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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/05/1986call to order All present MINUTES APPROVED 'IWIN CITY TESTING COAL ROOM ROOF JUSTICE FACILITY CHANGE ORDER JUSTICE FACILITY CHANGE ORDER JUSTICE FACILITY CHANGE ORDERS JUSTICE FACILITY CHANGE ORDER JUSTICE FACILITY cHANGE ORDERS JUSTICE FACILITY CHANGE ORDER GRAVEL PIT DUPLICATE DEED MINUTES OF THE ADJOURNED MEETING OF THE OOARD OF COUNTY COMMISSIONERS OITER TAIL COUNTY·MINNESOTA September 5, 1986 Pursuant to adjoUillIDent, the Board of County Ccmnissioners of otter Tail County met Friday, September 5 , 1986, with all members present. Chair-\. man,_(Olson opened the meeting at 12:52 p.m •• Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve the minutes of the August 21, 1986 rreeting as subnitted. Jim Perras of Construction-Analysis-.M..anagement and Rich McCarthy of Klein-McCarthy, appeared before the Board relative to the justice facility construction. Motion was made by Hub Nordgren, seconded by Bert Hovland and unanirrously carried, to accept the recorrmendation of TWin City Testing and proceed as recomnended on the roof of the old coal roan on the southside of the highway-jail annex. Motion was made by Bert Hovland, seconded.by Andy Lindquist and unani- mously carried, to approve change order No. 2, Ellenson Cal.king Co., Horace, ND, for an additional $244.00 on the justice facility. Motion was made by Sydney Nelson, seconded by·Andy Lindquist and unani- mously carried, to approve change order for All Building Corporation, for an additional $657.91 to install secure partition after second floor plank is set. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve the following change orders on the justice facility: All Building Corporation ·Ellenson Cal.king Company F.dd Add $1,770.06 909.00 Motion was made by Bert Hovland, seconded by Andy Lindquist and unani- mously carried, to approve a change order for demolition in connection with the justice facility for All Building Corporation for an addition of $5,556.17. M:>tion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve a change order for Brandt Electric to pro- vide additional conduit to speakers throughout jail, for a total additional of $9,743.90 • .MOtion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve change order No. 5, for Brandt Electric, for an addition of $9,354.98. M.Otion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to instruct the County Attorney to draw a duplicate deed on a depleted gravel pit in Section 16, Inman Tavvnship, to re- place a deed issued in 1950, bid of which \\B.S accepted by the County Board on r-".arch 15, 1950, to Donald Heard. · RESOLTJrION PUOCHASING AGENT SPECIAL USE PERMITS APPROVED ADAMS ADDITION PRELIMINARY PIAT BORG ADDITION PRELIMINARY PIAT County Board -2 -September 5, 1986 Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Cormnissioners of Otter Tail County fv"unnesota, that WHEREAS, Otter Tail County is exempt from the payrrent of sales and use tax, and WHEREAS, the County by separate bid specifications and separate con- tract awarded bid to Brandt Electric, Inc. , Olivia, MN for the pur- chase of materiasl to be used in Phase 2 of the jail project, and WHEREAS, the Minnesota sales tax regulations allow for the designation of a contractor ar purchasing agent for the county for the purc..hase of rraterials where' the materials were separately 1bid, are separately con- tracted for, an~ where the specifications did not provide for the award of the contract to the lowest lump sum bid of materials and labor; and WHEREAS, the sales and use tax exemption of the county may be utilized for the purchase of materials for Phase 2 of the project if the above narred firms are appointed as purchasing agents for the county, NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of ccmnissioners does hereby appoint as its purchasing agent, Brandt Electric, Inc. , Olivia, MN, for purchase of materials utilized in Phase w of the jail project. 'Ihis appointment shall be limited to the pur- chase of personal property, building materials, equipment and supplies which are necessary to Phase 2 of the jail construction project, and shall become affixed to and a part of the real estate. Notwithstan- ding any other contract, Brandt Electric, Inc. , shall have the autho- rity and responsibility as required by law to qualify said purchases of .personal property, building materials, equipnent and supplies as exempt fran Minnesota sales tax and use tax. 