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Home My WebLink AboutBoard of Commissioners - Minutes - 03/04/1986Call to order Nordgren absent Minutes approved Sheriff Dept. New eroployee Sheriff Annual Report Cleaners License Sewage Installers Licenses Resolution Solid Waste Findings MINUTES OF THE ADJOURNED :MEEI'lliG OF THE OOARD OF COUNTY COMMISSIONERS OITER TAIL COUNTY MINNESarA March 4, 1986 Pursuant to adjournment, the Board of County Comnissioners of otter Tail County Minnesota met Tuesday, r,-rarch 4, 1986. Chairnian Olson declared the meeting open at 1:03 p.m., with Sydney Nelson, Berton Hovland, Andy Lindquist and ~l 0. Olson present, Hub Nordgren absent. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve the minutes of the February 21st meeting as mailed. Sheriff .IY'.Elby appeared before the Board, reporting a new individual in the clerical staff has been hired, starting :r,,t.arch 3, 1986. Motion was made by Andy Lindquist, seconded by Be:tt Hovland and carried with Sydney Nelson voting "no", to refer compensation for said employee to the Personnel Cormnittee. Sheriff J\~1.by presented his annual report for the year 1985. Motion was made by Andy Lindquist, seconded by Sydney Nelson and unani- mously carried, to approve the following applications for sewage system cleaners license: Roman Koep Parkers Prairie, MN Motion was made by Andy Lindquist, seconded by Sydney Nelson and unani- mously carried, to approve the follrn.,-,ing applications for sewage system installers license: Arnold Gunderson David Ripley C--ary Honer David Bjerketvedt Richard Kiehl Dan Barry Gunderson Electric Ripley's, Inc. Honer Construction Co. Dan Barry Excavating Ada, MN Erhard,~ Dent, MN Vining, MN Frazee, MN Dent, MN. Upon motion made by Bert Hovland, seconded by Andy Lindquist and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that The follav."'i.ng findings are detennined in the adoption of the 1986 Amendrrent to the Solid Waste Ordinance: I. It is necessary for otter Tail County to raise funds in order to pay for disposal of solid waste in confo:rmance with the Otter Tail County Solid Waste Plan. II. It is necessary to car:ry out the purpose of Chapter 400 that a service charge be imposed on all waste generators. III. Transportation problems, economic factors, environmental fac- . tors, and requirements of state law make such action necessary to protect the public health and safety of the citizens of otter Tail County. IV. Use of the County Solid Waste Management Services is the most conomically sound disposition of solid waste in the county. V. Across-the-board service charge is the only adminstratively econ- omic method of collecting the charges. VI. !-Eking services available to all residents will reduce the arrount of litter, other non-aesthetic biproducts and health and safety hazards of individual solid waste disposal. VII. The eqonanics of operating solid waste incinerators are of sig- nificance, and even though costly, provide the county with the most canprehensive method of waste management services. Adopted at Fergus Falls, .MN. this 4th day o:l_: r11arch, 1986. Resolution Solid Waste Ord. Amendrrent County Board -2 -March 4, 1986 Upon rrbtion made by Bert Hovland, seconded by Sydney Nelson and unani- nnusly carried, the following resolution was adopted: I ' The Board of-County Canrnissioners of Otter Tail County does ordain: ' The otter Tail County Solid Waste Ordinance, as effective May 1, 1973, is hereby amended by the addition of the following: ' SECI'ION XIII: SERVICE CHA.RGE Subdivision 1: Purpose and Authority. This section is enacted pursuant to Minnesota Statutes 400.08 granting otter Tail County the authority to i.mpose a se:rvice charge for solid waste management services provided by the, county or by those under contract with the county. Subdi yision 2 : Revision and Collection. The County Board by resolution may re~ise t.li.e rate and charges established herein, men deerred advisable. No charges shall be adopted or collected in any year unless first cer- tified by the County Board to the County Auditor for the follaving year. Subdivision 3: Rates and Charges Payable in 1986. °"7ners of real pro- . perty shall pay a base fee in 1986 for access to waste management ser- vices provided by the County or by persons under contract with the County,. A.: Factors in Establishing Rates and Charges. Rates and charges payable m 1986 may take into account the character, kind, and quality of the, service and of the solid waste: the irethod of disposition inclu- ding but not limited to activities such a recycling composting, co- canposting, resource recover, the number of people served at each place of collection: and all other factors that enter into the cost of se:rvice, including but not limited to depreciation and payment of principal and interest on money borrCMed by the Colil1ty for the acquisition or better- ment of solid waste facilities, the establishment of a reserve fund for payments of a fee to Quadrant, Inc., and the City of Fergus ', Falls for for services to be provided at solid waste incineration facilities, and administrative costs associated with providing waste management services to county residents. B. Establishment of Rates for Cha:rges Payable in 1986. The rates for charges payable in 1986 shall be as stated on the 1986 Rate Schedule for Solid Waste Management cha:rges adoptecil by the County Board, a copy• of which shall be kept on file in the Office of the County Auditor. Subdiv:j..sion 4: Rates and Cha:rges Payable in Years Subsequent to 1986. In years subsequent to 1986, the County nay require owners of real pro- perty to pay a volme or tonnage-based fee for waste management services provided by the County or by persons under contract with the County. Rates and charges payable in years subsequent to 1986 may take into ac- count any or all of the factors listed in Subsection 3(A) above: and specifically may take into account as an additional cost of se:rvice, the amount of waste estimated to be generated by different classifica- tions of solid waste generators, as determined by the Colil1ty. The rates for charges payable in years subsequent to 1986 shall be as stated in the Rate Schedule for Solid Waste Management Charges adopted by the County Board at its first meeting in February of each year. If no new rate schedule is adopted in any given year, the rate schedule frcxn the previous year shall remain in ef feet. A copy of the current rate schedule shall be kept on file in the Office of the County Auditor subdivision 5: Rates and charges shall be billed in a manner detennined by the County Board. Subdivision 6: Unpaid Charges. County Board -3 -.March 4, 1986 Solid Waste Ordinance (Cont'd) A. · Taxable Properties. On or before October 15 in each year, the County Board shall certify to the County Auditor all unpaid out- standing charges for services hereunder, and a statement of the des- cription of the lands which were serviced and against which the charges arose. It shall be the duty of the County Audi tor, upon order of the County Board, to extend the assessments with the interest of six percent upon the tax rolls of the County for the taxes.of.the year in which the assessment is filed. For each year ending Cx::tober 15 the assessment with interest shall be carried into the tax becaning due and payable in January of the following year, · and shall be enforced and col- lected in the manner provided for the enforcement and collection of real property taxes in accordance with the provisions of the law of the state. The charges, if not paid, shall beoome delinquent and be subject to the same penalties and the same rate of interest as the taxes under the general laws of the state. B. Tax...;.Exerrpt Properties. Unpaid charges may be collected in Small Claims Court of through such other means as·may be approved by the County Attorney. Subdivision 7: Appeals . Any property owner who believes that the service charge imp::,sed upon his property is too high ma.y appeal that charge. Toda so the property owner must obtain a conplaint fonn from the Solid Waste Officer and re- turn it to that officer within thirty (30) days of the date of mailing of notice of the service charc;e. Upon receipt of the completed com- plaint, the Solid Waste Officer or his or her designee shall have ten (.10) days to reviBv the corrplaint and following review · shall notify the carnplaining property owner by mail of the decision to either adjust the service charge in response tothe ccrnplaint or to deny the canplaint. Adopted at Fergus Falls, '.MN this 4th day of March, 1986. OITER TAIL COUNTY BOAPD OF COMMISSIONERS ATI'EST: 1986 Rate Schedule for Solid WasteManagerrent Service Charges Points Factor Rate All Homes 5 5 $ 25 All l'bbile Homes as Res. 5 5 25 All Apartment Units 4 5 20 All Seasonal Cabins 3 5 15 All Resort Rental Cabins 1 5 5 All Resort Irrp. Sites ½ 5 2.5 Small Business 6 5 30 Medium Business 8 5 40 Large Business 12 5 60 Extra Large Business 25 5 125 Supers & Malls lfiotels C Room Uni ts) 1 5 5 X % Full The foregoing rate schedule is hereby adopted by the Otter Tail County Board of Commissioners for solid waste management service charges payable in 