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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/14/1988CALL TO ORDER ALL PRESENT MINUTES APPROVED MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA December 14, 1988 Pursuant to adjournment, the Board of County Commissioners:\met Wednes- day, December 14, 1988. Chairman Lindquist called the meeting to order at 12:55 p.m., with all members present. Motion was made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to approve the minutes of the meeting of December 7th as mailed . HENNING TRANSFER LAND PURCHASE STATION Mike Hanan, Solid Waste Officer, discussed the purchase of the property in Henning on which the transfer station is located, consisting of 16.77 acres, plus the purchase of the additional acreage for a total HENNING TRANS. STATION GATE ATTENDANT PERRIN RECYCLYING MANAGEMENT CONTRACT BATTLE LAKE LANDFILL DEMO SITE COLONIAL MOTEL ABATE- MENT DENI ED PLAT APPROVED LOON LOOKOUT CONDITIONAL USE PERMITS APPROVED • of 40 acres. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unanimously carried, to allow the Chairman of the Board to sign a purchase agreement as redrafted by the County Attorney, forwarding deeds to the City of Henning for their transfer to the County on the 16.77 acres, plus the additional acreage for a total of 40 acres. Hanan also discussed with the Board the replacement of the individual at the Henning transfer station who is retiring in December. After some discussion, motion was made by Hub Nordgren, seconced by Bert Hovland and unanimously carried, to hire a full time person as atten- dant and purchase a used tractor, with the position to be filled by the end of January, on a comparable worth scale as recommended by Mike Hanan and Larry Krohn. Also discussed with Hanan was the contract for recyclying by Perrin, with Hanan reporting on a meeting with the attorneys, recommending a management contract with Perrin to comply with tax laws and future sale of property. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unanimously carried, to authorize Mike Hanan and Mike Kirk to negotiate with Perr,in on a management contract. Hanan reported on a letter from the Minnesota Pollution Control Agency, stating that capping the Battle Lake Landfill facility is under new rules and until the capping is completed, a license for a demolition site will not be issued. Representatives from the Colonial Motel appeared before the Board requesting reduction of the valuation due to deterioration, stating the sale is contingent upon reduction of the tax. Motion was made by Bert Hovland, seconded by Mel 0. Olson and carried with Hub Nord- gren and Sydney Nelson voting 11 no 11 , to deny the request because of complications and the setting pf precedence, and a prior reduction of valuation without payment as had been agreed upon. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve a final plat of Loon Lookout, located in S ec t i on 3 -l 3 6-4 l . Upon motion made by Mel 0. Olson, seconded by Hub Mordgren and unani- mously carried, the following applications for conditional use permit were approved, subject to conditional requirements: Andrew Klinnert Rush Lake Fill low area Kathleen McNabb Lida Dev elope mobile home &/or RV park Ann Boyum Clitherall Construct roadway SNOWMOBILE TRAIL ASS'N CROSSINGS & DITCHES USE COUNTY DITCH #21 HEARING HRA LOW INCOME HOUSING GRANT APPLICATION County Board -2 -December 14, 1988 Representatives from the Otter Tail Trail Association appeared before the Board requesting permission to use the county road crossings and ditches for their snowmobile trails, stating an individual has placed an electric fence in the county road right-of-way. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unanimously carried, to grant approval for the use of crossings and ditches, subject to re- view by the County Attorney, as depicted on a map, identified as Map #1, on file in the Snowmobile Trail Association file in the office of the County Auditor. Pursuant to notice thereof, the County Board conducted a hearing on the viewers report on the redetermination of benefits of County Ditch #21, located in the townships of Aurdal, Maine, Friberg and Sverdrup. Chairman Lindquist presented opening remarks, with Mike Ki'rrk reporting on ditch laws governing county ditches, County Auditor Sylvia Bergerud reporting on costs incurred on said ditch. After listening to the various interested parties, Chairman Lindquist declared the hearing closed at 3:20 p.m .. No official action taken. Dennis Christianson and Jeffrey Gaffney, of the Otter Tail County HRA appeared before the Board relative to the grant application for housing funds for low income housing renovation at the townships of Maplewold.~ Star Lake and Dead Lake Townships. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unanimously carried, to proceed with the grant application. SMALL CITIES DEVELOPMENT Motion was made by Mel 0. Olson, seconded by Hub Nordgren and unani- PROGRAM GRANTS mously carried, to authroize the Chairman of the Board to sign a letter to Louis Jambois, Director of the Small Cities Development Program relating to the monitoring visit for Otter Tail County of the 1985 DuBOIS SERVICES APPROVED PAYMENT WORKMEN'S COMPENSATION PREMIUM PAYMENT and 1987 SCDP grants. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to approve payment in the amount of $8,031.09 to John R. DuBois, for professbnal services in connection with prepara- tion of bids, etc., for the county '·s telephone and radio systems. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve payment in the amount of $126,926.00 to Minnesota Counties Insurance Trust covering the county's workmen's compensation coverage for the year 1989. SUMMARY BUDGET PUBLICATION STATEMENT Motion was made by mously carried, to statement, on file inspection. Hub Nordgren, seconded by Mel O. Olson and unani- approve publication of the county's summary budget in the office of the County Auditor for public GAMBLING PERMIT LIONS CLUB DENT STATE AUDITOR ENGAGEMENT LETTER ABATEMENTS Motion was made by Hub Nordgren, seconded by Sydney Nelson and u nani- mously carried, to offer no objection to the Lions Club of Dent for a gambling operation on Collins Landing in Star Lake Township, and to request waiver of the sixty day waiting period. Motion was made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, authorizing the Chairman of the Board to sign the engagement letter authorizing the State Auditor's Office to audit the county's financial affairs for the year 1988. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve the following applications for reduction of assessed ual~ation: Peter J. Fabian U.S.A. Aastad Township Aastad Township Property sold to U.S.A. Tax exempt LEAF LAKE TOWNSHIP TOWN ROAD COLONIAL MOTEL TAX REDUCTION APPROVED County Board -3 -December 14, 1988 The following resolution was introduced by Hub Nordgren who moved for its adoption: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, Leaf Lake Township in Otter Tail County Minnesota contains a number of Township Roads; and WHEREAS, a substantial number of Township Roads of said Township have been established by use and/or prescription, or by dedication, and there may or may not be a record of said roads recorded in the Office of the County REcorder and/or Register of Titles of Otter Tail County Minnesota; and WHEREAS, the Township Board of Supervisors has determined it to be in the best interest of the Township, the public and all parties concerned to determine and record the location of the afores~id town roads; and WHEREAS, the Township Board has caused a road map to be prepared indi- cating the location and number of said town roads and has supplemented the township map with a larger scale map of the public roadways and walks in the area platted as "Leaf Lake Pleasure Grounds" in Section 22 of the township~ and WHEREAS, the Town Board held a public hearing on the proposal to adopt a town road map on the 15th day of September, 1988, at 8:00 o'clock p.m., and mailed and published notice of said meeting was provided as is more fully shown by the Affidavits of Publication and Affidavit of Mailing which is attached to the record of these proceedings and made a part hereof by reference: that at the conclusion of said hearing on September 15, 1988, the matter was continued and tabled to October 3, 1988, at 8:00 o~clock p.m.; and WHEREAS, the Town Board has made a series of Findings of Fact to supple- ment this resolution, which Findings of FAct have been spread upon the minutes of the adjourned hearing held on October 3, 1988, which are in- cluded by reference as a part of this resolution; and WHEREAS, the roads and right-of-way of the town road, town cartways, and public walkway described in Exhibit E, attached hereto and incorporated herein by reference, having previously been established and maintained as County State Aid Road #9 in 19i5 and never formally vacated, abandon- ed or reverting to the township from the county; and WHEREAS, the county, since at least 1936 has acquiesced to the town- ship's control~ of the above-described town road, town cartway and pu bl i c wa l kway . NOW, THEREFORE, BE IT RESOLVED that the roads and right-of-way of the town road, town cartways and public walkway described in Exhibit D, on file in the office of the County Auditor, and as located on the town road map in said platted area marked Exhibit E, are respectively determined to be duly established 66 foot road over the area designa- ted and shown as town road T-403; a twenty-five foot cartway over the areas designated and shown as town cartway C-403 A and a four foot public walkway through the segment of the vacated town road shown on Exhibit E. The motion was seconded by Sydney Nelson and carried unanimously. The matter of the request of Colonial Motel and Supper Club for r~duc- tion of tax for the years 1986, 1987 and 1988 was returned to the Board for(-reccilnS':ideration. Motion was made by Sydney Nelson, seconded by Hub Nordgren and carried with Andy Lindquist voting "no", to lower the assessed valuation of the property for the years 1986, 1987 and 1988, to a market value of $50,000, for a total tax reduction to $9,896.61, on the condition the tax is paid within fifteen days of approval by the State Department of Revenue. COMB. AG & DITCH INSPECTOR CLOSED TO PUBLIC ADJOURNMENT County Board -4 -December 14, 1988 Larry Krohn, County Coordinator, discussed the position of county ditch inspector and agricultural inspector, indicating he had discussed a location for the individual and received approval from the Land & Resources office for space, and informed the board he would have a job description written up for review by the Board at the next meeting. At 4:05 p.m., motion was made by Mel 0. Olson, seconded by Andy Lind- quist and unanimously carried, to close the meeting for discussion on labot negotiations. At 4:30 p.m, with no further business, Chairman Lindquist declared the meeting adjourned until 9:30 a.m., Wednesday, December 21st, 1988. ATTEST: ~~Clerk