'Ihe Chainnan of -the County Board is hereby authorized to enter into any contracts reasonable and necessary to carry out the tenns·and intent of this resoluuion. Adopted at Fergus Falls, MN this 5th day of September, 1986. Motion was made by Bert Hovland, seconded·by Hub Nordgren and unani- mously carried, to approve the following applications for conditional use pennit, subject to conditional requirerrents: Jeanne E. Jerstad Dunn 'I'c:Mnship Fill and level portion of lot Francis· Gallagher Pirie Lake Township Fill low area Havery Nicholson Lida TcMnship Fill low area Judd D. Young & David Finke Steve Leach Lynn & Branda Hansen Gregory Mikkelson Henrietta Piper Burl Adams Ted Ludovissie Nidaros Tarmship Dunn TcMnship Clitherall Twp. Girard TcMnship Lida Township Dead Lake 'Iwp Rush Lake Twp. Fill low areas Terrace lot Construct driveway 1and landscape Grade and slope vacated road Fill low spat in front of cabin Construct road to serve Fill low area & rebuild ice ridge Motion was made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to approve the preliminary plat of Adams Addition, to be located in Section 26-135-40. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to approve the preliminary plat of Borg Addition, to be located in Section 21-133-39. INSTI\LLERS LICENSE APPROVED POSITIONS AT CANNISTER LOCATIONS SALARY SCHEDULE. WASTE ASSURANCE AGREEMENTS CANNISTER QUOI'ATIONS WADENA-oITER TAIL COUNTY LINE WADENA COUNTY SOLID WASTE CONTINGTh~ FUND OITER TAIL -WADENA . JOINT PCl'VERS AGREEMENT SOLID WASTE USER CHARGE RICHARD DANICORT • ) Cmmty Board -3 -September 5, 1986 Motion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve the following application for sewage dis- posal installers license: Daryl Schlueter Daryl Schlueter Excavating Hewitt, .MN Motion was made by Bert Hovland, seconded by Hub Nordgren and unani-· mously carried, to authorize advertising for part time positions for various cannister locations throughout the county. Motion was made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, to establish the salar.f at minimum to $5 .25 per hour for the new positions for cannister tenders. Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to approve the following Waste Assurance Agreements and the Chai:rnan: of the· Board and the County 11.uditor were authorized to execute said agreements on behalf of otter Tail County: Leonard Johnson Michael G. Roers Johnson Sanitation - Al's Sanitation Service ottertail, MN Wadena, MN The following were received as a result of f.;olicitations for quo- tations for ;:=;plactng;.; various cannisters located throughout the county; for a total of 20 cannisters: C--eneva Manufacturing, Alexandria, MN Structural _Bteel Supply, Perham, MN Peeters Welding & Mfg. , Perham, MN $8,400, plus $200.00 delivery 6,980, including delivery 7,440, including delivery Motion was made by Bert .Hovland, seconded by Hub Nordgren. 1and1 1unani- mously carried, to table action on the purchase of cannisters until the meeting of September 15th. The Wadena County Board, together with the Wadena County Engineer and representatives from adjacent to.vnships, appeared before the .Board relative to the proposed take-over of a township road between otter Tail and Wadena. Counties. · M::>tioo.~ was made by Hub Nordgren, seronded by Bert Hovland and unanimously carried, to direct the County Engineer of Wadena County :-ahd the Wadena City Engineer, to prepare a detailed cost figure on the cost of the proposed road construction for presen~ ta:tion to the County Board. Motion was made by Hub Nordgren, seconded by Bert Hovland and carried, l 1.indquist _& Nelson voting "no" , to parti- cipate in the cost of construction of a figure not to exceed_$92,000. Michael Kirk, County Attorney, presented a warrant in the amount of $9,964.50, fran Wadena County representing Wadena's participation in the solid waste contingent fund, Perham project. Attorney Kirk also suhnitted the.Joint Powers Agreement for Solid Waste Incineration between otter Tail Counb.J and Wilkin County, ·which was approved upon motion made by Hub Nordgren, seconded by Bert Hovland and unanimously carried, and the .Board Chainnan and County Auditor were authorized to execute said agreerr.ent on behalf of otter Tail County. Richard · Danicort, St. Petersburg, FL, appeared before the Board ob- jecting to the solid waste fee, stating his occupancy of the property in Maplewood Township is on a seasonal basis. Motion was made by Bert Hovland, seconded by Hub Nordgren and unanimously carried, to change the fee from the $25.00 residency to the $15.00 seasonal residency fee because of the seasonal use. CCMfilNICATIONS CONSUL- TANT PERH.Z\M ANNEXATION TITLE OPINION ACKLING BUILDING HRA APPOINTMENT RUSSELL KNUTSON ABATEMENTS APPROVED BEER LICENSE PIAT CORRECTION TRADEWELL Is WOODLANDS' HIGHWAY DEPT. VEHICLE PURCHASE VEHICLE MAINTENANCE BUILDING WINDSHIEI.D REPAIR QUOTATIONS County Board ,... 