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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 01/03/2023 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 3, 2023 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for December 20, 2022 2.2 Warrants/Bills for December 27, 2022 2.3 Warrants/Bills for January 3, 2023 2.4 Human Services Contracts 3.0 Coordinator on Aging- Increase FT 4.0 M-State Skills Training 5.0 Highway Garages Change Orders #2 & #3 – Comstock Construction, Inc. 5.0 Highway Department Update 6.0 Phelps Mill Foundation Repair – Final Payment 7.0 Depository Resolution 7.0 Investments Resolution 7.0 County Board of Appeal and Equalization Dates 7.0 Official Website - Highway Project Advertisements Resolution 7.0 Official Website 7.0 2023 Printing and Publishing Bids 7.0 Calendar Year 2023 Delinquent Publication Fee 7.0 Calendar Year 2023 Appropriation Approvals 7.0 Calendar Year 2023 Pocket Gopher Bounty Resolution 7.0 Calendar Year 2023 Tax Forfeited Land Sale Apportionment Resolution 7.0 Calendar Year 2022 Special Assessment Certification 7.0 Premise Permit - Cormorant Lakes Sportsman's Club Resolution 8.0 2023 Committee Assignments DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for December 20, 2022 > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes December 20, 2022 Page 1 of 32 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 20, 2022 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:32 a.m. Tuesday, December 20, 2022, at the Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice Chair; Kurt Mortenson, Dan Bucholz and Lee Rogness were present. APPROVAL OF AGENDA Chair Murphy called for approval of the Board Agenda. Motion by Johnson, second by Mortenson and unanimously carried to approve the Board of Commissioners’ agenda of December 20, 2022, with the following additions: Consent Agenda: Additions as indicated in #8-10 General Discussion: AMC Legislative Conference & M-State Leadership Training APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as amended: 1. December 13, 2022, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for December 20, 2022 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for December 20, 2022 (Exhibit A) 4. Signature Authorization for CMH Respite Grant 5. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar General #15641, Battle Lake, MN 6. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar General #17996, Henning, MN 7. Approval of the issuance of a 2023 Tobacco License to DG Retail, LLC dba Dollar General #21009, Ottertail, MN 8. Approval of the issuance of a 2023 Tobacco License to Ronald J. Wegscheid dba Bluffton Oil Company 9. Approval of the issuance of a County Credit Card to Brooks Andersen, Recycling Manager, as requested by Chris McConn, Otter Tail County Solid Waste Director 10. Approval of the issuance of a County Credit Card to Nicholas Heeter, Hazardous Household Waste Manager as requested by Chris McConn, Otter Tail County Solid Waste Director Board of Commissioners’ Meeting Minutes December 20, 2022 Page 2 of 32 RESOLUTION REGARDING APPOINTMENT TO THE OTTER TAIL COUNTY EXTENSION COMMITTEE OTTER TAIL COUNTY RESOLUTION NO. 2022-119 WHEREAS, the Otter tail County Board of Commissioners is charged with making appointments to the Extension Committee, as authorized by M.S. 38.36, subdivision 1; and WHEREAS, the Otter Tail County Extension Committee is comprised of nine members, two of which must be County Commissioners; and WHEREAS, the term of three years for members appointed by the board. NOW, THEREFORE, BE It RESOLVED, that The Otter Tail County Board of Commissioners hereby makes the following appointment to the Otter Tail County Extension Committee: Appointment of James Minten to a three-year term on the Otter Tail County Extension Committee beginning January 1, 2023 and ending December 31, 2026 Appointment of Tammy Nordick to a three-year term on the Otter Tail County Extension Committee beginning January 1, 2023 and ending December 31, 2026 The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION ENDORSING THE EFFORTS OF THE COMMUNITY SUPERVISION WORK GROUP AND URGING THE LEGISLATURE TO PASS A NEW FUNDING FORMULA AND SIGNIFICANT APPROPRIATION DURING THE 2023 LEGISLATIVE SESSION OTTER TAIL COUNTY RESOLUTION NO. 2022-120 WHEREAS, community supervision is a fundamental part of the criminal justice system in Minnesota and funding sufficient to ensure effective services is vital to public safety in all communities across the state; and WHEREAS, community supervision includes services such as probation, supervised release, and intensive supervised release; and WHEREAS, Minnesota’s counties provide essential community supervision services both as mandated by M.S. Chapter 244.19 and also as delegated by the Department of Corrections under M.S. Chapter 401; and Board of Commissioners’ Meeting Minutes December 20, 2022 Page 3 of 32 WHEREAS, when the Legislature decided that community supervision was best delivered through a state- county partnership, it stated a clear intent that the state would provide significant funding to the counties for the operation of local programs; and WHEREAS, over the past 20 years, Minnesota has become the state with the lowest level of corrections funding in the nation because the Legislature has not upheld its promise to provide adequate state resources to support community supervision; and WHEREAS, the Legislature’s failure to adequately fund community supervision has increased local property taxes on residents and businesses; and WHEREAS, a revised community supervision funding formula is necessary to ensure that all communities in Minnesota have enough state funding to provide a consistent standard for effective, evidence-based community supervision services, regardless of local capacity to pay; and WHEREAS, the Association of Minnesota Counties assembled the Community Supervision Work Group including county leaders and experts in community supervision from all three supervision delivery systems to study the needs of community supervision departments statewide and develop a single funding formula that is transparent, needs based, and equitable among county and state supervision providers; and WHEREAS, the Community Supervision Workgroup has taken up its charge to convene stakeholders across the three probation delivery systems to oversee a study to create a unified recommendation for an equitable and adequate funding formula and appropriation; and WHEREAS, the Board of Directors of the Association of Minnesota Counties that represents the diverse interests of Minnesota’s 87 counties, voted to support a new funding formula that provides counties with the resources needed to keep communities safe. NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners endorses the efforts of the Community Supervision Work Group and urges the Legislature to pass a new funding formula and significant appropriation during the 2023 legislative session. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes December 20, 2022 Page 4 of 32 OUT-OF-STATE TRAVEL Motion by Johnson, second by Mortenson and unanimously carried to approve the Land and Resources Management Director Chris LeClair to travel out of state to attend the 2023 Oregon Onsite Wastewater Conference in Redmond, OR on February 17-18, 2023. THC MORATORIUM Motion by Rogness, second by Mortenson and unanimously carried to authorize an interim ordinance, for a period of twelve (12) months, to place a moratorium on the sale of hemp derived THC food and beverages to allow the county time to consider licensing and rules, sales management controls and other regulatory issues with an effective date of February 1, 2023. This moratorium allows for cities to be exempted if they establish licensing and rules, sales management controls, checking identifications (ID’s), enforcement, compliance checks, license fees and address other regulatory issues may, by resolution of the city council, be exempt from this moratorium. EASEMENT ENCROACHMENT & CONSENT AGREEMENT – CSAH 35 RESOLUTION Motion by Johnson, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures for the Easement Encroachment and Consent Agreement between Otter Tail County and Western Minnesota Municipal Power Agency and Missouri River Energy Services (WMMPA) for CSAH 35 reconstruction project to cross WMMPA’s Easement Area as presented by County Engineer Chuck Grotte. The Board previously adopted Resolution No. 2022-81 CSAH 35 Right of Way Acquisition for this project. HEART OF THE LAKES – INSPECTION AGREEMENT AMENDMENT Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials’ signatures for the amendment to the Construction Engineering Services agreement through Otter Tail County and Houston Engineering, Inc. for the budget for Projects Nos. 4000-401 (West Segment), 4001-401 (McDonald Segment), and 4002-401 (Silent Segment) as presented by Parks and Trails Director Kevin Fellbaum. ACTION BY THE COUNTY BOARD ON THE PROPOSED CONSTRUCTION OF A FISH PASSAGE PROJECT AT PHELPS MILL PARK IN MAINE TOWNSHIP OF OTTER TAIL COUNTY OTTER TAIL COUNTY RESOLUTION NO. 2022-134 WHEREAS, Otter Tail County is the owner of Phelps Mill Park and the Phelps Mill Dam, with both structures and the surrounding district being listed on the State Historical Registry; and WHEREAS, Otter Tail County has been working closely with the United States Fish and Wildlife Service (USFWS), Minnesota Department of Natural Resources (MNDNR), and Houston Engineering for over a decade to study and review several different options to allow for Sturgeon and other Fish species passage around and over the dam at Phelps Mill Park; and WHEREAS, Funding for the study and review of this potential project has been provided by USFWS and MNDNR through grants; and WHEREAS, Otter Tail County is generally supportive of efforts by MNDNR to reconnect rivers and the creation of fish passage to improve overall river ecology and watershed health and formally supported a Phelps Mill fish passage in 2017, contingent on a suitable design; and Board of Commissioners’ Meeting Minutes December 20, 2022 Page 5 of 32 WHEREAS, the historical, cultural and archeological uniqueness of Phelps Mill Park and the Phelps Mill Dam have made the creation of a fish passage particularly challenging; and WHEREAS, Otter Tail County, MNDNR and USFWS have looked at many designs, including but not limited to dam removal, rock arch rapids, and a by-pass fishway; and WHEREAS, the State Historic Preservation Office (SHPO) has determined that any proposals that remove, disguise, or otherwise alter the appearance of the dam would not be acceptable, leaving a by-pass fishway as the only alternative design, requiring the removal of 30,000 cubic yards of material; and WHEREAS, several groups, including but not limited to the Otter Tail County Historical Society, Minnesota Chapter of the Society of Architectural Historians, Friends of Phelps Mill and the Minnesota State Historic Preservation Office opposed construction of the bypass and indicated there are several grant programs available for dam preservation. NOW, THEREFORE, BE IT RESOLVED THAT, Otter Tail County by this resolution declines to proceed with the construction of a fish bypass at Phelps Mill Park; and BE IT FURTHER RESOLVED, the Board directs staff to collect information on the current condition of the dam and anticipated cost for future repairs and preservation; and BE IT FURTHER RESOLVED, the Board strongly urges the aforementioned historical groups to begin identifying necessary grants and funding to ensure the dam can be preserved long-term. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk AMC LEGISLATIVE CONFERENCE Discussion was held regarding the Association of Minnesota Counties (AMC) Legislative Conference on February 22-23, 2023 in St. Paul, MN. Otter Tail County Commissioners plan to attend this conference. M-STATE LEADERSHIP TRAINING The Commissioners held discussion regarding a virtual training opportunity through M-State Workforce Development Solutions which is offering leadership training sessions starting in January of 2023. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 6 of 32 RECESS & RECONVENE At 9:34 a.m., Chair Murphy declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:49 a.m. 2023 SOLID WASTE HAULERS LIST Motion by Johnson, second by Bucholz and unanimously carried to approve the 2023 Otter Tail County Licensed Solid Waste Haulers list as presented. RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2022-122 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 71004990950000, 52000220154000, 32000990588000, 71004990861000, 16000330184000, 33000200123000, 29000040030004, 46000330126015, 08000160120004, 63000990162000 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 7 of 32 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2024 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (b) The County shall provide the Abatement as specified in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. 4. Tax Abatement Agreements. The Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz, with Commissioner Rogness abstaining, and, after discussion thereof and upon vote being taken thereon, passed. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2022-123 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 5. Recitals. (a) On February 11, 2020, the County adopted Otter Tail County Resolution No. 2020-14 (the "Prior Resolution"), approving property tax abatements for Parcel Identification Number 11000990344000 (the "Prior Parcel"). (b) Also on February 11, 2020, the County entered into a Tax Abatement Agreement (the "Agreement") with Derek Kern (the "Owner"), to construct a residential structure (the "Project") on the Prior Parcel. (c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the resulting parcels identified as Parcel Identification Number 84000990002000 (the "Tax Abatement Property"). (d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement Board of Commissioners’ Meeting Minutes December 20, 2022 Page 8 of 32 Agreement, amending the Agreement to account for the change of the parcel identification number (the "Amendment"). (e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (f) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to finance a portion of the costs of the Project. (g) The Abatement is authorized under the Abatement Law. 6. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in the County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 7. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $10,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. 8. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 9 of 32 9. Approval of Amendment. (a) The Board hereby approves the Amendment, and the Chair and County Administrator are hereby authorized and directed to execute the Amendment on behalf of the County. (b) The approval hereby given to the Amendment includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by the County officials authorized by this resolution to execute the Amendment. The execution of the Amendment by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Amendment in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2022-124 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 10. Recitals. (a) On December 15, 2020, the County adopted Otter Tail County Resolution No. 2020-136 (the "Prior Resolution"), approving property tax abatements for Parcel Identification Number 53000990897000 (the "Prior Parcel"). (b) On March 10, 2021, the County entered into a Tax Abatement Agreement (the "Agreement") with Charles & Karen Snyders (the "Owners"), to construct a residential structure (the "Project") on the Prior Parcel. (c) The Owners had previously subdivided the parcel immediately north of the Prior Parcel, and subsequently constructed the Project on one of the resulting parcels identified as Parcel Identification Number 53000991993000 (the "Tax Abatement Property"). (d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement Board of Commissioners’ Meeting Minutes December 20, 2022 Page 10 of 32 Agreement, amending the Agreement to account for the change of the parcel identification number (the "Amendment"). (e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (f) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to finance a portion of the costs of the Project. (g) The Abatement is authorized under the Abatement Law. 11. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in the County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 12. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2023 and shall not exceed $10,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. 13. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 11 of 32 14. Approval of Amendment. (a) The Board hereby approves the Amendment, and the Chair and County Administrator are hereby authorized and directed to execute the Amendment on behalf of the County. (b) The approval hereby given to the Amendment includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by the County officials authorized by this resolution to execute the Amendment. The execution of the Amendment by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Amendment in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2022-125 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 15. Recitals. (a) On August 10, 2021, the County adopted Otter Tail County Resolution No. 2021-129 (the "Prior Resolution"), approving property tax abatements for Parcel Identification Number 29000080056000 (the "Prior Parcel"). (b) On December 20, 2021, the County entered into a Tax Abatement Agreement (the "Agreement") with Joni Carter (the "Owner"), to construct a residential structure (the "Project") on the Prior Parcel. (c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the resulting parcels identified as Parcel Identification Number 29000080056002 (the "Tax Abatement Property"). (d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement Board of Commissioners’ Meeting Minutes December 20, 2022 Page 12 of 32 Agreement, amending the Agreement to account for the change of the parcel identification number (the "Amendment"). (e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (f) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to finance a portion of the costs of the Project. (g) The Abatement is authorized under the Abatement Law. 16. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in the County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 17. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $10,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. 18. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 13 of 32 19. Approval of Amendment. (a) The Board hereby approves the Amendment, and the Chair and County Administrator are hereby authorized and directed to execute the Amendment on behalf of the County. (b) The approval hereby given to the Amendment includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by the County officials authorized by this resolution to execute the Amendment. The execution of the Amendment by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Amendment in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2022-126 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 20. Recitals. (a) On June 14, 2022, the County adopted Otter Tail County Resolution No. 2022-56 (the "Prior Resolution"), approving property tax abatements for Parcel Identification Number 03000190135000 (the "Prior Parcel"). (b) On June 16, 2022, the County entered into a Tax Abatement Agreement (the "Agreement") with Trent Pederson (the "Owner"), to construct a residential structure (the "Project") on the Prior Parcel. (c) The Owner subsequently subdivided the Prior Parcel, and constructed the Project on one of the resulting parcels identified as Parcel Identification Number 03000190135021 (the "Tax Abatement Property"). (d) The County proposes to (i) rescind the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel, (ii) approve tax abatements in connection with the Project constructed on the Tax Abatement Property, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), and (iii) approve a First Amendment to Tax Abatement Board of Commissioners’ Meeting Minutes December 20, 2022 Page 14 of 32 Agreement, amending the Agreement to account for the change of the parcel identification number (the "Amendment"). (e) On December 13, 2022, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (f) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to 5 years to finance a portion of the costs of the Project. (g) The Abatement is authorized under the Abatement Law. 21. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in the County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 22. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $10,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. 23. Rescinding Prior Resolution. The Board hereby rescinds the Prior Resolution, terminating the abatement provided for therein for the Prior Parcel. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 15 of 32 24. Approval of Amendment. (a) The Board hereby approves the Amendment, and the Chair and County Administrator are hereby authorized and directed to execute the Amendment on behalf of the County. (b) The approval hereby given to the Amendment includes approval of such additional details therein as may be necessary and appropriate, and such modifications thereof, deletions therefrom, and additions thereto, as may be necessary and appropriate and approved by the County officials authorized by this resolution to execute the Amendment. The execution of the Amendment by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Amendment in accordance with the terms hereof. The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk DEED CHILD CARE ECONOMIC DEVELOPMENT GRANT AGREEMENT Motion by Rogness, second by Mortenson and unanimously carried to approve authorization for execution of the DEED Child Care Economic Development Grant contract agreement between Otter Tail County and the State of Minnesota Department of Employment and Economic Development for the Child Care Economic Development project once the signed version is received from the State. ADOPTION OF FINAL BUDGET AND LEVY OTTER TAIL COUNTY RESOLUTION NO. 2022-127 Recommended Gross and Net Property Tax Levy for Payable 2023 Payable 2023 Payable 2022 Percent Gross County Property Tax Levy (Non-Debt) - 49,059,513 45,883,749 6.92% Gross Debt Levy - Master Facility Plan Bonds - 2012A aka 2020C 1,281,210 750,120 70.80% Ottertail Operations Center Bonds 0 502,898 -100.00% 2020A GO CIP Bonds 297,441 339,389 -12.36% Highway Bonds - 2019A 241,290 238,928 0.99% Jail/Elevator Project - 2017A 164,430 163,275 0.71% Board of Commissioners’ Meeting Minutes December 20, 2022 Page 16 of 32 The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and duly seconded by Commissioner Mortenson and, after discussion and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. Total Gross County Property Tax Levy 51,043,884 47,878,359 6.61% County Program Aid (Certified) 2,412,579 2,397,903 0.61% Net County Property Tax Levy - 48,631,305 45,480,456 6.93% Gross/Net Lake Improvement District Levies - Pelican Group of Lakes 130,000 130,000 0.00% Pine Lakes 8,685 41,439 -79.04% Little McDonald, Kerbs & Paul 70,000 70,000 0.00% Big McDonald 9,900 15,000 -34.00% South Turtle 0 0 #DIV/0! Total Net County Levy Including Lake Improvement Districts - 48,849,890 45,736,895 6.81% Special Taxing District Levy - Otter Tail County CDA 541,800 541,800 0.00% Otter Tail County HRA 1,309,725 1,309,725 0.00% Proposed Total Net Property Tax Levy 50,701,415 47,588,420 6.54% RECAP - County Only - Gross Tax Levy (Total) 50,412,187 47,262,070 6.67% County Program Aid 2,412,579 2,397,903 0.61% Net Tax Levy (Total) 47,999,608 44,864,167 6.99% County Only (Includes Library)- Gross Tax Levy (Total) 51,043,884 47,878,359 6.61% County Program Aid 2,412,579 2,397,903 0.61% Net Tax Levy (Total) 48,631,305 45,480,456 6.93% County, Library, Lake Improvement Districts, CDA and HRA - Gross Tax Levy (Total) 53,113,994 49,986,323 6.26% County Program Aid 2,412,579 2,397,903 0.61% Net Tax Levy (Total) 50,701,415 47,588,420 6.54% Board of Commissioners’ Meeting Minutes December 20, 2022 Page 17 of 32 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk PAYABLE 2023 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY OTTER TAIL COUNTY RESOLUTION NO. 2022-128 The following resolution was offered by Commissioner Johnson, who moved for the adoption of Otter Tail County’s Payable 2023 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Friday September 30, 2022, a proposed Payable 2023 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25 through December 28, 2022; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted Otter Tail County’s proposed Payable 2023 Gross and Net Property Tax Levy and selected Tuesday, December 13, 2022, as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 13, 2022, held the required meeting; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2023 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2022, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2022 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Wednesday, December 28, 2022. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2023, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown - Net Tax Capacity Based Levies Gross Levy CPA Net Levy General Revenue 26,942,572 (1,367,643) 25,574,929 Parks and Trails 900,000 0 900,000 Debt Service - 2020A GO CIP Bonds 297,441 0 297,441 Series 2012A (Courthouse/Jail) 1,281,210 0 1,281,210 Highway Bonds 241,290 0 241,290 Series 2017A (Jail/Elevator) 164,430 0 164,430 Human Services - Social Services 7,950,147 (403,561) 7,546,586 Administration 2,252,592 (114,344) 2,138,248 Public Health 1,148,437 (58,297) 1,090,140 C S () Board of Commissioners’ Meeting Minutes December 20, 2022 Page 18 of 32 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2023 and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner Mortenson and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Dan Bucholz X Wayne D. Johnson X Kurt Mortenson X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk Court Services 2,190,470 (111,192) 2,079,278 Road and Bridge 4,221,348 (214,281) 4,007,067 Capital Improvement 2,822,250 (143,261) 2,678,989 Total County - Excluding Regional Library 50,412,187 (2,412,579) 47,999,608 Regional Library System 631,697 0 631,697 Total County - Including Regional Library 51,043,884 (2,412,579) 48,631,305 Lake Improvement Districts - Pelican Group of Lakes 130,000 0 130,000 Pine Lakes 8,685 0 8,685 Little McDonald, Kerbs & Paul 70,000 0 70,000 Big McDonald 9,900 0 9,900 Total County - Including Lake Improvement Districts 51,262,469 (2,412,579) 48,849,890 Special Taxing District Tax - Otter Tail County CDA 541,800 0 541,800 Otter Tail County HRA 1,309,725 0 1,309,725 Grand Total - Otter Tail County 53,113,994 (2,412,579) 50,701,415 Board of Commissioners’ Meeting Minutes December 20, 2022 Page 19 of 32 PAYABLE 2023 OTTER TAIL HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT, INCLUDING COMMUNITY DEVELOPMENT AUGHORITY, GROSS NET PROPERTY TAX LEVY OTTER TAIL COUNTY RESOLUTION NO. 2022-129 The following resolution was offered by Commissioner Johnson who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2023 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469; and WHEREAS, the Otter Tail County Community Development Association Levy is authorized under the powers of the Housing and Redevelopment Authority; and WHEREAS, the Otter Tail County Housing and Redevelopment Authority has requested a Payable 2023 Gross and Net Property Tax Levy of $1,309,7250; and WHEREAS, the Otter Tail County Community Development Association has requested a Payable 2023 Gross and Net Property Tax Levy of $541,800; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association, a proposed Gross/Net Property Tax Levy for Payable Year 2023 in the amount of $1,309,725 and $541,800 respectfully; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2023 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2022, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2023 Gross and Net Property Tax Levy to the County Auditor- Treasurer’s office on or before Wednesday, December 28, 2022. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County HRA Board and the Community Development Association Board, hereby adopts a final Payable 2023 Gross and Net Property Tax for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association a final Gross/Net Property Tax Levy for Payable Year 2023 in the amount of $1,309,725 and $541,800 respectfully; and NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority. The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Board of Commissioners’ Meeting Minutes December 20, 2022 Page 20 of 32 Commissioner For Against Dan Bucholz X Wayne D. Johnson X Kurt Mortenson X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2023 BUDGET OTTER TAIL COUNTY RESOLUTION NO. 2022-130 The following resolution was offered by Commissioner Mortenson, who moved for the adoption of the calendar year 2023 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds. WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Friday, September 30, 2022, a proposed Calendar Year 2023 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2023 budget, which must be held during the period of November 25 through December 28, 2022; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2022, adopted Otter Tail County’s proposed Calendar Year 2023 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 13, 2022, as the date for the public hearing; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 13, 2022, held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2023 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, no later than Wednesday, December 28, 2022, and recognizes the requirement to adopt the final Calendar Year 2026 Budget after the adoption of the final payable 2026 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $123,013,856 as the County’s Calendar Year 2023 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds (includes inter-fund transfers and HRA/CDA levies), as summarized, and as detailed in the budget documents filed with the County Auditor-Treasurer’s office. The above resolution was seconded by Commissioner Bucholz and carried with the members of the Otter Tail County Board of Commissioners voting as follows: Board of Commissioners’ Meeting Minutes December 20, 2022 Page 21 of 32 Commissioner For Against Dan Bucholz X Wayne D. Johnson X Kurt Mortenson X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk GRANT AGREEMENT Motion by Rogness, second by Bucholz and unanimously carried to authorize the County Auditor-Treasurer to sign the 2022 Election Security Grant in the amount of $4,286.94. ONE CARD & ACCOUNT PROGRAM APPLICATION Motion by Rogness, second by Mortenson and unanimously carried to approve submitting to Bremer Bank the One Card & Account Program Application. The submission of the application will begin the process of transitioning our county issued credit cards from Wells Fargo Bank to Bremer Bank’s credit/purchase card program (Elan One Card). Assistant Finance Director Kris Vipond and other team members reviewed and demonstrated six options and concluded that the Bremer Bank solution is the best suited option for Otter Tail County. DITCH INTER-FUND LOAN APPROVAL Motion by Johnson, second by Bucholz and unanimously carried to authorize the County Auditor-Treasurer and/or the Assistant Finance Director to make the appropriate inter-fund loans between the General Fund and the individual ditch accounts within the Ditch Fund (Fund 22) that have a deficit cash balance as of December 31, 2022. LEVY AND BUDGET PUBLIC HEARING MINUTES Motion by Mortenson, second by Bucholz and unanimously carried to accept the minutes of the December 13, 2022 Levy and Budget Public Hearing as submitted. PARKS AND TRAILS FUND TRANSFERS OTTER TAIL COUNTY RESOLUTION NO. 2022-131 WHEREAS, the Board of Commissioners of the County of Otter Tail approved Otter Tail County Resolution No. 2019-80 providing 50% local match of up to $1,878,820 for the Greater Minnesota Regional Parks and Trail Commission (GRPTC) for the Perham to Pelican Rapids Regional Trail – Silent Lake Segment; and WHEREAS, Otter Tail County was awarded $5,220,000 in grant funding from the Minnesota Legislative- Citizen Commission on Minnesota Resources (LCCMR) through Minnesota’s Environment and Natural Resources Trust Fund (ENRTF) for segments of the Heart of the Lakes Trail (formerly referred to as the Board of Commissioners’ Meeting Minutes December 20, 2022 Page 22 of 32 Perham to Pelican Rapids Trail) and the LCCMR applications indicated secured Otter Tail County Funding match; and WHEREAS, the Board of Commissioners of the County of Otter Tail approved $5,904,993 in the 2022 budget to be used as local match funding. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approve the following transfer to meet trail matching fund needs: From General Fund/Capital Improvement Fund to Parks & Trails Fund - $5,904,993, AND WHEREAS, the Otter Tail County Board of Commissioners previously approved the County’s Navigating the Road Ahead program in the areas of: 1) Housing Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and 5) Other County Resource and Asset Investment; and WHEREAS, the Board of Commissioners of the County of Otter Tail support the use of $1,500,000 general fund balance to finance the goals of the Navigating the Road Ahead Program under the Broadband and Other Infrastructure category, such funds made available due to the use of American Rescue Plan (ARP) Act funding for public safety and included in the 2023 budget. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approve the following transfer to meet trail fund needs: From General Fund Navigating the Road Ahead to Parks & Trails Fund - $1,500,000; and WHEREAS, the General Fund of Otter Tail County advanced $600,000 of the match funds to the Parks & Trail Fund in 2021; and WHEREAS, LCCMR funds are paid out on a reimbursement basis and may not be fully received by December 31, 2022, which could lead to an undesirable fund balance in Parks & Trails. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the following transfers: From Parks & Trails Fund to General Fund to Repay 2021 Advance - $600,000 From General Fund to Parks & Trails Fund for 2022 Advance - As/If Needed The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. Board of Commissioners’ Meeting Minutes December 20, 2022 Page 23 of 32 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk PREMISE PERMIT – FERGUS FALLS HOCKEY ASSOCIATION OTTER TAIL COUNTY RESOLUTION NO. 2022-135 Commissioner Johnson offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Fergus Falls Hockey Association, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Ice Hole Bar, located on Lake Lida (Straight out from Access) in Lida Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Fergus Falls Hockey Association at Ice Hole Bar, located on Lake Lida (Straight out from Access) in Lida Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Fergus Falls Hockey Association, at Ice Hole Bar on Lake Lida (Straight out from Access) in Lida Township of Otter Tail County until March 1, 2023, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Lida by sending them a copy of this resolution. Commissioner Mortenson seconded the motion, and upon being put to a vote, was unanimously carried. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes December 20, 2022 Page 24 of 32 CERTIFICATION – PROPERTY ASSESSED CLEAN ENERGY (PACE) Motion by Rogness, second by Bucholz and unanimously carried to amend the motion passed on Tuesday, September 27, 2022 to read as follows: Motion to certify a Property Assessed Clean Energy (PACE) special assessment, in the amount of $1,500,000, against Parcel No. 71-003-99-1872-000 (Goodneighbors – The Cottage, LLC), beginning with Payable Year 2024 with an interest rate of 7.7% for a term of seventeen years as requested by the Saint Paul Port Authority, the Property Owner and the lender (Enhanced Capital). PROPOSED 2023 FEE SCHEDULE CHANGES Motion by Johnson, second by Mortenson and unanimously carried to approve the 2023 Fee Schedule changes as presented by the County Administrator. CLOSED SESSIONS At 10:39 a.m., Chair Murphy declared the Board of Commissioners meeting closed to the public for discussion authorized under M.S. §13D.05, Subd. 3(c)(1) regarding the sale of property at 914 E. Channing Ave., Fergus Falls, MN 56537, Parcel No. 71001990859000 and for Labor Negotiations authorized under M.S. §13D.03. . Present in the room were Commissioners Betty Murphy, Wayne Johnson, Kurt Mortenson, Dan Bucholz and Lee Rogness, County Attorney Michelle Eldien, County Administrator Nicole Hansen, County Board Secretary Hannah Anderson, Deputy Administrator Nicholas Leonard, Community Development Director Amy Baldwin, Human Resources Professional Stephanie Retzlaff and Attorney Josh Heggem from Pemberton Law. The closed session ended at 11:20 p.m. NON-UNION COST OF LIVING ADJUSTMENT (COLA) Motion by Mortenson, second by Bucholz and unanimously carried to approve a 2.75% Cost of Living Allowance (COLA) for non-union employees effective January 1, 2023. The COLA is consistent with all labor agreements under contract as well as those which are settled for 2023. COMMISSIONER SALARY & BENEFITS RESOLUTIONS OTTER TAIL COUNTY RESOLUTION NO. 2022-132 Commissioner Johnson offered the following and moved its adoption: WHEREAS, Minnesota Statute § 375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $41,639.04 effective January 1, 2022; and WHEREAS, the current per diem rate for Otter Tail County Commissioners is $90.00. NOW, THEREFORE, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $42,784.11 effective January 1, 2023, which reflects a 2.75% Cost-of-Living Adjustment similar to increases received by other employee groups; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the per diem rate for Otter Tail County Commissioners remains at $90.00; and Board of Commissioners’ Meeting Minutes December 20, 2022 Page 25 of 32 NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for CY2023 will be set in accordance with the benefits structure previously adopted by this board on October 25, 2022. Commissioner Mortenson seconded the motion and YEAS and NAYS are as follows: Board Members For Against Absent Dan Bucholz X Wayne D. Johnson X Kurt Mortenson X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk VOLUNTARY FURLOUGH POLICY Motion by Rogness, second by Mortenson and unanimously carried to approve updates to the Voluntary Furlough Policy as presented by the County Administrator. The Voluntary Furlough Plan is an unpaid leave policy as a cost-savings measure for the County which provides employees without accumulated vacation or sick leave the opportunity to take leave without affecting longevity, seniority, or benefits. COLLECTIVE BARGAINING AGREEMENTS Motion by Johnson, second by Mortenson and unanimously carried to approve the 2023 – 2025 labor agreements for the following collective bargaining units: Government Services Technical Essential Deputies Essential Licensed Supervisors Essential Non-Licensed Supervisors SALE OF 914 E. CHANNING PROPERTY Motion by Johnson, second by Rogness and unanimously carried to direct staff to initiate the publication and sale of 914 E. Channing Ave., Fergus Falls, MN per MN Statute §373.01. A minimum bid price to be considered is $725,000 and for a purpose that is deemed conducive to the interests of the County’s inhabitants. IN RECOGNITION OF BETTY MURPHY’S PUBLIC SERVICE AS A COUNTY COMMISSIONER FOR DISTRICT 4 OTTER TAIL COUNTY RESOLUTION NO. 2022-133 The following resolution is offered by the Board of Otter Tail County Commissioners, who moved to recognize and celebrate the public service of Betty Murphy, County Commissioner for District 4. > > > > Board of Commissioners’ Meeting Minutes December 20, 2022 Page 26 of 32 WHEREAS, Commissioner Murphy was elected to office in the 2018 general election, and began serving shortly thereafter to fulfill the remaining term of Commissioner Roger Froemming and continued to serve on the County Board for four years, and served two terms as County Board Vice-Chair and one term as Chair; and WHEREAS, during Commissioner Murphy’s public service, she has served the people through a public health pandemic, the installation of a County Drug Court, important repairs, and the expansion of the Historical Phelps Mill. She has been instrumental in supporting the County juvenile justice programs and championing adult and children’s mental health care while promoting the Long-Range Strategic Plans of the County; and WHEREAS, Commissioner Murphy’s public service also includes, but is not limited to, a range of committee and board work, including: • Committee Chair for the Administration/Operations Committee • Health and Wellness Committee • Human Services LMC internal County Committee • Boards of the HRA, Otter Tail Lakes Country, Lakeland Mental Health, MAHUBE OTWA, Otter Tail Problem Solving Courts, West Central Regional Juvenile Center, Viking Library, and Prairie Lakes Municipal Solid Waste Authority • Chippewa River Joint Powers Board • Association of Minnesota Counties’ Health & Human Services Committee • Serving as an alternate on several committees WHEREAS, while Commissioner Murphy has been devoted to serving the public, her kindness, empathy, compassion, and willingness to listen have been appreciated in serving constituents’ needs. She saw the importance of serving the needs of the people, especially the families and children, who live in Otter Tail County. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the public service, governance, dedication, and devotion provided by Commissioner Murphy, and we express our utmost gratitude and appreciation for her years of dedicated public service to the residents of Otter Tail County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness duly seconded by Commissioner Mortenson and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 20th day of December 2022. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes December 20, 2022 Page 27 of 32 ADJOURNMENT At 11:48 a.m., Chair Murphy declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 3, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _______________________________________ Attest: _______________________________ Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes December 20, 2022 (Exhibit A) Page 28 of 32 Vendor Name A-1 LOCK&. KEY Ll C A&A RECYCLING LLC ACK5RSONJJEFF ACME TOOLS AL'S REFRIGERATION AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC ARAMARK ASSOCIATION OF MN COUNTIES AUTO VALUE PERHAM BA TILE LAKE/CITY OF BENGTSONJSTEVEN 81-H-~ PARTNERS BLUFFTON OIL CO BRA TVOLD/JONATHON BRIAN'S REPAIR INC BUY-MOR PARTS&. SERVICE LLC CENTRASOTA ORAL SURGEONS CITIZEN'S ADVOCATE COOPER'S OFRCE SUPPLY INC CULLIGAN OF ELBOW LAKE DACOTAH PAPER CO DAKOTA BUSINESS SOLUTIONS INC DEANS DISTRIBUTING DEM-CON MATERIALS RECOVERY LLC DONOHO/MICHAEL DOUBLE A CATERING DR BIG BRAIN DS SOLUTIONS INC DU NORDLLC ELDIENJMICHELLE ENVIRONMENTAL SENTRY PROTECTION ERICA MARTIN COMPANY INC ESSER PLUMBING & HEATING INC FERGUS FALLS AREA CHAMBER OF COM FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIELD/TERRY FORCE AMERICA DISTRIBUTING LLC FORUM COMMUNICATIONS COMPANY Amount 147.00 650.00 462.56 356.99 237.50 703.12 175.04 136.83 3,625.00 23.98 3,141.69 119.63 2 ,514.62 3,257.20 75.00 506.70 24,021.50 2,084.00 35.00 4 ,216.09 35.00 1,915.82 135.74 1,068.89 2 ,775.92 210.63 82.50 2 ,000.00 1,430.00 500.00 522.51 14,762.44 500 .00 4,513.00 485.00 1,022.26 1,012.50 11,440.00 223.17 45.00 632.91 507.45 Board of Commissioners’ Meeting Minutes December 20, 2022 (Exhibit A) Page 29 of 32 Vendor Name Amount GALLS LLC 1,296.25 GIBBS/ANN 105.00 GILBERT/BA:RBARA JEAN 500.00 GREYSTONE CONSTRUCTION CO 93,683.19 HANSEN/NICOLE 237.66 HENNING .M JTO PARTS 18.00 HILLYARD-HUTCHINSON 1'15.08 HOFFMAN/RANDY 1-43.99 INOIGITAL INC 5,015.18 INTOXIMETERS INC 435.00 J. BUBERL LAW LLC 24.00 J.P. COOKE CO 91 .60 JAKE'S JOHNS LLC 320.00 JOHNSON/DENA 1,040.03 JOHNSON/MARK T 270.00 JONES LAW OFFICE 1,405.00 KIMBALL MIDWEST 1,042 05 KOEP'S S EPTlC LLC 450.00 LAKE SUPER IOR COLLEGE 50.00 LAKES AREA COOPERATIVE 1,728.60 LEE/THOMAS 237.50 LONG WE:EKEND SPORTSWEAR 3,086.00 M-R SIGN CO INC 275.30 MAERTENS/LEAH 47.50 MARCO TECHNOLOGIES LLC 230.00 MARK SAND & GRAVEL CO 36,132.62 MARTHALER/TERENCE 275.00 MARTINNALERIE 320.00 MCIT 154.00 MID-AMERICA BUSINESS SYSTEMS 6,093.98 MIDWEST MACHINERY CO 875.30 MINNESOTA MOTOR COMPANY 10.46 MOE/PAMELA 13.55 MOTOROLA SOLUTIONS INC 844.20 NAPA CENTRAL 305.05 NEWVILLE/DARREN 264.38 NORTHERN SAFETY TECHNOLOGY INC 262.64 NORTHERN STATES SUPPLY INC 169.99 OLSON OIL CO INC 1,574.70 OLSON TIRE & OIL 533.26 OLSON/BRENDA 116.25 OTTER ELECTRIC LLC 9,165.83 Board of Commissioners’ Meeting Minutes December 20, 2022 (Exhibit A) Page 30 of 32 Vendor Name OTTER TAIL CO EMPLOYEE'S COMMITTEJ OTTER TAIL CO HRA OUTDOOR RENOVATIONS LANDSCAPE & PALERNVAL TER PALMERSHEIM/COLBY PELICAN RAPIDS PRESS PEMBERTON LAW PLLP PIONEER RIM & WHEEL CO POPE DOUGLAS SOLID WASTE MANAGE! POWERPLAN OIB PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRO AG FARMERS CO OP PRO-WEST &ASSOCIATES INC PROFESSIONAL PORTABLE X-RAY INC QUADIENT LEASING USA INC RDO TRUCK CENTERS LLC REGENTS OF THE UNIVERSITY OF MN RETHEMEIER/CAROL RIPLEY/DAVID RODER/BETSY ROUTEWARE INC SCHORNACK/DAVID SCHWARTZ/STEVEN SCOTT HOFLAND CONSTRUCTION INC STATE OF MINNESOTA STEVE'S SANITATION INC STHEICf-ffRS SUMMIT FIRE PROTECTION SUMMIT FOOD SERVICE LLC SWANBERG/GREGORY SWANSTON EQUIPMENT CORP T'ECH CHECK LLC THRIFTY WHITE PHARMACY TITAN MACHINERY INC TK ELEV ATOR CORP TNT REPAIR INC TOLLEFSONJTHOR TOWMASTER TRANSPORTATION COLLABORATIVE & TRUENORTH STEEL INC TURCHIN/EUZABETH Amount 3,946.79 5,800.00 5,963.75 80.61 372.00 195.45 9,856.00 375.64 546.00 2,206.39 14.00 600.00 1,095.00 190.13 300.00 7,476.48 22,147.95 84,643.90 115.00 690.00 823.75 595.79 1,304.30 118.13 9,240.00 1,274.00 12,815.00 118.99 26£.50 3,051.55 226.88 6.36 4,988.19 15.00 2,665.67 706.65 79.00 105.00 495.83 11,669.83 68.16 500.00 Board of Commissioners’ Meeting Minutes December 20, 2022 (Exhibit A) Page 31 of 32 Vendor Name TYLER TECHNOLOGIES INC UNLIMITED AUTO GLASS INC VAUGHN AUTO & MARINE CO VERGAS HARDWARE VFW POST612 WADENA ASPHALT INC WASTE MANAGEMENT WAYN E'S TOOL WAGON W EST/RICHARD WILLOW BOOKSTORE/THE WILSON/VVARREN R WSB & ASSOCIATES INC X-STREAM WATERJETTING LLC ZIEGLER INC Final Total: Amount 1,480.00 520.95 139.98 85.96 555.00 720.00 17,093.84 116.55 224.37 1,455.77 210.63 1,905.43 262.62 1,428.95 485,218.05 Board of Commissioners’ Meeting Minutes December 20, 2022 (Exhibit A) Page 32 of 32 Vendor Name AMAZON CAPITAL SERVICES INC BARRY/NATALIE BREVE R/MELISA CASS CO SHERIFF-ND INDEPENDENT CONTRACT SERVICES OF LAKELAND ALJTO REPAIR LLC MARTIN/MICHAEL MIDWEST MONITORING & SURVEILANCE MINNESOTA MOTOR COMPANY ROTERING/DEVORA SCHOOL DIST 542-BA TILE LAKE SCHOOL DIST 544-FERGUS FALLS SCHOOL DIST 545-HENNING SCHOOL DIST 547-PARKERS PRAIRIE SCHOOL DIST 548-PELICAN RAPIDS SCHOOL DIST 549 -PERHAM SCHOOL DIST 550-UNDERWOOD SCHOOL DIST 553-NYM SECRETARY OF STATE VERIZON WIRELESS WADENA CO SHERIFF Final Total: Vendor Name AMAZON CAPITAL SERVICES INC APPLE TREE DENT AL CHILDREN'S DENTAL SERVICES DOUBLE A CATERING LAKELAND AUTO REPAIR LLC LYSNE CONSULTING & COUNSELING LLC MINNESOTA MOTOR COMPANY ODP BUSINESS SOLUTIONS LLC PACIRC INTERPRETERS INC Final Total: Amount 256.76 144.87 48.26 47.00 858.83 608.42 383.18 1,472.00 64.75 172.77 3,974.10 23,924.55 3,708.90 5,351.45 8,529.30 15,464.15 5,715.45 7,722.65 120.00 507.65 75.00 79,150.04 Amount 8.49 2,475.61 2,475.61 67.00 58.53 650.00 232.53 52.00 133.90 6,153.67 COMMISSIONER'S VOUCHERS ENTRIES12/27/2022 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:14:16AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Copyright 2010-2022 Integrated Financial Systems 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 12/19/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 9/19/22 Per Diem Y 10-304-000-0000-6572 299.00 ACCT #20862 - SUPPLIES 10720782 Repair And Maintenance Supplies N 01-112-102-0000-6572 7,834.00 REPAIRS TO CONDENSOR 5792 Repair And Maintenance Supplies N 01-031-000-0000-6406 18.99 A2RJVV5AA0WI1P PENS 14KR-N4DJ-LPH4 Office Supplies N 01-061-000-0000-6406 161.40 A2RJVV5AA0WI1P ADAPTERS 11FP-RVGK-713N Office Supplies N 01-061-000-0000-6406 31.82 A2RJVV5AA0WI1P ADAPTERS 1CXY-9M39-PK9F Office Supplies N 01-061-000-0000-6680 537.59 A2RJVV5AA0WI1P FOBS/TAGS 1THK-RHH7-6VKT Computer Hardware N 01-122-000-0000-6406 33.30 A2RJVV5AA0WI1P CARD STOCK 1D4D-T6VL-7JP4 Office Supplies N 01-201-000-0000-6406 16.99 A2RJVV5AA0WI1P ADDRESS LABELS 13DH-CHHH-7CPV Office Supplies N 10-303-000-0000-6369 482.19 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1NMR-XLXW-WTXT Miscellaneous Charges N 01-041-000-0000-6232 10,470.49 ACCT ASB-405522 TNT MAILING INV06425854 Printing N 10-302-000-0000-6350 300.00 REMOVE BEAVER DAM 0886 Maintenance Contractor N 01-125-000-0000-6369 105.00 ACCT 0395170 CONSULTING 001894880 Miscellaneous Charges Y 6297 ACKERSON/JEFF 360.006297 15007 ACME TOOLS 299.0015007 212 AL'S REFRIGERATION 7,834.00212 14386 AMAZON CAPITAL SERVICES INC 1,282.2814386 12018 AMERICAN SOLUTIONS FOR BUSINESS 10,470.4912018 7095 BAKER EXCAVATING 300.007095 5053 BDO USA LLP 105.005053 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions 1 Transactions 1 Transactions ACKERSON/JEFF ACME TOOLS AL'S REFRIGERATION AMAZON CAPITAL SERVICES INC AMERICAN SOLUTIONS FOR BUSINESS BAKER EXCAVATING BDO USA LLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-101-0000-6673 417.97 42153.1 CRTHSE MASONRY NOV2022 Remodeling Project-Ct House N 10-302-000-0000-6330 37.50 MILEAGE - PLOW SNOW PARKERS PR 12/13/2022 Mileage N 10-302-000-0000-6330 37.50 MILEAGE - PLOW SNOW PARKERS PR 12/14/2022 Mileage N 10-302-000-0000-6330 46.25 MILEAGE - PLOW SNOW HENNING 12/15/2022 Mileage N 10-302-000-0000-6330 37.50 MILEAGE - PLOW SNOW PARKERS PR 12/16/2022 Mileage N 10-302-000-0000-6330 46.25 MILEAGE - PLOW SNOW HENNING 12/17/2022 Mileage N 10-303-000-0000-6278 928.75 PROFESSIONAL ENGINEERING SERVI B321736 Engineering Consultant N 01-061-000-0000-6330 106.51 MILEAGE - TRIPS TO GARAGES 12/27/22 Mileage N 10-302-000-0000-6514 32,864.64 SALT - TONS PELICAN RAPIDS 2907772912 Salt N 10-302-000-0000-6514 11,185.39 SALT - TONS PELICAN RAPIDS 2907778187 Salt N 10-304-000-0000-6572 606.95 ACCT #465795 - SUPPLIES 8021012 Repair And Maintenance Supplies N 01-112-000-0000-6310 575.00 WINDOW CLEANING NOV 2022 PA 047203 Outside Vendor Services Y 01-201-000-0000-6315 7,036.98 UNIT 2202 INSTALL EQUIPMENT 7865 Radio Repair Charges N 13535 BHH PARTNERS 417.9713535 13655 BRATVOLD/JONATHON 205.0013655 386 BRAUN INTERTEC CORPORATION 928.75386 5234 BRUTLAG/STEVE 106.515234 8027 CARGILL INCORPORATED 44,050.038027 12785 CERTIFIED LABORATORIES 606.9512785 12058 CLEAN SWEEP COMMERCIAL SERVICES 575.0012058 9087 CODE 4 SERVICES INC 7,036.989087 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions BHH PARTNERS BRATVOLD/JONATHON BRAUN INTERTEC CORPORATION BRUTLAG/STEVE CARGILL INCORPORATED CERTIFIED LABORATORIES CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-000-0000-6304 1,571.84 VEHICLE REPAIR 065179 Repair And Maintenance-Vehicle Y 01-201-000-0000-6408 25.96 ACCT 4931 BOARDING FOR MOJO 193328 Canine Supplies N 01-031-000-0000-6406 5.30 ACCT 2189988076 SUPPLIES 460621 Office Supplies N 01-031-000-0000-6406 27.49 ACCT 2189988076 LAMINATE 460646 Office Supplies N 01-042-000-0000-6406 83.18 ACCT 2189988030 PAPER ROLLS 460647 Office Supplies N 01-042-000-0000-6406 85.79 ACCT 2189988030 SUPPLIES 460754 Office Supplies N 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 302146 County Website N 01-061-000-0000-6202 275.00 ESS PAYROLL SUPPORT 302146 County Website N 01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT 302146 County Website N 01-201-000-0000-6491 190.24 ACCT 397194 EXAM GLOVES INV1277734 General Supplies N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 12/13/22 12/13/22 Miscellaneous Charges N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 12/20/22 12/20/22 Miscellaneous Charges N 17-112-108-0000-6671 207,874.18 PROJECT 21049 GSC REMODEL 6 GSC Master Facility Construction Project N 13-012-000-0000-6369 40.00 LAW LIBRARY HOURS NOV 2022 NOV2022 Miscellaneous Charges Y 32655 COLLEGE WAY AUTO 1,571.8432655 32659 COMPANION ANIMAL HOSPITAL 25.9632659 32603 COOPER'S OFFICE SUPPLY INC 201.7632603 9018 D & T VENTURES LLC 1,089.009018 13214 DASH MEDICAL GLOVES INC 190.2413214 11391 DOUBLE A CATERING 70.0011391 6989 EAGLE CONSTRUCTION CO INC 207,874.186989 5430 EIFERT/DANA Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions COLLEGE WAY AUTO COMPANION ANIMAL HOSPITAL COOPER'S OFFICE SUPPLY INC D & T VENTURES LLC DASH MEDICAL GLOVES INC DOUBLE A CATERING EAGLE CONSTRUCTION CO INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Law Library Fund Copyright 2010-2022 Integrated Financial Systems 01-112-108-0000-6673 2,573.08 ACCT 115000 DOOR REPAIR SI035322 Remodeling Projects N 01-112-108-0000-6673 10,000.00 ACCT 115000 DOOR REPAIR SI035326 Remodeling Projects N 01-201-000-0000-6526 140.00 ACCT 1002151493 BOOTS 022865218 Uniforms N FELT/STEVE5491 01-201-000-0000-6526 443.49 ACCT 1002151493 UNIFORM ITEMS 022884927 Uniforms N STRAND/JOHN6646 01-201-000-0000-6526 125.43 ACCT 1002151493 BATON 022884957 Uniforms N STRAND/JOHN6646 01-201-000-0000-6526 205.54 ACCT 1002151493 PANTS 022910117 Uniforms N 01-201-000-0000-6526 272.38 ACCT 1002151493 BOOTS/GLOVES 022916288 Uniforms N STRAND/JOHN6646 01-201-000-0000-6526 30.06 ACCT 1002151493 PATCHES 022922879 Uniforms N ROGAL/KEITH12964 01-201-000-0000-6526 308.19 ACCT 1002151493 BINOCULARS 022947569 Uniforms N SELANDER/NATHAN8446 01-201-000-0000-6526 403.40 ACCT 1002151493 BOOTS 022952707 Uniforms N ROGAL/KEITH12964 10-304-000-0000-6306 875.00 TOWING 31010 Repair/Maint. Equip N 01-112-108-0000-6572 127.44 ACCT 813640729 AIR FILTERS 9539618240 Repair And Maintenance Supplies N 01-112-109-0000-6572 120.00 ACCT OT SHERIFF HOLDING TANK 35879 Repair And Maintenance Supplies N 10-304-000-0000-6300 200.00 PUMPED GREASE TANK 12-9-22 Building And Grounds Maintenance N 10-304-000-0000-6300 200.00 PUMP HOLDING TANK 12/13/2022 Building And Grounds Maintenance N 40.005430 3297 FARGO GLASS & PAINT CO INC 12,573.083297 392 GALLS LLC 1,928.49392 5186 GLENN'S TOWING & REPAIR 875.005186 52564 GRAINGER INC 127.4452564 9453 HAWES SEPTIC TANK PUMPING LLC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 8 Transactions 1 Transactions 1 Transactions EIFERT/DANA FARGO GLASS & PAINT CO INC GALLS LLC GLENN'S TOWING & REPAIR GRAINGER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 01-013-000-0000-6276 2,250.00 56-CR-22-1959 B BERRY EVAL 11/30/22 Professional Services 6 10-304-000-0000-6406 29.98 SUPPLIES 0400759 Office Supplies N 10-304-000-0000-6572 41.96 SUPPLIES 0400759 Repair And Maintenance Supplies N 09-507-570-4000-6278 25,624.57 R005197-0033 WEST SEGMENT 62935 Engineering & Hydrological Test WEST N 09-507-570-4002-6278 45,668.97 R005197-0031 SILENT LK SEG 62937 Engineering & Hydrological SILENT N 09-507-570-4001-6278 68,223.58 R005197-0031 MCDONALD SEG 62938 Engineering & Hydrological MCDONALD N 09-507-570-4004-6278 14,755.25 R005197-0034 MAPLEWOOD SEG 62959 Engineering & Hydrological MAPLEWOOD N 10-303-000-0000-6278 4,738.75 PROFESSIONAL ENGINEERING SERVI 62894 Engineering Consultant N 10-302-000-0000-6500 37.00 FAST & FLURRYOUS Supplies N 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 23-705-000-0000-6330 23.75 CDA - MILEAGE 11/17/22 Mileage Y 10-304-000-0000-6572 732.99 ACCT #174818 - PARTS 100564838 Repair And Maintenance Supplies N 10-304-000-0000-6566 259.40 CUTTING EDGES 37492 Cutting Edges N 520.009453 10828 HEIN-KOLO PSYD LP/NANCY 2,250.0010828 985 HENNING HARDWARE 71.94985 5835 HOUSTON ENGINEERING INC 159,011.125835 14323 JH SIGNS & DESIGNS INC 37.0014323 6299 JOHNSON/DENA 113.756299 1002 KIMBALL MIDWEST 732.991002 1012 KRIS ENGINEERING INC 259.401012 5612 LAKES COFFEE LLC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 5 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions HAWES SEPTIC TANK PUMPING LLC HEIN-KOLO PSYD LP/NANCY HENNING HARDWARE HOUSTON ENGINEERING INC JH SIGNS & DESIGNS INC JOHNSON/DENA KIMBALL MIDWEST KRIS ENGINEERING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-112-000-0000-6487 879.10 COFFEE BREWER 19578 Tools & Minor Equipment N 23-705-000-0000-6290 663.74 ACCT 4817 SAMPLE ANALYSIS 96712 Contracted Services.N 10-304-000-0000-6300 212.50 SERVICE CALL - PROPANE LEAKING 3494 Building And Grounds Maintenance N 10-304-000-0000-6572 1,053.47 ACCT #10072024 - PARTS 9310184021 Repair And Maintenance Supplies N 01-121-000-0000-6239 395.00 VETS/GET OUT THE VOTE 204192-1 MDVA Grant N 10-304-000-0000-6572 6,369.20 ACCT #OTTER - PARTS 365747 Repair And Maintenance Supplies N 23-705-000-0000-6140 90.00 CDA - PER DIEM 10/17/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 23-705-000-0000-6330 25.00 CDA - MILEAGE 11/17/22 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 12/19/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/18/22 Per Diem Y 10-304-000-0000-6572 64.00 PARTS 1375162-01 Repair And Maintenance Supplies N 879.105612 41450 LAKES COUNTRY SERVICE COOPERATIVE 663.7441450 16574 LAKESIDE PLUMBING 212.5016574 1020 LAWSON PRODUCTS INC 1,053.471020 198 LEIGHTON BROADCASTING - FERGUS FALLS 395.00198 1022 LITTLE FALLS MACHINE INC 6,369.201022 6300 MARTIN/VALERIE 475.006300 6806 MID-STATES EQUIPMENT INC 64.006806 42863 MINNESOTA MOTOR COMPANY Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions 1 Transactions LAKES COFFEE LLC LAKES COUNTRY SERVICE COOPERATIVE LAKESIDE PLUMBING LAWSON PRODUCTS INC LEIGHTON BROADCASTING - FERGUS FALLS LITTLE FALLS MACHINE INC MARTIN/VALERIE MID-STATES EQUIPMENT INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-031-000-0000-6560 77.55 ACCT 9988067 OIL CHANGE 817661 Gasoline & Oil N 01-127-000-0000-6304 63.80 ACCT 9988312 OIL CHANGE 817523 Repair & Maintenance N 01-201-000-0000-6342 76.70 ACCT 1159 SHREDDING SERVICES 438811 Service Agreements N 10-301-000-0000-6241 5,200.00 2023 MEMBERSHIP DUES P23-1081 Membership Dues N 01-042-000-0000-6457 269.04 DRIVERS MANUALS 4863 Manuals N 01-112-108-0000-6572 335.00 ACCT 13144 SERVICE IV00221289 Repair And Maintenance Supplies Y 10-304-000-0000-6300 160.00 PUMP TANK Building And Grounds Maintenance N 01-284-806-0000-6010 2,000.00 SMALL BUSINESS PARTNER GRANT 12/6/22 Public Assistance N 01-112-102-0000-6572 900.00 PAINT JAIL ENTRY 4626 Repair And Maintenance Supplies N 01-284-805-0000-6290 250.00 CHILD CARE SUPPORT SERVICES DEC2022 Contracted Services.Y 141.3542863 7661 MINNKOTA ENVIRO SERVICES INC 76.707661 1047 MN TRANSPORTATION ALLIANCE 5,200.001047 13121 MNDRIVERSMANUALS.COM 269.0413121 583 NARDINI FIRE EQUIPMENT 335.00583 15802 NATURE'S CALL SEPTIC SERVICE INC 160.0015802 5458 NEW YORK MILLS ARTS RETREAT 2,000.005458 11384 NEWMAN PAINTING INC 900.0011384 16351 NEWVILLE/HEATHER 250.0016351 6006 NORTHERN SAFETY TECHNOLOGY INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN TRANSPORTATION ALLIANCE MNDRIVERSMANUALS.COM NARDINI FIRE EQUIPMENT NATURE'S CALL SEPTIC SERVICE INC NEW YORK MILLS ARTS RETREAT NEWMAN PAINTING INC NEWVILLE/HEATHER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 838.68 PARTS 55009 Repair And Maintenance Supplies N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 NOV 2022 DV22110369 Communication Fees -N 01-205-000-0000-6273 995.00 BODY TRANSPORT - M HAARSTAD 12/13/22 Coroner Expense N 01-112-000-0000-6275 180.24 ACCT MN OTERCO01 12 TICKETS E184314 Fiber Locating Service N 09-507-570-4000-6278 369,553.61 WEST SEGMENT - TRAIL REIMB 10/15/21 Engineering & Hydrological Test WEST N 09-507-570-4001-6278 399,460.29 MCDONALD SEG - TRAIL REIMB 10/15/21 Engineering & Hydrological MCDONALD N 09-507-570-4002-6278 488,114.03 SILENT LK SEG - TRAIL REIMB 10/15/21 Engineering & Hydrological SILENT N 09-507-570-4003-6278 21,339.37 EAST SEGMENT - TRAIL REIMB 10/15/21 Engineering & Hydrological Test EAST N 09-507-570-4004-6278 12,745.25 MAPLEWOOD SEG - TRAIL REIMB 10/15/21 Engineering & Hydrological MAPLEWOOD N 09-507-575-0000-6278 18,956.45 12 INVS - CITY OF FERGUS FALLS 2021-07 Engineer & Hydrological Testing GLACIAL N 09-507-510-0000-6278 30,163.65 REPAIR MILL BLDG FOUNDATION 2021-15 Engineering & Hydrological Testing N 09-507-510-0000-6240 72.68 DAILY JOURNAL NOTICE 5/19/21 3084 Publishing & Advertising N 09-507-510-0000-6300 259.40 SWEEPING MAY 2021 3084 Building And Grounds Maintenance N 09-507-510-0000-6300 39.08 3LB X 8' POSTS 3107 Building And Grounds Maintenance N 09-507-000-0000-6369 360.00 BEMIDJI CONSULTING & TRAINING 3113 Miscellaneous Charges N 01-044-000-0000-6240 144.00 HOMESTEAD TAX NOTICE NW-2211033 Publishing & Advertising N 10-301-000-0000-6240 108.00 NOTICE FOR SNOW REMOVAL 2211102 Publishing & Advertising N 10-301-000-0000-6240 49.50 NOTICE MAINTENANCE WORKER ELIG 2211114 Publishing & Advertising N 10-303-000-0000-6240 209.25 NOTICE PUBLIC MEETING 2211023 Publishing & Advertising N 10-303-000-0000-6240 209.25 NOTICE PUBLIC MEETING 2211036 Publishing & Advertising N 838.686006 4106 OFFICE OF MNIT SERVICES 2,162.444106 44015 OLSON FUNERAL HOME 995.0044015 5093 ONE CALL LOCATORS LTD 180.245093 126 OTTER TAIL CO TREASURER 1,341,063.81126 70 PARKERS PRAIRIE INDEPENDENT LLC/THE 720.0070 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 11 Transactions 5 Transactions NORTHERN SAFETY TECHNOLOGY INC OFFICE OF MNIT SERVICES OLSON FUNERAL HOME ONE CALL LOCATORS LTD OTTER TAIL CO TREASURER PARKERS PRAIRIE INDEPENDENT LLC/THE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-301-000-0000-6240 117.00 ACCT #299 - SNOW REMOVAL NOTIC 00087360 Publishing & Advertising N 10-303-000-0000-6240 156.00 ACCT #299 - PUBLIC MEETING NOT 00087417 Publishing & Advertising N 01-031-000-0000-6276 6,877.00 20206302-003M INVESTIGATION 1 Professional Services Y 10-303-000-0000-6278 13,764.15 SAP 056-608-031, EST #4 - APEX 5613 Engineering Consultant N 10-303-000-0000-6278 1,799.96 SAP 056-608-031, EST #4 - BRAU 5613 Engineering Consultant N 10-304-000-0000-6300 92.34 ACCT #9443019 - GENERAL PEST C 7844810 Building And Grounds Maintenance N 01-149-000-0000-6369 940.00 ACCT 679827 5MB DATA PLAN 200-1040424 Miscellaneous Charges N 01-149-000-0000-6210 389.85 ACCT 7900044080412129 SHIPPING 12/12/22 Postage & Postage Meter N 01-149-000-0000-6210 450.18 ACCT 8041212 MAINTENANCE 59780018 Postage & Postage Meter N 10-304-000-0000-6572 26.57 PARTS 782495FX1 Repair And Maintenance Supplies N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 67520 Service Agreements N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 67989 Service Agreements N 45047 PELICAN RAPIDS PRESS 273.0045047 137 PEMBERTON LAW PLLP 6,877.00137 867 PERHAM/CITY OF 15,564.11867 16472 PLUNKETT'S VARMENT GUARD 92.3416472 12526 PRECISE MRM LLC 940.0012526 12325 QUADIENT FINANCE USA INC 389.8512325 16573 QUADIENT INC 450.1816573 8622 RDO TRUCK CENTERS LLC 26.578622 16192 RED DOT PEST CONTROL Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PELICAN RAPIDS PRESS PEMBERTON LAW PLLP PERHAM/CITY OF PLUNKETT'S VARMENT GUARD PRECISE MRM LLC QUADIENT FINANCE USA INC QUADIENT INC RDO TRUCK CENTERS LLC Otter Tail County Auditor SCHOENEBERGER FUNERAL & CREMATION SVC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 10-303-000-0000-6683 1,027.50 CLIENT #28380 - PROFESSIONAL S 351125 Right Of Way, Ect.N 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 23-705-000-0000-6330 25.00 CDA - MILEAGE 11/17/22 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 01-284-806-0000-6010 1,602.48 SMALL BUSINESS PARTNER GRANT 11/22/22 Public Assistance N 01-149-000-0000-6369 2,515.00 ACCT 30016746 CFS 22033305 316126452 Miscellaneous Charges N 01-205-000-0000-6273 395.00 BODY TRANSPORT - T MARING SR 12/5/22 Coroner Expense N 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/17/22 Per Diem Y 23-705-000-0000-6330 50.00 CDA - MILEAGE 11/17/22 Mileage Y 01-112-000-0000-6572 87.66 ACCT 6629-9141-3 SUPPLIES 0877-7 Repair And Maintenance Supplies N 180.0016192 10842 RINKE NOONAN LAW FIRM 1,027.5010842 6304 RIPLEY/DAVID 115.006304 6307 RODER/BETSY 90.006307 5105 RUSTIC LILLY LLC 1,602.485105 13708 SANFORD HEALTH 2,515.0013708 48107 395.0048107 11188 SCHORNACK/DAVID 140.0011188 159 SHERWIN WILLIAMS 87.66159 6363 SIGN SOLUTIONS USA Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions SCHOENEBERGER FUNERAL & CREMATION SVC RED DOT PEST CONTROL RINKE NOONAN LAW FIRM RIPLEY/DAVID RODER/BETSY RUSTIC LILLY LLC SANFORD HEALTH SCHORNACK/DAVID SHERWIN WILLIAMS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6515 392.83 SUPPLIES 404584 Signs And Posts N 01-284-806-0000-6010 2,000.00 SMALL BUSINESS PARTNER GRANT 12/6/22 Public Assistance N 10-304-000-0000-6572 185.82 PARTS ARV/55499959 Repair And Maintenance Supplies N 10-304-000-0000-6572 34.74 PARTS ARV/55530398 Repair And Maintenance Supplies N 10-304-000-0000-6565 505.65 DIESEL FUEL 54247 Fuels - Diesel N 01-112-108-0000-6485 559.09 ACCT 00224002 SUPPLIES 910470 Custodian Supplies N 01-112-101-0000-6485 1,863.07 ACCT 00224000 SUPPLIES 911178 Custodian Supplies N 01-112-108-0000-6485 921.30 ACCT 00224002 SUPPLIES 911180 Custodian Supplies N 01-284-805-0000-6010 431.49 CHILD CARE CAPACITY GRANT 11/23/22 Child Care Grants N 01-061-000-0000-6342 1,447.00 EXTENDED WARRANTY SERVICE 21232 Service Agreements N 01-061-000-0000-6342 8,886.68 VEEAM AVAILABILITY SUITE RENEW 21233 Service Agreements N 01-201-000-0000-6560 34.06 GAS FOR SQUAD 12/13/22 Gasoline & Oil - Vehicle N 01-201-000-0000-6526 118.99 ACCT 974 BADGE I1604955 Uniforms N 392.836363 5819 SILVER SAGE GUEST RANCH 2,000.005819 16296 SNAP-ON INDUSTRIAL 220.5616296 48030 SOUTHTOWN OF PELICAN RAPIDS INC 505.6548030 48183 STEINS INC 3,343.4648183 16572 STIGMAN/STACIE 431.4916572 5395 STONEFLY INC 10,333.685395 6646 STRAND/JOHN 34.066646 168 STREICHERS Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions SIGN SOLUTIONS USA SILVER SAGE GUEST RANCH SNAP-ON INDUSTRIAL SOUTHTOWN OF PELICAN RAPIDS INC STEINS INC STIGMAN/STACIE STONEFLY INC STRAND/JOHN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems SAEWERT/LANDYN13349 01-250-000-0000-6269 3,094.44 C1252000 MEALS 12/10-16/22 INV2000161363 Professional Services-Kitchen N 23-705-000-0000-6140 90.00 CDA - PER DIEM 11/21/22 Per Diem Y 23-705-000-0000-6330 40.00 CDA - MILEAGE 11/21/22 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 12/19/22 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 7/18/22 Per Diem Y 23-705-000-0000-6330 40.00 CDA - MILEAGE 7/18/22 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 8/15/22 Per Diem Y 23-705-000-0000-6330 40.00 CDA - MILEAGE 8/15/22 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 9/19/22 Per Diem Y 23-705-000-0000-6330 40.00 CDA - MILEAGE 9/19/22 Mileage Y 01-031-000-0000-6436 55.44 ACCT 1968 LICENSE CENTER 68390 New hire start up cost N 10-304-000-0000-6572 27.44 PARTS 038124 Repair And Maintenance Supplies N 10-302-000-0000-6330 46.25 MILEAGE - PLOW SNOW HENNING 12/16/2022 Mileage N 14-061-000-0000-6679 4,440.00 ACCT 55132 HCM 12/5-7/22 045-403199 Computer System Upgrade N 01-149-000-0000-6354 234.55 UNIT 1772 REPLACE WINDOW 9766 Insurance Claims N 118.99168 6642 SUMMIT FOOD SERVICE LLC 3,094.446642 6311 SWANBERG/GREGORY 610.006311 42537 THIS WEEKS SHOPPING NEWS 55.4442537 1999 TNT REPAIR INC 27.441999 16053 TOLLEFSON/THOR 46.2516053 6946 TYLER TECHNOLOGIES INC 4,440.006946 14162 UNLIMITED AUTOGLASS INC Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 9 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions STREICHERS SUMMIT FOOD SERVICE LLC SWANBERG/GREGORY THIS WEEKS SHOPPING NEWS TNT REPAIR INC TOLLEFSON/THOR TYLER TECHNOLOGIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:14:16AM12/27/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 23-705-000-0000-6822 3,443.23 CDA GRANT REIMBURSEMENT 2022-1 Community Growth Partnership Grant N 01-201-000-0000-6240 128.89 ACCT 7491 ADVERTISING PENCILS 453466 Publishing & Advertising N 01-201-000-0000-6481 1,501.68 6 ICS SEQUENTIAL FLARES 5462 Radar, Weapons Etc.N 01-112-109-0000-6572 371.94 INSTALL HINGES & ROLLERS 20534 Repair And Maintenance Supplies N 10-304-000-0000-6572 36.50 SUPPLIES 12092295414 Repair And Maintenance Supplies N 234.5514162 881 VERGAS/CITY OF 3,443.23881 51002 VICTOR LUNDEEN COMPANY 128.8951002 6794 W REEVES & ASSOCIATES INC 1,501.686794 6601 WARNER GARAGE DOOR INC 371.946601 9357 WAYNE'S TOOL WAGON 36.509357 1,891,682.19 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............96 Vendors 169 Transactions UNLIMITED AUTOGLASS INC VERGAS/CITY OF VICTOR LUNDEEN COMPANY W REEVES & ASSOCIATES INC WARNER GARAGE DOOR INC WAYNE'S TOOL WAGON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:14:16AM12/27/2022 csteinba Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems Page 15Audit List for Board Otter Tail County Auditor Community Development Authority Amount 91,307.51 General Revenue Fund 1 1,495,336.18 Parks and Trails 9 86,673.60 Road And Bridge Fund 10 40.00 Law Library Fund 13 4,440.00 Capital Improvement Fund 14 207,874.18 Construction Fund 17 6,010.72 23 1,891,682.19 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES12/29/2022 csteinba Y Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:16:10AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:16:10AM12/29/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-031-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 1 N 01-041-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 4 N 01-044-000-0000-6241 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Membership Dues 2 N 01-061-000-0000-6369 72.28 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 9 N 01-091-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 3 N 01-101-000-0000-6241 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Membership Dues 15 N 01-112-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 12 N 01-121-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 18 N 01-122-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 11 N 01-127-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 6 N 01-201-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 16 N 01-250-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 10 N 01-601-000-0000-6369 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 5 N 10-301-000-0000-6241 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Membership Dues 7 N 11-406-000-0000-6379 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 13 N 11-407-600-0090-6241 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Memberships 14 N 11-420-601-0000-6379 31.75 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges Im Adm 8 N 11-430-700-0000-6379 40.41 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges - Ss Adm 8 N 50-000-000-0000-6379 72.16 A2RJVV5AA0WI1P BUSINESS PRIME 1VVD-VTK7-9JYN Miscellaneous Charges 17 N 23-705-000-0000-6241 545.00 2023 MEMBERSHIP DUES 2023-13109 Membership Dues 19 N 23-705-000-0000-6241 2,500.00 2023 MEMBERSHIP DUES 1282 Membership Dues 20 N 09-507-000-0000-6241 495.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 21 N 23-705-000-0000-6240 250.00 TABLE FEE AT BUILDER EXPO 11574 Publishing & Advertising 22 N 14386 AMAZON CAPITAL SERVICES INC 1,299.0014386 15592 EDAM 545.0015592 7732 GMNP 2,500.007732 14827 GREATER MN PARKS & TRAILS 495.0014827 6950 LAKE REGION BUILDERS ASSOCIATION 250.006950 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 19 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC EDAM GMNP GREATER MN PARKS & TRAILS LAKE REGION BUILDERS ASSOCIATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:16:10AM12/29/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-044-000-0000-6241 325.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 23 N 01-705-000-0000-6241 439.00 2023 MEMBERSHIP DUES 11834 Membership Dues 24 N LEONARD/NICHOLAS13641 01-041-000-0000-6241 710.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 25 N 01-043-000-0000-6241 710.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 26 N 01-101-000-0000-6241 710.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 27 N 23-705-000-0000-6355 2,568.00 ACCT 7639 PC RENEWAL 19577R Liability Insurance 28 N 01-042-000-0000-6241 550.00 2023 MEMBERSHIP DUES 1/3/23 Membership Dues 29 N 01-041-000-0000-6243 15.00 ID OTTER02 SUBSCRIPTION S100903 Subscriptions 30 N 01-705-000-0000-6241 1,000.00 2023 SUPPORTING PARTNER 1/3/23 Membership Dues 31 N 02-102-000-0000-6369 4,017.00 WEB & ACCESSIBILITY COMPLIANCE INV-24172 Miscellaneous Charges 32 N 23-705-000-0000-6240 1,000.00 2023 OTLCA MAGAZINE AD INV-1797 Publishing & Advertising 33 N 6369 MAAO REGION VII 325.006369 538 MACA - AMC 439.00538 2540 MACO 2,130.002540 546 MCIT 2,568.00546 523 MDRA 550.00523 1450 MN ASSOCIATION OF TOWNSHIPS 15.001450 14434 MN TOURISM GROWTH COALITION 1,000.0014434 15527 MONSIDO INC 4,017.0015527 624 OTTER TAIL LAKES COUNTRY ASSOCIATION Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MAAO REGION VII MACA - AMC MACO MCIT MDRA MN ASSOCIATION OF TOWNSHIPS MN TOURISM GROWTH COALITION MONSIDO INC Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:16:10AM12/29/2022 csteinba Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6342 1,899.00 REMOTE SUPPORT SUBSCRIPTION STB221201-6 Service Agreements 34 N 1,000.00624 15978 SPLASHTOP INC 1,899.0015978 19,032.00 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions Final Total ............15 Vendors 35 Transactions OTTER TAIL LAKES COUNTRY ASSOCIATION SPLASHTOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:16:10AM12/29/2022 csteinba General Revenue Fund Copyright 2010-2022 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Community Development Authority Amount 7,296.20 General Revenue Fund 1 4,017.00 General Fund Dedicated Accounts 2 495.00 Parks and Trails 9 72.16 Road And Bridge Fund 10 216.48 Human Services 11 6,863.00 23 72.16 Solid Waste Fund 50 19,032.00 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board January 3, 2023 CONTRACT RENEWALS Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Mahube-OTWA CAC Fathers Resource Program 01-01-23 through 12-31-23 Parents and children who are served by 9 County Consortium Not to exceed $150,000.00 No Change 9 County Consortium of Social Service Agencies will provide funding totaling $60,000 Drug Testing Solutions Drug Testing 01-01-23 through 12-31-24 Families referred to Drug Testing by OTC Human Services See Page 1 of Contract Increase Otter Tail County Someplace Safe Parenting Time Center Supervised Parent/Child Visitations 01-01-23 through 12-31-23 Children OTC agrees to pay an annual amount of $5,000 to help supplement rental and operation costs. Payment Rate: Basic unit cost is $50 per hour. No Change County of Financial Responsibility Productive Alternatives Inc. Volunteer Transportation Services 01-01-23 through 12-31-23 Residents in need of transportation to medical appointments. $59,945.71 per year No Change Otter Tail County, Managed Care Organizations, Medical Assistance Productive Alternatives Inc. Residential Crisis Services 01-01-23 Through 12-31-24 Individuals with serious and persistent mental health illness. Maximum of $74,050 plus $5,150 for transportation services per year. >>>>>>> Total two year amounts of $148,100 and $10,300. No Change Adult Mental Health Initiative Productive Alternatives Inc. Disability Services 01-01-23 through 12-31-23 Persons with developmental disabilities. $27,000.00 No Change County of Financial Responsibility Fergus Falls Salvation Army Pathway of Hope 01-01-23 Through Provide services to families experiencing, $33,000.00 No Change Otter Tail County CONTRACT RENEWALS Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source 12-31-23 financial instability, parenting skills and similar areas of need. Lysne Consulting & Counseling LLC Children’s Mental Health 01-01-23 through 12-31-23 Children who have severe emotional disturbance. $64.21 per hour No Change County of Financial Responsibility Moorhead Public Housing BCOW Bridges Program 01-01-23 through 12-31-24 Adult Mental Health BCOW Bridges $221,500.00 per year. No Change Adult Mental Health Initiative Trans Em Supported Employment 01-01-23 through 12-13-24 Individuals with serious and persistent mental health. Maximum of $118,000.00 per year No Change Adult Mental Health Initiative Lutheran Social Service of MN Collaborative Intensive Bridge Stabilization Services (CIBS) 10-01-22 through 12-31-23 Children & Families $84.61 per hour System of care grant funding Otter Tail County REM Central Lakes Inc. Semi-Independent Living Skills 01-01-23 through 12-31-23 Persons with developmental disabilities Unit cost $35.64 per hour No Change County of Financial Responsibility OTTERTAIL ADMINISTRATION COUNTY -MINNESOTA HIRING REQUEST FORM FOR ADDITIONAL HOURS FOR CURRENT POSITION Hiring RE!,qtiE;it}~fotfuati§~ ? .. : Department: Date of Request: Public Health 12/20/2022 Title of Position Requested: FTE of Position Requested: Coordinator on Aging Increase from 0.8 to 1.0 FTE Number of Incumbents in Job Class: Number of Vacancies in Job Class: 1 0 Number of Employees in Department: Number of Vacancies in Department: 37 1.5 Hiring Criteria'& Guidelines C< Indicate whether or not position is mandated by statute, explain. The position is not mandated; however, the program area (MnCHOICES) that the increase in hours will ultimately cover is a county required function. Estimate costs associated with this position, e.g. salary, benefits, advertising. Difference between 0.8 FTE and 1.0 FTE would be an increase of $23,429.36 to the 2023 budget Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Role is currently partially funded by Dancing Sky Area Agency on Aging ($27,725) With adding 0.2 FTE to the position, the role will temporarily be supported by health plan funding and later participate in LCTS time study which draws down funding How is this workload currently being managed, e.g. temporary employees, redistribution, job share? Overtime, staff redistributing work What alternatives have you explored to filling this position? Hiring additional staff What are the consequences of not filling the position? Additional staff burnout, unmanageable caseload and workflow Approval Department Head Signature: Date: Jody Lien 12/1/2022 - Team '(jerSignature: ( ) v Date: ~~ ~~ . I?- Finance, Prop\1t & Licenselv1anagement Committee Date: Recommendat n (if applicable): Administration/Operations Committee Recommendation: Date: County Board Action: Date: 218-998-8060 ® LIVE YOUR best life HERE. I ,q 22- I --.. Hmng Request Form requmng County Board Action Approved by County Board 12/14/10 Updated October 2014 @ 520 W. Fir Avenue CONTACT/QUESTIONSContact SHEILA JESNESSor visit MINNESOTA.EDU/WDS to register today.Sheila Jesness, Administrative Assistant | 800.492.4836 ext. 3763 | sheila.jesness@minnesota.edu Dana Haagenson, Instructor | dana.haagenson@minnesota.edu LEARN more. EARN more. minnesota.edu/wds A member of the Northwest Minnesota Workforce Development Solutions WORKFORCE DEVELOPMENT SOLUTIONSMinnesota State Community and Technical College, a member of Minnesota State, is an affirmative action, equal opportunity educator and employer. BE A SUCCESSFUL LEADER • Engage in highly interactive, experiential activities, and debriefs that illustrate key theories and techniques. • Practice theories and techniques using realistic, job- related examples. • Expand your knowledge with activities assigned between sessions that focus on using covered techniques within an actual work environment. Our leadership development offerings are appropriate for individuals with any level of experience who are looking to build or sharpen their leadership skills. The sessions in this series are geared toward those who provide direct leadership to others in either a project, functional or supervisory capacity. These offerings will be held via Zoom and include two sessions per topic. Participants are not required to take all four topics but must take both sessions for a specific topic. Two new tracks scheduled for 2023. Choose your track (T1 or T2) for each topic when registering. Gain the knowledge and skills required to be a SUCCESSFUL LEADER and build a high performing, engaged work team. YOU’RE ONLY A LEADER IF OTHERS FOLLOW LEAD WITH YOUR STRENGTHS SESSION 1: THE NEEDS OF FOLLOWERS • Identify the roles you play as a leader • Understand three keys to increasing effectiveness as a leader • Analyze the key needs of followers – trust, compassion, stability, and hope • Participants will complete Clifton Strengths assessment between Sessions 1 and 2 SESSION 2: LEAD WITH YOUR STRENGTHS • Recognize the role of talents and strengths in effective leadership and high performing, engaged teams • Examine your unique talents and strengths as a leader and develop strategies for building on those strengths and managing “glare factors” $99 T1: 10 am-noon Wed, January 11 and 25  T2: noon-2 pm Thurs, February 9 and 23 BUILDING TRUST THROUGH COMMUNICATION AND CONFLICT BASED ON CRUCIAL CONVERSATIONS® SESSION 1: STAYING IN DIALOGUE • Understand the importance of staying in dialogue when conversations are emotional and high-stakes and involve opposing opinions • Learn to prepare for a difficult conversation by working on yourself first • Identify common distractors that derail dialogue and apply techniques for refocusing a conversation • Learn to identify and react when verbal or emotional safety is at risk in a conversation SESSION 2: FROM DIALOGUE TO ACTION • Learn to stay in dialogue when you or others become emotional • Learn to “look at” and analyze your reaction to difficult messages and to listen actively to others in order to move dialogue forward • Practice techniques for speaking persuasively, not abrasively $99 T1: noon-2 pm Mon, February 13 and 27  T2: 10 am-noon Fri, March 3 and 31 BUILDING EFFECTIVE TEAMS SESSION 1: MOTIVATING TEAMS • Identify the elements of a team, focusing on building a positive culture within the team • Discuss techniques for building and maintaining trust, collaboration, and connection among team members SESSION 2: INCLUSIVE WORK TEAMS • Gain awareness of and respect for the multiple dimensions of diversity in the workplace • Assess individual awareness and perception of diversity • Understand the effect of commonly held perceptions and biases on trust, respect, and employee engagement $99 T1: noon-2 pm Mon, May 8 and 22  T2: 10 am-noon Mon, June 12 and 26 COACHING FOR HIGHER ENGAGEMENT AND PERFORMANCE SESSION 1: ESTABLISHING EXPECTATIONS • Define the components of strengths-based coaching • Identify key factors in motivating employees • Practice setting clear, collaborative and aligned expectations for performance and safety standards for yourself and your team SESSION 2: CONTINUAL COACHING TO CREATE ACCOUNTABILITY • Learn what it means to have frequent, future oriented and focus coaching conversations • Practice conversations that help drive performance and hold your team accountable to performance goals through achievement-oriented, fair, and accurate, and development feedback $99 T1: noon-2 pm Mon, March 6 and 27  T2: 10 am-noon Mon, May 1 and 15 Change Order PROJECT: Site A SiteB ARCHITECT: OTC Hwy Department -Truck Garages 19248 430th Street Pelican Rapids, MN 56572 601 West Holdt Street Battle Lake, MN 56515 BHH Partners Planners / Architects 650 3rd Ave. SE Ste. l O / PO Box 185 Perham, MN 56573 OWNER: Otter Tail County Highway Department 505 S Court Street Fergus Falls, MN 56537 CONTRACTOR: Comstock Construction, Inc. of Minnesota l 003 Progressive Drive I PO Box 396 Fergus Falls, MN 56538 The Contract is changed as follows: l. Site A -NIA Owner Architect Contractor Field Other CHANGE ORDER NUMBER: DATE: ARCHITECT PROJECT NO.: CONTRACT DATE: CONTRACT FOR: 2. Site B -PR #2 -Add plywood & flashing panels where foundation wall extends above main level to retain grade Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) prior to this Change Order was Site A -Pelican Rapids Change Order Site B -Battle Lake Change Order The (Contract Sum) will be INCREASED by this Change Order in the amount of The new (Contract Sum) including this Change Order will be The Contract Time will be unchanged. The date of Substantial Completion as of the date of this Change Order therefore is unchanged. Note: The summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price, which have been authorized by Construction Change Directive. 02 November 9, 2022 41657,42129 October 6, 2021 General Construction $0.00 $4,429.95 5,834,400.00 7,007.90 5,841,407.90 0.00 4,429.95 4,429.95 5,845,837.85 BHH Partners Comstock Construction, Inc. of Minnesota Contractor: Otter Tail County Highway Department -,~J4f.-(1t:! BY 11/09/22 11/17/2022 DATE DATE Oigilatly signed by Garrett Onchuck Date: 2022.11.17 09:46:08-06'00' Owner: BY DATE Proposal Request PR# 02 PROJECT: ARCHITECT: OTC Hwy Department Truck Garage 601 West Holdt Street Battle Lake, MN 56515 BHH Partners Planners/ Architects 650 3rd Ave. SE Ste. 10 / PO Box 185 Perham, MN 56573 DATE OF ISSUANCE: ARCHITECT PROJECT NO.: CONTRACTED DATE: CONTRACTED FOR: 7/22/22 42129 10/6/21 GENERAL CONSTRUCTION OWNER: Otter Tail County 505 S Court Street, Ste 1 Fergus Falls, MN 56537 CONTRACTOR: Comstock Construction, Inc. of Minnesota 1003 Progressive Drive, PO Box 396 Fergus Falls, MN 56538-0396 Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein. Please price this proposal request as listed: I. Lump sum pricing will not be accepted. 2. Break your pricing down into the following categories and itemize each: a. Labor b. Material c. Equipment d. Overhead and Profit (Refer to spec) 3. If applicable, provide material quotes from your supplier with your pricing 4. Submit a fully completed copy of the proposal to the Architect within five (5) calendar days of receipt. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSAL MODIFICATIONS. Description: 1. At site B, Where the foundation wall extends above the main level to retain the grade, provide additional plywood and flashing panels in accordance with the attached detail 1/A-6.0. Attachments: 1. Revised 1/A-6.0. Totals: This change willl{increasei decrease) contract amount by$ _4~4_2_9_.9_5 ____ _ This change will (increase)(decrease) contract time by ___ O _______ days. SIGNED FOR THE CONTRACTOR: 10/31/2022 Garrett Onchuck Project Manager (Signature) (Date) (Printed name and title) 6.ACKERROD 4 SEALANT---~ PR.EFIN. FLASHING OVER FOUNDATION INSULATION TO t>" !3ELOV'l 6RADE MIN.\ . .., • . . • PANEL PER P.C. r EMBED @ PRECAST SUPPLIER ~ GROUT MET Al CAP FLASHING '\ \ (RETURN AT ENOS) ~ PRO-HIS PANE L OVER \ ~~--tt-w--~ TYVEK ON 1/2" P.T. PLYWOOD . rrii==fl-"'=-!;f=.~:=f -FASTEN PLYWD WITH TAP CON AS REQ'O THAU INSULATION INTO CONC I E OF 'z· .,..d~ •• -FOLLO\/V SLOPE OF GRADE -MAX 2" A OVE FINA LANDSCAPE/GRADE GRADEiM ULCH ~ B.0 . PLYWOOD NOT MORE /(~V~A;R~IE;S~}---~-~~-----,1~-7--T THAN 6~ BELOW GRADE REINF. CAST-IN-PLACE GONC.RETE FOUNDATION YiALL (SEE 5TRIJC.T.)---- 12" WIDE COIL STOCK - LA UNDE PANEL MIN 6" 280 11th Street South Wahpeton, ND 58075 Phone: (701) 642-3207 CONTRACTOR'S PROPOSAL Fax: (701) 642-6908 www.comstockconst.com PROJECT NAME: CONTRACT NO. MODIFICATION NO. OTC -Truck Gara e -Site B F21109 CP #4 CONTRACTOR'S PROPOSAL -CHANGE IN CONTRACT PRICE Detailed breakdown. attach additional sheets as necessa NOTE: SIGN AND RETURN ORIGINAL AND COPIES: RETAIN ONE COPY FOR YOUR FILE NET INCREASE/(DECREASE) CALENDAR DAYS INCREASE $ 4,429.95 Approval of this proposal via written notice to proceed or an issued change order must be provided by: 10/4/2022 If approval is not issued prior to the said date, this proposal will no longer be valid and may be re-priced to reflect current project conditions, which may include a contract time extension for lost time, at the contractor's discretion. P&O P&O General Cond. Direct Costs Subcontracts Sub Total 0% 5.00% 10.00% Totals 0 Item 1 -PR #2 $ 4,219.00 $ $ 210.95 $ $ 4,429.95 Item 2- Item 3- ltem4 Items Item 6 Item? ltemB ltem9 Comments: DATE 9/20/2022 DATE OF APPROVAL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TYPED NAME AND TITLE Garrett Onchuck Pro·ect Mana er NAME AND TITLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Grand Total: $ 4,429.95 SIGNATURE SIGNATURE Takeoff Continuation (Attach subcontractor & supplier proposals as necessary) t'rOJect: ..vcmtect: 11:nect1ve l'ncing uate: 1uate neparea: OTC -Truck Garage • Site B BHH Partners Planners/Architects 9/20/2022 9/20/2022 Location: Owner: Architect Proposal Request: PR Issued Date: Battle Lake, MN Ottertail County -MN Job Number: Invitation/ Contractor: Estimator: Checked By: F21109 Comstock Construction Code I Description I 11rs. I Material I Labor I Equipment I Other I Subcontract Item 1-PR#2 06-1010 Rouah Caroentrv 6 500.00 564.00 25.00 -- 07-5113 Metal Panels 20 1,250.00 1,880.00 . . . -. ---. ---- ---------- -----. ---- Item Total: 4,219.00 1,750.00 2,444.00 25.00 -- Item 2 - -----. ---- ---------- ---------- Item Total: -----. Item 3 • ----- ----- --. --. -------------- Item Total: I -. ---- ltem4 . . --- ---------- ----. ---------- Item Total: I ------ Item 5 ---. ------ ---. ------ ---------- Item Total: I ------ Item 6 --. -- ----- ----- ----- ---------. Item Total: I ------ Item 7 --. -- ---------- --------------- Item Total: I ------ BUTTWEILER'S DO-ALL INC. Bonded Roofing And Sheetmetal 4298 State Hwy 114 S.W. Alexandria, Minnesota 56308 OFFICE (320) 886 5319 FAX (320) 886 5597 To: Comstock Construction Attn: Garrett Onchuck 701-640-8505 Job Name: Ottertail County Garage Battle Lake, MN PR#2 (Fabricate Metal) PROPOSAL Fabricate Cap Flashing, Z-Trim, And Flat Coil Stock Color-Charcoal Gray TOTAL AMOUNT: $1,250.00 NOTES: * Proposal is for fabrication only. Install to be by others. All material is guaranteed to be as specified. Payment is due upon completion of work. Finance charges of 1 1/2% per month (18% per year) will be applied Authorized to balance over 30 days old. Signature: Proposal VALID for 30 Days Date Accepted: Acceptance Signature: Date: 08/25/22 Pages 1 of 1 # of Sf.: Deck Height: Deck Const.: ~YTL/I..,./ Change Order PROJECT: Site A SiteB ARCHITECT: OWNER: OTC Hwy Department-Truck Garages 19248 430th Street Pelican Rapids, MN 56572 60 I West Holdt Street Battle Lake, MN 56515 BHH Partners Planners / Architects 650 3rd Ave. SE Ste. IO I PO Box 185 Perham, MN 56573 Otter Tail County Highway Department 505 S Court Street Fergus Falls, MN 56537 CONTRACTOR: Comstock Construction, Inc. of Minnesota I 003 Progressive Drive / PO Box 396 Fergus Falls, MN 56538 The Contract is changed as follows: I. Site A -CP #4 -Backflow Preventors to RPZ 2. Site A -CP #5 -Added RPZ 3. Site B -CP #3 -Backflow Preventors to RPZ Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) prior to this Change Order was Site A -Pelican Rapids Change Order Site B -Battle Lake Change Order Owner Architect Contractor Field Other CHANGE ORDER NUMBER: DATE: ARCHITECT PROJECT NO.: CONTRACT DATE: CONTRACT FOR: The (Contract Sum) will be INCREASED by this Change Order in the amount of The new (Contract Sum) including this Change Order will be The Contract Time will be unchanged. The date of Substantial Completion as of the date of this Change Order therefore is unchanged. Note: The summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price, which have been authorized by Construction Change Directive. 03 December 16, 2022 41657,42129 October 6, 2021 General Construction $1,359.60 $892.10 $1,359.60 5,834,400.00 11,437.85 5,845,837.85 2,251.70 1,359.60 3,611.30 5,849,449.15 BHH Partners Comstock Construction, Inc. of Minnesota Otter Tail County Highway Department Owner: BY 12/21/2022 DATE DATE DATE 280 11th Street South Wahpeton, ND 58075 Phone: (701) 642-3207 CONTRACTOR'S PROPOSAL Fax: (701) 642-6908 www.comstockconst.com PROJECT NAME: CONTRACT NO. MODIFICATION NO. OTC -Truck Gara e -Site A F21107 CP #4 CONTRACTOR'S PROPOSAL -CHANGE IN CONTRACT PRICE Detailed breakdown, attach additional sheets as necessa NOTE: SIGN AND RETURN ORIGINAL AND COPIES: RETAIN ONE COPY FOR YOUR FILE NET INCREASE/(DECREASE) CALENDAR DAYS INCREASE $ 1,359.60 0 Approval of this proposal via written notice to proceed or an issued change order must be provided by: 9/21/2022 If approval is not issued prior to the said date, this proposal will no longer be valid and may be re-priced to reflect current project conditions, which may include a contract time extension for lost time, at the contractor's discretion. Item 1 -Backflow Preventors to RPZ Item 2- Item 3- ltem4 Items ltem6 ltem7 ltem8 Item 9 Comments: DATE 9/7/2022 DATE OF APPROVAL General Cond. Sub Total 0% $ 1,236.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TYPED NAME AND TITLE Garrett Onchuck Pro·ect Mana er NAME AND TITLE P&O P&O Direct Costs Subcontracts 5.00% 10.00% Totals $ $ 123.60 $ 1,359.60 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Grand Total: $ 1,359.60 SIGNATURE SIGNATURE Takeoff Continuation (Attach subcontractor & supplier proposals as necessary) ProJect: ,~cmtect: 11:.nect1ve >'ncing Date: 1 uate neparea: OTC • Truck Garage· Site A BHH Partners Planners/Architecis 917/2022 917/2022 Location: Owner: Architect Proposal Request: PR Issued Date: Pelican Rapids, MN Ottertail County -MN Job Number: Invitation/ Contractor: Estimator: Checked By: F21107 Comstock Construction l;oae I uescr1ption I Hrs. I Material I Labor I cautpment I Other I :subcontract Item 1 • Backflow Preventors to RPZ 22-0010 Mechanical . ---1,236.00 -. ---. ---- -. -------- ---------. --. -- Item Total: 1,236.00 . ---1,236.00 Item 2 • ----- ---------- --------------- Item Total: . ----- Item 3- ----- ---------. ----- ---------- Item Total: I ------ Item 4 ----- ---------- --. -- -----. ---- Item Total: I ------ Item 5 ---------- ----- --------------. Item Total: I ------ Item 6 ----- ----- ----- ----- ----- ----- Item Total: I ------ Item 7 ----- ----- ----- ----- --------. . Item Total: I . ----- A l RESER V . &SSBIR A I RESER V PLUMBING a. HEATING E sser Family of Compani e s .542 W M a:lfll St, Perham, M r-J 565-73 Ph. 213.3•16.353,D 429 E IMa.'n h~c. Ur.!l: ;.. 1/lcst Farno. r•JD 58078 Ph. 7,M .355.HE.lff RPZ FOR TRUCK FILL OTTER TAIL COUNTY GARAGE-PELICAN RAPIDS (COMSTOCK) Pelican Rapids, Minnesota We are pleased to quote the following: 8-25-2022 We have determined that the backflow preventer that was called out on plan page P1 .2 for the truck fill station must be changed to an RPZ. • Watts 2" LF919 RPZ We propose to furnish material and labor complete in accordance with the above specifications for the following sum: $1,236.00 RPZ:$1,37 4 and deducted $138.00 for the backflow preventer. No electrical is included and is to be done by another contractor. PAYMENT TO BE MADE AS FOLLOWS: PROGRESS PAYMENTS ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. AUTHORIZED SIGNATURE AUTHORIZED ACCEPTANCE Esser Plumbing and Heating Representative IF NOT ACCEPTED WITHIN 30 DAYS WE MAY WITHDRAW THIS PROPOSAL. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL. THE PRICING ON THIS BID IS ONLY APPLICABLE FOR 30 DAYS FROM THE DATE LISTED ABOVE. 280 11th Street South Wahpeton, ND 58075 Phone: (701) 642-3207 CONTRACTOR'S PROPOSAL Fax: (701) 642-6908 www.comstockconst.com PROJECT NAME: CONTRACT NO. MODIFICATION NO. OTC -Truck Gara e -Site A F21107 CP #5 CONTRACTOR'S PROPOSAL -CHANGE IN CONTRACT PRICE Detailed breakdown. attach additional sheets as necessa NOTE: SIGN AND RETURN ORIGINAL AND COPIES: RETAIN ONE COPY FOR YOUR FILE NET INCREASE/(DECREASE) CALENDAR DAYS INCREASE $ 892.10 0 Approval of this proposal via written notice to proceed or an issued change order must be provided by: 12/15/2022 If approval is not issued prior to the said date, this proposal will no longer be valid and may be re-priced to reflect current project conditions, which may include a contract time extension for lost time, at the contractor's discretion. Item 1 -Added RPZ ltem2- Item 3- ltem4 Items ltem6 ltem7 ltem8 Item 9 Comments: DATE 12/1/2022 DATE OF APPROVAL General Cond. Sub Total 0% $ 811.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TYPED NAME AND TITLE Garrett Onchuck Pro·ect Mana er NAME AND TITLE P&O P&O Direct Costs Subcontracts 5.00% 10.00% Totals $ $ 81.10 $ 892.10 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Grand Total: $ 892.10 SIGNATURE SIGNATURE Takeoff Continuation (Attach subcontractor & supplier proposals as necessary) IProiect: Arcmtect: c11ect1ve .-ricing Date: uate Prepared: OTC -Truck Garage • Site A BHH Partners Planners/Architects 12/1/2022 12/1/2022 Location: Owner: Architect Proposal Request: PR Issued Date: Pelican Rapids, MN Ottertail Countv-MN Job Number: Invitation/ Contractor: Estimator: Cheeked By: F21107 Comstock Construction (;Ode I uescrIptron I Hrs. I Material I Labor I caulpment I vtner I ~uocontract Item 1 • Added RPZ 22-0010 Mechanical . ---811.00 ---------- --. --. ---. --. . ----------- Item Total: I 811.00 ----811.00 Item 2 • ----- ----------. ---- ---------- Item Total: I ---. -- Item 3- ----- -. -------. ---. - --. . ------ Item Total: I ------ ltem4 ----- ---------- --------------- Item Total: I ------ Item 5 ----- --------------- ---------- Item Total: I ------ Item 6 ----- ---------- ---------- ----- Item Total: I ------ Item 7 ----- ----- ---------- ----- ----- Item Total: I ------ A IRESER V _ ...... PLUMBING II.-HEATING Esser F a mil,y of C o mpan i es 542 W M aJni St. Perham , MN 56573 Ph_ 218-.3•16--3530 HOTSYRPZ COMSTOCK CONSTRUCTION Pelican Rapids, Minnesota We are pleased to quote the following: A I RESER V _ 11 (.,-..1 1"'-'~• ~ ✓-:U (C,N O l t lC)N :N (; 11-28-2022 Per the inspector, we need to add a type of backflow prevention to the Hotsy water supply. Because of the trolley system on the Hotsy, we are proposing to add an RPZ. This will allow the RPZ to still be accessible. If we were to add a vacuum breaker or backflow preventer, it would need to be placed 1' above the highest point in the Hotsy system. We propose to furnish material and labor complete in accordance with the above specifications for the following sum: $811.00 Material: $621.56 Labor: $189.44 No electrical is included and is to be done by another contractor. PAYMENT TO BE MADE AS FOLLOWS: PROGRESS PAYMENTS ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. AUTHORIZED SIGNATURE AUTHORIZED ACCEPTANCE Esser Plumbing and Heating Representative IF NOT ACCEPTED WITHIN 30 DAYS WE MAY WITHDRAW THIS PROPOSAL. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL. THE PRICING ON THIS BID IS ONLY APPLICABLE FOR 30 DAYS FROM THE DATE LISTED ABOVE. 280 11th Street South Wahpeton, ND 58075 Phone: (701) 642-3207 CONTRACTOR'S PROPOSAL Fax: (701) 642-6908 www.comstockconst.com PROJECT NAME: CONTRACT NO. MODIFICATION NO. OTC -Truck Gara e -Site B F21107 CP #4 CONTRACTOR'S PROPOSAL -CHANGE IN CONTRACT PRICE Detailed breakdown, attach additional sheets as necessa NOTE: SIGN AND RETURN ORIGINAL AND COPIES: RETAIN ONE COPY FOR YOUR FILE NET INCREASE/(DECREASE) CALENDAR DAYS INCREASE $ 1,359.60 Approval of this proposal via written notice to proceed or an issued change order must be provided by: 9/21/2022 If approval is not issued prior to the said date, this proposal will no longer be valid and may be re-priced to reflect current project conditions, which may include a contract time extension for lost time, at the contractor's discretion. P&O P&O General Cond. Direct Costs Subcontracts Sub Total 0% 5.00% 10.00% Totals 0 Item 1 -Backflow Preventors to RPZ $ 1,236.00 $ $ $ 123.60 $ 1,359.60 Item 2 - Item 3- ltem4 Items Item 6 Item? Item 8 ltem9 Comments: DATE 9/7/2022 DATE OF APPROVAL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TYPED NAME AND TITLE Garrett Onchuck Pro·ect Mana er NAME AND TITLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Grand Total: $ 1,359.60 SIGNATURE SIGNATURE Takeoff Continuation (Attach subcontractor & supplier proposals as necessary} 1no1ect: IArCOltect: 1 crrective Pricing uate: 1uate Prepared: OTC -Truck Garage -Site B BHH Partners Planners/Architects 9/7/2022 9(1/2022 Location: Owner: Architect Proposal Request: PR Issued Date: Battle Lake, MN Ottertail County -MN Job Number: Invitation/ Contractor: Estimator: Checked By: F21109 Comstock Construction Code I Description I tus. I Material I Laoor I t:Quipment I umer I Subcontract Item 1 -Backflow Preventors to RPZ 22-0010 Mechanical ----1,236.00 ---------- ---------- --------------- Item Total: 1,236.00 ----1,236.00 Item 2- ---------- ---------- ---------- Item Total: ------ Item 3------ ---------- ----- ---------- Item Total: I ------ ltem4 ----- ----- ----- ----- ---------- Item Total: I ------ Item 5 ---------- ----- ----- ---------- Item Total: I ------ Item 6 ----- ---------- --------------- Item Total: I ------ Item 7 ----- ---------- --------------- Item Total: I ------ Item 8 Item Total: I Item 9 Item Total: I A IRESER V . ...... A I RESER V t I •"-1' I r" ::; .......... r w ,: I_! ?