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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/03/1987ALL PRESENT CALL TO ORDER MINUTES APPROVED TWIN CITY TESTING NE LANDFILL TIPPINGfiFEE REFUND BIG DIPPER P,~\P. LAND FI LL BATTLE LAKE LANDFILL FINAL PAYMENT ROAD SIGNS, ETC. TOWNSHIP ROAD SIGN PROJECT -BIDS NEWTON TOWNSHIP DELINQUENT BILL and SPECIAL AID PROPOSAL ' MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA September 3, 1987 Pursuant to adjournment, the Board of County Commissioners of Otter Tail County met Thursday, September 3, 1987, with all merh!Ders present. Chairman~vland called the meeting to order at 12:47 p.m .. Motion was made by Mel 0. Olson, seconded by Sydney Nelson and unani- mously carried, to approve the minutes of the meeting of August 27th, l 98 7 , a s ma i l ed . · Motion was made by Mel O. Olson, seconded by Sydney Nelson and unani- mously carried, to appro~e a contract with Twin City Testing Corporation for a Northeast Otter Tail Landfill Hydrogeologic Investigation at a cost of $18,935.00 and the Chairman of the Board was authorized t6 sign the agreement on behalf of Otter Tail County. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carrted, the County Auditor was instructed to reimburse the Big Dipper Enterprises, Inc., fnothe amount of $19,830, representing payments made for tipping fees charged by the City of Fergus Falls at the Fergus Falls landfill, p~dVided j)aymenti,i:iis(made·tci:~the G::Ity.·i· Motion was made by Hub Nordgren, seconded by Mel 0. Olson and carried wtth Andy Lindquist abstaining, to proceed with the covering of the Parkers Prairie Landfill and the removal of material from the swamp, at an estimated·:cost of $1,500.00. There was a brief discussion on the Battle Lake landfill with no action taken. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, the County Board on May 14, 1987, accepted the bid for road signs, sign faces and ownership decals, of Iowa State Industries, Anamosa, IA, in the amount of $30,576.57, and WHEREAS, the above signs, etc1, have now been delivered to the satis- faction of the County Board at a total cost of $29,226.57, a decrease of $1,350.00 due to ·charge for liquidated damages, NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby authofized and directed to issue a warrant in the amount of $1,707.66 payable to Iowa State Industries as final payment thereof. Dated at Ferg~e:Falls, MN this 3rd day of September, 1987 Motion was made by Sydney Nelson, seconded by Andy Lindquist and unani- mously carried, to advertise for bids to be received until 10:00 a.m., Thursday, October 15,-1987, for road signs~arid materials in connnection with the township stgning project. The matter of a 1982 bill presented to Newton Township for surveying and engineering costs in the amount of $832.61, wa~ b~ought befor~~ the Board for dtscussion. Motion was made by Sydney Nelson to grant special aid in the amount of $500.00 and collect the balance. The motion died for lack of a second and the matter was tabled by general consent. RESOLUTION OTTER TAIL-WILKIN COUNTY LINE ROAD #175 SUPPLEMENTAL CONTRACTS 56-601~22, 56-601-24 & 56-602-02 & etc. DEER CREEK TOWNSHIP SPECIAL AID W.O.T. S & W CONST. DISTRICT 1988 BUDGET County Board -2 -September 3. 1987 Upon motion made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, the County of Wilkin by the Wilkin County Board of Commission- ers and Otter Tail County by the Otter Tail County Board of Commission- ers desire to grade portions of Wilkin County Board No. 175 that be- gins at T.H. 108 and proceeds northe~ly for 1/2 mile, and WHEREAS, the parties hereto deem it expedient that they enter into an Agreement concerning the engineering, administration and cost of gra- ding project. NOW, ·THEREFORE, lT IS HEREBY RESOLVED, that the County of Wilkin and the County of Otter Tail hereby agree as follows: l. The preliminary and construction engineering shall be performed by the Wilkin County Highway Department, and that all cost of said engineering be shared equally on a 50-50 basis between Wil- kin County and Otter Tail County. 2. The overall Administrator shall be the Wilkin County Engineer. 3. The actual construction shall be done on an hourly basis by a Contractor that is selected and approved by the Wilkin County Engineer. 4. All costs of the actual construction shall be shared equally on a 50-50 basis between Wilkin County and Otter Tail County for its costs on the project. Dated at Fergus Falls, MN this 3r!d day of September, 1987. Upon motion made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, proposals on S.A.P. 56.-60.1-22, S.A.P. 56-601-24, and S.A.P. 56-602-02 & etc. permit the County to add work to said con- tracts, and WHEREAS the County will add the additional work as listed below, NOW, THEREFORE, IT rs HEREBY MUTUALLY AGRRED AND UNDERSTOOD THAT: l. The contractor will do the work at the contract unit price, 2. The contractor will do. the work at the same standards as the contract. 3. Extra days will be added to each contract. s:A.P. 56-601-22 Bituminous curb S.A.P. 56-601-24 Bituminous curb S.A.P. 56-601-02, etc., Bit,; materials, wearing course mixture & mat. for tack coat $500.00 500.00 958.68 BE IT FURTHER RESOLVED, the Chairman of the Board be and is hereby authorized to execute such supplemental agreement on behalf of Otter Ta i1 :,County. Dated at Fergus Falls, MN this 3rd day of September, 1987 Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve special aid in the amount of $500.00 to Deer Creek Township for construction on the Finn Creek Road. Cliff Keller and Norman Fjestad of the West Otter Tail Soil Conser- vation District appeared before the BoandJand presented their budget for the year 1988, with a request for county appropriations of · $35,000.00. No action taken. RESOLUTION COMPREHENSIVE LOCAL WATER PLAN RESOLUTION STEINHAUS REPURCHASE ABATEMENTS PHELPS MILL PARK TREE STUMP REMOVAL ALL BUILDING ESCROW RETAINAGE County Board -3 -September 3, 1987 Representatives of the East and West Otter Tail County Soil. and Water Conservation Districts discussed with the Board the Local Com pre hens ive Water Pl an for surface and underground water study. Upon motion made by Hub Nordgren, seconded by Me~. 0. Olson and oannied, wiiJth INel son voti ng,:.:11 tio 1i-~ 0the,Jfol lowi 1':lg 1JY1eS1oluUop ,:was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that It is the intent of Otter Tail County to participate in the prepara- tion of a Comprehensive Local Water Plan in accordance with state law chapter llOB, BE IT rURTHER RESOLVED, this resolution indicates only an intent to proceed with and participate in the Comprehensive Local Water Plan. The details of a Joint Power Agreement, structure, and money will be worked out by each participating county representative, BE IT FURTHER RESOLVED, Otter Tail County reserves ·the right to with- draw and revoke this resolution of intent at any time prior to the execution of a Joint Powers Agreement, BE IT FURTHER RESOLVED, the Chairman of the Board, or his designee be and is hereby appointed to represent Otter Tail County, in the Joint Powers Board. Dated at Fergus Falls, MN this 3rd day of September, 1987. Upon motion made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, application has been made by Raymond Breitenfeldt, successor in interest in the Everett Steinhaus Estate, owner of record of the following described property: Lots l through 12, Block 4, Luceis Add'n to the City of Perham said property having forfeited to the State of Minnesota on.the 2nd day of October, 1986, and WHEREAS said applicant having paid the sum of $4,134.82 representing . the aggregate sum of delinquent taxes, special assessments, penalty and interest, NOW, THEREFORE, BE IT RESOLVED, application is hereby approved for repurchase, being to:'the best public interest and relieve undue hardship. Dated at Fergus Falls, MN this 3rd day of September, 1987. Upon motion made by Mel O. 01 son, seconded by Andy Lindquist and unanimously carried, the following applications for homestead classi- fication and/or reduction of assessed valuation were approved: Elma Hull Clitherall City Homestead classification Palmer Wigtil Lida Township No longer owns mobile home Robert Kempenich Edna Township Homestead classification Gerald Lubenow Elizabeth City Property overvalued Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve removal of 22 stulflp~ at Phelps Mill Park, at $7.40 per stump for a total of $162.80, to be done by Carris Tree Service. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, to approve a request from All Building Corporation, for partial release of the escrowed retainage funds on deposit with the First National Bank of Fergus Falls, in connection with the contract for the justice facility, reducing the reta inage 1to $20,000. TEAMSTERS CONTRACT SHERIFF'S DEPARTMENT BOARD OF ADJUS]MENT APPOINTEE -JOHNSON PUBLIC DEFENDER BUDGET FORMER COUNTY COURT SPACE UTILIZATION JANE BAUMGARTNER COMMUNICATIONS REPORT OLD KI]CHEN REMODELING OFFICE SPACE TELEPHONE SYSTEM JUSTICE FACILITY CHANGE ORDERS County Board -4 -September 3, 1987 County Attorney Mike Kirk presented the labor contract with the Sheriff's Department Teamsters Union containing the proposals of the county board, stating said proposals had been accepted by the Union. Motion was made by Mel 0. Olson to accept the labor contract as prepared by the County Attorney. The motion died for lack for a second. Commissioner Olson again offered a motion to approve the la bot agreement between Otter Tail County and the Minnesota Teamsters Public Saw Enforcement Employees Union, Local N320. The motion was seconded by Sydney Nelson and carried unanimously. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried,. to appoint Carl T. Johnson; Lida Township, to the the Otter Tail County Board of Adjustment to complete the term of Roger Marty who has resigned. · The budget for year 1988 was discussed, as it pertains to the budget for the public defender, with a suggestidn by Commissioner Olson to offer an increase of 4% over the 1987 budget of $57,000, or go to bid, which was approved by general consent. Larry Krohn, County Coordinator, presented the floor plan for the use of the space formerly occupied by the County Court; which was approved by general consenL Motion was made by Andy Lindquist, seconded by Sydney Nelson and unanimously carried, to refer the proposal to the maintenance supervisor for implementing the necessary remodeling changes. Jane Baumgartner, Secretary, Veterans Service Office, appeared at the request of the Board, to discuss Baumgartner's request for additional compensation during the time she performed the services of the Assistant Veterans Affairs Officer. She was requested to revamp her time figures and return to the Board. The matter of the report pr.epared by the Communications Consultant was again brought before the Board, with motion made. by Andy Lindquist, seconded by Sydney Nelson and unanimously carried, to proceed with the recommendations::as presented, and authorize the consultant to prepare the necessary specifications for bidding. Motion was made by Andy Lindquist, seconded by Mel O. Olson and unani- mously carried, to approve the remodeling of the old jail kitchen for use by the sheriff's department as office space, and the maintenance supervisor was instructed to proceed with obtaining quotations for the needed changes. Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve the recommendation of Df~ DuBois and Jack Htlart, Telecommunications Consultants, for the courthouse complex telephone system, estimated cost to be $154,000~ including tie-in with 9ll equipment, to be accomplished over a three year perfod, and the consulting firm was authorized to proceed with the preparation of the bid specifications. Marland Hoff, Construction Coordinator, Justice Facility~ presented the following change orders, which were approved upon motion made by HUb Nordgren, seconded by Mel 0. Olson and unanimously carried: Computer wiring for State hook up with Court Administrator's office, Brandt Electric Screen curtain at jail control, Bradford Interiors Handi-cap lift, deduct ABC $1,781.93 385.00 -1,234.09 JUSTICE FACILITY ADDITIONAL COOKS GROUP HOSPITALIZATION COVERAGE . ADJOURNMENT County Board -5 -September 3, 1987 John Halvorson, Sheriff '·s Department, appeared before the Board stating additional help is needed in the kitchen of the new jail facility, re- questing permission to hire a part time individual for approximately 140 hours per month. Motion was made by Andy Lindquist to authorize the hiring of one part time individual for 140 hours per month. The motion died for lack of a second. Motion was then made by Mel 0. Olson, seconded by Hub Nordgren and unanimously carried, to hire two part time individuals for a total of 140 hours per month. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to instruct the County Auditor to proceed with adver- tising for bids to be received for the county~s group hospitalization coverage, as soon as specifications are received from Corporate Risk Consultants . At 3:37 ~ith no further business, Chairman Hovland declared the meeting adjourned until 9:30 a.m., Thursday, September 10, 1987. Approved 9-10 -k 7 _ _..;,. ___ --'--_ ATTEST: Cl erk