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Home My WebLink AboutBoard of Commissioners - Minutes - 03/14/2023Board of Commissioners' Meeting Minutes March 14, 2023 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMMISSIONERS' MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 14, 2023 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 14, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Lahman, second by Mortenson and unanimously carried to approve the Board of Commissioners' agenda of March 14, 2023, with the following additions: General Discussion: Township Day & Wadena Hospital Ribbon Cutting EGCI Committee: City of Pelican Rapids Tax Abatement Letter APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as presented: 1. February 28, 2023, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for March 14, 2023 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for March 14, 2023 (Exhibit A) 4. Approval of an increase in the 30-Day credit card limit, for Scott Backstrom, E- Government Administrator, from $800 to $1,000 as requested by Nick Leonard, Deputy Administrator. 5. Approval of the LG220 Application for Exempt Permit as submitted by the Lake Country Sportsmen's Club of Otter Tail County for an event scheduled for April 24, 2023, at Beach Bums Bar & Eatery located at 35776 County Highway 72 in Everts Township. 6. Approval of the issuance of an On-Sale Intoxicating Liquor License to J2M LLC dba as Spanky's Stone Hearth for the period of May 1, 2023, to June 30, 2023. WHEELED EXCAVATOR FOR FERGUS FALLS TRANSFER STATION Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute a purchase agreement between Otter Tail County and Ziegler CAT to purchase a CAT M319H2R Wheeled Excavator at the Minnesota State Contract price as presented by Transfer Station/Landfill Supervisor Jeff Haugen. Page 1 of 10 Board of Commissioners' Meeting Minutes March 14, 2023 ABATEMENT REQUEST Motion by Lahman, second by Rogness and unanimously carried to deny the request of Kelly Sandberg for the abatement of penalty, interest and fees resulting from late payment of the second half 2022 Real Estate Taxes, in the amount of $99.56, as the request does not meet the county's policy. PREMISE PERMIT RESOLUTION -FERGUS FALLS HOCKEY ASSOCIATION OTTER TAIL COUNTY RESOLUTION NO. 2023-22 Commissioner Mortenson offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Fergus Falls Hockey Association, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Big Chief Inc, located at 22518 Big Chief Road in Dane Prairie Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Fergus Falls Hockey Association at Big Chief, Inc. located at 22518 Big Chief Road in Dane Prairie Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Fergus Falls Hockey Association, at Big Chief, Inc. located at 22518 Big Chief Road in Dane Prairie Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Dane Prairie by sending them a copy of this resolution. Commissioner Bucholz seconded the motion, and upon being put to a vote, was unanimously carried. Adopted at Fergus Falls, MN this 14th day of March 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 28, 2023 Attestl/ ·&,l)J./~ Nicole Hansen, Clerk REDEYE RIVER 1W1P WBIF AGREEMENT FOR SERVICES Motion by Bucholz, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures for the Agreement for Services between Otter Tail County and the East Otter Tail Soil and Water Conservation District in conjunction with the Redeye River Watershed for Watershed Based Implementation Page 2 of 10 Board of Commissioners' Meeting