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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/05/1986CALL TO ORDER AIL PRESENT MINUTES APPROVED FORGIVENESS OF PENALTY DENIED PELICAN I.AKE PROPERTY OWNERS I ,'.\ASSOCIATION APPEAL CONDITIONAL USE PERMIT TABLED -SERUMC'...ARD MINUTES OF THE ADJOURNED MEEI'ING OF THE BOARD OF CCXJNTY COMMISSIONERS O'ITER TAIL COUNTY MINNESOI'A December 5, 1986 Pursuant to adjournment, the Board of County Carnnissioners of Otter Tail county met Friday, December 5, 1986. Chaimian Olson opened the meeting at 1:08 p.m. with all members present. Upon motion made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, the minutes of the November 25th meeting were approved as mailed. Alvin Gehrke, Western Township, appeared before the Board requesting forgiveness of penalty on a late pa:yment of tax, stating payment was mailed at the postoffice on the 15th of November but not post:narked until the 18th. After consideration, motion was made by Andy Lindquist to deny forgiveness of penalty, stating a precedent would be set in so granting. The motion was seconded by Bert Hovland and carried v-.-ri.th Sydney Nelson and Hub Nordgren voting "no". Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, to accept the notice of appeal from the Pelican Lake Property Ckmer's Application for Referendum and Lake Improvement District and the Chairman of the Board was authorized to.execute the acknowledge- ment of Service on behalf of the County Board. Motion was made by Hub Nordgren, seconded by Andy Lindquist.and unani- mously carried, to table action on the application of Helen F. Serur:igard and Douglas R. Jensen, Agent, for completion of minor grading and sloping of the.::.area ar0und a new septic tank! drainage, Jfieldj 'on S.L. !'A of G.L. 3 section 4, Nidaros Township, until scm.eone has had a chance to view said request. CONDITIONAL USE PERMIT Motion was made by Bert Hovland, seconded by Andy Lindquist and unani- TABLED -HANSON :rrously carried, to table action, until December 16th, on the application of Thomas W. Hanson for conditional use permit to set up a pizza parlor and family restaurant on property in G.L. 5, -Section 1, Scambler Township. CONDITIONAL USE PERMIT Upon motion made by Bert Hovland, seconded by Andy Lindquist and unani- APPROVED mously carried, to approve the following applications for conditional use pennit: PRELIMINARY PIAT STEWARI' I.AKE ADD'N OITERI'AIL LANDFILL CLOSURE N.E. O'ITER TAIL~ FILL 'IEST WELLS RIEKE CARROLL MULLER CCNTRACT AMENDMENTS be.orqe ea:cy H. Harmond Scambler Township Carry out pizza business Jeffrey Schmidt Effington Township Fill low area (subject to conditional requirements) Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve the preliminary plat of Stewart Lake Add'n located in Section 34-133-39. Malcolm Lee, Solid Waste Officer, presented the disposal site closure record on the Ottertail Landfill, with a closure date of September 15, 1986. Lee also presented the latest test-well analysis at the Northeast Otter Tail Landfill indicating no canpounds detected. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve amending the contract with Rieke Carroll Muller Associates, on the NE '1.andfill, to include the following: Prepare regrading plan for the site to meet MPCA requirements $ 2,000 Redesign landfill plan layouts and reports based on new elevations 5,000 Pre]?clre estimates of the volume of waste received at NEOT and work with the MPCA on the County's CON/repermitting limitations 1,500 Resurvey current site, (100 .foot grid 1 foot con- tour intervals) prepare topographic map of site 2,800 SAIARY INCREASES J.. .. ••• County Board -2 -December 5, 1986 Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve the recorrmendations of the Personnel Board and grant the following changes in salary: JoAnn Ecker, increase from range 3, step 4 to step 5 Marilyn Kopperud, change from range 6, step 6 to range 7, step 2 Deborah Morris, change from range 4, step 5 to step 6 $72.00 mo. 113.00 mo. 76.00 mo. BRIDGE BIDS The Board, having previously advertised for bids to be received for 56-601-23 & 56-641-06 bridge construction, under S.A.P. 56-601-23 and S.A.P. 56-641-06, proceeded to open bids which \.\.