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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/07/1986, All present Call to order Mel 0. Olson Chainmn Bert Hovland, Vice Chairman .Minutes approved Resolution County Boa.rd Contin- gency Fund Specifications for purchase of .vehicles or equipment Resolution 1986 meeting dates MINUTES OF THE REGUIAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS OITF.R TAIL COUNTY MINNESorA Janua:ry 7, 1986 .. , .. ·, ... . _ ,' Pursuant to Statute, the Board of County Commissioners of Otter Tail County met Tuesday, Janua:ry 7, 1986>. with all members present. Sylvia Bergerud, County Auditor, called the meeting to order at 9:37 a.m., and stated the first o.rder of business was to select a chair- nan and vice chai:rman for the year 1986. Motion was made by Andy Lindquist, seconded by Hub Nordgren and carried with Mel O. Olson abstaining, to select Mel O. Olson as chaini:ian for the year 1986. M:,tion was made by Andy Lindquist, seconded by Hub Nordgren and carried with Bert Hovland abstaining, to select Bert Hovland and vice chainnan for the year 1986 • Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, to approve the minutes of the December 23, 1985 meeting. Upon motion made by Hub Nordgren, seconded by Bert Hovland and carried with Sydney Nelson voting "no", the following resolution be adopted: RESOLVED by the Board of County Corrmissioners of Otter Tail County Minnesota, that There be set aside, out of the County General Revenue Fund, the sum of $1,000 as the County Board Contingency Fund, for the purpose of covering incidental costs incurred by said Board pertaining to county business. Adopted at Fergus Falls, MN this 7th day of Janua:ry, 1986. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to instruct anyone purchasing vehicles or other equip- rrent, prepare a list of requirements, or specifications, to be pre- sented to Lar:ry Krohn, Coordinator, prior to submitting to the pros- pective bidders. Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The following dates be established as County Board rreetings and Human Services Board rreetings for the year 1986 Full day A.M. -Human Service Regular Board P.M. -Regular·Boa:rd Janua:ry 7 14 29 Februa:ry 13 7 21 March 11 4 25 April 15 4 29 May 15 8 28 June 16 6 26 July 7 & 16 3 23 August 11 1 21 September 15 5 26 October 14 3 28 November 13 6 25 December 16 5 23 Adopted at Fergus Falls, MN this 7th day of Janua:ry, 1986 Resolution Red River Valley Development Ass' n. Resolution 1987 Minimum Wage Elected Officials Resolution Pocket Gopher Bounty Resolution Tax Forfeited Land Sales ••; '· •·''. County Board -2 -January 7, 1986 Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- rnously carried, the following resolution was adopted: RESOLVED by the Board of County COflllllissioners of otter Tail County Minnesota, that UNDER the provisions of Section 739, (',eneral Statutes of 1932; . the sum of $500.00 be and the same hereby is appropriated out of the Revenue Fund of the County to the Red River Valley Developnent Asso- ciation, said amount so appropriated to be used in payment of premililTIS to exhibitors for the year 1986. Adopted at Fergus Falls, MN this 7th day of January, 1986. Upon rnotion made by Sydney Nelson, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Cornmissioners of otter Tail County Minnesota, that The minumum salary to be paid to the following elected county officials for the tenn conmencing in January of 1987 shall be not less than the minimum amount set by State Law: County Attorney County Auditor County Recorder County Sheriff County Treasurer Adopted at Fergus Falls, MN this 7th day of January, 1986. Upon motion made by Sydney Nelson, seconded by Bert Hovland and unani- rnously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that The sum of thirty cents (30¢) be paid out of the Revenue Fund of the County for every pocket gopher killed in said county during the year 1985 in cases where the to.mships in which pocket gophers were so killed shall provide for the payment of an additional bounty of thirty cents (30¢) f01: each pocket gopher so killed. RESOLVED further that said payment of such bounty shall be made by the County Auditor upon certificates executed by the Chainnan of the Town Board of said townships setting forth that the pocket gophers were duly presented to the Chainrian of such Board and that the town-. ships had issued and delivered to each claimant a town order for sixty cents (60¢) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 7th day of January, ];986. Upon motion made by Bert Hovland, seconded by Andy Lindquist and unani- rrously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax-forfieted lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing districts pursuant to Minn. Stat. 282.08, and WHEREAS, ~!Tinn. Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds rerraining after the value of public irrprove- ments, special assessrrents and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recrea- tional areas, and WHEREAS, otter Tail County has parks and recreational areas which v.0uld benefit by such an apportionment, NOW, THEREFOFE, BE IT RESOLVED, that the County Auditor retain 20% of the proceeds fromthe sale of tax forfeited lands fur acquisition and maintenance of parks and recreational areas from the proceeds available after making the necessary staturoty disbursements, said proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 7th day of January, 1986 Resolution Extension Committee Members Resolution State Fair Audit -State Auditor Planning Carrrnission vCAAA. HiWay Dept. Replacerrent Resolution Weight restrictions County Board -3 -JanuaD.J 7, 1986 Upon motion made by Bert Hovland, seconded by Sydney Nelson and carried unanirrously carried, the following resolution was adopted: RESOLVED by the Board of County Carmnissioners of otter Tail County .Minnesota, that The following commissioners be and hereby are appoirited to serve on the following County Extension Canmittees: West Otter Tail County Extension Carrrnittee Andy Lindquist East Otter Tail County Extension Canrnittee A. Hub Nordgren Adopted at Fergus Falls, MN this 7th day of January, 1986. Upon motion made by Hub Nordgren, seconded by Sydney Nelson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Cormnissioners of otter Tail County tllinnesota, that The sum of not less than $350.00 be and the same hereby is appropria- ted out of the County P-evenue Fund of said County for otter Tail County' s exhibit at the Minnesota State Fair for 1986, and the County Auditor and Chairman of the Board are directed to issue a warrant for said am:mnt in favor of Cal Mielke. Adopted at Fergus Falls, MN this 7th day of January, 1986. Upon notion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the Chainnan of the Board was alJ.thorized to sign the compliance letter and acknowledgment for audit requirements by ·the State Auditor's office. Motion·was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to re-appoint Frank Lachowitzerto the Otter Tail county Planning Commission for a three year tenn ccmrencing January 1, 1986. J\'btion was made by Hub Nordgren, seconded by Sydney Nelson and unani- rrously carried, to appoint Mel O. Olson as a rrernber of the West Cen- tral Area Agency on Aging, for a one year tenn. IVJotion was made by Bert Hovland, seconded by Andy Lindquist and unani- mously carried, authorizing Engineer Berend to replace Wilbur Hagerle who has retired as of December 31, 1985, with an individual frcm an existing list of applicants qualified for said position. Upon motion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Cormnissioners of Otter Tail County Minnesota, that WHEREAS, changing road conditions created by temperature changes, rain, snow, traffic, etc. , can result in the deterioration and serious darrage to roads and highways in otter Tail County unless weight restrictions are imposed upon the vehicles pennitted to o:perate thereon, NOW THEREFORE BE IT RESOLVED, that no person shall operate any vehicle or combination of vehicles upon any restricted county road or highway in the County of Otter Tail and State of JYl.innesota, generally described as follows: Otter Tail County State Aid Highways and Otter Tail County Roads, where gross eight on any single axle, as defined in Minnesota Statutes 1945, Sec. 169.87, Sd 1, exceeds five tons (10,000 pounds) and the County Highway Engineer of said County is hereby directed and authorized to detennine the need and to erect and rnaintain appropriate signs plain- ly indicating the prohibitions and restrictions at each end of that ror- tion of any highway affected thereby, and these restrictions shall be effective and this prohibition effective upon the erection and main- tenance of the appropriate signs Adopted this 7th day of January, 1986, at Fergus Falls, MN. Bids, publishing & printing Legal Newspaper Financial Staterrent 1st printing Financial Statement 2nd printing Resolution Delinquent Tax List County Board -4 -January 7,. 