HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/13/2023Board of Commissioners' Meeting Minutes
June 13, 2023
OTTER TAIL COUNTY -MINNESOTA
BOARD OF COMM ISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 13, 202318:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:33 a.m. Tuesday, June 13, 2023, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson,
Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Rogness and
unanimously carried to approve the Board of Commissioners' agenda of June 13, 2023, with the following
additions and changes:
Added: Consent Agenda Nos. 15-17
Added: Response to Pelican Lake Petition, Leafy Spurge Weed Control, Septic System
Compliance on Website, Spitzer Lake Association re: Debris in Lake, and Phelps Mill Detour Signage
Removed: US Fish & Wildlife Service Certification of Easements
APPROVAL OF CONSENT AGENDA
Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as
amended:
Page 1 of 18
1. May 23, 2023, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for May 31, 2023, as Approved for Payment by the County Auditor-
Treasurer
3. Warrants/Bills for June 13, 2023 (Exhibit A)
4. Human Services and Public Health Warrants/Bills for June 13, 2023 (Exhibit A)
5. Final Payment for SAP 056-646-009 and SAP 056-695-002 to Central Specialties, Inc.
Alexandria, MN
6. Final Payment for SAP 056-030-004 to Williams Excavating & Seeding, LLC, Elbow
Lake, MN
7. Approval of the issuance of an On-Sale Liquor License, including Sunday Liquor to
Balmoral Golf Course LLC dba Balmoral Golf Course for the period of July 1, 2023,
through June 30, 2024.
8. Approval of the issuance of an On Sale Liquor License and Sunday Liquor License to
Bell's Resort Bar and Grill dba Bells Resort Bar and Grill for the period of July 1, 2023,
through June 30, 2024.
9. Approval of the issuance of an On-Sale Liquor License, including Sunday Liquor to
Blackboard LLC dba Blackboard for the period of July 1, 2023, through June 30, 2024.
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Board of Commissioners' Meeting Minutes
June 13, 2023
10. Approval of the issuance of an On/Off Sale 3.2 Malt Liquor License to Jeremiah Bladow
dba Bladow Beach Resort & Campground for the period of July 1, 2023, through June
30, 2024.
11. Approval of the issuance of an On Sale Liquor License and Sunday Liquor License to
Salty Pickle Bar and Grill LLC dba Salty Pickle Bar & Grill for the period of July1, 2023
through June 30, 2024.
12. Approval of the LG 220 Application for Exempt Permit as submitted by Dreams for Kids
for events scheduled for September 9, 2023 (Raffle), October 21, 2023 (Bingo) and
December 9, 2023 (Bingo) at the Silvermoon Lounge and Steak House Located at 1117
W Main Street in Perham Township.
13. Approval of the issuance of a County Credit Card to Colton Jared Odash , Patrol Deputy
as requested by Reed Reinbold, Chief Deputy Sheriff.
14. Approval of the Application and Permit for a 1 Day to 4 Day Temporary On-Sale Liquor
License as requested by Outstate Brewing Company for an event scheduled for
Saturday, June 24, 2023 at the Prairie Peak Dog Days Festival, which will be held at
26199 MN 78.
15. Approval of the issuance of an Otter Tail County Credit Card, with a 30-Day Limit, to
Randi Resler, Behavioral Health Team Supervisor, as requested by Deb Sjostrom,
Human Services Director.
16. Approval of the issuance of an On-Sale Liquor and Sunday Liquor application for JCTSM
Properties LLC dba Silver Moon Lounge and Steakhouse for the period of July 1, 2023
through June 30, 2024.
17. Approval of the issuance of an On/Off-Sale 3.2 Malt Liquor Application for Vickie Ludwig
and Brad Olek dba Loonies Pub and Campground for the period of July 1, 2023 through
June 30, 2024.
SIGNATORY AUTHORIZATION FOR FRAUD PREVENTION
INVESTIGATION GRANT CONTRACT
OTTER TAIL COUNTY RESOLUTION NO. 2023-43
WHEREAS, the State of Minnesota acting through its Department of Human Services (State), pursuant to
Minnesota Statutes, section 256.01, subdivision 2(a)(6), 256.983 and 119B.02 subdivision 5, has authority to
enter into contracts for the following services: maintaining and establishing cost effective Fraud Prevention
Investigation programs; and
WHEREAS, State, in accordance with Minnesota Statutes, section 13.46, is permitted to share information
with Otter Tail County (County). And County represents that it is duly qualified and willing to perform the
services set forth in the Contract to the satisfaction of State; and
WHEREAS, the Otter Tail County Board of Commissioners granted signatory authority for the Fraud
Prevention Investigation Grant Contract to Deb Sjostrom or successor, Otter Tail County Human Services
Director; and
WHEREAS, the contract requires signatory authority and the contracts must be completed through digital
signature with the State.
THEREFORE, BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners authorizes Deb
Sjostrom or successor, Otter Tail County Human Services Director to sign on behalf of the County.
