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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 08/22/2023 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 22, 2023 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for August 8, 2023 2.2 Warrants/Bills for August 22, 2023 2.3 Human Services Warrants/Bills for August 22, 2023 2.3 Public Health Warrants/Bills for August 22, 2023 2.4 Approval of Human Services Contracts 2.5 Approval of Final Payment for SAP 056-605-012 - Anderson Bros. Construction Co. of Brainerd LLC, Brainerd, MN 2.6 Approval of Final Payment for SAP 056-667-040 - Anderson Bros. Construction Co. of Brainerd LLC, Brainerd, MN 4.0 Coordinated Response Social Worker Position 5.0 YARD Program 6.0 Probation Assessment Contract 7.0 Planning Commission Recommendations 7.0 Memorandum of Agreement – Otter Tail Water Management District 8.0 MCIT Report 9.0 Resolution Approving Single Family Tax Abatements 10.0 Proposal for Professional Services with WSB - CSAH 50 Improvements for SAP 056-050-013 11.0 Payment to Lake Region Healthcare 11.0 Year End 2022 Audit Engagement Letter DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for August 8, 2023 > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes August 8, 2023 Page 1 of 11 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 8, 2023 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, August 8, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Lahman, second by Rogness and unanimously carried to approve the Board of Commissioners’ agenda of August 8, 2023, with the following additions: General Discussion: MICA Priorities Finance, Property & License Management Committee: Employee’s Committee Charges Health & Wellness Committee: THC Moratorium APPROVAL OF CONSENT AGENDA Motion by Bucholz, second by Lahman and unanimously carried to approve the consent agenda items as presented: 1. July 25, 2023, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for August 8, 2023 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for August 8, 2023 (Exhibit A) 4. Reappoint Commissioner Kurt Mortenson to the HRA Board 5. Final Payment for CP 4142-205 2023 Bridge Maintenance Repairs to Redstone Construction, LLC, Mora, MN 6. Final Payment for CP 4178-202 2023 County Wide Crack Sealing to Lot Pros, Inc., Fergus Falls, MN 7. Approval of the issuance of an On-Sale Wine License to Loonies Pub and Campground LLP dba Loonies Pub and Campground for the period of August 8, 2023, through June 30, 2024 8. Approval of the LG220 Application for Exempt Permit as submitted by Ducks Unlimited Fergus Falls Area Chapter 6 for an event scheduled for Wednesday, August 30, 2023 at Elks Point Lodge which is located at 20970 Elks Point Road, in Dane Prairie Township Board of Commissioners’ Meeting Minutes August 8, 2023 Page 2 of 11 PUBLIC HEALTH 2022 ANNUAL REPORT Public Health Director Jody Lien and Family Health Supervisor Kristin Bye presented the Public Health 2022 Annual Report to the Board. Otter Tail County Public Health Department works to protect, maintain, and improve the health of all people who call Otter Tail County home. They reported that the department has just under 40 employees and an annual budget of approximately $4.3 million in local, state, federal and fee-based funds which go toward six areas of public health responsibility: Assure an Adequate Local Public Health Infrastructure, Promote Health Communities and Healthy Behavior, Prevent the Spread of Communicable Disease, Protect Against Environmental Health Hazards, Prepare and Respond to Emergencies and Assure Health Services. Lien noted that the Public Health incident command structure for COVID-19 response ended the summer of 2022, but the disease prevention and control team continues to offer guidance, vaccination, and testing kits to the community. In 2022 there was a large reduction in immunizations given and total department hours worked in COVID response. Staff are now back to day-to-day program areas away from COVID-19 response. NACCHO 2023 PROMISING PRACTICES AWARD Otter Tail County Public Health was honored with a national award for its creative work during the COVID-19 pandemic. The National Association of County and City Health Officials (NACCHO) presented the Promising Practices Award for the “Return to Normal? COVID Diaries from Local Youth” collaborative art exhibit, which was a partnership between Springboard for the Arts, the Otter Tail County Historical Society, and Otter Tail County Public Health. PAYMENT TO SANFORD HEALTH Motion by Rogness, second by Mortenson and unanimously carried to authorize payment, in the amount of $2,639.75, to Sanford Health for costs incurred under the provisions of Minnesota Statute §609.35. ACCEPTING DEDICATED DONATION TO SUPPORT I-LIDS FOR AQUATIC INVASIVE SPECIES PREVENTION OTTER TAIL COUNTY RESOLUTION NO. 2023-51 WHEREAS, the West Battle Lake LakeShore Association has offered to donate funds in the amount of five hundred ($500) to the County of Otter Tail on behalf of the Land & Resource Office to assist operational costs of two Internet Landing Installed Device Sensor (I-LIDS); and WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, the acceptance of the funds in accordance with the donor’s terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from the West Battle Lake LakeShore Association and extends its grateful appreciation. Upon the motion of Commissioner Mortenson, seconded by Commissioner Rogness, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 8, 2023 Page 3 of 11 Adopted at Fergus Falls, MN this 8th day of August 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 22, 2023 By: __________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk OUT-OF-STATE TRAVEL REQUEST Motion by Lahman, second by Rogness and unanimously carried to approve out-of-state travel for Land and Resource Management Director Chris LeClair and Inspector Catelyn LaCour, to travel to Hampton, Virginia from October 21-26, 2023 to attend the National Onsite Wastewater Recycling Association (NOWRA) Conference. PROPOSAL FOR ENGINEERING & ARCHITECTURAL SERVICES Motion by Rogness, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures on the Proposal Agreement for Architectural Services with Widseth for Phelps Mill Store Historical Building repairs. RECESS & RECONVENE At 9:11 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:14 a.m. RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION COUNTY STATE AID HIGHWAY NO. 35 OTTER TAIL COUNTY RESOLUTION NO. 2023-52 WHEREAS, it appears to the County Board of Commissioner of the County of Otter Tail that the highway right of way required for County State Aid Highway No. 35 from County State Aid Highway No. 18 to County State Aid Highway No. 1 under County Project No. S.A.P. 056-635-042 should be accurately described and located by a highway right of way plat. NOW THEREFORE BE IT RESOLVED THAT, the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location of County State Aid Highway No. 35 in Sections 8, 9 & 17, Township 133 North, Range 41 West, in the 5th Principal Meridian as shown on the two pages of the Replat of Otter Tail County Highway Right of Way Plat No. 35, Sheets 1 & 2. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of August 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 22, 2023 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 8, 2023 Page 4 of 11 AGREEMENT AMENDMENT Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures on the agreement amendment with Moore Engineering, Inc. for minor adjustments to reconstruction plans on SAP 056-601-067 CSAH 1 (CSAH 2 to I-94). PROPOSAL FOR ARCHITECTURAL SERVICES Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures on the proposal for Architectural Services with Widseth for the Otter Tail County Highway Facilities Master Plan. HIGHWAY DEPARTMENT UPDATE County Engineer Krysten Foster provided a brief Highway Department update. Among the highlights Foster noted: Construction on the County Highway 45 Bridge is complete on the South side and work on the North side is moving along at a faster pace. A pre-construction conference for County Highway 51 North of Perham is scheduled for later in August. The Highway Department is continuing to work with Houston Engineering on County Highway 6 to minimize the potential for flooding from Nelson Lake. The Highway Maintenance crews and supervisors have developed a GIS patching map for online access to follow their progress. Paver patching is complete in West Otter Tail County and crews are now working on East Otter Tail County. The Highway Department is working with administration to fill current position openings within the Highway Department. MICA PRIORITIES Commissioner Rogness led discussion regarding the County’s legislative priorities for 2024. Statewide funding for Emergency Management Services and clarity on cannabis regulations were highlighted as two priorities. Commissioner Rogness will be attending the upcoming August Minnesota Inter-County Association (MICA) meeting in St. Paul, MN. RECESS & RECONVENE At 9:33 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:43 a.m. ORGANICS GRANT FUNDS Solid Waste Public Information & Education Officer Cedar Walters provided an update on the Organics Grant Funds that were received from the Minnesota Pollution Control Agency (MPCA) from 2021 to 2023 to implement the Organics Recycling Program and a Backyard Composting Programs. With the completion of those grant dollars, Otter Tail County Solid Waste has been awarded $19,600 in Resilient Communities funds from West Central Initiative (WCI) to support the continuation of the Organics Recycling Program. Motion by Lahman, second by Bucholz and unanimously carried to approve the acceptance of funds from West Central Initiative, in the amount of $19,600, to support the Otter Tail County Organics Recycling Program. Board of Commissioners’ Meeting Minutes August 8, 2023 Page 5 of 11 HAULING CONTRACT RENEWAL Motion by Bucholz, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute a contract between Otter Tail County and Steve’s Sanitation for a one (1) year contract renewal for collection services for the Organics Recycling Program under the original contract terms. AMC PRESENTATION Otter Tail County submitted the Grow with Otter Tail County Professional and Personal Growth Program presentation to the Association of Minnesota Counties (AMC), which was selected to present at the upcoming AMC Annual Conference in in St. Paul, MN in December. Commissioner Johnson volunteered to be among the presenters representing Otter Tail County. OPIOID ADVISORY COMMITTEE Motion by Rogness, second by Lahman and unanimously carried to appoint Commissioner Kurt Mortenson to the Opioid Settlement Fund Advisory Committee. PUBLIC HEARING At 10:00 a.m. Chair Johnson opened the Public Hearing regarding Property Tax Abatements Related to the Single-Family Tax Rebate Program. Chair Johnson asked for comments from the public and no comments were received. The Public Hearing was closed at 10:02 a.m. RESOLUTION ADOPTING AN AMENDEMENT TO THE POWERS ORDINANCE BETWEEN THE COUNTY HRA AND COUNTY EDA OTTER TAIL COUNTY RESOLUTION NO. 2023-53 WHEREAS, the Otter Tail County Community Development Agency (the “County CDA”) was established to act as the County Economic Development Authority (the “County EDA”) on December 11, 2018; and WHEREAS, Otter Tail County adopted an Ordinance on August 13, 2019 entitled “Otter Tail County Economic Development Authority and Otter Tail County Housing and Redevelopment Authority Powers Ordinance” (the “Powers Ordinance”); and WHEREAS, the Powers Ordinance authorized the Otter Tail County Housing and Redevelopment Authority (the “County HRA”) to share its powers under Minnesota Statutes, Sections 469.001 to 469.047, with certain exceptions, with the County EDA; and WHEREAS, Otter Tail County has transferred funds to the County CDA to promote housing growth and investment; and WHEREAS, it is necessary to amend Section 2 of the Powers Ordinance to remove the prohibition to engage in “income restricted homeowner and rental rehabilitation” programs or activities (the “Amendment”); and WHEREAS, the HRA adopted Resolution No. 244 “Endorsing An Amendment To The Powers Ordinance Between The County HRA And County EDA” on June 20, 2023; and OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 8, 2023 Page 6 of 11 WHEREAS, the CDA adopted Resolution No. 2023-4 “Endorsing An Amendment To The Powers Ordinance Between The County HRA And County EDA” on June 20, 2023. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT, the Otter Tail County Board of Commissioners hereby adopts the Amendment to the Powers Ordinance between the County HRA and County EDA. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of August 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 22, 2023 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk ADJOURNMENT At 10:06 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, August 22, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 22, 2023 By: _______________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes August 8, 2023 (Exhibit A) Page 7 of 11 Vendor Name Amount A&A RECYCLING LLC 2,150.00 ACORNS-OAK CONSUL TING 1,200.00 ADVANCED STRIPING & SEALCOATING 9,117.00 ALBANY RECYCLING CENTER 4,705.66 ALEX RUBBISH & RECYCLING INC 606.50 ALLEN'S AUTO BODY & TOWING 266.00 AMAZON CAPITAL SERVICES INC 1,504.57 APPLIED CONCEPTS INC 469.50 ARAMARK 245.94 ASSOCIATION OF MN COUNTIES 150.00 AUTO VALUE FERGUS FALLS 698.21 ' AUTO VALUE PERHAM 54.99 BACKSTROM/LEE 234.00 BEN HOLZER UNLIMITED WATER LLC 55.00 BERTRAM/CARMEN 59.50 BEYER BODY SHOP INC 400.00 BOB BARKER COMPANY INC 78.00 BOWERS/ROBERT 1,081.00 BRANBY/STEVE 69.43 BRANDON COMMUNICATIONS INC 9,592.39 BRUSVEN/JOSEPH 1,000.00 BURNS & MCDONNELL ENGINEERING CC 2,352.08 CARDINAL CONSUL TING SOLUTIONS 5,495.41 CARR'S TREE SERVICE INC 452.50 CERTIFIED LABORATORIES 4,875.80 ◄ CES IMAGING 7.50 CHARM-TEX INC 81.34 CITIZEN'S ADVOCATE 60.60 CLEAN PLUS INC 1,615.00 CLEAN SWEEP COMMERCIAL SERVICES 1,183.00 CODE 4 SERVICES INC 94,698.79 CODE BLUE K9 LLC 3,000.00 COLLEGE WAY AUTO 146.65 COMMISSIONER OF TRANSPORTATION 5,983.15 COMPANION ANIMAL HOSPITAL 320.07 COOPER'S OFFICE SUPPLY INC 1,588.82 COVERTTRACK GROUP INC 675.00 DACOTAH PAPER CO 1,726.04 DAKOTA WHOLESALE TIRE INC 292.00 DIAMOND DRUGS INC 59.78 DOUBLE A CATERING 35.00 EAGLE CONCRETE CONTRACTING 5,250.00 Board of Commissioners’ Meeting Minutes August 8, 2023 (Exhibit A) Page 8 of 11 Vendor Name EGGE CONSTRUCTION INC ELLENSON CAULKING LLC ENVIRONMENTAL SENTRY PROTECTION FARGO GLASS & PAINT CO INC FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIDLAR TECHNOLOGIES INC FLINT HILLS RESOURCES LP FORCE AMERICA DISTRIBUTING LLC FORUM COMMUNICATIONS COMPANY FOTH INFRASTRUCTURE & ENVIRONMEII FRANZ REPROGRAPHICS INC FRAZIER/BRENT G & R CONTROLS INC GALLS LLC GOERDT/SARAH D GRAINGER INC HAUKOS SALES LLC HEALTHCARE ENVIRONMENTAL SERVICE HOUSE 2 HOME INDIGITAL INC INNOVATIVE OFFICE SOLUTIONS LLC INTERSTATE ENGINEERING INC ◄ J CHAD PROFESSIONAL TRAINING LLC JEFFRIE SIT ARA JK SPORTS INC JORGENSON/MICHELLE LAKE REGIO ELECTRIC COOP LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOPERA TIV LAWSON PRODUCTS INC LEIGHTON BROADCASTING -FERGUS FA LEITCH EXCAVATING LIBERTY TIRE RECYCLING LLC LIFE'S LITTLE TREASURES DAYCARE LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LOT PROS INC M-R SIGN CO INC MARCO TECH OLOGIES LLC MARK SAND & GRAVEL CO Amount 9,781.80 1,100.00 14,640.00 1,026.70 103.44 21,300.00 116.95 3,698.92 92,563.64 .. ill~~' 29.17 128.65 1,797.92 815.1 2 19.32 846.16 326.00 209.64 6,308.35 1,326.18 517.79 22,213.50 5,040.00 10.94 27.00 68.00 3,500.00 200.33 700.00 400.26 1,450.00 311.58 1,780.42 500.00 658.69 180.90 54,529.33 488.32 3,076.84 6,055.88 Board of Commissioners’ Meeting Minutes August 8, 2023 (Exhibit A) Page 9 of 11 Vendor Name Amount MCCONN/CHRISTOPHER 270.54 MORA 50.00 MIDWEST TREE & MAINTENANCE INC 800.00 MILLE LACS CO SHERIFPS OFFICE 69.90 MINNESOTA MOTOR COMPANY 556.02 MINNKOTA ENVIRO SERVICES INC 70.80 MISSION CRITICAL CONCEPTS LLC 525.00 MN CONTINUING LEGAL EDUCATION 157.00 MN DEPT OF HUMAN SERVICES 277.58 MNCVSO ASSISTANTS ASSOCIATION 204.00 ' MNGFOA 250.00 MOORE ENGINEERING INC 46,470.54 MOTOROLA SOLUTIONS CONNECTIVITY I 3,100.00 MOTOROLA SOLUTIONS INC 7,026.76 MULLIN/NICHOLAS & DANIELLE 1,000.00 N F FIELD ABSTRACT CO Ll..C 75.00 NAPA CENTRAL MN 207.48 NARDINI FIRE EQUIPMENT 416.00 NATURES GARDEN WORLD 4,400.00 NELSON/CASEY & ANDREA 1,000.00 NEW YORK MILLS DISPATCH 233.60 NEWVILLE/HEATHER 1,500.00 NORTHWEST TIRE INC 2,082.32 OLIPHANT/GLEN 250.00 OLSON OIL CO INC 1,020.49 OLSON TIRE & OIL 1,289.43 ONE CALL LOCATORS LID 45.06 OTTER TAIL CO LAW LIBRARY 472.32 PALMERSHEIM/COLBY 264.36 PARKREGIO COOP 107.32 PARKERS PRAIRIE/CITY OF 130.00 PELICAN RAPIDS PRESS 246.73 PEOPLEFACTS Ll..C 15.82 PERHAM STEEL & WELDING 33.00 PHIWPPI/DR JAY 950.00 PHOENIX SUPPLY 1,038.04 POPE DOUGLAS SOLID WASTE MANAGE! 550.00 PRECISE MRM LLC 1,320.00 QUADIENT FINANCE USA INC 486.48 QUALITY RADIOLOGIC CONSULTANTS IN 5,000.00 RAYS SPORT & MARINE-PERHAM 879.90 RDO EQUIPMENT CO 53.71 Board of Commissioners’ Meeting Minutes August 8, 2023 (Exhibit A) Page 10 of 11 Vendor Name RED DOT PEST CONTROL REGENTS OF THE UNIVERSITY OF MN RINKE NOONAN LAW FIRM RIVER VALLEY FARMS SCHMITZ/DUANE SCHOENEBERGER FUNERAL & CREMATI SECRETARY OF STATE SIGN GUYS LLC SMART INVESTMENT GROUP LLC STEINS INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INC STRAND ACE HARDWARE STRAND/JOHN TERMINIX COMMERCIAL -ST CLOUD THIS WEEKS SHOPPING NEWS THOMSON REUTERS -WEST TNT REPAIR INC TOLLEFSON/BRITT ANY TRUAX PATIENT SERVICES LLC TWEETON REFRIGERATION INC TYLER TECHNOLOGIES INC UNLIMITED AUTOGLASS INC VAUGHN AUTO & MARINE CO ◄ VEOLIA ES TECHNICAL SOLUTIONS LLC VIKING COCA-COLA VISUAL GOV SOLUTIONS LLC WADENA ASPHALT INC WALTERS/CEDAR WALVATNE/DOUGLAS WASHINGTON CO SHERIFPS OFFICE WAYNE'S TOOL WAGON WM CORPORATE SERVICES INC WSB & ASSOCIATES INC ZIEGLER INC Final Total: Amount 165.00 7,854.75 602.00 1,000.00 1,200.00 985.00 120.00 1,254.52 1,000.00 3,319.82 509.51 55,142.56 4.35 105.98 127.75 221.76 1,161.05 466.79 28.83 950.00 583.58 6,170.00 825.41 87.39 13,479.90 820.00 4,432.34 3,484.00 48.94 3,525.00 160.00 51.00 31,341.25 6,475.00 1,340.67 662,914.75 Board of Commissioners’ Meeting Minutes August 8, 2023 (Exhibit A) Page 11 of 11 Vendor Name AMAZON CAPITAL SERVICES INC DNA DIAGNOSTICS CENTER INC HAUGRUD/REED MINNKOTA ENVIRO SERVICES INC OTTER TAIL CO SHERIFF VICTOR LUNDEEN COMPANY WARREN/BRYAN WEILAND/MEGAN Final Total: Vendor Name CLAY CO HEALTH DEPT INDEPENDENT CONTRACT SERVICES OF LAKES ADVERTISING LLC MIDWEST PRINTING CO REGENTS OF THE UNIVERSITY OF COLO VERIZON WIRELESS Final Total: Amount 89.50 162.00 65.01 35.40 130.00 567.30 44.00 36.61 1,129.82 Amount 317.95 6,028.82 700.00 230.00 216.00 750.68 8,243.45 COMMISSIONER'S VOUCHERS ENTRIES8/17/2023 csteinbach N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:16:32AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS ADVANCED CORRECTIONAL HEALTHCARE INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6406 12.76 FORENSIC ROOM KEYS 2026 Office Supplies N 01-250-000-0000-6449 22,499.92 MEDICAL/MH SERVICES SEP 2023 132717 Medical Agreements 6 01-250-000-0000-6432 187.00 CLAIMS REPRICING JUL 2023 132921 Medical Incarcerated 6 01-250-000-0000-6449 74.62 Q2 POPULATION RECONCILIATION 132960 Medical Agreements 6 50-000-000-0110-6859 3,120.79 ELECTRONICS DISPOSAL - BL 10412 Electronic Disposal N 50-000-000-0120-6859 280.00 ELECTRONICS DISPOSAL - HENNING 10413 Electronic Disposal N 01-042-000-0000-6406 32.64 A2RJVV5AA0WI1P SUPPLIES 1NVH-YGD3-CFRX Office Supplies N 01-061-000-0000-6680 214.00 A2RJVV5AA0WI1P AUDIO KEY EXP 11TN-DT3C-FN9F Computer Hardware N 01-061-000-0000-6680 249.99 A2RJVV5AA0WI1P FIRE TV 1FCD-P66P-3M9G Computer Hardware N 01-061-000-0000-6406 195.10 A2RJVV5AA0WI1P WIRELESS MOUSES 1KPT-TTD3-CQWD Office Supplies N 01-061-000-0000-6680 1,571.10 A2RJVV5AA0WI1P MONITORS 1N1F-CMRR-3NPM Computer Hardware N 01-061-000-0000-6406 185.78 A2RJVV5AA0WI1P TONER CARTRIDGE 1NNW-4KCF-H9LL Office Supplies N 01-061-000-0000-6406 176.68 A2RJVV5AA0WI1P TONER CARTRIDGE 1R9W-CFDP-49JM Office Supplies N 01-061-000-0000-6680 240.00 A2RJVV5AA0WI1P CISCO PHONE 1WFW-9F1N-DMLX Computer Hardware N 01-091-000-0000-6406 89.18 A2RJVV5AA0WI1P OFFICE SUPPLIES 1LC7-VMYM-KWDJ Office Supplies N 01-101-000-0000-6406 30.59 A2RJVV5AA0WI1P PRINTER STAND 1FJT-7RVN-FG94 Office Supplies N 01-101-000-0000-6406 43.06 A2RJVV5AA0WI1P OFFICE SUPPLIES 1P46-R99Y-MVLR Office Supplies N 01-112-000-0000-6369 7.99 A2RJVV5AA0WI1P CONNECTORS 1H1N-VXH9-369P Miscellaneous Charges N 01-112-000-0000-6369 3.99 A2RJVV5AA0WI1P MEASURE CUP 1XTK-JM3P-1JFM Miscellaneous Charges N 01-122-000-0000-6526 45.96 A2RJVV5AA0WI1P POLO SHIRTS 197G-C7H1-LDVJ Uniforms N 01-122-000-0000-6526 91.92 A2RJVV5AA0WI1P POLO SHIRTS 1FWF-W16Y-MND6 Uniforms N 01-122-000-0000-6526 22.98 A2RJVV5AA0WI1P POLO SHIRT 1PGR-4V7V-JGHL Uniforms N 01-201-000-0000-6406 73.98 A2RJVV5AA0WI1P ERGO KEYBOARD 17KH-YXFY-7QLQ Office Supplies N 01-201-000-0000-6406 10.98 A2RJVV5AA0WI1P 2024 PLANNER 193D-KFNT-GHXX Office Supplies N 01-201-000-0000-6406 23.98 A2RJVV5AA0WI1P AAA BATTERIES 1FDJ-GWCL-3Y4R Office Supplies N 01-201-000-0000-6406 10.98 A2RJVV5AA0WI1P 2024 PLANNER 1JXM-TQD9-VW3D Office Supplies N 01-201-000-0000-6406 28.88 A2RJVV5AA0WI1P PHONE CASE 1ML1-KT7W-9MWJ Office Supplies N 01-201-000-0000-6385 99.99 A2RJVV5AA0WI1P GARMIN 1P46-R99Y-C936 Entry Team Srt N 5 A-1 LOCK & KEY 12.765 15228 22,761.5415228 14813 ALBANY RECYCLING CENTER 3,400.7914813 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 2 Transactions - - ADVANCED CORRECTIONAL HEALTHCARE INC A-1 LOCK & KEY ALBANY RECYCLING CENTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 12.95 A2RJVV5AA0WI1P SHERIFF PIN 1P6X-VYVL-34WD Uniforms N 01-250-000-0000-6453 7.99 A2RJVV5AA0WI1P JUZ 'AMMA TEXT 1JQW-7LNQ0RMK7 Programming Supplies N 01-250-000-0000-6453 19.13 A2RJVV5AA0WI1P QURAN 1XTK-JM3P-H7MK Programming Supplies N 01-601-000-0000-6406 14.91 A2RJVV5AA0WI1P CLEANING WIPES 1LFR-9G1K-4WXV Office Supplies N 50-000-000-0000-6330 34.06 MILEAGE - OPEN HOUSE IN PERHAM 7/19/23 Mileage N 10-304-000-0000-6565 84.88 GASOLINE REIMBURSEMENT 8/9/23 Fuels - Diesel N 10-303-000-0000-6278 16,500.00 PROFESSIONAL ENGINEERING SERVI 16659 Engineering Consultant N 10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530157934 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530160319 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530162632 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530165270 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.54 ACCT #220000970 - SHOP TOWELS 2530167710 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520221432 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520224319 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001540 - SHOP TOWELS 2520225140 Repair And Maintenance Supplies N 10-304-000-0000-6572 51.10 ACCT #160001535 - SHOP TOWELS 2520227317 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520228165 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.75 ACCT #160001537 - SHOP TOWELS 2520230593 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.30 ACCT #160001536 - SHOP TOWELS 2520230611 Repair And Maintenance Supplies N 10-304-000-0000-6572 51.10 ACCT #160001535 - SHOP TOWELS 2520234484 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.41 ACCT #160001541 - SHOP TOWELS 2520235857 Repair And Maintenance Supplies N 50-000-000-0120-6290 62.42 ACCT 160002806 SERVICE 2520237884 Contracted Services.N 50-000-000-0000-6290 45.88 ACCT 160002035 SERVICE 2520238009 Contracted Services N 3,087.2114386 30248 ANDERSEN/BROOKS 34.0630248 5517 ANDERSON/RYAN 84.885517 13484 APEX ENGINEERING GROUP INC 16,500.0013484 8785 ARAMARK 72.708785 13620 ARAMARK Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 26 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions AMAZON CAPITAL SERVICES INC ANDERSEN/BROOKS ANDERSON/RYAN APEX ENGINEERING GROUP INC ARAMARK Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-390-000-0000-6290 45.88 ACCT 160002035 SERVICE 2520238009 Contracted Services.N 50-399-000-0000-6290 91.76 ACCT 160002035 SERVICE 2520238009 Contracted Services.N 01-002-000-0000-6242 700.00 2023 COUNTY GOV 201 MTG 8/3/23 Registration Fees N 01-031-000-0000-6242 175.00 2023 COUNTY GOV 201 MTG 65777.00 Registration Fees N 3698 01-013-000-0000-6262 358.02 CLIENT SERVICES JUL 2023 JUL2023 Public Defender Y 01-013-000-0000-6262 477.00 CLIENT SERVICES JUN 2023 JUN2023 Public Defender Y 10-302-000-0000-6350 275.00 REMOVE BEAVER DAM 263 Maintenance Contractor N 50-000-000-0150-6291 100.00 ACCT 4965 ROLLOFF AUG2023 Contract Transportation N 01-201-000-0000-6171 250.00 EMR INITIAL TRAINING - PUTZKE 179 Tuition And Education Expenses N 01-250-000-0000-6171 1,250.00 EMR INITIAL TRAINING FOR 5 178 Tuition And Education Expenses N 50-000-000-0130-6290 28.00 DRINKING WATER AH-10893 Contracted Services.Y 13-012-000-0000-6369 75.00 LAW LIBRARY HOURS JUL 2023 JUL2023 Miscellaneous Charges Y 436.0213620 30171 ASSOCIATION OF MN COUNTIES 875.0030171 15262 AVERY, ATTORNEY AT LAW/JILL 835.0215262 7095 BAKER EXCAVATING 275.007095 16 BALLARD SANITATION INC 100.0016 14351 BARNESVILLE AMBULANCE 1,500.0014351 1755 BEN HOLZER UNLIMITED WATER LLC 28.001755 12383 BERGREN/ELLIE 75.0012383 31803 BEYER BODY SHOP INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions ARAMARK ASSOCIATION OF MN COUNTIES AVERY, ATTORNEY AT LAW/JILL BAKER EXCAVATING BALLARD SANITATION INC BARNESVILLE AMBULANCE BEN HOLZER UNLIMITED WATER LLC BERGREN/ELLIE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6354 300.00 TOW UNIT 2108 7/26/23 23-3764 Insurance Claims N 01-201-000-0000-6396 975.00 TOW/CLEAN UP CFS 23024699 VAN 23-3717 Special Investigation N 01-201-000-0000-6396 975.00 TOW/CLEAN UP CFS 23024699 BIKE 23-3718 Special Investigation N 10-304-000-0000-6306 600.00 TOWING 23-3662 Repair/Maint. Equip N 01-112-104-0000-6572 206.51 SERVICED FAN W43366 Repair And Maintenance/ Supplies N 10-302-000-0000-6350 755.24 TRAP BEAVER 7/6-7/25/23 Maintenance Contractor N 10-303-000-0000-6278 2,093.75 PROFESSIONAL ENGINEERING SERVI B350604 Engineering Consultant N 10-303-000-0000-6278 293.00 PROFESSIONAL ENGINEERING SERVI B350616 Engineering Consultant N 10-303-000-0000-6278 1,715.75 PROFESSIONAL ENGINEERING SERVI B350622 Engineering Consultant N 10-303-000-0000-6278 1,815.75 PROFESSIONAL ENGINEERING SERVI B350626 Engineering Consultant N 10-303-000-0000-6278 1,773.45 PROFESSIONAL ENGINEERING SERVI B350627 Engineering Consultant N 10-303-000-0000-6278 2,659.00 PROFESSIONAL ENGINEERING SERVI B350662 Engineering Consultant N 10-303-000-0000-6278 4,527.00 PROFESSIONAL ENGINEERING SERVI B350666 Engineering Consultant N 10-303-000-0000-6278 1,824.50 PROFESSIONAL ENGINEERING SERVI B350667 Engineering Consultant N 01-112-000-0000-6404 500.00 10 CASES OF COFFEE 050346 Coffee Supplies N 10-304-000-0000-6252 42.00 DRINKING WATER 050305 Water And Sewage N 10-304-000-0000-6252 9.00 DRINKING WATER 142093 Water And Sewage N 10-304-000-0000-6306 3,621.31 REPAIR 64766 Repair/Maint. Equip N 10-304-000-0000-6300 118.72 40 + 5 440V CAPACITOR 40205 Building And Grounds Maintenance N 2,850.0031803 12289 BJORN'S HEATING & AIR CONDITIONING INC 206.5112289 9948 BOWERS/ROBERT 755.249948 386 BRAUN INTERTEC CORPORATION 16,702.20386 3957 BRAUN VENDING INC 551.003957 10371 BRIAN'S REPAIR INC 3,621.3110371 267 BROGARD PLUMBING HTG & EXC INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 8 Transactions 3 Transactions 1 Transactions BEYER BODY SHOP INC BJORN'S HEATING & AIR CONDITIONING INC BOWERS/ROBERT BRAUN INTERTEC CORPORATION BRAUN VENDING INC BRIAN'S REPAIR INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6565 242.70 ACCT #100330 - OIL 072988 Fuels - Diesel N 10-304-000-0000-6572 18.98 ACCT #100330 - VALVE STEM 072990 Repair And Maintenance Supplies N 10-304-000-0000-6572 5,531.48 ACCT #100330 - TIRES 073221 Repair And Maintenance Supplies N 10-304-000-0000-6572 51.25 ACCT #100330 - TIRE REPAIR 073224 Repair And Maintenance Supplies N 10-304-000-0000-6572 46.15 ACCT #100330 - SUPPLIES 073237 Repair And Maintenance Supplies N 10-304-000-0000-6572 61.27 ACCT #100330 - TIRE REPAIR 073278 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.50 ACCT #100330 - SMALL TIRE BALA 073278 Repair And Maintenance Supplies N 50-399-000-0000-6304 1,010.84 ACCT 100331 CAPPED CASINGS 073076 Repair And Maint-Vehicles Y 50-399-000-0000-6304 1,723.51 ACCT 100331 #1810 REPAIR 073086 Repair And Maint-Vehicles Y 50-399-000-0000-6304 1,360.40 ACCT 100331 #1712 REPAIR 073170 Repair And Maint-Vehicles Y 50-399-000-0000-6304 69.30 ACCT 100331 AIR FILTER 073295 Repair And Maint-Vehicles Y 50-399-000-0000-6304 13.78 ACCT 100331 AIR FILTER 073327 Repair And Maint-Vehicles Y 50-399-000-0000-6304 13.78 ACCT 100331 AIR FILTER 073328 Repair And Maint-Vehicles Y 01-112-109-0000-6572 440.00 TREE SHAPING 45036 Repair And Maintenance /Supplies N 10-302-000-0000-6350 428.00 ACCT# O0003 - TREE REMOVAL 133611 Maintenance Contractor N 01-250-000-0000-6432 2,084.00 ACCT 110326 R NIEHAUS 8/7/23 Medical Incarcerated 6 01-201-000-0000-6304 267.01 ACCT 189 #2005 OIL CHG/TIRES 55352 Repair And Maintenance N 01-201-000-0000-6304 772.56 ACCT 189 #2106 BRAKE REPAIRS 55463 Repair And Maintenance N 10-301-000-0000-6240 8.00 NOTICE - HELP WANTED 25652 Publishing & Advertising N 118.72267 3423 BUY-MOR PARTS & SERVICE LLC 10,155.943423 1227 CARR'S TREE SERVICE INC 868.001227 12104 CENTRASOTA ORAL SURGEONS 2,084.0012104 8930 CERTIFIED AUTO REPAIR 1,039.578930 5580 CITIZEN'S ADVOCATE 8.005580 9087 CODE 4 SERVICES INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 13 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions BROGARD PLUMBING HTG & EXC INC BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE INC CENTRASOTA ORAL SURGEONS CERTIFIED AUTO REPAIR CITIZEN'S ADVOCATE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6354 841.60 UNIT 2108 REMOVE EQUIPMENT 8636 Insurance Claims N 10-303-000-0000-6278 9,000.00 PROFESSIONAL ENGINEERING SERVI 54587 Engineering Consultant N 01-201-000-0000-6408 64.90 ACCT 4931 BOARDING FOR MOJO 203993 Canine Supplies N 01-031-000-0000-6406 11.20 ACCT 2189988076 SHEET PROTECT 463849 Office Supplies N 01-041-000-0000-6406 81.30 ACCT 2189988030 FILE JACKETS 463782 Office Supplies N 01-112-000-0000-6406 105.14 ACCT 2189988050 INK 461071 Office Supplies N 01-122-000-0000-6677 2,668.68 ACCT 2189988095 INSTALL 463692 Office Furniture And Equipment-Minor N 01-201-000-0000-6406 29.06 ACCT 2189988555 LENS CLEANER 463745 Office Supplies N 01-201-000-0000-6406 53.49 ACCT 2189988555 LAMINATING 463757 Office Supplies N 01-201-000-0000-6406 84.39 ACCT 2189988555 SUPPLIES 463792 Office Supplies N 01-601-000-0000-6406 99.52 ACCT 2189988760 SUPPLIES 463851 Office Supplies N 50-000-000-0170-6290 43.00 ACCT 327-00028118-5 7/31/23 Contracted Services.N 10-304-000-0000-6252 9.30 ACCT #267-09835992-5 - DRINKIN 8/1-8/31/23 Water And Sewage N 10-304-000-0000-6252 9.30 ACCT #267-06512875-8 - DRINKIN 8/1-8/31/23 Water And Sewage N 10-304-000-0000-6252 37.30 ACCT #267-01575380-4 - DRINKIN 8/1-8/31/23 Water And Sewage N 14-507-000-0000-6687 9,000.00 SKIDSTEER TRAILER 6983 Equipment-Current Year N 841.609087 16603 COLLINS ENGINEERS INC 9,000.0016603 32659 COMPANION ANIMAL HOSPITAL 64.9032659 32603 COOPER'S OFFICE SUPPLY INC 3,132.7832603 5407 CULLIGAN OF ELBOW LAKE 43.005407 2364 CULLIGAN OF WADENA 55.902364 16260 CUTTING EDGE OF PERHAM INC 9,000.0016260 36 DACOTAH PAPER CO Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 8 Transactions 1 Transactions 3 Transactions 1 Transactions CODE 4 SERVICES INC COLLINS ENGINEERS INC COMPANION ANIMAL HOSPITAL COOPER'S OFFICE SUPPLY INC CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA CUTTING EDGE OF PERHAM INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-399-000-0000-6453 119.36 ACCT 227162 SUPPLIES 27382 Ppe & Safety Equip.&Supplies N 50-399-000-0000-6485 79.90 ACCT 227162 SUPPLIES 27382 Custodian Supplies N 02-612-000-0000-6330 167.68 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 02-612-000-0000-6330 99.56 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 01-250-000-0000-6526 64.99 UNIFORM PANTS 7/31/23 Uniforms N 14-507-000-0000-6687 66,058.23 ACCT 2048318 TRACTOR 117499996 Equipment-Current Year N 50-399-000-0000-6290 3,822.98 ACCT 223 TIPPING FEES JUL 2023 7031 Contracted Services.N 09-507-510-0000-6253 105.00 ACCT 1122 GARBAGE AUG2023 Garbage N 01-123-000-0000-6140 270.00 BA - PER DIEM 8/10/23 Per Diem Y 01-123-000-0000-6330 121.84 BA - MILEAGE 8/10/23 Mileage Y 01-201-000-0000-6491 6.00 PLATES FOR K9 UNIT 647258 General Supplies N 199.2636 12236 DAHL/COLT 167.6812236 15732 DAHL/ISABEL 99.5615732 16862 DAVENPORT/TYLER 64.9916862 15595 DEERE & COMPANY 66,058.2315595 14946 DEM-CON MATERIALS RECOVERY LLC 3,822.9814946 1261 DENZEL'S REGION WASTE INC 105.001261 15993 DONOHO/MICHAEL 391.8415993 33512 DRIVER & VEHICLE SERVICES 6.0033512 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions DACOTAH PAPER CO DAHL/COLT DAHL/ISABEL DAVENPORT/TYLER DEERE & COMPANY DEM-CON MATERIALS RECOVERY LLC DENZEL'S REGION WASTE INC DONOHO/MICHAEL DRIVER & VEHICLE SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6343 3,000.00 CHIP SPREADER RENTAL 12763 Equipment Rental N 10-304-000-0000-6306 1,706.04 REPAIR 00001184 Repair/Maint. Equip N 01-112-000-0000-6369 972.00 PLANTS 12922 Miscellaneous Charges N 01-045-000-0000-6266 1,312.50 ARPA CONSULTING JUL 2023 95004 Audit Cost N 01-091-000-0000-6369 42.50 56-CR-22-825 TRANSCRIPT DRE10071 Miscellaneous Charges Y 01-284-805-0000-6826 13,242.40 CHILD CARE CAPACITY GRANT 8/7/23 Grant Expenses N 02-612-000-0000-6369 500.00 SOCIAL MEDIA CONTENT AUG 2023 1096 Miscellaneous Charges N 10-000-000-0000-2270 1,000.00 2023-05 APPROACH REQUEST REFUN PERMIT #2023-0 Customer Deposits N 50-000-000-0000-6240 211.50 ACCT 524121 SW ADS 0723524121 Publishing & Advertising N 13585 DRIVEWAY SERVICE 3,000.0013585 14402 DS AUTO 1,706.0414402 47 EAST OTTER TAIL SWCD 972.0047 5485 EHLERS & ASSOCIATES INC 1,312.505485 5430 EIFERT/DANA 42.505430 15381 EMPOWERING KIDS 13,242.4015381 16349 ERICA MARTIN COMPANY INC 500.0016349 16866 FARGO SPACE CENTER 1,000.0016866 35011 FERGUS FALLS DAILY JOURNAL 211.5035011 2153 FERGUS POWER PUMP INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions DRIVEWAY SERVICE DS AUTO EAST OTTER TAIL SWCD EHLERS & ASSOCIATES INC EIFERT/DANA EMPOWERING KIDS ERICA MARTIN COMPANY INC FARGO SPACE CENTER FERGUS FALLS DAILY JOURNAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0130-6863 7,991.25 LEACHATE HAULING JUL 2023 50546 Leachate Disposal N 50-000-000-0120-6291 1,550.00 HAULING CHARGES 50574 Contract Transportation N 50-000-000-0170-6291 8,400.00 HAULING CHARGES 50574 Contract Transportation N 50-399-000-0000-6291 2,300.00 HAULING CHARGES 50574 Contract Transportation N 01-112-000-0000-6369 116.95 NEW TIRE 389803 Miscellaneous Charges N 01-122-000-0000-6304 27.00 ACCT 2459 TIRE REPAIR 389594 Repair And Maintenance N 01-201-000-0000-6304 634.00 ACCT 2460 TIRES 389553 Repair And Maintenance N 01-250-000-0000-6399 20.00 TIRE TUBES 389957 Sentence To Serve N 01-250-000-0000-6399 86.90 TRAILER TIRE REPAIRS 390063 Sentence To Serve N 10-304-000-0000-6572 7.00 VALVE STEMS 389372 Repair And Maintenance Supplies N 02-103-000-0000-6369 3,770.60 ACCT 2711103 LAREDO JUN 2023 0233966-IN Miscellaneous Charges N 01-123-000-0000-6140 270.00 BA - PER DIEM 8/10/23 Per Diem Y 01-124-000-0000-6330 83.19 BA - MILEAGE 8/10/23 Mileage Y 01-124-000-0000-6140 180.00 PC - PER DIEM 8/9/23 Per Diem Y 01-124-000-0000-6330 74.02 PC - MILEAGE 8/9/23 Mileage Y 50-390-000-0000-6306 158.68 ACCT 491446 PM FORKLIFT 02S9981680 Repair/Maint. Equip N 50-399-000-0000-6306 164.74 ACCT 491446 PM FORKLIFT 02S9737440 Repair/Maint. Equip N 02-612-000-0000-6330 210.91 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 01-061-000-0000-6342 1,276.78 ACCT 00073632 ANTIVIRUS V0000234919 Service Agreements N 20,241.252153 35018 FERGUS TIRE CENTER INC 891.8535018 13636 FIDLAR TECHNOLOGIES INC 3,770.6013636 15555 FISCHER/JUDD 607.2115555 4335 FORKLIFTS OF MINNESOTA INC 323.424335 16136 FORMANEK/ROBERT 210.9116136 8090 FORTRA LLC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 6 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIDLAR TECHNOLOGIES INC FISCHER/JUDD FORKLIFTS OF MINNESOTA INC FORMANEK/ROBERT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-031-000-0000-6436 279.50 ACCT MP45604 TECH ANALYST MP456040723 New hire start up cost N 01-123-000-0000-6240 63.90 ACCT MP87586 BA MTG 8/10/23 MP875860723 Publishing & Advertising N 01-124-000-0000-6240 24.40 ACCT MP87586 PC MTG 8/9/23 MP875860723 Publishing & Advertising N 01-124-000-0000-6140 180.00 PC - 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FORTRA LLC FORUM COMMUNICATIONS COMPANY FRAZIER/BRENT FRONTIER MARINE & POWERSPORTS GALBRECHT/JOANIE GALLAGHER BENEFIT SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6526 75.79 ACCT 1002151493 PANTS 025209314 Uniforms N 15790 01-250-000-0000-6526 88.60 ACCT 5287917 PANTS 024969096 Uniforms N 01-250-000-0000-6526 29.95 ACCT 5287917 KEY HOLDER 024994274 Uniforms N 01-250-000-0000-6526 54.71 ACCT 5287917 POLO SHIRT 025023253 Uniforms N 01-250-000-0000-6526 54.71 ACCT 5287917 POLO SHIRT 025072562 Uniforms N 01-250-000-0000-6526 85.00 ACCT 5287917 EQUIPMENT BELT 025091546 Uniforms N 01-250-000-0000-6526 65.44 ACCT 5287917 GLOVES 025091550 Uniforms N 01-250-000-0000-6526 125.47 ACCT 5287917 FLASHLIGHT 025128933 Uniforms N 01-250-000-0000-6491 45.25 ACCT 5287917 EAR MOLDS 025140832 Jail Supplies N 01-250-000-0000-6526 25.72 ACCT 5287917 HANDCUFF KEYS 025140833 Uniforms N 01-250-000-0000-6526 84.42 ACCT 5287917 HANDCUFFS 025140860 Uniforms N 01-250-000-0000-6526 126.49 ACCT 5287917 BOOTS 025153274 Uniforms N 01-250-000-0000-6526 81.00 ACCT 5287917 SHOES 025179469 Uniforms N 01-250-000-0000-6526 137.21 ACCT 5287917 BOOTS 025184523 Uniforms N 01-250-000-0000-6526 6.43 ACCT 5287917 KEY RING HOLDER 025184524 Uniforms N 01-250-000-0000-6491 67.89 ACCT 5287917 EAR MOLDS 025196879 Jail Supplies N 01-250-000-0000-6526 89.38 ACCT 5287917 PANTS 025209315 Uniforms N 01-250-000-0000-6526 45.01 ACCT 5287917 STRAP/POUCH 025209317 Uniforms N 01-250-000-0000-6526 105.65 ACCT 5287917 GLOVES/LEG IRONS 025234110 Uniforms N 01-250-000-0000-6526 25.20 ACCT 5287917 CUFF CASE 025234111 Uniforms N 01-250-000-0000-6526 89.38 ACCT 5287917 PANTS 025234122 Uniforms N 01-112-000-0000-6275 22.95 ACCT MN01166 JUL 2023 3071305 Fiber Locating Service N 02-612-000-0000-6330 129.69 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 02-612-000-0000-6330 186.74 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 10-304-000-0000-6406 74.31 SUPPLIES 40519771 Office and Garage Supplies N 2,257.75392 5089 GOPHER STATE ONE CALL 22.955089 16818 GRIEGER/WILLIAM 129.6916818 16817 GULLICKSON/KARAH 186.7416817 425 HANSON'S PLUMBING & HEATING INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 28 Transactions 1 Transactions 1 Transactions 1 Transactions GALLS LLC GOPHER STATE ONE CALL GRIEGER/WILLIAM GULLICKSON/KARAH Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0000-6330 191.27 MILEAGE JULY 2023 JUL2023 Mileage N 10-302-000-0000-6331 16.19 MEAL 7/26/2023 Meals And Lodging N 10-304-000-0000-6572 148.62 ACCT #1012 - SUPPLIES 79554 Repair And Maintenance Supplies N 01-112-109-0000-6572 130.00 ACCT OT SHERIFF HOLDING TANK 37754 Repair And Maintenance /Supplies N 10-303-000-0000-6651 204,224.61 REIMBURSEMENT REQUEST NO. 1 -REQUEST NO. 1 Construction Contracts N 01-112-101-0000-6572 380.00 ACCT C0210 REPAIRS 5/16/23 011727 Repair And Maintenance/ Supplies N 01-122-000-0000-6276 1,261.48 SCANNING SERVICE 8/2/23 13261 Professional Services N 01-122-000-0000-6276 5,585.84 SCANNING SERVICE 8/7/23 13262 Professional Services N 01-122-000-0000-6276 2,765.88 SCANNING SERVICE 8/11/23 13264 Professional Services N 23-705-000-0000-6242 260.00 ACCT 325944 REGISTRATION 107751 Registration Fees N 16297 74.31425 16815 HAUGEN/HUNTER 191.2716815 2656 HAUGRUD/BRUCE 16.192656 5615 HAUKOS SALES LLC 148.625615 9453 HAWES SEPTIC TANK PUMPING LLC 130.009453 32661 HENNING/CITY OF 204,224.6132661 1906 HERZOG ROOFING INC 380.001906 13649 INDIGITAL INC 9,613.2013649 6968 INTERNATIONAL ECONOMIC DEV COUNCIL 260.006968 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions HANSON'S PLUMBING & HEATING INC HAUGEN/HUNTER HAUGRUD/BRUCE HAUKOS SALES LLC HAWES SEPTIC TANK PUMPING LLC HENNING/CITY OF HERZOG ROOFING INC INDIGITAL INC INTERNATIONAL ECONOMIC DEV COUNCIL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-303-000-0000-6278 2,879.56 PROFESSIONAL ENGINEERING SERVI 51711 Engineering Consultant N 10-303-000-0000-6278 3,933.36 PROFESSIONAL ENGINEERING SERVI 51712 Engineering Consultant N 10-303-000-0000-6278 7,773.78 PROFESSIONAL ENGINEERING SERVI 51713 Engineering Consultant N 10-303-000-0000-6278 1,523.00 PROFESSIONAL ENGINEERING SERVI 51714 Engineering Consultant N 10-303-000-0000-6278 2,850.00 PROFESSIONAL ENGINEERING SERVI 51715 Engineering Consultant N 10-304-000-0000-6572 81.77 ACCT #22866 - PARTS C002098805:01 Repair And Maintenance Supplies N 10-304-000-0000-6572 308.44 ACCT# 22866 - PARTS C002098950:01 Repair And Maintenance Supplies N 01-201-000-0000-6491 125.00 ACCT C000MNOTT1 DRYGAS 740351 General Supplies N 01-250-000-0000-6491 531.00 ACCT C000MNOTT0 MOUTHPIECES 740402 Jail Supplies N 01-042-000-0000-6406 82.65 PAID STAMP - DEPUTY #11 1289302 Office Supplies N 09-507-570-4001-6300 310.00 ACCT C1837 ADA TOILET RENTAL I14149 Building And Grounds Maintenance 1 50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I14114 Contracted Services.1 50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I14115 Contracted Services.1 01-201-000-0000-6526 102.00 UNIFORM ITEMS 95278 Uniforms N 7267 01-201-000-0000-6526 214.00 UNIFORM ITEMS 95310 Uniforms N 01-204-000-0000-6526 24.00 EMBROIDERED ITEMS 95234 Uniforms N 09-507-570-4002-6651 2,800.00 ACCT 069910 FIX WASHOUT 353 Construction Contracts SILENT N 10049 INTERSTATE ENGINEERING INC 18,959.7010049 12716 INTERSTATE POWER SYSTEMS INC 390.2112716 1428 INTOXIMETERS INC 656.001428 8908 J.P. COOKE CO 82.658908 11098 JAKE'S JOHNS LLC 650.0011098 39324 JK SPORTS INC 340.0039324 16869 JOHN RILEY CONSTRUCTION INC Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 2 Transactions 1 Transactions 3 Transactions 3 Transactions INTERSTATE ENGINEERING INC INTERSTATE POWER SYSTEMS INC INTOXIMETERS INC J.P. COOKE CO JAKE'S JOHNS LLC JK SPORTS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Parks and Trails Copyright 2010-2022 Integrated Financial Systems 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/10/23 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/18/23 Per Diem Y 23-705-000-0000-6330 24.89 CDA - MILEAGE 7/18/23 Mileage Y 02-612-000-0000-6330 96.94 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 01-123-000-0000-6140 270.00 BA - PER DIEM 8/10/23 Per Diem Y 01-123-000-0000-6330 138.21 BA - MILEAGE 8/10/23 Mileage Y 01-091-000-0000-6369 46.75 56-CR-23-207 TRANSCRIPT 8/2/23 Miscellaneous Charges Y 10-304-000-0000-6572 385.82 ACCT #174818 - PARTS 101306719 Repair And Maintenance Supplies N 02-612-000-0000-6330 201.09 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 50-000-000-0000-6330 124.45 MILEAGE - EVENTS 8/2/23 Mileage N 02-612-000-0000-6330 82.53 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 2,800.0016869 6299 JOHNSON/DENA 204.896299 6268 JOHNSON/KENT 96.946268 6824 JOHNSON/MARK T 408.216824 5550 JORGENSON/MICHELLE 46.755550 1002 KIMBALL MIDWEST 385.821002 12239 KIRSCHBAUM/CHRISTINE 201.0912239 16749 KOECKERITZ/EMMA 124.4516749 16137 KRESS/JEFF 82.5316137 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions JOHN RILEY CONSTRUCTION INC JOHNSON/DENA JOHNSON/KENT JOHNSON/MARK T JORGENSON/MICHELLE KIMBALL MIDWEST KIRSCHBAUM/CHRISTINE KOECKERITZ/EMMA KRESS/JEFF Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6330 168.99 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 01-201-000-0000-6433 52.00 ACCT 65141533 BLOOD DRAW 318742052 Special Medical N 01-250-000-0000-6432 648.80 DIFFERDING, ADAM T 4/26/22 4150110-0001 Medical Incarcerated N 01-250-000-0000-6432 29.62 ADRIAN, BRADY A 8/20/22 4239941-0002 Medical Incarcerated N 01-250-000-0000-6432 50.38 FELDMANN, KYLE J 8/22/22 4241092-0002 Medical Incarcerated N 01-250-000-0000-6432 5.81 KNUTSON, AMANDA J 9/12/22 4255521-0002 Medical Incarcerated N 01-250-000-0000-6432 85.58 KNUTSON, AMANDA J 9/12/22 4255521-0003 Medical Incarcerated N 01-250-000-0000-6432 70.07 KNUTSON, AMANDA J 9/12/22 4255521-0004 Medical Incarcerated N 01-250-000-0000-6432 64.25 KNUTSON, AMANDA J 9/12/22 4255521-0005 Medical Incarcerated N 01-250-000-0000-6432 445.28 OPPEGARD, SCOTT A 10/18/22 4284107-0001 Medical Incarcerated N 10-304-000-0000-6306 146.83 OIL CHANGE 3192 Repair/Maint. Equip N 10-302-000-0000-6500 189.95 ACCT #3210 - SUPPLIES 358936 Supplies N 01-112-000-0000-6560 40.18 ACCT 020318 REGULAR 7/7 1930 Gasoline & Oil N 01-112-000-0000-6560 43.16 ACCT 020318 UNLEADED 7/13 61562 Gasoline & Oil N 01-112-000-0000-6560 60.60 ACCT 020318 UNLEADED 7/21 61726 Gasoline & Oil N 01-125-000-0000-6369 51.75 ACCT 020318 REGULAR 7/31/23 1950 Miscellaneous Charges N 10-302-000-0000-6515 12.98 ACCT #003198 - SUPPLIES 13289 Signs And Posts N 10-302-000-0000-6515 28.37 ACCT #003198 - SUPPLIES 13313 Signs And Posts N 10-302-000-0000-6515 36.42 ACCT #003198 - SUPPLIES 15977 Signs And Posts N 10-304-000-0000-6572 5.99 ACCT #003198 - SUPPLIES 15777 Repair And Maintenance Supplies N 10-304-000-0000-6572 1.78 ACCT #003198 - PARTS 15777 Repair And Maintenance Supplies N 50-000-000-0130-6565 503.88 ACCT 009080 FIELDMASTER 8/1 11376 Fuels N 50-000-000-0110-6565 117.98 ACCT 009080 QWIKLIFT 12268 Fuels N 12243 KUGLER/HALEY 168.9912243 79 LAKE REGION HEALTHCARE 1,451.7979 14050 LAKELAND AUTO REPAIR LLC 146.8314050 3879 LAKES ACE HARDWARE 189.953879 10350 LAKES COMMUNITY COOPERATIVE 903.0910350 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 9 Transactions 1 Transactions 1 Transactions 11 Transactions KUGLER/HALEY LAKE REGION HEALTHCARE LAKELAND AUTO REPAIR LLC LAKES ACE HARDWARE LAKES COMMUNITY COOPERATIVE Otter Tail County Auditor LEIGHTON BROADCASTING - DETROIT LAKES COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6435 175.00 ACCT 36093 DRUG TESTS JUN 2023 97751 Screening Tests N 01-124-000-0000-6140 360.00 PC - PER DIEM 8/9/23 Per Diem N 01-124-000-0000-6330 127.73 PC - MILEAGE 8/9/23 Mileage N 10-304-000-0000-6572 907.83 ACCT# 10072024 - SUPPLIES 9310791633 Repair And Maintenance Supplies N 10-304-000-0000-6572 87.73 ACCT #10072710 - SUPPLIES 9500276372 Repair And Maintenance Supplies N 01-123-000-0000-6140 270.00 BA - PER DIEM 8/10/23 Per Diem Y 01-123-000-0000-6330 150.00 BA - MILEAGE 8/10/23 Mileage Y 13-012-000-0000-6276 790.00 SELF-HELP SVCS JUL 2023 1268 Professional Services Y 02-612-000-0000-6369 202.50 AIS - SPRING, SUMMER, FALL 212002-2 Miscellaneous Charges N 02-612-000-0000-6369 270.00 AIS - SPRING, SUMMER, FALL 212004-2 Miscellaneous Charges N 50-390-000-0000-6240 137.50 HHW MOBILE COLLECTION 212800-3 Publishing & Advertising N 02-612-000-0000-6369 206.25 AIS ADS 211957-2 Miscellaneous Charges N 02-612-000-0000-6369 232.50 AIS ADS 211959-2 Miscellaneous Charges N 50-000-000-0120-6858 4,789.70 ACCT 56530 TIRE DISPOSAL 2546315 Tire Disposal N 50-000-000-0130-6858 6,699.10 ACCT 56532 TIRE DISPOSAL 2546316 Tire Disposal N 41450 LAKES COUNTRY SERVICE COOPERATIVE 175.0041450 16673 LANGLIE/STEVEN 487.7316673 1020 LAWSON PRODUCTS INC 820.101020 11658 LEE/THOMAS 420.0011658 8049 LEGAL SERVICES OF NW MINNESOTA 790.008049 10883 610.0010883 198 LEIGHTON BROADCASTING - FERGUS FALLS 438.75198 10094 LIBERTY TIRE RECYCLING LLC Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions - 2 Transactions 2 Transactions 1 Transactions 3 Transactions 2 Transactions LEIGHTON BROADCASTING - DETROIT LAKES LAKES COUNTRY SERVICE COOPERATIVE LANGLIE/STEVEN LAWSON PRODUCTS INC LEE/THOMAS LEGAL SERVICES OF NW MINNESOTA LEIGHTON BROADCASTING - FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0150-6858 2,363.90 ACCT 60641 TIRE DISPOSAL 2546507 Tire Disposal N 50-000-000-0110-6858 12,397.37 ACCT 56531 TIRE DISPOSAL 2549241 Tire Disposal N 50-000-000-0120-6858 12,575.71 ACCT 60633 TIRE DISPOSAL 2549419 Tire Disposal N 10-301-000-0000-6406 25.93 ACCT #23-52A25 - SUPPLIES 0309038-IN Office Supplies N 10-302-000-0000-6500 69.95 ACCT #23-52A25 - 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Equip N 01-112-109-0000-6572 751.63 VEGIETATION MGMT 8/11/23 40828 Repair And Maintenance /Supplies N 01-250-000-0000-6171 750.00 JAIL ADMIN CONFERENCE 292230 Tuition And Education Expenses N 01-250-000-0000-6171 150.00 NEW JAIL ADMIN ORIENTATION 292270 Tuition And Education Expenses N 01-042-000-0000-6406 94.40 ACCT 1143-14 SHREDDING SERVICE 445159 Office Supplies N 01-043-000-0000-6342 29.50 ACCT 1143-13 SHREDDING SERVICE 445158 Service Agreements/Technical Support N 01-091-000-0000-6342 82.60 ACCT 1143-10 SHREDDING SERVICE 445157 Service Agreements N 01-201-000-0000-6342 76.70 ACCT 1159 SHREDDING SERVICE 445165 Service Agreements N 263.9610115 3593 MHSRC RANGE 2,000.003593 42863 MINNESOTA MOTOR COMPANY 1,519.5242863 13995 MINNESOTA NATIVE LANDSCAPES 751.6313995 563 MINNESOTA SHERIFFS' ASSOCIATION 900.00563 7661 MINNKOTA ENVIRO SERVICES INC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 14 Transactions 1 Transactions 2 Transactions MCKESSON MEDICAL-SURGICAL INC MHSRC RANGE MINNESOTA MOTOR COMPANY MINNESOTA NATIVE LANDSCAPES MINNESOTA SHERIFFS' ASSOCIATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-091-000-0000-6455 91.00 ACCT F003643 REFERENCES INV1265276 Reference Books & Literature N 01-112-108-0000-6342 20.00 ACCT 833641 BOILER ABR0308289X Service Agreements N 01-112-101-0000-6342 40.00 ACCT 833641 VESSEL/BOILERS ABR0308413X Service Agreements N 01-112-104-0000-6342 100.00 ACCT 1408 ELEVATOR OPS ABR0308414X Service Agreements N 10-304-000-0000-6306 10.00 ACCT #00001185343 - 427744 PRE ABR0307933X Repair/Maint. 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Equip N 50-399-000-0000-6290 40.00 ACCT 833641 PRESSURE VESSEL ABR0308414X Contracted Services.N 01-061-000-0000-6346 3,000.00 TYLER TAX ENHANCEMENT FUND 2307126 Mccc Fees N 14-061-000-0000-6679 2,500.00 PAYMATE EXTRACTS 2308008 Computer System Upgrade N 10-303-000-0000-6683 4,550.00 P-SAP 056-635-038, PARCEL 13 Right Of Way, Ect.Y 10-303-000-0000-6683 550.00 T-SAP 056-635-038, PARCEL 13 Right Of Way, Ect.Y 50-399-000-0000-6426 119.99 STEEL TOE BOOTS 7/25/23 Clothing Allowance N 02-612-000-0000-6330 196.50 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 283.207661 3147 MN CONTINUING LEGAL EDUCATION 91.003147 928 MN DEPT OF LABOR & INDUSTRY 280.00928 548 MNCCC LOCKBOX 5,500.00548 16868 MOE & JUSTIN C MOE/JOHN C 5,100.0016868 16865 MOLTER/RAYMOND 119.9916865 6199 MOONEY/ABIGAIL Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 12 Transactions 2 Transactions 2 Transactions 1 Transactions MINNKOTA ENVIRO SERVICES INC MN CONTINUING LEGAL EDUCATION MN DEPT OF LABOR & INDUSTRY MNCCC LOCKBOX MOE & JUSTIN C MOE/JOHN C MOLTER/RAYMOND Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Copyright 2010-2022 Integrated Financial Systems 01-201-000-0000-6508 122.08 ACCT 1209628214 CHARGER 8281684271 Radios N 02-214-000-0000-6491 610.40 ACCT 1209628214 CHARGERS 8281682933 General Supplies N 01-112-104-0000-6369 37.50 BROWN MULCH 022015 Miscellaneous Charges N 01-112-101-0000-6369 49.95 DAYLILLIES 022976 Miscellaneous Charges N 01-112-104-0000-6369 159.96 PLANTS 022995 Miscellaneous Charges N 01-031-000-0000-6560 55.96 ACCT OTTE021 OIL CHANGE 6288209 Gasoline & Oil N 01-044-000-0000-6304 138.33 ACCT OTTE017 REPAIR 6289360 Repair And Maintenance N 01-201-000-0000-6304 264.85 ACCT 7365421 #1908 OIL/PARTS 6289853 Repair And Maintenance N 10-304-000-0000-6306 246.95 ACCT #7366821 - SERVICE 6288264 Repair/Maint. Equip N 10-304-000-0000-6306 413.07 ACCT #7366821 - REPAIR 6288702 Repair/Maint. Equip N 10-304-000-0000-6306 2,273.00 ACCT #7366821 - REPAIR 6288777 Repair/Maint. 