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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/13/1987CALL TO ORDER NELSON ABSENT MINUTES APPROVED RESOLUTION FINAL -SIGN TRUCK RESOLUTION FINAL -MOTOR GRADER MINUTES OF THE ADJOURNED MEETING OF THE BOARD OP COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA August 13, 1987 Pursuant to adjournment, .the Board of County Commissioners of Otter Tail County Minnesota met Thursday, August 13, 1987. Chia1i1rman Hovland opened the meeting at 9:33 a.m., with Comm1i1ssioners Hovland, Olson, Lindquist and Nordgren present, Sydney ~elson absent. Motion was made by Mel 0. Olson, seconded by Hub Nordgren and unani- mously carried, to approve the minutes of the meeting of August 6, 1987. Upon motion made by Andy Lindquist, seconded by Hub Nordgren and unar'li- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, on March 12, 1987, the bid for one medium duty sign truck was awarded to Hall GMC, Inc., P.O. Box 2781, Fargo, ND in the amount of $17,253.00, and WHEREAS, the above truck has now been delivered to the satisfaction o~~the County Board at a total cost of $17,253.00, NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby instruc- ted to issue a warrant in the amount of $17,253.00 to Hall GMC, Inc. in full payment thereof. Dated at Fergus Falls, MN this 13th day of August, 1987. Upon motion made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, on ~ay 14, 1987, the bid for one new motor grader with snow- plow, wing and scarifier was awarded to Borchert Ingersoll, Saint Paul, MN, in the amount of $80,334.00, and WHEREAS the above contract has now been, col)lpleted to the satisfaction of the County Board at a total cost of $80,334.00, Nat~, THEREFORE, BE IT RESOLVED, the County Aud iitor is hereby authorized and directed to issue a warrant in the amount of $80,334.00 to Borchert Ingersoll in full payment therefore. Dated at Fergus Falls, MN this 13th day of August, 1987. LEAF MOUNTAIN Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- MAJOR DRAINAGE STRUCTURE mously carried, to approve payment in the amount of $911 .23 to Leaf Mountain Township, representing one-half the total cost of installation of a major drainage structure in the township. OAK VALLEY Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- MAJOR DRAINAGE STRUCTURE mously carried, to approve payment in the amount of $1,729.99 to Oak VaHey Township, representing one-half the total cost of installation of a major drainage structure in the township. HIGHWAY DEPARTMENT Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- CHAIR PURCHASE mously carried, authorizing the County Engineer to accept the low quotation of C6oper't Office Suppl~ for the purchase of four chairs for use in the highway department, quotations as below: Cooper's Office Supply $657 .52 Victor Lundeen Company 696.00 OSHA CITATION CSAH #34 County Engineer Berend reported to the Board the County had been cited by OSHA, for failing to have flagmen for a grading job on CSAH #34, at a cost of $245.00, with the contractor's penalty being $140.00. The County Attorney was instructed to check on said penalty and its legitimacy. REGIONAL LIBRARY 1988 BUDGE REQUEST O.T. HISTORICAL SOCIETY 1988 BUDGET REQUEST VITAL STATISTICS COUNTY RECORDER AGRICULTURAL INSPECTORS JOB DESCRIPTIONS AND COMPENSATION COUNTY DITCH #21 U.S. FISH & WILDLIFE SERVICE ACQUISITION I County Board -2 -August 13, 1987 David Barton, Director of Viking1Library, appeared before the Board along with representatives from the Fergus Falls, New York Mills and Pelican Rapids library systems, and presented the Viking Library ' request of $118,721 for the 1988 budget. No action taken. Charlene Akers, Executive Director of the Otter Tail County Historical Society, along with representatives of the society's board, presented the 1988 budget request fn the amount of $14,105.00. No acUon taken. Evelace Hanson, County Recorder, appeared before the Board relative to a request by the Court Administrator to move administration atid recordiing ©f vital,,statistics.ito thei'Officei'of the County Recorder. After consideration, upon,motion made by Mel 0. Olson, seconded by Andy Lindquist and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS legislation has been passed, granting authority of the County Board to move the Bureau of Vital Statistics from the Office of the Court Administrator to the Office of the County Re- corder, and WHEREAS a determination has been made that such move would be to the benefit of Otter Tail County, NOW, THEREFORE, BE IT RESOLVED, the responsibility of maintaining vital statistics in Otter Tail County be and is hereby transferred from the Court Adminstrator to the County Recorder, and BE IT FURTHER RESOLVED, effective date of transfer to be September 1 , 1 987 , • and BE IT FURTHER RESOLVED, additional compensation shall be granted to·.·the County Recorder for such dtities, to be determined. Dated at Fergus Falls, MN this 13th day of August, 1987. Mark Bower, West Otter Tail County Agricultural Inspector, appeared before the Board requesting a response to a request submitted in March, 1987, for a more detailed job description for the position of agricultural inspector, with adequate compensation to cover said job description. Bowers was insrllrutted,to meet with Ken Becker, East Otter Tail County Agricultural Inspector,for the purpose of making a recommendation as to hourly sa 1 ary seal e reques·ted,1air\d the necessary hours required to accomplish the duties, based on time spent on the job in 1987 vs the job as it was originally when said inspectors were first appointed. Roland Sauck reported bti~fly on the task of the redetermination of benefits on County Ditch #21 as ordered by the Courts. No action taken. Upon motion made by Andy Lindquist, seconded by Mel 0. Olson and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS in accordance with a procedural agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, certification by the County Board for acquisition of lands by the U.S. Fish and Wildlife Servide is requested, and WHEREAS, representatives of the U.S. Fish and Wildlife Service met with the County Board on August 13, 1987 and informed said Board that a purchase agreement had been secured from Mr. and Mrs. Melvin Sonmor on that part of the SW¼NW¼ and NW¼SW¼ lying west and south of Interstate Highway #94 right-of-way in Section 15-131-42 U.S.FISH & WILDLIFE SONMOR TRACT BILL APPROVED KLEIN McCARTHY VETERANS SERVICE OFFICER CONVENTION MAINTENANCE SUPERVISOR HIRING PROCEDURE RESOLUTION LAW ENFORCEMENT MUTUAL AIDS AGREEMENT EDA -TED DELZER PLAr' APPROVED SOUTH OAKS PLAT APPROVED BROAD WATER SHORES INSTALLERS LICENSE APPROVED County Board -3 -August 13, 1987 NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby approve the Sonmor acquisition by the U.S. Fish and Wildlife Service. Dated at ;Fergus ,Fal1ls, MN this 13th day of August, 1987. Motion was made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, to approve payment in the amount of $1,311.60 to Klien McCarthy for architectural servicei involving the elevator and the construction administration phase of the justice facility. Upon motion made by Mel 0. Olson, seconded by Andy Lindquist and unani- mously carried, the Veterans Service Officer :was authorized to attend the 1987 annual veterans service officer convention to be held at Ruttger •-s Bay Lake Lodge, September 13th through the 16th. Motion was made by Andy Lindquist, seconded by Mel O. Olson and unani- mously carried, to authorize Richard Sytsma, Maintenance Supervisor, develop an eligibility hiring list for the purpose of filling openings that may occur in the maintenance department. Upon motion made by Mel 0. Olson, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, local governmental agencies, consisting of Otter Tail County and the City of Fergus Falls desire to make avail- able to each other their respective law enforcement personnel and equipment in the event of emergency or necessity arising in either of the contracting municipalities; and WHEREAS Otter Tail County recognizes that the City of Fergus Falls is located within and constitutes an integral part of Otter Tail County and that Otter Tail County has jurisdiction in the City of Fergus Falls for various law enforcement obligations, and WHEREAS Minn. Stat. 471 .59, Subd. 12, authorizes municipalities to enter into such agreement, NOW, THEREFORE, BE IT RESOLVED, Otter Tail County does hereby enter into agreement with the City of Fergus Falls for such law enforcement.activities, and BE IT FURTHER RESOLVED, the Chairman of the Board and the County Auditor are hereby authorized and directed to execute said agree- ment on behalf of Otter Tail County. Dated at Fergus Falls~ MN this 13th day of August, 1987. Motion-was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to appoint Ted Delzer to the Economic Development Com- mission, to complete the unexpired term of Jerry Endersen who has re- signed. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve the plat of South Oa~, located in Section 1, Otter Tail Township. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve the plat of Broad Water Shores, located in Section 28 of Parkers Prairie Township. Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the application of George H. Hammond, dba Hammond Excavating, Pelican Rapids, MN, for sewage disposal installers license was ) approved. CONDITIONAL USE PERMITS APPROVED CONDITIONAL USE PERMITS DENIED I County Board -4 -Au g u s t l 3 , l 98 7 Upon motion made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, the following applications for conditional use were approved: Thomas E. Stogdill Edna ,Township Fill lot to level of neighbors (until 8/13/89)to complete) Jerald Kendall Lida Township Establish mobile home engine repair shop (subject to conditional requirements) William Langenwalter Maine Township Excavate for walk-out (subject to conditional requirements) & small basement Upon motion made by Hub Nordgren, seconded by Mel 0. Olson and unani- mously carried, the following applications for conditional use permit were denied, at the recommendation of the Planning Commission: G. L. Wiltse Gerald Ankerfelt Lester Ponto Dora Township Raise level of land Nidaros Township Remove ice ridge & landscape lot Hobart Township Cut hill and move earth CIVIL DEFENSE -DIVISION Upon motion made by Mel 0. Olson, seconded by Andy Lindquist and unani- OF EMERGENCY MANAGEMENT mously carried, the following resolution was adopted: RESOLUTION VOLUNTEER PROTECTION ACT. PELICAN LAKE PROPERTY OWNERS' ASSOCIATION WEED PROBLEM SOLID WASTE COMMITTEE RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The Department of Oivil Defense be now and hereafter referred to as the Division of Emergency Management. Dated at Fergus Falls, MN this 13th day of August, 1987. Upon motion made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS Legislation has been enacted involving liability exemption for volunteers serving in various capacities throughout the county, NOW, THEREFORE, BE IT RESOLVED, all volunteer acting on behalf of Otter Tail County and in any capacity thereof, are to be removed from civil liability under the Volunteer Proection Act. Dated at Fergus Falls, MN this 13th day of August, 1987. Bob Dawson of the Pelican Lake Property Owners' Association appeared before the Board relative to weed problems that are developing in the lake areas, Also speaking· was Don Chri~tian. Said parties requested permission to explore the possibilities of establishing a lake improve- ment district for the specific task of implementing a solution to a specific problem. No action taken. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to establish a solid waste committee, consisting of two appointees by each commissioner, consisting of township officials, city officials, farmers, solid waste haulers, with representation of all areas of interest in Otter Tail County, to be reimbursed for expenses incurred in serving on said committee consisting of 20¢ per mile and $30.00 per diem, to study all aspects of the county's solid waste disposal, inciuding recycling. JUSTICE FACIILITY CHANGE ORDERS LABOR NEGOTIATIONS CLOSED TO PUBLIC ADJOURNMENT County Board -5 -August 13, 1987 Marland Hoff, jaillconstruction superintendent, appeared before the board relative to change orders. Motion was made by Andy Lindquist, seconded by Hub Nordgren and unanimously carried, to approve the following change orders, denying Ken Rudd~s request to close off the third floor elevator access: Change surface swith to a flush switch, Production Specialties, Grand Forks, ND $ 21 .95 Parking lot painting North Star Striping, Fergus Falls, MN 100.00 Bath accessories extra Bartley Sales Co., !Ne., Mpls., MN 237 .00 Remove witness chair casters & replace with gliders Pink Supply Co., Mpls., MN 120.00 4 blinds for judges office On Windows, Inc., Mpls., MN 180.00 Rubber stair treads and rubber edge where there is cove base now, 3rd floor remodeling Flament-Ulman, !Ne., Moorhead, MN 395.00 At 3:33, motion was made by Mel 0. Olson, seconded by Andy Lindquist and unanimously carried, to close the meeting to the public for dis- cussion with the County Attorney on labor negotiations. At 3:45 p.m., with no further business, Chairman Hovland declared the meeting adjourned until the afternoon of August 20, 1987. Chairman Approved