Page 2 of 18 ~ 9a!JvE~N!~,~
Board of Commissioners' Meeting Minutes
June 13, 2023
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 13th day of June 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
Attest:lt 't3d..,__j./ ~
Nicole Hansen, Clerk
TECHNOLOGY ANALYST POSITION
Motion by Rogness, second by Bucholz and unanimously carried to approve replacing the existing Technology
Specialist position with a Technology Analyst position in the IT Department. Replacing the position as a
Technology Analyst will provide for a broader level of service to County departments and more opportunities
for cross-training.
JUNETEENTH MEMORANDUMS OF UNDERSTANDING
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute the Memorandums of Understanding (MOU) between Otter Tail County and the
collective bargaining units with Law Enforcement Labor Services and Teamsters for the addition of Juneteenth
to the list of observed holidays.
CANINE OFFICER MEMORANDUM OF UNDERSTANDING
Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials'
signatures to execute the Memorandum of Understanding (MOU) between Otter Tail County and Law
Enforcement Labor Services, Essential Deputies Unit, for the compensation of a Canine Officer for expenses
related to care and maintenance of a canine.
REVISIONS TO THE OTTER TAIL COUNTY SANITATION CODE
FOR SUBSURFACE SEWAGE TREATMENT SYSTEMS
OTTER TAIL COUNTY RESOLUTION NO. 2023-44
WHEREAS, Minnesota Statute §115.55, Subp. 2. requires counties to adopt an ordinance that regulates the
design, location, installation, use, maintenance and closure of subsurface sewage treatment systems; and
WHEREAS, the proposed revisions to the Sanitation Code for Subsurface Sewage Treatment Systems adopts
the minimum technical standards of Minnesota Rules, Chapter 7080, 7081, 7082 and 7083; and
WHEREAS, the Minnesota Pollution Control Agency has reviewed and approved the proposed revisions to
the Sanitation Code for Subsurface Sewage Treatment Systems; and
WHEREAS, the proposed revisions in the Sanitation Code for Subsurface Sewage Treatment Systems ensure
that septic system design, location, installation, use, and maintenance protects Otter Tail County's water
resources.
Page 3 of 18
Board of Commissioners' Meeting Minutes
June 13, 2023
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution adopts the proposed
revisions to the Sanitation Code for Subsurface Sewage Treatment Systems.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed with Commissioner Johnson abstaining.
Adopted at Fergus Falls, MN this 13th day of June 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
Attest; lb (;{){J/u.,y,;,,_,
Nicole Hansen, Clerk
COUNTY RESPONSE TO PELICAN LAKE PETITION
Land and Resource Management Director Chris LeClair provided the Board with a letter of response to Pelican
Lake Property Owners regarding their petition to request that Otter Tail County protect Pelican Lake as a
sustainable natural resource. The protection of the County's natural resources is a priority, and it is the County
Board's belief that the Otter Tail County Shoreland Management Ordinance, along with the AIS program,
accomplish this by preserving the resources of Otter Tail County.
LEAFY SPURGE
Commissioners held discussion regarding an invasive weed called Leafy Spurge. A concern was brought to
the Board's attention as this weed is showing up in County Ditches. More information will be gathered as to
what is currently being done to control this invasive weed.
SEPTIC SYSTEM COMPLIANCE ON THE WEBSITE
Commissioner Johnson asked for clarification on why documentation regarding septic system compliance
inspections that are deemed non-compliant is not readily available on the County website. Land & Resource
Management Director Chris LeClair stated that once a system is found to be non-compliant, it is treated as an
open and active investigation until resolved and therefore the specific details are not posted. Documentation
is public and currently available by request. LeClair and County Attorney Michelle Eldien stated they would
review the process to see if changes are needed.
SPITZER LAKE
Discussion was held regarding a concern from the Spitzer Lake Property Owners Association regarding
flooded structures falling into Spitzer Lake. The Board stated more clarification was needed and it was decided
to discuss this further at a future meeting.
PENAL TY FORGIVENESS REQUEST
Motion by Mortenson, second by Lahman and unanimously carried to grant the request of Connie Jo Wenker
for the forgiveness of accrued penalty in the amount of $112.46 as the request meets the requirements of the
Otter Tail County Policy regarding penalty forgiveness.
Page 4 of 18
Board of Commissioners' Meeting Minutes
June 13, 2023
REQUEST FOR PROPOSALS FOR BANKING SERVICES
Motion by Bucholz, second by Lahman and unanimously carried to authorize the County Treasurer's Office to
proceed with the release of the Request for Proposals for Banking Services.
MINNESOTA DEPARTMENT OF REVENUE AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures for the revised Agreement Between the Minnesota Department of Revenue and Otter Tail County
for Collection of a Local Transit Sales and Use Tax as presented by County Auditor-Treasurer.
PRIVATE EASEMENT ACROSS TAX-FORFEITED LAND
OTTER TAIL COUNTY RESOLUTION NO. 2023-40
WHEREAS, Charles J. Ramstad, Attorney, on behalf of Old Blue LLC has submitted a letter requesting the
granting of a private easement across tax-forfeited land for the purpose of securing for his clients access to
Lot One (1) and Lot Two (2) of Midland Beach; and
WHEREAS, per the provisions of Minnesota Statute 282.04 Subdivision 4(a), the Otter Tail County Board of
Commissioners has the authority to convey a road easement across unsold tax-forfeited land to an individual
or a private entity requesting an easement for access to private property owned by the individual or private
entity; and
WHEREAS, Old Blue LLC does not have legal access from Lot One (1) and Lot Two (2) of Midland Beach to
County Highway 31; and
WHEREAS, no reasonable alternatives have been identified to obtain access to Lot One (1) and Lot Two (2)
of Midland Beach; and
WHEREAS, the proposed easement will not cause significant adverse environmental or natural resource
management impacts.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners authorizes the
conveyance of the following described road easement upon payment to the county auditor the appraised value
of the easement in the amount of $4,300:
A 20.00 foot wide access and utility easement over, under and across that part of Lot 71, Midland Beach
according to the certified Plat thereof on file and of record in the office of the County Recorder in and for Otter
Tail County, Minnesota and the vacated public roadway dedicated in the plat of said Midland Beach and
vacated by order of the District Court, Otter Tail County, Minnesota in Court File Number 56-CV-20-3089
recorded on February 17, 2021 as document 1253333 in the office of the Otter Tail County Recorder, the
centerline of which is described as follows:
Commencing at the South East Corner of Lot 2 of said Midland Beach; thence North 53 degrees 08
minutes 22 seconds East 33.01 feet to the east line of the west half of the vacated right of way and
the point of beginning of the easement to be described; thence North 79 degrees 02 minutes 54
seconds East 48 feet, more or less to the centerline of County State Aid Highway 31 as traveled, and
there terminating. The side lines of said easement shall be prolonged or shortened to terminate at
the centerline of County State Aid Highway 31 and the east line of the west half of the vacated right
of way.
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Board of Commissioners' Meeting Minutes
June 13, 2023
BE IT FURTHER RESOLVED, if the above-described easement is not used for the purpose of providing
access from and to Lot One (1) and Lot Two (2) of Midland Beach; to County Highway 31 the easement will
revert to the state in trust for the local taxing districts.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 13th day of June 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
Attest:. %1 tdv l/tin/2--'
Nicole Hansen, Clerk
NORTHWEST MN WATERSHED DISTRICT MANAGER ORIENTATION/TRAINING
Motion by Rogness, second by Mortenson and unanimously carried to authorize commissioner attendance at
either of the 2023 Northwest Minnesota Watershed District Manager Trainings hosted by BWSR to be held on
July 12th in Detroit Lakes, MN and July 28th in Warren, MN. Commissioners who are part of the Bois de
Sioux-Mustinka and Otter Tail 1W1 P Policy Committees were invited to attend.
LETTER FROM MN SUPREME COURT
Motion by Rogness, second by Bucholz and unanimously carried for Commissioners Mortenson and Johnson
to meet with Judge Kevin Miller for further discussion about virtual vs. in-person court hearings.
PUBLIC HEARING REGARDING PROPERTY TAX ABATEMENTS
At 10:02 a.m. Chair Johnson opened the Public Hearing regarding Property Tax Abatements Related to the
Single-Family Tax Rebate Program. Chair Johnson asked for comments from the public and no comments
were received. Community Development Director Amy Baldwin noted an increase in applications and stated
that the program is tracking with similar numbers to 2022.
The Public Hearing was closed at 10:02 a.m.
RECESS & RECONVENE
At 10:03 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:08 a.m.
REQUEST FOR PUBLIC HEARINGS
Motion by Mortenson, second by Rogness and unanimously carried to authorize a Public Hearing regarding
Amending the Powers Ordinance on July 11, 2023 at 10:00 a.m. at the Government Services Center in Fergus
Falls, MN.
Motion by Mortenson, second by Lahman and unanimously carried to authorize a Public Hearing regarding
Providing an Inter-Agency Loan to the Otter Tail County Housing and Redevelopment Authority for the North
Fields of Dalton Affordable Senior Housing Development on July 25, 2023 at 10:00 a.m. at the Government
Services Center.
Page 6 of 18
Board of Commissioners' Meeting Minutes
June 13, 2023
FILM PLASTIC COLLECTION
Motion by Bucholz, second by Rogness and unanimously carried to authorize the Solid Wase Department to
update the Solid Waste Fee Schedule to include:
) a $3.00 per yard charge for recyclable film plastic received at transfer stations; and
> a $5.00 per yard charge for bale wrap received at transfer stations; and
> a $25.00 per collection event charge for collecting one (1) bin of recyclable film plastic or bale
wrap.
A letter will be sent to notify producers participating in the Film Plastic Recycling Program about disposal fees
and an implementation date of August 1, 2023.
PAINTCARE AGREEMENT
Motion by Rogness, second by Mortenson and unanimously carried to approve the agreement between Otter
Tail County Regional Household Hazardous Waste Program and PaintCare, Inc. for the collection of
architectural paint through their reimbursement program as presented by Household Hazardous Waste
Program Manager Nick Heeter.
RECOMMENDATION FOR AWARD
Motion by Rogness, second by Mortenson and unanimously carried to award S.P. 056-070-029; HSIP
5623(147) County Wide Rural Intersection Lighting to Cossette Electric, LLC of Fergus Falls, MN with the low
bid amount of $254,932.90 as recommended by County Engineer Chuck Grotte.