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Equip N 456.6814655 12250 NILSON/BRET 159.1712250 15970 NOR-TECH 1,639.0015970 16867 NORDLUND/JOSH 1,000.0016867 10132 NORTH CENTRAL INC 4,612.5010132 7841 NORTHLAND BUSINESS SYSTEMS INC 8,013.657841 14257 NORTHLAND FIRE PROTECTION 1,256.0014257 10104 NUSS TRUCK & EQUIPMENT 2,073.3010104 Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 3 Transactions 2 Transactions NEWVILLE/DARREN NILSON/BRET NOR-TECH NORDLUND/JOSH NORTH CENTRAL INC NORTHLAND BUSINESS SYSTEMS INC NORTHLAND FIRE PROTECTION NUSS TRUCK & EQUIPMENT Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6513 8,510.77 HERBICIDES 52260460 Herbicides N 10-302-000-0000-6513 6,450.67 HERBICIDES 52260500 Herbicides N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 JULY 2023 DV23070372 Communication Fees -N 01-112-000-0000-6369 23.99 LAWN MOWER REPAIR 025177 Miscellaneous Charges N 01-002-000-0000-6818 3,169.00 2023 EXPENSES 9 Board Contingency N 23-705-000-0000-6290 476.00 CURRIE'S CONSULT SVCS JUL 2023 JUL2023 Contracted Services.N 09-507-575-0000-6545 5,746.00 CRACK SEALING REIMBURSEMENT 2023-20 Maintenance Contractors GLACIAL N 01-705-000-0000-6240 40.37 ACCT 64615 TRADING CARDS 8052676 Publishing & Advertising N 02-280-000-0000-6369 212.76 ACCT 59893 SMART 911 BROCHURE 8052674 Miscellaneous Charges N 50-000-000-0000-6330 73.03 MILEAGE JULY 2023 JUL2023 Mileage N 01-123-000-0000-6240 99.00 BA MTG 8/10/23 AD JUL2023 Publishing & Advertising N 7834 NUTRIEN AG SOLUTIONS INC 14,961.447834 4106 OFFICE OF MNIT SERVICES 2,162.444106 3758 OLSON TIRE & OIL 23.993758 116 OTTER TAIL CO EMPLOYEE'S COMMITTEE 3,169.00116 6202 OTTER TAIL CO HRA 476.006202 126 OTTER TAIL CO TREASURER 5,746.00126 2385 OTTER TAIL POWER COMPANY 253.132385 6741 PALER/WALTER 73.036741 156 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions NUTRIEN AG SOLUTIONS INC OFFICE OF MNIT SERVICES OLSON TIRE & OIL OTTER TAIL CO EMPLOYEE'S COMMITTEE OTTER TAIL CO HRA OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY PALER/WALTER Otter Tail County Auditor POPE DOUGLAS SOLID WASTE MANAGEMENT COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6306 2,192.28 REPAIR 41655 Repair/Maint. 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Equip Y 23-705-000-0000-6140 90.00 CDA - PER DEIM 7/18/23 Per Diem Y 85.4915293 9166 RDO EQUIPMENT CO 712.239166 8622 RDO TRUCK CENTERS LLC 3,834.718622 16192 RED DOT PEST CONTROL 305.0016192 6304 RIPLEY/DAVID 116.206304 5979 ROCK LEAF WATER ENVIRONMENTAL LLC 4,679.005979 6307 RODER/BETSY Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions - 11 Transactions 3 Transactions 2 Transactions 1 Transactions RAYS SPORT & MARINE - PERHAM RDO EQUIPMENT CO RDO TRUCK CENTERS LLC RED DOT PEST CONTROL RIPLEY/DAVID ROCK LEAF WATER ENVIRONMENTAL LLC Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6330 194.54 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 02-612-000-0000-6330 196.50 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 02-612-000-0000-6330 164.41 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 01-284-805-0000-6826 688.31 CHILD CARE CAPACITY GRANT 8/2/23 Grant Expenses N 01-250-000-0000-6399 210.00 DOT INSPECTION 310888 Sentence To Serve Y 23-705-000-0000-6140 90.00 CDA - 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WASTE DISPOSAL 7/10/23 Garbage N 50-000-000-0000-6981 5,060.00 ACCT 28018 ORGANICS JUL2023 Organic Grant Expense N 50-000-000-0110-6291 5,660.00 ACCT 20479 BATTLE LAKE JUL2023 Contract Transportation N 50-000-000-0120-6291 2,540.00 ACCT 20489 HENNING JUL2023 Contract Transportation N 50-000-000-0130-6291 6,515.00 ACCT 20487 NEW YORK MILLS JUL2023 Contract Transportation N 50-000-000-0150-6291 1,855.00 ACCT 20477 PELICAN RAPIDS JUL2023 Contract Transportation N 50-000-000-0000-6981 6,350.00 ACCT 28018 ORGANICS JUN2023 Organic Grant Expense N 159 SHERWIN WILLIAMS 69.99159 16158 SIGN GUYS LLC 40.0016158 7460 SIMENGAARD/PAUL 131.267460 16819 SKOUGARD/KENNADY 157.0716819 15683 ST HENRY'S AREA SCHOOL 2,249.6715683 48183 STEINS INC 1,871.7648183 166 STEVE'S SANITATION INC 28,413.00166 Page 29Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 7 Transactions SHERWIN WILLIAMS SIGN GUYS LLC SIMENGAARD/PAUL SKOUGARD/KENNADY ST HENRY'S AREA SCHOOL STEINS INC STEVE'S SANITATION INC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6330 160.48 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 10-303-000-0000-6278 65,880.76 PROFESSIONAL ENGINEERING SERVI 01054.7 Engineering Consultant N 01-250-000-0000-6269 4,952.28 C1252000 MEALS 7/8-14/23 INV2000179847 Professional Services-Kitchen N 01-250-000-0000-6269 4,873.00 C1252000 MEALS 7/15-21/23 INV2000180286 Professional Services-Kitchen N 01-250-000-0000-6269 4,804.06 C1252000 MEALS 7/22-28/23 INV2000180831 Professional Services-Kitchen N 01-250-000-0000-6269 4,252.23 C1252000 MEALS 7/29-8/4/23 INV2000181370 Professional Services-Kitchen N 01-250-000-0000-6269 4,293.59 C1252000 MEALS 8/5-11/23 INV2000182073 Professional Services-Kitchen N 01-250-000-0000-6399 1.41 ACCT OTTER011 CLUTCH SPRING P12882 Sentence To Serve N 10-302-000-0000-6675 61,137.91 2023 BOBCAT T76 T4-UNIT #15302 E00660 Machinery And Automotive Equipment N 10-302-000-0000-6675 61,137.91 2023 BOBCAT T76 T4-UNIT #15303 E00660 Machinery And Automotive Equipment N 01-112-104-0000-6572 1,525.00 REPAIR RETAINING WALL 110227 Repair And Maintenance/ Supplies N 01-201-000-0000-6304 1,609.00 CERTIFY RADAR & LASER UNITS 9734 Repair And Maintenance N 01-013-000-0000-6262 585.00 56-PR-12-1265 A SZATHMARY FEB2023 Public Defender Y 01-250-000-0000-6432 60.00 ACCT 5059 R NIEHAUS 7/3/23 Medical Incarcerated 6 16141 STIGMAN/RYAN 160.4816141 15004 STONEBROOKE ENGINEERING INC 65,880.7615004 6642 SUMMIT FOOD SERVICE LLC 23,175.166642 2045 SWANSTON EQUIPMENT CORP 122,277.232045 1225 SWEDBERG NURSERY 1,525.001225 12923 TACTICAL SOLUTIONS 1,609.0012923 16044 TEMPLEMAN LAW PLLP 585.0016044 339 TERRY A DRAKE DDS Page 30Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions STIGMAN/RYAN STONEBROOKE ENGINEERING INC SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP SWEDBERG NURSERY TACTICAL SOLUTIONS TEMPLEMAN LAW PLLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-091-000-0000-6455 1,476.83 ACCT 1000520140 JUL 2023 848715534 Reference Books & Literature N 01-091-000-0000-6455 253.29 ACCT 1000520140 LIBRARY PLAN 848804744 Reference Books & Literature N 01-201-000-0000-6348 437.21 ACCT 1003940771 JUL 2023 848736349 Software Maintenance Contract N 01-250-000-0000-6432 5,458.30 ACCT 756389 MEDICATIONS JUL2023 Medical Incarcerated N 01-250-000-0000-6432 15.00 ACCT 749765 MED CART RENTAL JUL2023 Medical Incarcerated N 10-304-000-0000-6306 422.31 REPAIR 28601 Repair/Maint. Equip N 01-122-000-0000-6560 72.19 GAS FOR CO VEHICLE 8/8/23 Gasoline & Oil - Vehicle N 10-304-000-0000-6572 1,437.62 ACCT #2978 - PARTS 460449 Repair And Maintenance Supplies N 10-304-000-0000-6572 44.04 ACCT #2978 - PARTS 460452 Repair And Maintenance Supplies N 10-304-000-0000-6572 532.47 ACCT #2978 - PARTS 460673 Repair And Maintenance Supplies N 01-201-000-0000-6395 610.00 WETSUIT & HOODED VEST 6265 Dive Team Y 01-124-000-0000-6140 180.00 PC - PER DIEM 8/9/23 Per Diem Y 01-124-000-0000-6330 96.94 PC - MILEAGE 8/9/23 Mileage Y 60.00339 183 THOMSON REUTERS - WEST 2,167.33183 7249 THRIFTY WHITE PHARMACY 5,473.307249 1999 TNT REPAIR INC 422.311999 15764 TOLLEFSON/BRITTANY 72.1915764 9693 TOWMASTER 2,014.139693 9302 TRI-STATE DIVING 610.009302 11949 TRITES/DAVID 276.9411949 15997 TSCHIDA/CRAIG Page 31Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions TERRY A DRAKE DDS THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TNT REPAIR INC TOLLEFSON/BRITTANY TOWMASTER TRI-STATE DIVING TRITES/DAVID Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6330 27.51 MILEAGE 8/8/2023 Mileage N 10-303-000-0000-6330 18.34 MILEAGE 8/8/2023 Mileage N 14-061-000-0000-6679 2,220.00 ACCT 55132 HCM 7/23-24/23 045-432399 Computer System Upgrade N 01-149-000-0000-6354 781.56 UNIT 1762 REPLACE WINDSHIELD 10738 Insurance Claims N 01-061-000-0000-6342 1,533.26 ACCT 33780558 CN 500-0589834 506572569 Service Agreements N 01-149-000-0000-6210 30,000.00 POC #8041212 031-359 Postage & Postage Meter N 01-112-000-0000-6275 435.00 ACCT MNOTTERCO01 JUL 2023 603602 Fiber Locating Service N 01-201-000-0000-6304 796.34 UNIT 1903 OIL CHG/BRAKE REPAIR 17558 Repair And Maintenance N 01-201-000-0000-6406 397.90 ACCT 7491 VIOLATION TAGS 456420 Office Supplies N 02-612-000-0000-6406 58.00 ACCT 11688 POSTERS 1197850 Office Supplies N 02-612-000-0000-6330 123.73 AIS INSPECTOR MILEAGE 7/31/23 Mileage N 45.8515997 6946 TYLER TECHNOLOGIES INC 2,220.006946 14162 UNLIMITED AUTOGLASS INC 781.5614162 15431 US BANK EQUIPMENT FINANCE 1,533.2615431 7819 US POSTAL SERVICE 30,000.007819 16820 USIC LOCATING SERVICES LLC 435.0016820 3592 VAUGHN AUTO & MARINE CO 796.343592 51002 VICTOR LUNDEEN COMPANY 455.9051002 16789 WAASDORP/KAYLEE 123.7316789 Page 32Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions TSCHIDA/CRAIG TYLER TECHNOLOGIES INC UNLIMITED AUTOGLASS INC US BANK EQUIPMENT FINANCE US POSTAL SERVICE USIC LOCATING SERVICES LLC VAUGHN AUTO & MARINE CO VICTOR LUNDEEN COMPANY WAASDORP/KAYLEE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:16:32AM8/17/2023 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6511 31,490.00 HOT MIX 13468 Bituminous Mix N 10-302-000-0000-6511 32,830.00 HOT MIX 13477 Bituminous Mix N 10-302-000-0000-6511 33,500.00 HOT MIX 13483 Bituminous Mix N 10-302-000-0000-6511 28,810.00 HOT MIX 13493 Bituminous Mix N 10-302-000-0000-6511 469.00 HOT MIX 13494 Bituminous Mix N 01-124-000-0000-6140 360.00 PC - PER DIEM 8/9/23 Per Diem Y 01-124-000-0000-6330 172.92 PC - MILEAGE 8/9/23 Mileage Y 01-123-000-0000-6140 270.00 BA - PER DIEM 8/10/23 Per Diem Y 01-123-000-0000-6330 143.45 BA - MILEAGE 8/10/23 Mileage Y 01-124-000-0000-6140 180.00 PC - PER DIEM 8/9/23 Per Diem Y 01-124-000-0000-6330 75.98 PC - MILEAGE 8/9/23 Mileage Y 01-013-000-0000-6262 390.00 56-JV-21-2726 A BLACK JUL2023 Public Defender Y 2071 WADENA ASPHALT INC 127,099.002071 12465 WASS/DAVID F 532.9212465 2080 WEST/RICHARD 413.452080 11653 WILSON/WARREN R 255.9811653 15990 WOLD JOHNSON PC 390.0015990 1,408,663.82 Page 33Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 2 Transactions 2 Transactions 1 Transactions Final Total ............217 Vendors 509 Transactions WADENA ASPHALT INC WASS/DAVID F WEST/RICHARD WILSON/WARREN R WOLD JOHNSON PC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:16:32AM8/17/2023 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems Page 34Audit List for Board Otter Tail County Auditor Community Development Authority Amount 207,522.41 General Revenue Fund 1 12,500.44 General Fund Dedicated Accounts 2 9,172.76 Parks and Trails 9 873,937.23 Road And Bridge Fund 10 865.00 Law Library Fund 13 184,043.17 Capital Improvement Fund 14 1,585.69 23 119,037.12 Solid Waste Fund 50 1,408,663.82 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/17/2023 Klien Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:21:54AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6330 27.51 MILEAGE Mileage - Ss Adm 77 N 05/10/2023 05/17/2023 11-430-700-0000-6331 14.27 MEAL Meals & Lodging - Ss Adm 76 N 05/10/2023 05/17/2023 11-406-000-0000-6406 21.95 ACCT #A2RJVV5AA0Wl1P 17NN-GGPC-6LDT Office Supplies 36 N 08/03/2023 08/03/2023 11-406-000-0000-6406 43.64 ACCT #A2RJVV5AA0Wl1P 1FDC-K6HX-3HGP Office Supplies 16 N 07/27/2023 07/27/2023 11-420-601-0000-6406 49.15 ACCT #A2RJVV5AA0Wl1P 14JH-GJK3-99HV Office Supplies 81 N 08/03/2023 08/03/2023 11-420-601-0000-6406 5.28 ACCT #A2RJVV5AA0Wl1P 17F3-XVT1-M9JJ Office Supplies 60 N 08/04/2023 08/04/2023 11-420-601-0000-6677 40.00 ACCT #A2RJVV5AA0Wl1P 17F3-XVT1-M9JJ Office Furniture And Equipment - Im 62 N 08/04/2023 08/04/2023 11-420-601-0000-6677 12.18 ACCT #A2RJVV5AA0Wl1P 17PK-W744-RXFN Office Furniture And Equipment - Im 12 N 07/26/2023 07/26/2023 11-420-601-0000-6677 42.67 ACCT #A2RJVV5AA0Wl1P 1FDQ-R9XM-67PG Office Furniture And Equipment - Im 74 N 08/07/2023 08/07/2023 11-420-601-0000-6677 28.11 ACCT #A2RJVV5AA0Wl1P 1JQW-7LNQ-GF9V Office Furniture And Equipment - Im 5 N 07/25/2023 07/25/2023 11-420-601-0000-6406 55.58 ACCT #A2RJVV5AA0Wl1P 1VNJ-MPND-RKKW Office Supplies 10 N 07/26/2023 07/26/2023 11-420-601-0000-6406 5.06 ACCT #A2RJVV5AA0Wl1P 1YHX-LKVJ-7TKF Office Supplies 37 N 08/03/2023 08/03/2023 11-430-700-0000-6406 62.55 ACCT #A2RJVV5AA0Wl1P 14JH-GJK3-99HV Office Supplies 82 N 08/03/2023 08/03/2023 11-430-700-0000-6406 6.71 ACCT #A2RJVV5AA0Wl1P 17F3-XVT1-M9JJ Office Supplies 61 N 08/04/2023 08/04/2023 11-430-700-0000-6677 50.91 ACCT #A2RJVV5AA0Wl1P 17F3-XVT1-M9JJ Office Furniture And Equipment - Ss 63 N 08/04/2023 08/04/2023 11-430-700-0000-6677 15.51 ACCT #A2RJVV5AA0Wl1P 17PK-W744-RXFN Office Furniture And Equipment - Ss 13 N 07/26/2023 07/26/2023 11-430-700-0000-6677 54.31 ACCT #A2RJVV5AA0Wl1P 1FDQ-R9XM-67PG Office Furniture And Equipment - Ss 75 N 08/07/2023 08/07/2023 11-430-700-0000-6677 35.78 ACCT #A2RJVV5AA0Wl1P 1JQW-7LNQ-GF9V Office Furniture And Equipment - Ss 6 N 5914 ADAMS/MEGAN 41.785914 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 TransactionsADAMS/MEGAN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 07/25/2023 07/25/2023 11-430-700-0000-6406 70.73 ACCT #A2RJVV5AA0Wl1P 1VNJ-MPND-RKKW Office Supplies 11 N 07/26/2023 07/26/2023 11-430-700-0000-6406 6.43 ACCT #A2RJVV5AA0Wl1P 1YHX-LKVJ-7TKF Office Supplies 38 N 08/03/2023 08/03/2023 11-430-700-0000-6331 10.83 MEAL Meals & Lodging - Ss Adm 96 N 07/13/2023 08/08/2023 11-430-710-1621-6097 12.00 CLIENT MEAL In Home Service - Brief 97 N 07/13/2023 08/08/2023 11-430-710-1621-6097 8.53 CLIENT MEAL In Home Service - Brief 98 N 07/13/2023 08/08/2023 11-406-000-0000-6330 61.57 Mileage for training Mileage - Probation 4 N 07/20/2023 07/20/2023 11-430-700-0000-6304 110.00 INV #23-3821 23-3821 Motor Vehicle Service And Repair 72 N 08/01/2023 08/01/2023 11-430-700-0000-6330 89.74 Mileage SS Adm Mileage - Ss Adm 23 N 05/30/2023 07/28/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 25 N 05/30/2023 07/28/2023 11-430-700-0000-6331 8.15 MEAL Meals & Lodging - Ss Adm 28 N 05/30/2023 07/28/2023 11-430-700-0000-6331 9.85 MEAL Meals & Lodging - Ss Adm 30 N 05/30/2023 07/28/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 32 N 05/30/2023 07/28/2023 11-430-710-1621-6097 22.55 CLIENT MEAL In Home Service - Brief 24 N 606.5514386 16013 BARRY/NATALIE 31.3616013 13975 BERGLAND/KARI 61.5713975 31803 BEYER BODY SHOP INC 110.0031803 13727 COLE/MELANIE Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 18 Transactions 3 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC BARRY/NATALIE BERGLAND/KARI BEYER BODY SHOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 05/30/2023 07/28/2023 11-430-710-1621-6097 8.16 CLIENT MEAL In Home Service - Brief 26 N 05/30/2023 07/28/2023 11-430-710-1621-6097 8.15 CLIENT MEAL In Home Service - Brief 27 N 05/30/2023 07/28/2023 11-430-710-1621-6097 9.86 CLIENT MEAL In Home Service - Brief 29 N 05/30/2023 07/28/2023 11-430-710-1621-6097 18.21 CLIENT MEAL In Home Service - Brief 31 N 05/30/2023 07/28/2023 11-430-700-0000-6379 6,500.00 COLLABORATIVE SAFETY SRM OTC052023 Miscellaneous Charges - Ss Adm 14 Y 07/01/2023 12/31/2023 11-430-700-0000-6330 55.02 MILEAGE Mileage - Ss Adm 20 N 07/27/2023 07/31/2023 11-430-700-0000-6331 11.78 MEAL Meals & Lodging - Ss Adm 22 N 07/27/2023 07/31/2023 11-430-710-1621-6097 11.79 CLIENT MEAL In Home Service - Brief 21 N 07/27/2023 07/31/2023 11-430-700-0000-6330 11.00 MEAL Mileage - Ss Adm 108 N 03/22/2023 05/30/2023 11-430-700-0000-6331 14.24 MEAL Meals & Lodging - Ss Adm 51 N 06/27/2023 07/31/2023 11-430-700-0000-6331 13.51 MEAL Meals & Lodging - Ss Adm 53 N 06/27/2023 07/31/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 54 N 06/27/2023 07/31/2023 11-430-700-0000-6331 14.09 MEAL Meals & Lodging - Ss Adm 105 N 03/22/2023 05/30/2023 11-430-700-0000-6331 13.25 MEAL Meals & Lodging - Ss Adm 106 N 03/22/2023 05/30/2023 204.6713727 16419 COLLABORATIVE SAFETY LLC 6,500.0016419 16810 COLON/NICOLE 78.5916810 14326 DEAL/CHRISTINE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 1 Transactions 3 Transactions COLE/MELANIE COLLABORATIVE SAFETY LLC COLON/NICOLE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 14.09 MEAL Meals & Lodging - Ss Adm 107 N 03/22/2023 05/30/2023 11-430-700-0000-6331 13.94 MEAL Meals & Lodging - Ss Adm 109 N 03/22/2023 05/30/2023 11-430-700-6331-6171 18.00 TRAINING MEAL Ss Adm Training Meals & Lodging 99 N 03/14/2023 03/17/2023 11-430-700-6331-6171 14.43 TRAINING MEAL Ss Adm Training Meals & Lodging 100 N 03/14/2023 03/17/2023 11-430-700-6331-6171 13.32 TRAINING MEAL Ss Adm Training Meals & Lodging 101 N 03/14/2023 03/17/2023 11-430-700-6331-6171 6.38 TRAINING MEAL Ss Adm Training Meals & Lodging 102 N 03/14/2023 03/17/2023 11-430-700-6331-6171 21.71 TRAINING MEAL Ss Adm Training Meals & Lodging 103 N 03/14/2023 03/17/2023 11-430-700-6331-6171 9.42 TRAINING MEAL Ss Adm Training Meals & Lodging 104 N 03/14/2023 03/17/2023 11-430-710-1621-6097 10.11 CLIENT MEAL In Home Service - Brief 50 N 06/27/2023 07/31/2023 11-430-710-1621-6097 12.80 CLIENT MEAL In Home Service - Brief 52 N 06/27/2023 07/31/2023 11-430-710-1621-6097 14.11 CLIENT MEAL In Home Service - Brief 110 N 03/22/2023 05/30/2023 11-420-640-0000-6298 207.00 INV #11513972023 11513972023 Child Support Blood Test Charge 121 6 08/01/2023 08/01/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 91 N 03/30/2023 08/10/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 92 N 03/30/2023 08/10/2023 11-430-700-0000-6331 6.62 MEAL Meals & Lodging - Ss Adm 93 N 03/30/2023 08/10/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 94 N 03/30/2023 08/10/2023 229.4014326 11695 DNA DIAGNOSTICS CENTER INC 207.0011695 13028 FOREMAN/MICHELLE Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 17 Transactions 1 Transactions DEAL/CHRISTINE DNA DIAGNOSTICS CENTER INC Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 95 N 03/30/2023 08/10/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 113 N 07/19/2023 08/14/2023 11-430-700-0000-6331 13.49 MEAL Meals & Lodging - Ss Adm 115 N 07/19/2023 08/14/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 116 N 07/19/2023 08/14/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 117 N 07/19/2023 08/14/2023 11-430-700-0000-6331 12.42 MEAL Meals & Lodging - Ss Adm 119 N 07/19/2023 08/14/2023 11-430-710-1621-6097 12.42 CLIENT MEAL In Home Service - Brief 120 N 07/19/2023 08/14/2023 11-430-710-1621-6097 33.10 CLIENT MEALS In Home Service - Brief 114 N 07/19/2023 08/14/2023 11-430-710-1621-6097 2.15 CLIENT MEAL In Home Service - Brief 118 N 07/19/2023 08/14/2023 11-406-000-0000-6331 41.64 Meal reimbursement Meals & Lodging - Probation 34 N 07/24/2023 07/25/2023 11-409-000-0010-6261 600.33 AUG COLLAB LCTS COORD Lcts Coordination 73 6 08/01/2023 08/31/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 18 N 03/02/2023 05/25/2023 11-430-700-0000-6331 13.42 MEAL Meals & Lodging - Ss Adm 19 N 03/02/2023 05/25/2023 66.6213028 16432 HAUGRUD/REED 118.5816432 6555 HOLMQUIST/ABIGAIL 41.646555 8471 600.338471 40000 KAMBEL-SEUFERT/KIM Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 8 Transactions 1 Transactions 1 TransactionsINDEPENDENT CONTRACT SERVICES OF FF LLC FOREMAN/MICHELLE HAUGRUD/REED HOLMQUIST/ABIGAIL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-710-1621-6097 6.03 CLIENT MEALS In Home Service - Brief 17 N 03/02/2023 05/25/2023 11-430-700-0000-6331 30.00 MEALS Meals & Lodging - Ss Adm 59 N 05/05/2023 06/13/2023 11-409-000-0000-6261 5,097.92 AUG COORD - COLLAB 97759 Collaborative Coordination 66 N 04/01/2023 08/31/2023 11-409-440-0000-6091 1,945.29 04/01-06/30/23 FY23 CARE 97759 Parent Support Outreach 67 N 04/01/2023 08/31/2023 11-430-700-0000-6330 98.91 Mileage SS Adm Mileage - Ss Adm 80 N 06/05/2023 06/15/2023 11-430-700-0000-6331 11.82 MEAL Meals & Lodging - Ss Adm 78 N 06/05/2023 06/15/2023 11-430-700-0000-6331 18.21 MEAL Meals & Lodging - Ss Adm 79 N 06/05/2023 06/15/2023 11-420-601-0000-6406 30.00 CUST #1143 445155 Office Supplies 83 N 07/01/2023 07/31/2023 11-420-601-0000-6406 59.49 CUST #1143 445155 Office Supplies 84 N 07/01/2023 07/31/2023 11-430-700-0000-6406 75.71 CUST #1143 445155 Office Supplies 85 N 07/01/2023 07/31/2023 11-420-000-0000-2100 36,375.01 State/Fed Share MA Refun A300MM1P56l Due Other Governments MA Refunds 86 N 06/01/2023 06/30/2023 11-420-621-0000-6040 11,195.59 MA Nursing home LTC unde A300MM1P56l Co Share Of Under 65 Nh To State 88 N 34.4540000 15130 KLOEK/ASHLEY 30.0015130 41450 LAKES COUNTRY SERVICE COOPERATIVE 7,043.2141450 42704 MCCLAFLIN/DANA 128.9442704 7661 MINNKOTA ENVIRO SERVICES INC 165.207661 43022 MN DEPT OF HUMAN SERVICES Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 3 Transactions 3 Transactions KAMBEL-SEUFERT/KIM KLOEK/ASHLEY LAKES COUNTRY SERVICE COOPERATIVE MCCLAFLIN/DANA MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 06/01/2023 06/30/2023 11-420-621-0000-6040 548.05 G8 LTC LT65 A300MM1P56l Co Share Of Under 65 Nh To State 89 N 06/01/2023 06/30/2023 11-430-740-4911-6051 160.92 Adult Case Management A300MM1P56l R 79 Adltcasemngmnt To State 87 N 06/01/2023 06/30/2023 11-430-750-5740-6050 2,247.89 ICF/MR Co Share A300MM1P56l Icf/Mr County Share 90 N 06/01/2023 06/30/2023 11-409-000-0036-6379 1,000.00 PD - LEADERSHIP TRAINING 5182023001 Partner Professional Development 58 N 09/22/2022 09/22/2022 11-420-640-0000-6260 3,271.75 IV-D BILLING - JUNE 2023 Legal Services Iv-D 33 N 06/01/2023 06/30/2023 11-409-000-0036-6379 1,000.00 COLLABORATIVE-PD-CONVENE 5152023001 Partner Professional Development 57 N 01/01/2023 12/31/2023 11-420-640-0000-6297 64.70 CASE#20230911/PARTY #001 Iv-D Sheriff's Costs 68 N 08/02/2023 08/02/2023 11-420-640-0000-6297 105.00 CASE #20230881/PARTY 001 Iv-D Sheriff's Costs 15 N 07/26/2023 07/26/2023 11-430-700-0000-6379 261.59 FF TS-TICKET00490708 Miscellaneous Charges - Ss Adm 65 N 08/03/2023 08/03/2023 11-420-601-0000-6379 601.15 ACCT #684 SIN253588 Miscellaneous Charges Im Adm 1 N 06/01/2023 06/30/2023 11-430-700-0000-6379 765.10 ACCT #684 SIN253588 Miscellaneous Charges - Ss Adm 2 N 06/01/2023 06/30/2023 50,527.4643022 12963 OTTER TAIL CO ATTORNEY'S OFFICE 4,271.7512963 621 OTTER TAIL CO HUMAN SERVICES 1,000.00621 44010 OTTER TAIL CO SHERIFF 169.7044010 44164 OTTER TAIL CO SOLID WASTE 261.5944164 45540 PACIFIC INTERPRETERS INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions MN DEPT OF HUMAN SERVICES OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO HUMAN SERVICES OTTER TAIL CO SHERIFF OTTER TAIL CO SOLID WASTE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6379 29.19 POSTAGE FOR ICWA MAIL Miscellaneous Charges - Ss Adm 55 N 08/04/2023 08/04/2023 11-406-730-0020-6435 2,277.50 CUST #3391581 2256051 DRUG COURT Drug Testing 7 N 07/20/2023 07/20/2023 11-406-730-0010-6435 1,190.00 CUST 3391581/UA cups 2257181 Dwi Court Drug Testing 64 N 07/31/2023 07/31/2023 11-430-700-0000-6304 117.90 ACCT 139 6074490 Motor Vehicle Service And Repair 35 N 04/10/2023 04/10/2023 11-430-700-0000-6304 142.63 ACCT 139 6077195 Motor Vehicle Service And Repair 69 N 07/11/2023 07/11/2023 11-430-700-0000-6304 112.21 ACCT 139 6077395 Motor Vehicle Service And Repair 70 N 07/17/2023 07/17/2023 11-430-700-0000-6304 64.75 ACCT 139 9006009 Motor Vehicle Service And Repair 71 N 07/24/2023 07/24/2023 11-420-640-0000-6331 13.91 MEAL Meals & Lodging Iv-D 3 N 07/14/2023 07/14/2023 11-409-330-1300-6091 1,800.00 POH OPERATING EXPENSE Truancy Project 8 N 06/12/2023 06/12/2023 11-409-330-1300-6091 200.00 POH SUPPORT SERVICES Truancy Project 9 N 06/12/2023 06/12/2023 1,366.2545540 7873 PAUSCH/STEPHANIE 29.197873 5853 PREMIER BIOTECH INC 3,467.505853 46006 QUALITY TOYOTA 437.4946006 5348 REHM/BAILEY 13.915348 48130 SALVATION ARMY/THE 2,000.0048130 898 SCHOOL DIST 544 - FERGUS FALLS Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 4 Transactions 1 Transactions 2 Transactions PACIFIC INTERPRETERS INC PAUSCH/STEPHANIE PREMIER BIOTECH INC QUALITY TOYOTA REHM/BAILEY SALVATION ARMY/THE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-409-000-0036-6379 1,000.00 COLLABORATIVE - PD - DEI 5172023001 Partner Professional Development 56 N 10/10/2022 10/10/2022 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 111 N 07/13/2023 08/10/2023 11-430-700-0000-6331 13.42 MEAL Meals & Lodging - Ss Adm 112 N 07/13/2023 08/10/2023 11-430-700-0000-6331 14.44 MEAL Meals & Lodging - Ss Adm 39 N 06/01/2023 07/19/2023 11-430-700-0000-6331 14.44 MEAL Meals & Lodging - Ss Adm 40 N 06/01/2023 07/19/2023 11-430-700-0000-6331 14.52 MEAL Meals & Lodging - Ss Adm 44 N 06/01/2023 07/19/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 45 N 06/01/2023 07/19/2023 11-430-700-0000-6331 15.00 MEAL Meals & Lodging - Ss Adm 46 N 06/01/2023 07/19/2023 11-430-700-0000-6331 14.52 MEAL Meals & Lodging - Ss Adm 47 N 06/01/2023 07/19/2023 11-430-700-0000-6331 11.13 MEAL Meals & Lodging - Ss Adm 49 N 06/01/2023 07/19/2023 11-430-710-1621-6097 14.44 CLIENT MEAL In Home Service - Brief 41 N 06/01/2023 07/19/2023 11-430-710-1621-6097 14.44 CLIENT MEAL In Home Service - Brief 42 N 06/01/2023 07/19/2023 11-430-710-1621-6097 14.43 CLIENT MEAL In Home Service - Brief 43 N 06/01/2023 07/19/2023 11-430-710-1621-6097 11.13 CLIENT MEAL In Home Service - Brief 48 N 06/01/2023 07/19/2023 1,000.00898 32316 SPANGLER/LISA 28.4232316 13803 ULSCHMID/LIZA 153.4913803 81,026.64 