Minutes March 14, 2023 Funding in the amount of $32,500 to go toward development of the new Land & Resource Management permitting software. OTTER TAIL RIVER 1W1P WBIF AGREEMENT FOR SERVICES Motion by Lahman, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures for the Agreement of Services between Otter Tail County and the East Otter Tail Soil and Water Conservation District in conjunction with the Otter Tail River Watershed for Watershed Based Implementation Funding in the amount of $112,000 to go toward Subsurface Sewage Treatment Systems (SSTS}, staffing and enforcement, and software development. SUMMARY & RECOMMENDATION AWARD Motion by Rogness, second by Bucholz and unanimously carried to authorize the 2023 Crack Sealing CP 4178-202 bid award to Lot Pros, Inc. of Fergus Falls, MN with the low bid amount of $59,987.02 as recommended by Engineer Craig Tschida. CONTRACTS & BONDS Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Redstone Construction, LLC of Mora, MN for Project No. CP 4142-205 2023 Miscellaneous Bridge Maintenance Repairs. CONTRACTS & BONDS Motion by Rogness, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Mark Sand & Gravel Co. of Fergus Falls, MN for the 2023 Seasonal Supply of Hot Mix Bituminous. HIGHWAY UPDATE Engineer Craig Tschida provided a brief Highway Department update. Among the highlights Mr. Tschida noted: > The Highway Operations Study Report is being finalized. ) 2040 Transportation Plan -Transportation Collaborative & Consultants are finalizing the plan. > CSAH 1 (Tower Road) Speed Study is Complete with no Change to Current Speed Limits. > CSAH 8 (North of Perham) & 54 (by Buchanan Lake)-Mn/DOT to perform studies this summer. ) CSAH 88-Mn/DOT finalizing Speed Study. ) CSAH 8 -Resurfacing started August 8, 2022. > CSAH 67 -Resurfacing Bid Opening is March 16th. ) CSAH 35 -Reconstruction North Limits of Underwood to CSAH 18, Mark Sand & Gravel Co. to start March 27th. > CSAH 45 Bridge over the Otter Tail River -Bid Opening is March 22nd. ) Battle Lake Highway Garage Complete -took possession on March 1st. Battle Lake Highway Garage Access Road Paving -In Design. > Pelican Rapids Highway Garage Access Road Paving -Bid Opening is April 19th. ) CSAH 1 Reconstruction (CSAH 2 to 1-94 South of Fergus Falls)-Public Meeting April 12th. > In-House Maintenance continues to focus on snow and ice control. RECESS & RECONVENE At 9:31 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m. Page 3 of 1 O ~] '?o!Jf~N!~~ Board of Commissioners' Meeting Minutes March 14, 2023 FEEDLOT EXPANSION At 10:02 a.m., Chair Johnson convened a public meeting held for Twin Spruce Farm North Feedlot on behalf of the Minnesota Pollution Control Agency (MPCA) under M.S. §116.07, Subd. 7(1). Arnold Gruenes is looking to expand the number of animal units (AU) at the existing feedlot on county highway 51 in Perham, MN. No new construction is planned as the feedlot has capacity for additional animal units. The MPCA is responsible for issuing a permit for the request and the County provides a local forum for the public to express opinions regarding the expansion. Mr. Gruenes provided notice in the newspaper of the affected area and date and time of the public meeting and sent notification to property owners within 5,000'. Chair Johnson opened the meeting to public comment and no comments were received. Commissioners extended support for the expansion. At 10:05 a.m., Chair Johnson closed the public meeting. The approved minutes of the public meeting will be forwarded to the Minnesota