RECOMMENDATION FOR AWARD
Motion by Bucholz, second by Mortenson and unanimously carried to award S.A.P. 056-651-021 CP 4070-
051 to Anderson Brothers Construction Company of Brainerd, LLC of Brainerd, MN with the low bid amount
of $1,892,584.04 as recommended by County Engineer Chuck Grotte.
RECOMMENDATION FOR QUOTE AWARD
Motion by Mortenson, second by Lahman and unanimously carried to award Brush Spraying Materials -
Herbicide Chemicals quote award to Nutrien Ag Solutions of Kasota, MN with the State Bid quote amount of
$8,510.77 as recommended by County Engineer Chuck Grotte.
CONTRACTS & BONDS
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Robert R. Schroeder Construction, Inc. of
Glenwood, MN for Job No. S.P. 056-645-009, MN Project No. BROS 5623(173).
CONTRACTS & BONDS
Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Central Specialties, Inc. of Alexandria, MN
for Job No. CP4130-304, Pelican Rapids Garage Access Road.
CONTRACTS & BONDS
Motion by Mortenson, second by Rogness and unanimously carried to authorize appropriate County Officials'
signatures to execute the contract between Otter Tail County and Asphalt Surface Technologies Corp. of St.
Cloud, MN for Job No. S.A.P. 056-601-072 & Etc.; CP 4139-204.
Page 7 of 18
Board of Commissioners' Meeting Minutes
June 13, 2023
RESOLUTION FOR AGREEMENT TO STATE TRANSPORTATION FUND LOCAL BRIDGE
REPLACEMENT PROGRAM GRANT TERMS AND CONDITIONS
OTTER TAIL COUNTY RESOLOUTION NO. 2023-45
WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the
Minnesota State Transportation Fund for construction of Bridge No. 56547; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available;
and
WHEREAS, the amount of the grant has been determined to be $259,117.46 by reason of the lowest
responsible bid.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby agree to the terms and
conditions of the grant consistent with Minnesota Statutes, section 17 4.50, and will pay any additional
amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation
Fund any amount appropriated for the project but not required. The proper county officers are authorized
to execute a grant agreement and any amendments thereto with the Commissioner of Transportation
concerning the above-referenced grant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 13th day of June 2023.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
Attest~A i. tolJ/a~
Nicole Hansen, Clerk
GEOTECHNICAL EVALUATIONS WITH BRAUN INTERTEC
Motion by Mortenson, second by Rogness and unanimously carried to authorize approval of proposals from
Braun lntertec Corporation for pavement and geotechnical evaluations for the following County State Aid
Highway (CSAH) locations:
) CSAH 24 from US 59 to CSAH 3
) CSAH 37 from South County Line to CSAH 35
) CSAH 75 from Trunk Highway (TH} 210 to TH 29
> CSAH 35 from the Canadian Pacific Railroad tracks to CSAH 34
) CSAH 52 from TH 108 to TH 29
HIGHWAY DEPARTMENT UPDATE
County Engineer Chuck Grotte provided a brief Highway Department update. Among the highlights Mr. Grotte
noted: > The 2040 Transportation Plan was approved May 23, 2023 and the Highway Operations Study is
complete. The Highway Department will be using the study for future planning.
Page 8 of 18 ~] 2,!,J:,E~.J~~
Board of Commissioners' Meeting Minutes
June 13, 2023
) CSAH 8 (CSAH 80 in Perham to CSAH 53) resurfacing is nearing completion.
> CSAH 51 (CSAH 80 in Perham to W JCT CSAH 60) resurfacing -bid was awarded today, June 13th.
CSAH 67 (CSAH 65 in Henning to MN TH 210) resurfacing to start in early July.
) CSAH 35 (North Limits Underwood to CSAH 18) reconstruction is underway. > CSAH 45 Bridge over the Otter Tail River will start this week; signs are going up.
) Battle Lake Garage Access Road Paving is complete, and the Pelican Rapids Garage Access Road
was awarded June 13th.
HSIP Lighting -Rural Intersection Lighting was awarded today, June 13th.
> There is a CSAH 35 (CSAH 18 to CSAH 1) Public Information Meeting Wednesday, June 14, 2023 at
5:00 p.m. at the Underwood City Hall Community Center.
> In-House Maintenance has been working on pothole repair and wheel track patching.
PHELPS MILL DETOUR SIGNAGE
Commissioner Rogness asked for an update regarding signage to Phelps Mill Park due to the CSAH 45 Bridge
closure over the Otter Tail River. County Engineer Chuck Grotte stated that detour signs are posted, and
closure and detour information is available on the County website and the 511 app. Detour maps have been
provided to the Phelps Mill Festival organizers and County Public Information Officer Shannon Terry is
developing a press release to inform the public for those planning to visit the park.
FRIENDS OF PHELPS MILL -USE OF MILLER'S OFFICE
Motion by Rogness, second by Lahman and unanimously carried to authorize the development of an
agreement between Otter Tail County and Friends of Phelps Mill for the use of the Phelps Mill Miller's Office
for Friends of Phelps Mill recruitment, for a central location to be available to the public to answer questions
about Phelps Mill, and to sell merchandise with the condition that it does not interfere with the operations of
Phelps Mill Park.
HIGHWAY LABOR AGREEMENT FOR 2023-2025
Motion by Mortenson, second by Bucholz and unanimously carried to approve the 2023-2025 Labor
Agreement and three (3) Memorandums of Understanding (MOU) for the Highway Maintenance collective
bargaining unit.
EMPLOYEE PICNIC DATES
County Administrator Nicole Hansen provided the Board with the 2023 Employee Picnic dates which will be
held August 8th in Fergus Falls and August 9th in New York Mills.
INDEPENDENT CONTRACT -DOUGLAS WALVATNE
Motion by Rogness, second by Mortenson and unanimously carried to approve the Independent Contractor
Agreement between Otter tail County and Independent Contractor Douglas Walvatne to provide services and
consultation to the Assessor's Department as presented by County Administrator Nicole Hansen.
RECESS & RECONVENE
At 11 :09 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 11 :17 a.m.
Page 9 of 18
Board of Commissioners' Meeting Minutes
June 13, 2023
COUNTY HIGHWAY ENGINEER APPOINTMENT
Motion by Mortenson, second by Rogness and unanimously carried to approve the Engineer Contract
Agreement to appoint Krysten Foster as County Highway Engineer for a term of one (1) year per Minnesota
Statute §163.07 with an effective start date of July 17, 2023. At which time, County Engineer Chuck Grotte
will assume the Public Works Director position until his retirement. The Board commended Chuck Grotte on
his dedication to Otter Tail County and his willingness to navigate this transition.
DAILY JOURNAL BUILDING UPDATE
Motion by Lahman, second by Rogness and unanimously carried to approve paying the placement fee for a
short-term lease agreement between Otter Tail County and Interstate Engineering for the use of the 914 E.
Channing Avenue building as presented by Deputy Administrator Nicholas Leonard.
ADJOURNMENT
At 11 :28 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, June 27, 2023, at the Government Services
Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
By: _____ -=--'-"~~--,IC---'---=---=-----SL":....L--UC-.. Attest: .lvi to fv I-/~
Wayne Johnson Nicole Hansen, Clerk
Page 10 of 18
Page 11 of 18
Vendor Name
A&A :RECYCLING LLC
ALEX PRO FIREARMS LLC
AMAZON CAPITAL SERVICES INC
AMERICAN SOLUTIONS FOR BUSINESS
AVERY, ATTORNEY AT LAW/JILL
AXON ENTERPRISE INC
BDOUSALLP
BEN HOLZER UNLIMITED WATER LLC
BEYER BODY SHOP INC
BOYLE/MATTHEW
BROWN EYED SUSANS
CfTJZEN'S ADVOCATE
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COOPER'S OFFICE SUPPLY INC
DACOTAH PAPER CO
EAST OTTER TAIL FAIR ASSOC
FERGUS HOME & HARDW.ARE INC
FERGUS POWER PUMP INC
GOVERNMENT FORMS & SUPPLIES
GRAINGER INC
HOUSTON ENGINEERING INC
HUBBARD CO SHERIFF'S OFFICE
HUBER ELECTRIC MOTOR & PUMP REPA
JAKE'S JOHNS LLC
JOINES LAW OFFICE
KOECKERITZ/EMMA
LAKE REGION HEALTHCARE
LAKES COUNTRY SERVICE COOPERATIV
LEGAL SERVICES OF N\iV MINNESOTA
LOCAfORS & SUPPLIES INC
MHSRCRANGE
MIDWEST PRINTING 00
MINNESOTA DAR_iE INC
MINNKOTA ENVIRO SERVICES !NC
MNCCC LOCKBOX
MOTOROLA SOLUTIONS INC
NAPA CENTRAL
NORTHWEST TIRE INC
PARKERS PRAIRIE INDEPENDENT LLCTH
PRECISION ELECTRIC ll:C
QUADIENT FINANCE USA INC
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
1,200.00
140.00
743.38
26,834.74
382.16
495.00
52.50
20.00
1,532.65
266.40
1,870.00
268.90
575.00
478.80
1,253.23
456.61
125.00
481.13
'.12,525.00
146.48
278.78
24,106.86
70.00
779.00
340.00
505.00
165.02
2,464.55
3..295.00
790.00
292.71
980.00
620.00
225.00
106.20
81,625.66
1,380.00
27:98
33.78
448.65
1,289.75
503.60
Page 12 of 18
Vendor Name
RDO EQUIPMENT CO
RED DOT PEST CONTROL
RINKE NOONAN LAW FIRM
SECRETARY OF STATE
SQUEEGEE SQUAD
STEINS INC
SWANZ/PERRY
TERMINlX COMMERCIAL-ST CLOUD
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -WEST
US POSTAL SERVICE
VAUGHN AUTO & MARINE CO
VFWPOST612
VOSS LIGHTING
WORKFORCE DEVELOPMENT SOLUTION
ZIEGLER INC
!Fina I -r:ota I:
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
100.68
775.00
282.00
120.00
3,92425
188.21
30.13
270.00
221.76
4,020.66
20,000.00
62.95
210.00
559.80
2,000.00
1,769.39
204,709.35
Page 13 of 18
Vendor Name
29TH&LAWPC
ACORNS-OAK CONSULTING
ADVANCED CORRECTIONAL HEALTHCAJ.