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 11 Transactions Final Total ............33 Vendors 121 Transactions SCHOOL DIST 544 - FERGUS FALLS SPANGLER/LISA ULSCHMID/LIZA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:21:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems Page 11Audit List for Board Otter Tail County Auditor Amount 81,026.64 Human Services 11 81,026.64 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/17/2023 Klien Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:40:54AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:40:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-100-0030-6330 37.07 56.6 MILES JUL2023 MILEAG Mileage - PAS/MNChoices 7 N 07/31/2023 07/31/2023 11-407-500-0080-6330 24.37 37.2 MILES JUL2023 MILEAG FPL mileage 2 N 07/31/2023 07/31/2023 11-407-600-0091-6330 106.11 162 MILES JUL2023 MILEAG LPH Assessment/Planning Mileage 5 N 07/30/2023 07/30/2023 11-407-100-0030-6330 116.46 177.8 MILES JUL2023 MILEAG Mileage - PAS/MNChoices 3 N 07/31/2023 07/31/2023 11-407-600-0090-6330 32.75 50 MILES JUL2023 MILEAG Mileage 4 N 07/31/2023 07/31/2023 11-407-100-0030-6330 64.85 99 MILES JUL2023 MILEAG Mileage - PAS/MNChoices 6 N 07/31/2023 07/31/2023 11-407-600-0090-6241 75.00 2023 MEMBERSHIP JL-668258 Memberships 14 N 11-407-600-0090-6406 58.33 PENS 316226355001 Office Supplies 1 N 06/15/2023 06/15/2023 14788 BARKER/MEGAN 37.0714788 15052 DEMMER/ANDREA 24.3715052 11821 GOOS/KRISTI 106.1111821 36425 GUCK/AMY 116.4636425 7908 LIEN/JODY 32.757908 11105 MAGNUSSON/LANE 64.8511105 5553 NPHIC 75.005553 51120 ODP BUSINESS SOLUTIONS LLC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions BARKER/MEGAN DEMMER/ANDREA GOOS/KRISTI GUCK/AMY LIEN/JODY MAGNUSSON/LANE NPHIC Otter Tail County Auditor Phn Program Supplies -PAS/MNChoices/LTSS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:40:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-100-0030-6488 58.32 YELLOW FOLDERS/LTC 324741992001 8 N 08/02/2023 08/02/2023 11-407-200-0047-6488 7.29 RED FOLDERS/STRONGFOUNDA 324741992001 MECSH Program Supplies 9 N 08/02/2023 08/02/2023 11-407-600-0090-6406 53.90 COLORED PAPER 324741992001 Office Supplies 10 N 08/02/2023 08/02/2023 11-407-600-0090-6331 13.88 BALANCE DUE HOTEL/NACCHO ELAN/JODY Meals & Lodging 16 N 08/06/2023 08/06/2023 11-407-300-0070-6242 76.61 IMMZ WORKSHOP/JESSICA ELAN/KAREN Registrations D P & C 15 N 08/06/2023 08/06/2023 11-407-200-0060-6488 32.00 CAR SEAT ED/AB 071423CAR SEAT Program Supplies Inj Prev 12 N 07/14/2023 07/14/2023 11-407-200-0060-6488 64.00 CAR SEAT ED/AEA 071423CAR SEAT Program Supplies Inj Prev 13 N 07/14/2023 07/14/2023 11-407-600-0090-6406 91.00 200 THANK YOU CARDS 456339 Office Supplies 11 N 07/27/2023 07/27/2023 177.8451120 16678 OTTER TAIL CO TREASURER 90.4916678 31020 OTTER TAIL CO TREASURER 96.0031020 51002 VICTOR LUNDEEN COMPANY 91.0051002 911.94 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 2 Transactions 2 Transactions 1 Transactions Final Total ............10 Vendors 16 Transactions ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:40:54AM8/17/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 911.94 Human Services 11 911.94 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board August 22, 2023 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals Battle Lake School District #542 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Fergus Falls School District #554 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Henning School District #545 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. New York Mills School District #553 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Parkers Prairie School District #547 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Pelican Rapids School District Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Perham School District #549 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. Underwood School District #550 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District Wadena-Deer Creek School District #2155 Transportation of Children & Youth in Foster Care Placement 07.01.23 through 06.30.24 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 August 9, 2023 Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: S.A.P. 056-605-012 Grading, Full Depth Reclamation, Bituminous Wear Courses, Concrete Curb & Gutter, ADA Improvements Otter Tail County Board: On December 21, 2021, the bid for S.A.P. 056-605-012 was awarded to Anderson Bros. Construction Co. of Brainerd LLC, 11325 State Hwy 210, Brainerd, MN 56401 for $1,624,660.05. This contract has been completed and the total cost amounted to $1,860,417.68 which is an increase of $235,757.63. This increase was due to Change Orders #1-6 and overruns and underruns. Final Estimate No. 6 in the amount of $18,604.18 is payable to Anderson Bros. Construction Co. of Brainerd LLC as final payment for this work. Attached you will find Final Estimate No. 6 which is hereby recommended for approval and payment. Yours truly, Otter Tail County Highway Department ¥W Krysten Foster, P.E. County Engineer KF:bn Encls. Cc: Project File 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us LIVE YOUR best life HERE. ~------~ ' OTTER TA'IL , COUNTY -MINNESOTA Project Number S.A.P. 056-605-012 Otter Tail County Highway Dept. 505 South Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract Number: 21-15 Pay Request Number: 6 -FINAL Project Description CSAH 5 Resurfacing Contractor: Anderson Brothers Construction Company of Brainerd LLC Vendor Number: 3416 Work Certified This Request $0.00 11325 State Hwy 210 Brainerd, MN 56401 Contract Amount Original Contract Contract Changes Revised Contract Work Certified to Base Bid Items Contract Changes Material on Hand Total I Work Certified To Date I $1,860,417.68 I I Up to Date: 12/08/2022 $1,624,660.05 $124,703.27 $1,749,363.32 $1,733,625.76 $126,791.92 $0.00 $1,860,417.68 Less Amount Retained $0.00 Percent: Retained: 0% Funds Encumbered Original Additional Total Less Previous Payments $1,841,813.50 I I Amount Paid This Request $1,624,660.05 N/A $1,624,660.05 Amount Paid This Request I $18,604.18 I $18,604.18 Page 1 of 10 Total Amount Paid to Date $1,860,417.68 Percent Complete: 106.35% This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and specifications heretofore approved. Approved By ,. _ ~ ,,,--~ ~ ~ -" Asst. County Engineer Contractor 7/µ:.A'3 r Date I 1 7/31/23 Date CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: S.A.P. 056-605-012 CONTRACTOR: Anderson Brothers Construction Company of Brainerd LLC FINAL PAYMENT REQUEST NO. 6 THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE TERMS OF HIS CONTRACT, AND DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL AND COMPLETE AND DOES MAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN ACCORDANCE WITH THE FINAL VOUCHER. ~ CONTRACTOR: Anderson Brothers Construction Company BY Mi~~, 0,:-~~-d'NO of Brainerd LLC 11325 State Hwy 210 Brainerd, MN 56401 AND _____________________ _ AND _____________________ _ STATE OF MINNESOTA, COUNTY OF----'&=-='-O"W___:__u.J __ ~~oJ.------------ **INDIVIDUAL ACKNOWLEDGEMENT** ON THIS __________ _ DAY OF ____________ _, 20 _, BEFORE ME PERSONALLY APPEARED __________ _ TO ME KNOWN TO BE THE PERSON WHO EXCUTED THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS _____ FREE ACT AND DEED. **CORPORATE ACKNOWLEDGEMENT** DAYOF 4~ ./Y/icl1Jd /? tl,n,i • AND _______________ TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN, ON THIS_-=3--'-/~ ____ _ ,20E_, EACH DID SAYTHATTHEYARE RESP~CTIVELYTHE & Y/l e;1-~·tJJ,t.S AND ___________ OFTHE OM_~t>Jw,6Un $1Y~~~l~~OREGOING INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS THE CORPORATE SEAL OF SAID C(!RPORATION AND THE SAID INSTRUMENT WAS SIGNED AND SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF ITS s-//P ~OJ?lr?d'lnul 'AND SAID ___________ AND __ ~-=-=-------ACKNOWLEDGED SAID INSTRUMENT TO BE THE FREE ACT AND DEED OF SAID CORPO,RATION. NOTARIAL COUNTYEXPIRE~,20Z5 . .!J4Mzd :b. ~ SIGNATURE !:\Highway Pro)ects\4030-005-CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL\056-605-012_payReq6(FINAL}.docx Page 2 of 10 CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: S.A.P. 056-605-012 CONTRACTOR NAME: Anderson Brothers Construction Company of Brainerd LLC FINAL PAYMENT REQUEST NO.: 6 **COUNTY BOARD ACKNOWLEDGMENT** WHEREAS; S.A.P. 056-605-012 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES, NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN. COUNTY OF OTTER TAIL STATE OF MN I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFYTHATTHE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT. DATED AT _________________ __, MN THIS _________ DAY OF ___________ , 20 __ . WAYNE STEIN, COUNTY AUDITOR (SEAL) !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL\056-605-012_PayReq6(FINAL).docx Page 3 of 10 Payment Summary No. Upto Date Work Certified Per Request 1 2022-06-30 $121,194.55 2 2022-07-15 $304,167.33 3 2022-07-25 $1,203,505.45 4 2022-09-15 $231,550.35 5 2022-11-21 $0.00 6 2022-12-08 $0.00 Funding Category Name Funding Category Work Certified to Date Less Amount Retained Number Municipal 3 $416,672.64 $0.00 Rural 1 $1,443,745.04 $0.00 Amount Retained Per Request $6,059.73 $15,208.36 $60,175.28 $11,577.51 ($74,416.70) ($18,604.18) Less Previous Payments $412,505.91 $1,429,307.59 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Amount Paid Per Request $115,134.82 $288,958.97 $1,143,330.17 $219,972.84 $74,416.70 $18,604.18 Amount Paid this Total Amount Paid to Request Date $4,166.73 $416,672.64 $14,437.45 $1,443,745.04 Accounting Number Funding Source Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date Municipal MSAH Municipal $4,166.73 $397,800.95 $0.00 $416,672.64 Construction <5000 pop. Rural CSAH Regular Construction $14,437.45 $1,351,562.37 $0.00 $1,443,745.04 Contract Item Status Contract Quantity This Amount This Quantity to Project Line Item Description Units Unit Price Quantity Request Request Date Amount to Date Municipal 1 2021.501 MOBILIZATION LS $56,000.000 0.24 0 $0.00 0.24 $13,440.00 Municipal 2 2101.501 CLEARING & GRUBBING LS $10,000.000 1 0 $0.00 1 $10,000.00 Municipal 3 2104.502 SALVAGE SIGN EACH $26.500 8 0 $0.00 0 $0.00 Municipal 4 2104.503 REMOVE CURB & GUTTER L F $4.500 2051 0 $0.00 2106 $9,477.00 Municipal 5 2104.504 REMOVE CONCRETE WALK SY $7.000 1056 0 $0.00 1056 $7,392.00 Municipal 6 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SY $10.500 35 0 $0.00 35 $367.50 !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL \056-605-012_payReq6(FINALJ.docx Page 4 of 10 Contract Item Status Project Line Item Description Units Municipal 7 2104.507 REMOVE AGGREGATE (P) CY Municipal 8 2118.509 AGGREGATE SURFACING CLASS 1 TON Municipal 9 2215.504 FULL DEPTH RECLAMATION SY Rural 10 2232.603 MILLED RUMBLE STRIPS-INTERMITTENT L F Municipal 11 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON Municipal 12 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON Municipal 13 2521.518 4" CONCRETE WALK SF Municipal 14 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF Municipal 15 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SY Municipal 16 2531.604 8" CONCRETE VALLEY GUTTER SY Municipal 17 2531.618 TRUNCATED DOMES SF Rural 18 2540.602 MAIL BOX SUPPORT EACH Municipal 19 2563.601 TRAFFIC CONTROL LS Municipal 20 2564.602 INSTALL SIGN EACH Municipal 21 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF Municipal 22 2573.503 SILT FENCE, TYPE MS LF Municipal 23 2574.507 COMMON TOPSOIL BORROW CY !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL\056-605-012_PayReq6(FINAL),docx Contract Quantity This Unit Price Quantity Request $16.450 741 0 $35.000 44 0 $1.050 13332 0 $0.270 16702 0 $61.000 1464 0 $62.000 1436 0 $5.750 9513 0 $21.050 2072 0 $64.350 124 0 $110.000 41 0 $47.500 157 0 $132.000 9 0 $8,625.000 0.24 0 $147.700 8 0 $4.250 70 0 $4.250 330 0 $26.000 173 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Quantity to Date Amount to Date 741 $12,189.45 66 $2,310.00 13332 $13,998.60 10944 $2,954.88 1366.68 $83,367.4B 1779.23 $110,312.26 8743.5 $50,275.13 2072 $43,615.60 265 $17,052.75 63.3 $6,963.00 187 $8,882.50 9 $1,188.00 0.24 $2,070.00 0 $0.00 0 $0.00 540 $2,295.00 134 $3,484.00 Page 5 of 10 Contract Item Status Project Line Item Description Units Municipal 24 2574.508 FERTILIZER TYPE 3 LB Municipal 25 2575.505 SEEDING ACRE Municipal 26 2575.508 SEED MIXTURE 25-151 LB Municipal 27 2575.604 ROLLED EROSION PREVENTION CATEGORY 10 SY Rural 28 2575.523 RAPID STABILIZATION METHOD 3 MGAL Municipal 29 2582.503 4" SOLID LINE MULTI COMP LF Municipal 30 2582.503 4" SOLID LINE MULTI COMP -WHITE LF Municipal 30 2582.503 6" SOLID LINE MULTI COMP GR IN (WR) LF Municipal 31 2582.503 6" SOLID LINE MULTI COMP GR IN (WR) LF Municipal 32 2582.503 4" BROKEN LINE MULTI COMP LF Rural 33 2021.501 MOBILIZATION LS Municipal 33 2582.503 24" SOLID LINE MULTI COMP GR IN (WR) LF Rural 34 2104.507 REMOVE AGGREGATE (P) CY Municipal 34 2582.518 PAVT MSSG PREF TAPE GR IN (WR) SF Municipal 35 2105.507 COMMON EXCAVATION (P) CY Rural 35 2118.509 AGGREGATE SURFACING CLASS 1 TON Rural 36 2112.603 SHOULDER PREPARATION L F !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon \Pay Requests\6-FINAL \056-605-012_PayReq6(FINAL).docx Contract Quantity This Unit Price Quantity Request $0.900 43 0 $527.500 0.4 0 $5.750 26 0 $1.600 1041 0 $500.000 28 0 $0.370 3248 0 $4.350 793 0 $0.950 47558 0 $0.950 3908 0 $0.370 400 0 $56,000.000 0.76 0 $24.250 16 0 $16.450 3502 0 $41.500 81 0 $25.000 83 0 $3S.000 132 0 $0.250 26778 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Quantity to Date Amount to Date 43 $38.70 1 $527.50 100 $575.00 0 $0.00 112 $56,000.00 3627 $1,341.99 705 $3,066.75 47194 $44,834.30 4347 $4,129.65 400 $148.00 0.76 $42,560.00 11.5 $278.88 3502 $57,607.90 81 $3,361.50 83 $2,075.00 126.7 $4,434.50 26778 $6,694.50 Page 6 of 10 Contract Item Status Project Line Item Description Units Rural 36 2215.504 FULL DEPTH RECLAMATION SY Rural 38 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON Rural 39 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON Rural 41 2563.601 TRAFFIC CONTROL LS Rural 42 2574.507 COMMON TOPSOIL BORROW CY Rural 43 2574.508 FERTILIZER TYPE 3 LB Rural 44 2575.SOS SEEDING ACRE Rural 45 2575.508 SEED MIXTURE 25-151 LB Rural 47 2582.503 4" SOLID LINE MULTI COMP LF Rural 48 2582.503 4" BROKEN LINE MULTI COMP LF Rural 49 2582.503 24" SOLID LINE MULTI COMP GR IN (WR) LF Rural so 2582.518 PAVT MSSG PREF TAPE GR IN (WR) SF Project Category Totals Project Category S.A.P. 056-605-012 Rural S.A.P. 056-605-012 Municipal !:\Highway Pro)ects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL \056•605•012_payReq6{FINAL).docx Contract Quantity This Unit Price Quantity Request $1.050 63032 0 $61.000 7145 0 $62.000 7011 0 $8,625.000 0.76 0 $26.000 3495 0 $0.900 920 0 $527.SOO 4.6 0 $5.750 552 0 $0.370 33242 0 $0.370 2348 0 $24.250 16 0 $41.500 81 0 Base Bid Totals: Amount This Request $0.00 $0.00 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Quantity to Date Amount to Date 63459 $66,631.95 7649.71 $466,632.31 7638.71 $473,600.02 0.76 $6,555.00 2234 $58,084.00 2757 $2,481.30 12.85 $6,778.38 1200 $6,900.00 32395 $11,986.15 2710 $1,002.70 12.5 $303.13 81 $3,361.50 $1,733,625.76 Amount To Date $1,275,756.22 $457,869.54 Page 7 of 10 Contract Change Item Status Project cc CC# Line Item Description SAP 056-605- 012 co 1 52 2131.506 CALCIUM CHLORIDE SOLUTION SAP 056-605-co 1 012 53 2131.506 CALCIUM CHLORIDE SOLUTION SAP 056-605- 012 co 2 54 2211.509 AGGREGATE BASE CLASS 5 SAP 056-605- 012 co 5 55 5.050 Administrative Expense SAP 056-605- 012 co 5 56 5.050 Administrative Expense SAP 056-605- 012 co 4 58 5.050 Administrative Expense SAP 056-605- 012 co 4 59 5.050 Administrative Expense SAP 056-605- 012 co 6 60 2580.501 INTERIM PAVEMENT MARKING SAP 056-605- 012 co 3 61 2104.502 REMOVE UNDERGROUND TANK SAP 056-605- 012 co 3 62 5.050 Administrative Expense SAP 056-605-co 3 012 63 2021.501 MOBILIZATION SAP 056-605- 012 co 1 64 2118.509 AGGREGATE SURFACING CLASS 1 !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL \056-605-012_PayReq6(FINAL).docx Contract Units Unit Price Quantity GAL $1.67 1200 GAL $1.67 3800 TON $18.50 3000 Dollar $413.64 1 Dollar $9,371.87 1 Dollar $1,219.76 1 Dollar $3,862.56 1 LS $6,800.00 1 EACH $2,241.31 1 Dollar $304.13 1 LS $800.00 1 TON $35.00 1024 Contract Change Totals: Quantity This Request 0 0 0 0 0 0 0 0 0 0 0 0 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Amount This Quantity to Request Date Amount to Date $0.00 1200 $2,004.00 $0.00 3800 $6,346.00 $0.00 3112.9 $57,588.65 $0.00 1 $413.64 $0.00 1 $9,371.87 $0.00 1 $1,219.76 $0.00 1 $3,862.56 $0.00 1 $6,800.00 $0.00 1 $2,241.31 $0.00 1 $304.13 $0.00 1 $800.00 $0.00 1024 $35,840.00 $0.00 $126,791.92 Page 8 of 10 Contract Total j $1,860,417.68 I Contract Change Totals Number Description In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to the and engineering error interim pavement markings were not included the plan. They will be placed on the project as skips only at a rate of 4 feet to 50 feet. 4,438 feet will be added as a lump sum to S.A.P. 056-605-012. AND WHEREAS: Due to the Engineer approving this extra work, AND WHEREAS: The Contractor will be compensated as listed 6 below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will not be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. This contract provides incentive payments and/or penalty assessments for bituminous pavement smoothness as per Special 5 Provisions S-42, Equation "HMA-B". Based on the IRI results for S.A.P. 056-605-012, incentive payments and/or penalty assessments shall be made as shown in the Estimate of Costs.$9,371.87 Rural, $413.64 Municipal and a Total incentive payment of $9,785.51 This contract provides incentive payments and/or penalty assessments for bituminous density as per Mn/DOT 2360. Based on the 4 results for S.A.P. 056-605-012, (SPWEB330C) -$941.60, and (SPWEA340C) $6,023.92 incentive payments and/or penalty assessments shall be made as shown in the Estimate of Costs. Estimate of Costs Pavement Density Lump Sum 1.00 $5,082.32. CSAH 5 MUN share $1,219.76, CSAH 5 RURAL share $3,862.56. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to discovery of an existing fuel tank being discovered within the roadway. A contractor specializing in the removal of underground fuel tanks was required by the Minnesota Pollution Control Agency (MPCA) for S.A.P. 056-605-012 AND WHEREAS: Due to the Engineer approving this extra work, AND WHEREAS: The Contractor will be compensated 3 as listed below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will not be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to the existing base being less than expected from approximately STA. 53+00 to 97+00, aggregate base, class 5 added to S.A.P. 056-605-012. AND WHEREAS: Due to the Engineer approving this extra work, AND WHEREAS: The Contractor will be compensated as listed below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND 2 UNDERSTOOD THAT: 1. The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will not be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. !:\Highway Projects\4030•005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6·FINAL\056-605•012_PayReq6(FINAL).docx Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 Amount This Request Amount to Date $0.00 $6,800.00 $0.00 $9,785.51 $0.00 $5,082.32 $0.00 $3,345.44 $0.00 $57,588.65 Page 9 of 10 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to the miscalculation of Aggregate Surfacing Class 1 there will be 1,024 tons of Aggregate Surfacing Class 1 added to S.A.P. 056-605-012. Also for Dust Control over the fourth of July weekend 5,000 Gallons of Calcium Chloride will be placed throughout S.A.P. 056-605-012 AND WHEREAS: Due to the Engineer approving this extra work, AND 1 WHEREAS: The Contractor will be compensated as listed below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will not be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. Material on Hand Additions Line Item Description Date Added Material on Hand Balance Line Item Description Date Added !:\Highway Projects\4030-005 • CSAH 5 Resurfaclng\Constructlon\Pay Requests\6-FINAL\056-605-012_PayReq6(FINAL).docx Used Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 21-15 $0.00 $44,190.00 Comments Remaining Page 10 of 10 HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 August 10, 2023 Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: S.A.P. 056-667-040 Full Depth Reclaim, Culvert Replacement, Wear Courses, Topsoil Otter Tail County Board: On May 24, 2022, the bid for S.A.P. 056-667-040 was awarded to Anderson Brothers Construction Co. of Brainerd, LLC, 11325 State Hwy 210, Brainerd MN, 56401 for $1,926,010.49. This contract has been completed and the total cost amounted to $2,451,788.61 which is an increase of $525,778.12. This increase was due to Change Orders #1-4 and overruns and underruns. Final Estimate No. 4 in the amount of $24,517.89 is payable to Anderson Brothers Construction Co. of Brainerd, LLC as final payment for this work. Attached you will find Final Estimate No. 4 which is hereby recommended for approval and payment. Yours truly, Otter Tail County Highway Department Krysten Fos r, P.E. County Engineer KF:bn Encls. cc: Project File 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. @ ottertailcountymn.us ~ OTTERTAIL , COUNTY -MINNESOTA _... Project Number S.A.P. 056-667-040 Otter Tail County Highway Dept. 505 South Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract Number: Pay Request Number: 22-07 4 -FINAL Project Description CSAH 67 Resurfacing Contractor: Anderson Brothers Construction Company of Brainerd LLC Vendor Number: 3416 Work Certified This Request $0.00 11325 State Hwy 210 Brainerd, MN 56401 Contract Amount Original Contract Contract Changes Revised Contract Work Certified to Base Bid Items Contract Changes Material on Hand Total I Work Certified To Date I $2,451,788.61 I I $1,926,010.49 $450,788.39 $2,376,798.88 $2,000,593.45 $451,195.16 $0.00 $2,451,788.61 Less Amount Retained $0.00 Percent: Retained: 0% Up to Date: 06/29/2023 Funds Encumbered Original Additional Total Less Previous Payments $2,427,270.72 I I $1,926,010.49 N/A $1,926,010.49 Amount Paid This Request I $24,517.89 I Amount Paid This Request $24,517.89 Page 1 of 8 Total Amount Paid to Date $2,451,788.61 Percent Complete: 103.16% This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and specifications heretofore approved. Approved By _ ~ ~ _ /,,..-~ c::::::::--=-- Contractor Date 7/31/23 CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: S.A.P. 056-667-040 CONTRACTOR: Anderson Brothers Construction Company of Brainerd LLC FINAL PAYMENT REQUEST NO. 4 THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE TERMS OF HIS CONTRACT, AND DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL AND COMPLETE AND DOES MAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN ACCORDANCE WITH THE FINAL VOUCHER. .-/ BY /"-✓?~ ,,,-~ CONTRACTOR: Anderson Brothers Construction Company I\A _ 1 e,hCA.4.1 r} ,Q..rn,, 5.,.-VP Of'-?rVJ(U'o.:J, dyu' of Brainerd LLC r 1 ....., ,- 11325 State Hwy 210 AND _____________________ _ Brainerd, MN 56401 AND _____________________ _ STATE OF MINNESOTA, COUNTY OF ~tmw~~~~M~w.~,=· --t-------------- **INDIVIDUAL ACKNOWLEDGEMENT** ON THIS __________ _ DAY OF ____________ _, 20 ____, BEFORE ME PERSONALLY APPEARED __________ _ TO ME KNOWN TO BE THE PERSON WHO EXCUTED THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS _____ FREE ACT AND DEED. **CORPORATE ACKNOWLEDGEMENT** ON THIS 3;J.j; ' DAY OF ~ ~ ,2023 _;f//1't:hdkl rJ /~/'YU_ AND ______________ TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN, EACH DID SAYTHATTHEY ARERESPECTIVELY_TH!0r y f' d f ~",{)tS AND ___________ OF THE /'rdJrMYI W1!±h.v sUYIS1YU~ ~~MED IN T~E~ INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS THE CORPORATE SEAL OF SAID CORPORATION AND THE SAID INSTRUMENT WAS SIGNED AND SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF ITS 3r y/J t)t° ~bl5. AND SAID _____________ AND ~ ACKNOWLEDGED SAID !;\Highway Projects\4029•067 • CSAH 67 (50 to 54)Resurfaclng\Constructlon\Pay Requests\056-667-040_PayReq4_FINAL.docx Page 2 of 8 CERTIFICATE OF FINAL ACCEPTANCE PROJECT NUMBER: S.A.P. 056-667-040 CONTRACTOR NAME: Anderson Brothers Construction Company of Brainerd LLC FINAL PAYMENT REQUEST NO.: 4 **COUNTY BOARD ACKNOWLEDGMENT** WHEREAS; S.A.P. 056-667-040 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES, NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN. COUNTY OF OTTER TAIL STATE OF MN I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT. DATED AT _________________ -J MN THIS _________ DAY OF ___________ , 20 __ . WAYNE STEIN, COUNTY AUDITOR (SEAL) !:\Highway Projects\4029-067 • CSAH 67 (SO to 54)Resurfaclng\Constructlon\Pay Requests\056·667-040_PayReq4_FINAL.docx Page 3 of 8 Payment Summary No. Upto Date Work Certified Per Request 1 2022-08-26 $1,155,555.56 2 2022-10-26 $1,191,851.66 3 2022-12-14 $104,381.39 4 2023-06-29 $0.00 Amount Retained Per Request $57,777.78 $59,592.58 ($92,852.47) ($24,517.89) Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-07 Amount Paid Per Request $1,097,777.78 $1,132,259.08 $197,233.86 $24,517.89 Funding Category Name Funding Category Number Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Request Total Amount Paid to Date SAP 056-667-040 $2,451,788.61 $0.00 $2,427,270.72 $24,517.89 $2,451,788.61 Accounting Number Funding Source Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date 1 CSAH Regular Construction $12,258.95 $1,188,399.45 $963,005.25 $1,225,894.33 22 Wheelage Tax $12,258.94 $1,188,399.43 $963,005.24 $1,225,894.28 Contract Item Status Contract Quantity This Amount This Quantity to Project Line Item Description Units Unit Price Quantity Request Request Date Amount to Date SAP 0S6-667-040 1 2104.S03 REMOVE PIPE CULVERTS L F $22.000 92 0 $0.00 92 $2,024.00 SAP 056-667-040 2 2104.503 REMOVE WOVEN WIRE FENCE LF $27.500 40 0 $0.00 120 $3,300.00 SAP 056-667-040 3 2106.507 COMMON EMBANKMENT (CV) CY $27.500 100 0 $0.00 100 $2,750.00 SAP 056-667-040 4 2112.603 SHOULDER PREPARATION LF $0.130 56976 0 $0.00 56976 $7,406.88 SAP 056-667-040 5 2118.509 AGGREGATE SURFACING CLASS 1 TON $21.000 528 0 $0.00 471.25 $9,896.2S SAP 056-667-040 6 2215.504 FULL DEPTH RECLAMATION SY $0.900 92010 0 $0.00 92010 $82,809.00 SAP 056-667-040 7 2232.504 MILL BITUMINOUS SURFACE (2.0") SY $1.200 79348 0 $0.00 79348 $95,217.60 SAP 056-667-040 8 2232.603 MILLED RUMBLE STRIPS-INTERMITTENT LF $0.750 12428 0 $0.00 11365 $8,523.75 !:\Highway Projects\4029-067 • CSAH 67 (50 to 54}Resurfaclng\Constructlon\Pay Requests\056-667-040_PayReq4_FINAL.docx Page 4 of 8 Contract Item Status Project Line Item Description Units SAP 056-667-040 9 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C} TON SAP 056-667-040 10 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON SAP 056-667-040 11 2451.507 FINE AGGREGATE BEDDING (CV) CY SAP 056-667-040 12 2501.502 24" RC PIPE APRON EACH SAP 056-667-040 13 2501.503 24" RC PIPE CULVERT CLASS 111 LF SAP 056-667-040 14 2540.602 MAIL BOX SUPPORT EACH SAP 056-667-040 15 2540.602 RELOCATE MAIL BOX SUPPORT EACH SAP 056-667-040 16 2563.601 TRAFFIC CONTROL LS SAP 056-667-040 17 2573.503 FLOTATION SILT CURTAIN TYPE STILL WATER LF SAP 056-667-040 18 2573.503 SEDIMENT CONTROL LOG TYPE STRAW LF SAP 056-667-040 19 2574.609 COMMON TOPSOIL BORROW TON SAP 056-667-040 20 2575.523 RAPID STABILIZATION METHOD 3 MGAL SAP 056-667-040 21 2580.503 INTERIM PAVEMENT MARKING LF SAP 056-667-040 22 2582.503 4" SOLID LINE MULTI COMP LF SAP 056-667-040 23 2582.503 6" SOLID LINE MULTI COMP LF SAP 056-667-040 24 2582.503 4" BROKEN LINE MULTI COMP LF SAP 056-667-040 25 2582.503 24" SOLID LINE PREF TAPE GR IN (WR) LF 1:\Hlghway Projects\4029·067 • CSAH 67 (SO to 54)Resurfaclng\Construction\Pay Requests\056-667-040_PayReq4_FINAL.docx Contract Quantity This Unit Price Quantity Request $71.250 11176.1 0 $70.000 9885.1 0 $55.000 86 0 $2,000.000 2 0 $110.000 92 0 $125.000 6 0 $135.000 19 0 $15,000.000 1 0 $15.500 200 0 $4.500 100 0 $24.000 4463 0 $740.000 35.25 0 $2.500 4566 0 $0.360 11853 0 $0.490 57072 0 $0.360 5707 0 $40.000 36 0 Amount This Request $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN S6537-2757 Contract No. 22-07 Quantity to Date Amount to Date 10874.36 $774,798.15 11303.05 $791,213.50 86 $4,730.00 2 $4,000.00 92 $10,120.00 6 $750.00 11 $1,485.00 0.95 $14,250.00 600 $9,300.00 460 $2,070.00 2748.95 $65,974.80 76 $56,240.00 5670 $14,175.00 11793 $4,245.48 55076 $26,987.24 5280 $1,900.80 36 $1,440.00 Page 5 of 8 Contract Item Status Project Line Item Description SAP OS6-667-040 26 2582.SlB PAVT MSSG PREF TAPE GR IN (WR) Project Category Totals Project Category SAP 056-667-040 Contract Change Item Status Project cc CC# Line Item Description SAP 056-667-co 1 27 2021.501 MOBILIZATION 040 SAP OS6-667-co 1 28 2211.509 AGGREGATE BASE CLASS S 040 SAP OS6-667-co 1 040 29 2215.509 CEMENT SAP 056-667-co 1 30 2215.504 STABILIZED FULL DEPTH 040 RECLAMATION SAP 056-667- 040 co 1 31 2563.601 TRAFFIC CONTROL SAP 056-667- 040 co 2 32 2123.610 CRAWLER MOUNTED BACKHOE SAP 056-667-co 2 33 2105.607 GRANULAR BORROW (LV) 040 !:\Highway Projects\4029-067 -CSAH 67 (50 to 54)Resurfacing\Constructlon\Pay Requests\056-667-040_PayReq4_FINAL.docx Contract Quantity This Units Unit Price Quantity Request SF $SD.ODD 99.72 D Base Bid Totals: Amount This Request $0.00 Contract Quantity This Units Unit Price Quantity Request LS $25,000.00 1 D TON $19.00 6000 D TON $300.00 500 D SY $3.25 32876 0 LS $6,000.00 1 D HOUR $210.00 4 0 CY $10.00 1098 0 Amount This Request $D.00 $0.00 Amount This Request $D.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-07 Quantity to Date Amount to Date 99.72 $4,986.00 $2,000,593.45 Amount To Date $2,000,593.45 Quantity to Date Amount to Date 1 $25,000.00 5809.8 $110,386.20 516.24 $1S4,872.00 32706.33 $106,295.57 0.95 $5,700.00 4 $840.00 1098 $10,980.00 Page 6 of 8 Contract Change Item Status Contract Quantity This Project cc CC# Line Item Description Units Unit Price Quantity Request SAP 056-667- 040 co 3 34 Administrative Expense Dollar $18,626.17 1 0 SAP 056-667-co 040 4 35 Administrative Expense Dollar $18,495.22 1 0 Contract Change Totals: Contract Total I $2,4s1,1ss.s1 1 Contract Change Totals Number Description This contract provides incentive payments and/or penalty assessments for bituminous pavement smoothness as per Special 4 Provisions S-37, Equation "HMA-B". Based on the IRI results for S.A.P. 056-667-040, incentive payments and/or penalty assessments shall be made as shown in the Estimate of Costs. Total incentive assessment $18,495.22 This contract provides incentive payments and/or penalty assessments for bituminous density as per Mn/DOT 2360. Based on the 3 results for S.A.P. 056-667-040, (SPWEB330C) $4,651.92, and (SPWEA340C) $13,974.25 incentive payments and/or penalty assessments shall be made as shown in the Estimate of Costs. Estimate of Costs Pavement Density Lump Sum 1.00 $18,626.17. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to existing soils, which planned to be reused as fill, over culvert being replaced containing organic matter. The contractor supplied and installed granular fill over said culvert AND WHEREAS: Due to the Engineer approving this extra work, AND WHEREAS: The Contractor will be compensated as listed below. NOW, THEREFORE, IT IS HEREBY MUTUALLY 2 AGREED AND UNDERSTOOD THAT: 1. The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WHEREAS: Due to existing unstable subgrade soils. The 6" FDR listed in the plan from Station 195+47 to 297+50 was insufficient in providing a stable base. Revised base to include 3-inches of class 5 aggregate and SFDR with cement addition to pave S.A.P. 056-667-040 AND WHEREAS: Due to the Engineer approving this extra work, AND WHEREAS: The Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-07 Amount This Quantity to Request Date Amount to Date $0.00 1 $18,626.17 $0.00 1 $18,495.22 $0.00 $451,195.16 Amount This Request Amount to Date $0.00 $18,495.22 $0.00 $18,626.17 $0.00 $11,820.00 1 Contractor will be compensated as listed below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. $0.00 $402,253.77 The additional items will be added to this contract as listed below. 2. Payment for all labor, equipment, and materials required to perform the modification shall be made at the Negotiated Unit Price as shown in the Cost Breakdown. 3. Contract time will be further revised except as may be provided under Contract provisions of Mn/Dot Specification 1806.4. The Contractor shall not !:\Highway Projects\4029.067 • CSAH 67 (SO to 54)Resurfaclng\Constructlon\Pay Requests\056-667.040_PayReq4_FINAL.docx Page 7 of 8 make claim of any kind or character whatsoever for any other costs or expenses which he/she may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. Material on Hand Additions Line Item Description Date Added Material on Hand Balance Line Item Description Date Added !:\Highway Projects\4029-067 • CSAH 67 (SO to 54)Resurfaclng\Constructlon\Pay Requests\056-667-040_PayReq4_FINAL.docx Used Otter Tail County Highway Dept. 505 S Court St, Ste 1 Fergus Falls, MN 56537-2757 Contract No. 22-07 Comments Remaining Page 8 of 8 OTTERTAIL ADMINISTRATION COUNTY -MINNESOTA HIRING REQUEST FORM FOR NEW POSITIONS Hiring Request Information Department: Date of Request: Human Services (in partnership with OTCSO} 8/8/2023 Title of Position Requested: FTE of Position Requested: Coordinated Response Social Worker 1 Number of Incumbents in Job Class: Number of Vacancies in Job Class: 43 1 Number of Employees in Department: Number of Vacancies in Department: 125 3 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. A coordinated/co-response social worker is not a position that is mandated. However, many counties are moving to a coordinated response model -Law Enforcement Officer (LE) and a Social Worker to provide a coordinated response to people who are experiencing Mental Health (MH) needs in the community. This coordinated response is a practice which has seen success in several MN Counties. It reduces the number of repeat calls to LE from people experiencing MH needs, provides for the right contacUintervention at the right time for the person and provides support to the person and connection to services. This provides for resource for people and LE in communities with Coordinated Response have seen a reduction in the number of calls for services. It also provides for the support a person needs to get the services they need in order to have a higher quality of life and not draw on LE in times of MH needs. Estimate costs associated with this position, e.g. salary, benefits, advertising. C41/1 Salary $65,395 + Benefit Estimate $17,400 + PERA $4,904.63 + Taxes $6,333.82 = $94,033.44 Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Public Safety funding in the Sheriff's Office will fund 50% of the position and Human Services will cover the remainder of the position. Based on information from other counties with this position and similar model, it's anticipated that revenue reimbursement will be available for a portion of the position. The vacancy strategy (budget unspent as a result of unfilled vacancies) will cover costs incurred in 2023. Cost savings will occur in other budgets as a result of jail stay diversion, reduction in ER visits, and other deep-end services that could be prevented by earlier intervention. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? Law enforcement receives calls via 911 , calls for service and through reports of concern related to people experiencing a mental health crisis or concern. These calls have seen an increase year over year. Law enforcement officers/deputies and emergency personnel are responding to mental health calls which take them from their traditional work of responding to public safety concerns. What alternatives have you explored to filling this position? Hiring additional deputies/officers to respond to MH needs could provide a response, but not the right response at the right time. The coordinated response/co-response model provides for a partnership between LE and HS to provide the right type of response at the right time in order to meet the needs of the person experiencing MH needs. What are the consequences of not filling the position? People experiencing MH or substance use related episodes will continue to go without needs met and continue to contact LE for a need that is not a LE need. It is not the right service response for the needs of the person. Without a change to the current model, people will continue to experience unmet MH needs, tending to move to deeper crisis with more complex needs which increase costs and decrease probability of a successful outcome. 218-998-8060 @ LIVE YOUR best life HERE. @ 520 W. Fir Avem Approval Department Head Signature: u~hJ1-- Team Leader Signature: Lynne Penke Valdes Finance, Property & License Management Committee Recommendation (if applicable): fl dd-r -e.,5 S,L(l &J) f-O P-~0~3 Administration/O~m~mendation: l_ ~/{ ~--,✓~- County Board Action: Hiring Request Form requiring County Board Action Approved by County Board 12/14/1 0 I 1-..1-,1..-...a l"'\.,.,4._i..,..,. "lr\-1 ,1 / Date: 07/0272023 Date: 7/28/23 Date: Date: f-OP-~6~3 Date: Natalie Knutson Director of Wellness 218 736-8451 E-mail: nknutson@lrhc.org Contract with Otter Tail County Program: The Yard August 22, 2023 Otter Tail County will identify “at-risk juvenile” candidates from probation program that would be a good fit for CrossFit. All participants will have completed a sports physical. CrossFit Coaches will have, at minimum, a CFL1 coaching certification. CrossFit Fergus Falls will implement programming and structure for the program. Otter Tail County will provide Unity Wellness coaches, that are involved in the program, background information on each participant so that they get the best experience possible. Unity Wellness coaches will keep participant information confidential. Otter Tail County probation officer will always be present and participating alongside participants Starting schedule agreed upon, Monday & Wednesday 3:45-5:15pm - 1 hour for class and 15-30 minutes of group/reflection time - Mondays food will be provided by Mama Sheena’s - This schedule will be reviewed quarterly to discuss any changes Dates of Contract: September 1, 2023- August 31, 2024 - An annual calendar will be provided, identifying holidays & closings - In the case of inclement weather, The Yard program will following any closing announcements Payment structure: - Unity Wellness will bill Otter Tail County monthly for their participation and Monday meals Cost: - $75.00 x 12 participants each month = $900 - Mama Sheena Meals- $12-$13/meal Signature of LRH Director:_____________________________ Date: ________________ Signature of OTC Director: _____________________________Date: ________________ ~ Lake Region •~HEA LTH CARE Unity Wellness ~ Lake Region HEALTHCARE •~ Vision. Integrity. Award winning care. www.lrhc.org INDEPENDENT CONTRACTOR AGREEMENT INDEPENDENT CONTRACTOR: Jason Anderson STREET ADDRESS: 18306 Norway Road CITY, STATE, AND ZIP: Grand Rapids, MN 55744 Contact Info: 218-244-5096 contactthejasonanderson@gmail.com (hereinafter referred to as "INDEPENDENT CONTRACTOR") agrees to provide to the OTTER TAIL COUNTY, (hereinafter referred to as “OTC”), INDEPENDENT CONTRACTOR services as specified in Exhibit A in accordance with the terms and conditions contained in this Agreement. 1. Term. INDEPENDENT CONTRACTOR shall coordinate their work efforts and maintain a liaison with the County Administrator and the Board of Commissioners, or with a duly appointed representative. Unless terminated in accordance with provisions of Paragraph 9 hereof, these services shall be performed during the period stated in Exhibit A. During such term, INDEPENDENT CONTRACTOR shall make herself available and will use their best efforts to perform those services. 2. Payment For Services Rendered. For providing services as defined herein, OTC shall pay INDEPENDENT CONTRACTOR in accordance with the terms stated in Exhibit A. Under no circumstances shall INDEPENDENT CONTRACTOR be deemed to have earned or be entitled to any fee, expenses, commission, bonus, or other compensation for services hereunder, except as expressly provided in Exhibit A. 3. INDEPENDENT CONTRACTOR's Warranties. 3.1 INDEPENDENT CONTRACTOR hereby warrants that no other party has exclusive rights to their services in the specific areas described herein and that INDEPENDENT CONTRACTOR is in no way compromising any rights or trust relationships between any other party and INDEPENDENT CONTRACTOR, or creating a conflict of interest, or any possibility thereof, for INDEPENDENT CONTRACTOR or for OTC. INDEPENDENT CONTRACTOR further warrants that all services provided hereunder will be performed in accordance with all applicable Federal, State, or local laws and executive orders. INDEPENDENT CONTRACTOR agrees to indemnify and hold OTC harmless from any and all claims of other parties for breach of these warranties. 3.2 INDEPENDENT CONTRACTOR represents and warrants to OTC with respect to all works of authorship, if any, created by their in the performance of services under this Agreement ("Work Product") that (a) INDEPENDENT CONTRACTOR's retention by OTC and the creation, use, or distribution of the Work Product does not and will not violate any non-compete, confidentiality, or other contract binding on INDEPENDENT CONTRACTOR or infringe on any patent, copyright, trade secret, or other proprietary right of any third party; (b) the Work Product is and will be original; and (c) the Work Product shall conform strictly and in all respects to specifications and prevailing standards of quality and workmanship. 4. Indemnity. INDEPENDENT CONTRACTOR shall indemnify and hold OTC harmless from and against any and all liability, loss, damage, cost, or expense (including reasonable attorney fees) arising out of or relating to INDEPENDENT CONTRACTOR's performance of the services identified in Exhibit A, or which OTC may incur or sustain by reason of any malpractice, negligence, or other legal liability of INDEPENDENT CONTRACTOR. 5. Nature Of Relationship. INDEPENDENT CONTRACTOR herein is an independent contractor and will not act as OTC’s agent, nor shall be deemed an employee of OTC for the purposes of any employee benefit programs, or be deemed an employee of OTC for purposes of income tax withholding, FICA taxes, unemployment benefits, workers compensation benefits, or otherwise. INDEPENDENT CONTRACTOR shall not enter into any agreement or incur any obligations on OTC’s behalf or commit OTC in any manner without OTC’s prior written consent. As an independent contractor, INDEPENDENT CONTRACTOR understands and agrees that they are solely responsible for the control and supervision of the means by which the services defined in Exhibit A are completed. Such means are subject to INDEPENDENT CONTRACTOR's discretion, which discretion must be exercised consistent with the goal of completing the services on schedule and in accordance with the terms of this Agreement. INDEPENDENT CONTRACTOR also understands that no training is required, nor will any training be provided by OTC. Any supplies, which in the opinion of INDEPENDENT CONTRACTOR may be necessary to perform the services required, shall be the responsibility of INDEPENDENT CONTRACTOR. OTC may provide technology and workspace as determined necessary. 6. Work for Hire. All Work Product, if any, created as a result of INDEPENDENT CONTRACTOR's performance hereunder, including but not limited to designs, programs, videos, presentations, pamphlets, etc., is "work made for hire" under United States copyright law and shall be owned exclusively by OTC. If and to the extent INDEPENDENT CONTRACTOR may, under copyright or other applicable law, be entitled to claim any ownership interest in the Work Product, INDEPENDENT CONTRACTOR hereby transfers, grants, conveys, assigns, and relinquishes exclusively to OTC all of INDEPENDENT CONTRACTOR's right, title, and interest, including the copyright, in and to the Work Product. INDEPENDENT CONTRACTOR will promptly upon the request of OTC execute such assignments and other documents and take such other action as OTC may reasonably request to convey to OTC full ownership of any and all Work Product. 7. Nondisclosure Covenant. Except as permitted or directed by OTC, INDEPENDENT CONTRACTOR shall not during the term of retention or thereafter divulge, furnish, or make accessible to anyone or use in any way any confidential, health, trade secret, or proprietary information of OTC, which they have acquired or become acquainted with during the retention of INDEPENDENT CONTRACTOR by OTC, whether developed by INDEPENDENT CONTRACTOR or by others. INDEPENDENT CONTRACTOR acknowledges that the above-described knowledge or information constitutes a unique and valuable asset of OTC and represents a substantial investment by OTC, and that any disclosure or other use of such knowledge or information, other than for the sole benefit of OTC, would be wrongful and would cause irreparable harm to OTC. INDEPENDENT CONTRACTOR will refrain from any acts or omissions that would reduce the value of such knowledge or information to OTC. The foregoing obligations of confidentiality shall not apply to any knowledge or information the entirety of which is now published or subsequently becomes generally publicly known, other than as a direct or indirect result of the breach of this Agreement by INDEPENDENT CONTRACTOR or a breach of a confidentiality obligation owed to OTC by any third party. 8. Injunctive Relief. INDEPENDENT CONTRACTOR agrees that it would be difficult to compensate OTC fully for damages for any violation of the provisions of Paragraphs 7 of this Agreement. Accordingly, INDEPENDENT CONTRACTOR specifically agrees that OTC shall be entitled to temporary and permanent injunctive relief to enforce Paragraph 7 of this Agreement and that such relief may be granted without the necessity of proving actual damages. This provision with respect to injunctive relief shall not, however, diminish the right of OTC to claim and recover damages in addition to injunctive relief. 9. Termination. Without limiting any rights which OTC may have for reason of any default by INDEPENDENT CONTRACTOR, OTC reserves the right to terminate this Agreement in whole or in part by written notice to INDEPENDENT CONTRACTOR upon any breach of any provision hereof by INDEPENDENT CONTRACTOR. Aside from any continuing work, OTC’s sole obligation in the event of such termination shall be to reimburse INDEPENDENT CONTRACTOR for services actually performed by INDEPENDENT CONTRACTOR up to the effective date of such termination. OTC also reserves the right to terminate this Agreement without cause at any time following the Agreement's effective date upon thirty (30) days' notice. Such termination shall result in payment to INDEPENDENT CONTRACTOR as set forth in Exhibit A. Any termination shall be effective in the manner and upon the date specified in said notice and shall be without prejudice to any claims which OTC may have against INDEPENDENT CONTRACTOR. Termination shall not relieve INDEPENDENT CONTRACTOR of their continuing obligations under this Agreement, particularly the requirements of Paragraphs 6, 7 and 8 above. INDEPENDENT CONTRACTOR reserves the right to terminate this Agreement without cause at any time following the Agreement's effective date upon written notification of thirty (30) days in advance. Termination shall not relieve the OTC of its obligations to compensate the INDEPENDENT CONTRACTOR as set forth in Exhibit A under this Agreement for services rendered through the effective date of the termination. 10. Invoicing and Payment. INDEPENDENT CONTRACTOR shall submit invoices to the OTC County Administrator based on the payment schedule in Exhibit A. Invoices shall reference this Agreement and the time period of authorized performance involved. Invoices submitted by INDEPENDENT CONTRACTOR must be approved by the OTC County Administrator or his/her appointed representative. 11. Dispute Resolution. Before bringing any action or legal proceeding of any kind with respect to this Agreement, INDEPENDENT CONTRACTOR will promptly notify OTC (at its address for written communications shown in Exhibit A to this Agreement) of any dispute they have with OTC under this Agreement. No action or legal proceeding of any kind will be brought by INDEPENDENT CONTRACTOR against OTC until: (1) both parties conduct a study of the dispute or disagreement; (2) a meeting between the parties is held to try to resolve the dispute; and (3) if, after such meeting takes place, one of the parties sends a letter to the other stating it is unable to resolve the matter in dispute. 12. Conflict Of Interest. INDEPENDENT CONTRACTOR agrees that they will not, while performing under this Agreement, create a conflict of interest which may prove to be detrimental to the interests of OTC. The responsibility to notify OTC of any potential conflict of interest rests with INDEPENDENT CONTRACTOR. OTC agrees to promptly evaluate and notify INDEPENDENT CONTRACTOR of its decision. 13. Subcontracting and Assignments. It is understood and agreed that this Agreement is for the rendering of consulting services by INDEPENDENT CONTRACTOR who is acting as an independent contractor. INDEPENDENT CONTRACTOR may not subcontract any part or all of the services to be provided without the prior written consent of OTC. All covenants, stipulations, and promises in this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, heirs and legal representatives. 14. Disclosure. INDEPENDENT CONTRACTOR acknowledges and agrees that it may be necessary for OTC to disclose the fact of INDEPENDENT CONTRACTOR's retention, the duties performed, and the compensation paid should there be proper inquiry from such a source as an authorized U.S. government agency or should OTC believe it has a legal obligation to disclose such information, and INDEPENDENT CONTRACTOR hereby authorizes any such disclosures. 15. General Provisions. 15.1 Waiver. No failure on the part of either party to exercise, and no delay in exercising, any right or remedy hereunder shall operate as a waiver thereof; nor shall any single or partial exercise of any right or remedy hereunder preclude any other or further exercise thereof or the exercise of any other right or remedy granted hereby or by any related document or by law. 15.2 Governing Law. This Agreement shall be deemed to be a contact made under the law of the State of Minnesota and for all purposes it, plus any related or supplemental documents and notices, shall be construed in accordance with and governed by the law of such state. 15.3 Amendments. This Agreement may not be and shall not be deemed or construed to have been modified, amended, rescinded, canceled, or waived in whole or in part, except by written instruments signed by the parties hereto. 15.4 Entire Agreement. This Agreement, including Exhibit A attached hereto and made a part hereof, constitutes and expresses the entire agreement and understanding between the parties. All previous discussions, promises, representations and understandings between the parties relative to the subject matter of this Agreement, if any, have been merged into this document. Notwithstanding the foregoing, nothing in this Agreement shall be deemed to supersede any prior confidentiality or similar agreement between the parties, which the parties acknowledge shall remain in full force and effect. 15.5 Severability. To the extent that any provision of this Agreement shall be determined to be invalid or unenforceable, the validity and enforceability of the remainder of such provision and of this Agreement shall be unaffected. If any particular provision of this Agreement shall be adjudicated to be invalid or unenforceable, the parties specifically authorize the tribunal making such determination to edit the invalid or unenforceable provision to allow this Agreement, and the provisions thereof, to be valid and enforceable to the fullest extent allowed by law and/or public policy. IN WITNESS WHEREOF, the parties execute this Agreement as follows: OTTER TAIL COUNTY ADMINISTRATION ________________________________________________ By: Nicole Hansen Title: County Administrator Date: ___________ ________________________________________________ By: _____________ Date: ____________ OTTER TAIL COUNTY EXHIBIT A AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES INDEPENDENT CONTRACTOR NAME: ______Jason Anderson_____ OTTER TAIL COUNTY: Nicole Hansen TERMS OF AGREEMENT I. TERM: This Agreement is effective from September 1st, 2023 through September 1st, 2024. II. SERVICES TO BE RENDERED: INDEPENDENT CONTRACTOR will: A. Provide expertise and assessment services to assess the delivery of probation services in Otter Tail County, with anticipated areas of work to include: a. Initial meeting with Steering Committee. An on-site meeting of key stakeholders, identified by Ottertail County and comprised of key representatives of your criminal justice system. In this meeting, the scope, processes and rough timelines will be outlined. This group would continue to meet virtually (monthly) throughout this process. b. Development and Distribution of Survey. An online survey will be created in an effort to glean from internal and external members of your criminal justice system characteristics of your current system that are working well and areas that could be improved. c. Interviews with Key Stakeholder Groups. Conducted primarily on-site (virtual option available if preferred by participants), these conversations would serve two important purposes. The first is to gather additional information and the second is to aid in the transparency of this process. Representatives from law enforcement, the Courts, prosecution, defense, detention, human services, victim advocacy, and current probation staff (county and DOC) would be invited to engage in these sessions. d. Analysis and Compilation of Survey Data and Interviews. While some survey questions will lend themselves to quantitative analysis and concrete “data points”, the survey will also invite participants to provide qualitative input. Highlights and reoccurring themes of these responses will be summarized in the report. e. Review of Previous Materials. In an effort to mitigate redundancy and to capture the insights and considerations previously explored, the materials related to this topic that were generated by the previous County Administrator will be reviewed. A summary document will highlight the findings. f. Explanation of Community Corrections Delivery Systems: A summary explanation of the 3 different probation/parole delivery system options will be provided. This document will include governance, implications regarding county office space, local control, and other related impacts. g. Analysis of Cost Comparisons. The financial implications of switching to either DOC-contract or CCA (Community Corrections Act model) would be explored and provided. h. Final Report and Presentation. A comprehensive report which captures financial implications, sentiments of those surveyed and/or engaged in interviews would be generated. Additionally, a formal presentation of the summary findings will be provided to the County Board. No additional cost. The aforementioned responsibilities may be adjusted by OTC. Necessary and appropriate interventions and timelines will be discussed and determined using a team approach. III. COMPENSATION A. COMPENSATION FOR INDEPENDENT CONTRACTOR SERVICES: INDEPENDENT CONTRACTOR shall be paid according to deliverable, with payments to occur at midpoint and at completion of final report presentation upon submission of respective invoices detailing deliverables achieved. Midpoint compensation associated for services within this agreement shall not exceed $7,000, and total compensation shall not exceed $18,500. This fee includes payment for services, mileage conducting OTC business, and other incidental expenses. OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 August 9, 2023 Meeting of the Otter Tail County Planning Commission was held on August 9, 2023, at 6:00 P.M at the Government Services Center; the hearing was held in person and via Microsoft Teams. Roll Call: Members Present: Judd Fischer, David Trites, Steve Langlie, Rick Wilson, David Wass and Brent Frazier. Member Absent: Tina Bladow Ben Olson represented the County Attorney's Office. Chris LeClair represented the Land & Resource Management Office. Minutes of July 12, 2023: No changes or corrections to the Minutes of the July 12, 2023, Planning Commission Meeting, Trites moved to accept minutes as presented with a second by Wilson. Voting: All members in favor. Randy & Margaret Johnson – Recommend Approval of Conditional Use Application with Conditions: Propose approximately 165 cubic yards of land alteration for the construction of gravel surfaces, concrete surfaces and a 40’ by 150’ long building to provide rental storage. The proposal is located at 45574 N. Little Pine Rd., Perham MN 56573, Section 30, Corliss Township, Little Pine Lake (56-142) GD. Randy Johnson (Property Owner) and Josh Pfeffer (Meadowland Surveying, Inc.) represented the Conditional Use Permit Application. Josh Pfeffer made a modification to the application indicating that there will be 765 cubic yards of earthmoving for the project instead of 165 cubic yards which was indicated on the Conditional Use Permit Application. Josh also stated that the property owner would like to propose a sign where the easement enters the proposed tract of land where the project will be located and if approved there will be 2 downward facing lights on the building. This project will not trigger a SWPPP from the MPCA as the project is under the 1-acre threshold and the septic site is staked onsite. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. An email was submitted by Ken Krajsa in support of the Conditional Use Permit Application. Charnelle Scheel submitted an email in opposition to the Conditional Use Permit Application indicating that granting this proposed project would have negative consequences for the area by setting precedence for commercial development in this area, constant traffic as well as security issues. Jim & Janet Feauto submitted a letter requesting denial of the Conditional Use Permit Application addressing concerns of outdoor storage, concerns with security, opening the door Otter Tail County, Planning Commission August 9, 2023; Page 2 Randy & Margaret Johnson – Continued for more commercial property & use in the area as well as increased traffic and wear and tear on the dead-end road. A letter was submitted by Thomas & Andrea Balluff not in favor of the Conditional Use Permit Application addressing concerns with only 1 access through a residential/recreational housing area, road improvements, safety of residents in the area who walk along the road, setting a precedent of commercial businesses and additional traffic which will be generated by the storage facility. The audience was polled with no one speaking for or against the Conditional Use Permit Application. Motion: The Planning Commission Board members have considered all 16 factors when considering the Conditional Use Permit request and after consideration and discussion a motion by Wilson seconded by Langlie to recommend approval of the proposed Conditional Use Application to the County Board for land alteration for the construction of gravel surfaces, concrete surfaces and a 40’ by 150’ building to provide rental storage with the following conditions: 1. Modified the cubic yardage for the project from 165 cubic yards as stated in the application to 765 cubic yards of earthmoving for the project per Josh Pfeffer, Surveyor. 2. Down lighting will be used on the storage structure on each end of the building for a total of 2 lights. 3. The sign will not be lighted and will not exceed a size of 4’ x 8’. 4. The septic areas need to be staked out. 5. The storage units will be used for storage only, the units will not be used for residential purposes. Voting by Roll Call Vote: All members in favor. Motion Passed. Tom Strinden “Lida View Holdings, LLC” – Tabled to September 13, 2023: Propose CIC #108 for Residential Use (5 Units – Residential Planned Unit Development). Land alteration (1,475 cubic yards) for the construction of 5 units, driveways, septic systems, a storage building, pickleball court and picnic shelter for private use for Common Interest Community Plat No. 108, Strinden Addition to Lida View Hills. The proposal is located at 42813 Lida View Lane, Pelican Rapids MN 56572, Section 23, Lida Township, Lida Lake (56-747), GD. Jacob Strinden and Tom Strinden (Property Owners), Chris Lau (Contractor) and Chris Heyer (Moore Engineering) represented the Conditional Use Permit Application. Chris Heyer addressed the comments that were received by the Minnesota Pollution Control Agency (MPCA) in their email (concerns identified below). Chris Heyer indicated that the total impervious surface added is less than the 1-acre threshold for the need for a SWPPP on this project. Chris Heyer also addressed the runoff from the units which is being managed by utilizing the small ponds immediately adjacent to the buildings. By utilizing the holding ponds the runoff will eventually get into the township road ditch and flow to the east towards the wetland in the back. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. Audrey Swang submitted an email with questions and had concerns regarding the environmental Otter Tail County, Planning Commission August 9, 2023; Page 3 Tom Strinden “Lida View Holdings, LLC - Continued impact of allowing so many buildings in the limits of this space along with the noise and added traffic. An email was submitted by Kay & Mark Wallis and James & Diane Scheer asking to deny the conditional use permit application since it is inconsistent with the rural, single family lake home nature of this area and allowing higher density development in a shoreland area will have adverse impacts on the lake and wetlands. Tamara Motschenbacher submitted an email addressing concerns with the change in zoning, the riparian lot having 62’ of water frontage, docks & boats, noise, and safety. Scott Kinsella submitted an email with questions in regard to the proposed Conditional Use Permit Application. Motion: After consideration and discussion a motion by Trites seconded by Frazier to table at the applicants request the Conditional Use Permit Application to September 9, 2023, to allow the applicants to revise their Conditional Use Permit Application request. The revised information would need to be submitted to Land & Resource Managment by August 23, 2023. Voting by Roll Call Vote: All members in favor. Motion Passed. Craig Schroeder “Stonybrook Properties LLP” – Tabled: Request is to construct 26 storage units Non-dwelling Planned Unit Development (14 units within 1000’ shoreland district) along Hwy 1, and west of Fish Lake Beach Rd. Additionally request to do 5,000 cubic yards of Shoreland Alterations for this project. The proposal is in Section 01 of Aurdal Township, Fish Lake (56-684), NE. No one appeared to represent the Conditional Use Permit Application request and for that reason Wilson made a motion, seconded by Frazier to table the Conditional Use Permit Application to September 13, 2023. Adjourn: At 7:08 P.M., Chairman Fischer adjourned the Meeting. Respectfully submitted, Amy Busko Amy Busko Recording Secretary MEMORANDUM OF AGREEMENT ESTABLISHING JURISDICTION BOUNDARIES AND DUTIES OF THE OTTER TAIL WATER MANAGEMENT DISTRICT This Memorandum of Agreement (MoA) for Establishing Jurisdiction Boundaries and Duties of the Otter Tail Water Management District (OTWMD) is made and entered into by and between: • The County of Otter Tail, hereinafter referred to as “County”. • The Otter Tail Water Management District, hereinafter referred to as “OTWMD”. WHEREAS, the OTWMD, was created by the Otter Tail County Board of Commissioners on April 7, 1981; and, WHEREAS, a resolution was passed on April 7, 1981 that provided “the Otter Tail Lake area sewer system is hereby established for the properties set out on the map of the area prepared by Ulteig Engineers, Inc., and dated April, 1981, and showing the effective properties on Otter Tail, Walker, Long, Blanche, Round and Deer Lakes, and their connecting waterways”; and, WHEREAS, the OTWMD website states that its jurisdiction is over all subsurface sewage treatment systems (SSTS) around and within 1,000 feet of Blanche Lake, Deer Lake, Long Lake, Otter Tail Lake, Round Lake, Walker Lake and part of the Otter Tail River North; and, WHEREAS, the OTWMD ordinance does not have a provision regarding jurisdiction; and, WHEREAS, clarity is necessary to reconcile the jurisdiction of the OTWMD as stated in the April 7, 1981 resolution and the OTWMD website. NOW THEREFORE BE IT RESOLVED THAT, the jurisdiction of the Otter Tail Water Management District is defined as follows: 1. All property on the map dated April 1981 prepared by Ulteig Engineers, Inc. within one-thousand (1,000) feet of Blanche Lake (56024000), Deer Lake (56029800), the portion of Long Lake (56021000) in Amor Township and Otter Tail Township, Otter Tail Lake (56024200), Round Lake (56029700) and Walker Lake (56031000); 2. All property on the map dated April 1981 prepared by Ulteig Engineers, Inc. within three-hundred (300) feet of the section of the Dead River between Walker Lake and Otter Tail Lake, the section of the Otter Tail River between Otter Tail Lake and Deer Lake and Blanche Creek between Otter Tail Lake and Blanche Lake; 3. Any member that was on the OTWMD membership roster on January 1, 2023, will remain the jurisdiction of the OTWMD. The addition of any new member must be in accordance with part 1 below. 4. Any property that is beyond one-thousand (1,000) feet from the aforementioned lakes or beyond three- hundred (300) feet from the aforementioned connecting waterways is the jurisdiction of Otter Tail County. Any property that has an SSTS that is partially in the OTWMD, the jurisdiction is defined by the location of the first sewage tank; and 5. Any property, or portion of a property, beyond one-thousand (1,000) feet of the lakes or three-hundred (300) feet of the connecting waterways listed above is the jurisdiction of Otter Tail County. Any property that has an SSTS that is partially in the OTWMD, the jurisdiction is defined by the location of the first septic tank. NOW, THEREFORE, BE IT FURTHER RESOLVED AND ORDERED that the Otter Tail Water Management District shall comply with the following: 1. The addition of members or properties to the OTWMD to the County property tax system must be brought forth by the District Administrator, or designee, and approved by the Otter Tail County Board of Commissioners before November 15th of each year, in accordance with Minnesota Statute § 116A.17; 2. An annual report to the Otter Tail County Board must be presented by the District Administrator, or designee, at the first regularly scheduled meeting in February of the County Board; 3. A minimum of two (2) bids is required for each SSTS paid for by the OTWMD. The OTWMD must solicit bids from any SSTS contractor that is licensed by the Minnesota Pollution Control Agency as an installation business. The property owner must be part of the contractor selection process; 4. Bids for maintenance services from contractors licensed by the Minnesota Pollution Control Agency as a maintenance business must be obtained in accordance with the Minnesota Uniform Contracting Law every three (3) years; 5. Bids for design services from contractors licensed by the Minnesota Pollution Control Agency as a design business must be obtained in accordance with the Minnesota Uniform Contracting Law every three (3) years; 6. Compliance inspections of existing SSTS must be conducted by a contractor that is licensed by the Minnesota Pollution Control Agency as an inspection business. The OTWMD cannot perform a compliance inspection of an existing SSTS if the property is a member of the OTWMD; and 7. The OTWMD ordinance must be as strict as the Otter Tail County Sanitation Code, must have a provision establishing jurisdiction that is consistent with this resolution and must be approved by the Otter Tail County Board of Commissioners. ____________________________________ ____________________________________ County Board Chair Date OTWMD Board Chair Date _____________________________________ ____________________________________ County Attorney Date OTWMD Attorney Date _____________________________________ ____________________________________ County Land & Resource Director Date OTWMD Administrator Date MCIT Minnesota Counties Intergovernmental Trust MANAGING RISKS TOGETHER Tailored Coverage, Valuable Service, Member Focused MCIT Focuses on Benefiting Members As a risk sharing pool, Minnesota Counties Intergovernmental Trust provides specific lines of coverage and services to meet members’ unique risk exposures. MCIT works to protect the stability and longevity of the program for the benefit of all members. MCIT is not an insurance company focused on profits. Rather, MCIT is a public joint pow- ers entity dedicated to helping members manage their risks so they can carry out their public service mission to the citizens of Minnesota. Through MCIT, members pool resources to provide: •Property, liability, auto, cyber and workers’ compensation coverage •Programs and services to assist members in managing risks and controlling losses As a public entity, MCIT understands the unique challenges facing local govern- ments and offers ways to address those risks. Members Do Their Part The success of MCIT is built on each mem- ber’s willingness to: •Support loss prevention and risk man- agement strategies. •Take reasonable steps to mitigate claims. •Collaborate with MCIT when losses occur. •Fulfill financial obligations to MCIT. MCIT Mission Providing Minnesota counties and associ- ated members cost-effective coverage with comprehensive and quality risk manage- ment services. 2023 MCIT Report to Otter Tail County MCIT.ORG | 1.866.547.6516 -10.9% -6.4% 0% 7.4% 12% 6.1% 1.9%3.6% -1.7%-2.8% 2022202120202019 2023 Cyber Coverage Preserved, Enhanced for 2023 After Hartford Steam Boiler informed MCIT in mid-2022 that it would not renew MCIT’s cyber-coverage pro- gram for 2023, staff worked tirelessly to find a suitable replacement be- fore the new year. They succeeded. For 2023, the new cyber-coverage program: •Includes increased aggregate coverage limits for members ($500,000 for county members) •Provides increased sublimits •Offers retroactive coverage The new program includes similar coverage to the HSB program, in- cluding an endorsement for mis- directed payment and computer fraud incidents. The deductible for county members is $10,000. Dividend Reflects Actual Expenses, Investments Dividends reflect MCIT’s past claim experience and the performance of MCIT’s investments. MCIT only issues a dividend when it is actuarially sound and fiscally prudent. Although not guaranteed, the board is committed to returning funds to members when appropriate. MCIT TOTAL DIVIDEND (Workers’ Compensation Division Only) $7 MILLION OTTER TAIL COUNTY DIVIDEND $132,634 Consistent with past years, reinsurance carriers remain guarded in working with public entity pools given the state of the market and risks associated with member opera- tions. MCIT purchases reinsurance to protect the program from covering the total cost of catastrophic claims. For 2023, the property reinsurance rate increased 8 percent, and the liability reinsurance rate rose by 24 percent. Reinsurance Maintained at Acceptable Costs Cost-containment Measures To help limit members’ required contributions, MCIT looks for ways to minimize the program’s costs, including: •Pursuing recoveries: When a claim involves a third party who is legally responsible for the loss or damage in whole or in part, MCIT pursues recovery of funds on the members’ behalf. In the past five years, MCIT has recovered nearly $3 million. •Medical bill review: For workers’ compensation claims, MCIT uses a third party to review medical bills to assure coding and pricing accuracy, achieving lower overall expenses. •Pharmacy benefit manager: This outside service helps limit the cost of filling prescriptions under work- ers’ compensation benefits. Rates Anticipate Expenses The historical cost of claims and expenses associated with MCIT operations are used to project the amount of contribution needed for the next year. MCIT aims to collect only what is necessary to cover these costs. MCIT AGGREGATE RATE CHANGES (2019-2023) PROPERTY/CASUALTY WORKERS’ COMPENSATION -••••••• • • • • • The frequency and severity of work-related injuries and illnesses affect each member’s experience modification (mod) factor. This unique factor is part of the formula used to determine a member’s annual workers’ compensation contribution. Other factors include the amount of payroll in each employee class code and the rate for each class. A mod of 1.0 reflects expected claim development. A factor greater than 1.0 can increase the contribution. A factor less than 1.0 can decrease it. Workers’ Compensation Claims Affect County’s Contribution Aggregate Workers’ Compensation Claims Top 3 by Department 2018-2022 Aggregate Property/Casualty Claims Top 3 by Line 2018-2022 Although MCIT does not experience rate property or liability coverage, the frequency and severity of all member claims influence the cost of coverage. OTTER TAIL COUNTY’S MOD RATE AND COST DIFFERENCE The county’s factor for 2023 is 1.028 The county’s difference from the base cost of coverage is $11,888 Recent mod factors: 2022, 1.056; 2021, 0.86; 2020, 0.825; 2019, 0.777. BY FREQUENCY BY FREQUENCY BY SEVERITY AUTO – 5,027 (58%) SHERIFF/JAIL OPERATIONS – 3,438 (48%) AUTO – $18.5 MILLION (32%) PROPERTY – 1,412 (16%) HIGHWAY – 794 (11%) PROPERTY – $17.6 MILLION (31%) GENERAL LIABILITY – 1,140 (13%) HOSPITAL/NURSING HOME – 733 (10%) BY SEVERITY SHERIFF/JAIL OPERATIONS – $20 MILLION (48%) HIGHWAY – $7.6 MILLION (18%) HOSPITAL/NURSING HOME – $3 MILLION (7%) LAW ENFORCEMENT LIABILITY – $11.3 MILLION (20%) ••••••• ---------••···••------- ••••••• Commissioners are encouraged to: •Learn how coverage applies before making final decisions •Have contracts reviewed for risk management before signing or approving them •Support safety initiatives (e.g., the safety committee and a program to return injured employees to work) •Support and encourage training and education for all employees •Attend risk management training •Promote safety at all levels •Engage MCIT Knowledgeable Advice, Valuable Services MCIT offers members a number of services, programs and items to assist them in reducing losses and mitigating risks. Most are provided as part of membership. CONSULTATION SERVICES Risk management and loss control consultation services assist members in preventing losses and making the most of their lines of coverage. AWARENESS AND PREVENTION MATERIALS Based on claims frequency and severity, MCIT develops resources to assist with preventing losses and reducing the severity of claims. TRAINING FOR OFFICIALS AND EMPLOYEES Seminars, workshops, on-site presentations, PATROL (Peace Officer Accredited Train- ing Online), training videos, defen- sive driving training ACCESS TO SERVICE PARTNERS MCIT membership includes access to services through partner organizations: •Employee Assistance Program •Minnesota Safety Council •HSB boiler and pressure vessel inspections RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2023 - CLICK HERE TO ENTER TEXT. BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 53000140082007, 52000220154002, 09000100056001, 61000360175001, 54000240162002, 74000990721000, 32000070053001, 11000280190001, 52000280201001, 20000060036003, 32000320227001, 56000290223000, 58000300215000, 74000990749000, 28000320255002, 58000990483000, 58000990484000, 22000260228009, 32000990715000, 26000160099006 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2025 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 22nd day of August 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 8/22/2023 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 22nd day of August 2023. ________________________________ Nicole Hansen, Clerk 2 0 u (.'