Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/27/1987CALL TO ORDER ALL PRESENT MINUTES APPROVED BUILDING MAINTENANCE POLICY SOLID WASTE USER CHARGE MAILINGS BIDS RECEIVED S.A.P. 5~-614-06, etc. BEAVER DAMAGES ADVERTISE FOR BIDS 56-616-03 & 04 MAJOR DRAINAGE STRUCTURE DEER CREEK TOWNSHIP MINUTES OF THE ADJOURNED'MEETING OF 'THFE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA August 27, 1987 Pursuant to adjournment, the Board of County Commissioners of Otter Tail County Minnesota met Thursday, August 27, 1987. Chairman Hovland called the meeting to order with all members present at 9:40 a.m .. Upon.motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mou~ly carried, the minutes of the August 10th meeting were approved as mailed. · Richlrd Sytsma, Maintenance Supervisor, appeared before the Board wit~ a suggested policy for building maintenance to coordinate and schedule requests for building maintena.nce, modification, and other spe~ial requests for maintenance and to minimize building down time. Motion was made by Andy Lindquist, seconded by Sydney Nelson and unani- mously carried, to approve said building maintenance policy. Mik~ Hanan, Solid Waste Officer, an~ Tim Brand~ Data Processing Manager appeared before the Board recommending the solid waste user charge be plac1ed on the real estate tax statements for future years rather than a s~parate mailing, thus eliminating mailing and printing costs. After conslideration, motion was made by Hub Nordgren, seconded by Mel 0. Olsoj1n and unanimously carried, to place the solid waste user charges for 1988 on the 1988 real estate tax:]statements. The Board, having previously advertised for bids to be received for grading, aggregate base, bituminous, curb and gutter, under S.A.P. 56-614-06, etc., proceeded to open bids which were found to be as follows: Premier Aggregates, Inc., Virginia, MN Mark Sand & Gravel, Fergus Falls, MN Starry Construction Co., Long Prairie, MN Duininck Bros., Inc., Prinsburg, MN Tri-City Paving, Little Falls, MN F-M Asphalt, Inc~, Moorhead, MN $1,166,928.45 1,224,430.53 1,229,006.02 1,265,445.64 l , 279,388.28 1,751,205.84 After review by the County Engineer, motion was made by Andy Lindquist to table awarding the bids until the September 3rd meeting, afiter a determination has been made by the bond consultant as to what projects the interest on the bonds can be used for. The motion was seconded by Mel 0. Olson and carried, with Sydney Nelson and Hub Nordgren voting "no". Motion was then made by Sydney Nelson, seconded by Hub Nordgren and unanimously carried, to award the contract to Premier Aggregates, Inc., Virginia, MN, in the amount of $1,166,928.45, being the lowest bid, subject to funding approval on the straight county roads. Engineer Berend pres~nted a report on the costs due to beaver damages, indicating a total cost of labor, equipment rental and materials, in the repair of damages to be $17,583.52, dUrtirig the year 1986. Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to advertise for bids to be received until l :00 p.m., Thursday, Oatober 8, 1987, for road construction, under S.A.P. 56-616- 03, and S.A.P. 56-616-04. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve payment in the amount of $989.67 to Deer Creek Township, representing one-half the cost of replacing a major drainage structure on Finn Creek, Section 3 of Deer Creek Township. FINAL DUMP TRUCKS CSAH #1, SPEED ZONE S.A.P. 56-604-04 LIQUIDATED DAMAGES TELECOMMUNICATIONS EAST P.A.RKI NG LOT COUNTY AUDITOR CLERK EQUALIZATION INSTALlHRS LICENSE CONDITIONAL USE PERMIT EXTENSION CONDITIONAL USE PERMIT SCHEIDECKER CONDITIONAL USE PERMIT KALDAHL, DENI ED County Board -2 -August 27, 1987 Upon motion made by Sydney Nelson, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, on March 12, 1987, the County Board ~ccepted the bid of Hall GMC, Inc., Fargo, ND in the amount of $220,600.00 for four heavy duty tandem axle snowplowing dump trucks, and WHEREAS, the above contract has now been completed to the satisfaction of the County Board at a total cost of $220,600.00, NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby instructed to issue a warrant in the amount of $220,600.00 payable to Hall GMC, Inc., as final payment for this work. Dated at Fergus Falls, MN this 27th day of August, 1987. Engineer Berend reported on the County Board's request for a speed zone consideration, stating the Department of Transportation will investigate the Board's request for speed zone on CSAH #1, between State Highway #78 and CSAH #14, for reasonable traffic speed. Don Ashworth of Mark Sand & Gravel Co., appeared before the Board with a request for reconsideration on the penalty imposed Mark Sand & Gravel Co., for not completing the project on CSAH #35 in a reasonable time, stating the delay was due to a variance request on the part of the county to the State of Minnesota, resulting in a 17 day wait by the firm for a go-ahead. Chairman Hovland appointed Mel 0. Olson and Hub Nordgren to meet with Engineer Berend, Mr. Ashworth and the County Attorney to make a recommendation to the Board by September 10th. The matter of the report by Dr. DuBois and Jack Hart on the radio and telephone recommendations was discussed with a request bi the Chairman for a decision to be made by September 3rd. The matter of the parking lot just east of the courthouse, on the courthouse grounds was discussed for designation for county vehicles. No formal action taken. A request by the County Audit-or to equalize the saiaries of two clerks ___ -- doing identical work was returned to the per~onnel board for review, upon motion made by Mel 0. Olson, seconded by Andy Lindquist and unanimously carried. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve the following application of sewage dis- posal installers license, subject to posting of bond~ Joe W~l1er Joe's Repair & Backhoe Service Ottertail, MN Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve extension of a conditional use permit granted to Harold Bye, unti 1 June 1, 1988. Upon motion made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, the application of Craig Scheidecker, to cut a 3 foot bank on Lot 13 of Philip Buiseth Beach, in Dane Prairie Township, was returned to the Planning Commission.for reconsideration. David Lundeen, Attorney, along with other property owners on· Pelican Lake in Dunn Township, appeared before the Board relative to a con~ ditional use permit application by David Kaldahl, Fair Hills Resort, to use private residential property as rental property, on Lots 48 and 49, Minnie Barry's Addition to Killarney Beach, Dunn Township. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, to uphold the decision of the planning commission arid deny said conditional use permit. I CONDITIONAL USE PERMITS APPROVED · BEATON PROPERTY APPRAISAL -LIDA TWP. COUNTY ASSESSING County Board Upon motion made by mously carried, the were approved : Tom & Barb Loeffen Jyles A. Moltzan Frank J. Baer Clair Iverson Ronald Bina Marti~:Engineering Zeil Don Shobe City of Perham Lyle R. Tweten -3 -August 27, 1987 Hub Nordgren, seconded by Andy Lindquist and unani- following applications for conditional use permit Pine Lake Township Dora Township Dora Township Dane Prairie Twp. Star Lake Township Scambler Township Hobart Township Perham Township Dora Township Grading, tirr~cing~~nd landscaping Fii:H\/liow area using bank for fill Excavate for walk-out basement Fill low swampy area Parking & merchandising of vehicles Operate car & boat wash Remove knoll and fi 11 around basement Dredge wet meadow area & build 11 new greens Fill ravine Erwtn Siems, County Assessor, appeared before the Board and reported the following appraisals were presented on the Beaton property in Lida Township as follows, with no action t~ken: Jerome Albrecht $182,000 Steven Zimmerman 175,000 Assessor Siems also reported to the Board that the assessor•s office appraises approximately 16,780 parcels for the townships and 5,500 parcels for the City of Fergus Falls, with a revenue of $78,730.00 for same, recommending the current charge of $3.50 per parcel is adequate to cover the costs involved. Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unanimously carried, to continue the fee of $3.50 per parcel for county assessing. BUREAU OF VITAL STATIS-Upon motion made. by Mel 0. Olson, seconded by Andy Lindquist and unani- TICS -COMPENSATION mously carried, the following resolution was adop~ed: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS the County Board on August 13, 1987, appotnted Evelace G. Hanson, County Recorder to maintain the countyts vital statistics, and WHEREAS, at time of appointment additional compensation for said duties was to be constdered, NOW, THEREFORE, BE .IT RESOLVED, additional compensation to be paid for said responsibilities be and 1s. hereby set at $150.00 per month, commencing September l, 1987. Adopted at Fergus Falls, MN this 27th day of August, 1987. LAW ENFORCEMENT MUTUAL Motion was made by Andy Lindquist, seconded by Sydney Nelson and unani- AIDS AGREEMENTS mously carried, to apprbve law enforcement mutual aids agreements with the following municip,lities, and the chairman of the board and the county auditor are~ authorized to execute said agreements on behalf of Otter Tail County: City of Battle Lake City of Parkers Prairie City of Perham City of Pelican Rapids City of New York Mills City of Wadena City of Underwood City of Henning I SOLID WASTE USER CHARGE INPUT -ASSESSOR SOLID WASTE ORDINANCE AMENDMENT HEARING PERSONNEL COMMITTEE REPORT -ACTION TABLED CLOSED TO PUBLIC MEETING ADJOURNED County Board -4 -August 27, 1987 Motion was made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, to have the assessor's office continue with data input in determining the solid waste user charge. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to schedule a public hearing to be held in the County Commissioners room at 10:00 a.m., Thursday, September 24, 1987, for the purpose of receiving public input on a proposed amendment to the county's solid waste ordinance mandating and requiring that all in- corporated cities and townships adopt and implement a system of or- ganized collection of solid waste. The personnel committee report was presented to the Board wi.th a con- sideration of additional compensation to Jane Baumgarten of the Veterans Affairs Office for covering the duties·of the assistant veterans affairs officer in the absence of said position, and the matter of removing the $250.00 per month paid to Russ Evjen for additional services out of the solid waste fund, services which are no longer performed. After consideration, motion was made by Mel 0. Olson, seconded by Hub Nordgren and unanimously carried, to table action. At 3:00 p.m., motion was made by Mel O. Olson, seconded by Andy Lind- quist and unanimously carried, to close the meeting to the public for discussion with the County Attorney on labor negotiations. At 4:00 p.m., with no further business, Chairman Hovland declared the meeting adjourned until the afternoon of September 3, 1987. Chairman Approved 9-.3_g 7 ATTEST: ~ ,i) 13,_,,_u .. Q Clerk