Pollution Control Agency. ADJOURNMENT At 10:06 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, March 28, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 28, 2023 Attest: A:/' IJ0&_.,1 J../-/4~ Nicole Hansen, Clerk Page 4 of 10 Page 5 of 10 Vendor Name 3RD DISTRICT SHERIFPS ASSOCIATION 5TH DISTRICT JAIL ADMINISTRATOR'S A~ A-1 LOCK& KEY ADVANCED CORRECTIONAL HEAL THC.AF ADVANCED ENGRAVING INC ALEX RUBBISH & RECYCLING INC ALLEN'S AUTO BODY & TOWING ALLIED WASTE RECYCLING CENTER AMAZON CAPITAL SERVICES INC ARAMARK ARAMARK ASSOClATION OF MN COUNTIES AUTO VALUE FERGUS FALLS AUTO VALUE PERHAM BACKGROUND SOLUTIONS LLC BALLARD SANITATION INC BOOUSALLP BEN HOLZER UNLIMITED WATER LlC BEYER BODY SHOP INC BIOMETRIC SOLUTIONS LLC BOB BARKER COMPANY INC BRANDNER/STEVE BRATVOLD/JONATHON BRAUN VENDING INC BRIAN'S REPAIR INC BURNS & MCDONNELL ENGINEERING CC BUY-MOR PARTS & SERVICE LLC CARDINAL CONSUL TING SOLUTIONS CERTIFIED AUTO REPAIR CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC COMPASS MINERALS AI.JlERICA INC COOPER'S OFFICE SUPPLY INC CUWGAN OFWADENA DACOTAH PAPER CO DEANS DISTRIBUTING DENZEL'S REGION WASTE INC DIAMOND DRUGS INC DOUBLE A CATERING DOUGLAS CO JAIL DOUGLAS CO PUBUC WORKS EAGLE CONSTRUCTION CO INC Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 50.00 1,235.00 306.44 22,499.92 33.65 606.50 244.00 1,250.00 8,179.62 134.58 495.52 1,170.00 1,950.35 177.09 395.00 1,620.00 945.00 20.00 200.00 550.00 174.00 202.75 112.01 9.00 1,347.11 6,000.00 4,997.52 5,233.38 172.31 1,183.00 407.34 85,958.59 404.67 76.10 574.53 3,650.18 60.00 8.81 220.50 4,065.47 600.00 208,952.50 Page 6 of 10 Vendor Name EGGE CONSTRUCTION I.NC ELDIENIMICHELLE ENVIROTECH SERVICES INC ERGOMETRICS & APPLIED PERSONNEL f ERICA MARTIN COMPANY INC EVERTS LUMBER CO FARMERS CO-OP OIL FERGUS FAllS DAILY JOURNAL FERGUS FALLSJCITY OF FERGUS HOME & HARDWARE 'INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIDlAR TECHNOLOGIES INC FIELDITERRY FIFTH ASSET INC FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC FRONTIER PRECISION INC GALLSLLC GOPHER STATE ONE CALL GRAINGER INC HANSON'S PLUMBING & HEATING INC HAWES SEPTIC TANK PUMPING LLC HEISINGIKEENAN HILL YARD -HUTCHINSON IHS PHARMACY INDIGJTAL INC INNOVATIVE OFFICE SOLUTIONS LLC INTERNATIONAL ECONOMIC DEV COUNC INTERSTATE ENGINEERING INC JAKE'S JOHNS LLC JENNEN/ADRION JONES LAW OFACE KIESLER'.S POLICE SUPPLY INC KIMBALL MIDWEST KOEP'S SEPTIC LLC LAKELAND AUTO REPAIR LLC LAKES ADVERTISING LLC LAKES COMMUNITY COOPERA TWE LAKES COUNTRY SERVICE COOPERATIV LARUMIPAT LAWSON PRODUCTS INC Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 29,026.45 305.23 8,301.80 65.20 500.00 1825 4,671.18 2,206.33 112.00 24.90 14,3(xt00 53.50 3,630.30 35.37 6,500.00 294.98 73.05 12,356.78 4,286.63 6.75 468.05 116.50 320.00 .26.40 1,180.68 273.96 1,954.58 367.50 260.00 4,855.00 320.00 138.88 435.00 361.26 1,958.78 390.00 45.00 700.00 879.34 560.00 83.84 457.43 Page 7 of 10 Vendor Name LEADS ONLINE LLC LHB INC LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LUMBER DEPOT llC M-R SIGN CO INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARK SANO & GRAVEL CO MARKS FLEET SUPPLY INC MCIT MCKESSON MEDICAL-SURGICAL INC MERICKEL LUMBER M!DVIIEST MACHINERY CO MIDWEST MACHINERY CO MINNCOR INDUSTRIES MINNESOTA MOTOR COMPANY M!NNKOTA ENVIRO SERVlCES INC MN DEPT OF CORRECTIONS MN STATE LAW LIBRARY MNCCC LOCKBOX MOREHEADJMICHAEL MOTOROLA SOLUTIONS CONNECTIVITY I NE\tVMAN PAINTING INC NEWVILLE!HEATHER NORTH AMERICAN SAFETY INC NORTHERN SAFETY TECHNOLOGY INC NORTHLAND FJRE PROTECTION NORTHWEST TIRE