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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/02/1987I MINUTES OF THE ADJOORNED MEETING OF THE BOARD OF COUNTY Ca1MISSIONERS Ol'TER TAIL COUNTY MINNESOI'A April 2, 1987 CAIL TO ORDER Pursuant to adjournment, the Board of County Canmissioners of otter ALL PRESENT Tail County met Thursday, April 2, 1987. Chainnan Hovland opened the meeting at 12:45 with all members present. MINUTES APPROVED Motion was made by Melo~ Olson, seconded by Andy Lindquist and unani- mously carried, to approve the minutes of the March 19th meeting. TAX FORFEITED 1AND t-btion was made by Sydney Nelson, seconded by Hub Nordgren and unani- VERGAS mously carried, to allow the Franklin Fence Carpany, to rent a piece of tax forfeited land located in Section 24-137-41 in the City of Vergas 1n~~:=;ano1IDtF1.ofi··$ 950. 00 f;ieii/Jyetrr_:, ~-cre!;lter .' re~il:M:e:':::Eor;',li2.bfl1ty~:: -:·,.:· __ -_--:_,_- MUSTINKA-RABBIT-BOIX DE The Mustinka-Rabbit-Boix de Sioux River Watershed district proposal SIOUX WATERSHED was agam1 brought before the Board nor discussion. Motion was made by Andy Lindquist, seconded by Hub Nordgren and unanimously carried, instructing the County Auditor to advise the interested counties that the otter Tail County Board has not changed their position on sadJd proposed watershed district and is still not in favor of the establish- ment of said district. REMODELING IN THE ACK-;1 The following proposals were presented to the County Board for minor LING BUIIDING PERHAM remodeling and changes at the Ackling Building in the City of Perham: - BILLS ALIO-JED ABATEMENTS BEER, WINE & LIQUOR LICENSES Mark Koehnen $1,755.00 Schepper Custan Builders 2,158.29 After consideration, motion was made by Hub Nordgren, seconded by Sydney Nelson .and unanirrously carried, to accept the proposal of Mark Koehnen in the amount of $1,755.00. Upon motion made by Melo. Olson, seconded by Andy Lindquist and unaninously carried, the following bills were allowed: Soil Conservation Service (soil survey) N,C registration fees for legislative conference $17,892.75 150.00 Upon motion made by Andy Lindquist, seconded by Mel 0. Olson and unani- mously carried, the following applications for hcrnestead classification and/or reduction of assessed valuation, or anitted property changes were approved: Randall Nelson Underwood Mary Ann SWenson Dunn Harley Bunt Dunn Elmer Trosdahl Nidaros Dennis Brandt Otter Tail Twp Vera Nygaard, Willis Residential non-hcrnestead Residential horrestead Residential hanestead Ag non-hanestead Ag Mid-year hanestead Larry & Mary Brown Pelican Rapids Hanestead Terry Bedard Fergus Falls City Inactive parcel (1986) Duane & Irene Frost Homestead Twp. Homestead classilfication Curtis Gehrke Western Ag hcmestead Douglas R. lamn Vergas Residential horrestead Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following applications for license were approved: Wine: Thanas Hanson, Zorbas, Scambler Township Liquor: Ly le Rosenow, Cactus C':iardens Saloon & Eating, Perham Township Beer: Thanas Hanson, Zorbas Pizza & Mexican Restaurant, Scambler OITER TAIL LAKES AREA SEWER DISTRICT BOND RESOLUTION TANDEM AXLE DUMP TRUCK . BIDS Hall, GMC, accepted NE OITER TAIL LANDFILL SERVICING BIDS COMMITI'EE TO STUDY ALTERNATIVES County Board -2 -April 2, 1987 Dick Treptow of Springsted, Incorporated, appeared before the Board relative to the necessity of bonding for the Otter Tail Lakes Area Sewer District, after which Canrnissioner Mel Olson introduced the following resolution and moved its adoption: RESOLUTION DEI'ERMINING TO SELL $220,000 GENERAL OBLIGATION SEWER IMPROVEMENT BONDS BE IT RESOLVED by the Board of County Ccrrmissioners of Otter Tail County, Minnesota, as follows: 1. It is estimated that the County will require pe:ananent financing in the arnount of approximately $220,000 which will be used, together with funds on hand, to pay the principal of and interest on the County's outstanding $740,000 Grant and Bond Anticipation Notes, Series 1984, which mature on June 1, 1987. 2. The County hereby authorizes Springsted,). Incorporated, as finan- cial consultant, to solicit proposals for the negotiated sale on May 7, 1987 of $220,000 C',eneral Obligation Sewer Improverrent Bonds to provide pe:rmanent financing for the wastewater treatment facility for the Otter Tail Area Sewer System constructed by the Otter Tail Lake Area Sewer District. The motion for the adoption of the foregoing resolution was duly seconded by Ccmnissioner Andy Lindquist and upon vote being taken thereon, the following voted in favor thereof: Nelson, Hovland, Lindquist, Nordgren and Olson and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. The rratter of the bids received for the heavy duty durrp trucks was brought before the Board for consideration, after which motion was made by Mel O. Olson to rescind the motion of .M:rrch 19th rejecting said bids. The motion was seconded by Hub Nordgren and unanimously carried. M:)tion was then made by JVJel o. Olson, seconded by Andy Ll.ndquist and unanimously carried, to accept the bid of Hall GMC, Inc., Fargo, ND in the amount of $5~,150.00 per unit for the four units, being the lowest acceptable bid, on the condition the surety is presented prior to signing the contract. The Board, having previously advertised for bids to be received for servicing the Northeast Otter Tail County Landfill, opened at 10:30 a.m., Thursday, March 26th, as follows: Scott Hofland Construction, Frazee, MN' $ 84,000 per year Moench Plbg. & Heating, Wadena, MN 169,260 per year Don lee, New York Mills, MN' 193,188 per year Northern JVJechanical Systems, Inc., Perham, MN' 290,400 per year Motion was made by Hub Nordgren, seconded by M::!l O. Olson and unani- mously carried, to table action on said bids until May 14, 1987. Motion was made by Mel Olson, seconded by Hub Nordgren and oarriied with Andy Ll.ndquist abstaining, to have Chairrran Hovland and Andy Lindquist, along with Mike Hanan study alternatives to acceptance of bids for servicing the landfill. RESOUJTION WASTE MANAGEMENT IEGISIATION NE O~T. LANDFJLL SIGN SOLID WASTE COLLECTIOO LICENSE BIDS -GROUNDWATER TESTING FORGIVENESS OF PENALTY HCWARD OLSON CORPORATE RISK MGRS. ANNUAL CONI'RACT I County Board -3 -Apr.;i:l 2, 1987 Upon motion made by Andy Lindquist, seconded by Hub Nordgren and unanimously carried, the following.,Jresolution was adopted: RESOLVED by the Board of County Corrmissioners of Otter Tail County Minnesota, that WHEREAS, otter Tail Cmmty is making responsible effort to comply with current state legislation and rules relating to solid waste managerrent; and WHEREAS, Minnesota Statute Chapter 400 mandates that to protect the state's water, air and land resources and to prarote public safety, health and welfare it is in the public's interest that counties con- duct solid waste managerrent programs; and WHEREAS, Minnesota Pollution Control Agency Rules will/do require counties to address and implerrent integral solid waste management plans; and WHEREAS, otter Tail County is making a concerted effort to address its areas overall solid waste management problems via joint powers agree- ment with eight surrounding counties and the City of Fergus Falls; and WHEREAS, otter Tail County has made considerable financial and policy cammittrnent to solid waste management in the form of Resource Recovery projects and a network of solid waste management to service such pro- jects; and WHEREAS, statewide canmittment and policy decisions regarding solid . waste management activities "v.Ould greatly relieve counties of the overwhelming burden of solid waste management; THEREFORE, BE IT RESOLVED, the otter Tail County Board supports the bill introduced by Representative IDng, subject, Waste Managerrent Act Amendments. M::>tion was made by Hub Nordgren, seconded by Andy Lindquist and unani- rrously carried, to approve replacement of the Sanitary Landfill sign at the Northeast otter TailCollllty Landfill, at a cost of $13.50 per square foot, for a total cost of $594.00. Upon motion made by M=l O. Olson,. seconded by Andy Lindquist and unani- nously carried, the following application for solid waste collection and transportation license was approved: LeRoy Keiser City Drayline Wadena, MN Upon notion made by Hub Nordgren, seconded by Andy Lindquist and unani- nously carried, the County Solid Waste Director was instructed to advertise for bids to be received lllltil 2: 00 p.m., Thursday, May 7, 1987, for grolllldwater nonitoring at the Northeast otter Tail County Landfill -S.W. 178 near New Yo:rk Mills, and the Battle Lake Landfill - S.W. 86 near Battle Lake. Howard Olson, Olson grouphane, appeared before the Board requesting forgiveness of penalty due to mix-up in assessed values and 1986 tax staterrents, which was approved upon notion nade by Sydney Nelson, seconded by Hub Nordgren and unanimously carried, upon the condition the tax is paid by April 9th. Fred M::>en, Corporate Risk Managers, appeared before the Board and re- ported on the collllty 's workmen's crnipensation, the property and casualty, and liability insurances, stating the collllty's property and casualty coverage will increase approximately $12,000 annually because of the new jail facility, and $11,000 because of additional vehicles and vehicles, :not covered previously. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unanimously carried, to renew the contract with Corporate Risk, ccmrencing April 1, 1987, with an annual increase of approximately $190.00. JAIL FACILITY CHANGE ORDERS County Board -4 -April 2, 1987 Jim Perras of Construction-Analysis-Management appeared before the Board and presented the budget update on the jail facility construction. Motion was made by Andy Lindquist, seconded.by ~l 0. Olson and unani- mously carried, to approve the following change orders: Brandt Electric Add light fixtures in courtroan Miller & Sons Delete wall in stairwell, rework rails All Building Corp. 11 11 11 11 11 11 Bergh's Fabricating 11 11 11 11 11 Flament-Ulman Provide soffit at cel.ing break on 1st floor Holm Bros. Rework radiation to fit between benches Glewwe Doors Provide All Building Corp. 11 Rusco 11 on third floor vision into stairwell II II II II II II Bartley Sales Access panels $148.72 (215.00) 240.67 289.00 371.00 302.49 275.00 25.00 20.00 246.00 SOLID WASTE USER CHARGE M:)tion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve payment of the delinquent solid waste user charge in the arrount of :;;$44. 00 at Phelps Mill. PERSONAL PROPERTY I.ATE PAYMENTS Upon motion made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, the follaving resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that WHEREAS, Minnesota Statutes requires payment of personal property taxes on or before February 28th where the amount is $10.00 or less, or first half on amounts over $10.00 by February 28th, and WHEREAS, due to the lateness of mailing of statements for personal property taxes making payment by the 28th of February impossible, NCW, THEREFORE, BE IT RESOLVED, the County Board does hereby grant authority to the Treasurer of Otter Tail County to collect person property taxes until the 30th of April without penalty imposed, in the case of personal property where the amount is $10.00 or less, or the first half on amounts over $10.00. Adopted at Fergus Falls, MN this 2nd day of April, 1987. CSAH #1 BRIDGE REPLACE-Dennis Berend, County Engineer, discussed with the Board the replace- MENT ment of the bridge on CSAH #1 near the Red Hut and the hiring of a bridge consultant for the design. No formal action taken. OITER TAIL -WADENA RR CROSSING -PERHAM ADVERTISE FOR BIDS MOI'OR GRADER ADVERTISE FOR BIDS HIGHWAY DEPARTMENT Berend also discussed with the Board the road between otter Tail & Wadena Counties, stating the estimated cost of the proposed project to be $215,000 for the two miles in question. Motion was made by Andy Lind::plist, seconded by Sydney Nelson and unanimously carried, to make final payment in the arrount of $15,307.00 to Burlington,-Northern for the railroad crossing near the burner facility in the City of Pei:1ham. The rnotor grader bids received on March 12th were brought up for con- sideration and upon rnotion made by Hub Nordgren were rejected with authorization to the Engineer to advertise for a new motor grader with bids being accepted until 10 :00 a.m., Thursday, May 14th. The rnotion was seconded by Andy Lindquist and carried unanimously. Motion was made by Sydney Nelson, seconded by Mel 0. Olson and unani- mously carried, to advertise for bids to be received until 1:00 p.m. Thursday, May 7, 1987, for roadside mowing, bituminous materials, hot mix, etc., and until 10:00 Thursday, May 14, 1987, for sand-seal, culvert supplies, spray, signs and posts. BUSINESS DEVELOPMENT CENTER MAIL BOX REPIACEMENT PRA'IT FLOOR POLISHER SCREENlliG CCM-1ITI'EE DEI'ENTION OFFICERS VEI'ERANS AFFArRS & MAINTENANCE SUPERVISOR VACATED SPACE urILIZA- TIOO ADJOURNMENT County Board -5 -April 2, 1987 Motion was made by Andy Lindquist, seconded by Mel O. Olson and unani- rrously carried, to approve payment in the amount of $1,750 to the Business Developrrent Center, representing one-fourth of the annual appropriation, with each payment to be approved as it canes due. M::>tion was ID3.de by Hub Nordgren, seconded by Andy Lindquist and unani- rrously carried, to approve payment in the anount of $15.74 for a mail box replacement for William R. Pratt, said box being damaged by a snowplCMing dump truck on February 16, 1987. Larry Krohn, County Coordinator, presented proposals for floor machine and burnisher for use by the custodial department as below: >: ·) · Burnisher Machine Total Tenant {Share Co:rp) $1,232 $ $1,232 Hako (Wilson) 1,185 938 2,123 Kent (western) 1,199 1,099 2,198 Motion was made by Andy Lindquist, seconded by Mel o. Olson and unani- rrously carried, to approve purchase <!:>fa Hako floor m3.chine and bur- nisher at a total cost of $2,123.00. Krohn discussed with the board the screening of applicants for the detention officers , veterans affairs assistant and the building ID3.in- tenance supervisor. Chairman Hovland appointed Camnissioner Lind- quist along with himself to screen the detention officers and the veterans affairs assistant, and Cc:mmissioners Olson and Nordgren to screen the building maintenance supervisor applicants. The Board discussed the use of the space now being occupied by the county court after the court systems are canbined into the new justice facility. No fonnal action taken. With no further business, at 5:07 p.m., Chairnian Hovland declared the meeting adjourned until the afternoon of April 16th. Chainnan Approved· L/~lb-H7 ATI'EST: