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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/27/1988CALL TO ORDER ALL PRESENT MINUTES APPROVED FCC BILL APPROVED ABATEMENTS COUNTY CORONER JIM PLATT -ASSESSED VALUATION TELEPHONE SYSTEM DEPENDENT COVERAGE AGE 19 to 23 MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA July 27, 1988 I Pursuant to adjournment, the Board of County Commissioners of Otter Tail County Minnesota met Wednesday, July 27, 1988. Chairman Lindquist called the meeting to order at 12:45 p.m., with all members present. Upon motion made by Bert Hovland, seconded by Sydney Nelson and unani- mously carried, the minutes of the meeting of July 20th were approved as mailed. Motion was made by Mel 0. Olson, seconded by Bert Hovland and unani- mously carried, to approve payment in the amount of $800.00 to Associa- ted Public-Safety Communications Officers, !Ne., for frequency coordin- ation fee. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- -mously carried, the following applications for homestead classification and/or reduction of assessed valuation were approved: Great Plains Natural Gas Fergus Falls Township Industrial classification Iver Lewis Leaf Mountain Property overvalued Roger Sydow Otter Tail Township Property overvalued Jack D. Brooks Star Lake Township Property overvalued Mark Holte Fergus Falls City Mid~year homestead A request from the County Coroner, Mehdi Orandi, was presented to the Board, for an increase in the Secretary's salary and the fee for viewing bodies be increased for the balance of the year 1988. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unanimously carried, to deny the request and continue the salaries as are at present. Jim Platt, property owner in Erhards Grove Township, appeared before the Board requesting a change in the valuation as established for the tax year 1989. Since the time for action by the Board of Equaliza- tion has expired, Mr. Platt was referred to Irvin Siems, County AssessGr. Larry Krohn, County Coordinator, reported on the progress of the telephone system installation and cut-overs. No action taken. Larry Krohn also discussed the change in policy on the acceptance into the group insurance coverage of those employee dependents who are still college students, being included under the group coverage until age 23. Motion was made by Hub Nordgren, seconded by Bert Hov- land and unanimously carried, to approve an open enrollment for those employee dependents who fall between the ages of 19 and 23, effective as of January l, 1988. PERHAM BUILDING~ FLAG Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- & HANDICAP ACCESSIBILITY mously carried, to authorize Larry Krohn, County Coordinator, to pro- ceed with handicapped accessibility re·quirements for the Perham Building, and the installation of a flag on the roof of said building. MN/DOT CONSTRUCTION SPECIFICATIONS FIRE CALL PAYMENT APPROVED -COMPTON Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to authorize the County Engineer to purchase ten ... ; (l.O) hard covered copies of the Mn/DOT Standard Specifications for Construction at $20.00 per copy for a total $200.00, plus handling charge of $2.40. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to approve payment in the amount of $150.00 to Compton Township, for a fire call on a grass fire in the ditch of County Road #143. SUPPLEMENTAL AGREEMENT S.A.P. 56-60lp28, etc. SUPPLEMENTAL AGREEMENT S.A.P. 56-634-05, etc. FIRE CALL PAYMENT APPROVED -PERHAM S.A.P. 56-601-26, ett. SUPPLEMENTAL ADDITION County Board -2 -Ju 1 y 27 , 1988 Upon motion made by Bert Hovland, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, the proposal on S.A.P. 56-601.-28, etc., permits the County to add work to said contract, and WHEREAS; additional, or deleted work is needed as follows: ADD: 4 parking lots in City of New York Mills 1,178 gallori'of ~ituminous DELETE 88:0lSS, Fergus Falls T-976 2,895 gallon of bituminous Decrease of Contract price to be $2,362.09, NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1 ~ The Contractor will do the work at the contract unit price, 2. The Contractor wi 11 do the work at the same standards as the Contract, 3. No extra working days will be added to the Contract, 4. The Contractor shall not make claim of any kind or character whatsoever, for any other cost or expense which he may incur, or which he may hereafter incur, in performing the work and fur- nishing the materfals covered by the agreement. Dated at Fergus Falls, MN this 27th day of July, 1988 Upon motion made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by theBoard of County Commissioners of Otter Tail County Min- nesota, that WHEREAS the proposal on S.A.P. 56-634-05, etc., permits the County to add work to the contract, and WHEREAS, additional work is required for bituminous surfacing and shaping Centennial Avenue, Underwood, MN, in the amount of $2,850~00 1' NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT 1. The Contractor will do the work at the contract unit price, 2. The Contractor will do the work at the same standards as the Contract., 3. One-half extra working day will be added to the contract, 4. The Contractor shall not make claim of any kind or character whatsoever, for any other cost or expense which he may incur, or which he may hereafter incur, in performing the work and furnishing the materials covered by the agreement. Dated at Fergus Falls, MN this 27th day of July, 1988 Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve payment in the amount of $300.00 to the Perham Rural Fire Department for two fire calls , on County Road Ditches in. Section 7, Perham Township on CSAH #34 and one in Section 18, Perham Township, at the intersection of CSAH #34 and #125. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve addjng the haQling of recycled material from a stockpile on CSAH #14 to the New York Mills lot, to existing Supplemental Agreement No. 1, S.A.P. 56-601-26, at an approximate cost of $18,369.00, with no mobilization charges to be paid for this additional work. S & W CONS. DISTRICT FIELD DAY DISPATCH REMODELING TOWER LEASES JOHN R. Du BOIS PAYMENT FOR SERVICES I County Board -3 -July 27 , l 988 Gene Giese of the West Otter Tail Soil & Water Conservation District appeared before the Board and extended an invitation to attend a Water Quality and Agricultural Practices Field Day at the Rosholt Research Farm, Westport, MN, on August 11th. Joe Peloquin and Gary Nelson, County Sherf'ff's Department, Ha1nm Hull, City Police Department and John DuBois, Communication Consultant, appeared before the Board relative to the proposed remodelling and moving of the dispatch center. Motion was miide by Sydney Nelson, seconded by Hub Nordgren and unanimously carried, to approve the proposed remodeling, moving the dispatch center for closer public communication during non-office hours, provided the cost for same, estimated to be approximately $12,000, is within the existing budget for the communications system, years one and two. Upon motion made by Mel O. 01 son, seconded by Sydney G. Nelson and unanimously carried, the following tower leases were approved and the Chairman of the Board was authorized to execute said leases on behalf of Otter Tail County: East Otter Tail Tele~hone Company · Area Backbone Communication Brandon Communications $90.00 per month 75.00 per month 55 .00 per month Motion was made by Bert Hovland, seconded by Mel O. Olson and unani- mously carried, to approve payment in the amount of $13,066.19, to John R. DuBois, Communications Consulting Engineer, for professional services in connection with implementation of the Action Plan associa- ted with the County ielephone System and Public Safety Two-way Radio System, as authorized by the County Board on November 25, 1987, covering the period from April 9, 1988 to July 9, 1988. BECKER COUNTY WITHDRAWAL Mike Hanan, Solid Waste Officer, discussed with the Board the Becker FROM JOINT POWERS County negotiation process and their proposed withdrawal from the Joint Powers Board. Motion was made by Mel 0. Olson, seconded by Huf> Nordgren and unanimously carried, authorizing Mike Kirk, County Attorney, and Mike Hanan, Solid Waste Officer, to attend the next Becker County Board meeting to d~gotiate a resolution. RESOLUTION~ FERGUS FALLS ASH DISPOSAL COSTS Upon motion made by Mel O. 01 son, seconded by Bert Hovland and carried unanimously, the following resolution was adopted by the Board of County Commissioners of Otter Tail County, Minnesota: WHEREAS, the City of Fergus Falls and the County of Otter Tail have previously entered into a contract entitled "Agreement for Solid Waste Incineration at Fergus Falls, Minnesota"; and· WHEREAS, the contract provides that the City of Fergus Falls agrees to transport and dispose of ash which is a by.;.product of the incineration process so long as the city owns and operates a licensed sanitary land- f i 11; and WHEREAS, at the time of executing this contract the •City of Fergus Falls and County of. Otter Tail contemplated that the city would close its landfill or transfer ownership of the landfill to the County of Otter Tail at such time as the landfill needed to be re-licensed or improved to continue to dispose of ash and solid waste which might bypass the incineration process; and WHEREAS, the contract does not allow the City of Fergus Falls to pass on costs associated with re-licensing or upgrading the landfill; and WHEREAS, the City has indicated by resolution of its city council that it desires the authority to continue op~rating the landfill but can- not do so without the ability to pass through to Otter Tail County and other counties using the incinerator and the landfill those costs attributable to re-licensing and improvements at'·the landfill; and FERGUS FALL RESOLUTION (CONTINUED) ADJOURNMENT I Cai.I nty Boa rd -4 -July 27, 1988 WHEREAS, the County of Otter Tail omnot agree to the pass through of these costs under an amendment to the above-described contract unless the county also secures amendments to the contracts that Otter Tail County has with other counties to provide solid waste to the incinerator at Fergus Falls, Minnesota, these other counties being the following all located in the State of Minnesota: Grant County, Traverse County, Stevens County, Wilkin County, and Todd County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby agree to negotiate with the City of Fergus Falls for the purpose of amending the previously-entered contract for in- cineration of solid waste at the Fergus Falls incinerator to allow the city to re-license and improve the current city landfill for the disposal of ash and bypass solid waste contemplated as part of the incineration agreement subject to agreement by the other counties in- volved of any such amendment. BE IT FURTHER RESOLVED that the Otter Tail Cou,nty Attorney is hereby directed to meet with appropriate representatives of the City of Fergus Falls to negotiate an amendment to the incineration contract which would allow the City of Fergus Falls to continue the openation of its landfill while passing on to Otter Tail County and other counties involved in the incineration agreement those costs properly associated with the disposal of ash from the incinerator,1or bypass waste under the terms of the incinerator contract. BE IT FURTHER RESOLVED that the Otter Tail Co~nty Attorney is directed to meet with appropriate representatives of the Counties of Todd, Stevens, Grant, Traverse, and Wilkin to negotiate an amendment to the contracts between those counties and Otter Tail County so that any additional costs passed through to Otter Tail County under the terms of any amended agreement with the City of Fergus Falls, Minnesota, can be passed on to the counties in relation to the solid waste they may dispose of at the Fergus Falls incinerator or Fergus Falls landfill. Adopted at Fergus Falls, MN this 27th day of July, 1988. With no further business, at 2:40 p.m., Chairman Lindquist declared the meeting adjourned until 9:30 a.m., Wednesday, August 3, 1988. ATTEST: ~)~,,fl Cl erk