4 .,.. September 5, 1986 Joe PelCX1Uin, Undeisherif f, appeared before the Board and recarnmended the name of John DuBoise, Hennepin County, for ccmnuri.ication consul- tant, at an estimate total project cost of $11,582.00, for preparing bid specifications, examine bids and inspection during installation. No formal action taken. Motion was made by Bert Hovland, seconded by Sydney Nelson and unani- mously carried, to aPfX)int Andy Lindquist and Mel O. Olson to repre- sent otter Tail County on the annexation proceedings for the City of Perham Motion was made by Andy Lind:fuist, seconded by Sydney Nelson and unani- mously carried, to approve payrrent in the amount of $100.00 to Rufer & Hefte, Attorneys, Fergus Falls, MN for examining the abstract on the Ackling property recently purchased by the County. MJtion was rnade by Bert Hovland, seconded by Hub Nordgren and unani- mous·ly carried, to re-appoint. Russell Knutson to the otter Tail County Housing & Redevelopment Authority for a term expiring August 1, 1991. lJpon_motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following applications for hanestead classification and/or reduction of assessed valuation were approved: 0:nergy & ().?al Stordahl Dora Township Wrong lake front footage Dale & Beverly Travis Leaf :tJbuntain Property overvalued George Schuler, Jr. Amor Township Cottage overvalued Corinne G. Went 2el Clitherall Twp. La.v lot under water, over valued Elmer Hasse Dane Prairie Barn on personal property rerroved in 1985 M:>tion was made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to approve the follo.ving application for pennit to sell non-intoxicating malt liquor, off sale: · Carol Iverson Big Chief Dane Prairie Township Motion was made by Sydney Nelson, seconded by Andy Lindquist and unan- imously carried, to approve a land surveyor's certificate of correction to the plat of Tradewell's Woodlands, recorded in Book Q;of Plats, Page 4, Document #494558. Dennis Berend appeared before the Board with quotations for the pur- chase of a new vehicle for the highway deparbnent fran three firms in the City of Fergus Falls. Berend was instructed to obtain additional quotations for presentation to the Board. Russell.Evjen presented quotations to the board for construction of a vehicle maintenance building. No official action. The following quotations were presented to the Board for-the repair of a windshield involving a rock picked up and thrown by a county truck: Fergus Motors Jl"innesota Motor $171.06 171.07 Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to accept lo.v quote. SALARY INCREASES SATERAN & COSSEI'TE 0r'IERTAIL CITY LANDFILL CIDSURE SOLID WASTE USER FEE CITY BALIS & FIRE DEPT. SOLID WASTE USER FEE CHURCHES CLOSED TO PUBLIC ADJOURNMENT County Board -5 -September 5, 1986 Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to accept the recarmendations of the Personnel Board and authorize increases in salary for Alice Sateran fran Range 1, Step 4 to Range 1 Step 5; and for Janice Cosette, fran Range 3 Step 5·: to Range 3, Step 6. Arnold Herrquist, Chairman of the Otter Tail Town Board, and Raymond Mounts, Ottertail City, appeared before the Board relative to the order fran the M.P.C.A. on the closure of the Ottertail City Landfill, to be accomplished by Octooer 15th. Motion was made by Hub Nordgren. seconded ·by lmdy Lindquist and unanimously carried, to accept the resolution presentedby the City of ottertail and the Tavnship of Otter Tail, and assist the township and city in accanpHshing the closure pursuant to the PCA order by providing the engineering services and the necessary survey. Motion was made by Hub Nordgren, seconded by Andy Lindquist but failed with Sydney Nelson, 1'1el Olson and Bert Hovland voting "no", to exempt city halls 1and fire deparbnents fran the requirements to pay the solid waste user fee. · Motion was made by Hub Nordgren, seoonded by Andy Lind:;Juist and unani- mously carried, to authorize· :Malcolm Lee and C',ene Davenport to detennine the oolid wa~teuser !flees to·be tharcjed·the churches, depending upon size of the ch~ch and the solid waste-generated, from $0 to $30. At 5: 00 p .m. , rotion was made by Sydney Nelson, seoonded by AnCl'_J Lind- quist and unanirrously carried, to close the meeting to the public for the purpose of discussion on labor negotiations with the AFL-CIO Hi-way Departnent Union. · At· 5: 50 p.m. , Chairman Olson declared the meeting adjourned mtil 9: 30 a .m. , M:mday, September 15, 1986. ATI'EST: ~·.0&~ Chai~o QcO {Qp_~ . Approved 9-ls-f'fa lerk