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Home My WebLink AboutBoard of Commissioners - Minutes - 10/15/1987CALL TO ORDER ALL PRESENT MINUTES APPROVED COUNTY TREASURER KLEIN-McCARTHY MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA October 15, 1987 Pursuant to adjournment, the Board of County Commissioners of Otter Tail County met Thursday, October 15, 1387. Chairman Hovland opened the meeting at 9:35 a.m., with all members present. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to approve the minutes of the October 8th meeting as mailed. Steve·Andrews appeared at the request of the Board to report on the county's investment program. A request for additional compensation in the amount of $23,500 by Klein-McCarthy & Co., for prbfessional services in connection with the justice facility was tabled byi·general consent. TOWNSHIP SIGNING PROJECT The Board having previously advertised for bids to be received for BIDS the township road signs and posts under the Hazard Elimination Safety Program, to be federally funded, proceeded to open bids which were found to be as follows: WADENA COUNTY LINE ROAD NACO DUES APPROVED BUSINESS DEVELOPMENT CENTER APPROPRIATION RED RIVER VALLEY DEVELOPMENT ASS'N ABATEMENTS Hall Signs, Inc., Bloomington, I!N Lyle Signs, Inc., Eden Prairie, MN M-R Sign Co., Inc., Fergus Falls, MN $358,012.05 358,277.83 381,747.00 After consideration, motion was made by Hub Nordgren, seconded by Sydney Nelson and unanimously carried, to accept the bid of Hall Signs, Inc., Bloomington, IN in the amount of $358,012.05, subject to State and Federal approval. Dennis Berend, County Engineer, reported the road project on the county line between Otter Tail and Wadena Counties has been completed with Otter Tail County's portion bei.n{f $75 ~000. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and carnied, to approve payment of the first half in the amount of $37,500.00. Motion was made by Mel 0. Olson, seconded by Hub Nordgren and aarried ibo1,approve payment in the amount of $765.00 to the National Association of Counties, representing dues for 1987-88. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and carried, to approve payment of the fourthquarter in the amount of $1,750 to the Business Development Center. Motion was made by Sydney Nelson, seconded by Hub Nordgren and carried, to approve an increase of appropriations of $100.00 to the Minnesota Red River Valley Development Association for the year 1988, for added programs. Upon motion made by Sydney the following applications of assessed valuation were Robert & Helen Johnson Nancy J. Stock Donald Christensen Rueben Olsen, et al Douglas Kjellerup Nelson, seconded by Hub Nordgren and carried, for homestead classification and/or reduction approved: Dead Lake Township Aurdal Township Fergus Falls Twp. Otto Township Everts Township Property overvalued One~half homestead Property overvalued Omitted property Midyear homestead FORGIVENESS OF PENALTY Motion was made by Hub Nordgren, seconded by Mel 0. Olson and carried, DENI ED -OLSON to deny forgiveness of penalty on late payment of the first half :;of 1987:tax.·\ .. by Steven & Bradley Olson. FORGIVENESS OF PENALTY DENIED -BERGERON COUNTY EXTENSION BUDGET -1988 OFFICE OF SUPPORT & COLLECTIONS SHARON BAILEY RCM SOLID WASTE MAINTENANCE SUPERVISOR WALKIE-TALKI'E JAIL FACILITY -ALL BUILDING RETAINAGE FORGIVENESS OF PENALTY DENIED -BERGERON PLATS APPROVED BILDENqROLLING ACRES & CLEARWOOD CORRECTION OF ERRONEOUS REAL ESTATE DESCRIPTIONS County Boa rd -2 -October 15, 1987 Motion was made by Sydney Nelson to grant forgivess of penalty on 1 ate payment of the sol id waste user charge by Ted Bergeron, where the postmaster indicated the statement was late in arriving at Bergeron's address,:because of an error in the postal department. The motion was seconded by Hub Nordgren but failed with a tie"of Nelson and Nordgren voting 11 yes 11 , Olson and Hovland voting 11 no 11 , L indqust absent during the vote. Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that lhe sum of $128,195 be set apart from the General Revenue Fund and appropriated subject to the order of the Deputy Vice President of the Institute of AgricultOre of the University of Minnesota for the support of county extension work in agriculture and home economics in Otter Tail County for the year beginning January 1, 1988, in accordance with Chapter 202, Laws 1953 and acts supplementary thereto. Adopted at Fergus Falls, MN this 15th day of October, 1987. Motion was made by Hub Nordgren, seconded by Mel O. 01 son and carried, authorizing Sandra Nelson, Assistant County Attorney, to proceed wigh the establishment of the Office of Support and Collections, including coordination of move, staffing, floor plan, equipment, procedures and supervision of the office during the interim establishment period. Sharon Bailey of RCM & Associates appeared before the Board with a report on the solid waste actifities, including con~truction costs of extending the NE Otter Tail County Landfill for an additional two years; the Battle Lake landfill and the proposed closure; up- dating the county's solid waste management plan; ordinance revision, recyclj"ng;, open dumps and demolition 1 andfi 11 s. No formal action taken. Rick Sytsma, Maintenance Supervisor, appeared before the Board and requested authorizat<iion to purchase a walkie-talkie system, including one base unit and one mobile unit at this time at a cost of $1,667.00. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to go ahead and install the walkie-talkie as requested. A request from A 11 Bu i1 ding, Inc., Fergus Fa 11 s, MN for payment of all but $4,000 of the escrow retainage account was presented to the Board for consideration, and tabled by general consent for information from Mike Kirk.and Larry Krohn. The matter of the forgiveness of penalty request by Ted Bergeron on late payment of a solid waste user charge was again presented to the Board. Motion was made by Sydney Nelson to forgive said penalty. The motion was seconded by Hub Nordgren, but failed with Commissioners Olson, Lindquist and Hovland voting 11 no 11 • Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unani- mously carried, to approve the plats of Bilden Rolling Acres, located in Section 27-133-43 and Clearwood, located in Section 26-131-42. Malcolm Lee, Land & Resource Manager, requested action by the Board to grant administrative authority to correct erroneous real estate descriptions currently not covered by the Subdivision Control Ordin- ance, provided the method of correction and presentation material is approved by both the Otter Tail County Recorder and the Land & Resource Management Administrator. Motion was made by Andy Lindquist to grant such authority, but the motion was withdrawn. Motion was then made by Andy Lindquist, seconded by Mel 0. Olson and unanimously carried, to table action on said request for further information. CONDITIONAL USE PERMITS APPROVED PRELIMINARY PLAT APPROVED -BOE'S BEACH l ST ADDITION CONDITIONAL USE PERMIT ROSS STONE CONDITIONAL USE PERMIT TABLED -BENNETT CONDITIONAL USE PERMITS DENIED EXTENSION OF TIME, CONDITIONAL USE PERMIT" ENGSTROM-POLUM HOMESTEAD CLASSIFICATION SOCIAL SECURITY GAMBLING PERMIT LIONS CLUB OF DENT County Board Upon motion made by unanimously carried, special use permit: -3 ..,, October 15, 1987 Andy Lindquist, seconded by Hub Nordgren and to approve the following applications for Richard Eustice Id a E. Engstrom Candor Township (subject to conditional Edna Township Remove 12'x 12' steep bank, requirements) 45' x 45' x 2' deep pad to be excavated Construct #16 & replace bridge O.T. County Highway Department Robert Jastrom Wesley H. Gray Arnold & Agnes Boe Everts Township Tordenskjold Twp Excavate for driveway (subject to conditional requirements) Tordenskjold Twp. Construct access road (subject to conditional requirements) Dunn Township Construct road to serve proposed pl at Motion was made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, to approve a preliminary plat of Boe's Beach, First Addition, to be located in Sections 30 and 31 of Dunn Township. Motion was made by Hub Nordgren to grant approval of the two to four foot cut requested by Ross Stone, Girard Township; on the condition it is drained away from the lake, permit denied by the planning com- mission with no reason for the denial. The motion was seconded by Bert Hovland but failed with Commissioners Nelson, Olson and Lindquist voting 11 no 11 • Motion was then made by Sydney Nelson, seconded by Andy Lindquist and unanimously carried, to refer the request back to the Planning Commission for review Motion was made by Sydney Nelson, seconded by Andy Lindquist and unani- mously carried, to table action on the denial by the Planning Commis sion conditional use permit of Terry & Sharon Bennett, for 20 camping sites, b~th house, boat access and removal of ice ridge in G.L. 9, Section 8, Hobart Township, until l :30 p.m., Thursday, October 29th. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, to uphold the dedision of the Otter Tail County Planning Commission and deny the following applications for conditional use permit: Paul G. Steinkopf Craig Scheidecker James Kimple Leaf Lake Twp. Dane Prairie Twp. Dead Lake Twp. Fill lot for sul}llller recreational secondary location Cut area 6~ x 60' x 3' Add additional cabin Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to grant an extension of time to the end of November to Ida Engstrom and Steve Polum for completion of a conditional use permit on Engstrom Beach, 5th Add'n in Edna Township. Erwin Siems, County Assessor, appeared before the Board reporting seventeen individuals did not respond to the request nequired by Minnesota Statutes to obtain social security numbers on homesteaded property. Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unanimously carried, to support Siems action as required in Minn. Statutes to return the properties of the non-respondents to non- homestead classification. Motion was made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, to offer no objection to an application of the Lions Club of Dent, Inc., for a gambling permit at Collins Landing, re- questing the Charitable Gambling Control Board waive the 30 day waiting period. County Board -4 -October 15, 1987 COMMISSIONERS ROOM Motion was made by Mel 0. Olson, seconded by Andy Lindquist and AUDITOR 1S OFFICE unanimously carried, to dedicate the use of the cutrment'.commissioners room to the County Auditor upon vacation by the commissioners. LOCAL WATER PLANNING Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- JOINT POWERS AGREEMENT mously carried, the following resolution was adopted: ADJOURNMENT RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, Chapter llOB of Minnesota Statutes (Comprehensive Local Water Management Act) authorizes and encourages Minnesota counties to de- velop and implement a comprehensive water plan, and WHEREAS, the Act requires that each county intending to adopt a com- prehensive water plan coordinate its planning program with contiguous counties, and WHEREAS, Otter Tail County , along with other counties in northwestern Minnesota, has determined that H:is in the county 1s best interest to provide water planning and management, and WHEREAS, Minnesota Statute S47.l '.59 (Joint Powers Act) provides a means for this county to effectively achieve its objectives under the Act, NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County intends to de- velop, and implement a Comprehensive Local Water Management Plan pur- suant to MS llOB., BE IT FURTHER RESOLVED, that Otter Tail County wishes to participate in a multi-county water planning and management effort, known as the Northwest Minnesota County Comprehensive Water Management Plan, and that Berton Hovland, Chairman of the Board and Sylvia Bergerud, County Auditor are authorized and ditected to sign the Northwest Minnesota Joint Powers Board Agreement which bas been reviewed and is hereby approved and ratified by the County Board, IT IS FURTHER RESOLVED, that Otter Tail County shall contribute the sum of $5,000 for 1987 and $9,914.00 for 1988 toward the carrying out of the purposes of the Joint Powers Board, the sums being payable by the dates determined by the Joint Powers Board, · IT IS FURTHER RESOLVED, that Otter Tail County 1 s representative to the Joint Powers Board shall initially be Bert Hovland, and that Andy Lindquist shall serve initially as the alternate. Adopted at Fergus Falls, MN this 15th day of October, 1987. With no further business, at 3:20 p.m., Chairman Hovland declared the meeting adjourned until the afternoon of October 22nd. Chairman ATTEST: Approved Jo -~~ -8 7