1986 The Board, having previously advertised for bids to be received for printing and publication for the year 1986, proceeded to open bids which were found to be as follows : Legal Newspaper and Board l'llinutes : THE DAILY JOURNAL, Fergus Falls Discounts allowed after $38.40 each rronth: 7½ or rrore inches $4.55 18 3/4 or more inches 4.45 30 or rrore inches 4.40 45 or nore inches 4.32 Financial Staterrent: THE INDEPENDENT, Parkers Prairie, MN, first printing THE BATTIE IAKE REVIEW, Battle lake, MN 2nd printing Delinquent Tax List for year 1985: ENTERPRISE-BULLEI'IN, Pe:rham, MN 1st printing ENTERPRISE-BULLEI'IN, Perham, MN 2nd printing $5.12 per SAU $5.48 per SAU 5.48 per SAU $5.49 per SAU 3.56 per SAU Motion ·was made by Andy Lindquist, seconded by Bert Hovland and unani mously carried, to accept the bid of THE DAILY JOURNAL, Fergus Falls, MN for legal newspaper and board minutes, being the only bid received. Motion was nade by Sydney Nelson, seconded by Andy Lindquist and unani- rrously carried, to accept the bid of THE INDEPENDENT, Parkers Prairie, MN, for the first printing of the Financial Staterrent. Motion was nade by Andy Lindquist, seronded by Sydney Nelson and unani- rrously carried, to accept the bid of THE BA'ITLE IAKE REVIEW, Battle Lake, MN, forthe second printing of the Financial Staterrent. Upon notion made by Hub Nordgren, seconded by Bert Hovland and unani- rrously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Min- nesota, that THE ENTERPRISE-BULLEI'IN be and the sarre is hereby designated as the newspaper.in 'lllihich shall be printed the list of lands in otter Tail County upon 'lllihich taxes became delinquent on the first :Monday in January, 1986. Be it further privided that the publishers of said newspaper be re- quired to furnish a surety bond in the sum of $2,000 for the faith- ful perfomance of said publication Adopted at Fergus Falls, MN this 7th day of January, 1986. Solid Waste Contracts Motion was made by Bert Hovland, seconded by Hub Nordgren and unani- mously carried, to approve the solid waste contract agreerrents with the counties of Hubbard, Wadena, Todd, Traverse Counties, and Hub Nordgren, Board Chairnan for 1985, was authorized to execute said contracts on behalf of otter Tail County. Ter:ry Taves Claim Motion was nade by Hub Nordgren, seconded by Bert Hovland and unani- rrously carried, acknowledging receipt of a letter £ram Attorney David L. Stowman, on behalf of Ter:ry Taves, claiming damages froin otter Tail County as a result of a rrotor vehicle accident on CS.AH #67 on or about August 18, 1985, and the County Auditor was instructed to refer said claim to the county's insurance carrier. DNR Surplus Land Motion was made by Bert Hovland, seconded by Andy Lindquist and unani- rrously carried, to acknowledge receipt of a letter fran the State of Minnesota Departnent of Natural Resources relative to a parcel of land being offered for sale by the DNR in Section 6-132-39; and the County Auditor-was instructed to refer said letter to the County En- gineer for an opinion as to right-of-way, etc •• Data Precessing Programrrer Forgiveness of pena1ty Forgiveness of penalty Fbrgiveness of penalty Abatement Abatement Abatements Amnesty program Auditor-Treasurer Proposed merger Bids -haulers County Board -5 -January 7, 1986 Tim Brand, Data Processing Manager, appeared before the Boa.rd with a request to hire, on a contract basis, an additional prograrrmer as needed, for a minimum of six rronths. ivr..otion was made by Bert Hovland, seconded by Sydney Nelson and carried, to approve hiring, on a contract basis, at $12.00 per hour for a minmu.:rrn of 6 months. At 11: 30 a .m. , ChairnEil Olson recessed the meeting for lunch, recon- vening at 12 :55 p.m~ • .Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, to approve forgiveness of penalty on a late payment of tax by Peggy Bladow, in Everts Township, where an attempt was made by the taxpayer to pay the tax with no statement being presented and a mix-up in the county offices • .Motion ¼BS made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, to approve payment of the 1985 tax without penalty, by Dennis Happel on property in the City of Perham, where no statement was presented to the taxpayer until November 6 on omitted property. -,.. and unan.fmouslv carried c .. t .... .Motion was ma.de by Bert Hovland, seconded by Hub Nordgren/to forgive penalty on a late payment of tax by Eddie Velo, on property involving a split of property with error in assessment in Trondhjem Township. Motion was made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, to approve the reduction of assessed valuation on a building in the City of Parkers _Prairie which has been rerroved and belongs to the City of Parkers Prairie, now tax exerrpt. Motion was made by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, to approve an abatement on property in Pine Lake 'IbM1- ship in the name of Eleanor Ellingson, to approve as calculated and coilected. · Motion was made by Andy Lindquist, seconded by Bert Hovland and carried, to approve a correction of valuation on railroad pror,erties, coded erroneously in the wrong school districts for the 1984 taxes which have been collected. In response to a request from , Itasca , 1 County, t.11e County Auditor ·was instructed to relay information on Otter Tail County's amnesty program held in November of 1985. In response to a request from Crow Wing County, the County Auoi tor was instructed to write a letter regarding the county's Study Corrrnission for the proposed merger of the Auditor's and Treasurer's offices. The Board, having prevoiusly advertised for bids to be received for solid waste haulers, proceeded to open bids which were found to be as follows: Detroit Repair Lakes Henning Both Rate Karnphake $ • 94 $ .98 $ .95 $ 5.00 Wilde 1.50 1. 70 1.50 10.00 Spottswood 1.34 10.00 Quickie Transport 1.85 1.85 1.85 10.00 Richard Berge & Chas. Meyer 1.42 19.00 Rogness Trucking 1.88 Fosse Transport 1.23 1.23 1.23 20.00 Ben Frazier Trucking 6.60 6.60 6.60 25.00 Lake Pegion Disposal 1.25 18.00 James 'Ibrgerson 27,547 99,686 127,231.68 19.00 Gerald Evenson 1st 100 miles 2.00 2.00 add'l 1.40 1.40 All bids received were tUilled over to Malcolm Lee, Solid Waste Officer, with instructions to the County Attorney to review for validity of bids received as to bonds. Grant -Solid Waste Solid Waste Collection Sheriff -Vehicles Communications System Law Enforcement County Board -6 -January 7, 1986 Upon motion made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, the. Chainnan of the Board was authorized to sign grant applicants to the Waste Management Board for funds for the county's solid waste program. Motion was made by Andy Lindquist, seconded by Hub Nordgren and unani- mously carried, to approve the application of Kenneth R. Saurer, dba Ken Saurer' s Garbage Service, Clitherall, Ml'iI for solid waste collection and transportation license. Glen Melby, County Sheriff, appeared before with the request for pur- chasing vehicles out of his 1986 budget. :r-btion was made by Andy Lind- quist, secon~d by Hub Nordgren and unanimously carried, authorizing advertising for bids to be received until 10 :00 a.m., Thursday, Febru- ary 13, 1986, for two process serving vehicles and two patrol cars. Sheriff Melby also discussed with the Board the present communications system in the law enforcerrent center, with proposed costs for repairs vs installation of a new system. Fergus Falls Police Chief Hull and City Administrator Nitchals were also present, and were requested to return to the Board with a proposal as to the City's contribution to- wards the system. Solid Waste Management Motion was made by Sydney Nelson, seconded by Andy Lindquist and carred, Board Appointments with Bert Hovland and Hub Nordgren voting "no", to appoint Bett Hovland and Hub Nordgren to the Joint Powers Board for Solid Waste Management. Solid Waste .Management M::>tion was made by Bert Hovland, seconded by Mel O. Olson and carried with Andy Lindquist abstaining, to appoint Andy Lindquist as alternate on the Joint Powers Board for Solid Waste Management. Resolution 1986 Levy Hi-Way Park Ballroom Licenses Upon motion made by Sydney Nelson, seconded by Bert Hovland and unani- mously carried, the foll<Ming resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota; that The levy as established by said Board on October 9, 1985, be arrended, and there be levied upon the taxable property of otter Tail Counb.f payable during the year 1986, the following amounts for the several county funds: County Revenue Fi.m.d Human Services Fund Regional Library Road & Bridge Fund Building Fund Bonded Debt TOI'AL ~iscellaneous receipts NEI' TAXABLE IEVY $5,155,473 3,172,980 116,342 1,500,000 100,000 479,500 $10,524,295 2,335,260 $8,189,035 Adopted at Fergus Falls, Ml'iI this 7th day of January, 1986. M:)tion was made by Hub Nordgren, seconded by Andy Lindquist and unani- mously carried, to approve the application of Thorras Volberding, dba Hi-Way Park Ballroom, Elmo 'Ibwnship, for the following licenses for 1985 year: Non-intoxicating malt liquor Pennit to allow consurrption and display of intoxicating liquor Pennit to hold dances M.:)tor Vehicle Cash Register Beaver l:x:mnty No:rwegian Grove Pre-paid bills Resolution Albers Repurchase Auditor's Office Resolution Final SAP 56-626-06 County Board .,.. 7 -JanuaJ:Y 7, 1986 Motion wasmade by Andy Lindquist, seconded by Bert Hovland and unani- nously carried, authorizing the County Auditor to purchase a new cash register for the M::>tor Vehicle Departrrent. Motion was made by Hub Nordgren, seronded by Bert Hovland and unanirrous- .ly carried, to approve beaver bounty payments to Norwegian Grove Town- ship on bounties paid by said' township on.July 9, 1985 and November 12, 1985. M::>tion was made by Hub Nordgren, seconded by lmdy Lindquist and unani- nously ·carried, to approve pre-payment of bills to take advantage of cash discounts as follows: Dalton Mobil Oil Penrose Oil Co. · Meyer's Service, Inc. Miltona Creame:r:y Bluffton Oil Co. Vergas Oil Co. Dalton Mobil Oil $526.26 456.80 261.00 318.00 5,689.21 815.00 430.54 Upon notion made by Hub Nordgren, seconded by Bert Hovland and unani- nously carried, the following resolution was adopted: RESOLVED by the Board of County Canmissioners of otter Tail County Minnesota, that WHEREAS , Marion .A.1Pers. :Ll:ll}q~, mdrtgagee · oif,·tlie.