HomeMy WebLinkAboutProclamations and Resolutions Policy - 12-9-2020
OTTER TAIL COUNTY – MINNESOTA
PROCLAMATIONS AND RESOLUTIONS POLICY
The Otter Tail County Board is a nonpartisan body that does not advocate for positions or policies that do
not have a direct, unambiguous and explicit relationship to the County’s programs, services, policies, or
budgets. This policy provides the County Administration with guidelines in responding to requests for
Resolutions and Proclamations. It further outlines, in general, the reasons for Board Proclamations and
Resolutions.
Ceremonial Proclamations and Resolutions:
Documents signed by the Board Chair and issued for:
Public awareness
Arts and cultural celebrations
Special honors
Resolutions may be issued for the County Board to take affirmative action on an item of
county business such as:
Approval of Board minutes, County policies, procedures, and guidelines
Approval of the annual budget, budget amendments, to establish funds, to make large
purchases
Approval to advertise for bids and proposals, to enter into contracts and agreements
Approval of interim or ad hoc committees to analyze issues
Approval of appointments of some employees and appointments to various boards and
committees
Approval of comprehensive plan, rezoning, conditional use permits, findings of facts, and other
zoning issues
Approval of employment policies and union agreements
Approval of commissioner’s salaries, approval of official newspaper, approval of official website,
and other annual requirements
Establishing or dissolution of Joint Powers Agreements
Enacting a State of Emergency
Other actions required by State or Federal law or policy
The Board of Commissioners will not consider or issue Proclamations or Resolutions
for the following:
Issues in which the County Board is not required by Federal law or policy, State law or policy, or
local law or policy to act upon unless identified.
Matters of political or ideological controversy
Matters generally identified and known as supported by one political party and/or opposed by a
political party
Topics with no explicit and unambiguous relationship to the County’s programs, services,
policies or budgets
Campaigns or events contrary to County policies
The County Administrator and County Attorney will review proclamations and resolutions submitted for
Board consideration. These guidelines will be applied, and the requestor will be notified whether the
submission will be considered or not by the Board.
Approved and adopted by the Otter Tail County Board of Commissioners on December 9, 2020.
By: __________________________________________ Attest: ______________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk