
Lee Rogness
Wayne Johnson
X
X
X
X
NAY ABSENT ABSTAIN
X 91 9aUE~.J~~
Board of Commissioners' Meeting Minutes
September 12, 2023
RECESS & RECONVENE
At 9:32 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:45 a.m.
AMC TRAINING
Motion by Rogness, second by Bucholz to approve commissioner attendance at the Association of Minnesota
Counties (AMC) Civil Mediation Skills Training for Cities & Counties from October 3-6, 2023, at the League of
Minnesota Cities in St. Paul, MN. After discussion thereof and upon vote being taken thereon, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
RECOMMENDATION FOR AWARD
Motion by Rogness, second by Bucholz to award Project No. S.A.P. 056-635-043: CSAH 35 from Dent to
Vergas for Wetland Delineation to Aquatic EcoSolutions, Inc. of Nevis, MN in the amount of $6,995.00 as
recommended by County Engineer Krysten Foster. After discussion thereof and upon vote being taken
thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
PROPOSAL FOR ENGINEERING SERVICES
Motion by Rogness, second by Lahman to authorize appropriate County Officials' signatures on the Proposal
for Engineering Services with Houston Engineering, Inc. for CSAH 6 Nelson Lake Outlet Final Design. After
discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
SPEED ZONE STUDY REQUEST
SEGMENT OF CSAH 53 NEAR ST. JOHN'S LUTHERAN CHURCH
OTTER TAIL COUNTY RESOLUTION NO. 2023-58
WHEREAS, the head elder of St. John's Lutheran Church has requested Otter Tail County take such action
as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway
(CSAH) No. 53 from just north and south of 497th Street; and
Page 7 of 18
Board of Commissioners' Meeting Minutes
September 12, 2023
WHEREAS, Otter Tail County request that such action as may be necessary in order to pursue decreasing
the speed limit on the segment of CSAH No. 53 from just north and south of 497th Street; and
WHEREAS, Otter Tail County believes that a speed zone study on this segment of CSAH 53 at St. John's
Lutheran Church would be beneficial in this area.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby request that this area of CSAH
53 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone
or zones, if any.
BE IT ALSO RESOLVED, that the Minnesota Department of Transportation proceed with establishing a legal
speed zone if the findings of the traffic study are supportive.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Adopted at Fergus Falls, MN this 12th day of September 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 26, 2023
Attest~/ '&-::Lu L/~
Nicole Hansen, Clerk
HIGHWAY DEPARTMENT UPDATE
County Engineer Krysten Foster provided a brief Highway Department update. Among the highlights Foster
noted: > CSAH 45 Bridge is projected to open the end of October barring any unexpected delays.
> CSAH 51 resurfacing North of Perham will begin the week of September 18th. CSAH 51 will remain
open; public should expect minor delays.
> Master Plan Update -Facilities walk throughs with Widseth will be the week of September 18th. > Maintenance wheel track patching began the week of September 11th.
) The Highway Department is working on several Grant opportunities to support various county
projects and programs.
Page 8 of 18
DONATION
Board of Commissioners' Meeting Minutes
September 12, 2023
Motion by Rogness, second by Bucholz to accept a donation to the Sheriffs Office in the amount of $100.00.
After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
CONSTRUCTION FINAL PAYMENT
Motion by Lahman, second by Rogness to approve final payment to Eagle Construction Company, Inc. for the
Courthouse and Government Services Center (GSC) renovations. After discussion thereof and upon vote
being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
ARCHITECT INVOICE
Motion by Rogness, second by Mortenson to authorize negotiation in payment of $11,423.85 of additional fees
to Bentz Thompson Rietow {BTR) Architecture Firm for services provided beyond the proposed completion
date. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as
follows:
BOARD OF COMMISSIONERS YEA
Bob Lahman
Kurt Mortenson
Dan Bucholz
Lee Rogness
Wayne Johnson
X
X
X
X
NAY ABSENT ABSTAIN
X
SOLID WASTE CREDIT ACCOUNT POLICY
Motion by Rogness, second by Mortenson to approve the Solid Waste Hauler Fees and Credit Account Policy
as presented by Solid Waste Director Chris McConn, Assistant Solid Waste Director Steven Branby, and
Pemberton Law Attorney Kendra Olson with the understanding that a 3rd Party credit solution can be added
to the policy as indicated by counsel. After discussion thereof and upon vote being taken thereon, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Page 9 of 18
Board of Commissioners' Meeting Minutes
September 12, 2023
ADJOURNMENT
At 10:33 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, September 26, 2023, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 26, 2023
Attest:J / l-olu .t/ C-vJae-
Nicole Hansen, Clerk
Page 10 of 18
Page 11 of 18
Vendor Name
AlEXANDRlA TECH & COMM COLLEGE
AMAZON CAPITAL SERVICES INC
APEX EQUIPMENT LLC
ARAMARK
BEYER BODY SHOP INC
BIG RED BOXES LLC
BRANBY/STEVE
BRIAN'S REPAIR INC
BURNS & MCDONNELL ENGINEERING CC
BUY-MOR PARTS & SERVICE LLC
CARR'S TREE SERVICE INC
CESIMAGING
CLEAN SWEEP COMMERCIAL SERVICES
COOPER'S OFFICE SUPPLY INC
CUSTOM MANURE APPLICATORS
CYBERSPROUT LLC
D & TVENTURES LLC
DACOTAH PAPER CO
DAHUCOLT
DAHUISABEL
DAKOTA BUSINESS SOLUTIONS INC
DOUBLE A CATERING
EGGE CONSTRUCTION INC
ELECTION SYSTEMS & SOFJVVARE LLC
FARM BOYS LLC
FERGUS HOME & HARDWARE INC
FERGUS POVVER PUMP INC
FIDlAR TECHNOLOGIES INC
FLINT HILLS RESOURCES lP
FORCE AMERICA DISTRIBUTING LLC
FORMANEK/ROBERT
FOSTER/KRYSTEN
FOTH INFRASTRUCTURE & ENVIRONMB-
FRANZ REPROGRAPHICS INC
GAUAGHER BENEFIT SERVICES INC
GEODE/AMBER
GRAINGER INC
GREENE/JULIE
GRIEGERN1fll.UAM
GULLICKSONJKARAH
,IMAGING SPECTRUM INC
INTERSlA TE ENGINEERING INC
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
2,531.00
909.19
2,406.10
245.94
2,229.26
1,225.00
13lL87
3,393.79
4,596.83
3,308.78
6,258.40
9.95
575.00
59.45
1,000.00
228.75
1,089.00
596.12
186.68
197.16
567.00
110.50
5,515_61
26,357.63
2,000.00
11_48
21,250.00
3,741.00
22,100.00
3,322.31
238.42
64.20
8,120.53
54.53
500.00
419.62
167.36
414.28
102.18
218.31
293.84
2,070.00
Page 12 of 18
Vendor Name
J.J. KELLER & ASSOCIATES INC
JOHNSON CONTROLS INC
JOHNSON/KENT
JONES lAW OFFICE
KIRSCHBAUM/CHRISTINE
KRESS/JEFF
KUGLER/HALEY
LAKE REGION HEALTHCARE
LAKES COUNTRY SERVICE COOPERATIV
LARRY OTT INC
LOCATORS & SUPPLIES INC
LOE/DORIS
M-R SfGN CO INC
MACATFO
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MCCONN/CHRISTOPHER
MC[T
MID-CENlRAL EQUIPMENT INC
MIDWEST BUS PARTS INC
MN DEPT OF REVENUE
MN POLLUTION CONTROL AGENCY
MNCCCLOCKBOX
MOENCH BODY SHOP
MOONEY/ABIGAIL
NAPA CENTRAL
NATURES GARDEN WORLD
NESSJDAN
NILSON/BRET
OLSON OIL CO INC
OTTERTAIL CO TREASURER
PETERSON/JOEL
PETTOW/ANDREA
POWERPLANOIB
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRO AG FARMERS CO OP
PSICK CAPITOL SOLUTIONS INC
QlJADIENT FINANCE USA INC
RADZWIUJHANNAH
RDO TRUCK CENTERS LLC
RECYCLE TECHNOLOGIES JNC
RED DOT PEST CONTROL
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
2,684.60
8,006.80
122.49
715.00
154.58
64.85
151.31
300.00
34,340.00
7,900.00
1,840.88
197.16
387.20
50.00
5,118.90
169,760.60
274.76
55.00
43.85
119.90
30.00
480.00
2,800.00
14,367.70
190.61
423.55
1,004.57
1,000.00
183.66
546.22
390J)O
111.35
1,000.00
444.00
493.70
215.35
3,500.00
480.94
19126
1,079.00
2,809.05
325.00
Page 13 of 18
Vendor Name
REEDSBURG HARDWARE COMPANY
R0LLIEN\ilLllAM
ROSENTHAUGREGORY
RUFFRlDGE-J0HNSON EQUIP CO INC
SALATHE/KELVIN
SCHWANTZ/CHRIST0PHER
SHERWIN WILLIAMS
SHOEMAKERTBRENDA
SKOUGARDIKENNADY
STEINS INC
STIGMAN/RY AN
THOMSEN/JOEL S & SHERRI J
THOMSON REUTERS -\NEST
TSCHIDNCRAIG
UPS
US BANK EQUIPMENT FINANCE
VANGUARD APPRAISALS INC
VERGAS/CITY OF
VOSS LIGHTING
WMSO0RP/KAYLEE
WADENA.ASPHALT INC
WAYNE'S TOOL WAGON
WEBER/RALPH
WESlMOR INDUSTRIES LLC
WM CORPORATE SERVICES tNC
WSB & ASSOCIATES lNC
YHR PARTNERS l TD
Final Total:
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
3,728.08
232.53
11528
405.90
167.03
206.98
119.65
50.31
127.14
5,541.70
222.05
1,000.00
4,203.29
37.99
26.00
1,533.26
250.00
350.00
52.50
123.14
47,570.00
875.50
1,000.00
228.60
33,067.40
9,449.00
8,800.00
512,66124
Page 14 of 18
Vendor Name
ADVANCED CORRECTIONAL HEAL THCAF
ALEX RUBBJSH & RECYCLING INC
AMAZON CAPITAL SERVICES INC
AMERICAN PRESSURE INC
AMERICAN WELDING & GAS INC
ARAMARK
.ARAMARK
AUTO VALUE FERGUS FALLS
AXON ENTERPRISE INC
BARNESVILLE AMBULANCE
BEN HOLZER UNLIMITED WATER LLC
BEYER BODY SHOP INC
BIG SKY COMMUNICATIONS INC
BLUFFTON OIL CO
BOUND TREE MEDICAL LLC
BOWERS/ROBERT
BOYLBMATIHEW
BRAUN INTERTEC CORPORATION
BROGARD PLUMBING HTG & EXC INC
BUY-MOR PARTS & SERVICE LLC
CARDINAL CONSULTING SOLUTIONS
CARR'S TREE SERVICE INC
CHEMSEARCH
CODE 4 SERVICES INC
COOPER'S OFFICE SUPPLY INC
CUWGAN OF WADENA
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE INC
DASH MEDICAL GLOVES INC
DIAMOND DRUGS INC
DIGJ-KEY ELECTRONICS
ERICA MARTIN COMPANY INC
EXTREME MARINE LLC
FASTENAL COMPANY
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FORCE AMERICA DISTRIBUTING U..C
GALLS LLC
GOERDT/SARAH D
GOFF"S ENTERPRISES INC
GUARDIAN RFID
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
25,128.91
606.50
4,891.41
313.80
38.10
58.16
434.91
1,604.01
495.00
1,700.00
24.00
200.00
180.00
3,246.27
15.48
537.50
39.06
13,417.30
684.13
1,611.44
8,760.74
32H)O
4,514.45
7,799.85
113.34
132.05
2,854.24
1,880.00
305.70
104.23
21.90
50o_oo
186.64
18.56
420.69
18,125.00
837.27
925.49
1,9B2.68
31.93
1,937.44
6,050.00
Page 15 of 18
Vendor Name
HOTSY MINNESOTA
INNOVATIVE OFFICE SOLUTIONS LLC
JK SPORTS INC
JORGENSON/KURT
KFI ENGINEERS
KORNER STONE FARM LLC
KUGLER SALVAGE INC
LAKE REGION HEALTHCARE
LAKES ADVERTISING LLC
LAWSON PRODUCTS INC
LEIGHTON BROADCASTING-FERGUS F.A
LEROY MOTORSPORTS llC
LOCATORS & SUPPLIES INC
MARCO TECHNOLOGIES LLC
MI\RCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MCAA
MCKESSON MEDICAL-SURGICAL INC
MIDWEST MACHINERY CO
MINNESOTA MOTOR COMPANY
MN CONTINUING LEGAL £DUCA TION
MOTOROLA SOLUTIONS INC
NAPA CENTRAL MN
NATURE'S CALL SEPTIC SERVICE INC
NEWMAN PAJNTING INC
NEWMAN SIGNS INC
NEWVILLE/HEATHER
NO UMIT MOTORSPORTS
NORTH CENTRAL INC
NORTHLAND BUSINESS SYSTEMS INC
NORTHWEST TIRE INC
OK TIRE STORE-MOTLEY
OLSON OIL CO INC
OTTER T AJL CO TREASURER
OTTER TAJL POWER COMPANY
OTTERTAIL BAKERY
PARK REGION CO OP
PARKERS PRAJRIE/CITY OF
PAW PUBLICATIONS LLC BATTLE LAKER
PEMBERTON LAW PLLP
PHOENIX SUPPLY
PRAIRIE LAKES MUNICIPAL SOLID WASTE
Board of Commissioners' Meeting Minutes
September 12. 2023 (Exhibit A)
Amount
307.20
536.87
379.00
81.99
4,660.50
1,000.00
115.00
452-79
1,400.00
80020
1,587.50
159.99
59.95
2,340.58
3,352.55
322.60
75.00
454J38
105.14
454.97
59.50
417.5"9
1,362.85
1,050.00
2,750.00
830.00
1,500.00
1,350.88
525.00
18,480.00
729.95
507.72
1,079.70
2,983.50
235.91
48.49
197.26
65.00
132.00
89.50
528.00
10.50
Page 16 of 18
Vendor Name
PRECISE MRM LLC
PRICE/HENRY
PRO AG FARMERS COOPERATIVE
QUADIENT LEASING USA INC
QUICK'S NAPA AUTO PARTS
RAYS SPORT & MARINE-PERHAM
RDO EQUIPMENT CO
RINGDAHL AMBULANCE JNC
RINKE NOONAN LAW FIRM
SANITATION PRODUCTS INC
SCOTT HOFLAND CONSTRUCTION INC
SIMENGMRD/PAUL
STAPLES BUSINESS CREDIT
STEINSINC
STEVE'S SANITATION INC
STRAND ACE HARDWARE
STREICHERS
SUMMIT FOOD SERVICE LLC
SUNSET lAW ENFORCEMENT LLC
SWANSTON EQUIPMENT CORP
SWEDBERG NURSERY
TERMINIX COMMERCIAL-ST CLOUD
TOllEFSON/THOR
TYLER TECHNOLOGIES INC
UNITED STATES TREASURY
UPS
VAUGHN AUTO & MARINE CO
VICTOR LUNDEEN COMPANY
VIGEN/ANTHONY
WADENA ASPHALT INC
WALETZKO/PATRICK
WALVATNE/DOUGLAS
WING/MICHAEL
WL HALL CO INTERIOR SERVICE
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
1,280.00
625.00
534.26
2,591.19
55.07
135.37
54725
1,010.00
1,033.00
186.51
10,525.00
95.37
82.94
2,656.49
159.51
140.76
14.99
9,114.83
3,851.20
35.73
300.00
270.00
107.35
1,480.00
905.00
5828
59:95
1,068.25
12.00
2,211.00
241.06
5,400.00
58.27
840.00
1,474.22
215,789.09
Page 17 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
BEYER BODY SHOP INC
BUDKE/JOSIE
COLEIMELANIE
COOPER'S OFFICE SUPPLY INC
FOREMANJMICHEUE
HAUGRUD/REED
INTERNATIONAL rnANSLA TJON SERVICE
JOHNSTON/LUCAS
KAMBEL-SEUFERT/KIM
KLOEK/ASHlEY
KNUDSONIFot..JDA L
LAKELAND AUTO REPAIR LLC
LARSON/NICHOLAS
MIDWEST MONITORING & SURVEILANCE
MILBECK/LINDSAY
MINNESOTA MONITORING INC
MN DEPT OF HEAL TH
MN DEPT OF HUMAN SERVICES
O'MALLEY-LAURSEN/ALAN
OTTER TAIL CO SHERIFF
PENKE VALDES/l YNNE
POTTER/LELAND
PREMIER BIOTECH LABS LLC
QUALITY TOYOTA
SHIRKEY/KELSEY
ULSCHMID/LIZA
VERIZON WIRELESS
FlnaI Total:
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
217.08
250.00
110.56
67.08
8,643.00
30.00
53.65
210.00
19.10
15J)()
45.00
315.00
64.85
114.13
1,359.50
11.56
120.00
40.00
115,792.39
225.00
55.60
366.61
30.00
328.75
603.65
337.47
183.51
1,886.36
131,494.85
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
BESEMAN/KAREN
CLAY CO HEALTH DEPT
FRUSTOUANNE
GIBBS/ANN
GRISMER/PAULA
HENDRICKX/KAlliY
INDEPENDENT CONTRACT SERVICES OF
LBVISIJOOI
MOENIKATHl£EN
OTTER TAIL CO TREASURER
PACIFIC INTERPRETERS INC
SJ.\NOFIPASTEURINC
SONICULLC
TAGUP
VAN SANTENIDANA
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WESTBY/LINDA
Final Total:
Board of Commissioners' Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
32.47
22.40
13821
741.88
75.33
19.65
114.96
75.98
5,881.80
10.48
35.37
512.00
31625
9,605.35
1,224.00
200.00
96.42
754.18
429.63
140.82
20,427.18
Drainage Authority Meeting Minutes
September 12, 2023
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
September 12, 2023112:32 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 12:32 p.m. Tuesday, September 12, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz and Lee Rogness were present in the room. Commissioner Bob Lahman was present
via Webex and participated virtually under Minn. Stat. §13D.02, Subd. 1(b)(2).
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Mortenson, second by Bucholz to approve the Drainage Authority Agenda of September 12, 2023 with the
following addition: Ditch 52 Requests for Repair and the Consent Agenda of September 12, 2023 as follows:
1. August 22, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for September 12, 2023 (Exhibit A)
After discussion thereof and upon vote being taken thereon, the motion to approve the Drainage Authority
Agenda and Consent Agenda passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
RECONVENE DITCH 64 PUBLIC HEARING
Drainage Inspector Colby Palmersheim submitted the Ditch 64 Amended Ditch Viewers Report. Ditch Viewers
reexamined requested properties within the benefited area and made determinations as presented by the
Drainage Inspector.
At 12:41 p.m. Chair Johnson reconvened the Public Hearing regarding Ditch 64 Redetermination of Benefits.
This Public Hearing is continued from the original hearing on July 31, 2023. Chair Johnson asked for
comments from the public. Three property owners expressed interest in seeing documentation of the changes.
At 12:46 p.m. Commissioner Johnson recessed the Public Hearing to allow adequate time for the property
owners to review changes. Palmersheim noted that the report is posted on the County website.
Page 1 of 5
Drainage Authority Meeting Minutes
September 12, 2023
At 12:57 p.m. Chair Johnson reconvened the Public Hearing. Chair Johnson asked for comments from the
public with one property owner asking for clarification on redetermination terminology.
The Public Hearing was closed at 1 :03 p.m. The adoption of the Final Findings and Order Approving the
Redetermination of Benefits for Ditch 64 will be held at an upcoming Drainage Authority Meeting.
DITCH 50 REDETERMINATION OF BENEFITS ORDER
Drainage Inspector Colby Palmersheim presented the final Findings and Order Approving the Redetermination
of Benefits for Ditch 50. Palmersheim reported the final Ditch 50 benefit amount as $1,508,881.01 with an
area of 4,041.5 acres after the secondary reviews were applied.
Motion by Rogness, second by Mortenson to adopt the final Findings and Order Approving the
Redetermination of Benefits for Ditch 50. After discussion thereof and upon vote being taken thereon, the
motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
DITCH 12 REPAIRS
Motion by Bucholz, second by Mortenson to authorize permission for landowners Ron Geerdes and Greg
Geerdes to work in Ditch 12 in Section 26 of Pelican Township to replace a culvert at the property owners'
expense. The culvert will be replaced to the same size and grade as the existing culvert. After discussion
thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Motion by Rogness, second by Mortenson to approve cleaning approximately 800 feet of Ditch 12 in Section
26 of Pelican Township once the redetermination of benefits for Ditch 12 is finalized. After discussion thereof
and upon vote being taken thereon, the motion passed on a roll call vote as follows:
Page 2 of 5
BOARD OF COMMISSIONERS YEA
Bob Lahman
Kurt Mortenson
Dan Bucholz
Lee Rogness
Wayne Johnson
X
X
X
X
X
NAY ABSENT ABSTAIN
DITCH 45 REPAIRS
Drainage Authority Meeting Minutes
September 12, 2023
Motion by Mortenson, second by Rogness to approve the replacement of approximately 1700 feet of 8-inch
concrete tile with 8-inch dual wall tile in Ditch 45 in Section 14 of Effington Township due to collapsed and
plugged tile causing flooding issues. Expenses will be paid by the ditch fund. After discussion thereof and
upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
DITCH 21 CULVERT
Motion by Mortenson, second by Bucholz to authorize permission for landowner James Bjork to work in Ditch
21 at the intersection of CSAH 35 and CSAH 18 in Section 17 of Sverdrup Township to replace two 8-foot,
24-inch plastic pipes with a 20-foot culvert to accommodate the snowmobile trail at the landowner's expense.
After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
DITCH UPDATE
Drainage Inspector Colby Palmersheim provided a brief Drainage Ditch Update. Among the highlights
Palmersheim noted:
> Palmersheim presented a list of repairs that have been completed or are in the process of completion
from this summer.
) Larson Helicopter finished spraying cattails in the east side ditches.
) 36 ditches are complete or in progress for Redetermination of Benefits with 19 ditches remaining. > There have been four requests from property owners for Redetermination of Benefits.
) There are currently seven Ditch Viewers with a focus on recruiting three or four additional Ditch
Viewers this Fall.
DITCH 52 REPAIR REQUESTS
Motion by Bucholz, second by Mortenson to approve culvert cleaning on Ditch 52 in Section 26 of St. Olaf
Township to clear a beaver dam obstruction. After discussion thereof and upon vote being taken thereon, the
motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Bob Lahman X
Kurt Mortenson X
Dan Bucholz X
Lee Rogness X
Wayne Johnson X
Page 3 of 5 OTTERTAIL
COUNTY -MINNESOTA
Drainage Authority Meeting Minutes
September 12, 2023
Motion by Rogness, second by Bucholz to authorize the removal of a floating bog in Ditch 52 in Section 26 of
St. Olaf Township to prevent a culvert obstruction impeding water flow. Conditions warrant the removal as the
bog is currently in the channel leading to the culvert. After discussion thereof and upon vote being taken
thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Bob Lahman
Kurt Mortenson
Dan Bucholz
Lee Rogness
Wayne Johnson
X
X
X
X
X
NAY ABSENT ABSTAIN
ADJOURNMENT
At 1:10 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, September
26, 2023, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
issioners Chair
Page 4 of 5
Dated: September 26, 2023
Attest:1. le I ·{! d<,. ,.J-1.~
Nicole Hansen, Clerk
Page 5 of 5
Vendor Name
FERGUS POWER PUMP INC
FRIEDSAMIKEITH
OTTERTAIL CO TREASURER
RINKE NOONAN LAW FIRM
RMB ENVIRONMENTAL LABORATORIES II
Final Total:
Drainage Authority Meeting Minutes
September 12, 2023 (Exhibit A)
Amount
691-88
SO.OD
140.36
2,132.50
n1.46
3,736.20