Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/14/1986Call to order All present M3.rtin Luther King Holiday Hauling bids Minutes approved County Treasurer Investrrents County Treasurer Terrporary position Solid Waste Burner costs, etc. 1986 le.vy Limit MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF COUNIY COMMISSIONERS CYITER TAIL COUNI'Y J'•ffNNESOTA January 14, 1986 Pursuant to adjournment, the Board of County Corrrnissioners met Tuesday, January 14, 1986,. with all rrembers present. Chanran Olson called the meeting to order at 12:40 p.rn.,.with all members present. Harold Schmidt, union negotiator for the Highway Department union, appeared before the Board relative to the Martin.Luther King holiday, which is not included in the labor contract with the highway department. Motion was made by Sydney Nelson to grant a holiday to the highway de- partrrent maintenance ·.1nion for Martin Luther King's Day, for the year 1986, to be a negotiable item for the contract for 1987. The motion was seconded by Hub Nords,,ren and carried unanim:msly. The.matter of bids received for haulers for solid waste was brought be- fore the board for action. Motion was made by Bert Hovland to reject all bids received, retw:n ,whatever sureties accarpcil.11ied . saicl. :bids, and re-:advertise fot hauling bids to:be received by the County Auditor until 9:00 a.rn., February 18, 1986, for bid opening in Becker County at 1:30 p.rn., February 18th. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- rnously carried, to approve the minutes of the meeting.of January 7, 1986. Steve Andrews, County Treasurer, appeared before the Be,ardrelative to the county's investrrent policy. Motion was made by Hub Nordgren, seconded by Andy.Lindquist and unanirrously carried, to establish the following as otter Tail County's invesbnent policy, as recarnrended by the·County Treasurer: It is the policy of otter Tail County to have safety as the first prior- ity in the investment of county funds. Invesbnents shall be nade with judgrrent and care, not in one's own affairs and not for speculation, but of the investment concern and safety of the County. · The County in- vests only in thos investment instruments authorized by Minn. Stat. 471.'56 and 475.66. Pursuant to Minnesota Stat. 118~01, depqsits are not maintained in any depository against collateral in'excess of 90% of the market value of said collateral, or a lesser percentage dependent upon the nature of the collateral. _ It is also the policy to: ' 1. Detennine the cash balance on a daily basis for the purpose of in- vesting available funds. 2. Pool the cash for all funds for the . purpose of making the naxirm.nn amount of funds available for investment, unless otherwise pre- scribed by Cl1apter 471.56 3. ~.anage invest:rrents to maximize incorre, to preserve principal, and maintain liquidity to meet the County's need for cash with prime concern in safety and liquidity. 4. Place all of the investments through Otter'i.Tail Cotmty institutions. 5. Schedule .investment securities to coincide with the payment of property tax settlerrents and other bill paying dates. 6. Solicit bids every two years for the County's checking accounts and to award the accounts based on a canbination of projected interest. 7. Make invest:rrents in accordance with :r-"..innesota Statutes 471.56 and 475.66 ~tlich shall suggest diversification to avoid risk. MOtion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to grant approval to the County Treasurer to advertise for a temporary position for training pu_rposes to replace retiring or terminating positions. Larry Krohn presented a report clarifying th~ costs involved in the installation of one or b-.ro refuse burners in the County and the· County Coordinator was instructed to distribute said infonnation to th~ county newspapers. Motion was made by · Bert P.ov land, seconded by Hub Nordgren and unani-· rnously carried, authorizing the C'..ounty Auditor to forward a letter to the Departrrent of Revenue stipulating Otter Tail County's 1986 levy for tax year 1987 will be reduced by the annunt levied over the limit ·tor 1986. Solid Waste Canrnittee Solid Waste Management Plan Update Open Dumps, Henning, Ottertail & Parkers Prairie County Board -2 -January 14, 1986 Lar:ry Krohn advised the Board a meeting of the Solid Waste Comnittee has tentatively been scheduled for January 24, 1986, at Fergus Falls. Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- rrously carried, the following resolution was adopted: · RESOLVED by the Board of County Comnissioners of OtterTail County Minnesota, that · WHEREAS the current Com.ty Solid Waste :Management Plan indicates a market source for energy as · r~d-Arrerica Dai:rymen, and WHEREAS additional service areas have been established since the County Solid Waste :tvtanagement Plan was adopted, NOW, THEPEFDPE, BE IT RESOLVED, the Otter Tail County Solid Waste Management Plan be updated to reflect the change from the energy market source to Fergus Falls Regional Treatment Center, and include Becker, Hubbard, Wadena, Wilkin, Travers, Tood, Grant and Stevens Counties in addition to Otter Tail as service areas. Adopted at F~rgus Falls, MN this 14th day of January, 1986. A letter from the Minneso1t.a Pollution Control Agency was presented to the Board relative to continued use of unpennitted open dumps at the cities of Henning, Ottertail and Parkers Prairie, requesting immediate closure work with proper closure no later than this coming spring. Sewage Disposal System Motion was made by Bert Hovland, seconded by Andy Lindquist and unani- Cleaners License rrously carried, to approve the following applications for sewage dis- posal system cleaners license: Preliminary Plats Conditional Use Permit Closed meeting Lindquist excused ·. Meeting re-opened Tax Amnesty & Auditor-Treasurer Referendum Dave Hawes (2) Glenn A. Erickson Ottertail,~ Erickson's Septic Pumping Service Fergus Falls,~ Upon notion made by 8'Jdney Nelson, seconded by Hub Nordgren and unani- mously carried, the following preliminary plats were approved: Kings Forest, Section 33, Perham Township oasis Acres, Section 22, Perham Township Hoffman lake Acres, Section 23, Dora Township. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- rrously carried, to amend the conditional use permit of Howard Thorson on Little McDonald lake, to include a five foot tapered cut, the spoils from which are to be spread evenly over the width of the lot. At 2 :25 p.m., motion was made by Bert Hovland, seconded by Hub Nordgren and unanirrously carried, to close the meeting until 2:50 for the purpose of discussion on labor negotiations and employee relations. At 2: 50 p.m. , Canrnissioner Lindquist was excused to attend another meeting. At 2 :55 p.m., Chainnan Olson declared the meeting again open to the public. Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- rrously carried, authorizing the County Auditor to forward letters as presented to Itasca County on the county's tax arrn1esty program and to Crow Wing County on the Study Ccmnission on referendum on the merger of the county auditor's and treasurer's positions. Resolution Ditches Resolution Ar-1: 1986 Platfonrl Resolution Semi-Trailer County Board -3 -January 14, 1986 Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minne:::;ota, that WHEREAS, the. U.S. Anny Corps of Engineers have made it increasingly difficult to obtain permits to repair, construct or improve county ditches, · · NOW, THEREFORE, BE IT HEREBY RESOLVED, that further w::>rk on otter Tail county ditch projects, except those reasonable expenditures necessary to obtain permits, shall be stopped until the necessary pennits are obtained; BE IT FURTHER PESOLVED, that the Assodiation of Minnesota Counties and.the u. s. Anny Corps of Engineers change their policies and regu- lations to conform withthe definition of repairs of County Ditches used by the Minnesota·Deparbnent of Natural Resources as defined in Minnesota Statutes 106A.701. Adopted at.iFergus Falls, MN this 14th day of January, 1986. Upon motion made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that WHEREAS the otter Tail County Board of Corrmissioners has reviewed the Association of Minnesota Counties 1986 Platform as adopted by the delegates and the annual conference, and WHEFEAS the Cotmty Board of Camuissioners believes that a united con- sensus of county officials results in the optimum outcane for county residents and county officials, and WHEREAS this Board of Commissioners endorses and supports the recan- mendations in the 1986 County platfonn, NOW THEREFORE BE IT RESOLVED, that the Otter Tail County Board of Can- missioners support the 1986 Assocation of Minnesota Cotmties Platfonn. I Adopted at Fergus Falls, MN this 14th day of January, 1986. Upon motion·made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Camuissioners of otter Tail County Minnesota, that WHEREAS, the County Board, on September 6, 1985, accepted the bid of Crescent Equipment Co. , Inc. , Crescent, C,eorgia, for the purchase of semi-trailers for use in the.cotmty's solid waste management plan, each trailer to cost $40,000.00, and WHEREAS one trailer has been received tothe satisfaction of the County Board, NOW, THEREFOPE, BE IT RESOLVED, the County Auditor is hereby authorized and directed to issue a warrant in the arrount of $40,000.00 payable to Crescent Equiprrent Co. , Inc. , Crescent, Georgia, in full payment of one semi-trailer. Adopted at Fergus Falls, MN this 14th day of January, 1986. Resolution, Pur- chasing agents Adjournment County Board -4 -January 14, 1986 Upon motion made by Bert Hovland, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Corrmissioners of otterTail County l\"..in- nesota, that WHEREAS, otter Tail County is exerrpt from the payment of" sales and use· tax; and WHEREAS, the County by separate bid ·specifications and separate contract has awarded bids to: Addendum Ten Corrpany, Burnsville, MN Or 1 yn Pederson Co. , · Fergus Falls, MN for · the purchase of materials to be used in Phase 2 of the jail pro- ject; and WHEREAS, the ~innesota sales tax regulations allow for the designation of a contractor as purchasing agent for the county for the purchase of :rraterials where the materials were bid separately; are separately con- tracted for, and where the specifications did not provide forthe award of the contract·to the lowest lump sum bid of materials and labor; and ir.JHERFAS, the sales and use tax exemption of the county may be utilized for the purchase of materials for Phase 2 of the project if the above narred finns are appointed as purchasing agents for the county, NOW, THEPEFDRE, BE IT RESOLVED, that the otter Tail County Board of Canmissioners does .hereby appoint:as its purchasing agents, the afore- mentioned firms, for purchase of materials utilized in Phase 2 of the jail project. This appointment shall be limited to the purchase of personal property, building materials, equip-rent and supplies which are necessary to Phase 2 of the jail construction project, and shall becane affixed to and a part of the real estate. Notwithstanding any other contract, Addendum Ten Corrpany, and Orlyn Pederson Co., shall have the authority and resporisibilit'.1 as required by law to qualify said pur- chases of personal property, building materials, equiprrent and supplies as exenpt fran ~innesota sales tax and use tax. The Chainnan of the county Board is hereby authorized to enter into any contracts reasonable and necessary to carry out the tems and intent of this resolution. Adopted at Fergus Falls, MN this 14th day of January, 1986. With no further business, at 3:15 p.m., Chainnan Olson adjourned the meeting until the afternoon of January 29, 1986. ·~o-~· Chairrran . ATIEST: Approved /-.;;;:z -k ~ d Clerk