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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/07/1988CALL TO ORDER ALL PRESENT MINUTES APPROVED PRINTING & PUBLISHING BIDS WESMIN RC&D APPOINTEE -LINDQUIST RESOLUTION~ FINALS LAGERQUIST AND PINK QUADRANT -MEDICAL WASTE TEST BURN HEARING -PROPOSEDU SOLID WASTE ORDINANCE MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA December 7, 1988 Pursuant to adjournment, the Board of County Commissioners of Otter Tail County met Wednesday, December 7, 1988. Chairman Lindquist called the meeting to order at 9:30 a.m. with all members present. Motion was made by Bert Hovland, seconded by Mel 0. Olson and unani- mously carried to approve the minutes of the November 23rd meeting as corrected. Upon motion made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, the County Auditor was authorized to advertise for bids to be received until 10:30 a.m., Tuesday, January 3, 1989 for the printing and publishing for the year 1989. Motion was made by Bert Hovland, seconded by Mel 0. Olson and unani- mously carried, to appoint Andy Lindquist as Otter Tail County's representative on the WesMin RC&D Board for the year 1989. Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, on the 10th of October, 1985, the County Board accepted the bid of Lagerquist Corporation for elevators in the county~s new justice facility, and WHEREAS the above contrac~ has now been completed to the satisfaction of the County Board at a total cost of $59,449.00 an increase of $5,649.00 due to change orders, and WHEREAS on November 12, 1987, the County Board accepted a proposal in the amount of $2,271.98 for a conference table from Pink Companies, WHEREAS said unit has been delivered to the satisfaction of the County Board at a total cost of $1,771.98 a reduction of $500.00 due to discount agreed upon between Pink Companies and Rick Sytsma, NOW, THEREFORE, BE IT RESOLVED the County Auditor is hereby autho- rized and directed to issue war.rants in the amount of $4,609.30 to Lagerquist Elevator Company, and $1,771.98 to Pink Companies, in final payment thereof. Adopted at Fergus Falls, MN this 7th day of December, 1988. Dayl~e.JJbhnson and Jay Myster of Quadrant appeared before the Board and requested reconsideration by the County Board for a test burn of medical waste at the incinerator in Perham. After consider- able discussion, motion was made by Mel 0. Olson to allow a one time test burn along with depositing the ash at one site at the dis- cretion of Mike Hanan, Solid Waste Officer. The motion was seconded by Sydney Nelson and carried with Andy Lindquist voting 11 no 11 • Pursuant to published notice, at 10:00 a.m., a hearing was held for the purpose of obtaining input prior to adoption of a solid waste ordinance. Mike Kirk, County Attorney, opened the hearing with remarks and clarifications of certain sections in the ordinance. After listening to the various interested parties, motion was made by Mel 0. Olson, seconded by Hub Nordgren and unanimously carried, to allow all persons to submit comments or input in writing to the County Board for consideration on the 14th of December. Chairman Lindquist declared the hearing closed at 10:43 a.m .. SOLID WASTE GRANT APPLI- CATION COLONIAL SUPPER CLUB ABATEMENT REQUEST VIKING LIBRARY SYSTEM 1988 LEVY PAYMENTS FORGIVENESS OF PENALTY DENIED ,.. HANSON FORGIVENESS OF PENALTf DENIED~ ANDERSON FORGIVNESS OF PENALTY DENIED -TOBKIN PUBLIC DEFENSE GRANT AWARD AGREEMENT NACo ANNUAL EMPLOYMENT POLICY CONFERENCE ETHANOL USE BY COUNTIES LOCAL WATER PLAN GROUP INSURANCE BIDS RECEIVED County Board -2 -December 7, 1988 Mike Hanan, Solid Waste Officer, reported on a meeting with the Solid Waste Advisory Council that he and Commissioner Lindquist had attended, stating they received favorable review with a recommendation by the Solid Waste Advisory Council to the M.P.C.A., that the county's grant a~plication of $288,000 be a~proved. Representatives of the Colonial Motel and Supper Club in Perham Town- ship, along with Jim Osterfeld, Perham Township Supervisor, appeared before the Board relative to the delinquent taxes on the property, with a request by the owners of the Colonial Motel and Supper Club for reduction of the valuation and taxes for the years 1985, 1986, 1987 and 1988. By general consent, the owners were requested to put in writing the reduction they are requesting, indicating the re- ductions that have been granted previously, and also disclose the terms of the proposed sale, and the loss they would be incurring. In response to a letter from the Viking Library Systems, motion was made by Bert Hovland, seconded by Hub Nordgren and unanimously carried, to approve payment in the amount of $60,009.11 representing the balance .due the library system on the levy for the tax year 1988, subject to research and review by the County Attorney. Motion was made by Mel 0. Olson, seconded by Bert Hovland and unani- mously carried, to deny forgiveness of penalty on late payment of tax by Rodger L. Hanson, on property in Sverdrup Township, where tlle·claim was made a check was mailed but never received. Motion was made by Bert Hovland, seconded by Mel 0. Olson and unani- mously carried, to deny forgiveness of penalty on a late payment of tax by Donna Anderson for Allen Brunson, Lida Township, where a claim was made a check was mailed but never received. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to deny forgiveness of penalty on late payment of tax by Ronald & Sally Tobkin, Leaf Lake Township, applicant stating a tax statement was not received. Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, authorizing the County Treasurer to sign a State of Minnesota Board of Public Defense Grant Award Agreement, to receive $18,301.00 for the purpose of reducing its property tax revenue neces- sary to provide criminal public defender services. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to approve payment in the amount of $175.00 to NACo Conference Center, for registration fee for Bert Hovland's attendance at the annual employment policy conference in San Diego. Jobn Derus, Hennepin County Board Chairman, appeared before the Board soliciting support for the use by the counties of gasoline containing 10% ethanol, resulting in less air pollution and gaining assistance to the state's corn producers. No action taken. Lance Yohe from the International Coalition reported on the County's Local Water Plan, stating a public meeting will be held sometime in March for the purpose of receiving public input, with the finalized plan presented at a hearing in May, sutxnitted to the State in June. The Board, having previously advertised for bids to be received for the county's group health insurance, opened bids from the following firms: Bob Martin & Associates Peterson Insurance Agency Minnesota Counties Insurance Trust Blue Cross-Blue Shield Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to refer all bids to the county's insurance consultant for review. WORKERS COMPENSATION REFUND L~R~A.R.C. SKY WARN TOWER EX PENSE r· I County Board -3 -December 7, 1988 A check in the amount of $61,627.56 from the Minnesota Counties Insurance Trust, representing a refund on the 1987 Workers Compensa- tion plan, was presented to the County. Motion was made by Hub Nord- gren, seconded by Bert Hovland and unanimously carried, to accept said money, and the County Auditor was authorized to set up a fund for the reserve funds for workers compensation, including therein previous reserves currently being held in the County Revenue Fund. Keith McKay and Bob Flemming of L.R.A.R.C., together with Joe Peloquin of the Sheriff's Department, appeared before the Board relative to the Radio Club~s proposal to move their repeater to the AT&T Tower, located off Highway #59 northwest of the Lake Region Treatment Center, for SkyWarn. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unanimously carried, to approve payment of expenses for said move in the amount of $1,198.75, plus a $35.00 per month lease fee. RESIDENTIAL ANTIDISPLACE-Upon motion made by Bert Hovland, seconded by Hub Nordgren and unani- MENT & RELOCATION mously carried, the following resolution was adopted, subject to review ASSISTANCE PLAN by the County Attorney: JOHN R. DuBOIS BILLING SUPPLEMENTAL AGREEMENT S.A.P. 56-601-27 RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, a Residential Antidisplacement anJ Relocation Assistance Plan for Otter Tail County has been submi:tted for the purpose of replacing all occupied and vacant occupiable low-to moderate-income dwelling units demolished or: converted to use other than as low-to moderate- income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570.496a(b)., NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board hereby adopts the Residential Antidisplacement and Relocation Assistance Plan for Otter Tail County. Adopted at Fergus Falls, MN this 7th day of December, 1988. Motion was made by Hub Nordgren, seconded by Andy Lindquist, to approve payment in the amount of $8,031.09 to JOhn R. DuBois, consultant. The motion was withdrawn prior to vote for review by the County Attorney. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolutions were adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS The proposal on S.A.P. 56-601-27 permits the County to add work to said contract, and WHEREAS it is hereby mutually agreed and understood that: l. The contractor will do the work at the contract unit price. 2. The contractor will do the work at the same standards as the contract. 3. One (1) extra working day will be added to the contract. 4. The contractor shall not make claim of any kind or any character whatsoever, for any other cost or expense which he may incur, or which he may hereafter incur, in performing the work and furnishing the materials covered by the agreement, NOW, THEREFORE, BE IT RESOLVED, the following work will be added: Traffic Bariier, Design B $2,750.00 Twisted End Treatment l ,600.00 $4,350.00 Adopted at Fergus Falls, MN this 7th day of December, 1988 SUPPLEMENTAL AGREEMENT S.A.P. 56-601-26 BITUMINOUS TECHNOLOGY TRAINING SESSION ENGINEER'S CONFERENCE PERSONNEL POLICY AGRICULTURAL INSPECTOR WEED SPRAING INSPECTOR DITCH INSPECTOR CLOSED TO PUBLIC ADJOURNMENT County Board -4 -Di!cember 7, 1988 RESOLVED by the Board of County Commissioners of OtterTail County Minnesota, that WHEREAS, the proposal on S.A.P. 56-601-26 permits the County to add work to the contract, and WHEREAS, extra mulch and dis~:-. anchoring was needed for erosion control, and WHEREAS, it is mutually agreed and understood that: l. The contractor will do the work at the contract unit price. 2. The contractor will do the work at the same standards as the contract. 3. No extra working days will be added to the contract. 4. The contractor shall not make claim of any kind or character what- soever, for any other cost or expense which he may incur, or which he may hereafter incur, in performing the work and furnishing the materials covered by the agreement, NOW, THEREFORE BE IT RESOLVED, the county will add additional work as l i s t ed be l ow : Mulch Material, Type l Disk Anchoring $1 , 140. 00 72.00 $1,212.00 Adopted at Fergus Falls, MN this 7th December, 1988. Motion was made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to grant permittion for Bill Henkes to attend a bitu- minous technology I training session December 12-14, 1988, registration fee of $69.00. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to grant permission to Dennis Berend, County Engineer, to attend the engineer's annual conference at Arden Hills January 9th through the 12th, 1989. Larry Krohn, tog~ther with several representatives of the County Personnel Board, appeared before the Board and reviewed with the County Board the proposed personnel policy. The Personnel Board was in- structed to distribute copies of the policy to all departments for review and comments from the county employees, with action to be taken after comments have been received from said employees. Larry Krohn, County Coordinator, also discussed options available for the position of Agricultural Inspector and/or Ditch Inspector, with suggestions that the weed spraying inspector be under the jurisdiction of the county highway department·~ and the ditch in- spection duties be handled through Land & Resource Management. No formal action taken. At 3:30 p.m., motion was made by Sydney Nelson, seconded by Mel 0. Olson and unanimously carried, to close the meeting to the public for the purpose of discussing labor negotiations. At 4:10 p.m., with no further business, Chairman Lindquist declared the meeting adjourned until the afternoon of De 1988. ATTEST: Clerk