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Home My WebLink AboutBoard of Commissioners - Minutes - 01/10/2023Board of Commissioners' Meeting Minutes January 10, 2023 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMMISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 10, 202318:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, January 10, 2023, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Kurt Mortenson, Vice Chair; Dan Bucholz, Lee Rogness and Bob Lahman were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Lahman and unanimously carried to approve the Board of Commissioners' agenda of January 10, 2023, with the following corrections and additions: Corrections to the January 3, 2023 Meeting Minutes Clerical Correction to the Consent Agenda Consent Agenda Items Nos. 8-11 Authorization of Payment to Park Region/Otter Tail Telcom Committee Assignments APPROVAL OF CONSENT AGENDA Motion by Rogness, second by Bucholz and unanimously carried to approve the consent agenda items as amended: Page 1 of 10 1. January 3, 2023, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for December 30, 2022, as Approved for Payment by the County Auditor- Treasurer (Exhibit A) 3. Warrants/Bills for January 10, 2023 (Exhibit A) 4. Human Services and Public Health Warrants/Bills for January 10, 2023 (Exhibit A) 5. Human Services Contracts 6. Approval of the LG220 Application for Exempt Permit as submitted by the Perham Ducks Unlimited for an event scheduled for Friday, February 24, 2023 at Big Pine Lodge located at 43606 Mosquito Heights Road in Pine Lake Township. 7. Approval of the issuance of an On-Sale Liquor and Sunday Liquor License to Hillside Beach Holding Inc. dba Elks Point Bar and Grill located at 20970 Elk Point Road in Dane Prairie Township. 8. Approval of the issuance of a County Credit Card, with a 30-Day Limit of $1,000.00 to Krista Fix, Child and Family Services Supervisor, as requested by Deborah Sjostrom, Human Services Director. Board of Commissioners' Meeting Minutes January 10, 2023 9. Approval of the issuance of a County Credit Card, with a 30-Day Limit of $800.00 to Heather Schmidt, Case Aid, as requested by Deborah Sjostrom, Human Services Director. 10. Approval of the issuance of a County Credit Card, with a 30-Day Limit of $800.00 to Megan Janae Weiland, Child Protection Specialist, as requested by Deborah Sjostrom, Human Services Director. 11. Approval of the issuance of a County Credit Card, with a 30-Day Limit of $800.00 to Jordan Diana Swenson, Child Protection Specialist, as requested by Deborah Sjostrom, Human Services Director. REMODELING PROJECT COURTHOUSE/GSC UPDATE Physical Plant Manager Terry Hoff gave an update on the progress of the remodel projects currently underway at the Otter Tail County Courthouse and the Government Services Center (GSC). Punch lists are scheduled for January 18th at the Courthouse and a tentative date of February 24th for the GSC barring any additional delays in supplies and materials. Tentative dates are set for moving and the public will be notified as that will impact some services. HENNING TRANSFER STATION PROFESSIONAL SERVICES ADDENDA Motion by Rogness, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures for the agreement between Otter Tail County Solid Waste and Foth Infrastructure & Environment, LLC and to proceed with the conceptual design with the estimated cost of $494,200 for a new transfer station building at the Henning location. Part of the estimated cost is to prepare Minnesota Pollution Control Agency (MPCA) Permit Modifications for the new transfer station as well as prepare necessary drawings and documentation for a vertical expansion at the construction and demolition landfill. NORTHEAST OTTER TAIL FINAL COVER PROFESSIONAL SERVICES Motion by Mortenson, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures for the agreement between Otter Tail County and Burns & McDonnell Engineering Company, Inc. (Burns & McDonnell) for professional services for the Northeast Otter Tail Landfill Final Cover design not to exceed a cost of $265,000 contingent upon previously negotiated terms and conditions to other services performed by Burns & McDonnell. RECESS & RECONVENE At 8:54 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:01 a.m. PLANNING COMMISSION RECOMMENDATIONS Motion by Mortenson, second by Lahman and motion carried with Johnson abstaining to approve a Preliminary Plat titled "Kvare's Beauty Bay South 4th Addition," owned by Charles Kvare, consisting of 6 Non-Riparian, Non-Shoreland Single Family Residential Lots, 1 Block, located near 22101 S Beauty Bay Rd, Pelican Rapids, MN, Section 18, Dunn Township, Non-Shoreland, with a condition that the septic areas be protected and fenced off. Motion by Bucholz, second by Mortenson and motion carried with Johnson abstaining to approve a Preliminary Plat titled "The River at Dunvilla," owned by TNT Holdings, LLC, consisting of 39 Lots, 4 Blocks (13 Single Family Residential Riparian Lots and 25 Single Family Residential Non-Riparian Lots and 1 Non-Residential Lot will be permanently attached to a Residential Non-Riparian Lot) as well as a Conditional Use Permit for Page 2 of 10 ~ 9c,!JvE~N!~i~ Board of Commissioners' Meeting Minutes January 10, 2023 the construction of approximately a 4,535-foot-long road with 6,610 cubic yards of excavated material and 1435 cubic yards of imported material, with approximately 800 feet located within 300 feet of the Pelican River, located at Lot 1 of Dunn Acres located off South Pelican Drive, Pelican Rapids, MN, Section 20 of Dunn Township; Non-Shoreland & Pelican River (56-PR) AG, with a condition that the septic areas be protected and fenced off. Motion by Mortenson, second by Lahman and motion carried with Johnson abstaining to accept the request for withdrawal of the Conditional Use Permit Application to add 20 RCU's to the existing Kohler-Strom's Resort easterly of CSAH 31 and centralize the existing dock system with 13 slips, located at 51021 Fish Lake Rd., Detroit Lakes, MN, Sections 2 & 11 of Dunn Township, Pelican Lake (GD). Withdrawal request was made by Nate Hunter and Stroms Holding LLP with plans to resubmit in the Spring of 2023. Motion by Rogness, second by Mortenson and unanimously carried to approve an update to the Conditional Use Permit issued May 2022 for Bass Harbor Storage for a change to the building layout and driveway configuration, located at 43915 Bass Harbor Rd., Pelican Rapids, MN, Section 9 of Lida Township. FINAL PLAT Motion by Mortenson, second by Bucholz and unanimously carried to approve the Final Plat known as "Hull Creek Addition", which is a plat consisting of 5 Residential Non-Riparian Lots attached to 5 Non-Residential Riparian Lots 2 Blocks, in Girard Township; West Battle Lake (56-239), GD. PUBLIC HEARINGS RELATED TO SINGLE-FAMILY TAX REBATE PROGRAM Motion by Rogness, second by Mortenson and unanimously carried to approve the proposed list of 2023 Public Hearing dates regarding the Single-Family Tax Rebate Program as presented. Notices of the public hearings will be published as each hearing date approaches. AUTHORIZATION OF PAYMENT TO PARK REGION/OTTERTAIL TELCOM Motion by Mortenson, second by Rogness and unanimously carried to authorize payment to Park Region/Otter Tail Telcom for Border-to-Border Broadband Project expenses to allow for continued project advancement. A $2.0 million match was authorized in July of 2022 and this payment is part of that match. The Board previously passed Resolution No. 2022-68 authorizing the use of American Rescue Plan Act Funds to leverage state grants supporting local broadband providers. This Park Region/Otter Tail Telcom project targets a geographical area of Otter Tail County that currently has limited broadband infrastructure. The balance of the $8.4 million project will be funded by Park Region and a state grant award. GENERAL DISCUSSION -COMMITTEE ASSIGNMENTS Discussion was held regarding the Board of Commissioners' 2023 Committee Assignments. With new appointments and assignments to committees there was discussion regarding updating appropriate contacts with the new 2023 committee assignments. ENGINEERING SERVICES AGREEMENTS Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures for the agreement between Otter Tail County and Interstate Engineering, Inc. for Bridge L9648 Replacement Project services as presented by the County Engineer. Page 3 of 10 Board of Commissioners' Meeting Minutes January 10, 2023 Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures for the agreement between Otter Tail County and Interstate Engineering, Inc. for Bridge 92517 Replacement Project services as presented by the County Engineer. Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures for the agreement between Otter Tail County and Interstate Engineering, Inc. for Bridge 92707 Replacement Project services as presented by the County Engineer. FINAL PAYMENT APPROVAL Motion by Rogness, second by Mortenson and unanimously carried to final payment in the amount of $52,200 to Herzog Roofing Inc. for Project No. P22-202 (Government Services Center roof) as detailed below: Original Contract ., Change Order Contract Sum Bond Funded Maintenance Budget 60,900.00 (2,400.00) 58,500.00 52,200.00 6,300.00 58,500.00 ADJOURNMENT At 9:38 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 24, 2023, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Page 4 of 10 Dated: January 24, 2023 Attest:, _g,, · t(L.)~ Nicole Hansen, Clerk Page 5 of 10 Vendor Name AIRE SERV OF LAKES COUNTRY ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC AMAZON CAPITAL SERVICES INC APEX EQUIPMENT LLC ARAMARK BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC BRATVOLD/JONATHON BURNS & MCDONNELL ENGINEERING CC CERTIFIED AUTO REPAIR CHEMSEARCH COOPER'S OFFICE SUPPLY INC CREATIVE FORMS & CONCEPTS INC DAVID DONEHOWER FUNERAL HOME DICK'S STANDARD DOUBLE A CATERING ESSER PLUMBING & HEATING INC FASTENAL COMPANY FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FORKLIFTS OF MINNESOTA INC FOTH INFRASTRUCTURE & ENVIRONMEti G & R CONTROLS INC GRAINGER INC HERZOG ROOFING INC HILLYARD -HUTCHINSON INNOVATIVE OFFICE SOLUTIONS LLC JENNEN/ADRION JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTIOI\ LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LIBERTY TIRE RECYCLING lLC MARK SAND & GRAVEL CO MEOCOMPASS MIDWEST MACHINERY CO MINNKOTA ENVIRO SERVICES INC MN DEPT OF COMMERCE NELSON BROTHERS PRINTING NELSON/DEAN OLSON OIL CO INC Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 11,525.23 3,473.31 599.73 569.20 2,913.40 136.83 38.00 4,691.94 118.75 10,507.80 350.00 4,514.45 207.38 2,237.20 250.00 6.99 134.00 251.81 62.50 13.340.00 3,635.60 1,461.12 122,747.84 223.14 554.54 7,648.50 27.38 529.22 66.26 1,528.00 1,170.54 75.44 3,900.00 1,503.85 196.48 670.00 3,883.98 29.50 175.50 129.78 72.81 1,289.66 Page 6 of 10 Vendor Name OTTER TAIL CO HRA PARKERS PRAIRIEICliY OF PEBBLE LAKE AUTO PELICAN RAPIDS PRESS PEMBERTON LAW PLLP PETERSON F.AMILY TREE SERVICE INC PRECISE MRM LLC PREMIUM WATERS INC PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC RENTAL STORE/THE STEVE'S SANITATION INC TAFT STETTINIUS & HOLLISTER LLP TAG UP TITAN MACHINERY INC TOLLEFSON/THOR WASlE MANAGEMENT ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 5,250.00 130.00 116.40 214.50 6,405.00 9,000.00 620.00 11.50 391.66 77.48 390.00 5,TT0.38 7,200.00 26.55 8.20 92.50 11,859.05 2,229.07 257,,239.95 