.) z w CJ (/) s 0 0 ro " z 2 ui _J 0 0.. <{ w z z -2 0 0 O") w f- ::::J (/) (/) w ::::J z w > <{ ~ z w X August4,2023 Ms. Krysten Foster County Engineer Otter Tail County Highway Department 505 South Court Street Fergus Falls, MN 56537 Re: CSAH 50 Improvements from CSAH 67 to 5th Street North Proposal for Professional Services Dear Ms. Foster: wsb~ WSB is pleased to provide this project understanding and scope of services to Otter Tail County for corridor improvements to CSAH 50. The project will include County State Aid and local funding and is scheduled for construction in 2026. The following pages contain WSB's scope to prepare the geometric layout, preliminary and final construction documents, cost estimates and specifications, perform public involvement, complete permitting, complete utility coordination, perform surveying services, and perform right-of-way acquisition services for the improvements to CSAH 50 from CSAH 67 to 5th Street North in Deer Creek. WSB is pleased to submit the following project understanding and scope of services. PROJECT UNDERSTANDING/ BACKGROUND Otter Tail County is proposing a grading project along CSAH 50 from CSAH 67 to 5th Street North, approximately 3.6 miles in length. Improvements for this section will include full pavement reconstruction, widened shoulders (4-foot paved plus 1.5-foot aggregate) to meet State Aid standards, and replacement of driveway and centerline culverts. The project also includes the replacement of the bridge over Rock Creek. This bridge will be replaced to accommodate the new CSAH 50 typical section, as well as providing enough width to accommodate inclusion of traffic barrier along the edges of the CSAH 50 shoulder. The western limits of reconstruction will be at the northern location where the intersection of CSAH 50 and CSAH 67 was recently reconstructed. This project will also include expanding the existing 100-foot-wide highway easement to a 120- foot-wide easement, 60 feet on each side of centerline. Due to the proximity of wetlands and Rock Creek, permitting will be a critical component of the project. It is not expected that an environmental investigation will need to be performed to evaluate the presence of archeological and cultural resources. If it is decided that CSAH 50 will be closed during construction the detour route will utilize CSAH 67, County Road 140, Trunk Highway 29, and Trunk Highway 106. WSB will work closely with the County to develop a traffic control plan that is preferred by the County and county residents. WSB will analyze the drainage hydraulics along the corridor and use current design standards to make the necessary drainage and water quality improvements as required for permitting. Wetland mitigation and agency coordination with the DNR, MPCA, and USACE is anticipated. WSB's environmental scientists will delineate the wetlands and lead the permitting processes for the project. C:\Users\cgrotte\AppData\Local\Microsoftl\Mndows\lNelCache\Conlent Outlook\VVWCJAY J\Oller Tail County CSAH 50 Proposal_20230724.docx fvls. Krysten Foster. PE August 4. 2023 Page 2 The project will require additional permanent highway and temporary easements to construct the project. WSB will lead that effort. Services provided will include completion of the right-of-way plat, obtaining title work, easement documents, parcel sketches, coordinating valuation reports, preparation and presentation of offers, and conducting negotiations on 33 parcels. WSB staff is currently working with the County on right-of-way acquisition services on CSAH 35, north of Underwood, and is very familiar with the process the County expects. PROJECT APPROACH / SCOPE OF SERVICES WSB's project scope and proposed work plan are based on our understanding of the project as documented above. To complete the project, we propose the following scope of services: Task 1 -Project Management Nicholas Hentges will be the Project Manager and is a firm believer in continuous, effective, and timely communication. He will work closely with the Otter Tail County Project Manager (PM) to ensure the project continues forward on or ahead of schedule. In addition to the monthly invoices and progress reports, Nie will conduct bi-weekly phone calls, virtual meetings, or email correspondence with Krysten, Chuck, and other county staff as appropriate. Nie will be utilizing a Project Management Plan (PMP) throughout the project. This document will ensure that WSB and Otter Tail County are always on the same page and will keep the Project Management Team (PMT) on track as it will include an issues log, decision list, and schedule and budget summary. If desired by the County, Nie will prepare and maintain a P6 schedule, which can be shared at any point during the preliminary and final design process. Nie will share the PMP at each PMT meeting. The PMP will be included in each agenda and all meeting minutes. PMT meetings are expected to take place monthly and will be held via virtual meetings or phone calls. Upon request WSB will meet with the County in person at the county offices to hold the PMT meetings. • PMT Meetings: 18 (Monthly. Virtual or via phone call unless otherwise requested.) Task 2 -Public and Agency Involvement This project will require coordination with local agencies and the public, including property owners, that could be directly impacted by proposed improvements to ensure that all stakeholders have a voice in the development of the project. The public and agency involvement task includes: Public Information Meeting: One open house meeting is anticipated for the project. The meeting will be used to discuss the proposed improvements and identify potential issues along the corridor that can be addressed with the roadway improvements. The meeting will showcase the final geometric layout and other details developed to date. It is anticipated that the open house will be held at the 75% design stage. Feedback from this meeting is expected to help identify potential changes to certain aspects of the design as the project moves towards final construction documents. Otter Tail County will prepare and distribute the meeting notice for the open house. The notices will include general information regarding the proposed improvements, as well as the date, time, and location of the meeting. WSB will be responsible for preparing sign-in sheets, comment cards and meeting materials (boards, layouts, maps, etc.). WSB will summarize comments received from the meeting and provide responses to those comments. WSB will assist the County to secure a meeting site, if requested. Ms. Krysten Foster. PE August 4. 2023 Page 3 Agencv Coordination: Agency coordination will be completed through PMT meetings and meetings with approval agencies including the Minnesota DNR, United States Army Corps of Engineers, MPCA and Mn DOT District 4 State Aid. WSB will engage with these agencies early in the process in a collaborative manner to ensure their concerns are understood and addressed prior to the design progressing too far. WSB will continue communication throughout the project to ensure the project remains on an efficient track. WSB will prepare agendas and meeting minutes for each meeting. It is assumed WSB will attend and lead the following number of meetings: • Agency Coordination Meetings: 4 Task 3 -Private Utility Coordination WSB will perform the private utility coordination and relocation efforts for the project. WSB will begin the process by conducting a Gopher State One Call for Design and use this information to update mapping of existing utilities. WSB will be responsible for collecting survey of the marked utilities and will incorporate that information into the project mapping/plans. WSB will also conduct the utility coordination and relocation meetings with the affected utilities. When final relocation plans have been received from the utility companies, WSB will assist the County in coordinating their relocations. Up to two utility meetings will be held with utility companies. The initial utility coordination meeting will be a large group meeting with all utilities companies that have facilities located along the corridor. The utility design meetings will be individual meetings with each utility company. Task 4 -Surveying Otter Tail county staff has provided the topographic survey of the project corridor. County staff will also provide any necessary supplemental survey. WSB will not perform topographic survey for this project. Task 5 -Wetland Delineation I Mitigation WSB will complete all wetland delineations for this project. Delineations will be completed in compliance with the USACE delineation guidance and applicable Regional Supplement and will include collection of soils, hydrology, and vegetation data. Boundaries of wetland will be flagged in the field with pink pin flags and locations will be surveyed using handheld GPS units (sub-foot accuracy). Other aquatic resources, such as rivers and wet ditches, will also be identified. Data from the delineation will be compiled into a wetland delineation report and submitted to the regulatory agencies for review and approval. Prior to agency submittal, the report will be submitted to the county for review. Approved boundaries will be provided to the county and incorporated into the design to determine impacts for mitigation and permitting (Task 10). Task 6 -Preliminary Design / Layout WSB will develop a preliminary design layout for the CSAH 50 Corridor Improvements project. The preliminary layout, once finalized and agreed upon, will be used as the basis for final detailed design. The layout development will focus on avoiding environmental critical features, upgrading the roadway to State Aid standards, replacing aging drainage infrastructure, incorporating wetland and floodplain (Rock Creek) constraints, and minimizing additional property acquisitions beyond the expanded 120-foot-wide highway easement corridor. The layout will include geometry, profiles, roadway typical sections, construction limits, property impacts, drainage systems, special ditch grades, potential BMP locations, wetland impacts, design vehicle turn analysis, driveway connections, and right-of-way and/or easement needs. WSB will include construction staging into the preliminary design and will analyze potential detour routes with CSAH 67 to County Road 140 to Trunk Highway 29 to Trunk Highway 106 being the initial detour Ms. Krysten Foster. PE August 4. 2023 Page 4 route. Task 7 -Final Design As the preliminary design and layout phase nears completion, WSB will begin work on the final plans, specifications, and estimates. WSB will utilize MicroStation and Geopak software to prepare the design and will continue to coordinate with Otter Tail County as we reach the 30%, 60%, 95%, and final stages of final detailed design. In addition to formal submittals to the County, the 95%, 100%, and final construction documents will be submitted to Mn DOT District 4 State Aid for review and approval. Final design will be completed in accordance with MnDOT State Aid and Otter Tail County standards, guidelines, and requirements. As final plans are developed, WSB will submit construction plans for agency review at the intervals stated above. After each review, comments will be incorporated into the subsequent plan sets and listed in a comment resolution table. The comment resolution table will include the commenting agency, the agency comment, how the comment was addressed and who addressed the comment. Final design milestones will include the following: • 30%: Preliminary layout is finalized. Basic design elements included on the preliminary layout are also finalized and ready for incorporation into construction plans. Those basic design elements include alignment, profile, geometry, drainage elements, and construction staging I traffic control. The pavement design will also be completed at the 30% design stage. • 60%: Major plan elements are provided including construction limits, profiles, cross sections, alignments, typical sections, drainage elements, geometrics, public and private utilities, construction staging/traffic control, preliminary major quantities, signing, striping, draft special provisions, and all comments from 30% review. • 95%: Included at this stage is the plan set showing all elements of the project including quantities for all items, special provisions, State Aid checklists, drainage design report, pavement design report, laboratory services request form, quality management process form, utility relocation certificate, and any other elements that allow for a thorough review and approval by all agencies. Prior to milestone submittals mentioned above, the submittal packages will go through WSB's formal QNQC process to ensure accuracy and consistency. The WSB quality process uses the MnDOT 30%, 60%, and 95% plan review checklists as the basis for review. WSB will coordinate with the county's geotechnical consultant to prepare the soil boring layout. The county's geotechnical consultant will take the soil borings, per the final soil boring layout, perform the applicable soil testing and provide a draft and final geotechnical report. See Task 11 for additional geotechnical information regarding the bridge replacement. WSB will provide 30%, 60%, 95%, and final drainage design for the replacement of all driveway and centerline culverts along the project corridor. During preliminary design, our drainage team will generate a water resources design criteria matrix and provide to the pertinent regulatory agencies for consensus. This document will streamline design and permitting. The project is primarily a rural section and will remain rural for proposed conditions. Our drainage team will coordinate with our roadway designers to determine special ditch grades, where pertinent, and culvert locations. If the proposed impervious exceeds one acre, we will determine BMP locations to meet MPCA NPDES requirements. The project does not contain any county judicial ditches. The final submittal will include the final plan, final special provisions and proposal, final cost estimate with any cost share breakdowns, staking files and an advertisement for bid. A 100% Ms. Krysten Foster. PE August 4. 2023 Page 5 signed plan set and proposal concludes the development of final design. The construction plans will include the following, at a minimum: • Title Sheet • General Layout • Statement of Estimated Quantities • Quantity Tabulations • Earthwork Tabulations • Construction Notes and Standard Plates • Typical Sections • Miscellaneous Details • Existing Utility Plan • Construction Staging and Traffic Control • Alignment Plans and Tabulations • Intersection and Driveway Details • Construction Plans and Profiles -Includes Drainage Plan and Profile • Drainage Tabulations • SWPPP • Turf Establishment Plans & Erosion Control • Striping Plans (Assumes County forces will install signing) • Cross Sections every 50 feet Task 8 -Cost Estimates WSB will develop cost estimates and funding splits during each phase of plan development. Cost estimates will be prepared using Otter Tail County's cost participation policy. The funding splits will include the general splitting of costs based on projects elements that are and are not eligible for State Aid funding, as well as applicable cost splits based on the county's cost participation policy. Items not eligible for State Aid funding will be split into a local funding column, if applicable. The cost estimates will go through WSB's quality control process prior to each agency submittal. The WSB team will identify appropriate unit costs and suggest potential high-price items that have the chance at being modified to reduce some of the bidding risk. Task 9 -Specifications / Bidding Documents WSB will prepare special provision write-ups to cover special bid items not covered under "MnDOT Standard Specifications for Construction". Each special provision write-up will contain a description, materials, construction requirements, method of measurement and basis of payment for each item. Deletion from and additions to standard specifications will be included as necessary. Otter Tail County will prepare all other sections of the project manual. Working with Otter Tail County, WSB will coordinate the placement of the advertisement in the appropriate legal paper. Otter Tail County will serve as the bidding agent and WSB will assist with Contractor questions throughout the bidding process. Task 10 -Permits WSB will prepare and submit all applicable permits for this project. WSB will coordinate with the permitting agencies as early as practical during the design process to keep the agencies informed of the project details and to make the approval process as efficient as possible. Permits anticipated for this project include: USAGE, WCA, DNR, and MPCA. For wetland impacts, WSB will determine if the use of the BWSR Road Replacement Program is feasible. If not, WSB will identify an available wetland bank from which to obtain mitigation credits. Ms. Krysten Foster, PE August 4. 2023 Page 6 The waterbodies along the corridor are not FEMA mapped floodplains and the DNR only regulates impacts below the OHW. Therefore, there are no regulatory requirements related to floodplain impacts from the proposed road improvements and a DNR permit for floodplain impacts is not needed. A DNR Public Waters permit will be needed for impacts to Rock Creek. Involvement by the USACE means that the project will also need to maintain compliance with Section 106 (Cultural and Historic Resources) and Section 7 (Endangered Species). We will coordinate early with the USACE on the potential need for an archeological survey. If an archeological survey is required by the USACE, we can provide an additional scope to complete that work. Performing an archeological survey is not included in this proposal. We will also review the potential for threatened and endangered species along the corridor, but do not anticipate that any rare features will be impacted by the project Task 11 -Bridge Replacement Geotechnical Investigation and Report: WSB will coordinate with the county's geotechnical consultant regarding the locations of foundation borings to be taken near the bridge. The county's consultant will prepare a foundations report for the proposed bridge. We will review the geotechnical investigation for the purposes of determining the soil parameters for design of the bridge -assumed to be a concrete culvert. We anticipate the field investigation will consist of one boring and several shallow borings along approaches. The borings should be taken inside the County right-of-way to avoid any additional costs. All boreholes should be sealed per MOH requirements. WSB will utilize the foundations report to establish bridge design parameters and evaluate alternatives, WSB will coordinate with the county's geotechnical consultant to ensure that the report contains the boring logs, laboratory test results, a discussion of the soil properties, and recommendations regarding the following: • Foundation types and depths, including allowable soil bearing capacity, pile capacity (if necessary), and estimates of foundation settlement • Backfilling procedures, including material types and compaction requirements • Comments on other items (such as frost heave, water table and drainage conditions) that may affect final performance or constructability • Obstructions and utilities Bridge Survev: WSB will perform field surveys and documentation as it relates to the bridge and roadway approaches. We will: • Collect and evaluate all available survey data and mapping for the existing bridge • Provide a typical roadway section at the bridge approaches • Supply survey data in Civil 3D format • Provide TIN • Provide elevation correction for adjusting survey to NVGD 29 datum for use in the hydraulic study • Provide contour map of the project area for the bridge survey sheets • Perform the bridge survey in accordance with requirements set forth in MnDOT State Aid Manual • Include existing roadway profile, right-of-way, utility and property boundaries, boring locations • Develop additional survey needs and based on discussions Ms. Krysten Foster. PE August 4. 2023 Page 7 • Provide upstream and downstream cross sections (30 feet and 200 feet) • Provide river profile 500 feet upstream and downstream • Provide "four section" map • All surveys will be in MnDOT X, Y, Z coordinates (unless otherwise directed) Hydraulics Study and Reports: WSB will develop hydraulic models for the proposed bridge replacement. The bridge is over DNR public waters, but unmapped by FEMA The DNR does not have existing models for this crossing, therefore we will develop models using USGS data and surveyed cross sections. We will use the results of this analysis to determine the bridge opening and scour potential. Upon completion of the modeling, WSB will prepare the Hydraulic Flood Analysis and Risk Assessment Forms as required for State Aid approval and for use in submitting a DNR permit application for Work in Public Waters. A cost estimate for the environmental documentation process will be prepared if the project receives federal funding. Regulated Materials Assessment: WSB will perform the asbestos and regulated materials assessment/survey on the existing bridge. WSB has the expertise to complete this work. WSB will complete the regulated waste assessment survey per state and federal regulations and MnDOT Office of Environmental Stewardship (OES) guidelines. The assessment will identify any regulated or hazardous materials (such as treated timber) that may require special considerations for handling or disposal, prior to or during, bridge construction. Bridge Tvpe Study: WSB will complete a brief bridge type study -one page memorandum accompanied by a teleconference and in-person or virtual public meeting. The geotechnical and hydraulic information will guide us on the feasible bridge types and sizes to be considered (box culvert, 3-sided culvert, concrete slab bridge). A double box culvert appears to be the most cost- effective and durable bridge to be used in this location. We have assumed the cost for a box culvert design in our budget. Preliminary Design: Our approach to bridge design will ensure efficient and safe transportation for users of the bridge. Care taken in preliminary design will ensure the county is apprised of potential impacts and allow WSB to easily blend the approach work with the bridge design. Once a bridge alternative is defined, WSB will utilize topographic survey data to efficiently identify necessary corrections for curvature or profile. WSB will prepare preliminary bridge plans for review by the county and MnDOT State Aid. Mn DOT State Aid Bridge Office will only need to sign the bridge plans if we use non-standard structural details. Plans will be developed to the level where the structure type and geometry can be reviewed, and major construction items are identified to ensure feasibility and constructability of design. From the start of preliminary design, WSB will communicate with the county to ensure that all desired details are incorporated into the design. A dual box culvert is assumed to be the bridge type for this proposal and the fee estimate. Ms. Krysten Foster. PE August 4. 2023 Page 8 Final Bridge Design: After the preliminary plans have been approved. WSB will submit two interim submittals (30%, 60%) to the county and MnDOT Sate Aid for review. We will schedule a video conference to discuss progress and comments. All relevant input should be received at this time to avoid rework and delays. After this meeting, WSB will prepare final bridge plans based on State Aid Standards to submit to the County and Mn DOT. for their review (90%). Based on review comments received, WSB will make final modifications to the plans, specifications, and prepare an engineer's estimate and resubmit to the county and MnDOT for final approval (100%) and signature. Task 12 -Right-of-Way Acquisition Proiect Management: Lisa Beckman will be the right-of-way lead and will coordinate with the sub- consultants providing the title and valuation reports ensuring these tasks are completed in a timely manner to maintain the project schedule. She will attend virtual project meetings with the county throughout the project and will supervise the required acquisition tasks, provide status reports for the impacted parcels. If a public meeting is held for the project, a representative from WSB would attend, if requested. Brent Rolf will conduct the QNQC reviews of the field title reports, valuation reports and conveyance documents. Survey Services -Base mapping, Easement Exhibits and Descriptions. ROW Plat: The project corridor spans through four Public Land Survey Sections and many different land parcels. An estimation of 33 parcels is proposed for acquisition of easements and right-of-way along the proposed road alignment. WSB's survey group will perform the appropriate research and gathering of information to create an accurate property base map foundation. Office computing of the Public Land Survey Sections will be built off the Otter Tail County published datum and coordinate values and verified in the field. Likewise, parcel boundary corners will be field located, thus establishing a solid control network foundation from the beginning. WSB will prepare a base map based on parcel title reports and field verified section and property boundary information. Existing easements will be computed and identified in the base map through the project area. Proposed easement exhibits and descriptions will be created using the survey base map, road alignment and proposed easement areas. A Highway ROW Plat will be prepared depicting right-of-way acquisition for the length of the project corridor. WSB will submit the ROW Plat to the county for review and comment. WSB will revise the ROW plat, as needed, based on the county's review. Acquisition Services: Our staff will prepare and mail the general information letters. Title information will be reviewed prior to meeting with the landowners as part of the Field Title Report task. Field Title Reports will be prepared documenting all parties of interest. Any issues or concerns by the property owners will be shared with the county. Many times, these issues can be resolved through minor changes to the design. Once the valuations are completed and approved by the county, offer packages will be prepared along with the memorandum of agreement and easement documents for each parcel. Offers will be presented in person, if possible. If that isn't possible, they will be mailed by certified mail. Negotiations will be conducted to acquire the right- of-way on behalf of Otter Tail County. Payment requests and executed documents will be delivered to the county for payment, approval, and recording. Completed files with contact notes and all applicable documents will be delivered to the county. Condemnation Services: For any parcels that are included in the condemnation process, WSB staff will provide the necessary documentation to the attorney in charge of this process for the Ms. Krysten Foster. PE August 4. 