1986, having been approved this 4th day of March, 1986. OTI'ER TAIL COUNTY BOAlID OF COM]\".J:SSIONERS By~b'-----'----+~--=-=-=O_CVe~.......,,.a ~~- Highway Equipment Bids Bids accepted I County Board -4 -March 4, 1986 The Board, having previously advertised for bids to be received for equiprrent for use by the Highway Departrrent, proceeded to open bids whichwere found to be as follows: 'Iwo 1/2 Ton Heavy DUty Pickup Trucks Minnesota M::>tor Co. , Fergus Falls, MN Fergus M:>tors, Inc. , Fergus Falls, MN Bob Moore Ford, Fergus Falls, MN vibmer's Auto Sales, Fergus Falls, MN Brookdale Ford, Minneapolis, MN Hall CM::, Fargo, ND Two Heavy Duty Single Axle Snavplowing Dump Trucks Midwest Mack, Inc. , Fargo, ND Hall GMC, Fargo, ND Alexandria Diesel, Inc. , Alexandria, M.N Fergus International, Fergus Falls, MN Lakeland Ford, So. St. Paul , MN GMC Truck Sales, Fergus Falls, MN Nelson Leasing, Will:rrar, MN Bob Moore Ford, Fergus Falls, MN Brookdale Ford, Minneapolis, MN Bid $93,360.00 94,254.00 96,000.00 96,638.00 96,934.00 97,180.48 98,207.60 102.414.00 99,514.00 Two Heavy DUty Tandem Axle Snowplowing Durrp Trucks Midwest Mack, Inc., Fargo, ND $106,958.00 W.W. Wallw:>rk, Fargo, ND 111,703.00 Hall GMC, Fargo, ND 112,628.00 Lakeland Ford, So. St., !Paul, MN 114,250.00 GMC Truck Sales, Fergus Falls, MN ll4,270.30 Bob Moore Ford, Fergus Falls, MN 120,238.00 Alexandria Diesel, Alexandria, MN ll5,892.00 Fergus International, Fergus Falls, MN 117,376.00 Nelson Leasing, Will:rrar, MN 118,715.20 One Medium DUty Truck with Bituminous Distributor Borchert-Ingersol, . St. Paul, MN Womers ' Auto Sales, Fergus Falls Stepp ¥.tf g. Co. , North Branch, MN Alexandria Diesel, Inc. , Alexandria, MN Ruffridge7,"Tohnson, Minneapolis, MN Fergus International, · Fergus Falls, :r-w Nelson Ieasin, Inc. , Will:rrar, MN Q.C Truck Center, Fergus Falls, MN $ 47,813.00 49,661.00 52,800.00 52,800.00 59,790.00 60,548.53 61,010.52 62,320.63 $18,942.68 18,959.90 19,000.16 19,235.00 19,366.00 20,408.00 Alternate no bid $104,832.00 105,400.00 105,849.00 no bid 107,906.98 106,051.64 no bid no bid no bid no bid· $123,206 no bid 124,996.80 no bid 125,392.00 126,586.90 130,962.98 $ 51,893.00 54,331.00 56,600.00 56,800.00 64,345.00 64,998.23 63,787.04 66,718.63 After consideration, notion was made by Sydney Nelson, seconded by Andy Lindquist and unanirrously carried, to accept the bid of Minnesota M:>tor Co., Fergus Falls, MN in the amount of $18,942.68, being the lowest bid for pick~s. Motion was made by Bert Hovland, seconded by Andy Lindquist and unaninously carried, to accept the bid of Womer Auto Sales, Fergus Falls, MN in the amount of $49,661.00 for the Bituminous Distributor Truck, being the lowest bid meeting specifica- tions. :Motion was made by Bert Hovland, seconded by Andy Lindquist and unanimously carried, to accept the bid of Hall G.M.C., Fargo, ND in the arrount of $94,254.00 for the two Single Axle Durrp Trucks, being the lowest bid meeting specifications. MJtion was made by Andy Lind- quist, seconded by Bert Hovland and unanirrously carried, to accept the bid of Hall G.M.C., Fargo, ND in the amount of $ll2,628.00 for two Tandem Axle Dump Trucks, being the lowest bid meeting specifications. Star Lake Bridge Resolution CSAH #35 overlay Variance, Speed CSAH #35 Salary Increase request Veterans Affairs Bronze Markers Jail Jail Change Order #1 Comty Board -5 -March 4, 1986 At the request of the Comty Board, rrembers of the Star Lake Tcwn Board and the Star Lake Property Ormers Association appeared before the Board relative to the proposed bridge construction on CSAH #41 over Star Lake. After considerable discussion, rnotion was rrade by Bert Hovland, seconded by Andy Lindquist and unanirrously carried, to proceed with the bridge design with a clearance of 6½ feet over the nor!T'al water level. · Upon rrotion made by Andy Lindquist, seconded by Bert Hovland and mani- rnously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail Cmmty Minnesota, that WHEREAS, otter Tail County State ld.d Highway No. 35 located between Dalton and Underwood has deteriorated to the point where major repairs are needed, and WHEREAS, it has been determined that a new bitur~nous overlay is the best corrective rreasure that can be taken, and WHEREAS, the existing design speed on four sag vertical curves is 36 miles per hour, and WHEREAS, the minimum design speed standard is 40 miles per hour, Na-J, THEREFORE, BE IT RESOLVED, that Otter Tail Comty is requesting a variance from minimum State Aid Standards H., l., d., 14 .1'-CA...R. L 5032 for special resurfacing projects to permit the expenditure of State Aid Construction Fmds on this CSAH No. 35 project which has a minimum.,, Design Speed of 36 miles per hour. · Adopted at Fer9U? Falls, MN this 4th day of March, 1986. Upon rnotion rrade by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County :tv".innesota, that WHEREAS, the otter Tail County Board of Commissioners has' requested from the Corrmissioner of Transportation a variance from State Aid Rules 14 MCAR 1.5032 (M) indemnifies, saves and holds harmless ·the State of Minnesota and ail its agents and employees of and fran any any all claims, derrands, actions or causes of actions of any nature or character arising out of or by reason of, in any mIDI1er, the re- surfacing of C.S.A.H. No. 35 from Dalton to 2.7 miles South of Under- wood in any other manner than as a design speed of 40 miles per hour and further agrees to defend at their sole cost and expense any action or proceedings commenced for the pul:J;Ose of asserting any claim of whatsoever character arising as a result of the granting of this var- iance. Adopted at Fergus Falls, MN this 4th day of March, 1986. Engineer presented a request from the Highway Department Union Representative for an increase in salary for Ricki Swanberg from $6.25 to $7.52 per hour. No official action taken. Motion was made by Andy Lindquist, seconded by Sydney Nelson and unani- rnously carried, to authorize the Veterans Service Officer to purchase 100 bronze star grave markers, at a cost of $5.25 per marker. John Halvorson, Sheriff's Department, appeared before the Board with architectural drawings on changes in the jail plan to facilitate additional bed capacity, as recomrrended by the Jail Stud/ Conmittee, and approved by Dennis Falenscheck of the Deparbuent of Corrections. Motion was made by Bert Hovland, seconded by Andy Lindquist and unani- mously carried, to approve Change Order #1, Miller & Sons Drywall, Inc. west Fargo, ND, for Gypsum Drywall, deduct $40 l. 00 , per architects' supplemental instruction. Bills approved Forgiveness of penalty Forgiveness of penalty Forgiveness of penalty Resolution VA vehicle purchase Beer Licenses Adjournment County Board -6 -.March 4, 1986 Upon motion made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, the following bills were allowed: Matthew Bender & Co. , INc . , Albany, N. Y. Buckeye Business Products, Inc. , Cleveland, OH Bud's Station, Erhard, .MN Angela Berge, Fergus Falls, MN Nanci Beuckens, Fergus Falls, MN Butteniv0rth legal Publishers, Stoneham, MA Mark Bowers, Ashby, MN $ 16.50 342.39 79. 38 58.95 10.29 22.00 160.26 M:)tion was made by Sydney Nelson, · seconded by Andy Lindquist and unani- mously carried, forgiveness of penalty and dJnberest was granted to Mrs. GeOrge Hegstran for late payrrent of tax on property in Connan Township, error in the county offices. Motion was made by Sydney Nelson, seconded by Mel O. Olson and unani- rrously carried, to grant forgiveness of penalty and interest on late payment of tax by Henry & Jean Alberts, City of New York Mills, where an effort was made to obtain the arrount of the tax for payrrent with no satisfaction, error in the county offices. Motion v.B.s made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to approve forgiveness of penalty on late payrrent of tax by Otter Tail County on property purchased during 1985 with the last half of the current tax owing. Upon motion made by Bert Hovland,. seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Carmissioners of otter Tail County Minnesota, that WHEREAS, on December 11, 1985, the County Board accepted the proposal of Hilgren Ford, Parkers Prairie, MN, in the amount of $11,100.00 for a five passenger wagon for use by the Veterans Service Office, and WHEREAS, the above vehicle has na-1 been delivered to: the satisfaction of the County Board at a total cost of $11,100.00, NOW, THE_~ORE,· BE IT RESOLVED, the County Auditor is hereby. ,authorized and directed to issue a warrant in the arrount of $11,100.00 to Hilgren · Ford, Parkers Prairie, MN, in full payrrent thereof. Dated at ~ergus Falls, MN this 4th day of JV.arch, 1986 Upon motion made by Andy Lindquist, seconded by Sydney Nelson and unani- mously carried, the following applications for beer licenses were app- roved: Dale F. Tibbetts Thanas Weinhandl. Louis L. Lapecek Dale's Bait & Tackle Tom's Standard & Grocery Sleepy Hollow Resort Lida Township Inman Township 'Ibrdenskjold At 4:45 p.m., motion was made by Pert Hovland, seconded by Sydney Nel- son and unanimously carried, to adjourn the meeting .until 9:30 a.m., Tuesday, ~~arch 14, 1986. · · ChaI · Approved d-/J-~t::> ATTEST: Clerk