~ following~-descri.J:5ed ~:~_-; '~ ?"I. properties Lot 2, -Block 1, Westgate Aqd'Il, City of Fergus Falls Lot 4, Block 2, ex. tr., Westgate Add'n, City of Fergus Falls has made application to repurchase said properties, having forfeited to the State of .Minnesota on the 28th day, of C£tober, 1985, and has paid the sum of $3;257.46 being the aggregate of all delinquent taxes, assessments, penalties, costs and interest NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby approve said application for repurchase, to be in the best public interest and relieve undue hardship. Dated at Fergus Falls, MN this 7th day of January, 1986. Upon notion made by Andy Lindquist, seconded by Sydney Nelson and unani- nously carried, the County Audi tor was authorized to hire a temporary employee in the Auditor•·s office, not to exceed three month's duration. Upon notion made by Andy Lindquist, seconded by Hub Nordgren and unani- nously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that Whereas on the 23rd of December, 1985, the County Board granted appro- val and authorized payrrent in the anount of $17,077.63 representing final payment on S.A.P. 56-626-06, to Mark Sand & Gravel Co., Fergus Falls, and Whereas an error in calculation has been discovered resulting in the total final payment to be $23,265.09, NOtJ, THE..'tIBFORE, BE IT RESOLVED, the County Audi tor is hereby authorized and directed to issue a warrant in the amount of $23,265.09 to Grant County .Minnesota, 1 under whose ciJ,arge said contract; was perfonred. Adopted at Fergus Falls, MN this 7th day of January, 1986. Employee Suggestion Personnel Carmittee OEDP Tennination Death of employee B~lington-Northem Crossing Agreement Transfer Station G.rant applications Recess Closed to Public Adjournment County Board -8 -January 7, 1986 Larry Krohn, Coordinator, presented a recommendation from the Per- sonnel Committee for compensation to Linda Hanstad for an errployee suggestion resulting in greater efficiency and increased production in the Human Services Department. Motion was made by Bert Hovland, seconded by Hub Nordgren and unanirrously carried, to ccrnpensate Linda Hanstad the amount of $72.00 for said suggestion. Larry Krohn also presented sa]a:y increase proposa1s from the County Personnel Board for Alan SnOvJberg, Kirk Sjolie and 'Ibdd Srnedstad, which were approved upon motion made by Bert Hovland, seconded by Hub Nordgrenand unanimously carried. Larry Krohn reported· on the progress of the Econanic Development Plan for otter Tail County. Krohn also reported on a tennination recorrmendation of an otter Tail County employee, who is still under the proba.tiona:cy period. fl'btion was made by Bert Hovland, seconded by Andy Lindquist and unanimously carried, to authorize Larry Krohn and the County Attorney's office to prepared the necessa:cy docunentation for official tennination of the employee in question, with proper:::· notices being filed and presented. Motion was made by Andy Lindquist, seconded by Bert Hovland and unani- mously carried, instructing the County Auditor to send cards of con- dolence to the survivors in the case of a death of an errployee, ex- tending symphathy on behalf of the County Foard. Motion wasrnade by Sydney Nelson, seconded by Hub Nordgren and unani- mously carried, approving amendments to the agreement between otter Tail County and the Burlington-Northern Railroad crossing in Indus- trial Park, City of Perham, and the Chairman of the Board was authorized to execute said agreement on behalf of otter Tail County. Upon rrotion made by Hub Nordgren, seconded by Bert Hovland and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of otter Tail County Minnesota, that otter Tail County enter into a grant agreement between the State of Minnesota through the Waste Management Foard and otter Tail and Becker Counties, and the Chairman of the Board is hereby authorized and direc- ted·to execute said agreement on behalf of otter Tail County. At 4:10 p.m., Chairnian Olson declared a recess for five minutes, after which the meeting was closed to the public for the purpose of discus- sing litigation with the Assistant County Attorney, and discussing labor negotiations. With no further business, at 5:10 T?.rn., Chairrran_Olson adjourned the meeting until the afternoon of January 14th, 1986. Chai . Approved /-/ 4£-J" .t:. ATI'EST: Clerk