HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/04/1986call to order
All present
Minutes approved
Beer License
Sheriff Union Requests
Jail SUdy Cornmitee
Se\"1age System
Installers License
Conditional Use
Penni.ts
MINU'IES OF THE AWOURNED .MEETING ,(
OF THE
BOARD OF COUNTY COMMISSIONERS
OITER TAIL. COUNTY MINNESorA
April 4, 1986
Pursuant to adjournment, the Board of County Commissioners of otter
Tail County met Friday, April 4~ 1986. Chainnan Olson dpened the
meeting at 1:43 p.m., with all members present.
Upon motion made by Bert Hovland, seconded by Hub Nordgren and unani-
mously carried, the minutes of the March 25th meeting were approved
as mailed.
Motion was made by Bert Hovland, seconded by Sydney Nelson and unani-
mously carried, to approve the application of St.even Lehmann, for
license to sell non-intoxicating malt liquor at Mosquito Heights in
Pine lake Township, a pro-rated license from May 15th through the
30th of .:June, 1986.
The following Sheriff's Department Union requests were presented to
the Board and discussed, with no official action taken:
1. Canpensation: $50.00 per month, $16.00 health insurance coverage
(effective 1-1-86) 34.00 cash
2. Martin Luther King's Birthday as a paid holiday.
3. Sick leave over 120 days shall be banked.
4. Step increase provision from dispatch to patrol (1-1-86).
5. Shift differential of $1.00 per shift for errployees \\Orking
a __ majority of hours between 6 p.m., and 6 a.m ..
6. Severence pay:
50% of unused sick leave (not banked) with 10 years service
60% of unused sick leave (not banked) with 15 years service
75% of unused sick leave (not banked) with 20 years service
John Halvorson of the Jail Study Cornnittee appeared before the Board
and reported on the o.o concepts of increasing the bed capacity in
the new jail facility, rep:>rting the possible additional cost to
be approximately $189,000, using contingency funds as part of the
funding. No official action taken.
Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani-
mously carried, to approve the following applications for sewage system
installers license; subject to posting of bond:
Allen Stadum Stadum Plumbing
Harry C. Hoffmann Hoffrnann's Backhoe Service
Erhard, MN
Vergas, MN
Perham, MN
Fergus Falls,
Albert Bretz Bretz Hardware
Richard Hanson Dick's Backhoe Service
Steve Jorgenson &
Robert Pourrier P. J. Excavating & Concrete Emard, MN
Motion was made by Sydney Nelson, seconded by Bert Hovland and unani-
mously carried, to approve the following applications for conditional
use pennits as approved by the Planning Corrmission:
James Ellis Everts 'Ibwnship Additional seating for 50
(subject to co~ditional requirements) people
Me:rhle L. Messer Buse Township Rerrove fill and level yard
Frank D. Miosek Dunn 'Ibvmship Build 40 ' x 62 ' quanset
building for shop
John C. Bemis Eagle Lake To\,mship Rerrove high SIX)ts and extend
hi11 by 5 feet, level and
landscape lot, removing
stumps
Leslie & Cheryl Sass ·Candor Township Use fill dirt for backfill
\
l
and landscaping
Oasis Acres
Plat approved
Forgiveness of
Penalty denied
Forgiveness of
Penalty approved
Jail Facility
Expansion
Jail Facility
Production Spec.
Change Order No. 1
Resolution
Purchasing Agent
C01.mty Board -2, -April 4, 1986
Motion was made by Sydney Nelson, seconded by Andy Lindquist and unani-
mously carried, to.approve the plat of Oasis Acres, located in Section
22-136-39.
Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani-
mously carried, to deny the request of Western Minnesota Federal Savings
& IDan Ass'n, for forgiveness of penalty on late payment of tax for
William Rose, Underw::>od, MN.
Motion was rnade by Bert Hovland, seconded by Hub Nordgren and unanimously
carried, to grant forgiveness of penalty, interest and costs on a late
payment of tax by the Western Minnesota Federal Savings & IDan on a tax
of Roger B. Jaenisch, mere the tax parcel was split, unknown to the
taxpayer, and~ tax staterrents with only one received by the taxpayer.