>ere found to be as follows: Structural Special ties, Inc. , Hutchinson, MN Wanzek Construction, Inc. , Fargo, ND SWingen Construction, Grand Forks, ND Kraemer Construction, Irie., Duluth, MN Korby Contracting Co. , rnc, Fergus Falls, MN $246,193.47 262,441.00 273,344.70 311,185.60 352,789.50 After review by the County Engineer, motion was made by Hub Nordgren, seconded by Bert Hovland and unanimously carried, to av.,ard the contract to Structural Specialties, Inc., Hutchinson, MN, in the amount of $246,193.47, being the lCMest bid. RIGHT-OF-WAY PURCHASE Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve payment as follows for road right-of-way: Dallas Whipps $800.00 Mae Whipps 600.00 RESOLUTION Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- S.A.P. 56-601-22 mously carried, the follCMing resolution was adopted: BE IT RESOLVED by the Board of Cot.mty Canmissioners of Otter Tail Cot.mty, Minnesota, that WHEREAS, the Otter TailCounty Highway Department proposed to reconstruct and inprove a portion of County State Aid Highway #1, known as part of State Aid Project No. 56-601-22 located in G.L. 9 and 10 of Section 4, and iil the SE¼ of SE¼ and G.L. 5 in Section_5pf Township 134 North, Range 39 West (Engineers Station 1199+87.9 to Engineers Station i218+88); and WHEREAS, the improvement consists of realigning, widening and reconstruc- ting said roadways as herein detennined necessary to provide for the safety of the traveling public; and WHEREAS, in addition to the existing highway easement, certain lands are required for purposes of terrporary highway easements which expire on or before December 1, 1987; and WHEREAS, the lands to be acquired for terrporary highway easements are described as follows: An area located in G.L. 9 and 10 of Section 4, and the SE%SE¼ and Gf.L. 5, Section 5-134-39, lying between the existing right-of-way line, which·lies 33 feet northerly of and parallel to the centerline below, and a line produced by points which are measured at right angles to said centerline at the locations and distances shown in the table below. CENTERLINE DESCRIPTION: Commencing at the North Quarter corner of Section 10-134-39, thence 0 . South 00 19' 48" West for a distance of 1244.66 feet, thence So8th 89°57'12" East.for a distance of 450.0 feet; thence Sogth 00 02'48" West for a distance of 50.75 feet, thence North 89 57'12" west for a distance of 10 7 4 .1 feet, thence No0th 50 °o 3' 12" West for~a distance of 1980.6 feet, thence No~ 45 56'12" West for a distance of 1162.4 feet, thence South 88 14'18" West for a distance of 1467.8 feet, thenc§ North 79°27'12" West for a distance of 1072.9 feet, thence No0th 85 30'42" West for a distance of 817.2 feet, thence South 88 37'18" West for a distance of 6651.1 feet to point of beginning (Sta. 1199+87.9), thence North 88 37'18" East fgr a distance of 1357.5 feet, thence deflect to the right on a 01 00' curve HEATING SYSTEMS County Board -3 -December 5, 1986 (Delta Angle 05°52') for a distance of 542.6 feet and there ter- minating (Sta. 1218+88). · EASEMENT LINE TABLE: 57' 57' 57' 62' 61' 59' 58' 59' 66' 89' DISTANCE NORTHERLY OF STATION 1199+87.9 103' 107' 110' 106' 104' 94_' 90' 75'i 66' 58' 51' 50' 50' 52' 46' 36' 33' 33' 37' 36' 37' 45' 1200 1200+50 1201 1201+50 1202 1203 1203+45 1204 1204+55. 1205 1205+55 1206 1206+45 1207 1207+50 1208 1209 1209+50 12])0 1211 1212 1212+50 1213 1213+45.4 1214 1214+50 1217+25 1212+50 1218 1218+50 1218+88 This description being set forth in the darkened portion of Exhibit "A", on file, incorporated herein by reference; and WHEREAS, the follCMing individuals appear to have an_interest in the above-described property: Roger L. and Elaine Sydow Lucille Haggert. NCW, THEREFORE, BE IT RESOLVED, that-the County Boa.rd of Commissioners hereby authorizes the County Highway Engineer to proceed to acquire temporary highway_ easements over said lands in accordance with Minne- sota Statutes. · BE IT ·FURTHER RESOLVED, that those lands as described above, which can- not be acquired by direct negotiation, shall be acquired by eminent do- main and the County hereby requests the County Attorney to file the ·necessary petition therefore and to prosecute such action to a success- ful conclusion or until_it is abandoned, dismissed or tenninated by .the Cotmty or Court. Adopted at Fergus Falls, MN this 5th day of December, 1986. Engineer Dennis Berend presented new specifications for the heating systems at three county garages, after which motion was made by Andy Lindquist, seconded by Bert Hovland and unanimously carried, to adver- tise for bids to be received until 11 :00 a.m., January 6, 1987, for the heating systems. TEAMSTERS UNION CONTRACT