ALEX RUBBISH & RECYCLING INC
ALLSTATE PETERBILT GROUP
AMAZON CAPITAL SERVICES INC
ANNE M CARLSON LAW OFFICE PLLC
ARAMARK
ARROW LIFT ACCESSIBILITY
AUTO VALUE FERGUS FALLS
BABOUAN/OWEN
BAKKEN/TARA
BEN HOLZER UNLIMITED WATER LLC
BEYER BODY SHOP INC
BJORN'S HEATING & AIR CONDITIONING
BLACK/KATIE
BOYlE/MA TTHEW
BRANDON COMMUNICATIONS INC
BUR:ELBACH AMERICAN LEGION POST 61
BURNS & MCDONNELL ENGINEERING CC
BUY-MOR PARTS & SERVICE LLC
CARDINAL CONSUL TING SOLUTIONS
CARLBLOM/DENNIS
CARR'S TREE SERVICE INC
CERTIFIED AUTO REPAIR
CERTIFIED CRIME FIGHTER
CHARLES D CENTER VFW POST 3289
CHARM-TEX INC
CHRISTENSEN CONSTRUCTION
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COMMISSIONER OF TRANSPORTATION
CONCEPT CATERING
COOPER'S OFACE SUPPLY INC
CULLIGAN OF WADENA
CUMMINS SALES & SERVICE
DAHUCOLT
DAHLJISABEL
DAV CHAPTER 25
DIAMOND DRUGS INC
DIAMOND TRAFFIC PRODUCTS
DOUBLE A CATERING
Board of Commissioners' Meeting Minutes
June 13, 2023 {Exhibit A)
Amount
380.00
1,200.00
23,040.18
6D6.50
3,142.62
6,952.05
5,530.00
220.57
923.00
1,848.65
66.81
51.51
10.00
1,025.00
76.50
271.61
354.17
890.93
300.00
70,828.19
5,830.77
5,271.96
127.99
105.00
138.80
3,360.00
300.00
64.50
1,000.00
1,183.00
1,686.38
1,898.31
328.00
2,388.02
68.10
1,336.20
101·.53
73.36
300.00
137.11
967.00
343.00
Page 14 of 18
Vendor Name
DULSKlfJOEL
EDNA TOWNSHIP
EDWARD CARLSON POST 283
EXTREME MARINE LLC
FARGO FREIGHTUNER
FARM & HOME PUBLISHERS LTD
FARMERS CO-OP OIL
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS HOME & HARDWARE INC
FERGUS POWER PUMP INC
FIDLAR TECHNOLOGIES INC
FORCE AMERICA DISTRIBUTING LLC
FRANZ REPROGRAPHICS lNC
FRONTIER MARINE & POWERSPORTS
GAUSLLC
GEORGE BERGEN POST 489
GOPHER STATE ONE CALL
GRAINGER INC
GRANITE ELECTRONICS INC
HANCOCK CONCRETE PRODUCTS LLC
HASPEL/CASSIE
HAUKOS SALES LLC
HENNING AUTO PARTS
HERMAN/CRYSTAL
HtLL 'S PET NUTRmON SALES INC
IND!GITAL INC
INNOVATIVE OFFICE SOLUTIONS LLC
INTERSTATE ENGINEERING INC
IVERSONIJAMES
J. BUBERL LAWLLC
JACOBSON/HEATHER
JENSEN/KAREN
JH SIGNS & DESIGNS INC
JK SPORTS INC
,JOHNSON/DENA
JOHNSON/KENT
KARVONEN FUNERAL HOME
KIESLER'S POLICE SUPPLY INC
KIRSCHBAUM/CHRISTINE
KNOWINKLLC
KRESS/JEFF
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
123.12
6,023.32
300.00
1,175.15
96.41
565.75
812.87
1,795.50
15.50
33.96
35,825.00
3,735.33
96.91
40.67
210.00
2,887.88
300.00
40.50
369.25
132.00
1,452.00
280.24
405.32
37 .. 30
300.00
366.06
3,175.38
142.00
"13,181.78
171.77
234.00
123.12
500.00
2,875.00
112.00
204.89
67.47
600.00
1,423.00
64.19
3,250.00
54.37
Page 15 of 18
Vendor Name
KUGLERfHALEY
LAKE REGION ELECTRIC COOP
LAKES AREA TRAILERS
LAKES COMMUNITY COOPERATNE
LARRY OTT INC
LAWSON PRODUCTS INC
LEGAL SERVICES OF NW MINNESOTA
LEIGHTON BROADCASTING -DETROIT lJ
LEIGHTON BROADCASTING -!FERGUS !FA
LEITCH EXCAVATING
LINDBERG!ISIDORE
LINDE GAS & EQUIPMENT INC
LOCATORS & SUPPLIES INC
LOE/DORIS
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTINNALERIE
MCrr
MCKESSON MEDICAL-SURGICAL INC
MED COMPASS
MEKALSON HYDRAULICS INC
MINNESOTA MOTOR COMPANY
MINNESOTA NATIVE LANDSCAPES
MN CONTINUING LEGAL EDUCATION
MN DEPT OF OOMMERCE
MN DEPT OF LABOR & INDUSTRY
MNCCC LOC:KBOX
MOONEY/ABIGAIL
MOORE ENGINEERING INC
MOTOROLA SOLUTIONS CONNECTIVITY I
MURPHY/KAREN
NAPA CENTRAL
NAPA CENTRAL MN
NATIONAL PEN CO LLC
NELSON AUTO CENTER .INC
NEWMAN PAINTING INC
NE\r\"MAN SIGNS INC
NE\WILLE/HEA THER
NILSON/BRET
NORTHERN DIESEL SERVICE
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
.22.27
1,000.00
13,874.00
855.95
3,900.00
751.,81
1,150.00
1,632.50
3,660.00
650.00
400.73
786.75
642.92
78.60
12,177.92
2,149.33
975.22
291.87
116.20
3,324.00
637.13
650.00
117.45
671.15
751.63
266.70
312.00
200.00
310.40
18.99
17,412.50
3,100.00
1,308.54
52.76
6,339.52
353.95
104,239.87
950.00
830.00
1,500.00
96.29
1,097.71
Page 16 of 18
Vendor Name
NORTHWEST TIRE INC
NUSS TRUCK & EQUIPMENT
OLSON OIL CO INC
OLSON STITZEL POST 219
OTTER TAIL POWER COMPANY
OUTDOOR RENOVATIONS LANDSCAPE &
PARKERS PRAIRIEfCITY OF
PAW PUBLICATIONS LLC BATTLE LAKER
PEMBERTON LAW PLLP
PERHAM STEEL & WELDING
PERHAM/CITY OF
PETE'S AMOCO
PETERSON/JOEL
POPE DOUGLAS SOLID WASTE MANAGE!
POWERPHONE INC
POWERPLAN OIB
PRECISE MRM LLC
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
QUADIENT LEASING USA INC
QUANTICO POLICE TRAINING
QUICK'S NAPA AUTO PARTS
RASMUSSON SCHEOOWSKI VFW POST 4
RAVE WIRELESS INC
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
RENTAL STORE!THE
RINGDAHL AMBULANCE INC
RINKE NOONAN LAW FIRM
RIPLEY/DAVID
RODER/BETSY
ROLLIE/WILLIAM
ROSENTHAI.JGREGORY
SALA THE/KELVIN
SANFORD HEAL TH
SCHORNACK/DAVID
SCOTT HOFLAND CONSTRUCTION INC
SHOEMAKER/BRENDA
SIGN SOLUTIONS USA
SIGNWORKS SIGNS & BANNERS INC
SKEETER STITCH INC
SNAP-ON INDUSTRIAL
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
1,623.72
70929
3,449.41
300.00
59.49
200.00
130.00
99.00
561.00
650.00
30.00
120.00
9825
550.00
399.50
1.,360.07
1,320.00
141.04
60.84
2,591.19
9,450.00
24.46
300.00
6,375.00
583.64
5,023.30
195.00
559.00
565.00
232.40
180.00
97.60
62.88
83.84
839.79
232.40
13,630.00
15.00
4,280.87
580.00
403.95
336.19
Page 17 of 18
Vendor Name
SONSALLNANGELA
SPROUT/AARON
STAPLES BUSINESS CREDIT
STEEVES.IBERNARD .A
STEINS INC
STEVE'S SANITATION INC
STIGMAN/RYAN
STREICHERS
SUMMIT FOOD SERVICE LLC
SWANBERG/GREGORY
SWANSTON EOUJPMENT CORP
SWISHER/DAWN
TABERY/JOSHUA
TECH CHECK LLC
THOMSON REUTERS -WEST
THRIFTY WHffE PHARMACY
TNT REPAIR INC
TOLLEFSONfTHOR
TRUAX PATIENT SERVICES LLC
TYLER TECHNOLOGIES INC
UUNE
UMLAUF/DALE
UNLIMITED AUTOGLASS INC
VANGUARD APPRAISALS INC
VAUGHN AUTO & MARINE CO
VIKING COCA-COLA
VIKING GARAGE DOOR C011,1PANY INC
VOSS LIGHTING
WADENA ASPHALT INC
WALLWORK TRUCK CENTER
WAL TERSICEDAR
WEAKLEND.IBONNIE
WEST OTTER TAIL CO FAIR ASSOCIATION
WOOTON/JAMES
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
7,340.00
98.00
249.11
126.03
71.14
21,424.51
123.BO
400.98
H,491.49
263.84
280.09
123.12
29.48
3,079.30
1,890.04
4,369.37
130.00
101.94
2,850.00
6,728.00
545.56
109.65
1,043.63
150.00
93.60
820.00
1,027.11
83.20
49,982.00
825.32
33.46
360.00
125.00
93.93
386,494.89
985,444.70
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
DOUGLAS CO SHERIFF'S OFFICE
HOLMQUIST/ABIGAIL
LEE/NICOLE
MINNESOTA MOTOR COMPANY
MN DEPT OF HUMAN SERVICES
NIEMANNfKEVIN
OTTER TAIL CO ATTORNEYS OFFICE
OTTER TAIL CO SHERIFF
ULSCHMIDILIZA
VICTOR LUNDEEN COMPANY
WEILAND/MEGAN
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGAN
BESEMANfKAREN
DAl-tUMELISSA
DEMMERfANDREA
DOUBLE A CATERING
ERICKSONIMONIQUE
FRUSTOUANNE
GEORGESON/ANTHONY
GIBBS/ANN
GRISMER/PAULA
GUCKIAMY
HENDRICKX/KATHY
KOEHLER-TABERYIANNA MARIE
LEWIS/JODI
MARTENSON/PAULA
MCHHSA
MIDWEEK INC/THE
MINNESOTA MOTOR COMPANY
OTTER TAIL CO TREASURER
VAN SANTEN/DANA
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WiELOH/AMIE
WESTBY/LINDA
Final Total:
Board of Commissioners' Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
335.76
77.30
13.64
30.00
205.55
8,116.46
46.55
3,070.50
85.50
235.82
276.45
241.44
12,734.97
Amount
15.42
58:95
122.49
4.59
45.85
202.50
48.47
1.31
13.10
19.65
11.14
125.63
20.96
61.57
28.82
20.96
100.00
228.75
70.30
571.90
69.10
732.76
1,038.64
58.30
62.-88
3,734.04
Drainage Authority Meeting Minutes
June 13, 2023
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 13, 2023 112:45 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 12:45 p.m. Tuesday, June 13, 2023, at the Government
Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair;
Dan Bucholz, Lee Rogness and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Mortenson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of June
13, 2023 as presented and the Consent Agenda of June 13, 2023 as follows:
1. May 23, 2023, Drainage Authority Meeting Minutes
2. Warrants/Bills for June 13, 2023 (Exhibit A)
DITCH 41/65 CULVERTS
Motion by Bucholz, second by Lahman and unanimously carried to approve the replacement of a collapsed
snowmobile bridge on Ditch 41/65 northwest of New York Mills on the 390th St. crossing with the installation
of a dual 20' 24" culvert with Otter Tail Riders' Snowmobile Club to split costs with the ditch fund.
DITCH 38 CULVERT
Motion by Rogness, second by Mortenson and unanimously carried to approve the installation of a culvert on
Ditch 38, Parcel No. 40000150127000, at the property owner's expense, contingent upon Land & Resource
Management obtaining a wetland permit.
DITCH 29 DAM
Motion by Rogness, second by Bucholz and unanimously carried to approve the use of explosives for beaver
dam removal on Ditch 29 as soft terrain from flooding will not allow for an excavator. Cleaning will resume
once the ground firms.
RECESS & RECONVENE
At 12:53 p.m., Chair Johnson declared the meeting of the Otter Tail County Drainage Authority recessed for
a short break. The Drainage Authority meeting was reconvened at 1 :01 p.m.
Page 1 of 3
PUBLIC HEARING
Drainage Authority Meeting Minutes
June 13, 2023
Drainage Inspector Colby Palmersheim provided background and reviewed a proposed agreement between
Otter Tail County and property owner Rhonda Koehler outlining a temporary two (2) year easement for the
removal of trees and spoil piles on Ditch 17. This special provision of repair was intended to properly clean
the ditch and restore the surrounding land, outside of the ditch right of way, to its natural state.
At 1 :04 p.m., Chair Johnson opened the Public Hearing for comments about the proposed agreement.
Property owner Rhonda Koehler stated her primary concern was for minimal disturbance to the land. Since
the spoil piles had been there nearly 20 years, her preference was for them to remain undisturbed. She
decided against an easement agreement.
The Public Hearing was closed at 1 :14 p.m., at which time the Drainage Authority, Drainage Inspector Colby
Palmersheirn, and County Attorney Michelle Eldien provided clarification on the proposed agreement and
County Ditch cleaning processes. Property owner Rhonda Koehler was firm in her decision to decline the
agreement for an easement to remove trees and spoil piles from her property. Regular maintenance of Ditch
17 will proceed within the ditch right of way with Koehler's understanding that some of the spoils do fall within
the right of way.
ADJOURNMENT
At 1 :36 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, June 27, 2023,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 27, 2023
AttesJ / '(!,[J,u J./~
Nicole Hansen, Clerk
Page 2 of 3 OTTERTAIL
COUNTY· MINNESOTA
Page 3 of 3
Vendor Name
ELDIENfTERHY
FRIEOSAM!KEITH
KUGLER/DOUGLA.S
NELSON.IMIKE
RINKE NOONAN LAW FIRM
RMB ENVIRONMENTAL LABORATORIES II
IBUEN0RTH STEEL INC
Final Total:
Drainage Authority Meeting Minutes
June 13, 2023 (Exhibit A)
Amount
389.08
50.00
1,050.00
4,300.00
3,407.00
703.59
1,695.60
11,595.27