-4 C· I I Ir. .. r-c t.l ,:-.. PLUMBING a,. HEATING E sser Family of Companies .$•i2 'N Ma.in, St, Perham, Mf•J 56573 Pl:1. 218.34-6.353,0 429 E M;;,n A.•,e, Ur.-. ::.. 'llcst Fargo, ND 580,76 Ph. 7•J•1 .3~6.HEAT RPZ FOR TRUCK FILL OTTER TAIL COUNTY GARAGE-BATTLE LAKE (COMSTOCK) Battle Lake, Minnesota We are pleased to quote the following: 8-25-2022 We have determined that the backflow preventer that was called out on plan page P1 .2 for the truck fill station must be changed to an RPZ. • Watts 2" LF919 RPZ We propose to furnish material and labor complete in accordance with the above specifications for the following sum: $1,236.00 RPZ:$1,37 4 and deducted $138.00 for the backflow preventer. No electrical is included and is to be done by another contractor. PAYMENT TO BE MADE AS FOLLOWS: PROGRESS PAYMENTS ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. AUTHORIZED SIGNATURE AUTHORIZED ACCEPTANCE Esser Plumbing and Heating Representative IF NOT ACCEPTED WITHIN 30 DAYS WE MAY WITHDRAW THIS PROPOSAL. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL. THE PRICING ON THIS BID IS ONLY APPLICABLE FOR 30 DAYS FROM THE DATE LISTED ABOVE. Garage 6 • Pelican Rapids Thompson Property Purchase Tinjum Appraisal Company Daryl J. Matthew Appraisal Engineering Costs BHH Partners Meadow Land Surveying Chosen Valley Testing Inc. Bruan lntertec (Geotechnical) Testing/Inspections-American Engineering Testing, Inc. Bruan lntertec (Environmental) Timothy Stoll (Asbestos Inspector) Legal Notices Cost of Building Building Change Order #1 CP #1 Omit Fence Demo CP #3 Add Window & Damp Environment Mod CP #2 Add Windows & Electrical Mod Building Change Order #3 CP #4 Backflow Preventors to RPZ CP #5 Added RPZ Sewer and Water -Contract Costs Sewer and Water -Engineering Costs Great Plains Natural Gas Co. Shop Equipment & Work Benches Office Equipment Pallet Racking Door Access and NVR Recorder Salt Shed Salt Shed Lighting Paving Road to Garage Mag. Chloride Tank Diesel Fuel Tank DEF Tank Sale of Pelican Rapids Garage Sale of Erhard Garage Sale of Vergas Garage Solid Waste Reimbursement Garage 8 • Battle Lake Engineering BHH Partners Interstate Engrg-Development Plan Braun lntertec Testing/Inspections-American Engineering Testing, Inc. Cost of Building Building Change Order #1 CP #1 Omit Demo of Existing Garage CP #2 Add Window & Damp Environment Mod Building Change Order #2 CP #4 Add Flashing Panels on Foundation Wall Building Change Order #3 CP #3 Backflow Preventors to RPZ Legal Notices Pallet Racking Shop Equipment & Work Benches Door Access and NVR Recorder Office Equipment Paving Road to Garage DEF Tank Solid Waste Reimbursement Bonds Needed Bonds Available Amount Short 2021 Bonding -Facilities Expenses Estimated Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 90,588.00 3,500.00 5,200.00 156,804.99 2,800.00 8,510.00 4,650.00 18,807.00 10,981.00 450.00 61.32 2,975,544.00 (1,238.60) 3,740.00 3,096.50 1,359.60 892.10 209,645.00 38,687.82 8,275.00 15,000.00 10,000.00 3,000.00 9,000.00 230,730.00 5,000.00 39,092.00 9,000.00 2,000.00 3,865,175.73 (1.00) (36,876.00) 3,828,298.73 Estimated Costs $ 158,888.71 $ 31,980.71 $ 3,788.00 $ 24,482.00 $ 2,858,856.00 $ (2,000.00) $ 3,410.00 $ 4,429.95 $ 1,359.60 $ 61.33 $ 3,000.00 $ 15,000.00 $ 9,000.00 $ 12,000.00 $ 89,600.00 $ 2,000.00 $ 3,215,856.30 $ (24,857.00) $ 3,190,999.30 $ 7,019,298.03 $ (6,600,000.00) Seeking approval of Change Order. Seeking approval of Change Order. Work complete final cost down from $233,536.00. Work complete final cost down from $57,330.00. Seeking approval of Change Order. Seeking approval of Change Order. Budget Revision $ 419,298.03 Down from $453,789.96 as presented on August 9, 2022. l:\Highway Projects\4130-304 -Pelican Rapids Garage\Garage #6 and Garage #8 Estimated Costs 1-3-2023 Action Item HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Planning OTTER TAIL COUNTY HIGHWAY DEPARTMENT COUNTY BOARD UPDATE January 3, 2023 o Highway Operations Study-SRF Consulting Group, Reviewing Draft Report o 2040 Transportation Plan Update 2023-2028 -Transportation Collaborative & Consultants, Finalizing Plan o Complete Streets Policy-Transportation Collaborative & Consultants, Finalizing Policy o Speed Studies o CSAH 1 {Tower Road)-Mn/DOT Finalizing Study o CSAH 1 in Weetown -Mn/DOT Study Complete, Recommends Raising Speed Limit from 50 to 55 mph, Awaiting Mn/DOT Commissioner's Order o CSAH 4 & CSAH 60 in Vergas -Mn/DOT Study Complete, Recommends No Change in 40 mph Speed Limit o CSAH 8 North of Perham -Mn/DOT to Preform Study Next Summer o CSAH 35 by Dead Lake -Mn/DOT Study Complete, Recommends No Change in 55 mph Speed Limit o CSAH 41 by East & West Silent Lake -Mn/DOT Study Complete, Recommends No Change in 55 mph Speed Limit o CSAH 54 by Buchanan Lake -Mn/DOT to Preform Study Next Summer o CSAH 88 {Fir Avenue)-Mn/DOT Finalizing Study Construction Contracts Resurfacing o CSAH 8 {CSAH 80 in Perham to CSAH 53} -Central Specialties, Inc., Start August 8, Completion Date September 2023 Highway Garage o Battle Lake Garage & Sign Shop -Comstock Construction Inc., Started April 21, Completion Date November 15, 2022 o Pelican Rapids Garage -Comstock Construction Inc., Started May 16, Completion Date November 15, 2022 Other o Not applicable at this time Future Projects o CSAH 1 Reconstruction {CSAH 2 to 1-94 South of Fergus Falls)-2024 in Design o CSAH 1 Roundabout-Fir Avenue and Friberg Avenue in 2024 Pre-Design o CSAH 19 Bridge Replacement at Blue Creek -2024 Pre-Design o CSAH 35 S {North Limits Underwood to CSAH 18}-Acquiring Right of Way, Bid for 2023 Construction o CSAH 35 N Reconstruction {CSAH 18 to CSAH 1 North of Underwood) -2025 in Design o CSAH 35 Resurfacing (MN TH 108 in Dent to CSAH 4 in Vergas) -2023 in Design o CSAH 45 Bridge over the Otter Tail River-2023 in Design 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us o CSAH 51 Resurfacing {CSAH 80 in Perham to W JCT CSAH 60) -2025 in Design o CSAH 56 Bridge Replacement at Blue Creek -2024 Pre-Design o CSAH 60 Resurfacing (US TH 10 to CSAH 13 North of Perham) -2026 in Design o CSAH 67 (CSAH 65 in Henning to MN TH 210}-Bid for 2023 Construction o CSAH 67 Bridge Replacement at Leaf River-2023 in Design o CH 143 Bridge Replacement at Leaf River -2025 Pre-Design o HSIP Lighting -2023 Includes 14 Intersections in Design o HSIP Edgelines -2023 on Various Routes in Design o HSIP Single Ts-2024 Includes CSAH 5, CSAH 16 and CSAH 47 in Design o 2022 Bridge Repair {CSAH 1 over the Otter Tail River on Tower Road and near Ottertail and over the Dead River at Walker Lake) -Bid for Construction in 2023 o Battle Lake Garage Access Road Paving -Bid for 2023 Construction o Pelican Rapids Garage Access Road Paving -Bid for 2023 Construction In-House Maintenance o Snow and Jee Control-As Needed o Pothole Repair -As Needed o Tree and Brush Removal -As Needed l:\HWYSHARE\County Board Corr\Highway Department Update\Highway Update 1-3-2023.docx December 22, 2022 Board of County Commissioners Otter Tail County Fergus Falls, MN 56537 Re: Phelps Mill Park: Mill Building Foundation Restoration Project Otter Tail County Board: PARKS & TRAILS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 On January 4, 2022, the bid for the Phelps Mill Park: Mill Building Foundation Restoration Project was awarded to Eagle Construction Company Inc., 515 9th Ave. NW, Little Falls, MN 56345 for $737,487.00. Funding for this project was covered by three sources, a MNHS Grant, a State Capital Grant, and OTC Match Funding • MNHS Grant: $139,860.00 OTC Match: $177,213.00 • State Capital Grant: $275,500.00 OTC Match: $392,100.00 This contract has been completed and the total cost amounted to $926,388.32 which is an increase of $188,901.32. This increase was due to Change Orders #1-6, overruns and underruns. • Change Order #1-Mud Mat Foundation: $64,500.00 • Change Order #2-Tuck Point Reduction of Scope: -$8,000.00 • Change Order #3-Rotted Beam Replacement: $5,716.32 • Change Order #4-Miller's Office/Windows/Chutes: $98,182.00 • Change Order #5-Stair Modification: $19,331.00 • Change Order #6-Additional Window Work: $9,172.43 Final Estimate No. 10 in the amount of $9,263.88 is payable to Eagle Construction Company Inc. as final payment for this work. Attached you will find Final Estimate No. 10 which is hereby recommended for approval and payment. Yours truly, Otter Tail County Parks and Trails Dept. Kevin Fellbaum, Parks and Trails Director 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us LIVE YOUR best l(fe HERE. r-------~----------------7 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 (lnstruc1lons on reverse side) PAGE TO OWNER: OTTER TAIL COUNTY PARKS & TRAILS 505 SOUTH COURT STREET, SUITE 1 FERGUS FALLS, MN 56537 FROM CONTRACTOR: EAGLE CONSTRUCTION CO, INC. 515 9TH AVENUE NW LITTLE FALLS, MN 56345 CONTRACT FOR: LABOR AND MATERIALS CONTRACTOR'S APPLICATION FOR PAYMENT App~caUon Is mad:? for payment. .;as shown below. In COML>ci.ion w~h lhe contract Continuation !iheet, ALA Document G703, is attaehed 1 ORIGINAL CONTRACT SUM ........................... . 2 Net change by Change Orders ......................... . 3 CONTRACT SUM TO DATE .............................. . PROJECT: OTTER TAIL COUNTY HISTORIC PHELPS MILL RESTORATION APPLICATION NO: 10 • Final PERIOD TO: 11/08/22 PROJECT NO: 41937.1 / VIA ARCHITECT: BARR ENGINEERING CONTRACT DATE: 02.07.22 $737.487.00 $188,901.32 $926,388.32 4300 MARKET POINTE DR, STE 200 BLOOMINGTON, MN 55435 oq-So7-Sro-oouo-&.6SI The undersigned Contractor certifies that to the best of the Contracto~s knowledge. infonnation and belief the Work ccvered by this Application for Payment has been ccmpleted in accordance with the ccntract Documents, that all amounls have been paid be the Contrac1or for Work for which previous Certificates for Payment were issued and payments received from the Owner. and lhat current payment shown herein is now dlle CONTRACTOR: / 1 OF 2 PAGES ARCHITECT CONTRACTOR ~Dis~~u~i~~ to: 12/16/2..2 By: ------ Date: 11/08122 4 TOTAL COMPLETED & STORED TO DATE .... .. 5 RETAINAGE: a O 0% of Completed Work (Columns D +Eon G703) b 5% of Stored Material (Column F on G703) Total Retainage (Line Sa+ Sb or Total in Column I of G703) ., ......... . 6 TOTAL EARNED LESS RETAINAGE .................. . (Line 4 less Line S Total) 7 LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prtor Certificate) .................................................. . 8 CURRENT PAYMENT DUE ............................. . 9 BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) ... .. .. ................... . CHANGE ORDER SUMMARY ADDITIONS Total changes approved in orevious months bv Owner s 196.901 J2 Total aooroved this Month TOTALS s 196.9D1 32 NET CHANGES bv Chance Order s 188,901.32 s s $926,388.32 $0.00 $0.00 $926,388.32 $917 124.44 $9,263.88 $0.00 DEDUCTIONS 8,000.00 B.000.00 Slate of: County of: ;;;F,eudenrich Minnesota Morrison Subscribed and sworn lo before me this 8 day of November NotaryPubli _,,J(;~ftitf~ M, Commis~ ~~~3~7 2022 In accordance with the contract Documents, based on on-site observations and \he data comprising this applica~on, the Architect certifies to the Owner \hat to the best of the Architect's knowledge, information and belief the Work has progressed as indicated. the quality of the Work is in accordance with the Contract Documents, and the Conuactor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ......................................................... $ (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on lh;,/;.c:::-Wic''!!,ion '>heet that are changed to conform to the amount certifier') d.~/ -/~ /. ARCHITECT: _,., / r _,,// By: ; -~ Y ✓' -' Date: This Certificate is not negotiabl;,·. The AM2UNT CERTIFIED is payable only to \he Con- tractor named herein. lssuan6'e, payment and acceptance of payment are without prejudice to any rights or 11,e O.vner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFIC,.TE FOR PAYMENT· 19921:DITION • AIA • @1992 • THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, NW . WASHINGTON. 0 C 20006-5292 .. WARNING: Unlicensed photocopying violates U,S copyright laws and wlll subject the violator to legal proseeullon G702-1992 CAUTION: You should use an original AIA document which has this caution printed in red An original assures lhat changes will not be obscured as may occur when documents are reproduced 9,263.88 12/15/2022 Otter Tail County Histc,ric Phelps Mill Restoration Eagle Construction Co., Inc. CONTINUATION SHEET · AIA DOCUMENT G703 (Instructions on reverse side) AIA Document G702. APPLICATION AND :ERTIFICATE "OR PAYMENT, containing Contraclor's signed Certification. is attached. In tabulations below, amounts are slated to the nearest dollar Use Column I on Contracts where "~nab!e ,et.ainage for line items may apply. A B C 0 E F WORK COMPLETED MATERIALS ITEM SCHEDULED FROM PREVIOUS PRESENTLY NO. DESCRIPTION OF WORK VALUE APPLICATION THIS PERIOD STORED (0+ E) (NOTIN DORE) 1 BONDS & INSURANCE 15,487.00 15,487.00 0.00 2 ADMINISTRATION & JOB SUPERINTENDENT 75,000.00 75,00Q.OO 0.00 3 MOBILIZATION. LODGING, & DAILY TRAVEL 57,000.00 57,000.00 0.00 4 TEMPORARY UTILITIES & CONSTRUCTION 50,000.00 50,000.00 0.00 5 DEMOLITION, SHORING, & BUILDING RAISING 160,000.00 160.000.00 0.00 6 EARTHWORK & SITE RESTORATION 20.000.00 20,000.60 0.00 7 CAST IN PLACE CONCRETE 50,000.00 so,09_0.00 0.00 8 MASONRY RESTORATION 25,000.00 25,000.00 0.00 9 METALS 100,000.00 100,000.00 0.00 10 CARPENTRY 110,000,00 110,000.00 0.00 11 FINISHES 70,000.00 70,000.00 0.00 12 ELECTRICAL 5,000.00 5,000.00 0.00 13 CHANGE ORDER NO. 1 64,500.00 64,500.00 0.00 14 CHANGE ORDER NO. 2 -8,000.00 -s·,000.00 0.00 15 CHANGE ORDER NO. 3 5,716.32 5,716.32 0.00 16 CHANGE ORDER NO. 4 98,182.00 98,182.00 0.00 17 CHANGE ORDER NO. 5 19,331.00 19,331.00 0.00 18 CHANGE ORDER NO. 6 9,172.00 9,172.00 0.00 926,388.32 926,388.32 0.00 0.00 AIA DOCUMENT G703 'CONTINUAT'ON SHEET FOR G702 • 1992 EDITION• AIA@ • 1992 'THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE.NW. WA$HJNGTON DC 20006~5292 .. 1t/ARNING: Unlicensed t:!O\Qi:,,~,.:,:~1nq violates US ~oht laws and will 6Ubied HiG v1ola101 lo ~J&f ;J'OS,tlC!JUor1 APPLICATION NO APPLICATION DATE: ; PERIOD TO: PROJECT NO,: G TOTAL COMPLETED AND STORED ¾ TO DATE (G/C) (D+E+F) 15,487.00 100% 75,000.0_0 100% 57,000.00 100% 50,000.00 100% 160,000.00 100% 20,000.00 100% 50,000.00 100% 25,000.00 100% 100,000.00 100% 110,000.00 100% 70,000.00 100% 5,000.00 100% 64,500.00 100% -8,000.00 100% 5,716.32 100% 98,182.00 100% 19,331.00 100% 9,172.00 100% 926,388.32 100% 11/8/2022 Due 11.10.22 Email PAGE 2 OF 2 PAGES 10 -Final 11/8/2022 11/8/2022 41937.1 H I I BALANCE RETAINAGE TO (IF VARIABLE FINISH RATE) (C-GI 0.0% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 G703-1992 Depository Resolution Otter Tail County Resolution No. 2023 - Upon motion made by ___________, seconded by __________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions, State and Federal banks be and are hereby designated as depositories of County funds. Adopted at Fergus Falls, MN this 3rd day of January 2023. Otter Tail County Board of Commissioners Dated: ____________________ By: ____________________________________________ Attest: _________________________________ Board of Commissioners Chair Nicole Hansen, Administrator Investments Resolution Otter Tail County Resolution No. 2023 - Upon motion made by ___________, seconded by __________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, MN this 3rd day of January 2023. Otter Tail County Board of Commissioners Dated: ____________________ By: ____________________________________________ Attest: _________________________________ Board of Commissioners Chair Nicole Hansen, Administrator County Board of Appeal and Equalization Dates – The Board cannot meet until after the second Friday in June, which is June 9th. Motion by ___________, seconded by ___________ and unanimously carried, to convene the County Board of Appeal and Equalization on (Wednesday, June 14, 2023) at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 27, 2023 (Minn. Stat. 274.14). OFFICIAL WEBSITE – HIGHWAY PROJECT ADVERTISEMENTS Otter Tail County Resolution No. 2023 – Upon a motion offered by __________, seconded by __________, and unanimously carried, the following resolution was adopted: To Use Alternative Method To Disseminate Bids And Requests WHEREAS, Minnesota Statute §331A.03 Subd. 3(b) allows a county to use its website or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals. NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves: BE IT RESOLVED, that from this day forward, the County of Otter Tail may continue to use the Otter Tail County website, https://ottertailcountymn.us/, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects, as well as other County projects where published notice is required. BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minnesota Statute §331A.03 Subd. 3. Adopted at Fergus Falls, MN this 3rd day of January 2023. Otter Tail County Board of Commissioners Dated: ____________________ By: ____________________________________________ Attest: _________________________________ Board of Commissioners Chair Nicole Hansen, Administrator Motion was made by ____________, second by ___________ and unanimously carried, to designate the Otter Tail County website as the official publication, as appropriate, for highway project advertisements for bids as authorized by Minnesota Statute 331A.12 Subdivision 2. 2023 Printing and Publishing Bids I, Wayne Stein, County Auditor-Treasurer, have previously advertised for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county’s annual financial statement, proceeded to open bids, which were found to be as follows: Legal Notices, Publications and Commissioners’ Minutes: Daily Journal $ 20.99 per S.A.U. Annual Financial Statement Perham Focus First Publication $ 21.43 per S.A.U. New York Mills Dispatch Second Publication $ 14.15 per S.A.U. Delinquent Tax List Pelican Rapids Press First Publication $ 21.43 per S.A.U. Pelican Rapids Press Second Publication $ 14.15 per S.A.U. After consideration, motion was made by ___________, seconded by __________ , and unanimously carried, to designate the following papers for Otter Tail County’s 2023 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as appropriate and as authorized by Minnesota Statute 331A.12 Subdivision 2: Legal Notices, Publications and Commissioners’ Minutes: Daily Journal $ 20.99 per S.A.U. Annual Financial Statement Perham Focus First Publication $ 21.43 per S.A.U. New York Mills Dispatch Second Publication $ 14.15 per S.A.U. Delinquent Tax List Pelican Rapids Press First Publication $ 21.43 per S.A.U. Pelican Rapids Press Second Publication $ 14.15 per S.A.U. Calendar Year 2023 Delinquent Publication Fee - Motion by ___________, seconded by ___________, and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the 2023 Delinquent Tax List, at $63.00 per parcel. (Minnesota Statute 279.092) Calendar Year 2023 Appropriation Approvals Motion by ____________, seconded by ___________ and unanimously carried, to authorize payment of the following CY 2023 monthly, semi-annual, and annual appropriations: Annual Appropriation Approval Approved 2023 West Central Initiative (01704.6815) 27,000.00 West Otter Tail Fair Association (01505.6950) 27,000.00 East Otter Tail Fair Association (01505.6950) 27,000.00 Minnesota Red River Valley Development Assoc (01703.6804) 1,800.00 WOT County Soil and Water Conservation District (01603.6951) 8,064.00 Monthly Appropriation (2022) Annual - 2023 Monthly - 2023 Otter Tail County Humane Society (01213.6856) 77,636.00 6,469.67 Regular Appropriation Historical Society (01504.6950) 110,000.00 9,166.67 Regular Appropriation Historical Society (01504.6950) 52,170.00 4,347.50 Grants West Otter Tail Soil and Water Conservation District (01603.6950) 118,725.00 9,893.83 Regular Appropriation West Otter Tail Soil and Water Conservation District (01603.6953) 37,080.00 3,090.00 Ag Inspector West Otter Tail Soil and Water Conservation District (01603.6956) 88,000.00 7,333.33 Buffer Initiative/Riparian Buffer Aid East Otter Tail Soil and Water Conservation District (01604.6950) 85,200.00 7,100.00 Regular Appropriation East Otter Tail Soil and Water Conservation District (01604.6951) 61,800.00 5,150.00 Shoreland Specialist East Otter Tail Soil and Water Conservation District (01604.6953) 25,000.00 2,083.33 Ag Inspector East Otter Tail Soil and Water Conservation District (01604.6956) 56,000.00 4,666.67 Buffer Initiative/Riparian Buffer Aid Otter Tail Lakes Country Association (01502.6950) 175,000.00 14,533.33 Regular/Special Appropriation 886,612.00 73,884.33 Viking Library System (01503.6950) 631,697.00 315,848.50 Semi - Annual Payment Calendar Year 2023 Pocket Gopher Bounty Resolution (Copy Attached - M.S. 348.12 and 348.13) Upon motion made by ___________, seconded by ___________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of fifty cents ($.50) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2023. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of fifty cents ($.50) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least one dollar ($1.00) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 3rd day of January 2023. Otter Tail County Board of Commissioners Dated: ____________________ By: ____________________________________________ Attest: _________________________________ Board of Commissioners Chair Nicole Hansen, Administrator Page | 1 Calendar Year 2023 Tax Forfeited Land Sale Apportionment Resolution Upon motion made by ____________, seconded by ____________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 3rd day of January 2023. Otter Tail County Board of Commissioners Dated: ____________________ By: ____________________________________________ Attest: _________________________________ Board of Commissioners Chair Nicole Hansen, Administrator Page | 2 1. Motion by _______________, second by _______________ and unanimously carried, to certify the following Calendar Year 2022 Septic System Loans to the Payable 2023 tax rolls for a period of ten years: Name(S) Parcel No. Loan Amount Annual Amount Andrew and Kelsey Larsen 03-000-99-0648-000 6,239.00 623.90 Zepherin Richter 08-000-34-0251-000 17,150.00 1,715.00 Lee Jarrell 10-000-25-0171-003 7,000.00 700.00 Brian & Lisa Hage 22-000-11-0091-002 13,884.40 1,388.44 Wayne Shoening 26-000-11-0073-002 9,000.00 900.00 Amy Kracht 26-000-24-0147-000 8,285.77 828.58 Darla Jacobson 28-000-16-0120-002 13,325.00 1,332.50 Teresa Muckala 33-000-27-0177-002 10,000.00 1,000.00 Wayne Becker 33-000-35-0226-001 8,937.50 893.75 Julie Johnson 36-000-03-0022-900 13,700.00 1,370.00 Executive Resort Inc 37-000-04-0021-000 170,455.00 17,045.50 Olivia Love 38-000-23-0172-000 4,582.50 458.25 Jerry Klinnert 38-000-99-0471-000 6,050.00 605.00 Tom Wallgren 40-000-21-0208-001 14,500.00 1,450.00 Dane & Cassie Holo 54-000-03-0020-004 7,500.00 750.00 Stan Overgaard 54-000-08-0064-000 13,300.00 1,330.00 Neil Dahlseid 71-002-99-2061-000 10,500.00 1,050.00 Total: 334,409.17 33,440.92 Page | 3 2. PREMISE PERMIT – Cormorant Lakes Sportsman’s Club Otter Tail County Resolution No. 2023 - Commissioner _____________________ offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Cormorant Lakes Sportsman’s Club, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Loonies, located at 31870 County Highway 130 in Candor Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club, at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Candor by sending them a copy of this resolution. Commissioner _______________ seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 3rd day of January 2023. Dated: January 3, 2023 OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Attest: Betty Murphy, Chair Nicole Hansen, Clerk Calendar Year 2022 Special Assessment Certification Motion by _______________, second by _______________ and unanimously carried, to certify the following Calendar Year 2022 Septic System Loans to the Payable 2023 tax rolls for a period of ten years: Name(S) Parcel No. Loan Amount Annual Amount Andrew and Kelsey Larsen 03-000-99-0648-000 6,239.00 623.90 Zepherin Richter 08-000-34-0251-000 17,150.00 1,715.00 Lee Jarrell 10-000-25-0171-003 7,000.00 700.00 Brian & Lisa Hage 22-000-11-0091-002 13,884.40 1,388.44 Wayne Shoening 26-000-11-0073-002 9,000.00 900.00 Amy Kracht 26-000-24-0147-000 8,285.77 828.58 Darla Jacobson 28-000-16-0120-002 13,325.00 1,332.50 Teresa Muckala 33-000-27-0177-002 10,000.00 1,000.00 Wayne Becker 33-000-35-0226-001 8,937.50 893.75 Julie Johnson 36-000-03-0022-900 13,700.00 1,370.00 Executive Resort Inc 37-000-04-0021-000 170,455.00 17,045.50 Olivia Love 38-000-23-0172-000 4,582.50 458.25 Jerry Klinnert 38-000-99-0471-000 6,050.00 605.00 Tom Wallgren 40-000-21-0208-001 14,500.00 1,450.00 Dane & Cassie Holo 54-000-03-0020-004 7,500.00 750.00 Stan Overgaard 54-000-08-0064-000 13,300.00 1,330.00 Neil Dahlseid 71-002-99-2061-000 10,500.00 1,050.00 Total: 334,409.17 33,440.92 Page | 1 PREMISE PERMIT – Cormorant Lakes Sportsman’s Club Otter Tail County Resolution No. 2023 - Commissioner _____________________ offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Cormorant Lakes Sportsman’s Club, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Loonies, located at 31870 County Highway 130 in Candor Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Cormorant Lakes Sportsman’s Club, at Loonies located at 31870 County Highway 130 in Candor Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Candor by sending them a copy of this resolution. Commissioner _______________ seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 3rd day of January 2023. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _________________________________________ Attest: __________________________________ Board of Commissioners Chair Nicole Hansen, Clerk Page | 2 OTTER TAIL COUNTY - MINNESOTA BOARD OF COMMISSIONERS’ 2023 COMMITTEE ASSIGNMENTS BOARD COMMITTEE ASSIGNMENTS Finance, Property & License Management Committee (Auditor-Treasurer, Motor Vehicle, Assessor, Recorder, Investment; Capital Improvement; Budget) Wayne Johnson – Committee Chair Bob Lahman Lee Rogness (Alternate) Annual Budget Committee – All Commissioners Economic Growth & Community Investment Committee (Highway, Land & Resource, Solid Waste, Noxious Weed Appeal, Ditches, Trails & Parks, Community & Economic Development) Dan Bucholz – Committee Chair Lee Rogness Bob Lahman (Alternate) Administration/Operations Committee (Administration, Facilities Operations, IT, Courtroom Security, Personnel, Technology, Employee Safety) Lee Rogness – Committee Chair Kurt Mortenson Wayne Johnson (Alternate) Health & Wellness Committee (Human Services, Public Health, Veterans Service, Extension) Kurt Mortenson – Committee Chair Wayne Johnson Dan Bucholz (Alternate) Safety & Justice Committee (Attorney, Sheriff, Probation, Emergency) Bob Lahman – Committee Chair Dan Bucholz Kurt Mortenson (Alternate) County Wide LMC Dan Bucholz Human Services LMC Kurt Mortenson Insurance Sub-Committee Lee Rogness LAND USE AND ECONOMY Agriculture Advisory Lee Rogness Dan Bucholz Community Development Agency (CDA) Lee Rogness Kurt Mortenson Otter Tail Lakes Country Association (OTLCA) Dan Bucholz County Housing & Redevelopment Authority (HRA) Wayne Johnson Lee Rogness Kurt Mortenson Red River Valley Development Association- Outstanding Farm Leaders Bob Lahman WCI Economic Development District Board Kurt Mortenson INTERNAL COUNTY COMMITTEES I I I I I I I I I I I I I I I I I I I RESILIENCE Central MN Emergency Services (Radio Board) Bob Lahman Kurt Mortenson (Alternate) Greater Fergus Falls Lee Rogness Partnership4Health Community Health Board Wayne Johnson Dan Bucholz (Alternate) Extension Kurt Mortenson Dan Bucholz Otter Tail Family Services Collaborative Dan Bucholz Kurt Mortenson Lakeland Mental Health Kurt Mortenson Dan Bucholz (Alternate) Lake Region Community Partners Lee Rogness WCAA/Land of the Dancing Sky Bob Lahman MAHUBE OTWA Bob Lahman Dan Bucholz (Alternate) WCR Juvenile Center Board Kurt Mortenson Wayne Johnson (Alternate) PUBLIC INFRASTRUCTURE, NATURAL RESOURCES, PARKS & TRAILS AMC Policy Committees Transportation & Infrastructure: Wayne Johnson General Government: Bob Lahman Environment & Natural Resources: Dan Bucholz Public Safety: Kurt Mortenson Health & Human Services: Lee Rogness Law Library Kurt Mortenson PLMSWA Board Lee Rogness Dan Bucholz MICA Wayne Johnson Lee Rogness Viking Library Board Bob Lahman OTC Conservation Committee Kurt Mortenson Wayne Johnson Otter Tail County COLA Dan Bucholz Wayne Johnson SWCD - EOT Dan Bucholz Bob Lahman (Alt) SWCD - WOT Kurt Mortenson Lee Rogness (Alt) Long Prairie 1W1P Policy Committee (Long Prairie River Watershed District) Bob Lahman PDT Joint Powers Board (Pomme de Terre River Association) Lee Rogness PDT 1W1P Policy Committee Lee Rogness Kurt Mortenson (Alt) Chippewa River Joint Powers Board (Chippewa River Watershed District) Bob Lahman Otter Tail River 1W1P Policy Committee (Otter Tail River & Pelican River Watershed District) Wayne Johnson Bob Lahman (Alt) BRRWD 1W1P Policy Committee (Buffalo-Red River Watershed District) Wayne Johnson Kurt Mortenson (Alt) Bois de Sioux 1W1P Policy Committee (Bois de Sioux Watershed District) Kurt Mortenson Lee Rogness (Alt) Redeye 1W1P Policy Committee (Redeye River Watershed District) Dan Bucholz Bob Lahman (Alternate) I I I I I I I I I I I I I I I I I I I ________ I ,_____I -I .....___I _ Drainage Authority Meeting Minutes December 20, 2022 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 20, 2022 | 11:51 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 11:51 a.m. Tuesday, December 20, 2022, at the Government Services Center in Fergus Falls, MN. Commissioners Betty Murphy, Chair; Wayne Johnson, Vice Chair; Kurt Mortenson, Dan Bucholz, and Lee Rogness were present. APPROVAL OF AGENDA Chair Murphy called for approval of the Drainage Authority Agenda. Motion by Mortenson, second by Rogness and unanimously carried to approve the Drainage Authority agenda of December 20, 2022 with the following additions: Drainage Conference County Vehicle APPROVAL OF CONSENT AGENDA Motion by Bucholz, second by Johnson and unanimously carried to approve the consent agenda items as follows: 1. December 13, 2022, Drainage Authority Meeting Minutes 2. Warrants/Bills for December 20, 2022 (Exhibit A) DITCH 20 – ADD CULVERT Motion by Rogness, second by Bucholz and unanimously carried to approve property owner Joe Werner to install a dual 12” or dual 18” culvert on Ditch 20 to allow cattle and equipment passage. Cost and work will be done by Mr. Werner. COUNTY DITCHES YEAR-END UPDATE Ditch Inspector Colby Palmersheim provided the Drainage Authority with a County Ditches year-end update. Among the highlights Mr. Palmersheim noted: Completed cleanings on Ditch 18/37. Ditch 17 was approved for 13,000 feet of cleaning, however with several properties rescinding requests, 7,000 feet of cleaning is planned for Spring of 2023. Drone Inspection Reports have been completed for 12 systems and those can be found on the county website. There was considerable work done on Ditch 41/65 due to beaver activity. Ditch 44 cleaning from Head Lake to unnamed lake and part of the Round Lake branch were completed by the Midwest Amphibious Equipment and the project was completed under budget. Ditch 52 trials are done for the culvert and redetermination; there is no decision on culvert replacement yet. > > > > > > Drainage Authority Meeting Minutes December 20, 2022 Page 2 of 3 There was a request for an outlet on Ditch 58 from Albert Lake to the Otter Tail River; currently awaiting quotes. The Ditch 64 request for a wetland restoration grant was denied and the team will look at reapplying in 2023. 125 beavers were trapped in county ditches in 2022. There are plans for 2023 Re-determination of Benefits on Ditches 10, 11, and 48. Public Information meetings will be held in 2023. Currently researching new drone mapping software for 2023 ditch reports. A new form was added to the county Drainage page to report problems and request repairs. Currently there are 4-6 people interested in becoming viewers. DRAINAGE CONFERENCE Drainage Inspector Colby Palmersheim invited the Drainage Authority to attend an Association of Minnesota Counties (AMC) County Drainage Conference held on February 8-9, 2023 at Arrowwood Resort and Conference Center in Alexandria, MN. COUNTY VEHICLE Motion by Rogness, second by Bucholz and unanimously carried to approve Drainage Inspector Colby Palmersheim to commute with a county vehicle, when appropriate during the 2023 drainage season, to save time by heading directly to the area where attention is needed. ADJOURNMENT At 12:16 p.m., Chair Murphy declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, January 3, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 3, 2023 By: _______________________________________ Attest: _______________________________ Betty Murphy, Board of Commissioners Chair Nicole Hansen, Clerk > > > > > > > Drainage Authority Meeting Minutes December 20, 2022 (Exhibit A) Page 3 of 3 Vendor Name MEECH OOZING & EXCAVATING PALMER/GEORGE RINKE NOONAN LAW FIRM Final Total: Amount 1,170.00 1,031.70 15,337.50 17,539.20