APPROVED COUNI'Y ASSESSOR INTERVIEWS COUNTY EXTENSION COMMITI'EE COUNI'Y EXTENSION COMMITI'EE AUDITOR'S OFFICE FILING CABINETS County Board -4 -December 5, 1986 Motion was made by Bert Hovland, seconded by Andy Lindquist and lmaili.;.. mously carried, to accept the Teamsters Union contract with the Sheriff's Depa.rtirent, and the Cllainnan of the Board and the Cmmty Auditor were authorized to execute said contract on behalf of the County Board. The following persons were interview by the County Board for the position of otter Tail1County Assessor: Angeline Glawe Anderson, Fergus Falls Orlin Schafer, New Ulm :Motion was made by Sydney Nelson, seconded by Hub N'.:>rdgren and unani- mously carried, to appoint Carol Rethemeier, Route #2, Perham, MN to a three year tenn on tbe otter Tail County Extension Committee, and the County Auditor was instructed to write a letter eMpressing app.teeiation to Ervin Tenter for his service on the Extension Cornnittee. Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- rrously carried, to re-appoint Harold Thoennes, Vining, MN, to a three year tenn on the otterTail County Extension Committee. Sylvia Bergerud, County Auditor, presented the following quotations for filing cabinets for use in the County Auditor's office: Victor Lundeen & Co, Fergus Falls Cooper's Office Supply, Fergus Falls Grade "A" Per unit $296.00 359.00 Grade "B" Per unit $224.00 249.90 Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- rrously carried, to approve purchase of five Grade "A" filing cabinets fran Victor Lundeen & Co., Fergus Falls, at $296.00 per cabinet. WES.MIN RC & D COMMITI'EE Upon notion made by Hub Nordgren, seconded by Sydney Nelson and unani- irously carried, the following resolution was adopted: AM: COST ~ION STUDY COFARS MA'ICHING GRANT PARI'ICIPATION 1987 EXCETJ,ENCE IN COUNTY GOVERNMENT AWARD RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that Norman Fjestad, Fergus Falls, MN and Andy Lindquist, Fergus Falls, MN, be and are hereby appointed as members of the WesMin Resource Conservation and Developnent Carrrnittee to represent otter Tail County and the West otter Tail Soil and Water Conservation District for the calendar year 1987. Adopted at Fergus Falls, MN this 5th day of December, 1986. M::>tion was made by Andy Lindquist, seconded by Bert Hovland and oarried Nordg:ren~_-'-'noll,. -to approve the preparation of the Indirect Cost Allo- cation Plan with the Association of.Minnesota Motion was made by Bert Hovland, seconded by Hub Nordgren and unanimously carried, to approve participation in the AM:'s proposed matching grant for improvements, enhancements and modifications to COFARS, otter Tail County.' s cost to be $225. 00 Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following _resolution was adopted: RESOLVED by the Board of County Carrrnissioners of otter Tail County Minnesota, that The name of C..ene Davenport, otter Tail County Assessor, be submitted to the Association of Minnesota Counties in the 1987 Excellence in county Government Award, acknowledging the many years of service to otter Tail County as County Assessor. Adopted at Fergus Falls, MN this 5th day of December, 1986. OOTSTANDING ACHIEVE- MENT AWARD HEART AT WORK PROGRAM SOLID WASTE MANAGER County ~ard_ -5 -December 5, 1986 Motion was made by Bert Hovland, seconded by Sydney Nelson and unani- mously carried, to enter otter Tail County into the Association of Minnesota Counties ' -Outstanding Achievement Award for the county's solid · waste burner proj.ects. Wally Senyk, Personnel Canmittee Representative,appeared before the Board in promotion of the "Heart at l'\brk" .program being sponsored by the American f):eart Association as an awareness program for the detec_. tion and prevention of cardiovascular diseases through the High Blood Pressure Program, Smoking Cessation Program, Nutrition and Weight Con- trol Program, Exercise Program and Signals and Actions for Survival Program. M::)tion was made by Bert Hovland, seconded by Sydney Nelson and unanimously carried·;. to allo,., said program to be implemented for the county errployees. · Chairrran Olson appointed Andy Lindquist and Bert Hovland to assist in the screening of applicants for·the Solid_Waste 1'1.anager's position. With no further business, at 4:15 p.m., Chairman Olson declared the meeting adjourned until 9: 30 a.m., Tuesday, December 16th, .1986 . . :;ocwo~ Chairman Approved J~-lb-f.(:> _........_ ______ _ ATTEST: Clerk