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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 01/10/2023 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 10, 2023 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for January 3, 2023 2.2 Warrants/Bills for December 30, 2022 2.3 Warrants/Bills for January 10, 2023 2.4 Human Services Warrants/Bills for January 10, 2023 2.4 Public Health Warrants/Bills for January 10, 2023 2.5 Human Services Contracts 4.0 Henning Transfer Station Professional Services Addenda 4.0 Northeast Otter Tail Final Cover Professional Services 5.0 Planning Commission Recommendations 6.0 Request for Public Hearings Related to the Single-Family Tax Rebate Program 7.0 Engineering Services Agreement with Interstate Engineering, Inc. - Bridge L9648 Replacement on Leaf River in Bluffton Twp 7.0 Engineering Services Agreement with Interstate Engineering, Inc. - Bridge 92517 Replacement on CSAH 19 7.0 Engineering Services Agreement with Interstate Engineering, Inc. - Bridge 92707 Replacement on CSAH 56 8.0 Final Payment Approval - Herzog Roofing Inc. - Project NO P22-202 DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for January 3, 2023 2.2 Warrants/Bills for December 30, 2022 > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes January 3, 2023 Page 1 of 13 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 3, 2023 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, January 3, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Kurt Mortenson, Dan Bucholz, Lee Rogness and Bob Lahman were present. CY2023 OTTER TAIL COUNTY BOARD CHAIR County Administrator Nicole Hansen opened the meeting and requested nominations for the Otter Tail County Board Chair for 2023. A nomination for Commissioner Wayne Johnson was offered by Rogness and seconded by Bucholz and unanimously carried to cease nominations and cast a unanimous ballot to elect Chair Wayne Johnson for 2023. CY2023 OTTER TAIL COUNTY BOARD VICE-CHAIR County Administrator Nicole Hansen requested nominations for the Otter Tail County Board Vice-Chair for 2023. A nomination for Commissioner Kurt Mortenson was offered by Bucholz and seconded by Rogness and unanimously carried to cease nominations and cast a unanimous ballot to elect Vice Chair Kurt Mortenson for 2023. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Rogness, second by Mortenson and unanimously carried to approve the Board of Commissioners’ agenda of January 3, 2023, with the following additions: Resolution No. 2022-135 Revision MICA Legislative Forum Legislative Priorities Discussion Consent Agenda: LG220 Application APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Lahman and unanimously carried to approve the consent agenda items as amended: 1.December 20, 2022, Board of Commissioners’ Meeting Minutes 2.Warrants/Bills for December 27, 2022, as Approved for Payment by the County Auditor- Treasurer (Exhibit A) 3.Warrants/Bills for January 3, 2023 4.Human Services Contracts 5.Approval of the issuance of a 2023 Calendar Year Tobacco License to Ben Oseien dba B&D Foods in the City of HenningDRAFT Board of Commissioners’ Meeting Minutes January 3, 2023 Page 2 of 13 6. Approval of the LG220 Application for Exempt (raffle) as requested by Erhard 4th of July for an event scheduled for January 28, 2023 on Lake Lida at 25236 County Highway 4, Pelican Rapids, MN COORDINATOR ON AGING – INCREASE FTE Motion by Rogness, second by Mortenson and unanimously carried to approve increasing the 0.8 full-time equivalent (FTE) Coordinator on Aging position within the Public Health Department to a 1.0 FTE position. The increased hours will be utilized to continue supporting the aging population within Otter Tail County, as well as provide support to other programs in the Health and Wellness Service Team. MINNESOTA STATE SKILLS TRAINING Community Development Director Amy Baldwin along with Project Manager Sarah Schake provided the Board information on the leadership training opportunity through M-State Workforce Development Solutions. The leadership development sessions are for individuals with any level of experience who are looking to build their leadership skills and are geared toward those who provide direct leadership to others in either a project, functional or supervisory capacity. Baldwin noted that these sessions are one way for Otter Tail County to support the workforce to ensure that organizations can build strong leadership. Baldwin will report back to the Board once the training is complete. Financial support for this training is through Navigating the Road Ahead – American Rescue Plan dollars. HIGHWAY GARAGE CHANGE ORDERS Motion by Mortenson, second by Lahman and motion carried with Rogness and Bucholz opposed to authorize Change Order #2 for the Battle Lake Highway Garage in the amount of $4,429.95 for foundation wall insulation covers and Change Order #3 at both Battle Lake and Pelican Rapids Highway Garages in the amount of $3,611.30 for plumbing backflow preventors with a request from the Board for follow-up with the architect to express concerns and ask for clarification. HIGHWAY DEPARTMENT UPDATE County Engineer Charles Grotte provided the Board with a Highway Department update. Among the highlights Mr. Grotte noted: The Highway Department received a draft of the Highway Operations Study. Transportation Collaborative & Consultants are finalizing the Transportation Plan and the Complete Streets Policy. Mn/DOT Speed Studies: o CSAH 1 (Tower Road) – Finalizing Study o CSAH 1 in Weetown – Study Complete, Recommends Raising Speed Limit from 50 to 55 mph o CSAH 4 & CSAH 60 in Vergas – Study Complete, Recommends No Change in 40 mph Speed Limit o CSAH 8 North of Perham – To be Performed Summer of 2023 o CSAH 35 by Dead Lake – Study Complete, Recommends No Change in 55 mph Speed Limit o CSAH 41 by East & West Silent Lake – Study Complete, Recommends No Change in 55 mph Speed Limit o CSAH 54 by Buchanan Lake – To be Performed Summer of 2023 o CSAH 88 (Fir Avenue) – Finalizing Study There are no Bid Opening dates scheduled yet. The Battle Lake and Pelican Rapids Garages are not yet complete, hopefully next week. In-House is focusing on snow and ice control as we are facing another worse than average Winter. DRAFT> > > > > > Board of Commissioners’ Meeting Minutes January 3, 2023 Page 3 of 13 PHELPS MILL FUNDATION REPAIR – FINAL PAYMENT Motion by Rogness, second by Mortenson and unanimously carried to approve final payment for the Phelps Mill Park: Mill Building Foundation Restoration Project to Eagle Construction Company, Inc. in the amount of $9,263.88 as presented by the Parks and Trails Director. DEPOSITORY RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-01 RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions, State and Federal banks be and are hereby designated as depositories of County funds. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk INVESTMENTS RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-02 RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk COUNTY BOARD OF APPEAL AND EQUALIZATION DATES Motion by Rogness, second by Bucholz and unanimously carried to convene the County Board of Appeal and Equalization on Wednesday, June 14, 2023 at 9:00 a.m. and to reconvene the County Board of Appeal and Equalization for final action on Tuesday, June 27, 2023. (Minnesota Statute §274.14) DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 4 of 13 OTTER TAIL COUNTY WEBSITE AS OFFICIAL PUBLICATION Motion by Mortenson, second by Lahman and unanimously carried to designate the Otter Tail County website as the official publication, as appropriate, for highway project advertisements for bids as authorized by Minnesota Statute §331A.12, Subdivision 2. OFFICIAL WEBSITE – HIGHWAY PROJECT ADVERTISEMENTS TO USE ALTERNATIVE METHOD TO DISSEMINATE BIDS AND REQUESTS OTTER TAIL COUNTY RESOLUTION NO. 2023-03 WHEREAS, Minnesota Statute §331A.03 Subd. 3(b) allows a county to use its website or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals. NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves: BE IT RESOLVED, that from this day forward, the County of Otter Tail may continue to use the Otter Tail County website, https://ottertailcountymn.us/, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects, as well as other County projects where published notice is required. BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minnesota Statute §331A.03 Subd. 3. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk 2023 PRINTING AND PUBLISHING BIDS Motion by Rogness, second by Mortenson and unanimously carried to designate the following papers for Otter Tail County’s 2023 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as appropriate and as authorized by Minnesota Statute §331A.12, Subd. 2: Legal Notices, Publications and Commissioners’ Minutes: Daily Journal $ 20.99 per S.A.U. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 5 of 13 Annual Financial Statement Perham Focus First Publication $ 21.43 per S.A.U. New York Mills Dispatch Second Publication $ 14.15 per S.A.U. Delinquent Tax List Pelican Rapids Press First Publication $ 21.43 per S.A.U. Pelican Rapids Press Second Publication $ 14.15 per S.A.U. CY2023 DELINQUENT PUBLICATION FEE Motion by Mortenson, second by Rogness and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the 2023 Delinquent Tax List, at $63.00 per parcel. (Minnesota Statute §279.092) CY2023 APPROPRIATION APPROVALS Motion by Bucholz, second by Mortenson and unanimously carried to authorize payment of the following CY2023 monthly, semi-annual, and annual appropriations: Annual Appropriation Approval Approved 2023 West Central Initiative (01704.6815) 27,000.00 West Otter Tail Fair Association (01505.6950) 27,000.00 East Otter Tail Fair Association (01505.6950) 27,000.00 Minnesota Red River Valley Development Assoc (01703.6804) 1,800.00 WOT County Soil and Water Conservation District (01603.6951) 8,064.00 Monthly Appropriation (2023) Annual 2023 Monthly 2023 Otter Tail County Humane Society (01213.6856) 77,636.00 6,469.67 Regular Appropriation Historical Society (01504.6950) 110,000.00 9,166.67 Regular Appropriation Historical Society (01504.6950) 52,170.00 4,347.50 Grants West Otter Tail Soil and Water Conservation District (01603.6950) 118,725.00 9,893.83 Regular Appropriation West Otter Tail Soil and Water Conservation District (01603.6953) 37,080.00 3,090.00 Ag Inspector West Otter Tail Soil and Water Conservation District (01603.6956) 88,000.00 7,333.33 Buffer Initiative/Riparian Buffer Aid East Otter Tail Soil and Water Conservation District (01604.6950) 85,200.00 7,100.00 Regular Appropriation East Otter Tail Soil and Water Conservation District (01604.6951) 61,800.00 5,150.00 Shoreland Specialist East Otter Tail Soil and Water Conservation District (01604.6953) 25,000.00 2,083.33 Ag Inspector East Otter Tail Soil and Water Conservation District (01604.6956) 56,000.00 4,666.67 Buffer Initiative/Riparian Buffer Aid Otter Tail Lakes Country Association (01502.6950) 100,000.00 8,333.33 Regular Appropriation 811,612.00 67,634.33 Viking Library System (01503.6950) 631,697.00 315,848.50 Semi - Annual Payment DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 6 of 13 CY2023 POCKET GOPHER BOUNTY RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-04 RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of seventy-five cents ($.75) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2023. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of seventy-five cents ($.75) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least one dollar ($1.00) for each pocket gopher so killed. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk CY2023 TAX FORFEITED LAND SALE APPORTIONMENT OTTER TAIL COUNTY RESOLUTION NO. 2023-05 RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands; and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08; and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas; and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 7 of 13 The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk CY2022 SPECIAL ASSESSMENT CERTIFICATION Motion by Rogness, second by Mortenson and motion carried with Johnson abstaining to certify the following Calendar Year 2022 Septic System Loans to the Payable 2023 tax rolls for a period of ten years: Name(S) Parcel No. Loan Amount Annual Amount Andrew and Kelsey Larsen 03-000-99-0648-000 6,239.00 623.90 Zepherin Richter 08-000-34-0251-000 17,150.00 1,715.00 Lee Jarrell 10-000-25-0171-003 7,000.00 700.00 Brian & Lisa Hage 22-000-11-0091-002 13,884.40 1,388.44 Wayne Shoening 26-000-11-0073-002 9,000.00 900.00 Amy Kracht 26-000-24-0147-000 8,285.77 828.58 Darla Jacobson 28-000-16-0120-002 13,325.00 1,332.50 Teresa Muckala 33-000-27-0177-002 10,000.00 1,000.00 Wayne Becker 33-000-35-0226-001 8,937.50 893.75 Julie Johnson 36-000-03-0022-900 13,700.00 1,370.00 Executive Resort Inc 37-000-04-0021-000 170,455.00 17,045.50 Olivia Love 38-000-23-0172-000 4,582.50 458.25 Jerry Klinnert 38-000-99-0471-000 6,050.00 605.00 Tom Wallgren 40-000-21-0208-001 14,500.00 1,450.00 Dane & Cassie Holo 54-000-03-0020-004 7,500.00 750.00 Stan Overgaard 54-000-08-0064-000 13,300.00 1,330.00 Neil Dahlseid 71-002-99-2061-000 10,500.00 1,050.00 Total: 334,409.17 33,440.92 PREMISE PERMIT – CORMORANT LAKES SPORTSMAN’S CLUB RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2023-06 WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and DRAFT Board of Commissioners’ Meeting Minutes January 3, 2023 Page 8 of 13 WHEREAS, the Cormorant Lakes Sportsman’s Club, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Loonies, located at 31870 County Highway 130 in Candor Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club, at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Candor by sending them a copy of this resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk PREMISE PERMIT – FERGUS FALLS HOCKEY ASSOCIATION OTTER TAIL COUNTY RESOLUTION NO. 2022-135 REVISED BY RESOLUTION NO. 2023-07 WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Fergus Falls Hockey Association, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Ice Hole Bar, located at Northend Access County Road 4 on Lake Lida in Lida Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 9 of 13 WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Fergus Falls Hockey Association at Ice Hole Bar, located at Northend Access County Road 4 on Lake Lida in Lida Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Fergus Falls Hockey Association, at Ice Hole Bar located at Northend Access County Road 4 on Lake Lida in Lida Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Lida by sending them a copy of this resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 9:39 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:48 a.m. MICA LEGISLATIVE FORUM Discussion was held regarding the Minnesota Inter-County Association (MICA) Annual Legislative Forum and Dinner hosted by Benton County at Jack and Jim’s Event Center in Foley, MN on January 19, 2023. Commissioners Rogness and Johnson plan to attend. LEGISLATIVE PRIORITIES 2023 Legislative priorities specific to Otter Tail County will be set for further discussion at a committee on January 10, 2023. It is recognized that AMC and MICA also developed legislative priority platforms that align with Otter Tail County. 2023 COMMITTEE ASSIGNMENTS Motion by Rogness, second by Mortenson and unanimously carried to approve the 2023 Board of Commissioners’ Committee Assignments as presented. ATTORNEY-CLIENT CONFLICT Motion by Rogness, second by Mortenson and unanimously carried to waive any potential conflict related to Attorney John Kolb’s representation of the Pelican Group of Lakes at this time but reserve the right to object to any waiver in the future should anything develop into representation beyond what was related by Mr. Kolb to date. DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 Page 10 of 13 AMC VOTING DELEGATES Motion by Mortenson, second by Rogness and unanimously carried to appoint Commissioners Johnson, Mortenson, Rogness, Bucholz and Lahman, County Administrator Nicole Hansen and Deputy Administrators Nicholas Leonard and Lynne Penke Valdes as Association of Minnesota Counties (AMC) voting delegates for 2023. ADJOURNMENT At 10:23 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 10, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk DRAFTOTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes January 3, 2023 (Exhibit A) Page 11 of 13 DRAFTVendor Name Amount ACKERSON/JEFF 360.00 ACME TOOLS 299.00 AL'S REFRIGERATION 7,834.00 AMAZON CAPITAL SERVICES INC 1,28228 AMERICAN SOLUTIONS FOR BUSINESS 10,470.49 BAKER EXCAVATING 300.00 BDOUSA LLP 105.00 SHH PARTNERS 417.97 BRATVOLD/JONA1HON 205.00 BRAUN INTERTEC CORPORATION 928.75 BRUTlAG/STEVE 106.51 CARGILL INCORPORA TEO 44,050.03 CERTIFIED LABORATORIES 606.95 CLEAN SWEEP COMMERCIAL SERVICES 575.00 CODE 4 SERVICES INC 7,036.98 COLLEGE WAY AUTO 1,571.84 COMPANION ANIMAL HOSPITAL 25.96 COOPER'S OFFICE SUPPLY INC 201 .76 D & T VENTURES LLC 1,089.00 DASH MEDICAL GLOVES INC 19024 DOUBLE A CATERING 70.00 EAGLE CONSTRUCTION CO INC 207,874.18 EIFERT/DANA 40.00 FARGO GLASS & PAINT CO INC 12,573.08 GALLS LLC 1,928.49 GLENN'S TOWING & REPAIR 875.00 GRAINGER INC 127.44 HA'NES SEPTIC TANK PUMPING LLC 520.00 HEIN-KOLO PSYD LP/NANCY 2,250.00 HENNING HARDWARE 71.94 HOUSTON ENGINEERING INC 159,011 .12 JH SIGNS & DESIGNS INC 37.00 JOHNSON/DENA 113.75 KIMBALL MIDWEST 732.99 KRIS ENGINEERING INC 259.40 LAKES COFFEE LLC 879.10 LAKES COUNTRY SERVICE COOPERA TIV 663.74 LAKESIDE PLUMBING 212.50 LAWSON PRODUCTS INC 1,053.47 LEIGHTON BROADCASTING -FERGUS FA 395.00 LITTLE FALLS MACHINE INC 6,36920 MARTINNALERIE 475.00 Board of Commissioners’ Meeting Minutes January 3, 2023 (Exhibit A) Page 12 of 13 DRAFTVendor Name MID-STATES EQUIPMENT INC MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN TRANSPORTATION ALLIANCE MNDRIVERSMANUALS.COM NARDINI FIRE EQUIPMENT NATURE'S CALL SEPTIC SERVICE INC NEW YORK MILLS ARTS RETREAT NEWMAN PAINTING INC NEWVILLEJHEA THER NORTHERN SAFETY TECHNOLOGY INC OFFICE OF MNIT SERVICES OLSON FUNERAL HOME ONECALLLOCATORSLm OTTER TAIL CO TREASURER PARKERS PRAIRIE INDEPENDENT LLC/Tt- PEUCAN RAPIDS PRESS PEMBERTON LAW PLLP PERHAM/CITY OF PLUNKEITS VARMENT GUARD PRECISE MRM LLC QUAOIENT FINANCE USA INC QUAOIENT INC RDO TRUCK CENTERS LLC RED DOT PEST CONTROL RINKE NOONAN LAW FIRM RIPLEY/DAVID RODER/BETSY RUSTIC Lill Y LLC SANFORD HEAL TH SCHOENEBERGER FUNERAL & CREMATl1 SCHORNACK/OAVID SHERWIN WILLIAMS SIGN SOLUTIONS USA SIL VER SAGE GUEST RANCH SNAP-ON INDUSTRIAL SOUTHTOWN OF PELICAN RAPIDS INC STEINS INC STIGMAN/STACIE STONEFLY INC STRAND/JOHN STREICHERS Amount 64.00 141.35 76.70 5,200.00 269.04 335.00 160.00 2,000.00 900.00 250.00 838.68 2,162.44 995.00 180.24 1,341,063.81 720.00 273.00 6,8n.oo 15,564.11 92.34 940.00 389.85 450.18 26.57 180.00 1,027.50 115.00 90.00 1,602.48 2,515.00 395.00 140.00 87.66 392.83 2,000.00 220.56 505.65 3,343.46 431.49 10,333.68 34.06 118.99 Board of Commissioners’ Meeting Minutes January 3, 2023 (Exhibit A) Page 13 of 13 DRAFTVendor Name SUMMIT FOOD SERVICE LLC SWANBERG/GREGORY THIS WEEKS SHOPPING NEWS TNT REPAIR INC TOLLEFSON/THOR TYLER TECHNOLOGIES INC UNLIMITED AUTOGLASS INC VERGAS/CITY OF VICTOR LUNDEEN COMPANY W REEVES & ASSOC !ATES INC WARNER GARAGE DOOR INC WAYNE'S TOOL WAGON Final Total: Vendor Name AMAZON CAPITAL SERVICES INC EDAM GMNP GREATER MN PARKS & TRAILS LAKE REGION BUILDERS ASSOCIATION MAAO REGION VII MACA-AMC MACO MCIT MDRA MN ASSOCIATION OF TOWNSHIPS MN TOURISM GROWTH COALITION MONSIOO INC OTTER TAIL LAKES COUNTRY ASSOCIAT SPLASHTOP INC Final Total: Amount 3,094.44 610.00 55.44 27.44 46.25 4,440.00 234.55 3,443.23 128.89 1,501.68 371.94 36.50 1,891,682.19 Amount 1,299.00 545.00 2,500.00 495.00 250.00 325.00 439.00 2,130.00 2,568.00 550.00 15.00 1,000.00 4,017.00 1,000.00 1,899.00 19,032.00 INSTALL GOETHERMAL HEAT PUMP A2RJVV5AA0WI1P BREW CHAMBER A2RJVV5AA0WI1P ADDRESS LABELS A2RJVV5AA0WI1P PHONE CHARGER A2RJVV5AA0WI1P OFFICE SUPPLIES A2RJVV5AA0WI1P CURVED MONITOR N N N N N N N N N N N N N N N N N N N N N csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 11,525.23 01-112-109-0000-6572AIRE SERV OF LAKES COUNTRY 220766 8952 1,790.63 50-000-000-0120-6859ALBANY RECYCLING CENTER ELECTRONICS DISPOSAL 9132 14813 1,682.68 50-000-000-0150-6859ELECTRONICS DISPOSAL 9182 14813 599.73 50-000-000-0140-6291ALEX RUBBISH & RECYCLING INC ACCT 1478400 DEC 2022 2379058 7588 16.98 01-091-000-0000-6406AMAZON CAPITAL SERVICES INC 14WN-TLL1-XLPH 14386 9.34 01-101-000-0000-6406 1RLD-KCG4-YR9M 14386 11.99 01-201-000-0000-6406 1HYH-W99P-YFPJ 14386 84.19 01-201-000-0000-6406 11JJ-V17J-GXFT 14386 446.70 02-103-000-0000-6369 1NNF-LRTH-T911 14386 2,913.40 50-399-000-0000-6306APEX EQUIPMENT LLC BALER REPAIRS 3766 13718 22.00 50-000-000-0000-6290ARAMARKACCT 160002035 2520121077 13620 48.58 50-000-000-0120-6290ACCT 160002806 2520120931 13620 22.00 50-390-000-0000-6290ACCT 160002035 2520121077 13620 44.25 50-399-000-0000-6290ACCT 160002035 2520121077 13620 10.00 50-000-000-0110-6290BEN HOLZER UNLIMITED WATER LLC COOLER RENT 10937 1755 28.00 50-000-000-0130-6290DRINKING WATER AH-8981 1755 200.00 01-201-000-0000-6396BEYER BODY SHOP INC TOW CFS 22037294 11/9/22 22-68 31803 175.00 01-201-000-0000-6396TOW CFS 22040840 12/14/22 22-490 31803 2,405.04 50-000-000-0000-6978ACCT 11 UNIT 1772 REPAIRS 586 31803 533.89 50-000-000-0000-6978ACCT 11 UNIT 1772 REPAIRS 689 31803 1,378.01 50-399-000-0000-6304ACCT 11 UNIT 15987 REPAIRS 658 31803 11,525.23 177695 3,473.31 177696 599.73 177697 569.20 177698 2,913.40 177699 136.83 177700 38.00 177701 Page 1ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ENGINEERING SERVICES NOV 2022 ENGINEERING SERVICES AUG 2022 ACCT 2189988030 LOWER STATION BODY TRANSPORT - J VANTASSEL SNACKS FOR BOARD MTG 11/22/22 N N N N N N N N N N N N N N N N BURNS & MCDONNELL ENGINEERING CO INC csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 26.25 10-302-000-0000-6330BRATVOLD/JONATHON MILEAGE - PLOW SNOW PERHAM 12/21/2022 13655 46.25 10-302-000-0000-6330MILEAGE - PLOW SNOW HENNING 12/23/2022 13655 46.25 10-302-000-0000-6330MILEAGE - PLOW SNOW HENNING 12/24/2022 13655 3,291.89 50-000-000-0130-6276 146207-4 15803 7,215.91 50-399-000-0000-6276 147852-1 15803 350.00 01-201-000-0000-6396CERTIFIED AUTO REPAIR ACCT 3850 TOW CFS 22039955 53408 8930 4,514.45 10-304-000-0000-6572CHEMSEARCHACCT #326844 - SUPPLIES 8039310 1756 65.00 01-043-000-0000-6677COOPER'S OFFICE SUPPLY INC 460715 32603 142.38 01-101-000-0000-6677ACCT 2189988140 BRACKETS 460716 32603 2,237.20 01-041-000-0000-6406CREATIVE FORMS & CONCEPTS INC TAX FORMS & ENVELOPES 119779 6240 250.00 01-205-000-0000-6273DAVID DONEHOWER FUNERAL HOME DD2211184 33505 6.99 10-304-000-0000-6406DICK'S STANDARD SUPPLIES 1010481 33013 35.00 01-002-000-0000-6369DOUBLE A CATERING 11/22/22 11391 99.00 01-002-000-0000-6369MEALS FOR TNT MTG 12/13/22 12/13/22 11391 251.81 50-000-000-0130-6290ESSER PLUMBING & HEATING INC AIR PRESSURE SWITCH W65691 363 62.50 01-112-000-0000-6572FASTENAL COMPANY ACCT MNFER0014 SUPPLIES MNFER143682 2997 4,691.94 177702 118.75 177703 10,507.80 177704 350.00 177705 4,514.45 177706 207.38 177707 2,237.20 177708 250.00 177709 6.99 177710 134.00 177711 251.81 177712 Page 2ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT C0210 REPAIR HOLE IN ROOF N N N N N N N N N N N N N N N N N N FOTH INFRASTRUCTURE & ENVIRONMENT LLC csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 720.00 50-000-000-0120-6291FERGUS POWER PUMP INC HAULING CHARGES 48992 2153 760.00 50-000-000-0120-6291HAULING CHARGES 48999 2153 2,400.00 50-000-000-0130-6863LEACHATE HAULING NOV 2022 48991 2153 3,280.00 50-000-000-0170-6291HAULING CHARGES 48992 2153 2,880.00 50-000-000-0170-6291HAULING CHARGES 48999 2153 2,200.00 50-399-000-0000-6291HAULING CHARGES 48992 2153 1,100.00 50-399-000-0000-6291HAULING CHARGES 48999 2153 3,635.60 02-103-000-0000-6369FIDLAR TECHNOLOGIES INC LAREDO USAGE NOV 2022 0231996-IN 13636 1,461.12 50-399-000-0000-6306FORKLIFTS OF MINNESOTA INC ACCT 491446 REPLACE RADIATOR 02S9434600 4335 24,437.82 50-000-000-0120-6278HENNING TECH/GW SERVICES 81187 387 13,534.73 50-000-000-0130-6278NEOT TECH/GW SERVICES 81188 387 84,775.29 50-000-000-0130-6600NEOT TECH/GW SERVICES 81188 387 223.14 01-112-108-0000-6572G & R CONTROLS INC ACCT GOS400 TEMP SENSOR X21863T3 2 554.54 01-112-000-0000-6572GRAINGER INC ACCT 813640729 BATTERIES 9545853468 52564 1,348.50 01-112-101-0000-6572HERZOG ROOFING INC 011285 1906 6,300.00 01-112-108-0000-6673ACCT C0210 EXTRA INSULATION 011295 1906 27.38 50-000-000-0000-6981HILLYARD - HUTCHINSON ACCT 342289 COMPOST LINERS 604974995 7164 343.61 01-201-000-0000-6406INNOVATIVE OFFICE SOLUTIONS LLC ACCT 9988526 SUPPLIES SUM-071178 38100 62.50 177713 13,340.00 177714 3,635.60 177715 1,461.12 177716 122,747.84 177717 223.14 177718 554.54 177719 7,648.50 177720 27.38 177721 Page 3ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor MILEAGE - PLOW SNOW PARKERS PR MILEAGE - PLOW SNOW PARKERS PR ACCT 385-00894553 PHOTO SENSOR ACCT 1143-10 SHREDDING SERVICE N N N N N N N N N N N N N N N N N JOHNSON CONTROLS FIRE PROTECTION LP csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 185.61 50-000-000-0000-6406INNOVATIVE OFFICE SOLUTIONS LLC ACCT 565373 SUPPLIES SUM-071163 38100 33.13 10-302-000-0000-6330JENNEN/ADRION 12/23/2022 5617 33.13 10-302-000-0000-6330 12/24/2022 5617 1,528.00 50-000-000-0000-6426JK SPORTS INC DENIM SHIRTS 94439 39324 1,170.54 01-112-000-0000-6572 89267086 1630 75.44 50-000-000-0110-6565LAKES AREA COOPERATIVE ACCT 009080 FIELDMASTER 12/7 133916 10350 650.00 50-399-000-0000-6291LARRY OTT INC TRUCK SERVICE CARDBOARD 12/7/22 75489 81 650.00 50-399-000-0000-6291CARDBOARD 12/2/22 75468 81 650.00 50-399-000-0000-6291CARDBOARD 11/30/22 75431 81 650.00 50-399-000-0000-6291PLASTIC 11/29/22 75440 81 650.00 50-399-000-0000-6291CARDBOARD 12/16/22 75522 81 650.00 50-399-000-0000-6291CARDBOARD 12/16/22 75521 81 1,503.85 50-000-000-0150-6858LIBERTY TIRE RECYCLING LLC ACCT 60641 TIRE DISPOSAL 2408272 10094 196.48 10-302-000-0000-6505MARK SAND & GRAVEL CO TONS SAND - BATTLE LAKE 157786A 1026 670.00 50-399-000-0000-6291MED COMPASS HEARING TESTS/OSHA TRAINING 42496 13531 3,883.98 50-000-000-0130-6306MIDWEST MACHINERY CO ACCT 169818 REPAIRS 9446985 948 29.50 01-091-000-0000-6342MINNKOTA ENVIRO SERVICES INC 438806 7661 529.22 177722 66.26 177723 1,528.00 177724 1,170.54 177725 75.44 177726 3,900.00 177727 1,503.85 177728 196.48 177729 670.00 177730 3,883.98 177731 Page 4ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 175.50 50-399-000-0000-6290MN DEPT OF COMMERCE INSPECTION 19003321 12/5/22 DEV-00059235 1043 129.78 01-091-000-0000-6406NELSON BROTHERS PRINTING BUSINESS CARDS NB-2513 88000 72.81 50-000-000-0000-6978NELSON/DEAN UNIT 1772 - TRUCK WASH 12/27/22 16577 1,289.66 50-000-000-0170-6565OLSON OIL CO INC ACCT 22631 DIESEL 12/27/22 68083 612 116.40 50-399-000-0000-6304PEBBLE LAKE AUTO ACCT 9628 EXHAUST REPAIR 40440 45464 214.50 01-044-000-0000-6240PELICAN RAPIDS PRESS HOMESTEAD TAX NOTICE 00087341 45047 6,405.00 01-031-000-0000-6276PEMBERTON LAW PLLP 20224104-000M LEGAL FEES 6 137 9,000.00 50-000-000-0120-6290PETERSON FAMILY TREE SERVICE INC CUT TREES & REMOVE BRUSH 172 16578 620.00 10-304-000-0000-6342PRECISE MRM LLC 5 MB FLAT DATA PLAN 200-1040423 12526 11.50 50-000-000-0150-6290PREMIUM WATERS INC ACCT 376004 DEC 2022 DEC2022 3730 76.12 50-000-000-0120-6565PRO AG FARMERS CO OP ACCT 988529 DIESEL 12/22/22 88085816 45475 130.68 50-000-000-0120-6565ACCT 988529 FUEL 12/22/22 88085812 45475 184.86 50-000-000-0120-6565ACCT 988529 DIESEL 12/9/22 88085191 45475 77.48 50-399-000-0000-6290PRODUCTIVE ALTERNATIVES INC OTTERTAILRECY01 JANITORIAL INV00072494 25082 29.50 177732 175.50 177733 129.78 177734 72.81 177735 1,289.66 177736 116.40 177737 214.50 177738 6,405.00 177739 9,000.00 177740 620.00 177741 11.50 177742 391.66 177743 Page 5ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N N N N N N csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 390.00 50-399-000-0000-6240RENTAL STORE/THE ACCT 931 BLACK SIGN RENTAL 1-522694 49316 1,154.07 50-000-000-0000-6981STEVE'S SANITATION INC 2021 FUEL SURCHARGE 1395 166 1,154.07 50-000-000-0110-62902021 FUEL SURCHARGE 1395 166 1,154.07 50-000-000-0120-62902021 FUEL SURCHARGE 1395 166 1,154.07 50-000-000-0130-62902021 FUEL SURCHARGE 1395 166 1,154.10 50-000-000-0150-62902021 FUEL SURCHARGE 1395 166 7,200.00 01-705-000-0000-6276TAFT STETTINIUS & HOLLISTER LLP M468999 TAX ABATEMENT SVCS 4103222 16304 26.55 01-002-000-0000-6369TAG UP ACCT 10222 PLAQUE FOR HAUGE 245951R 8718 8.20 50-399-000-0000-6306TITAN MACHINERY INC ACCT 2498658 CONN LINK 17908343 GP 379 46.25 10-302-000-0000-6330TOLLEFSON/THOR MILEAGE - PLOW SNOW HENNING 12/21/2022 16053 46.25 10-302-000-0000-6330MILEAGE - PLOW SNOW HENNING 12/22/2022 16053 939.99 50-000-000-0110-6853WASTE MANAGEMENT ACCT 3-85099-73002 12/1-15/22 0004079-0010-9 2278 4,066.97 50-000-000-0120-6853ACCT 3-85099-73002 12/1-15/22 0004079-0010-9 2278 1,111.10 50-000-000-0130-6853ACCT 3-85099-73002 12/1-15/22 0004079-0010-9 2278 585.26 50-000-000-0150-6853ACCT 3-85099-73002 12/1-15/22 0004079-0010-9 2278 5,155.73 50-000-000-0170-6853ACCT 3-85099-73002 12/1-15/22 0004079-0010-9 2278 809.15 50-399-000-0000-6306ZIEGLER INC ACCT 6842300 MAINTENANCE SI000272362 2086 717.70 50-399-000-0000-6306ACCT 6842300 MAINTENANCE SI000272184 2086 702.22 50-399-000-0000-6306ACCT 6842300 MAINTENANCE SI000271663 2086 77.48 177744 390.00 177745 5,770.38 177746 7,200.00 177747 26.55 177748 8.20 177749 92.50 177750 11,859.05 177751 Page 6ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 2,229.07 177752 251,859.95BLCK 105 Page 7ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Pay Date Warrant Form Tx Otter Tail County Auditor N N csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants 5,250.00 23-705-000-0000-6290OTTER TAIL CO HRA REIMB MAXFIELD INVOICES 12/29/22 6202 130.00 50-000-000-0140-6290PARKERS PRAIRIE/CITY OF 2 SHIFTS DEC 2022 DEC2022 862 5,250.00 304998 130.00 304999 5,380.00BLCK-ACH 2 257,239.95 107 Page 8ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Pay Date Warrant Form Tx Final Otter Tail County Auditor csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 9ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 251,859.95 177752 12/30/2022 12/30/2022BLCK 58 177695 5,380.00 304999 12/30/2022 12/30/2022BLCK-ACH 5,380.00 0 2 304998 257,239.95 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 2 Otter Tail County Auditor INITGRATCD Fl A CIAL SYSTEM csteinba 12/30/2022 12/30/2022 9:33:21AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 10ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 1 2 10 23 50 General Fund Dedicated Accounts Community Development Authority 39,209.47 General Revenue Fund 39,209.47 4,082.30 4,082.30 5,615.43 Road And Bridge Fund 5,615.43 5,250.00 5,250.00 203,082.75 Solid Waste Fund 202,952.75130.00 257,239.95 5,380.00 251,859.95 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - TOTAL TOTAL ACH TOTAL NON-ACH Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES1/5/2023 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:25:50AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6435 AP 70.00 DRUG TEST 12/22/22 63461 Screening Tests 6 01-031-000-0000-6443 AP 36.84 A2RJVV5AA0WI1P BATTERIES 1JLJ-XXVV-FL3F Ppe & Safety Equip. & Supplies N 01-061-000-0000-6406 AP 19.00 A2RJVV5AA0WI1P SCANNER BRAKE 131D-FPVQ-H7KW Office Supplies N 01-061-000-0000-6406 AP 30.38 A2RJVV5AA0WI1P USB HUBS 1TPM-MNYL-GTN4 Office Supplies N 01-061-000-0000-6406 AP 28.79 A2RJVV5AA0WI1P BATTERY 1X9H-4PPQ-J1RW Office Supplies N 01-101-000-0000-6406 AP 12.98 A2RJVV5AA0WI1P DESK CALENDAR 1HK9-3RPY-XLF4 Office Supplies N 01-101-000-0000-6406 5.07 A2RJVV5AA0WI1P PENS 1WN1-GNMP-TNVN Office Supplies N 01-122-000-0000-6406 AP 29.64 A2RJVV5AA0WI1P LOG FORMS 1YJF-VHLV-JMM1 Office Supplies N 01-002-000-0000-6241 25,526.00 ACCT 56 2023 MEMBERSHIP DUES 63168 Membership Dues N 01-250-000-0000-6270 395.00 BACKGROUND ASSIST SOFTWARE 23988 Misc Professional-Rec Mgmt N 09-507-510-0000-6278 AP 1,373.00 PM FOUNDATION REPAIRS SERVICES 23561027.01-7 Engineering & Hydrological Testing N 10-304-000-0000-6565 AP 4,173.02 DIESEL FUEL 40840 Fuels - Diesel N 50-000-000-0130-6290 AP 10.00 COOLER RENT 11092 Contracted Services.Y 13-012-000-0000-6369 AP 90.00 LAW LIBRARY HOURS DEC 2022 DEC2022 Miscellaneous Charges Y 16387 ALVSTAD & ASSOCIATES 70.0016387 14386 AMAZON CAPITAL SERVICES INC 162.7014386 30171 ASSOCIATION OF MN COUNTIES 25,526.0030171 12936 BACKGROUND SOLUTIONS LLC 395.0012936 5765 BARR ENGINEERING CO 1,373.005765 1386 BECKLUND OIL INC 4,173.021386 1755 BEN HOLZER UNLIMITED WATER LLC 10.001755 12383 BERGREN/ELLIE Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 7 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ALVSTAD & ASSOCIATES AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES BACKGROUND SOLUTIONS LLC BARR ENGINEERING CO BECKLUND OIL INC BEN HOLZER UNLIMITED WATER LLC Otter Tail County Auditor BURNS & MCDONNELL ENGINEERING CO INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba Law Library Fund Copyright 2010-2022 Integrated Financial Systems 50-399-000-0000-6304 1,589.32 ACCT 11 UNIT 16558 TIRES 724 Repair And Maint-Vehicles N 01-124-000-0000-6140 AP 180.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 93.75 PC - MILEAGE 12/14/22 Mileage Y 50-000-000-0000-6276 AP 13,241.44 ENGINEERING SERVICES NOV 2022 147852-4 Professional Services N 10-302-000-0000-6514 AP 3,249.02 SALT - TONS PERHAM 2907809556 Salt N 50-000-000-0000-6290 AP 1,183.00 OFFICE CLEANING DEC 2022 PA 047314 Contracted Services Y 01-122-000-0000-6304 AP 792.97 UNIT 15510 REPAIRS 065386 Repair And Maintenance Y 50-000-000-0120-6290 AP 37.50 ACCT 267-03388972-1 SERVICE 12/31/22 Contracted Services.N 10-304-000-0000-6565 AP 661.15 ACCT #2638 DEF FLUID 212362 Fuels - Diesel N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 1/3/23 1/3/23 Miscellaneous Charges N 90.0012383 31803 BEYER BODY SHOP INC 1,589.3231803 11652 BOYER/RODNEY 273.7511652 15803 13,241.4415803 8027 CARGILL INCORPORATED 3,249.028027 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 32655 COLLEGE WAY AUTO 792.9732655 2364 CULLIGAN OF WADENA 37.502364 9672 DEANS DISTRIBUTING 661.159672 11391 DOUBLE A CATERING Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions BURNS & MCDONNELL ENGINEERING CO INC BERGREN/ELLIE BEYER BODY SHOP INC BOYER/RODNEY CARGILL INCORPORATED CLEAN SWEEP COMMERCIAL SERVICES COLLEGE WAY AUTO CULLIGAN OF WADENA DEANS DISTRIBUTING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6369 500.00 SOCIAL MEDIA CONTENT JAN 2023 1052 Miscellaneous Charges N 50-000-000-0120-6291 AP 720.00 HAULING CHARGES 49020 Contract Transportation N 50-000-000-0170-6291 AP 9,800.00 HAULING CHARGES 49020 Contract Transportation N 50-399-000-0000-6291 AP 2,200.00 HAULING CHARGES 49020 Contract Transportation N 02-103-000-0000-6369 4,400.00 ACCT 2711103 AVID HOSTING SVC 0893583-IN Miscellaneous Charges N 01-124-000-0000-6140 AP 180.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 53.13 PC - MILEAGE 12/14/22 Mileage Y 01-124-000-0000-6140 AP 180.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 49.38 PC - MILEAGE 12/14/22 Mileage Y 01-201-000-0000-6526 AP 30.54 ACCT 1002151493 TIE CLIPS 023004078 Uniforms N 01-201-000-0000-6526 AP 81.15 ACCT 1002151493 FLASHLIGHT 023004098 Uniforms N FITZGIBBONS/BARRY3528 01-201-000-0000-6526 AP 20.36 ACCT 1002151493 TIE CLIPS 023004108 Uniforms N 01-201-000-0000-6526 AP 173.38 ACCT 1002151493 APEX PANTS 023023081 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 AP 63.90 ACCT 1002151493 DUTY BELT 023024634 Uniforms N STRAND/JOHN6646 01-201-000-0000-6526 AP 63.93 ACCT 1002151493 BELT/KEEPERS 023030366 Uniforms N STRAND/JOHN6646 01-250-000-0000-6526 AP 78.05 ACCT 5287917 SUPER SHIRTS 022884928 Uniforms N 35.0011391 16349 ERICA MARTIN COMPANY INC 500.0016349 2153 FERGUS POWER PUMP INC 12,720.002153 13636 FIDLAR TECHNOLOGIES INC 4,400.0013636 15555 FISCHER/JUDD 233.1315555 13304 FRAZIER/BRENT 229.3813304 392 GALLS LLC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions 2 Transactions - DOUBLE A CATERING ERICA MARTIN COMPANY INC FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FISCHER/JUDD FRAZIER/BRENT Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6526 AP 24.44 ACCT 5287917 HANDCUFF KEYS 022884955 Uniforms N 01-250-000-0000-6526 AP 24.74 ACCT 5287917 HANDCUFF KEYS 022884956 Uniforms N 01-250-000-0000-6526 AP 106.24 ACCT 5287917 PANTS 022905392 Uniforms N 01-250-000-0000-6526 AP 78.05 ACCT 5287917 SUPER SHIRT 022922891 Uniforms N 01-250-000-0000-6526 AP 261.20 ACCT 5287917 UNIFORM ITEMS 022972190 Uniforms N 01-250-000-0000-6526 AP 34.35 ACCT 5287917 POLO SHIRT 022991912 Uniforms N 01-250-000-0000-6526 AP 275.66 ACCT 5287917 POLO SHIRTS 022991913 Uniforms N 01-250-000-0000-6526 AP 27.56 ACCT 5287917 BELT KEEPERS 022991917 Uniforms N 01-250-000-0000-6526 AP 113.85 ACCT 5287917 FLASHLIGHT 023004107 Uniforms N 01-250-000-0000-6526 AP 110.92 ACCT 5287917 CASE/LIGHT 023007482 Uniforms N 01-031-000-0000-6686 10,980.37 INSIGHT SUBSCRIPTION FEE INV-31005 Human Resources Software N 09-507-510-0000-6300 AP 5,995.00 GAS FURNACE 34790090 Building And Grounds Maintenance N 10-304-000-0000-6572 AP 321.05 MECHANIC REPLACEMENT TOOL - MI Repair And Maintenance Supplies N 01-250-000-0000-6432 AP 130.20 ACCT 325 WASTE DISPOSAL 63956 Medical Incarcerated N 10-303-000-0000-6369 AP 1,380.00 ACCT #9071-545M - MEDIATION 4 Miscellaneous Charges N 01-031-000-0000-6276 AP 420.50 51075-001 EMPLOYEE BENEFITS 31334 Professional Services Y 1,440.52392 12444 GOVERNMENTJOBS.COM INC 10,980.3712444 425 HANSON'S PLUMBING & HEATING INC 5,995.00425 11712 HARTHUN/TRENT 321.0511712 37755 130.2037755 16099 HELEY DUNCAN & MELANDER PLLP 1,380.0016099 4243 HITESMAN LAW PA 420.504243 3372 HOTSY MINNESOTA Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 17 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions HEALTHCARE ENVIRONMENTAL SERVICES LLC GALLS LLC GOVERNMENTJOBS.COM INC HANSON'S PLUMBING & HEATING INC HARTHUN/TRENT HELEY DUNCAN & MELANDER PLLP HITESMAN LAW PA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 AP 562.50 ACCT #OT07309 -SUPPLIES 15519 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 562.50 ACCT #OT07309 -SUPPLIES 15527 Repair And Maintenance Supplies N 09-507-510-0000-6278 AP 37,939.15 R155197-0023 PM FISH PASSAGE 63103 Engineering & Hydrological Testing N 01-041-000-0000-6406 48.05 NOTARY STAMP - SALVERSON 760718 Office Supplies N 50-000-000-0130-6290 AP 160.00 ACCT C1593 TOILET RENTAL I12994 Contracted Services.1 50-000-000-0110-6290 AP 160.00 ACCT C1593 TOILET RENTAL I12995 Contracted Services.1 01-250-000-0000-6432 31.69 GRIFFIN, WILLIAM L 8/27/21 3958633-0001 Medical Incarcerated N 01-250-000-0000-6432 705.02 NORD, ERIC C 11/29/21 4035191-0001 Medical Incarcerated N 01-250-000-0000-6432 5.78 NORD, ERIC C 11/29/21 4035191-0002 Medical Incarcerated N 01-250-000-0000-6432 89.34 NORD, ERIC C 11/29/21 4035191-0003 Medical Incarcerated N 01-250-000-0000-6432 63.64 NORD, ERIC C 11/29/21 4035191-0004 Medical Incarcerated N 01-250-000-0000-6432 212.18 BRAUN, SHAWN A 12/2/21 4040003-0001 Medical Incarcerated N 01-250-000-0000-6432 85.10 BRAUN, SHAWN A 12/2/21 4040003-0002 Medical Incarcerated N 01-250-000-0000-6432 AP 216.52 MARTHALER, JESSE J 1/5/22 4063969-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 50.10 MARTHALER, JESSE J 1/5/22 4063969-0002 Medical Incarcerated N 01-250-000-0000-6432 AP 569.22 MICHELSON, COLE G 1/13/22 4070829-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 5.78 MICHELSON, COLE G 1/13/22 4070829-0002 Medical Incarcerated N 01-250-000-0000-6432 AP 85.10 MICHELSON, COLE G 1/13/22 4070829-0003 Medical Incarcerated N 01-250-000-0000-6432 AP 167.97 POWLESS, WENONA M 2/15/22 4094833-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 80.77 POWLESS, WENONA M 2/15/22 4094833-0002 Medical Incarcerated N 01-250-000-0000-6432 AP 16.78 RAMSAY, NATHAN 2/17/22 4097165-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 105.18 MACMILLAN, RACHEL R 2/28/22 4104399-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 48.46 ERTELT, MICHAEL 3/2/22 4105425-0001 Medical Incarcerated N 01-250-000-0000-6432 AP 105.18 CLARK, SHAWNA M 3/10/22 4112702-0001 Medical Incarcerated N 1,125.003372 5835 HOUSTON ENGINEERING INC 37,939.155835 8908 J.P. COOKE CO 48.058908 11098 JAKE'S JOHNS LLC 320.0011098 79 LAKE REGION HEALTHCARE 2,643.8179 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 18 Transactions HOTSY MINNESOTA HOUSTON ENGINEERING INC J.P. COOKE CO JAKE'S JOHNS LLC LAKE REGION HEALTHCARE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0130-6565 AP 217.25 ACCT 009080 FIELDMASTER 12/27 133984 Fuels N 01-002-000-0000-6241 350.00 2023 MEMBERSHIP DUES 1/10/23 Membership Dues N 01-031-000-0000-6436 AP 245.00 ACCT 36093 DRUG TESTS 96758 New hire start up cost N 01-061-000-0000-6330 AP 97.50 MILEAGE - TRIPS TO COURTHOUSE DEC2022 Mileage N 10-304-000-0000-6572 AP 147.55 ACCT #10072710 - PARTS 9310203933 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 1,651.73 ACCT #OTTER - PARTS 365874 Repair And Maintenance Supplies N 10-302-000-0000-6515 AP 165.00 SUPPLIES 218728 Signs And Posts N 10-303-000-0000-6501 AP 60.36 SIGNS 218726 Engineering And Surveying Supplies N 10-303-000-0000-6501 AP 120.72 SIGNS 218727 Engineering And Surveying Supplies N 01-031-000-0000-6241 878.00 2023 MEMBERSHIP DUES 2953 Membership Dues N HANSEN/NICOLE3698 01-122-000-0000-6241 170.00 2023 MEMBERSHIP DUES 1/10/23 Membership Dues N LECLAIR/CHRISTOPHER15088 10350 LAKES COMMUNITY COOPERATIVE 217.2510350 41450 LAKES COUNTRY SERVICE COOPERATIVE 595.0041450 41525 LARUM/PAT 97.5041525 1020 LAWSON PRODUCTS INC 147.551020 1022 LITTLE FALLS MACHINE INC 1,651.731022 511 M-R SIGN CO INC 346.08511 538 MACA - AMC 878.00538 2125 MACPZA 170.002125 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOPERATIVE LARUM/PAT LAWSON PRODUCTS INC LITTLE FALLS MACHINE INC M-R SIGN CO INC MACA - AMC MACPZA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6342 2,149.33 ACCT OT00 CN 115529-05 INV10710466 Service Agreements N 01-061-000-0000-6342 AP 2,567.78 ACCT 35700038 CN 500-0656561 490159977 Service Agreements N 50-000-000-0130-6306 AP 64.92 ACCT 984898 SUPPLIES 106549 Repair/Maint. Equip N 50-000-000-0130-6410 AP 72.32 ACCT 984898 SUPPLIES 106549 Custodial Supplies N 20-093-000-0000-6369 1,000.00 2023 PROGRAMMING & TRAINING M123 Miscellaneous Charges N 01-250-000-0000-6432 AP 625.39 ACCT 5006836 MEDICAL SUPPLIES 20164776 Medical Incarcerated N 10-304-000-0000-6306 AP 1,886.26 ACCT #169824 - REPAIR 9449089 Repair/Maint. Equip N 01-127-000-0000-6304 AP 800.24 ACCT 9988312 4 TIRES 817830 Repair & Maintenance N 01-061-000-0000-6276 AP 413.00 ACCT 1143-11 DESTROY DRIVES 438807 Professional Services N 01-002-000-0000-6241 17,473.00 2023 MEMBERSHIP DUES 1/10/23 Membership Dues N 2721 MARCO TECHNOLOGIES LLC 2,149.332721 36132 MARCO TECHNOLOGIES LLC 2,567.7836132 9930 MARKS FLEET SUPPLY INC 137.249930 11388 MCAA EDUCATIONAL FOUNDATION 1,000.0011388 10115 MCKESSON MEDICAL-SURGICAL INC 625.3910115 15003 MIDWEST MACHINERY CO 1,886.2615003 42863 MINNESOTA MOTOR COMPANY 800.2442863 7661 MINNKOTA ENVIRO SERVICES INC 413.007661 13814 MN INTER-COUNTY ASSOCIATION 17,473.0013814 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MCAA EDUCATIONAL FOUNDATION MCKESSON MEDICAL-SURGICAL INC MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN INTER-COUNTY ASSOCIATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6346 40,717.38 2023 1ST QTR FEES 2301123 Mccc Fees N 01-061-000-0000-6346 1,500.00 2023 CORRECTIONS USER GROUP 2301124 Mccc Fees N 01-041-000-0000-6241 70.00 2023 MEMBERSHIP DUES 15398 Membership Dues N VIPOND/KRIS15221 01-122-000-0000-6241 340.00 2023 MEMBERSHIP DUES 730 Membership Dues N 01-002-000-0000-6241 1,146.00 ACCT 27111 2023 MEMBERSHIP 202216600 Membership Dues N 50-399-000-0000-6304 AP 29.94 ACCT 13050 SUPPLIES 852475 Repair And Maint-Vehicles N 01-061-000-0000-6680 AP 20,300.00 ACCT O045 HP ELITE MINIS 318020 Computer Hardware N 10-302-000-0000-6515 AP 207.29 ACCT #21408600 - SUPPLIES 1654255 Signs And Posts N 10-304-000-0000-6600 DTP 1,373.19 WASTE MANAGEMENT REIMBURSEMENT 0003872-0010-8 Site Improvement Expense N 02-612-000-0000-6369 585.00 2023 OTLCA MAGAZINE AD INV-1795 Miscellaneous Charges N 548 MNCCC LOCKBOX 42,217.38548 15270 MNGFOA 70.0015270 15087 MOWA 340.0015087 3427 NACO 1,146.003427 373 NAPA CENTRAL 29.94373 15970 NOR-TECH 20,300.0015970 1066 NORTHERN STATES SUPPLY INC 207.291066 44164 OTTER TAIL CO SOLID WASTE 1,373.1944164 624 OTTER TAIL LAKES COUNTRY ASSOCIATION Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MNCCC LOCKBOX MNGFOA MOWA NACO NAPA CENTRAL NOR-TECH NORTHERN STATES SUPPLY INC OTTER TAIL CO SOLID WASTE Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba Copyright 2010-2022 Integrated Financial Systems 50-000-000-0120-6276 AP 1,681.00 ACCT 12-201112 SERVICE 1222-6734 Professional Services N 50-000-000-0130-6276 AP 3,274.42 ACCT 12-201112 SERVICE 1222-6735 Professional Services N 10-303-000-0000-6369 AP 2,181.00 ACCT #20195006-000M - LEGAL FE 29 Miscellaneous Charges N 50-000-000-0000-6379 85.50 ACCT 178013957 SUBSCRIPTION 1/10/23 Miscellaneous Charges N 10-304-000-0000-6572 AP 283.01 ACCT #8850384403 - PARTS P7236649 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 313.12 ACCT #8850384403 - PARTS P7236749 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 253.98 ACCT #8850384403 - PARTS P7265349 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 351.56 ACCT #8850384403 - PARTS P7283249 Repair And Maintenance Supplies N 10-304-000-0000-6306 AP 5,338.11 ACCT #8850384403 - REPAIR W4050649 Repair/Maint. Equip N 10-304-000-0000-6251 AP 902.83 ACCT #106446 - PROPANE 88085631 Gas And Oil - Utility N 01-122-000-0000-6342 7,850.66 2023 ONEGOV SUBSCRIPTION INV148 Service Agreements N 50-000-000-0000-6240 AP 317.00 PRINT POSTERS & SIGNS 8766 Publishing & Advertising N 02-260-000-0000-6369 1,396.10 ACCT 7188547 SUBCRIPTION 1/20/23 Miscellaneous Charges N 585.00624 6259 PACE ANALYTICAL SERVICES INC 4,955.426259 137 PEMBERTON LAW PLLP 2,181.00137 45343 PERHAM FOCUS/THE 85.5045343 8842 POWERPLAN OIB 6,539.788842 6547 PRO AG FARMERS COOPERATIVE 902.836547 10264 RTVISION INC 7,850.6610264 48638 SIGNWORKS SIGNS & BANNERS INC 317.0048638 6883 STAR TRIBUNE Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions OTTER TAIL LAKES COUNTRY ASSOCIATION PACE ANALYTICAL SERVICES INC PEMBERTON LAW PLLP PERHAM FOCUS/THE POWERPLAN OIB PRO AG FARMERS COOPERATIVE RTVISION INC SIGNWORKS SIGNS & BANNERS INC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 AP 22.98 ACCT #1986 - SUPPLIES 405645 Repair And Maintenance Supplies N 10-304-000-0000-6406 AP 12.99 ACCT #1986 - SUPPLIES 406282 Office Supplies N 10-304-000-0000-6572 AP 49.06 ACCT #1986 - SUPPLIES 406282 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 39.99 ACCT #1986 - SUPPLIES 407200 Repair And Maintenance Supplies N 01-250-000-0000-6269 AP 3,924.07 C1252000 MEALS 12/17-23/22 INV2000161903 Professional Services-Kitchen N 50-000-000-0170-6290 AP 127.75 ACCT 12465 RODENT CONTROL 204661 Contracted Services.N 50-399-000-0000-6290 AP 132.50 ACCT 7152 RODENT CONTROL 204632 Contracted Services.N 13-012-000-0000-6455 AP 1,826.41 ACCT 1003217934 NOV 2022 847415767 Reference Books & Literature N 13-012-000-0000-6455 AP 984.00 ACCT 1000551281 NOV 2022 847430090 Reference Books & Literature N 13-012-000-0000-6455 AP 1,149.60 ACCT 1000551281 LIBRARY PLAN 847523145 Reference Books & Literature N 01-124-000-0000-6140 AP 180.