2023 Page 9 county. If staff are requested to provide testimony as part of the condemnation hearings, those fees would be billed separately at the hourly rates, if our contract amount has been reached. Sub-Consultant: Minimum Damage Valuation Repots -Ruhland Commercial Consultants, LTD will prepare Minimum Damage Valuation Reports, when possible. If an uncomplicated or before and after appraisal is needed, that will be determined after the site visit has been completed. Two hard copies and an electronic copy will be provided. The electronic draft copies will be submitted to the county for review and approval. • Minimum Damage Reviews -Reviews will be conducted by WSB staff on the MDV reports. If an uncomplicated or before and after appraisal is needed, that review would be prepared by a licensed appraiser. The fee would be based on the complexity of the appraisal report. Assumptions: 1. Thirty-three parcels will require permanent and/or temporary easements. 2. Acquisition services are estimated through the title and possession date. If additional negotiation or condemnation testimony services are required past the title and possession date, they will be provided at our per hour fee and billed separately if our contract amount has been reached. 3. No relocation services are estimated as part of this proposal. County Tasks Specific to Right-of-Way Acquisition: • • County will review the right of way plat and provide comments, if necessary. • County will provide template of conveyance documents. • Approve Authorization to present offers. • Easement staking will be provided by county staff. COUNTY RESPONSIBIL TIES -GENERAL Otter Tail County will be responsible for the following: • Reviewing project deliverables • Participating in meetings • Providing comments on the preliminary layout and design plans • Providing parcel data • Providing existing right-of-way along the corridor, if available • Providing record plans • Providing topographic survey information and supplemental survey as applicable • Paying for permits • Paying for bid advertisement • Participating in the public open house and property owner discussions SCHEDULE The following schedule is proposed for the preliminary and final design services. WSB will begin work in September 2023 and work to get an approved layout completed by the early part of January 2024 at the latest. 95% design plans will be completed by December 2024 for submittal to Mn DOT District 4 State Aid and the County for final review to obtain plan approval in the spring of 2025. Bidding can take place in the summer or the fall of 2025 in preparation of construction in the spring of 2026. It is expected that any private utility relocations would take place in the fall of 2025. Ms. Krysten Foster, PE August 4, 2023 Page 10 Design Schedule Project Team Kickoff Meeting ................................................................................. September 2023 Preliminary Layout and 30% Design ...................................... , ........... October 2023 -January 2024 Agency Review of Preliminary Layout and 30% Design ..................... , ........ February -March 2024 60% Plans and Specifications (Easement Identification) ........................................ April -July 2024 Agency Review of 60% Plans and Specifications ............................................... July -August 2024 95% Plans and Specifications ............................................................ September -December 2024 Final Submittal and Final Plan Approval ......................................................................... March 2025 Bid Opening ....................................................................................................... Summer-Fall 2025 Begin Construction ......................................................................................................... Spring 2026 Right-of-Way Acquisition Schedule Parcel Sketches .................................................................................................. , .... September 2024 General Information Letters .................... , .......... , ..................................................... September 2024 Easement Acquisition Staking (By County) ............................................................. September 2024 Field Title Reports , . , ................................................................................................ September 2024 MDV's and MDV Reviews .. , ............................................................... September-November 2024 Offer Letters .................................................................................................................. January 2025 Negotiations ............................................................... , ............................................... February 2025* *Title and possession date set by the County, or one month prior to bid opening, whichever is later. FEE SCHEDULE The fees for the scope of services defined in this proposal will be billed hourly with an anticipated total not-to-exceed cost of $647,294. See the attached Exhibit A for the fee schedule. If you have any questions on the above scope and attached fee schedule, please feel free to contact me. Thank you for providing WSB the opportunity to deliver this project. Sincerely, WSB ~~ 7~~ -· ~-·r9 Nicholas Hentges, PE Project Manager wsb~ PRELIMINARY AND FINAL DESIGN SERVICES I Proj1.-ct Man111tcr Ttul.·No, Dncription I PROJECT MANAGEMENT A. rro· .. -c1 M:m:it>1.'lncnt 10 0. PMT Mectine1 I 18 Iota! 36 C.ONQC 36 2 PUBLIC INVOLVEMENT I A.Public House l lollll 8 D. A C?K\' Coordination (4 Mcctin s) 14 3 PRIVATE UTILITY COORDINATION A Utilit\• Mcctinu C2 101111) 10 D. Coorination/ Plaru 8 4 SURVEYING I County PrO\idcd I 5 WETLAND DELINEATION/MITIGATION A. L!\•d 2 Wcllnnd Delineation I D. GIS Mannin ~ Rcoor1 . . 2 6 PRELIMINARY DESIGN/ LAYOUT I /\. Alilmfllcnl / Prclimin:11;• Profile 6 B. G1.'0tnctricl.n\'OUI ' C. Prcliminorv Drainlll!C IksiR(V E.xistinl! Drainl!C Svslem E\·11lu.ation 14 D. Gcol1.'thniC11I Coordination 6 7 FINAL DESIGN & PLAN PREPARATION 1.1 JO Prrccnt Dcsitn and Plans Roadw1w 24 0rnirull!C 12 Tranic Control & Suu?.im!. 4 Si211int&Stri inJ.? 2 Cross Scc1ions 6 1.2 60 Percent Dcli2n and Plans Ro;idwav 30 ~ 16 4 2 1.3 90 Prrccnt Dcshzn •nd Plans Roodwn\· 16 ~ 10 2 2 7.4 Final Plans 10 8 COST ESTIMATE 8 I 9 SPECIFICATIONS/ BIDDING DOCUMENTS 10 10 PERMITS I A. Pro'cctManll2cmcnl B. Pri.wrc/Submit WCA & COE Pennit 4 C. MPCA &.-ction 401 Ccr1ifiClltion D. DNRMPARS 12 E. NPDES F. QNQC 4 II BRIDGE REPLACEMENT /\. rro·«1 Mann11:em1."nl 20 ll Drid c Re ]accrncnt Allcrnativcs Memorandum ' C. G1.-01cchniC11I R1.'t011unendlllions 8 D. Dridl!c l·h·draulici Report 30 E. Prdiminllr\' Dridt>c Plnns Assumin Prcct1sl Com:rclc Box \\ilh Pr1.'Cllsl Anron 14 F. Final Drid"c Jans 11nd SnecifiC11tions Assumin Prcct1sl Concrete Ilox ,,ith Pr1.-cast /I ron 22 G.QNQC 18 12 RIGHT OF WAY ACQUISITION 12.1 Procctl\-bnal!cment Gcncral rro·cc1 Man:11,!eincnt. Pro·1.'tl Mcctin~. Coordin11tion ofSubconsultanls 4 ONOC of Acauisition /\cli,·itics 12.2 Sun·c,·Tula Offi« Sur,c,· -RW Bas.: Mapping Field Sun·cv-Section and Boundarv Sun·c,•. Set RW Pl.It Monum1."nts RWPlat Pr1."1>31"C Parcel fahibils 3nd Desai lions 12.3 Acouislllon Scn·lccs General lnfonnation !..:tier Field Tille Rcoort and Title Rc,icws ~=c~u and Obtain 81S<..'JllCfll Documents ' Total Hours 521 l/a,1rl1•Co:sts 237.00 Labor Costs Sl23,477.00 I £1ncn1c1 Misccl11mco115 (Milca!!.c, Hotel. Meals, Posla!!.C, Mailin),!s, Public Mcetin Misc.) Total £xpcnsc1 RIR,hl orWn Acauhlllon Scn·icn (Subcon1ullanls) Chmcr and Encumbcmncc R1.'nOrtS • assumes 33 n:ircds /al SJOO oer rcoort Minimum Dmi:igc Valuation Reports -Ruhland Commercial Consullants. I.TD• nsmmcs 23 MDVs \\ithout dam:igcs -SIJOO nnd 10 MDVs \\ilh dam.ages @:Sl,650 each NOTE: If ncc(kd, kc for an uncomplic.at1.-d apprais:d would k $3600 and o before and 0R1.-r appraiS31 f,:,c would be S5600. 1111.-sc foes nrc nol included \\ithin the \'aluation numb..:r in our cslinuatc. NOTE: Minimum Dantagc Va!Wltion Rc\'iews. Reviews \\ill be conduct1.-d by County or WSB staff. If it is dct.:mtin1.-d anr parcels r1.-quirc an uncompHCll\1.-d or before and a0cr appraisal, a review from a Jiccns..-d appraisal would be 111.'\..-dcd. lltal fee would be based on lhc 1)1,c of appraisal rcoor1 and could runte from SIQ00.1650 for the rc\'icw. Tola! RI hi ofWa\' Arnuh!Uon Scn·kcs Subconsullanls Total Labor and Expenses CSAH 50 otter Tail County-Fee Estimate Estimate of Cost CSAH 50 Improvements From CSAH 67 to 5th Street North OTTER TAIL COUNTY. MINNESOTA EXHIBIT A PRELIMINARY AND FINAL DESIGN AND RW ACQUISITION SERVICES s, En1•iron111cnlnl Public l'roj1.-cl Enviromncnlll:I Scicnli!VUlb Structural RightofWny RighlofWlly ln\'Ol1·cmcnt En11.inccr Scicntist/PloMcr Tech En.!!illi.'CI' Man111tcr Supp0r\ I 1B 10 12 4 6 4 8 20 6 4 I I I I 10 I 24 I I I I 24 28 l 3 I I 28 l0 10 2 I 120 10 12 12 28 160 106 20 12 16 so l4 16 6 10 28 48 I I I 2 I I 3 22 24 6 10 l8 10 8 2 I 8 21 9 18 '" I 10 12 10 I 12 2 120 2 24 12 lOO 3 36 6 1124 18 I 113 250 90 I 782 122.00 142.JA 194.00 107.J0 I 170.69 237.00 148.97 S732.00 I S159,990.16 I SJ,492.00 Sl2,l24.90 I $42,672.50 I $21,330.00 S116,494.54 I Dale 7/3 1/23 E1llma1cd Houn Jim s,. GIS Sun·,_, SurYC}' Survey Survey Crew Total T .. ·dmician S!ll.-ciolist M11na11.cr Support Supp0rt 2-Pcrson Clerical Hours Cosl I I $43,694.00 10 Sl6,S90.00 10 14 Sl4.S06.00 10 62 Sl2.S98.00 I $/J,230.00 2 4 32 SS.3S2.00 2 46 S7.878.00 I I I $10,978.00 4 24 S4,S82.00 2 34 S6,396.00 I I I I I I $8,382.00 25 52,709.00 6 6 S744.00 2 2 32 U,358,00 l S515.00 l Sl.056.00 I SJJ,376.00 6 40 S6,57-l.OO ' 66 SI0,110.00 4 " Sl4,918.00 8 s1,n.1.oo $163,060.00 16 160 S24.102.00 4 86 SIJ,996.00 4 20 SJ,244.00 2 16 $2,706.00 20 l4 S9,446.00 24 214 SJ2,406.00 l 121 Sl9,888.00 ' 32 S5,1 12.00 2 14 S2,232.00 " 36 S6.202.00 12 108 Sl6,716.00 4 6& SI I 090.00 4 22 SJ,374.00 I 1 SI 116.00 10 22 $3,824.00 6 44 S7,606.00 6 I 62 $9,568.00 I 12 $2,730.00 I $23,792.00 3 $582.00 l0 $6.516.00 16 Sl,786.00 80 $12,748.00 8 $824.00 6 Sl.336.00 I $69,436.00 28 S6 036.00 3l $6,524.00 11 SJ 368.00 30 $7,110.()() 92 $16,758.00 140 $25.374.00 18 $4,266.00 $207,748.00 86 Sl9,272.00 10 Sll,270.00 4 80 84 $15,392.00 84 84 $21.000.00 20 110 130 S17,760.00 30 100 130 Sl8,320.00 13 SI 971.00 122 $17,814.00 26 S3,9-t2.00 l12 S75,094.00 39 SS.913.00 170 8 4 130 210 84 30 3540 184.00 124.00 168.00 184.00 128.00 250.00 I 113.00 I I $31,280.00 I S992.00 I S672.00 S23,920.00 $26,880.00 I S2t,000.00 I SJ,390.00 I $585,994.00 I I SS,000.00 SS.000.00 S9,900.00 $46.400.00 S56,300.00 $647,294.00 8/15/2023 Page | 1 Payment to Lake Region Healthcare 1. Motion by ____________________, second by ____________________ and unanimously carried, to authorize payment in the amount of $52.00, to Lake Region Healthcare, for costs incurred under the provisions of Minnesota Statute 609.35. Note – these costs were incurred prior to the July 1, 2023. Responsibility for these costs shifts to the State effective July 1, 2023. Page | 1 Year End 2022 Audit Engagement Letter 2. Motion by ____________________, second by ____________________ and unanimously carried, to authorize the Chair of the Board of County Commissioners, the County Administrator and the County Auditor-Treasurer to sign the audit engagement letter with the Office of the State Auditor related to the 2022 year-end audit. STATE OF MINNESOTA Julie Blaha State Auditor August 14, 2023 tfaA Office of the State Auditor The Honorable Wayne Stein, County Auditor-Treasurer Otter Tail County 510 Fir Avenue West Fergus Falls, Minnesota 56537 Members of the Board of Commissioners County Administrator Otter Tail County Suite 500 525 Park Street Saint Paul, MN 55103 We are pleased to confirm our understanding of the services we are to provide pursuant to Minnesota Laws for Otter Tail County for the year ended December 31, 2022. Audit Scope and Objectives We will audit the group financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of Otter Tail County as of and for the year ended December 31, 2022. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement Otter Tail County's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Otter Tail County's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by accounting principles generally accepted in the United States of America (GAAP) and will be subjected to certain limited procedures, but will not be audited: • Management's Discussion and Analysis • Budgetary Comparison Schedules for the General Fund and major special revenue funds • Schedule of Changes in Total OPEB Liability and Related Ratios -Other Postemployment benefits • PERA retirement plan schedules • Notes to the Required Supplementary Information Main: (651) 296-2551 • Fax: (651) 296-4755 • TTY: (800) 627-3529 • State.Auditor@osa.state.mn.us • www.osa.state.mn.us An equal opportunity employer Otter Tail County August 14, 2023 Page 2 We have also been engaged to report on supplementary information other than RSI that accompanies Otter Tail County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the basic financial statements as a whole, in a report combined with our auditor's report on the financial statements: • Budgetary Comparison Schedules for the Prairie Lakes Municipal Solid Waste Authority and Chemical Dependency Debt Service Funds • Combining Statements of the Nonmajor Governmental Funds • Budgetary Comparison Schedules for the Nonmajor Governmental Funds • Combining fiduciary fund financial statements • Otter Tail County Community Development Agency component unit financial statements • Schedule of Deposits and Investments • Balance Sheet -By Ditch -County Ditch Special Revenue Fund • Schedule of intergovernmental revenue • Schedule of Expenditures of Federal Awards and related notes Separate engagement letters will be prepared for the following component units that we will also audit: • Prairie Lakes Municipal Solid Waste Authority-separately issued financial statements and management and compliance report. • Otter Tail County Community Development Agency-financial statements and management and compliance report will be included in the County's annual financial report and management and compliance report, respectively. The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, issue an auditor's report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America, and report on the fairness ofthe supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on- Otter Tail County August 14, 2023 Page 3 • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Auditor's Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of the Uniform Guidance; and the legal provisions ofthe Minnesota Legal Compliance Audit Guides, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions and to report in conformity with the provisions of the Minnesota Legal Compliance Audit Guides. As part of audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (a) errors, (b) fraudulent financial reporting, (c) misappropriation of assets, or (d) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, fraudulent financial Otter Tail County August 14, 2023 Page 4 reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. We have identified the following significant risks of material misstatement as part of our audit planning: • Risk of management override of controls • Risk of improper revenue recognition Please note that our audit planning is still in progress, and modifications may be made. We will inform you of any changes in significant risks as we conduct our planning of the audit. Our audit of the financial statements does not relieve you of your responsibilities. Audit Procedures-Internal Control We will obtain an understanding of the entity and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of Otter Tail County August 14, 2023 Page 5 internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Otter Tail County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the 0MB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Otter Tail County's major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on Otter Tail County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of Otter Tail County in conformity with accounting principles generally accepted in the Otter Tail County August 14, 2023 Page 6 United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedures or take any action that could be construed as assuming management responsibilities. The County understands this will result in additional costs and agrees to pay for these services. You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes and any other nonaudit services we provide. If you are unable to prepare the information needed for the financial statements, schedule of expenditures of federal awards, or related notes, or if the completion schedule varies significantly, we will, based on our staffing availability, provide the additional nonaudit services necessary to assist in the preparation of your draft financial statements, schedule of expenditures of federal awards, and related notes, in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on management's chart of accounts and other information determined and approved by management. You will be required to acknowledge in the management representation letter our assistance, if any, with preparation of the financial statements, schedule of expenditures of federal awards, and related notes, and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Furthermore, you agree to oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. We will provide clerical assistance consisting of typing, formatting, and printing and/or binding the financial report. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (a) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (b) following laws and regulations; (c) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (d) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including Otter Tail County August 14, 2023 Page 7 award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (a) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (b) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (c) additional information that we may request for the purpose of the audit; and (d) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters required by auditing standards generally accepted in the United States of America, Government Auditing Standards, and the Uniform Guidance. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, granters, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings, if applicable, should be available for our review. With regard to using or making reference to the auditor's report or the audited financial statements in a document other than your annual financial report, including bond offering official statements, you Otter Tail County August 14, 2023 Page 8 understand that prior to issuing the document you must provide the document to us. We will read and consider if any material inconsistencies or material misstatements of fact exist between the document and the auditor's report or audited financial statements. These services do not constitute an assurance engagement on other information. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for providing us with the other document. The County understands that this will result in additional costs and agrees to pay for these services. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon or make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written management representation letter that (a) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (b) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written management representation letter that (a) you are responsible for presentation of the supplementary information in accordance with GAAP; (b) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing us with report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This Otter Tail County August 14, 2023 Page 9 responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Engagement-Administration, Fees, and Other At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide your governing body, management, related organization representatives, and, if applicable, nonfederal granter entities with copies of our reports. Management is responsible for all other distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of the Minnesota Office of the State Auditor and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under our supervision. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained, pursuant to our record retention plan, for a period of ten years after the date the auditor's report is issued. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact those contesting the audit finding for guidance prior to destroying the audit documentation. We will be available throughout the year to answer questions, provide assistance, or assist you in implementing any of our recommendations. Our fees are based on standard hourly rates plus travel and any out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Auditing procedures are planned to be conducted remotely, to the Otter Tail County August 14, 2023 Page 10 extent possible. Periodic progress billings will be sent to you. The condition of your records and the assistance you are able to provide us affects both the timeliness and cost of the audit. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract when requested by you. Our 2021 peer review report can be found on our website at www.osa.state.mn.us. Reporting We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the governing body of Otter Tail County. We intend to place reliance on the audit performed by component auditors of the Otter Tail County Housing and Redevelopment Authority and plan to make reference to the component auditors in our report on your financial statements. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add emphasis-of-matter or other-matter paragraphs to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state-that (a) the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (b) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to Otter Tail County and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please contact me at (651) 296-6291 or Stephanie.Kuka@osa.state.mn.us, or Stephanie Erickson, Audit Manager, at (651) 297-7106 or Stephanie.Erickson@osa.state.mn.us . If you agree with the terms of our engagement as described in this letter, please sign where provided below and return it to us. Sincerely, Stephanie Kuka, CPA, Audit Director Otter Tail County August 14, 2023 Page 11 Approved: This letter correctly sets forth the understanding of Otter Tail County. Chair, Board of County Commissioners Date County Administrator Date County Auditor-Treasurer Date Drainage Authority Meeting Minutes August 8, 2023 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 8, 2023 | 12:30 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:30 p.m. Tuesday, August 8, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Drainage Authority Agenda. Motion by Mortenson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of August 8, 2023 with the following additions: Public Hearing Dates for Ditches 64 and 12 APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and motion carried with Johnson abstaining to approve the consent agenda items as follows: 1. July 25, 2023, Drainage Authority Meeting Minutes 2. Warrants/Bills for August 8, 2023 (Exhibit A) DITCH 50 PUBLIC HEARING RESCHEDULED Motion by Mortenson, second by Rogness and unanimously carried to reschedule the August 8, 2023 Reconvened Public Hearing for Ditch 50 Redetermination of Benefits to August 22, 2023 at 1:00 p.m. during the regularly scheduled Drainage Authority Meeting in the Otter Tail Lake Room at the Government Services Center (GSC). DITCH 63 ORDER OF IMPOUNDMENT Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures on the Order Establishing Impoundment of Ditch 63. DITCH 64 RECONVENED PUBLIC HEARING Motion by Lahman, second by Bucholz and unanimously carried to reconvene the Public Hearing for Ditch 64 Redetermination of Benefits on September 12, 2023 at 12:30 p.m. during the regularly scheduled Drainage Authority Meeting in the Otter Tail Lake Room at the Government Services Center (GSC). Drainage Authority Meeting Minutes August 8, 2023 Page 2 of 3 DITCH 12 PUBLIC HEARINGS The Public Hearing for Ditch 12 Redetermination of Benefits will be held August 21, 2023, at 7:00 p.m. at the Pelican Rapids High School Auditorium. Motion by Rogness, second by Mortenson and unanimously carried to reconvene the Public Hearing for Ditch 12 Redetermination of Benefits on September 26, 2023 at 12:30 p.m. during the regularly scheduled Drainage Authority Meeting in the Otter Tail Lake Room at the Government Services Center (GSC). ADJOURNMENT At 12:39 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will follow the next regular Board meeting on Tuesday, August 22, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 22, 2023 By: _______________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY -MINNESOTA Drainage Authority Meeting Minutes August 8, 2023 (Exhibit A) Page 3 of 3 Vendor Name ARVIDSON/EUGENE BARTLETT/GARY OENBROOK/GARY FRIEDSAM/KEITH NELSON/MIKE PALMER/GEORGE SUPER SEPTIC INC TIGGES/DENNIS WIEBE/JEFFREY JON Final Total: Amount 461.61 1,286.86 315.64 350.00 900.00 2,617.47 1,209.96 537.70 308.34 7,987.58