INC OLSON OIL CO INC OLSON TIRE & Oil OPG-31NC OTTER TAil CO HRA OUTOOOR RENOVATIONS LANDSCAPE & PALERM'AL TER PALMERSHEIM/COLBY PARK REGION CO OP PARKERS PRAIRIE INDEPENDENT LLC/TI- PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS lLC BATTLE LAKER PEOPLEFACTS LLC PERHAM STEEL & WELDING Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 3,081.00 5,200.00 16,270.36 1,065.90 18.28 4,362.50 2,149.33 3,352.55 12,321.56 56.54 4,411.00 325.05 109.40 5,657.57 82.74 35.00 381.85 59.00 134:50 1,521.00 1,173.60 5Ul.31 3,100.00 1,600.00 1,500.00 1,124.95 523.83 1,125.00 448.34 5,368.87 1,377.06 10,864.00 2,103.60 14,555.00 42.57 50.00 690.90 34.00 130.00 65.00 15.82 263.00 Page 8 of 10 Vendor Name PHOENIX SUPPLY PIONEER RIM & WHEB... CO PLUNKETTS VARMENT GUARD POPE DOUGLAS SOUOWASTE MANAGEJ POSTMASTER POINERPLAN 01B PRECISE MRM LLC PREMIER ELEClRIC INC PROFESSIONAL PORTABLE X-RAY INC PSICK CAPITOL SOLUTIONS INC QUAOIENT LEASING USA INC QUICK'S NAPA AUTO PARTS RECYCLING ASSOC OF MN RED DOT PEST CONTROL REGENTS OF THE UNNERSITY Of MN RILEY BROS CONSTRUCTION INC RINKE NOONAN LAW FIRM SAURER/MATTHEW SBLC-FF SCHMITZ BODY PAINT & REPAIR INC SHEILS/RICK SHERWIN WILLIAMS SIGN'v'v'ORKS SIGNS & BANNERS INC SIMENGMRD/PAUL STAPLES BUSINESS CREDIT STATE OF .MINNESOTA . STEINS.INC STEVE'S SANITATION INC STRANO ACE HARDWARE STREICHERS SUrv!MIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP TAG UP TERRY A DRAKE DDS THOMSON REUTERS -WEST THRIFTY WHITE PHARMACY TNT REPAIR INC TYLER TECHNOLOGIES INC ULJNE US BANK EQUIPMENT FINANCE VANMILlfONYA VAUGHN AUTO:& MARINE CO Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 756.70 398.06 92.34 1,on.00 1M5.00 2,733.57 2,120.00 228.54 150.00 3,500.00 10,067.67 21.19 835.00 410.00 7,854.75 452,195.98 715.13 111 .99 24.75 5,196.17 3:ll.04 397.85 174.00 .25.94 20.96 2,218.50 3,789.37 8,012 .11 5,546.73 134.98 12,959.99 53.59 53.10 350.00 2,263.62 1,056.84 147.86 10,360.00 383_88 1,53326 36.00 550.52 Page 9 of 10 Vendor Name VEO:I...IA ES TECHNICAL SOLUTIONS LLC VFWPOST612 VICTOR LUNDEEN COMPANY WACH/DILLON WADENA HIDE & FUR CO WAHUREBECCA WAlETZKO/PAlRICK WALLWORK TRUCK CENTER WASTE MANAGEMENT WEST/RICHARD WILiKIN CO I-IIGH'NAY DEPT ZER09 HOLSTERS final Total: Vendor Name AMAZON CAPITAl SERVICES INC COOPER'S OFFICE SUPPLY INC DNA DIAGNOSTICS CENTER INC FAUL PSYCHOLOGICAL PLLC FERGUS FALLS DAILY JOURNAL HAUGRUD/REED INDEPENDENT CONTRACT SERVICES Of I.AKES COUNTRY SERVICE COOPERATIV LINCOLN COUNTY SHERIFF MARTIN/MICHA.El MINNESOTA MONITORING INC MN DEPT OF HUMAN SERVICES OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER PACIRC INTERPRETERS INC QUALITY TOYOTA SHERBURNE CO SHERIFF VERlZON WIRELESS final Total: Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 9,154.61 540.00 2,045.39 182.10 78.92 55.00 141.48 793.05 10,065.01 1,207.21 16,953.68 302.15 1, 156,910.90 Amount 164.90 17.34 27.00 200.00 152.40 14.49 80D.33 4,946.83 59.44 153.93 232.00 9,471.82 29.00 124.00 5,495.72 1,395.00 374.67 320.00 567.48 24,546.35 Page 10 of 10 Vendor Name AMAZON CAPITAL SERVICES INC BARKER/MEGAN BESEMAN/KAREN CLAY CO HEAL TH DEPT DAHLJMEUSSA DEMMER/ANDREA FJELD/DEB FRUSTOUANNE GEORGESON/ANTHONY GIBBS/ANN GUCK/At.AY INDEPENDENT CONTRACT SERVICES Of LYSNE CONSULTING & COUNSELING LLC MARTENSON/PAULA OTTER TAIL CO TREASURER VAN SANTEN/DANA VERIZON WIRELESS WELCHfAMIE WESIBY/LINDA Final Total: Board of Commissioners' Meeting Minutes March 14, 2023 (Exhibit A) Amount 104.25 2.88 126.42 452.00 10.48 4.26 59.61 2.62 47.82 72.05 139.52 6,283.98 750.00 56.99 128.00 59.74 851.66 B.10 6026 9,225.64