HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/08/1987CALL TO ORDER ALL PRESENT MINUTES AP PROV ED CAFETERIA PLAN BENEFIT ENHANCER RESOLUTION SOO LINE CROSSING HENNING S.A.P. 56-616-03 PREMIER AGGREGATES EASTERN TOWNSHIP APPROACHES MINUTES OF THE ADJOURNED MEETING OP THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA October 8, 1987 Pursuant to adjournment, the Board of County Commissioners of Otter Tail County met Thursday, October 8, 1987. Chairman Hovland called the meeting to order at 12:47 with all members present. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve the minutes of the September 24th meeting as mailed. Charles Vansickle and Harold Baldwin of Northwestern National Life Insurance Company appeared relative tothe proposed "Cafeteria Plan 11 , benefit enhancer. By general consent Larry Krohn and Mike Kirk were instructed to prepare specifications and advertise for bids. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The County of Otter Tail enter into an agreement with Soo Line Rail- road Company and the Commissioner of Transportation for the installa- tion and maintenance of railroad crossing signals at the intersection of Inman St., (CSAH 67) with the tracks of the Soo Line Railroad Company in Henning, Minnesota, and appointing the Commissioner of Transporta- tion agent for the County to supervise said project and administer available Federal Funds in accordance with Minnesota Statute, Section 161 .36. The County~s share of the cost shall be O percent of the total cost. BE IT FURTHER RESOLVED, that the Chairman and Clerk of the Board be and are hereby authorized to execute said agreement for and on behalf of the County. Adopted this 8th day of October, 1987. The Board, having previously advertised for bids to be received for grading, aggregate base, plant-mixed bituminous base and surface, and 16911 R.C. pipe arch culvert, under S.A.P. 56-616-03, proceeded to open bids which were found to be as follows: Premier' Aggregates, Inc., Virginia, MN Midwest Contracting, Marshall, MN Strom Construction Co., Moorhead, MN Mark Sand & Gravel Co., Fergus Falls, MN Donald Conroy Const. Co., Wheaton, MN Kern & Tabery, Inc., Wadena, MN Starry Construction Co., Ihc., Long Prairie, MN $299,832.45 303,413.98 316,249.83 321,273.05 323,321.25 332,286.17, 335,221.76 After consideration, motion was made by Andy Lindquist, seconded by Hub Nordgren and unanimously carried, to award the contract to Premier Aggregates, Inc., Virginia, MN, in the.amount of $299,832.45, being the 1 owest bid. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve two approaches to C.S.A.H. #46 in Section 22 of Eastern Township. SUPPLEMENTAL AGREEMENT S.A.P. 56-614-06 MN/DOT LEGISLATION PROPOSALS SUPPORTED FLAG PRESENTATION County Board -2 -October 8, 1987 Upon motion made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, the proposal on S.A.P. 56-614-06, etc., permits the County to add work to the contract, and the need to obtain erosion control on backslopes in front of farm houses for the winter months makes it necessary to do additional sodding, NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The Contractor will do the work at the agreed unit prices. 2. The contractor will do the work at the same standards as the contract. 3. No extra working days will be added to the contract. 4. The contractor shall not make claim of any kind or character whatsoever, for any other cost or expense which he may incur, or which he may hereafter incur, in performing the work and furnishing the mater~als covered by the agreement. 5. The additional work to be perfor:lmed as listed below: Sodding, 6,451 square yards@ 1.30 per unit $8,386.30 Dated at Fergus Falls, MN this 8th day of Octoben;,·1987. Upon motion made by Mel O. Olson, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The County Board does hereby go on record supporting the recommendations of "Minnesota Good Roads" supporting legislation as follows: l. A transfer of 20% of the Motor Vehicle Excise Ta~ in 1988. 2. An additional 10% per year until the total amount is trans- ferred to the Highway/Transit Fund 3. Repeal of the sales tax MN/DOT and the Counties in the State of Minnesota just pay on all of its purchases. 4. Continuation of the bridge bonding program. Adopted at Fergus Falls, MM this 8th day of October, 1987. Rich Serra, representing Senator Rudy Boschwitz, U.S. Senate, appeared before the Board and presented a flag of the United States of America that had been flown for Otter Tail County on July 30, 1987 over the United States Capitol at the request of the Honorable Rudy Buschwitz. Upon motion made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, on the 8th day of October, 1987, Rich Serra, representing the Honorable Rudy Boschwitz, United States Senator, presented a fla~ of the United States of America to the County Board, said flag having flown over the United States Capitol on July 30, 1987, at the request of the Honorable Rudy Boschwitz, for Otter Tail County, NOW, THEREFORE BE IT RESOLVED, thanks and appreciation ar,e hereby extended to the Hanrable Rudy Boschwitz on behalf of the residents of Otter Tail County by the Otter Tail County Board, for said flag, BE IT_FURTHER RESOLV~D._this flag will be installed in an apprppriate spot in the new Comm1ss1oners Room of the Otter Tail County Courthouse. Adopted at Fergus Falls, MN this 8th day of October, 1987. I County