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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/06/1988MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESO~A July 6, 1988 I CALL TO ORDER Pursuant to adjournment, the Board of County Commissioners of Otter ALL PRESENT Tail 1County Minnesota met Wednesday, July 6, 1988, with all members present. Chairman Lindquist called the meeting to order at 9:30 a.m. MINUTES APPROVED Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve the minutes of the June 22nd meeting as mailed. SUPPLEMENTAL AGREEMENT Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- S.A.P. 56-601-28, etc. mously carried, the following resolution was adopted: FIRE CALL PAYMENT APPROVED FIRE CALL PAYMENT APPROVED PHELPS DAM GRANT APPLICATION STARRY CONSTRUCTION ESCROW ACCOUNT FUEL OIL PURCHASE PENROSE OIL CO. RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS: the proposal on S.A.P. 56-601-28, etc., permits the County to add work to the Contract, and WHEREAS, additional work is proposed as. follows: l. The contractor will do the work at the contract unit price. 2. The contractor will do the work at the same standards as the contract. 3. No extra working days will be added to the contract. 4. The contractor shall not make claim of any kind or character whatsoever, for any other cost or expense which he may incur, or which he may hereafter incur, in pern©rming the the work and furnishing the materials covered by the agreement, NOW, THEREFORE BE IT RESOLVED, the County Board does hereby approve the supplemental agreement aforementioned, for a total increase in cost of $9.850.95. Dated at Fergus Falls, Minnesota this 6th day of July, 1988. Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unani- mously carried, to approve payment in the amount of $200.00 to the Dalton Fire Department for a fire call placed by county employees on a county road right-of-way. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously to approve payment in the amount of $125.00 to the New York Mills Fire Department for a fire call on county road right-of-way. Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, to submit an application to the State of Minnesota, through the Commissioner.\of Natural Resources for grant funds in the amount of $3,000, with the County paying a matching $3,000.fldr neces- sary emergency repairs to Phelps Dam, and the Chairman of the Board and the County Auditor are hereby instructed to execute said appli- cation on behalf of Otter Tail County. Motion was made by Mel 0. Olson, seconded by Hub Nordgren and unani- mously carried, to approve implementation of an escrow agreement between Starry Construction Co., In., and the First National Bank of Sauk Centre, pursuant to Minn. Stat. 15.73, retaining a sum of $5,000 each on S.A.P. #56-601-26 and #56-634-05, representing a portion of the retainage required on said projects. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to approve payment in the amount of $3,946, to Penrose Oil Company, Parkers Prairie, MN for fuel oil purchased. AD FOR BIDS MAINE TOWNSHIP DUST CONTROL CSAH #35 CONDEMNATION PROCEE~ DINGS CSAH #1 ACCESS CARR'S SUBDIVISION ASSESSOR'S OFFICE VEHICLE PURCHASE REGIONAL TREATMENT CENTER COALITION QUADRANT PROPOSAL RICHA~D DANICOURT SOLID WASTE CHARGE PLAT CORRECTION STIGEN ADDITION I County Board -2 -July 6, 1988 Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to authorize bids to be received until 1 :00 p.m., Wednesday, August 10, 1988, for bridge replacement over the Otter Tail River, 2 miles west of Otter Tail Lake, under S.A.P. 56-601-27, CSAH #1. Enqineer Dennis Berend presented a request for dust control from a property owner .on a· township road _being used because of construction on CSAH #1, not an official detour road. By general consent, Mr. Berend was instructed to write to the party indicating the road in question is a township road and not an official detour, and if dust control were to be provided it would be the responsibility of the township. Engineer Berend d·iscussed problems involved in the acquisition of right-of-way for the construction of CSAH #35, with motion being made by Sydney Nelson, seconded by Hub Nordgren and unanimously carried, to exercise the· rtght of eminent c!orilain and pll'1oceed ·with condemnatfon, subject :to agreement wi)th ;the .three· other major pro- perty owners The request for access across county right-of-way to a back lot on Carris Subdivision over CSAH #1 was again brought before the Board, with The Chairman of the Board instructing Commissioner Nordgren to view the property inquestion and report~back to the board with a recommendation. Russell Anderson, Deputy Assessor, appeared before the Board and presented the following proposals for the purchase of a vehicle for use by the Assessor --s department: Fergus Motors, Fergus Falls, MN, 1988 :Onni/Horizon Moore Ford-Lincoln Mercury, Fergus Falls, MN 1988 Ford Escort Warner's, Fergus Falls, MN, 1988 Pontiac Lemans $7,789.00 8,000.00 8,643.00 After review, motion was made by Hub Nordgren, seconded by Bert Hov- land and unanimously carried, to accept the proposal of Fergus Motors, Fergus Falls, MN, in the amount of $7,789.00 being low bid. Gary Spies, representing the Economic Development Commission, appeared before the Board with a proposed 1988/89 Budget for the Fergus Falls Regional Treatment Center Coalition, of $75,000 with a request the county contribute the sum of $25,000 to assist in payment of the expenses. Motion was made by Mel 0. Olson, seconded by Hub Nordgren and carried, with Sydney Nelson voting "no", to grant approval of the $25,000 appropriation, with $12,500 to be paid August 1, 1988 and the balance of $12,500 to be paid September 1 , 1988. Dayle Johnson, President of Quadrant, appeared before the Board and presented a "bottom 1 ine" proposal for the continued opera ti on of the Quadrant refuse burner in Perham, with a response by the Board to be determined at the meeting of July 22, 1988. Richard Danicourt, Maplewood Township, appeared before the Board re- questing his solid waste user charge be placed as a seasonal residen- tial of $15.00 per year. Motion was made by Bert Hovland, seconded by Mel O. Olson and unanimously carried, to table for research. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to grant approval of a land surveyors certificate of correction to the plat of Stigen Addition, Recorded in Boo~ Q of Plats, Page 511, as prepared by Terry Lee Anderson, Registered ~and Surveyor. OTTER TAIL SEWER DIST. DON SIEMS, County Board -3 -July 6, 1988 Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to appoint Don Siems, Route #2, Battle Lake, MN, to the,tOtter Tail Lakes Area Sewer District representing Everts Township. FORGIVENESS OF PENALTV:· Motion was made by Mel 0. Olson, seconded by Bert Hovland and unani- PARTIAL APPROVAL mously carri"ed, to approve a late payment penalty of 7% on taxes paid by Margrethe Quick, Corliss Township. NACO CONVENTION ABATEMENTS BEER, WINE, LIQUOR LICENSES APPROVED Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to approve payment in the amount of $596 .00 to Pre- ferred Travel Service, Saint Cloud, MN, to cover the fl'ight,·tickets for Oonimiss i oners Hovland and Nordgren attendance at the NACo Conven- tion in Anaheim, CA. Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the following applications for homestead classification and/or reduction of assessed valuation were approved: Robert & Lucille Taylor John Cedarho lm Claire & Geraldine Brandli Richard & Deborah Ratliff Dunn Township Dunn Township Dora Township Eagle Lake Twp. Property overvalued Property overvalued Omitted property Seasonal recreational Marvin Becker S.D. #161 Federal Land Bank Francis Dollenbacher Lavonne 01 son Robert Biederman Alvin Dornburg Leaf Mt. Twp. Leaf Mt. Twp. Rush Lake Twp. Battle Lake Cl it her a 11 City Underwood residential Remove solid waste fee, no buildings Remove solid waste fee, no ·dwelling Midyear homestead Seasonal recreational residential Property overvalued Property overvalued Upon motion made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, the following applications for license were approved: Beer: Thomas F. Stich Annie Mae Drouillard Mary Ann Erickson Gloria Hougse Gary D. Benson Louise E. Trana Eugene B. Floersch, Jr. Michael Wardlow· Cyril Flem Steven G. Kunz Ray Chase He 1 en Eld ev i ck Clarence Koehler Larry Stewart Set .. u p: Kenneth Baker1 Louise Trana Dale Erickson Wine: Mary Ann Erickson Li guor: Marvin Anderson Lyle Rosenow Corner Store Amor Twp. (off-sale) Vacationland Resort Everts Township District #166 Dora Township South Turtle Resort Sverdrup Township Cozy Cove Resort Dead La~e Township Dave & Louise's Leaf Lake Township Woodland Beach Resort Everts Township Linden Park Resort Girard Township Rolling Hills Golf Course Scambler Township Rocky's Resort Dora Township Ethel Beach Resort Girard Township Bayview Shores Resort Scambler Township Koehler~s Resort Pine Lake Township Riverfront Lounge Sverdrup Township Ye Olde School Dave & Louise'·s District 166 District 166 Oakwood Supper Club Cactus Gardens Friberg Township Leaf Lake Township Dora Township Dora Township Henning Township Perham Township GAMBLING PERMIT ST. LAWRENCE CHURCH RESOLUTION 0MB COST ALLOCATION PROPOSED CHANGES TEAMSTERS NEGOTIATIONS U.S.FISH & WILD LIFE ACQUISITION County Board -4 -July 6, 1988 Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to offer no objections to a gambling permit application by the St. Lawrence Church for their summer festival . Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carrted, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, the Office of Management and Budget (0MB) Circular A-87 pre- scribes a set of accounting procedures to allow counties to recover the costs associated with the administration of numerous federal programs including Community Development (bloc"k grants), Child Support (Title IV-D) and Health Care (DHHS), and; WHEREAS, Otter Tail County has filed annual cost allocation plans in confonnance with 0MB Circular A-87 to recover "central services" costs expended in support of Federal programs, and; WHEREAS, 0MB Circular A-87 has been in place for approximately twenty years and has required fair and aquitable accounting practices govern- ing indirect cost determination and reimbursement, and; WHEREAS, the National Governors Associa~ion lNGA) through the National Association of State Budget Officers (NASBO) has issued a letter to 0MB recommending a number of revisions to Circular A-87 that would severely reduce or eliminate counties cost recoveries by: l. Limiting the allowable<osts for recovery 2. Block granting or "capping'' the amount available to each state 3. Limiting the county share to whatever is left after the state claims its share NOW·, THEREFORE BE IT RESOLVED.that Otter Tail County opposes proposed revisions to Circular A-87 that would result in the erosion of cost recoveries for counties, and that 0MB invite counties to participate in the process for developing any potential revisions, BE IT FURTHER RESOLVED THAT this resolution be forwarded to the Office of Management and Budget, the Congressional Delegation, the National Association of Counties and the Association of Minnesota Counties. Adopted at Fergus Falls, MN this 6th day of July, 1988 Chairman Lindquist appointed Commissioners Hovland and Olson to re- present Otter Tail County on labor negotiations with the Teamsters Union, Human Services Department. Upon motion made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, the following resolutton was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, in accordance with a Procedural Jyreement between the Minnesota Department of Natural Resources and the U. S. Fish and Wildlife Service, dated May 23, 1962, certification by the County Board of Commissioners for acquisition of lands by the U.S. Fish and Wildlife Service is re- quested, and WHEREAS representatives of the U.S. Fish and Wildlife Service met with the County Board on July th, 1988 and informed said Board that a pur- chase agrement had been secured from Melvyn W. Townsend, et al, on the NW¼SE¼ of Section 10-132-43, ex. tract, NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby approve the above acquisition by the U1JS. Fish and Wildlife Service. Dated at Fergus Falls, MN this 6th day of July, 1988 AGRICULTURAL INSPECTOR WEED SPRAYING WESTERN TOWNSHIP MAJOR DRAINAGE STRUCT. SOLID WASTE ADVISORY COMMITTEE -RYAN HRA PARTIAL RELEASE OF LIEN GROUP HEALTH INSURANCE BECKER COUNTY PROPOSAL SOLID WASTE County Board -5 -July 6, 1988 The Board discussed the County Agricultural Inspectbr-s and discussed the possibility of having one Agricultural Inspector on a full time basis for the entire county rather than two part-time inspectors. Chairman Lindquist indicated he would visit with West Otter Tail County Agricultural Inspector Mark Bowers and report back to the Board at the meeting on the 13th of July. The County Board was presented a request for reimbursement in the amount of $100.00 for spraying along CSAH #1. Motion was made by Bert Hovland, seconded by Mel 0. Olson and unanimously carried, to re~er ;the request to Mike Kirk, County Attorney, and Dennis Berend, County Engineer, for legal ramifications. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve payment in the amount of $879.92, to Western Township, representing one-half the cost of a 4' culvert installation on the south side of Section 27, Western Township, west of CSAH #15. Commissioner Olson stated he had received a letter of resignation from Donald Ryan who has Been serving as Chairman of the Solid Waste Advisory Committee, and moved to accept, with r~gre~,,i; Ryan's-r:esi:g11at~m1:.~rom the l:>Q~J't.i:~HJ. The motion was seconded by Bert Hovland and carried unani- mously. Upon motion made by Mel 0. Olson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS the County of Otter Tail, by and through the Housing and Re- development Authority has provided a Housing Rehabilitatli.on ·Loan to Duane & Katherine Hawes and as suchhas a lien on the property described as follows: S½NW¼ and W½ SW¼, Section 12-131~38, and WHEREAS, since the loan recipients still reside in the dwelling on said property and request release of the lien only on that portion of said real estate described as follows: SW¼SW¼, Section 12-131-38, NOW, THEREFORE, BE IT RESOLVED, the County of Otter Tail does hereby release any and all claims to the SW¼SW¼, Section 12-131-38. Adopted at Fergus Falls, MN this 6th day of July,·1988 The matter of the county~s group hospitalization was brought before the Board for final determination, with a delegation of county employees, and representatives of the AMC and the American Administrators speaking. After ~onsiderabl~ discussion and after listening to the various interested parties, motion was made by Hub Nordgren, seconded by Andy Lindquist and unanimously carried, to complete the year's contract with the AMC and American Administrators, advertise for bids to be received October 19, 1988, for the year commencing January l, 1989. A letter from Becker County was presented to the Board, stating Becker County's position in regards to the Quadrant burner and Becker's release from the Joint Powers Board. Motion was made by Bert Hovland, seconded by Andy Lindquist and unanimously carried, instructing County Attorney Mike Kirk and Solid Waste Officer Mike Hanan to meet with the Becker County Solid Waste Officer and Attorney and report to the County Board at their meeting next week, the 13th of July. ECONOMIC DEVELOPMENT COMMITTEE -PROPOSAL S. T.S. TRUCKING CLOSED TO PUBLIC ADJOURNMENT County Board -6-July S, 1988 Larry Krohn, County Coordinator and Secretary of the Economic Develop- ment Committee, presented the minutes of the meeting of the Committee of June 23, 1988, recommending an 11RFP'' (request for proposals) be sent out seeking proposals from individuals to provide economic develop- ment assistance to the County and cities within the county. Motion was made by Andy Lindquist, seconded by Bert Hovland and unanimously carried, to approve the proposal of the EDC. Mike Hanan, Solid Waste Officer, notified the Board that S.T.S. Trucking Detroit Lakes,-has requested to be released from its contract for hauling solid waste with no official action by the Board. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to close the meeting at 3:04 p.m., for discussion with the County Attorney relative to labor negotiations. At 3:15 p.m., with no further business, Chairman Lindquist adjourned the meeting until the afternoon of July 13th, 1988. ATTEST: ~~ Clerk