The matter of additional construction for the expansion of additional
cells in the jail facility was again brought up for discussion, after
which motion was made by Andy Lindquist, . seconded by Hub Nordgren and
unanimously carried, to approve Concept "A", for an additional 24 bed
capacity upstairs, with booking and intake rroved to second floor.
l\'.btion·was made by Hub Nordgren, seconded by Andy Lindquist and unani-
mously carried, to approve the contract with Production Specialities
co:rp. , Grand Forks , ND, Change Order No. one, for a contract reduction
of $4 70 .• 00, and the Chairman of the Board was authorized to execute
said contract on behalf of Otter TailCounty.
Upon motion made by Bert Hovland, seconded by Sydney Nelson and unani-
mously·carried, the following resolution was adopted:
RESOLVED by the Board of County Commissioners of otter Tail County Min-
nesota, that
WHEREAS, Otter Tail County is exempt from the payment of sales ahd use
tax, and
WHEREAS, the County by separate bid specifications and separate contract
awards bids to:
E.W.S. Inc., Minneapolis, MN
for the purchase of materials to be used in Phase 2 of the jail project,
and
WHEREAS, the IVl.innesota sales tax regulations allow for the designation
of a contractor as purchasinc.r agent for the county for the purchase of
materials where the materials-were bid separately, are separately con-
tracted for, and where the specifications did not provide for the award
of the contract to the lowest lump sum bid of rnateriaJ.;s and labor; and
WHEREAS, the sales and use tax exemption of the county may be utilized
for the purchase of materials for Phase 2 of the project if the above
named finns are appointed as purchasing agents for the county,
NCW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of
Commissioners does hereby appoint as it purchasing agent, E.W.S., Inc.,
Minneapolis, MN, for purchase of materials utilized in Phase 2 of the
jail project. This appointment shall be limited to the purchase of
personal property, building materials, equipment and supplies which are
necessary to Phase 2 of the jail construction project, and shall become
affixed to and a part of the real estate. Notwithstanding any other
contract, E.W.S., Inc., shall have the authority and responsibility as
required by law toqualify said purchases of personal property, building
materials, equipnent ·1amd supplies as exempt from Minnesota sales tax
and use tax. The Chairman of the County Board is hereby authorized to
enter into any contracts reasonable and necessary to carry out the
terms and intent of this resolution.
Adopted at Fergus Falls, MN this 4th day of April, 1986.
Resolution
Retention Schedule
Temporary Employee
Auditor's office
Highway Union
Contract Request
Highway Bonds
Resolution
Highway Bond
Dane Prairie
Town Road Problems
County Board -3 -April 4, 1986
Upon motion made by Bert Hovland, seconded by Hub Nordgren and unani-
mously carried, the following resolution was adopted:
RESOLVED by the Board of County Cornnissioners of Otter Tail County
Minnesota, that
WHEREAS a general retention schedule has been prepared to provide a
plan for managing governmental records by giving continuing authority
to dispose of records under Minnesota Statutes 138.17, and
WHEREAS, this County General Records Retention Schedule establishes
minimum retention period for county records based on their adminis-
trative, fiscal, legal and historical value,
NOW, THEREFORE, BE IT HEREBY RESOLVED, the entire schedule as prepared
by the Data and Records Management Division and the Division of Archives
and Manuscripts, be and is hereby adopted, and
BE IT FURTHER RESOLVED<,'. a copy of this resolution together with Notifi-
cation of Adoption of the County General Retention Schedule,be for-
warded to the Minnesota Historical Society, Division of Archives and
Manuscripts.
Adopted at Fergus Falls, MN this 4th day of April, 1986.
l\btion was TIE.de by Andy Lindquist, seconded by Bert Hovland and unani-
mously carried, to allow Duane Schmidt to continue as a temporary employee
in the Auditor's Office through May, 1986.
A letter from Harold H. Schmidt, Staff Representative of the AFL-CIO
Highway Union, was presented to the Board requesting compensation be
given to Rick Swanberg for additional work performed in the sign shop
at Henning. ·l\btion was made by Bert Hovland, seconded by Andy Lind-
quist and unanirrously carried, to acknowledge receipt of said letter
stating request for additional compensation should be part of the
labor negotiations for the next contract period.
Walter L. Dornfeld, of Public Financial Systems, Minneapolis, MN,
appeared before the Board~;relative to the bonding program for high-
way construction, using the county's state aids portion <bf.tax tax funds.
Upon motion made by Bert Hovland, seconded by Sydney Nelson and unani-
mously carried, the following resolution was adopted:
RESOLVED by the Board of County Ccmnissioners of Otter Tail County
Minnesota, that
WHEREAS, it has been detennined by the otter Tail County Board in the
best interests of the citizens and taxpayers of otter Tail County
that the County of otter Tail consider options available to finance
inprovernents to the County's road system for a multi-year perd:od, and
WHEREAS the 1986 otter Tail County Bridge and Highway Construction Plan
outlines the road system improvement needs for the next five years,
for approximately $7.7 million dollars of construction projects that
could be financed through the sale of State Aid Highway Bonds,
NOW, THEREFORE BE IT RESOLVED, the County Board does hereby authorize
the sale of such bonds, to be set for 11:00 a.m., o'ct:lock, May 15th,
1986 in the Board of Camnissioners Room in the otter Tail County Court-
house, Fergus Falls, MN.
Adopted at Fergus Falls, MN this 4th day of April, 1986.
calvin Johansen, Chairman of the Dane Prairie Town board, together with
other rrernbers of the Dane Prairie Tavn Board, appeared before the County .
Board and infonned said Board that portions of old County Road #124, 1 , ,
turned: bade' to Dane Prairie Township, are now under water r and requested
assistance in the replacement of culverts to alleviate the problem.
Motion was made by Andy Lindqui!st, seconded by Bert Hovland and unani-
mously carried, to instruct the County Engineer to inspect the 1situation
f!Ild~.subrnit a written report on the necessary work and estimated costs.
Township Roads
Signing
Leaf M:>untain
Culvert Replacement
Mustinka Drainage
Buse Township
Variance
Ose -Woodside
INR Contract
Grader & Roller Use
Engineer Contract
ABC Change Order No.6
Transfer Station
Recorder
Additional Help
Jobs & Training
Cmmcil.
Adjournment
County Board -4 -April 4, 1986
Signing of township roads was discussed, using grant funds, and the
County Engineer was instructed to research the matter and submit the
necessa:ry application for funds to assist the townships in East and
west otter Tail County in signing of the township roads.
~presentatives fran Leaf Mountain Township appeared before the Board
relative to flooding problems in three separate locations requesting
assistance in the replacerrent of culverts to accomrrodate increased
flow. Motion was made by Andy Lindquist, seconded by Hub Nordgren and
unanirrously carried, to participate in the cost of replacement of the
three culverts, at one-half the cost of installation and materials,
working with Engineer Berend and staff.
Representatives from Buse TcMnship appeared before the Board relative
to drainage problems at the intersection of CS.AH #1 and CS.AH #2 in
Buse 'Ibwnship involving the Mustinka River. No action.
Motion was made by Hub Nordgren, seconded by Andy Lindquist and carried
with Mel O. Olson voting "no", to grant a variance to Howard Ose to
construct a dwelling 20 ' from road right-of-way in Section 31, Woodside
Township.
Motion was made by Bert Hovland, seconded by Andy Lindquist and unani-
mously carried, authorizing the Chairman of the Board and the County
Auditor to execute an agreerrent between the State of Minnesota Depart-
ment of Natural Resources and otter Tail County allowing the DNR to
rent a pull type grader and pnemiatic roller for the purpose of main-
taining water access sites within the boundaries of otter Tail County.
Engineer Berend infonned the Board his four year appointment as1County
Engineer expires as of April 30, 1986. No action taken.
The matter of the Change Order No. 6 with All Building Corporation in
connection with the transfer station construction at Detroit Lakes
was again brought up for consideration. Motion was made by Hub Nordgren .·
and seconded by Bert Hovland to approve said change order. M:>tion
with drawn before vote. Motion was then made by Hub Nordgren, seconded
by Andy Lindquist and unanimously carried, to table action for more
infornation from Malcolm Lee.
Evelace Hanson, County Recorder, appeared before the Board requesting
additional part-time clerical help for the summer months to alleviate
pressure due to vacations, etc.. l\btion was made by Andy Lindquist,
seconded by Hub Nordgren and unanimously carried, to authorize Hanson
to hire a tempora:ry summer employee and holiday time.
In response to a letter from the Minnesota Depart:rrent of Jobs and
Training, motion was irade by Bert Hovland, seconded by Mel O. Olson
and unanimously carried, to submit in nomination •.the ruure of Sydney
G. Nelson to the Governor's Job Training Council, to be considered
for appointment by the C-0vernor to a two or four year tenn.
With no further business, at 4:17 p.m., Chairman Olson declared the
meeting adjourned until 9: 30 a .m. , Tuesday, April 15, 1986.
u ,' c.e..aiinnan
· Approved lo/ -I l[->J .t,