Board ;.; 3 -October 8, 1987 FORGIVENESS OF PENALTY Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unani- DENIED -UNDERWOOD mously carried, to deny the request of the Underwood Housing for for- HOUSING giveness of penalty for late payment of tax. PERSONNEL POLICY REV IS IS TONS FORGIVENESS OF PENALTY DENI ED -ARNDT EMPLOYEE VACANCY NIDAROS TOWNSHIP BEAVER CONTROL ABATEMENTS RESOLUTION 0. T. LAKES,-1AREA SEWER DISTRICT COMMISSIONERS SOIL SURVEY WES MIN RC & D Ass'n The County Board was served notice from the Personnel Committee in compliance with the provisions of the Personnel Policy, that there are major revisions to the county's personnel pol icy to be recommended by the Personnel Committee. Motion was made by Sydney Nelson to approve late payment of a solid waste user charge by Elroy Arndt, without penalty. The motion was seconded by Hub Nordgren but failed with Mel 0. Olson, Andy Lindquist and Bert Hovland voting "no". Motion was made ,by Hub Nordgren, seconded by ·Andy Lindquist and unani- mously carried, to authorize the County Auditor to proceed with adver- tising a vacancy·resulting in the retirmement of Betty Rovang :in the Voter Registration-Driver Licence o~fice. Motion was made hy Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve payment in the amount of $600.00 to Nidaros Township for beaver control. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, to approve the following applications for homestead classification and/or reduction of assessed valuation: Harland Bently Fergus Falls City Property overvalued D.J. & Carol Hoivik Maine Township Property overvalued Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the following resolution was adopted: · RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The terms of office of the Commissioners of the Otter Tail Lakes Area Sewer District shall be four year terms, ending June 30th, alternating each year, with the current members terms expiring as follows: Commissioner Term Expires Community Represented Gharl es Kockmann Jim Helsen Ray Mounts Dale Wittman Norman Neset Warren i; Abbott Joann Bates 1989 1989 1990 1990 1991 1991 1988 Amor Amor Ottertail City Otter Tail Twp. Everts Girard Everts Adopted at Fergus Falls, MN this 8th day of October, 1987. Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unani- mously carried, authorizing the Chairman of the Board to sign the continuation agreement with the U.S. Department of Agriculture, Soil Conservation Service, in connection with the ADS -Soil Sunvey in Otter Tail County. Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to approve payment in the amount of $450.00 to the WesMin Resource Conservation and Development Ass'n, representing dues for the year 1988. WesMin RC & D ASS'N APPOINTEES -1988 EXTENSIONi: DIRECTORS COUNTY AUGMENTATION COMPREHENSIVE LOCAL WATER PLANNING SOU D ~✓AS TE SOLID WASTE COMMITTEE JIM OSTERFELD OTTO TOWNSHIP ROAD COMPLAINT County Board -4 -October 8, 1987 Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The following are hereby appointed as members of the Wesf'/lin Resource Conservation and DeveloP'Tlent Committee to repr~sent West Otter Tail County and the West Otter Tail County Soil & Water Conservation Dis- trict for the calendar year 1988. Norman Fjestad, 922 East Highland, Fergus Falls, MN Andy Lindquist, Route #1, Fergus Falls, MN Adopted at Fergus Falls, MN this 8th day of October, 1987. Motion was made by Andy Lindquist, seconded by Mel 0. Olson and unani- mously carried, to approve the county augmentation salaries for the County Extension Directors in the amount of $809~00 for Cooper in East Otter Tail County and $750.00 for Rose in West Otter Tail County. Representatives from the East and West Otter Tail County Soil & Water Conservation Districts appeared at the request of the County Board to discuss the proposed Local Water Planning, under Chapter 110B of Minnesota Statutes. After considerable discussion, motion was made by Mel 0. Olson, seconded by Andy Lindquist and unanimously carried, to table action on said joint powers agreement in connection with the local water planning until Thursday, October 15, 1987. Mike Hanan, Solid Waste Officer, appeared before the Board and presented a proposed budget for expenses for the year 1988 of approximately · $1,085,587.00. Hanan also discussed the recyclying requests for proposals received, recommending a committee be appointed to review the proposals. No official action tak~n. Motion was made by Sydney Nelson, seconded by Andy Lindquist and unani- mously carried, to appoint Jim Osterfeld as a member of the Solid Waste Committee. Dale Menze from Otto Township appeared before the Board and presented a complaint signed byOtto Township freeholders, stating Otto Township has neglected to keep certain town roads in passable condition. Motion was made by Sydney Nelson, seconded by Mel O. Olson and unani- mously carried, to accept said complaint as presented. Upon motion made by Mel 0. Olson, seconded by Sydney Nelson and unanimously car-. ried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS the Otter Tail County Board did ont the 8th of October, 1987, receive a complaint signed by seven freeholders in the Township of Otto, in Otter Tail County, and WHEREAS said complaint states the Township of Otto has neglected to keep certain roads, described as a one-half mile road running along the half section line of Section 31, from the