Page 7 of 10 Vendor Name ALVSTAD & ASSOCIATES AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES BACKGROUND SOLUTIONS LLC BARR ENGINEERING CO BECKLUND Oil INC BEN HOLZER UNLIMITED WATER LLC BERGRENTELLIE BEYER BODY SHOP INC BOYER/RODNEY BURNS & MCDONNELL ENGINEERING CC CARGILL INCORPORATED CLEAN SWEEP COMMERCIAL SERVICES COLLEGE WAY AUTO CULLIGAN OF WADENA DEANS DISTRIBUTING DOUBLE A CATERING ERICA MARTIN COMPANY INC FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FISCHER/JUDD FRAZIER/BRENT GALLS LLC GOVERNMENT JOBS.COM INC HANSON'S PLUMBING & HEATING INC HARTI-IUN!TRENT HEALTHCARE ENVIRONMENTAL SERVICE HELEY DUNCAN & MELANDER PLLP HITESMAN LAW PA HOTSY MINNESOTA HOUSTON ENGINEERING INC J.P. COOKE CO JAKE'S JOHNS LLC LAKE REGION HEALTHCARE LAKES COMMUNITY GOOPERA TIVE LAKES COUNTRY SERVICE GOOPERATEV LARUM/PAT LAWSON PRODUCTS INC LITTLE FALLS MACHINE INC M-R SIGN CO INC MACA-AMC MACPZA Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 70.00 162.70 25,526.00 395.00 1,373.00 4,173.02 10.00 90.00 1,589.32 273.75 13,241.44 3,249.02 1,183.00 792.97 37.50 661.15 35.00 500.00 12,720.00 4,400.00 233.13 229.38 1,440.52 10,980.37 5.,995.00 321.05 130.20 1,380.00 420.50 1,125.00 37,939.15 48.05 320.00 2,643.81 217.25 595.00 97.50 147.55 1,651.73 346.08 878.00 170.00 Page 8 of 10 Vendor Name MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MCM EDUCATIONAL FOUNDATION MCKESSON MEDICAL-SURGICAL INC MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN INTER-COUNTY ASSOCIATION MNCCC LOCKBOX MNGFOA MOWA NACO NAPA CENTRAL NOR-TECH NORTHERN STATES SUPPLY INC OTTER TAIL CO SOLID WASTE OTTER TAIL LAKES COUN1RY ASSOCIAT PACE ANALYTICAL SERVICES INC PEMBERTON LAW PLLP PERHAM FOCUS/THE PO\IVERPLAN OIB PRO .AG FARMERS COOPERATNE RTVISION INC SIGNWORKS SIGNS & BANNERS INC STAR TRIBUNE STRAND ACE HARDWARE SUMMIT FOOD SERVICE LLC TERMINIX COMMERCIAL -ST CLOUD THOMSON REUTERS -WEST TRITES/DAVID TYLER TECHNOLOGIES INC US BANK EQUIPMENT FINANCE WASS/DAVID F WILSONM'ARREN R final Total: Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 2,149.33 2,567.78 137:24 1,000.00 625.39 1,886.26 800.24 413.00 17,473.00 42,217.38 70.00 340.00 1,146.00 29.94 20,300.00 207.29 1,373.19 585.00 4,955.42 2,181.00 85.50 6,539.78 902.83 7,850.66 317.00 1,396.10 125.02 3,924.07 260.25 3,960.01 286.88 3,700.00 1,483.26 486.88 227.50 269,795.34 Page 9 of 10 Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES CAMPION/CHAD CONVENELLC COOPER'S OFFICE SUPPLY INC DNA DIAGNOSTICS CENTER INC FAUL PSYCHOLOGICAL PLLC HOLMQUIST/ABIGAIL INDEPENDENT CONTRACT SERVICES OF INTERNATIONAL TRANSLATION SERVICE LIEN/SHONNA MARTIN/MICHAEL MINNESOTA MONITORING INC MINNKOTA ENVIRO SERVICES !NC MNCCC LOCKBOX NELSON AUTO CENTER INC NETTESTAO/AMY NEXT CHAPTER TECHNOLOGY INC OTTER TAIL CO SHERIFF PACIFIC INTERPRETERS INC PETE'S AMOCO POTTER/LELAND PREMIER BIOTECH 1NC PREMIER BIOTECH LABS LLC ROTERING/DEVORA WEST CENTRAL REG JUVENILE CTR Final ~otal: Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 628.39 4,465.00 15.00 1,371.99 991.04 27.00 200.00 166.48 1,356.75 476.00 52.50 792.39 36.00 159.30 5,802.27 67.35 154.34 134,692.00 40.20 963.30 165.00 30.00 1,468.75 656.60 125.21 '13,862.00 168,764.86 Page 10 of 10 Vendor Name AMAZON CAPITAL SERVICES INC BARKER/1JIEGAN BESEMAN/KAREN DAHL/MELISSA DEMMER/ANDREA ERICKSON/MONIQUE FIELD/DEB FRUSTOUANNE GEORGESON/ANTHONY GIBBS/ANN GUCK/A:MY INDEPENDENT CONTRACT SERVICES Of LEWIS/JODI MARTENSON/PAULA MINNESOTA MOTOR COMPANY MNCCC LOCKBOX ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER VAN SANTEN/DANA VERIZON WIRELESS WESIBY/UNOA Final Total: Board of Commissioners' Meeting Minutes January 10, 2023 (Exhibit A) Amount 111_96 9-88 119-38 3.75 13.75 37.50 41.25 25.00 47.50 46.88 97.50 6,054.46 93.13 16.88 45.27 12,299.43 63.68 967.13 384.00 29_76 851.28 50.63 21,410.00