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 106.88 PC - MILEAGE 12/14/22 Mileage Y 14-061-000-0000-6679 AP 3,700.00 ACCT 55132 HCM 12/18, 12/20 045-404411 Computer System Upgrade N 01-061-000-0000-6342 AP 1,483.26 ACCT 33780558 CN 500-0589834 489835736 Service Agreements N 1,396.106883 725 STRAND ACE HARDWARE 125.02725 6642 SUMMIT FOOD SERVICE LLC 3,924.076642 5066 TERMINIX COMMERCIAL - ST CLOUD 260.255066 183 THOMSON REUTERS - WEST 3,960.01183 11949 TRITES/DAVID 286.8811949 6946 TYLER TECHNOLOGIES INC 3,700.006946 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 2 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions STAR TRIBUNE STRAND ACE HARDWARE SUMMIT FOOD SERVICE LLC TERMINIX COMMERCIAL - ST CLOUD THOMSON REUTERS - WEST TRITES/DAVID TYLER TECHNOLOGIES INC US BANK EQUIPMENT FINANCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-124-000-0000-6140 AP 360.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 126.88 PC - MILEAGE 12/14/22 Mileage Y 01-124-000-0000-6140 AP 180.00 PC - PER DIEM 12/14/22 Per Diem Y 01-124-000-0000-6330 AP 47.50 PC - MILEAGE 12/14/22 Mileage Y 12465 WASS/DAVID F 486.8812465 11653 WILSON/WARREN R 227.5011653 269,795.34 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions Final Total ............76 Vendors 142 Transactions WASS/DAVID F WILSON/WARREN R Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:25:50AM1/5/2023 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems Page 13Audit List for Board Otter Tail County Auditor County Att.Criminal Forfeiture Fund Amount 147,483.25 General Revenue Fund 1 6,881.10 General Fund Dedicated Accounts 2 45,307.15 Parks and Trails 9 26,269.97 Road And Bridge Fund 10 4,050.01 Law Library Fund 13 3,700.00 Capital Improvement Fund 14 1,000.00 20 35,103.86 Solid Waste Fund 50 269,795.34 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES Klien 1/5/2023 Y N D 3 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:59:55AM r.:1 INTIGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-406-000-0000-6304 AP 165.00 Car tow 3503 Motor Vehicle Repair 34 Y 12/27/2022 12/27/2022 11-406-000-0000-6344 5,802.27 Corrections user group 2301124 Service Agreements 50 N 01/01/2023 01/01/2023 11-406-730-0020-6435 AP 725.00 Cust #3391581 2235609 DRUG COURT Drug Testing 37 N 12/22/2022 12/22/2022 11-406-000-0000-6379 AP 297.50 UA cups for DWI Court.2235628 Miscellaneous Charges 39 N 12/22/2022 12/22/2022 11-406-730-0020-6435 AP 446.25 Cust #3391581 2235630 DRUG COURT Drug Testing 38 N 12/22/2022 12/22/2022 11-406-000-0000-6331 AP 166.48 Meal reimbursement Meals & Lodging - Probation 5 N 11/28/2022 12/13/2022 11-430-710-0000-6379 AP 200.00 1 Session 1385 Misc Charges - Child Protection 46 6 12/07/2022 12/07/2022 11-420-601-0000-6406 AP 70.09 Cust #1143-GSC 438805 Office Supplies 7 N 11/01/2022 11/30/2022 11-430-700-0000-6406 AP 89.21 Cust #1143-GSC 438805 Office Supplies 8 N 11/01/2022 11/30/2022 11-409-000-0010-6261 600.33 LCTS Coordination 2022-1230 Lcts Coordination 56 6 12/30/2022 01/31/2023 PETE'S AMOCO475 PETE'S AMOCO 165.00475 MNCCC LOCKBOX548 MNCCC LOCKBOX 5,802.27548 PREMIER BIOTECH INC5853 PREMIER BIOTECH INC 1,468.755853 HOLMQUIST/ABIGAIL6555 HOLMQUIST/ABIGAIL 166.486555 FAUL PSYCHOLOGICAL PLLC7050 FAUL PSYCHOLOGICAL PLLC 200.007050 MINNKOTA ENVIRO SERVICES INC7661 MINNKOTA ENVIRO SERVICES INC 159.307661 8471 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions1 Transactions Transactions1 Transactions Transactions3 Transactions Transactions1 Transactions Transactions1 Transactions Transactions2 Transactions Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-409-440-0000-6091 556.42 Gift Cards 2022-1230 Parent Support Outreach 57 6 12/30/2022 01/31/2023 11-409-440-0000-6091 200.00 PSOP 2022-1230 Parent Support Outreach 58 6 12/30/2022 01/31/2023 11-409-440-0000-6091 AP 425.00 Gift Cards 2022-1230 Parent Support Outreach 55 Y 11/01/2022 12/20/2022 11-409-440-0000-6091 AP 367.39 Mileage 2022-1230 Parent Support Outreach 54 Y 11/01/2022 12/20/2022 11-409-440-0000-6091 AP 125.21 PSOP 2022-1230 Parent Support Outreach 53 Y 11/01/2022 12/21/2022 11-420-601-0000-6265 7,858.84 Acct Support Renewal 220-INV0128 Data Processing Costs - Im Adm 11 N 01/01/2023 12/31/2023 11-420-601-0000-6265 52,740.00 IM Support Renewal 220-INV0128 Data Processing Costs - Im Adm 14 N 01/01/2023 12/31/2023 11-420-601-0000-6265 4,337.00 IM-METS Support Renewal 220-INV0128 Data Processing Costs - Im Adm 15 N 01/01/2023 12/31/2023 11-420-640-0000-6379 16,125.00 CS Support Renewal 220-INV0128 Miscellaneous Charges 13 N 01/01/2023 12/31/2023 11-430-700-0000-6265 43,629.00 SS Support Renewal 220-INV0128 Data Processing Costs - Ss Adm 16 N 01/01/2023 12/31/2023 11-430-700-0000-6265 10,002.16 Acct Support Renewal 220-INV0128 Data Processing Costs - Ss Adm 12 N 01/01/2023 12/31/2023 11-420-640-0000-6298 AP 27.00 Child Support Blood Test 3135553-20 Child Support Blood Test Charge 6 6 08/18/2022 08/18/2022 1,356.758471 MARTIN/MICHAEL9654 MARTIN/MICHAEL 792.399654 ROTERING/DEVORA10134 ROTERING/DEVORA 125.2110134 NEXT CHAPTER TECHNOLOGY INC11427 NEXT CHAPTER TECHNOLOGY INC 134,692.0011427 DNA DIAGNOSTICS CENTER INC11695 DNA DIAGNOSTICS CENTER INC 27.0011695 LIEN/SHONNA12399 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions3 Transactions Transactions2 Transactions Transactions1 Transactions Transactions6 Transactions Transactions1 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6330 AP 52.50 Mileage Mileage - Ss Adm 19 N 12/20/2022 12/20/2022 11-430-700-0000-6331 AP 10.54 Meal Meals & Lodging - Ss Adm 40 N 09/23/2022 10/21/2022 11-430-700-0000-6331 AP 15.00 Meal Meals & Lodging - Ss Adm 41 N 09/23/2022 10/21/2022 11-430-700-0000-6331 AP 13.35 Meal Meals & Lodging - Ss Adm 60 N 11/14/2022 12/19/2022 11-430-700-0000-6331 AP 8.79 Meal Meals & Lodging - Ss Adm 62 N 11/14/2022 12/19/2022 11-430-700-0000-6331 AP 11.92 Meal Meals & Lodging - Ss Adm 63 N 11/14/2022 12/19/2022 11-430-700-0000-6331 AP 8.33 Meal Meals & Lodging - Ss Adm 43 N 09/23/2022 10/21/2022 11-430-700-0000-6331 AP 14.49 Meal Meals & Lodging - Ss Adm 44 N 09/23/2022 10/21/2022 11-430-700-0000-6331 AP 14.27 Meal Meals & Lodging - Ss Adm 45 N 09/23/2022 10/21/2022 11-430-700-0000-6331 AP 8.79 Meal Meals & Lodging - Ss Adm 65 N 11/14/2022 12/19/2022 11-430-710-1621-6097 AP 11.92 Client Meal In Home Service - Brief 64 N 11/14/2022 12/19/2022 11-430-710-1621-6097 AP 13.36 Client Meal In Home Service - Brief 61 N 11/14/2022 12/19/2022 11-430-710-1621-6097 AP 15.14 Client Meal In Home Service - Brief 42 N 09/23/2022 10/21/2022 11-430-710-1621-6097 AP 8.44 Client Meal In Home Service - Brief 59 N 11/14/2022 12/19/2022 11-430-700-0000-6331 AP 15.00 Meal Meals & Lodging - Ss Adm 10 N 11/17/2022 11/17/2022 LIEN/SHONNA 52.5012399 NETTESTAD/AMY12428 NETTESTAD/AMY 154.3412428 CAMPION/CHAD12965 CAMPION/CHAD 15.0012965 POTTER/LELAND14363 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions1 Transactions Transactions13 Transactions Transactions1 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6331 AP 30.00 Meals Meals & Lodging - Ss Adm 20 N 11/18/2022 12/07/2022 11-406-000-0000-6406 AP 168.06 Acct#A2RJVV5AA0Wl1P 1VYJ-CKCX-7CCC Office Supplies 3 N 12/12/2022 12/12/2022 11-406-000-0000-6406 AP 89.85 Planners 1YT1-GYWK-6V64 Office Supplies 36 N 12/20/2022 12/20/2022 11-420-601-0000-6406 AP 41.98 Acct#A2RJVV5AA0Wl1P 16WH-RMJN-TJYY Office Supplies 28 N 12/14/2022 12/14/2022 11-420-601-0000-6406 AP 12.54 Acct#A2RJVV5AA0Wl1P 17KX-7F1M-WYRF Office Supplies 17 N 12/19/2022 12/19/2022 11-420-601-0000-6406 AP 28.04 Acct#A2RJVV5AA0Wl1P 1J13-L9NG-GYW1 Office Supplies 30 N 12/22/2022 12/22/2022 11-420-601-0000-6677 AP 76.95 Acct#A2RJVV5AA0Wl1P 1KP7-DGRJ-XV1D Office Furniture And Equipment - Im 24 N 12/14/2022 12/14/2022 11-420-601-0000-6406 AP 3.52 Acct#A2RJVV5AA0Wl1P 1TGF-YNXP-7GL7 Office Supplies 32 N 12/16/2022 12/16/2022 11-430-700-0000-6406 AP 53.42 Acct#A2RJVV5AA0Wl1P 16WH-RMJN-TJYY Office Supplies 29 N 12/14/2022 12/14/2022 11-430-700-0000-6406 AP 15.95 Acct#A2RJVV5AA0Wl1P 17KX-7F1M-WYRF Office Supplies 18 N 12/19/2022 12/19/2022 11-430-700-0000-6406 AP 35.68 Acct#A2RJVV5AA0Wl1P 1J13-L9NG-GYW1 Office Supplies 31 N 12/22/2022 12/22/2022 11-430-700-0000-6677 AP 97.93 Acct#A2RJVV5AA0Wl1P 1KP7-DGRJ-XV1D Office Furniture And Equipment - Ss 25 N 12/14/2022 12/14/2022 11-430-700-0000-6406 AP 4.47 Acct#A2RJVV5AA0Wl1P 1TGF-YNXP-7GL7 Office Supplies 33 N 12/16/2022 12/16/2022 11-406-000-0000-6435 AP 656.60 Cust #3395727 L3341046 Drug Testing 4 6 12/14/2022 12/14/2022 11-420-601-0000-6171 603.68 2023 Agency Training Mem Im Training 22 Y 01/01/2023 12/31/2023 POTTER/LELAND 30.0014363 AMAZON CAPITAL SERVICES INC14386 AMAZON CAPITAL SERVICES INC 628.3914386 PREMIER BIOTECH LABS LLC14747 PREMIER BIOTECH LABS LLC 656.6014747 CONVENE LLC15522 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions1 Transactions Transactions12 Transactions Transactions1 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-430-700-0000-6171 768.31 2023 Agency Training Mem Ss Adm Training 23 Y 01/01/2023 12/31/2023 11-420-601-0000-6241 1,964.60 MACSSA Annual Dues 63937 Memberships 51 N 01/01/2023 12/31/2023 11-430-700-0000-6241 2,500.40 MACSSA Annual Dues 63937 Memberships 52 N 01/01/2023 12/31/2023 11-420-601-0000-6677 AP 436.06 Acct #2189988150 460698 Office Furniture And Equipment - Im 26 N 12/21/2022 12/21/2022 11-430-700-0000-6677 AP 554.98 Acct #2189988150 460698 Office Furniture And Equipment - Ss 27 N 12/21/2022 12/21/2022 11-406-000-0000-6379 AP 336.00 Translation services 22-9300 Miscellaneous Charges 48 Y 12/01/2022 12/31/2022 11-406-000-0000-6379 AP 140.00 Translation services 229301 Miscellaneous Charges 49 Y 12/28/2022 12/28/2022 11-406-000-0000-6379 AP 36.00 DWI Court monitoring 13948 Miscellaneous Charges 9 6 12/15/2022 12/15/2022 11-406-000-0000-6304 AP 67.35 Oil change/engine light 6278249 Motor Vehicle Repair 35 N 12/28/2022 12/28/2022 11-420-640-0000-6297 DTF 40.20 Case #20221547/Party 001 Iv-D Sheriff's Costs 21 N 12/17/2022 12/17/2022 CONVENE LLC 1,371.9915522 ASSOCIATION OF MN COUNTIES30171 ASSOCIATION OF MN COUNTIES 4,465.0030171 COOPER'S OFFICE SUPPLY INC32603 COOPER'S OFFICE SUPPLY INC 991.0432603 INTERNATIONAL TRANSLATION SERVICE38054 INTERNATIONAL TRANSLATION SERVICE 476.0038054 MINNESOTA MONITORING INC42110 MINNESOTA MONITORING INC 36.0042110 NELSON AUTO CENTER INC43227 NELSON AUTO CENTER INC 67.3543227 OTTER TAIL CO SHERIFF44010 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions2 Transactions Transactions2 Transactions Transactions2 Transactions Transactions2 Transactions Transactions1 Transactions Transactions1 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:59:55AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-420-601-0000-6379 AP 423.85 Acct #684 SIN238563 Miscellaneous Charges Im Adm 1 N 11/01/2022 11/30/2022 11-430-700-0000-6379 AP 539.45 Acct #684 SIN238563 Miscellaneous Charges - Ss Adm 2 N 11/01/2022 11/30/2022 11-406-000-0000-6000 AP 13,862.00 No juveniles this month Detention Center Costs - Probation 47 N 11/01/2022 11/30/2022 OTTER TAIL CO SHERIFF 40.2044010 PACIFIC INTERPRETERS INC45540 PACIFIC INTERPRETERS INC 963.3045540 WEST CENTRAL REG JUVENILE CTR52139 WEST CENTRAL REG JUVENILE CTR 13,862.0052139 168764.86 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions1 Transactions Transactions2 Transactions Transactions1 Transactions Final Total:26 Vendors 65 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:59:55AM1/5/2023 Klien Copyright 2010-2022 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 168,764.86 Human Services 11 168,764.86 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES Klien 1/5/2023 Y N D 3 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:00:16AM r.:1 INTIGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:16AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0024-6488 231.63 NFP/MnCARE Q4 Q4 MNCARE TAX Nfp Program Supplies 27 N 12/31/2022 12/31/2022 11-407-200-0047-6488 431.17 MESCH/MnCARE Q4 Q4 MNCARE TAX MECSH Program Supplies 26 N 12/31/2022 12/31/2022 11-407-300-0071-6488 304.33 IMMZ/MnCARE Q4 Q4 MNCARE TAX Imz Program Supplies 25 N 12/31/2022 12/31/2022 11-407-600-0090-6241 8,299.43 2023 Q1 SOFTWARE SUPPORT 2301125 Memberships 22 N 01/01/2023 01/01/2023 11-407-600-0090-6241 2,500.00 2023 HIE FUND 2301125 Memberships 23 N 01/01/2023 01/01/2023 11-407-600-0090-6241 1,500.00 2023 COMM HLTH SVC DUES 2301125 Memberships 24 N 01/01/2023 01/01/2023 11-407-500-0080-6330 37.50 60 MILES - FPL DEC2022 MILEAG FPL mileage 38 N 12/31/2022 12/31/2022 11-407-200-0054-6330 3.75 6 MILES - AGING DEC2022 MILEAG Aging Mileage 41 N 12/31/2022 12/31/2022 11-407-100-0034-6330 16.88 25 MILES- MSC DEC2022 MILEAG Msc+ Blues Mileage 31 N 12/31/2022 12/31/2022 11-407-400-0078-6330 46.88 75 MILES - COVID DEC2022 MILEAG COVID-19 Mileage 34 N 12/31/2022 12/31/2022 OTTER TAIL CO TREASURER98 OTTER TAIL CO TREASURER 967.1398 MNCCC LOCKBOX548 MNCCC LOCKBOX 12,299.43548 ERICKSON/MONIQUE5432 ERICKSON/MONIQUE 37.505432 DAHL/MELISSA6148 DAHL/MELISSA 3.756148 MARTENSON/PAULA7065 MARTENSON/PAULA 16.887065 GIBBS/ANN7611 GIBBS/ANN 46.887611 8471 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions3 Transactions Transactions3 Transactions Transactions1 Transactions Transactions1 Transactions Transactions1 Transactions Transactions1 Transactions Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:16AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-100-0017-6330 221.13 378 MI/AMC COF-BLOOMINGT 20221230 Innovations Grant Blue Cross mileage 14 6 12/30/2022 12/30/2022 11-407-100-0017-6488 5,833.33 DEC COORDINATOR SVC 20221230 Innovations Grant Blue Cross prog supply 13 6 12/30/2022 12/30/2022 11-407-100-0018-6200 41.12 CTC 9923758163 Ctc Outr Telephone 10 N 12/23/2022 12/23/2022 11-407-200-0024-6200 92.24 NFP 9923758163 NFP Telephone 4 N 12/23/2022 12/23/2022 11-407-200-0047-6200 230.60 MECSH 9923758163 MECSH Telephone 5 N 12/23/2022 12/23/2022 11-407-200-0053-6200 41.12 CHW 9923758163 CHW Telephone 11 N 12/23/2022 12/23/2022 11-407-200-0054-6200 46.12 AGING 9923758163 Aging Coordination Phone 9 N 12/23/2022 12/23/2022 11-407-300-0070-6200 46.12 DP&C 9923758163 Telephone 6 N 12/23/2022 12/23/2022 11-407-400-0078-6488 169.48 COVID VACCINE & TESTING 9923758163 COVID-19 Supplies 8 N 12/23/2022 12/23/2022 11-407-400-0083-6200 46.12 PHEP 9923758163 Telephone 3 N 12/23/2022 12/23/2022 11-407-500-0080-6200 138.36 FPL 9923758163 Telephone 7 N 12/23/2022 12/23/2022 11-407-200-0024-6330 25.00 40 MILES -NFP DEC2022 MILEAG Nfp Mileage 36 N 12/31/2022 12/31/2022 11-407-200-0023-6330 21.25 34 MILES -FHV SPEC NEEDS DEC2022 MILEAG FHV Mileage 42 N 12/31/2022 12/31/2022 11-407-200-0047-6330 98.13 157 MILES - MECSH DEC2022 MILEAG MECSH Mileage 43 N 12/31/2022 12/31/2022 6,054.468471 VERIZON WIRELESS9820 VERIZON WIRELESS 851.289820 FRUSTOL/ANNE12483 FRUSTOL/ANNE 25.0012483 BESEMAN/KAREN13978 BESEMAN/KAREN 119.3813978 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions2 Transactions Transactions9 Transactions Transactions1 Transactions Transactions2 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:16AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0047-6330 93.13 149 MILES - MECSH DEC2022 MILEAG MECSH Mileage 32 N 12/31/2022 12/31/2022 11-407-600-0090-6488 111.96 (4) SNOW SCRAPPER 17JL-F9LV-1DCR Phn Program Supplies 12 N 12/28/2022 12/28/2022 11-407-500-0080-6330 47.50 76 MILES - FPL DEC2022 MILEAG FPL mileage 35 N 12/31/2022 12/31/2022 11-407-100-0030-6330 9.88 15.8 MILES - MNCHOICES DEC2022 MILEAG Mileage - PAS/MNChoices 44 N 12/31/2022 12/31/2022 11-407-500-0080-6330 12.50 20 MILES- FPL DEC2022 MILEAG FPL mileage 39 N 12/31/2022 12/31/2022 11-407-500-0085-6330 1.25 2 MILES - NUISANCE DEC2022 MILEAG Mileage Nuisance 40 N 12/31/2022 12/31/2022 11-407-100-0018-6330 0.63 1 MILE - CTC DEC2022 MILEAG Mileage Ctc Outreach 29 N 12/31/2022 12/31/2022 11-407-200-0047-6330 29.13 46.60 MILES - MECSH DEC2022 MILEAG MECSH Mileage 30 N 12/31/2022 12/31/2022 11-407-200-0060-6488 64.00 CAR SEAT ED (EB)CAR SEAT ED Program Supplies Inj Prev 17 N 12/31/2022 12/31/2022 11-407-200-0060-6488 64.00 CAR SEAT ED (BK)CAR SEAT ED Program Supplies Inj Prev 18 N 12/31/2022 12/31/2022 LEWIS/JODI14121 LEWIS/JODI 93.1314121 AMAZON CAPITAL SERVICES INC14386 AMAZON CAPITAL SERVICES INC 111.9614386 GEORGESON/ANTHONY14398 GEORGESON/ANTHONY 47.5014398 BARKER/MEGAN14788 BARKER/MEGAN 9.8814788 DEMMER/ANDREA15052 DEMMER/ANDREA 13.7515052 VAN SANTEN/DANA15825 VAN SANTEN/DANA 29.7615825 OTTER TAIL CO TREASURER31020 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions1 Transactions Transactions1 Transactions Transactions1 Transactions Transactions1 Transactions Transactions2 Transactions Transactions2 Transactions Otter Tail County Auditor Phn Program Supplies -PAS/MNChoices/LTSS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:16AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 11-407-200-0060-6488 64.00 CAR SEAT ED (AM)CAR SEAT ED Program Supplies Inj Prev 19 N 12/31/2022 12/31/2022 11-407-200-0060-6488 64.00 CAR SEAT ED (JM)CAR SEAT ED Program Supplies Inj Prev 20 N 12/31/2022 12/31/2022 11-407-200-0060-6488 64.00 CAR SEAT ED (MA)CAR SEAT ED Program Supplies Inj Prev 15 N 12/31/2022 12/31/2022 11-407-200-0060-6488 64.00 CAR SEAT ED (BB)CAR SEAT ED Program Supplies Inj Prev 16 N 12/31/2022 12/31/2022 11-407-100-0041-6330 41.25 66 MILES - SNBC DEC2022 MILEAG Snbc Mileage 37 N 12/31/2022 12/31/2022 11-407-100-0030-6330 97.50 156.60 MILES - MNCHOICE DEC2022 MILEAG Mileage - PAS/MNChoices 33 N 12/31/2022 12/31/2022 11-407-600-0090-6304 45.27 WIPER BLADES UNIT #20065 818031 Motor Vehicle Service And Repair 21 N 12/28/2022 12/28/2022 11-407-100-0030-6488 43.74 YELLOW FOLDERS 279943474001 2 N 12/30/2022 12/30/2022 11-407-600-0090-6406 19.94 PAPER/HIGHLIGHTERS 279943474001 Office Supplies 1 N 12/30/2022 12/30/2022 11-407-200-0024-6330 50.63 81 MILES - NFP DEC2022 MILEAG Nfp Mileage 28 N 12/31/2022 12/31/2022 OTTER TAIL CO TREASURER 384.0031020 FIELD/DEB35588 FIELD/DEB 41.2535588 GUCK/AMY36425 GUCK/AMY 97.5036425 MINNESOTA MOTOR COMPANY42863 MINNESOTA MOTOR COMPANY 45.2742863 ODP BUSINESS SOLUTIONS LLC51120 ODP BUSINESS SOLUTIONS LLC 63.6851120 WESTBY/LINDA52580 WESTBY/LINDA 50.6352580 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Transactions6 Transactions Transactions1 Transactions Transactions1 Transactions Transactions1 Transactions Transactions2 Transactions Transactions1 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:00:16AM1/5/2023 Klien Human Services Copyright 2010-2022 Integrated Financial Systems 21410.00 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Final Total:22 Vendors 44 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:00:16AM1/5/2023 Klien Copyright 2010-2022 Integrated Financial Systems Page 7Audit List for Board Otter Tail County Auditor Amount 21,410.00 Human Services 11 21,410.00 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board January 3, 2023 CONTRACT RENEWALS Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Lakeland Mental Health Center Adult & Children MH Programs 1-01-23 through 12-31-23 Adult & Children • Outpatient MH Services $652,187/year. • Adult CSP State Grant $292,165. • Permanent Supported Housing Program $21,900. • Aftercare Services $133,002 for 2.0 FTE • Children Non-TCM Rate $114.84, not to exceed $37,725. • Adult Non-TCM Rate $89.27, not to exceed $70,469. • Anger Management Assessments not to exceed $10,651. • Outpatient MH Services $652,187/year • Adult CSP State Grant $332,813 • Permanent Supported Housing Program $21,900 • Aftercare Services $133,002 for 2.0 FTE • CMH Targeted Case Mgmt. MA Bundled Rate: $567.18/mo. Non-MA Rate $112.60/hr. Not to exceed $37,725 • AMH Targeted Case Mgmt. MA Bundled Rate: $312.33/mo. Non-MA Rate: $87.52/hr. Not to exceed $70,469. • Anger Management Assessments $10,651 Parental Capacity valuations Testing Rate: $169,00/hr. and Psychologist Rate: $203.00/hr. County of Financial Responsibility, State Grants & MA Lutheran Social Service Guardianship Services 1-01-23 through 12-31-23 Elderly/Disabled $115,500 No Change Otter Tail County MSA (Minnesota Supplemental Assistance) within the MSA guidelines Mahube-OTWA Community Action Partnership Child Care Assistance 1-01-23 through 12-31-23 Families eligible for child care assistance Not to exceed $62,620 (12.5% of the 2023 BSF total allocation) Not to exceed $49,238 County of Financial Responsibility OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER I:\BIDDING & CONTRACTS\2023\Henning Transfer Station\Foth\M- Henning TS Design Contract.docx MEMORANDUM Date: January 5, 2023 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator & Steve Branby, Asst. Solid Waste Director From Chris McConn, Director Re: Henning Transfer Station Professional Services Addenda The Solid Waste Department (Department) has been working with Foth on conceptual design of a new transfer station building at the Henning location. The Department shared the current concept design with the Economic Growth and Community Investment Committee on January 3, 2023. Based on the current conceptual design, the total project cost is approximately $5 million. On behalf of the Department, the County recently bonded for $5 million to finance this project. Foth has prepared the attached addenda to perform detailed design, permitting, bidding assistance, and construction administration for the project. The estimated cost is $494,200. The proposal is based on commencing detailed design in January and bidding the work in the spring of 2023. The Department respectfully requests authorization to execute this agreement and proceed with detailed design. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 Foth Project ID 22O007.00 Foth Release Date December 28, 2022 Addendum No. 14 Page 1 of 5 X:\E-Div Bus Dev\Clients\Otter Tail County MN\Transfer Station\Draft- C-Otter Tail County Solid Waste - Henning Ad Transfer Station12-28- 2022.docx FORM RSK014-A (12/06) STANDARD FORM OF ADDENDUM (Agreement for Professional Services) This Agreement shall be an addition to, and subject to the conditions contained in that Standard Conditions of Agreement for Professional Services dated March 1, 2019 (see SECTION 4, SPECIAL CONDITIONS) between Foth Infrastructure & Environment, LLC (ENGINEER), and Otter Tail County Solid Waste (OWNER). WHEREAS the OWNER wishes to engage the ENGINEER to provide various services as described below, in accordance with ENGINEER procedures, standards, and normal billing practices, and WHEREAS the project to which such services apply is referred to as the PROJECT and described generally as follows: The Otter Tail County Department of Solid Waste (County) desires to develop a new transfer station on the same parcel as the existing transfer station and construction and demolition (C&D) landfill. The transfer station design will include management of municipal solid waste (MSW), single sort recyclables, household hazardous waste (HHW), an interior residential drop off area, and will incorporate a reuse room as well as outdoor storage for shingles and C&D waste. The PROJECT will consist of the development of plans and specifications for bidding for construction of an approximately 15,000 sq. ft. concrete and pre- engineered metal building, new office, new scale, storm water features to include an updated SWPPP, asphalt and/or concrete driving and parking surfaces. City water and sanitary services are not available at the property so the PROJECT will include onsite domestic wastewater treatment and leachate collection with underground storage tank as well as a potential new well, tank, pump and necessary equipment for a fire suppression system. The PROJECT will also include development of a permit modification to include the transfer station and a vertical expansion of the current C&D landfill. WHEREAS the ENGINEER has agreed to perform such work. NOW, THEREFORE, and in consideration of the above, the ENGINEER and the OWNER do hereby agree and covenant as follows: SECTION 1 – SERVICES FOR HENNING TRANSFER STATION Task 1 – Schematic Design (estimated cost, $29,750) During schematic design, ENGINEER will work with County staff to further develop the site and building layout and design elements that are important to the County, which may include office space, restroom facilities, number of scales, building materials, etc. The schematic design process provides additional details to ENGINEER to provide an updated opinion of cost to keep the overall project within budget. ENGINEER will provide OWNER with schematic design drawings for approval to proceed with Design Development phase of the project. Foth Project ID 22O007.00 Foth Release Date December 28, 2022 Addendum No. 14 Page 2 of 5 X:\E-Div Bus Dev\Clients\Otter Tail County MN\Transfer Station\Draft- C-Otter Tail County Solid Waste - Henning Ad Transfer Station12-28- 2022.docx FORM RSK014-A (12/06) Task 2 – Design Development (estimated cost, $88,500) The design development phase of the project allows the ENGINEER to further develop the building-specific details for review by County staff at 60% and 90% of design completion. Additionally, if desired, a more refined opinion of cost can be prepared. ENGINEER anticipates several meetings with the County and intends to review the Design Development drawings with the County prior to moving to development of the Construction Documents. Task 3 – Construction Documents (Bid Documents) (estimated cost, $127,250) ENGINEER will prepare construction documents including preparation of necessary specifications and finalizing design plan details to produce a project manual for bidding. A final review of the bidding documents by County staff is anticipated prior to release for bidding. ENGINEER’s team will include KOMA as a subconsultant providing Architectural and Structural engineering and Emanuelson-Podas, Inc. (EP) providing Mechanical, Electrical and Plumbing engineering as needed to complete the project. Costs associated with these subconsultants are included in the estimated costs. Foth anticipates that the County will be responsible for survey of the building site area, which was conducted in conjunction with the survey required as a part of the annual survey. Additionally, Foth anticipates that the Coiunty will be responsible for the cost of a geotechnical investigation using Braun as their preferred vendor. Foth will continue to coordinate with the Counties vendors for survey and geotechnical data. Task 4 – Bid Assistance (estimated cost, $15,700) ENGINEER will prepare an Advertisement for Bid, assist with posting the Advertisement following MN Procurement rules, conduct a pre-bid conference, respond to bidders questions, prepare any necessary addenda, prepare a bid tabulation and evaluate bids received and provide a recommendation to the County. Task 5 – Construction Administration (estimated cost, $200,000) ENGINEER will assist the County with finalizing the contract with the selected bidder. ENGINEER and design team will prepare an agenda and lead a pre-construction conference, review and respond to requests for information, review submittals for compliance with bidding documents, process potential change orders, process pay requests, provide onsite observation during active construction assume construction inspection approximately 50% of the time construction is taking place to observe contractor’s work (anticipated for 10 months), prepare substantial completion documents and punch-list and conduct project closeout to include record drawings based upon contractors mark-up and field observations. If contractor’s schedule is significantly longer than the anticipated timeframe for this estimate of cost, ENGINEER may request an increase in reimbursement for this task. Task 6 – Permit Modification (estimated cost, $33,000) ENGINEER will prepare necessary MPCA permit modification documents including attachments to modify the existing solid waste permit for installation of a new transfer station Foth Project ID 22O007.00 Foth Release Date December 28, 2022 Addendum No. 14 Page 3 of 5 X:\E-Div Bus Dev\Clients\Otter Tail County MN\Transfer Station\Draft- C-Otter Tail County Solid Waste - Henning Ad Transfer Station12-28- 2022.docx FORM RSK014-A (12/06) building as well as necessary drawings and documentation for a vertical expansion at the construction and demolition landfill to maximize capacity of the existing permitted footprint. Additionally, ENGINEER anticipates responding to one set of questions and comments from the MPCA on the permit modification submittal. If MPCA has multiple iterations of questions and comments on the permit modification ENGINEER may request an increase in reimbursement for this task. SECTION 2 - COMPENSATION AN INITIAL PAYMENT OF Zero Dollars ($0) shall be made upon execution of this Agreement and credited to the OWNER's account at final payment.  ENGINEER’s services for these Tasks will be completed on a time and materials basis using 2022 rates (attached). The cost of services is estimated in Section 1 – Services. The cost will not exceed ENGINEER’s estimate without prior approval from the OWNER. Payments will be in accordance with the March 1, 2019 Standard Conditions of Agreement for Professional Services between Foth and Otter Tail County. Other Compensation: It is understood that when requested by the OWNER, the ENGINEER shall procure the services of independent inspection bureaus, laboratories, soil exploration firms, etc. However, this is for the convenience of the OWNER and the ENGINEER shall provide coordination only of these services at the labor rates determined above. If not billed direct by the providers, the ENGINEER shall pass the costs of the independent services to the OWNER for payment with a surcharge of 10% to cover the processing expenses of the ENGINEER. SECTION 3 - TIMETABLE Foth anticipates the following schedule: Conceptual design of building layout and location on the site is currently being finalized and it is assumed that this conceptual design will be finalized no later than January 6, 2023. Foth anticipates the OWNER will provide definitive direction by January 6, 2023 on the schematic design drawings. Once ENGINEER receives definitive direction on schematic design drawings, ENGINEER will prepare MPCA permit modification submittal with associated drawings (60% drawing set) no later than February 10, 2023. Design meetings with OWNER and ENGINEER will be held to review progress and provide a 90% design set by March 3, 2023. Depending on review comments, permitting, interaction with the City of Henning, and input from others involved in the project ENGINEER plans to submit a final plan set to OWNER for approval no later than March 17, 2023. SECTION 4 – NOTICES All notices and other communications required or permitted under this Agreement shall be in writing, and hand delivered or sent by email, registered or certified mail, return-receipt requested, postage prepaid, or by overnight delivery service and shall be effective upon receipt at the following addresses or as either party shall have notified the other party: Foth Project ID 22O007.00 Foth Release Date December 28, 2022 Addendum No. 14 Page 4 of 5 X:\E-Div Bus Dev\Clients\Otter Tail County MN\Transfer Station\Draft- C-Otter Tail County Solid Waste - Henning Ad Transfer Station12-28- 2022.docx FORM RSK014-A (12/06) To OWNER: To ENGINEER: Chris McConn Nathan Klett Solid Waste Director Senior Client Manager Otter Tail County Foth Infrastructure & Environment, LLC 520 Fir Avenue West 8550 Hudson Boulevard North, Suite 105 Fergus Falls, MN 56537 Lake Elmo, MN 55042 cmconn@co.ottertail.mn.us nathan.klett@foth.com SECTION 5 - SPECIAL CONDITIONS The following language replaces SECTION III, GENERAL PROVISIONS, Item 3.1.2. in the Standard Conditions of Agreement for Services dated March 1, 2019: Neither party to this Agreement will be liable to the other party for delays in performing the Services, or for the direct or indirect cost resulting from such delays, that may result from a Force Majeure condition. Each party will take reasonable steps to mitigate the impact of any force majeure. If Consultant is delayed in the performance of the Work due to acts, omissions, conditions, events, or circumstances beyond its control and due to no fault of its own or those for whom Consultant is responsible, the Contract Time(s) for performance as well as the Contract Price shall be reasonably extended by Change Order. By way of example, events that will entitle Consultant to an extension of the Contract Time(s) include acts or omissions of Client or anyone under Client’s control (including separate contractors), changes in the Work, Differing Site Conditions, Hazardous Conditions, wars, floods, labor disputes, unusual delay in transportation, epidemics, earthquakes, adverse weather conditions not reasonably anticipated, and other acts of God (Force Majeure Condition). For clarity purposes, labor shortages or supply chain disruptions resultant from epidemic or pandemic events are specifically to be considered grounds constituting a Force Majeure Condition. Labor shortages and inefficiencies, delays, escalation, or cost impacts resulting from labor shortages or supply chain disruptions associated with such an event shall be considered grounds for a Force Majeure Condition event and shall afford Consultant the opportunity for schedule and cost relief associated with such an event. All other provisions of that Agreement referred to above shall remain in force unless otherwise modified or deleted above. Foth Project ID 22O007.00 Foth Release Date December 28, 2022 Addendum No. 14 Page 5 of 5 X:\E-Div Bus Dev\Clients\Otter Tail County MN\Transfer Station\Draft- C-Otter Tail County Solid Waste - Henning Ad Transfer Station12-28- 2022.docx FORM RSK014-A (12/06) IN WITNESS WHEREOF the parties hereto set their hands and seals dated this 28th day of December, 2022. For ENGINEER: For OWNER: Foth Infrastructure & Environment, LLC Otter Tail County Solid Waste By: By: Name (Please print): Bruce D. Rehwaldt, P.E. Name (Please print): Chris McConn, P.E. Title: Senior Client Manager Title: Director By: By: Name (Please print): Nathan O. Klett, P.E. Name (Please print): Title: Senior Client Manager Title: ---#77 IO f7V Vc!n[ T-S 2022 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/22 Foth Environment Solutions Public Solid Waste 2022 Labor Rate Schedule* Classification Hourly Rate (USD) Program Director/Corporate Executive $256 Client Director $195 Project Director $195 Project Manager III $175 Project Manager II $167 Project Manager I $160 Engineer/Scientist VI $195 Engineer/Scientist V $182 Engineer/Scientist IV $165 Engineer/Scientist III $145 Engineer/Scientist II $135 Engineer/Scientist I $120 Technician VI $168 Technician V $145 Technician IV $125 Technician III $110 Technician II $100 Technician I $78 Project Coordinator $125 Administrative Assistant II/Project Administrative Specialist $92 Administrative Assistant I $82 INVOICING PROCEDURES  All personnel are billed portal-to-portal for required travel.  All testimony or direct mediation work including the following: depositions; trial testimony; mediation meetings or presentations; public meetings; public hearings; standby time; pre-trial preparation; and other litigation/mediation services will be billed with a separate Litigation/Mediation Rate Schedule.  Expedited deliverables requested by the client that require overtime work will be billed at one and one-half times the hourly billing rate for the overtime hours worked. Prior notice of this surcharge will be given.  Payments are due and payable in accordance with the terms of the Agreement with Foth Infrastructure & Environment, LLC (Foth).  Foth reserves the right to modify this schedule periodically, as appropriate. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth. 1~Foth T-S 2022 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/22 Foth Environment Solutions Public Solid Waste 2022 Resource Charges* Item Cost Basis Standard Charge (USD) Standard Office/Communication/Software(1) 3% of labor Travel Automobile Travel Mileage $0.65/mi(2) Public Transportation Cost + 10% Subsistence and Lodging Cost + 10% Survey Vehicles Mileage $1.00/mi(3) Equipment Based on market rates(3) Subconsultants (drilling, laboratory, etc.) Cost + 10% Outside Printing Costs Cost + 10% Specialty Mailing Services Cost + 10% Miscellaneous Cost + 10% Notes: The cost of specific technical equipment and employee travel expenses needed on projects is in addition to the hourly labor rates. This list is not all inclusive but represents the most common resource charges applied to Foth projects. (1) Standard Office/Communication/Software charges are designed to cover Foth's costs for the following: in-house printing/reproduction; standard postage, except express or specialty mail; and software usage. (2) Mileage rates are subject to change based on Federal Government Standards. (3) Survey Vehicle and Equipment charges are subject to change based on availability and economic conditions. Special equipment rates quoted on an individual basis, if requested. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth. 1~Foth OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER I:\BIDDING & CONTRACTS\2023\NEOT Final Cover\M- NEOT PSA.docx MEMORANDUM Date: January 5, 2023 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator & Steve Branby, Asst. Solid Waste Director From Chris McConn, Director Re: Northeast Otter Tail Landfill Final Cover Professional Services The Solid Waste Department (Department) has identified approximately 7.5 acres of landfill for final cover construction. This includes approximately 2.5 acres of the ash monofil and 5 acres of the demolition landfill. Burns and McDonnell has prepared the attached proposal to perform detailed design, bidding assistance, and construction administration for the project. The not-to-exceed cost including additional services is $265,000. The services include identification of the project boundary, and updated cost estimates. The project is contingent on receiving approval from the MPCA for previously submitted design changes, including a variance to remove the clay barrier layer from the final cover. The Department plans to pay for the project with its existing account balance. We also intend to use some of the $1.5 Million in our dedicated trust fund to pay for final cover construction on the ash monofill. The Department respectfully requests authorization to execute this agreement and proceed with detailed design. The authorization should be contingent upon use of previously negotiated terms and conditions to other services performed by Burns & McDonnell. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 • • • • December 12, 2022 Chris Mcconn, PE Solid Waste Director Otter Tail County 1115 North Tower Road Fergus Falls, MN 56537 BURNS &1soONNELL. Re: Final Cover Design for Demolition Debris and MSW Combustor Ash Landfills Northeast Otter Tail Phase II Ash and Demolition Landfill, SW-544 Dear Mr. Mcconn: Burns & McDonnell Engineering Company, Inc. (Burns & McDonnell) has prepared this proposal for Otter Tail County (County) to complete a partial final closure design at the Phase II Ash Landfill (Ash Landfill) and the Demolition Landfill at the Northeast Ottertail Ash and Demolition Debris Landfill, SW-544 (Facility). As part of this effort, Burns & McDonnell staff visited the site on October 17, 2022 to review the facility and discuss scope with County staff. The County has investigated an alternative cover system for the Ash Landfill and Demolition Landfill. Burns & McDonnell evaluated the stability of the proposed alternative cover system (under previous scope) which consists of (in descending order): 6 inches topsoil 18 inches cover soil/rooting zone Texture linear low density polyethylene flexible membrane liner (LLDPE) 6-inch buffer layer As part of the final cover review, Burns & McDonnell determined that the proposed alternative cover is stable when using borrow soil from an adjacent County property for the 5:1 slope. However, the slope stability assessment found that the proposed alternative cover could become unstable if there was more than 20 inches of head over the LLDPE at a 4:1 slope. The most recent Hydrologic Evaluation of Landfill performance (HELP) modeling provided by the County estimates that the cover system will average 18 inches of head above the LLDPE using a 5:1 slope; the estimated peak head over the LLDPE exceeds 20 inches. No HELP modeling was provided for the 4:1 slope condition. The proposed alternative cover system, and associated variance request to remove the drainage layer above the LLDPE, will be submitted to the Minnesota Pollution Control Agency (MPCA) by others for review and approval. During our review of the 2015 permit issuance documents, and recent permit variance request, Burns and McDonnell noted that the final cover system does not include stormwater drainage pathways on the final closure of the landfill cells. Updates to the final cover system will require changes to berm locations, drainage channels or drainage pipework within the cover soil to reduce water levels above the LLDPE and route collected water from the cover. 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com • • • o o o o o o Chris Mcconn, PE Otter Tail County December 12, 2022 Page 2 BURNS &1soONNELL. As part of the design, updated hydrologic and hydraulic calculations are required to determine stormwater drainage off the final cover as well as updated HELP models to confirm slope stability assumptions for the proposed alternative final cover system. Scope of Services The scope of services below addresses the design and bid administration portion of this project. A proposal for professional services for construction documentation and quality assurance will be provided to the County after bid administration. Task 1: Ash Landfill and Demolition Landfill Partial Closure Construction Documents Burns & McDonnell shall provide engineering services to the County for the preparation of Draft Construction Documents for the partial closure of approximately 2.5 acres of Ash Landfill and 5 acres of Demolition Landfill. The exact area of final closure will be determined during the closure design dependent on the amount of the landfill that is at final closure grades. The scope of work assumes the variance request for the proposed alternative cover system submitted to the MPCA in the fall 2022 will be used for the final closure of both Landfills. Prior to design work taking place, Burns and McDonnell shall conduct a virtual project kick off meeting with the County. The kickoff meeting shall help to define project roles and expectations. Burns and McDonnel shall record meeting minutes which shall be sent out afterwards. After the project kick off meeting, Burns and McDonnell will begin creating the closure design documents which shall include: A HELP model of the landfill cover system and a stormwater model of the closure cells to determine drainage pathways, and an update of site stormwater management. A cost analysis for PVC vs LLDPE or alternative flexible membrane liner material for use in the final closure design. The cost analysis shall compare the cost to supply, install and potential maintenance or long-term benefits for each material. Construction Drawings to Include: Cover-Index Page Legend and Abbreviations General Notes Existing Conditions General Arrangement and Construction Laydown Areas Subgrade Grading Plan 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com o o o o • • • • • • Chris Mcconn, PE Otter Tail County December 12, 2022 Page 3 BURNS &1soONNELL. Final Cover Grading Plan Landfill Cell Cross Sections Closure and Stormwater Details Erosion Control Plan Contractual front-end documents to include: Invitation to bid, Bidder's Qualifications Statement, Instruction to Bidders, Bid Form (Lump Sum with Unit Price Adjustment), Agreement Between Owner and Contractor, Notice of Award, Notice to Proceed, Performance Bond, Labor and Material Payment Bond, and General Conditions. General Project Specifications to Include: Summary of Work, Project Coordination and Meetings, Submittals, Quality Requirements, Definitions and Standards, Temporary Barriers and Controls, Temporary Utilities and Facilities, Equipment and Materials, Construction Layout and Surveying, Safety and Emergency Response, Contract Closeout, and Warranties. Technical Specifications to include: Geomembrane Liner (LLDPE or alternate), Site Preparation and Earthwork, Erosion and Sedimentation Control, Seeding and Mulching, and Utilities. A Stormwater Pollution and Prevention Plan (SWPPP) for the Contractor to use when obtaining Construction SWPPP. An updated construction quality assurance (CQA) plan completed by Burns & McDonnell under a previous agreement. An opinion of probable construction costs (OPCC). The OPCC is based on our experience as a professional consultant combined with information from vendors and published sources. Burns & McDonnell has no control over additional unforeseen increases in construction material and labor costs. At an approximate 35% to 50% design completion, Burns and McDonnell shall provide design drawings and HELP modeling to the County for review and discussion. A follow-up virtual design meeting shall take place to discuss the County's comments. After incorporating the County's comments, Burns & McDonnell shall provide the 85% draft design construction documents and hydraulic calculations to the County for their review. After the County has reviewed the draft design documents, Burns & McDonnell shall conduct an in-person design review meeting to discuss comments and revision from the County. Final County comments shall be incorporated into the Issue for Bid design documents which shall also be provided to MPCA staff for review. Any revisions resulting from MPCA review shall be included into the final bid documents as an addendum. A total of 441 professional hours have been assumed for this task. 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com • • • o o o o • • Chris Mcconn, PE Otter Tail County December 12, 2022 Page 4 Task 2: Bid Support BURNS &1soONNELL. Burns & McDonnell will provide bidding services, including assisting the County with advertisement, answering bidder's questions, facilitating and attending one on-site pre-bid meeting, issuing required addenda, and assisting the County with contractor selection. A total of 28 professional hours have been assumed for this task. Task 3: Construction Quality Assurance Support Burns & McDonnell will provide Construction Quality Assurance (CQA) for the construction of both Facility final covers. We are partnering with Widseth, Inc. (Widseth) to complete certain CQA aspects. As part of the CQA scope, Burns and McDonnell shall : Review and process contractor submittals, and request for information (RFls). Burns and McDonnell shall maintain communication with contractors and subcontractors to assess whether materials and equipment conform with the project specifications and issue submittal responses in a timely manner. This task also includes review of contractor pay applications and general construction contract administration. Coordinate and conduct one pre-construction meeting with client, contractors, and contractor's subcontractors to review construction procedures and schedules, define points of contact, define the responsibilities of each party, and conduct a pre- construction site walk. Burns and McDonnell will coordinate and attend one geosynthetics pre-installation meeting, monthly construction progress site visits, and a substantial completion site walk. Work with Widseth to provide a project representative that will provide 20 hours per week to observe construction activities including, but not limited to: Soil excavation and segregation Subgrade preparation Piping and stormwater Seeding and mulching For geosynthetics, provide a full-time on-site observation for preparation, installation, and quality assurance testing. After completion of the construction activities, Burns and McDonnell will prepare a CQA report to document construction activities and provide the necessary information to the MPCA for certification. The contractor shall be responsible for materials sampling and testing, and all survey documentation. The material sampling, test results and surveys shall be provided to Burns and McDonnell for reporting purposes. Burns and McDonnell will organize pertinent construction data and submittals into report format, submit a draft CQA report to the County for review, and submit the final CQA report to the MPCA. The report will include: 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com o o o o o o o o o Chris Mcconn, PE Otter Tail County December 12, 2022 Page 5 BURNS &1soONNELL. Project introduction and background List of organizations and responsibilities Summary of construction activities Testing Laboratory Results Observation and test data sheets (includes sampling and testing location plan) Description of construction problems/resolution Earthwork (as constructed) Geosynthetics installation and panel layout List of deviations from the construction documents Task 4 (Optional): Utility Locate Burns & McDonnell understands that the County does not have locations of the utilities across the Facility. As an optional task, Burns and McDonnell will provide a utility locator to traverse the site to locate private owned utilities around the Facility. These utility locations shall be included into the design documents. The Contractor shall be responsible for conducting utility locates across the work area prior to start of construction. Utilities located may not include every utility on site. Task 5 (Optional): Site Stormwater Modelling and Pond Design Burns & McDonnell understands from discussions with the County, that upgrades to the Facility's stormwater modelling and ponds may be required as part of the final closure design. The Facility currently has one stormwater pond south of the demolition landfill with connecting perimeter v-ditches. Task 5 will include creating an updated site stormwater model that will add a second stormwater pond north of the demolition waste landfill and review new perimeter stormwater drains. The design of the new stormwater pond will assume final closure conditions of the landfill and will be designed to the same storm event and capacity as the existing pond. Work for the stormwater modelling will only be included at the direction of the County if they determine they would like to include the additional stormwater work into the final closure design. The County will need to provide Burns and McDonnell the existing final closure drawings in electronic format and any hydrologic and hydraulic calculations from the permit to complete this design item. A total of 142 professional hours have been assumed for this task. 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com • • • • • • • Chris Mcconn, PE Otter Tail County December 12, 2022 Page 6 Schedule BURNS &1soONNELL. Burns & McDonnell estimates the following completion schedule for this Scope of Services: Notice to Proceed: December 20, 2022 Task 1 -Virtual Project Kick Off Meeting: January 3, 2023 Task 1 -35% Design Submission to Client: January 27, 2023 Task 1 -35% Design meeting with Client: February 3, 2023 Task 1 -85% Design Submission to Client: March 3, 2023 Task 1 -85% Design Meeting: March 10, 2023 Task 1 -Issued for Bid and Submission to MPCA: March 31, 2023 Note that this schedule assumes the December 20, 2022 notice to proceed date and timely approval of the alternative cover by the MPCA. Contractor advertisement in April 2023 is anticipated with this schedule but may be delayed depending on the various approvals, including the proposed final cover variance request approval by the MPCA. Fees The scope of services outlined above will be completed on a time and material basis in accordance with the attached rate sheet, BMR23-3, for a total for each task as outlined in Table 1. The estimated project total for Tasks 1-3 is $233,400, not to be exceeded without prior authorization by the County. If the County would like to include the optional tasks (tasks 4-5), the total project costs is $265,200, not to be exceeded without prior authorization by the County. Table 1: Cost by Task Task Not to Exceed Fee Task 1 $93,000 Task 2 $6,300 Task 3 $134,000 TOTAL $233,300 Task 4 (Optional) $5,000 Task 5 (Optional) $26,700 Total with Optional Tasks $265,000 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com • • • • • • • • • • Chris Mcconn, PE Otter Tail County December 12, 2022 Page 7 Assumptions BURNS &1soONNELL. The scope of services outlined is based on the following assumptions: The County will provide most recent existing conditions survey of both landfills in AutoCAD compatible format. The County will provide all known utility locations in AutoCAD compatible format. The County will provide access to the Facility as needed during the project. Project information, data and reports provided by County will be treated as accurate without independent verification. Stormwater modelling will only include areas of final closure. Modeling areas outside the final closure cells are not included in this task authorization. Drawings and specifications assume the MPCA approval of the proposed final cover alternative variance request. If the variance is not approved, any design revisions will be in addition to this scope of services. The scope of services does not include construction documentation or quality control or quality assurance. CQA task assumes a total duration of 16 weeks for construction with three weeks for geosynthetics installation. Assume construction will be five days a week for 10-hour each day. Contractor will be responsible for construction surveying, materials sampling and testing. Terms and Conditions The Terms and Conditions for Professional Services, AE-4 MSP T&C Revl dated June 25, 2021 is included herein and made a part of this Agreement. If it is acceptable, please confirm Tasks the County is approving and sign and return one copy of the proposal and attached Terms and Conditions for Professional Services our file. 8201 Norman Center Drive \ Suite 500 \ Bloomington, MN 55437 0 952-656-6003 \ F 952-229-2923 \ burnsmcd.com Position Classification Hourly Classification Level Billing Rate General Office * 5 $67.00 Technician * 6 $84.00 Assistant * 7 $99.00 8 $135.00 9 $158.00 Staff * 10 $181.00 11 $196.00 Senior 12 $220.00 13 $242.00 Associate 14 $249.00 15 $251.00 16 $253.00 17 $257.00 NOTES: 1. Position classifications listed above refer to the firm's internal classification system for employee compensation. For example, "Associate", "Senior", etc., refer to such positions as "Associate Engineer", "Senior Architect", etc. 2. For any nonexempt personnel in positions marked with an asterisk (*), overtime will be billed at 1.5 times the hourly labor billing rates shown. 3. For outside expenses incurred by Burns & McDonnell, such as authorized travel and subsistence, and for services rendered by others such as subcontractors, the client shall pay the cost to Burns & McDonnell plus 10%. 4. A charge will be applied at a rate of $9.95 per labor hour for technology usage, software, hardware, printing & reprographics, shipping and telecommunications. Specialty items are not included in the technology charge. 5. Monthly invoices will be submitted for payment covering services and expenses during the preceding month. Invoices are due upon receipt. A late payment charge of 1.5% per month will be added to all amounts not paid within 30 days of the invoice date. 6. The services of contract/agency and/or any personnel of a Burns & McDonnell parent, subsidiary or affiliate shall be billed to Owner according to the rate sheet as if such personnel is a direct employee of Burns & McDonnell. 7. The rates shown above are effective for services through December 31, 2023, and are subject to revision thereafter. 0 Form BMR23-3 Schedule of Hourly Professional Service Billing Rates OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 December 21, 2022 Meeting of the Otter Tail County Planning Commission was held on December 21, 2022, at 6:30 P.M at the Government Services Center; the hearing was held in person and via Microsoft Teams. Roll Call: Members Present: David Trites, Rod Boyer, Judd Fischer, Brent E. Frazier, Rick Wilson, David Wass and Tina Bladow arrived at 6:35 pm. Michelle Eldien represented the County Attorney's Office and Chris LeClair represented the Land & Resource Management Office. Minutes of November 9, 2022: No changes or corrections to the Minutes of the November 9, 2022, Planning Commission Meeting, Rick Wilson moved to accept minutes as presented. Voting: All members in favor. Charles Kvare “Kvare’s Beauty Bay South 4th Addition” – Approved with Condition: A Preliminary Plat of “Kvare’s Beauty Bay South 4th Addition”, consisting of 6 Non-Riparian, Non-Shoreland Single Family Residential Lots, 1 Block. The proposal is located near 22101 S Beauty Bay Rd, Pelican Rapids MN, Section 18, Dunn Township, Non-Shoreland. Dave Anderson (Anderson Land Surveying) and Charles Kvare (Property Owner) represented the Preliminary Plat. The audience was polled with no one speaking for or against the Preliminary Plat. An email submitted from Dan & Barb Hofland was received in support of the Preliminary Plat. Joel & Debbie Peterson submitted an email in support of Preliminary Plat. These emails were forwarded to the Planning Commission Members prior to the meeting for their review. Motion: A motion by Fischer seconded by Frazier to approve the Preliminary Plat as presented with the condition that the septic areas are protected/fenced off. Voting: Members in favor, Frazier, Bladow, Boyer, Fischer & Wilson, Members voting no, Trites and Wass. Motion Passed. TNT Holdings, LLC – Terry Murphy “The River at Dunvilla”– Approved with Condition: Preliminary Plat Request: A Preliminary Plat titled “The River at Dunvilla”, consisting of 39 Lots, 4 Blocks (13 Single Family Residential Riparian Lots and 25 Single Family Residential Non-Riparian Lots and 1 Non-Riparian Non-Residential Lot will be permanently attached to a Residential Non-Riparian Lot). Conditional Use Permit Request: (as stated by the Applicant on the Application): Construction of approximately 4,535-foot-long road with 6,610 CY of excavated material and 1435 CY of imported material, however approximately 800 feet is located within 300 feet of Pelican River. Otter Tail County, Planning Commission December 21, 2022; Page 2 The proposal is located by using Lot 1 of Dunn Acres located off South Pelican Drive, Pelican Rapids MN, Section 20 of Dunn Township; Non-Shoreland & Pelican River (56-PR) AG. Joshua Pfeffer (Meadow Land Surveying) and Brian Strommen (TNT Holdings) & Terry Murphy (TNT Holdings) represented the Preliminary Plat Application and the Conditional Use Permit Application. The audience was polled with no one speaking for or against the Preliminary Plat or Conditional Use Permit request. Motion: A motion by Trites seconded by Wilson to approve the Preliminary Plat and Conditional Use Permit as presented with the condition that the septic areas are protected/fenced off. Voting: All Members in favor. Nate Hunter – Stroms Holding LLP – Application Withdrawn: Conditional Use Permit Application Request to add 20 RCU’s to the existing Kohler-Strom’s Resort easterly of CSAH 31 and centralize there existing dock system with 13 slips. The proposal is located 51021 Fish Lake Rd., Detroit Lakes MN, Section 2 & 11 of Dunn Township, Pelican Lake (GD). An email was received from Nate Hunter indicating that he would like to withdraw the Conditional Use Permit Application request with plans on resubmitting in the spring. Motion: A motion by Wilson seconded by Bladow to approve the request to withdraw the Conditional Use Permit Application. Voting: All Members in favor. Bass Harbor Storage – Application Approved: Conditional Use Permit Request: Request to update Conditional Use Permit No. 2022-003 issued May 18, 2022. Requesting to update the building layout and driveway configuration. The proposal is located at 43915 Bass Harbor Rd., Pelican Rapids MN, Section 9 of Lida Township. David Sogn (Secretary of Bass Harbor LLC Storage Unit) represented the Conditional Use Permit Application. David spoke regarding how the association functions and the process for applying for permits within the LLC. The audience was polled with no one speaking for or against the Conditional Use Permit Application. Motion: A motion by Fischer seconded by Trites to approve the request to amend Conditional Use Permit No. 2022-003 issued May 18, 2022, to update the building layout of units 2 through 17. Voting: All Members in favor. Adjourn: At 7:09 P.M., Chairman Boyer adjourned the Meeting. Respectfully submitted, Amy Busko Amy Busko Recording Secretary DATE: January 5, 2023 TO: Board of Commissioners FROM: Amy Baldwin, Community Development Director SUBJECT: 2023 Public Hearings Regarding Single-Family Tax Rebate Program The Single-Family Tax Rebate Program providing applicants up to $10,000 in property tax abatements when building a new house will continue through 2024. A public hearing related to applications for tax abatement through the Single-Family Tax Rebate Program is required. The following public hearing dates and times in 2023 are being proposed: Tuesday, February 14, 2023, at 10:00 a.m. Tuesday, April 11, 2023, at 10:00 a.m. Tuesday, June 13, 2023, at 10:00 a.m. Tuesday, August 8, 2023, at 10:00 a.m. Tuesday, October 10, 2023, at 10:00 a.m. Tuesday, December 12, 2023, at 2:00 p.m. Notice of the public hearings will be published as each hearing date approaches. Requested Action: Call for the six public hearings to be held in 2023 associated with tax abatements for the Single-Family Tax Rebate Program. 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES This is an Agreement between OTTER TAIL COUNTY, MINNESOTA (Owner) and INTERSTATE ENGINEERING, INC. (Engineer). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as Bridge L9648 Replacement (Project). Engineer's services under this Agreement (Services) are generally identified as planning, surveying, environmental and design services. Owner and Engineer further agree as follows: 1.01 Services of Engineer A. Engineer shall provide or furnish the Services set forth in this Agreement, and any Additional Services authorized by Owner and consented to by Engineer. B. See Appendix 2 for additional Scope of Services. 2.01 Owner's Responsibilities A. Owner shall provide Engineer with existing Project-related information and data in Owner's possession and needed by Engineer for performance of Engineer's Services. Owner will advise the Engineer of Project-related information and data known to Owner but not in Owner's possession. Engineer may use and rely upon Owner-furnished information and data in performing its Services, subject to any express limitations applicable to the furnished items. 1. Following Engineer's assessment of initially-available Project information and data, and upon Engineer's request, Owner shall obtain, furnish, or otherwise make available (if necessary through retention of specialists or consultants) such additional Project- related information and data as is reasonably required to enable Engineer to complete its Services; or, with consent of Engineer, Owner may authorize the Engineer to obtain or provide all or part of such additional information and data as Additional Services. B. Owner shall provide necessary direction and make decisions, including prompt review of Engineer's submittals, and carry out its other responsibilities in a timely manner so as not to delay Engineer's performance. Owner shall give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of (1) any relevant, material defect or nonconformance in Engineer's Services, or (2) any development that affects the scope or time of performance of Engineer's Services. C. See Appendix 2 for additional Scope of Services. 3.01 Schedule for Rendering Services A. Engineer shall complete its Services within the following specific time period: Final plans shall be complete January 1, 2024. If OWNER has not secured project funding, ENGINEER will provide additional services per hourly rates to make Final Plan Amendments in a reasonable period of time to accommodate OWNER’S schedule. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer's Services is impaired, or Engineer's Services are EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 delayed or suspended, then the time for completion of Engineer's Services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. 4.01 Invoices and Payments A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. B. Payment: As compensation for Engineer providing or furnishing Services and Additional Services, Owner shall pay Engineer as set forth in this Paragraph 4.01, Invoices and Payments. If Owner disputes an invoice, either as to amount or entitlement, then Owner shall promptly advise Engineer in writing of the specific basis for doing so, may withhold only that portion so disputed, and must pay the undisputed portion. C. Failure to Pay: If Owner fails to make any payment due Engineer for Services, Additional Services, and expenses within 30 days after receipt of Engineer's invoice, then (1) the amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; (2) in addition Engineer may, after giving 7 days' written notice to Owner, suspend Services under this Agreement until Engineer has been paid in full all amounts due for Services, Additional Services, expenses, and other related charges, and in such case Owner waives any and all claims against Engineer for any such suspension; and (3) if any payment due Engineer remains unpaid after 90 days, Engineer may terminate the Agreement for cause pursuant to Paragraph 5.01.A.2. D. Reimbursable Expenses: Engineer is entitled to reimbursement of expenses only if so indicated in Paragraph 4.01.E or 4.01.F. If so entitled, and unless expressly specified otherwise, the amounts payable to Engineer for reimbursement of expenses will be the Project-related internal expenses actually incurred or allocated by Engineer, plus all invoiced external expenses allocable to the Project, including Engineer's subcontractor and subconsultant charges, with the external expenses multiplied by a factor of 1.10. E. Basis of Payment 1. Hourly Rates. Owner shall pay Engineer for Services as follows: a. An amount equal to the cumulative hours charged to the Project by Engineer's employees times standard hourly rates for each applicable billing class, plus reimbursement of expenses incurred in connection with providing the Services. b. Engineer's Standard Hourly Rates are attached as Appendix 1. c. The total compensation for Services and reimbursement of expenses is estimated to be $49,000.00 when completed in conjunction with serviced provided for bridge 92517 & bridge 92707. F. Additional Services: For Additional Services, Owner shall pay Engineer an amount equal to the cumulative hours charged in providing the Additional Services by Engineer's employees, times standard hourly rates for each applicable billing class; plus reimbursement of expenses incurred in connection with providing the Additional Services. Engineer's standard hourly rates are attached as Appendix 1. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 5.01 Termination A. Termination for Cause 1. Either party may terminate the Agreement for cause upon 30 days' written notice in the event of substantial failure by the other party to perform in accordance with the terms of the Agreement, through no fault of the terminating party. a. Notwithstanding the foregoing, this Agreement will not terminate under Paragraph 5.01.A.1 if the party receiving such notice begins, within 7 days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30-day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein will extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. In addition to its termination rights in Paragraph 5.01.A.1, Engineer may terminate this Agreement for cause upon 7 days' written notice (a) if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional, (b) if Engineer's services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer's control, (c) if payment due Engineer remains unpaid for 90 days, as set forth in Paragraph 4.01.C, or (d) as the result of the presence at the Site of undisclosed Constituents of Concern as set forth in Paragraph 6.01.I. 3. Engineer will have no liability to Owner on account of any termination by Engineer for cause. B. Termination for Convenience: Owner may terminate this Agreement for convenience, effective upon Engineer's receipt of notice from Owner. C. Payments Upon Termination: In the event of any termination under Paragraph 5.01, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement, and to reimbursement of expenses incurred through the effective date of termination. Upon making such payment, Owner will have the limited right to the use of all deliverable documents, whether completed or under preparation, subject to the provisions of Paragraph 6.01.F, at Owner's sole risk. 1. If Owner has terminated the Agreement for cause and disputes Engineer's entitlement to compensation for services and reimbursement of expenses, then Engineer's entitlement to payment and Owner's rights to the use of the deliverable documents will be resolved in accordance with the dispute resolution provisions of this Agreement or as otherwise agreed in writing. 2. If Owner has terminated the Agreement for convenience, or if Engineer has terminated the Agreement for cause, then Engineer will be entitled, in addition to the payments identified above, to invoice Owner and receive payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's subcontractors or subconsultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Paragraph 4.01.F. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 6.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with any services performed or furnished by Engineer. Subject to the foregoing standard of care, Engineer may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any Constructor's work, nor will Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Constructor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a Constructor to comply with laws and regulations applicable to that Constructor's furnishing and performing of its work. Engineer shall not be responsible for the acts or omissions of any Constructor. C. Engineer neither guarantees the performance of any Constructor nor assumes responsibility for any Constructor's failure to furnish and perform its work. D. Engineer's opinions of probable construction cost (if any) are to be made on the basis of Engineer's experience, qualifications, and general familiarity with the construction industry. However, because Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors' methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from opinions of probable construction cost prepared by Engineer. If Owner requires greater assurance as to probable construction cost, then Owner agrees to obtain an independent cost estimate. E. Engineer shall not be responsible for any decision made regarding the construction contract requirements, or any application, interpretation, clarification, or modification of the construction contract documents, other than those made by Engineer. F. All documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Engineer grants to Owner a limited license to use the deliverable documents on the Project, extensions of the Project, and for related uses of the Owner, subject to receipt by Engineer of full payment due and owing for all Services and Additional Services relating to preparation of the deliverable documents, and subject to the following limitations: 1. Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; 2. any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and subconsultants; 3. Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and subconsultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and 4. such limited license to Owner shall not create any rights in third parties. G. Owner and Engineer agree to transmit, and accept, Project-related correspondence, documents, text, data, drawings, information, and graphics, in electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol. H. Waiver of Damages; Limitation of Liability: To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's officers, directors, members, partners, agents, employees, subconsultants, and insurers, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement or the Project, from any cause or causes, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $100,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's Services do not include any services related to unknown or undisclosed Constituents of Concern. If Engineer or any other party encounters, uncovers, or reveals an unknown or undisclosed Constituent of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of Services on the portion of the Project affected thereby until such portion of the Project is no longer affected, or terminate this Agreement for cause if it is not practical to continue providing Services. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute will be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. K. This Agreement is to be governed by the laws of the state in which the Project is located. L. Engineer's Services do not include: (1) serving as a "municipal advisor" for purposes of the registration requirements of Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission; (2) advising Owner, or any municipal entity or other person or entity, regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, timing, terms, or other similar matters concerning such products or issuances; (3) providing surety bonding or insurance- related advice, recommendations, counseling, or research, or enforcement of construction insurance or surety bonding requirements; or (4) providing legal advice or representation. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 7.01 Definitions A. Constructor—Any person or entity (not including the Engineer, its employees, agents, representatives, subcontractors, and subconsultants), performing or supporting construction activities relating to the Project, including but not limited to contractors, subcontractors, suppliers, Owner's work forces, utility companies, construction managers, testing firms, shippers, and truckers, and the employees, agents, and representatives of any or all of them. B. Constituent of Concern—Asbestos, petroleum, radioactive material, polychlorinated biphenyls (PCBs), lead based paint (as defined by the HUD/EPA standard), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to laws and regulations regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 8.01 Successors, Assigns, and Beneficiaries A. Successors and Assigns 1. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 8.01.A.2 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. 2. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, money that is due or may become due) in this Agreement without the written consent of the other party, except to the extent that any assignment, subletting, or transfer is mandated by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. B. Beneficiaries: Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Constructor, other third-party individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 9.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Attachments: Appendix 1, Engineer's Standard Hourly Rates Appendix 2, Scope of Services EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 This Agreement’s Effective Date is December 20, 2022 Owner: Engineer: Otter Tail County Highway Dept. Interstate Engineering, Inc. (name of organization) (name of organization) By: By: (authorized individual’s signature) (authorized individual’s signature) Date: Date: (date signed) (date signed) Name: Charles Grotte, PE Name: Ross Eberle, PE (typed or printed) (typed or printed) Title: County Engineer Title: Project Manager (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Designated Representative: Designated Representative: Name: Matt Yavarow Name: Ross Eberle (typed or printed) (typed or printed) Title: Assistant County Engineer Title: Senior Project Engineer (typed or printed) (typed or printed) Address: Address: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Phone: (218) 998-8497 Phone: (218) 739-5545 Email: myavarow@co.ottertail.mn.us Email: Ross.Eberle@interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 1, Page i APPENDIX 1 SCHEDULE OF RATES SCHEDULE OF RATES ATTACHMENT #1 ENGINEERS ENG I $110.00 per hour ENG II $140.00 per hour ENG III $172.00 per hour ENG IV $194.00 per hour ENG V $210.00 per hour ENG VI $232.00 per hour ENG VII $250.00 per hour SURVEYORS SURV I $98.00 per hour SURV II $112.00 per hour SURV III $130.00 per hour SURV IV $158.00 per hour SURV V $176.00 per hour SURV VI $195.00 per hour SURV VII $209.00 per hour PLANNERS PLANNER I $93.00 per hour PLANNER II $110.00 per hour PLANNER III $142.00 per hour PLANNER IV $169.00 per hour TECHNICIANS TECH I $65.00 per hour TECH II $98.00 per hour TECH III $115.00 per hour TECH IV $137.00 per hour TECH V $147.00 per hour TECH VI $168.00 per hour TECH VII $181.00 per hour TECH VIII $205.00 per hour ADMINISTRATIVE ADMIN I $70.00 per hour ADMIN II $80.00 per hour INFORMATION TECHNOLOGISTS IT I $135.00 per hour IT II $185.00 per hour EXPERT WITNESS $285.00 per hour CHARGEABLE EXPENSES Subsistence Actual cost 8 ½” X 11” Prints per Page $0.15 – black & white, $0.50 - color Travel Vehicle $0.78 per mile 11” x 17” Prints per Page $0.25 – black & white, $0.50 - color Survey Vehicle $0.88 per mile 24” x 36” Prints per Page $9.00 Aircraft Actual cost Mylar $3.00 per ft2 Any But Ordinary First-Class Postage Actual cost ATV $75.00 per day Subconsultant Services Cost plus 10% UTV $150.00 per day Plat Certification per Certification $35.00 ATV / UTV with Tracks $125.00 / $200.00 per day Recordation per Monument $35.00 Snowmobile $200.00 per day Cost of surveying materials, filing fees, drafting materials and other materials required for the job Cost plus 25% Any and all sales and use tax, TERO or other special fees which apply to this contract INTERSTATE ENGINEERING Pr..>fess1onals You l\eed, People fou n .. s 116 East Washington Avenue I Fergus Fa lls, MN 56538 I (218) 739 .5545 I interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page i APPENDIX 2 SCOPE OF ENGINEERING SERVICE EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 1 SCOPE OF ENGINEERING SERVICES A. RESPONSIBILITY OF CONSULTANT 1. PHASE 1-Topographic and Ownership Survey a. CONSULTANT will complete topographic survey of existing highway, bridge, and river as necessary to complete hydraulic analysis, bridge and approach highway design. b. CONSULTANT will prepare right of way and ownership survey to determine boundaries of CLIENT’s right of way and ownership of abutting properties. c. CONSULTANT will provide wetland delineation of existing wetlands located within the anticipated project construction limits. This work will be performed by a subconsultant retained by the CONSULTANT. d. CONSULTANT will coordinate and obtain environmental approval for the project per State Aid Bridge Design Guidelines. e. CONSULTANT will coordinate the subsurface soils investigation which will be performed by others under a separate contract with the CLIENT. 2. PHASE 2-Bridge Design a. Hydraulic Study and Risk Assessment i. CONSULTANT will prepare Hydraulic Study and Risk Assessment per requirements of MnDOT State Aid. b. Preliminary Bridge Design i. CONSULTANT will prepare the following preliminary plan sheets for submittal and review: 1. General Plan and Elevation Sheet 2. Structure Layout Sheet 3. Structure Survey Plat Sheet 4. Structure Survey Plan and Profile Sheet 5. Geotechnical Soils Investigation Boring Sheet ii. CONSULTANT will submit to CLIENT and MnDOT State Aid with the preliminary bridge plans the Hydraulic Study and Risk Assessment, Preliminary Probable Cost for Construction, and the Subsurface Soils Investigation Report (prepared by others) as per MnDOT’s requirements. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 2 c. Detailed Plans i. Upon receipt of the preliminary plans approved by MnDOT and the CLIENT, CONSULTANT will prepare the detail bridge plan sheets showing details and quantities relating to the structure replacement and approach grading. ii. CONSULTANT will submit to CLIENT and MnDOT detailed grading and bridge plans along with all other required documentations for final approval. d. CONSULTANT will prepare a bridge rating sheet for the new bridge and s ubmit with detailed bridge plans. Consultant will utilize existing MnDOT Bridge Rating if replacement structure is a MNDOT Standard Plan for Precast Concrete Box. e. CONSULTANT will prepare Bridge Special Provisions for Owner to include in Project Bidding documents. f. An engineer’s opinion of probable cost for construction will be prepared and submitted by the CONSULTANT. g. CONSULTANT will supply the CLIENT with one (1) set of original plan sheets and required State Aid documents and a digital copy. h. CONSULTANT will supply the CLIENT with one (1) digital file of plan sheets in AUTOCADD compatible format. i. CONSULTANT will supply CLIENT with a Certificate of Survey for the purpose acquiring right-of-way for the project. j. Permitting i. As determined required per responses during the project preliminary environmental solicitation review process, CONSULTANT will prepare and submit the following permit applications as determined required for the project: 1. Minnesota DNR Permit to work in Protect Waters 2. USACE 404 Permit 3. MPCA Permit (NPDES Storm water Discharge Permit) 4. 1991 Wetland Conservation Act Permit 3. PHASE 3-Bridge Construction Engineering Services a. The CONSULTANT will provide the Construction related Services as requested by the CLIENT. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 3 B. RESPONSIBILITY OF CLIENT The CLIENT will be responsible for the following: 1. Timely review of all submittals from CONSULTANT. 2. Permit Fees: The CLIENT will pay all fees associated with permit applications. 3. Complete a Hazardous Materials Survey for the project if determined necessary by regulatory agencies or have it completed by others. 4. Complete a Cultural Resources on-site field Inventory for the project if determined necessary by regulatory agencies or have it completed by others. 5. Complete a threatened or endangered species on-site field inventory for the project if determined necessary by regulatory agencies or have it completed by others. 6. Acquiring right-of-way and or construction easements as determined necessary for project. 7. Uploading bid documents to the County egram on-line bidding system. 8. The CLIENT will receive the Bids for the project and prepare an abstract of bids received. 9. Construction Services. 10. Overall Construction Project Coordination for the project. 11. Provide CONSULTANT with the following information and documents: a. Bridge Structure Inventory report for the existing bridge and one (1) upstream and one (1) downstream structure showing structure configurations and waterway areas. b. Present and projected ADT’s. c. Copy of projects sub-surface geotechnical soils investigation report. d. Any existing Draft Hydraulic Studies and Risk Assessments. e. Most current bridge site and highway improvement construction plans. C. RESPONSIBILITY OF OTHERS The following items of related work will be provided by others. The cost of these services provided by others are not included in this Contract and will be paid directly to the service provider by the CLIENT: 1. Subsurface Soils Investigation. a. The subsurface soils investigation shall be performed by others under a separate contract with the CLIENT. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES This is an Agreement between OTTER TAIL COUNTY, MINNESOTA (Owner) and INTERSTATE ENGINEERING, INC. (Engineer). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as Bridge 92517 Replacement (Project). Engineer's services under this Agreement (Services) are generally identified as planning, surveying, environmental and design services. Owner and Engineer further agree as follows: 1.01 Services of Engineer A. Engineer shall provide or furnish the Services set forth in this Agreement, and any Additional Services authorized by Owner and consented to by Engineer. B. See Appendix 2 for additional Scope of Services. 2.01 Owner's Responsibilities A. Owner shall provide Engineer with existing Project-related information and data in Owner's possession and needed by Engineer for performance of Engineer's Services. Owner will advise the Engineer of Project-related information and data known to Owner but not in Owner's possession. Engineer may use and rely upon Owner-furnished information and data in performing its Services, subject to any express limitations applicable to the furnished items. 1. Following Engineer's assessment of initially-available Project information and data, and upon Engineer's request, Owner shall obtain, furnish, or otherwise make available (if necessary through retention of specialists or consultants) such additional Project- related information and data as is reasonably required to enable Engineer to complete its Services; or, with consent of Engineer, Owner may authorize the Engineer to obtain or provide all or part of such additional information and data as Additional Services. B. Owner shall provide necessary direction and make decisions, including prompt review of Engineer's submittals, and carry out its other responsibilities in a timely manner so as not to delay Engineer's performance. Owner shall give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of (1) any relevant, material defect or nonconformance in Engineer's Services, or (2) any development that affects the scope or time of performance of Engineer's Services. C. See Appendix 2 for additional Scope of Services. 3.01 Schedule for Rendering Services A. Engineer shall complete its Services within the following specific time period: Final plans shall be complete January 1, 2024. If OWNER has not secured project funding, ENGINEER will provide additional services per hourly rates to make Final Plan Amendments in a reasonable period of time to accommodate OWNER’S schedule. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer's Services is impaired, or Engineer's Services are EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 delayed or suspended, then the time for completion of Engineer's Services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. 4.01 Invoices and Payments A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. B. Payment: As compensation for Engineer providing or furnishing Services and Additional Services, Owner shall pay Engineer as set forth in this Paragraph 4.01, Invoices and Payments. If Owner disputes an invoice, either as to amount or entitlement, then Owner shall promptly advise Engineer in writing of the specific basis for doing so, may withhold only that portion so disputed, and must pay the undisputed portion. C. Failure to Pay: If Owner fails to make any payment due Engineer for Services, Additional Services, and expenses within 30 days after receipt of Engineer's invoice, then (1) the amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; (2) in addition Engineer may, after giving 7 days' written notice to Owner, suspend Services under this Agreement until Engineer has been paid in full all amounts due for Services, Additional Services, expenses, and other related charges, and in such case Owner waives any and all claims against Engineer for any such suspension; and (3) if any payment due Engineer remains unpaid after 90 days, Engineer may terminate the Agreement for cause pursuant to Paragraph 5.01.A.2. D. Reimbursable Expenses: Engineer is entitled to reimbursement of expenses only if so indicated in Paragraph 4.01.E or 4.01.F. If so entitled, and unless expressly specified otherwise, the amounts payable to Engineer for reimbursement of expenses will be the Project-related internal expenses actually incurred or allocated by Engineer, plus all invoiced external expenses allocable to the Project, including Engineer's subcontractor and subconsultant charges, with the external expenses multiplied by a factor of 1.10. E. Basis of Payment 1. Hourly Rates. Owner shall pay Engineer for Services as follows: a. An amount equal to the cumulative hours charged to the Project by Engineer's employees times standard hourly rates for each applicable billing class, plus reimbursement of expenses incurred in connection with providing the Services. b. Engineer's Standard Hourly Rates are attached as Appendix 1. The total compensation for Services and reimbursement of expenses is estimated to be $47,000.00 when completed in conjunction with services provided for bridge 92707 & bridge L9648. F. Additional Services: For Additional Services, Owner shall pay Engineer an amount equal to the cumulative hours charged in providing the Additional Services by Engineer's employees, times standard hourly rates for each applicable billing class; plus reimbursement of expenses incurred in connection with providing the Additional Services. Engineer's standard hourly rates are attached as Appendix 1. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 5.01 Termination A. Termination for Cause 1. Either party may terminate the Agreement for cause upon 30 days' written notice in the event of substantial failure by the other party to perform in accordance with the terms of the Agreement, through no fault of the terminating party. a. Notwithstanding the foregoing, this Agreement will not terminate under Paragraph 5.01.A.1 if the party receiving such notice begins, within 7 days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30-day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein will extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. In addition to its termination rights in Paragraph 5.01.A.1, Engineer may terminate this Agreement for cause upon 7 days' written notice (a) if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional, (b) if Engineer's services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer's control, (c) if payment due Engineer remains unpaid for 90 days, as set forth in Paragraph 4.01.C, or (d) as the result of the presence at the Site of undisclosed Constituents of Concern as set forth in Paragraph 6.01.I. 3. Engineer will have no liability to Owner on account of any termination by Engineer for cause. B. Termination for Convenience: Owner may terminate this Agreement for convenience, effective upon Engineer's receipt of notice from Owner. C. Payments Upon Termination: In the event of any termination under Paragraph 5.01, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement, and to reimbursement of expenses incurred through the effective date of termination. Upon making such payment, Owner will have the limited right to the use of all deliverable documents, whether completed or under preparation, subject to the provisions of Paragraph 6.01.F, at Owner's sole risk. 1. If Owner has terminated the Agreement for cause and disputes Engineer's entitlement to compensation for services and reimbursement of expenses, then Engineer's entitlement to payment and Owner's rights to the use of the deliverable documents will be resolved in accordance with the dispute resolution provisions of this Agreement or as otherwise agreed in writing. 2. If Owner has terminated the Agreement for convenience, or if Engineer has terminated the Agreement for cause, then Engineer will be entitled, in addition to the payments identified above, to invoice Owner and receive payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's subcontractors or subconsultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Paragraph 4.01.F. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 6.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with any services performed or furnished by Engineer. Subject to the foregoing standard of care, Engineer may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any Constructor's work, nor will Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Constructor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a Constructor to comply with laws and regulations applicable to that Constructor's furnishing and performing of its work. Engineer shall not be responsible for the acts or omissions of any Constructor. C. Engineer neither guarantees the performance of any Constructor nor assumes responsibility for any Constructor's failure to furnish and perform its work. D. Engineer's opinions of probable construction cost (if any) are to be made on the basis of Engineer's experience, qualifications, and general familiarity with the construction industry. However, because Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors' methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from opinions of probable construction cost prepared by Engineer. If Owner requires greater assurance as to probable construction cost, then Owner agrees to obtain an independent cost estimate. E. Engineer shall not be responsible for any decision made regarding the construction contract requirements, or any application, interpretation, clarification, or modification of the construction contract documents, other than those made by Engineer. F. All documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Engineer grants to Owner a limited license to use the deliverable documents on the Project, extensions of the Project, and for related uses of the Owner, subject to receipt by Engineer of full payment due and owing for all Services and Additional Services relating to preparation of the deliverable documents, and subject to the following limitations: 1. Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; 2. any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and subconsultants; 3. Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and subconsultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and 4. such limited license to Owner shall not create any rights in third parties. G. Owner and Engineer agree to transmit, and accept, Project-related correspondence, documents, text, data, drawings, information, and graphics, in electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol. H. Waiver of Damages; Limitation of Liability: To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's officers, directors, members, partners, agents, employees, subconsultants, and insurers, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement or the Project, from any cause or causes, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $100,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's Services do not include any services related to unknown or undisclosed Constituents of Concern. If Engineer or any other party encounters, uncovers, or reveals an unknown or undisclosed Constituent of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of Services on the portion of the Project affected thereby until such portion of the Project is no longer affected, or terminate this Agreement for cause if it is not practical to continue providing Services. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute will be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. K. This Agreement is to be governed by the laws of the state in which the Project is located. L. Engineer's Services do not include: (1) serving as a "municipal advisor" for purposes of the registration requirements of Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission; (2) advising Owner, or any municipal entity or other person or entity, regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, timing, terms, or other similar matters concerning such products or issuances; (3) providing surety bonding or insurance- related advice, recommendations, counseling, or research, or enforcement of construction insurance or surety bonding requirements; or (4) providing legal advice or representation. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 7.01 Definitions A. Constructor—Any person or entity (not including the Engineer, its employees, agents, representatives, subcontractors, and subconsultants), performing or supporting construction activities relating to the Project, including but not limited to contractors, subcontractors, suppliers, Owner's work forces, utility companies, construction managers, testing firms, shippers, and truckers, and the employees, agents, and representatives of any or all of them. B. Constituent of Concern—Asbestos, petroleum, radioactive material, polychlorinated biphenyls (PCBs), lead based paint (as defined by the HUD/EPA standard), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to laws and regulations regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 8.01 Successors, Assigns, and Beneficiaries A. Successors and Assigns 1. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 8.01.A.2 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. 2. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, money that is due or may become due) in this Agreement without the written consent of the other party, except to the extent that any assignment, subletting, or transfer is mandated by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. B. Beneficiaries: Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Constructor, other third-party individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 9.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Attachments: Appendix 1, Engineer's Standard Hourly Rates Appendix 2, Scope of Services EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 This Agreement’s Effective Date is December 20, 2022 Owner: Engineer: Otter Tail County Highway Dept. Interstate Engineering, Inc. (name of organization) (name of organization) By: By: (authorized individual’s signature) (authorized individual’s signature) Date: Date: (date signed) (date signed) Name: Charles Grotte, PE Name: Ross Eberle, PE (typed or printed) (typed or printed) Title: County Engineer Title: Project Manager (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Designated Representative: Designated Representative: Name: Matt Yavarow Name: Ross Eberle (typed or printed) (typed or printed) Title: Assistant County Engineer Title: Senior Project Engineer (typed or printed) (typed or printed) Address: Address: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Phone: (218) 998-8497 Phone: (218) 739-5545 Email: myavarow@co.ottertail.mn.us Email: Ross.Eberle@interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 1, Page i APPENDIX 1 SCHEDULE OF RATES SCHEDULE OF RATES ATTACHMENT #1 ENGINEERS ENG I $110.00 per hour ENG II $140.00 per hour ENG III $172.00 per hour ENG IV $194.00 per hour ENG V $210.00 per hour ENG VI $232.00 per hour ENG VII $250.00 per hour SURVEYORS SURV I $98.00 per hour SURV II $112.00 per hour SURV III $130.00 per hour SURV IV $158.00 per hour SURV V $176.00 per hour SURV VI $195.00 per hour SURV VII $209.00 per hour PLANNERS PLANNER I $93.00 per hour PLANNER II $110.00 per hour PLANNER III $142.00 per hour PLANNER IV $169.00 per hour TECHNICIANS TECH I $65.00 per hour TECH II $98.00 per hour TECH III $115.00 per hour TECH IV $137.00 per hour TECH V $147.00 per hour TECH VI $168.00 per hour TECH VII $181.00 per hour TECH VIII $205.00 per hour ADMINISTRATIVE ADMIN I $70.00 per hour ADMIN II $80.00 per hour INFORMATION TECHNOLOGISTS IT I $135.00 per hour IT II $185.00 per hour EXPERT WITNESS $285.00 per hour CHARGEABLE EXPENSES Subsistence Actual cost 8 ½” X 11” Prints per Page $0.15 – black & white, $0.50 - color Travel Vehicle $0.78 per mile 11” x 17” Prints per Page $0.25 – black & white, $0.50 - color Survey Vehicle $0.88 per mile 24” x 36” Prints per Page $9.00 Aircraft Actual cost Mylar $3.00 per ft2 Any But Ordinary First-Class Postage Actual cost ATV $75.00 per day Subconsultant Services Cost plus 10% UTV $150.00 per day Plat Certification per Certification $35.00 ATV / UTV with Tracks $125.00 / $200.00 per day Recordation per Monument $35.00 Snowmobile $200.00 per day Cost of surveying materials, filing fees, drafting materials and other materials required for the job Cost plus 25% Any and all sales and use tax, TERO or other special fees which apply to this contract INTERSTATE ENGINEERING Pf..>less1onals You l\.eed, Pe Jple fou Tn .. s 116 East Washington Avenue I Fergus Fa lls, MN 56538 I (218) 739 .5545 I interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page i APPENDIX 2 SCOPE OF ENGINEERING SERVICE EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 1 SCOPE OF ENGINEERING SERVICES A. RESPONSIBILITY OF CONSULTANT 1. PHASE 1-Topographic and Ownership Survey a. CONSULTANT will complete topographic survey of existing highway, bridge, and river as necessary to complete hydraulic analysis, bridge and approach highway design. b. CONSULTANT will prepare right of way and ownership survey to determine boundaries of CLIENT’s right of way and ownership of abutting properties. c. CONSULTANT will provide wetland delineation of existing wetlands located within the anticipated project construction limits. This work will be performed by a subconsultant retained by the CONSULTANT. d. CONSULTANT will coordinate and obtain environmental approval for the project per State Aid Bridge Design Guidelines. e. CONSULTANT will coordinate the subsurface soils investigation which will be performed by others under a separate contract with the CLIENT. 2. PHASE 2-Bridge Design a. Hydraulic Study and Risk Assessment i. CONSULTANT will prepare Hydraulic Study and Risk Assessment per requirements of MnDOT State Aid. b. Preliminary Bridge Design i. CONSULTANT will prepare the following preliminary plan sheets for submittal and review: 1. General Plan and Elevation Sheet 2. Structure Layout Sheet 3. Structure Survey Plat Sheet 4. Structure Survey Plan and Profile Sheet 5. Geotechnical Soils Investigation Boring Sheet ii. CONSULTANT will submit to CLIENT and MnDOT State Aid with the preliminary bridge plans the Hydraulic Study and Risk Assessment, Preliminary Probable Cost for Construction, and the Subsurface Soils Investigation Report (prepared by others) as per MnDOT’s requirements. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 2 c. Detailed Plans i. Upon receipt of the preliminary plans approved by MnDOT and the CLIENT, CONSULTANT will prepare the detail bridge plan sheets showing details and quantities relating to the structure replacement and approach grading. ii. CONSULTANT will submit to CLIENT and MnDOT detailed grading and bridge plans along with all other required documentations for final approval. d. CONSULTANT will prepare a bridge rating sheet for the new bridge and s ubmit with detailed bridge plans. Consultant will utilize existing MnDOT Bridge Rating if replacement structure is a MNDOT Standard Plan for Precast Concrete Box. e. CONSULTANT will prepare Bridge Special Provisions for Owner to include in Project Bidding documents. f. An engineer’s opinion of probable cost for construction will be prepared and submitted by the CONSULTANT. g. CONSULTANT will supply the CLIENT with one (1) set of original plan sheets and required State Aid documents and a digital copy. h. CONSULTANT will supply the CLIENT with one (1) digital file of plan sheets in AUTOCADD compatible format. i. CONSULTANT will supply CLIENT with a Certificate of Survey for the purpose acquiring right-of-way for the project. j. Permitting i. As determined required per responses during the project preliminary environmental solicitation review process, CONSULTANT will prepare and submit the following permit applications as determined required for the project: 1. Minnesota DNR Permit to work in Protect Waters 2. USACE 404 Permit 3. MPCA Permit (NPDES Storm water Discharge Permit) 4. 1991 Wetland Conservation Act Permit 3. PHASE 3-Bridge Construction Engineering Services a. The CONSULTANT will provide the Construction related Services as requested by the CLIENT. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 3 B. RESPONSIBILITY OF CLIENT The CLIENT will be responsible for the following: 1. Timely review of all submittals from CONSULTANT. 2. Permit Fees: The CLIENT will pay all fees associated with permit applications. 3. Complete a Hazardous Materials Survey for the project if determined necessary by regulatory agencies or have it completed by others. 4. Complete a Cultural Resources on-site field Inventory for the project if determined necessary by regulatory agencies or have it completed by others. 5. Complete a threatened or endangered species on-site field inventory for the project if determined necessary by regulatory agencies or have it completed by others. 6. Acquiring right-of-way and or construction easements as determined necessary for project. 7. Uploading bid documents to the County egram on-line bidding system. 8. The CLIENT will receive the Bids for the project and prepare an abstract of bids received. 9. Construction Services. 10. Overall Construction Project Coordination for the project. 11. Provide CONSULTANT with the following information and documents: a. Bridge Structure Inventory report for the existing bridge and one (1) upstream and one (1) downstream structure showing structure configurations and waterway areas. b. Present and projected ADT’s. c. Copy of projects sub-surface geotechnical soils investigation report. d. Any existing Draft Hydraulic Studies and Risk Assessments. e. Most current bridge site and highway improvement construction plans. C. RESPONSIBILITY OF OTHERS The following items of related work will be provided by others. The cost of these services provided by others are not included in this Contract and will be paid directly to the service provider by the CLIENT: 1. Subsurface Soils Investigation. a. The subsurface soils investigation shall be performed by others under a separate contract with the CLIENT. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES This is an Agreement between OTTER TAIL COUNTY, MINNESOTA (Owner) and INTERSTATE ENGINEERING, INC. (Engineer). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as Bridge 92707 Replacement (Project). Engineer's services under this Agreement (Services) are generally identified as planning, surveying, environmental and design services. Owner and Engineer further agree as follows: 1.01 Services of Engineer A. Engineer shall provide or furnish the Services set forth in this Agreement, and any Additional Services authorized by Owner and consented to by Engineer. B. See Appendix 2 for additional Scope of Services. 2.01 Owner's Responsibilities A. Owner shall provide Engineer with existing Project-related information and data in Owner's possession and needed by Engineer for performance of Engineer's Services. Owner will advise the Engineer of Project-related information and data known to Owner but not in Owner's possession. Engineer may use and rely upon Owner-furnished information and data in performing its Services, subject to any express limitations applicable to the furnished items. 1. Following Engineer's assessment of initially-available Project information and data, and upon Engineer's request, Owner shall obtain, furnish, or otherwise make available (if necessary through retention of specialists or consultants) such additional Project- related information and data as is reasonably required to enable Engineer to complete its Services; or, with consent of Engineer, Owner may authorize the Engineer to obtain or provide all or part of such additional information and data as Additional Services. B. Owner shall provide necessary direction and make decisions, including prompt review of Engineer's submittals, and carry out its other responsibilities in a timely manner so as not to delay Engineer's performance. Owner shall give prompt notice to Engineer whenever Owner observes or otherwise becomes aware of (1) any relevant, material defect or nonconformance in Engineer's Services, or (2) any development that affects the scope or time of performance of Engineer's Services. C. See Appendix 2 for additional Scope of Services. 3.01 Schedule for Rendering Services A. Engineer shall complete its Services within the following specific time period: Final plans shall be complete January 1, 2024. If OWNER has not secured project funding, ENGINEER will provide additional services per hourly rates to make Final Plan Amendments in a reasonable period of time to accommodate OWNER’S schedule. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer's Services is impaired, or Engineer's Services are EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 delayed or suspended, then the time for completion of Engineer's Services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. 4.01 Invoices and Payments A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. B. Payment: As compensation for Engineer providing or furnishing Services and Additional Services, Owner shall pay Engineer as set forth in this Paragraph 4.01, Invoices and Payments. If Owner disputes an invoice, either as to amount or entitlement, then Owner shall promptly advise Engineer in writing of the specific basis for doing so, may withhold only that portion so disputed, and must pay the undisputed portion. C. Failure to Pay: If Owner fails to make any payment due Engineer for Services, Additional Services, and expenses within 30 days after receipt of Engineer's invoice, then (1) the amounts due Engineer will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day; (2) in addition Engineer may, after giving 7 days' written notice to Owner, suspend Services under this Agreement until Engineer has been paid in full all amounts due for Services, Additional Services, expenses, and other related charges, and in such case Owner waives any and all claims against Engineer for any such suspension; and (3) if any payment due Engineer remains unpaid after 90 days, Engineer may terminate the Agreement for cause pursuant to Paragraph 5.01.A.2. D. Reimbursable Expenses: Engineer is entitled to reimbursement of expenses only if so indicated in Paragraph 4.01.E or 4.01.F. If so entitled, and unless expressly specified otherwise, the amounts payable to Engineer for reimbursement of expenses will be the Project-related internal expenses actually incurred or allocated by Engineer, plus all invoiced external expenses allocable to the Project, including Engineer's subcontractor and subconsultant charges, with the external expenses multiplied by a factor of 1.10. E. Basis of Payment 1. Hourly Rates. Owner shall pay Engineer for Services as follows: a. An amount equal to the cumulative hours charged to the Project by Engineer's employees times standard hourly rates for each applicable billing class, plus reimbursement of expenses incurred in connection with providing the Services. b. Engineer's Standard Hourly Rates are attached as Appendix 1. c. The total compensation for Services and reimbursement of expenses is estimated to be $47,000.00 when completed in conjunction with services provided for bridge 92517 & bridge L9648. F. Additional Services: For Additional Services, Owner shall pay Engineer an amount equal to the cumulative hours charged in providing the Additional Services by Engineer's employees, times standard hourly rates for each applicable billing class; plus reimbursement of expenses incurred in connection with providing the Additional Services. Engineer's standard hourly rates are attached as Appendix 1. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 5.01 Termination A. Termination for Cause 1. Either party may terminate the Agreement for cause upon 30 days' written notice in the event of substantial failure by the other party to perform in accordance with the terms of the Agreement, through no fault of the terminating party. a. Notwithstanding the foregoing, this Agreement will not terminate under Paragraph 5.01.A.1 if the party receiving such notice begins, within 7 days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30-day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein will extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. In addition to its termination rights in Paragraph 5.01.A.1, Engineer may terminate this Agreement for cause upon 7 days' written notice (a) if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional, (b) if Engineer's services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer's control, (c) if payment due Engineer remains unpaid for 90 days, as set forth in Paragraph 4.01.C, or (d) as the result of the presence at the Site of undisclosed Constituents of Concern as set forth in Paragraph 6.01.I. 3. Engineer will have no liability to Owner on account of any termination by Engineer for cause. B. Termination for Convenience: Owner may terminate this Agreement for convenience, effective upon Engineer's receipt of notice from Owner. C. Payments Upon Termination: In the event of any termination under Paragraph 5.01, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement, and to reimbursement of expenses incurred through the effective date of termination. Upon making such payment, Owner will have the limited right to the use of all deliverable documents, whether completed or under preparation, subject to the provisions of Paragraph 6.01.F, at Owner's sole risk. 1. If Owner has terminated the Agreement for cause and disputes Engineer's entitlement to compensation for services and reimbursement of expenses, then Engineer's entitlement to payment and Owner's rights to the use of the deliverable documents will be resolved in accordance with the dispute resolution provisions of this Agreement or as otherwise agreed in writing. 2. If Owner has terminated the Agreement for convenience, or if Engineer has terminated the Agreement for cause, then Engineer will be entitled, in addition to the payments identified above, to invoice Owner and receive payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's subcontractors or subconsultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Paragraph 4.01.F. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 6.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with any services performed or furnished by Engineer. Subject to the foregoing standard of care, Engineer may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any Constructor's work, nor will Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Constructor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a Constructor to comply with laws and regulations applicable to that Constructor's furnishing and performing of its work. Engineer shall not be responsible for the acts or omissions of any Constructor. C. Engineer neither guarantees the performance of any Constructor nor assumes responsibility for any Constructor's failure to furnish and perform its work. D. Engineer's opinions of probable construction cost (if any) are to be made on the basis of Engineer's experience, qualifications, and general familiarity with the construction industry. However, because Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors' methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from opinions of probable construction cost prepared by Engineer. If Owner requires greater assurance as to probable construction cost, then Owner agrees to obtain an independent cost estimate. E. Engineer shall not be responsible for any decision made regarding the construction contract requirements, or any application, interpretation, clarification, or modification of the construction contract documents, other than those made by Engineer. F. All documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Engineer grants to Owner a limited license to use the deliverable documents on the Project, extensions of the Project, and for related uses of the Owner, subject to receipt by Engineer of full payment due and owing for all Services and Additional Services relating to preparation of the deliverable documents, and subject to the following limitations: 1. Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; 2. any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and subconsultants; 3. Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and subconsultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and 4. such limited license to Owner shall not create any rights in third parties. G. Owner and Engineer agree to transmit, and accept, Project-related correspondence, documents, text, data, drawings, information, and graphics, in electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol. H. Waiver of Damages; Limitation of Liability: To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's officers, directors, members, partners, agents, employees, subconsultants, and insurers, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement or the Project, from any cause or causes, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $100,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's Services do not include any services related to unknown or undisclosed Constituents of Concern. If Engineer or any other party encounters, uncovers, or reveals an unknown or undisclosed Constituent of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of Services on the portion of the Project affected thereby until such portion of the Project is no longer affected, or terminate this Agreement for cause if it is not practical to continue providing Services. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute will be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. K. This Agreement is to be governed by the laws of the state in which the Project is located. L. Engineer's Services do not include: (1) serving as a "municipal advisor" for purposes of the registration requirements of Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission; (2) advising Owner, or any municipal entity or other person or entity, regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, timing, terms, or other similar matters concerning such products or issuances; (3) providing surety bonding or insurance- related advice, recommendations, counseling, or research, or enforcement of construction insurance or surety bonding requirements; or (4) providing legal advice or representation. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 7.01 Definitions A. Constructor—Any person or entity (not including the Engineer, its employees, agents, representatives, subcontractors, and subconsultants), performing or supporting construction activities relating to the Project, including but not limited to contractors, subcontractors, suppliers, Owner's work forces, utility companies, construction managers, testing firms, shippers, and truckers, and the employees, agents, and representatives of any or all of them. B. Constituent of Concern—Asbestos, petroleum, radioactive material, polychlorinated biphenyls (PCBs), lead based paint (as defined by the HUD/EPA standard), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to laws and regulations regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 8.01 Successors, Assigns, and Beneficiaries A. Successors and Assigns 1. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 8.01.A.2 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. 2. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, money that is due or may become due) in this Agreement without the written consent of the other party, except to the extent that any assignment, subletting, or transfer is mandated by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. B. Beneficiaries: Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Constructor, other third-party individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 9.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Attachments: Appendix 1, Engineer's Standard Hourly Rates Appendix 2, Scope of Services EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 This Agreement’s Effective Date is December 20, 2022 Owner: Engineer: Otter Tail County Highway Dept. Interstate Engineering, Inc. (name of organization) (name of organization) By: By: (authorized individual’s signature) (authorized individual’s signature) Date: Date: (date signed) (date signed) Name: Charles Grotte, PE Name: Ross Eberle, PE (typed or printed) (typed or printed) Title: County Engineer Title: Project Manager (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Designated Representative: Designated Representative: Name: Matt Yavarow Name: Ross Eberle (typed or printed) (typed or printed) Title: Assistant County Engineer Title: Senior Project Engineer (typed or printed) (typed or printed) Address: Address: 505 S. Court ST., Suite 1 116 E. Washington Ave. Fergus Falls, MN 56537 Fergus Falls, MN 56537 Phone: (218) 998-8497 Phone: (218) 739-5545 Email: myavarow@co.ottertail.mn.us Email: Ross.Eberle@interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 1, Page i APPENDIX 1 SCHEDULE OF RATES SCHEDULE OF RATES ATTACHMENT #1 ENGINEERS ENG I $110.00 per hour ENG II $140.00 per hour ENG III $172.00 per hour ENG IV $194.00 per hour ENG V $210.00 per hour ENG VI $232.00 per hour ENG VII $250.00 per hour SURVEYORS SURV I $98.00 per hour SURV II $112.00 per hour SURV III $130.00 per hour SURV IV $158.00 per hour SURV V $176.00 per hour SURV VI $195.00 per hour SURV VII $209.00 per hour PLANNERS PLANNER I $93.00 per hour PLANNER II $110.00 per hour PLANNER III $142.00 per hour PLANNER IV $169.00 per hour TECHNICIANS TECH I $65.00 per hour TECH II $98.00 per hour TECH III $115.00 per hour TECH IV $137.00 per hour TECH V $147.00 per hour TECH VI $168.00 per hour TECH VII $181.00 per hour TECH VIII $205.00 per hour ADMINISTRATIVE ADMIN I $70.00 per hour ADMIN II $80.00 per hour INFORMATION TECHNOLOGISTS IT I $135.00 per hour IT II $185.00 per hour EXPERT WITNESS $285.00 per hour CHARGEABLE EXPENSES Subsistence Actual cost 8 ½” X 11” Prints per Page $0.15 – black & white, $0.50 - color Travel Vehicle $0.78 per mile 11” x 17” Prints per Page $0.25 – black & white, $0.50 - color Survey Vehicle $0.88 per mile 24” x 36” Prints per Page $9.00 Aircraft Actual cost Mylar $3.00 per ft2 Any But Ordinary First-Class Postage Actual cost ATV $75.00 per day Subconsultant Services Cost plus 10% UTV $150.00 per day Plat Certification per Certification $35.00 ATV / UTV with Tracks $125.00 / $200.00 per day Recordation per Monument $35.00 Snowmobile $200.00 per day Cost of surveying materials, filing fees, drafting materials and other materials required for the job Cost plus 25% Any and all sales and use tax, TERO or other special fees which apply to this contract INTERSTATE ENGINEERING Pr..>fess1onals You l\eed, People fou n .. s 116 East Washington Avenue I Fergus Fa lls, MN 56538 I (218) 739 .5545 I interstateeng.com EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page i APPENDIX 2 SCOPE OF ENGINEERING SERVICE EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 1 SCOPE OF ENGINEERING SERVICES A. RESPONSIBILITY OF CONSULTANT 1. PHASE 1-Topographic and Ownership Survey a. CONSULTANT will complete topographic survey of existing highway, bridge, and river as necessary to complete hydraulic analysis, bridge and approach highway design. b. CONSULTANT will prepare right of way and ownership survey to determine boundaries of CLIENT’s right of way and ownership of abutting properties. c. CONSULTANT will provide wetland delineation of existing wetlands located within the anticipated project construction limits. This work will be performed by a subconsultant retained by the CONSULTANT. d. CONSULTANT will coordinate and obtain environmental approval for the project per State Aid Bridge Design Guidelines. e. CONSULTANT will coordinate the subsurface soils investigation which will be performed by others under a separate contract with the CLIENT. 2. PHASE 2-Bridge Design a. Hydraulic Study and Risk Assessment i. CONSULTANT will prepare Hydraulic Study and Risk Assessment per requirements of MnDOT State Aid. b. Preliminary Bridge Design i. CONSULTANT will prepare the following preliminary plan sheets for submittal and review: 1. General Plan and Elevation Sheet 2. Structure Layout Sheet 3. Structure Survey Plat Sheet 4. Structure Survey Plan and Profile Sheet 5. Geotechnical Soils Investigation Boring Sheet ii. CONSULTANT will submit to CLIENT and MnDOT State Aid with the preliminary bridge plans the Hydraulic Study and Risk Assessment, Preliminary Probable Cost for Construction, and the Subsurface Soils Investigation Report (prepared by others) as per MnDOT’s requirements. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 2 c. Detailed Plans i. Upon receipt of the preliminary plans approved by MnDOT and the CLIENT, CONSULTANT will prepare the detail bridge plan sheets showing details and quantities relating to the structure replacement and approach grading. ii. CONSULTANT will submit to CLIENT and MnDOT detailed grading and bridge plans along with all other required documentations for final approval. d. CONSULTANT will prepare a bridge rating sheet for the new bridge and s ubmit with detailed bridge plans. Consultant will utilize existing MnDOT Bridge Rating if replacement structure is a MNDOT Standard Plan for Precast Concrete Box. e. CONSULTANT will prepare Bridge Special Provisions for Owner to include in Project Bidding documents. f. An engineer’s opinion of probable cost for construction will be prepared and submitted by the CONSULTANT. g. CONSULTANT will supply the CLIENT with one (1) set of original plan sheets and required State Aid documents and a digital copy. h. CONSULTANT will supply the CLIENT with one (1) digital file of plan sheets in AUTOCADD compatible format. i. CONSULTANT will supply CLIENT with a Certificate of Survey for the purpose acquiring right-of-way for the project. j. Permitting i. As determined required per responses during the project preliminary environmental solicitation review process, CONSULTANT will prepare and submit the following permit applications as determined required for the project: 1. Minnesota DNR Permit to work in Protect Waters 2. USACE 404 Permit 3. MPCA Permit (NPDES Storm water Discharge Permit) 4. 1991 Wetland Conservation Act Permit 3. PHASE 3-Bridge Construction Engineering Services a. The CONSULTANT will provide the Construction related Services as requested by the CLIENT. EJCDC® E-520, Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Appendix 2, Page 3 B. RESPONSIBILITY OF CLIENT The CLIENT will be responsible for the following: 1. Timely review of all submittals from CONSULTANT. 2. Permit Fees: The CLIENT will pay all fees associated with permit applications. 3. Complete a Hazardous Materials Survey for the project if determined necessary by regulatory agencies or have it completed by others. 4. Complete a Cultural Resources on-site field Inventory for the project if determined necessary by regulatory agencies or have it completed by others. 5. Complete a threatened or endangered species on-site field inventory for the project if determined necessary by regulatory agencies or have it completed by others. 6. Acquiring right-of-way and or construction easements as determined necessary for project. 7. Uploading bid documents to the County egram on-line bidding system. 8. The CLIENT will receive the Bids for the project and prepare an abstract of bids received. 9. Construction Services. 10. Overall Construction Project Coordination for the project. 11. Provide CONSULTANT with the following information and documents: a. Bridge Structure Inventory report for the existing bridge and one (1) upstream and one (1) downstream structure showing structure configurations and waterway areas. b. Present and projected ADT’s. c. Copy of projects sub-surface geotechnical soils investigation report. d. Any existing Draft Hydraulic Studies and Risk Assessments. e. Most current bridge site and highway improvement construction plans. C. RESPONSIBILITY OF OTHERS The following items of related work will be provided by others. The cost of these services provided by others are not included in this Contract and will be paid directly to the service provider by the CLIENT: 12. Subsurface Soils Investigation. a. The subsurface soils investigation shall be performed by others under a separate contract with the CLIENT. Final Payment Approval - Herzog Roofing Inc. - Project NO P22-202 Motion by Commissioner ______________, second by Commissioner _______________ and unanimously carried, to approve final payment in the amount of $52,200 to Herzog Roofing Inc. for Project No. P22-202 (Government Services Center Roof) as detailed below: Original Contract 60,900.00 Change Order (2,400.00) Contract Sum 58,500.00 Bond Funded 52,200.00 Maintenance Budget 6,300.00 58,500.00 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 3, 2023 | 10:28 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:28 a.m. Tuesday, January 3, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Drainage Authority Agenda. Motion by Mortenson, second by Rogness and unanimously carried to approve the Drainage Authority agenda of January 3, 2023 as presented. APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Rogness and unanimously carried to approve the consent agenda items as follows: 1.December 20, 2022, Drainage Authority Meeting Minutes DRAINAGE AUTHORITY MEETING MINUTES Motion by Bucholz, second by Mortenson and unanimously carried to approve the minutes of the December 20, 2022 meeting as submitted. ADJOURNMENT At 10:29 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, January 10, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 10, 2023 By: _______________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk DRAFT N N N N csteinba 12/30/2022 12/30/2022 9:54:29AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants 181.25 22-622-000-0000-6369ELDIEN/TERRY DITCH - PER DIEM 12/19/22 5650 26.25 22-622-000-0000-6369DITCH - MILEAGE 12/19/22 5650 525.00 22-622-000-0612-6369JOHNSON/MICHAEL DITCH 12 - PER DIEM 12/19/22 11456 154.43 22-622-000-0612-6369DITCH 12 - MILEAGE 12/19/22 11456 207.50 177753 679.43 177754 886.93BLCK 4 886.93 4 Page 1ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Pay Date Warrant Form Tx Final Otter Tail County Auditor csteinba 12/30/2022 12/30/2022 9:54:29AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants Page 2ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 886.93 177754 12/30/2022 12/30/2022BLCK 2 177753 886.93 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL Otter Tail County Auditor INITGRATCD Fl A CIAL SYSTEM csteinba 12/30/2022 12/30/2022 9:54:29AM12/30/2022 Copyright 2010-2022 Integrated Financial Systems BLCK Commissioner Warrants Page 3ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 22 886.93 County Ditch Fund 886.93 886.93 886.93 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - TOTAL TOTAL ACH TOTAL NON-ACH- Otter Tail County Auditor