middle of section 31 south to the south section line;. the one-half mile road running from the center of section 32, one-half mile to the south section line; a road commencing on the section line between sections 7 & 18, just west of the Saint Lawrence Church, running south to the north line of [.L~J2 in Section 18, and the road running east and west between Leaf Lake and Otto Townships a d~stance of approximately two miles commencing at the southwest corner of Section 32, Otto Township. NOW, THEREFORE, hearing on the above complaint is scheduled for 9:30 a.m., Thursday, October 29, 1987, in the Commissioners Room of the Otter Tail County Courthouse, Fergus Falls, MN. Adopted at Fergus Fall~~ MN this 8th day of October, 1987. NACO COMMITTEE APPOINTMENTS JUSTICE FACILITY COMPLETION RESOLUTION 1988 LEVY BEAVER CONTROL MORATORIUM County Board -5 -October 8, 1987 Upon motion made by Mel 0. Olson, seconded by Andy Lindquist and carried, with Hub Nordgren and Bert Hovland abstaining, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, Commissioners Bert Hovland and Hub Nordgren have been appointed to the Labor and Employee Benefits Policy Steering Committee and the Environmental Energy and Land Use Steering Committeesof the National Association of Counties, respectively, NOW, THEREFORE, BE IT RESOLVED th~ County Board of Otter Tail County wishes to go on record commending Commissioners Nordgren and Hovland in said appointments and support whatever activities are necessary in carrying out their respective duties on such committees. Adopted at Fergus Falls, MN this 8th day of October, 1987. Larry Krohn, County Coordinator, advised the Board that Marland Hoff, project supervisor on the justice facility construction will remain on the job for approximately one month, and upon motion made by Mel 0. Olson, seconded by Hub Nordgren and unanimously carried, Krohn and Hoff were authorized to expend up to $500.00 for minor items yet to be completed or_ i nsta 11 ed n_pJ; covered through existing contracts. Commissioner Olson, member of the budget committee, presented a detailed report on the activities of the budget committee, and introduced the following resolution moving for its adoption: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that There be levied upon the taxable property of Otter Tail County payable during the year 1988, the following amounts for the several county funds: County Revenue Fund Miscellaneous Receipts County Revenue Fund Human Services Fund Road & Bridge Fund Regional Li5rary Fund Bonded Debt County Building Fund TOTAL TAXABLE LEVY $6,224,737 2,soa,064 $3,72T.e73 3,783,710 l ,500 ,000 116,342 524,200 l 00 ,000 $9,745,925 The motion was seconded by Commissioner Nordgr~i, and carried unanimously. Upon motion made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: WHEREAS the County Board., by resolution dated the 2nd of August, 1985, established a beaver control policy, setting forth the various re- quirements to be met and the cost per beaver paid, and WHEREAS, it is the desire of this board to place a moratorium for the year 1988 on the payment for beaver control, with reinstatement when deemed necessary, NOW, THEREFORE, BE IT HEREBY RESOLVED, no:.payments will be made in reimbursement toi;the townships for the taking of beavers during the year 1988, or until reinstated. Adopted at Fergus Falls, MN this 8th day of October, 1987. 1988 BUDGET ADJOURNMENT County Board -6 -October 8, 1987 Upon motion made by Mel 0. Olson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by theBoard of County Commissioners of Otter Tail County Minnesota, that The following budgets for the various departments be and are hereby approved for the calendar year 1988: Board of Commissioners Commissioners Contingency Fund Court Ad~inistration County Public Defender 7th District Judicial System County Coordinator County Auditor Motor Vehicle County Treasurer County Assessor Auditing Data Processing Switchboard Elections Voter Registration County Attorney Attorney Contingent County Recorder Operations and Maintenance Veterans Service Land & Resource Board of Adjustment Planning Commission County Housing Authority County Sheriff Kitchen Jail Boat & Water Safety Coroner Civil Defense Otter Tail County Historical Society County Tourism County Fair Associations Memorial Day Phelps Mill West Otter Tail County Extension Service East Otter Tail County Extension Service Extension Committee West Otter Tail Soil & Water Conservation District East Otter Tail Soil & Water Conservation District Agricultural Inspectors Soil Survey Liability Insurance Predator Control Humane Society Retirees' Insurance Unallocated expenses TOTAL $116,640.00 1,000.00 417,107.00 60,008.00 255,630.00 67,852.00 236,905.00 88,297.00 160,586.00 305,100.00 32,000.00 285,367.00 l 7';876 .00 24,000.00 50,135.00 381,137.00 5~000.00 135,868.00 419,316.00 76,602.00 157,417.00 4,350.00 7,600.00 5,552.00 1 ,061 ,889 .00 211,471.00 782,273.00 63,000.00 26,380.00 2,547.00 40,000.00 2,000.00 19,000.00 2,000.00 15,060.00 69,441 .00 58,754.00 1 ,500 .00 31,500.00 31,500.00 28,326.00 87,500.00 286,451.00 15,000.00 20,000.00 7,800.00 50,000.00 $6,224,737.00 Adopted at Fergus Falls, MN this 8th day of October, 1987. At 4:50 meeting ATTEST~ p.m., with no further business, Chairman Hovland declared adjourned until 9:30 a.m., Thursday, October 15, ,1987. ¢12J~.:-d? Chairman -, Approved /0-/5-k 7 the